NAPERVILLE PARK DISTRICT SPECIAL MEETING PACKET

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NAPERVILLE PARK DISTRICT SPECIAL MEETING PACKET
NAPERVILLE PARK DISTRICT
SPECIAL MEETING
PACKET
February 23, 2012
Mission Statement
To provide recreation and park experiences that
enrich the quality of life for our community.
NA.perville
P(.trk District
AGENDA
Naperville Park District Board of Commissioners Special Board Meeting
Held at:
Naperville Park District
Administration Building Board Room
320 West Jackson Avenue
Naperville, IL 60540
Thursday, February 23,2012
5:30p.m.
I.
Call to Order
II.
Roll Call
III.
Matters from the Public
The Board will now receive public comment for up to three minutes per speaker
on non-agenda topics. The Board will allow public comment on agenda topics
prior to Board discussion for up to three minutes.
IV.
New Business
A. Second Amendment to Employment Agreement
Action and Motion Requested:
To approve the Second Amendment to Employment Agreement effective
immediately and with it the incorporated Employment Agreement effective
January 1, 2013.
B. Declaration of Surplus Property, Ordinance #768
Action and Motion Requested:
Move to approve Ordinance #768 declaring the property as outline in the
attached Exhibit "A" as surplus equipment for sale, trade in or
disposal/recycle.
C. Approval of Minutes
Action and Motion Requested:
Move to approve the Regular Meeting Minutes of February 9, 2012 and
Special Meeting Minutes of April27, 2011 and January 19,2012.
February 23, 2012 Special Meeting Agenda
Page 2 of2
D. Discussion Items
1. Knoch Knolls Nature Center A/E Services Discussion
2. Master Plan Update
3. Centennial Park Asphalt Resurfacing
4. Springbrook Crossings Shoreline Restoration
5. FPDWC Intergovernmental Agreements
6. School District Intergovernmental Agreements
7. Challenger Soccer Contract
8. Athletic Field Fee Structure
9. Annual Statement of Receipts and Disbursements
10. 3 Year Plan Assumptions
11. Non-tax Revenue Plan
12. Bid Results for Golf Cart Purchase
13. March 8th Special Meeting- Survey Questions Discussion
14. Workshop Location Change
V.
Executive Session
Action and Motion Requested: Move to adjourn to Executive Session to
discuss Land Acquisition under Section 2(c) (5) of the Open Meetings Act
Imminent Litigation under Section 2(c)(9) and Personnel under Section
2(c)(1) of the Open Meetings Act.
VI.
Call to Order
VII.
Roll Call
VIII.
Adjournment
Action and Motion Requested:
Move to adjourn the February 23, 2012 Special Meeting.
2/17/2012
NApervi lie
Pa.rk District
Board Memorandum
February 23 2012 Board Meeting Agenda Item
To:
Board of Commissioners
Through:
Ray McGury, Executive Director, 848-3500
From:
Robert Wysocki, Director oflnformation Technology, 848-3651
Re:
Declaration of Surplus Property, Ordinance# 768
.,Zu/
Action and Motion Requested:
Move to approve Ordinance # 768 declaring the property as outlined in the attached
Exhibit "A" as surplus equipment for sale, trade in, or disposal/recycle.
Background/Analysis:
This ordinance is brought to you as outlined in the Illinois Park District Code, 701 LCS
1205/8-22. This portion of the code permits districts to determine that property is no
longer needed for park purposes.
We have a variety of IT equipment that is no longer of service to the district. This
equipment is primarily non-functioning and will be recycled by local qualified electronics
recycling organizations. Several items are functioning, but no longer serve a need for the
District and will be donated to local non-profit organizations. Following these processes
has been successful for us in the past and we anticipate that they will continue in this
fashion.
Please call if you have any questions or concerns.
ORDINANCE NO. #768
ORDINANCE DECLARING CERTAIN PARK
DISTRICT PROPERTY AS SURPLUS
AND AUTHORIXING SALE OR DISPOSAL
WHEREAS, the Naperville Park District, DuPage and Will Counties, Illinois has accumulated certain
personal property which has been used for various park purposes, specifically the items described in
Exhibit A; and
WHEREAS, staff has either already purchased replacement equipment pursuant to the Park District's
Capital Replacement Program, or has determined that the subject items are beyond their useful service
life; and
WHEREAS, the Illinois Park District Code authorizes the Park District to dispose of items of personal
property, when in the opinion of three-fifths of the members of the Board of Park Commissioners then
holding office such property is no longer necessary, useful to, or for the best interests of the Park
District; and
WHEREAS, Park District staff has bade preliminary arrangements for the disposal of the equipment
and personal property through sealed bid auction or competitive bid, or salvage.
NOW, THEREFORE BE IT AND AIT IS HEREBY ORDAINED BY THE BOARD OF PARK
COMMISSIONERS FO THE NAPREBILLE PARK DISTRICT, DUPAGE AND WILL
COUNTIES, AS FOLLOWS:
Section One:
It is hereby found and determined by the Board of Park Commissioners of the Naperville Park District
that the following items of personal property are no longer necessary, useful to or for the best interest of
this Park District:
A. The property described in Exhibit A attached hereto and incorporated herein by reference.
Section Two:
That the park district staff is hereby authorized to convey or sell the personal property described in
Section One of this Ordinance in any manner that I may designate, with or without advertising the sale,
at any time following the adoption of this ordinance.
Section Three:
This ordinance e shall be effective immediately upon passage and approval by three-fifths majority of
the members of this Board of park Commissioners.
Section Four:
All prior ordinances, resolutions, motions, orders or policies in conflict herewith, be and the same
hereby are, repealed to the extent of the conflict herewith.
Section Five:
If any clause or provision of this Ordinance shall be adjudged invalid or unenforceable by a court of
competent jurisdiction or by operation of any applicable law, it shall not affect the validity of any other
clause or provision, which shall remain in full force and effect.
PASSED AND APPROVED this 23rd day of February, 2012.
Roll Call Vote:
Ayes: _ __
Nays: _ __
Absent:- - - Abstain: - - - By:
ATTEST:
By:
Secretary, Naperville
Park District, Board of
Park Commissioners
President, Naperville
Park District, Board of
Park Commissioners
A
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Microsoft Natural Keyboard Elite
Microsoft MultiMedia Keyboard l.OA
Sony Dictator/Transcriber
Sony 9V AC Power Adapter
Labtec Microphone
Dell PA-6 Family AC Adapter
Dell PA-10 Family AC Adapter
-Maxell Communicator Series Audio Tape
Fuji Audio Tape
Logitech Mouse
Microsoft lntelliMouse Opticai1.1A
Microsoft lntelliMouse Opticai1.1A
HP Mouse
HP 6-Cell Laptop Battery
Dell PA-9 Family AC Adapter
Dell PA-10 Family AC Adapter
Casio Calculator
USRobotics 56K Modem
US Robotics AC Adapter
Sony Headphones
Palm PDA
Belkin 2.4GHz Wireless Notebook Network Card
Hitachi 100GB 2.5" Hard Drive
Toshiba 40GB 2.5" Hard Drive
Toshiba 80GB 2.5" Hard Drive
Hitachi Travelstar 60GB 2.5" Hard Drive
Western Digital Scorpio 60GB 2.5" Hard Drive
IBM Travel star 40GB 2.5" Hard Drive
Hitachi 10.06 GB 2.5" Hard Drive
Toshiba 80GB 2.5" Hard Drive
··--·
Fujitsu 80GB 2.5" Hard Drive
Fujitsu 60GB 2.5" Hard Drive
B
C
D
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X09-32325
Office Equipment
AC-E90HG
N/A
AA20031
Office Equipment
Office Equipment
Office Equipment
M-S48a
Office Equipment
HSTNN-CB69
Office Equipment
PA-1900-02D2
Office Equipment
MDR-24
Office Equipment
HTS541210h9ATOO
Office Equipment
MK8037GSX
Office Equipment
DK23CA-10
Office Equipment
MHW2080BH
Office Equipment
A
49 Hitachi Travelstar 40GB 2.5" Hard Drive
c
B
I1C25 N040ATCS05-0
D
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50 Hitachi 100GB 2.5" Hard Drive
51 Hitachi 100GB 2.5" Hard Drive
HTS541210H9ATOO
IBDG599MA
Recycle
Office Equipment
HTS541210H9ATOO
BDG59EKA
Recycle
Office Equipment
52 Toshiba 20GB 2.5" Hard Drive
MK2023GAS
64QK1104T 4Q2
Recycle
Office Equipment
53 3Com NIC
3c90SCX-TX-M
WDLR56E5EO
Recycle
Office Equipment
54 Hitachi Deskstar 82GB 3.5" Hard Drive
HDS721680PLAT80
Z30GR7JJ
Recycle
Office Equipment
55 Radeon X300 SE Graphics Card
VCD002030-00
3022 M PC05232005077
Recycle
Office Equipment
56 Intel PR0/1000 GT NIC
57 IBM Travelstar 20GB 2.5" Hard Drive
C80235-001
OOOEOCC65C69
Recycle
Office Equipment
IC25N020ATCS04-0
TH-06J987-12567-25T-54L3
Recycle
Office Equipment
58 Micron 256MB RAM
MT8VDDT3264AG-40BC4
N/A
Recycle
Office Equipment
59 Micron 256MB RAM
60 Spectek 256MB RAM
MT8VDDT3264AG-40BC4
N/A
Recycle
Office Equipment
N/A
Recycle
Office Equipment
--·
1P32M648HHC-5B
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61 Centon 256MB RAM
HITG18TVC
N/A
Recycle
Office Equipment
62 Centon 256MB RAM
HITG18TVC
N/A
Recycle
Office Equipment
63 Spectek 256MB RAM
P32M648HHC-SB
N/A
Recycle
Office Equipment
64 Woods Full Protection Surge Suppressor
417
N/A
Recycle
Office Equipment
65 Temporary Power Taps Power Strip
PT-A04
N/A
Recycle
Office Equipment
66 SL Waber Multiple Outlet Strip
67 Verizon Motorola Cell Phone
6M
IN/A
Recycle
Office Equipment
VU204
H65LLC2W8Z
Recycle
Office Equipment
68 APC Personal Surge Arrest Power Strip
69 Microsoft PS/2 to USB Adapter
N/A
N/A
Recycle
Office Equipment
N/A
N/A
Recycle
Office Equipment
70 Microsoft PS/2 to USB Adapter
N/A
D865GLC-ODYD
N/A
3629179-0001
Recycle
Office Equipment
71 MPC ClientPro Desktop
Recycle
Office Equipment
72 Sony CRT Monitor
CPD-G410R
8027092
Recycle
Office Equipment
73 Sea gate Barracuda 7200.7 120GB 3.5" Hard Drive
74 Micron 700FGx CRT Monitor
ST3120026AS
3JT1REKA
Recycle
Office Equipment
M-7F35MR
FA7652076
Recycle
Office Equipment
75 Eltron P310 Card Printer
P310C
E223329
Recycle
Office Equipment
FA7652067
Recycle
Office Equipment
76 Micron 700FGx CRT Monitor
-
-------
M-7F35MR
1
--
---
77 HP 10Base-T Hub-16M
J3188A
SG73301013
Recycle
Office Equipment
78 MultiTech Systems MultiMux
96898565
Recycle
Office Equipment
79 Acer V173 LCD Monitor
V173
11346033
ETLBNOC023909061EE4000
Recycle
Office Equipment
80 Optiquest Q7 LCD Monitor
81 Samsung SyncMaster 170N LCD Monitor
VS11147
Q4A075081115
Recycle
Office Equipment
170N
NB17HCJX112941V
Recycle
Office Equipment
82 Samsung SyncMaster 170N LCD Monitor
170N
NB17HCJX112795R
Recycle
Office Equipment
83 Benq FP747 LCD Monitor
FP767
99L5372AGA3200138TABAGA
Recycle
Office Equipment
84 Sam sung SyncMaster 740N LCD Monitor
740N
HA17HVDLB11910V
Recycle
Office Equipment
85 Optiquest Q7 LCD Monitor
86 Optiquest Q7 LCD Monitor
VS11147
Q4A074282752
Recycle
Office Equipment
VS11147
Q4A073882742
Recycle
Office Equipment
87 Samsung Sync Master 740N LCD Monitor
740N
HA17HVFP301771J
Recycle
Office Equipment
88 Keyboard
SK-1688
C0208214451
Recycle
Office Equipment
89 Micron Keyboard
90 Microsoft MultiMedia Keyboard l.OA
Sk-1688
C0111026674
Recycle
Office Equipment
KB-0168
"5919503963688
Recycle
Office Equipment
91 Keyboard
92 lntelliMouse Opticai1.1A Mouse
SK-1688
C0208206835
55250-0EM-2995334-03202
[Recycle
Recycle
Office Equipment
93 PS/2 Mouse
94 lntelliMouse PS/2 Mouse
95 Whee1Mouse3.0 PS/2 Mouse
96 Delta Electronics Power Supply
.XOB-70388
Office Equipment
M-S34
HCA12404079
Recycle
Office Equipment
98316
00391794
Recycle
Office Equipment
XOB-70382
83351-600-7578035-04103
Recycle
Office Equipment
AICD0523004562
Recycle
Office Equipment
GPS-350CB-101A
1
A
c
B
97 Cool max Power Supply
--
CX-400B
--
D
MQ0509094577
E
Recycle
Office Equipment
98 Canon ZR800 Camcorder
ZR800A
602452040314
Recycle
Office Equipment
99 Sony AC Power Adapter
IPEGA-Acio
E146044
Recycle
Office Equipment
100 Intel PR0/1000 GT NIC
iC80235-~01
Recycle
Office Equipment
101 Dell Keyboard
[04N454
OOOEOCC66E88
TH-04N454-37171-25N-8394
Recycle
Office Equipment
102 Microsoft Basic Optical Mouse
X800898-132
69657-492-0365725-30602
Recycle
Office Equipment
103 Samsung DVD Drive
TS-H552
5188-2472
Recycle
Office Equipment
--
104 Dell AC Power Adapter
AA20031
16291-98F-4905
Recycle
Office Equipment
105 Canon Compact Power Adapter
CA-590
073A
Recycle
Office Equipment
106 HP Pavilion s7310n Slimline PC
EN996AA
CNH5521SXC
Recycle
Office Equipment
107 lnfineon 256MB RAM
HYS64T32000HU-5-A
Recycle
Office Equipment
108 Microsoft lntelliMouse Opticai1.1A
iX08-70388
N/A
55250-0EM-2433522-14103
109 HP 6-Cell Laptop Battery
I HSTNN-DB05
l--
--
Recycle
Office Equipment
6D7801JCT28H UV
Recycle
Office Equipment
110 ACE Temporary Power Tap
33543
E115193
Recycle
Office Equipment
111 DC Brushless Fan
EFB0812HHB
5Z04W9R
Recycle
Office Equipment
112 Power Cord (Quantity 10)
N/A
N/A
Recycle
Office Equipment
113 VGA Cable (Quantity 5)
N/A
N/A
Recycle
Office Equipment
114 3.55 MM Cable (Quantity 4)
N/A
N/A
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Office Equipment
115 Headphones
N/A
N/A
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Office Equipment
116 Mise Cables (Quantity 13)
N/A
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Office Equipment
117 vtech Phone Base
T2326
N/A
CW275577504
Recycle
Office Equipment
118 Norte I Analog Phone
A0668809
NT2N18AA133
Recycle
Office Equipment
119 Bek-Tel LS-3
TC-1053
87264
Recycle
Office Equipment
120 Dell Optiplex GX240 Desktop
DH8
37LNN11
Recycle
Office Equipment
121 Western Digital Caviar 40GB Hard Drive
WD400BB-OODEAO
WMAD16813988
Recycle
Office Equipment
122 Dell Optiplex GX240 Desktop
DH8
JVYML11
Recycle
Office Equipment
123 Western Digital Caviar 20GB Hard Drive
WD200BB-75CAAO
WMADM1471893
Office Equipment
124 Dell ()ptiplex GX240 Desktop
DH8
GLMNN11
--1Recycle
Recycle
125 Western Digital Caviar 40GB Hard Drive
WD400BB-75DEAO
WMAD11546178
Recycle
Office Equipment
126 Dell Optiplex GX240 Desktop
DH8
JFMNN11
Recycle
Office Equipment
127 Western Digital Caviar 40GB Hard Drive
WD400BB-75DEAO
WMAD11545670
Recycle
Office Equipment
128 Dell Optiplex GX240 Desktop
DH8
3WYML11
Recycle
Office Equipment
129 Western Digital Caviar 40GB Hard Drive
'WD400BB-75DEAO
WMAD11545669
Recycle
Office Equipment
---
Office Equipment
D865GLC-ODYD
3629174-0001
Recycle
Office Equipment
131 MPC Client Pro Desktop
D865GLC-ODYD
3629181-0001
Recycle
Office Equipment
132 3DForce FX-5200-64 AGP Graphics Card
VCD001749-01
A04B021031T
Recycle
Office Equipment
133 Hitachi Deskstar 82GB Hard Drive
HDS721680PLAT80
Z10H4WKJ
Recycle
Office Equipment
134 MPC Client Pro Desktop
D865GLC-ODYD
3629169-0001
Recycle
Office Equipment
135 Hitachi Deskstar 82GB Hard Drive
HDS721680PLAT80
Z30H16KJ
Recycle
Office Equipment
136 MPC Client Pro Desktop
D865GLC-ODYD
3499479-0001
Recycle
Office Equipment
137 MPC ClientPro Desktop
'D865GLC-ODYD
3562768-0001
Recycle
Office Equipment
138 MPC Client Pro Desktop
D865GLC-ODYD
3629159-0001
Recycle
Office Equipment
139 Micron 256MB RAM
140 Micron 256MB RAM
MT8VDDT3264AG-40BC4
N/A
Recycle
Office Equipment
MT8VDDT3264AG-40BC4
Recycle
Office Equipment
130 MPC ClientPro Desktop
-~~---
---
141 MPC ClientPro Desktop
D865GLC-ODYD
N/A
3629161-0001
Recycle
Office Equipment
142 Micron 256MB RAM
MT8VDDT3264AG-40BC4
N/A
Recycle
Office Equipment
143 Micron 256MB RAM
MT8VDDT3264AG-40BC4
Recycle
Office Equipment
144 MPC ClientPro 365 Desktop
D915GX-ODYD
N/A
4130841-0001
Recycle
Office Equipment
A
c
B
145 MPC ClientPro Desktop
I D865GLC-ODYD
146 MPC ClientPro 365 Desktop
ID915GX-ODYD
D
3629180-0001
Recycle
E
Office Equipment
4130840-0001
Recycle
Office Equipment
D865GLC-ODYD
3629167-0001
Recycle
Office Equipment
148 MPC ClientPro Desktop
D865GLC-ODYD
3629162-0001
Recycle
Office Equipment
149 Micron 256MB RAM
MT8VDDT3264AG-40BC4
N/A
Recycle
Office Equipment
150 Micron 256MB RAM
MT8VDDT3264AG-40BC4
Recycle
Office Equipment
151 MPC ClientPro Desktop
D865GLC-ODYD
N/A
3629171-0001
Recycle
Office Equipment
152 Micron 256MB RAM
MT8VDDT3264AG-40BC4
N/A
Recycle
Office Equipment
153 Micron 256MB RAM
~T8VDDT3264AG-40BC4
865GLC-ODYD
N/A
3629165-0001
Recycle
Office Equipment
Recycle
Office Equipment
N/A
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Recycle
Office Equipment
N/A
Recycle
Office Equipment
Office Equipment
147 MPC ClientPro Desktop
154 MPC ClientPro Desktop
-
--
---
155 Micron 256MB RAM
MT8VDDT3264AG-40BC4
156 Micron 256MB RAM
MT8VDDT3264AG-40BC4
--
---
157 Micron 256MB RAM
MT8VDDT3264AG-40BC4
N/A
Recycle
158 Micron 256MB RAM
MT8VDDT3264AG-40BC4
Recycle
Office Equipment
159 MPC ClientPro Desktop
D865GLC-ODYD
N/A
3629179-0001
Recycle
Office Equipment
160 Spectek 256MB RAM
P32M648HHC-5B
N/A
Recycle
Office Equipment
161 Spectek 256MB RAM
P32M648HHC-5B
N/A
Recycle
Office Equipment
162 Micron 256MB RAM
MT8VDDT3264AG-40BC4
N/A
Recycle
Office Equipment
163 Micron 256MB RAM
MT8VDDT3264AG-40BC4
N/A
Recycle
Office Equipment
164 CoolerMaster Centurion Computer Case
N/A
ZF9225ATH
N/A
Recycle
Office Equipment
Recycle
Office Equipment
Recycle
Office Equipment
165 Zalman CPU Cooler
166 MPC ClientPro 365 Desktop
D915GX-ODYD
N/A
4012010-0001
167 MPC ClientPro 365 Desktop
D915GX-ODYD
4012003-0001
Recycle
Office Equipment
168 Hitachi Deskstar 82GB Hard Drive
HDS721680PLAT80
Z30H6KKJ
Recycle
Office Equipment
169 Centon 256MB RAM
HITG18TVC
N/A
Recycle
Office Equipment
170 Centon 256MB RAM
HITG18TVC
Recycle
Office Equipment
171 MPC ClientPro 365 Desktop
D915GX-ODYD
N/A
4011998-0001
Recycle
Office Equipment
172 Centon 256MB RAM
HITG18TVC
N/A
Recycle
Office Equipment
173 Centon 256MB RAM
HITG18TVC
Office Equipment
D915GX-ODYD
N/A
4011999-0001
Recycle
174 MPC ClientPro 365 Desktop
Recycle
Office Equipment
175 Centon 256MB RAM
HITG18TVC
N/A
Recycle
Office Equipment
176 Centon 256MB RAM
HITG18TVC
N/A
Recycle
Office Equipment
177 NZXT Computer Case
N/A
N/A
Recycle
Office Equipment
178 CoolerMaster Lite Computer Case
N/A
N/A
Recycle
Office Equipment
179 CoolerMaster Lite Computer Case
N/A
N/A
Recycle
Office Equipment
180 CoolerMaster Lite Computer Case
N/A
N/A
Recycle
Office Equipment
181 CoolerMaster Lite Computer Case
N/A
N/A
Recycle
Office Equipment
182 CoolerMaster Lite Computer Case
N/A
N/A
Recycle
Office Equipment
183 CoolerMaster Lite Computer Case
N/A
N/A
Recycle
Office Equipment
184 CoolerMaster Lite Computer Case
N/A
WDLR56F1B7
Recycle
Office Equipment
185 3Com NIC
N/A
3c905CX-TX-M
Recycle
Office Equipment
186 GeForce MX440 AGP Video Card
LR2924
L3010010403
Recycle
Office Equipment
Office Equipment __
187 GeForce MX440 AGP Video Card
LR2924
L3010269589
Recycle
188 VisionTek AGP Video Card
VCD001394-00
2114120B2
Recycle
Office Equipment
189 3Com NIC
3c905CX-TX-M
WDLR0611FF
Recycle
Office Equipment
190 Intel PR0/1000 GT NIC
C80235-001
OOOEOCC6752C
Recycle
Office Equipment
191 Intel PR0/1000 GT NIC
IC80235-001
i C80235-001
OOOEOCC0778F
Recycle
Office Equipment
OOOEOCC664AC
Recycle
Office Equipment
192 Intel PR0/1000 GT NIC
A
c
B
D
E
193 Intel PR0/1000 GT NIC
194 Intel PR0/1000 GT NIC
195 512MB RAM
C80235-001
(80235-001
OOOEOCC6731E
Recycle
Office Equipment
OOOEOCC674F7
Recycle
38L5HSOL-1HAG
N/A
Recycle
Office Equipment
Office Equipment
196 512MB RAM
38LSHSOL-1HAG
N/A
Recycle
Office Equipment
197 512MB RAM
38L5HSOL-1HAG
N/A
Recycle
Office Equipment
198 512MB RAM
199 512MB RAM
38L5HSOL-1HAG
Recycle
Office Equipment
Recycle
200 512MB RAM
201 512MB RAM
38L5HSOL-1HAG
38LSHSOL-1HAG
N/A
N/A
N/A
Office Equipment
Office Equipment
202 512MB RAM
38LSHSOL-1HAG
203 512MB RAM
204 512MB RAM
38LSHSOL-1HAG
38LSHSOL-1HAG
205 512MB RAM
206 512MB RAM
38L5HSOL-1HAG
38LSHSOL-1HAG
207 512MB RAM
38LSHSOL-1HAG
208 512MB RAM
209 Centon 512MB RAM
38L5HSOL-1HAG
512MBPC133
210 Centon 512MB RAM
211 Micron 512MB RAM
512MBPC133
MT16LSDT6464AG-133C2
212 Micron 512MB RAM
MT16LSDT6464AG-133C2
·~---·
38L5HSOL-1HAG
--
·--------
N/A
Recycle
Recycle
N/A
N/A
Recycle
'Recycle
Office Equipment
Office Equipment
N/A
N/A
Recycle_
Office Equipment
Office Equipment
N/A
Recycle
Recycle
N/A
N/A
IN/A
Recycle
N/A
Recycle
Recycle
BZABR1A006
BZABR1A009
Recycle
Recycle
Recycle
Office Equipment
Office Equipment
Office Equipment
Office Equipment
Office Equipment
Office Equipment
Office Equipment
Office Equipment
Office Equipment
213 Micron 512MB RAM
MT16LSDT6464AG-133C2
BZABR1A008
214 Centon 512MB RAM
512MBPC133
N/A
215 Centon 512MB RAM
216 lnfineon 512MB RAM
512MBPC133
HYS64064320GU-5-B
N/A
B1E40811
217 SimpleTech 512MB
218 SimpleTech 512MB
219 SimpleTech 512MB
220 Simple Tech 512MB
RAM
RAM
98000-00185-00lU
98000-00185-00lU
N/A
Recycle
Recycle
Recycle
N/A
Recycle
Office Equipment __
RAM
RAM
98000-00185-00lU
Recycle
Office Equipment
98000-00185-00lU
CM PC512 M/DD400L
N/A
N/A
N/A
Recycle
Office Equipment
Office Equipment
512MBPC3200
512MBPC3201
N/A
N/A
512MBPC3202
512MBPC3203
N/A
N/A
Recycle
Recycle
512MBPC3204
N/A
Recycle
Office Equipment
512MBPC3205
512MBPC3206
N/A
N/A
Recycle
Office Equipment
Office Equipment
512MBPC3207
512MBPC3208
N/A
221 Centon 512MB RAM
222 Centon 512MB RAM
223 Centon 512MB RAM
224 Centon 512MB RAM
225 Centon 512MB RAM
226 Centon 512MB RAM
227 Centon 512MB RAM
228 Centon 512MB RAM
229 Centon 512MB RAM
230 Centon 512MB RAM
231 Centon 512MB RAM
512MBPC3209
232 Centon 512MB RAM
512MBPC3210
233 Centon 512MB RAM
512MBPC3211
234 Micron 512MB RAM
235 Micron 512MB RAM
236 Micron 512MB RAM
237 Micron 512MB RAM
MT16LSDT6464AG-133B2
'MT16VDDT6464AG-265B1
MT16VDDT6464AG-265B2
MT16VDDT6464AG-265B3
Recycle
Recycle
Recycle
Recycle
Recycle
Recycle
Recycle
Office Equipment
Office Equipment
Office Equipment
Office Equipment
Office Equipment
Office Equipment
Office Equipment
Office Equipment
Office Equipment
Office Equipment
Office Equipment
N/A
N/A
Recycle
N/A
N/A
Recycle
Recycle
Office Equipment
Office Equipment
N/A
N/A
N/A
Recycle
Office Equipment
Recycle
Office Equipment
Office Equipment
N/A
238 Micron 512MB RAM
239 Micron 512MB RAM
MT16VDDT6464AG-265B4
MT16VDDT6464AG-265B5
N/A
N/A
240 Micron 512MB RAM
MT16VDDT6464AG-265B6
N/A
Recycle
Recycle
Recycle
Recycle
:Recycle
Recycle
Office Equipment
Office Equipment
Office Equipm~.!!!___
Office Equipment
A
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241 Micron 512MB RAM
D
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N/A
IRecycle
Office Equipment
MT16VDDT6464AG-265B8
N/A
MT16VDDT6464AG-265B9
N/A
Recycle
Recycle
Office Equipment
Office Equipment
MT16VDDT6464AG-265B10
MT16VDDT6464AG-265B11
N/A
Recycle
Office Equipment
N/A
Recycle
MT16VDDT6464AG-265B12
N/A
Recycle
Office Equipment
Office Equipment
MT16VDDT6464AG-265B7
1
-~~-
242 Micron 512MB RAM
243 Micron 512MB RAM
244 Micron 512MB RAM
-
245 Micron 512MB RAM
246 Micron 512MB RAM
247 Micron 512MB RAM
248 Micron 512MB RAM
249 Micron 512MB RAM
250 Micron 512MB RAM
251 Micron 512MB RAM
252 Micron 512MB RAM
253 Micron 512MB RAM
-·-
MT16VDDT6464AG-265B13
N/A
Recycle
Office Equipment
IMT16VDDT6464AG-265B14
N/A
Recycle
Office Equipment
MT16VDDT6464AG-265B15
N/A
MT16VDDT6464AG-265B16
N/A
,N/A
Recycle
Recycle
Office Equipment
Office Equipment
Recycle
Office Equipment
Recycle
Office Equipment
Office Equipment
MT16VDDT6464AG-265 B17
--'N/-A~-------·
MT16VDDT6464AG-265B18
··-
-·
MT16VDDT6464AG-265B19
N/A
Recycle
254 Micron 512MB RAM
MT16VDDT6464AG-265B20
N/A
Recycle
255 Micron 512MB RAM
IMT16VDDT6464AG-265B21
N/A
99L5372AGA32300672TABAGAT
Recycle
256 Benq FP747 LCD Monitor
FP767
Recycle
Office Equipment
Office Equipment
February 9, 2012 Regular Board Meeting Minutes
DRAFT- Pending Approval
Page 1 of7
N"-perville
Pa.rK District
Minutes of a Regular Meeting of the
Naperville Park District Board of Commissioners
DuPage and Will Counties
Held on 9th day of February. 2012
Naperville Municipal Building-Council Chambers
400 South Eagle Street
Naperville, IL 60540
I.
Call to Order
The Regular Meeting of the Naperville Park District Board of Commissioners
was called to order at 7:00p.m. by President Reilly.
II.
Pledge of Allegiance
President Reilly led those assembled in the Pledge of Allegiance.
Roll Call
Present:
President Mike Reilly
Vice President Kirsten Young
Commissioner Bill Eagan
Commissioner Gerry Heide
Commissioner Rich Janor
Commissioner Ronald Ory
Commissioner Marie Todd
Absent:
Other:
Executive Staff:
Kevin Finnegan, Parks Director
Sameera Luthman- Marketing Director
Ray McGury, Executive Director
Ed Provow-Golf Services Director
Katie Sepe - HR Director
Eric Shutes, Planning Director
Brad Wilson, Recreation Director
Staff:
Derke Price, Attorney
Jacki Stern, Board Secretary
Aileen McEldowney- Planner
Sue Omanson-Community Development Manager
Jeremy Link-Accounting Manager
III.
Agenda Additions and Deletions
February 9, 2012 Regular Board Meeting Minutes
DRAFT- Pending Approval
Page 2 of7
IV.
Introductions and Recognitions
A. Awards and Recognitions
B. Employee Recognitions
V.
Matters from the Public
Jeff Hayden- 39W576 Newton Sq, Geneva, IL
My Hayden is a resident of Geneva representing the WDSRA and their
foundation. Mr. Hayden reminded us that many of us are familiar with
WDSRA and the work that they do to provide recreational activities for
children and adults with disabilities. The Naperville Park District is a
member and Executive Director McGury sits on the board. There are
approximately 30% ofWDSRA's participants are from Naperville and
WDSRA was named Naperville's greatest asset from special needs parents.
The park district funding does not meet all the monetary needs. The need
continues to grow and fund raising has been affected by the downturn in the
economy. Mr. Hayden wanted to take this opportunity to invite all of the
board to the Gala on March 10th at the Abbington Banquets.
VI.
Updates and Reports
A. Riverwalk Commission Update -Gerry Heide
• The Riverwalk Commission met yesterday, and discussed normal,
recurring business.
• As of January 31st, the annual operating budget has been 66% consumed.
The commission's fiscal year ends on April 30th, so we are in a favorable
position as it relates to achieving at or under budget performance. The
Capital Improvement budget expenditure stands at 34% of total, with the
majority of future expenditures to focus on the annual rehab program,
which is a highly seasonal endeavor.
• The commission is in the process of seeking proposals for a new
Consultant, as the current consultant's contract expires shortly.
• An RFP has been prepared and distributed.
• Finally, the artifacts storage locker at Packer Engineering has yielded a
long lost historical marker that will be permanently displayed at an exact
location to be determined at Fredenhagen Park. The marker relates to
the Prince Castle Restaurant, the predecessor to Cock Robin, which was
demolished in 1967.
B. Riverwalk Foundation Update - Mike Reilly
• The next meeting of the Riverwalk foundation will be March 1, 2012.
C. Carillon Foundation Report- Mike Reilly/Bill Eagan
• The next meeting is scheduled for 7:30AM on AprilS at the Rubin
Community Center
D. Finance Committee Update - Marie Todd/Ron Ory
• Non-Tax Revenue Plan - During the last Finance Committee meeting held
in December, staff provided the Committee with a preliminary draft of
February 9, 2012 Regular Board Meeting Minutes
DRAFT- Pending Approval
Page 3 of7
•
the Non-tax Revenue Plan in order to begin gathering Board feedback on
the structure of the document. The Committee liked the structure of the
document and provided suggestions to enhance the plan document. Staff
will continue to update the draft plan that will be presented to the board
during the February 23rd workshop.
3- Year Plan Assumptions- The Committee received a preliminary draft
packet detailing the assumptions for the Districts 3-Year Financial Plan.
Included in the packet are the methodologies used to generate
assumptions, assumption tables, and explanations. The Committee will
review the draft plan and provide feedback for the next Finance
Committee meeting on Tuesday February 14th at 10:30 a.m. in the
administration building. We will present this to the board at an
upcoming workshop.
E. Parks Foundation - Mike Reilly
• Park District staff is working with the foundation board on several
avenues to make residents and companies aware of the newly formed
foundation. First, a full-page is planned for our Summer Program Guide
to promote the foundation. Next, our sponsorship & events manager,
Brett Lindahl, is working on a special sponsorship agreement with a
retailer that would not be possible if we didn't have the foundation in
place. We're also developing an online donation process/mechanism.
Finally, as these pieces fit into place we'll issue a press release in the near
future to formally announce the Parks Foundation to the community at
large.
• The next meeting of the foundation board has not yet been scheduled.
F. Legislative Committee Update- Gerry Heide/Kirsten Young
• We recently learned that the primary Illinois Senate sponsor of our reintroduced Senate Bill 2286, dealing with the access to the adjudicated
criminal records of minor employees, is stepping down from the Illinois
State Senate to pursue a career as a lobbyist.
• The primary house sponsor of the concurrent HB 3329, our friend
Representative Darleen Senger, was made aware of our situation, and
has very graciously picked up the mantle. We beat the filing deadline for
the house bill. It is currently in rules, and I will have more to report once
it has been assigned to a committee.
G. Parks and Recreation Committee Update- Kirsten Young/Rich Janor
• If you recall from reports from the committee late in 2011, the
committee discussed upgrading the furniture at the Riverwalk Eatery.
We then explored the idea of expanding the menu and its hours, and
other changes that might make the Riverwalk Eatery a destination point
on the Riverwalk itself. Staff continues to explore how the Park District
can improve the service provided at the Riverwalk Eatery and will, in the
meantime, upgrade the furniture because summer is drawing near and
expanding the hours and modifying the menu won't change the type of
furniture that would be purchased.
February 9, 2012 Regular Board Meeting Minutes
DRAFT- Pending Approval
Page 4 of7
•
•
•
At the February workshop staff will provide the Board an overview of
their progress on developing an athletic field cost recovery plan,
including proposed discussions with affiliates and the implementation of
the plan.
We received an amenity request for a nature trail for the Hobson PondsWest street corridor. We will include this amenity possibility on the
upcoming Community Interest and Opinion Survey
And finally, the Committee will begin reviewing all of the questions asked
in the survey taken in 2009 and make recommendations if appropriate
or modifications to those questions.
H. Strategic Planning Committee Update- Rich Janor /Ron Ory
• The strategic planning committee has been focused on the districts 2012
goals. Thank you to the board and leadership team for their work on
these goals. The next Strategic Plan Committee Meeting will be held on
Thursday February 23rd.
I. Golf Committee - Bill Eagan/Marie Todd
• The golf committee met on February 6th and noted the following;
• They reviewed the final FY2011 Financials and due to expense cutting
and deferrals, Golf finished the year unfavorable. They were $40,000
against the budget, but $5,000 positive net income overall. This result is
better than the unfavorable $90,000 expected and recent favorable
weather conditions have kept players on the courses.
• The courses will be open conditions permitting so, if the weather is
decent give the course a call to see if play is being allowed and get in an
early round.
• The well pump has been pulled from Naperbrook and initial inspection
looked good. The pump is being reconditioned and should be back by
April 1st which is in plenty of time for the season. This important
maintenance could not be deferred any longer as the sprinkling system is
the life blood of the course.
J. Board President Update- Mike Reilly
• This coming Saturday I will be delivering our 2nd annual State of the Park
District presentation at the Alfred Rubin Community Center. Coffee and a
light breakfast will be available at 8:00 and the presentation will start at
8:30. We encourage residents to join us because in about 30-40 minutes
you'll get a good overview on what we did in 2011, what we plan for
2012 and, importantly, how we're spending your tax dollars. You'll also
have plenty of opportunity to ask questions of your elected
commissioners and park district staff. Attendees will also have the
opportunity to enter a drawing to win a season membership at
Centennial Beach or a round of golf for two at either Springbrook or
Naperbrook golf course.
• Please join us if your schedule permits.
February 9, 2012 Regular Board Meeting Minutes
DRAFT- Pending Approval
Page 5 of7
K. Executive Director Update - Ray McGury
• The State of the Park District Address will take place on Sat., Feb.11
Community Hall in the Alfred Rubin Riverwalk Community Center- 305 W.
Jackson Ave.
8:00 a.m.- light breakfast and networking
8:30 a.m. - presentation begins
No charge to attend this event.
• Availability Session for Sportsman's Park Site Remediation
Program will be held on Wed., Feb. 22 - 6:00-9:00 p.m.
Naperville Municipal Center, 400 S. Eagle St., Lower Level Rooms B & C
o Opportunity for the public to learn more about the next steps in this
voluntary initiative that we're working on with the Illinois EPA and
the City of Naperville.
o No formal presentation; instead we will have information stations
that address different aspects of the initiative
o Attendees may come and go as needed during the three-hour time
frame.
• The Spring Program Guides and Summer Camps Guides are on their
way
o Will begin to be delivered to residents' homes on Feb. 16
o Virtual Program Guide and Camps Guide will be available on
napervilleparks.org beginning Feb. 13
o Registration for Coach Pitch, T-Ball and Machine Pitch in addition to
spring programs and summer camps are coming soon. Please refer to
your Program Guide or napervilleparks.org for details.
• Just to remind you about Golf
o Golf courses will remain open, weather depending; please call ahead
for course conditions
o Season Reserved Tee Time lottery applications are due on Feb. 20
o Winter/Spring rates will be available through AprilS.
o New, lower 2012 rates will take effect beginning April 9.
o Visit springbrookgolfcourse.org or naperbrookgolfcourse.org for
details
VII.
Approval of Treasurer's Report
Action and Motion Requested:
Vice President Young moved to approve the December 2011
Treasurer's Report. Second by Commissioner Todd.
Roll Call Vote on Motion:
YES:
Young, Todd, Eagan, Heide, Janor, Ory, Reilly
NO:
None
ABSENT: None
(Motion Declared Carried)
February 9, 2012 Regular Board Meeting Minutes
DRAFT- Pending Approval
Page 6 of7
VIII.
Consent Agenda (Requires Board Approval by Statute)
Chair: Are there any items to be removed from the consent agenda?
A. Approval of disbursements for the month of January 2012 in the
B.
C.
D.
E.
F.
G.
H.
I.
J.
amount of $2,668,870.40.
Approval of January 2012 disbursements made through the Bank of
America Purchasing Card Program in the amount of $150,543.42.
Approval of customer refunds for the month of January 2012 in the
amount of $1,298.83.
Approval of the First Amendment to Agreement for Planning,
Development and Operation of Naperville Exchange Club's Ribfest.
Approval of the 2012 Independent Contractor Agreement for Karate
instruction with Illinois Shotokan Karate Clubs.
Award the contract for 2012 T-shirts to Sunburst Sportswear, Inc. in
the amount of$32,555.92.
Approve the 2011 Cash-In-Lieu Fund- Annual Report for the fiscal
year January 1, 2011 to December 31, 2011.
Approve the purchase of a 2012 Ford Police Interceptor in the
amount of $31,865.00 on the Suburban Purchasing Cooperative (SPC)
contract to Currie Motors.
Award an Agreement for Consultant Services to Richard Day
Research, Inc. for a lump sum fee of$37,093.00, with a contingency
requiring prior written approval of $3, 709.30, for a total expenditure
not to exceed $40,802.30 for the performance of a Community
Interest and Opinion Survey.
Approval of Minutes: Regular Meeting of January 12,2012.
Action and Motion Requested:
Vice President Young moved to accept the Consent Agenda items as
presented. Second by Commissioner Eagan.
Roll Call Vote on Motion:
YES:
Young, Eagan, Heide, Janor, Ory, Todd, Reilly
NO:
None
ABSENT: None
(Motion Declared Carried)
Vice President Young moved to approve consent agenda as accepted.
Second by Commissioner Todd.
Voice Vote on Motion:
YES:
Young, Todd, Eagan, Heide, Janor, Ory, Reilly
NO:
None
ABSENT: None
(Motion Declared Carried)
IX.
New Business
February 9, 2012 Regular Board Meeting Minutes
DRAFT- Pending Approval
Page 7 of7
X.
Executive Session
Action and Motion Requested: Vice President Young moved to adjourn
to Executive Session at 7: 18 p.m. to discuss Land Acquisition under
Section 2(c)(11) of the Open Meetings Act, Imminent Litigation under
2(c)(5) of the Open Meetings Act and Personnel under 2(c)(1) of the
Open Meetings Act. Second by Commissioner Todd.
Roll call Vote on Motion:
YES:
Young, Todd, Eagan, Heide, Janor, Ory, Reilly
NO:
None
ABSENT: None
(Motion Declared Carried)
XI.
XII.
Reconvene Open Meeting
Call to Order
President Reilly called the meeting back to order at 8:28p.m.
XIII.
Roll Call
President Mike Reilly
Vice President Kirsten Young
Commissioner Bill Eagan
Commissioner Gerry Heide
Commissioner Rich Janor
Commissioner Ron Ory
Commissioner Marie Todd
Derke Price-Attorney
XIV.
Action (if any) Taken After Executive Session
XV.
Adjournment
Action and Motion Requested:
Vice President Young moved to adjourn the February 9, 2012 Regular
Board Meeting at 8:28p.m. Second by Commissioner Todd.
Voice Vote on Motion:
YES:
Young, Todd, Eagan, Heide, Janor, Ory, Reilly
NO:
None
ABSENT: None
(Motion Declared Carried)
April27, 2011 Special Board Meeting Minutes
DRAFT- Pending Approval
Page 1 of6
Nttpervi lie
Pa.rk District
Minutes of a Special Meetin&: of the
Naperville Park District Board of Commissioners
DuPage and Will Counties
Held on 27th day of April. 2011
320 W. Jackson Ave.- Board Room
Naperville, IL 60540
I.
Call to Order
The Special Meeting of the Naperville Park District Board of Commissioners
was called to order at 6:00 p.m. by President Reilly.
II.
Roll Call
Present:
President Mike Reilly
Vice President Gerry Heide
Commissioner Ronald Ory
Commissioner Marie Todd
Commissioner Kirsten Young
Absent:
Commissioner Andrew Schaffner
Other:
Executive Staff:
Kevin Finnegan, Parks Director
Sameera Luthman, Marketing and Communications Director
Ray McGury, Executive Director
Eric Shutes, Planning Director
Sue Stanish, Finance Director
Brad Wilson, Recreation Director
Staff:
Derke Price, Attorney
Jacki Stern, Board Secretary
Aileen McEldowney, Planner
Rob Wysocki, IT Manager
III.
Matters from the Public
No one signed up to speak.
April27, 2011 Special Board Meeting Minutes
DRAFT- Pending Approval
Page 2 of6
IV.
New Business
A Frontier Sports Complex Irrigation Pump Station Project
Action and Motion Requested:
Vice President Heide moved to award the contract for the Frontier
Sports Complex Irrigation Pump Station project to Halloran & Yauch,
Inc. in the amount of $348,285. Second by Commissioner Todd.
Roll Call Vote on Motion:
YES:
Heide, Todd, Ory, Young, Reilly
NO:
None
ABSENT: Schaffner
(Motion Declared Carried)
B. Investment Product- Illinois Metropolitan Investment Fund (IMET)
Action and Motion Requested:
Vice President Heide moved to approve the Resolution No. 11-5 for
Membership in IMET. Second by Commissioner Todd.
Roll Call Vote on Motion:
YES:
Heide, Todd, Ory, Young, Reilly
NO:
None
ABSENT: Schaffner
(Motion Declared Carried)
C. Purchase of a 2011 Ford F-250 Crew Cab 4x4
Action and Motion Requested:
Vice President Heide moved to authorize the purchase of a 2011 Ford
F-250 Crew Cab 4x4 in the amount of $27,126.00 on the Illinois State
bid contract to Badger Truck Center. Second by Commissioner Todd.
Roll Call Vote on Motion:
YES:
Heide, Todd. Ory, Young, Reilly
NO:
None
ABSENT: Schaffner
(Motion Declared Carried)
D. Purchase of a 2011 Ford F-250 XL 4x4
Action and Motion Requested:
Vice President Heide moved to authorize the purchase of a 2011 Ford
F-250 XL 4x4 in the amountof$24,525.00 on the Suburban purchasing
Cooperative (SPC) contract to Currie Motors Fleet. Second by
Commissioner Todd.
Roll Call Vote on Motion:
YES:
NO:
Heide, Todd, Ory, Young, Reilly
None
April 2 7, 2011 Special Board Meeting Minutes
DRAFT- Pending Approval
Page 3 of6
ABSENT: Schaffner
(Motion Declared Carried)
E. Discussion Items
1. 95th St. Extension Presentation
• Jed Anderson and Don Yett came to speak to us regarding the project.
This project goes back to 1990. There were numerous meetings with
the Park District, City of Naperville, and Village of Bolingbrook in
regard to the 3 mile long project. It is on 95th St west of
Naper /Plainfield Rd. It would Cross the DuPage River and Kings Road
to tie into Boughton Road. Commission Ory has concerns over who
owns the pond and who does the maintenance. He says that we need
to get a feeling from the board on how we want to approach this
compensatory value of land to agencies. Vice President Heide said
that we don't want to acquire another pond. This project will not
further our mission. Director Shutes said that we relayed our current
policies to the project team. We are moving away from acquiring
ponds and basins.
2. Capital Projects Prioritization Policy
• In the April zznd weekly packet and the Springsted report, you will
find a policy prepared to help the district further evaluate our capital
project prioritization procedure. We have shared this with the Parks
& Recreation Committee. This version has the track changes so you
can see the changes that were made. We want to gather any
comments from the board. The committee did make some changes
that were a result of their committee meeting.
• Commissioner Ory said that there is another element of
comprehensive planning process and it seems to have fallen by the
wayside. He doesn't understand how we are addressing the
comprehensive planning process. He is concerned how these will
relate to each other and how it will be taken as a whole. Instead of it
being piece meal... He knows that they should all tie together, but he
is not sure how they all tie together.
• President Reilly said that has been acknowledged and that is how we
have laid out the framework. We need to take all the planning
documents and see how they synchronize. Where there are gaps or
mixed messages and the board can decide which should take
precedence. The board's role in the whole process will be talked
about at the retreat. We need to keep moving forward to keep the
projects rolling;
• Commissioner Ory said to work on a project that is not needed or has
no value would be a big mistake. One part is the community survey
and what it plays in the process. He doesn't know that we have a
good mechanism for that activity or do we need to build or rent.
They are not clear in Ron's mind.
• Executive Director McGury understands what Commissioner Ory is
April27, 2011 Special Board Meeting Minutes
DRAFT- Pending Approval
Page 4 of6
•
•
•
•
saying. This will get done. If you look at the policy it links back to the
core values. This came from community survey and what people are
looking for. We justify the things that the community is looking for.
It has a scoring sheet. We hope that you have confidence in us to
score with our expertise. Executive Director McGury thinks that with
this document he could go in the public and be able to support it
without a doubt. With all confidence I can say that we are not
frivolously spending extra money.
Commissioner Ory said that he is not saying that this isn't a good
thing and we are not making progress. I just think that we could tie
things together better. We need to be able to periodically review
based on data.
President Reilly said that the various documents have various life
spans and there will be overlapping.
Commissioner Todd said that we will have a variety of documents
and there will be some that will be out of sync with others. We have
been trying to align the projects and I think we do a much better job.
We will never be at a point that everything is there. We have been
careful to make sure that our projects will align. If we do stop then
we will stop serving the public.
Commissioner Young said that we are making progress. We are
listening to the public and our communication is much better.
3. Centennial Beach Change Order Update
• We have had some weather and schedule issues as we have had 16
days of measureable rain. It is very difficult to do the site work. They
will create too much disturbance. Pavement work is hampered. The
asphalts plants open next week. Concrete and paver beds are too wet
so they can't pour the concrete. Even though the site will have sod.
This project will open when we said. There still might be some
construction that will happen during the opening.
• There are some Change Orders to discuss in 3 primary areas
o Masonry work- winter conditions. Building the emissions of
the bathhouse and they had propane. It costs about $25,000
to do that. With condensed in ideal conditions u would want
at least a year to develop scope and scale. We can get this
done and there is additional for winter conditions. The south
wall of the bath house built in 1930 and they afraid the whole
wall will fall done. We could ignore $50,000 south wall and
stonework and make it a more structurally sound facility.
o Electrical upgrade. Existing and unforeseen conditions will be
around $40,000 and site work improvements $50,000. Total
change orders 3 - $165,000 rough estimates. Even with
change orders we are well under the budget. Staff thinks that
these are good improvements and will make this project
better.
April27, 2011 Special Board Meeting Minutes
DRAFT- Pending Approval
Page 5 of6
4. Ride DuPage to Work Agreement
• Director Wilson discussed this at the last Parks & Recreation meeting.
There is a component that is ride to DuPage to work and it is
separate. It can be eligible for federal funding. Pace had been
administering that grant and the city has taken over and the city has
asked that each partner of the program to enter into an agreement.
This would allow the Park District to seek reimbursement for those
grant funds. That would result in $9400 and submit for our
reimbursements. We have some concerns with the terms and our
attorney has reached out to the city. Everyone else has signed it and
they are unwilling to change it. Our attorney said that for now our
contribution is $25, 000 and we get only a 1/3 back and get our
money back and renew again next year.
5. Investment Advisory Services
• This was discussed in the last Finance Committee and we will
develop an RFP and the firm that rose to the top is Sawyer Falduto.
There is an advantage to use a financial advisor with these
qualifications and this is who we are recommending. If they are
doing well we give Finance Director Stanish the authority to go to 5
million in investments.
V.
Executive Session
Action and Motion Requested:
Vice President Heide- at 7:40pm moved to adjourn to Executive Session
to discuss Land Acquisition under Section 2(c)(5) of the Open Meetings
Act. and Pending Litigation 2(c)(11) ofthe Open Meetings Act. Second
by Commissioner Young.
Roll Call Vote on Motion:
YES:
Heide, Young, Ory, Todd, Reilly
NO:
None
ABSENT: Schaffner
(Motion Declared Carried)
VI.
Reconvene Open Meeting 8:19pm
President Reilly called the meeting back to order at 8:19 p.m.
VII.
Roll Call
President Mike Reilly
Vice President Gerry Heide
Commissioner Ronald Ory
Commissioner Marie Todd
Commissioner Kirsten Young
Derke Price, Attorney
JackiStern,Secretary
April27, 2011 Special Board Meeting Minutes
DRAFT- Pending Approval
Page 6 of6
VIII.
IX.
Action (if any) take after Executive Session
Adjournment:
Vice President Heide moved to adjourn the April27, 2011 Special
Meeting at 8:20pm. Second by Commissioner Young.
Voice Vote on Motion:
YES:
Heide, Young, Ory, Todd, Reilly
NO:
None
ABSENT: Schaffner
(Motion Declared Carried)
1/11/2012
January 19, 2012- Special Board Meeting Minutes
DRAFT- Pending Approval
Page 1 of 4
N"-pervi lie
Pa.rk. Distr-ict
Minutes of a Special Meetin& of the
Naperville Park District Board of Commissioners
DuPage and Will Counties
Held on 19th day of January. 2012
320 W. Jackson Ave.- Board Room
Naperville, IL 60540
I.
Call to Order
The Special Meeting of the Naperville Park District Board of Commissioners
was called to order at 5:00p.m. by President Reilly.
II.
Roll Call
Present:
President Mike Reilly
Vice President Kirsten Young
Commissioner Gerry Heide
Commissioner Bill Eagan (arrive at 5:39pm)
Commissioner Rich Janor
Commissioner Ronald Ory
Commissioner Marie Todd
Absent:
Other:
Executive Staff:
Kevin Finnegan, Parks Director
Sameera Luthman, Marketing and Communications Director
Ray McGury, Executive Director
Ed Provow, Golf Services Director
Katie Sepe, HR Director
Eric Shutes, Planning Director
Sue Stanish, Finance Director
Brad Wilson, Recreation Director
Staff:
Derke Price, Attorney
Jacki Stern, Board Secretary
Spencer Huard, Web Designer
Rob Wysocki, IT Manager
January 19, 2012- Special Board Meeting Minutes
DRAFT- Pending Approval
Page 2 of4
Ill.
Matters from the Public
Katherine Havel- 2616 Springdale Circle
Ms. Havel spoke in regard to the 95th Street Bridge Expansion Project. She
asked the Naperville Park District to review the project plans and details to be
sure that the park district's interests are protected and obligations are
understood.
IV.
New Business
A. Discussion Items
1. Website Redesign Project Update
• Director Luthman and Web Designer Spencer Huard gave a
presentation to show us the first generation of the new website.
2. Ribfest Agreement First Amendment
• HR Director Sepe will bring this agreement to the February 9th regular
Meeting for approval. This agreement changes the fireworks to July 3rd
and there will be a rain date that has not been determined at this time.
The Exchange Club has contracted with a company to oversee the
logistics of the event. The change in date is largely due to how the
holiday falls this year. The Club wants to make sure that a weekend is
incorporated into this event. This could be the premier 4th of July event
in the Chicago land area due to the change in date of The Taste of
Chicago.
3. T-shirt Bid
• Director Wilson will bring this contract to the February 9th regular
meeting. We are waiting for the bids to come back and expect to have
the results back around the 24th
4. Shotokan Karate Independent Contractor Agreement
• Will come to you on Feb 9th meeting. Based on participants the
payments are over 20,000 and is something that requires board
approval. Work with several vendors, but this is the only one that
requires board approval.
5. Police Vehicle Replacement Purchase
• The Parks Department is looking to replace Police Vehicle #2. An
engine was blown and it has 130,000 miles and it was a 2003. We
decided not to pursue a purchase right away due to the lead time and
the fact that winter was coming. This also allows us to take advantage
of the new vehicle design. It will be 4- wheel drive and comes with 95%
ofthe lighting and heavy duty amenities. We will have to add a bar on
the roof and shotgun safe in the trunk. This vehicle purchase is not to
exceed 31,800. It is part of the suburban purchasing program.
January 19, 2012- Special Board Meeting Minutes
DRAFT- Pending Approval
Page 3 of4
6. Community Interest and Opinion Survey
• This year we are going to conduct another survey. It is one of the steps
of the master plan process as well as helping the park district to make
other planning decisions moving forward. We completed the last
survey in 2009 and worked through an RFP process. We decided to go
with Richard Day Research and we were satisfied with the product that
they presented to us. We found it to be very useful to the district. We
have the cost estimate. We paid $34,486 and the new quote is 37,093.
It is a slight increase over three years. We are looking for consensus
from the board to engage in a contract and bring to the next meeting.
We will work with Richard Day Research and approve the questions as
they are developed. Commissioner Janor would like the board to
develop a policy that will guide the board when making these types of
decisions. Commissioners Todd, Young, Heide, Janor, Ory, Reilly and
Eagan are comfortable going with the same firm. Commissioner Ory
like the fact that we can compare apples to apples. President Reilly said
that we had good success with them and they have the history.
Commissioner Eagan said that he is all about the RFP, but will go with
consensus.
7. 2012 Goals Review- Strategic Plan
• The board and Leadership Team have been working alongside
Commissioner Jan or and Commissioner Ory to come up with some
measureable goals for 2012. This was a directive that came out of the
last Strategic Plan Committee meeting. President Reilly looked at the
Strategic Plan to make sure that we can attach the 2012 goals to the
Strategic Plan. Commissioner Todd said that the Strategic Plan is the
Strategic plan and it is not ready to be thrown out. This could be an
addition, but should not take over. President Reilly said that addressing
the indoor space needs of the community. The staff believes that we
have some severe indoor space needs and it doesn't matter what we
believe it is what the community is looking for and is willing to pay for.
The goal can be just the master plan.
8. Three Year Plan Assumptions (2012-2014) (tabled to February
workshop)
9. Laptop/Laserfiche Training
• The IT Department along with Board Secretary Stern provided training
to the commissioners in regard to laptop use and the ability to access
the board packets and weekly packets via the Laserfiche program
adapted to the web.
January 19, 2012- Special Board Meeting Minutes
DRAFT- Pending Approval
Page 4 of4
V.
Executive Session
Action and Motion Requested:
Vice President Young moved to adjourn to Executive Session to discuss
Land Acquisition under Section 2(c)(S) of the Open Meetings Act,
Imminent Litigation under Section 2 (c) (9) of the Open Meetings Act and
Personnel under Section 2(c)(1) of the Open Meetings Act at 6:51pm.
Second by Commissioner Todd.
Roll Call Vote on Motion:
YES:
Young, Todd, Eagan, Heide, Janor, Ory, Reilly
NO:
None
ABSENT: None
(Motion Declared Carried)
VI.
Call to Order
President Reilly called the meeting back to order at 7:13pm.
VII.
Roll Call
President Mike Reilly
Vice President Kirsten Young
Commissioner Gerry Heide
Commissioner Bill Eagan
Commissioner Rich Janor
Commissioner Ronald Ory
Commissioner Marie Todd
Ray McGury- Executive Director
Jacki Stern- Board Secretary
Derke Price -Attorney
VIII.
Adjournment
Action and Motion Requested:
Vice President Young moved to adjourn the January 19, 2012 Special Meeting.
Second by Commissioner Todd.
Voice Vote on Motion:
YES:
Young, Todd, Eagan, Heide, Janor, Ory, Reilly
NO:
None
ABSENT: None
(Motion Declared Carried)
2/16/2012

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