Ncc Job Descriptions - Nash Community College

Transcription

Nash Community College
EMPLOYEE
JOB DESCRIPTIONS
2014-2015
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NASH COMMUNITY COLLEGE
EMPLOYEE JOB DESCRIPTIONS
President ............................................................................................... 3
Executive Vice President and Chief Financial Officer ................................. 12
Vice President for Instruction and Chief Academic Officer ....................... 23
Vice President for Student and Enrollment Services ................................ 29
Institutional Advancement ..................................................................... 54
Curriculum Instruction ........................................................................... 66
Continuing Education .............................................................................185
Institutional Technology .........................................................................238
Learning Resources ................................................................................254
Business Office .......................................................................................265
Institutional Services ..............................................................................280
Maintenance ..........................................................................................295
Child Development Center ......................................................................308
Revised 12/17/2014
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PRESIDENT
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JOB DESCRIPTION
JOB TITLE: President (Exempt)
POSITION SUPERVISION: Board of Trustees
POSITION DESCRIPTION: Responsible for the entire operation of the College with authority as granted by the Board of
Trustees. Responsible for implementing all Board policies and for providing quality leadership, fundraising, and
management leading to the successful accomplishment of the institutional mission.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Doctorate degree from a regionally accredited institution
and 10 years experience in community college administration.
ESSENTIAL RESPONSIBILITIES:
Ensure that all operations of the College are pursuant to state and federal statutes, policies, rules and regulations, and
policies of the Board of Trustees.
Implement all policies of the Board of Trustees.
Attend all Board meetings and serve as Secretary to the Board.
Assist Board Chairman in the preparation of meeting agendas, prepare and distribute minutes of each meeting and
maintain approved minutes for official file.
Serve as ex-officio member of each committee of the Board.
Appoint, subject to Board approval, such subordinate officers, agents, and employees for the general administration of
the College as deemed necessary to carry out the mission of the College.
Serve as the Chief Fundraising Officer with control of all fund raising activities and ex officio member of the NCC
Foundation.
Prescribe titles and assign duties of all College personnel (or delegate the assignment in writing to appropriate
administrative staff).
Establish an organizational chart, update as necessary, and include it as an official policy document for Board
information.
Maintain a program of salary administration recognizing meritorious service.
Ensure annual review of the College mission.
Initiate an annual review of the Board Manual and present recommended changes for Board approval.
Recommend to the Board of Trustees the appointment of advisory committees for all curriculum and non-curriculum
programs.
Provide measures to maintain quality educational programs and services through a strategic planning process.
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Ensure that the College meets requirements necessary to maintain regional accreditation and programmatic
accreditation.
Ensure compliance with the Affirmative Action Plan.
Maintain community relationships which will create awareness of the local economic impact of the College.
Ensure the appropriate execution of the fiscal program of the College in accordance with Board policy and state and
federal laws and regulations.
Require staff development as part of the annual performance review process.
Establish material committees as necessary for orderly program and services administration.
Rev. 01/11
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JOB DESCRIPTION
JOB TITLE: Administrative Assistant – President’s Office and the Board of Trustees (Exempt)
POSITION SUPERVISION: President
POSITION DESCRIPTION: Responsible for handling details for the smooth and efficient functioning of the President’s
office. Responsible for making preparation for and recording minutes of Board meetings and Administrative Staff
meetings. Responsible for typing, editing, generating final correspondence copy, reports, and other written documents
for the President. Coordinate all activities and travel for the President and the Board of Trustees and prepare
correspondence and handle other duties for Board members upon request.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Associate’s degree from a regionally accredited institution
with 5 years’ experience as an Administrative Assistant or Executive Assistant.
Prepare all written correspondence and documents for the President.
Prepare the recommended Board of Trustees Manual for presentation to the Board and distribute final approved copy
to the members.
Maintain confidential and all other files of the President’s office.
Assemble materials for and record minutes of Board of Trustees meetings.
Make travel arrangements for President and Board members and be responsible for reimbursing same for travel costs.
Work with caterer to provide meals for meetings of Board of Trustees and other groups as directed by the President.
Contact trustees for purpose of information, prepare correspondence and handle other duties upon request of Board
members and keep the President informed of such requests.
Serve as Ethics Liaison to the Board of Trustees and ensure Trustees and Administrators are in compliance with the State
Government Ethics Act.
Record minutes of Administrative Staff meetings.
Coordinate use of school car.
Coordinate the acquisition of the College’s art collection.
Assist with campus interior designers/consultants.
Maintain web functions related to the President’s office.
Advise and assist the President in maintaining beneficial relationships with the various members of the public whose
support is important to the College’s success.
Advance the institution’s mission and goals by creating a climate of public understanding, acceptance, and support.
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Work with the Board of Trustees to facilitate good relations between the Board members and both the President and
the College.
Handle daily inquiries into the President’s Office, including correspondence by parties internal and external to the
College.
Greet visitors to the President’s office, make appointments, and handle other responsibilities as directed and in the
absence of the President.
Assist Associate Vice President of Community and Governmental Affairs as needed.
Assist staff coordinating meetings held in the Board Room.
Assist other administrators (areas) when not performing regular duties.
Perform other duties as assigned which contribute to the efficient and effective operation of Nash Community College.
Responsible for calendar management, requiring interaction with both internal and external executives and assistants,
to coordinate a variety of complex executive meetings
Coordinate the President’s and Board of Trustees’ evaluation process.
Prepare weekly program for community activities.
Participate in professional development activities provided by Nash Community College.
Perform other duties as directed by the President.
Rev. 07/13
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JOB DESCRIPTION
JOB TITLE: Affirmative Action Officer (Exempt)
POSITION DESCRIPTION: Responsible for maintenance of data and for the preparation of federal and state reports and
new policies and procedures needed to achieve the institutional affirmative action objectives. Responsible for periodic
revision of the Affirmative Action plan.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Bachelor’s Degree from a regionally accredited institution.
Evaluate annually the objectives of the institutional Affirmative Action plan.
Prepare and recommend to the President any new affirmative action policies and/or procedures.
Provide services to all institutional personnel with regard to the interpretation of the Nash Community College
Affirmative Action plan.
Represent the institution at conferences, workshops, and evaluations pertaining to the Affirmative Action plan.
Maintain and keep current the institutional Affirmative Action plan.
Participate in and support ongoing assessment, planning and evaluation to improve student learning
Rev. 01/11
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JOB DESCRIPTION
JOB TITLE: Associate Vice President of Community and Governmental Affairs (Exempt)
POSITION DESCRIPTION: The Associate Vice President of Community and Governmental Affairs will provide expertise
and guidance to the College on issues promoting a climate focused on community needs that will also include global
perspectives and multiculturalism. The Associate Vice President will work with the community, faculty, staff, and
students to promote educational opportunities to achieve a diverse and informed student community.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Master’s Degree from a regionally accredited institution
with 5 years relevant experience.
Work with the College community to promote programs and services that addresses the educational, cultural, and social
growth of all students.
Support the efforts of all College divisions addressing recruitment and retention of a diverse student population.
Support College efforts to improve student success and progression through existing programs.
Assist in the development and implementation of training programs for faculty and staff to enhance skills in working
toward a global and multicultural educational perspective.
Develop along with the President a means of effective communication with all community groups.
Seek grant sources and prepare grant applications to increase financial support for prospective students and for
programs to support retention of a diverse student population.
Support efforts to decrease or eliminate barriers that inhibit the College’s ability to meet the diverse instructional needs
of the community.
Serve as a resource for program areas seeking to transfer from traditional to multicultural instructional approaches.
Establish and chair a College Diversity Committee to accomplish one of the College’s institutional goals of serving a
diverse community.
Represent the College and the President at state-wide and local events as directed by the President.
Work with administrators, faculty, and students to annually assess the College and its service to the total community.
Advise and assist Student Wellness Center.
Provide administrative oversight to the Student Wellness Center.
Serve on President’s Administrative Council (PAC).
Serve on college committees.
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Rev. 12/14
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JOB DESCRIPTION
JOB TITLE: Clinical Outreach Counselor (Exempt)
POSITION SUPERVISION: Associate Vice President of Community and Governmental Affairs
POSITION DESCRIPTION: Clinical Outreach Counselor (COC) is a behavioral healthcare provider with a MSW, and a
clinically trained, licensed social worker (LCSWA or higher). Comprehensive clinical services provided will include
Screening & Assessment, Crisis Intervention as appropriate, Personal Counseling, Referral Services, and Support Groups.
Therapeutic treatment modalities provided as clinically appropriate will include Psycho-education, Cognitive-Behavioral
Therapy, Solution-Focused Brief Therapy, Interpersonal Therapy, and Motivational Interviewing. All services will support
the mission of the Student Wellness Center.
The mission of the Student Wellness Center (SWC) is to empower students or the whole student at Nash Community
College with personal, social, and community resources for self-development and personal enrichment, thereby
enhancing academic success through improved student wellness. All services are provided free of charge. Confidential
information is not released outside of the SWC without the student’s authorized consent. Release of liability as required
by the College must be documented prior to receipt of counseling services. Services provided are in compliance with the
ethical standards and professional practices of the National Association of Social Workers (NASW), Health Insurance
Portability and Accountability Act (HIPAA), and 42 Code of Federal Regulations (42CFR). Community referrals include
both government agencies and non-government organizations.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: MSW from a regionally accredited institution with a
licensure of LCSWA or higher.
Individual counseling will be scheduled by appointment and will include up to 4-6 weekly sessions as indicated through
assessment outcomes. Referral services will be made for long-term chronic therapeutic needs beyond the scope of COC
services. Online assessment services for distance learning students will be available through the NCC website. Facilitated
groups will target specific needs of marginalized cohorts within the student body including veterans, substance users,
and survivors of abuse and trauma. Group sessions will be 1.5 hours each with 8-10 students for a period of 8-12
weeks.
The Clinical Outreach Counselor will also serve as an advocate for students in need of accessing community helping
agencies and resources.
Serve on college committees.
Rev. 07/14
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EXECUTIVE VICE PRESIDENT
AND CHIEF FINANCIAL OFFICER
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JOB DESCRIPTION
JOB TITLE: Executive Vice President & Chief Financial Officer (Exempt)
POSITION SUPERVISON:
President
POSITION DESCRIPTION: Responsible for promoting the goal of integrating, planning, organizing and directing the
operations and activities of the college educational curriculum and non-curriculum programs, student enrollment
services, finance, institutional advancement, facilities, human resources and safety and switchboard.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Master’s Degree in Accounting or Business from a
regionally accredited institution with 5 years relevant experience.
Assist the President to ensure successful accomplishment of the institutional mission by providing leadership and
expertise in assessing, identifying, formulating and aiding in implementing the College mission among college employees
and providing leadership for the continued evaluation and improvement among each department.
Supervise the Vice President of Instruction & Chief Academic Officer whose responsibilities include the administration
and coordination of all credit and non-credit instructional programs, related, services, and operations relating to the
College’s programs, providing oversight for SACS accreditation of programs and overseeing the SACS Compliance Officer.
Supervise the Vice President for Student and Enrollment Services whose responsibilities include administration of
Student and Enrollment Services, Learning Resources, and Institutional Effectiveness.
Supervise the Associate Vice President of Finance whose responsibilities include providing oversight for all accounting
and payroll activities, supervision to the Accounting Manager, Director of IT, Director of Institutional Services, Director of
Business & Industry Center, Director of Child Development Center.
Supervise the Associate Vice President of Institutional Advancement/Executive Director of the NCC Foundation whose
responsibilities include administration of public relations, grant applications and coordinating and direction activities of
the Foundation.
Supervise the Manager of Facilities who is responsible for the Physical Plant and other property of the College including
assurance that the physical plant services are efficient and economical.
Supervise the Director of Human Resources who is responsible for supporting employees and ensuring adherence to all
personnel policies, recruitment, classification, compensation, benefits administration, mediation, records maintenance,
reports and staff development.
Supervise the Safety Director. Provide direction as needed.
Responsible for the preparation, modification, and overall compliance of the College’s State, County, and Institutional
Funds Budgets; monthly and ad hoc budgetary reporting as necessary for the Board of Trustees, College President,
System Office, Federal Government, and third party grantors.
Responsible for implementation and compliance with the College’s Cash Management Plan including investing County
and Institutional funds; reviewing Business Office operational procedures to maximize earnings and efficiency.
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Responsible for overall safety and security of students, faculty, staff, and the College’s physical assets including: hiring
security guards or contracting security guard services; contracting for electronic security monitoring; contracting for
electronic fire alarm monitoring; securing insurance coverage for loss or damage to property.
Serve as construction coordinator when either acquiring or constructing capital assets; responsible for compliance with
all procedures relative to acquiring capital assets; and serves as liaison with architects, contractors, and engineers during
all phases of capital planning and construction.
Serve on President’s Executive Council (PEC) and President’s Administrative Council (PAC).
Participate in and support ongoing assessment, planning and evaluation to improve student learning.
Rev. 12/14
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JOB DESCRIPTION
JOB TITLE: Campus Safety Director and NCC Campus Police Chief (Exempt)
POSITION SUPERVISION: Executive Vice President and Chief Financial Officer
POSITION DESCRIPTION: Manage the College’s security personnel & safety program; Develop and maintain safety
manuals, reports, programs and materials for students, faculty and staff; Communicate security and safety information
to students, faculty & staff; conducts safety drills, inspections and training; serves as consultant to departments on
security & safety issues; and performs related duties as required.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Bachelor’s Degree in Law Enforcement or Safety from a
regionally accredited institution with 5 years relevant experience.
Formulate and recommend general safety policies and procedures to be followed by College students and personnel in
compliance with local, state and federal Occupational Safety and Health Administration (OSHA) rules and regulations.
Review and update the college website, catalog and other written or viewed media with security and safety information
for the student population and campus community. Provide security and safety information to students during
orientation. Coordinate with College Faculty to ensure syllabus include safety information to be shared with students.
Tour and inspect college facilities to detect existing or potential safety and health hazards and recommend and perform
corrective or preventative measures where needed.
Coordinate and maintain the chemical inventory and Material Safety Data Sheets (MSDS) for the College. Assemble,
update and maintain a master copy of the chemical inventory and all related MSDS sheets. Coordinate the storage and
disposal of all hazardous chemicals and materials generated by the college. Ensure OSHA regulations are followed
relating to the storage and disposal of such chemicals and/or materials.
Attend security and safety training seminars, workshops, conferences, etc.
Maintain relationship with the North Carolina Criminal Justice Standards Division and submit needed paperwork to
obtain and maintain police officer certification. Submit annual department paperwork to stay in compliance with
division requirements.
Primary responder to burglar alarms calls at the College.
Maintain and adjust as needed the timers for exterior lighting of campus.
Develop and conduct safety surveys as part of the institutional effectiveness planning cycle for institutional services.
Coordinate and/or train College personnel in safety related topics and maintain records of all such training. Ensure that
all training meets or exceeds OSHA standards.
Consult with all departments of the College in the safe use of equipment, shops, fire prevention and safety issues related
to their use.
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Gather, report and publish statistics and data required in the Jeanne Clery Act. Ensure the College demonstrates
compliance with the act.
Maintain safety files, records, incident reports.
Monitor surveillance cameras and make recommendations on additions or changes to equipment
Monitor and respond to emergencies
Conduct an audit of the 911 communication phone line verification log to ensure emergency communication lines
function properly
Coordinate and conduct various drills related to critical incident
Coordinate with local public safety agencies response to any campus incidents related to HAZMAT, fire, or persons
deemed to be a threat
Determine daily security needs and coverage; assist when needed with coverage and investigations of related incidents
Serve as Chair of the Safety Committee - lead and facilitate all safety committee meetings and functions.
Rev. 01/13
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JOB DESCRIPTION
JOB TITLE: Police Officer (Non-Exempt)
POSITION SUPERVISION: Chief of Police
POSITION DESCRIPTION: Performs a variety of law enforcement duties to protect and serve the faculty, staff, students
and visitors to Nash Community College.
MINIMUM QUALIFICATIONS: Be a US Citizen, at least 20 years of age, High School graduate or Adult High School
Equivalency graduate, be of good moral character as shown through a comprehensive background check, pass drug
screen, pass psychological exam, and have successfully completed a Basic Law Enforcement Training course at a state
approved location.
Patrol the property of Nash Community College and respond to incidents requiring law enforcement actions to include
but not limited to accidents, robberies, civil and domestic disputes, fights, drunkenness, missing persons, prowlers, and
drug violations.
Enforce college rules and regulations and state laws as may be necessary.
Observe, report, and act upon conditions conducive to crime and danger such as checking buildings, making arrests,
transporting prisoners, investigating crimes, interviewing witnesses and suspects as needed.
Collect and document evidence in criminal cases.
Appear in court and testify in matters the officer may have knowledge of in criminal and civil cases.
Maintain proficiency in the use of police related equipment.
Use officer discretion to determine the nature of a call, investigate the circumstances and take necessary actions.
Provide assistance to the public in emergency and non-emergency situations; administer first aid, perform crisis
intervention in sensitive situations and domestic violence cases, educate the public on laws and ordinances.
Prepare a variety of written and oral reports.
Assist with the opening and closing of the college.
Respond to alarms and check the security of property, identifying and documenting any suspicious persons or activity.
Maintain criminal justice certification as a police officer.
Obtain annual mandated in-service training.
Rev. 10/14
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JOB DESCRIPTION
JOB TITLE: Director of Human Resources/ADA Coordinator (Exempt)
POSITION DESCRIPTION: Responsible for supporting employees and ensuring adherence to all personnel policies,
recruitment, classification, compensation, benefits administration, mediation, records maintenance, reports and staff
development.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Bachelor’s Degree from a regionally accredited institution
Ensures that job descriptions are on file for all positions and updates and maintains changes to all job descriptions.
Coordinates with appropriate administrator in filling vacancies by posting vacancy notices, advertising for vacant positions;
assuring compliance with EEO requirements; accumulates applications and pre-screens for minimum requirements; responds
to applicant inquiries and corresponds to unsuccessful applicants.
Maintains vacancy notices on NCC website and NCCCS website.
Maintains files on all applicants to the College, purge inactive or outdated applications when due.
Prepares annual contracts for all full-time faculty and professional staff and salary notices for non-professional staff.
Conducts new employee orientation and sets up new employees in datatel.
Verifies employment eligibility through the BASIC PILOT – E-verify System.
Manages all employee personnel files, insuring that all required documents are included and takes appropriate measures to
obtain missing information.
Maintains and secures all confidential records for the college related to employment legal issues, grievances, reprimands, etc.
Serves as mediator in employee relations.
Serves as Worker’s Compensation Administrator by submitting initial claims paperwork and monitors progress of worker’s
compensation claims. Attends hearings as needed.
Organizes and coordinates open enrollment for state and independent vendor benefits. Meets with benefits representatives
to insure the best options for employees. Answers questions and assists employees with benefit related issues.
Communicates changes/updates related to retirement, health and other benefits to employees.
Gathers data, prepares and submits required reports to the NCCCS Office and other regulatory offices as required such as
monthly and quarterly Employment Security Commission Reports, annual IPEDS report, annual NCCCS Staff Information
Report, monthly NC New Hires Report, annual OSHA Recordkeeping, Shared Leave Report, Foreign National Report, etc.
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Reviews and maintains the Employee Procedures Manual annually and recommends changes on an annual basis.
Serve on the College Workload committee.
Organize professional development for faculty and staff.
Coordinates Employee Assistance Program and ADA programs for employees.
Updates the organizational chart.
Ensures College building directories are updated.
Processes paperwork for terminations and retirees.
Ensures that performance evaluations are completed annually for each full-time employee.
Participates in and supports ongoing assessment, planning and evaluation to improve student learning
Rev. 01/14
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JOB DESCRIPTION
JOB TITLE: Receptionist – Day (Non-Exempt)
POSITION DESCRIPTION: Responsible for serving as the initial contact and representative of the College. Responsible
for assisting all inquiries by phone or visitation by giving information or directing individuals to the necessary location
and/or person. Must be cordial, cooperative, and neat in appearance at all times. Responsible for learning the
telephone system and maintaining current listing of employees, their extensions and office location.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: High School diploma with 2 years relevant experience.
Answer all incoming calls and place them with appropriate person. Incoming calls take precedence over internal calls.
Greet and direct visitors and maintain visitor’s log.
Schedule, maintain and distribute the monthly switchboard relief schedule.
Maintain information notebook for switchboard.
Be familiar with all telephone applications. To assist new employees with telephone and voice mail usage.
Be familiar with all campus activities and building locations. Serve as the center of campus information for students,
visitors, faculty and staff.
Responsible for getting inclement weather and holiday messages out to faculty, staff and students when applicable
through our automated phone system.
Train part-time receptionists to operate telephone system.
Keep security notebook updated with current information relating to unlocking doors, suspensions, schedules, etc.
Contact and coordinate with security about doors to be unlocked.
Pull the curriculum and continuing education weekly class schedules to help direct visitors and students. Share
information with the relief team and evening operators. Also pull weekly Calendar of Events to reflect the Administrator
on call for evening operators.
Post employee leave requests on the calendar to help operators and the relief team with transferring calls and directing
visitors when employees are scheduled to be out of the office.
Use radio to relay security and maintenance requests.
Serve on the college’s safety committee.
Keep Hazardous Communications Manuals.
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Coordinate scheduling of Security Officers
Complete the weekly Lineman Field Log and distribute.
Check all camera units twice daily and log.
Keep security cell phone charged and usable; check daily.
Verify and submit security officer timesheets to business office.
Get the weekend security schedule and keep updated with revisions.
Call 911 monthly for a phone check and log and send to Safety Director
Complete the cleaning log for the gray truck monthly and distribute.
Keep weight room log and keys.
Ensure that the flag is raised each day as appropriate.
Review the incident reports and complete the crime log.
Issue employee parking decals.
Keep track of Parking Liability Release Forms for non-students and issue parking permits.
Keep parking violator’s log.
Mail employment applications as requested.
Update, laminate and distribute Administrator Contact Cards.
Provide assistance to various departments as requested (i.e. business office, administration office, small business center
and child development center, etc.)
Update the Campus Telephone Directory
Keep up with the Master Key set.
Make all notifications for fire drill requests for NCC and CDC.
Rev. 04/13
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JOB DESCRIPTION
JOB TITLE: Part-time Evening Receptionist (Non-Exempt)
POSITION DESCRIPTION: Responsible for serving as the initial contact and representative of the College during evening
hours. Responsible for assisting all inquiries by providing information, forwarding the related literature or directing
individuals to the necessary location and/or faculty or staff. Must be cordial, cooperative, and neat in appearance at all
times.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: High School Diploma with 2 years relevant experience.
Answer all incoming calls and place them with appropriate person. Incoming calls take precedence over internal calls.
Be familiar with all telephone applications. To assist employees with telephone usage as necessary.
Familiarize oneself with all campus activities and building locations.
Serve as center of campus information for students and visitors.
Train other part-time receptionists to operate telephone system.
Assist with opening classrooms.
Stay in contact with Security Guard for messages, campus activities and emergency situations.
Rev. 01/13
22
VICE PRESIDENT
FOR INSTRUCTION AND CHIEF ACADEMIC
OFFICER
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JOB DESCRIPTION
JOB TITLE: Vice President for Instruction and Chief Academic Officer (Exempt)
POSITION DESCRIPTION: Responsible for the administration and coordination of all credit and non-credit instructional
programs, related services, and operations relating to the College’s programs. Responsible for SACS accreditation of
programs, overseeing the SACS Compliance Officer, and oversight of NCCCS program approval.
Reporting Positions: Associate Vice President and Chief Program Officer, Dean of Continuing Education, Associate Vice
President of Corporate and Economic Development, Administrative Assistant, SACS Compliance Officer.
Initiate planning and implementation of the effective provision of instructional programs and services consistent with
the College mission, including instructional professional development associated with student learning outcomes.
Develop biannual academic calendar for approval and publication, including faculty workdays.
Prepare annual instructor certification roster.
Supervise the Faculty Upgrade and Perkins Vocational Educational programs.
Evaluate supervisees and review evaluations of faculty according to the College’s evaluation procedures.
Ensure accurate FTE reporting, associated with Continuing Education, to NCCCS and appropriate recordkeeping as
required.
Provide periodic reports to the President’s Executive Council (PEC) as requested.
Assist in the development of facility planning, including educational specifications in conjunction with the PEC.
Recommend policies and procedures and/or changes to enhance the efficient and effective operation of the College.
Assist with system planning and implementation as directed by the NCCCS.
Initiate and coordinate the College’s annual Strategic Plan.
Serve as Institutional SACS Accreditation Liaison requirements, including oversight of QEP, including F.O.C.U.S. and First
Year Experience Director and 5 year reporting through the SACS Compliance Officer,.
Counsel with Associate Vice President(s), Deans and Associate Deans, Department Chairs and Directors concerning
personnel and make recommendations to the Executive Vice President for action including, but not limited to, hiring,
transfers, disciplinary matters, suspensions, and release of employees.
Process all paperwork for student petitions regarding the Academic Review Committee and the Student Affairs
Committee.
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Responsible for the development and implementation of articulation agreements, cooperative agreements, and
collaborations with transfer institutions and partner organizations.
Attend conferences of associations and institutions of higher education and maintain other professional contacts .
Coordinate with the Executive Vice President to maintain consistency with North Carolina Statutes, State Board of
Community Colleges regulations, and Nash Community College Board of Trustees policy.
Supervise the Associate Vice President and Chief Program Officer for the proper delivery of all instructional activities.
Supervise the Dean of Continuing Education and Associate Vice President of Corporate and Economic development for
effective activities in adult and continuing education, occupational training, literacy, and related programs.
Confer with the Curriculum Committee and Deans regarding course offerings and scheduling.
Establish, with the Executive Vice President, high educational performance standards, and to hold the instructional
faculty and staff responsible for the effective discharge of their assigned duties.
Responsible for, in coordination with the Public Relations Department, the development, publication, and distribution of
the annual academic calendar for curriculum and continuing education, including the review material to be included in
the College Catalog, consistent with federal, state and local requirements..
Certify, in conjunction with the Vice President of Student Enrollment Services and the Registrar, candidates for
graduation who have met graduation requirements.
Coordinate and monitor, through the Deans and Department Chairs, all instructional contracts between the College and
outside agencies, and forward to the Executive Vice President’s Office for approval.
Coordinate the activities associated with program advisory committees in accordance with the Board of Trustees policy.
Oversee the budgetary process and fiscal management for all instructional areas.
Coordinate the College related activities of the Nash/Rocky Mount Schools Early College.
Execute tasks and assignments as directed by the President and Executive Vice President.
Develop, implement, and participate in professional development activities.
Rev. 12/14
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JOB DESCRIPTION
JOB TITLE: SACS Compliance Officer (Exempt)
POSITION SUPERVISION: Vice President for Instruction and Chief Academic Officer
POSITION DESCRIPTION: Provides leadership for the College’s compliance and accreditation standards of the Southern
Association of Colleges and Schools Commission on Colleges as directed by the Vice President for Instruction and Chief
Academic Officer /CAO.
with 5 years relevant experience. Experience with SACS accreditation preferred.
Ensures that accreditation requirements, including compliance with accrediting standards, are incorporated among
other institutional goals and objectives, and into the planning and evaluation process of the College.
Ensures that the electronic institutional data collected by SACS is accurate and timely.
Develops the timeline for completion of all tasks associated with the accreditation process.
Manages the collection and analysis of information and answers questions regarding the accreditation process.
Works in collaboration with Office of Institutional Research in monitoring the College's strategic plan and institutional
effectiveness.
New 01/13
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JOB DESCRIPTION
JOB TITLE: Administrative Assistant, Office of the Executive Vice President/CFO and Vice President for
Instruction/CAO (Non-Exempt)
POSITION SUPERVISION: Executive Vice President/CFO and Vice President for Instruction/CAO
POSITION DESCRIPTION: Responsible for handling details for the efficient functioning of the CFO and CAO offices.
Responsible for typing, editing, generating final correspondence, copying, reports, and other written documents for both
offices. Coordinate travel for CFO and CAO.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Associates Degree from a regionally accredited institution
with 2 years of relevant experience. Experience using Microsoft Office software.
Greet visitors to the offices of the CFO and CAO, make appointments, and handle other responsibilities as directed.
Prepare written correspondence and documents for the CFO and CAO.
Maintain confidential and all other files for the office of the CFO and CAO.
Ensure CFO and CAO are in compliance with State Government Ethics Act.
Assist CFO and CAO with preparing material for presentation at bimonthly College Board of Trustees meetings.
Assist the CFO and CAO with annual budget and FTE data gathering, monitoring and reporting.
Assist faculty, department chairman and administrators as necessary.
Create Powerpoint presentations for CFO and CAO as needed.
Maintain current copies of Advisory Committee listings.
Assist the Vice President for Instruction and Chief Academic Officer with the coordination of the annual Excellence in
Teaching Award nomination process.
Assist the Vice President for Instruction and Chief Academic Officer with the coordination of the annual Who’s Who
awards process.
Assist the Vice President for Instruction and Chief Academic Officer with the coordination of the annual NISOD awards
process.
Assist the Vice President for Instruction and Chief Academic Officer in maintaining the edits to the Employee Procedures
Manual.
Revise and keep necessary forms and office supply inventory on hand.
Serve on institutional committees as assigned.
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Assist the President in the Administrative Assistant’s absence.
Rev. 01/13
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VICE PRESIDENT FOR
STUDENT AND ENROLLMENT SERVICES
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JOB DESCRIPTION
JOB TITLE: Vice President for Student and Enrollment Services (Exempt)
POSITION DESCRIPTION: Responsible for the effective and efficient administration of Student and Enrollment Services.
Serve on the President’s Executive Council.
Develop departmental objectives in cooperation with the Executive Vice President/CFO and Student and Enrollment
Services staff.
Initiate and ensure implementation of the formal evaluation of student services.
Coordinate pre-registration and registration activities.
Plan, organize, and direct the Student and Enrollment Services program.
Organize and direct all activities of student organizations and direct club advisors.
Supervise the recruiting program.
Present recommendations for the departmental budget and administer the allotted funds.
Coordinate and supervise commencement programs and activities.
Supervise and evaluate all personnel assigned to Student and Enrollment Services.
Work cooperatively with Continuing Education, Curriculum Instruction and Fiscal Services.
Rev. 12/14
30
JOB DESCRIPTION
JOB TITLE: Associate Dean, Student and Enrollment Services (Exempt)
POSITION SUPERVISION: Vice President for Student and Enrollment Services
POSITION DESCRIPTION: Responsible for conducting activities that promote enrollment at Nash Community College.
Focus should be on creating a network of relationships that will allow NCC to be proactive in addressing community
concerns/needs.
with 3 years relevant community college experience.
Oversee the operation of Student and Enrollment Services in the absence of the Vice President for Student and
Enrollment Services.
Recommend to the Vice President for Student and Enrollment Services procedures to enhance the efficient and effective
operation of Student and Enrollment Services.
In matters of student recruitment, coordinate supervision with the Vice President for Student and Enrollment Services.
Gain visibility and name recognition in the community.
Oversee the admission and registration of the Career and College Promise Program.
Attend community events and conduct presentations of current educational issues that affect the community.
Coordinate and oversee special projects such as the CTE Showcase, Engineering Week, and onsite admissions.
Establish and maintain necessary relationships with area high school counselors, secondary school personnel, area
colleges, local businesses and non-profit organizations to ensure open communication and exchange of information for
all prospective students/clients.
Be knowledgeable about all educational programs offered (both curriculum and continuing education) within the
college’s service area
Serve as a liaison to Continuing Education by working closely with the following components: Adult Education, Industry
Training, Small Business Center, Public Safety and Health Services and Human Resources Development.
Meet bi-monthly with curriculum program department chairs to ascertain updates, etc
Build relationships with neighborhood organizations, business organizations and civic organizations
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Rev. 12/14
32
JOB DESCRIPTION
JOB TITLE: Administrative Assistant - Student and Enrollment Services (Non-exempt)
POSITION DESCRIPTION: Responsible for handling details for the efficient functioning of the Vice President for Student
and Enrollment Services office. Responsible for typing, recording minutes, editing, generating final correspondence,
copying, reports, and other written documents as directed. Coordinate travel for Vice President for Student and
Enrollment Services.
with 2 years of relevant experience. Experience using Microsoft Office software.
Prepare written correspondence and documents for the Vice President for Student and Enrollment Services.
Responsible for recording minutes of Academic Review Committee meetings, SES Staff meetings and other meeting as
directed.
Coordinate use of the Ballard Conference Room.
Prepare written correspondence and documents for the Vice President for Student and Enrollment Services and SES
when directed.
Assist Vice President for Student and Enrollment Services with preparing material for presentation at bimonthly College
Board of Trustees meetings.
Create PowerPoint presentations for Vice President for Student and Enrollment Services as needed.
Assist the Vice President for Student and Enrollment Services in maintaining edits to the College Catalog as it pertains to
SES.
Keep SES office supply inventory on hand.
Provide lunch relief and manage front desk responsibilities in the absence of the Student and Enrollment Services
Specialist.
Assist with preregistration and registration.
Collect, verify accurate reporting of time sheet and forward to the Vice President for Student and Enrollment Services
for signature.
Maintain up-to-date information in the SES activity Google Calendar.
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Perform other duties as assigned which contribute to the efficient and effective operation of SES and Nash Community
College.
New 7/13
34
JOB DESCRIPTION
JOB TITLE: Registrar (Exempt)
POSITION DESCRIPTION: Responsible to the Vice President for Student and Enrollment Services for coordinating the
registration process and for the maintenance of all official student academic records.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Bachelor's degree from a regionally accredited institution
Coordinate the pre-registration and registration process.
Process program and registration changes.
Assist instructors in recording student grades
Maintain all student grades
Issue certified college transcripts on request.
Certify candidates for graduation.
Certify enrollment of Social Security and/or insurance benefit recipients and loan deferment requests.
Gather and prepare data for local, state, and federal reports as required.
Evaluate records of prior education and grant transfer credit as appropriate.
Assist in the College's commencement program, including the ordering of all diplomas and degrees.
Assist with program of study approvals.
Recommend budget priorities for the Registrar’s position
Perform duties as assigned which will contribute to the efficient and effective operation of Nash Community College.
Rev. 04/14
35
JOB DESCRIPTION
JOB TITLE: Assistant Registrar (Non-exempt)
POSITION DESCRIPTION: Responsible for assisting the Registrar and other areas of Student and Enrollment Services as
needed.
and 1 year relevant experience.
Assist with new student orientation.
Assist in the pre-registration/registration process
Assist in grade entry
Assist with graduation
Assist in filing documents electronically
Expunge files/maintain active files
Issue transcripts
Assist in answering telephone for Student and Enrollment Services
Help notify students when classes are cancelled and to locate students in event of emergency situations
Assist the Registrar in any functions which are deemed necessary.
Rev. 01/13
36
JOB DESCRIPTION
JOB TITLE:
Director of Admissions (Exempt)
POSITION DESCRIPTION: Responsible to the Vice President for Student and Enrollment Services for planning and
implementing the total admission process.
and 3 years relevant experience.
Coordinate the admissions process.
Develop, prepare, and disseminate admission data and advise students accordingly.
Secure necessary documents from students for admission/enrollment and establish individual files.
Input all admission data (application, test scores, transcripts) in the computer.
Assist with orientation for incoming students.
Inform all students of acceptance, new student orientation, and registration.
Process Career and College Promise enrollment forms for currently enrolled high school students.
Evaluate and determine residence status of every student for tuition purposes.
Secure admission data, prepare and submit I-20 A/B form, and serve as liaison for all foreign students.
Maintain and coordinate with Institutional Technology, Student and Enrollment Services’ use of Hyland Software and the
OnBase Index Module.
Assist in the registration process.
Serve on Institutional committees as assigned.
Serve as liaison between Student and Enrollment Services and Health Sciences (ADN, LPN, PTA, Phlebotomy and Medical
Assisting Admissions).
Perform duties as assigned which will contribute to efficient and effective operation of Nash Community College.
Rev. 01/13
37
JOB DESCRIPTION
JOB TITLE: Admissions Officer (Non-Exempt)
POSITION SUPERVISION: Vice President for Student and Enrollment Services and Director of Admissions
POSITION DESCRIPTION: Responsible for providing assistance and accurate recordkeeping in the area of admissions and
for the imaging and filing of records.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Associate’s Degree from a regionally accredited institution
with computer skills and 2 years general office experience.
Assist in the maintenance of applicant files, including archiving with Hyland software.
Input admissions applications and test scores, etc.
Prepare correspondence and reports as needed.
Assist in the pre-registration/registration process.
Assist all Student and Enrollment staff members in storage and retrieving of files.
Archive student records through document imaging.
Process Career and College Promise applications.
Process name changes, including log-in information.
Manage submitted FERPA consent forms.
Assist with inputting and evaluating high school transcripts for multiple measures.
Answer questions and provide assistance to students and potential students.
Rev. 04/14
38
JOB DESCRIPTION
JOB TITLE:
Student and Enrollment Services Specialist
POSITION DESCRIPTION: Responsible for providing assistance to all areas of Student Development, especially financial
aid and front desk coordination.
with computer skills and 2 years general office experience.
Participate in financial aid training and assist financial aid staff as needed
Coordinate the student reception area with test scheduling, financial aid appointments, telephone inquiries, staffing,
etc.
Assist faculty and students with Student and Enrollment Services questions and concerns
Provide assistance with campus outreach activities as requested
Assist in the pre-registration/registration process
Provide a welcoming, orderly and professional environment in the reception area
Perform duties as assigned which will contribute to the efficient and effective operation of Nash Community College
Rev. 01/13
39
JOB DESCRIPTION
JOB TITLE: Director of Counseling and Career Services (Exempt)
POSITION DESCRIPTION: Responsible for admissions and academic counseling, monitoring student academic progress,
administering career interest inventories, testing and interpreting testing results, implementing and documenting
retention activities and career and job placement activities.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Master’s Degree in Counseling or related field from a
regionally accredited institution.
Coordinate all aspects of the Counseling Services process.
Schedule job fairs.
Maintain job search site.
Establish and maintain relationships with area employers and job placement agencies.
Schedule and hold resume workshops.
Provide academic and career counseling to individuals and groups with a focus on retention and make appropriate
referrals to other service agencies when appropriate.
Administer and interpret interest inventories, tests, and other evaluative tools.
Coordinate with appropriate college personnel in assisting graduate and alumni in transferring to senior institutions.
Conduct quarterly workshops as needed.
Assist the recruiter, instructors, and others in making contacts with area high schools and other agencies for recruiting
activities.
Contact, either by conference or by phone, students who drop classes and or do not re-enroll for fall or spring term.
Maintain retention records for all curriculum students, coordinate this information with Associate Dean, Institutional
Effectiveness, and make recommendations for improvement to the Vice President for Student and Enrollment Services
Advise special credit, undecided advisees, and collaborative program advisees.
Be knowledgeable about educational programs offered at the College and the relationship of products/services of
business and industry.
Provide orientation sessions to new students during the student's first semester at Nash Community College.
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Annually schedule and meet with the department chairs to discuss changes in programs of study.
Coordinate all college placement testing on and off campus.
Maintain workflow solution for Student and Enrollment Services.
Rev. 06/14
41
JOB DESCRIPTION
JOB TITLE: Senior Counselor and ADA Officer (Exempt)
administering career interest inventories, testing and interpreting testing results, and implementing and documenting
retention activities.
Refer students to career guidance resources on CFNC.
activities.
Oversee and make recommendations for improvement of the Early Intervention Program.
Assist with orientation sessions to new students.
Assist students with disabilities in securing appropriate and reasonable accommodations, enabling access to educational
resources.
Rev. 01/13
42
JOB DESCRIPTION
JOB TITLE: Counselor – Service Learning (Exempt)
administering career interest inventories, testing and interpreting testing results, implementing and documenting
retention activities and for activities of students placed in service learning activities.
Establish and maintain relationships with area employers and job placement agencies for service learning opportunities.
Administer and interpret interest inventories, tests, and other evaluative tools.
activities.
Maintain retention records for all curriculum students, coordinate this information with Associate Dean, Institutional
Effectiveness, and make recommendations for improvement to the Vice President for Student and Enrollment Services
Provide orientation sessions to new students during the student's first semester at Nash Community College.
Coordinate the Peer Assisted Learning (PAL) and Supplemental Instruction and Tutor Connection Program.
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Rev. 04/14
44
JOB DESCRIPTION
JOB TITLE: Director of Financial Aid (Exempt)
POSITION DESCRIPTION: Responsible for administering federal, state, and local financial aid programs to students who
meet eligibility criteria, and for providing quality counseling and academic advising to all students as required.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Bachelor’s degree in business, education, accounting or
related field from a regionally accredited institution and thorough knowledge of the rules and regulations governing
state and federal student aid programs including Pell Grant, Federal Work Study, Veterans Programs, and Federal Direct
Student Loans. Excellent written and oral communication skills, analytical skills, and attention to detail needed.
Initiate and write applications for Federal and State student financial assistant monies.
Provide information to applicants, currently enrolled students, and the general public about financial aid programs
available through the College.
Ensure that student financial aid records and disbursements of monies are correct according to governing regulations
and statutes and certify the same to federal and state officials.
Coordinate disbursement of financial aid funds with the Business Office.
Certify, monitor, and verify attendance and progress of financial aid recipients.
Oversee the administration of the College Work-Study Program, including hiring of qualified students.
Work closely with faculty advisors in assessing and meeting the needs of the students.
Serve as Chairperson of the Institutional Scholarship Committee.
Provide financial aid workshops and recruit students on and off campus.
Provide academic advising to all students as needed.
Oversee the coordination of the Veterans Education Assistance Program.
Oversee the development, preparation, and dissemination of veterans’ information.
Oversee that necessary documents are obtained from veterans and assist them in obtaining the VA educational benefits.
Monitor classes taken, attendance, and academic progress of enrolled veterans, then certify, and re-certify accordingly.
Advise veteran students as necessary.
Certify state grants.
Complete state and federal reports.
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Prepare and submit application for approval of NCC catalog for enrollment of veterans and other eligible individuals.
Prepare and transfer file for debit card company with student information.
Process FAFSA applications.
Complete annual Financial Aid set-up in datatel.
Develop a cordial working relationship with high school personnel, Employment Security Commission, VA Regional
Office, the State Veterans Approval Agency, Local and State Veterans Service and civic organizations.
Rev. 01/13
46
JOB DESCRIPTION
JOB TITLE: Financial Aid Officer (Exempt)
POSITION DESCRIPTION: Responsible for administering federal, state, and local financial aid programs to students who
meet eligibility criteria, and for providing quality counseling and academic advising to all students as required.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Bachelor’s degree in business, education, accounting or
related field from a regionally accredited institution and thorough knowledge of the rules and regulations governing
state and federal student aid programs including Pell Grant, Federal Work Study, Veterans Programs, and Federal Direct
Student Loans. Excellent written and oral communication skills, analytical skills, and attention to detail needed.
Initiate and write applications for Federal and State student financial assistant monies.
Provide information to applicants, currently enrolled students, and the general public about financial aid programs
available through the College.
Participate in new student orientation classes.
Ensure that student financial aid records and disbursements of monies are correct according to governing regulations
and statutes and certify the same to federal and state officials.
Coordinate disbursement of financial aid funds with the Business Office.
Certify, monitor, and verify attendance and progress of financial aid recipients.
Work closely with faculty advisors in assessing and meeting the needs of the students.
Provide financial aid workshops and recruit students on and off campus.
Certify state grants.
Complete state and federal reports.
Import and process FAFSA applications.
Award student federal and state funds.
Assist with annual Financial Aid set-up in datatel.
Notify students of Satisfactory Academic Progress (SAP) appeal committee decisions.
Perform professional judgments for student with extenuating circumstances.
Perform duties related to the EAGLE project as it relates to the Financial Aid Office.
Prepare and submit application for approval of NCC catalog for enrollment of eligible individuals.
47
Develop a cordial working relationship with high school personnel, Employment Security Commission, VA Regional
Office, the State Veterans Approval Agency, Local and State Veterans Service and civic organizations.
Rev. 01/13
48
JOB DESCRIPTION
JOB TITLE:
Assistant Financial Aid Officer (Non-Exempt)
POSITION SUPERVISION: Vice President for Student and Enrollment Services and Director of Financial Aid
POSITION DESCRIPTION: Works with the Director of Financial Aid in administering federal, state, and local financial aid
programs for students who meet eligibility criteria with responsibility for the Veterans and College Work Study
Programs. Support functions include, but are not limited to: assisting students with applications and registration,
responding to student inquires, data entry and retrieval, preparation and mail-out of correspondence, management of
multiple databases, and filing.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Bachelor’s degree in business or related field from a
regionally accredited institution and some knowledge of the rules and regulations governing state and federal student
aid programs including Pell Grant, Federal Work Study, Veterans Programs, and Federal Direct Student Loans. Excellent
written and oral communication skills, analytical skills, and attention to detail needed.
Assist students in the application process for financial aid.
Process Free Application for Student Aid (FASFA) forms for Nash Community College students utilizing Department of
Education Software. Processing involves entry of information, retrieval of processed response, preparation of award
letters or other correspondence necessary to facilitate the student's receipt of financial aid.
Assist with electronic transmissions and remittance to the Department of Education (Pell Grant reconciliation)
Administer the NC Child Care Grant Program and provide monthly updates to the VP for Student and Enrollment
Services
Assist in the review and maintenance of student financial aid files.
Assist during the registration period by reviewing each student's file for completeness
Develop a cordial working relationship with high school personnel, Employment Security Commission and civic
organizations
Assist in the preparation of scholarship vouchers for annual scholarship award list
File, fax and other duties as assigned.
Rev. 01/13
49
JOB DESCRIPTION
JOB TITLE:
Assistant Financial Aid and Veterans Services Officer (Non-Exempt)
POSITION DESCRIPTION: Works with the Director of Financial Aid in administering federal, state, and local financial aid
programs for students who meet eligibility criteria with responsibility for the Veterans Administration (VA) Programs.
Support functions include, but are not limited to: assisting students with applications and registration, responding to
student inquiries, data entry and retrieval, preparation and mail-out of correspondence, management of multiple
databases, and filing.
Assist students in the application process for financial aid.
Process Free Application for Student Aid (FASFA) forms for Nash Community College students utilizing Department of
Education Software. Processing involves entry of information, retrieval of processed response, preparation of award
letters or other correspondence necessary to facilitate the student's receipt of financial aid.
Assist with electronic transmissions and remittance to the Department of Education (Pell Grant reconciliation)
Assist in the review and maintenance of student financial aid files.
Assist during the registration period by reviewing each student's file for completeness
Assist in the preparation of scholarship vouchers for annual scholarship award list
Assist veteran students on action steps needed regarding veterans benefits and maintain adequate records showing
progress.
Verify VA students are meeting the school’s Satisfactory Academic Progress Policy.
Ensure that the requirements for continued VA program approval are met.
Develop a cordial working relationship with high school personnel, VA Regional Office, State Veterans Approval Agency
and civic organizations.
Submit annual catalog documentation to the State Approving Agency in a timely manner.
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Rev. 01/13
51
JOB DESCRIPTION
JOB TITLE:
Direct Loan Officer (Non-Exempt)
POSITION DESCRIPTION: Direct Loan Officer will have the responsibility of certifying loan applications, transmitting loan
data files, and performing all required functions related to the Federal Direct Student Loan program. This position
serves as the primary contact with the US Department of Education for the Direct Loan Program. Support functions
include assisting students with applications and registration, responding to student inquiries, data entry and retrieval,
preparation of correspondence and communications, management of multiple databases, and filing.
Assist students in the direct loan application process.
Provide pre and post student aid counseling.
Assist with student aid packaging.
Administer the Federal Direct Student Loan and Federal Direct Unsubsidized Stafford Loan.
Coordinate of the Master Promissory Note process.
Provide loan default prevention.
Assist in the preparation of scholarship vouchers for annual scholarship award list.
Assist students in the Free Application for Federal Student Aid (FAFSA) application process.
Prepare Satisfactory Academic Progress (SAP) documents for the SAP Review Committee.
Rev. 01/13
52
JOB DESCRIPTION
JOB TITLE: Director of Student Government Activities (Exempt)
POSITION DESCRIPTION: Responsible for the coordination of activities of student organizations, student clubs and the
organization and coordination of student and Enrollment Services events.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Associate Degree from a regionally accredited institution
with at least two years of experience coordinating student organizations and activities within the past five years.
Experience in group dynamics particularly as it relates to clubs and organizations. Demonstrated skills in the
coordination of special events are considered a plus. Excellent oral and written communication skills, excellent
interpersonal and collaborative skills, above average computer skills and the ability to use Microsoft Office products
especially word and excel. A Bachelor’s degree is preferred.
Serve as primary advisor to SGA.
Serve as the primary contact person for all clubs and assist club advisors in the coordination of student activities.
Be responsible for the coordination and set-up of Student and Enrollment Service events such as; New Student
Orientation, Health Fair, Communities in Schools (CIS), Counselor Breakfast, Graduation, etc.
Assist with testing services and front desk duties when needed during the registration and extended registration
process.
Contact, either by conference or phone, students who drop classes and/or do not re-enroll for fall or spring semesters.
Be knowledgeable of educational programs offered at the College and the relationship of products/services of business
and industry.
Assist Associate Dean of Student and Enrollment Services with effective high school/CACRAO recruitment efforts.
Participate in area college tours when needed.
Serve on institutional committees as required.
Rev. 07/14
53
INSTITUTIONAL ADVANCEMENT
54
JOB DESCRIPTION
JOB TITLE: Associate Vice-President of Institutional Advancement / Executive Director, Nash Community College
Foundation (Exempt)
POSITION DESCRIPTION: Develops and directs the College’s public relations program including community relations,
media relations, publications, and special events to promote public awareness of the programs and services of the
College. Serves as the Executive Director of the Nash Community College Foundation and is responsible for coordinating
and directing activities of the Foundation.
Associate Vice-President of Institutional Advancement:
Advance the College’s mission and goals by creating a climate of public understanding, acceptance, and support.
Establish and maintain relations with various agencies, foundations, private enterprises, governmental bodies, public
offices, and individuals for the benefit of the College and the Foundation.
Develop and direct all college-wide marketing initiatives including advertising, promotions, direct mail campaigns,
recruitment, and similar efforts to support the College’s mission and goals.
Prepare or approve news releases, editorials and articles on special curriculum activities, projects, student and
institutional events as applicable.
Design and produce institutional publications for recruitment and information purposes including course schedules,
newsletters, brochures, handbooks, and catalogs.
Establish and maintain good working relationships with area and regional media.
Administer budget allocations for an effective advertising program utilizing radio, television, and print and social media
designed to attract prospective students as well as inform the general public of the College’s programs and services.
Coordinate photography for publicity and publications.
Serve as the contact for the NCC Speaker’s Bureau.
Coordinate special events such as dedications, institutional open house, naming of buildings, event exhibits, and Awards
Day and assist with graduation ceremonies.
Coordinate the release of emergency notification information (i.e. college closing due to inclement weather, etc.)
Attend all official meetings of the Board of Trustees.
Direct the Public Relations Office including personnel, programs, and budgets.
55
Initiate and implement formal evaluation of the public relations function to ensure effectiveness.
NCC Foundation Executive Director
Represent the College in community, state, and national organizations, committees, meetings, and other activities
related to Institutional Advancement.
Coordinate and direct activities of the NCC Foundation in accordance with by-laws and policies and procedures as
established by the Foundation Board.
Develop NCC Foundation Board of Directors and donor base.
Organize and conduct giving programs which includes capital campaigns, an annual golf tournament, motorcycle ride,
campus fund drive and community fund drive.
Maintain accurate records and official correspondence of all gifts to the NCC Foundation.
Develop alumni association for awareness and fundraising opportunities.
Develop student ambassador program participation.
Rev. 12/14
56
JOB DESCRIPTION
JOB TITLE: Coordinator of Alumni & Annual Programs (Exempt)
POSITION SUPERVISION: Associate Vice-President of Institutional Advancement
POSITION DESCRIPTION: Provides coordination and support in planning and organizing special events and programs for
the alumni, the College and the Foundation. The coordinator assists the Institutional Advancement Department in a
variety of activities with the NCC Foundation and serves as a liaison with the Foundation Board of Directors and donors
at the discretion of the Associate Vice-President; provides research on donors and students; and assists the Institutional
Advancement department as needed to promote the college and Foundation.
with 2 years preferred experience in nonprofit and/or foundation experience. Experience with donor management
software preferred; Microsoft Office Suite required. Excellent verbal and written communication skills required.
Preferred candidate will be independent, self-motivated and dedicated with keen attention to detail.
Alumni Relations
Serves as the official college liaison for the NCC Alumni Association
Develops and implements a comprehensive program for effective cultivation and fundraising activities for the NCC
Alumni Association
Coordinates database management activities with college departments to expand the alumni association records
Writes and prepares alumni-focused material for college marketing, publicity, and publications
Nash Community College Foundation
Works with Associate Vice-President in organizing and coordinating all fundraising campaigns
Acts as a liaison and proactively supports Associate Vice-President in donor relations and prospecting efforts
Prepares fund contracts and provides reports as requested for stewardship activities
Composes and generates gift acknowledgements and general correspondence a on a timely basis
Assists in coordinating and preparation of all activities and special events for the College and the Foundation
Maintains communication with NCC Foundation Board of Directors to include scheduling meetings and other planned
activities at the discretion of the Associate Vice-President
Maintains current donor database through the donor management software
Maintains a master list of available scholarships and scholarship criteria
Supervises the student ambassadors and departmental work study student
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Works closely with Business Office in accounting function of the NCC Foundation such as deposits and reconciliations
General
Assists Institutional Advancement department as needed to promote Nash Community College and the NCC Foundation.
Perform other duties as assigned which contribute to the efficient and effective operation of Nash Community College
New 7/13
58
JOB DESCRIPTION
JOB TITLE: Senior Director of Marketing and Communication (Exempt)
POSITION SUPERVISION: Associate Vice-President of Institutional Advancement/Executive Director,
Nash Community College Foundation
POSITION DESCRIPTION: To lead effective and efficient performance and operation of the Public Relations office.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Bachelor’s Degree in Communication, Marketing or related
field from a regionally accredited institution. Experience with graphic and web design and exceptional written and oral
communication skills needed.
Direct, process and disseminate all correspondence with area media.
Direct, schedule and buy all advertising and manage advertising budget.
Promote all college events and implement new advertising and marketing campaigns and strategies
Work with individual departments to maximize exposure through public relations and marketing efforts
Write and distribute news releases and cutlines
Work with the Director of Electronic Media.
Assist in web development.
Design, organize and publish and distribute the weekly college e-newsletter and maintain/grow distribution list
Serve as main contact for all PR/advertising/marketing related projects and tasks
Review/approve proof for press and publications as needed
Assist with exhibits, displays, special events on or off campus as they arise - mall exhibits, festivals, Awards Day,
graduation, building dedications, etc.
Handle all media relations, coordinating interviews, etc.
Maintain files of all publications, press releases and newspaper clippings.
Maintain an up-to-date inclement weather listing and procedures and distribute to key college personnel.
Manage College catalog and all print production projects.
Requisition and file all purchases and supplies according to Business Office policy and keep files on these; match
requisitions with incoming statements.
59
Attend and support college’s special events
Send all emails on behalf of the College to students.
Oversee search engine marketing
Serve as columnist for Rocky Mount Telegram.
Assist in planning of Communities in Schools Financial Literacy Event and other special non-College events as needed
Apply for grant for purchase of promotional items annually
Maintain inventory of promotional items and fulfill campus-wide requests for promotional items
Maintain up-to-date NCC Publications Manual & Logo Usage
Distribute surveys to faculty, staff and/or students as requested by administrators
Assist with first-year student FOCUS on Success retention campaign
Order and coordinate installation and maintenance of new outdoor vinyl pole banners and building lettering and campus
signage
Provide response and support for website and communication requests
Oversee annual design, bidding process, and production of Community Report, Calendar Handbook, College Catalog,
Employee Recognition Booklet and all Continuing Education schedules.
Leverage community partnerships for advertising and marketing opportunities.
Maintain and actively promote events, providing updates and responding to questions/comments on 10 NCC Facebook
pages.
Maintain and actively promote events, providing updates and responding to questions/comments on NCC Twitter Feed
and
LinkedIn
Participate in and support ongoing assessment, planning and evaluation to improve marketing functions
Update all internal and external channels of communication on behalf of all College departments
Maintain communication efforts internally and externally to students, faculty and staff and community.
Oversee all online presence and social media and be aware of all media mentions.
Serve on institutional committees as assigned
Participate in and support ongoing assessment, planning, and evaluation to improve student learning
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To perform other duties as assigned that contribute to the efficient and effective operation of Nash Community College
and its mission.
Rev. 07/13
61
JOB DESCRIPTION
JOB TITLE: Director of Media Production (Exempt)
POSITION SUPERVISION: Associate Vice President of Institutional Advancement
POSITION DESCRIPTION: Responsible for design and production of print and broadcast advertising and other materials,
including design maintenance of the college website and photographic /video graphic/audio services.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Bachelor’s Degree in graphic design from a regionally
accredited institution and a minimum of two years related experience; extensive knowledge in Adobe Creative Suite
Master Collection, HTML/xHTML, CSS, XML, JavaScript, PHP, OpenSource and SQL. Professional photography skills and
experience using a D-SLR, experience using digital video equipment and non-linear editing programs.
Serves as college web designer and is responsible for website design and management.
Updates, adds and maintains multiple websites belonging to the college.
Serves as college website administrator using Content Management Systems (CMS) managing design strategies,
guidelines, and workflows.
Serves as the official photographer for college publications and special events.
Films, edits and produces video for various College marketing materials, programs and departments.
Serves as the executive producer of the college’s radio station and the TV show “Nash in Action”.
Works with outside media outlets to program Nash in Action TV show.
Works with City of Rocky Mount videographer an sound engineer for College graduation ceremonies.
Instructs radio station and Nash in Action students in all functions of equipment relating to both media entries.
Serves as ‘Chief Operator’ of NCC’s radio station for FCC purposes and for Radio Committee.
Stays current on all aspects of FCC changes and law as it pertains to non-commercial radio stations.
Acts as engineer concerning all aspects of NCC radio station equipment and tower equipment.
Provides technical support, programming, updates and design for digital campus signage and the digital marquee.
Assists Institutional Technology department with audio/visual equipment for the College.
Assists Public Relations department and NCC Foundation with setup and operation of computer, audio and video
equipment.
Maintains a database/archive of photographic images and ensure that they can be easily searched and retrieved.
Participates in strategic and creative concept development for various collaterals.
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Provides graphic design for college branding across all mediums.
Maintains quality control throughout production of assigned projects.
Acts as facilitator for Radio Advisory Committee.
Serves on institutional committees as assigned
Participates in and support ongoing assessment, planning and evaluation to improve student learning.
Rev. 03/14
63
JOB DESCRIPTION
JOB TITLE: Coordinator of Grants and Principal Investigator (Exempt)
Position Supervision: Associate Vice President of Institutional Advancement
Position Description: Responsible for securing external funds through formal grant proposals from professional/private
foundations, corporations, federal and state agencies and other external agencies.
Examples of Assignments:
Stay current on trends, statistics, research, and public policy in education and workforce development that will affect
funding opportunities, proposal writing, and reporting.
Actively seek, identify, analyze, and pursue potential sources of additional funding from state and federal government,
foundations, business and industry, and other appropriate sources and make recommendations concerning application
for potential grants that match College strategies and goals and search requests.
Serve as a liaison with funding source program and contract officers, resource developers nationally, and with
community organizations who are existing or potential grant-funded project partners.
Assist potential grant seekers in conceptualizing projects to fit the College strategies and priorities, meet the guidelines
and expectations of the grantor, complement existing College programs and initiatives, and comply with College
procedures and processes.
Develop and maintain successful and productive working relationships and potential and current funding sources and
internal constituents by exhibiting a professional attitude to ensure appropriate consideration of grant proposals and to
build a reputation of success with funders.
Research/develop, write and coordinate proposals and related documents required for grant submissions and submit in
a timely manner according to grant guidelines.
Track proposal submissions and progress. Review and disseminate grant contracts, conditions, and proposal reviews.
Develop and maintain a process to monitor grant compliance.
Complete all grant reports and adhere to deadlines as required by the funding source and the Associate Vice President
of Institutional Advancement.
Conduct orientation and grant workshops for college personnel to ensure dissemination and effective internal grant
implementation following award notification.
Create, design, and implement processes and procedures related to grants management and proposal development.
Maintain a positive, proactive relationship with Accounting, Purchasing, Human Resources, Payroll, and funding agencies
to ensure full grant compliance and process efficiency.
Coordinate with Business Office to monitor adherence to grant award contract conditions.
Work collaboratively with Institutional Effectiveness and Continuing Education to coordinate the gathering of College
data and information needed for proposals.
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Advise project directors concerning negotiation of new grants, effective startups, and grant management issues.
Assist in the implementation of special College grant-funded initiatives.
Assist in public recognition and cultivate continuing relationships of grantors.
Maintain an organized computer database of grant proposals and backup files for security of college documents and
reports.
Work flexible schedules to ensure timely submissions of grant applications and to meet deadlines.
Be cognizant of federal OMB circulars and guidelines regarding grant procedures and regulations.
Perform job duties and responsibilities as a self-starter with a minimal supervision.
Perform other duties as assigned.
Serve on various committees as assigned.
Rev. 07/13
65
CURRICULUM INSTRUCTION
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JOB DESCRIPTION
JOB TITLE: Associate Vice President of Curriculum and Chief Program Officer (Exempt)
POSITION DESCRIPTION: Plan, direct, and review the activities and operations of all college instructional programs.
Coordinate assigned activities with college departments and outside agencies. Coordinate cross instructional integration.
Supervise enrollment management. Provide administrative support to the Vice President for Instruction and Chief
Academic Officer consistent with the College Mission.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Master’s Degree from a regionally
accredited institution with 5 years relevant experience.
Direct the development, planning, implementation, and administration of goals and objectives regarding college
programs.
Direct the development and administration of college budgets for curriculum programs.
Coordinate cross instructional integration.
Supervise enrollment management.
Forecast resources needed for staffing, equipment, materials, and supplies.
Monitor and approve expenditures and implement adjustments during the budget year.
Participate in the recruitment, and make hiring recommendations for curriculum faculty.
Coordinate and review the yearly evaluation of curriculum faculty.
Oversee the planning, development, and implementation of new curriculum programs, and prepare N.C.
Community College System application for institutional approval .
Coordinate college program offerings with outside agencies.
Monitor attainment of accountability measures regarding performance funding.
Chair Curriculum Committee.
Provide staff assistance to the Vice President for Instruction and Chief Academic Officer.
Prepare and present necessary reports and correspondence to ensure maintenance of curriculum
programs.
Remain cognizant of N.C. Community College System policies, federal regulations, SACS, and Nash Community
College procedures.
Monitor and record faculty workload.
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Advise and support curriculum program advisory committee activities.
Collaborate with the Associate Dean, Institutional Effectiveness in preparation of semester reports to
ensure accurate FTE reporting.
Evaluate job performance of assigned department chairs, and review and coordinate professional
development activities.
Perform other duties as assigned which contribute to the efficient and effective operation of Nash
Community College.
Rev. 12/14
68
JOB DESCRIPTION
JOB TITLE: Curriculum Data Coordinator/Administrative Assistant (Non-Exempt)
POSITION SUPERVISION: Associate Vice President and Chief Program Officer
POSITION DESCRIPTION: Responsible for the effective and efficient performance of the clerical activities related to the
Associate Vice-President of Instruction’s office.
with 2 years relevant experience. Proficiency with Microsoft Office software.
Example of Assignments:
Set up course sections in Datatel for all curriculum classes.
Verify that section information pulls into WebAdvisor correctly.
Generate and distribute part-time and full-time overload contracts for signature and verify that they have been signed
and returned.
Troubleshoot Datatel as it relates the data entry job function.
Submit payroll data to the business office as needed.
Prepare attendance sheets for curriculum classes as needed.
Ensemble, and input schedule information, generate draft, and coordinate with Department Chairs to ensure schedule
completion
Prepare correspondence and documents for the Associate Vice President and Chief Program Officer.
Prepare registration schedule for and proofread before posting to the college website.
Keep appropriate personnel informed of any changes in the schedule
Maintain yearly data for all curriculum classes
Maintain budget calculations for each department by semester
Prepare part-time faculty mailboxes each semester
Insure that all adjunct instructor grades are turned in and recorded each semester
Assist faculty, department chairs, and administrators as necessary
Verify that the proper Common Course Library courses are pulled in from Datatel
Responsible for making corrections/changes in Datatel based on curriculum committee recommendations.
Serve on institutional committees as assigned
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Rev. 07/13
70
JOB DESCRIPTION
JOB TITLE: Department Chair (Exempt)
POSITION DESCRIPTION: Responsible for the implementation and supervision of educational programs in the respective
curriculum area. Responsible for recommending, planning, and development of new programs and the evaluation and
upgrading of ongoing programs.
Establish annual departmental objectives.
Coordinate and prepare curriculum semester schedules
Recommend budget priorities for curricula in respective department.
Manage department budget allocations.
Follow personnel procedures in the selection of full-time and part-time faculty and make recommendations to the
Associate Vice President and Chief Program Officer.
Communicate and coordinate activities with the other institutional departments and with department related agencies
outside the institution.
Recommend annually members to serve on program advisory committees.
Ensure the effective functioning of advisory committees for the programs within the department and to meet with
program advisory committees at least once each year.
Assess community needs and to assist the Associate Vice President and Chief Program Officer in the planning and
development of new programs and evaluation of new and ongoing programs.
Conduct periodic assessments and make appropriate adjustments to ensure high quality instruction.
Supervise faculty advisement, including placement of students in courses and programs.
Supervise and evaluate personnel in the department and make appropriate recommendations to the Associate Vice
President and Chief Program Officer.
Responsible for matters of internal control, including equipment inventory, supplies, approval of textbooks, travel,
supervision of work-study students, and approval of all types of leaves and arrangements for leaves and staff
Coordinate public relation efforts with the Associate Vice President and Chief Program Officer and the Associate VicePresident of Institutional Advancement.
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Initiate and ensure implementation of formal evaluation of programs within the department.
Maintain knowledge of DOC and NCCCS regulations regarding inmate education in correctional settings and relate this
information to the Associate Vice President and Chief Program Officer.
Perform those functions listed under the instructor's job description and serve on committees.
Use Web Attendance feature of WebAdvisor.
Collaborate with the Grant Coordinator and Principal Investigator during grant preparation and grant monitoring to
provide requested information in a timely manner to meet grant deadlines.
Rev. 11/14
72
JOB DESCRIPTION
JOB TITLE: Director, Instructor and Practicum Coordinator, Phlebotomy Program
POSITION SUPERVISION: Chair, Health Sciences Department
POSITION DESCRIPTION: Responsible for the organization, administration, periodic review, planning, development, and
evaluation of the phlebotomy program. Responsible for providing effective instruction consistent with established
objectives, effective advisement of students, accurate record keeping and reporting, and curriculum or course review
and evaluation. Experience in education and administration as well as current approval and certification procedures.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Bachelor’s degree or higher from a regionally accredited
college or university, current certification by a nationally recognized agency for clinical laboratory science OR formal
training and current certification in phlebotomy.
Develop, submit for approval, and implement a curriculum which is in accordance with standards set forth by the North
Carolina Community College System (NCCCS), the National Accrediting Agency for Clinical Laboratory Sciences (NAACLS),
and other health care regulatory agency guidelines or requirements.
Communicate, coordinate, and maintain NAACLS accreditation activities related to program approval, including
submission of fees and documentation required to demonstrate compliance with established criteria.
Maintain 20 continuing education hours (2.0 CEU) in phlebotomy, clinical laboratory science, and/or education every 2
years.
Oversee resource management, including budgeting, space, supplies, equipment and personnel.
Supervise applied laboratory learning experiences, evaluate student achievement, assist in curriculum development.
Coordinate faculty, student, employer and graduate involvement in program planning, implementation, and assessment.
Coordinate, develop, monitor, and implement the clinical component of the phlebotomy program; maintain contractual
agreements with an adequate number and quality of clinical sites, coordinate student assignments based on course
objectives, evaluate effectiveness of clinical component, assign grade for student performance, and mentor clinical
educators regarding their roles and responsibilities, assessment tools and performance expectations.
Provide effective learning experiences for students using a variety of teaching methods.
Give students at the beginning of each course a course outline which lists measurable learning objectives and expected
outcomes of students and which follows the designated outline format of the College.
Develop and submit up-to-date course outlines to the Department Chair and the Associate Vice President and Chief
Program Officer prior to the course being taught.
Assess on a regular basis the success rate of students in each class taught, the retention and graduation rate of all
advisees and submit this information to the respective department chair in May of each year.
Contact students who are absent from class.
73
Schedule regular student contact hours and post schedule prior to the end of the add period.
Serve as curriculum student advisor as assigned and verify readiness for graduation.
Maintain classroom environment and report problems in a timely manner.
Maintain shop and lab safety within current regulations.
Safeguard and keep accurate inventory of instructional and office equipment and report any irregularities to department
chair.
Leave classrooms suitable for the next class.
Maintain accurate scholastic and membership records of students enrolled in classes and to submit reports according to
the established schedule.
Perform assigned duties during registration and extended registration.
Present to the respective Department Chair recommendations for improving the instructional programs.
Furnish input to the Department Chair as to supply, textbook, resource, and equipment needs for instructional purposes.
Attend all scheduled faculty meetings unless there is a conflict with a scheduled class.
Work with the program advisory committee related to curriculum.
Serve on institutional committees and to fulfill committee assignments.
Participate in on-going curriculum review and formal evaluation and implement necessary changes for improvement.
Stay abreast of changes in technology and obtain recognized certification(s) as required in identified software and/or
hardware systems.
Recognize technology-based instructional methodologies
Instruct, as needed, on-line or technology based course(s) in keeping with the workload policy.
Attend annual graduation exercises.
Rev. 03/13
74
JOB DESCRIPTION
JOB TITLE: Director, FOCUS and Communications Instructor (Exempt)
POSITION DESCRIPTION: As Director, FOCUS - Responsible for planning, coordinating and assisting in the development
and social support for first year students. Position will plan and develop programs geared toward student success such
as the first year seminar course, first day focus, focus week, orientation and advising. Act as a liaison and support for
campus departments in their efforts to develop and implement programs and services that foster and inclusive
community for first year students. As Instructor- Responsible for providing effective instruction consistent with
established objectives, effective advisement of students, accurate record keeping and reporting, and curriculum or
course review and evaluation.
plus 18 graduate hours in Communications; Master’s Degree in higher education administration or related field
preferred.
DIRECTOR, FOCUS
Coordinate scheduling ACA 115, the first-year seminar course, in conjunction with the Associate Vice President and Chief
Program Officer and department chairs.
Recommend and provide professional development training for ACA 115 instructors.
In conjunction with the Associate Dean of Institutional Effectiveness, develop and share assessment reports for the
evaluation of the effectiveness of the FOCUS initiative.
In partnership with Student and Enrollment Services, conduct related initiatives such as orientation and student
activities specific to the first-year student.
Develop and coordinate professional development activities and communication for broad-based understanding and
support for the QEP/FOCUS initiative.
Coordinate and communicate student goal setting and planning efforts with academic advisors.
Chair the QEP Implementation Committee and report continuous implementation progress of the FOCUS program to the
Vice President for Instruction and Chief Academic Officer .
Monitor adherence to the QEP student learning outcomes, evaluation, and program improvement.
Coordinate First Day Focus, NCC’s welcoming initiative on the first day of class each semester.
Develop and implement the orientation program for first year students.
Asses the need for additional FYE programs, services and develop new programs to address campus needs.
Conduct presentations at campus events to promote first year programs such as Focus Week.
Conduct professional development for FYE initiatives including the ACA 115 course.
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Attend Department Chair meetings.
Perform other duties as assigned.
INSTRUCTOR:
chair.
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hardware systems.
Rev. 01/13
77
JOB DESCRIPTION
JOB TITLE: Director, Medical Assisting Program
POSITION SUPERVISION: Department Chair, Health Sciences and Associate Vice President and Chief Program Officer
POSITION DESCRIPTION: Responsible for providing administrative oversight of the medical assisting program.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Earned Bachelor’s degree from a regionally accredited
institution, a minimum of three years of clinical experience in health care with at least 40 hours performing or observing
medical assisting duties in an ambulatory setting, and experience with instruction in educational theory and techniques,
including teaching experience in post-secondary or vocational/technical education. A credential in medical assisting
(AAMA or AMT) is required in the event a full-time medical assisting faculty member is not credentialed.
Carolina Community College System (NCCCS), the Medical Assisting Education
Review Board (MAERB), the Commission on Accreditation of Allied Health Education Programs (CAAHEP), and other
health care regulations and requirements.
Communicate and coordinate accreditation activities, including submission of fees and documentation required to
demonstrate compliance with established criteria.
Oversee resource management, including budgeting, space, supplies, equipment, and personnel within the medical
assisting program.
Supervise and participate in faculty assignments, mentoring or professional development activities and evaluation
processes.
Supervise and assist faculty with curricular development including textbook selection, course objectives, instructional
lesson plans, and teaching strategies.
Coordinate faculty, employer, graduate and student involvement in program planning, implementation and assessment.
Develop and assess policies for student admission, progression and graduation from the medical assisting program.
Develop and assess objectives for curriculum outcomes expected in the medical assisting programs.
Supervise, assist, and evaluate program faculty in the coordination and implementation of the clinical education
component of the curriculum.
Develop and implement effective policies and procedures to ensure the safety of faculty and students during laboratory
and clinical learning experiences.
Ensure equipment safety inspections and calibrations are performed on an annual basis and to effect necessary
corrective measures if indicated.
Prepare an annual budget request based on identified instructional needs for equipment, supplies and materials, and
78
professional development obtained through the institutional and curriculum review process and long term goals of the
medical assisting programs.
Coordinate with the Institutional Effectiveness Officer, as requested, in the accomplishment of the graduate surveys,
annual program evaluation, employer surveys and critical success factors of the college.
Coordinate with the Department Chair in addressing the strategic plan of the college and other program matters.
Coordinate and participate in student recruitment efforts in collaboration with College recruitment personnel.
Use Web Attendance feature in WebAdvisor.
New 03/13
79
JOB DESCRIPTION
JOB TITLE: Instructional Support Specialist (Non-Exempt)
POSITION DESCRIPTION: Responsible for special programs workflow, instructional technology assistance and
administrative assistance to the Associate Vice President and Chief Program Officer and Department Chairs.
with 2 years general office experience.
Assist with the Electric Lineman Program from student applications/registrations through certificate/degree completions
Support the distance education program needs, i.e. on-line registrations, informational/secretarial needs, program
assessments, etc
Assist the Associate Vice President and Chief Program Officer with coordination of high school collaborations, i.e.
cooperative agreement classes, dual enrollment process and paperwork, Career and College Promise program, etc.
Assist curricular areas in program application process for new programs
Work closely with the Administrative Secretary to the Dean to back-up datatel: scheduling, contracts, adjunct files, etc.
Provide record-keeping for Curriculum Committee, Department Chair Meetings, etc.
Coordinate instructor office/class/lunch schedule dissemination, monitor faculty workload records, maintain program
review files, etc.
Assist in the development and updating of the Faculty Handbook
Assist the instructional area with catalog updating from Curriculum Committee actions, from new program approvals,
and from changes in admission/testing areas, etc.
Maintain room schedules and coordinate room usage.
Maintain current copies of course outlines via Associate Vice President and Chief Program Officer’s office.
Receive and file class rosters, contracts and final exams from part-time instructors each semester.
Serve on committees.
Rev. 01/13
80
JOB DESCRIPTION
JOB TITLE: ACA Lead Instructor (Exempt)
POSITION SUPERVISION: Humanities and Social Science Department Chair
POSITION DESCRIPTION: This individual is responsible for providing instruction for and coordination of the FOCUS First
Year Seminar Course ACA 115, Success and Study Skills. The individual will provide effective instruction consistent with
established objectives, effective advisement of students, accurate record keeping and reporting, and curriculum or
course review and evaluation. This individual will assist in the development of academic support for first year students
including data collection and coordination, assisting with ACA instructor professional development, maintaining
consistency and integrity of course documents among all ACA instructors.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS Bachelor’s Degree from a regionally accredited institution
with a Master’s preferred. Experience in Education, Counseling, or Psychology a plus.
Make contact with students who are absent from class.
chair.
81
Serve on the QEP Implementation Committee.
Coordinate collection and implementation of assessment data including instructor rubrics, entrance and exit interviews
and FYI survey and report findings to the Department Chair.
Maintain consistency of common course documents such as syllabus, assignments and core assessments for ACA 115.
Maintain effectiveness of ACA 115 of course content by keeping documents such as the student workbook and
instructor manuals updated.
Make recommendations for improvements to ACA 115 course content delivery.
Serve on institutional committees to fulfill committee assignments.
hardware systems.
Recognize technology-based instructional methodologies.
Participate in professional development activities provided by Nash Community College
New 08/13
82
JOB DESCRIPTION
JOB TITLE: ACA Instructor (Exempt)
POSITION SUPERVISION: Humanities and Social Science Department Chair
POSITION DESCRIPTION: This individual is responsible for providing instruction for the FOCUS First Year Seminar Course
ACA 115, Success and Study Skills. The individual will provide effective instruction consistent with established objectives,
effective advisement of students, accurate record keeping and reporting, and curriculum or course review and
evaluation.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS Bachelor’s Degree from a regionally accredited institution
with a Master’s preferred. Experience in Education, Counseling, or Psychology a plus.
Make contact with students who are absent from class.
chair.
83
Serve on the QEP Implementation Committee.
Serve on institutional committees to fulfill committee assignments.
hardware systems.
84
JOB DESCRIPTION
JOB TITLE: Accounting Instructor (Exempt)
POSITION SUPERVISION: Department Chair, Business Technologies
POSITION DESCRIPTION: Responsible for providing effective instruction consistent with established objectives, effective
advisement of students, accurate record keeping and reporting, and curriculum or course review and evaluation.
plus 18 graduate hours in Accounting.
chair.
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hardware systems.
Rev. 01/13
86
JOB DESCRIPTION
JOB TITLE: Advertising and Graphics Instructor (Exempt)
POSITION SUPERVISION: Department Chair, Computer Information Technology
in Advertising and Graphic Design. Ability to teach courses in Adobe PhotoShop, Illustrator, InDesign, and courses that
incorporate design principles required.
chair.
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hardware systems.
Rev. 01/13
JOB DESCRIPTION
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JOB TITLE: Architectural Technology Instructor (Exempt)
POSITION SUPERVISION: Department Chair, Engineering and Manufacturing Technology
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Bachelor’s degree in Architecture from a regionally
accredited institution.
chair.
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hardware systems.
Rev. 01/13
90
JOB DESCRIPTION
JOB TITLE: Automotive Technology Instructor (Exempt)
POSITION SUPERVISION: Associate Vice President of Corporate and Economic Development
and/or extensive background as an automotive technician and be willing to complete an Associate’s Degree within 3
years of employment. A minimum of 5 years experience as an automotive technician is required. Must have a current
ASE Certification.
chair.
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hardware systems.
Rev. 01/13
92
JOB DESCRIPTION
JOB TITLE: Biology Instructor (Exempt)
POSITION SUPERVISION: Department Chair, Natural Sciences Department
plus 18 graduate hours in Biology.
chair.
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hardware systems.
Rev. 01/13
94
JOB DESCRIPTION
JOB TITLE: Blue Core (BC) Coordinator
POSITION SUPERVISION: Humanities and Social Sciences Chair
POSITION DESCRIPTION: Responsible for coordinating the development and implementation of BC instruction,
pedagogy and professional learning community (PLC).
Reporting Positions: Blue Core and related PLCs
Chair and facilitate the BC PLC
Data analysis with regard to student performance associated with BC courses
Report on student performance related to BC courses
Provide input and feedback with regard to course scope and sequence and the development of common course syllabi
in BC related courses
Facilitate professional development activities with regard to BC and related PLCs
Rev. 06/14
95
JOB DESCRIPTION
JOB TITLE: Business Administration Instructor (Exempt)
plus 18 graduate hours in Business.
chair.
96
hardware systems.
Rev. 01/13
97
JOB DESCRIPTION
JOB TITLE: Chemistry Instructor (Exempt)
plus 18 graduate hours in Chemistry.
chair.
98
hardware systems.
Rev. 01/13
99
JOB DESCRIPTION
JOB TITLE: Communications Instructor (Exempt)
POSITION SUPERVISION: Department Chair, Humanities and Social Sciences
plus 18 graduate hours in Communications.
chair.
100
hardware systems.
Rev. 01/13
101
JOB DESCRIPTION
JOB TITLE: Computer Engineering Technology Instructor (Exempt)
plus 18 graduate hours in Vocational Education or Computer Science.
chair.
102
hardware systems.
Rev. 01/13
103
JOB DESCRIPTION
JOB TITLE: Computer Information Technology Instructor (Exempt)
POSITION SUPERVISION: Department Chair, Computer Information Technology Department
plus 18 graduate hours in Computer Science.
chair.
104
hardware systems.
Rev. 01/13
105
JOB DESCRIPTION
JOB TITLE:
Content Developer, Computer Integrated Machining (North Carolina Advanced Manufacturing Alliance NCAMA) (Exempt)
POSITION SUPERVISION: Department Chair, Engineering and Manufacturing Technologies
POSITION DESCRIPTION: Responsible for assisting a design team to develop high quality online learning objects for the
NCAMA. Collaborate with the advanced manufacturing faculty to develop content and learning outcomes of topics for
the online learning objects.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: A Bachelor’s Degree from a regionally accredited
institution in Machining Technology or related field.
Provide direction of the advanced manufacturing content to be developed by the design team.
Provide effective coaching and mentoring on the functionality of the online learning objects to the advanced
manufacturing faculty and staff.
Participate in researching, gathering input from faculty, staff and industry to implement current and future needed
technical skills in the online learning objects.
Assist in troubleshooting issues that arise when dealing with the development of the online learning objects.
Create help documents and tutorials pertaining to the online learning objects.
Work collaboratively with the design team to foster effective teaching and learning.
Participate in professional development to enhance instructional and technical skills.
Rev. 01/13
106
JOB DESCRIPTION
JOB TITLE: Cosmetology Instructor (Exempt)
POSITION SUPERVISION: Department Chair, Public and Human Services
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Cosmetology Instructor’s Certificate, Cosmetology License
chair.
107
hardware systems.
Rev. 01/13
108
JOB DESCRIPTION
JOB TITLE: Criminal Justice Instructor (Exempt)
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Bachelor’s Degree in Criminal Justice from a regionally
chair.
109
hardware systems.
Rev. 01/13
110
JOB DESCRIPTION
JOB TITLE: Culinary Instructor (Exempt)
plus culinary certificate and experience.
chair.
111
hardware systems.
Rev. 01/13
112
JOB DESCRIPTION
JOB TITLE: Developmental English/Reading Coordinator
POSITION SUPERVISION: Humanities and Social Sciences Chair
POSITION DESCRIPTION: Responsible for coordinating the development and implementation of developmental
redesign for English and reading as required by NCCCS and NCC.
Chair and facilitate the BC PLC
Data analysis with regard to student performance associated with BC courses
Report on student performance related to BC courses
Provide input and feedback with regard to course scope and sequence and the development of common course syllabi
in BC related courses
Facilitate professional development activities with regard to BC and related PLCs
Rev. 06/14
113
JOB DESCRIPTION
JOB TITLE: Early Childhood Education Instructor (Exempt)
plus 18 graduate hours in Early Childhood Education.
chair.
114
hardware systems.
Rev. 01/13
115
JOB DESCRIPTION
JOB TITLE: Electric Lineman Technology Instructor (Exempt)
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Associate’s Degree in Engineering/Electronics or related
field from a regionally accredited institution and four years work experience in the electrical field.
chair.
116
hardware systems.
Rev. 01/13
117
JOB DESCRIPTION
JOB TITLE: Electrical/Electronics Technology Instructor (Exempt)
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Associate’s Degree in Electrical/Electronics Technology or
related field from a regionally accredited institution and four years work experience in electrical maintenance,
automation or instrumentation.
chair.
118
hardware systems.
Rev. 01/12
119
JOB DESCRIPTION
JOB TITLE: Electronics Engineering Technology Instructor (Exempt)
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Associate’s Degree in Electronics Engineering Technology
or related field from a regionally accredited institution and four years work experience in electronics or instrumentation.
chair.
120
hardware systems.
Rev. 01/13
121
JOB DESCRIPTION
JOB TITLE: Emergency Preparedness Technology Instructor (Exempt)
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Bachelor’s Degree in Emergency Preparedness or related
field from a regionally accredited institution.
chair.
122
hardware systems.
Rev. 01/13
123
JOB DESCRIPTION
JOB TITLE: Economics Instructor (Exempt)
plus 18 graduate hours in Economics.
chair.
124
hardware systems.
Rev. 01/13
125
JOB DESCRIPTION
JOB TITLE: English Instructor (Exempt)
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS:
For College Transfer Course Instructors - Master’s Degree from a regionally accredited institution plus 18 graduate hours
in English.
For Fundamental Course Instructors - Bachelor’s Degree in English from a regionally accredited institution.
chair.
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hardware systems.
Rev. 01/13
127
JOB DESCRIPTION
JOB TITLE: English Studio Testing Center Coordinator (Non-exempt)
POSITION SUPERVISION: Humanities & Social Sciences Department Chair
POSITION DESCRIPTION: Responsible for coordination of curriculum-based testing, administering and monitoring all
testing and/or assignment completion under the guidelines of the NCC Academic Honesty Policy, and to complete all
administrative activities related to the English Studio including management of the DRE database and related reports
associated with assessment. Provide instruction to students as needed to meet the demands of the English Studio
learning environment. Available to work nights.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: The ideal candidate will





possess strong communication and analytical skills
ability to work with a large number of people and manage multiple tasks
Ability to work a flexible schedule to include evening hours
Ability to work well in a multi-ethnic and multi-cultural environment with students, faculty and staff
Bachelor’s Degree from a regionally accredited institution
Design and administer testing center rules and policies.
Provide instruction to support the English Studio learning environment.
Manage DRE-Database including reporting and assessment.
Assess student test readiness and student progress as related to module completion.
Greet, check in and assist students with testing and tutoring needs.
Maintain accurate testing files for each instructor.
Manage student utilization data of both testing and tutoring functions of the English.
Manage accurate student records documentation.
Maintain confidentiality of student data .
Maintain academic integrity by insuring students adhere to the Academic Integrity Policy as stated in the catalog.
Generate the center schedule for each term for assistants and student testing availability.
Assist faculty with testing needs.
Maintain quiet atmosphere for testing.
Enter student data as needed.
Ensure adequate supplies are available.
128
New 08/14
129
JOB DESCRIPTION
JOB TITLE: Health Instructor (Exempt)
plus 18 graduate hours in Health Education.
chair.
130
hardware systems.
Rev. 01/13
131
JOB DESCRIPTION
JOB TITLE: History Instructor (Exempt)
plus 18 graduate hours in History.
chair.
132
hardware systems.
Rev. 01/13
133
JOB DESCRIPTION
JOB TITLE: Hospitality Management Instructor (Exempt)
plus experience in hospitality industry.
chair.
134
hardware systems.
Rev. 01/13
135
JOB DESCRIPTION
JOB TITLE: Human Services Instructor (Exempt)
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Master’s Degree in Social Work from a regionally
chair.
136
hardware systems.
Rev. 01/13
137
JOB DESCRIPTION
JOB TITLE: Industrial Systems Technology Instructor (Exempt)
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Associates Degree in Industrial Systems Technology or
related field from a regionally accredited institution with four years experience in industrial or facilities management.
chair.
138
hardware systems.
Rev. 01/13
139
JOB DESCRIPTION
JOB TITLE: Computer Integrated Machining Instructor (Exempt)
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Associates Degree in Machining Technology from a
regionally accredited institution with a minimum of three years experience in the machining field, plus a minimum of
four, current, Machining Level I National Institute of Metalworking Skills (NIMS) certifications. Prior experience must
include programming and setup of CNC machine tools.
chair.
140
hardware systems.
Rev. 01/13
141
JOB DESCRIPTION
JOB TITLE: Mathematics Instructor (Exempt)
POSITION SUPERVISION: Department Chair, Mathematics Department
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS:
For College Transfer Course Instructors - Master’s Degree from a regionally accredited institution plus 18 graduate hours
in Mathematics.
For Fundamental Course Instructors - Bachelor’s Degree in Mathematics from a regionally accredited institution.
chair.
142
hardware systems.
Rev. 01/13
143
JOB DESCRIPTION
JOB TITLE: Math Specialist, Math Tank Coordinator (Exempt)
POSITION SUPERVISION: Department Chair, Mathematics Department
POSITION DESCRIPTION: Responsible for the supervision of the day-to-day operation of the Math Tank and or ensuring
the credibility of the data and reports generated.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Bachelor’s Degree in Mathematics from a regionally
Instruct, as needed, online or technology based course(s) in keeping with the workload policy.
Develop work schedules using both full and part-time faculty as lab assistants and submit schedule for contractual
purposed to the immediate supervisor.
Coordinate and facilitate the day-to-day operation of the lab.
Generate a schedule each semester indicating the days and hours that the lab is open for student use.
Work flexible hours so that the major expected use of the lab is under the direct supervision of the full-time lab
assistant.
Assist students, faculty and staff utilizing the lab.
Develop and maintain a spreadsheet to record student and instructor data and submit semester FTE reports to the
Associate Dean, Institutional Effectiveness.
Generate reports periodically during the semester on student’s use of the lab and provide the information to the
respective instructors
Generate reports on a timely basis and submit to the Department Chair
Demonstrate proficient knowledge of the math computer software available in the lab
Ensure that adequate supplies are available
Perform routine cleaning of the equipment and maintenance of software
Promote use of the lab by visiting as many fundamental math classes as possible during the first two weeks of each
semester, providing information about the resources available and to encourage students to seek help if they encounter
difficulty
Teach courses as assigned by supervisor
Serve on institutional committees as directed
144
Rev. 01/13
145
JOB DESCRIPTION
JOB TITLE: Medical and Office Systems Technology Instructor (Exempt)
POSITION SUPERVISION: Department Chair, Computer Information Technologies
chair.
146
hardware systems.
Rev. 01/13
147
JOB DESCRIPTION
JOB TITLE: Medical Assisting Instructor (Exempt)
POSITION SUPERVISION: Department Chair, Health Sciences
plus 5 years experience medical assisting field.
chair.
148
hardware systems.
Rev. 01/13
149
JOB DESCRIPTION
JOB TITLE: Medical Assisting Program Practicum Coordinator (Exempt)
POSITION SUPERVISION: Director, Medical Assisting Program
POSITION DESCRIPTION: Responsible for providing planning and administration of the clinical education component of
the medical assisting program in addition to the responsibilities described for the Nash Community College Medical
Assisting Instructor. This position requires travel throughout Eastern North Carolina related to clinical site visits.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Associate’s Degree from a regionally accredited institution,
nationally accredited medical assisting program, and a minimum of five years of clinical experience as a certified medical
assistant.
Coordinate, develop, schedule, monitor, and implement the clinical education component within established policies
and established criteria of the North Carolina Community College System (NCCCS), the Commission on Accreditation of
Allied Health Education Programs (CAAHEP), the Medical Assistant Education Review Board (MAERB), related health care
regulations, and professional organization guidelines.
Demonstrate knowledge of the medical assisting curriculum and effective evaluation of student learning and
performance.
Select and approve an adequate number of clinical education sites to ensure quality, quantity, and diversity of learning
experiences.
Communicate and coordinate student assignments with clinical representatives based on established objectives and
behavioral expectations.
Coordinate orientation and ongoing communication with site supervisors and educators regarding the program’s
policies, procedures, and expectations pertaining to the clinical learning experience.
Identify, initiate, and maintain current clinical education agreements between the college and clinical facility.
Evaluate the effectiveness of the clinical component through student and educator feedback, on-site visits, and other
forms of communication or observations at least once per term students are assigned to the clinical site.
Monitor, assess and assign grade for student performance toward established objectives and expectations.
Mentor and counsel students and educators regarding their roles and responsibilities, and assist with effective and
appropriate resolutions to issues related to clinical performance and expectations.
Assist the program director in the development of budget and other resource needs to effectively manage the clinical
education component.
Use Web Attendance feature in WebAdvisor.
150
Rev. 03/13
151
JOB DESCRIPTION
JOB TITLE:
Multimedia Designer (North Carolina Advanced Manufacturing Alliance - NCAMA) (Exempt)
POSITION DESCRIPTION: Responsible for assisting a design team to develop high quality online learning objects for the
NCAMA. Assists the Distance Learning Coordinator with coaching and mentoring of faculty in the design, delivery and
utilization of the developed online learning objects.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Associate’s Degree in Web Technology, Simulation and
Game Development, Graphic Design or related field from a regionally accredited institution. Two years experience in
multimedia design.
Develop high-quality online learning objects for the NCAMA.
Provide effective coaching and mentoring on multimedia design on the online learning objects.
Participate in researching, gathering input from faculty and staff, and implementing current best practices in the use of
multimedia design technology.
Assist in troubleshooting issues that arise when dealing with the development of the online learning objects.
Create help documents and tutorials pertaining to the online learning objects.
Work collaboratively with the design team to foster effective teaching and learning.
Participate in professional development to enhance instructional and technical skills.
Rev. 01/13
152
JOB DESCRIPTION
JOB TITLE: Networking/Simulation and Gaming Instructor (Exempt)
POSITION SUPERVISION: Department Chair, Computer Information Technologies
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Bachelor’s Degree in Computer Science from a regionally
chair.
153
hardware systems.
Rev. 01/13
154
JOB DESCRIPTION
JOB TITLE: Nursing Instructor (Exempt)
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Bachelor’s Degree in Nursing from a regionally accredited
institution. Master‘s degree in Nursing required by 2015.
chair.
155
hardware systems.
Rev. 01/13
156
JOB DESCRIPTION
JOB TITLE:
Part-time Recruiter (North Carolina Advanced Manufacturing Alliance - NCAMA) (Exempt)
POSITION DESCRIPTION: Responsible for using outreach techniques to identify job seekers that qualify for Trade
Adjustment Assistance (TAA) and assist them through the Division of Employment Security.
institution.
Identify job seekers that qualify for Trade Adjustment Assistance and recruit into program.
Collect data and prepare reports associated with recruitment.
Work with industry representatives to facilitate partnerships and student internship placements
that meet the employer’s needs.
Attend Alliance meeting as necessary.
Participate in open house events.
Rev. 01/13
157
JOB DESCRIPTION
JOB TITLE:
Project Coordinator/Success Manager (North Carolina Advanced Manufacturing Alliance - NCAMA)
(Exempt)
POSITION DESCRIPTION: Responsible for facilitating the successful implementation and completion of project
objectives and activities, content integration and reporting outcomes. Provide support services to students enrolled in
the Trade Adjustment Assistance worker program and identify and mentor eligible students.
institution required with work experience in a community college, higher education or professional workforce
development setting. Prior grant management experience preferred.
This position will be the project liaison between the partner institution and industries.
Communicate and network with partners to ensure that accurate and current resource information is being
disseminated.
Facilitate team planning of project activities.
Facilitate the successful implementation and reporting of activities associated with recruitment and support services.
Collect data and prepare of reports.
Maintain comprehensive grant files including time and effort documentation, financial reports and records of activities.
Monitor compliance of all project activities with college, state and federal guidelines.
Travel to Alliance meetings or workshops as necessary.
Work with industry representatives to facilitate partnerships and student internship placements that meet the
employer’s needs.
Work closely with Instructional Designers/media personnel /faculty in the development of content, engagement of
content experts for development of content for the online repository.
Attend group meetings to provide information on services, requirements and procedures.
Facilitate regular project staff meetings, review processes and feedback to inform project improvement, working closely
with the project evaluator.
Attend regular Alliance meetings to participate in grant project updates.
Provide support/mentoring services to students enrolled in the program.
Establish relationships with students to determine needs to assist in program retention.
158
Conduct an interview with students for assessment of interpersonal, work and academic skills prior to assessment
testing.
With results of interview and assessment tests, develop with the student an Individual Guidance Plan containing
complete academic program and support services plans.
Collect performance data and report to the Project Manager and Project Coordinator.
Monitor students’ participation and provide information and referrals to agencies or community services as needed.
Maintain adequate and accurate records on students.
With program faculty, match the student to an appropriate industry internship; monitor the internship providing
support and guidance to the student, trouble-shooting any issues that arise, document performance, and provide
feedback to the program from the employer throughout.
Meet with groups to acquaint them with services, higher education, or training opportunities.
Plan and participate in open house events.
Attend regular team meetings, review procedures and program feedback to develop additional activities that will assist
students in overcoming their barriers to employment.
Attend quarterly meetings of Alliance Success Managers to share and obtain grant project updates.
Rev. 01/13
159
JOB DESCRIPTION
JOB TITLE: Physical Therapist Assistant Instructor (Exempt)
and current license as a physical therapist or physical therapist assistant.
chair.
160
hardware systems.
Rev. 01/13
161
JOB DESCRIPTION
JOB TITLE: Physics Instructor (Exempt)
plus 18 graduate hours in Physics.
chair.
162
hardware systems.
Rev. 01/13
163
JOB DESCRIPTION
JOB TITLE: Psychology Instructor (Exempt)
plus 18 graduate hours in Psychology.
chair.
164
hardware systems.
Rev. 01/13
165
JOB DESCRIPTION
JOB TITLE: Sociology Instructor (Exempt)
plus 18 graduate hours in Sociology.
chair.
166
hardware systems.
Rev. 01/13
167
JOB DESCRIPTION
JOB TITLE: Spanish Instructor (Exempt)
plus 18 graduate hours in Spanish.
chair.
168
hardware systems.
Rev. 01/13
169
JOB DESCRIPTION
JOB TITLE: Department Assistant, Mathematics (Non-Exempt)
POSITION SUPERVISION: Department Chair, Mathematics
POSITION DESCRIPTION: Responsible for coordination of curriculum-based testing, administering
and monitoring all testing and/or assignment completion under the guidelines of the NCC Academic Honesty Policy, and
to complete all clerical activities related to the department to insure the efficient and effective operation of the office of
department chair.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Associate's Degree from a regionally accredited
institution plus Microsoft Office software experience.
Testing Center Coordinator Duties
Greet, check in and assist students with testing needs.
Help students troubleshoot issues related to signing in/accessing correct testing information.
Assist faculty with testing needs.
Maintain accurate testing files for each instructor.
Assist instructors with accurate student records documentation.
Maintain confidentiality of student data Maintain academic integrity by insuring students adhere to the academic
integrity policy as stated in the catalog.
Document and report student violations of the academic integrity policy.
Enter student data as needed.
Maintain student use data and report each term to the department chair.
Develop work schedules for part-time assistants and submit to the department chair.
Supervise and evaluate part-time assistants.
Generate the center schedule for each term for assistants and student testing availability.
Accurately maintain student appointment schedules.
Perform routine cleaning of equipment and maintenance of software each term Assist with registration as needed.
Departmental Secretary Duties
170
Perform word processing functions for faculty (full-time & part-time), and department chair, including, tests,
course outlines, course materials, correspondence and other college related materials as requested. Including the
following:

Maintain files for the department chair and instructors as requested.

Maintain current course outlines and curriculum standard file in the office of the
department chair.

Maintain an organized budget file for the department.

Maintain an inventory of office & instructional supplies for the department.

Collect retention/pass rate data for developmental math classes

Maintain current lists of departmental advisory committees.

Update the curriculum check sheets as needed to keep them current.
General Duties
Serve on college committees as called upon.
Perform other college duties as assigned, which contribute to the efficient and effective operation of Nash Community
College.
Rev. 07/14
171
JOB DESCRIPTION
JOB TITLE: Welding Instructor (Exempt)
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Associate’s Degree in Welding from a regionally accredited
institution plus current Certified Welding Inspector (CWI) Certification as offered by the American Welding Society.
chair.
172
hardware systems.
Rev. 01/13
173
JOB DESCRIPTION
JOB TITLE: Part-time Instructor – Curriculum (Exempt)
POSITION SUPERVISION: Appropriate Department Chair
POSITION DESCRIPTION: Responsible for providing effective instruction consistent with established objectives for the
course as indicated on course outline and responsible for accurate record keeping and timely submission of required
reports.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Same as equivalent full time instructor.
Provide effective learning experiences for students.
Give students a list of measurable objectives as indicated on course outline at the beginning of each course.
Maintain accurate scholastic and membership records of each student and to submit reports according to designated
schedule.
Fulfill contractual agreement including holding class the required hours at the appointed times.
Maintain shop and lab safety within current regulations (if appropriate).
Present to the Department Chair recommendations for improving the instructional program.
Rev. 01/13
174
JOB DESCRIPTION
JOB TITLE: Career and College Promise Program Liaison (Exempt)
POSITION DESCRIPTION: Responsible for collaborative development of curriculum, schedules and policies for the
NRMPS Early College High School in partnership with Nash Community College and Nash Rocky Mount Public Schools.
with the ability to establish and maintain necessary relationships with area high school counselors, secondary school
personnel, area colleges, local businesses and non-profit organizations in order to promote the Career and College
Promise Program.
Assist in developing student five-year plans of study combining secondary and post-secondary coursework to ensure the
attainment of an associate’s degree or two years transferrable college credit.
Request and schedule courses that satisfy NC high school pathway and graduation requirements for students who are
not completing a five-year plan.
Assist in the development of schedules that support gradual transitions into increasing levels of independence in postsecondary work.
Implement the college registration process each semester with Early College students.
Align Early College academic calendar with the Nash Community College academic calendar.
Assist with traditional high school students enrolled in Career and College Promise courses at NCC.
Facilitate curriculum planning between secondary and post-secondary subject areas to reduce redundancy and
maximize collaboration.
Work with secondary and post-secondary staff to ensure coordination of high school and college schedules allow
availability of required courses.
Assist in development of areas of Early College Student Handbook to communicate college attendance, grading
procedures, behavior and code of conduct, and access to college facilities and resources.
Assist in the development of policies and procedures for the placement of Early College students into post-secondary
courses with consideration of ASSET or COMPASS scores, EOC test scores, portfolio development and alternative
assessments.
Act as a mediator in any conflict that may arise involving students, faculty or staff of both institutions.
Serve as the primary source of communication for the college faculty, staff and students concerning the Early College
High School.
175
Meet with college instructors who teach Early College High School Students.
Participate in meetings with other colleges and school systems interested in starting an early college.
Request early college student progress reports from college instructors 3 times each semester and provide information
to principal, counselors and parents regarding student progress in college courses as requested.
Communicate in parent-teacher conferences when needed.
Meet with students to discuss academic performance and educational goals.
Inform college administration of significant student incidents or concerns.
Provide information to community college faculty/ADA coordinator regarding the instructional needs of special
students.
Coordinate Early College student involvement in special campus events, clubs and intramural sports for the college.
Inform Early College High School faculty about Nash Community College procedures and policies.
Assist high school faculty in accessing campus resources.
Arrange use of college facilities for the Early College High School.
Contact necessary college personnel for special requests related to NCC facility/resource usage.
Rev. 06/2013
176
JOB DESCRIPTION
JOB TITLE: Departmental Secretary – Full-time and Part-time (Non-Exempt)
POSITION SUPERVISION: Department Chair
POSITION DESCRIPTION: Responsible for all clerical activities related to the department and for
handling details for the efficient and effective operation of the office of department chair.
plus Microsoft software experience.
Maintain files for the department chair and instructors as requested.
Perform word processing functions for faculty (full-time & part-time), and department chair, including, tests, course
outlines, course materials, correspondence and other college related materials as requested.
Maintain current course outlines and curriculum standard file in the office of the department chair.
Greet and assist visitors and students.
Maintain an organized budget file for the department.
Maintain an inventory of office & instructional supplies for the department.
Maintain current lists of departmental advisory committees.
Update the curriculum check sheets as needed to keep them current.
Assist with advisory committee meetings, other departmental meetings and events.
Assist with switchboard relief.
Assist with registration when needed.
Assist program faculty as requested.
Pick-up department mail from mailroom and sort in faculty boxes.
Perform other college duties as assigned which contribute to the efficient and effective operation of Nash Community
College.
Rev. 01/13
177
JOB DESCRIPTION
JOB TITLE: Part-time Clerical Assistant – Mathematics and Science (Non-Exempt)
POSITION SUPERVISION: Department Chair
POSITION DESCRIPTION: Responsible for the effective and efficient performance of the clerical activities related to the
department.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: High School Diploma plus 2 years office experience.
Keep advisee record up-to-date.
Maintain files pertaining to part-time instructors, evaluations, and schedules.
Monitor supply room and keep shelves stocked with needed instructional supplies.
Type memos, letters, handouts, and tests as needed using word processing.
Rev. 01/13
178
JOB DESCRIPTION
JOB TITLE: Health Sciences Admissions Coordinator (Non-Exempt)
POSITION DESCRIPTION: Responsible for admissions activities for Health Sciences programs including academic
counseling and monitoring student academic progress for admissions and retention in the programs; planning and
coordinating activities for the distribution of Health Sciences program information; and department activities promoting
efficient and effective program operations.
plus computer experience.
Maintain student files as required by admission, program, accreditation and college guidelines
Inform eligible students on the admissions process for Health Sciences programs.
Monitor student academic progress for program admission and retention
Coordinate and assist counselors with program admission testing (TEAS) for eligible students
Assist with organizing and coordinating Health Sciences orientation/information seminars
Distribute information pertaining to program admissions, testing, and orientations to prospective and accepted students
Maintain and gather student related data for various governing agencies including, but not limited to NCBON, CAPTE,
MAERB, and NAACLS
Assist faculty with registration and advising activities
Plan, coordinate and maintain Health Sciences web pages
Maintain the LXR testing bank and prepare and distribute requested examinations for nursing programs
Assist in the planning, organizing and information distribution of program advisory committee meetings and other
departmental meetings and events.
Order and maintain office supplies for Health Sciences
Inform pertinent college personnel of all locations for activities scheduled by the department
Prepare correspondence and documents for the Department Chair and Program Directors
Provide assistance with campus and department outreach activities as requested
Assist with switchboard relief
179
Rev. 01/13
180
JOB DESCRIPTION
JOB TITLE: Director, Physical Therapist Assistant Program
POSITION SUPERVISION: Department Chair, Health Sciences and Associate Vice President and Chief Program Officer
POSITION DESCRIPTION: Responsible for providing administrative oversight of the physical therapist assistant program.
Carolina Community College Systems (NCCCS) and the Commission on Accreditation of Physical Therapy Education
(CAPTE) of the American Physical Therapy Association.
Communicate and coordinate accreditation activities, including submission of fees and documentation required to
demonstrate compliance with established criteria.
Oversee resource management, including budgeting, space, supplies, equipment and personnel within the physical
therapist assistant program.
Supervise and participate in faculty assignments, mentoring or professional development activities and evaluation
processes.
Coordinate academic and clinical faculty involvement in program planning, implementation and assessment.
Develop and assess objectives for curriculum outcomes expected in the program.
Coordinate the development and assessment of course outlines containing the content to be taught using measurable
objectives.
Ensure equipment safety inspections and calibrations are performed on an annual basis and to effect necessary
corrective measures if indicated.
Prepare an annual budget request based on identified instructional needs for equipment, supplies and materials, and
professional development obtained through the institutional and curriculum review process and long term goals of the
program.
Coordinate with the Institutional Effectiveness Officer as requested in the accomplishment of the graduate surveys,
annual program evaluation, employer surveys and critical success factors of the college.
Coordinate with the Department Chair in addressing the strategic plan of the college and other program matters.
Coordinate and participate in student recruitment efforts in collaboration with College recruitment personnel.
Supervise and assist the ACCE in the coordination and implementation of the clinical education component of the
curriculum.
181
Rev. 01/13
182
JOB DESCRIPTION
JOB TITLE: Academic Coordinator of Clinical Education (ACCE) Physical Therapist Assistant Program
POSITION SUPERVISION: Program Director, Physical Therapist Assistant Program
POSITION DESCRIPTION: Responsible for providing planning and administration of the clinical education component of
the Physical Therapist Assistant Program in addition to the responsibilities described for the Nash Community College
Instructor. The ACCE serves as liaison between the academic and clinical components of the program. The position of
ACCE requires frequent travel related to clinical site visits, participation in clinical faculty professional development
activities and attending programs designed to enhance the clinical education component of the program.
Coordinate, develop, monitor, and implement the clinical education component within established institutional and
program policies and established criteria of the Commission on Accreditation of Physical Therapy Education (CAPTE) and
the American Physical Therapy Association (APTA).
Communicate and coordinate student assignments with clinical representatives based on established course objectives
and developed criteria for clinical site selection and utilization.
Evaluate effectiveness of clinical education component through student and facility feedback, on-site visits and other
forms of communication or observation.
Monitor, assess and assign grade for student performance toward established objectives and expectations.
Promote, coordinate, collaborate, plan and provide clinical faculty professional development activities based on
assessment outcomes or as requested by clinical facility representatives.
Establish, develop, assess and maintain an adequate number of clinical education sites that demonstrate sound
healthcare management strategies, staff professionalism and currency in physical therapy practice for effective clinical
learning experiences that promote entry level skill acquisition of program graduates.
Mentor academic and clinical faculty regarding their roles and responsibilities, current trends in healthcare, assessment
tools and performance expectations as related to clinical education.
Assist the program director in the development of budget and resource needs to effectively manage the clinical
education program.
Rev. 01/13
183
JOB DESCRIPTION
JOB TITLE:
Cosmetology Lab Assistant -Part-time
POSITION SUPERVISION:
Cosmetology Program Director
POSITION DESCRIPTION:
Responsible for assisting Cosmetology Instructors in the instruction of students
in the essentials of Cosmetology Shop operations, including the greeting and check in of clients, cashier operations,
maintenance of inventory, and to work with the Cosmetology Program Director to insure the efficient and effective
operation of the Cosmetology Lab Facilities.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Associate's Degree from a regionally accredited
institution plus Microsoft Office software experience.
Lab Assistant Duties
Assist Faculty with instruction of students in the essentials of Cosmetology Shop operations, including:

Front Desk Operations

Greeting and checking in clients to the Cosmetology Lab

Cash Register Operations

Inventory Management
Deposit cash from lab operations with the Nash Community College Business Office in accordance with established
procedures.
New 09/13
184
CONTINUING EDUCATION
185
JOB DESCRIPTION
JOB TITLE: Dean of Continuing Education (Exempt)
POSITION SUPERVISION: Vice-President for Instruction and Chief Academic Officer
POSITION DESCRIPTION: Under the direction of the Vice-President for Instruction/CAO, the Dean of Continuing
Education organizes, plans, and supervises the Director, College and Career Readiness, Director of Small Business Center,
Keys, Coordinator of Prison Education and the Coordinator of Community Service for effective activities in College and
Career Readiness, small business, trades/construction, prison education, crafts, hobbies and recreational and
occupational business education programs.
plus 5 years relevant experience.
Provide overall leadership and administration for the Small Business, College and Career Readiness, Occupational
Extension, Adult Education, Prison Education, and Community Service areas in Continuing Education Department.
Establish and maintain liaisons with business, industry, public schools, civic groups, governmental agencies, etc, to build
and maintain good community relations with the college.
Assess community need for program development and assist the Vice-President of Instruction in the evaluation of new
and existing programs.
Survey training needs within Nash County.
Responsible for matters of internal control including maintaining an adequate inventory of instructional supplies,
materials and equipment within budget allocations, approving travel, leave requests, fee collection and staff
Ensure that Directors conduct bi-annual Advisory Committee Meetings.
Ensure accurate record keeping for courses in Continuing Education as well as program accountability.
Recommend budget priorities for Continuing Education programs and to manage departmental budget allocations
within college and state regulations.
Recommend professional development activities for staff and instructors
Supervise and evaluate all departmental personnel and make appropriate recommendations.
Follow personnel procedures in the selection of qualified full-time and part-time faculty and staff and to make
recommendations for staff members and full-time faculty members to the Vice President for Instruction and Chief
Academic Officer.
186
Initiate and ensure implementation of formal evaluation of programs within Continuing Education.
Conduct class visits as stated in the accountability and credibility plan.
Rev. 12/14
187
JOB DESCRIPTION
JOB TITLE: Associate Vice President, Corporate and Economic Development (Exempt)
POSITION DESCRIPTION: Responsible for the overall planning, development, implementation, evaluation and
supervision of Customized Industry Training, Truck Driving Program, HRD, CRC, Computer Training, Teacher Renewal, and
Ed2Go. Manages and coordinates the integration of Curriculum and Continuing Education programs. Also responsible for
the implementation and supervision of educational programs in the respective curriculum area. Responsible for
recommending, planning, and development of new programs and the evaluation and upgrading of ongoing programs.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Master's Degree from a regionally accredited
institution with 5 years of relevant experience.
Provide overall leadership, supervision and administration to the Corporate and Economic Development Division of
Continuing Education
Supervise Industry, HRD, Computer Training, CRC, and Teacher Renewal, Ed2Go and Truck Driving budget allocations and
staff.
Establish departmental objectives.
Ensure that Directors/Coordinators conduct Advisory Committee meetings
Develop, implement and facilitate professional development activities for staff and instructors ensuring staff and
instructor participation in campus-wide professional development activities.
Promote through printed materials and advertising media, business and industry training, workforce development and
truck driving programs offered.
Conduct class visits as stated in the accountability and credibility plan.
Coordinate and prepare curriculum semester schedules. Recommend budget priorities for curricula in Respective
department.
Manage department budget allocations.
Follow personnel procedures in the selection of full-time and part-time faculty and make recommendations to the Vice
President for Instruction and Chief Academic Officer
Communicate and coordinate activities with the other institutional departments and with department related agencies
outside the institution.
Recommend annually members to serve on program advisory committees.
188
Ensure the effective functioning of advisory committees for the programs within the department and to meet with
program advisory committees at least once each year.
Assess community needs and to assist the Vice President for Instruction and Chief Academic Officer in the planning and
development of new programs and evaluation of new and ongoing programs.
Conduct periodic assessments and make appropriate adjustments to ensure high quality instruction. Supervise faculty
advisement, including placement of students in courses and programs.
Supervise and evaluate personnel in the department and make appropriate recommendations to the Vice President for
Instruction and Chief Academic Officer.
Responsible for matters of internal control, including equipment inventory, supplies, approval of textbooks, travel,
supervision of work-study students, and approval of all types of leaves and arrangements for leaves and staff
Initiate and ensure implementation of formal evaluation of programs within the department.
Collaborate with the Grant Coordinator and Principal Investigator during grant preparation and grant monitoring to
provide requested information in a timely manner to meet grant deadlines.
Perform other duties as assigned which contribute to the efficient and effective operation of Nash Community
College.
Participate in and support ongoing assessment, planning and evaluation to improve student learning Rev. Rev. Rev. Rev.
12/14
189
JOB DESCRIPTION
JOB TITLE: Receptionist, Continuing Education
POSITION SUPERVISION: Associate Vice President of Corporate and Economic Development and Dean of Continuing
Education
POSITION DESCRIPTION: Responsible for serving as the initial contact and representative for Continuing Education.
Must be cordial, cooperative, and neat in appearance at all times.
with 2 years relevant experience. Proficiency with Microsoft Office software.
Responsible for assisting all inquiries by phone, visitation, or email by giving information or directing individuals to the
necessary location and/or person.
Perform clerical duties as assigned by the Associate Vice President of Corporate and Economic Development and Dean
of Continuing Education.
Responsible for pre-registration of Continuing Education classes.
Register, collect, verify and forward monies collected during registration to the Business Office.
Maintain the Continuing Education weekly and weekend class schedule through the Google calendar.
Inform the switchboard of all locations for activities scheduled by the department.
Contact students if class is cancelled, document roster and forward refund forms to the business office.
Maintain vacation/sick time books.
Maintain front desk forms printed including but not limited to registration forms, campus maps, TABE Test Referral
forms, fax cover sheets, and class supplies list.
Coordinate continuing education night duty work schedule.
Maintain inventory for department office supplies and order when needed.
Coordinate departmental functions and meetings.
Review and revise annually the continuing education information for college catalog, student activity calendar, and
college calendar.
Create and maintain class files from Continuing Education Schedule booklet.
Send Departmental emails when a class is full, canceled and/or when changes occur.
Maintain lists of student names/numbers for when classes are added or advertised.
Distribute departmental mail.
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Notarize student forms for College and Career Readiness, Business Office and HR Forms for employees.
Switchboard duties as scheduled.
Shred credit card payment numbers and student information when no longer needed.
Reserve rooms in google calendar.
Input company sponsorships and student registrations and post payments.
Revise class information sheets and continuing education forms.
Keep instructor employment application packets available.
Maintain copier, fax, printer machines with paper and toner and empty shredder.
Process student scholarship paperwork and notify students if approved or denied and coordinate photos, etc.
Maintain spreadsheet and report student scholarship information to financial aid office.
Take minutes for Continuing Education Staff meetings.
Mail Continuing Education schedule/class information requested by the public.
Maintain the Continuing Education Bulletin Board.
New 08/14
191
JOB DESCRIPTION
JOB TITLE: Trades and Community Service Programs Specialist (Exempt)
POSITION SUPERVISOR: Dean, Continuing Education
POSITION DESCRIPTION: Responsible for planning, coordination and maintenance of designated Occupational
Extension classes with accurate record keeping and reporting.
MINIMUM QUALIFICATIONS AND DEGREE REQUIRMENTS: Associate’s Degree from a regionally accredited institution
with a minimum of one-year experience in adult education and career development. Must have experience in
developing educational programs, establishing and maintaining effective working relationships with diverse populations
and strong communication and organizational skills.
Coordinate occupational extension classes including but not limited to automotive, professional training, trades and
community service.
Assist the Dean in the development of new programs and classes.
Participate in the recruitment and selection of knowledgeable and effective part-time instructors for existing and
potential classes.
Schedule and set up classrooms, prepare and submit dummy contracts, attendance sheets, and other required
paperwork in a timely manner meeting all deadlines, checking for accuracy, correctness and completeness of all
data/records.
Establish and maintain community relations with civic groups, business and governmental agencies.
Assist the Dean in preparing and monitoring budgets for occupational and community services classes.
Procure and manage supplies, textbooks, equipment and instructional aids for occupational and community service
classes
Maintain accurate inventory of instructional equipment and report any irregularities to the Dean.
Conduct required class visits as outlined in the accountability and credibility plan.
Maintain updated course outlines and submit to Continuing Education prior to the start of class.
Schedule and conduct Community Service Advisory Committee meetings.
Analyze student evaluation of instruction and use the information to improve course quality.
Prepare and maintain changes to the Continuing Education Schedule booklet each semester including compiling,
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designing, and proofing class data.
Perform other duties as assigned that contribute to the efficient and effective operation of Nash Community College.
New 06/14
193
JOB DESCRIPTION
JOB TITLE: Continuing Education Registrar (Non-Exempt)
POSITION SUPERVISION: Dean of Continuing Education
POSITION DESCRIPTION: Responsible for data entry and Community Service Programs.
Prepare reports including ICR, Monthly Data Cards and NCFC Reports.
Assist in pre-registration and registration for day and evening classes.
Input contracts and membership data for all Continuing Education classes.
Prepare attendance sheets, contracts, and certificates for all Continuing Education classes.
Maintain accurate file on Continuing Education records and part-time personnel.
Assist with compiling and file instructor evaluation forms.
Maintain all Continuing Education records for five (5) years.
Maintain inventory for all Community Service and data entry supplies.
Inform all interested persons when new classes begin.
Approve Community Service instructors.
Write Community Service contracts.
Develop rapport with art community.
Maintain Notary designation.
Evaluate Community Service equipment needs.
Maintain harmony of community service participants.
Maintain updated course outlines.
Perform verification of file audit procedures.
Register, collect, verify and forward monies collected during registration to the business office.
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Rev. 01/13
195
JOB DESCRIPTION
JOB TITLE: Continuing Education Assistant Registrar (Non-Exempt)
POSITION DESCRIPTION: Serve as Continuing Education Assistant Registrar
Responsible for inputting and verifying of class registration for all areas of Continuing Education.
Responsible for inputting of grades for all areas of Continuing Education.
Responsible for creating certificates for all areas of Continuing Education.
Responsible for compiling documents of a section to create a class file for auditors.
Responsible for semester end class visitation report.
Responsible for sending class documents to NCMSEP, NCDOT, NCDMV for students to receive State certification.
Responsible for creating labels and folders for sections.
Responsible for creating individualized informer reports for CE.
Assist in creating sections for all areas of Continuing Education.
Assist in contract changes during semester.
Assist in producing and verifying semester end dual enrollment, instructor overlap, student overlap and 3-peat reports.
Back up for semester end reporting to ensure accurate hours before reporting to NCCCS.
Back up for reviewing all contracts before the signature of the Dean of Continuing Education.
Back up for monthly recording of payroll onto instructors contract.
Register, collect, verify and forward monies collected during the day to the business office.
Type, edit, and generate final correspondence, copy reports, and other written documents as requested.
Complete the space utilization report with curriculum.
Maintain files using local and state audit procedures.
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Rev. 4/14
197
JOB DESCRIPTION
JOB TITLE: Industry Training Coordinator (Exempt)
POSITION SUPERVISION: Associate Vice President, Corporate and Economic Development
POSITION DESCRIPTION: Responsible for planning, coordination and maintenance of all Industry Training classes and
Alive at 25 with accurate record keeping and reporting.
Coordinate all Industry Training classes including but not limited to Customized Industry Training Projects, Occupational
Extension Industry and Alive at 25 classes.
Assist the Associate Vice President in the development of new Industry and concurrent classes.
Register and pick up paperwork from business and industry classes.
Enter and maintain Customized Industry Projects in Datatel.
Schedule and set up classrooms, create dummy contracts, and complete class paperwork for business and industry
classes.
Attend business and industry meetings as needed.
Communicate with business and industry to organize business meetings and class requirements.
Prepare the annual Customized Industry Report.
Conduct annual Advisory Committee Meetings.
To assist the Associate Vice President in budget development for all business and industry classes.
To assist the Associate Vice President with any grants affecting corporate and economic development.
Maintain updated course outlines and submit to Continuing Education prior to start of class.
To conduct class visits as stated in the accountability and credibility plan.
Schedule Alive at 25 classes and write contracts.
Enter student and instructor information into the National Safety Council database and print artifacts.
New 06/14
198
JOB DESCRIPTION
JOB TITLE: Coordinator, Prison Education (Exempt)
Dean of Continuing Education
POSITION DESCRIPTION: Responsible for instructing educational programs in prison settings; for appropriate coordination
of faculty and staff working in prison education; for having knowledge of all prison classes/programs and providing student
advising for placement and effective instruction. (Office base: Nash Correction Institution)
Must be able to pass a background check by the NC Department of Corrections.
Coordinate continuing education programs and courses as well as related student services.
Ascertain special instructional requirements of faculty, such as supplies, materials, equipment, and to make aware these
needs to the appropriate department chair or dean.
Prepare weekly report and submit to directors and Dean of Continuing Education.
Maintain communication with classroom instructors and inform appropriate administrators if class schedules are changed,
absences are expected, or of any other extenuating circumstances.
Maintain knowledge of DOC and NCCCS regulations regarding prison education at these settings and relate this information
to College administrators.
Assist College administration in the development of new programs, classes, and the implementation of graduation
ceremonies.
Assist instructors with registration of classes as needed and to maintain an inventory of registration/evaluation forms and
other reporting documents.
Assist with ITV classroom as necessary.
Conduct interviews with continuing education program candidates and arrange on-site placement testing.
Maintain work schedule of 39 hours per week to accommodate the coordination of evening classes as well as day classes,
and submit an initial record of this schedule to the Dean of Continuing Education, and as changes occur.
Instruct in continuing education a minimum of nine (9) hours per semester.
Ensure the accountability of all prison educational programs in progress at Nash Correction Institute.
Rev. 04/14
199
JOB DESCRIPTION
JOB TITLE: Coordinator/Instructor, Nurse Aide (Exempt)
POSITION DESCRIPTION: Responsible for the instruction and coordination of the Nurse Aide and Medication Aide
Program.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Associate’s Degree in Nursing from a regionally accredited
institution with 2 years experience and a valid Nursing License.
Coordinate the scheduling of nurse aide and medication aide classes
Maintain and update the instructional program in nurse aide and medication aide program
Provide instruction in the nurse aide and medication aide program as needed.
Recruit and train instructors as needed to maintain instructor pool.
Order and maintain necessary instructional supplies and equipment to facilitate quality nurse aid/medication aid
instruction.
Monitor Nurse Aid budget and submit requests for alterations of budget to supervisor as necessary.
Submit reports as required.
Review and update Nurse Aide website information monthly.
Monitor website information.
Recommend and coordinate development of additional Continuing Education health programs as needed
Coordinate the Nurse Aide I Competency Evaluation Program (NACES)
Maintain Instructor Qualification with the NC Department of Health and Human Services, Division of Facility Services,
Nurse Aide I Registry and Medication Aide Registry
Attend regional and state Nurse Aide I & II meetings as mandated by the respective certifying agencies
Conduct class visits as stated in the accountability and credibility plan in order to supervise and evaluate performance of
part-time instructors.
Rev. 01/13
200
JOB DESCRIPTION
JOB TITLE: Part-time Instructor - Continuing Education (Exempt)
POSITION SUPERVISION: Appropriate Program Supervisor
POSITION DESCRIPTION: Responsible for teaching required course material relative to the subject area for which hired
and for the specified period of time as shown on the part-time employment contract and for maintaining necessary
student records and submitting required reports to the Continuing Education office during the period of employment.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Varies depending upon course.
Register students and maintain records, where applicable.
Maintain attendance for each class and to assess periodically the success and retention rate of students in each class.
Submit class registrations and end of class rosters within the prescribed time period.
Prepare and present course material to the students in such a manner as to be relevant and informative.
Prepare and administer required tests or individual projects.
Maintain and provide all necessary reports to the Continuing Education Department.
Implement instructor/course evaluation.
Evaluate student performance.
Review and recommend course materials and/or text.
Provide to the Continuing Education Department an updated course outline for the subject area(s) hired to teach.
Provide students with a course outline during the initial class, which lists measurable objectives and expected outcomes,
and follow the designated outline format of the College.
Safeguard instructional software and computer equipment, and report any irregularities to department dean.
Maintain shop and lab safety within current regulations (if appropriate).
Complete any other assignments at the direction of the Dean of Continuing Education.
Rev. 01/13
201
JOB DESCRIPTION
JOB TITLE: Director, Fire and Health Services (Exempt)
POSITION DESCRIPTION: Responsible for the overall planning, coordination, and implementation of the Recruit
Firefighter Academy, Emergency Medical Services (EMS) program, Fire Service program, Rescue Service program,
Nurse/Medication Aide program, Emergency Medical/fire/Police Dispatch (EMD, EFD, EPD) programs, the American
Heart Association (AHA) Community Training Center (CTC), and Public Safety Training facility (PSTF).
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Associate’s Degree in Fire Protection, Emergency
Preparedness or similarly relevant degree from a regionally accredited institution and Fire Instructor Level II
Certification.
Explore and evaluate new courses and methods of instruction that will better serve local agencies and businesses.
Build relationships and develop and implement strategies that will ensure program success and quality instruction.
Provide training to local agencies and businesses as needed or requested.
Monitor Fire and Health Services website and social media.
Maintain applicable fire and rescue test materials as directed by the NC Office of the State Fire Marshall.
Register, collect, verify and forward monies collected during registration to the Public Services Specialist for processing
to the business office.
Manage ordering and maintenance of necessary instructional supplies and equipment to facilitate Fire and Health
Services programs.
Attend Chief and Directors meetings for Nash County Fire and Rescue Association as needed.
Participate in local departments and organizations in order to build relationships and develop training opportunities.
Maintain contact with fire service, emergency medical, nurse aide, and fire code enforcement officials, by visitation and
attendance of local and state meetings and classes.
Keep current rules and regulations of outside agencies that affect Fire and Health Services programs and inform the
Dean relative to changes.
Provide proper storage and care of program instructional materials and equipment.
Supervise and evaluate performance of part-time instructors.
Maintain updated course outlines
Establish and maintain an active Fire and Health Services Advisory Committee.
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Conduct bi-annual Advisory Committee meetings.
Supervise Instructor/Coordinators and staff for the Fire and Health Services department.
Maintain equipment and the Public Safety Training Facility (PSTF).
Maintain the Community Training Center (CTC) in such a manner that it meets the Regional Training Center
requirements.
Conduct class visits as stated in the accountability and credibility plan in order to supervise and evaluate performance of
part-time instructors.
Rev. 01/13
203
JOB DESCRIPTION
JOB TITLE: Fire and Rescue Coordinator/Instructor (Exempt)
POSITION SUPERVISION: Director of Fire and Health Services
POSITION DESCRIPTION: Develop and instruct all levels of Fire and Rescue classes as needed. Coordinator certification
and recertification classes for Fire and Rescue personnel, to include coordination with North Carolina Office of State Fire
Marshall (ODSM). Maintain necessary student records and submit required reports to Continuing Education.
Responsible for overall planning, coordination, and maintenance of designated fire and rescue courses, equipment and
the Public Safety Training Facility and any off-campus training areas,
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Certified NC OEMS Emergency Medical Technician (Basic)
and NC OSFM Firefighter I & II. Certified NC OSFM Level II Fire Instructor and qualified in at least one topic of fire or
rescue within 12 months. Associate’s Degree preferred.
Coordinate the NCC Recruit Firefighter Training Academy.
Coordinate fire and rescue classes to meet the needs of the fire and rescue services.
Prepare and present course material to students in such a matter as to be relevant and informative as needed.
Prepare and administer required tests as needed.
Register students (paper) and submit completed class registrations and end of class rosters within the prescribed time
period.
Monitor attendance for each topic and periodically assess the student success, location of offerings, as well as fire and
rescue service needs.
Conduct instructor and course evaluations.
Maintain instructor files, equipment, NC OSFM test bank, instructional supplies, and updated course outlines.
Annually evaluate instructor database, equipment needs, and maintenance records.
Maintain Public Safety Training Facility and apparatus.
Review and recommend course materials and/or topics.
Monitor and post on the NCC Fire and Health Services social media pages as well as update information on Fire/Rescue
website as needed - www.nashcc.edu/fire.
Maintain contact with fire and rescue officials through visitation and attendance of local and state meetings.
204
New 03/13
205
JOB DESCRIPTION
JOB TITLE: Public Services Administrative Assistant (Non-Exempt)
POSITION SUPERVISION: Department Chair, Public and Safety Services
POSITION DESCRIPTION: Responsible for performing secretarial duties for the Fire and Health Services Department and
Law Enforcement Training
Act as receptionist for the Fire and Health Services, Law Enforcement Training, Nurse Aide and Emergency Medical
Services.
Inform receptionist of all locations for activities scheduled by the department.
Perform clerical duties as assigned by the Directors.
Prepare work contracts and registration packets.
Assist in registration of classes.
Mail class certificates as necessary.
Order and keep office supplies within the funds allocated.
Inform interested persons of class offerings.
Collect and tally course evaluation forms.
Submit class registrations and class rosters within prescribed time.
Register, collect, verify and forward monies collected during registration to the business office.
Type and mail CPR cards.
Update website as needed.
Rev. 07/13
206
JOB DESCRIPTION
JOB TITLE: Coordinator/Instructor Emergency Medical Services (Exempt)
POSITION DESCRIPTION: Develop and instruct all levels of emergency medical services (EMS) classes. Coordinate
certification and recertification classes for emergency medical technicians through Continuing Education; to include
coordination with North Carolina Office of Emergency Medical Services (OEMS). Required to maintain necessary student
records and submit required reports to the Continuing Education office. Performs duties under the supervision of the
Director of Fire and Health Services. Responsible for the overall planning, coordination, and implementation of
designated emergency medical programs and the American Heart Association Training Center.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Associate’s Degree in a related field from a
regionally accredited institution preferred with a minimum of three years of Directly related experience
and certification at EMT Paramedic level required. Must have EMS Level I instructor status and must
possess or be willing to acquire CPR, BTLS, ACLS, PALS, First Aid and EMT- Paramedic Level II Instructor
certification within twelve months of employment. Must also have three years of experience within the
past five years of direct contact in critical care/emergency care.
Schedule EMS classes for quarterly schedule and upon request of service agencies and business.
Register classes, collect, collect, verify and forward monies collected during registration to the business office.
Maintain records, where applicable.
Monitor website information.
Order and maintain necessary instructional supplies and equipment to facilitate a quality EMS program.
Maintain contact with emergency medical officials, by visitation and attendance of local and state meetings.
Keep current rules and regulations of outside agencies that affect EMS. Inform the Director of relative changes.
Recruit qualified part-time instructors that meet certification requirements of outside agencies.
Provide proper storage and care of program instructional materials and equipment.
Supervise and evaluate performance of part-time instructors.
Rev. 01/13
207
JOB DESCRIPTION
JOB TITLE: Director of Law Enforcement Instruction (Exempt)
POSITION DESCRIPTION: Responsible for planning, coordination, and implementation of the Basic Law Enforcement
Training program and Law Enforcement In-Service Training Programs for Police Officers, Deputy Sheriffs, Detention
Officers, Sheriff’s Telecommunicators and Department of Correction personnel.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Bachelor’s Degree and 3 years of criminal justice
experience with a minimum of one year as a certified General Instructor required. Specialized Instructor certifications
from Criminal Justice Training and Standards, Sheriff's Training and Standards or by NC Department of Corrections-Office
of Staff Development and Training a plus.
Schedule Basic Law Enforcement Training (BLET) and mandated In-Service classes to meet requirements of NC Training
and Standards Commission, NC Sheriff’s Training and Standards Commission, and the NC Department of Corrections.
Maintain certification as a Criminal Justice General Instructor and other status as School Director or Qualified Assistant
as determined by the college.
Stay current on all rules and regulations relating to BLET, in-service law enforcement and Department of Correction
training.
Recruit, supervise, and evaluate part time instructors that meet minimum training standards for the course being
taught.
Determine equipment, supplies and budget needs for the BLET and In-service training program.
Write sections and contracts for each class and monitor the return of all paperwork for promptness and quality.
Maintain good communication with the Senior Director on needs of the program as well as any changes mandated by
the appropriate training commissions.
Maintain updated training course outlines.
Maintain six-month training calendar of Law Enforcement In-Service classes and distribute it by mail, website, e-mail or
other avenues as appropriate.
Maintain training records for part-time instructors to insure they remain current in their instructor status.
Maintain good communication with area agencies to include local police departments, sheriff’s departments and the
Department of Corrections.
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Rev. 01/13
209
JOB DESCRIPTION
JOB TITLE: Lead Coordinator for In-Service Training (Exempt)
POSITION DESCRIPTION: Responsible for planning, coordination, and implementation of the Law Enforcement InService Training Program for Police Officers, Deputy Sheriffs, Detention Officers, Sheriff’s Telecommunicators and
Department of Correction personnel.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Four years of criminal justice experience with a minimum
of one year as a certified General Instructor required. Specialized Instructor certifications from Criminal Justice Training
and Standards, Sheriff's Training and Standards or by NC Department of Corrections-Office of Staff Development and
Training a plus.
Schedule mandated In-Service classes to meet requirements of NC Training and Standards Commission, NC Sheriff’s
Training and Standards Commission, and the NC Department of Corrections.
Maintain certification as a Criminal Justice General Instructor and other status as School Director or Qualified Assistant
as determined by the college.
Stay current on all rules and regulations relating to in-service law enforcement and Department of Correction training.
Recruit, supervise, and evaluate part time instructors that meet minimum training standards for the course being
taught.
Determine equipment, supplies and budget needs for the In-service training program.
Write sections and contracts for each class and monitor the return of all paperwork for promptness and quality.
Maintain good communication with the Director on needs of the program as well as any changes mandated by the
appropriate training commissions.
Maintain updated training course outlines.
Maintain six-month training calendar of Law Enforcement In-Service classes and distribute it by mail, website, e-mail or
other avenues as appropriate.
Maintain training records for part-time instructors to insure they remain current in their instructor status.
Maintain good communication with area agencies to include local police departments, sheriff’s departments and the
Department of Corrections.
Rev. 06/14
210
JOB DESCRIPTION
JOB TITLE: Part-time Fire and Rescue Coordinator
POSITION SUPERVISION: Director of Fire and Health Services
POSITION DESCRIPTION: Responsible for teaching required course material relative to the subject area for which hired
and for the specified period of time as shown on the part-time employment contract and for maintaining necessary
student records and submitting required reports to the Continuing Education office during the period of employment.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: NC OEMS Emergency Medical Technician (Basic) and NC
OSFM Firefighter I & II Certifications. Must be qualified to administer Firefighter I & II tests. Associate’s Degree
preferred.
Register students and maintain records, where applicable.
Maintain attendance for each class and to assess periodically the success and retention rate of students in each class.
Submit class registrations and end of class rosters within the prescribed time period.
Prepare and present course material to the students in such a manner as to be relevant and informative
Prepare and administer required tests or individual projects.
Maintain and provide all necessary reports to the Continuing Education Department
Implement instructor/course evaluation
Evaluate student performance
Review and recommend course materials and/or text
Provide to the Continuing Education Department an updated course outline for the subject area(s) hired to teach.
Provide students with a course outline during the initial class, which lists measurable objectives and expected outcomes
and follow the designated outline format of the College.
Safeguard instructional software and computer equipment, and other equipment and report any irregularities to the
Director.
Maintain the Public Safety Training Field and lab safety requirements within current regulations (if appropriate).
211
After scheduled training classes have concluded, facilitate the maintenance and upkeep of the Public Safety Training
Facility.
Rev. 01/13
212
JOB DESCRIPTION
JOB TITLE: Director, Small Business and Occupational Business Education (Exempt)
POSITION DESCRIPTION: Responsible for the organization, planning and supervision of programs for industries and
business and for locating competent instructors for Small Business seminars, workshops or courses, and occupational
business courses. Responsible for maintaining communication between the College and business and industry to make
the latter aware of the services available from the College. Responsible for the publication of printed material and
conducting needed workshops and seminars.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Bachelor’s Degree in a business related field from a
regionally accredited institution and the ability to provide start-up business counseling. Three or more years business
experience in an ownership or management capacity needed.
Establish annual objectives of Small Business Center functions.
Work with the Chamber of Commerce to plan short courses for small businesses.
Work with individual small businesses and develop occupational programs/courses if appropriate.
Prepare and implement Small Business Annual Report.
Determine need for seminars or workshops.
Promote through printed materials and advertising media small business and occupational training opportunities.
Maintain accurate records of participants in occupational courses and small business programs as well as the Small
Business Center budget.
Promote Nash Community College as a center for training.
Schedule, register and manage Trades programs.
Conduct class visits as stated in the Accountability Plan
Conduct Advisory Committee Meetings
Review, monitor and evaluate real estate first time test takers as indicated by Critical Success Factors
Rev. 01/13
213
JOB DESCRIPTION
Job Title: CDL/CRC Coordinator (Exempt)
Position Supervision: Associate Vice President, Corporate and Economic Development
Position Description: The CDL/CRC Coordinator is responsible for the overall planning, development, implementation,
and evaluation of the CDL Truck Driver and Career Readiness Certificate (CRC) Programs. Responsible for the
administration and data collection of the WorkKeys Assessment System. Administers WorkKeys assessments to individuals.
Other duties include, but are not limited to teaching KeyTrain Labs and HRD classes, recruiting students, coordinating testing,
and marketing the Career Readiness Certificate program.
Examples of Assignments:
Monitors CDL, CRC and Teacher Renewal budget allocations
Ensure accurate record keeping and reporting for all CDL, CRC and Teacher Renewal Classes
Inputs and submits data in NC Career Readiness Certificate database and prints certificates
Develops and maintains excellent rapport with area agencies and employers to promote and market the NC Career Readiness
Certificate
Administers WorkKeys assessment and places unemployed individuals into appropriate HRD/WIA programs
Maintains confidentiality of individual WorkKeys Assessment scores
As appropriate, shares WorkKeys assessment results with individuals, counselors, instructors, and other appropriate persons
Maintains database of WorkKeys results and develops reports and presentations for a variety of groups on workforce
preparedness
Provides WorkKeys scoring services to business/industry
Attends NC Career Readiness Certificate meetings
Provides KeyTrain instruction to business and industry
Maintains inventory of instructional tools for both KeyTrain labs and orders materials when necessary
Recruits students and participants for HRD and KeyTrain classes and WorkKeys assessments
Plans, schedules and conducts local Career Readiness Certificate Advisory sub-committee meetings as needed
Assesses incumbent workers through WorkKeys
Provides Job Profiling duties
Teaches HRD classes
214
Develop and coordinate teacher renewal classes including but not limited to setting-up classes and creating contracts
Perform other duties as assigned that contribute to the efficient and effective operation of Nash Community College
Rev. 07/14
215
JOB DESCRIPTION
JOB TITLE: Director of Occupational Extension Technology and HRD (Exempt)
POSITION SUPERVISION: Associate Vice President, Corporate and Economic Development
POSITION DESCRIPTION: Responsible for the overall planning, development, implementation, supervision and
evaluation of Occupational Extension Technology, HRD and OE Distance Education.
institution with a minimum of one-year teaching experience and two-years supervision experience. Must have the
ability to establish and maintain effective working relationships with diverse populations and possess strong
communication and organizational skills.
Monitor Occupational Extension Technology, HRD and Distance Education Programs budget allocations
Ensure accurate record keeping and reporting for all Occupational Extension Technology HRD and Distance Education
Programs
Assess community needs for Occupational Extension Technology, HRD and Distance Education Training course
development, develop those courses and provide for delivery of instruction within budget constraints.
Plan, design and/or implement advertising efforts to promote Occupational Extension Technology, HRD and Distance
Education Programs
Create and implement guidelines for Distance Learning classes
Under the direction of the supervisor, research, plan, design, and analyze courses that support the programs and
institutional decision-making for the division of Economic and Workforce Development
Coordinate efforts/activities with other agencies when possible to provide effective, quality services for our community
Be responsible for matters of internal control including maintaining adequate inventory of instructional supplies and
materials
Supervise and evaluate all part-time Occupational Extension Technology and HRD instructors and make appropriate
recommendations
Instruct classes as needed, such as Study Skills and Overcoming Barriers to Employment, among others
Assist in follow-up activities, reports and job placement
Maintain updated course outlines
Attend Regional and State HRD Meetings
Conduct class visits as stated in the accountability and credibility plan
Maintain the Continuing Education computer lab
216
Ensure the proper routine cleaning of equipment and maintenance of software each semester in the computer lab
Rev. 07/14
217
JOB DESCRIPTION
JOB TITLE: Heating Ventilation and Air Conditioning (HVAC) Instructor, Prison Education (Exempt)
POSITION DESCRIPTION: Responsible for the instruction, planning, coordination, implementation, and management of
the HVAC program at Nash Correctional Institute
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: HVAC Certificate and 5 years experience working in the
HVAC field.
Coordinate the HVAC program through the Coordinator of Prison Education programs
Provide students a list of measurable objectives as indicated on a course outline at the beginning of each course
Maintain, review and revise program tests each semester.
Recommend class materials and annual budget needs to the Dean of Continuing Education
Begin and end classes on time
Maintain a professional relationship with the Department of Correction staff and enlist their assistance in maintaining an
adequate number of students
Maintain and submit student attendance reports promptly and accurately as required by Nash Community College and
the Department of Correction
Follow all rules and sign off on regulations outlined in the Prison Instructor orientation
Rev. 04/14
218
JOB DESCRIPTION
JOB TITLE: Director of Adult Education (Exempt)
POSITION DESCRIPTION: Responsible for the overall planning, development, implementation, and supervision of Adult
Basic Education (ABE), Adult High School Equivalency, Adult High School (AHS), English as a Second Language (ESL), and
Compensatory Education programs.
and 5 years of supervisory experience with three years in education administration (preferably Basic Skills) and two
years of budget management experience. Must be well organized and be able to relate to a diverse student and faculty
population.
Organize classes for Literacy Education.
Review, administer, and allocate the yearly Literacy Education budget.
Supervise Literacy Education personnel.
Supervise the preparation of curriculum and instructional materials.
Supervise and monitor the instructional process.
Promote, organize and supervise programs of guidance and counseling for adults in Literacy Education programs.
Solicit support from the general community, business/industry, local agencies, and civic organizations in identifying,
enrolling, instructing, and retraining undereducated adults.
Prepare and submit the yearly Basic Skills Plan and Application.
Review and evaluate the community-based literacy component.
Supervise the collection of required LEIS data elements and to ensure the accurate reporting of such data.
Publicize and promote Literacy Education programs, in conjunction with the College's Public Relations Office.
Refer eligible students to the Chief Adult High School Equivalency Examiner for official Adult High School Equivalency
testing.
Review and submit quarterly reports for Literacy Education programs.
Keep abreast of state issues and trends from the NC Community College System regarding Literacy Education.
Conduct annual evaluation of supervisees and distribute to the Dean of Continuing Education
Review, monitor, and evaluate Literacy Education Critical Success Factors.
219
Schedule and supervise proposed staff development activities of Literacy Education personnel.
Conduct monthly staff meetings.
Conduct class visits as stated in the Accountability and Credibility plan
Rev. 07/14
220
JOB DESCRIPTION
JOB TITLE: Administrative Assistant, Adult Education (Non-Exempt)
POSITION SUPERVISION: Director, College and Career Readiness
POSITION DESCRIPTION: Responsible for providing secretarial and receptionist support services for the efficient and
effective operation of the Adult Education Department and Learning Center.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Associate’s Degree in business related curriculum from a
regionally accredited institution or 5 years community college adult education experience with a working knowledge of
word processing and data entry.
Type correspondence, reports, and forms for the Adult Education Department.
Type and maintain mailing lists, forms, manuals, and general correspondence on word processor.
Collect, sort and distribute mail for the department.
Relay phone messages to staff members and make appointments for staff members as needed.
Refer all inquiries to the most appropriate staff member.
Assemble books, forms and supplies for instructors and coordinators.
Work at the reception desk in the Learning Center as assigned.
Have working and input knowledge of the LEIS module on the Datatel computer system. Enter data furnished by
instructors.
Check student records for information needed by the department.
Inform interested persons when new classes begin.
Collect and tally class attendance sheets.
Stamp and shelve new books.
Maintain office supplies.
Work as relief switchboard receptionist for the college as requested.
Type flyers, letters, and any other written material for reproduction at the print shop.
Enter registration forms in Datatel for Adult Education classes.
Assist with the coordination of graduation activities.
Develop and maintain data reports for the department.
221
Review and input contracts and contract changes for part-time payroll into Datatel.
Notarize registration documentation.
Rev. 04/14
222
JOB DESCRIPTION
JOB TITLE: Coordinator/Instructor, Basic Skills (Exempt)
POSITION DESCRIPTION: Responsible for the coordination of Adult Education Programs including Adult Basic Education
(ABE), High School Equivalency (HSE) and Adult High School Diploma(AHSD).
with 3 years experience in basic skills instruction.
Determine class offerings in coordination with Director and Instructors for ABE, HSE, and AHSD classes.
Monitor The DMV database for driving records and process eligibility certificates.
Act as college liaison to community agencies, governmental organizations and businesses.
Maintain and update instructional materials needed for ABE, HSE, and AHSD classes.
Review paperwork and reports from instructors and submit paperwork to Director and Administrative Assistant for data
entry and submission to proper agencies.
Be aware of annual FTE produced in comparison to the cost of program to ensure cost effective operation.
Assist with preparation and instruction of orientation taught to instructors each semester.
Provide instruction in Basic Skills classes as needed.
Recruit, supervise, and evaluate part-time instructors that meet minimum standards for the course being taught.
ESSENTIAL RESPONSIBILITIES in the absence of the Director, College and Career Readiness:
Assume the role of advisor for full and part-time instructional staff in the Learning Center
Advise the Director, College and Career Readiness on matters related to the learning environment of the center.
Confer with the Director, College and Career Readiness on matters related to maintaining an atmosphere in the center
that is quiet, serious and conducive to studying.
Suggest enhancements that will assist all students in broadening their academic skills.
Identify and recommend potential part-time instructors for the center as needed.
Give advice to instructors in preparing all necessary reports for the center, including registration forms, end-of-session
reports, Literacy Education Information System (LEIS) data and other required reports.
Recommend learning materials and resources for the center.
223
Recommend programmatic and operational “feedback” to the director.
Rev. 04/14
224
JOB DESCRIPTION
JOB TITLE: Instructor/Recruitment Specialist (Exempt)
POSITION DESCRIPTION: Responsible for the instruction, planning, coordination, implementation and management of
adult basic education and high school equivalency classes.
with 3 years experience in basic skills instruction.
Interview, counsel and test new students, and develop an appropriate individual education plan which will assist the student
in achieving his or her educational goals.
Develop and maintain a support program for adult students which include tutoring, encouragement, motivation, and
timely feedback on work.
Administer the Adult Basic Education, Adult High School Equivalency and Adult High School Diploma programs.
Provide a quiet, serious atmosphere conducive to study.
Prepare reports in a timely fashion.
Recommend materials and budget needs.
Provide supportive services to curriculum instructors for the makeup of tests and assignments.
Develop programs that will assist curriculum students with basic skills enhancement.
Plan, design and implement marketing efforts to promote the Basic Skills program.
Establish and oversee a recruitment and retention plan for all Basic Skills sites.
Recruit new students for Basic Skill program.
Develop and maintain an excellent rapport with area partners, agencies and employers to promote and market the Basic
Skills program.
Collaborate with instructors on retention strategies and best practices.
Collaborate with Director and partners in planning of new classes.
Instruct Basic Skills classes a minimum of 9 hours per semester.
Participate in learning activities/staff development which will enhance the understanding of the individualized
instruction process and adult basic education teaching strategies and techniques.
225
Rev. 04/14
226
JOB DESCRIPTION
JOB TITLE: Instructor, Learning Center (Exempt)
POSITION DESCRIPTION: Responsible for the instruction, planning, coordination, implementation and management of
Adult Basic Education (ABE) and High School Equivalency (HSE) classes.
with a minimum of one year previous adult teaching experience and above average math skills.
Interview, counsel and test new students, and develop an appropriate individual education plan which will assist the
student in achieving his or her educational goals.
Develop and maintain a support program for adult students that include tutoring, encouragement, motivation, and
timely feedback on work.
Administer the ABE, HSE and Adult High School Diploma programs.
Provide a quiet, serious atmosphere conducive to study.
Prepare reports in a timely fashion.
Recommend material and budget needs.
Maintain an inventory of study materials and equipment.
Provide supportive services to curriculum instructors for the makeup of tests and assignments.
Participate in learning activities/staff development which will enhance the understanding of the individualized
instruction process and adult basic skills teaching strategies and techniques.
As assigned, assist with the instruction and management of the Basic Skills Correction classroom.
Assume additional responsibilities as assigned by the Director, College and Career Readiness.
Rev. 04/14
227
JOB DESCRIPTION
JOB TITLE: Basic Skills Instructor, Immured Population (Exempt)
POSITION DESCRIPTION: Responsible for the instruction and management of the Basic Skills correctional classroom.
with a minimum of one year previous adult teaching experience and above average math skills. Must be able to pass a
comprehensive criminal background check by the North Carolina Department of Corrections.
Assess individual learner's needs.
Prescribe a plan of learning activities based on needs.
Facilitate the learning process for all students.
Maintain progress reports on students.
Evaluate student's progress periodically.
Begin and end classes on time.
Maintain a cooperative relationship with Department of Correction staff and enlist their assistance in maintaining an
adequate number of students enrolled.
Maintain and submit student attendance reports promptly and accurately as required by Nash Community College and
the Department of Correction.
Assist with the instruction of programs in the Learning Center.
Rev. 01/13
228
JOB DESCRIPTION
JOB TITLE: Coordinator/Instructor of Compensatory Education Program (Exempt)
POSITION DESCRIPTION: Responsible for the coordination and the implementation of the Compensatory Education
program.
with a minimum of 3 years previous experience working with adults with intellectual disabilities.
Ensure that the Compensatory Education program is consistent with guidelines and regulations.
Prepare a schedule of classes in the program area.
Order equipment as needed.
Follow the Compensatory Education curricula for each class.
Register students and maintain and report all class records.
Supervise and evaluate Compensatory Education instructors.
Maintain contact with outside agencies to ensure a cooperative spirit between Nash Community College and other
service agencies.
Be aware of annual FTE produced in comparison to the cost of program to ensure cost effective operation.
Be involved in an on-going recruitment process that will assure maximum student numbers.
Supervise and ensure that necessary confidentiality of student data is maintained.
Hold individual and group counseling sessions with students and parents on an academic, social and emotional basis.
Supervise medication programs for students.
Supervise students while on-campus and off-campus in school-related academic and social activities.
Prepare written objective plans for each student according to Compensatory Education guidelines.
Instruct on an individual and group basis in Language, Consumer Education, Community Living, Health Education, Social
Sciences, and Vocational Education according to the Compensatory Education curricula.
Maintain an adequate inventory of instructional supplies and equipment appropriate for use with the adult mentally
handicapped.
229
Keep accurate student records, including evaluating and recording student progress on objective plans each semester.
Collect necessary information for student files from other resources including the following information: psychological,
summaries, V.R. evaluations, etc., release of information forms, permission to publish forms, applications, medical
information forms, other forms as assigned.
Evaluate program on an on-going basis and implement the necessary steps toward improvement of the program.
Interview and screen prospective students
Promote the program to prospective students, parents, civic groups, business and industry, NCC staff, and the general
public.
Assist in the acquisition of part-time employees for program area.
Rev. 01/13
230
JOB DESCRIPTION
JOB TITLE: Instructor, Compensatory Education Program (Exempt)
POSITION DESCRIPTION: Responsible for the implementation of the program in accordance with the Compensatory
Education guidelines and regulations.
with a minimum of 1 year previous experience working with adults with intellectual disabilities.
Assist the Coordinator in preparing written objective plans for each student according to Compensatory Education
standards.
Instruct on an individual and group basis in Language, Math, Consumer Education, Social Sciences, and Vocational
Education according to Compensatory Education curriculum.
Assist the Coordinator in maintaining an adequate inventory of instructional supplies and equipment appropriate for use
with the adult mentally handicapped.
Assist the Coordinator with keeping accurate student records including evaluations and quarterly progress reports on
objective plans.
Assist the Coordinator with gathering information for student files from other resources including the following
information: psychological, summaries, V.R. evaluations, etc.; release of information forms; permission to publish forms;
applications; medical information forms; other forms as assigned by Coordinator.
Assist the Coordinator in evaluating program on an on-going basis and implement the necessary steps toward
improvement of the program.
Participate in the interview process by assisting with the screening of prospective students.
Assist the Coordinator in promoting the program to prospective students, parents, civic groups, business and industry,
and the general public.
Assist in the recruitment of new students.
Ensure that confidentiality of student data is maintained.
Hold individual and group counseling sessions with students.
Assume the duties and responsibilities of the program in the absence of the Coordinator.
Supervise medication programs as directed.
Supervise students while on-campus and off-campus in academic and social school-related activities.
231
Rev. 01/13
232
JOB DESCRIPTION
JOB TITLE: Compensatory Education Teacher Assistant (Non-Exempt)
POSITION SUPERVISION: Coordinator/Instructor, Compensatory Education
POSITION DESCRIPTION: Responsible for assisting the Compensatory Education instructors in program implementation
according to state guidelines and regulations.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Associate’s degree from a regionally accredited institution.
Assist the instructor in preparing written objective plans for each student according to Compensatory Education
standards
Assist with Compensatory Education instruction on an individual and group basis in language, math, consumer
education, social sciences, and vocational education according to the Compensatory Education curriculum
Assist the instructor with keeping accurate student records
Ensure that confidentiality of student data is maintained
Supervise Compensatory Education students on campus and off campus in academic and social school-related activities
Substitute teach the class in the absence of the instructor
Rev. 01/13
233
JOB DESCRIPTION
JOB TITLE: ESL Coordinator/Spanish Coordinator (Exempt)
POSITION DESCRIPTION: Responsible for the overall planning, development, implementation, promotion, and
evaluation of the English as a Second Language (ESL) and Foreign Language courses.
with a minimum of 1 year previous teaching experience.
Promote ESL classes
Assess community needs and opportunities to expand ESL services to Nash County
Coordinate recruitment efforts to increase the number of adult students enrolled in ESL classes
Coordinate the registration process with new and returning ESL students
Evaluate the effectiveness of instructional material used in ESL and Foreign Language courses
Keep course outlines current
Coordinate and conduct staff development training for ESL students
Conduct class visitations according to the accountability plan
Establish and maintain an active ESL Advisory Committee
Keep abreast of issues and trends regarding ESL and Foreign Language programs
Identify, interview and recruit qualified professionals to assure effective instruction
Coordinate and communicate with community partners and organizations
Ensure accurate record keeping and reporting for all ESL and Foreign Language courses
Plan, design and/or implement advertising efforts to promote ESL and Foreign Language courses
Manage ESL budget and instructional needs
Recommend material and budget needs for ESL programs to the Director, College and Career Readiness
Administer CASAS tests as needed
Instruct classes as needed
Assist in the pre-registration of classes
234
Rev. 04/14
235
JOB DESCRIPTION
JOB TITLE:
Workplace Skill-Up Learning Lab Coordinator (Non-Exempt)
Director, College and Career Readiness
Responsible for tracking, monitoring and recording participant progress.
MINIMUM QUALIFICATIONS AND DEGREE REQUIRMENTS: Bachelor's Degree from a regionally accredited institution
with a minimum of one-year experience in education and career development. Must have experience in educational
programs, establishing and maintaining effective working relationships with diverse populations and strong
communication and organizational skills.
Develop and coordinate tracking process for program participants.
Record and monitor participant progress.
Ensure and record diagnostic assessment completion
Provide access and guidance with regard to individual study plans.
Facilitate and monitor instructional lab (Studio and or Tank).
Prepare and submit instructional records, reports, grades, and other required paperwork in a timely manner meeting all
deadlines, checking for accuracy, correctness and completeness of all data/records.
Monitor the equipment and instructional supplies needs.
Perform other duties as assigned that contribute to the efficient and effective operation of Nash
Community College.
New 02/13
236
JOB DESCRIPTION
JOB TITLE: EL/ Civics Low Literacy Instructor (Exempt)
POSITION SUPERVISION: ESL Coordinator
POSITION DESCRIPTION: This position will be responsible for the implementation, development and organization of the
civics curriculum and class in the Low literacy level. Coordination will include, but not limited to: marketing the
EL/Civics classes, recruitment, assess students, planning, identify and compile resources, teach, maintaining records,
class an students portfolios’, conduct trainings, preparation and accommodation of field trips the assistance and
performance of other duties that may be assigned.
EXAMPLES OF ASSIGNMENTS:
Plans, designs, and/or implements marketing/advertising efforts to promote EL/Civics classes
Recruits students to participate in EL/Civics classes and Low Literacy classes.
Develops and maintains excellent rapport with area agencies, civics and government organizations
Assesses student needs to ensure proper placement and instruction.
Ensures accurate record keeping and reporting for EL/Civics training programs
Maintains confidentiality of student records and portfolios.
Develop lessons plans activities, course outlines for the Low Literacy and civics class
Attends to EL/Civics training program meetings
Integrate and design computer activities for the civics and Low literacy students.
Monitors budget allocations.
Assists in follow-up activities, reports, surveys, analyzes of assessments.
Perform other duties as assigned that contribute to the efficient and effective operation of Nash
Community College.
New 07/13
237
INSTITUTIONAL
TECHNOLOGY
238
JOB DESCRIPTION
JOB TITLE: Chief Information Officer (Exempt)
POSITION DESCRIPTION: Responsible for the administration of all institutional computer services, the supervision of
computer staff, the procurement of computer resources, effective administrative and instructional computing
operations, and responsible for implementing the technology plan of the College. Responsible for the overall operations
of Distance Learning and Institutional Effectiveness and supervises either directly or indirectly the activity within these
areas.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: A Master’s Degree in a computer-related or relevant field
from a regionally accredited institution.
Assess computer administrative and instructional needs of the College and make recommendations to the Executive
Vice President and Chief Financial Officer.
Ensure that computer resources are operational.
Schedule computer installation and/or maintenance at times least disruptive to normal operations of the College.
Determine the appropriate distribution of new or existing computer equipment and implement the moving and
installation of equipment.
Investigate price information and prepare requisitions for needed equipment and to recommend computer/software
purchases in other departments.
Ensure proper compliance with software licensing agreements.
Ensure secure data in administrative computing and enforce established computer policies of the College.
Ensure VOIP telephone system is functional and issues are resolved.
Ensure campus security cameras are functional and issues are resolved.
Manage budget allocations and make budget recommendations for subsequent years.
Maintain, revise, and update the college IT Department Business Continuity Plan.
Supervise the Associate Dean of Institutional Effectiveness to insure reporting, accountability, assessment, and
accreditation commitments of the institution are to College standards.
Supervise the Senior Distance & eLearning Analyst to insure all distance education and instructional technology services
of the College are meet the needs of students, faculty, and staff.
Serve on institutional committees as directed.
239
Rev. 07/13
240
JOB DESCRIPTION
JOB TITLE: Associate Dean, Institutional Effectiveness (Exempt)
POSITION SUPERVISION: Chief Information Officer
POSITION DESCRIPTION: Provides information and analytic support to administrative decision makers regarding the use
of internal and external resources to facilitate strategic planning, policy making, enrollment and retention projects and
other processes requiring sound strategic analysis. Assures compliance with the College’s various reporting entities and
accrediting agency.
Ensure accurate reporting and appropriate recordkeeping of Curriculum FTE and Enrollment reporting for the College to
NCCCS.
Collect and prepare data for local, state, and federal reports as required.
Compile, analyze and disseminate data such as institutional characteristics, enrollment, student retention and
completion, student transfer, grade distribution and other student performance indicators.
Coordinate the institutional research function for departmental or College inquiry.
Maintain electronic program of study approvals and maintain accurate curriculum standard records for program
auditing purposes.
Initiate the student evaluation of faculty process, compile findings and report to the Vice President for Instruction and
Chief Academic Officer.
Monitor program statistics in relation to NCCCS performance measures.
Respond to requests for information from NCCCS and prepare reports as required.
Provide support and assistance in the College’s strategic planning process.
Develop surveys and other data collection instruments to carry out periodic surveys of current students, graduates and
employers.
Collect, extract, organize, verify and research data from administrative databases and various college offices for use in
official monitoring, reporting, planning and research.
Serve as Campus Data Coordinator, IPEDS Keyholder and Data Warehouse Skilled Knowledge Worker.
Serve as internal auditor for curriculum program auditing purposes.
Assist in verification of accuracy of Common Course Library local courses in compliance with currently approved
curriculum standards.
Ensure accurate reporting of membership records for curriculum classes and ensure reports are submitted according to
established System Office schedule.
241
Assist curriculum instructors in accurately recording student attendance in WebAttendance.
Assist Registrar in the certification of candidates for graduation.
Assist Financial Aid staff with verification of attendance for financial aid recipients.
Assist with collection data and assessment for the evaluation of the effectiveness of the FOCUS/QEP initiative.
Monitor and assess accuracy of performance measures.
Attend Associate Vice President and Chief Program Officer meetings to stay current with curriculum changes or updates.
Serve as ex-officio member of College Curriculum Review committee.
Rev. 03/14
242
JOB DESCRIPTION
JOB TITLE: Senior Distance & eLearning Analyst (Exempt)
POSITION DESCRIPTION: Provide leadership for the development and delivery of distance education using online
distance learning technologies.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Master’s Degree from a regionally accredited institution in
Instructional Technology or related field with 2 years’ experience in design and management of online courses and
programs.
Assist in the planning, administration and supervision of Nash Community College’s educational offering through
distance education.
Work effectively with administration, faculty and staff to develop and maintain guidelines, policies and procedures
related to distance education.
Stay abreast of distance education issues and technologies and provide direction and guidance to administration based
on knowledge.
Review, evaluate, monitor, and update administration every semester on the College’s online course offerings to ensure
compliance with SACS, federal and state online reporting requirements.
Provide training on Moodle, Gmail, and other distance education technologies to administration, faculty, staff and
students.
Provide instructional design assistance, including integration of new and emerging technologies and options for course
content, delivery, and ADA compliance.
Compile, analyze and report enrollment, completion rates, grade distribution and related data for distance learning
programs and courses.
Work with distance education vendors and the NC Community College System IT Office to ensure that the College is
providing appropriate distance education services and support to administration, faculty, staff and students.
Coordinate with the Institutional Technology staff for seamless instructional support in distance education programs and
courses.
Serve as the instructional supervisor for Moodle and other distance education tools, and direct the day-to-day
operational/support needs of faculty, staff, and students using instructional technologies.
Instruct a minimum of one (1) distance education course per semester in educational service area appropriate for
credentials.
243
Rev. 11/14
244
JOB DESCRIPTION
JOB TITLE: Administrative Computer Systems Administrator (Exempt)
 Responsible for performing duties relative to the day to day operations of the administrative computer system
and to protect the security of the system and the integrity of the data.
 Responsible for the administration and security of computer resources for the administrative computer system,
and for the implementation of Computer Security and Allocation/Prioritization policies and procedures.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Associate’s Degree in a computer-related field from a
regionally accredited institution or computer related certifications with 3 years relevant experience. Working knowledge
of Unix, Unidata, Ellucian’s Datatel product, Windows Server, Microsoft SQL, and Microsoft SharePoint. Strong technical
knowledge and understanding of relational database, theories, principles, and practices.
Provide technical expertise in the design, implementation, and support of the College’s information systems.
Assist system users with Datatel database applications to meet user need requirements, including file creation, updates,
maintenance, and reports.
Apply operating system and database updates as provided by the NCCCS and other vendors.
Perform routine file analysis and implement necessary adjustments and repairs.
Perform shutdown and start-up of administrative computer system and perform daily backups.
Implement and evaluate security policies and procedures of the administrative computer systems.
Maintain user accounts and user security classes and rebuild security as necessary.
Monitor operating system logs and correct reported errors.
Install and maintain WebAdvisor applications. Train users in new WebAdvisor applications.
Create new WebAdvisor users each semester. Maintain WebAdvisor security policies.
Assist users with AIG printing issues and work with AIG as needed to correct problems or modify forms.
Assist the Chief Information Officer in establishing annual budget requirements that relate to administrative computing.
Provide suggestions to the Chief Information Officer for the improvement of computer system operations.
Maintain other servers related to the administrative computer system.
245
Rev. 07/13
246
JOB DESCRIPTION
JOB TITLE: Network Administrator (Exempt)
POSITION DESCRIPTION: Responsible for the installation, configuration, backup, integrity and maintenance of all
network hardware, software, and infrastructure. Also responsible for the installation, configuration, backup,
maintenance and repair of software configuration problems on personal computers and network servers
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Bachelor’s Degree in a computer-related field from a
regionally accredited institution. The Network Administrator will have 1-3 years of network troubleshooting and/or
administration experience with demonstrated increases in responsibilities and accomplishments. Extensive knowledge
of server operating systems, server hardware and network administration, strong problem solving/troubleshooting skills,
attention to detail, excellent communication and interpersonal skills.
Install, configure, and manage campus network servers including hardware, software, virtual environments, and
associated peripherals.
Install, configure, and manage new software packages and software upgrades on individual PC's and network servers.
Diagnose and implement solutions to resolve user and equipment problems.
Oversee installations, modifications, and removals of network devices across the College network infrastructure.
Update and maintain security policies on the College firewalls, wireless access infrastructure, and web content devices.
Provide technical assistance in maintaining the College e-mail system.
Provide technical assistance with backups on network servers.
Serve as the lead while assisting the Computer Technicians with setup, installation, configuration and troubleshooting of
personal computers and provide direction and feedback as required.
Assist the Chief Information Officer in the assessment of procurement of new hardware and software.
Proactively and independently pursue solutions and innovations which further student learning and the mission of the
College.
Serve as primary contact and trainer for the campus document imaging solution.
Assist users with AIG printing and work with vendors as needed to correct and modify forms.
Communicate effectively with technical and non-technical individuals.
May occasionally need to be reachable via mobile device and available outside of normal work hours to assist in
emergency events.
247
Rev. 01/13
248
JOB DESCRIPTION
JOB TITLE: Systems Analyst (Exempt)
POSITION DESCRIPTION: Serves as backup to the Administrative Computer Systems Administrator and provides direct
support and oversight for various technologies in a mixed network operating systems environment. Responsible for
implementing and troubleshooting new and existing campus networks and related infrastructure.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Associate’s Degree in a technology -related field from a
regionally accredited institution with at least 5 years of IT experience supporting a multi-platform environment. Must
have experience with Microsoft Office 2010 Professional, application development experience, networking experience,
VM Ware as well as demonstrated analytical and problem solving skills. Excellent written, oral and interpersonal
communication skills.
Serve as back-up and provide project support to the Administrative Computer Systems (Datatel) Administrator.
Support and maintain the institutional computing environments including implementing new or updated technologies.
Create or maintain the IT processes to ensure system availability and regular systems updates as required by the
vendors.
Support existing processes and documentation to improve quality of service to customers.
Work with the Systems Administrator to implement measures for security for all servers.
Serve as the primary administrator and user support for reporting and data retrieval using Entrinsk's Informer tool.
Support the management of network access for NCC students and employees.
Perform or recommend external sources in the service or repair of instructional lab equipment.
Assist in the procurement of hardware and software, communication extension, installing hardware and with resolving
abnormal software and hardware malfunctions.
Troubleshoot hardware and software problems in both server and PC environments
Along with the Systems Administrator, apply operating system and database updates as provided by the NCCCS and
other vendors.
Train users on Singularity document imaging, and assist users when problems arise.
Proactively maintain and improve skills necessary for expected job performance.
Participate in departmental planning and evaluation.
249
Rev. 9/13
250
JOB DESCRIPTION
JOB TITLE: Computer Technician (Non-Exempt)
POSITION DESCRIPTION: Responsible for troubleshooting and repairing personal computers, printers, and terminals.
Responsible for installation and maintenance of microcomputer software on personal computers.
Service all microcomputers on a routine basis.
Install, troubleshoot, maintain, and administer microcomputer software and ensure that resources are operational to
accommodate staff efficiency.
Repair existing microcomputer systems as necessary and in a timely manner.
Assist the Chief Information Officer in the assessment, procurement, and installation of new hardware and software.
Assist the Chief Information Officer in the assessment of existing computer resources to ensure the most effective use of
equipment for the current computing environment.
Assist the Network Technician with network hardware and software applications.
Assist and train institutional users with microcomputer application software.
Assist the Computer System Administrator in implementing terminal location changes, additions, and removals.
Rev. 01/13
251
JOB DESCRIPTION
JOB TITLE: Network and Computer Technician (Exempt)
POSITION DESCRIPTION: Responsible for installing and maintaining networking hardware and software. Diagnose and
repair software problems on personal computers and network servers. Maintain campus phone system. Assist Network
Administrator with overall operations of the campus network and related devices.
Assist Network Administrator with the installation of campus network servers including hardware, software and
peripherals.
Install and configure new software packages and software upgrades on individual PC’s and network servers.
Diagnose and implement solutions to user reported problems.
Assist Network Administrator with installation, modification and removal of network devices across the College network
infrastructure including wireless devices.
Assist Network Administrator with the updating and maintaining of security policies on the College firewall and web
content devices.
Provide technical assistance in maintaining the College e-mail system.
Manage configuration, adds, moves, and changes to campus phone system.
Assist with the management of the campus video security systems.
Perform software backups on network servers.
Assist the Computer Technician with setup, installation, configuration and troubleshooting of personal computers and
provide direction and feedback as required.
Advise college personnel in the procurement of hardware and software, communication extension, installing hardware,
and on resolving abnormal software and hardware malfunctions such as virus, and system errors.
Install, troubleshoot, maintain, and administer microcomputer software and ensure that resources are operational to
accommodate staff efficiency.
Repair existing microcomputer systems and peripherals as necessary and in a timely manner.
Assist the Chief Information Officer in the assessment of procurement of new hardware and software.
252
Rev.7/13
253
LEARNING RESOURCES
254
JOB DESCRIPTION
JOB TITLE: Dean of Student Transfer and Learning Resources (Exempt)
This position is responsible for coordinating the Career & College program in partnership with the Associate Dean of
Student and Enrollment Services, including recruitment and retention of Career & College Promise students. This
position also provides leadership and management in the operation of library services, serves as the AVID Liaison, and
coordinates Adult High School Equivalency test administration. The position collaborates with other NCC personnel in
assisting student transfer to four-year colleges and universities.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Master’s Degree in Library Science from an ALA accredited
school and 5-7 years’ experience as a professional librarian and experience at the K-12 level.
Coordinate and prepare curriculum semester schedules for Career & College Promise courses.
Communicate and coordinate activities with the other institutional departments and within the related agencies,
including both library and college transfer, outside the institution.
Recommend members to serve on program advisory committees annually.
Responsible for matters of internal control, including equipment inventory, supplies, approval, travel, supervision of
work-study students, and approval of all types of leave and staff development activities for the library.
Coordinate public relation events and activities related to the Library, College Transfer, and Career and College Promise
with the Associate Vice President and Chief Program Officer, the Associate Vice-President of Institutional Advancement,
and the Senior Director of Marketing and Communications.
Maintain transfer requirements with those colleges who traditionally receive NCC students.
Attend Transfer and Independent Transfer Advisory Committee Meetings as necessary.
Schedule and lead annual advisory committee meetings for the Library and College Transfer Committees.
Oversee planning and implementation of educational programming within the Library.
Recommend technological changes consistent with the strategic plan of the College.
Evaluate staff and services of the library following established evaluation procedures.
Prepare annual budget requests and administer budget allocations.
Develop plan for managing the library collection and selectively remove and renew resources, as needed.
Provide ADA compliant print, visual and computerized resources to meet the educational and general interest needs of
students, faculty, and staff.
255
Publicize services and resources as appropriate.
Coordinate staffing of the library during all hours of operation.
Rev. 12/14
256
JOB DESCRIPTION
JOB TITLE: Librarian (Full-time and Part-time) - Exempt
POSITION SUPERVISION: Dean of Student Transfer and Learning Resources
POSITION DESCRIPTION: Provide reference and general library service and instruction to students
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Master’s Degree in Library Science from an ALA accredited
school and 2 years’ experience as a professional librarian.
Conduct bibliographic (library) instruction to classes and individuals.
Assist students with use of library computer systems and the selection and retrieval of electronic information.
Assist students in the selection and location of library books and resources.
Develop strategies to promote use of the library and resources.
Keep abreast of current literature and trends in the library field.
Assist with planning and developing goals.
Assist with interlibrary loan activities.
Assist with selection, processing, and management of the book collection.
Participate in library-related training sessions and webinars.
Serve on college committees as appointed or requested.
Assume other college or library- related duties as assigned.
Rev. 07/14
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JOB DESCRIPTION
JOB TITLE: Learning Resources and Communication Specialist
POSITION SUPERVISOR: Dean of Transfer and Learning Resources
POSITION DESCRIPTION: Responsible for marketing and promoting library resources and for assisting Marketing and
Communication.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Associate’s degree from an accredited school and a
minimum of two years of related experience. Good customer service skills; written and oral communication skills.
Proficiency in Adobe Creative Suite graphic design software. Excellent communication skills, and a commitment to
providing great outstanding customer service. Demonstrated organizational and project management skills and
attention to detail required. Advertising agency experience a plus. Ability to collaborate and interact effectively, on a
team and individually. Must possess self-motivated, creative, outcomes-driven approach to reaching target audiences
through marketing and graphic design
Design promotional media to encourage the educational enrichment provided by library resources including both print
and broadcast productions.
Manage and conceptualize beneficial use of all social media in relation to library resources and events.
Provide assistance to faculty, staff and students with routine library activities, such as the checking in and out of media,
administering placement tests and maintaining an organized educational environment.
Implement and maintain developmental projects that inspire community and campus involvement.
Assist with gathering story information and in content development for dissemination via NCC website, Wordpress,
social media and various other channels.
Assist the College marketing team insuring offerings, branding, and messages of the college are communicated clearly,
consistently and accurately.
Provide graphic design support preparing art for commercial printing, electronic and broadcast formats.
Prepare Power Point presentations.
Provide support during special event planning and implementation.
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New 07/14
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JOB DESCRIPTION
JOB TITLE: Library Technician (Non-Exempt)
POSITION DESCRIPTION: Responsible for cataloging and other technical functions of the library
MINIMUM QUALIFICATIONS: Associate’s Degree or higher. Have experience with Microsoft Office products, and library
computer systems and processes. Excellent written and verbal communication skills, attention to detail, and strong
organizational skills. Demonstrate excellent customer service skills. Available to work nights and maintain a flexible
schedule.
Catalog new books and materials
Assist with interlibrary loans
Coordinate the system of telephone reminders and notices for overdue materials
Place/remove flags on student records of delinquent borrowers
Prepare the monthly Adult High School Equivalency completion list
Perform circulation tasks, including check-in and check-out of materials
Assist patrons in the location and use of Learning Resources
Sort and distribute mail for Learning Resources
Check-in and shelve magazines and newspapers, and keep them neat and in order
Shelve books
Assist in the ordering, processing and inventory of library materials
Perform other library-related duties as needed
Rev. 07/14
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JOB DESCRIPTION
JOB TITLE: Placement Test Coordinator/Library Technician (Non-Exempt)
POSITION DESCRIPTION: Responsible for administering the College’s COMPASS placement testing service, assisting with
the circulation, customer service, and technical functions of the library.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Associate’s Degree or higher. Have experience with online
learning, Microsoft Office products, and library computer systems and processes. Excellent written and verbal
communication skills, attention to detail, and strong organizational skills. Be able to work independently with little
supervision, as well as collaboratively within departments. Demonstrate excellent customer service skills. Be
dependable. Available to work nights and maintain a flexible schedule.
Placement Test Coordinator Duties
Greet, check in, and assist students with COMPASS placement testing needs.
Help students troubleshoot issues relating to signing in/accessing the placement test.
Refer students to Student and Enrollment Services Counselors for placement test review.
Ensure adequate supplies are available related to computers and placement test administration.
Work cooperatively with Student and Enrollment Services staff regarding administration of placement tests.
Maintain confidentiality of student data.
Assist with registration as needed.
Library Technician Duties
Maintain a pleasant and efficient public image.
Charge and discharge library materials.
Register library borrowers and issue library cards and other circulation functions.
Collect fines and other library monies from library customers.
Assist students with basic computer questions (Microsoft Office, Moodle, other college software programs) including
locating materials in the library.
Maintain inventory records for magazines and newspapers, including shelving and archiving old editions.
Shelve books.
Assist in the ordering, processing and inventory of library materials, including missing, lost and overdue materials.
Fill patron hold requests.
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Process Inter- Library Loan book requests.
Provide phone, online, and in person support of patrons and their requests.
Assist patrons in the location and use of library resources, especially online resources.
Assist in ordering, processing, and inventory of library materials.
Perform other library-related duties as needed.
General Duties
Perform other College duties as assigned which contribute to the efficient and effective operation of Nash Community
College.
Participate in and support ongoing assessment, planning, and evaluation to improve student learning.
Rev. 07/14
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JOB DESCRIPTION
JOB TITLE: Part-time Library Assistant (Non-Exempt)
Dean of Student Transfer and Learning Resources
POSITION DESCRIPTION: Responsible for assisting with the circulation and technical functions of the library.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: High School Diploma with 2 years general office
experience.
Perform circulation tasks, including check-in and check-out of materials.
Assist patrons in the location and use of library resources.
Sort and distribute mail for Learning Resources.
Check-in and shelve magazines and newspapers, and keep them neat and in order.
Shelve books.
Assist in the ordering, processing and inventory of library materials.
Perform other library-related duties as needed.
Rev. 07/14
263
JOB DESCRIPTION
JOB TITLE: Adult High School Equivalency Examiner (Part-time) (Non-Exempt)
POSITION DESCRIPTION: Responsible for administration of the Adult High School Equivalency testing program
Administer and score Adult High School Equivalency tests.
Determine eligibility of all examinees.
Report testing data to local, state and federal agencies.
Read current literature published by the Adult High School Equivalency Testing Service and to inform alternate examiners of
updates and revisions.
Rev. 07/14
264
BUSINESS OFFICE
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JOB DESCRIPTION
JOB TITLE: Associate Vice President of Finance (Exempt)
POSITION DESCRIPTION: Responsible for all of the College’s accounting and payroll activities.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Bachelor’s Degree in Accounting or related field from a
regionally accredited institution. Must be able to perform a wide range of professional accounting duties requiring
knowledge of GAAP and have 5 to 10 years experience in accounting with supervisory duties. A working knowledge of
Microsoft Excel and Word needed.
Directly supervises the Accounting Manager whose responsibilities include the functions of Purchasing, Accounts
Receivable, Accounts Payable, Cash Receipts, Payroll, Fixed Assets and Budgeting and the overall responsibility for the
preparation and submission of the College’s annual financial statements.
Directly supervises the Chief Information Officer whose responsibilities include assuring the appropriateness and
functionality of the College’s electronic information systems, and confirming the adequacy of the instructional computer
resource needs through communication with the Vice President for Instruction and Chief Academic Officer.
Directly supervises the Director of Institutional Services whose responsibilities include assuring the provision of services
to meet the educational goals of the students and the instructional and administrative needs of the college faculty and
staff, specifically in the operation of the campus Bookstore, Café, Print Shop, Business and Industry Center and Child
Development Center.
Serve as an integral member of the President’s Administrative Council.
Analyze revenues and expenditures; recommend amendments to the budget as appropriate; prepare final cost
estimates for the annual budget; maintain the fixed asset inventory through record keeping and physical inspections.
Participate in the annual Institutional Effectiveness planning cycle by organizing process to plan and prepare the
college's annual budget; prepare cash flow and expenditure projects; input data and produce various budget related
forecasts and reports; provide personnel costs from salary projections.
Serve as a financial resource to various campus departments; provide information and assistance regarding a variety of
accounts, revenues, and expenditures.
Provide technical assistance and training to college staff in matters related to financial accounting and budget
administration.
Work with external auditors, provide necessary fiscal reports and answer questions as needed.
Serve as a resource to the college’s technology department regarding technology requirements outlined by the Office of
the State Auditor.
Recommend and implement changes in accounting and auditing systems and procedures.
Perform special projects involving numerical analysis and prepare a variety of reports as assigned.
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Attend a variety of workshops and meetings; stay abreast of new developments in the field of accounting.
Prepare, analyze and interpret complex financial and accounting records
Utilize computer equipment and software to produce complex reports, informational items,
tracking systems, and related documents
Examine and verify a wide variety of financial documents and reports
Communicate clearly and concisely, both orally and in writing
Establish and maintain cooperative working relationships
Apply federal, state, and local laws and regulations pertaining to accounting and auditing activities
Manage, develop, and implement institution-initiated internal controls consistent with the mission, goals, and objectives
of the college. Communicate and assist management and administration to comply with their responsibilities as related
to internal control initiatives.
Directly supervise the Director, Instructional Publications and Printing whose responsibilities include managing the
College's auxiliary services including bookstore, vending, institutional receiving/shipping, print shop, and mail services;
as well as providing services to meet the needs of students, faculty and staff, managing customer relations (customer
service, satisfaction, feedback) for all of these areas.
Directly supervise the Manager, Conference Center whose responsibilities include all operations of the Business and
Industry Center and Myrtle Carter Henry Amphitheater, including event scheduling, set-up and take-down, and
supervising all related janitorial maintenance and security personnel.
Directly supervise the Café Manager whose responsibilities include oversee all aspects of the college grill including
maintaining food quality, sanitation, excellent customer service, reviewing sales, cost analysis (food and labor),
recruiting, hiring, staff training, staff scheduling, performance evaluations, purchasing, inventory management, and
safety. Responsible for ensuring all daily operational aspects run smoothly.
Directly supervise the Director, Child Development Center whose responsibilities include implementing the philosophy
and objectives of the Child Development Center and for administering its daily operations. Reports directly to the
Associate Vice President of Finance and communicates with the Early Childhood Instructional Coordinator to assure
instructional matters in the Center coincide with the Early Childhood instructional program.
Serve as construction coordinator when either acquiring or constructing capital assets; responsible for
compliance with all procedures relative to acquiring capital assets; and serves as liaison with architects, contractors, and
engineers during all phases of capital planning and construction.
Rev. 12/14
267
JOB DESCRIPTION
JOB TITLE: Accounting Manager (Exempt)
POSITION SUPERVISION: Associate Vice President, Finance
POSITION DESCRIPTION: Performs a wide range of professional accounting duties requiring knowledge of Generally
Accepted Accounting Principles; supervises and serves as a resource to assigned departmental staff; provides assistance
to the Associate Vice President with all State, Local, Institutional and Foundation transactions, reporting and compliance;
budget placements, transfers and balancing.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Bachelor’s Degree in Accounting or related field from a
regionally accredited institution. Must be able to perform a wide range of professional accounting duties requiring
knowledge of GAAP and have three to five years experience in accounting with supervisory duties. A working knowledge
of Microsoft Excel and Word.
Manage the operation and maintenance of the General Ledger system – responsible for the integrity of the GL data
and for monitoring all systems that flow data into the GL.
Prepare annual financial reports for college departments; prepare statistical financial reports; enter updated information
into the database and maintain accurate financial records; prepare financial reports from data files.
Supervise the preparation of quarterly reports including federal and state tax returns.
Receive and enter monthly journal entries from various departments; set up new accounts on computer database.
Supervise the balancing of all state, county, and special funds including all reports to NCCCS and the reconciliation of
special and county investments.
Request monies from the federal government for all federal projects; request state certification for current and capital
expenses; set up funds for various special projects and grants.
Supervise the compilation and preparation of data for accounts receivable billings to outside agencies; ensure accuracy
of data for billing purposes.
Coordinate and schedule activities for the fiscal year; assists in setting goals and priorities; enforces rules and policies.
Prepare and/or review all internal and external financial reports.
Verify compliance with federal, state, and local agency fiscal requirements.
Supervise assigned departmental staff; establish schedules and assign tasks; monitor and evaluate staff performance.
Serve as informational resource to staff; provide technical assistance; determine and implement training programs.
Research and resolve problems within the accounting system.
Oversee monthly and year-end balancing, reconciling, and closing for state, county, and institutional funds.
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Responsible for the set-up and monitoring of budgets for all funds.
Provide support in balancing cash drawer, making deposits, and in accounts payable, receivable, and payroll.
Complete reports as required and requested by the NCCCS, the NC State Auditor, the NC State Controller, and other
government agencies.
Serve as administrator of the College's core banking system.
Manage E-Commerce process as part of Web Advisor.
Responsible for Eagle Program of Internal Controls.
Oversee the reconciliation of the College bank accounts monthly.
Work with all College departments to provide assistance and reports as needed.
Assist Business Office employees with accounting and system problems.
Provide excellent customer service to internal and external customers.
Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work;
appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Maintain content knowledge and skills through continuous training.
Rev. 04/13
269
JOB DESCRIPTION
JOB TITLE: Accounting Technician - Payroll (Non-Exempt)
POSITION SUPERVISION: Accounting Manager
POSITION DESCRIPTION: Responsible for processing and maintaining payroll data for full-time employees, Purchasing and
Contract purchasing and various control functions.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Associate’s Degree in Accounting, Business Administration or
related area from a regionally accredited institution with experience in accounting and computer applications.
Prepare monthly payroll and reports
Maintain record of leave data
Prepare quarterly and annual state and federal employer tax returns
Ensure funds are accurately deposited for direct deposit account, FICA and federal withholding deposits
Assist with preparation and implementation of annual salary budget plan
Ensure reimbursement to state funds for county and special payroll
Responsible for reconciliation/payment of all third party benefit invoices, i.e. retirement, medical insurance, employee
voluntary deductions, etc.
Prepare, reconcile, and transmit W-2 forms to the Social Security Administration and the NC Department of Revenue.
Serve as the primary security administrator for the E-procurement System.
Serve as backup on daily deposit to bank and daily outgoing mail processing.
Reconcile the bank statements for county and institutional funds.
Create and update vendors in datatel.
Coordinate and conduct the annual fixed asset inventory.
Process purchase orders/requisitions for Purchase and Contract items (over $10,000.00) in compliance with state contract
guidelines.
Print checks for Accounts Payable.
Perform various internal control functions as required.
Assist as necessary during registration.
Generate required purchasing reports.
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Key journal entries.
Assist Foundation with data entry into donor management software.
To participate in and support ongoing assessment, planning and evaluation to improve student learning
Rev. 04/14
271
JOB DESCRIPTION
JOB TITLE: Accounting Technician – Part-time Payroll/Sponsors/Student Refunds (Non-Exempt)
POSITION DESCRIPTION: Responsible for part-time payroll processing, sponsor accounts receivable, student refunds and
other accounting tasks.
Prepare monthly part-time payroll and reports.
Maintain Walmart card expense log.
Responsible for handling Accounts Receivable for sponsored billings.
Set up all terms and sections for sponsorships.
Prepare and key various journal entries as required.
Balance and record interest for STIF account.
Prepare and remit sales and use tax monthly.
Prepare budget status reports.
Assist with annual fixed asset inventory.
Request reimbursements and track progress of construction projects.
Process student and financial aid refunds.
Serve as third cashier as needed.
Scan and log invoices, purchase orders and receiving records to the Hershey system.
Rev. 04/14
272
JOB DESCRIPTION
JOB TITLE: Accounting Technician - Accounts Payable/Fixed Assets (Non-Exempt)
POSITION DESCRIPTION: Responsible for Accounts Payables function, maintaining fixed asset records and other accounting
tasks.
Prepare vouchers as invoices arrive (verifying sufficient budget available for expenditures), pull vouchers to prepare for check
run, process the periodic check run and prepare checks for mailing. Review budget for available funds before processing
checks.
Monitor and verify that cash account has sufficient funds to process check run.
Assign accurate 1099 reporting information and maintain W-9 forms for vendors when processing vouchers to ensure quick,
smooth processing at calendar year-end
Prepare 1099’s.
Reconcile vendor statements.
Process purchase orders/requisitions for state funds.
Track and reconcile state funds grants.
Balance fixed assets monthly.
Prepare month-end state packet.
Provide and affix equipment appropriately numbered equipment tags to all fixed assets.
On-base Coordinator for the department.
Maintain the systematic property record of each fixed asset – including location, category, original cost, disposal information,
etc.
Initiate all necessary paperwork relating to the acquisition and disposal of fixed assets.
Prepare for and conduct sales of surplus property.
Prepare Task 1 of the annual facilities utilization report.
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Serve as third cashier. This assignment is more demanding during registration and extended registration and requires evening
hours.
Record state equipment budget and monitor throughout the year.
Scan and log invoices, purchase orders and receiving records to the On-Base system.
Rev. 04/14
274
JOB DESCRIPTION
JOB TITLE: Accounting Technician - Accounts Receivable (Non-Exempt)
POSITION DESCRIPTION: Responsible for the maintenance of the Accounts Receivables ledger, reports, and other related
tasks.
Assure maintenance of the A/R ledger and initiate such collection action as is necessary according to the Bad Debt
policy/procedure. Also, make recommendations for changes to policy.
Coordinate registration with Registrar and Financial Aid Officer – Pell disbursements, posting financial aid, dropping during
registration.
Maintain college tuition rate tables.
Serve as back-up check printer as needed.
Reconcile the A/R subsidiary to the general Ledger.
Maintain records of tuition, insurance, and payments of NCC Child Development Center and provide year-end statements to
parents for tax filing.
Send out year-end 1098T forms.
Use Communications Management to send mass notices to students.
Process Department of Education draws.
Initiate student tuition, Title IV Pell Grant and NC Community College Grant refunds.
Maintain reconciliations of NCC loan funds, return checks, bad debt write-offs and Pell grant funds.
Flag student accounts receivable records as needed.
Prepare miscellaneous billings.
Handle collections of returned checks – includes notice by certified mail. If no response from certified letter, put returned
charge on account, balance returned checks, invoice and submit to Department of Revenue.
Prepare NCC Foundation financial reports.
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Review and reconcile travel requests.
Prepares Tuition Remission Report and Annual Fee Survey.
Troubleshoot when student accounts are not correct in Datatel.
Back-up check printing.
Maintain tuition rate tables.
DOE Draws
Tuition Remission
Annual Fee Survey
Write-offs
DOR Submittals
Rev. 04/14
276
JOB DESCRIPTION
JOB TITLE: Accounting Technician - Accounts Payable/Grants (Non-Exempt)
POSITION DESCRIPTION: Responsible for Accounts Payables function, grants tracking and other accounting tasks.
Prepare vouchers as invoices arrive (verifying sufficient budget available for expenditures), pull vouchers to prepare for check
run, process the periodic check run and prepare checks for mailing. Review budget for available funds before processing
checks.
Monitor and verify that cash account has sufficient funds to process check run.
Maintain W-9 forms for vendors when processing vouchers to ensure quick, smooth processing at calendar year-end
Reconcile vendor statements.
Send notices of outstanding checks (over 60 days) to recipients, and take appropriate action.
Prepare list of checks to escheat each year for each fund.
Monitor bookstore and grill sales tax and make available for monthly sales and use tax return.
Track and reconcile special funds grants.
Prepare Federal Work Study reports.
Monitor and enforce terms of special funds grants and request reimbursement from Grantors.
Process purchase orders/requisitions for special and county funds.
Track outstanding purchase orders for receipt of items.
Serve as second cashier.
Track discretionary funds according to approved budgets.
Process purchase orders/requisitions for county and special funds.
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Scan and log invoices, purchase orders and receiving records to the Hershey system.
Rev. 04/14
278
JOB DESCRIPTION
JOB TITLE: Cashier (Non-Exempt)
POSITION DESCRIPTION: Responsible as Cashier for the performance of all duties necessary to properly receipt and account
for all funds coming into the College including student tuition and fee charges. Handle administrative tasks including
correspondence, answering telephones, filing, mail and other general administrative duties.
related area from a regionally accredited institution with experience in accounting, accounts receivable and computer
applications and have the ability to work under pressure. Excellent communication skills and a pleasant demeanor are
needed to provide outstanding customer service to students, faculty and staff.
Receipt all money coming into the College.
Perform cash reconciliation daily.
Prepare daily cash analysis, differentiating receipts into the proper accounts.
Open and distribute all incoming mail for the Business Office and Vice President for Finance & Administrative Services and
maintain log of checks received by mail.
Prepare and mail all Business Office outgoing mail including general and AR/AP correspondence.
Perform all filing needs of the Business Office.
Serve as the central contact point for business office.
Maintain interior signage directories. Also order nametags, business cards for employees; fax, printer and office supplies.
Assist in bank reconciliation process by marking checks paid in system.
Prepare daily deposit(s) and turn over to the Business Office bank courier all cash received for deposit.
File all reports with the daily cash analysis packet.
Write-up and enter journal entries as required.
Assist students with various questions and direct them to the appropriate person.
Rev. 01/13
279
INSTITUTIONAL SERVICES
280
JOB DESCRIPTION
JOB TITLE: Director, Instructional Publications and Printing (Exempt)
POSITION SUPERVISION: Associate Vice President of Finance
POSITION DESCRIPTION: Responsible for managing the College's auxiliary services including bookstore, vending,
institutional receiving/shipping, print shop, and mail services. Provide services to meet the needs of students, faculty
and staff. Manage customer relations (customer service, satisfaction, feedback) for all areas.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Bachelor’s Degree in Business Administration or related area
from a regionally accredited institution with 5 years relevant experience.
Be responsible for all operational activities of the bookstore and vending/food service operations including but not
limited to: personnel, supervision, planning, scheduling, marketing, bookstore policies, activity analysis, contracting for
services, budgeting, accounting, and inventory control
Perform performance evaluations on all bookstore personnel, must keep detailed accounts of all performance
deficiencies and recommended corrective, and must document a follow-up to assure corrective actions have been
performed.
Hire all bookstore personnel including the Clerk and part-time positions. Also responsible for job definitions for the
duties associated with the above positions.
Schedule timely bookstore hours and personnel to operate during those hours. Includes the timely requesting of book
orders from the faculty to allow sufficient time for ordering and receiving books for registrations of both curriculum and
continuing education courses. Schedule vending as necessary for college closings and special events.
Establish the marketing strategy for the College bookstore; should be familiar with different marketing techniques so as
to choose the appropriate strategies for accomplishing the goals of the bookstore and vending operations and will be
responsible for evaluating the effectiveness of the marketing strategies; implemented Marketing strategies include
clothing styles, types of supplies, display mechanisms, sales, promotions, etc.
Establish and review annually the policies associated with the bookstore operations; policies include but are not limited
to: textbook adoption, book returns, book buyback, bookstore operating hours, refund policies, markup percentage, etc.
Contract with vending machine vendors for the College. Review contracts annually or more often as required.
Contracting for services requires a familiarity with the legal issues of contracts as well as the preparation of contract
documents which represent the agreements between all parties.
Be responsible for the efficient maintenance of textbook and supplies inventories, including purchasing decisions that
accomplish the most economical price for quantities ordered. Inventory counts should be taken annually on or near
June 30 in accordance with the inventory procedures established. The Director will implement strategies to minimize
inventories of damaged goods, outdated texts, and slow selling supplies. The Director will be knowledgeable of
economic order quantities, inventory methods, and inventory pricing.
Supervise the ordering, receiving, delivery of all packages to departments (except large freight), and verifying packing list
of all bookstore and institutional purchases. Ensure the accurate verification of items received and appropriate
receiving records remitted to the Business Office.
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The bookstore also manages charges accounts for staff/faculty, the manager must assure that these accounts are not
abused and are cleared monthly. The Director needs a working knowledge of account receivables, accounts payables,
sales and use taxes, and unrelated business income taxes.
Establish an annual budget for the next year's operation of the bookstore. This budget represents the results of the
planning and marketing goals set forth for the coming year(s). Once adopted, the budget becomes the blueprint for the
accomplishment of plans and goals.
Participate on committees, special projects, and other college related activities as assigned by the Associate Vice President of
Finance
Rev. 04/13
282
JOB DESCRIPTION
JOB TITLE: Campus Store Assistant (Non-exempt)
POSITION SUPERVISION: Director of Instructional Publications and Printing
POSITION DESCRIPTION: Provide support for college store operations including customer service, ordering,
merchandising, and cashiering.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Associate’s Degree from a regionally accredited institution.
Strong customer service, teamwork, technology, multitasking, and organizational skills. Computer skills including MS
Office.
Assist with monthly reports and annual inventory.
Data entry.
Assist with mailroom duties as needed.
Create merchandising displays and arrange sales floor of Campus Store.
Assist in ordering textbooks, supplies and clothing.
Assist with the processes associated with the receipt of incoming textbooks and processing invoices for textbook orders
received.
Assist with the processes associated with the return of excess textbook inventory to include monitoring receipt of credit
memos .
Assists with textbook inventories and data input of textbook inventories.
Assists the Bookstore Manager in preparing for book buy-back.
Assists with processing of on line orders.
New 5/14
283
JOB DESCRIPTION
JOB TITLE: Shipping and Receiving Clerk (Non-Exempt)
POSITION DESCRIPTION: Responsible for processing incoming and outgoing shipments for the college and processing
on-line bookstore orders. Resolve problems with vendors or shippers as needed. Perform cashier duties for the
bookstore.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: High School Diploma required; Associates Degree preferred.
Experience with computer applications including inventory control and point of sale system. Must be able to work well with
customers and have excellent communication and problem solving skills. Must be able to lift heavy merchandise (up to 70
lbs.).
Receive incoming mail or freight, unload and sort for delivery, verify contents of incoming freight and complete receiving
forms.
Process all incoming books and supplies.
Investigate and resolve discrepancies between invoices and purchase orders.
Facilitate bookstore website sales. Routinely check the website for orders, process orders, notify customers of the order
status and prepare orders for shipping or customer pick-up.
Update the bookstore website with current booklist and information.
Perform general cashiering duties.
Assist bookstore customers as needed.
Rev. 01/13
284
JOB DESCRIPTION
JOB TITLE: Print Shop Manager (Non-Exempt)
POSITION DESCRIPTION: Responsible for the efficient operation of the print shop and for the repair and maintenance of
College printing equipment.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: High School Diploma with 3 years experience in printer and
computer applications
Operate the offset press for duplication of printed materials.
Design program covers and headings, develop layout and paste-up as requested by faculty and staff.
Inventory printing supplies regularly and reorder as necessary.
Perform folding, cutting, padding, stapling and binding as needed.
Assure the repairs and maintenance of all reprographics equipment.
Prepare end-of-month print charges for each department.
Copy jobs on copier.
Supervise the maintenance and upkeep of all copiers.
Stock all copiers for toner, developer and paper.
Distribute campus mail when Print Shop Assistant is absent.
Operate poster printer and laminator
Rev. 01/13
285
JOB DESCRIPTION
JOB TITLE: Print Shop Assistant (Non-Exempt)
POSITION SUPERVISION: Print Shop Manager
POSITION DESCRIPTION: Responsible for the operation of the print shop copiers as well as the campus copiers. Should
be able to run copier jobs and perform routine maintenance on the machines. Responsible for the daily pick-up and
delivery of print shop jobs to the departments around campus. Will serve as production backup for the Print Shop
Manager.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: High School Diploma with experience in printer and computer
applications.
Operate the print shop copier.
Perform diagnostics and routine maintenance on all copier equipment.
Pick up and deliver departmental print jobs daily.
Assist the Print Shop Manager with assembling jobs.
Assist the Print Shop Manager with delivering the campus mail.
Assist the Print Shop Manager with purchasing supplies.
Assist with all aspects of reprographics in the absence of the Print Shop Manager.
Distribute campus mail
Rev. 01/13
286
JOB DESCRIPTION
JOB TITLE: Manager, Conference Center (Exempt)
POSITION DESCRIPTION: Responsible for all operations of the Brown Auditorium/Business and Industry Center and
Myrtle Carter Henry Amphitheater including special event planning and scheduling, set-up and take-down, and
supervising conference center staff, janitorial, maintenance and security personnel.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Three years of experience in hospitality event planning
and scheduling required. An Associate’s degree in hospitality management, business or marketing is preferred. Must
be able to demonstrate experience in coordinating, servicing and organizing events as well as provide customer
service. Must have the ability to work independently and as part of a team and possess strong organizational skills.
Must be proficient in MS Word and Excel.
Plan, organize and schedule center and amphitheater events.
Plan and schedule special events with the public, industry, and college personnel and ensure lease agreements are
established.
Maintain accurate records of lease agreements, funds collected, and number of individuals attending events in the
center.
Maintain accurate monthly calendar of events for the center.
Coordinate with janitorial and maintenance staff to ensure building readiness, interior and exterior, at all times.
Develop and implement a marketing plan for promoting the center and amphitheater to the public.
Establish a method of evaluating the use of the facility by the public and evaluate the use on an annual basis.
Recommend budget needs to supervisor in a timely manner.
Oversee the feeding of the fish in the Science and Technology building saltwater aquarium and ensure vendor
maintenance visits are logged and reported for payment.
Ensure exterior grounds of center and amphitheater are presentable at all times. Coordinate with grounds consultant to
ensure grounds issues and needs associated with the center and amphitheater are met.
Ensure safety requirements are met and work with Safety Director as needed.
Schedule part-time event personnel and maintain a flexible schedule for accessibility of conference center events.
287
Rev. 05/13
288
JOB DESCRIPTION
JOB TITLE: Part-time Conference Center Assistant (Non-Exempt)
POSITION SUPERVISION: Conference Center Manager
POSITION DESCRIPTION: Responsible for assisting with the set-up of events held in the Center, communicating with clients
prior to and during their events to insure a successful function, and maintaining a flexible schedule to accommodate evening
and weekend events.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: High School Diploma.
Oversee the set-up of specific rooms reserved for various functions.
Answer phone and take messages as needed.
Provide information regarding the policy and rates of the Business & Industry Center.
Work with the maintenance/custodial staff to insure the facility is clean and in order prior to events.
Assist with clients in designing layout and specifics needed for their event.
Coordinate with the conference manager the scheduling of events.
Maintain a flexible schedule for accessibility at conference center events.
Rev. 01/13
289
JOB DESCRIPTION
JOB TITLE: Maintenance/Custodian for Business & Industry Center (Non-Exempt)
POSITION SUPERVISION: Manager, Conference Center
POSITION DESCRIPTION: Responsible for the general maintenance and upkeep of all physical facilities of the Business &
Industry Center building, setting up events scheduled in the center, maintaining grounds around the facility and
maintaining a flexible schedule to ensure availability to work nights and weekends as needed.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: High School Diploma.
Responsible for cleaning the Business & Industry Center Building, both interior and exterior.
Interior cleaning includes, but is not limited to the following: dusting walls, furniture, etc.; vacuum; empty trash
containers; clean men & women’s restrooms; laundry area; stairways (dust and gum removed);
Exterior cleaning includes, but is not limited to the following: exterior appearance is welcoming to guests at all
times; trash containers emptied; ashtrays emptied of cigarette trash; blow and rake leaves from the walkways and
parking lots around the B&I Center building; clean flower beds of weeds; place pine straw around flower beds (as
directed by the B&I Center Conference Manager); clean up tree debris around the magnolia tree and large oak trees
between the B&I Center Building and the Student Services/Library Building and blow sidewalks as needed; each
morning police parking lots, walkways, shrubs, etc. around the B&I Center Building for trash and cigarette butts, pick
up trash/litter at the POPAT field entrance along sunset (college property line) as well as on the field (i.e. paper,
cigarette butts, etc.)
Clean and buff tile floors as needed.
Keep windows cleaned (inside & outside) in the Business & Industry Center building.
Water and clean plants located in the Business & Industry Center Building. (Clean the leaves of plants)
Keep B& I kitchen area clean.
Maintain rooms 1159 A and B.
Keep equipment in top working order and provide assistance with startup and shutting down of projector equipment
Keep all janitorial supplies under lock and key; coordinate inventory needs for large events with the Manager of
Facilities.
Clear ice from all B&I Industry Center Building entrances, as required by weather conditions.
Responsible for clearing/sweeping puddled water on the walkway between the B&I Industry Center Building & the
Student Services/Library Building so it does not freeze during winter months and place a “caution wet” sign on the
walkway to prevent slipping and falling. Remove sign as weather conditions warrant.
290
Clean the interior and exterior of college owned vehicles and motor fleet vehicles as directed by the Conference Center
Manager. NOTE: Clean the interior and exterior of the gray truck as scheduled.
Responsible for feeding the fish in S&T aquarium, maintaining food inventory, minor tank cleaning and verifying water
levels as directed by the service vendor. Maintain a tracking log of these activities and share the information with the
service vendor. Forward a copy of the tracking log to the Vice President for Finance & Administrative Services every 2
weeks.
Responsible for coordinating with the Manager of Facilities to provide assistance to ensure all classrooms are in order
(vacuuming, discarding old furniture, providing assistance to other custodial & maintenance staff, etc.) cleaning the
student lounge (Midway Café) during shutdown time, mowing the amphitheater to ensure seating area remains level;
picking up debris (pine cones, limbs, etc.) at the amphitheater, replace ceiling tiles around campus, replace light bulbs
around campus, etc.
Responsible for maintaining grass and shrubbery at the CDC, including the playground area with cutting, watering,
edging, trimming around the fence, trimming shrubbery and other needs as directed by the Manager of Facilities.
Pick up mail from post office in the morning and drop off mail to post office in the afternoon.
To be familiar with OSHA regulations and report any known deficiencies.
Conduct monthly emergency light and fire extinguisher inspections and update records accordingly.
To participate in and support ongoing assessment, planning and evaluation to improve student learning
Rev. 01/13
291
JOB DESCRIPTION
JOB TITLE: Café Manager (Exempt)
POSITION DESCRIPTION: To oversee all aspects of the college grill including maintaining food quality, sanitation,
excellent customer service, reviewing sales, cost analysis (food and labor), recruiting, hiring, staff training, staff
scheduling, performance evaluations, purchasing, inventory management, and safety. Responsible for ensuring all daily
operational aspects run smoothly.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: High School Diploma with 3 years of experience in food
service.
Supervise all operations of the grill
Oversee food preparation and serving operations to assure that food is prepared in a cost-effective way while complying
with health regulations.
Hire, train, supervise, and monitor the performance of and motivate the grill staff of part-time employees
Assess the campus food service needs and coordinate with Administration to implement plans to meet those needs
Enforce and follow all government requirements for health and safety codes. Must maintain a Sanitation Grade of 90 or
above.
Ensure that café personnel routinely monitor and clean customer eating and vending area (i.e. tables and chairs wiped
daily, trash is picked up from tables and floors, chairs pushed under tables, small spills are cleaned up), student
microwaves cleaned, trash cans and recycling containers emptied and new liners added when removed.
Update digital menu board as needed.
Ensure grill cook area, storage area, office area, etc. are clean, neat, and presentable at all times.
Ensure products are stored and organized such that inventory management easily occurs.
No less than annually, schedule and perform major cleaning of all equipment (floors, walls, drains, cabinets, freezers,
refrigerators etc.).
Provide catering for events on campus (SGA, Administration and Conference Center clients)
Serve on campus committees and activities as assigned.
Rev. 04/13
292
JOB DESCRIPTION
JOB TITLE: Assistant Café Manager (Non-exempt)
POSITION SUPERVISION: Café Manager
POSITION DESCRIPTION: Responsible for the food service establishment serving faculty, staff and students. Ensure that
the café provide safe, eye-appealing, properly flavored food. Maintain a safe and sanitary preparation environment.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: High School Diploma with 2 years experience in food service.
Train personnel in department rules, policies, and procedures.
Train kitchen personnel in food production principles and practices. Establish quality standards for all menu items and
for food production practices.
Train cashier personnel in service hospitality principles and practices and touch screen registers.
Schedule employees in conjunction with semester attendance and budget. Maintain time log for submission to payroll
department.
Plan and price menus. Establish portion sizes and standards of service for all menu items.
Control food costs by establishing purchasing specifications, storeroom requisition systems, product storage
requirements, standardized recipes, and waste control procedures.
Train kitchen personnel in safe operating procedures of all equipment, utensils, and machinery.
Provide safety training in lifting, carrying, hazardous material control, chemical control, and first aid.
Train kitchen personnel in sanitation practices and establishes cleaning schedules, stock rotation, refrigeration
temperature control points, and other sanitary controls.
Ensure that café personnel routinely monitor and clean customer eating and vending area (i.e. tables and chairs wiped
daily, trash is picked up from tables and floors, chairs pushed under tables, small spills are cleaned up), student
microwaves cleaned, trash cans and recycling containers emptied and new liners added when removed.
Rev. 01/13
293
JOB DESCRIPTION
JOB TITLE: Administrative Services Specialist (Non-Exempt)
POSITION SUPERVISION: Director, Instructional Publications and Printing
POSITION DESCRIPTION: Responsible for providing administrative oversight to the Finance & Administrative
Services Department to ensure various policies and procedures are followed; financial and administrative
transactions documented and to serve as a conduit within each area of the department to meet their needs.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Associate’s Degree in Accounting, Business
Administration or related area from a regionally accredited institution with experience in accounting and computer
applications.
Administer and process food receipts as required by CACFP guidelines in the CDC.
Process out-going mail and research returned mail
Provide assistance to the college bookstore staff with processing financial transactions, procurement receiving and
assistance as needed/requested.
Coordinate and provide assistance to the Business Office to meet the needs of the department. (i.e. take daily
deposits to the local bank, serve as courier for CDC financial transactions and payments, scan documents)
Participate in the switchboard relief schedule.
Provide assistance to the Finance & Administrative Services areas of the College as requested.
E-Procurement/State Contract items as requested by the Facilities Manager and create the necessary purchase
requisition.
Rev. 5/14
294
MAINTENANCE
295
JOB DESCRIPTION
JOB TITLE: Manager of Facilities (Exempt)
POSITION DESCRIPTION: Responsible for the maintenance and operation of all physical plant facilities including
buildings, grounds, and maintenance equipment owned, leased or otherwise utilized by the College.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: High School Diploma with 5-7 years experience in facilities
management.
WORKING CONDITIONS: Moderate physical effort required involving long periods of standing, walking, bending,
kneeling, stooping, reaching overhead and periodic pushing, lifting and carrying items up to 30 lbs.; frequently traveling
between buildings on campus; routine exposure to moderate levels of heat, cold, moisture, fumes, odors, poor
ventilation, dust, chemical and mechanical hazards
Plant Operations
Ensure that appearance of buildings and grounds complement the learning process of students.
Assure that the buildings, grounds, and equipment of the College are functioning adequately and efficiently.
Hire and supervise housekeeping staff to assure that all facilities are clean, safe, and usable for the purpose intended.
Provide the housekeeping staff with supplies, materials and equipment necessary to accomplish its job.
Plant Maintenance
Hire and supervise a maintenance crew whose general duties are to keep all the College's physical facilities in efficient,
safe, and in good operating condition.
Provide the maintenance staff with supplies, materials, and equipment necessary to accomplish its job.
Acquire the services of outside personnel to assist in maintaining or repairing facilities when necessary.
Plant Security
Assure that all buildings and equipment are sufficiently secured to minimize loss of property from theft or vandalism.
Safety
Be aware of potential safety hazards at all times and take steps to correct them. This is to include efforts to assure that
all facilities meet Federal Occupational Safety and Health Act Standards.
Perform a bimonthly safety inspection in coordination with the College’s Property Officer.
296
Report acts of vandalism or irresponsible acts of carelessness which might result in harm to persons or property.
General
Ensure compliance with all building and electrical code requirements related to the National Electric Code (NEC).
Serve as construction liaison to ensure all construction projects are completed according to design and serve as project
contract.
Develop and implement a plan of facility maintenance to ensure economic and efficient use of resources.
Rev. 12/14
297
JOB DESCRIPTON
JOB TITLE: Lead Maintenance Technician (Non-Exempt)
POSITION SUPERVISION: Manager of Facilities
POSITION DESCRIPTION: Responsible for directing maintenance staff daily activities; all physical facilities, grounds, and
equipment owned, leased or otherwise utilized by the College.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: High School Diploma with 5 years experience in the
maintenance field.
Coordinate, schedule and track all work orders received on a daily basis with maintenance staff and provide a progress
report to the Manager of Facilities
Assist the Manager of Facilities with data entry into PMC program
Insure proper maintenance of all school vehicles
Prepare preventative maintenance plan for all mechanical systems
Help facilitate and maintain an accurate and up to date inventory on all maintenance supplies, lights and lighting
accessories
Assist the Manager of Facilities in identifying and scheduling painting projects and to supervise maintenance staff during
the projects to ensure projects are completed in a timely manner according to schedule
Ensure the appearance of the campus grounds is presentable at all times (i.e. shrubs are trimmed; weed killer applied;
flower beds are free of weeds and/or debris; trash cans, picnic tables and benches are in their proper place, mulch and
pine straw put out as needed, etc.) This includes scheduling the work accordingly with maintenance staff and notifying
the Manager of Facilities as needed
Observe and report any security or safety issues to Manager
Familiarize themselves with OSHA standards
Be up to date on all issues with personal protective equipment and/or training as needed
Assure the proper environment for instructional learning and training
Continue personal training and participation with functions derived to be a positive influence on fellow staff members
298
Help coordinate projects and repairs as assigned by the Manager of Facilities.
Participate in and support ongoing assessments, planning and evaluations to improve student learning
Rev. 12/14
299
JOB DESCRIPTION
JOB TITLE: Maintenance Staff (Non-Exempt)
POSITION DESCRIPTION: Responsible for the general maintenance of all physical facilities, grounds, and other
equipment owned, leased or otherwise utilized by the College.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: High School Diploma and valid driver’s license.
between buildings on campus; routine discomfort from exposure to moderate levels of heat, cold, moisture, air
pollution, fumes, odors, poor ventilation, dust, chemical and mechanical hazards.
Help keep all vehicles in good repair.
Perform routine maintenance on all mechanical systems.
Check all lighting fixtures for blown tubes and bulbs; replace when necessary. Replace ballast as needed.
Perform routine preventive maintenance on all ceiling mounted projectors and track preventive maintenance and
various maintenance repairs through normal maintenance/facility tracking methods as directed by the Facilities
Manager. (i.e. replace bulbs, replace existing malfunctioning machines, coordinate with Associate VP of Instruction to
address problems & installation, maintain bulb stock, repair minor problems with machines)
Keep all janitorial supplies under lock and key; see that the janitors are supplied with the proper amount of supplies.
Paint facilities as needed.
Keep all equipment in good working condition.
Help cut grass, edge around walks, and trim shrubs.
Report any security concerns to the Manager of Facilities
Be familiar with OSHA regulations and report any known deficiencies.
Practice safe work habits such as lifting, climbing, etc.
Perform other duties as assigned by the Manager of Facilities.
Rev. 12/14
300
JOB DESCRIPTION
JOB TITLE: Lead Housekeeping-Day Shift (Custodial) (Non-Exempt)
POSITION DESCRIPTION: Responsible for leading the Housekeeping day shift in making sure campus
buildings are clean to a standard that promotes a healthy, pleasant atmosphere for learning and the
necessary supply tools are available to meet expectations.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: High School Diploma and 5 years custodial service.
ventilation, dust, chemical and mechanical hazards.
Inventory & order all restroom supplies; create and maintain a computerized supply inventory tracking spreadsheet for
chemicals and paper products. Inventory night crew supply closet and ensure supplies are available.
Create and maintain a restroom cleaning log for all restrooms that will track time of day restrooms are cleaned and note
any issues.
Organize the work schedules for day shift Housekeeping staff, monitor work performance and report any issues to the
Director of Facility Services. Assist the Director of Facility Services in maintaining the schedules.
Coordinate and maintain a daily grounds cleaning schedule for housekeeping staff.
Check for overnight cleaning and report to Maintenance Supervisor areas that were not cleaned the previous night.
Watch and clean any areas as needed during daily routine.
Keep janitorial closets orderly.
Check exterior trashcans and empty as necessary.
Water and maintain all living plants, inside and out.
Vacuum upholstered furniture as needed.
Spot-clean walls and windows as necessary.
Clean chalkboard and grease boards as needed.
Keep entrances clean, empty outside ashtrays, and keep trash picked up.
Clean student lounge areas as needed in mid-morning and mid-afternoon.
Remove recyclables regularly to appropriate areas, clean receptacles as needed.
301
Check parking lots for trash and pick up and dispose.
Sweep and clean basement area behind Building D.
Watch for general repairs and report to Manager of Facilities.
Rev. 12/14
302
JOB DESCRIPTION
JOB TITLE: Custodial Staff (Non-Exempt)
POSITION DESCRIPTION: Responsible for cleaning the buildings daily to a standard that promotes a healthy, pleasant
atmosphere for learning.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: High School Diploma and valid driver’s license.
Check restrooms and make sure they are stocked and clean, including paper and soap.
Check for overnight cleaning and report to Maintenance Supervisor areas that were not cleaned the previous night.
Watch and clean any areas as needed during daily routine.
Water and maintain all living plants, inside and out.
Clean student lounge areas as needed in mid-morning and mid-afternoon.
Check parking lots for trash and pick up and dispose.
303
Rev. 12/14
304
JOB DESCRIPTION
JOB TITLE: Supervisor, Evening Housekeeping (Exempt)
POSITION SUPERVISION: Director of Facilities
POSITION DESCRIPTION: Responsible for supervising the Housekeeping evening shift in making sure
campus buildings are clean to a standard that promotes a healthy, pleasant atmosphere for learning and
the necessary supply tools are available to meet expectations.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: High School Diploma and 5 years custodial service.
Inventory night crew supply closet and ensure supplies are available.
Create and maintain a restroom cleaning log for all restrooms that will track time of day restrooms are cleaned and note
any issues.
Organize the work schedules for night shift Housekeeping staff, monitor work performance and report any issues to the
Director of Facility Services.
Watch and clean any areas as needed during evening routine.
Clean student lounge areas as needed.
Check parking lots for trash, and pick up and dispose.
305
Rev. 12/14
306
JOB DESCRIPTION
JOB TITLE: Groundskeeper (Exempt)
POSITION SUPERVISION: Director of Facilities
POSITION DESCRIPTION: Employee performs skilled landscaping and manual work necessary to maintain campus
grounds.
Ensure the appearance of the campus grounds is presentable at all times (i.e. shrubs are trimmed; weed killer applied;
flower beds are free of weeds and/or debris; trash cans, picnic tables and benches are in their proper place, mulch and
pine straw put out as needed.
Operate lawn and grounds equipment including power mowers, blowers and trimmers.
Repair and maintain campus walks and lots.
Removes refuse and trash from grounds.
Adjust, clean and perform minor mechanical work on grounds equipment.
Report any security concerns to the Manager of Facilities.
Be familiar with OSHA regulations and report any known deficiencies.
Practice safe work habits such as lifting, climbing, etc.
Perform other duties as assigned by the Manager of Facilities.
New 05/09
307
CHILD DEVELOPMENT
CENTER
308
JOB DESCRIPTION
JOB TITLE: Director, Child Development Center (Exempt)
POSITION DESCRIPTION: Responsible for implementing the philosophy and objectives of the Child Development Center
and for administering its daily operations. Communicates and interacts daily with the Early Childhood Instructional
Coordinator to assure instructional matters in the Center coincide with the Early Childhood instructional program.
Reports directly to the Associate Vice President of Finance.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Associate's Degree with at least 18 semester hours in Early
Childhood Education (Bachelor's preferred) and a Level II Early Childhood Administration Credential from a regionally
accredited institution with 3 years of experience. Strong communication, planning, and supervisory skills. Must submit
to a federal criminal records check and fingerprints. The confidentiality of each child and family must be maintained at
all times.
Support, and comply with all Center policies and policies of the ECE instructional program(s).
Read, understand, and practice the following handbooks:
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NCC Employee Handbook
NAEYC Code of Ethics
NAEYC – DAP Book
NC State Licensing Regulations
Early Childhood Environment Rating Scales
NC State Health Department Regulations
Healthy Young Children
NCC-CDC Parent Handbook
NCC-CDC Staff Handbook
Promotes child development and learning; Builds family and community relationships
Understand how to observe, document, and assess children’s learning (Creative Curriculum 5th Edition Assessment Tool
Kit)
Demonstrates developmentally effective approaches to connect with children and families
Use content knowledge to build meaningful curriculum
Is an Early Childhood Professional and uses such standards to manage relationships
Promote healthy eating practices according to Division of Child Development and Early Education.
Plan and administer a quality childcare program designed to meet the needs of children through developmentally
appropriate practices, and to support the ECE instructional program(s).
Select, train, and supervise the program staff; evaluate performance, administer personnel policies, delegate
assignments and plan necessary professional development.
309
Participate in the staff performance evaluation process.
Work with the Nash Community College Early Education Faculty to assist with student interns. This includes, but is not
limited to interviewing, scheduling classroom observations, counseling, and advising.
Assess curriculum development by observing the class, teacher-child interaction, co-worker interaction and parent
interaction.
Oversee general office management, scheduling of staff and teacher substitution, maintenance of student and staff files,
food service program, and building, maintenance, and security needs to ensure smooth program operations.
Maintain appropriate contacts and promote the Child Development Center by conducting tours of the program,
attending conferences, and establishing local, state, and national relationships.
Review data on individual children to observe age appropriate development and progress, and develop individual plans
if necessary to ensure readiness for the next level of care.
Effectively interact with parents to provide enrollment and orientation information, communicate policies/changes, and
make referrals to community resources according to family needs.
Ensures annual compliance requirements (facility inspections, records, medication forms, storage procedures,
playground and facility maintenance, class ratios, teacher continuing education credits, annual immunization records,
etc.) are maintained.
Oversee the reporting of ECE student hours in the center.
Plan and coordinate program events including special student programs, tours, open houses, parent conferences, etc.
Comply with local, state, and federal requirements for program operation.
Work in close coordination with the Early Childhood Instructional Coordinator, and appropriate faculty to assist in
planning Nash Community College student activities in the Center.
Work towards achieving NAEYC or other chosen accreditation, and monitor the continuing compliance with all
accreditation criteria.
Make budget recommendations and maintain budget of the Center.
Participate in staff development activities including, but not limited to, attending the NC – AEYC and/or NAEYC annual
conference and complete the required number of in-service hours according to DCDEE .
Serve on local boards and committees to ensure continued community connections, recognizing first priority to oversee
the operation of the Child Development Center.
Serve on the College ECE Advisory Board.
Active participation in curriculum program NAEYC ongoing accreditation process.
Participate in professional development activities provided by Nash Community College session in support of the ECE
instructional program.
Rev. 11/14
310
JOB DESCRIPTION
JOB TITLE: Child Care Coordinator, Child Development Center (Exempt)
Director, Child Development Center
POSITION DESCRIPTION: Responsible for implementing the philosophy and objectives of the Child Development Center
and for providing support in daily operations. Reports directly to the Director of the CDC to assure instructional matters
in the Center coincide with the Early Childhood instructional program. The Child Care Coordinator shall be immunized,
have a current TB skin test, and in good physical health as evidence by an annual physical examination documentation.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Associate's Degree with at least 18 semester hours in Early
Childhood Education (Bachelor's preferred) and a Level II Early Childhood Administration Credential from a regionally
accredited institution with 3 years of experience. Strong communication, planning, and flexibility are a must. Must
submit a federal criminal records check and fingerprints.
Support and comply with all Center policies.
NCC Employee Manual
NAEYC – DAP Book
Environment Rating Scales
Promotes child development and learning
Builds family and community relationships
Kit)
Promotes healthy eating practices according to Division of Child Development and Early Education.
Serves as the designated person to fill in when teachers are out
Ensure classroom materials and kitchen supplies are ordered and stocked neatly and organized within budgetary
authorizations.
311
Schedule staff and teacher substitution, maintain child and staff files.
Coordinates the maintenance of the facility ensuring proper hygiene, safety and aesthetics of the physical environment
of building and playground.
Receive, monitor, sort and file attendance/meal logs, sleep charts, menus, incident/accident reports and daily mail.
Rev. 01/13
312
JOB DESCRIPTION
JOB TITLE: Lead Teacher, Child Development Center (Non-Exempt)
POSITION SUPERVISION: Director, Child Development Center
POSITION DESCRIPTION: The Lead Teacher is responsible for providing day to day quality age appropriate lesson plans
for children in the respective age groups and for maintaining and evaluating a program plan for the education of the
children. The Lead Teacher is responsible to the Director of the Child Development Center. The Lead Teacher shall be
immunized, have a current TB skin test, and in good physical health as evidence by an annual physical examination
documentation.. In addition, the Lead Teacher is responsible for a current certification in CPR, First Aid, and for meeting
State requirements.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Associates Degree in Early Childhood Education or Child
Development or related discipline from a regionally accredited institution with 2 years of experience. Must submit a
Federal criminal records check and fingerprints.
Treat children, parents, students, and each other with respect and kindness. Children must be nurtured and discipline
must always be respectful of the child. The confidentiality of each child and family must be maintained at all times.
Maintain flexibility with staff patterns, schedules, and Center responsibilities as the goal of the Center is to provide
quality early education that requires the performance of various duties to benefit the program.
NCC Employee Manual
NAEYC – DAP Book
Kit)
313
Read and comply with all correspondence issued by NCC and/or the Director, Child Development Center.
Maintain current personnel file.
Monitor additional staff, NCC Interns, and volunteers working within the classroom setting.
Keep necessary records on individual children within group and forward to the Director, Child Development Center,
names of parents, allergies, medical conditions/medications, and developmental progress.
Document child’s progress by keeping anecdotal notes
Use the anecdotal notes to document the child’s developmental assessment
Plan and maintain a physical environment that is conducive to meeting group objectives, ensure classroom is kept clean,
ensure health and safety regulations are met, arrange group area to meet needs of children, and maintain
organization/neatness of group area.
Ensure all charts/forms are accurate, daily reports, accident reports, medicine forms, feeding charts, and sign-in/out
sheets.
Develop and maintain open lines of communication with parents, develop specific communication networks,
acknowledge parent needs, talk with parents about their child’s development; ensure parents are familiar with all staff
and volunteers.
Submit developmentally appropriate lesson plans.
Attend and participate in staff/parent meetings.
Maintain daily schedule and plans for classroom activities for effective instruction and orderly operation when
substitutes are assisting with the children.
Schedule, prepare, and participate in biannual parent/teacher conferences.
Submit recommendations for program improvement to the Director, Child Development Center, in a timely manner to
coincide with budget preparation.
Participate in staff development activities and evaluation processes as appropriate.
Attend the NC – AEYC annual conference and complete the required number of in-service hours according to DCDEE
Rev. 03/13
314
JOB DESCRIPTION
JOB TITLE: Part-time Teacher, Child Development Center (Non-Exempt)
POSITION DESCRIPTION: The Lead Teacher is responsible for providing day to day quality age appropriate lesson plans
for children in the respective age groups and for maintaining and evaluating a program plan for the education of the
children. The Lead Teacher is responsible to the Director of the Child Development Center. The Lead Teacher shall be
immunized, have a current TB skin test, and in good physical health as evidence by an annual physical examination
documentation.. In addition, the Lead Teacher is responsible for a current certification in CPR, First Aid, and for meeting
State requirements.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: Associates Degree in Child Development or Early
Childhood Education or related discipline from a regionally accredited institution with 2 years of experience. Must
submit a Federal criminal records check and fingerprints.
Treat children, parents, students, and each other with respect and kindness. Children must be nurtured and discipline
must always be respectful of the child. The confidentiality of each child and family must be maintained at all times
Maintain flexibility with staff patterns, schedules, and Center responsibilities as the goal of the Center is to provide
NCC Employee Manual
NAEYC – DAP Book
Kit)
315
Read and comply with all correspondence issued by NCC and/or the Director, Child Development Center.
Maintain current personnel file.
Plan and maintain a physical environment that is conducive to meeting group objectives, ensure classroom is kept clean,
ensure health and safety regulations are met, arrange group area to meet needs of children, and maintain
organization/neatness of group area.
Ensure all charts/forms are accurate, daily reports, accident reports, medicine forms, feeding charts, and sign-on/out
sheets.
Develop and maintain open lines of communication with parents, develop specific communication networks,
acknowledge parent needs, talk with parents about their child’s development; ensure parents are familiar with all staff
and volunteers.
Attend and participate in staff/parent meetings.
Maintain daily schedule and plans for classroom activities for effective instruction and orderly operation when
substitutes are assisting with the children.
Implement program with other classroom staff, ensuring that the “minimum program requirements” are met.
Participate in staff development activities and evaluation processes as appropriate.
Attend the NC – AEYC annual conference and complete the required number of in-service hours according to DCDEE
Rev. 03/13
316
JOB DESCRIPTION
JOB TITLE: Part-time Food Service Manager/Teacher Assistant of the Child Development Center (Non-Exempt)
POSITION DESCRIPTION: The Part-time Food Service Manager/Teacher Assistant of the Child Development Center is
responsible for age appropriate and nutritious daily meals and kitchen operations and assisting teachers and the center
when necessary. The Food Service Manager/Teacher Assistant shall be immunized, have a current TB skin test, and in
good physical health as evidence by an annual physical examination documentation. In addition, the Food Service
Manager/Assistant Teacher is responsible for a current certification in CPR, First Aid, and for meeting State
requirements.
MINIMUM QUALIFICATIONS AND DEGREE REQUIREMENTS: NC Early Childhood Credential or complete the Credential
within six months of employment. Must submit a federal criminal records check and fingerprints. The confidentiality of
each child and family must be maintained at all times
Must be able to demonstrate a nurturing and respectful manner to children, parents, students, and each other.
Maintain flexibility with staff patterns, schedules, and center responsibilities as the goal of the center is to provide
Support, and comply with all Center policies.
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NCC Employee Handbook
NAEYC – DAP Book
Early Childhood Environment Rating Scales
Read and comply with all correspondence issued by NCC and/or Director.
Prepare food served to children and staff
Understand nutrition requirements and CACFP guidelines
Be knowledgeable of meal patterns
Wash dishes, utensils, and pots and pans
317
Clean stoves, countertops and other kitchen surfaces daily
Clean refrigerators, freezers,(monthly) and cabinets as needed
Sweep floors daily
Understand and maintain the environmental health sanitation requirements
Rev. 03/13
318

Ncc Job Descriptions - Nash Community College

Transcription

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