Clerk of the Court Technology Initiatives

Technology
Initiatives
Broward Clerk of the Courts
Clerk of Court Service Goals
• The Broward Clerk of Court is committed to
provide statutorily permitted electronic access to
information and services for the public and legal
communities in a convenient, user friendly, and
secure manner through the upgrading of our
technology services.
Clerk of Court Service Goals
continued….
• Assist the community in a more expedient
manner that reduces or eliminates travel to one
of the courthouse office locations for services.
Clerk of Court Service Goals
continued….
• Develop and implement new technologies
compatable with web-based applications
 Eliminates dependence on Broward Mainframe
 Ensures systems compatability
 Enables Internet Access to Court Records
 As permitted by Florida Statutes
 Allows for future growth
 Systems functionality
 Integrated Databases
Clerk of Court Service Goals
continued….
In order to realize these goals, the Clerk is
implementing the following technologies:
• Unified Case Maintenance System (Odyssey)
• All Divisions
• Document Management System
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Imaging Court Documents (OnBase)
Redaction/Auto-Indexing (Intellidact)
eFiling (NICUSA)
eRecording (Electronic interface w/County Records)
eCitations (Agency electronic transmission of traffic
citations)
Where we were… in 2006
CTS
(All
Divisions)
DMV
County
Mainframe
County
Mainframe
County
Mainframe
Clerk
AS400
County
Mainframe
Clerk
AS400
Clerk
AS400
Mainframe
Mainframe
Docketrac
(Felony/
T&M)
Civil System
(Civil/
Family/
Marriage/
Ct. Reg)
Vesac
(Event
Scheduling)
Probate
(Probate/
Mental
Health)
Quest
(Juvenile)
PPT
(Parking/
Permit
Tracking)
BSO
SAO
ComSquared
External
Agencies
Our Goal
Paperless Court!
Major New Systems
• Odyssey Case Maintenance System
√ Probate/Guardianship/Mental Health Division – August,
•
•
•
•
•
2008
Civil/Family/Domestic Violence Divisions – August, 2009
County Civil – November, 2009
Criminal Felony - October, 2010
Traffic & Misdemeanor Division – January, 2011
Juvenile/Parking Divisions – post-Criminal
Major New Systems
• Document Management System
In Production
√ Human Resource Performance Evaluations 2007
√ Archive Felony Backfile Conversion 2007*
 70,000 Closed Files from 1993 - 1997
√ Microfilm Conversion 2008
 1986 – 1989 Felony in Production
 1990 – 1992 Felony in Progress
 1922 – 1997 Marriage in Progress
√ Marriage Records
 Converted images ‘98 – ’08 from ComSquared System
 Day Forward images began October, 2008
 Paperless!
* Archive backfile conversion ceased May 2009 due to current budgetary issues
Major New Systems
• Document Management System
Future Implementations
•
•
•
•
Traffic Infractions – June, 2009
Probate – 1st Quarter, 2010
Civil/Family – 2nd Quarter, 2010
Future divisions following Odyssey CMS
implementations
Major New Systems
Electronic Document Filing /
√ Probate/Guardianship Division
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Supreme Court Approval - April, 2007
Existing Case pleadings - April, 2008
Ceased follow-up filings - May, 2009
Case Initiation Filings - July 2009
• Civil Division*
 Develop and submit E-Filing Plan – 4th Quarter, 2009
 Anticipated Supreme Court Approval - 2nd Quarter, 2010
 Anticipated Civil Implementation - 3rd Quarter, 2010
• Expansion to other divisions*
*Dependent on Chief Judge co-endorsement and Florida Supreme Court
approval of an eFiling Plan for each division type
Major New Systems
HOWARD C. FORMAN
CLERK OF COURTS
In Production
√ Clerk developed application
 Replacement System
 Data entry and forms generation
 Independence from Mainframe
√ Imaged Marriage Records
 Replacement System
 Enhancement added Marriage
Supporting Documents
√ New Services
 On-Line
MARRIAGE LICENSE
SYSTEM
October 2008
• Marriage License pre-applications
• On-line Marriage searches
 Future enhancements
• Certified Copies
• Commemorative Certificates
Major New Systems
HOWARD C. FORMAN
CLERK OF COURTS
Clerk developed application
 Traffic Infraction Data Entry
• Replacement System
 Replaces an outdated system
requiring 1998 MS OS
 Independence from
Mainframe
 Imaged Traffic Citations
• Replacement System
 Stores imaged citations in one
integrated DMS repository
 Future enhancements
• Integration with Odyssey CMS
• Allows expansion for Traffic
Criminal Citations
• Electronic Transmission
Citations from Law
Enforcement Agencies
Major New Systems
Major New Systems
√ Clerk’s Public Access
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Account Registration
Driver License Reinstatements
Electronic Document Filing
Fine Payments
Form Downloads
Marriage Information
Report Downloads
Premium Access Case Search
Public Access Case Search
Self Service Forms
Project Milestones
CSI Contract
CGI Contract
Supreme Ct.
Odyssey
Signed
Odyssey
Odyssey
Odyssey
Approval of
Live in
(April, 2009)
Live in
Live in
Live in
eFiling in Probate
Probate
Circuit Civil
County Civil
Felony
(April, 2007)
(Aug., 2008)
(Aug., 2009)
(Nov., 2009)
(Oct., 2010)
Signed (May, 2006)
Microfilm
Jury Live
Conversion
(July, 2009)
(April, 2008)
2006
2007
2008
2009
eFiling Contract
2010
2011
TEMS Live
Imaging in
eFiling
(June, 2009)
Probate
in Civil
signed
Tyler Contract
Imaging of
First eFiling
Marriage goes
eFiling for (Jan., 2010)
(2nd Qtr., Odyssey
(Aug., 2006)
Signed
Archive
in Probate
Live
new cases
2010)
(Oct., 2006)
Felony files
(April, 2008)
(Oct., 2008)
in Probate
Imaging in
T&M
(July, 2009)
Civil
(Jan., 2011)
(Oct., 2007)
(2nd Qtr., 2010)
Live in
Where we’ll be… 2010, 2011 & beyond