Whangarei District Council

Transcription

Notice of Meeting
A meeting of the Whangarei District Council will be held in the Council Chamber, Forum North,
Whangarei on:
Wednesday
27 June 2012
10.00 am
Committee
His Worship the Mayor (Chairperson)
Cr C B Christie
Cr S J Deeming
Cr A J Edwards
Cr S M Glen
Cr P R Halse
Cr J S Jongejans
Cr G M Martin
Cr B L McLachlan
Cr S L Morgan
Cr K J Sutherland
Cr W L Syers
Cr M R Williams
Cr J D T Williamson
CONFIDENTIAL – not for publication
Notice of Meeting
A meeting of the Whangarei District Council will be held in the Council Chamber, Forum North,
Whangarei on:
Wednesday
27 June 2012
10.00 am
Committee
His Worship the Mayor (Chairperson)
Cr C B Christie
Cr S J Deeming
Cr A J Edwards
Cr S M Glen
Cr P R Halse
Cr J S Jongejans
Cr G M Martin
Cr B L McLachlan
Cr S L Morgan
Cr K J Sutherland
Cr W L Syers
Cr M R Williams
Cr J D T Williamson
INDEX
Item No
Page No
1.
Public Forum .............................................................................................................................1
2.
Minutes of a Meeting of the Whangarei District Council held 30 May 2012 .............................2
3.
Minutes of an Extra-ordinary Meeting of the Whangarei District Council held
29 May 2012 .............................................................................................................................6
4.
Minutes of an Extra-ordinary Meeting of the Whangarei District Council held
13 June 2012 ..........................................................................................................................20
5.
Police Report...........................................................................................................................22
6.
Approval and Adoption of Long Term Plan 2012-2022...........................................................23
2012 Long Term Plan -under separate cover
7.
Rates Resolution 2012/2013 ..................................................................................................24
8.
Adoption of Fees and Charges 2012-2013 .............................................................................28
9.
Development Contributions Policy 2012 .................................................................................39
Development Contributions Policy – under separate cover
10.
Waste Management and Minimisation Plan Adoption ............................................................40
Waste Management and Minimisation Plan – under separate cover
11.
Trade Waste Bylaw Adoption ..................................................................................................42
Trade Waste Bylaw under separate cover
12.
Sanitary Assessments for Cemeteries and Crematoria ..........................................................46
13.
Amendment to Council Schedule of Meetings ........................................................................63
Note:
Members of the public can obtain copies of attachments under separate cover from the Senior Meeting
Coordinator.
Documents ‘under separate cover can be located in Council’s Document Management System.
Recommendations contained in the Council agenda are NOT Council decisions. Please
refer to Council minutes for resolutions
CONFIDENTIAL INDEX
Item No
Page No
C.1
Confidential Minutes of a Meeting of the Whangarei District Council held
30 May 2012 .............................................................................................................................1
C.2
Confidential Minutes of a Meeting of the Civic Honours Committee held
12 June 2012 ............................................................................................................................4
C.3
Partnership: Financial Arrangement .........................................................................................8
C.4
Property Matters......................................................................................................................11
C.5
Property Transaction ...............................................................................................................14
C.6
Property Transaction ...............................................................................................................20
.
1
1.
Public Forum
Reporting officer
Carolyne Brindle (Senior Meeting Co-ordinator)
Date
14 June 2012
Public Forum
Appendix F in Standing Orders allows for a period of up to 15 minutes to be set aside for a public forum at
the commencement of each monthly council meeting.
The time allowed for each speaker is 3 minutes.
Members of the public who wish to participate should send a written application setting out the subject
matter and the names of the speakers to the Chief Executive Officer at least 5 working days before the
day of the meeting.
Speakers
The following persons/organisations have indicated their intention to speak at today’s meeting:
Speaker
Subject
Clive Rutherford-Corin
Concept of “Anniversary Day, Whangarei” for 28 January 2013.
An event to celebrate the anniversary of the Whangarei District
Basic programme 28 January:
Morning – Waka-ama races on Hatea River
Afternoon – Live Day at Heritage Museum.
Public Forum – Report on actions taken
Where practicable actions taken on matters raised by previous speakers are reported back to public
forum.
Speaker/Subject
Report
Mary McDonald
Voting methods
The way that the electoral system is determined for each election is
either by way of Council resolution, 5% of electors demanding a poll
or Council choosing to hold a poll on the matter. At the Council
meeting on 24 August 2011 the Council resolved to keep the first
past the post electoral system for the 2013 elections. It is a
requirement of the Local Electoral Act 2001 that this decision is
publicly notified. This was done so on 13 September 2011 in the
Whangarei Leader and on Council’s website. The public notification
also detailed how electors could demand a poll to determine the
electoral system. Such demand for a poll was to be received by
Council by 28 February 2012 for the results of that poll to be binding
on the next two triennial elections. There were no objections to this
resolution or any demand for a poll, so the first past the post
electoral system will apply for the 2013 elections.
Electors can demand a poll at any time but such demand must be
signed by 5% of electors. If the demand comes after 28 February in
the year prior to the election then the result cannot apply to the next
election, but for the two after that.
27 June 2012
2
2.
Minutes: Whangarei District Council
Wednesday, 30 May 2012
Minutes of a meeting of the Whangarei District Council held in the Council Chamber, Forum North on
Wednesday 30 May 2012 at 10.00 am
Present:
His Worship the Mayor M C A Cutforth (Chairperson)
Crs C B Christie, S J Deeming, A J Edwards, S M Glen, P R Halse, J S Jongejans, G M Martin,
B L McLachlan, S L Morgan, K J Sutherland, W L Syers, M R Williams and J D T Williamson
Also present:
Mary McDonald (Public Forum)
In Attendance:
Chief Executive Officer (M P Simpson), Group Manager Positive Growth (J Thompson), Group Manager
District Living (P Dell), Group Manager Infrastructure and Services (S Weston), Group Manager Support
Services (A Adcock), Parks and Recreation Manager (P McDonald), Water Services Manager (A Venmore),
Governance Manager (D Kula), Property Manager (M Hibbert), Community Services Manager (O Thomas),
Property Officer (J Calder), Community Safety Officer (D Palmer), Councillor Support (J Crocombe) and
Senior Meeting Co-ordinator (C Brindle)
1.
Public Forum
Mary McDonald – Voting Methods
2.
Confirmation of Minutes of a Meeting of the Whangarei District Council held on
24 April 2012
Moved:
Cr McLachlan
Seconded: Cr Glen
“That the minutes of the meeting of the Whangarei District Council held on Tuesday 24 April 2012,
including the confidential section, having been circulated, be taken as read and now confirmed and
adopted as a true and correct record of proceedings of that meeting.”
CARRIED
3.
Confirmation of Minutes of an Extra-ordinary Meeting of the Whangarei District
Council held 14 - 18 May 2012
Moved:
Cr Edwards
Seconded: Cr Jongejans
“That the minutes of the meeting of the Whangarei District Council held on Monday 14 May to Friday
18 May 2012, having been circulated, be taken as read and now confirmed and adopted as a true and
correct record of proceedings of that meeting.”
CARRIED
4.
Police Report
This item was withdrawn from the agenda.
27 June 2012
3
5.
Presentation of Plaque from Brother International Rally of Whangarei
Moved:
Cr Jongejans
Seconded: Cr Glen
“That the Plaque be received.”
CARRIED
6.
Leave of Absence
Moved:
Cr Christie
Seconded: Cr Morgan
“That pursuant to Standing Order 3.6.1, leave of absence be granted to Councillor A J Edwards for the
period Thursday 12 July to Tuesday 21 July 2012.”
CARRIED
7.
Policy for allowances and reimbursement of expenses to
Elected Members
Moved:
Cr Syers
Seconded: Cr Halse
“1.
That Council note that the Chief Executive Officer will pursue issues surrounding the exclusion
from claiming mileage for the first 30 kilometres in respect of any one travel event by way of
remit at the next Local Government New Zealand Annual General Meeting.
2.
That Council adopt the Policy for allowances and reimbursement of expenses.”
CARRIED
8.
Water Supply Bylaw Amendment
Moved:
Cr Martin
Seconded: Cr Deeming
“1.
That Council makes the Water Supply Bylaw 2012 with no changes other than formatting from
the draft bylaw as proposed in the Statement of Proposal.
2.
That staff be directed to update the Backflow Prevention and Cross Connection Policy of the
Policy and Delegations manual to be consistent with the approved bylaw.
3.
That the bylaw comes into operation on 8 June 2012.”
CARRIED
9.
Revised Pressure Sewer Policy (May 2012)
Moved:
Cr McLachlan
Seconded: Cr Williams
“That Council adopt the Pressure Sewer Policy (May 2012).”
CARRIED
27 June 2012
4
10. Easement at Bedlington Street Reserve
Moved:
Cr Williamson
Seconded: Cr Edwards
“1.
That staff provide Council with a review of the policies regarding occupation rights over Parks
and Reserves in August 2012.
2.
That Council provide approval for this application at 18 Bedlington Street, subject to satisfactory
response through Iwi consultation and final terms of the easements as negotiated by the Chief
Executive Officer.”
CARRIED
11. Water Reticulation Maintenance Contract
Moved:
Cr McLachlan
“1.
That the testing and maintenance of backflow preventers be included in Contract 07003.
2.
That Contract 07003 Water Reticulation Maintenance be extended for a period of three years for
the sum of $5,372,117.29 (excl GST).”
CARRIED
Cr Christie withdrew from the table taking no part in discussions or voting on this item.
12. Recommendation for Increase in Contract Value for Contract 06002
Maintenance Area and Contract 06004 South Maintenance Area
Moved:
Cr Martin
“1.
That the contract for North Maintenance Area (Contract 06002) be increased by the sum of
$500,000 and the total contract value increased to $34,267,768 exclusive of GST.
2.
That the contract for South Maintenance Area (Contract 06004) be increased by the sum of
$340,000 and the total contract value increased to $35,366,690 exclusive of GST.”
CARRIED
13. Contract 12001 – Road Maintenance – North Area
Moved:
Cr Martin
Seconded: Cr Glen
“”That Contract 12001 Roading Maintenance – North Area be awarded to Fulton Holgan Northland for
the tendered sum of $9,799,588.75 exclusive of GST.”
CARRIED
14. Contract 12002 – Road Maintenance – South Area
Moved:
Cr Martin
“That Contract 12002 Roading Maintenance South Area be awarded to Transfield Services Limited for
the tendered sum of $9,269,852.35 exclusive of GST.”
CARRIED
27 June 2012
5
15. Contract 12003 – Road Maintenance – Central Area
Moved:
Cr Martin
“That Contract 12003 Roading Maintenance Central Area be awarded to Transfield Services Limited
for the tendered sum of $3,681,277.03 exclusive of GST.”
CARRIED
Urgent business
Moved:
Cr Deeming
“1.
That in accordance with NZS 3.7.5 Council considers Items C.4, C.5 and C.6 – Property
Transactions at this meeting.
2.
That the reason these late items be considered at this meeting is to enable Council to progress
negotiations without undue delay.”
CARRIED
Exclusion of public
Moved:
Seconded:
Cr Deeming
Cr Edwards
“That the public be excluded from the following part(s) of this meeting namely:
Item C.1
Minutes of the Whangarei District Council meeting held 24 April 2012
Item C.2
Reporting – Performance Targets
Reason
To enable the council to carry on without prejudice or disadvantage
negotiations
Grounds
Section 7(2)(h)
Item C.3
Appointment
Reason
To protect the privacy of natural persons
Grounds
Section 7(2)(a)
Item C.4
Item C.5
Item C.6
Property Transaction
Reasons
To enable the council to carry on without prejudice or disadvantage
negotiations
Grounds
Section 7(2)(h).”
CARRIED
The meeting closed at 11.52am
Confirmed this 27 th day of June 2012
M C A Cutforth (Chairperson)
27 June 2012
6
3.
Minutes: Extra-ordinary Whangarei District Council
Tuesday 29 May 2012
Minutes of an Extra-ordinary Whangarei District Council meeting held in the Council Chamber, Forum North
on Tuesday 29 May 2012 at 9.30am
Present:
Crs C B Christie, S J Deeming, A J Edwards, S M Glen, P R Halse, J S Jongejans, G M Martin,
B L McLachlan, S L Morgan, K J Sutherland, W L Syers, M R Williams and J D T Williamson
In Attendance:
Support Services (A Adcock), Group Manager District Living (P Dell), Group Manager Infrastructure and
Services (S Weston), Governance Manager (D Kula), Finance Manager (D Muckle), Media Relations Adviser
(A Midson), Plans and Treasury Accountant (S Goddard), LTP Co-ordinator (S Munday), Casual
Communications Advisor (S Halliwell), Personal Assistant (J Walters), Councillor Support (J Crocombe) and
Senior Meeting Co-ordinator (C Brindle)
1.
2012-2022 Draft Long Term Plan (LTP) Deliberations
Traffic Congestion
Moved:
Cr McLachlan
Seconded: Cr Morgan
“1.
That council includes $700,000 (adjusted for inflation) in Year 1 of the LTP to meet its share of
the intersection improvement funding.
2.
That this project (the share if intersection improvement funding) be included on the
Development Contribution schedule.”
CARRIED
Cr Edwards declared a conflict of interest and left the room at 9.34am taking no part in discussions or
voting on this matter. Cr Edwards rejoined the meeting at 9.35am after this item.
Economic Growth
Moved:
Cr Jongejans
Seconded: Cr Morgan
“1.
That Council notes the submissions and that no change be made to the 2012-2022 Long Term
Plan.
2.
That Council continues to focus efforts on Economic Growth and allocates appropriate
resources to support positive GDP growth in the Whangarei District.”
CARRIED
27 June 2012
7
Sense of Place
Moved:
Cr Williams
“That additional funding of $100,000 per annum (adjusted for inflation) is allocated in the Long Term
Plan for community projects that support their Sense of Place.”
CARRIED
Hundertwasser Art Centre
Moved:
Cr Syers
Seconded: His Worship the Mayor
“1.
That Council confirm the budget allocated in the draft Long Term Plan for this project.
2.
That Council proceed with this project, to a consent stage including all necessary design
drawings.
3.
That Council formally applies to outside external sources for Grant funding to complete the
financial budget required to complete this project.
4.
That Council formalise all necessary arrangements with the Hundertwasser Foundation,
including, agreement to proceed with the construction, details of rotated displayed art works,
insurance of art works and agreement of any artistic copyright.
5.
That the Chief Executive Officer present to full council in a timely manner, a full report on all
those issues raised in points 1 to 4 above, and any other matters that require council’s
attention.”
Amendment
Moved:
Cr Martin
“1..
That Council formalise all necessary arrangements with the Hundertwasser Foundation,
including, agreement to proceed with the construction subject to details of rotated displayed art
works, insurance of art works and agreement of any artistic copyright meeting council approval.
2.
That the Chief Executive Officer present to full council in a timely manner, a full report on all
those issues raised and any other matters that require council’s attention before the project
begins.
3.
That all staff time and costings be identified in the monthly financial accounts.”
Cr Williams gave notice that if the amendment was lost he would move a further amendment.
On the amendment being put Cr Glen called for a division:
For the amendment:
Cr Martin (1)
Against the amendment:
Crs Halse, Edwards, Deeming, Williams, Williamson, McLachlan, Glen, Jongejans, Christie,
Sutherland, Morgan, Syers and His Worship the Mayor (13)
The amendment was LOST
Amendment
Moved:
Cr Williams
Seconded: Cr McLachlan
27 June 2012
8
“1.
That Council confirm the budget allocated in the draft Long Term Plan for this project.
2.
That Council formally applies to outside external sources for grant funding to complete the
financial budget required to complete the project.
3.
That no other steps be taken to further the project until a binding referendum of voters is carried
out.”
Cr Deeming gave notice that if the amendment was lost she would move a further amendment.
On the amendment being put Cr Halse called for a division:
For the amendment:
Crs Edwards, Deeming, Williams, McLachlan, Martin and Christie (6)
Crs Halse, Williamson, Glen, Jongejans, Sutherland, Morgan, Syers and His Worship the Mayor (8)
Amendment
Moved:
Cr Deeming
“That Council confirm the budget allocated in the draft Long Term Plan for the purpose of
redevelopment of the old NRC building and site subsequent to further assessment of proposals,
including funding from outside sources and further community engagement.”
On the amendment being put His Worship the Mayor called for a division:
For the amendment:
Crs Edwards, Deeming and Martin (3)
Crs Halse, Williams, Williamson, McLachlan, Glen, Jongejans, Christie, Sutherland, Morgan, Syers
and His Worship the Mayor (11)
On motion being put His Worship the Mayor called for a division:
For the motion:
Crs Halse, Williams, Williamson, Glen, Jongejans, Christie, Sutherland, Morgan, Syers and His
Worship the Mayor (10)
Against the motion:
Crs Edwards, Deeming and Martin (3)
Abstained:
Cr McLachlan
The motion was CARRIED
A tea break was taken at 11.16am following discussions on the Hundertwasser Art Centre. The
meeting resumed at 11.29am.
Cr Williams did not rejoin the meeting immediately following the tea break.
Wastewater
Moved:
Cr Jongejans
Seconded: Cr Williamson
27 June 2012
9
“That Council approves the Wastewater programme as budgeted for in the 2012-2022 draft Long Term
Plan.”
CARRIED
Levels of Service
Moved:
Cr Martin
“1.
That the levels of service for Transportation are adjusted to reflect the changes to the
Transportation budgets.
2.
That no change is made to other levels of service as outlined in the draft Long Term Plan.
CARRIED
Rates Review
Moved:
His Worship the Mayor
“That the changes to the rating system outline din the draft Long Term Plan are implemented.”
CARRIED
Cr Christie requested his vote against be recorded.
Community Services
Child and Youth Friendly Cities
Moved:
Cr Edwards
“1.
That Council notes the submission(s) and that no change be made to the 2012-2022 Long Term
Plan.
2.
That staff progress a risk assessment and feasibility study of this project and the conditions for
accreditation.”
CARRIED
He Matariki Teen Parent School
Moved:
Cr Martin
Seconded: Cr Glen
“1.
That Council notes the submission and that no change be made to the 2012-2022 Long Term
Plan.
2.
That Council directs staff to undertake further investigations before any funding is committed
and that any funding will be provided through existing Contestable Grants budgets.”
CARRIED
The Barn – Waipu
Moved:
Cr Halse
“That an allocation of $600,000 (adjusted for inflation) as a capital grant be incorporated into Year 2 of
the final Long Term Plan to support this proposal.”
CARRIED
27 June 2012
10
General District Living
CBD Revitalisation
Moved:
Cr Halse
“1.
That it is acknowledged that the submissions support the current programmes included in the
2012-2022 Long Term Plan.
2.
That Council notes the submissions and that no change be made to the 2012-2022 Long Term
Plan.
3.
That the 20/20 Inner City Development (City Centre/Urban Design) Subcommittee reviews all
plans and reports back to full council before any work commences.”
CARRIED
Gomez Road
Moved:
Cr Christie
“1.
That the funding for the Gomez Road Sportspark is removed from the 2012-2022 Long Term
Plan.
2.
That the Gomez Road Plan Change is abandoned.
3.
That staff be directed to undertake a wider assessment of options for locating noisy sports
activities in the District.
4.
That staff enter into discussions with the Gomez Road people on the future of the property.”
CARRIED
Policy and Monitoring
Genetic Engineering
Moved:
Cr Edwards
Seconded: Cr Morgan
“That Council notes the submission and that no change be made to the 2012-2022 Long Term Plan.”
CARRIED
Economic Development
Tourism/District Promotions
Moved:
Cr Deeming
Seconded: Cr Syers
“1.
That Council retains the contribution to Destination Northland at $1 per head per population.
2.
That increased promotion of the District be managed within existing budgets.”
CARRIED
Marine Recreational Park
Moved:
Cr Edwards
27 June 2012
11
Seconded: Cr Glen
“1.
That Whangarei District Council support Northland Regional Council expediting the process to
establish a Marine Recreational Park in the Whangarei District.
2.
That once the Marine Recreational Park proposal is complete and subject to the concerns of
key stakeholders being met, Council support the proposal and agree next steps, including any
funding requirements, to be incorporated in the 2013 Annual Plan.”
CARRIED
Mining
Moved:
Seconded:
Cr Williamson
Cr Halse
“That Council investigates the new data, and monitors the process so as to better understand the
implications and opportunities for the District arising from the aero-magnetic survey of Northland.
Amendment
Moved:
Seconded:
Cr Martin
Cr Edwards
“1.
That Council investigates the new data, and monitors the process so as to better understand the
implications and opportunities for the District arising from the aero-magnetic survey of
Northland.
2.
That Council keeps stakeholders within the District regularly updated.”
The amendment was CARRIED
and subsequently CARRIED
as the substantive MOTION
Cr Williams rejoined the meeting at 12.14pm during discussions on this item.
Venues and Events
Theatre
Moved:
Seconded:
Cr Halse
Cr Edwards
“1.
That the funding allocated in Year 9 and Year 10 of the 2012-2022 Long Term Plan is retained.
2.
That once the theatre feasibility study is complete, it is presented to Council for consideration
and next steps, including theatre size and location, be agreed and incorporated into future
planning processes.”
CARRIED
Maori Relationships
Maori Relationships
Moved:
Seconded:
“1.
Cr Edwards
That Council notes the submission and that no change be made in the 2012-200 Long Term
Plan.
27 June 2012
12
2.
That as soon as is practical an agenda item including draft Terms of Reference for the
recommended approach is prepared by staff.”
CARRIED
Property – Community Policy
Rose Street Bus Terminal
Moved:
Seconded:
Cr Morgan
Cr Edwards
“That $50,000 (adjusted for inflation) be allocated in Year 4 of the Long Term Plan to make
improvements to the Rose Street Bus terminal.”
CARRIED
Financial Services
Debt
Moved:
Seconded:
Cr Syers
Cr Jongejans
“That the debt levels outlined in the draft Plan are retained to allow Council to complete the planned
capital works program and meet level of service targets.”
CARRIED
Cr Christie requested his vote against be recorded.
Rates – CPI vs LGCI
Moved:
Seconded:
Cr Martin
Cr Deeming
“That the overall budget for Rates in the Long Term Plan is increased by the LGCI inflation factor each
year.”
CARRIED
Crs Christie and McLachlan requested their votes against be recorded.
A lunch break was taken after this item from 12.53pm to 1.15pm.
Cr McLachlan did not rejoin the meeting immediately following the lunch break.
Asset Sales
Moved:
Seconded:
Cr Martin
Cr Syers
“1.
That planned asset sales continue.
2.
That staff include more information about property sales and the Property Reinvestment
Reserve in regular financial reports.”
CARRIED
Governance
Culture Change
Moved:
Seconded:
Cr Williams
Cr Jongejans
27 June 2012
13
“That Council management instruct staff to discharge their statutory duties in a manner that enables
the implementation of proposed initiatives where possible and appropriate.”
CARRIED
EECA
Moved:
Seconded:
Cr Halse
“That Council notes the submission and that no change be made to the 2012-2022 Long Term Plan.”
Cr Edwards gave notice that if the motion was lost he would move a further motion.
On the motion being put Cr Williams called for a division:
For the motion:
Crs Halse, Deeming, Williamson, Martin, Glen, Sutherland, Syers and His Worship the Mayor (8)
Against the motion:
Crs Edwards, Williams, McLachlan, Jongejans, Christie and Morgan (6)
CARRIED
Cr McLachlan rejoined the meeting at 1.19pm during discussions on this item.
Parks and Recreation
Third Hockey Turf
Moved:
Seconded:
Cr Halse
Cr Martin
“1.
That the Kensington Park Management Plan be reviewed as soon as possible.
2.
That the Urban Park line in the Capital Expenditure Programme which included $1 million for
Hockey, will now be shown as a separate item in Year 1.
3.
That discussions are held with Hockey to provide an additional grass field in Kensington Park in
the interim.”
CARRIED
Cr Christie withdrew from the table taking no part in discussions or voting on this item.
Netball Courts
Moved:
Seconded:
“1.
Cr McLachlan
Cr Jongejans
That staff develop a change to the Kensington Park Management Plan to alter the area
indicated for Petanque to be used for four additional netball courts.
2.
That funding of $250,000 (adjusted for inflation) to allow for the provision of additional netball
facilities be included in Year 2 of the Long Term Plan.”
CARRIED
Cr Sutherland requested his vote against be recorded.
Support for proposed development at Springs Flat
27 June 2012
14
Moved:
Seconded:
Cr Martin
Cr Edwards
“The Springs Flat development proceeds as provided for in the 2012-2022 draft Long Term Plan.”
CARRIED
Onerahi Soccer
Moved:
Seconded:
Cr Glen
Cr McLachlan
“1.
That Council rescind the decision to offer a Recreation Development Loan to Onerahi Soccer.
2.
That a capital grant of $100,000 (adjusted for inflation) is added to the Long Term Plan for the
provision of a new public toilet in Church Street, Onerahi, to be administered by the Onerahi
Soccer Club on agreed terms.”
CARRIED
Pest and Weed Control
Moved:
Seconded:
Cr Morgan
Cr McLachlan
“1.
That council continues to meet its current level of service for areas managed as weed free in
Parihaka, Whangarei Falls, and Pukenui and continues to prioritise weed related customer calls
by order of the level of threat, especially to health and safety.
2.
That an additional $40,000 be included within the Parks and Reserves operating budget to
further prioritise weed related customer requests.”
CARRIED
Skateparks/Playgrounds
Moved:
Seconded:
Cr Sutherland
Cr Morgan
“1.
That the funding for skateparks already in the draft Long Term Plan is approved.
2.
That the budget for the Otangarei Centre Development is confirmed, but that consideration for a
skateboard park be included for consulting with community groups as part of the overall
programme development.”
CARRIED
Quarry Gardens
Moved:
Seconded:
Cr Glen
Cr Edwards
“That Council includes a further $100,000 (adjusted for inflation) as a capital grant in Year 2 of the
Long Term Plan to support the proposed development.”
CARRIED
Cr Williams withdrew from the table taking no part in discussions or voting on this item.
Matakohe/Limestone Island
Moved:
Seconded:
Cr Sutherland
Cr Jongejans
27 June 2012
15
“That allowance is made to increase operational funding to $50,000 per annum (adjusted for inflation)
and that this is formalised as an annual operating grant or contract .”
CARRIED
Coastal Protection Issues
Moved:
Seconded:
Cr Deeming
Cr Martin
“1.
That Council approves coastal works in line with previous proposed programmes.
2.
That Council approves additional funding of $500,000 per annum (adjusted for inflation) from
Year 4 to Year 10 of the Long Term Plan to fund the long term improvement programme.”
CARRIED
Lease of Land at Puni Puni Road, Whangaruru
Moved:
Seconded:
Cr McLachlan
Cr Martin
“That Council request an operational plan and more detail of the building proposal from the submitter,
including agreement from the leaseholder prior to committing budget via a subsequent planning
process.”
CARRIED
Oakura Reserve
Moved:
Seconded:
Cr Martin
Cr Jongejans
“1.
That Council provides a budget for a $10,000 grant (adjusted for inflation) in Year 1 of the Long
Term Plan.
2.
That Council enters into lease negotiations with the Community Group.”
CARRIED
Stormwater
Hikurangi Swamp
Moved:
Seconded:
Cr Halse
Cr Williamson
“1.
That rate increases be 25% per year for each of the first three years of the Long Term Plan and
8% each year thereafter.
2.
That the capital works programme be modified so that the resource consent requirements
(primarily stop bank remediation) be undertaken prior to further pump replacements and the
debt profile provided for in the draft Long Term Plan is maintained.
3.
That WDC continue to collaborate with NRC in operating the scheme.”
CARRIED
Cr Martin and the Chief Executive Officer declared a conflict of interest and took no part in discussions
or voting on this item.
Porowini Stormwater
Moved:
Seconded:
Cr McLachlan
Cr Williams
27 June 2012
16
“1.
That the geotechnical investigation to develop an overland flow path to Limeburners Creek is
undertaken and a final design and estimate reported to council. The report shall identify timing
and what further budgets are required.
2.
That a budget of $2 million (adjusted for inflation) be included in Year 1 of the Long Term Plan
for remedial works, subject to identifying a funding source that does not increase WDC debt.”
CARRIED
Cr Halse requested his vote against be recorded.
Infrastructure improvements in Kamo
Moved:
Seconded:
Cr Williamson
Cr Christie
“1.
That within Year 1 of the Long Term Plan Council investigate flooding issues at the corner of
Kamo and Bush Roads.
2.
That Council includes $100,000 per annum (adjusted for inflation) for Years 1, 2 and 3 of the
Long Term Plan to fund infrastructure works as agreed with Kamo Community Inc.”
CARRIED
Transportation
Seal Extensions
Moved:
Seconded:
Cr Edwards
“That Council make a budget allocation of $600,000 a year (adjusted for inflation) to allow for seal
extensions. Funding for this would come from a relocation of other works in the road maintenance
budget.”
CARRIED
Cr Halse requested his vote against be recorded.
Walking and Cycling – General
Moved:
Seconded:
Cr Edwards
Cr Williams
“1.
That Council approves the programme detailed in the 2012-2022 draft Long Term Plan.
2.
That Council include $150,000 per annum (adjusted for inflation) in Years 1 through to 4 of the
Long Term Plan for the Raumanga – Onerahi Cycleway.”
CARRIED
Mander Statue – Coronation Centenary
Moved:
Seconded:
Cr Williamson
Cr Williams
“1.
That funding be allocated from current budgets for the erection of story boards at Mander Park
to commemorate the gifting in 1906 of 4 acres to the then Whangarei Borough Council by local
MP and businessman Frank Mander.
2.
That appropriate action is taken to commemorate the centennial of the establishment of the
Coronation Scenic Reserve.”
CARRIED
Other Issues – Appendix A
Citysafe
27 June 2012
17
General Community Services
General Funding Requests
Youth Issues
District Plan Issues
General Policy and Monitoring
General Regulatory Services
General Resource Consents
General Community Property
Pensioner Housing
The Hub/Bus Terminal
Economic Growth – General
Hihiaua
General Property (Commercial)
General Venues & Events
Hotel
General Financial Services
Core Service Focus
Council Policy & (Strategic Direction)
Council Reorganisation (Unitary etc)
Governance – process
Long Term and Annual Plan process issues
General Library
Dog Park/facilities
Fruit trees
General Parks and Recreation
Mander Park Trees
Mangroves
Sports/Recreational Facilities
General Infrastructure and Services
General Solid Waste
General Storm water
General Transport
Parking
Public Transport
Traffic Congestion
General Wastewater
Public Toilets
General Water
New Water Source.
Moved:
Seconded:
Cr McLachlan
Cr Edwards
“That Council notes the submissions and that no change be made to the 2012-2022 Long Term Plan.”
CARRIED
Other Issues – Appendix B
General Community Property
General Parks and Recreation
General Policy and Monitoring
General Stormwater
General Transport
General Wastewater
Parking
Rates General
Sales of Council owned Property
Unsealed Roads.
Moved:
Cr Deeming
27 June 2012
18
Seconded:
“1.
That no change be made to the 2012-2022 Long Term Plan.
2.
That the 18 identified submission issues raised are lodged as Customer Request Management
Issues (CRM’s) and that the issue is allocated to the appropriate department and/or staff
member of direct follow up with the submitter.”
CARRIED
Moved:
Seconded:
2.
Cr Edwards
Cr Syers
Cr Morgan
“1.
That the information be received.
2.
That recommendations in the Deliberations Report, after any amendments and where
appropriate, be incorporated into the 2012-2022 Long Term Plan.
3.
That the Chief Executive Officer directs staff to review operating and capital budgets based on
the outcomes of the deliberations process and that these changes are incorporated into the final
2012-2022 Long Term Plan for the adoption meeting.
4.
That staff are directed to review the naming of the CAPEX project items prior to the completion
of the final 2012-2022 Long Term Plan to support and enhance community understanding and
transparency.”
CARRIED
Fees and Charges 2012/2013 - Deliberations
Moved:
Seconded:
Cr Deeming
Cr Williamson
“That no changes be made to the schedule of fees and charges as publicly notified for consultation
and that Staff proceed towards preparing the final fees and charges schedule, for adoption prior to
1 July 202.”
CARRIED
3.
Draft 2012 Development Contributions Policy Deliberations
Moved:
Seconded:
Cr Halse
Cr Deeming
“1.
That the deliberations report be received.
2.
That the amended uncapped development contributions charges be incorporated into the 2012
Development Contributions Policy, noting that there are no changes to the capped values.
3.
That following consideration of the staff recommendations to submissions Council approve the policy
incorporating any amendments for adoption at the June Meeting.
4.
That the Chief Executive Officer be authorised to make any minor changes including drafting,
typographical or format changes before final adoption.
5.
That at the June Council meeting the final Development Contributions Policy be presented for
adoption in accordance with the provisions of Section 102 of the Local Government Act 2002.
6.
That Council will review the Policy as required,”
CARRIED
Cr Edwards withdrew from the table taking no part in discussions or voting on this item.
27 June 2012
19
The meeting closed at 2.29pm
Confirmed this 27th day of June 2012
27 June 2012
20
4.
Minutes: Extra-ordinary Whangarei District Council
Wednesday 13 June 2012
Minutes of an Extra-ordinary Whangarei District Council meeting held in the Council Chamber, Forum North
on Wednesday 13 June 2012 at 1.00pm
Present:
Crs C B Christie, S J Deeming, A J Edwards, S M Glen, J S Jongejans, G M Martin, B L McLachlan,
S L Morgan, K J Sutherland, W L Syers, M R Williams and J D T Williamson
Apology:
Cr P R Halse
Moved:
Cr Martin
Seconded: Cr Glen
“That the apology be sustained.”
CARRIED
In Attendance:
Support Services (A Adcock), Councillor Support (J Crocombe) and Senior Meeting Co-ordinator (C Brindle)
1.
Rates Remission and Postponement Policies
Policy 12/102 – Remission of some general rates and uniform annual general charges and targeted
rates on rating units which are in common ownership but do not meet the criteria of a contiguous
property
Moved:
Cr Edwards
Seconded: Cr Syers
“That no changes are made to the draft policy.”
CARRIED
Policy 09/309 – Remission of Rates for Community, Sports and Other Organisations
Moved:
Cr Deeming
Seconded: Cr Morgan
CARRIED
Policy 09/611- Remission of Rates on Unoccupied Maori Freehold Land
Moved:
Cr Williams
CARRIED
Policy 12/412 – Postponement and Remission on Specific Farmland Properties
27 June 2012
21
Moved:
Cr Williams
“That clauses 4 and 5 of the conditions and criteria of Policy 12/412 – Postponement and Remission
on Specific Farmland Properties be amended to:
“4
The farming operation should provide a significant source of revenue for the owner of the land
who should be the actual operator of the farm, and
5
The area of the land that is the subject of the application is not less than 30 hectares.
Discretion will be allowed to extend the relief to owner-operators of smaller intensive farming
operations where there is clear evidence that it is an economic unit in its own right.”
And the following two additional clauses be included in the conditions and criteria section of the policy:
“7
The Financial Services Manager and the Group Manager – Support Services have delegated
authority to grant or refuse remissions under this policy.
Any appeals against the decision of the Group Manager – Support Services will be referred to
the Finance and Support Committee for final determination.””
CARRIED
Cr Williamson left the meeting at 1.29pm during discussions on Policy 12/412.
8
Moved:
Cr McLachlan
Seconded: Cr Morgan
“1.
That the information be received.
2.
That after deliberating, the recommendations after any amendments and where appropriate be
incorporated into the Rates Postponement and Remissions Policies.
3.
That Council adopts the Rates and Remissions Policies (including any amendments) to take
effect from 1 July 2012.”
CARRIED
The meeting closed at 1.38pm
Confirmed this 27th day of June 2012
27 June 2012
22
5.
Police Report
Reporting officer
Carolyne Brindle (Senior Meeting Co-ordinator)
Date
14 June 2012
The Police report had not been received at the time the agenda closed and will therefore be circulated prior
to or tabled at the meeting.
27 June 2012
23
6.
Approval and Adoption of Long Term Plan 2012-2022
Reporting officer
Alan Adcock (Group Manager Support Services)
Date
18 June 2012
Vision, mission and values
The Long Term Plan documents Council’s path for the 10 years ahead as it moves toward its vision of ‘creating the
ultimate living environment’.
Local Government Act 2002 – The four well-beings
The Long Term Plan is prepared in the context of the Four Well-Beings – cultural, economic, environmental and social.
The Long Term Plan also sets out how Council’s activities will contribute to the Community Outcomes.
Long Term Plan Process
The 2012-2022 draft Long Term Plan has been updated as a result of the consultation process and
subsequent Council hearings and deliberations.
The final plan includes a section titled ‘A Snapshot of our Long Term Plan’ which includes an outline of the
key changes as a result of submissions that have led to modifications to budgets and work programs. These
changes are neutral in terms of their effect on planned debt levels and rates increases.
The Local Government Act 2002 requires Council to adopt its Long Term Plan by 30 June 2012.
The adoption of the 2012-2022 Long Term Plan will be a two step process; Council must first consider
a resolution to approve the Long Term Plan for signing as part of the audit process, with the meeting
being adjourned for a short time while the documents are signed. Once the documents are signed the
meeting is reconvened and the Plan can then be considered for adoption.
Asset and Activity Management Plans (AMPS)
The Long Term Plan both informs and reflects the Asset and Activity Management Plans (AMPs) of Council.
In addition the projects detailed in the Development Contributions Policy (which is also to be adopted as part
of this meeting) are provided for in the AMPs. These Plans provide the context for developing capital and
maintenance work programmes as well as identifying and detailing links to Council’s key strategies. Now
that the Long Term Plan is finalised the draft AMPs can be updated and finalised. It is recommended that
once this process is completed the AMPs are brought back to Council to be formally adopted.
Recommendation
That the 2012-2022 Long Term Plan be approved for signing.
Following the signing of the 2012-2022 Long Term Plan:
Recommendation
1.
That Council adopt the 2012-2022 Long Term Plan in accordance with Section 93 of the Local
Government Act 2002.
2.
That Council authorises the Chief Executive to make any necessary minor drafting, typographical or
presentation corrections to the 2012-2022 Long Term Plan prior to the document going to print.
3.
That the Asset and Activity Management Plans of the activity groups identified in the Long Term
Plan are now finalised and brought back to Council for adoption by August 2012.
Under Separate Cover (available on request, phone +64 9 4304 200))
2012-2022 Long Term Plan (Ref 12/42793)
27 June 2012
24
7.
Rates Resolution 2012/2013
Reporting officer
Alan Adcock (Group Manager Support Services)
Date
18 June 2012
This item is in accord with Council’s vision, mission and values.
Cultural
Setting of rates recognises the significance of cultural values. WDC has developed policy
in relation to rates relief for Maori land to meet the requirements of the Local Government
Act 2002.
Economic
The primary purpose of rates when set is to achieve a fair balance between user pays
principles, fairness and equity between ratepayers, and encouraging economic
development where possible.
Environmental
The setting of rates includes relief by way of remission of rates on properties where land
or portions of land have been covenanted for protection purposes.
Social
WDC has also developed policy in relation to rates postponement or remission which
recognises hardship or special circumstances related to land values and applies these to
create a greater balance of social needs within our communities.
Section 23 of the Local Government (Rating) Act 2002 requires that rates must be:
a)
Set by a resolution of the local authority;
b)
Set in accordance with the relevant provisions of the local authority’s long-term plan and funding
impact statement for that financial year:
The details in the recommendation that follows are an extract from those included in the Funding Impact
Statement in the 2012/2022 Long Term Plan. The adoption of the Long Term Plan has completed that part
of the process and now the resolution to formally set the rates is able to proceed.
Note: This agenda item was prepared prior to the Council meeting of 27 June set down for the adoption of
the Long Term Plan. If any changes were made to the proposed rating criteria prior to the plan being
adopted then those changes must also be reflected in the recommendation below.
Recommendation
That the Whangarei District Council in pursuance of its powers under the Local Government (Rating) Act
2002 hereby resolves to set the following rates and charges upon the rateable value of all rateable
properties appearing in the District Valuation Roll now in force in the Whangarei district for the period 1 July
2012 to 30 June 2013.
The rates will be set in accordance with the relevant provisions of the funding impact statement covering
the financial year 1 July 2012 to 30 June 2013.
All rates and charges include Goods and Services Tax (GST). Penalties added to unpaid rates are exempt
from GST but will be applied to the GST inclusive amount.
27 June 2012
25
General rates and charges
General Rates:
Differential Land Use Category
Cents in Dollar of Land Value
including GST
1.
Residential
$0.0026354
2.
Residential – Step 1
$0.0013177
3.
Residential – Step 2
$0.0006589
4.
Multi – Unit
$0.0052708
5.
Rural
$0.0019866
6.
Commercial / Industrial
$0.0118727
7.
Miscellaneous Properties
$0.0026354
Uniform Annual General Charge:
A charge of $338.00 to every separately used or inhabited part of a rating unit.
Targeted rates
Sewage Disposal:
A targeted rate of $566.00 for residential and for any other premises having no more than two
toilet pans and a targeted rate of $368.00 per pan for all other premises having more than two
toilet pans connected to the district’s sewer reticulation and sewage disposal systems. The rate
will be based on the number of water closets or urinals per separately used and inhabited parts
within the rating unit.
Educational establishments will be subject to a special remissions policy.
Refuse Facilities:
A targeted rate of $140.00 in respect of every separately used or inhabited part of a rating unit.
Water Supply:
A charge of $2.02 per cubic metre of water consumed (as measured by meter) in respect of every
separate rating unit to which water is supplied and where a meter is installed
An annual supply charge of $28.00 will apply to every separately metered used or inhabited part of
a rating unit and will be calculated and applied to each account according to the consumers’ cyclic
billing period.
For calculation purposes, water will be treated as having been consumed on an equal daily basis
over the period of the reading. An estimated account may be calculated and this will be in
accordance with clause 1.3.10.5 of the (WDC) Water Supply By-Law 2012.
Rating units, where the consumption of water is not charged through a meter, but are connected
to any of the district’s water supply systems, will be subject to an annual charge of $395.00.
Rating units that are situated within 100 metres of any public water reticulation system that are
capable of being connected but are not connected will be subject to an annual charge of $28.00
(for availability).
26
Rating units where a backflow preventer connection is required will be subject to an annual
charge based on the size of the connection applied as follows:
15/20mm connection
$70.22
25mm connection
$71.17
32mm connection
$84.19
40mm connection
$86.17
50mm connection
$89.39
100mm connection
$225.16
150mm connection
$263.58
200mm connection
$436.56
Miscellaneous targeted rates
These rates will be charged as a set amount per rating unit and will only apply to rating units within
a defined and specified area where it is considered that the ratepayers within this defined area are
receiving a direct benefit from the specified works.
Targeted Rates – Project Works
Annual Charge
including GST
Ruakaka South Sewer Extension- (Residential)
$2,342.95
(Non Residential)
$3,466.87
Whangarei Heads Sewerage Scheme (Stage 3)
$1,610.00
Acacia Park Roading Remediation
$400.00
Pataua Boat Ramp and Foreshore Protection
$141.07
McGregors Bay, Taiharuru Erosion Protection (Beachfront)
$2,204.07
(Other)
$304.83
Hikurangi Swamp Major Scheme Rating District
A differential targeted rate will be applied to every rating unit within the defined area of the
Hikurangi Swamp Major Scheme Rating District. Rates will be charged on the basis of the land
area within the rating unit in accordance with the following scale:
Class – Scale of Charges
Dollar per Hectare including GST
A
$88.48
B
$79.46
C
$61.94
D
$ 8.86
E
$ 4.46
F
$ 1.78
27
Hikurangi Swamp Drainage Rating District
A differential targeted rate will be applied to every rating unit within the defined area of the
Hikurangi Swamp Drainage Rating District. Rates will be charged on the basis of the land area
within the rating unit in accordance with the following scale:
Class – Scale of Charges
Dollar per Hectare
A
$10.23
F
$ 1.03
Due dates for payment
For those ratepayers who are unable to pay their year’s rates in full by the due date of the first
instalment (20 August 2012) payment may be made by way of four instalments with each
instalment due and payable on the date specified on the rate invoice for that instalment as
follows:
Instalment
Date Rates Due and Payable
1.
20 August 2012
2.
20 November 2012
3.
20 February 2013
4.
20 May 2013
Water (by meter) accounts are processed monthly, two-monthly or six-monthly. The due dates of
these accounts will be relative to the consumer’s cyclic billing period. The due date for payment
will be shown on every separate account.
Discount for rates and charges paid in full
Discount of three per cent (3%) will be allowed if full payment of 2012/2013 rates and charges
and any arrears (excluding water by meter) are paid in full by the due and payable date of the first
instalment - 20 August 2012.
Penalties added to unpaid rates
A penalty of ten per cent (10%) will be added to each instalment or part thereof, or in the case of
water (by meter) to each account or part thereof, which are not paid by the due date. All rates and
charges (excluding water by meter) charged prior to 30th June 2012 (i.e. all previous years rates)
that still remain unpaid as at 1st September 2012 will be subject to a further additional penalty of
ten per cent (10%).
For rates and annual charges for water by meter, still unpaid at six monthly intervals after the any
due date for payment will be subject to an additional penalty of 10% applied at each six monthly
interval.
28
8.
Adoption of Fees and Charges 2012-2013
Reporting officer
Paul Dell (Group Manager District Living)
Date
Council has adopted a user pays regime for a number of the services provided by the District Living Group.
This approach is a 'user pays' approach, leaving ratepayer money to be spent on projects that have a wider
community benefit.
Cultural:
Where appropriate cultural matters are considered through the various
processes funded through user charges.
Economic:
The user pays principle adopted ensures a 'user pays' principle is
maintained, with ratepayer subsidy being kept to a minimum.
Environmental:
The services provided by the District Living Group are focused on
ensuring environmental wellbeing is maintained.
Social:
With the benefiter paying for the services provided it provides equity in
payment, leaving ratepayer money to be spent on projects with a wider
social/community benefit.
Background
At the District Living Committee meeting of 8 February 2012, an item was presented providing a review of
the District Living Group user charges and suggesting amendments to the charges for the 2012 – 2013
period. As a result, a resolution was passed that various proposed amendments to fees and charges would
be adopted for consultation under the Local Government Act 2002. The formal Statement of Proposal was
adopted by Council at the 14 March 2012 meeting in order to commence with the Special Consultative
Procedure. That Statement identified the key changes to the proposed fees and charges as being:
Resource Consents


Increase in hourly rate for Environmental Health Officers and Compliance Officers and new charges
for photocopying.
Inclusion of administration of Road Naming Policy as a new charge.
Policy and Monitoring


Increase in hourly rate for Environmental Health Officers and Compliance Officers.
Inclusion of new charges for photocopying.
Regulatory Services


A new fee relating to applications for exemption under Section 6 of the Fencing of Swimming Pools
Act. ( $275)
An increase in the fencing of swimming pool first inspection fee of 13.5%
Building Compliance

An increase in fee for Land Information Memorandums (LIMS)
This report provides a summary of submissions received during the Special Consultative Procedure,
consideration of those submissions, and a recommendation on final adoption of the fees and charges. The
relevant fees and charges for each section, with any proposed new charges highlighted, are shown in the
tables contained in this report.
It should be noted that fees and charges relating to Building Compliance, Dog Control and Impoundment,
and Health Act were not required to be adopted for consultation under the Local Government Act and
therefore do not form part of this report.
27 June 2012
29
Resource Management Fees and Charges
This covers both the Resource Consents and Policy and Monitoring Departments. Tables 1 and 2 illustrate
the existing and proposed fees for these respective Departments. No submissions were received on these
proposed changes.
On this basis, it is recommended that the fees and charges as identified in tables 1 and 2 be adopted with no
changes.
Regulatory Services
No submissions were received from the public regarding the following matters that fall under Regulatory
Services:




Swimming Pool Inspections (Table 3)
Gambling Act and Racing Act Consent fees (Table 4)
Bylaw Enforcement (Tables 5 and 6)
Landuse Consent Monitoring (Table 7)
Building Compliance
No submissions were received from the public regarding the following matters that fall under Building
Compliance:

Land Information Memorandums (Table 8)
On this basis, it is recommended that the proposed changes to these fees and charges be adopted with no
changes.
30
TABLE 1
Fees and Charges for Resource Management Administration
All fees and charges are DEPOSITS unless otherwise stated
Current($)
Proposed($)
Applications under the Resource Management Act as follows:
1500.00
1500.00
4500.00
4500.00
1000.00
1000.00
750.00
750.00
Actual and
reasonable
costs
Actual and
reasonable
costs









Non-notified Resource Consent applications (Land Use and/or
Subdivision)
Non-notified Notices of Requirement for designations and
alterations to existing designations under Sections 168, 168A, and
181
Applications for Certificates of Compliance under Section 139
Applications for Existing Use Rights Certificates under Section
139A
Waiver and extension of time limits under Section 37,
Change or Cancellation of Consent Condition/s under Section 127
Extension of time under Section 125
Review of Consent Condition/s under Section 128
Vary or cancel a consent notice under Section 221(3)
Applications requiring public or limited notification under the Resource
Management Act
Note: Where a determination is made requiring notification of an
application where $1500.00 advance fees has already been paid, Council
will require an additional $3,000.00 advance fee to be paid before
notification proceeds.






Surrender of Consent S138
Removal of Designation S182
Outline Plan s176A
Certification that Subdivision complies with District Plan under
Section 226
Cancellation of covenant against transfer of allotment &
Cancellation of Amalgamation of allotments under Sections 240(4)
and 241
Grant, Surrender, Transfer, Vary or Cancel Easements under
Section 243
Applications under sections 9, 31, and 55 of the Sale of Liquor Act
Applications under sections 327A (Cancellation of Building Line
Restriction) and 348 (Creation of right-of-way easement) of the Local
Government Act
Applications under sections 94 and 114 (Conservation Covenants) of the
Reserves Act
Applications under the First Schedule of the Overseas Investment
Regulations 1995


Approval of Survey Plan under Section 223
Completion Certificate for subdivision under Section 224
31
All fees and charges are DEPOSITS unless otherwise stated
Administration of Councils Road Naming Policy


Road naming as part of resource consent process
Road naming of existing access at request of residents
Council Professional Fees
Hourly Rates Charged in 6 minute intervals
Resource Consents Manager
Current($)
Proposed($)
Actual and
reasonable
costs
Actual and
reasonable
costs
Current
($)
Proposed
($)
165.00/hr
165.00/hr
150.00/hr
150.00/hr
Parks and Recreation Manager
Major Projects Manager
Roading Manager
Policy Manager
Water Services Manager
Wastes and Drainage Manager
Principal Planner
Team Leader (Consents)
Team Leader (Engineering/Post-Approval)
Senior Environmental Planner(Consents & Policy)
Senior Environmental Engineering Officer
Senior Specialist
Team Leader Planning (Policy)
Team Leader - Asset Data
Senior Water Technician
Parks Operations Team Leader
Asset Manager
32
Current
($)
Proposed
($)
Team Leader (Administration)
125.00/hr
125.00/hr
Environmental Planner (Consents & Policy)
130.00/hr
130.00/hr
Infrastructure and Services Project Manager
Asset Engineer
Distribution Engineer
Solid Waste Engineer
Wastewater Asset Engineer
Storm water Asset Engineer
Team Leader Planning (Infrastructure and Services)
Cemetery and Conservatory Manager
Parks Contracts Co-ordinator
Senior Policy Planner
Senior State of the Environment Co-ordinator
Team Leader Compliance
Environmental Engineering Officer
Landscape Architect
Subdivision Officer
Development Contributions Co-ordinator/Officer
Group Planner
Parks Asset Co-ordinator
Technical Officer
Policy Planner
State of the Environment Co-ordinator
33
Current
($)
Proposed
($)
Building Officer
106.00/hr
120.00/hr
Environmental Health Officer
103.00/hr
110.00/hr
Compliance Officer
100.00/hr
110.00/hr
Planning Administrator (Consents & Policy)
Note: This hourly rate will only apply for where an application is to be
notified or for processing of post-approval subdivision certification.
75.00/hr
75.00/hr
Mileage
85 cents/km
85 cents/km
Disbursements
At cost
charged to
Resource
Consents
Department
by provider
At cost
charged to
Resource
Consents
Department
by provider
Photocopying
A4 Black and white
A4 Colour
$0.03
$0.13
A3 Black and white
A3 Colour
Note: double sided copying same cost as single sided copying
$0.05
$0.25
Hearings required for any resource consent or other permission
Cost of third party/hearings commissioners will be charged at actual cost.
All staff and consultants costs will be charged at actual cost.
Miscellaneous charges will be charged at actual cost.
All costs will be itemised
All figures are standard fees inclusive of GST; the final fee in any one application will be determined
by the Resource Consents Manager or his/her appointee.
Council reserves the right to interim invoice applications where significant costs have been incurred
over a period of one month or more without progress on the application.
In the case where a consultant(s) is required, Council will charge the actual and reasonab le costs
incurred by the consultant, plus 5% for supervision and administration.
34
TABLE 2
Fees and Charges for Policy and Monitoring activities
Current ($)
Proposed ($)
Advance Fee
Advance Fee
Private Plan Change-- on receipt of a request to change the Plan
11,500
11,500
Private Plan Change --before commencement of a hearing
11,500
11,500
165.00/hr
165.00/hr
150.00/hr
150.00/hr
150.00/hr
150.00/hr
130.00/hr
130.00/hr
103.00/hr
100.00/hr
110.00/hr
110.00/hr
Private Plan Change
Hourly Rates Charged in six (6) minute intervals
Policy and Monitoring Manager
Parks and Recreation Manager
Major Projects Manager
Roading Manager
Water Services Manager
Wastes & Drainage Manager
Resource Consent Manager
Regulatory Services Manager
Library Manager
Team Leader (Policy)
Senior Policy Planner
Senior Specialist
Principal Planner
Team Leader (Planning)
Team Leader (Consents)
Senior Environmental Engineering Officer
Team Leader – Asset Data
Cemetery & Conservatory Manager
Parks Contracts Coordinator
Team Leader Planning (Infrastructure and Services)
Asset Manager
Infrastructure & Services Project Manager
Asset Engineer
Distribution Engineer
Solid Waste Engineer
Waste Water Asset Engineer
Storm Water Asset Engineer
Senior State of the Environment Coordinator
Policy Planner
Group Planner
Team Leader Compliance
Environmental Planner – Consents
Parks Asset Coordinator
Technical Officer
Parks Landscape Architect
State of the Environment Coordinator
Senior Water Technician
Environmental Health Officer
Compliance Officer
35
Current ($)
Proposed ($)
75.00/hr
75.00/hr
85 cents/km
85 cents/km
At cost
charged to
Policy and
Monitoring by
provider
At cost charged
to Policy and
Monitoring by
provider
Planning Administrator
Mileage
Disbursements
Hearings Required for Any Plan Change
Any and all costs of third party or independent Commissioners will be recoverable as well as the cost
associated with the hearing (i.e. staff time, consultants costs, venue hire, printing).
When a Councillor is appointed as a Hearings Commissioner the cost set by Regulation will be charged.
All figures are standard fees inclusive of GST, the final fee in any one change to the District Plan will be
determined by the Environmental Policy and Monitoring Manager or his/her appointee.
In the case where a consultant(s) is required, Council reserves the right to on-charge costs.
Photocopying
A4 Black and white
A4 Colour
A3 Black and white
A3 Colour
Note: double sided copying same cost as single sided copying
$0.03
$0.13
$0.05
$0.25
Notes:
Private plan changes may be processed by consultants and an applicant will be asked to undertake, at the
submission stage, to pay the full cost of such processing in addition to the normal cost of Council to process
its part of the application.
Fees are charged to defray the cost of:
a.
Initial receipt of the application
b.
Cost of allocation of the application and distribution of information
c.
Site visits
d.
All professional and administrative staff costs at the hourly rate, mileage and disbursements in
handling the application
e.
Request for additional information and review or peer review such information
f.
Notification procedure
g.
Summarising submissions and input into database
h.
Notification of submissions for further submissions
i.
Summary of further submissions and input into database
j.
Preparation of staff report to a Hearings Committee and/or Council
k.
Preparation of hearing, notices, hall hire, appointment of commissioners, etc
l.
Attendance and any cost of hearings plus secretarial services
m.
All cost of the hearing including full cost of independent commissioners
n.
Preparation and finalising the Hearings Committee’s recommendation to Council
o.
Submission to Council of the hearings report and cost of any subsequent requirements of Council
p.
Updating of database with all the decisions of Council on submissions
36
q.
Distributing decision replies to all submitters
r.
Council may on-charge cost of an appeal where the decision of Council was in favour of the applicant,
but was appealed by a submitter
s.
All costs will still be payable notwithstanding the outcome of the application, i.e. if an application is
declined or only partially accepted/adopted/granted the cost still has to be recovered
t.
Cost can be reduced if all information is provided electronically and distributed electronically where
applicable.
Table 3
Fees and Charges – Swimming Pool / Spa Pool Inspections
First inspection of pool
Follow up inspections
Administration of empty pools (two yearly)
Application for exemption, Section 6, Fencing of Swimming Pools Act
Table 4
Proposed ($)
110.00
125.00
Direct recovery
of actual cost
for each
inspection with
time recovered
at $100/hr and
mileage at
$0.85/km
Direct recovery
of actual cost for
each inspection
with time
recovered at
$103/hr and
mileage at
$0.85/km
30.00
34.00
nil
275
Fees and Charges – Gambling Act and Racing Act Application
Application for TLA consent under Gambling Act 2003 (s 99) and
Racing Act 2003 (s 65B)
Table 5
Current ($)
Current ($)
Proposed ($)
490.00
507.00
Fees and Charges – Seizure of property under bylaws
Seizure and confiscation of signs
under the Local Government Act
2002 and bylaws
Current ($)
Proposed ($)
Signs under 1m square
55.00
57.00
Signs over 1m square
110.00
114.00
Actual cost
recovery at
70/hr and
mileage of
0.85
Actual cost
recovery at 70/hr
and mileage of
0.85
92
95
Seizure of other property
Where otherwise not specified any application for a permit, consent or
exemption application or request under a Whangarei District Bylaw
37
Table 6
Fees and charges – Stalls, Hawkers, Mobile Shops and others
These are annual fees unless otherwise stated
Current($)
Proposed
($)
Mobile Shop Licence
122.67
127.00
Hawker/Pedlar Licence
92.00
95.00
Hawker/Pedlar – per 6 months
46.00
47.50
Stall Licence
184.00
190.00
Stall Licence per day
20.44
21.00
Alfresco dining permit (not renewed annually – (‘one-off’)
122.67
127.00
Animal Powered Vehicle Licence
122.67
127.00
Table 7
Fees and Charges – Monitoring of Land Use Consents
Current ($)
Proposed
($)
Residential
350.00
362.00
Commercial
500.00
517.00
Monitoring and Land Use Consent Conditions
Deposit invoiced at the time a resource consent decision is issued.
This average cost equates to 3.6 hours of compliance staff time for residential and 5.1
hours for commercial.
See Table 2
Resource
Management
Administration
Charges
See Table 2
Resource
Management
Administratio
n Charges
Charge applied to issue an abatement notice
120.00
124.00
Charge to cover seizure, transporting and storing of seized property
200.00
200.00
Hours over the above advance fee and mileage, which may also involve
work by other specialist planning, parks and engineering staff will be
charged at a rate specified in the Council Professional Fee Schedule for
Resource Consents.
Abatement Notices
Table 8
Fees and charges for Land Information Memorandum (LIM)
Current ($)
Proposed $
265.00
274.00
Copy of current Certificate of Title if not provided
16.00
17.00
Completed LIM report scanned and transferred to electronic format –
additional fee
37.00
38.00
Class: Residential (including lifestyle blocks)
Used principally for residential purposes or lifestyle residential purposes
A lifestyle block includes properties of variable size, but generally comprise
of 20 hectares or less, which might otherwise be categorised as Rural, but
which are used for non-economic (in the traditional farming sense) lifestyle
residential purposes
38
Courier charge
Current ($)
Proposed $
16.00
17.00
Class: Commercial (including farms)
A building or land in which any natural resources, goods, services or money are either
developed, sold, exchanged or stored
Large commercial/industrial LIMs will be assessed and may incur additional
costs
478.00
495.00
Copy of current Certificate of Title if not provided
16.00
17.00
Completed LIM report scanned and transferred to electronic format –
additional fee
63.00
65.00
Courier charge
21.00
22.00
Recommendation
1.
That this report be received.
2.
That the proposed Resource Management fees and charges in Tables 1 and 2 for the period 1 July
2012 to 30 June 2013 be adopted, pursuant to Section 36 of the Resource Management Act 1991.
3.
That the proposed Swimming Pool Inspection fees and charges in Table 3 for the period 1 July
2012 to 30 June 2013 be adopted pursuant to Section 150(1)(b) of the Local Government Act 2002.
4.
That the proposed Gambling Act and Racing Licensing fees and charges in Table 4 for the period
1 July 2012 to 30 June 2013 be adopted pursuant to Section 150(1)(b) of the Local Government
Act 2002.
5.
That the proposed Bylaw Enforcement fees and charges in Tables 5 and 6 for the period 1 July
2012 to 30 June 2013 be adopted pursuant to Section 150(1)(b) of the Local Government Act 2002.
6.
That the proposed Landuse Consent Monitoring fees and charges in Table 7 for the period 1 July
2012 to 30 June 2013 be adopted, pursuant to Section 36 of the Resource Management Act 1991.
7.
That the proposed Land Information Memorandum fees and charges in Table 8 for the period 1 July
2012 to 30 June 2013 be adopted pursuant to Section 44A(4) of the Local Government Official
Information and Meetings Act 1987.
39
9.
Development Contributions Policy 2012
Reporting officer
Paul Dell (Group Manager Environment)
Date
21 June 2012
The Development Contributions Policy2012 documents and explains the methodology used to calculate
charges and how the policy is applied.
The Development Contributions Policy is prepared in the context of the four Well-Beings – cultural,
economic, environmental and social –and sets out Council’s policy with regard to Development Contribution.
The recovery of growth related income will contribute to the five Community Outcomes identified by the
Whangarei community during the LTP process.
Introduction
After consultation with ratepayers and deliberation by Councillors the final changes to the Development
Contributions Policy 2012 have now been completed and this document is ready for adoption.
Changes since the Draft Development Contributions Policy 2012
The Development Contributions Policy 2012 has been updated as a result of the consultation process and
subsequent Council workshops and deliberations.
The draft Policy was prepared on the basis of projects that Council was proposing to undertake in the draft
Long Term Plan (LTP). As a result of the consultation and deliberation processes these projects have
changed, the schedules and changes in the final Policy reflect these changes
The deliberations report summary noted that submissions which did not require amendments to the draft
Policy would inform future policies, may lead to actions in the future and or be incorporated into normal
operation.
Recommendation
1.
That Council adopt the Development Contributions Policy 2012 in accordance with Section 102 of the
Local Government Act 2002.
2.
That Council authorises the Chief Executive Officer to make any necessary minor drafting,
typographical or presentation corrections to the Development Contributions Policy 2012 prior to the
document going to print.
Attachment (under separate cover – available on request, phone +64 9 4304 200)
Development Contributions Policy 2012 (Ref: 12/38019)
27 June 2012
40
10. Waste Management and Minimisation Plan Adoption
Reporting officer
John Langsford (Solid Waste Engineer)
Date
11 May 2012
This item is in accord with Council’s vision, mission and values statement as it fulfils the requirements of the
Waste Minimisation Act 2008 by preparing and, after consultation, adopting a Waste Management and
Minimisation Plan.
Waste management and minimisation options have cultural impacts
Cultural
Waste management and minimisation options have economic impacts
Economic
Environmental Waste management and minimisation options have environmental impacts
Waste management and minimisation options have social impacts
Social
Purpose
To consider the submissions to the draft Waste Management and Minimisation Plan and adopt the final Plan.
Introduction
Whangarei District Council adopted its first Solid Waste Management Plan in 1996, which was updated and
reviewed in 2002 and 2007. Since the last review the Waste Minimisation Act 2008 (WMA) came into force.
Under Section 50 of the WMA, Council is required to review its existing Waste Management Plan and
develop and adopt a Waste Management and Minimisation Plan (WMMP) by 1 July 2012.
Section 44 of the WMA requires Council to consult on the draft Waste Management and Minimisation Plan in
accordance with the Special Consultative Procedure of Section 83 of the Local Government Act 2002.
Council consulted on the proposed WMMP during March – April 2012 in conjunction with the consultation on
the draft Long Term Plan. Four submissions were received on the draft Plan and Council held a
Hearing at its 14 May 2012 Extraordinary Council Meeting, where submitters were invited to present
their views. One submitter presented their submission.
Now that submissions have been received, heard and reviewed, the recommendations for the final
version of the Waste Management and Minimisation Plan are reported back for consideration and
adoption.
Submitter
Summary of Submission
Discussion and
Recommendation
Daphne Clair
de Jong
 Would like higher targets set for waste reduction
and recycling.
 The targets proposed in the
Plan are considered to be
realistically achievable. Aiming
for a 4% per year decrease in
landfilled waste generation per
person is already at the higher
end of what is typically
achieved.
 Would like to see more than only #1 and #2 plastics
recycled
 The Plan already includes an
action to: Review options to
extend the range of materials
able to be recycled at kerbside,
ReSort and transfer stations.
No change required
27 June 2012
41
Submitter
Summary of Submission
Discussion and
Recommendation
Betsy Kettle
 Queried the design of ReSort and suggested a
number of improvements to the waste minimisation
facilities at the site to bring them up to the standard
in the 2008 WasteMINZ Guide for Resource
Recovery Parks.
This submission related to ReSort
rather than the WMMP. Staff have
responded directly to the submitter
to answer these queries.
 The plan provides an appropriate way forward for
Council’s waste management and minimisation. It
outlines a range of actions that will offer interesting
options for the future.
 If Council makes changes to the overall plan which
include identifying different items for levy spending
this should be included in the plan as any spending
must be consistent with the plan.
 Part B identified that levy funding may be used to
lobby relevant industries and central government
and may be used to conduct reviews on making
Waste Minimisation Fund applications. Funding
these activities from the levy money may not meet
the required criteria in the Waste Minimisation Act.
To note the points in MfE’s
submission and ensure that items
which may be funded from the levy
are clearly identified in the plan and
that levy funding is only applied to
activities which can be
demonstrated to help promote or
achieve waste minimisation.
 Supports provisions for minimising waste to landfill
and increasing recycling rates while meeting
community needs related to service and cost.
 Described Fonterra’s successful record of reducing
waste to landfill and increasing recycling and reuse.
No change required.
Auckland
Community
Zero Waste
Alliance
Ministry for
the
Environment
Fonterra
No change required
No change required at this time.
Recommendation
It is not recommended that any change is made to this Plan.
Conclusion
This finalised version is attached to this agenda item and has been prepared taking into account the
submissions received. It is now presented to Council for consideration and adoption as the Waste
Management and Minimisation Plan 2012.
Following adoption by Council the Plan will be published (including any minor re-formatting that is required
prior to publication) and the public will be advised that the plan is operative.
Recommendation
1. That the report be received.
2. That after deliberating, the recommendations in this report, after any amendments and where
appropriate, be incorporated in the Waste Management and Minimisation Plan 2012.
3. That Council adopts the Waste Management and Minimisation Plan 2012 (including any amendments
following deliberation).
4. That the submitters be thanked and supplied with a copy of this agenda item and the finalised Plan.
Attachment (Under separate cover available on request, phone +64 9 4304 200)
)
Waste Management and Minimisation Plan 2012. (Reference No 12/37449)
42
11. Trade Waste Bylaw Adoption
Reporting officer
Glenys Rule (Operations Engineer Waste & Drainage)
Date
06 June 2012
This item promotes sustainable, healthy and clean wastewater services.
Cultural
Controlling discharges into harbour and providing for cultural sustainability.
Economic
Recovering the cost of treating industrial discharges enabling sustainable growth and
development.
Environmental
Ensuring compliance with discharge consents and protecting the environment.
Social
Protects public health.
Purpose
At the 14 March 2012 extraordinary meeting of Council, a statement of proposal was adopted to review and
amend the Trade Waste Bylaw 2008.
Whangarei District Council adopted its first Trade Waste Bylaw in 1991 which was updated and reviewed in
2008. The latest review process was prompted because a number of trade waste customers have raised
issues with the current charging model for trade waste and its implementation. It was therefore proposed to
increase the number of dischargers that are monitored and charged under the Trade Waste Bylaw to more
fairly spread the cost of treating trade waste.
Accordingly some amendments to the bylaw were proposed including:

to add an additional tier in the current pricing structure - a unit rate charge for low risk businesses,
minimising WDC monitoring and administration costs.

To include a new category of “controlled” discharger – a discharge that requires a pre-treatment process
to be installed before it will comply with the bylaw. These businesses will be required to have
maintenance and servicing systems in place to ensure continuing compliance with the trade waste
bylaw.
A further minor change to correct an error was also proposed:

Change Biological Chemical Oxygen Demand to Biochemical Oxygen Demand.
The Local Government Act process
This proposal has been subject to the special consultative process under the Local Government Act 2002.
The amendments proposed in the Statement of Proposal (with minor grammatical/formatting changes) were
notified alongside the 2012 LTP consultation process with submissions being received and the opportunity to
be heard provided by Council.
Two submissions were received; neither indicated a wish to be heard.
27 June 2012
43
The Submissions
The submissions are attached to this report and details of these submissions, including summary and
analysis are in the table below.
Name
Organisation
Summary of
Submission
Analysis
Shona
Beeston
Hot Chocolate
Cafe
Opposed. Not currently
charged trade waste. To
be assessed as a trade
waste discharger after
July 2012. Cannot afford
additional outgoings.
Likely to be assessed as Tier 2 and may require
the installation of pre-treatment to remove
fat/grease from the discharge. Fat/grease
routinely blocks sewerage pipework and increases
maintenance and treatment plant costs. If not
regulated, there is a higher risk of spills from the
sewer and increased costs to the general
ratepayers. All similar businesses will be
assessed using the same criteria. If Tier 2, there
would be a unit cost of approximately $400/year.
Ood
Sayer
Red Rose Car
Valet
Opposed. Not currently
charged trade waste. To
be assessed as a trade
waste discharger after
July 2012. Cannot afford
additional outgoings.
Likely to discharge very low risk trade waste (Tier
1) i.e. permitted discharge, and pan charges only
will be applied. If flows/strengths are higher then
some charge needs to be levied to cover the cost
of this service in accordance with other similar
businesses.
Consideration of Submissions
Both of the submitters own businesses that discharge trade waste and will be required to apply for a trade
waste consent. Each discharge consent application will be considered individually, and charges applied
according to the risk and costs that the discharge poses to our network and treatment plants. These costs
would otherwise be paid for by the general ratepayers.
Recommendation
It is not recommended that any change be made to the proposed Trade Waste Bylaw 2012 as a result of the
two submissions received.
Conclusion
The proposed Trade Waste Bylaw 2012 effects the current and future provision of Trade Waste Services.
This Bylaw review has been consulted with the community as required by sections 125 and 83 of the Local
Government Act 2002.
Council now needs to deliberate and adopt, with any amendments, the proposed Trade Waste Bylaw 2012.
Recommendation
1.
That the report be received.
2.
That after deliberating the recommendations in this report, after any amendments, and where
appropriate, the Council adopts the Trade Waste Bylaw 2012 from the Draft Bylaw as consulted.
3.
That the Bylaw comes into operation on 1 August 2012.
Under separate cover – available on request, phone +64 9 4304 200
Trade Waste Bylaw (Ref: 12/10341)
44
12. Sanitary Assessments for Cemeteries and Crematoria
Reporting officer
Helen Cairns (Cemetery Manager)
Date
06 June 2012
This item is in accord with Council’s vision, mission and values statement as it ensures the future provision of
cemetery and crematoria services within the District.
Cultural:
Cemeteries provide places for families from all cultures to acknowledge and remember
their deceased relatives and friends. They also provide a historical record of past
residents of the district.
Economic
The provision of Cemeteries within the District ensures that the local community does not
have to travel and expend money outside of the District to access this service.
Environmental
Council is required by Section 4 of the Burial and Cremation Act 1964 to provide facilities
for the safe and acceptable disposal of deceased persons.
Well constructed and maintained Cemeteries provide a place where interments can take
place with minimal negative effects on the surrounding environment.
Social
Cemeteries ensure that individuals are able to acknowledge and remember their
deceased relatives and friends in appropriate ways, both at the time of interment as well
as in the future.
Cemeteries further provide open space while enabling the wider community to
acknowledge and remember the deceased in appropriate ways, both at the time of
interment as well as in the future.
Background
Council has earlier adopted Statement of Proposals for Sanitary Assessments for Crematoria and
Cemeteries. The proposals have been subject to the special consultative process under the Local
Government Act 2002 with submissions being received and the opportunity to be heard provided by Council.
This report details the submissions received and recommends that after deliberations the proposals be finally
adopted.
Introduction
Part 7 of the Local Government Act 2002 requires Council to assess cemeteries and crematoria.
The 2008 assessment was reviewed in early 2012 as part of the development of the 2012 – 2022 Draft Long
Term Plan. The 2008 assessments had previously been combined into one assessment. The review
identified a number of issues as a result of changes in capacity at Onerahi cemetery as well as the operation
of the crematorium.
As a result it was decided that it was appropriate to update the assessments to reflect the current and future
planning provisions for the service. It was further determined to split the assessments into, one of
cemeteries and the other for crematoria.
Draft assessments were prepared encompassing the issues identified and were approved by Council on
14 March 2012 for inclusion in Consultations Associated with the 2012 – 2022 Draft Long Term Plan.
27 June 2012
45
Submissions on consultations closed on 23 April 2012 with no submissions being received for the Proposed
Sanitary Assessment of Crematoria.
One submission was received for the Proposed Sanitary Assessment of Cemeteries.
The submitter raised issues in relation to community involvement in the location and expansion of local
cemeteries. The submitter did not wish to be heard.
Any change and/or purchase of land for further expansion will be undertaken with community involvement.
Recommendation
That no changes are made to the Assessments.
Conclusions
The Proposed Sanitary Assessments reflect the current and future provision of cemetery and crematoria
services. Both assessments have been consulted with the community as required by sections 125 and 83 of
the Local Government Act 2002.
Council now needs to deliberate and adopt, with any amendments, the proposed sanitary assessments.
Recommendation
1.
That the report be received.
2.
That after deliberating, the recommendations in this report, after any amendments and where
appropriate, be incorporated into the Proposed Sanitary Assessment – Cemeteries 2012.
3.
That Council adopts the Proposed Sanitary Assessment – Crematoria 2012 (including any
amendments following deliberation).
4.
That Council adopts the Proposed Sanitary Assessment – Cemeteries 2012 (including any
amendments following deliberation).
Attachments available under separate cover, phone +64 9 4304 200
1
Sanitary assessment- Cemeteries Crematoria 2012. (Reference 12/44148)
2
Submissions Received on Proposed Sanitary Assessment – Crematoria and Cemeteries 2012
46
13. Amendment to Council Schedule of Meetings
Reporting officer
M P Simpson (Chief Executive Officer)
Date
6 June 2012
Background
The Local Government Act 2002, Schedule 7, Clause 19 contains general provisions for the calling of
meetings. Clause 19(6) provides for the local authority to adopt a schedule of meetings that :
-
may cover any future period that the local authority considers appropriate; and
-
may be amended.
Proposed Amendments to meeting times
It is considered that for efficiency the Committee meeting times be adjusted, the proposed changes have
been outlined below (Note: no change to Infrastructure and Services Committee meeting time):
Committee
Day
nd
Current time
Proposed time
Community Funding
Subcommittee
2 Wednesday
(specified dates)
1.00 or 1.30pm
8.30am
Infrastructure and Services
Committee
2nd Wednesday
9.00am
9.00am (no change)
District Living
2nd Wednesday
10.30am
10.00am
1.00pm or 1.30pm
11.00am
Licensing, Exemptions and
Objections Committee
nd
2 Wednesday
A resolution of Council is required to amend the meeting times.
Recommendation
1.
That the amended schedule of Council Meetings, showing the Community Funding
Subcommittee meeting time as 8.30am, District Living Committee meeting time as 10.00am
and the Licensing, Exemptions and Objections Committee meeting time as 11.00am, be
adopted.
2.
That the relevant Committee Terms of Reference be updated to reflect the changes to the
meeting times.
27 June 2012

Whangarei District Council

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