Sponsorship Information

Sponsorship Information
March 29 - April 1, 2015
Intercontinental San Francisco
Hotel San Francisco, California,
USA
expand your brand through
sponsorship
To All Navis Partners and Industry Colleagues:
Navis invites you to sponsor Navis World 2015 that will take place March 29 - April 1, 2015 at
the Intercontinental Hotel in San Francisco, California. A unique industry event, our 11th
biennial conference will bring together Navis customers (container terminal operators), partners
and industry experts from around the world.
Navis World is an invitation only, 3-day conference that offers Navis customers and partners the
chance to learn about the latest technology innovations that optimize operations and reduce
costs. At Navis World 2015, sponsors and other participants can look forward to interactive
sessions and engaging activities that will allow them to connect and collaborate with marine
terminal operators from around the world. As we all work together to help terminals achieve
optimal productivity, Navis World provides a forum for you to engage and inform this elite group
about how your solutions can improve terminal operational performance and efficiency.
Your presence and solutions will enrich our customers’ experience and ultimately their
operational success. A variety of sponsorship levels are available to enable you to achieve
marketing and brand success at every level of investment. Participating as an exhibitor or
sponsor at Navis World 2015 will bring you unparalleled access to a global audience of
marine terminal operations executives looking to improve productivity and business results
Space is limited so visit our website www.navis.com/navisworld for more information.
We look forward to working with you and to seeing you at Navis World 2015.
Benefits of Navis World for Sponsors
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Sponsorship Information
Previous Events Participating Terminals
Attendee Profile
In 2015, we expect more than 350
participants from 39 different
countries and 70 different marine
terminals to participate in our
conference.
Attendee Titles
Attendee Geographic Distribution
Abu Dhabi Terminals
APL, Ltd.
APM Terminals
Arawak Port Development
BACTSSA
Baltic Container Terminal
Borusan Logistic Port
Ceres Terminals
Contrans
DP World
NTB North Sea Terminal
PD Ports
Peel Ports
Pelabuhan Tanjung Pelepas
Pilpdeco
Piraeus Port Authority S.A.
PNCT
Port & Terminal Logistics
Port of Djibouti
Port of Houston Authority
Exolgan Container Terminal
Port of Tauranga Limited
Georgia Ports Authority
Port Taranaki Ltd
Global Container Terminals
Ports America
GMP Le Havre
Grupo Libra
Haifa Port Company
HHLA Container terminal
Ports of Auckland
HPH Americas & Caribbean

Rotterdam World Gateway
Santos Brasil S/A
Shekou Container Terminals
Modern Terminals Ltd
Partial List
21% EMEA
59% Americas
20% APAC
“We absolutely recommend Navis
World. It’s informative and a chance
to network with high level executives
in the marine terminal market.”
2012 Sponsor
Sponsorship Information
The Technology Exhibition Sponsorships
Central to Navis World is the Technology Exhibition. This
is an important area for attendees to network and meet
with industry technology experts. This year we will
improve the layout to maximize networking, flow and
make it easy and cost effective for you to showcase your
solutions.
The exhibition will move away from the traditional 8’ x 10’
stand and will feature an open floor plan with specially
designed Kiosks. Each station will include a monitor and
logo-ed display.
Marquee Sponsor
$35,000
The Marquee sponsorship maximizes sales and
marketing opportunities with extensive exposure for
your company prior to and during the conference.
This sponsorship includes: an exhibition kiosk,
room drop, mobile event app messages, pre and
post event communications, event website, logo on
the conference bag and notebook, lunch and break
exposure, welcome reception, the customer
appreciation event, onsite signage, a breakout
session and more. The Marquee Sponsor will also
receive a private meeting room during the
conference. This sponsorship includes 3 delegate
passes with additional passes available at a 25%
discount off the delegate pass rate.
Platinum Sponsor
$30,000
This high level package enables platinum sponsors to
establish a significant presence at Navis World.
Event branding includes exhibition kiosk, mobile
event app messages, breakout session, pre and post
event communications, lunch sponsorship, delegate
bag and notebook, event website, and more.
Includes 3 delegate passes additional passes
available at a 20% discount off the delegate pass
rate.
Gold Sponsor
$25,000
Gold Sponsors will receive multiple areas of
visibility and exposure at Navis World with a kiosk
in the Technology Exhibition, a breakout session,
pre/post conference communications, logo-ed
signage, refreshment break sponsor, day 1
reception sponsor, delegate bag insert, logo on the
bag and notebook and more. Includes 3 delegate
passes with additional passes available at a 15%
discount off the delegate pass rate.
Exhibition Sponsor
$15,000
The Exhibition sponsor will receive an Exhibition
Kiosk which includes 2 delegate passes with
additional passes available at a 10% discount
off the delegate pass rate. Additional branding
will be available on the event website and the
event t-shirt.
Sponsorship Information
A-La-Carte Sponsorships
Evening Networking Reception
As a Navis World sponsor, you can choose from
a-la-carte options that will provide brand exposure,
and give you access to Navis World
participants. These options help differentiate
your company and provide branding and other
opportunities to network with this exclusive
group.
Host the Navis World Day 1 evening networking
reception and receive branding during the event. This
sponsorship includes logo coasters, napkins, and pre
and post event communications. Welcome guests and
introduce your company. Includes 1 delegate pass.
Conference Lunch
Wi-Fi Lounge
$15,000
Get brand exposure on the Wi-Fi code card with
collateral distribution or pull up screen in the wi-fi
lounge. Includes 1 delegate pass.
Navis World Mobile Event App
$10,000
Be the sponsor of the first event Navis World
mobile event app. This Navis World Mobile App
will enable delegates to actively participate in the
conference, communicate with colleagues,
provide feedback, manage schedules, and much
more. Includes 1 delegate pass.
Lanyard & Name Badge
$3,500
Sponsor the lanyard and name badge and your
company will receive valuable visibility and
branding. Includes 1 delegate pass.
$10,000
$6,500
Treat attendees to lunch. As the official lunch sponsor,
your corporate logo will appear on all lunch directional
signage, the onsite guide as office lunch sponsor for
the day, and on the Navis World website. Additionally
you will have the opportunity to provide promotional
material to be distributed in the lunch hall. Includes
1 delegate pass.
Conference Breaks
$5,500
As a conference break sponsor, your logo will appear
on break signage, and on the Navis World website.
Additionally you will have the opportunity to provide
promotional material distributed on the conference
bag. Includes 1 delegate pass.
Additional Conference Delegate Pass
$1,500 ea
expand your brand through
sponsorship
Sponsorship Packages Summary
Branding Opportunity
Marquee
Platinum
Gold
Exhibit
Kiosk
$35,000
$30,000
$25,000
$15,000
Pre Event
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Conference Web Site
Website logo and description
175 words
150 words
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100 words
50 words
Press Release Mention

Invitation Email
On-Site Marketing
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Exhibit Kiosk
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Breakout Sessions

Navis World T-shirt
Lunch Sponsorship
x2
Refreshment Break Sponsor
x2
x1
x1
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Digital Agenda Signage

Mobile Event App
Mobile Event App Notifications
2 per day
1 per day
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Logo on Delegate Bag
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Delegate Bag Insert
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Conference Notebook
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Room Drop

Private Meeting Room
Message Delivery
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Breakout Session
Networking Events
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Welcome Reception

Customer Appreciation
Evening Networking Reception
Delegate Passes
3 + 25 %
Discount
3 + 20%
Discount
For more information contact
Michelle Gaubert
Director Marketing Communications Navis
[email protected]
+1 510 316 9215
3 + 15%
Discount
2 + 10%
Discount
Sponsorship Agreement
Application and Contract for Sponsorships and Exhibit Space
Please complete the form, sign both sponsorship information and the Terms and Conditions, sign and return to
Michelle Gaubert. Thank you
The designated contact below will become the contact point for all Navis World 2015 communications such as
service kits, confirmation letters, invoices, etc. All applications must be accompanied by a least a 10% deposit,
either by electronic transfer, credit card or check payable to Navis World 2015. You will be contacted by our
event planning company, Mfactor to organize payment.
Sponsor Company Name (as it
will be listed in marketing
materials)
Contact
Title
Mailing Address
City
State/
Province
Fax number
Daytime Telephone
Email address
Billing Address (if different than
above)
Billing Contact
City
Daytime Telephone
Website
State
Fax number
Zip
Zip
Country
Country
Company Description and Logo. Please attach in a separate document your company description along with an .eps
and .jpeg of your logo for our website and other onsite materials.
Sponsorship Type
Select Sponsorship
AMOUNT DUE:
Signature:
Date
By signing this contract and the Terms and Conditions on the following page, you agree to the Terms and
Conditions and sponsorship above associated with Navis World 2015
Print Name
Title
Company
Terms and Conditions
10% non-refundable deposit is due with contract signing (please make checks payable to Navis LLC). Remaining
balance is due no later than January 15, 2015 .
The party named above as Sponsor (the “Sponsor”) and Navis LLC (“Navis”) hereby enter into this agreement as of the date
noted below, to govern the rental of exhibit space and or conference sponsorship at the Navis World 2015 Conference (the
“Agreement”). The parties agree as follows:
1. Definitions.
1.1 “Navis World” means the Navis World 2015 Conference scheduled to be held at the Intercontinental San
Francisco Hotel, San Francisco, March 31 – April 1, 2015, and all sponsorships and set-up and breakdown of exhibits related
thereto.
1.2 “Exhibition Space” means the exhibit space assigned to Sponsor by Navis and further described in the Navis
World 2015 Sponsorship Information document.
1.3 “Fee” means all fees associated with participating in Navis World as an exhibitor or sponsor.
2. Use of Exhibition Space. The Exhibition Space will be used for the sole purpose of promoting Sponsor’s products and
services. Sponsor may not use the Exhibition Space for the promotion of any third party products unrelated to Sponsor
without obtaining the prior written approval of Navis. Sponsor may not assign, sublet or divide the Exhibition Space in any
manner without obtaining the prior written approval of Navis. Sponsor will comply with all reasonable safety rules or
procedures of Navis or the hosting facility.
3. Payment. A non-refundable deposit equal to ten percent (10%) of the total Fee is due and payable upon execution of this
Agreement. The remaining 90% of the Fee is due and payable 60 days prior to the commencement of Navis World (i.e.,
January 15, 2015). If the remaining Fee is not paid on or before such due date, then Navis may, at its sole option, use
Sponsor’s Exhibition Space or rent the same to another exhibitor, or re-sell the sponsorship to another sponsor and Sponsor’s
rights hereunder will terminate. Re-letting or resale by Navis of a Sponsor’s cancelled Exhibit Space or sponsorship will not
excuse Sponsor from payment of any fees due and payable hereunder.
4. Cancellation by Sponsor. If Sponsor wishes to cancel all or part of the exhibit space or sponsorship contracted herein, then
Sponsor will send notice of cancellation in writing to Navis, attention Navis World 2015, 55 Harrison Street, Suite 600,
Oakland, CA USA 94607 via certified mail, return receipt requested, by reputable international courier service, or by email to:
[email protected]. Sponsor’s failure to occupy its assigned Exhibit Space by the commencement of Navis World 2015
will be deemed a full cancellation of this Agreement by Sponsor. In the event of cancellation of this Agreement under this
paragraph 4, Sponsor will be liable for the following percentages of the Sponsorship Fee, which Fee will be immediately due
and payable as of the date of cancellation.
Date of Sponsor’s Cancellation
Percentage of Full Fee Due to Navis
≥ sixty (60) days before Navis World commences
Fifty Percent (50%)
≤ fifty-nine (59) days before Navis World commences
One Hundred Percent (100%)
5. Cancellation by Navis. Navis reserves the right to cancel any and all Navis World events or to terminate this Agreement or
Sponsor’s participation in Navis World events for any reason at any time, upon written notice to Sponsor. Upon cancellation or
termination by Navis, Navis’ sole liability to Sponsor, and Sponsor’s exclusive remedy, will be a refund of the rental fee or
sponsorship fee paid by Sponsor under this Agreement.
6. Insurance and Liability.
6.1 Liability insurance. As a condition precedent to exhibiting at Navis World, Sponsor will maintain, at its own cost
and expense, an insurance policy or policies indemnifying and holding harmless Navis, its officers, agents and employees,
and the hosting facilities, from, for and against any loss or liability whatsoever which may occur by reason of Sponsor’s acts,
omissions or operations related to Navis World, regardless of whether such loss or liability occurs at the of Navis World site.
Navis, its officers, directors, employees, affiliates, and agents, must be named as additional insured under said policy or
policies. Said policies must be written by responsible insurance companies satisfactory to Navis, and must have minimum
comprehensive general liability limits for Product/Completed operations and for bodily injury of $1,000,000 each occurrence
and $1,000,000 each aggregate; minimum property damage limits of $100,000 each occurrence and $100,000 each
aggregate; minimum comprehensive automobile liability limits of $250,000 each person and $250,000 each occurrence; and
minimum property damage limits of $100,000 each occurrence. Such policies must provide for written notice to Navis of
cancellation or any reduction in coverage limits 30 days in advance thereof. Sponsor must keep such insurance in effect
during the term of Navis World and for at least one (1) year thereafter and must provide certificates of such insurance
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promptly upon Navis’ request. Navis will have no responsibility or obligation to obtain insurance of any kind on Sponsor’s
behalf.
6.2 Insurance related to Sponsor’s employees. Sponsor will provide statutory workers compensation insurance,
social security, unemployment insurance, and such other benefits as may be required by law to its employees. Sponsor will
provide evidence thereof promptly upon Navis’ request.
6.3 Sponsor Liability. Sponsor will be solely responsible for all safety and security in the Exhibit Space during Navis
World. Navis will not be liable for any injuries (including death) or damages to persons (whether or not visitors) or to property,
of any kind, occurring by reason of Sponsor’s acts or omissions or operations related to Navis World.
7. Use of Contractors. Any use of contractors or subcontractors must comply with all federal, state and local laws.
8. Guidelines and Regulations. Use of the Exhibit Space must comply with the Navis World Exhibitor’s Guidelines.
9. Term and Termination. This Agreement will automatically terminate with no further action of the parties required, upon
completion of the Navis World event. Either party may terminate this Agreement upon a material breach hereof by the other
party, if such breach is not cured within 2 days of the breaching party’s receipt of written notice from the non-breaching party.
Accrued payment obligations and Sections 6, 9, 11, and 13 of this Agreement will survive any termination or cancellation of
this Agreement for any reason.
10. Entire Agreement. This Agreement is the complete agreement of the parties relating to the subject matter hereof. This
Agreement may be modified only by a duly executed written agreement.
11. Dispute Resolution and Governing Law. This Agreement will be governed by the substantive laws of the State of
California, excluding its choice of law provisions. All disputes between the parties arising out of this Agreement will be
submitted to arbitration in San Francisco, California, according to the Commercial Arbitration Rules of the American
Arbitration Association. The decision of the arbitrator rendered in any dispute will be final and binding upon the parties, and
judgment may be entered thereon in any court with appropriate jurisdiction over the parties or their property. Each party
hereby consents to the jurisdiction of the arbitral body and courts, as applicable, specified hereinabove and waives any right it
may otherwise have to challenge the propriety of such forums, whether on the basis of forum non conveniens or otherwise. In
connection with any dispute, the prevailing party will be entitled to its reasonable attorneys' fees and costs, including expert
witness fees, at an arbitration hearing, trial and on appeal.
12. Severability. The illegality or unenforceability of the whole or any part of the provisions of this Agreement will not affect
the continued operation of the remaining provisions of this Agreement.
13. Waiver. The failure of either party at any time to insist upon strict performance of any of the terms and conditions
contained in this Agreement will not be deemed a waiver of its right at any time thereafter to insist upon strict performance.
14. Relationship of the Parties. Nothing in this Agreement will constitute, nor will any party represent that there is any
relationship of employer and employee, principal and agent, joint venture or partnership between the parties as a result of this
Agreement.
15. Force Majeure. Navis will not be responsible for any loss or damage resulting from failure to perform under this
Agreement or to conduct Navis World as currently scheduled in whole or part as a result of riot, strike, civil disorder, act of
war, failure of facilities, earthquake, storm, fire, flood, or other acts of God, or any other reason of any kind whatsoever
beyond the reasonable control of Navis. In the event that Navis World is cancelled and not rescheduled, Navis’ sole liability to
Sponsor, and Sponsor’s exclusive remedy, will be a refund of the rental fee or sponsorship fee for that event paid by Sponsor
under this Agreement.
Sponsor
Navis LLC
NAME:
NAME: Michelle Gaubert
SIGNATURE:
SIGNATURE:
TITLE:
TITLE: Director, Marketing and Communications
DATE:
DATE:
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