Brochure - Idaho Veterinary Medical Association

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Brochure - Idaho Veterinary Medical Association
Invitation to Exhibit
2015 Idaho Veterinary Medical Association
The Idaho State Veterinary Medical Association
invites you to display your products and services at
our 2015 State Meeting. The meeting will be held
in Sun Valley, ID June 7-10, 2015.
If any of these sponsorships appeal to you,
please indicate what you would like to sponsor on
the registration form or feel free to contact us and
we will be happy to make the arrangements.
Vendor Space
Vendor Setup Schedule
Sunday, June 7, 2015
1pm—5pm………………...…………...……Exhibits setup
Monday, June 8, 2015
7:30am—5pm……………………..…..……Exhibits open
Tuesday, June 9, 2015
7:30am—4pm…..……………….....….….Exhibits open
4pm…………………………………..….Exhibit breakdown
Your investment includes:
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Two exhibitor name badges ($120/additional)
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One 6 foot exhibit table and two chairs
Electricity
Conference meals and break refreshments for
two registered exhibitors
Booth placement in the same room where all
meals and breaks will be served
Two and a half days of exhibiting, allowing for
plenty of contact time with attendees (about
150 people)
Company listing on signage at conference
Company listing in conference proceedings
List of conference attendees
One CD of conference proceedings per booth
Listed in two IVMA newsletters as well as on the
IVMA meeting website and blog
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Each exhibitor MUST be an employee of the
company exhibiting.
Booths will be placed in a locked room to provide a
more secure environment for vendors. While there
have been no incidents with theft/damage in the
past, vendors are encouraged not to leave valuable
items at booths after exhibiting hours. Neither the
IVMA nor Sun Valley Inn assume responsibility for
lost/damaged items.
Pricing
The cost for vendor space at the IVMA State
Meeting will be $550 per booth with 2 exhibitors
per booth ($120/additional exhibitor).
Opportunities for Sponsorship
 By sponsoring a meal, your company will be
recognized with signs and announcements as
well as a with a note of gratitude in the meeting
proceedings and two newsletters.
 By contributing to “Meeting Bags” (received by
each attendee) you can gain recognition with
promotional items. Popular items are note
pads, pens, highlighters, brochures, etc.
 Vendors are encouraged to bring a raffle item
to be raffled off throughout the conference
during meal and break times.
(Booth spaces are assigned on a 1st-come 1st-serve basis)
Refund Policy
100% refunds will be offered prior to May 9, 2015.
50 % refunds will be offered after May 9, 2015. No
refunds on or after May 30, 2015.
Subs encouraged.
Hotel Information
Sun Valley Inn
The hotel is extending special room rates for those
attending the meeting. Be sure to mention you will
be attending the meeting with the IVMA.
IVMA Sleeping Room Rates: (Not including taxes)
Single . . . . . . . . . . . . . . . . . . . . . . . . . $165.00
Double . . . . . . . . . . . . . . . . . . . . . . . . .$165.00
Suite . . . . . . . . . . . . . . . . . . . . . . call for prices
Make reservations by calling: 800-786-8259 by
May 7, 2015. Be sure to identify yourself as part of
the IVMA group. For shipping exhibits: Exhibitor
Name; Idaho VMA Meeting; June 7-10, 2015; Sun
Valley Resort, 2 Sun Valley Rd, Sun Valley, ID
83353; # of packages in shipment; any special instructions no more than 3 days prior to event
setup.
IVMA Contact Information
Vicki Smith
Executive Director
1841 W Secluded Court
Kuna ID 83634-1273
Phone 208-922-9431
Fax 208-922-9435
Email [email protected]
IVMA Vendor Registration Form
Company Name:_______________________________________________________________________________
Exhibitor Names:
Exhibitor #1____________________________________ Exhibitor #2____________________________________
Additional Exhibitor(s)($120)______________________________________ Phone:_________________________
Address:______________________________________________________________________________________
City:_____________________________________State:_____________ Zip Code:_________________________
Fax:__________________________ Email:_________________________________________________________
In 25 words, explain the type of products for your exhibit:______________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
Any special needs/considerations:_________________________________________________________________
Type of Sponsorship
Meeting Bags = approx. $350____
Note Pads = approx. $300____
Pens = approx. $250____
Breakfast = approx. $20/attendee____ Lunch = approx. $25/attendee____
Break (specialty or not) = approx. $7.75/attendee____
For the IVMA meeting, June 7-10, 2015 the cost per booth is $550. This includes meals and name badges for two
people. Additional exhibitors may be added for $120 each (meals and a name badge included).
Amount Enclosed:
Sponsorship:
Total Amount:
$__________
$__________
$__________
Register early to confirm space availability!!
Payment Type
Check______
Credit Card______
Send Payment to:
IVMA Annual Meeting
c/o Vicki Smith Executive Director
1841 W Secluded Court
Kuna, ID 83634
Fax 208-922-9435
Credit Information
Name on Card:_____________________________________________________________________________
Card Number:__________________________________________________________________ Exp:_______
Billing Address:_____________________________________________________________________________
Signature:_________________________________________________________________________________
Please note that your credit card statement will report a charge from R Future Management, Inc. Thank you!

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