SM (Ops – IT Infrastructure) Role Description Key Responsibilities

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SM (Ops – IT Infrastructure) Role Description Key Responsibilities
SM (Ops – IT Infrastructure)
Role
SM (IT – Commercial)
Reporting to
VP (IT Operations)
Function
Technology
Level
L4
Grade
G6
Experience
9 – 11 Years
Age Criteria
Maximum age 35 years (till 30 May 2015)
th
Role Description
This role shall handle all commercial matters in Technology function from Procure to Pay cycle i.e.
coordinating various material, services procurements, IT Vendors development & management,
evaluating requirements, RFP process and coordination with procurement department, contract
management, bids valuations in assistance from technical teams, PO placements with assistance
from Procurement department, coordination with procurement, finance &other teams, budget controls,
payment issues etc. The role requires access to confidential procurement and payment related
activities.
Key Responsibilities
►
To manage the complete life cycle of IT procurements in Technology function
►
To coordinate entire lifecycle of IT procurement e.g. finalizing specifications, RFP process,
PO placement, coordinating with vendors for timely deliveries, contract management
payments etc. for procurements in Technology function
►
To ensure that the IT infrastructure procurement is aligned to the needs as specified by
Enterprise Architect, user groups, application groups etc.
►
Ensure consumables purchase quantities with inputs from service delivery manager and
capacity manager.
►
To assist in budget estimates for IT procurements
►
To prepare Purchase requisitions and inputs to Purchase Orders for IT procurement.
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Manage Budgetary controls
►
Vendors management, manage vendor quality and performance.
►
Verify acceptance of IT assets and confirm satisfactory delivery
Day to Day Operations
►
Ensuring timely Procurement for establishing world-class IT Infrastructure for all projects
►
Deployment of Right IT infrastructure for Business imperatives by doing comparative IT
Procurement analysis w.r.t Specifications and cost.
►
Effective Cost & time management for all procurements
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Timely Processing of IOM & follow-up with all departments for timely payment of all invoices.
►
Timely Proposal, Quotes, Delivery & Invoices from vendors.
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Vendor development and coordination on regular basis
►
Assessment and ensuring timely availability of IT assetsor contracts for continued and
uninterrupted services in GSTN
►
Prepare specification for all IT procurements and get the quote from vendors.
►
Effective coordination between IT , finance,Procurement and vendor team for timely raising of
PO's and associated delivery.
►
Develop, maintain and continually improve SOPs for Procure to pay Processes
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All Budget controls and ensuring optimal consumption of available budget.
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All controls related to payments
►
Develop, manage and Control of all Pos and contracts related aspects in IT department
►
All misc. liasoning matters with Telecom companies and other concerned agencies
People Development
►
Take an active role in recruitment of incumbents into own team
►
Conduct formal performance appraisal and provide developmental feedback for own team
►
Identify training needs of subordinates and provide functional training inputs through internal
and external sources
Others
►
Budgetory controls for the department
►
Updation of all relevant documentations
►
Ensure timely preparation of MIS and Status Updates for circulation to the Top Management
and other authorities as may be required
►
Ensure adherence to the departmental budget
Key Interfaces:
External:
Internal:
► Internal
►
MSPs
Departments
Procurements
and
i.e.
Contracts;
Services;
Customer
Service, Technology; R&D, Technology
Key Attributes & Skills:
Educational Qualifications :
The applicant should be a B.E./B.Tech/MCA/M.Com/MBA with good exposure to IT.
Experience
►
8 – 12 years’ experience out of which minimum 5 years’ experience in IT procurements
►
Must have hands-on experience in Microsoft office. Experience in software based PR, PO,
Payments, Reports, GRN, Service entries etc. is a must.
►
Must have experience in major/minor hardware and software procurement for project related
as well as consumables procurement.
►
Must have handled IT ‘Procure to Pay’ process on end to end basis