General Wedding Information Sheet GENERIC

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General Wedding Information Sheet GENERIC
Wedding Proposal
Good Afternoon,
We thank you for your interest in The St. Regis Monarch Beach! We are honored to be a part of this
extraordinary resort and would be pleased to host your wedding celebration!
Included are the following documents for your review: Wedding Information, Resort Overview;
Visuals of the Recommended Areas.
Please feel free to review menu details with additional property information at
http://www.stregismonarchbeach.com/. The following St. Regis amenities are also featured to
complement your wedding experience:
v A 30,000-square foot spa and full service salon are available for pre-wedding bridesmaid
events and to assist in preparing you and your attendants for the wedding day.
v Our Monarch Beach Golf Links create a perfect site for a wonderful day of golf for the
wedding party and guests.
v Intimate indoor dining rooms and impressive outdoor locations are available to host
rehearsal dinners or post wedding day brunches.
v Our resort presents 400 rooms for your guests, including 74 luxurious suites. We also
feature 60,000-square feet of outdoor gardens, lawns, and pools for your guests to
enjoy.
Please contact our Catering offices at 949.234.455 with any questions, to check date availability or to
arrange a formal visit of our property. Should you also be interested in receiving information on our
sister Starwood locations, including the Sheraton, Westin, W, the Luxury Collection Hotels, please
feel free to contact us for further assistance. Thank you once again in considering our resort as the
address for your celebration. We look forward to hosting a memorable wedding day for you at The
St. Regis Monarch Beach!
Warmest regards,
St. Regis Monarch Beach Catering Team
Welcome to the
St. Regis Monarch Beach
The Perfect Address for your Special Day!
We are Pleased to Provide the Following Information
for our Wedding Clientele
˜ Compliments on Behalf of the St. Regis ™
We offer our Weddings the Following Complimentary Courtesies:
~Complimentary Guest Room on Wedding Night for Bride & Groom
For Weddings with a Minimum of 30 Guests~
~Courtesy Block of up to 10 Guest Rooms with no Contract Commitment~
~Preferred Pricing for Guest Rooms~
~Complimentary Menu Tasting~
~Wood Dance Floor, Staging & Votive Candles~
~Floor Length Italian Filidoro Linens~
~Personalized Event Menus~
~Day of Support from our Executive Meeting Specialist~
~Reduced Valet Parking Rates~
~Spa Discount Available~
~Private Beach Area for Photo’s Based on Availability & Size of Party ~
Wedding Ceremony Locations
The Resort Offers Several Breathtaking Outdoor Venues for your Ceremony.
We Have Pre-Designated our Ceremony & Reception Locations in Order to Maintain Exclusivity for our
Wedding Parties. Please See Below For Pairings.
Each Venue has a Ceremony Fee which includes the following items:
~White Wooden Folding Chairs~
~Sound System Package~
~Water Station~
~Market Umbrellas ~
The Grand Lawn
Paired with our Monarch Ballroom
$5,000.00 Ceremony Fee
The Pacific Lawn
Paired with our Pacific Ballroom
$4,000.00 Ceremony Fee
Botanical Garden
Paired with Club 19 or Mediterranean or Wine Cellar
$3,500.00 Ceremony Fee
Event Venues
˜ The Pacific Ballroom ™
As One of Orange County’s Largest Ballrooms, this Room Seats Up to Approximately 700 Guests Allowing Space for
Dance Floor & Staging and is Divisible into 3 Sections
A (2) Section Minimum Applies
It is Ideal for Parties of 300-700 Guests
˜ The Monarch Ballroom ™
This Elegant Ballroom Seats Up to Approximately 300 Guests Allowing Space for Dance Floor & Staging and is
Divisible into 3 Sections
A (2) Section Minimum Applies
It is Ideal for Parties of 150-300 Guests
˜ Club 19 ™
With Sweeping Views of the Golf Course and the Ocean Below, Club 19 is a Premiere Location for Events up to
Approximately 120 Guests and Offers a Unique Combination of Indoor & Outdoor Space
It is Ideal for Parties of 80-120 Guests
A Site Fee of $2,500 is Applied to Functions Held at Club 19
In Respect of our Neighboring Homes, All Events at Club 19 Must Conclude by
11:00 PM and Music Must Stay at 55 Decibels or Below
˜ The Mediterranean Room ™
This Intimate Room Offers an Outdoor Terrace and Seats Up to Approximately 80 Guests
Allowing Space for Dance Floor & Staging
It is Ideal for Parties of 50-80 Guests
˜ The Wine Cellar ™
Truly a Unique Experience, Our Working Wine Cellar Seats Up to Approximately 50 Guests
and is Ideal for an Intimate Wedding or Rehearsal Dinner
Food & Beverage Estimated Costs
Food and Beverage Costs for Daytime Events Range $80-$150.00 Per Person.
Food and Beverage Costs for Evening Events Range $150-$250.00 Per Person.
21% Service Charge and 8.75% Tax Will be Added
This Pricing is to be Used as a Guideline.
Please Contact Your Catering Sales Manager for Ballroom Minimums and to Discuss Special Pricing Considerations.
What is a Food & Beverage Minimum?
The Food & Beverage Minimum is the Least Amount Required to Spend for your Event for Use of the Resort Venue.
It is Calculated based on all Food and Beverage Purchased for your Event to be Served within the Banquet Area.
It Does Not Include Sales Tax or Gratuity.
It is a Minimum Commitment and Does not Imply Total Cost of your Event.
Confirmation of Space
The Resort will Place a Courtesy Hold on the Space of Interest for up to 7 Days.
Once you Have Selected your Ideal Ceremony & Reception location, your Catering Sales Manager will Prepare a
Contract. Your Event will be Considered Definite Upon Receipt of the Signed Contract and Initial Deposit.
Outlined Below is our Deposit Schedule to Assist in Your Planning:
~1st Deposit: Due with Contract~
35% of the Estimated Balance
~2nd Deposit: Due 120 Days Prior to Event~
65% of the Estimated Balance
~Final Deposit: Due 14 Business Days Prior to Event~
Balance of Final Estimated Balance
Post Event, Any Outstanding Balance will be Applied to the Credit Card on File
Confirmation of Attendance
All Final Guarantees of Attendance are to be Received Prior to 12 Noon at Least 3 Business Days
or 72 Hours in Advance. For Example:
Saturday Event Guarantees are Due on Wednesday Prior to Event
Sunday Event Guarantees are Due on Thursday Prior to Event
Friday Event Guarantees are Due on Tuesday Prior to Event
Final Charges are Based Upon the Guarantee or the Actual Number of Guests Served if Greater than the Guarantee
Guestroom Information
We are Pleased to Offer a Complimentary Guestroom to the Bride & Groom on Their Wedding Night Based on
Weddings of 30 Guests or More
A Special Room Rate May be Provided for your Guests.
Wedding Coordinator & Vendors
All Weddings will Require a Professional Wedding Coordinator.
Please Select your Coordinator from the List of Pre-Approved Coordinators Provided by your Catering Manager. These
Coordinators Have Been Screened by the Hotel and are Required to Ensure that your Special Day is Flawless!
We Recommend that you Retain the Coordinators Service for a Minimum of Two Months Prior to your Event Date.
Please Consult with your Catering Manager Should you Have Questions as to the Role of the Wedding Coordinator.
A List of Recommended Vendors is also Provided for your General Reference. The St. Regis is Not Exclusive to
Vendors Provided on the List, However we Encourage our Couples to Reference the List for Professionals that
Frequent the Property. The St. Regis Reserves the Right to Approve all Vendors Hired Who are Not Included on our
Recommended List.
All Vendors Must Provide Current Proof of Liability Insurance.
Imagine…
Your Wedding Story
Day One….
Discover one of Orange County’s most elegant treasures for your special day, the St. Regis Monarch Beach.
Crowning a beachside bluff halfway between Los Angeles and San Diego, the ocean view property serves as
an exceptional centralized location for both local and out of town wedding guests. Initially greeted by one of
our six majestic fountains, allow our distinguished staff to sweep you off to your elegant, oversized room
filled with St. Regis luxuries- custom furnishings, fresh flowers, goose-down comforters, Pratesi linens, lavish
European bathrooms, plush bathrobes, and grooming products by Remede; an immaculate oasis to retire to
after long days of planning. Perhaps arrive a day before your guests for an intimate getaway with your soonto be groom. As you immerse yourselves in the irresistibly seductive surroundings and dramatic setting, a
one-of-a-kind dining experience awaits you at celebrated chef Michael Mina’s Stonehill Tavern restaurant.
World-renowned designer Tony Chi’ sleek, sophisticated design invites you to relax and savor the moments in
the chicly-appointed dining room, scenic outdoor terrace, or cozy up in the inviting bar and lounge.
Meanwhile, and perhaps best of all, the sparkling white-sand of our private beach, gentle coastal breezes and
breathtaking sunset envelop your senses at Southern California’s only five-star, five-diamond resort.
Day Two…
Before the bridal party arrives for an exceptional day full of pre-event bonding, enjoy a lavish breakfast for
two at Motif, the European-style ocean view restaurant appointed with true flair and eclectic international
dishes created by Executive Chef Frederic Castan. As your groom and his groomsmen part for a day of play
at the matchless Monarch Beach Golf Links located along the dramatic bluffs of southern California with
sweeping views of the sea, you and your bridesmaids awake with Yoga at the water's edge, guided by one of
our spa trainers. Soon after, gather in our tranquil spa lounge to relax and toast to your special day with our
Women Who Wine Spa Package- the fusion of wine and good health in a sumptuous setting! Your relaxation
commences with antioxidant wine facials, then Mediterranean massages accented with a fig and cassis body
butter hydration. Then, it's time to sip! St. Regis wine experts will walk you and your closest friends through
a tasting of organic wine varietals preceding a Spa Lunch - a delectable repast created just for you!
Before the sun begins to set, meet your treasured friends, family and wedding coordinators for your wedding
rehearsal at your picturesque ceremony location. As the final details are appointed for this momentous
occasion, our unparalleled banquet staff awaits the arrival of you and your guests in the Wine Cellar for a
once-in-a-lifetime private celebration. This evocative, intimate dining venue features 100-year-old French
paved flooring and stone walls that create a seductive, cellar-like ambiance. Your guests will enjoy a tasting
table, dining area resplendent with elegant mahogany and custom iron furnishings, and an expansive
international wine inventory of some 17,000 bottles.
After an eventful evening of reminiscing over unique culinary delights, escape to your ocean view suite to
dream of the magical day that begins with the rise of the sun…
Wedding Day…
As you are gently awoken by the soft sounds of the sea, a butler serves warm Classic French Toast and
piping hot coffee on your private balcony overlooking the exquisite ocean ambiance. As you reflect on
the exhilarating moment you first met your fiancé, your bridesmaid’s gather for a morning of primping to
perfection. With director chairs in hand, a team of Vogue Salon beauty experts transform your suite into
a personalized salon. Giggles and glamour fill the afternoon as unforgettable snapshots are treasured.
Your bridal party and private photographer capture the cherished moments in our romantic rotunda as
your guests generously fill the ceremony location, in sheer awe of the beauty and splendor that is
Your Wedding.
The trumpets sound- your moment has arrived. The guests are brought to their feet as the woman in
white… that’s you!... is escorted down the beautifully adorned aisle.
Vows are exchanged, tears and utter joy are felt unanimously, the kiss of a lifetime is shared…
We now pronounce you, Husband and Wife!
Soon thereafter, the celebration awaited by all begins as the ballroom doors are opened and you are
officially introduced as the newly wedded couple!
Sounds of a musical ensemble fill the room as guests dine, enjoying the unique personalized menu
created especially by you! The cake is cut and the dance floor is greeted with the first sweet steps shared
by husband and wife. Your DJ mixes the signature beats of your favorite tunes,
as your guests dance the evening away.
At last, the paramount moment you and your groom have been waiting to share has arrived; you retire to
your ocean view suite, finally bonded as lifelong partners ready to take on all this world has to offer.
Day After…
An intimate Brunch welcomes your closest guests the morning after your wedding on our sun-filled
ocean view lawn. Sweet and savory morning treats garnish the table as the enchanting experiences of the
night past are shared- a charming way to end the most extraordinary weekend… because of course,
memorable occasions deserve incredible settings-
Make St. Regis Your Incredible Setting for the most magical occasion two people can share…
Your Wedding!
“An Experience
Beyond Expectation…”
St. Regis Resort Monarch Beach I Southern California’s Only Five Star Five Diamond Resort
˜
Wedding Coordinators 2010 ™
A wedding coordinator pre-approved by the St. Regis Catering Department is required for all
wedding functions, providing a minimum of two months full service coordination.
The following is a list of pre-approved wedding coordinators we request you select from to
ensure a flawless day.
Carolyn Chen, The Special Day
[email protected]
(714) 526-2436
Laurie Davies, Five Star Weddings
[email protected]
(949) 360-7503
Kiley Walker, Kiley Walker Event
[email protected]
(949) 259-3505
Lisa Simpson, Wedding Celebrations
[email protected]
(714) 305-7112
Kristin Banta, Kristin Banta Events
[email protected]
(818) 505-8971
Michelle Weita, Details Details
[email protected]
(949) 282-7833
Gini garner, Gini Garner Weddings
[email protected]
(949) 472-2233
Nikki Khan, Exquisite Events
[email protected]
(818) 620-2665
Jeannie Savage, Details Details
[email protected]
(949) 257-7888
Ruth Wang, Behind the Scene
[email protected]
(714) 305-4888
Paula Laskelle ,Champagne Taste
[email protected]
(949) 498-4806
Shelly Wakefield, Details Details
[email protected]
(949)600-8881