DEC online catalogues

DEC Online Catalogue
Presentation
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES
WWW.DET.NSW.EDU.AU
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Strategic Priorities - alignment
Dynamic Procurement technology solutions:
Aligning electronic solutions to the procurement lifecycle is the
most effective way of embedding desired behaviours and
managing compliance.
It also reduces costs by streamlining processes for staff and
suppliers
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES
WWW.DET.NSW.EDU.AU
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Why the DEC Online Catalogue and the Benefits
Streamlines Processes and Supports Contract and
Process Compliance and Government initiatives, eg:
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a central solution to help DEC staff find approved products to purchase
easy to order
only one DEC password to remember
consistent look and feel regardless of product type or supplier
easy to move suppliers on and off if contracts or performance change
adding and deleting products and suppliers is seamless for DEC staff
electronic purchases raise PO and allocate GL code
supports Local Schools, Local Decisions
identifies contracted items and environmentally friendly products
ensures competitive pricing by allowing price and product comparisons
ensures contract savings are achieved
etc.
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES
WWW.DET.NSW.EDU.AU
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Why a Search and Browse Catalogue (Orange)
• Not all DEC staff have access to DEC’s financial systems
• All DEC staff have access to DEC’s Intranet where they can locate the DEC
Online Search and Browse Catalogue containing over 1 million catalogue
items
• Not all products catalogued are suitable for ordering electronically such as
products that require consultation and quotes, eg.
• Imaging devices
• Solar panels
 These products can only be found on the DEC Online Search and Browse Catalogue
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES
WWW.DET.NSW.EDU.AU
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DEC Catalogue Environment – Intranet Search & Browse
Schools, TAFE Institutes & Corporate State Offices
All Staff
Staff search and browse and create
Approaching 1.2 million catalogue items
shopping carts to be ordered by the
Approaching 1.8 million sessions
purchasing officer
• Arts & Crafts
• DEC Clothing & Equipment for Food
Office Supplies
Preparation
Interactive Whiteboards
• Print Service
Notebooks
• Sporting Equipment
Video Conferencing Equipment
• Solar
Imaging Devices & Document Solutions
• Rain Water Tanks
Electrical Products & Other Appliances
• Machine Tools
Educational Supplies
DECBUY eCatalogue
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Ceramics
Stage Lighting
Scientific
General Hardware & Electrical
(Feb 2014)
External Catalogues
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES
WWW.DET.NSW.EDU.AU
Why a Purchasable Catalogue (Purple)
• The Purchasable Catalogue is accessed through DEC’s purchasing systems
 TAFE and Corporate SAP
 LMBR 229 Schools SAP
 Other Schools SECO
• All DEC Buyers and approvers with access to the above systems can access
the DEC Online Catalogue through these systems to create shopping carts
and have the shopping carts approved. Once the orders are approved they
are sent electronically to vendors.
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES
WWW.DET.NSW.EDU.AU
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DEC Catalogue Environment – Electronic linked to SAP
Schools, Corporate State Offices & TAFE Institutes are on
SAP
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Print Service
Sporting Equipment
Scientific
General Hardware & Electrical
Staff who have access to this
purchasable catalogue use the approval
process
DECBUY eCatalogue
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Office Supplies
Notebooks
Electrical Products & Other Appliances
Educational Supplies
Arts & Crafts
DEC Clothing & Equipment for Food
Preparation
External Catalogues
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES
WWW.DET.NSW.EDU.AU
What is the future for the catalogues?
 More Suppliers
 More Products
 More Categories
 Better Searching
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES
WWW.DET.NSW.EDU.AU
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What about a services catalogue?
 Services: e.g.
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Water
Telecommunications
Energy
Labour
Trades
These services are not currently catalogued
DEC is researching solutions to enable DEC staff to locate and purchase
services
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES
WWW.DET.NSW.EDU.AU
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More about the DEC Online Catalogue
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TAFE / Corporate and the 229 LMBR Schools support
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SECO schools support
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Ph: 1300 338 772
Ph: 1300 338 289, option 5
Would you like a supplier catalogued on the DEC Online Catalogue?
 Please contact Sharon Jones-Baldwin, Commercial Director, eSolutions
 Ph.: 8633 1090 or Mb: 0409 834 711 to discuss the criteria and process
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES
WWW.DET.NSW.EDU.AU
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