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IABC Manitoba Board Nomination Form
2015/2016
Please email your completed form by midnight on April 26, 2015 to:
Lindsay Ridgley
Vice-President
[email protected]
Late submissions will not be accepted.
Guidelines:
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All candidates, including board members wanting to return, must complete and submit a
nomination form.
If you are a new prospect to the board, please also submit a resume.
Name: ____________________________________________________________________________
Title: _____________________________________________________________________________
Organization: ______________________________________________________________________
Home Address: _____________________________________________________________________
Bus. Phone No.: ________________2nd Contact No.: (Home/Cell): ____________________________
Email: ____________________________________________________________________________
Please answer the following questions:
1. I am interested in serving in the following portfolios (please rank 1st, 2nd, 3rd choice). Descriptions
of each portfolio are available in this nomination package.
#1. ____________________________________________________________________________
#2. ____________________________________________________________________________
#3. ____________________________________________________________________________
2015/2016 IABC Manitoba Board Nomination Form, Page 1
2. Why do you want to serve on the IABC Manitoba Board?
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
3. In the table below, list three of your strongest skills and how they can be effectively leveraged in
your work on the IABC Manitoba Board and in your preferred portfolio(s). You may want to
highlight your skills with examples of how they have been applied in a previous work or volunteer
scenario.
Strongest Skills
Application to Board/Preferred Portfolio(s)
1.
2.
3.
4. Describe your previous volunteer roles with IABC (if any).
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
5. What is an area you’d like to see IABC Manitoba focus on over the next 1 – 2 years?
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
6. Are you interested in/able to attend the 2015 Dare to Lead conference in Saskatoon (May 22-24)?
 Yes  No
2015/2016 IABC Manitoba Board Nomination Form, Page 2
Board of Director Portfolios
Portfolio accountabilities include but are not limited to the following:
President
Number of Positions: One - FILLED
Time Commitment: High
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Succeeds to this position automatically after serving as chapter vice-president
Provides overall leadership for the board
Builds and maintains a united board
Plans and executes a strategic planning session of the board to develop a new three-year
strategy or reviews and refines the strategy in progress (August)
Facilitates IABC Manitoba board meetings and chairs meetings of the chapter executive
Supports activities of all Board members
Represents the chapter in professional, educational, community and public roles and serves as
its primary spokesperson to media
Plans and leads the Annual General Meeting (AGM)
Holds an annual review with each board member, in conjunction with the vice-president
Ensures each board member has a clear succession plan for their portfolio
Immediate Past President
Number of Positions: One - FILLED
Time Commitment: Low
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Succeeds to this position automatically after serving as chapter president
Provides continuity for IABC Manitoba board
Presides over meetings in the event of absence of both the president and the vice-president
Assists with preparation of entries for IABC Chapter Management Awards (CMA)
Vice-President
Number of Positions: One - OPEN
Time Commitment: Moderate
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Represents the chapter at an International and Regional level, including but not limited to:
 Represent IABC Manitoba on the Canada West Region (CWR) board by attending monthly
phone calls and two face-to-face meetings per board year
 Represent the chapter at Leadership Institute
 Attend Dare to Lead
Facilitates board meetings in the president's absence
Greets and introduces speakers at professional development events, networking and other
events in absence of the president
Assists in orientation of new board members
Coordinates and develops opportunities for leadership development of IABC Manitoba board
members
Assists in board succession planning
Reviews and updates all board responsibilities by the end of each board year
Provides backup support to the president
Oversees special projects, if required
Prepares entries for IABC Chapter Management Awards (CMA)
Succeeds automatically to president role after one year
Attends monthly board meetings and submits one-page monthly reports
Director of Career Development
Number of Positions: One - OPEN
Time Commitment: Low/Moderate
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Coordinates all accreditation and standards activities as required
Promotes IABC's Code of Ethics among members and handle ethics related inquiries
Oversees volunteer recruitment and placement, as requested, for the judging of IABC award
programs (i.e., Gold Quill, Silver Leaf, etc.)
Oversees advocacy strategy and initiatives, in cooperation with the board executive and in
alignment with applicable IABC International initiatives
Promotes and markets the IABC certification process
Collaborates with other portfolios as required to recruit ABC accredited or senior communicators
as volunteers for roles in which senior expertise is required
Attends monthly board meetings and submits one-page monthly reports
Trains successor
Director of Finance
Number of Positions: One - OPEN
Time Commitment: Low
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Prepares annual chapter budget in cooperation with president and board
Keeps financial records and bank accounts for the chapter
Submits monthly financial reports to the board
Pays invoices and reimburses board members for chapter expenses
Takes money at monthly meetings
Prepares end-of-year report and tax forms for IABC Headquarters
Attends monthly board meetings and submits one-page monthly reports
Trains successor
Director of Administration
Number of Positions: One - OPEN
Time Commitment: Moderate
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Organizes monthly board meetings (e.g. date, location, etc.)
Seeks agenda items from board and then issues the agenda for monthly board meetings
Collects board reports from portfolio directors and adds them to the meeting agenda and emails
all board members two days before the meeting
Attends meetings, take and issue minutes for monthly board meetings, and distribute to board
members within one week of meeting (get president or vice president’s approval first)
Checks the IABC Manitoba email account and forwards emails to appropriate contact or responds
in a timely manner
Takes RSVPs for events/meetings and informs the director of professional development
Maintains all chapter papers, records and archives
Assists president with end-of-year chapter report
Assists executive team, director of finance, and other directors as needed with record keeping
and correspondence
Trains successor
Director of Community Partnerships & Sponsorships
Number of Positions: One - OPEN
Time Commitment: Moderate
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Develops community partnership strategy, in collaborating with the board, for post-secondary
institutions and corporations
Develops and implements sponsorship strategy, including recruiting, recognizing, and retaining
sponsors and hosting sponsors at chapter events
Updates existing sponsorship packages to reflect prospective sponsor needs
Maintains a log to manage and track community partnerships & sponsorships and contacts for the
benefit of IABC Manitoba members (in Constant Contact program)
Recruits volunteers to assist on a community partnerships & sponsorships committee, and
manages this committee
Leads monthly sponsorship committee meetings
Attends monthly board meetings and submits one-page monthly reports
Prepares sponsorship evaluation report at the end of the term
Trains successor
Director of Professional Development
Number of Positions: One - OPEN
Time Commitment: Moderate/High
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Develops the strategy, goals and budget for the year, in collaboration with the board
Oversees a team of managers who handle the details of the events
Attends monthly board meetings and submits monthly reports
Finalizes the profit/loss reports
Delegates, coordinates tasks and tracks completion of tasks
Makes final decisions on portfolio items
Communicates and coordinates items with other board members
Writes a summary of events for board reports
Looks for ways to improve the portfolio and its operations
Fills in any duties for the managers when a manager is unable or could use assistance
Trains successor
Manager of Professional Development
Number of Positions: Two-Four - OPEN
Time Commitment: Moderate/High
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Fills in any duties for the director, when the director is unable or could use assistance
Communicates and coordinates with the venue
Determines, arranges and coordinates with speakers
Writes the event description
Coordinates with the marketing and communications team
Evaluates event feedback forms and notes points of interest
Creates and tracks Eventbrite activities
Prepares all materials for the event
Checks, maintains and tracks equipment
Monitors supplies
Sources materials, venues, etc. when exceptional needs arise
Completes profit/loss reports
Trains successor
Director of Marketing & Communications
Number of Positions: One - OPEN
Time Commitment: Moderate/High
● Develops a marketing & communications strategy for the year, including budget, in collaboration
with the board
● Develops and coordinates social media plan
● Develops advertising and marketing/promotional material for IABC Manitoba, if needed
● Works with professional development and membership to coordinate member communications
and surveys
● Communicates with director of leadership development to coordinate portfolio volunteers as
needed
● Manages any volunteers working under the portfolio
● Builds and maintains relationship with local media and explores media opportunities
● Performs duties of managers as required
● Attends monthly board meetings and submits monthly board reports.
● Prepares marketing & communications evaluation report at the end of the term
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Manager of Marketing & Communications
Number of Positions: One - OPEN
Time Commitment: Moderate/High
● Maintains IABC website
● Works with professional development and membership to coordinate member communications
and surveys
● Manages Facebook and Twitter accounts in accordance with social media plan
● Performs duties of director of marketing & communications as required
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Marketing & Communications Coordinator
Number of Positions: One - OPEN
Time Commitment: Moderate
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Assists manager and director of marketing & communications
Helps maintain IABC website
Assists with social media implementation (Facebook & Twitter)
Performs duties of manager of marketing & communications as required
Trains successor
Director of Membership & Networking
Number of Positions: One - OPEN
Time Commitment: Moderate
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Develops membership strategy to recruiting and retaining members, in collaboration with the
board
Welcomes new members regularly through phone call and/or email
Corresponds with members regarding lapsing/expiring membership and renewing membership.
Seeks President’s assistance as needed.
Coordinates one to two membership event(s) throughout the programming year
Develops and promotes new and existing member benefits
Prepares and coordinates yearly member survey
Liaises with IABC International to coordinate membership materials and ensure materials are
available at every event
Attends monthly board meetings and submits monthly board reports
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Communicates with director of leadership development to coordinate portfolio volunteers as
needed
Manages any volunteers working under the portfolio
Works closely with student liaison(s) to ensure consistent contact with student members
Prepares membership report at the end of the term
Trains successor
Director of Leadership Development
Number of Positions: One - OPEN
Time Commitment: Moderate
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Develops a volunteer services strategy, including a volunteer retention strategy that can be
shared with other directors, in collaboration with the board
Builds and maintains a volunteer inventory of positions and available volunteers, including a
composite list of chapter’s volunteer staffing needs
Implements volunteer recognition program
Works with other directors to ensure their volunteer needs are met
Maintains positive relationships with all volunteers on the board
Attends monthly board meetings and creates monthly reports
Maintains volunteer job description records and alerts marketing when open positions need to be
promoted via website, newsletter and social media
Prepares volunteer services evaluation report at the end of the term
Trains successor