Document 6512219

Mobile County Public School System
Automated HR Systems Support
Filename: OvertimeApprovalProcess.doc
Issue Date:
June 23, 2005
Revision Date: May 17, 2007 – Rev. 1
Page 1 of 4
1.
2.
Overtime Approval Process
Kronos Timekeeping System
REQUIREMENTS
1.
Timekeeper – Approve employee timecard for accuracy(except overtime)
2.
Manager – Approve employee timecard for completeness
a. Approve overtime or approve conversion to comp-time (if applicable)
b. Approve employee timecard
c. Signoff employee time card
HOW TO APPROVE OVERTIME
STEP 1: Select the specific date overtime occurred. Reminder: Overtime is generated when an
employee works a minimum of forty clock (40) hours in the same work week.
Change the Totals & Schedule view to Daily. The date the overtime occurred must be
highlighted to see the UNAP-OVT in the Totals & Schedule View.
STEP 2: Select Approvals from options menu
Select Approve Overtime
STEP 3: Complete items in the approve overtime window.
Select amount to approve – ( All – None – Some)
Select comments (optional)
Mobile County Public School System
Automated HR Systems Support
Filename: OvertimeApprovalProcess.doc
Issue Date:
June 23, 2005
Revision Date: May 17, 2007 – Rev. 1
Page 2 of 4
3.
Overtime Approval Process
Kronos Timekeeping System
MOVE OVERTIME TO COMP TIME
STEP 1: Determine the pay rule assigned to the employee. Move cursor over the employee’s name to
view the pay rule assigned to the employee. Comp time is assigned based on the pay rule
assignment.
STEP 2: Select the specific date overtime occurred. Reminder: Overtime is generated when an
employee works a minimum of forty clock (40) hours in the same work week.
STEP 3: Click the down arrow in the transfer column.
Click Search – The Select Transfer window will appear
Select the correct work rule for the employee. This must be done for each day of overtime
generated by the employee. Click OK. Click SAVE when complete.
Mobile County Public School System
Automated HR Systems Support
Filename: OvertimeApprovalProcess.doc
Issue Date:
June 23, 2005
Revision Date: May 17, 2007 – Rev. 1
Page 3 of 4
Overtime Approval Process
Kronos Timekeeping System
IF THE PAY RULE IS
260-DAY NON EXEMPT-OT
CUSTIODIANS-OT
OTHER NON EXEMPT-OT
THEN THE COMP WORK RULE IS
260-DAY NON EXEMPT-COMP
CUSTIODIANS-COMP
OTHER NON EXEMPT-COMP
Notice the Totals & Schedule section. UNAP-OVT changed to COMPEARN.
4.
COMP PAYOUT
STEP 1: Check “Comp Payout” each week for balance. If balance exist, then payout for payroll
STEP 2: Click Accruals Î Payout Î Enter Accrual Code and Effective Date
Effective Date is the EACH FRIDAY of the previous week.
Mobile County Public School System
Automated HR Systems Support
Filename: OvertimeApprovalProcess.doc
Issue Date:
June 23, 2005
Revision Date: May 17, 2007 – Rev. 1
Page 4 of 4
5.
Overtime Approval Process
Kronos Timekeeping System
REPORTS FOR COMP PAYOUT
STEP 1: Select Timcard Category Î Click Employee Transactions and Total Report
STEP 2: Select payroll period dates
STEP 3: Select COMPPAY paycode ONLY – (Remove other paycodes in list)
STEP 3: Click Run Report
6.
HISTORY
Revision
0
1
Date
6/23/05
05/17/07
Author
T. Rhodes
T. Rhodes
Reason
Original Issue
Automate CompEarn