Vacancies Operations - Green Office Maastricht

 Project coordinator in the Operations Portfolio Vacancy (14h paid position, 12 months minimum) The Green Office is a student-­‐run sustainability department of Maastricht University established in 2010. We work in the portfolios of Governance, Operations, Research, Education and Community. Governance relates to the university’s strategy and policy towards sustainability as well as the governance of the Green Office itself. The operations portfolio aims at reducing the direct negative ecological and social footprint of the university. Research aims at promoting research on sustainability. The Portfolio of Education fosters increased opportunities of education within the framework of sustainability at Maastricht University. Lastly, Community aims at communicating these activities and dealing with issues of public relations. Research Education Governance, Strategy and Organization Operations Community The Green Office team consists of six project coordinators active in the fields of operations, research, education and community and three organization coordinators working in governance. Currently we are also hosting a PhD position and we work very closely with the environmental coordinator of the university. Tasks of the Operations project coordinators are: • Coming up with innovative ideas of how to make the operations of the university more sustainable; • Staying informed about initiatives towards greater sustainability that are already taking place as well as inefficiencies; • Researching the feasibility of different measures to make the operations of the university more sustainable; • Lobbying for such measures. The Project Coordinator in Operations is ideally someone who is very well organized Visiting address
Sint Servaasklooster 32, 0.08
6211TE Maastricht
Postal address
Postbus 616
6200 MD Maastricht
The Netherlands
T +31 (0)43 388 51 82
F +31 (0)43 388 43 60
http://www.greenofficemaastricht.nl
[email protected]
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and can learn very quickly. The Coordinator should be pragmatic and capable of handling frustrations as well as successes responsibly. There will be two vacancies to fill in the Operations portfolio in the following academic year. Even though both positions will be operating in the same portfolio, each position has different areas of competence. One Operations Coordinator will be dealing primarily with technology and IT related issues, whereas the other will be primarily dealing with issues relating to logistics, such as tendering, water supply and waste management. While changes can be agreed upon by the two hired Coordinators, the project division will be along these lines: Operations coordinator I: -­‐ Waste -­‐ E-­‐Waste -­‐ Tenders -­‐ Transportation -­‐ Catering -­‐ Water fountains Operations coordinator II: -­‐ PowerMAN (PC Power management) -­‐ Printer implementation -­‐ The Display (Info screens) -­‐ Green Energy Transition -­‐ Real Estate Please give an indication which track you are more interested in. This is merely an indication; we may hire two Coordinators with the same preference. Furthermore, both Coordinators work closely together. What are we looking for in our new colleague? •
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Required: Both passion for and (some) knowledge of the topic of sustainability. Required: A willingness to research and learn about new contexts (the learning curve can be experienced as steep, and constant research on new possibilities is required). Required: Good time-­‐management and planning skills, as well as high reliability. Required: Being persistent but making well-­‐informed decisions. Required: Being confident in dealing with internal and external stakeholders on a professional basis. Visiting address
Sint Servaasklooster 32, 0.08
6211TE Maastricht
Postal address
Postbus 616
6200 MD Maastricht
The Netherlands
T +31 (0)43 388 51 82
F +31 (0)43 388 43 60
http://www.greenofficemaastricht.nl
[email protected]
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Required: Ability to lead a group of volunteers as well as being able to work alone in an effective and responsible manner. Dutch skills or the willingness to learn Dutch can be a bonus. This can be important in the communication with local stakeholders. Note: to ensure a smooth transition period, the prospective Operations coordinators should preferably be available from late June/early July already -­‐ on a voluntary basis -­‐ to join transition / stakeholder meetings and to meet the Green Office team and have valuable skills and knowledge transferred. Working Conditions • Required: enrolled as a UM student at least until June 2016 • Required: available to work in this position (thus in Maastricht) until June 2016 • Work an average of at least 14 hours a week, 10 months a year • Paid for 14 hours a week, 10 months a year More information If you have any further questions or require more detailed information, please consult our website (www.greenofficemaastricht.nl). For very specific questions you can also reach us via e-­‐mail ([email protected]). You can also make an appointment with us to ask about the details of the position. Application procedure If you would like to apply, please send us an application via e-­‐mail ([email protected]) consisting of: Visiting address
Sint Servaasklooster 32, 0.08
6211TE Maastricht
Postal address
Postbus 616
6200 MD Maastricht
The Netherlands
T +31 (0)43 388 51 82
F +31 (0)43 388 43 60
http://www.greenofficemaastricht.nl
[email protected]
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A cover letter outlining your motivation to apply for this job, as well as your personal interest in and experience with the subject of sustainability; University grade-­‐list; Job-­‐related certificates; Your CV The hiring assignment (see below). The application deadline is the 17th of May, 2015 11:59pm (midnight). Please send the entire application as one PDF document. If you make our initial selection, there will be a second part of the hiring procedure in which you will be asked to take part in an interview. Visiting address
Sint Servaasklooster 32, 0.08
6211TE Maastricht
Postal address
Postbus 616
6200 MD Maastricht
The Netherlands
T +31 (0)43 388 51 82
F +31 (0)43 388 43 60
http://www.greenofficemaastricht.nl
[email protected]
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Hiring assignment – Project Proposal As part of our hiring procedure we would like to ask you to prepare a short project proposal for the open position. The aim of this project proposal is to see in which area you would be interested and could see yourself working in, as well as your ability to plan and coordinate a project. 1. Background Information Based on our mission and our responsibility for managing Maastricht University’s sustainability portfolio as well as empowering students and staff members along the process, every Green Office project coordinator is expected to run his/her own projects often supported by a group of volunteers. The Green Office team will assist each other in planning and coordinating these projects, but the final ownership of the projects rests with the specific project coordinator. For every project it is important to know the university context, official sustainability goals as well as potential stakeholders when initiating and coordinating a project. As such, the following documents and sources should help and guide you in this process: UM Sustainability Vision 2030 UM Sustainability Roadmap 2030 Sustainability Policy 2014–2016 Annual Plan 2015 In addition, you can find further publications, ongoing projects and other general information on our website (http://www.greenofficemaastricht.nl/) as well as in the slides used during our hiring information session. All above mentioned documents are also attached to this message. •
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2. Guidelines The project plan should not be longer than two pages. The entire application should be one pdf document. In your project plan you should touch upon issues, such as: Problem statement, goals/anticipated outcomes & their measurability, completion criteria, termination criteria, dependencies & constraints, risks & mitigation, timeline & milestones, budget, evaluation, communication plan for students and staff, stakeholders involved, required team size, etc. In addition, feel free to look through the internet to find best practices, as well as creative and innovative solutions that you would like to address. Visiting address
Sint Servaasklooster 32, 0.08
6211TE Maastricht
Postal address
Postbus 616
6200 MD Maastricht
The Netherlands
T +31 (0)43 388 51 82
F +31 (0)43 388 43 60
http://www.greenofficemaastricht.nl
[email protected]
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