Faculty of Nursing Research Manual Revised July, 2014

Faculty of Nursing
Research Manual
Revised July, 2014
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Table of Contents
Introduction
page 3
Applying for Research Grants
pages 3-4
Ethical Submission Process
pages 4-7
Checking Reading Level and Reading Ease of Documents Using WORD
page 7-8
Checking Reading Level and Reading Ease of Documents Using Vista
Page 8
Setting Up a Research Account
pages 8-9
Hiring Research Staff
pages 9-12
Hiring a Student
pages 12-13
Other Payments
pages 13-14
Post-Doctoral Fellowships, Visiting Researchers,
Scholars and Scientists
UNB Work-Study Program
pages 14-15
SSHRC Stipends for Faculty Release Time
page 15
Obtaining and Reconciling Advances for Participant Honoraria page 15
Setting Up Office and Ordering Computer Equipment
page 15
Placing Advertisements for Qualitative Participant Recruitment
pages 16-19
Paying for Travel with Purchase Orders on Account
page 19
Setting up Rental Car Accounts
page 19
Photocopying Accounts and Imaging & Print Services
page 19-20
Strategies for the Dissemination of Research
page 21
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Nursing Research Manual Introduction
This manual provides information intended to facilitate your research
conducted while at UNB. Should you have further questions, please feel free
to contact Dr. Kathy Wilson, Assistant Dean of Graduate Studies and
Research and Faculty Development, at [email protected] or 458-7640, or
Elizabeth Fry-Rahmanian at [email protected] or 453-3580. We will do our
best to help you.
Applying for Research Grants
There are a number of funding organizations to which you may apply. Two of
the national ones have electronic submission processes. These major sources
of funding are the Social Sciences and Humanities Research Council (SSHRC)
and Canadian Institutes of Health Research (CIHR) but there are other
potential sources of funding. For example, Heart & Stroke Foundation, New
Brunswick Health Research Foundation, New Brunswick Innovation
Foundation, Kidney Foundation, and the Lawson Foundation. Newly hired
faculty members who do not hold national funding are also eligible to apply to
the University Research Fund (URF) competition each Fall. As deadlines for
these funding sources are advertised, we circulate them to you by e-mail so
you will be aware of them.
Should you need assistance completing the on-line grant application forms
for SSHRC http://www.sshrc-crsh.gc.ca/funding-financement/indexeng.aspx or CIHR http://www.cihr.ca/e/193.html, or the Common CV,
https://ccv-cvc.ca/indexresearcher-eng.frm, feel free to contact us. You
will require an identification and password to access the on-line application
forms and you may apply for those on-line at the relevant websites.
It is important to respect the listed deadlines. All grants going to these
funding agencies must be submitted through the UNB Office of Research
Services (ORS) whose internal deadline is usually two weeks prior to the
established deadlines. This permits ORS staff to provide feedback on your
proposal. We are also available at any time should you want feedback on your
draft prior to sending it to ORS or help developing an application.
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Here is the link to the ORS website which will be helpful when applying for
grants:
ORS website homepage: http://www.unb.ca/research/ors/.
CIHR Operating Grants Program Description:
http://www.cihr-irsc.gc.ca/e/35674.html
Student and faculty applications need to be signed by the Assistant Dean of
Graduate Studies and Research and Faculty Development.
Ethical Submission Process
Ethical submission process for research conducted by Faculty of Nursing members is a
two-step process.
Step 1: Faculty of Nursing Ethics Review Committee
Step 1 is the process for approval and certification from Faculty of Nursing Ethics
Committee (NEC). For this step, the researcher prepares an ethics application using the
UNB REB Application (http://www.unb.ca/research/vp/vprforms.html). The researcher
can deliver the application and a copy of the proposal or email it to Elizabeth Fry
Rahmanian ([email protected]) who will circulate to members of the NEC.
At least 2 members of the NEC will review the application and proposal following the
requirements of the UNB ethics policy, Tri-Council Policy Statement 2 (TCPS2)
Guidelines, and the Faculty of Nursing (FON) Review Form . This expedited review
normally takes one to three weeks. If the review requires a full NEC review, the process
may take longer than 3 weeks. Once comments and questions are adequately addressed
and the researcher provides a final electronic and hard copy of the revised ethics
application, a FON Certificate of Approval signed by the Chair, NEC is issued to the
researcher. This certificate is required by the UNBF Research Ethics Board review in the
second step of the application process.
Links:
The Faculty of Nursing NEC terms of reference:
P:\Academic\Nursing-FR\SHARE\Ethics Committee\Terms of Reference\Terms of
Reference - 2014\Terms of Reference FON Ethics Committee FC - Approved by Faculty
Council May 26, 2014.pdf
NEC Review Form/Checklist:
P:\Academic\Nursing-FR\SHARE\Ethics Committee\Checklist\review form revised May
2014 revised LS.doc
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Step 2: University of New Brunswick Ethics Review Board
The researcher submits the required application documents and the NEC Certificate of
Approval to the UNBF Office of Research Services (see office location:
http://www.unb.ca/research/ors/contact.php#Grants). Researchers can refer to the Office
of Research Services website (http://www.unb.ca/research/ors/index.php) for additional
information on their requirements and policies. Normally, the application package to
UNBF REB contains: 2 copies of the application form; 1 copy of an application for
external funding (where applicable); and 2 copies of all other attachments. Please read
the application carefully for further requirements and note that original signatures are
required.
Co-Investigator, Collaborator or PI with Main PI at another site
The NEC provides a Certificate of Approval for nursing faculty research projects where
the main PI is at another university. According to UNB policy, faculty must secure ethics
approval from UNB. For this process, the documents and process are slightly different.
Step 1: Nursing Ethics Committee/Advice
To facilitate this ethics review, the following documents are reviewed by the Chair of the
NEC (Step 1) before the UNBF Ethics Board review (Step 2):
1. A copy of the ethics application package, research proposal and approval
certificate from the other university,
2. A completed UNB ethics application with specification of page numbers for
corresponding content in application approved by the other university,
The NEC chair will review the documents and, when acceptable, provide a Certificate of
Approval, which accompanies the application to the UNB REB.
Step 2: UNBF REB Review
The UNBF Ethics Board requires:
1. A copy of the ethics submission and approval from the other university,
2. A completed first page of the UNB ethics application complete with original PI
signatures
3. The research proposal.
4. The co-investigator/collaborator\UNB-based PI should complete the remainder of
the UNB form by simply providing page/section numbers that correspond to this
information in the other university's ethics application form.
5. The main PI from the originating site sends Dr. Steve Turner (Chair, UNBF
Research Ethics Board) an e-mail (or provides an original signature on the UNB
ethics application) to indicate the submission to UNB ethics application
documents are complete and accurate.
6. The UNBF REB may request that the application be reviewed by the full Faculty
of Nursing Ethics Committee at this point.
7.
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Faculty Investigator Responsibilities
Approval Period and Extensions:
The UNBF REB usually provides approval for a three-year period. If a longer period of
time is needed, the investigator should apply for an extension several months before the
end of the approved period. When submitting a request for an extension to the REB,
attach the NEC approval certificate to the REB extension request form. Lapsed ethical
approval will result in stoppage or interruption in research funding.
Research Reports:
The UNB REB requires investigators to submit an annual report on active projects and a
final report at the completion of the research project. The REB annual report form can be
found on the ORS website: http://www.unb.ca/research/vp/vprforms.html
Nursing Ethics Committee Review Form Checklist
NEC #: 2014- ##_______
PI Name(s): __________________________________________
Project Title: ___________________________________________
Reviewers:
_ _________________________________________
The Nursing Ethics Committee (NEC) reviewers use this 21 item checklist to
review and consider submissions. Reviewers place an “X” if the issue noted is
adequately addressed, NI if „needs improvement‟ or N/A if „not applicable‟. Reviewers
complete parts A, B, and C to provide adequate explanation so that the applicant can
revise the ethics application and meet the ethics requirements.
The NEC reviews applications using the ethical standards of the Tri-Council Policy
Statement: Ethical Conduct for Research Involving Humans, 2nd edition
(http://www.ger.ethique.gc.ca/eng/policy-politique/initiatives/tcps2-eptc2/Default/).
1. Identifies names, affiliations and contact information of investigators on the
application and explanation letters for the participants.
2. Provides an explanation of the study purpose and background.
3. Clearly describes expectations of participants (i.e., what will happen, where it will
happen, when it will happen, how long it will happen?).
4. Clearly describes participant recruitment.
5. Discusses and provides example of informed consent when applicable.
6. Describes consent process if the project does not include written informed consent
(e.g., telephone interviews, online surveys).
7. Identifies names of agencies, institutions, organizations, or communities who will
provide additional consent (beyond individual participants‟ informed consent) for the
investigators to carry out the study.
8. Identifies possible benefits to participants and includes these in the study explanation.
9. Identifies possible risks to participants and includes these in the study explanation.
10. States measures to minimize risks to participants.
11. Discusses how confidentiality regarding participants‟ identities will be maintained.
12. Discusses voluntary nature of participation (e.g., offers participants freedom to
withdraw from the study at any time; informs participants of right to refuse to answer
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a question.)
13. Provides evidence that the study explanation and consent is written in language that
potential participants can understand and/or describes strategies to achieve this level
of understanding (see Tri Council Policy, Chapter 3, article 3.2).
14. Discusses how investigators will resolve position of power issues in the research (e.g.,
third party nominator not having names of people who agree to take part in the study;
appropriate use of inducements).
15. Outlines plans for safe-keeping and storage of study data.
16. Identifies the names and roles of investigators (e.g., the PI and the research assistant)
who will have access to information about participants‟ identities in the study and how
personal information will be safeguarded.
17. Describes the life cycle of the study data and how data will be managed after the study
is completed (See Tri-Council Policy Statement (Article 5.3).
18. Discusses any planned or potential secondary data analysis and that ethics approval
will be secured if such analysis represents a different study purpose.
19. Identifies how participants will learn about the study findings where appropriate.
20. Identifies how participants will be able to provide feedback to the investigators about
the study findings where appropriate.
21. All letters, ads, flyers about the study have the following text at the bottom of the
page: „This project has been reviewed by the University of New Brunswick Research
Ethics Board and is on file as REB20xx-xxx‟
A. NEC reviewers can use the space below to explain any checklist item marked
as Needs Improvement ‘NI’, to ask for clarification, and/or to ask for
additional information.
B. Other suggestions not requiring a response to the Nursing ERC
Instructions for checking the readability of a document
created using Word 2010
To activate the Readability Index Feature in Word 2010:
Click the File tab, and then click Options (on left side of screen).
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Click Proofing (on left side of new window that opens).
Under When correcting spelling and grammar in Word, make sure the
Check grammar with spelling check box is selected.
And then select Show readability statistics.
After this feature is enabled, open a document that you want to check and
click on Spelling & Grammar (option in the REVIEW folder). When Word
finishes checking the spelling and grammar, it will display information about
the reading level of the document.
Checking Reading Level and Reading Ease of Documents Using
Vista
Here are the instructions for activating the Readability Index Feature using
Vista
- Click the Microsoft Office Button and then click WORD OPTIONS.
- Click PROOFING
- Make sure CHECK GRAMMAR WITH SPELLING is selected.
- Under WHEN CORRECTING SPELLING & GRAMMAR IN WORK, select
the SHOW READABILITY STATISTICS check box.
Once this feature is activated and you want to generate the Readability
Index for a specific document,
- Select REVIEW from the Menu Bar
- Click on SPELLING & GRAMMAR
Setting up a Research Account
When you are successful in obtaining funds to carry out your research, you
need to open an account for the administration of the funds. Ms. Sandra
Campbell, Financial Coordinator ([email protected]) for the Faculty of Nursing,
can assist with this process.
1. To set up a new research account you need to submit a Request to
Open or Amend a University Financial General Ledger Account form
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to Financial Services. This form can be downloaded from their
website:
http://www.unb.ca/financialservices/_resources/pdf/financial_accounting/amend-gl.pdf
2. You will need to attach additional documents to this form when you
submit it to Financial Services. The additional documents include:
a. Letter from granting agency offering the award
b. Budget from the proposal
c. Certificate of Ethical Approval
The form can be signed by the Assistant Dean of Graduate Studies
and Research and Faculty Development.
3. Once your request is complete and submitted with the necessary
additional documents, you can expect it to take about two weeks
before your account is opened.
4. When your grant has ended and your research is completed, you must
submit a similar form and check “Close” to close the research account.
When grants from funding agencies are received at UNB, they are not
released until the Office of Research Services receives from you evidence
of ethical approval. You may complete a form to seek an advance on the grant
funds pending ethical approval. This can enable you to hire a staff person or
to begin to set up research sites in advance of data collection.
Fringe Benefits
Please keep these in mind when preparing budgets for your research
accounts. You can find all of the current rates, and information as to how
they affect your research accounts at:
http://www.unb.ca/secretariat/policy-repository/_resources/php/downloadpolicy.php?id=YZug
Hiring Research Staff
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Job Descriptions for Student Research Assistants: What to
include:
1) Research Project Title
2) Brief Description of the research and nature of the work students
would do
3) Qualifications needed for the position
4) Eligibility Requirements
5) Fellowship Studentship amount ($)
6) Mentorship will be provided by . . .
7) Authorship
How does a researcher hire staff using research funds? How do you hire
either students or non-students on a full or part-time basis?
You can hire students of your choosing when you have obtained research
funding. All students and staff need to be hired and paid through the Human
Resources Department of UNB.
Supervisor, Alternate Supervisor information is required on Staff Change
Forms.
Please ensure when submitting a staff change form that you clearly indicate
the names of the above two positions for all employees. The names must be
clearly printed on the bottom of the staff change form:
http://www.unb.ca/hr/_resources/forms/staffchange2012blk1.pdf
As with any staff change form that has missing or incorrect information,
Human Resources cannot process it, so it will be returned to the
originating department for completion. This in turn can cause delays in
payments so please ensure all the required information is included before
submitting for payment. Below is an explanation of each role:
Primary Supervisor: The supervisor or person who normally approves the
employee’s time and leave.
Alternate Supervisor: The supervisor or person who normally approves the
employee’s time and leave in the Primary Supervisor’s absence.
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SUPERVISOR and ALTERNATE must be two different people in all cases
with the exception of positions at the Director level or higher.
This information is imperative as it is required for processing of timesheet
payments and leave approvals.
Here are a few of the many steps to follow when you are planning to hire
someone to fill a full-time STAFF position. For a complete list please see
the HR website.
- When wanting to advertise for a vacant support/research staff
position, start by filling out a Personnel Requisition form for a new or
existing appointment:
http://www.unb.ca/hr/_resources/forms/persreqonline.pdf
- The form is then sent to HR who sends it to the appropriate area
-
-
-
-
(UNBF or UNBSJ) for budgeting approval.
Once the form is funding approved, it is then signed by the
Employment Consultant in Human Resources and the corresponding VP
or the President.
Once the ad has been drafted by Human Resources, the ad is sent to
the researcher for approval and a closing date for the competition is
normally determined (a minimum of 7 business days).
Applications for the competition will be accepted at Human Resources
until the close of business of the closing date.
It is the researcher’s responsibility to review the applications and
create a short list of the candidates to interview.
The researcher normally contacts the candidates to schedule the
interviews.
Once a candidate has been selected, the researcher should then
contact Human Resources and return the competition package back to
Human Resources accompanied by the list of interviewees and the top
choice candidate.
HR will contact the top choice candidate and the unsuccessful
applicants. This process can be done by you or HR, so please let HR
know what you would like to do with regards to the unsuccessful
applicants.
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- Once the offer has been accepted, the researcher is notified and an
appointment letter is drawn up confirming the terms of the new
incumbent’s employment.
- The researcher must also complete a Staff Change Recommendation
Form containing the particulars regarding the employment details and
methods of payment in order to get the incumbent paid on schedule.
The new employee must also fill out a direct deposit form as well their
TD-1 tax forms:
http://www.unb.ca/hr/_resources/forms/2013td1forms.pdf
- The faculty member responsible for a new hire should complete the
form, “Request for IT access and/or office space for student,
research assistant or guest account” which is located on the “p” drive:
P:\Academic\Nursing-FR\SHARE\IT Access Request\Office SpaceIT Assess Request Form.xlsx and submit it electronically to Donna
Gallant ([email protected]), Clinical Outreach Coordinator.
Hiring a Student
You must have an Open Account form completed before you can hire a
student. In order for you to do this, you have to have ethical
approval. Once the Open Account form has been approved, you can
hire a student. The researcher must complete a Staff Change
Recommendation form for the student. If the hours are going to be
irregular, time sheets will have to be filled in every two weeks. The
student must complete a direct deposit form as well as their TD-1 tax
forms: http://www.unb.ca/hr/_resources/forms/2013td1forms.pdf
Recommended rates of pay for undergraduate student positions are
posted on the HR website:
http://www.unb.ca/hr/hiringpeople/payratesforundergraduates.html
Other things to consider: Do you need space for the student? Does
the student need to have computer access? Complete the form,
“Request for IT access and/or office space for student, research
assistant or guest account” which is located on the “p” drive:
P:\Academic\Nursing-FR\SHARE\IT Access Request\Office SpaceIT Assess Request Form.xlsx and submit it electronically to Donna
Gallant ([email protected]).
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Students may be hired in full-time or part-time term positions where they
are paid employment income or scholarship monies. Complete only the multicopy Staff Change Recommendation Form for hiring students, whether full
or part-time.
Term Part-Time Student Positions
This is considered employment income and a Staff Change Form must be
completed and submitted. This covers most part-time student employment
positions.
Graduate students receiving funding in the form of GRA or RA monies should
contact the School of Graduate Studies prior to taking on other non-thesis
related employment to ensure they comply with UNB and funding agency
guidelines.
Research Assistants (non-thesis related)
This is considered employment income and must be submitted on a Staff
Change Form. Current rates of pay are: $22.69/hr (Master Students);
$23.69/hr (Ph.D. Students).
Other Payments
Post-Doctoral Fellowships,Visiting Researchers, Scholars and Scientists
The status of Postdoctoral Fellows is that of scholarship holders. The
awards provide learning opportunities under the direction of faculty
members. Postdoctoral Fellows are not employees of the University of New
Brunswick.
For immigration purposes, Human Resources and Skills Development Canada
require a foreign post doctoral fellow to have a valid work permit and Social
Insurance number. Please see information above to ensure compliance and
processing of payments.
From time to time the university has visiting scholars, scientists or
researchers from other institutions both within Canada and abroad. The
terms of their agreements vary and are usually outlined in a letter from the
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department. Some payments for housing, honoraria, and other monies may be
indicated.
Where this payment is processed (Financial Services or Human Resources)
and whether regulatory deductions are taken is dependant on what the
payment is being made for as per Canada Revenue Agency rules. In addition,
immigration policies for foreign workers may be relevant.
UNB Work-Study Program
You can apply to hire students through the UNB work-study program. This
program is set up to provide part-time work opportunities and a chance to
develop skills and experience for UNB students. Only those students who
have completed a Financial Needs Assessment with the UNB Financial Aid
Office and have a demonstrated financial need can apply for these positions.
The Work-study Program provides part-time work opportunities (on-campus)
for students as an integral part of their university experience. It is
designed to be both an experience development program as well as a means
of financial assistance to students with a demonstrated need.
The Process:
The Student Employment Service collects applications from Faculty and
Staff, then sorts through them to make approvals. Approvals are made in
consideration of the benefit to the students' experience development. Once
approvals are made, Work-study positions are posted on the Student
Employment Service website and on the office posting boards.
Once the application deadline has expired, resumes are forwarded to
approved project holders for review. Project holders are responsible for
their own interviewing and candidate selection. This must be conducted in
accordance to the Hiring Guidelines set forth in the Application package.
Applying:
The Work-study program accepts applications for funding in August of most
years and occasionally again in December for half year positions. Watch the
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e-Daily and your e-mail for announcements. The above website provides a
booklet containing guidelines for applying, interviewing, and hiring.
SSHRC Stipends for Faculty Release Time
With SSHRC grants, professors are expected to maintain full teaching
loads, and can request within these grants for release from 1 course per
term. Who covers the course needs to be coordinated with both the faculty
and the University and a stipend comes from UNB. The application form for
funding from SSHRC contains a place to apply for release time. You also
need a letter from the Dean indicating support for the release since Nursing
must pay a portion of the cost.
Obtaining and Reconciling Advances for Participant Honoraria
Honoraria recognize a research participant’s time and need to be accounted
for. Confidentiality also needs to be maintained and Assistant Comptroller
(Cindy Flan) can organize an advance that will maintain confidentiality but
give access to funds.
Setting up Office and Ordering Computer Equipment
Getting access to computers, hardware, software, and office supplies to do
the research.
When you have obtained funding, you may need to purchase computers and
software such as SPSS or NVivo to analyse your research. ITS
(http://www.unb.ca/its/) has instructions for how to proceed with these
kinds of acquisitions for which university purchase protocols exist.
The Faculty of Nursing has its own IT assistants. Check the telephone list to
see who may be available to help direct you to the right purchase process.
UNB ITS provides technology and communications support to the UNB
community and its customers. Their mandate is to support UNB standard
software and services. They work on any technology problem within what
they determine to be the practical and reasonable limits of their resources
and the demands upon them.
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Placing Advertisements for Qualitative Participant Recruitment
Focus: How to write advertisements, and where to place them to be most
effective recruiting participants, e.g., newspapers, cable tv, PSAs.
To recruit participants for your research, selectively targeting the
populations you want to study makes sense. Making wise decisions about
where and when to promote your study will hopefully leave you with more
funds to actually do the research. This being said, you are relying on
participants to come forward and volunteer for your project. Sometimes this
will not be easy. The information provided here will hopefully help you to
recruit the participants you need, but if not, then talk to others in the
faculty to see what strategies have worked for them; they may also work for
you.
There are many ways to promote your study and hopefully recruit
participants. These may include distributing pamphlets, placing posters in
high visibility areas, running ads in local newspapers, having Public Service
Announcements (PSAs) aired over the radio, using the Rogers Community
Events Cable Channel, running ads in the e-news or e-daily on campus,
offering to speak on a local radio program, or a combination of all of the
above. There are many different ways to target the population you want to
study, but ultimately the message will always include the same components.
Be sure to pay attention to the reading level of any print material you
prepare. You need to answer the following questions in any promotional item
you send out:
1. What are you studying?
2. Why is it important for people to participate?
3. What they can gain from it?
4. What is expected from them in terms of time and follow up?
5. How to get in touch with you (telephone or email) to participate?
Whether placing an ad in the newspaper, recording a PSA, or creating a
pamphlet, it is important to remember the ABCs of clear communication. Be
accurate, brief and concise. Some sample phrases are:
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“Nurse researchers at the University of New Brunswick want to learn …(area
of study)”
“They want to talk to … (group of study)… about how changing ...(area of
study)…”
“Taking part will involve at least … interview(s) for which you will be given …
dollars”
“If you are interested in learning more about this study, please telephone …
or email …”
Pamphlets:
The price of pamphlets varies with the quality, quantity, and type. They may
be cheap or expensive depending on what type of pamphlet you choose. A full
color pamphlet is expensive compared to a regular black and white
photocopied pamphlet. You may also need to set aside funds to have the
pamphlet prepared professionally if you are unable to do it yourself. This
step may be expensive but can save you a lot of headaches if you have never
prepared one before. Another benefit to pamphlets is that you can
photocopy the amount you need, or have them produced by imaging services
and bill the total straight to your account.
The key to pamphlet distribution is placing them in a location that will get
good results. This may require some phone calls to doctors’ offices,
pharmacies, community centers, or cultural centers, for example, to get
them to allow you to show your pamphlet there. If you promote your study
well enough, these groups may even help you to recruit by sharing with your
target population. Unfortunately, a little legwork is needed here to get your
document placed in doctors’ offices, pharmacies, cultural centers, and on
campus, and a follow up is needed to ensure that pamphlets are still there
and accessible each and every week.
Posters:
Posters fall into the same category as pamphlets. Location is key and they
can range in price based on size, color, and finishing. Contact Imaging
Services to get a quote to see if it falls within your budget before deciding
on size and number of colors for your poster.
Radio Announcements:
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You can call the CBC to record a Public Service Announcement (PSA) to run
in the Fredericton, Saint John, or Moncton areas. PSAs are free of charge.
For Fredericton call 451-4100 and follow the voice prompts. Make sure to
have the information ready for your PSA because they will record it right
over the phone and then use that recording.
For Saint John you can access the CBC by calling 1-800-632-7743 and
following the voice prompts. Similar to the Fredericton number, you can
record your message over the phone directly, and your voice will be aired
with the information.
For Moncton, you will need to email [email protected] with the
details of your study, and they will produce the PSA for you.
Newspapers:
For a listing of all the newspapers in the province of New Brunswick:
http://www.thepaperboy.com/canada/newbrunswick/newspapers/province.cfm
This list is quite comprehensive and includes telephone numbers to call for
advertising. It includes both English and French papers that are published
daily, biweekly, or weekly.
The three major English newspapers in the province are The Daily Gleaner
(Fredericton), Times Transcript (Moncton), and the New Brunswick
Telegraph-Journal (Saint John).
The prices for ads vary based on day of week, size of ad, and newspaper. It
is a good idea to call them ahead of time to see what the best deal will be
for you. They can also run the ad in a specific section that may be of
interest to the population you wish to study. Explaining this to the person at
the newspaper is always a good idea.
To run an ad in the newspaper, they will often ask for a Purchase Order from
the University. Since deadlines creep up quickly, it is a good idea to arrange
with the financial department to get a Purchase Order and be prepared
when you place your ad.
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There are many different ways to inform the population of your study and
encourage participation. Posters and pamphlets are useful when used
properly and can create interest through word of mouth. They can be placed
in strategic locations such as doctors’ offices, or around the campus to
reach specific populations. Be wary of literacy levels in the population you
wish to study and make sure that the population being studied can
understand your promotional material.
Paying for Travel with Purchase Orders on Account
Focus: How to pay using purchase orders instead of out of pocket, and then
reclaiming costs.
If you need to book a flight, you may do so through a travel agent or by
booking on-line. If you book through an agent, you can pay by a Purchase
Order. If you book on-line, you pay and request a reimbursement following
travel.
Setting up rental car accounts
Focus: How to rent vehicles using purchase orders instead of out of pocket,
and then reclaiming costs.
For recurring expenses, you should have a standing purchase order with the
company. This gives you a purchase order (PO) number that you can quote
to the rental company to eliminate paying for the vehicle each time.
Claiming expense: complete a travel expense form:
http://www.unb.ca/financialservices/_resources/pdf/accountspayable/forms/travel_expense_claim_form.pdf
attach receipts, and submit it to Financial Services. It can take awhile to get
reimbursed.
Photocopying Accounts and Imaging & Print Services
Setting up a Photocopy Account
All researchers with the Faculty of Nursing can use the photocopiers
located on the 3rd floor for their photocopying needs. A photocopy account
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is set up by meeting with Tricia Canning ([email protected]) located in the office
beside the photocopy room. She will give you an access code to charge the
copies made to your individual account. Tricia will also need the name of your
research topic to keep track of the photocopies that you make over the
course of the term.
Twice a year (usually in April and November), researchers will be charged
back for all photocopies accrued until that date. The researcher will then
have to authorize Financial Services to transfer money from their research
account to the Nursing Faculty to pay for the accumulated photocopies at a
rate of 5 cents per copy (letter and legal size).
It is also the researcher’s responsibility to close the photocopy accounts
once the research project is finished, and ensure that all outstanding copies
are paid for prior to the research account being closed by Financial
Services.
For large projects (i.e., over 100 pages – the photocopier tends to jam when
overused/overheated) or specialized jobs (booklets, bound reports, color
copies), it is recommended you take your photocopy and printing needs
directly to Print Services – http://www.unb.ca/printservices/
where they can bill your research account directly.
Using Print Services
Imaging & Print Services is a part of ITS and their main location is found in
room 106 of the Eaton Multimedia Center located in Marshall D’Avray Hall.
Their website details the range of services offered. Depending on the time
of year and their workload, some projects may take longer to complete than
others, so it is important to plan ahead and leave them enough time to get
your job completed properly before you need it. They’ll also produce posters
to present at conferences for you, charged to your account.
To bill a project directly to your research account, a work order form needs
to be completed. Work order forms can be found either in Tricia’s office or
Imaging & Print Services.
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Strategies for the Dissemination of Research
Develop a website to showcase your research: Contact C.E.T.L. (Centre for
Enhanced Teaching and Learning) and have someone design a website for
your project: http://www.unb.ca/fredericton/cetl/
Revised July, 2014