Hillsboro School District 1J

Transcription

March 5, 2013
Board Meeting
Board of Directors
Monte Akers • Adriana Cañas • Wayne Clift • Rebecca Lantz • Carolyn Ortman • Janeen Sollman • Kim Strelchun
HILLSBORO SCHOOL DISTRICT 1J BOARD OF DIRECTORS
Administration Center, 3083 NE 49th Place, Hillsboro, OR
Board Meeting Agenda
March 5, 2013
5:15 PM
1. 5:15 p.m. Work Session
A. Human Resources Topic: Employee Evaluation Cycles, New Teacher and
Administrative Evaluations
Presenter: Debbie Ashley
4
B. Budget Study Team Recommendations
Presenter: Mike Scott
5
C. Board Discussion Time
• Advocacy Report
• Strong Schools, Strong State
2. 7:30 p.m. Regular Session
Call to Order and Flag Salute
3. Recognition/Student Presentation
A. Recognition: Community Transition Services Program
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B. Student Presentation: Century HS Counterpoint Choir
4. Approval of Agenda
5. Audience Time
Public participation in Board meetings is governed by Policy BDDH. Patrons may
comment on specific agenda items at the beginning of the meeting or, at the
discretion of the Board Chair, may be deferred to the time the item is before the
Board as stated in the Agenda. Comments about non-agenda items may be heard at
the end of the regular Board meeting. Comments about non-agenda items during
audience time before the meeting must be approved by a consensus of the Board.
6. Consent Agenda
The items on the Consent Agenda are considered routine and will all be adopted in
one motion unless a Board member requests, before the vote on the motion, to
have an item considered separately. If any item is removed from the Consent Agenda,
the Board Chair will indicate when it will be discussed in the regular agenda.
A. Approve Minutes of January 8, 2013
7
B. Approve Minutes of January 22, 2013
9
C. Approve Routine Personnel Matters
17
D. Approve Extension and Non-extension of Temporary, Probationary, and Contract 18
Teachers and Administrators
E. Accept Donations
28
F. Adjust Appropriations
29
7. Action Items
A. Approve Revisions to Policy EEAE:Student Transportation in Private Vehicle
(Strategy V)
Presenter: Adam Stewart
30
B. Approve Revisions to Policy JEBA: School Entrance Age Requirements
(Strategy I, III)
Presenter: Steve Larson
33
8. Reports and Discussion
A. Strategic Plan/Superintendent Goals Progress Report (Strategy I-V)
Presenter: Mike Scott
35
B. Board Goals Progress Update (Strategy I-V)
Presenter: Janeen Sollman
49
C. Student Achievement Data Report (Strategy I)
50
D. Technology Study Team Update (Strategy I, II, III)
70
E. Financial Report (Strategy II)
Presenter: Adam Stewart
88
9. HCU/HEA Presidents' Time
10. Audience Time
11. Superintendent's Time
12. Board of Directors' Time
13. Executive Session
If needed, the Board may wish to go into Executive Session to discuss matters
according to ORS 192.660. (Only used if the Board needs to come back to the
Regular Session to take action.)
14. Adjourn Regular Session
15. Next Meetings of the Board of Directors:
• March 19, 2013, Regular Session
• April 9, 2013, Work Session
HILLSBORO SCHOOL DISTRICT 1J
March 5, 2013
HUMAN RESOURCES TOPIC: EMPLOYEE EVALUATION CYCLES,
NEW TEACHER AND ADMINISTRATIVE EVALUATIONS
SITUATION
The Board of Directors regularly schedules work sessions during the year to study and
discuss District programs, issues, and goals. During the 2012-13 school year, the Board
will hear reports from Human Resources department staff on personnel processes and
issues. Tonight’s discussion will cover employee evaluation cycles and responsibilities.
As part of the discussion, the Board will review the Oregon Department of Education
District Teacher and Administrator Evaluation and Support System Assurances Template,
and a draft of the revised teaching standards of professional practices document.
RECOMMENDATION
The Superintendent recommends the Board of Directors listen to this report and ask any
questions they may have.
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March 5, 2013
BUDGET STUDY TEAM RECOMMENDATIONS
SITUATION
The Budget Study Team, made up of 45 community, Board, Budget Committee, and
District staff members, has been meeting since October to examine the District’s budget
and budgeting process. The study team was divided into three work groups – the
Budget Detail Group, Education Futures Group, and Advocacy Group. On January 22,
the Board received an update from the leaders of each of the work groups. A final
meeting of the Budget Study Team was held on February 18, at which each work group
presented their findings and recommendations to the entire team. These findings and
recommendations will be shared with the Board and Budget Committee.
The next step in this process will be to take input from the Board during the March 19
Board meeting regarding budgeting priorities. These priorities, along with the findings
and recommendations from the Budget Study Team, will be the basis for developing the
2013-14 budget.
RECOMMENDATION
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March 5, 2013
RECOGNITION
SITUATION
Hillsboro School District’s Community Transition Services (CTS) program, which
provides “real-world” integration opportunities and support for students with special
needs, celebrates its 25th anniversary this year.
Conceptualized as a partnership project between K-12 districts and the local community
college, the program was the first of its kind in Oregon back in 1988. Peter FitzGerald
and David Brewer, special educators in Beaverton and Hillsboro, respectively, wrote the
proposal for the program in the summer of 1987.
Before the program began, students with special needs ages 15-21 in the Hillsboro
Union High School District were served at Glencoe High School in the Community
Training Center (CTC).
Dave Reiter, a special educator at Glencoe at the time and continuing CTS teacher
today, recalls that over the course of the first few years at Glencoe as the program
grew, it became clear that having students spend six years in the high school setting
was not allowing them to progress as they should. They needed to learn the behaviors
and skills they would need to transition to life beyond high school.
Knowing this, Peter and David worked with PCC Rock Creek’s Associate Dean Sherry
Robinson to craft a memorandum of understanding between Hillsboro and PCC Rock
Creek, which gave access to classroom space at the college and augmented the work
already under way to take the students out into the community—to restaurants, movies,
stores, workplaces for job experiences, and so on. At PCC, they could physically make
a transition to a more adult setting, along with their regular education peers, yet still
receive the specialized services they needed to be successful.
Hillsboro School District is still viewed as a leader around the state in its provision of
transition services to students, for which we owe a debt of gratitude to the people who
worked hard to implement the program, as well as to those who dedicate themselves to
it now.
RECOMMENDATION
The Superintendent recommends the Board of Directors recognize the Community
Transition Services Program on the occasion of its 25th anniversary, and thank the
people who initiated, helped facilitate, and continue to operate the program today.
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HILLSBORO SCHOOL DISTRICT BOARD OF DIRECTORS—MINUTES
January 8, 2013
th
District Administration Center, 3083 NE 49 Place, Hillsboro, Oregon
Board Present:
Janeen Sollman, Chair
Kim Strelchun, Vice Chair
Monte Akers
Adriana Cañas
Wayne Clift
Rebecca Lantz (on speaker phone)
Carolyn Ortman
Staff Present:
Mike Scott, Superintendent
Debbie Ashley, Assistant Superintendent, Human Resources
Steve Larson, Assistant Superintendent, School Performance
Adam Stewart, Chief Financial Officer
Beth Graser, Director, Communications
Laurie Boyd, Assistant to the Superintendent
Marva Wiebe, Assistant to the Board
Others Present:
Charles Ashou, VGMHC
Maria Loredo, VGMHC
Maureen Barnhart, HEA
Wendy Owen, The Oregonian
1. Action Item
a. Approve School-Based Health Center Contracts. Board Chair Janeen Sollman called the Board
meeting to order at 6:00 p.m. Superintendent Mike Scott briefly reviewed the activities to date in the
development of a school-based health center (SBHC) at Century High School. He reminded the
Board that when they approved the SBHC at the January 24, 2012, Board meeting, the Board
requested to review the contracts once they had been negotiated; two contracts have been
negotiated with Virginia Garcia Memorial Health Center (VGMHC) and Washington County, and
were provided to the Board on December 18 for their review. Chief Financial Officer Adam Stewart
introduced VGMHC’s Director Maria Loredo and SBHC Manager Charles Ashou, who were
available to answer Board questions. He explained that there was a delay in getting the modular
building sited at Century. It is anticipated that VGMHC staff will have access to the building by
February 4, with a ribbon-cutting ceremony tentatively scheduled for February 8. Communications
Director Beth Graser reported that she has been working with CHS students to prepare marketing
materials. The students will begin with getting the word out at Century, then to other schools in the
District. Board members asked questions regarding the frequency of cleaning, the total cost to the
District (which will be reimbursed from Medicaid funds), whether the SBHC would be open during
the summer, whether there were any potential parental concerns, and how the check-out process
works. Director Adriana Cañas joined the meeting at 6:45 p.m. Board members expressed
concern that while students at other District schools would need to contact their parents to be
released from school and transported to the clinic, Century students would only need to sign out in
the school office. They discussed the need to ensure parents know where their students are
without violating students’ medical privacy rights. Director Rebecca Lantz moved to approve the
SBHC contracts. Director Kim Strelchun seconded the motion. The motion carried by a vote of 6-1,
with Director Monte Akers voting against. Board Chair Sollman thanked the VGMHC staff for
attending and answering their questions. Mr. Ashou, Ms. Loredo, and The Oregonian reporter
Wendy Owen left the meeting following this topic.
2. Work Session
a. Human Resources Topic: Employee Discipline and Dismissal. Assistant Superintendent Debbie
Ashley provided information on the process for employee discipline and dismissal, which is the
second of three personnel topics being presented to the Board this year. She explained that if
Human Resources (HR) receives notification of possible employee misconduct, staff reviews
District policies and employee contracts and conducts an investigation. In some cases Hillsboro
Police Department may need to be involved, or the state Teachers Standards and Practices
Commission may need to be notified. Very specific protocols are followed, and the process is
vetted through multiple avenues in order to ascertain the facts. The employee may need to be put
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Board Meeting Minutes of January 8, 2013 – Page 2
on administrative leave during the investigation. A progressive continuum of discipline may be used
that ranges from a letter of reprimand to dismissal. Evaluations are used with all employee groups.
For performance-related issues, after the supervisor has worked with the employee, he or she could
be put on a plan of assistance (POA). With the new licensed evaluation being developed, it is
hoped that staff will see the POA as a more positive tool. The goal is to provide the supports
needed so the employee has what he or she needs in order to improve. Board members asked
questions regarding communication and documentation of performance issues, when letters are
placed in employee files, union involvement, and how complaints from parents or staff members are
handled and tracked. Director Lantz disconnected from the meeting at 7:33 p.m., due to the
lateness of the hour on the east coast.
b. College and Career Pathways. Assistant Superintendent Steve Larson presented information on
the District’s College and Career Pathways project. He said the District is committed to two
priorities – closing the achievement gap and ensuring every child is college and career ready.
Students and parents need to be aware of career and education options, the FAFSA application
process, eligibility requirements, scholarship opportunities, and required courses of study needed
for students’ future plans. They also need to complete the necessary steps to become eligible (e.g.,
grades, courses of study, entrance exams, plan for paying for college) and prepared (e.g., study
habits, foundational understanding, life skills). Assistant Superintendent Larson reviewed the
process and timeline for developing a plan over the next 12 months to meet those needs, and
shared a sample of the communication brochure being developed. Director Carolyn Ortman left the
meeting at 7:45 p.m. Board members discussed students’ needs to have personal development
plans and to begin working on them early on in their school careers, transportation options to
different high school programs, information about possible careers and opportunities for internships,
and increased counseling support.
c.
Board Discussion Time. Superintendent Scott reminded Board members of the meeting with local
legislators at 8:00 a.m. January 9 in the Board room to discuss the District’s legislative priorities.
Board Chair Sollman reminded everyone of the HEY! Community Breakfast at 7:30 a.m. January 15
at the Washington County Public Service Building. She offered to register any Board members who
would like to attend.
Director Graser encouraged current Board members to participate in the January 29 “brown bag”
information lunch for anyone interested in the upcoming Board election. The meeting is at noon in
the Board room.
Director Cañas apologized for her late arrival due to a family emergency.
Board Chair Sollman adjourned the meeting at 8:30 p.m.
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HILLSBORO SCHOOL DISTRICT BOARD OF DIRECTORS—MINUTES
January 22, 2013
th
District Administration Center, 3083 NE 49 Place, Hillsboro, Oregon
Board Present:
Monte Akers
Adriana Cañas
Wayne Clift
Rebecca Lantz
Carolyn Ortman
Staff Present:
Others Present:
Brian Hungerford, attorney
1. ORS 192.660(2)(d)—Labor Negotiator Consultation. Board Chair Janeen Sollman called the meeting to
order at 5:30 p.m. and moved the Board into executive session under ORS 192.660(2)(d)—labor
negotiator consultation. Director Kim Strelchun and Superintendent Mike Scott were unable to attend
the meeting due to illness. The Board discussed labor negotiations with their attorney; no action was
taken. Board Chair Sollman moved the Board out of executive session and recessed the meeting at
6:05 p.m.
Board Present:
Monte Akers
Adriana Cañas
Wayne Clift
Rebecca Lantz
Carolyn Ortman
Staff Present:
Michelle Morrison, Manager, Business Services
Others Present:
Nina Carlson, Budget Committee
Tim Farrell, Budget Committee
Glenn Miller, Budget Committee
Jennifer Rychlik, Budget Committee
Linden Becker, HCU
Carol Conner, HCU
Tami Miller, HEA
2. Budget Committee Workshop. Board Chair Sollman reconvened the meeting at 6:08 p.m. and
welcomed members of the Budget Committee. She announced that Director Strelchun and
Superintendent Scott were unable to attend the meeting. Chief Financial Officer Adam Stewart
explained that Superintendent Scott convened a Budget Study Group in October comprising staff,
Board and Budget Committee members, and members of the community. The study group divided
into three subgroups to take a deeper look at budget detail, the future of education, and legislative
advocacy. Chief Financial Officer Stewart said he had hoped to present the Budget Study Group’s
findings at the meeting, but they are not quite finished with their work. There will be one more
study group meeting on February 19, then the group will submit their recommendations to the
Board on March 5. He asked each of the subgroup leaders to give a brief update on their work.
Business Manager Michelle Morrison reported that the work of the budget detail subgroup had
been compiled into a lengthy document that is available on the Board’s work site. Communications
Director Beth Graser reported that the advocacy group provided input into the legislative priorities
adopted by the Board, and is brainstorming ways to share the information with the community.
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Board/Budget Committee members discussed the benefits of participating in the rally for education
on February 18, as well as town halls and individual meetings with legislators. Assistant
Superintendent Steve Larson discussed four areas of focus for the education futures group –
resource sharing, proficiency-based credit, technology-enhanced classrooms, and new teaching
models – which will be laid out in a five-year plan. There will not be immediate budget savings from
this category, as there will be some costs associated with initial implementation of some of the
ideas.
Board/Budget Committee questions concerned graduation requirements, ADMw for
students getting proficiency credit, and options for students who are not going on to college
(internships, job shadows). Budget Committee members left the meeting at 6:50 p.m.
Board Discussion Time. Director Carolyn Ortman reported that she had been asked by Portland
Public Schools to share a draft resolution with the Board. She will send it to the Board secretary for
distribution.
Director Monte Akers asked Director Ortman for information about holding education town halls.
She said she would send some information to Communications Director Beth Graser on what has
been done in the past.
Board Chair Sollman recessed the meeting at 7:00 p.m.
Board Present:
Monte Akers
Adriana Cañas
Wayne Clift
Rebecca Lantz
Carolyn Ortman
Others Present:
Kayden Christopherson, Poynter MS
Clark Ahrendt, Poynter MS
Brett Rhoades, Pauly, Rogers & Co.
Kesa Andrews
Jeff Lamont
Janice Essenberg, NWRESD
Carol Conner, HCU
Staff Present:
Elaine Fox, Executive Director, Student Services
Travis Reiman, Executive Director, Teaching, Learning, &
Bilingual Programs
Kathi Robinson, Executive Director, School Performance
Matt Smith, Executive Director, School Performance
Dayle Spitzer, Executive Director, School Performance
Michelle Morrison, Manager, Business Services
3. Call to Order and Flag Salute. Board Chair Sollman reconvened the meeting at 7:30 p.m. and led
the Pledge of Allegiance. She announced that Director Strelchun and Superintendent Scott were
unable to attend the meeting due to illness.
4. Recognition. Assistant Superintendent Larson explained that Superintendent Scott had prepared a
proclamation naming January 2013 as School Board Recognition Month. He expressed appreciation
for the important work of the Board, and read the following proclamation into the record:
PROCLAMATION
WHEREAS:
WHEREAS:
WHEREAS:
WHEREAS:
school boards create a vision for what students should know and be able to do;
and
school boards establish clear standards for student performance; and
school boards ensure that student assessments are tied to established standards;
and
school boards are accountable to the community for operating schools that
support student achievement; and
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WHEREAS:
WHEREAS:
WHEREAS:
WHEREAS:
school boards align school district resources to ensure that students meet
standards; and
school boards create a climate that supports the philosophy that all children can
learn at high levels; and
school boards build collaborative relationships based on trust, teamwork, and
shared accountability; and
school boards are committed to continuous education and training on issues
related to student achievement.
NOW, THEREFORE, I, Mike Scott, hereby declare my appreciation to the members of Hillsboro
School District’s Board of Directors and proclaim the month of January 2013 to be SCHOOL
BOARD RECOGNITION MONTH. I urge all citizens to join me in recognizing the dedication and
hard work of local school board members in preparing today’s students for tomorrow’s world.
Student Presentation. Poynter Middle School drama students Kayden Christopherson and Clark
Ahrendt performed a comedic skit titled “13 Ways to Screw Up Your College Interview.”
3. Approval of Agenda. Director Ortman moved to approve the agenda. Director Adriana Cañas
seconded the motion. The motion carried by a vote of 6-0.
4. Audience Time. Board Chair Sollman explained the procedure for addressing the Board according
to Policy BDDH: Public Participation in Board Meetings. Two requests were received to address
the Board.
5. Consent Agenda. Director Ortman moved to approve the Consent Agenda as printed. Director
Cañas seconded the motion. The motion carried by a vote of 6-0. Consent Agenda items were as
follows:
a. Approve minutes of December 18, 2012
b. Approve routine personnel matters:
Ratify the acceptance of the retirement of the following licensed personnel:
Samuel Ashenberner
Ratify the acceptance of the resignation of the following licensed personnel:
Autumn Linde Shewach
Approve the employment of the following licensed personnel in the 2012-13 school year:
Ninon Anker-Lagos
Dawnmarie Bronson
Yvonne Norman
Jennifer Peterson
Stacy Radja
Shayne Shupe
Karri Simpson
c. Accept donations that are valued at $500 or more:
Donation of $500 from Cynderyn Holdings, LLC, to Butternut Creek Elementary School for
general education.
Donation of $1,367.75 from Farmington View Bobcat Boosters to Farmington View Elementary
School for after-school programs.
Donation of $600 from Jon Russell to W. L. Henry Elementary School for the Backpack Project.
Donation of $500 from Macy’s Corporate Services to Century High School for the health services
program.
Donation of $500 from Macy’s Foundation to Free Orchards Elementary School for general
education.
Donation of $830 from Rebecca McAllister to W. L. Henry Elementary School for the Backpack
Project.
Donation of $780 from North Plains Chamber of Commerce to North Plains Elementary School
for general education.
Donation of $1,000 from Oregon Road Runners Club to Liberty High School for the Liberty Fit
program.
Donation of $500 from Portland State University Foundation to Liberty High School for the
Liberty Fit program.
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Donation of $1,000 from U. S. Bancorp Employee Matching Gift to Glencoe High School for the
dance team.
Donation of $3,000 from Witch Hazel PTA to Witch Hazel Elementary School for the purchase of
iPads.
Donation of $5,000 from Elite Dance Studio, LLC, to Liberty High School to be distributed as
follows:
o $2,500 to the drama program
o $2,500 to the dance team
Donation of $1,152 from Intel Matching Gifts to Education to be distributed as follows:
o $52 to Quatama Elementary School for general education
o $500 to Glencoe High School drama program
o $600 to Jackson Elementary School for first and fourth grade science
Donation of $8,050 from West Union Community Club to West Union Elementary School to be
used as follows:
o $50 for the Kinder Fair
o $8,000 for technology equipment
Donation of $974.76 from The Standard Employee Giving Campaign to be used for general
education and distributed as follows:
o $140.00 to Minter Bridge Elementary School
o $376.94 to Liberty High School
o $457.82 to Quatama Elementary School
Donation of $1,127.50 from GlobalGiving Foundation on behalf of Nike to be used for general
o $21.25 to Glencoe High School
o $47.50 to Century High School
o $95.00 to Ladd Acres Elementary School
o $285.00 to Jackson Elementary School
o $655.00 to Imlay Elementary School
Donation of $866.47 from Wells Fargo Matching Gift program to be used for general education
and distributed as follows:
o $24.00 to Rosedale Elementary School
o $25.00 to McKinney Elementary School
o $82.67 to Mooberry Elementary School
o $119.00 to Lenox Elementary School
Donation of $1,035.50 from United Way of the Columbia-Willamette to be used for general
o $30.00 to Orenco Elementary School
o $67.50 to Tobias Elementary School
o $75.00 to Poynter Middle School
o $120.00 Patterson Elementary School
o $125.00 to Lenox Elementary School
o $375.00 to Jackson Elementary School
Donation of $2,250.92 from Wells Fargo Community Support Campaign to be used for general
o $20.00 to Indian Hills Elementary School
o $40.00 to Century High School
o $51.93 to Patterson Elementary School
o $60.00 to Orenco Elementary School
o $65.00 to Poynter Middle School
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o
o
o
o
o
o
o
o
$65.00 to Quatama Elementary School
$65.00 to Rosedale Elementary School
$77.01 to McKinney Elementary School
$87.49 to Minter Bridge Elementary School
$153.53 to Mooberry Elementary
$195.00 to Jackson Elementary School
$221.00 to Lenox Elementary School
$1,102.85 to Imlay Elementary School
6. Action Items
a. Approve 2011-12 Audit Report. Chief Financial Officer Stewart introduced Brett Rhoades who
presented the 2011-12 audit report. Mr. Rhoades reported that Pauly, Rogers and Co., the
District’s auditing firm, gave the District an unqualified, or “clean,” opinion. He reviewed the audit
summary letter with the Board.
Board members asked clarifying questions regarding
recommendations on excess funds in credit union accounts (cumulative total), missing/
incomplete I-9 forms, and end-of-year budget transfer forms. Director Rebecca Lantz moved to
accept the 2011-12 Audit Report. Director Akers seconded the motion. The motion carried by
a vote of 6-0. Chief Financial Officer Stewart commended Finance Manager Ann Ballard and
Manager of Business Services Michelle Morrison for their work on the audit.
b. Approve Revisions to Policies IGBA: Students with Disabilities – Child Identification
Procedures, IGBAF: Special Education – Individualized Education Program (IEP), and IGBAH:
Special Education – Evaluation Procedures. Student Services Executive Director Elaine Fox
presented Policies IGBA, IGBAF, and IGBAH for approval. She explained that they were
presented for first reading on December 18, and the Board was provided with additional
information in response to their questions. No additional questions or comments were
received during the review period. Director Lantz moved to approve the revisions to Policies
IGBA: Students with Disabilities – Child Identification Procedures, IGBAF: Special Education –
Individualized Education Program (IEP), and IGBAH: Special Education – Evaluation
Procedures. Director Cañas seconded the motion. The motion carried by a vote of 6-0.
c.
Approve Revisions to Policy GCDA/GDDA: Criminal Records Checks/Fingerprinting. Assistant
Superintendent Ashley presented Policy GCDA/GDDA for first reading. She explained that it
was presented for first reading on December 18, and the Board was provided with additional
information in response to their questions. No additional questions or comments were received
during the review period. Director Cañas moved to approve the revisions to Policy GCDA/
GDDA: Criminal Records Checks/Fingerprinting. Director Ortman seconded the motion. The
motion carried by a vote of 6-0.
7. Reports and Discussion.
a. First Reading—2013-14 School Calendar. Assistant Superintendent Ashley presented the
2013-14 school calendar for first reading. She pointed out key dates on the calendar, which
include five budget reduction days (not a firm number, contingent upon bargaining with the
licensed employee group); first day of school on September 3, 2013; parent conferences
moved from October to November; winter break from December 23-January 3; and last day of
school on June 12, 2014. Board members expressed their regret that budget reduction days
must be included on the draft calendar so soon, and recommended they be made more
noticeable on the calendar by changing the color. In addition, Board members were concerned
that five days might not be sufficient to balance the budget, and asked staff to consider where
additional days might be best placed if they are needed. The Board also discussed whether to
request that schools be fully shut down on budget reduction days (no voluntary, un paid work
conducted), and how that might impact extracurricular athletics/activities. The calendar is
slated for approval on March 19, 2013. Any additional questions should be directed to
Assistant Superintendent Ashley.
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b. First Reading—Policy JEBA: School Entrance Age Requirements. Executive Director Dayle
Spitzer presented Policy JEBA for first reading. She explained that the two proposed changes
would align the District’s cut-off date for early entry testing with surrounding districts, and align
test criteria with best practices.
Board members asked questions regarding the
appropriateness of intellectual testing for preschool-age children, the parent interview process,
the number of applications received vs. approved each year, the cost of testing with removal of
the intellectual test, and whether it is desirable to shorten the early entry application window if
children are developmentally ready for school. Director Ortman clarified that the revisions are
staff recommendations, not state requirements. The policy is slated for approval on March 5.
c.
Announce School Board Election Process and Timeline. Communications Director Beth Graser
announced that four positions on the Board (Positions 1, 2, 3, and 6) will be on the ballot in the
May 21, 2013, election. Key dates are:
February 9 First day for a candidate to file
March 21
Last day for a candidate to file
March 25
Last day for a candidate to file a Voter’s Pamphlet statement
May 21
Election Day
The District will hold an informational “brown bag” lunch session on Tuesday, January 29, for
more information about Board service. Directors Lantz and Sollman announced their plans to run
for reelection. Director Wayne Clift commented that he attended a prior information session and
found it very informative. He encouraged anyone considering Board service to attend.
d. English Language Learners Update. Assistant Superintendent Larson noted that two years ago
staff reviewed student achievement data and found a disturbing gap between white students
and English language learners. The District began developing strategies to close that
achievement gap, and is currently in the first year of implementation of an English language
development (ELD) model. Executive Director Travis Reiman provided an update on the
implementation, explaining that it is not a summative report; the District will need a couple of
years in the program to see the results. Strategies include expanding dual language programs
and providing professional development/professional learning communities to facilitate the use
of sheltered instruction and content-based language development. Staff is using various
methods to track data on student achievement (e.g., Gap Finder assessment, academic
support plans, comparison of students with like profiles). Board members asked questions
regarding the number of staff members seeking ESOL endorsements, and the District’s efforts
to increase the number of bilingual staff members. Board Chair Sollman commended District
principals for their knowledge about the needs of individual students; she was impressed during
a recent visit to McKinney Elementary by Principal Leblanc-Esparza knowing which tests
students had taken and what levels they were at. Director Lantz commented that one of the
conditions for success from the Lighthouse training the Board completed was focus; she
thanked Assistant Superintendent Larson and Executive Director Reiman for continuing to
provide focus in this area.
e. Financial Report. Chief Financial Officer Stewart reported that in addition to wrapping up the
audit, the new year marks a lot of activity in the Business Office, including new tax codes and
preparing W2 forms. He distributed a corrected financial statement replacing pages 38 -39 in
the Board meeting packet. Director Ortman asked questions regarding the percentage of funds
expended last year at this point compared with year-to-date totals for this year.
8. NWRESD/HCU/HEA Reports. NWRESD Chief Financial Officer Janice Essenberg announced that
free American Sign Language classes will be offered at the NWRESD, beginning February 7, which
are open to the community. The classes will be presented in English and Spanish. Ms. Essenberg
provided a flyer with information on the classes for the Board and for posting on the District’s
website.
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HCU President Carol Conner expressed HCU’s appreciation for all of the Board’s contributions.
She reported that the classified union is about to begin negotiations on the economic reopener in
their contract. Ms. Conner expressed concern regarding the Board’s legislative priority to seek
modifications to ORS 279 that would allow districts to seek competitive bids to lower costs and
streamline services. She commented that contracting out services is not the best way of meeting the
needs of District students; highly qualified employees with appropriate training are needed for students
to flourish. In addition, she requested that classified staff be included in ELD training being offered.
HEA President Maureen Barnhart wondered, in regard to the upcoming Board election, if school
board candidates realize that the job includes not only District budget decisions, but also informing
legislators about the cost of educating students, considering safety issues, participating in complex
contract negotiations, and considering calendar proposals. She thanked the Board o n behalf of
HEA for all of their contributions to the District and the community, and announced that HEA would
donate $260 to the Oregon Education Association (OEA) Foundation in their honor. (The amount
of $260 was chosen in memory of the 26 students and staff who were killed in Newtown, CT.) The
OEA Foundation provides funds for teachers to purchase glasses, shoes, or other items for
students in need.
th
9. Audience Time. Kesa Andrews, 267 NE 18 Avenue, Hillsboro, expressed her concern regarding
lack of communication from the District in response to threats posted on social media the
Wednesday before winter break. While she understood that it is not the District’s practice to send
out widespread communication in response to threats deemed non-credible by the police, Ms.
Andrews expressed concern that some students may have been frightened by the rumors; she felt
that parents should have received notification prior to the beginning of the school day on Thursday,
such as by way of a “reverse 9-1-1” call. She encouraged the District to take the situation as a
learning experience, and to develop a protocol for informing stakeholders should a similar
circumstance occur in the future.
nd
Jeff Lamont, 940 SW 192 Court, Beaverton, addressed the Board regarding safety protocols in
the District. He said that he is a public safety officer at Portland Community College and co-wrote
their lock-down protocol. He offered his expertise to the District, and commented that there are
some simple protocols the District could implement (e.g., volunteers who walk the school grounds,
a button in the office that will lock all school doors) to increase student safety.
Assistant Superintendent Larson thanked Ms. Andrews and Mr. Lamont for their comments. He
clarified that the District takes a serious look at all feedback received following any emergency
incident. He explained that the District was in contact with first responders regarding the incident,
and will continue to work to sharpen its response system and provide consistent communication to
parents. Board Chair Sollman thanked them for waiting through the meeting in order to share their
thoughts.
10. Superintendent’s Time. Assistant Superintendent Larson reported that he, Superintendent Scott,
and Director Ortman visited Canby School District last week to observe how they are using iPads
and iPods in instruction. He invited the audience to attend the Enchilada Night fundraiser at W. L.
Henry Elementary School on January 24. He also recommended patrons check the District website
in the morning in case a weather issue affects school start times.
11. Board of Directors’ Time. Director Monte Akers had no additional comments.
Director Carolyn Ortman commented that Hillsboro is ahead of many other districts in the area of
safety, and is the only district in the nation that has participated in training together will all of its first
responders. She encouraged Mr. Lamont to discuss with Director of Safety and Operations Casey
Waletich the safety protocols that are in place. Director Ortman also reported that she is leaving
Saturday for a conference where she will have an opportunity to meet with federal legislators, and
will take some of the information from the ELL update. In addition, she expressed appreciation for
staff members working with students with colds and flu.
15
Director Rebecca Lantz commented that she is very proud of the District’s efforts to develop a
consistent safety plan, adding that Strategy 5 of the Strategic Plan is focused on safety. She noted
that the District’s Long-Range Planning Committee recommendations include additional safety
measures that will continue to improve school safety, and that the District will need to bond for
facilities and safety improvements in the future.
Director Wayne Clift thanked Executive Director Travis Reiman and Chief Financial Officer Adam
Stewart for their good responses to his questions earlier in the evening.
Director Adriana Cañas thanked the two parents who addressed the Board for sharing their
thoughts and offering their expertise on student safety. She and Board Chair Sollman attended a
dual language information night at Free Orchards Elementary School, which she felt was very
positive and informative. It provided an opportunity for parents to get their questions answered.
She commented that she is a real proponent of dual language, and that three of her children
benefitted from participation in dual language programs.
Board Chair Janeen Sollman expressed her appreciation for parents and community members who
take the time to come to Board meetings and share their opinions. She commented that the Board
is focused on the safety, support, and success of students, and that a lot of excellent training has
been done with local first responders. She thanked her fellow Board members for the time they put
into meetings, committee participation, and other Board work. Board Chair Sollman reminded
Board members of the opportunity to attend the FEAST lunch at Miller Education Center and the
Enchilada Dinner fundraiser at W. L. Henry Elementary School on January 24. She also
encouraged audience members to attend the many spring school plays and art exhibits, and to
keep the conversations open.
12. Follow-Up Items.
Request
Action
N/A
13. Executive Session. No executive session was called.
14. Adjournment. The meeting was adjourned at 9:50 p.m.
16
March 5, 2013
APPROVE ROUTINE PERSONNEL MATTERS
The Superintendent recommends the Board of Directors:
A.
Ratify the acceptance of the retirement of the following administrative personnel:
1.
Don Brown
Assignment:
Principal
Location:
Brown Middle School
Effective Date:
June 30, 2013
B.
Ratify the acceptance of the resignation of the following licensed personnel:
1.
Alisa Eich
Assignment:
Language Arts
Location:
Liberty High School
Effective Date:
February 8, 2013
C.
Approve the employment of the following licensed personnel in the 2012-13
school year:
1.
Karen Alexander-Brown
Education:
MA, University of Utah, Salt Lake City UT
Experience:
11 years
Assignment:
1.0 French, Century High School
2.
3.
Maritza Dash
Education:
Experience:
Assignment:
MA, Lewis & Clark College, Portland OR
6 years
1.0 Spanish, Hillsboro High School
Robert Frenzel
Education:
Experience:
Assignment:
BS, Southern Oregon University, Ashland OR
None
1.0 Social Studies, Liberty High School
17
March 5, 2013
APPROVE EXTENSION AND NON-EXTENSION OF TEMPORARY,
PROBATIONARY, AND CONTRACT TEACHERS AND ADMINISTRATORS
Resolved, that the Board of Directors accept the Superintendent’s recommendation for
the renewal of probationary teachers and administrators and for issuance of contracts to
contract teachers and administrators.
1. Current first-year probationary teachers and administrators being offered one-year
contracts for 2013-14 to second-year probationary status:
Second-Year Probationary Teachers
Armstrong, Scott
Bell, Michelle
Bliss, Rachel
Borreggine, Michael
Christensen, Haley
Dutton, Brianne
Gonzales, Gabriel
Gonzalez-Santos, Angel
Hoffman, Erica
Jenson, Lisa
Lee, Elisa
Lux, Emily
Perez, Kellie
Ramirez, Irma
Riedl, Anna
Rikli, Anna
Romanick, Paul
Rynearson, Joni
Smith, Adrienne
Sonnentag, Sarah
Webber, Carrie
Blanchard, Sarah
Cavaletto, Susan
Flores, Christopher
Hill, Benjamin
Kagawa, Ko
McLemore, Rachel
Renning, Elise
Roberson, Elizabeth
Sipich, Colleen
Waining, Sabrina
Second-Year Probationary Administrators
Farup-Romero, Robin
LeBlanc-Esparza, Ricardo
Thompson, Sonta
Lee, David
2. Current second-year probationary teachers and administrators being offered oneyear contracts for 2013-14 to third-year probationary status:
Third-Year Probationary Teachers
Aflatooni, Rashawn
Banerjee, Marlenne
Belanger, Secret
Brock, Andrea
Chung, Charles
Cirignotta, Elissa
Dean, Cecilia
East, Catherine
Fishback, Layton
Gillard, Emily
Hall, Troy
Harkins, Amanda
Hernandez, S.J. Gloria
Hutchinson, Stacey
Kim, Michelle
Lohman, Heidi
McMahon, Reyna
Mete, Antonia
Miller, Nyree
Mosqueda, Tiffany
Norwood, Jennifer
Orenick, Tamara
Park, Morgan
Pendergrass, Brian
18
Bayer, William
Bustamante, Jacob
Crane, Sarah
Enck, Anna
Gonzalez, Christopher
Harlin, Laura
Johnson, Nicholas
McClain, Julie
Milio, Kristin
Ng, Robin
Paden-Matsuzaki, Cynthia
Porter, Kimberly
Rickman, Bret
Roosevelt, Scott
Sanchez, Alondra
Shelton, Jennifer
Tillman, Jessica
Yuzon, Madeleine
Riley, Carissa
Rose, David
Scharosch, Lisa
Siems, Denise
Weisenfluh, Lisa
Zaugg, Jaycee
Third-Year Probationary Administrators
Brauer, Rebecca
Danskey, Janelle
Larson, Steve
Macauley, Robert
Mendez, Mary
Paulus, Alison
Robertson, Daniel
Russell, Elizabeth
Shell, Melissa
Thompson, Lynette
Wright, Jeffrey
Haats, Brian
McCoy, Ken
3. Current third-year probationary teachers being offered two-year contracts for July 1,
2013, to June 30, 2015:
Adair, Lindsay
Alvarado, Deborah
Barnhorst, Dana
Bingham, Lindsey
Brandt, Aliceson
Buckles, Ashley
Byrne, Michela
Cadiz, Emily
Canova, Erin
Carroll, Sharon
Ceccarelli, Vanessa
Cero, Elizabeth
Cleveland, Amy
Cole, Sarah
Collamer, Janet
Conner, Jeremy
Covaciu, Sharon
Cross, Alana
Debeljak, Anne
Dikeman, Donna
Dunn-Meier, Bradley
Erickson, Jennifer
Fong, Benjamin
Gasper, Kelsey
Godsey, Zoe
Golay, Jill
Golec, Alisha
Gonzalez, Magaly
Griffen, Katie
Ingram, Ken
Keenan, Cara
Kimple, Melanie
King, Joseph
Kinsman, Laycee
Kushner-Katz, Jane
Maines, Sandra
Marshall, Cherylen
Parris, Rebecca
Raffaele, Michael Jr
Rivera, Patricia
Rodriguez Siordia, Martha
Roth, Lauren
Sparks, Linda
Stanley, Richard
Stedman, Maria
Storrs, Brian
Thoen, Nicole
Vickery, David
Wyss, Michelle
4. Current third-year probationary administrators being offered three-year contracts for
July 1, 2013, to June 30, 2016, as contract administrators:
Debois, Andrew
Harrington, Linda
Lomeli, Arturo
Neville, Andrea
Reiman, Travis
Sica, Brian
Smith, Matthew
5. Current contract teachers being offered two-year contracts for July 1, 2013, to
June 30, 2015, as contract teachers:
Aartsen, Kathleen
Ackerman, Patrick
Abel, Connie
Adam, Elias
19
Ackerman, Jessica
Ahern, Patrick
Allen, Angela
Allen, Keith
Anderson, Abigail
Anderson, Sheri
Annis, Elizabeth
Applegate, Shelley
Asher, Amanda
Babcock, Mary Kay
Bailie, Matthew
Barkman, Paula
Barnhart, Mary
Barry, Betsy
Beale, Nicole Ann
Beeler, David
Bekken, Andrew
Benson, Linda
Biddington, Tami
Bishop, Shelly
Blem, Deanna
Blomberg, Elizabeth
Bohm, Wayne
Bosshardt, Daniel
Boyer, Christine
Brady, Michelle
Brick, Beverlee
Brosnan, Christopher
Bryant, Katie Jo
Buck, Nathaniel
Bunting, Kyle
Burkhardt, Kelsi
Burr-Bates, Leesa
Butcher, Jill
Bywater, Sarah
Callon, Christopher
Campa, Cristi
Campos, Gloria
Caputo, Christine
Carlisle, Timothy
Carney, Tamara
Carr, Patricia
Castillo, Sara
Chipps, Andrew
Christianson, Mark
Ciliberto, Cristina
Clark, Rebecca
Allen, Blake
Allen, Margaret
Anderson, Laura
Andrews, Judith
Aoki, Kasumi
Arrowsmith, Joel
Avery, Lida
Baca, Jason
Baird, Leah
Barnes, Alice
Barraza, Jose
Bastian, Ann
Bean, Teresa
Beeler, Perry
Belanger, Sara
Benz, Jennifer
Billette, Karen
Blanchard, Lynn Marie
Blind, Salina Ann
Bloomer, Pamela
Boling, Evelyn
Bouker, Kim
Bradbury, Kara
Brauer, Robert
Brittenham, Patrick
Brown, Brigette
Buchanan, Brent
Buck, Tammie
Burggraf, Delina
Burnett, Richard
Bushnell, Charlotte
Butler, Martyn
Cairns, Lisa Ann
Calvert, Kevin
Campbell, Glenn
Canaga, Margaret
Carleton, Stacy
Carlson, Patricia
Carr, Connie
Cary-Obrien, Nora
Cheek, Laura
Chisholm, Alice
Chronister, Nicole
Clark, Kimberly
Clayton, Heidi
20
Allen, John
Andersen, Linda
Anderson, Megan
Angal, Sharon
Appert, Diane
Ashenberner, Sam
Babcock, Kathryn
Bader, Jessica
Barbour, Linda
Barnes, John
Barrett, Elizabeth
Batchelor, Kimberly
Beckley, Lee
Begg, Christine
Bennett, Brittany
Bice, Allyson
Billington, Matthew
Blasen, Mary Ann
Bliss, Robert K
Bohlken, Miriam
Bonebrake, Deborah
Bowman, Betsy
Bradley, Tammy
Brennan, Kimberly
Bromley, Molly
Brown, Katrina
Buchanan, Rebecca
Buckner, Brian
Burkhardt, Janice
Burnor, Cheryl
Busse, Linda
Buyas, Michelle
Callahan, Melinda
Cameron, Laurie
Campos, David
Canton, Jyoti
Carlisle, Bette
Carnes, Rachelle
Carr, Matthew
Castillo Simons, Kristina
Childs, Leeann
Christensen, Lana
Ciliberto, Alano
Clark, Matthew
Clemens, Ashley
Clemson, Donald
Cochran, Christopher
Coleman, Mark
Conner, Robin
Cooper, Victoria
Corwin, Tarra
Crabtree, Kevin
Crisi, David
Cronan, Lori
Crowell, Lindsay
Curtis, Karen
Dale, Cynthia
Danley, Tambra
Davis, Audrey
Dawson, Abby
Debois, Erica
Deering, Robert
Denny, Sarah
Dexter, Albert
Dickel, Jan
Dilley, Darren
Dortch, Jason
Dow, Diane
Drake, Steven
Duggan, Derek
Dunn, Michael
Durgan, Kayse
Edlefsen, Sandra Jo
Edwards, Michelle
Elliott, Samantha
Ellis, Carrie
Ellsworth, Kimberly
Ereckson, Ezra
Estep, Christine
Factora, Holly
Faszholz, Jeanine
Ferguson, Courtney
Figueroa, Heather
Fink, Stephenie
Fisher, Sheryl
Fletcher, Annette
Forsberg, Judith
Foster, Angie
Fowler, Holly
Fritz, Kara
Clevenger, Bruce
Cole, Shelley
Coleman, Matthew
Conroy, Joann
Corbeau, Shannon
Cotton, Josiah
Crackel, Deanna
Crocker, Kathy
Cross, Judith
Cumpston, Gene
Cutburth, Paula
Daliposon, Lori
Darnall, Monica
Davis, Scott
Dawson, Jennifer
Debolt, Michelle
Dehl, Jessica
Depinto, Mike
Dezellem, Stacy
Digman, Carol
Doan, Jaimi
Dottarar, Holly
Doyle, Ann
Drotning, Henry
Duncan, Rheanon
Duran, Liana
Duvall, Timothy
Edwards, Barbara
Eich, Alisa
Elliott, Sharon
Ellis, Melissa
Elwood, Stacey
Erickson, David
Evers, Nayoko
Farrell, Ashley
Feldhaus, Tina
Ferguson, Kristin
Files, Lauryn
Finster, Jaymie
Fitzgerald, Katherine
Fonder, Kevin
Fosmark, Laurie
Foster, Candace
Fowles, Sara
Fullwiler-Skaug, Wanda
21
Cloud, Fara
Cole, Tamara
Collins, William
Cook, Brian
Corwin, Jeremy
Cotton, Keely
Craytor, Samual
Croley, Erin
Crowell, Clark
Curiel, Moises
Dahl, Judy Ann
Danielson, Amy
Davies, Robin
Davis-McLain, Susan
Day, Sarah
Decoster, Amy
Delplanche, Deborah
Dewhitt, Shellie
Dials, Karen
Dill, Katherine
Domes, Don
Douglas, David
Drake, Kelly
Duffy, Katherine
Dunlop, James
Duran, Molly
Eberle, Christine
Edwards, Marci
Elison, Ruth
Ellis, Ashley
Ellis, Scott
Englen, Andrew
Erlandsen, Gretchen
Evers-Selleck, Tracy
Fast, Dean
Ferchland, Jamie
Ferrante, Crystal
Fink, Roger
Fishback, Sean
Flanigan, Laurel
Formel, Michele
Foster, Aaron
Fotland, Geoffrey
Fraser, Eric
Funk, Debra
Furstenberg, Barbara
Galian, Julio
Gary, Cheryl
Geffre, Krista
Gerig, Stephanie
Giard, Heather
Gill, Eugene W
Glasscock, Alicia
Godfrey, Brooke
Goodwin, Benjamin
Gorton, Brian
Grabel, Sonja
Greblo, Kelly
Greenlee, Connie
Grenz, Carolyn
Gulley, Otis
Gutierrez, Kasia
Hainline, Carolyn
Hancock, Melissa
Hanson, Krista
Harding, Megan
Harris, Heather
Harter, Michael
Haskell, Holly
Hawks, Rachelle
Heagh-Avritt, Kristina
Held, Colleen
Helwig, Tiersa
Hennessey, Mary
Hergert, Susan
Hershberger, Anya
Hess, Jennifer
Hickman, Logan
Hill, Tamara
Hirata, Melisa
Holliger, Jeffrey
Holmes, Andrew
Hopson, Janet
Hudson, Miles
Hugelier, Lisa
Humphreys, Mary
Irvine, Brandon P
Jahraus, Penny
Jay, Ginger
Jenkins, Laurie
Futter, Michael
Garcia, Lindsay
Gaumond, Carol
Genduso, Nicole
Gerst, June
Gibbs, John
Girod, Douglas
Glaze, Marcus
Goldmann, Christine
Gorans, Micah
Gould, Elizabeth
Gran, Carissa
Greene, Danika
Greenwood, James
Grossen, Willow
Gurney, Lisa
Haberman, Amy
Hall, Mary
Hansen, Janice
Hanson, Paul
Harless, Jason
Harris, James
Hartfeil, Marika
Haskins, Brook
Hayden, Sami
Hebard, Kyle
Heller, Kiley
Henderson, Amy
Henson, Bonnie
Herman, David
Herzog, Jenice
Hess, Neil
Hicks, Adrianne
Hillis, Christina
Hofmeister, Mary
Holman, Sarah
Holscher, Linda
Horton, Shereen
Hudspeth, Shelley
Hughes, Ladona
Huntzinger, William
Israel-Greco, Dovina
James, Angela
Jeffery, Julie
Jennings, Jennifer
22
Gainey, David
Garrett, Jeanine
Geddes, Darlene
Gerber, Kirstin
Giansante, Dominic
Gibson, Emily
Givens, Michael
Glaze, Stacey
Goodman, Judith
Gorman, Cynthia
Gower, Jeffrey
Gray, Michelle
Greene, Vilay
Gregory, Jenae
Guertin, Julie
Gurske, Noelani
Hagert, Kari
Hammond, Neysa
Hansen, Joel
Hansteen-Izora, Robin
Harrington, Kimberly
Harsin, Sara
Harvey, Kayla
Hawbecker, Shelley
Hazen, Jeffery
Hedberg-Duff, Judith
Helligso, Emily
Hendricks, Barbara
Hergert, Pamela
Hernalsteen, Scott
Heselwood, Marci
Hickey, Kristin
Hill, Alason
Hillis, Stephen
Hollamon, Jeffrey
Holmen, James
Hopper, Douglas
Howard, Laurie
Hufford, Rebecca
Hullinger, Gwendolyn
Incrovato, Jamie
Jackson, Scott
Jaron, Debbie
Jellesed, Russell
Jensen, Gregg
Johnson, Anne
Johnson, Danielle
Johnson, William
Joyce, Marilyn
Julien, Devon
Kaigler, Aubry
Karlin, Julia
Kasper, Julie
Keenan, Zachary
Kelly, Marsha
Kerbs, Sharon
Kidby, Alex
Kincaid, Kim
Kirkpatrick, Suzanne
Klenz, Caitlin
Knight, Cora
Kolstad, Marie
Kosmas, Christina
Kramer, Susan
Krueger, Debra
Kulle, Jennifer
Laack, Alia
Landauer, Claude
Lardy, Paul
Larson, Nancy
Laurance, Lydia
Laws, Kimberley
Ledgerwood, Steffan
Leslie, James
Liddell, Sarah Joann
Linnell, Richard
Loeb, John
Long, Gregg
Lopez, Sarah
Lower, Lisa
Lule, Berta
Luther, Susan
Magdaleno, Angelina
Mann, Jennifer
Marquez, Anna
Martin, Michele
Martus, Carissa
Matykowski, Joel
Maxwell, Marie
Mayfield, Leslie
Johnson, Christine
Johnson, Jennifer
Johnston, Jeffrey
Juden, Wendy
Juster, David
Kaiser, Michiah
Karlin, Lisa
Kasper, Timothy
Kellar, Scott
Kemhus, Tyler
Kessler, Miranda
Kilgore, Celia
Kingsmith, Rebecca
Kirsch, Theresa
Klimke, Carly
Knox, Douglas
Kopp, Allen
Kottkey, Kevin
Kramer, Tim
Kruse, David
Kuzma, Amber
Lacock, Mary
Laney, Renee
Larrance, Amiya
Lasky, Sara
Laurie, Kayla
Lawson, Karen
Lentz, Jamie
Levine, Amanda
Liebertz, Carol
Lins-Bafaro, Anne
Loescher, Laurie
Lopez De Leon, Hector
Loun, Matthew
Lowther, Erin
Lule-Jimenez, Alfonso
Lyle, Marla
Mahlum, Adam
Markealli, John
Marshall, Laurie
Martinak, Mayra Lissette
Massey, David J
Matzelle, Rebecca
Mayers, April Ai
McBroom, Laura
23
Johnson, Connie
Johnson, Steven
Jordan, Russell
Jukkala, Jacy
Kahn, Ann
Kalish, Rebecca
Karlin, Richard
Keck, Scott
Keller, Sarah
Kennedy, Caterine
Key, Mabel
Killeen, Diana
Kinion, Diane
Kivett, Stuart
Klugherz, Gabrielle
Kolesar, Jaclyn
Kosmalski, Julie
Kragt, Leslie
Kristensen, Kurt
Kuhlman, Stacy
La Tour, Christina
Lais, Paula
Lanthrum, Andrew
Larsen, Kristi-Jo
Lassen, Jenny
Lavender, Jim
Lecorre, Jennifer
Leonard, Kelly
Lewis, Kimberly
Linehan, Elizabeth
Little, Linda J
London, Jeannie
Lopez Haas, Jacinta
Lowe, William
Lugo-Estrada, Sonia
Lundy, Mattie
MacDonald, Jenessa
Mahlum, Eric
Markealli, Tricia
Marshall, Whitney
Martinez, Kimberly
Masters, Mary
Mauritz, Joan
Mayers, David
McClain, Stephanie
McClure, Cheryl
McDaniel, Cecilia
McGrath, Nancy
McIrvin McMahan,
Megan
McLain, Gina
McRitchie, Tara
Medrano, Nicole
Mehringer, Thomas
Merrill, Marty
Michaelis, Stephen
Miller, Anne
Mito Ahern, Nicole
Monnier, Deborah
Mooyman, Johannes
Morgan, Robin
Mudd, Michele
Munson, Shawna
Nahl, Elizabeth
Nauert, James
Nelson, Elissa
Neville, James
Nichols, Raya
Nova, Brooke
Ocon, Erin
OHollaren, Colleen
Olivas, Julie
Osowski, Kelly
Page, Breanna
Pak, Meagan
Paroulek, Suzanne
Patten, William
Perry, Edith
Peterson, Christin
Peterson, Wendy
Phelan, Valerie
Phipps, Jonna
Policar, Martin
Powers, Gail
Prichard, Amy
Pruett, Tanya
Purdy, Kelly
Rabe, Janet
Ramer, Judith
Ravensberg, Edward
McCollum, Sheila
McDowall, Mark
McHargue, Terri
McCullum, Heather
McGinley, Emily
McIntosh, Pamela
McIrvin, Colleen
McLoud, Amber
Mecheski, Hayley
Meeuwsen, Jeffrey
Mendez, Yolanda
Meschke, Shirley
Mikenis, Donna
Miller, Tamara
Miyama, Dean
Montague, Christopher
Morgan, Christina
Morley, James
Mullavey, Julie
Myers, Michaelene
Nakonsky, Heather
Nave, Aaron
Nelson, Katherine
Newman, Kathryn
Nichols, Shauna
Nova, Matt
OConnor, Michael
OLeary, Sheila
ONeal, Shannon
Oster, Heather
Painter, Joseph
Panayiotou, Shelley
Parsons, Jennifer
Paulson, Gina
Peters, Susan
Peterson, Eric
Petrick, Kellie
Phillips, Brett
Pierce, Erika
Portinga, Teresa
Powers, Michele
Pridemore, Brenda
Pruss, Christa
Quas, Autumn R
Rainey, Lisa K
Rappleyea, Lisa
Ravins, Ashley D
McKernan, Cheryl
McMann, Kevin
Mechling, Melinda
Meeuwsen, Jennifer
Mergen, Reagan
Meyer, Michael
Miller Jr, Olson
Minch-Meehan, Nicole
Mones, Janie
Moore, Dee
Morgan, Elizabeth
Mowry, Brooke
Mumford, Andrea
Myers, Michelle
Nasewytewa, Barbara
Naylor-Bluemmel, Malea
Nelson, Stacia
Nicholas, Laura
Nickens, Teresa
OBrien, Amy
Oharrow, Laurie
Olivar, Mariaeugenia
Orozco-Acosta, Christina
Osterhaus, Julia
Paisley, Katherine
Pape, Suzanna
Patron, John
Penrod, Susan
Petersen, Cheryl
Peterson, Holly
Pfister, Lisa
Phipps, Jason
Pinder, Roger
Powell, Lisa
Price, Michelle
Prpich, Ellie
Pruss, Nathan
Quimby, Morgan
Ramchandar, Usha
Rattazzi, Darcy K
Ready, Denise Jane
24
Reamer, Erin
Reed, Suzanne
Reeve, Paula
Reigel, David
Reiter, Juanita
Retzlaff, Sara
Rice, Azusa CharlotteOno
Rice, Therese
Richmond, Susan
Rider, Jami
Riley, Sara Kathryn
Robbins, Jennifer
Robinson, Kendra
Rodrick, Joseph
Rooke, Kelly
Rosenthal, Dale
Ross, Zachary
Ruhnke, Linda
Ryan Fear, Amanda
Sagapolu, Lisa
Salas, Gilberto
Sanchez, Mario
Sanders, Prudence
Saxton, Brent
Schaefer, Allison
Schlegel, Kendra
Schmidt, Angela
Schoebel, David
Schott, Ann Marie
Scoble, Cassandra
Scott, Silverna
Seitz, Colleen
Sellers, Jill
Severns, Raymond
Shearing, Richard
Sheldon, Leslie
Shepherd, Erin
Shimamoto, Kimberly
Simantel, Cynthia A
Skipper, Brigitte
Smith, Karleen
Smith, Trevor
Soon, Kevin
Springer, Michael
Reardon, Susan Marie
Reese, Adam J
Reich, Barbara Jean
Reiman, Krista Leigh
Reitmeier, Kimberlee S
Reyes, Hever
Reaume, Debbie L
Reese, Laura K
Reid, Allison Rochelle
Reiter, David Alexander
Remmel, Georgia L
Reyes, Sally Jane
Rice, Craig Burnett
Richards, Merissa Denmark
Richter, Jessica J
Riebow, Jill F
Rinck, Tracey J
Roberts, Dale V
Roby, Erin Boston
Rogers, Keona Marie
Rooke, Michaelle F
Ross, Benjamin William
Rousse, Denise Marie
Runberg, Derek Jameson
Rykowski, Wendy K
Sahlfeld, Todd D
Salter, Christopher Hugh
Sanchez, Roberto
Satterlee, Scott K
Saxton, Wendy Melia
Schamber, Lynette L
Schlegel, Laurie S
Schmurr, Peter
Schoebel, Katrina Howser
Schranz, Barbara Lynn
Scott, Jessica Leigh
Scott-Aguirre, Mairi
Sele, Vance Robert
Sepich, Cory Nathan
Shaner, Erik Karl
Sheehan, Amy L Temple
Sheller, Laura Lee
Sherwood, Christopher
Sidwell, Tiffany
Sims-Cochran, Veva M
Smart, Mary Lou
Smith, Patricia
Smith, William
South, Tyler
Sriram, Shanthi
Rice, Rebecca Louise
Richardson, Margaret Anne Mcvay
Richter, Lois M
Riendeau, Tiffany Anne
Rivas-Street, Paula Elizabeth
Robertson, Connie J
Rodgers, Leslie D
Rogers, Stephen Trig
Rose, Cindy
Ross, Lee Ann
Rueber, Kristen Marie
Russo, Jill A
Sacks, Marilissa
Sahlfeld, Whitney Morse
Salzwedel, Mark A
Sandefer, Charmaine L
Saul, Connie C
Sayre, Terrence D
Schlechter, Andrea Marie
Schlueter, Pamela G
Schneider, Jennifer L
Scholl, Milton R
Schwartz, Shannon M
Scott, Molly Louise
Seeborg, Sarah E
Sell, Leslie
Severance, Heather L
Shea, Karen M
Sheldon, Amy K
Shelton, Katharina L
Sherwood, Jon Stanley
Siebert, Ashley Elaine
Sipe, Dori L
Smith, Christine
Smith, Sharma
Snyder, Julia
Sprecher, Karen
Stables, John
25
Steele, Matthew
Stellmon, Liisa
Stewart, Kathleen
Stinnett, Ronald
Stover, Mary
Strand, Jennifer
Stremme, Tanya
Strouhal, Wayne
Summers, Jean
Sunnes, Victory
Szukalla, Vicki
Tamura, Lesley
Taylor, Aprille
Teegarden, Elizabeth
Tesdal, Ryan
Thoma, Nancy
Thompson, Christy
Thomson, Judy
Tiger, Suzanne
Toth, Ramona
Tronco, Ann
Turner, Sarah
Uecker, Cindy
Vandebergh, Rhonda
Vanwess, Janet
Vaughan, Teresa
Vick, Michelle
Vorderbrueggen, Trina
Walker, David
Wallace, Deborah
Walsh, Angela
Warren, Dawna
Waters, Anna
Wear, Matthew
Wehrman, Jeffry
Welter, Maureen
White, Christine
Williams, Samuel
Wilson-Fey, Kathryn
Winters, Melanie
Wood, Joseph Bret
Wyndham, John
Young, Richard
Zehr, Heather
Zobrist, Lindsay
Stein, Peter
Stephens, Thomas
Stewart, Timothy
Stinson, Janet
Strachan, Neil
Strande, Mike
Striplin, Mark
Stuve, Carmen
Sunagawa, Naomi
Swanno, Susan
Takahashi, Guy
Tanedo, Lisa
Taylor, Diana
Terry, Ashlyn
Thacker, Nathaniel
Thomas, Ashley
Thompson, Nicole
Thornton, Matthew
Timmons, Stephanie
Tovar, Arcema
Trosclair, Brett
Turner-Baxter, Megan
Underhill, Jennifer
Vandyke, Erin
Vanzant, Amber
Ventura, Carin
Vilante, Brooke
Wagoner, Melanie
Walker, Eric E
Wallace, Jennifer
Walters, Christina
Washam, Amy
Watson, Caroline
Weber, Joanne
Weidkamp, Susan
Whinery, Alan
Wickham, Barbara
Wilson, Brieanna
Winesburgh, Christal
Wolf, Linda
Wrege, Berne
Yackel, Elizabeth
Youngren, Tara
Zerizef, Nabil
Zumwalt, Stephanie
26
Steiner, Christopher
Stewart, Casey
Stinger, Jason
Stoaks, Constance
Strachan, Suzette
Strawn, Jo Hanna
Striplin, Melinda
Sukhareva, Yelena
Sunday, Wendy
Switzer, Mary
Talbot, Stacy
Taube, Christine
Taylor, Terri
Tesdal, Jane
Thalman, Mark
Thomas, Kathleen
Thomsen, Dardn
Tierney, Anne
Torres, Amy
Trinh, Phuong
Trousdale, Gregory
Twigg, Neill
Van Patten, Kelda
Vanhorn, Eryn
Vasey, Robin
Vermeire, Joseph
Volk, Kristin
Wakeman, Bonnie
Walker, Shannon
Walls, Teresia
Ward, Deborah
Waterman, Daniel
Waugh, Ellen
Wedel, Amanda
Welch, Kris
Whitaker, Shannon
Wilkerson, Stephanie
Wilson, Joseph
Winikka, Chris
Wong, Keith
Wright, Mason
Young, Amber
Zagyva, Alia
Zielke, Patricia
Zuniga, Adriana
6. Current contract administrators being offered three-year contracts for July 1, 2013, to
June 30, 2016, as contract administrators:
Acuna, Olga
Ashley, Debbie
Baez, Gina
Bourget, Bruce
Fox, Elaine
Guise, Martha
Haghighi, Saideh
Hill, Janis
Le, Julie
Lewis, Lauri
Lindberg, Vicky
Longway, Lucinda
Matsuo, John
O’Mara, Gregg
Pede, Jon
Peters, Melanie
Rogers, Loren
Schinderle, Scott
Smith, Rebecca
Stewart, Adam
Waletich, Casey
Williams, Kona
7. Temporary teachers employed on a 2012-13 contract, expiring June 30, 2013:
Akers, Lindsey
Barker, Alexis
Blem, Dale
Bomber, Susan
Carstens, Cheryl
Cerda, Graciela
Coyle, Sarah
Deposit, Evan
Dipascuale, Pablo
Erikson, Daphne
Galvez, Adrianne
Goldstein, Jaime
Hess, Kandi
Hoffman, Nichole
Jones, Shannon
Kaller, Susan
Kauzer, Case
Lee, Thais
Muilenburg, Peter
Nebel, Erik
Nelson, Amanda
Norman, Yvonn
Olvera, Gustavo
Patterson, Todd
Peterson, Jennifer
Phelps, Tyler
Radja, Stacy
Rios Lopez, Sarah
Shupe, Shayne
Simpson, Karri
Taylor, Kurtis
27
March 5, 2013
ACCEPT GIFTS AND DONATIONS
SITUATION
District Policy KH states that the District may receive donations of gifts which may serve to
enhance and extend the work of the District, subject to Board approval. Individuals who
desire to make contributions are encouraged to consider donations for equipment or
services that are not likely to be acquired from public fund expenditures.
The purpose of this report is to describe to the Board the donations received that are
valued at $500 or more.
Donation of an Arburg All Rounder Injection Molding machine, mold frame, and
injection molds from Steven Riley to South Meadows Middle School for use with
technology programs. The value of the donated equipment is $4,400.
Donation of $734.25 from Farmington View Bobcat Boosters to Farmington View
Elementary School for after-school programs.
Donation of $1,976 from GlobalGiving Foundation on behalf of Nike to be distributed as
follows:
o $950 to Liberty High School for the drama program
o $1,026 to Farmington View Elementary School for general education
Donation of $1,000 from Ronald and Sharon Rau to Century High School for the
football program.
Donation of $1,250 from United Methodist Women of Hillsboro to Lincoln Street
Elementary School for the literacy program.
Donation of $1,000 from US Bancorp Employee Matching Gift Foundation to Glencoe
High School for the dance team.
RECOMMENDATION
The Superintendent recommends the Board of Directors accept the donations.
28
March 5, 2013
ADJUST APPROPRIATIONS: GENERAL AND SPECIAL REVENUE FUNDS
SITUATION
The District is eligible to apply for a variety of grants. Estimates of these grants and
other special revenue funds are included in the annual spring budget process, and are
adjusted as needed.
RECOMMENDATION
The Superintendent recommends the Board of Directors approve the adjusted
appropriations for the following general and special revenue funds.
FUND DESCRIPTION
ADJUSTED
APPROPRIATION
PREVIOUS
APPROPRIATION
TOTAL
ADJUSTMENT
147
Teen Parent Program
Increase
Instruction
$15,000.00
$0.00
$15,000.00
205
Title VII
Increase
Instruction
$10,369.00
$0.00
$10,369.00
215
Focus Planning
Increase
Support
$55,400.00
$0.00
$55,400.00
255
Seismic Grant
Increase
Construction
$593,623.00
$0.00
$593,623.00
100
General Fund
Decrease
Support
$1,288,813.72
$1,313,813.72
($25,000.00)
100
General Fund
Increase
Support
$130,491.55
$105,491.55
$25,000.00
100
General Fund
Decrease
Support
$11,643,515.94
$11,658,515.94
($15,000.00)
100
General Fund
Increase
Enterprise
$33,688.67
$18,688.67
$15,000.00
29
March 5, 2013
APPROVE REVISIONS TO POLICY EEAE: STUDENT
TRANSPORTATION IN PRIVATE VEHICLE
SITUATION
Senate Bill 3590 modified the seat belt provision for persons over 40 pounds or who
have reached the upper weight limit for a forward-facing car seat. Revisions to Policy
EEAE: Student Transportation in Private Vehicle are recommended to bring the policy
into alignment with these new provisions.
This policy was presented for first reading on November 27, 2012. At the December 18
Board meeting, the Board extended the review period to provide time for clarification of
District policy regarding transportation of students in private vehicles by employees.
During the review period, additional revisions have been recommended to clarify the
District’s expectations regarding transportation of students in private vehicles by
employees.
RECOMMENDATION
The Superintendent recommends the Board of Directors approve the revisions to Policy
EEAE: Student Transportation in Private Vehicle.
30
Code: EEAE
Adopted: 07/96
Revised: 11/08
Student Transportation in Private Vehicle
Transportation of students will be by the District’s transportation system or by a District
employee’s vehicle, properly insured, except as provided below.
Employees of the District should not transport students and should never be alone with students
in their private vehicles. However, under certain circumstances, Parents, employees, and other
designated adults volunteers may be permitted to use private vehicles to transport students other
than their own on field trips or other school activities if the following conditions have been met
prior to the activity:
1.
The school administrator has approved the activity;
2.
A permission slip (alternative driver form) signed by the student’s parent/guardian1 has
been received by the principal or his/her designee, granting permission for the student to
participate in the field trip/activity and to ride in a privately-owned vehicle;
3.
The parent/guardian, employee, or other adult driving the vehicle is properly licensed to
drive and has provided proof of insurance. Such insurance shall meet or exceed minimum
requirements as established by the State of Oregon and as set by the District;
4.
A seat that fully supports each person and meets the minimum standards and specifications
of law will be provided at all times. A person who weighs 40 pounds or less regardless of
age must be properly secured with a child safety system that meets the minimum standards
and specifications established by the Department of Transportation under ORS 815.055. A
person who weighs more than 40 pounds and who is four feet nine inches or shorter must
be properly secured with a child safety system that elevates the person so that a safety belt
or safety harness properly fits the person. The vehicle contains an adequate number of seat
restraints, including when applicable, a child safety system for a child who weighs less
than 40 pounds, regardless of age, and the adult driver requires their use. The child safety
system must elevate the person so that a safety belt or safety harness properly fits the
individual and meets the minimum standards and specifications of the law. A person over
40 pounds or who has reached the upper weight limit for the forward-facing car seat must
use a booster seat until four feet nine inches or age eight and the adult belt properly fits.2
A person who is taller than four feet nine inches or eight years of age or older must be
properly secured with a safety belt or harness that meets requirements under ORS 815.055.
A student 12 years of age and younger may not ride in the front seat. Training in the proper
installation and use of child safety system may be required.
1
A permission slip is required if the student is under the age of 18 and not an identified McKinney-Vento student
meeting the definition of an unaccompanied youth whose parent/guardian is unreachable.
2
“Proper fit” means the lap belt of the safety belt or safety harness is positioned low across the thighs and the
shoulder belt is positioned over the collarbone and away from the neck.
Student Transportation in Private Vehicle - EEAE
Page 1 of 2
31
END OF POLICY
Legal Reference(s):
ORS 801.455
ORS 811.210
ORS 815.055
ORS 815.080
OAR 735-102-0010
SB 480
Student Transportation in Private Vehicle - EEAE
Page 2 of 2
32
March 5, 2013
APPROVE REVISIONS TO POLICY JEBA:
SCHOOL ENTRANCE AGE REQUIREMENTS
SITUATION
Recommended revisions to Policy JEBA were presented for first reading on January 22.
Policy JEBA directs the District to provide a process permitting early entry for students
who are turning five or six after the September 1 cutoff date for either kindergarten or
first grade, respectively. The policy establishes a grace period until November 15 to
allow for parents to request an evaluation of their child’s school readiness to take place.
Currently, this evaluation requires an intellectual evaluation.
As reported on January 22, staff has concerns about the length of time the intellectual
evaluation requires, considering that the outcome of the evaluation rarely differentiates
between two children who are less than three months apart. For this reason, it is
recommended that this evaluation be removed from the battery of tools required. The
District is confident that the remaining evaluations are sufficient to determine school
readiness and long-term success.
Staff also recommended that the policy shorten the grace period from November 15 to
September 30. While this recommendation may result in fewer parents requesting the
evaluation process, it would align with the patterns in the District’s data. For example,
in the last three years, only four out of the 18 students born between October 1 and
November 15 sufficiently met the criteria for school entry. More than half (52%) of those
who were born in the month of September sufficiently met the criteria for entry.
RECOMMENDATION
The Superintendent recommends the Board of Directors approve the revisions to Policy
JEBA: School Entrance Age Requirements.
33
Code: JEBA
Adopted: 08/98
Revised: 09/10
School Entrance Age Requirements
Kindergarten and First Grade
Students will be admitted into kindergarten or first grade if their fifth or sixth birthday,
respectively, occurs on or before September 1 of the year of enrollment. In addition, a student
whose birthday occurs after that date may be admitted to kindergarten or first grade if the student
is transferring from another public school.
Early entry into kindergarten or first grade may be made for a student whose fifth or sixth
birthday occurs after September 1, but not later than November 15 September 30, who is
sufficiently advanced to succeed in the educational program based on an analysis by qualified
professional staff, including the following criteria:
1.
2.
3.
43.
54.
65.
Parent interview (developmental history)
Preschool experience
Intellectual functioning
Emotional/social functioning
Adaptive behavior (including, but not limited to, perceptual and motor skills, self-help
skills, and communication skills)
Academic functioning (readiness, basic skills)
The Superintendent/designee, with the executive director of the office for school performance,
shall identify screening processes and instruments that will provide a dependable assessment of
the above items and procedure for placement. Parents will be required to pay a fee to cover the
costs of the special testing involved. The office for school performance will coordinate the
assessment.
END OF POLICY
Legal Reference(s):
ORS 327.006
ORS 336.095
ORS 339.115
ORS 343.395
School Entrance Age Requirements - JEBA
Page 1 of 1
34
March 5, 2013
STRATEGIC PLAN/SUPERINTENDENT GOALS PROGRESS REPORT
SITUATION
As specified in the accountability section of the 2011-2016 Strategic Plan, reports on
progress toward Strategic Plan strategy area outcomes are provided to the Board on a
quarterly basis. Progress toward the annual Superintendent’s goals, which are aligned
with the Strategic Plan, is incorporated into the report.
This progress report includes a cover page listing each strategy area, its major
outcomes, and highlights of this quarter’s achievements. Individual strategy area pages
provide a visual snapshot of the degree to which each strategy has met its annual goals
and list the outcome areas, action items, data, and next steps.
RECOMMENDATION
The Superintendent recommends the Board review the Strategic Plan/Superintendent
Goals progress report and ask any questions they may have.
35
36
Strategic Plan 2011‐2016 Year 2, Quarter 2 & Superintendent Goals Update
(November 2012 – January 2013)
Engage and challenge all learners to ensure academic excellence
1
Instruction Highlights
•
Two additional elementary schools planning for a 2013‐14 kindergarten Dual Language Program: Mooberry & Free Orchards
Elementary Literacy Program aligning to Bilingual Program Model
•
Curriculum Maps, Pacing Guides and Planned Course Statements nearly complete in all core areas, meeting our CCSS transition timeline
•
Technology Study Team completed formal recommendations for budget consideration
•
Principals and teacher teams meeting in PLCs to develop curriculum, common assessments and instruction planning for all students
37
•
Superintendent Goals:
• Direct the implementation of effective teaching practices with focused attention on the implementation of the Bilingual Program Model
• Direct the development and expansion of District Option programs.
• Direct the implementation of CCSS and prepare for new state assessment system.
• Direct the implementation of targeted professional development for staff.
2
Engagement Highlights
•
New website launched in December 2012
Hispanic Outreach workers administered Technology Survey in person to 88 Spanish‐
speaking parents and community members
•
Volunteer coordinators managed holiday donation programs that served 644 District students and families
•
Significant advocacy efforts took place this quarter: legislative priorities adopted, materials created, meetings with legislators held, lots of information on Budget Matters
38
•
• Direct the implementation communication practices that result in consistent and relevant information being shared with all stakeholders, including the launch of an improved District website, collaboration with community partners, and the increased use of technology.
• Engage the community in a budgeting process that includes: detail, advocacy, education redesign.
3
Equity Highlights
•
39
Revised and expanded the recruitment and hiring process to include targeted recruitment activities, a focus on partnerships, and usage of a bilingual screening matrix to assess language capabilities
•
Beyond Diversity and Uniting to Understand Racism professional development training provided to front office staff
•
Parent Leadership and Empowerment graduation at Witch Hazel and Eastwood Elementary Schools: 28 parents completed the six‐week class
• Direct the development and implementation of professional development for all staff, with an emphasis on classified staff, that increases awareness and implementation of equitable practices.
• Increase the recruitment and hiring of bilingual staff.
4
Facilities Highlights
•
Long‐Range Planning update provided to the Board February 12
40
•
Maintenance project list developed, costed out, and prioritized by staff
•
Met with City of Hillsboro in January 2013 to discuss possible co‐location of facilities and future development
•
Meeting with both major landowners in South Hillsboro in February to begin discussions about school sites
• Direct the development of a long‐range plan that leads to the prioritization of resources for the construction and maintenance of facilities that will accommodate future student enrollment needs.
• Direct the development of a prioritized list of maintenance projects to inform the budgeting process.
5
Safety Highlights
•
Assisted schools in evaluating building security and safety procedures to ensure efficient response to emergencies
41
•
Facilitated anti‐bullying brainstorming workshop with high school leadership students to get feedback on their view of the issues
•
Worked on detailed planning for parent reunification exercise with the Hillsboro Police Department
• Direct the allocation of resources that ensures staff and students are trained in emergency protocols and procedures.
• Direct the development of an articulated anti‐bullying and harassment plan.
6
42
Q&A
7
Hillsboro School District Strategic Plan 2011‐2016 Scorecard/Reporting Matrix
Year 2, Q2 Summary Sheet
Outcomes
Strategy Area
Instruction
All students feel capable, competent and confident in their educational ability
All students graduate with college and career‐readiness skills
All teachers employ effective and engaging instructional practices using high‐quality, research‐
based curriculum
Outcomes
Engagement
District and school awareness is high among all stakeholders
Multiple opportunities for authentic engagement and involvement are provided for all stakeholders
Stakeholders feel ownership in our District and schools
43
Outcomes
Outcomes
Outcomes
Q2 Highlights
•Two additional elementary schools planning for a 2013‐14 Kindergarten Dual Language Program (Mooberry and Free Orchards)
•Elementary Literacy Program aligning to the Bilingual Program Model, all middle schools implementing Focused and Integrated ELD
• Entered planning stage on College and Career Pathways project, work‐groups established
• Curriculum Maps and Planned Course Statements nearly complete in all core areas, aligning to CCSS and Next Gen Science Standards
• Principals and teacher teams meeting in Professional Learning Communities to develop curriculum, common assessments, and instruction planning for all students
• Professional development in effective teaching practices for English language learners under way
• New website launched in December 2012
• Hispanic Outreach workers administered our Technology Survey in person to 88 parents and community members, generating valuable feedback for our study team
• Volunteer coordinators managed holiday donation programs that served 644 District families.
• Student survey revised with team; ready for administration to students in spring 2013
Equity
All staff are culturally competent
• HSD revised and expanded Recruit and Hire Process to include standardized questions on cultural competency and equity, bilingual screening matrix to assess language capabilities, and more
The educational system provides all students equal access to rigorous content at or above grade • Challenge Up ‐ Data triangulation used to determine student placement in middle school math level and opportunities to participate in extracurricular activities
classes ‐ Poynter Middle School
A welcoming and inclusive school environment exists for culturally, linguistically, socially, racially • Parent Leadership and Empowerment graduation at Witch Hazel and Eastwood Elementary and economically diverse students, families, staff and community members
Schools: 28 parents completed the 6‐week class
Facilities
Changes in student enrollment are accommodated by constructing, replacing or remodeling current schools and banking land for new schools. Facilities are configured to meet enrollment and support educational best practices
All existing facilities are maintained and efficiency enhancements are incorporated wherever possible
The District shares facilities and systems with community partners to enhance academic partnerships
Safety
Every school and District facility provides a safe physical environment
Every school and District facility provides a safe emotional environment
Partnership opportunities with city and county agencies are expanded to effectively utilize resources
• A long‐range planning update will be provided to the Board February 12th, which will include a prioritized list of maintenance projects for budget planning purposes
• Maintenance project list has been developed, costed out and prioritized by staff
• January 2013 ‐ Met with City of Hillsboro to discuss possible co‐location of facilities and future development
• Assisted schools in evaluating building security and safety procedures to ensure efficient response to emergencies • Facilitated anti‐bullying brainstorming workshop with high school leadership students to get feedback on what they see the issues are. Presented the findings to principals and gathered feedback during leadership meeting
• Worked on detailed planning for parent reunification exercise with the Hillsboro Police Department. •Worked with HPD to analyze current school safety procedures
Year 2, Q2
Strategy: Instruction
Status Bar
60% complete
Outcome
All students feel capable, competent and confident in their educational ability
Action Item
Assess implementation of Bilingual Program Model Q2 Data
• Completed
Next Steps
• Repeat, fall 2013
Implement AVID at all four high schools and develop a plan for middle school implementation in 2013‐14
• Completed
• Year 2 implementation in fall of 2013
Expand Dual Language program to additional schools, including one to explore a second language other than Spanish
Expand STEM program to two additional elementary schools
• Added Mooberry and Free Orchards for 2013‐ • Develop staffing models to support program 14 school year
growth for all dual programs
• Continue budget planning for project growth • Secure support of Portland Metro STEM Partnership and HSD Budget Committee for expansion of programs
• Program evaluation under way, developing • Expand planning to coordinate with District's alternative education program
year 2 budget assumptions and program offerings
• Support models in place for special education • Train principals in June 2013 teachers, planning principal overview training
Expand Hillsboro Online Program to support credit recovery, part time students, and proficiency credit opportunities
Implement Standards‐Based IEP plan
All students graduate with college and career‐
readiness skills
Develop a literacy framework that aligns with our Bilingual Program Model
• Elementary Schools aligning Literacy Program • School level Professional Learning Communities planning lessons and instructional to the Bilingual Program Model
programs around diverse learners
Complete curriculum maps for all content areas including Planned Course Statements, Proficiency Credit Opportunities, and Common Formative Assessments
• Curriculum Maps, Pacing Guides and Planned Course Statements under development, alignment work to formative assessment plans under way
44
All teachers employ effective and engaging instructional practices using high‐quality, research‐based curriculum
100% complete
• Assessment development and school‐based Curriculum Map extensions with Core
• Develop Curriculum Maps & Planned Course Statements for Electives
Complete College and Career Pathways project to align District programs and CTE opportunities to college and • Illustration completed, partnership career benchmarks
development under way, work groups established, met with counselors/principals regarding scope
Design an EBISS Principal Professional Learning Community to support equitable intervention practices across • Project Completed
elementary schools
• Develop reference documents and tools to Develop District standards for the Pre‐Referral and the Student Study Team process, train staff
support a consistent implementation districtwide
Continue professional development plan for bilingual program model including Dual Language, ELD, and • Training offered to principals and staff on Spanish literacy, ELD, Writing, Cross Linguistics
Sheltered Instruction
• Work group formalizes 6 Pathways and begins communication plan with schools and community partners
Align the classroom walk‐thru process with instructional model to ensure implementation of effective teaching • Ongoing principal training to calibrate practices
walkthroughs in February
• Support provided through ongoing job‐alike Implement professional development plan to ensure effective implementation of Standards‐Based IEPs
training
• Continue monitoring through supervisory visits
• Continue to provide on‐demand support and coaching through Student Services Dept.
Develop Leadership Professional Learning Communities
Train new bilingual teachers and principals in the Bilingual Program Model
Develop and implement a professional development structure that focuses on coaching, inservice, and collaboration
Design and implement a leadership development program for assistant principals
• Ongoing
• Completed
• Monthly trainings for both elementary and secondary under way
• Monthly sessions under way
Align professional development structures for classroom teachers, ESL teachers, and Special Education teachers
• Alignment process to be completed in March 2013
• Continue
• Completed
• Continue to develop training content consistent with school level needs
• Refine content consistent with group dynamics and needs
• Build integrated PD plan for Summer 2013 and SY 2013‐14, and publish on District website
Continue Principal Professional Learning Communities around effective instruction and the Bilingual Program Model through a “problem of practice” structure
• Principals continue to meet around Problem of • Continue monthly sessions at each of our Practice each month
schools
• Completed
• Roll out tools and resources districtwide in Q3
• Calendar for 2013‐14 to be completed March 2013
Year 2, Q2
Strategy: Engagement
Status Bar
45% complete
Outcome
District and school awareness is high among all stakeholders
100% complete
Action Item
Q2 Data
Design and build new District website to enhance navigation/overall user • New website launched in December 2012
experience; conduct usability study to obtain feedback; launch new site
Add RSS feed capability to website
• Q3 project
Strengthen social media presence • 369 Twitter followers, 325 "likers" of our Facebook page
Solicit more stories from schools/students to enhance interest/website visits
• Q3 project
Collaborate with the City of Hillsboro to create joint messaging
• Provided content to Mayor's State of the City Address on January 31
•Q4 project
Develop a style guide for school websites
Next Steps
• Continue migrating content and refining design
• Conduct user testing
• Work with new webmaster to get this feature added
• Continue posting stories as often as possible
• Talk with principals about how best to roll this program out, who reviews at the school level, how to solicit entries, etc.
• Work with City's communications team to determine opportunities
• Have new webmaster develop in consultation with Beth and input from schools
45
Multiple opportunities for authentic engagement and involvement are provided for all stakeholders
Increase outreach to Latino community
• Hispanic Outreach workers administered our Technology Survey in person to 88 parents and community members, generating valuable feedback for our study team
• Continue to seek ways to inform and engage our Latino community
Hold Superintendent Listening Sessions throughout the year • Listening Session webinar held November 29, 2012
• Next Listening Sessions: February 20 @ South Meadows, April 4 @ Brown, May 15 webinar
Allow patrons to share/like website stories; increase opportunities for two‐way communication
• Functionality exists in new website, need to figure out how to • Work with new webmaster to explore options
just allow the positive actions
Enhance Parent Group Leadership meetings to encourage increased participation, involvement of principal
• Meetings held November 26, 2012, & January 30, 2013‐‐low • Get feedback on how to rejuvenate turnout at both
participation • Upcoming meetings on March 6, April 5, and May 23
• Tech Study Team communications sub‐committee has been • Formalize recommendations and present to conducting in‐depth research & surveying to determine how Board on March 5
technology can better be used to communicate with stakeholders
• Held legislative priority discussion & advocacy training event • Consider "coffee chats" with Superintendent February 11, 2013
Scott to reach more people and a more diverse • Casey participated in Washington County Legislative Affairs audience
Forum February 4, 2013
• Volunteer coordinators managed holiday donation programs • Create a resource database for school staff and families
that served 644 District families:
• Coordinate Read Across America volunteers
• Elks Christmas Baskets ‐ 428 families
• Outreach @ Chamber events and with • Bundles & Blankets ‐ 60 students
additional faith organizations
• Sonrise Shoe Boxes ‐ 156 students
• Program to capture students' immediate needs has resulted in all needs met to date
• Student survey revised with team; ready for administration • Conduct survey, review and analyze results, and share with administrators and Board
to students in spring 2013
Explore use of technology (videos, webcasts, etc.) to broaden access to information and increase opportunities for patron engagement
Strategize new opportunities to visit patrons and share District information and/or bring them in to learn more about our schools
Utilize volunteer coordinators to enhance volunteerism and expand partnerships between community members/businesses and our schools
Refine student survey and expand administration to all schools
Stakeholders feel ownership in our District and schools
Create community survey using some of the questions from the Local Option survey and administer annually
Ask for feedback at events/meetings/focus groups on how we could improve our efforts to inform, involve, and engage stakeholders
• Q3 project
• Ongoing
• Create survey, vet and refine with stakeholders before administering
• Continue to solicit and incorporate feedback to improve communications
Year 2, Q2
Strategy: Equity
Status Bar
50% complete
Outcome
All staff are culturally competent
Action Item
Target equity‐focused professional development to classified groups
100% complete
Q2 Data
• Beyond Diversity 2‐day training (17 classified staff members attended)
Expand education and awareness training through Uniting to Understand Racism and • Ongoing UUR dialogue sessions ‐ Mooberry
Coaching for Educational Equity
Increase recruitment efforts toward hiring bilingual staff
HSD revised and expanded Recruit and Hire Process
• Application screening process
• Standardized questions focused on cultural competency and equity
• Bilingual screening matrix to assess language ability
• Netchemia sorting capabilities
Next Steps
• Organize Beyond Diversity II training in April
• Plan UUR session in the spring
• Implement Recruit and Hire
Expand partnerships with higher education undergraduate and graduate programs • Bilingual teacher education programs at WOU, • Oregon Educators Fair on April 16, 2013 ‐ focus will be recruiting for HSD program needs
with a focus on developing culturally responsive teachers and recruiting for bilingual PSU, etc.
• Portland Metro Educator Partnership (PMEP)
candidates
•OALA Winter Conference
• CFEE graduates email listserv
46
Develop a plan to systemically address equitable access to curricular and The educational system provides all students extracurricular opportunities. equal access to rigorous content at or above grade level and opportunities to participate in extracurricular activities
A welcoming and inclusive school environment Continue and expand Parent Leadership Institute
exists for culturally, linguistically, socially, racially and economically diverse students, families, staff and community members
Develop a comprehensive plan around anti‐bullying and harassment K‐12
• Challenge Up ‐ data triangulation used to determine student placement in middle school math classes ‐ Poynter Middle School
• Create data collection system for extra‐
curricular activities • Parent Leadership and Empowerment • Prepare for spring session classes and parent graduation at Witch Hazel and Eastwood field trip to higher ed. institutions
Elementary Schools: 28 parents completed the 6‐
week class
• Plan in progress through Operations and Safety • Planning committee will meet to discuss next department
steps and roll out
Year 2, Q2
Strategy: Facilities
Status Bar
60% complete
Outcome
Action Item
Compare Enrollment Projection to Building Capacities to determine timeframe for Changes in student enrollment are new construction
accommodated by constructing, replacing or remodeling current schools and banking land for new schools. Facilities are configured to meet enrollment and support educational best practices
Continue to participate in planning for south Hillsboro and Cooper Mountain development
Survey Board and community regarding facility needs and options
All existing facilities are maintained and efficiency Compile districtwide, prioritized list of maintenance projects, including information enhancements are incorporated wherever from Facilities Plan and principal‐generated needs
possible
Use this prioritized maintenance project list in budget process
47
The District shares facilities and systems with community partners to enhance academic partnerships
Meet with community partners to seek ways to expand partnerships
100% complete
Q2 Data
• Comparison of enrollment projections and building capacity is complete • Information has been shared with Board and Community
Next Steps
• Develop a recommended timeframe for new construction and remodeling projects
• Continued participate
•Meetings have been scheduled with the developers of the north and south sections of the south Hillsboro property
• A long‐range planning update will be provided • Develop and administer survey based on board to the board February 12th
input on February 12th
• Maintenance project list has been developed, • Board will weigh in on prioritized list at costed out and prioritized by staff
February 12th meeting
• Maintenance project list will be used during development of 2013‐14 budget
• List will be updated to reflect new maintenance needs and changing priorities, and to remove those projects which have been completed
• Continue participation on Aloha‐Reedville • January 2013 ‐ Met with City of Hillsboro to Technical Advisory Study Team and Metro discuss possible co‐location of facilities and Regional School Facilities Task Force future development • Continue finalizing plans for community garden • November and December, 2012 ‐ Metro Regional School Facilities Task Force meetings at David Hill campus in conjunction with Miller Education Center
Year 2, Q2
Strategy: Safety
Status Bar
50% complete
Outcome
Every school and District facility provides a safe physical environment
Action Item
Train all staff and students in emergency protocols and procedures 100% complete
Q2 Data
• Continued with monthly safety drills Ensure safety information and communications are easily accessible to students, staff • Reviewed safety communication procedures and the community
for incident specific events
Continue comprehensive environmental safety program
Review building safety reports, safety team minutes, and accident/incident reports
Every school and District facility provides a safe emotional environment
48
Partnership opportunities with city and county agencies are expanded to effectively utilize resources
• Programs on schedule to fulfill District requirements
• Weekly and monthly review of data
Next Steps
• Continue monthly safety drills • Complete review of building safety in all schools
• Explore ways to more effectively communicate with students, staff, and the community during an emergency situations
• Continue implementing scheduled monitoring
• Continue weekly and monthly review of data
• Facilitated anti‐bullying prevention workshop • Continue work on anti‐bullying slogan and convene District committee with students and principals • Outlined plan and timeline to principals
• Administer state student survey and District Complete and review Student Wellness Survey; implement District survey that aligns • Completed review and are moving forward survey this spring
with Strategic Plan
with District survey to be administered this spring
Continue HSTAT, Care Teams, and Flight Team models in all schools
• All programs fully implemented and present in • Continue programs districtwide
all HSD schools
Expand partnerships with city, county, and neighboring school districts
• Facilitated countywide Safe Schools Committee • Work with HPD on comprehensive review of District safety procedures and complete of Washington County monthly meetings and evaluation of school sites
began regular meetings with the Washington County Sheriffs Office Incorporate city and county agencies in emergency preparedness training for staff
• HPD presented information to school staff • Develop plan to incorporate law enforcement based on building requests emergency preparedness presentations to school staff each year
Incorporate School Resource Officers (SROs) and Fire Department into school safety • SROs participated in monthly safety drills and • Continue to incorporate SROs and Fire planning
care teams.
Department in safety planning
Continue to plan with partners on large‐scale drills • Began work on District and HPD parent • Develop comprehensive plan for drill and reunification exercise training
complete exercise this spring
Provide bullying prevention plan and establish implementation timeline
March 5, 2013
BOARD GOALS UPDATE
SITUATION
In October 2012, the Board adopted goals for the 2012-13 school year:
1. Board members will participate in professional development to gain an
understanding of the state requirements pertaining to the Common Core State
Standards and Achievement Compacts.
2. Board members will participate in professional development to provide refresher
knowledge regarding key concepts of the Oregon Lighthouse Project training.
3. Board members will seek opportunities to engage with the community that may
include school visits, listening sessions, community events, civic participation,
service organizations, and a variety of extracurricular school activities.
4. Board members will seek opportunities for advocacy through the formation of action
plans around predetermined legislative priorities.
5. Board members will participate in professional development activities to increase
their knowledge regarding the Dual Language program and program for teaching
English Language Development.
6. The Board will gain an understanding of the District’s long-range facilities needs and
develop a plan to meet those needs.
7. The Board will gain an understanding of the District’s anti-bullying and harassment
plan.
RECOMMENDATION
The Superintendent recommends the Board of Directors briefly share their efforts and
accomplishments toward their goals to date.
49
March 5, 2013
STUDENT ACHIEVEMENT DATA REPORT
SITUATION
Three times per year the Board hears a formal report regarding efforts to improve
student achievement. In the fall, the report consisted of an overview of the Academic
Achievement Indicators. On March 5, the Board will hear a two-part report:
1. A review of Academic Conferences held in February with each school principal
2. An update on the recent graduation data and strategies to address the drop-out rate
In each report, the Board will hear from Executive Directors Dayle Spitzer and Matt
Smith regarding trends in school-level Strategic Plan implementation specifically around
the bilingual program model, standards-based teaching and learning, and professional
learning communities. The team will highlight areas of excellence and opportunities for
continued focus.
In late spring, the Board will be provided a third academic achievement report that will
include any available achievement data and an overview of the 2013-14 strategies to
improve student outcomes.
RECOMMENDATION
50
Academic Conferences 2012‐ 2013
51
52
Strengths of the System
53
• Clarity of purpose – Close the achievement gap and increase student achievement for all students
• Collaborative approaches to leadership for learning
• Consistent feedback
• Strategic support
• Accountability
DP
Accountability and Support
54
• Clear focus on improving teaching and learning in our schools
• Raise student achievement through dialogue, leadership, and accountability
• Principal coaching
– PLCs once per month – walkthroughs, planning partner, problem solver, accountability partner
DP
55
The Academic Conference
• Part of an accountability structure to support school‐level leadership to reflect, plan and prepare for continuous improvement
– Four Questions
56
• Explain your progress in the implementation of the ELL program model.
• Detail the status of implementation of your SIP.
• Explain key findings regarding the implementation of your SIP.
• Communicate strategies for reinforcing the successes and addressing the weakness in your SIP.
MS
Elementary Results
Implementation of the ELL program model
57
DS
58
Collaboration and Development
59
• Monthly PLCs
• K‐12 Leadership Development and Principal Meetings
• Individual Coaching
• Student Services monthly meeting
• Networking
• SPED 101
• Operations and Management
• VP/Dean Leadership Development
Changing Classroom Practice
•
•
•
•
•
60
•
•
•
•
5 x 5 x 5
144
Data Tracking
Equity Trainings
Collaborative Walkthroughs
Focus on 5 Ds
Quality Feedback
Coaching for Improvement
Understanding Change Theory
PLCs and Elementary Leader PLCs
61
CCSS Math and ELA
62
DS
Secondary PLCs and Secondary Leadership PLC
63
Building Level PLCs
• Functioning models of PLCs are seen at each building
• Purpose of PLCs blend student support and professional practices
• Directly related to our secondary CCSS development
• Interdisciplinary vs. Content Specific
Secondary Leadership PLC
• Focal Points
– Standards‐Based Teaching and Learning
– Leadership
– High‐Functioning PLCs
• Gathering of teacher leaders, assistant principal, principal
• Focus on realizing high‐quality instruction to increase student achievement
• Foundational block for CCSS mapping
CCSS Mapping and Planned Course Statements
64
• Focus was to provide clear articulation of national standards according to course offerings
• Planned Course Statements
• Curriculum Maps
• Collaborative Leadership PLC was highly effective support for improvement
Continuous Improvement
65
•
•
•
•
•
•
Quality instructional model
CCSS PLC/Lesson study structures Student support structures
Bilingual Program Model Dual Language
DS
General Successes in Secondary
Focused on improving student outcomes through the classroom experience
66
 All schools are owning the success of all students
 Equitable access to rigorous learning experiences
 College and Career Readiness focus
MS
Secondary Results
• High‐Quality Professional Learning for Improved Results
– All secondary administrators have participated in monthly PLCs focused on a Problem of Practice
– Focused professional learning at schools
• Clear Understanding of Purpose
67
–
–
–
–
Access to Core Content Learning
Instruction is the foundation for success
Access to rigorous learning experiences
Supports and intervention strategies parallel access to core
• Implementation of the ELL program model
– Clear movement to increase staff capacity for sheltered instruction
– Early adopters are seeing success in Focused and Integrated ELD
– Two schools have expanded bilingual program offerings
DP
Moving Forward in Secondary Schools
• Implement CCSS standards in all secondary schools • Expand collaborative walkthrough professional learning
• Continue to implement the comprehensive bilingual program model
68
– Program structures
– Sheltering strategies – Focused and Integrated English Language Development
• Refine PLCs
• Narrow the focus on instruction
– Alignment, Engagement, Rigor
MS
69
SL
March 5, 2013
TECHNOLOGY STUDY TEAM UPDATE
SITUATION
The Technology Study Team – a cross-functional group of District administrators, staff,
Board members, and parents – was formed in June 2012 to evaluate the District’s
current technology state, its desired future state, and the steps that would be needed to
reach its technology goals.
To address the work, the team broke into three subgroups: Instruction, Communication,
and Infrastructure. Initial efforts focused on attaining background information and
current data. Subgroups then spent time visioning what would look, feel, and be
different if an ideal state was reached. Next, surveys were administered and focus
groups held to test those ideal states with various stakeholder groups and solicit their
input on existing gaps (perceived or actual). Finally, subgroups conducted research,
including site visits, to help determine what other entities are already doing the work
well, gleaning lessons from them to guide next steps.
Tonight, the subgroup leaders will present their findings to the Board in terms of themes
that emerged through the course of the work, desired end states, a roll-out proposal for
the next three years, and a plan for revisiting and updating the plan annually on the
Strategic Plan review cycle.
RECOMMENDATION
70
71
Tech Study Team
Recommendations
Dave Vickery, Teacher
Steffan Ledgerwood, Teacher
Jon Pede, Director, Special Education
Background
• Study Team initiated in June 2012
• Three sub-committees formed:
• Instruction
• Communications
• Infrastructure (quickly merged with Instruction)
72
• Tasks:
• Understand current situation
• Visualize ideal states
• Conduct surveys and focus groups to get stakeholder input
• Conduct gap analysis between current and future states
• Research where the work is being done well
• Craft recommendations/plan for the future
Communications Sub-Committee
Findings & Recommendations
73
• Current Situation:
• Increasing engagement through the use of technology is already a
focus of our Strategic Plan.
• Top methods currently used include websites, social media, e-mail
blasts, and automated phone calls.
• Key Opportunities for Improvement:
• Standardize and streamline websites.
• Enhance systems for mass communication with parents.
• Increase use of multi-media technologies to capture interest.
• Recommendations:
• Continually refine and enhance District and school websites to
ensure consistent ‘brand’ image, ease of navigation, and availability
of current, relevant information.
74
• Strengthen social media presence and usage.
• Utilize roll-out of Synergy student information system to
communicate with parents via e-mail and text.
• Create more video content.
• Utilize a District app so the most pertinent information is readily
available for stakeholders in one place. Preview.
75
• Final Notes
• Five-year plan/timing:
• District app roll-out planned for summer 2013
• Synergy roll-out is already defined
• Secondary roll-out: Fall 2013
• Elementary roll-out: Fall 2014
• Other items included in yearly Strategic Plan action planning
• No additional budget allocation is requested at this time.
All work can occur with existing budgets.
76
Instruction and Infrastructure
Sub-Committee Findings &
Recommendations
Starting Point
77
Frustration
“This morning, my experience in the computer lab was annoying, as usual” -Student
“I have been so irritated by the slow computers in my school that I have just given up and not
turned in that assignment”
-Student
78
“All students need to have access to technology at all times.
They need to know how to use it to help them in the classroom
and in their lives”
-Teacher
“Student computer labs are old and slow, they barely function
for internet research and Microsoft office, let alone trying to do a
multimedia project” -Teacher
“In order to do this right, I need better technology and better support”
-Teacher
It’s Being Done
79
•
•
•
•
•
Canby
Vancouver
Sherwood
Tigard-Tualatin
HSD
Summary
80
• Educational innovation is significantly hindered
by our current technology levels, policies, and
practices.
• Before teachers can be innovators, they need the
tools and environment that promote innovative
thinking.
• To create an environment where innovation is
contagious, access needs to be easy and
widespread.
Instructional Trends
• What the Common Core says about technology and
curriculum:
81
▫ “The need to conduct research and to produce and consume media is
embedded into every aspect of today’s curriculum. In like fashion,
research and media skills and understandings are embedded throughout
the CCSS rather than treated in a separate section.”
• What the Common Core says about student learning
and technology:
▫ “Students need to be self-directed learners, effectively seeking out and
using resources to assist them, including teachers, peers and print and
digital reference materials.”
• What does this mean?
▫ Aligning curriculum to the real world.
▫ Placing technology as an imbedded thread, not as a
separate strand.
▫ Giving teachers the ability to teach in a modern forum.
Vision
In five years…
82
All students in the Hillsboro School District will
have access to, and will be able to use, the
necessary technology to ensure career and college
readiness.
Goals
83
• To rebuild a technology infrastructure sufficient
to meet the instructional demands of today
• To promote and support a culture of innovation
and practice to ensure the preparation of
students for tomorrow
• To build a technology support model that
ensures transparency, encourages risk taking,
and strives for continuous improvement
The Necessary Tools
84
Student Learning Tools:
Laptops, iPads, iPods, Open Wireless
Quality Teaching Tools:
Projectors, Apple TVs, Laptops, Expanded
Broadband, STEM Labs, Mobile Device
Management
Professional Development and Support:
Instructional Coaching, Training, SchoolBased Technicians
Implementation Strategies
• Balanced distribution across levels and feeder
groups
85
• Start with early adopters
• Support student innovation and personal
devices
• Leverage professional learning communities for
implementation support
Budget Recommendation: $1.5 Mil
Package – $1.5 million ($375,000 per feeder group)
Item
Description
Class Mini-Grants
6 ES, 1 MS, 3 HS
Student Mobile Devices
60 ES, 40 MS, 100 HS
Elementary/Secondary Desktop
Replacement
STEM / LAB UPDATES
86
Projector Installation
Apple TV Installation
Secondary Teacher / Admin
Laptops
Trainings
Qty Per Feeder
Cost Per Feeder
TOTAL COST
$3,000.00
$650.00
6
150
$18,000.00
$97,500.00
$72,000.00
$390,000.00
$310.00
150
$46,500.00
$186,000.00
43.20%
$117,700.00
$50,000.00
INSTRUCTION
$517,660.
TOTAL
00
34.51%
Heavy ES, Some ES, Some HS
Mini-Grant Participants
$2,100.00
$349.00
40
10
Needed for Synergy
Mini-Grant Support / PD
$535.00
$1,250.00
55
10
$29,425.00
$12,500.00
$18.00
150
$2,700.00
% OF TOTAL
$648,000
.00
STUDENT TOTAL
$84,000.00
$336,000.00
$3,490.00
$13,960.00
Software to Manage Student
Mobiles
Improve Accessibility to Wifi
Improve Security Protection for
Upgrade Firewalls
Wifi
Needed for student mobile device
Elementary Bandwidth Increase use
Needed for student mobile device
High School Bandwidth Increase use
Core Bandwidth Increase
Wireless Access Point Density
Reduce “no access” zones
Mobile Device Management
Consolidate Wireless
Unit Cost
$10,800.00
$69,940.00
$88,000.00
$3,600.00
2
$7,200.00
$28,800.00
$10,800.00
1
$10,800.00
$1,200.00
15
$18,000.00
$43,200.00
$21,600.00
$72,000.00
HSD
$334,340.
IMPROVEMENTS
00
TOTAL
$1,500,000.00
22.29%
Return on Investment
• Student Achievement
▫ Evaluating the impact on student achievement through
expanded use of technology
87
 College and Career Readiness Survey
 STEM participation
 PLAN/EXPLORE/ACT-College Enrollment
• Teacher Perception
▫ Ease of use
▫ Work-load reduction
• Processes and Efficiencies
▫ Paper reduction
▫ Print costs
▫ Curriculum expenses
March 5, 2013
FINANCIAL REPORT
Business Office. The Business Office is off to a great start in 2013. Mandatory yearend activities have been successfully completed, such as 1099-MISC and W-2 form
processing/distribution to vendors and employees. Staff continues to work with school
and department support staff to target efficiencies. Several opportunities to improve
processes have been identified, including paperless payroll and a shift in the
transportation billing process. After several months of research and collaboration with
the Budget Study Team, a great deal of preparatory work is complete for the 2013-14
fiscal year budget.
Business Office staff members represented the District at the Oregon Association of
School Business Official Winter Conference and also serve on their Legislative
Committee. Other associations include the SevenUp Group (finance staff from the
largest seven school districts), Oregon Educators Benefit Board, Governmental Finance
Officers Association, and the PERS Employer Group. These networks provide access
to key finance information and best practices for the District.
Payroll Team. January was the first (transitional) month for the new paperless payroll
process. The Payroll Team has been working closely with office managers, department
support staff, and the Northwest Regional Education Service District SmartFind system
administration to minimize errors during the transition. Staff is required to report their
absences in the SmartFind reporting system, which is used to track employee leave and
pay substitutes. Communication, training, and support are provided to staff and system
administrators to smooth this process. The new W-2 reporting requirements have been
met and income tax forms have been issued to employees.
Benefits Team – Healthcare Reforms and Benefits Reporting. The Benefits Team is
heading up the OEA Choice Trust “Thrive” wellness initiative at the Administration
Center. This is a grant-funded effort to increase employee wellness at the District level
through a focus on healthy living, fitness activities, and nutrition.
Finance Team – Banking and Accounts Payable. The Finance Team has been working
to support office managers and department support staff with purchasing and donation
fund management. Office for School Performance secretary Kathy Wilson has been a
key frontline communicator with elementary school office managers for accounting and
other issues. Financial assistant Jayne Peterson has been involved with the Box Tops
for Education initiative; she demonstrated to key purchasing personnel how they can
earn cash for their schools with District purchases. Also, the Student Body Accounting
manual is under construction. A comprehensive guide will be available within a few
weeks.
Grants Management. Mid-year expense and revenue monitoring is underway to ensure
grant funds will be sufficient for programs through the remainder of the fiscal year. A list
88
of mid-year appropriations for grants received after the budget adoption is included in
the Board packet.
Workers’ Compensation Report.
Since, January 1, four additional Workers’
Compensation claims were received. There are 26 open claims; 17 are for medical
costs only, and 18 include time loss. Four employees were on modified work plans
during January.
WORKERS’ COMPENSATION CLAIMS
2010-11
2011-12
2012-13
July
2
0
2
August
1
3
4
September
4
7
6
October
7
8
7
November
3
4
3
December
3
2
3
January
2
7
4
February
3
3
March
3
5
April
1
5
May
4
2
June
4
2
Yearly Total
37
48
29
Student Accident Report. There were 80 student accidents reported during January.
STUDENT ACCIDENT REPORTS
2010-11
2011-12
July
4
2
August
4
10
September
73
171
October
152
133
November
116
113
December
81
67
January
95
91
February
92
104
March
99
83
April
117
113
May
64
115
June
35
33
Yearly Total
932
1,035
2012-13
1
13
128
146
69
80
70
507
Vehicle Accidents. There were four bus accidents that occurred in January.
89
March 5, 2013
MONTHLY FINANCIAL REPORT - as of January 31, 2013
90
Revenues
Taxes
Interest
Local Sources
Total Local
County/ESD
State Sources
Federal Sources
Other Sources
Beginning Balance
Total Revenue
Expenditures
Instruction
Salaries
Benefits
Purchased Service
Supplies/Materials
Capital Purchases
Other
Total Instruction
Support Services
Salaries
Benefits
Purchased Service
Supplies/Materials
Capital Purchases
Other
Total Support
% of 2012-13
% of 2011-12
Budget
2011-12
Budget
Expended
Fiscal YTD
Expended
90.01% $49,178,470.00
93.04%
40.99%
$92,872.28
37.15%
45.20%
$495,673.25
44.46%
88.90% $49,767,015.53
91.78%
18.44%
$221,244.95
22.12%
65.39% $67,040,443.03
69.32%
85.57%
$0.00
0.00%
0.00%
$315.00
0.02%
102.59% $10,923,271.71
107.01%
73.55% $127,952,290.22
77.76%
1st Quarter
Actual
$183,678.06
$31,690.86
$102,209.55
$317,578.47
$34,510.95
$30,738,032.32
$0.00
$50.00
$0.00
$31,090,171.74
October
Actual
$113,204.73
$8,745.54
$16,660.87
$138,611.14
$11,618.95
$7,796,876.06
$3,136,955.49
$50.00
$9,637,118.51
$20,721,230.15
November
Actual
$48,318,392.16
$11,204.57
$11,294.70
$48,340,891.43
$92,150.39
$8,023,788.85
$0.00
$500.00
$0.00
$56,457,330.67
December
Actual
$644,255.36
$26,113.09
$15,162.33
$685,530.78
$0.00
$7,767,410.00
$0.00
$0.00
$0.00
$8,452,940.78
2nd Quarter
Actual
$49,075,852.25
$46,063.20
$43,117.90
$49,165,033.35
$103,769.34
$23,588,074.91
$3,136,955.49
$550.00
$9,637,118.51
$85,631,501.60
January
Fiscal YTD
Actual
2012-13
$342,224.38 $49,601,754.69
$24,719.34
$102,473.40
$358,694.72
$504,022.17
$725,638.44 $50,208,250.26
$0.00
$138,280.29
$7,767,410.00 $62,093,517.23
$0.00
$3,136,955.49
$93.50
$693.50
$0.00
$9,637,118.51
$8,493,141.94 $125,214,815.28
$4,877,512.51
$2,506,751.69
$522,143.47
$238,437.85
$0.00
$52,911.74
$8,197,757.26
$5,084,916.67
$2,577,943.67
$245,036.02
$112,028.96
$0.00
$13,095.10
$8,033,020.42
$5,195,936.86
$2,690,096.26
$280,487.66
$77,258.83
$0.00
$43,952.03
$8,287,731.64
$5,188,259.21
$2,684,120.09
$225,486.58
$68,651.55
$0.00
$3,752.45
$8,170,269.88
$15,469,112.74
$7,952,160.02
$751,010.26
$257,939.34
$0.00
$60,799.58
$24,491,021.94
$5,085,535.00
$2,663,214.93
$152,220.58
$53,699.06
$0.00
$2,580.72
$7,957,250.29
$25,432,160.25
$13,122,126.64
$1,425,374.31
$550,076.25
$0.00
$116,292.04
$40,646,029.49
$60,623,397.93
$30,855,005.21
$2,620,795.62
$1,626,805.37
$1,169.51
$130,491.55
$95,857,665.19
41.95%
42.53%
54.39%
33.81%
0.00%
89.12%
42.40%
$25,332,666.14
$12,910,185.51
$1,480,507.89
$846,684.56
$0.00
$87,581.91
$40,657,626.01
42.80%
40.93%
60.02%
42.36%
0.00%
81.45%
42.66%
$5,214,430.99
$2,807,722.53
$1,480,360.91
$697,992.09
$7,506.79
$992,085.31
$11,200,098.62
$2,507,120.86
$1,462,118.56
$1,065,531.72
$421,503.54
$158,562.86
$75,303.90
$5,690,141.44
$2,523,982.33
$1,464,589.48
$720,238.58
$275,730.45
$3,084.46
-$146,665.17
$4,840,960.13
$2,503,053.65
$1,409,162.51
$743,622.05
$453,352.40
$5,124.15
$2,185.50
$5,116,500.26
$7,534,156.84
$4,335,870.55
$2,529,392.35
$1,150,586.39
$166,771.47
-$69,175.77
$15,647,601.83
$2,401,760.03
$1,458,860.55
$1,278,832.27
$318,829.67
$30,884.48
$10,320.46
$5,499,487.46
$15,150,347.86
$8,602,453.63
$5,288,585.53
$2,167,408.15
$205,162.74
$933,230.00
$32,347,187.91
$30,226,547.13
$16,999,916.58
$11,643,515.94
$5,488,139.47
$211,971.99
$1,288,813.72
$65,858,904.83
50.12%
50.60%
45.42%
39.49%
96.79%
72.41%
49.12%
$14,815,753.56
$8,094,581.47
$5,648,461.27
$1,672,695.28
$88,998.78
$959,790.62
$31,280,280.98
53.32%
47.73%
55.52%
34.08%
39.91%
73.13%
50.98%
Budget
2012-13
$55,109,665.00
$250,000.00
$1,115,000.00
$56,474,665.00
$750,000.00
$94,961,254.00
$3,666,000.00
$5,000,000.00
$9,394,053.00
$170,245,972.00
Expenditures (continued)
Community Services
Salaries
Benefits
Purchased Service
Supplies/Materials
Other
Total Community Services
Debt Service Payment
Transfers
Contingency
Total Expenditures
1st Quarter
Actual
$41,108.34
$19,761.11
$16,398.91
$253.06
$0.00
$77,521.42
$0.00
$0.00
$0.00
$19,475,377.30
October
Actual
$16,203.15
$8,162.09
$1,340.92
$0.00
$0.00
$25,706.16
$142,950.00
$0.00
$0.00
$13,891,818.02
November
Actual
$18,495.43
$9,196.59
$5,403.53
$0.00
$500.00
$33,595.55
-$71,475.00
$0.00
$0.00
$13,090,812.32
December
Actual
$20,417.93
$8,971.75
$725.26
$125.48
$0.00
$30,240.42
$0.00
$0.00
$0.00
$13,317,010.56
2nd Quarter
Actual
$55,116.51
$26,330.43
$7,469.71
$125.48
$500.00
$89,542.13
$71,475.00
$0.00
$0.00
$40,299,640.90
January
Actual
$17,614.11
$10,045.81
$2,498.96
$0.00
$0.00
$30,158.88
$0.00
$0.00
$0.00
$13,486,896.63
Fiscal YTD
2011-12
$113,838.96
$56,137.35
$26,367.58
$378.54
$500.00
$197,222.43
$71,475.00
$0.00
$0.00
$73,261,914.83
Budget
2011-12
$210,756.26
$121,416.28
$33,688.67
$10,590.77
$0.00
$376,451.98
$527,950.00
$125,000.00
$7,500,000.00
$170,245,972.00
% of Budget
Expended
54.01%
46.24%
78.27%
3.57%
0.00%
52.39%
13.54%
0.00%
0.00%
43.03%
Budget
2011-12
$119,228.84
$56,906.26
$27,864.12
$3,176.69
$500.00
$207,675.91
$79,225.00
$0.00
$0.00
$72,224,807.90
% of Budget
Expended
57.82%
45.58%
176.92%
28.88%
0.00%
58.04%
14.87%
0.00%
0.00%
43.89%
91

Hillsboro School District 1J

Transcription

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