CANR Sponsored Project Proposal Process

CANR Sponsored Project
Proposal Process
NANCY ABBOTT
CANR GRANTS DEVELOPMENT OFFICER
[GDO]
The Pre-award Proposal Process in CANR
 The CANR Grants Development Office (GDO) is the
chief resource for help with grant proposals,
including budget preparation
 All CANR grant proposals flow through the GDO,
where they are reviewed, finalized, and sent to OSP
for approval
 CANR PIs do not have direct contact with OSP (the
Office for Sponsored Programs) during the Preaward process unless the GDO is out
What to Expect from the GDO
 Advice and consultation throughout proposal process
 Budget preparation
 Interpretation of RFA instructions and guidelines
 Negotiating/liaising with OSP
 Pre-completion of standard information in application
packages or link to pre-completed generic package
 Contacting sponsor grant or program staff for clarification
 Working with OSP staff at other institutions
 Maintaining library of forms, templates, and instructions
for UConn and many federal agencies
“As Time Permits” Additional Services from GDO
 Individualized training on sponsor’s electronic forms and
systems
 Completion of budget forms within application packages
and sponsor on-line systems (i.e., NSF Fastlane, NASA
NSPIRES)
 Conversion of files to Adobe PDFs
 Uploading of files into application packages
 Research into potential funding opportunities
 No special assistance can be given to late proposals
Sponsored Project Proposal Process
1.
2.
3.
4.
5.
6.
7.
Obtain the Request for Proposals [RFP or RFA] and
read it thoroughly
Email the GDO that you intend to submit a proposal.
Include RFP or a link to it
Download required sponsor forms and guidelines and
Application Package if Grants.gov or obtain from GDO
if standard
Prepare Budget and Budget Justification
Write the proposal and complete sponsor forms
Fill out and sign/date UConn forms. Obtain signatures
Email everything to GDO for review
Review and Approval Process
1.
CANR GDO conducts preliminary review and works with PI to make
any adjustments needed
2.
CANR GDO submits proposal to OSP
3.
OSP conducts formal review and sends questions/comments to GDO
4.
GDO either adjusts or works with PI to resolve any issues and then
sends revised proposal back to OSP
5.
OSP emails GDO their notice of approval and GDO informs PI
6.
PI finalizes proposal narrative and either submits proposal [paper,
email, or sponsor-specific web submissions] or emails “OK to
Submit” message to GDO who forwards to OSP for Grants.gov and
federal agency submissions. OSP submits proposal and sends
confirmation receipts to GDO who forwards to PI.
Deadlines
 OSP’s deadline is 5 business days in advance of the sponsor’s due
date
 At that time, the entire proposal should be complete and ready to
submit, with the exception of the project narrative and
bibliography, which may be in draft form

Final narrative and references due no later than noon on due date
 Proposals must be submitted to CANR GDO in time for initial
review and correction phase to be complete by OSP’s deadline
 Proposals not submitted on time are sent directly to OSP without
review by GDO
UConn Forms Required for All Proposals
 Internal Proposal Review Form (aka ‘routing sheet’) –
completed and signed/dated through dept head level
 Significant Financial Interest Review Form – completed
and signed/dated by each UCONN person named within
proposal {PI, co-PIs, collaborators, program staff}
 Forms or links to forms are available on the GDO website:
http://www.cag.uconn.edu/research/forms.php
What’s Required When You Have a Subawardee
 Subrecipient Consortium Statement – completed and
signed by subawardee PI and their institutional
authority – serves as Letter of Intent
 Statement of Work – can be part of Letter of Support
 Letter of Support from Subawardee PI
 Budget
 Budget Justification
 Sponsor forms, such as: Biographical Sketch, Current and
Pending Support form, and Conflict of Interest list from
each Senior/Key Person
What’s Required When You Are a Subawardee
 Consortium Statement – completed and signed by
UCONN PI and Antje Harnisch [our AOR - Authorized
Organizational Representative]
 Statement of Work – can be part of Letter of Support
 Letter of Support from UCONN PI to primary PI
 Budget
 Budget Justification
 Sponsor forms, such as: Biographical Sketch, Current and
Pending Support form, and Conflict of Interest list from
each Senior/Key Person
Resources for PIs
 CANR GDO’s Website
http://www.cag.uconn.edu/research/grants_development_office.php
CANR procedures, instructions, required internal forms, custom
budget forms, templates, links to agency websites
 OSP’s Website
http://osp.uconn.edu/
UCONN policies and procedures, standard forms, templates,
contact information, instructions for contracts and post-award
processing, etc.
Grants & Contracts – Who Does What?
 Budget Preparation, Advice and Consultation on
Proposal Preparation, Reviewing Proposal and
Submitting to OSP for Approval:

Nancy Abbott, CANR Grants Development Officer (GDO), 6-2214
 Internal Forms Completion, Obtaining Co-PI and Dept
Head Signatures and Documentation from Subawardees:

Principal Investigator (PI)
 Formal Proposal Review and Approval Obtainment:

Ann White, OSP Pre-Award Grant Manager , 6-3295
 Proposal Submission to Sponsor :

Ann White at OSP when sponsor requires submission by Authorized
Official; otherwise, PI.
Grants & Contracts – Who Does What?
 Contract Review, Negotiation, and Processing:
 Kimberly O’Connor, OSP Contracts Specialist, 6-4371
 Award Processing/KFS Account Set-Up/Close-Outs/
No Cost Extension Requests/Pre-award Coding
Requests/SF 425 Reports:

OSP Post-Award Grant Managers, Matt Cahill at 6-3864 and
Linda Juber at 6-8799
 Accounts Payable and Payroll Processing
 Department Administrator
Tips for completing the routing sheet
(aka the Internal Proposal Review
Form, or IPRF)
This is
always the
CANR
Grants
Officer
When you are a
subawardee to
another
institution, the
Sponsor Agency
is the institution
that is home to
the primary PI,
and. . .
the Originating
Sponsor is the
organization
supplying the
funds
Form will come
back from OSP if
these drop down
boxes have not
been completed
NOTE: All boxes
must be checked
either Yes or No
Make sure you are using the most recent version
of the form!!
Enter the $ value
for your salary and
fringe that
corresponds to the
percent of your time
committed to the
project over the time
span of the project
for which funds are
not recovered in the
budget.
Enter the % of the
total project for which
each PI and Co-PI
will be responsible.
Must total 100%
when combined.
Mandatory for all
proposals with co-PIs.
Determines split for
indirect returns.
Who signs? For CANR, PI
and Co-PIs and their
respective dept heads. For
other UCONN schools/
colleges, Dean’s signature.
may be required.
Amount requested
refers to the total
amount of
UCONN’s budget
request, all years.
Should not include
any match funds.
This form must be
completed (and
signed) by all senior
UCONN personnel
named in the proposal.
Electronic signatures
are acceptable.
Page 2 of the form
explains what you are
declaring.