Visits Officer - Australian High Commission

Australian High Commission
Port Moresby
Candidate Information Pack
Visits Officer
Political
Closing Date: Wednesday, 27 May 2015
This information package should assist potential applicants to understand the work of
the Australian High Commission, what is involved in the role, the Selection Criteria, how
to apply and also help you make an informed decision to apply.
Position Description
Title
Visits Officer
Classification
Locally Engaged 5 (LE5)
Reports to
Second Secretary
Location
Port Moresby
Salary
Starting annual salary range PGK76,196-85,263
About the Australian High Commission in Port Moresby
The Australian High Commission represents the Australian Government by advancing
the interests of Australia and Australians in Papua New Guinea (PNG). Our primary
national interest is in a strong bilateral relationship underpinned by a peaceful, secure
and prosperous PNG and Pacific Region. The High Commission is also responsible for
apprising Canberra about developments in areas such as domestic politics, immigration,
economics, trade and investment, culture, defence and development cooperation, with a
view to informing Australia’s foreign policy. The Australian High Commission promotes a
positive image of Australia, enhancing people-to-people links, and delivering consular
assistance to Australians in need.
About the role
The Visits Officer will be responsible for coordinating administrative, logistical and
protocol support for ministerial/high level official visits to PNG as well as Head of
Mission (HOM)/Senior Executive regional visits within Papua New Guinea. The Visits
Officer will liaise with key stakeholders to assist with developing visit programs,
follow up requests for appointments and bookings, and arrange printing of visit
programs as required.
The key responsibilities for this position are:
o Closely support a Visit Liaison Officer where one is appointed specifically to
manage a high level visit
o Ensure post follows the Visit Guidelines for ministerial and portfolio visits and
relevant staff are briefed about their responsibilities
o Assist with developing visit programs, including associated official hospitality
or events, in consultation with relevant stakeholders at post and in Canberra
o Assist with requests for appointments with Ministers and high ranking
officials
o Liaise with Corporate Services, airlines and hotels etc. as required to confirm
accommodation and transport arrangements
o Draft the Transport Plan for visits in consultation with the Travel and
Transport Section
o Arrange printing of program booklets, daily summaries and other briefing and
administrative material as required
o Assist with coordinating arrangements for regional visits by HOM and senior
officials
o Develop relationships with key interlocutors (i.e. PNG DFA Protocol, RPNGC
Traffic Unit, accommodation providers, airline liaison officers etc.) who assist
preparation of and during visits
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Assistant Policy Officer
May 2015
o Maintain and update biographical details of key interlocutors and provincial
profiles for use during visits
o Prepare official correspondence as required
Required Skills and Qualifications
o Advanced analytical, written and communication skills
o
A professional standard of written and spoken English
o
A understanding of Australian government functions and procedures, and
experience handling protocol matters
o
Well developed administration skills
o
A well developed ability to implement public relations strategies and manage
events which would advance Australia’s interests
o
The ability to collate information and analyse developments in political,
economic and social arenas
o
A high level of flexibility and responsibility and the ability to work effectively
as a team member
Eligibility/Other Requirements
The successful candidate is required to obtain a satisfactory police check, medical
check and maybe required to travel on occasions. A current driver’s license is
required to drive a work vehicle.
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Assistant Policy Officer
May 2015
Selection Criteria
The following criteria will be used to assess an applicant’s suitability for a position.
When considering your application, the Selection Committee will seek evidence of
performance against each of the criteria.
1. Supports and Contributes to strategic direction
2. Achieves results
3. Values Teamwork and Builds Partnerships
4. Demonstrates personal drive and integrity
5. Works and communicates with influence
6. Specific Specialist/professional knowledge, skills and experience
All applicants must address the selection criteria to be considered for this
position.
How to Apply
Applications must be submitted to The Human Resources Manager,
[email protected] by 4.30pm, Wednesday, 27 May 2015. Late
applications will not be accepted.
Your application must include:
1. A Resume (3 Page maximum) which outlines:
o Employment history;
o Education, qualifications and relevant training; and
o The names and contact details of two professional referees.
2. Your claims against the selection criteria (3 Page maximum).
Please include your name and the job title in the subject line of your email for easy
reference. E.g. John Smith – Visits Officer
Note: Please note that given the number of applications, only those considered suitable for
interview will be contacted.
The Australian High Commission promotes a workplace free from discrimination and harassment and is a
smoke and buai free environment. All recruitment is based solely on merit.
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Assistant Policy Officer
May 2015