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ISBN 1-877380-35-0
LEARNING MICROSOFT OFFICE
WORD 2003
by
Cheryl Price and Julia Wix
Learning Microsoft Office Word 2003
This book is designed for a complete beginner learning Word 2003 and steps you through to
more advanced topics such as Styles, Graphics, Mail Merge and Templates.
© Copyright Software Educational Resources Ltd, December 2004
Cheryl Price
Julia Wix
T.Dip.WP, T.Dip
T.T.Dip.WP
ISBN 1-877380-35-0
Disclaimer
All rights reserved. No part of this publication may be reproduced or transmitted in any form or by
any means, electronic or mechanical, including photocopying, scanning, recording, or any information
storage and retrieval system, without permission in writing from Software Educational Resources Ltd.
No patent liability is assumed with respect to the use of the information contained herein. While every
precaution has been taken in the preparation of this book, the publisher and authors assume no
responsibility for errors or omissions. Neither is any liability assumed for damages resulting from the
use of the information contained herein.
Software Publications Pty Ltd (ABN 75 078 026 150)
Head Office - Sydney
Unit 10
171 Gibbes Street
Chatswood NSW 2067
Phone: (02) 9882 1000
Fax:
(02) 9882 1800
Branches
Adelaide, Auckland, Melbourne, Brisbane and Perth
Australia Toll Free Numbers:
Phone: 1 800 146 542
Fax:
1 800 146 539
Web address:
www.SoftwarePublications.com.au
Published and printed in Australia
Sections
A document can be divided into any number of sections and each section can be formatted
separately. A section can be as short as a single paragraph or as long as an entire document. Each
section ends with a “section break”.
In Normal View a section break shows as a double line across the screen with Section Break.
Word stores section formatting characteristics in the section break at the end of a section. If the
section break is deleted the formats are deleted also.
A new section is created when you want to change the elements in part of a document, eg:
•
•
•
•
•
•
A different paper size, eg landscape
Different margin changes
Different vertical alignment
The number of newspaper style columns
The text and formatting of headers and footers
The format, position and sequence of page numbers
The following illustration (which is continued on the next page) shows section breaks used for
altering page settings within a document:
Cashflow
Cashflow
Cashflow
Cashflow the Easy Way to Bank
Jsdlfkj fkdjfd jflkd fskdjf dlkfj dkjfd kljfsdlkfj lkdfj sdljfds lkfdj kdlj
sdlkjfskdfj dskjfd kfj sdlkjdkl jfdskljf dlkjf dkfj dskfj skdfj sk
Jsdlfkj fkdjfd jflkd fskdjf dlkfj dkjfd kljfsdlkfj lkdfj sdljfds fdkfdj kdlj
Df sdljfkd jfdlskj dkjfhskf hsdkjfeoiu dkjo seij dlu sdi fd dofs eoisf
ioej s
Df sdljfkd jfdlskj dkjfhskf hsdkjfeoiu dkjo seij dlu sdi fdsiue dofseoisf
ioej s dsf df
Dfs ile lersi jfselir jfsoiwelkf sreu fjsllsdlsru fdfidu rsfoisu fdjsf jdstj
iesfjios fjsi irjsiof jifieio iiese
iesfjios fjsi irjsiof jifieio iiese djf lsdfjdsl fdkfds lfksf dslkfsf sdkjfsd
sjkf sdfjsd kfjssdj sd
Fsi hkjr sor slejoirj sli rilfjsir jfs owuf lsifj oe ifs ieu lhf sliurfdf dslkf s
si rfeikru fsi osir eis lie ruls eklr
Soieru sjoidu vmoer sncfsor sfsruse fslur sieurs lfjdli x lieur sil orie
fsl riesl flsir uslsj ri slei rsle rsielr sile rlss erli sel dkfsd jfljsdflkdjfd
fskflkds jfksdj fkdl
Cashflow
fsl riesl flsir uslsj ri slei rsle rsielr sile rlss erli sel
Dfl ksdkl dskdsjlkdj fkdjf
Market Share
Dfs ile lersi jfselir jfsoiwelkf sreu fjsllsdlsru fdfidu rsfoisu fdjs f jdstj
iesfjios fjsi irjsiof jifieio iiese djf lsdfjdsl fdkfds lfksf dslkfsf sd kjfsd
F dld fdf jdlfj dlfjl sdjflk dsfj sdlkfj dks
iesfjios fjsi irjsiof djf lfksf dslkfsf sdkjfsd sjkf sdfjsd kfjssdj sd
Sdkjfl fjs df s ldskjl ld kddkfjdjfs
ioej s dsf df
Jsdlfkj fkdjfd jflkd fskdjf dlkfj dkjfd kljfsdlkfj lkdfj sdljfds fdslk fdj kdlj
sdlkjfskdfj dskjfd kfj sdlkjdkl dkfj dskfj skdfj sk
sjkf sdfjsd kfjssdj sd dskjfsdl sdlkf sdkjsd lkjsd
iesfjios fjsi irjsiof jifieio iiese djsfsd sdj lsdkjfskdjfdsl fjdlk fjdkj fsdk
fjdkjfds llkdsfj
Page 2
Page 1
Section Break
Section Break
Section Break
Section break used to
prevent a header/footer
appearing on the title
page.
change the page setup
to Landscape from this
point onwards.
Cashflow
Dfjsk sjkf dkdsj fskdjf sdkjf dkf dfjd fdjf dsd
Banking
change the page setup to
Portrait from this point
onwards.
Banking
Banking
Jsdlfkj fkdjfd jflkd fskdjf dlkfj dkjfd kljfsdlkfj lkdfj sdljfds fd slkfdj kdlj
Jsdlfkj fkdjfd jflkd fskdjf dlkfj dkjfd kljfsdlkfj lkdfj sdljfds fdslkfdj kdlj
Df sdljfkd jfdlskj dkjfhskf hsdkjfeoiu dkjo seij dlu sdi fdsiue dofs
eoisf ioej s
Df sdljfkd jfdlskj dkjfhskf hsdkjfeoiu dkjo seij dlu sdi fdsiue dofs
eoisf ioej sdjslfk slfjsd fldsjf kdfjdk
ioej sskdjlkdj skdjf dlskjsdlkfjsdf jslkfsdl k
Df sdljfkd jfdlskj dkjfhskf hsdkjfeoiu dkjo seij dlu sdi fdsiue dofse
oisf ioej s
Dfs ile lersi jfselir jfsoiwelkf sreu fjsllsdlsru fdfidu rsfoisu fdj sf jdstj
iesfjios fjsi irjsiof
Dfskjsdl kfdskfsd klfjdskf skfjdlskfj sdlkfj sdfks fdhfd fksdlfj dkfj
Dflksjfk sdksdj dlskf skfjsike ehjis jflkj fsii lsj ilsdf dijdsl skfsdj sdjf
lsdkfjs kfjs
Dflksjfk sdksdj dlskf skfjsike ehjis jflkj fsii lsj ilsdf dijdsl sdfsd ljsdflk
sdfksd
Kdsj fsjesi se dlkfjdl kfdslfj sdljf kdjfdjls lkdj fd dkljj sddslk ile lersi
jfselir jfsoiwelkf sreu fjsllsdlsru fdfidu rsfoisu fdjsf jdstj iesfjios fjsi
irjsiof jifieio iiese
fs ile lersi jfselir jfsoiwelkf sreu fjsllsdlsru fdfidu rsfoisu fdjsf jdstj ies
fjios fjsi irjsiof jifieio iiese
fsl riesl flsir uslsj ri slei rsle rsielr sile rlss kj jkl jDfs ile lersi jfse lir
jfsoiwelkf sreu fjsllsdlsru fdfidu rsfoisu fdjsf jdstj ie
sfjios fjsi irjsiof jifieio iiesesi hkjr sor slejoirj sli rilfjsir jfs owuf lsifj oe
ifs ieu lhf sliurfdf dslkf s si rfeikru fsi osir eis lie ruls eklr oieru sjoidu
vmoer sncfsor sfsruse fslur sieurs
Page 4
Section Break
change the header to
Banking.
196
SECTION 8
fsjesi se dlkfjdl kfdslfj sdljf kdjfdjls lkdj fd dkljj sdd slk ile lersi jfselir
jfsoiwelkf sreu fjsllsdlsru fdfidu rsfoisu fdjsf jdstj iesf jios fjsi irjsiof
jifieio iiese
fsl riesl flsir uslsj ri slei rsle rsielr sile rlss Dfs ile lersi jfselir
jfsoiwelkf sreu fjsllsdlsru fdfidu rsfoisu fdjsf jdstj ie
Fsi hkjr sor slejoirj sli rilfjsir jfs owuf lsifj oe ifs ieu lhf sliu rfdf dslkf s
fsl riesl flsir uslsj ri slei rsle rsielr sile rlss Dfs ile lersi jfselir
jfsoiwelkf sreu fjdl ksjdfkjfdsfk dlksdfkdhfdjhfd dklfj dkljf lkfdskl
Page 5
Page 6
Page 7
Section Break
change the page
margins.
© Software Educational Resources Ltd
Banking
Banking
Jsdlfkj fkdjfd jflkd fskdjf dlkfj dkjfd kljfsdlkfj lkdfj
sdljfds fdslk fdj kdlj sdlkjfskdfj dsk jfd kfj sdlkjdkl
jfdskljf dlkjf dkfj dskfj skdfj sk
Banking
sdljf ds fdslkfdj kdlj sdlkjfskdfj ds kjf d kfj sdlkjdkl
Fsi hkjr sor slejoirj sli rilfjsir jfs owuf lsifj oe ifs ieu
lhf sli urfdf dslkf s si rfeikru fsi osir eis lie ruls eklr
Df sdljfkd jfdlskj dkjfhskf hsdkjfeoiu dkjo seij dlu
sdi fdsiue dofseoisf ioej s
D flsdkj ldsjfdskj fdkj fdskjfdkf dsklfdj fdjflk dfkdsjf
dk ljf lkf skdjfdlkjflskfjk sfjsdkf jhj
Fsi hkjr sor slejoirj sli rilfjsir jfs owuf lsifj oe ifs ieu
lhf sliurfdf dslkf s si rfeikru fsi osir eis lie ruls eklr
Kjsf djfs fdkfsdmdsdkjjfsd flskdfj
sdkfjsdjdsfjdsfjhds jfdskljf dlkjf dkfj dskfj skdfj sk
Df sdljfkd jfdlskj dkjfhskf hsdkjfeoiu dkjo seij dlu
sdi fdsiue dofseoisf ioej s
sdljfds fdslk fdj kdlj sdlkjfskdfj dsk jfd kfj sdlkjdk
Sdlkjdkl jfdskljf dlkjf dkfj dskfj skdfj sk Df sdljfkd
jfdlskj dkjfhskf hsdkjfeoiu dkjo seij dlu sdi fdsiue
dofseoisf ioej s
l jfdskljf dlkjf dkfj dskfj skdfj sk Jsdlfkj fkdjfd jflkd
fskdjf dlkfj dkjfd kljfsdlkfj lkdfj sdljfds fdslk fdj kdlj
sdlkjfskdfj dsk jfd kfj
Sdlkjdkl jfdskljf dlkjf dkfj dskfj skdfj sk df sdljfkd
jfdlskj dkjfhskf hsdkjfeoiu dkjo seij dlu sdi fdsiue
dofseoisf ioej s
Kjsf djfs fdkfsdmdsdkjjfsd flskdfj dkfjs djds fjdsf
jhds jfdskljf dlkjf dkfj dskfj skdfj sk Df sdljfkd jfdlskj
dkjfhskf hsdkjfeoiu dkjo seij dlu sdi fdsiue
dofseoisf ioej s
Jisoik sf klsdj jsdlkj dsklfdsjd ksd jfdskljf dlkjf dkfj
dskfj skdfj sk Df sdljfkd jfdlskj dkj fhskf hsdkj feoiu
dkjo seij dlu sdi fdsiue dofseoisf ioej s
Page 8
Cashflow
Banking
Phone: 0800 837 3847
Page 9
Section Break
Section break used to change
margins, remove headers and
footers, and insert a page border.
Section features in Word will display an Apply to: option as shown below.
When This point forward is selected a section break is inserted automatically, eg when a document
contains a mixture of portrait and landscape pages.
If a document includes different sections, formatting can be applied to just the section you are in
(or selected sections), to the Whole document or This point forward.
Section breaks can also be inserted manually:
1
Choose [Insert] Break.
2
Choose Next page, Continuous, Even page or Odd page.
3
Click on OK.
When section breaks are manually inserted, options can also be changed in [File] Page Setup,
Layout tab to reflect the section break option desired.
SECTION 8
197
Using [File] Page Setup
Exercise 213
In this exercise you will type a two page letter. The first page will have an increased top margin
setting to allow for a letterhead and the second page is used for information which will be
vertically centred on the page.
1
In a new document, choose [File] Page Setup (then click on the Margins tab if not displayed).
Tip You can double click at the left or right of the ruler to display the Page Setup dialog
box.
2
Change margins as shown below.
Notice in the Apply to: box that the margins will be changed for your Whole document.
Other options include:
3
If your printer has more than one paper tray, you can click on the Paper tab. From the Paper
Source section, you can then choose which tray the First page: comes from and which tray
Other pages: come from.
4
Click on OK.
198
SECTION 8
5
Type the following letter.
Today’s date
(Alt Shift D)
Mrs Robyn Farrow
35 Rosebank Road
Hamilton 2001
Dear Mrs Farrow
Thank you for your enquiry regarding Nature’s Choice products
advertised in the Hamilton Women’s Weekly magazine.
As requested we are attaching a list of our products which you will
notice all contain Aloe Vera. I am sure you will enjoy using these
beauty treatments.
Please complete the order form and return it to us. Goods can be
purchased by credit card or we can invoice you.
Yours sincerely
Tim Adams
Mgr
6
You will now change the margins for the second page, which will insert a Next Page section
break:
a
Choose [File] Page Setup, Margins.
b
Change the Top, Bottom, Left and Right margins back to 2.54 cm.
c
Click on the Apply to:
d
Click on OK.
and select This point forward.
The cursor will be on a new page with the margins returned to 2.54 cm.
Notice on the Status Line that Sec 2 is displayed
7
.
Type the information shown on the next page.
•
Change the Normal style to Arial 11 pt, justified.
•
Set an indent where the second column begins OR use a two column table.
•
Leader dot and solid line tabs are used for the last section. (The scissors are inserted
through [Insert] Symbol.)
•
Do not use any extra Enters at the top or bottom of your document.
SECTION 8
199
Nature’s Choice
Unique products formulated for the Health and Beauty Conscious
Face Masque:
This unique beauty treatment formulated with 50% Aloe Vera Gel
opens pores with its gently cleansing and astringent action. Leaves
the skin feeling refreshed and toned, glowing with good health.
Priced at $49.95
Skin Toning Lotion:
The well-known astringent properties of Witch Hazel combined with
Aloe Vera, make this an exceptionally effective skin toning and
freshening lotion. Use before moisturising and after cleansing.
Priced at $69.95
Cleanser:
A gentle and deeply penetrating cleansing lotion which contains 50%
Aloe Vera Gel. This lotion leaves your skin radiant and fresh, free of
all impurities. Designed for all skin types.
Priced at $39.95
Moisture Cream:
Enveloping the skin in dewy moisture this superb cream protects and
feeds the tissue with 50% Aloe Vera Gel, Bee Pollen and Vitamins.
Perfect as a base for make-up.
Priced at $59.95
Aloe Vera Shampoo:
Aloe Vera Shampoo is the natural way to manageable hair, bouncing
with good health and shine. Suitable for dry, oily or normal hair.
Priced at $29.95
----------------------------------------------------------------------------------------------------------------------Quantity
Name of Product
Price
Total
..............
..............
..............
..............................................................
..............................................................
..............................................................
...................
...................
...................
...................
...................
...................
Name:
Address:
_______________________________________
_______________________________________
_______________________________________
Phone (Home):
Phone (Work):
__________________________
__________________________
8
Now delete the Moisture Cream paragraph.
9
Save as Farrow-Nature Choice. Press Ctrl Home and leave on screen.
10 Click on the Print Preview button
to allow for a letterhead.
200
SECTION 8
to see that the top margin is increased on the first page
Vertical Alignment
If a document does not have section breaks any vertical alignment options chosen will apply to the
whole document. In the following exercise a section break has been inserted before the second
page, therefore the vertical alignment option will only apply to the second page (ie the second
section).
Exercise 214
1
With the Farrow-Nature Choice document in Print Preview, press the Page Down key. The
text starts at the top of the second page. You will centre text vertically on this page only.
2
Choose [File] Page Setup, Layout.
3
Choose Center from the Vertical alignment:
as shown below.
Vertical alignment
will be applied to
the option displayed
in this box
Because the Apply to: section displays This section, vertical centring will only be applied to
the section (in this case, the second page) that the cursor is on.
4
Click on OK. You will see the second page is centred in the middle of the screen.
5
Choose [File] Page Setup, Layout again and this time choose the Justified option from the
Vertical alignment: .
6
Click on OK. This option spreads the text evenly between the top and bottom margins.
7
Save the document, print and close.
Exercise 215
1
Open the file called Xmas Gifts.
2
Insert a Next page section break at the beginning of the heading Delivery at the bottom of the
first page by choosing [Insert] Break, Next page, then clicking on OK.
3
Increase the top and bottom margins to 3 cm on the first page. On the second page only
change the top and bottom margins to 2 cm.
4
Vertically centre the first page only of this document.
5
Print preview, save and close.
SECTION 8
201
Margins
Margins are changed in Word for the section in which the cursor is positioned. When margins are
changed through [File] Page Setup you can choose where they will occur in the document using
the Apply to box, ie
This section
This point forward
Whole document
If you want to change left and right margins for part of a document and choose This point forward,
Word will begin the section on a new page. If you do not want to start a new page, the section
break must be specified as a Continuous section break before the margins are changed, as in the
following exercise.
Exercise 216
1
Open the file called Show Jumping and choose [File] Page Setup, Layout tab.
2
3
4
Click on the Section start:
and select Continuous. Click on OK.
Click the insertion point at the beginning of the second paragraph.
Choose [File] Page Setup, Margins tab and change the Left and Right margins to 4 cm. Click
and select This point forward. Click on OK.
on the Apply to:
Click at the beginning of the last paragraph and change the left and right margins back to
2.54 cm (This point forward).
Save the document and close.
5
6
Changing margins using rulers
In Section 6 you learnt how to change margins with the rulers. The following notes revise this
method. Margins will be changed for the section that the cursor is in.
Top Margin
(a) Move the mouse pointer to the top of the vertical ruler at the division of white
and grey. (A black arrow with Top Margin is displayed.)
(b) Hold down the left mouse button, drag downwards then release the left mouse
button - check the exact measurement by holding down the Alt key and
clicking on the dividing margin line.
Left Margin
(a) Move the mouse pointer up to the horizontal ruler to the dividing line between
the grey and white areas - the mouse pointer will change to a double arrow.
(b) Drag across to the desired measurement - check by holding down the Alt key.
Exercise 217
1
Open the file called Tour and Event. Insert a next page section break at the end of the
document and insert the file called Rafting.
2
Using the rulers, change left and right margins on the first page to approximately 3 cm and
the top margin on the second page to 3.25 cm. (You will need to move the WordArt text on
each page so it is centred.) Print preview the document to see the changes you have made.
3
Save the document with the file name McDonald-Rafting and close.
202
SECTION 8
Paper Sizes
Standard paper sizes are shown below:
A4 Portrait
21 cm x 29.7 cm
A5 Portrait
14.8 cm x 21 cm
A4 Landscape
29.7 cm x 21 cm
A5 Landscape
21 cm x 14.8 cm
For A5 paper sizes you may need to choose the Custom Size option and type in measurements
(depending on your printer).
Letter Portrait
(United States standard
paper size)
(United States standard paper size)
8.5” x 11”
11” x 8.5”
Letter Landscape
SECTION 8
203

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