September 19, 2014 - San Antonio Housing Authority

Transcription

Board of Commissioners
Operations & Choice Neighborhood Committee
Villa Tranchese-September 19, 2014
Create dynamic communities where people thrive
Board of Commissioners
Chairman
Morris Stribling, DPM
Vice-Chairman
Charles R. Muñoz
Commissioner
Karina C. Cantu
Commissioner
Ramiro Cavazos
Commissioner
Yolanda Hotman
Commissioner
Stella Burciaga Molina
Commissioner
Lisa Rodriguez
Operations and Choice Neighborhood Committee
Morris Stribling, DPM, Chair, Yolanda Hotman, Member, Charles R. Muñoz , Member
President & CEO
Lourdes Castro Ramirez
San Antonio Housing Authority
Operations and Choice Neighborhood Committee Or
Special Board Meeting**
Villa Tranchese Apartments
307 Marshall, San Antonio, Texas 78212
2:00 p.m., Friday, September 19, 2014
The Board of Commissioners will convene for a Committee or Special Board Meeting for discussion and action on the following matters:
1. Meeting called to order.
The Board of Commissioners or its committee may hold a closed meeting pursuant to Texas Government Code § 551.071-076 for consultation
concerning attorney-client matters, real estate, litigation, personnel, and security matters. The Board or committee reserves the right to enter
into closed meeting at any time during the course of the meeting.
CHOICE NEIGHBORHOOD
2. Update and discussion regarding Choice activities relating to People, Housing and Neighborhood. (Tim
Alcott, Interim Development Services Officer; Adrian Lopez, Director of Community Development
Initiatives; Beverly Watts Davis, Director for Choice Neighborhood Program).
OPERATIONS
3. Consideration and appropriate action regarding Resolution 5434, approving the Victoria Commons master
plan created for the finalization of the redevelopment of the former Victoria Courts Public Housing
Development. (Tim Alcott, Interim Development Services Officer; Brad McMurray, Director of Development
Services).
4. Consideration and appropriate action regarding Resolution 5435, authorizing the President and CEO to
execute a Master Development Agreement (MDA) with Franklin Development Properties, LTD., consistent
with the proposed business terms, HUD requirements, and SAHA’s best interests for the completion of
Victoria Commons. (Tim Alcott, Interim Development Services Officer; Brad McMurray, Director of
Development Services).
5. Update and discussion regarding the Westside Reinvestment Initiative - Blueridge Community. (Tim Alcott,
Interim Development Services and Neighborhood Revitalization Officer; Lori Hall, Assistant Director of
Development & Special Projects).
6. Consideration and appropriate action regarding Resolution 5432, approving the award of a contract for
Woodhill Site and Building Improvements to ABECO Contracting, Inc. (HABE, MBE, SBE, HUB, Section 3
Business) for an amount not to exceed $1,614,975.00. (Steven Morando, Director of Procurement; David
Nisivoccia, Chief Operating Officer).
7. Consideration and appropriate action regarding Resolution 5433 , approving the award of a contract for Property
Management Software to Yardi Systems, Inc. (ABE) for an amount not to exceed $184,121.20 for a period of
one (1) year with the option to renew for four (4) additional one year periods. (Steven Morando, Director of
Procurement; David Nisivoccia, Chief Operating Officer; Jo Ana Alvarado, Director of Information Technology).
8. Update and discussion regarding the Public Housing Performance and Scorecard. (David Clark, Interim
Deputy Director of Public Housing).
9. Update and discussion on technology initiatives, to include paperless programs and data retention. (Ed
Hinojosa, Chief Financial Officer; Jo Ana Alvarado, Director of Information Technology).
10. Update and discussion regarding the 2014 Section 3 efforts. (Alejandra Villarreal, Chief Administrative
Officer; Adrian Lopez, Director of Community Development Initiatives; Tomas Larralde, Business
Opportunities Manager)
11. Update and discussion regarding MWBE. (Alejandra Villarreal, Chief Administrative Officer; Adrian Lopez,
Director of Community Development Initiatives; Tomas Larralde, Business Opportunities Manager)
12. *Closed Session:
Real Estate/Consultation with Attorney
Deliberate the management, purchase, exchange, lease or value of certain real properties and
obtain legal advice regarding related legal issues pursuant to Texas Government Code Sec.
551.072 (real property) and Texas Government Code Sec. 551.071 (consultation with attorney).
 Consultation with attorney regarding Costa Almadena.
13. Adjournment.
Note: Whenever the Texas Open Meetings Act (Section 551.001 et seq. Of the Texas Government Code) provides for a closed meeting in matters concerning
legal advice, real estate, contracts, personnel matters, or security issues, the Board may find a closed meeting to be necessary. For convenience of the citizens
interested in an item preceded by an asterisk, notice is given that a closed meeting is contemplated. However, the Board reserves the right to go into a closed
meeting at any other item, whether it has an asterisk or not, when the Board determines there is a need, and a closed meeting is permitted under Chapter 551 of
the Texas Government Code that permits the closed meeting.
** Note: If a quorum of the Board of Commissioners attends the Committee Meeting, this meeting becomes a Special Meeting of the Board, but no Board action
will be taken other than recommendations to the full board, unless the full Board is present.
SAN ANTONIO HOUSING AUTHORITY
September 19, 2014
MEMORANDUM
To:
From:
Lourdes Castro Ramirez, President and CEO
Presented by:
Tim Alcott, Interim Development and Neighborhood Revitalization Officer
Beverly Watts Davis, Director, Choice Neighborhood Program
Subject:
Update and discussion regarding Choice activities relating to People,
Housing and Neighborhood.
____________________________________________________________________________
SUMMARY
The following describes activities related to the three core components of the Choice
Neighborhood Initiative, which are People, Housing and Neighborhood. The following activities
are associated with metrics submitted to HUD on both a quarterly and annual basis.
People
Metric
Case Management
Activity
Urban Strategies Case Managers held the Monthly Resident
Meeting on August 26, 2014 for all former Wheatley residents.
The meeting included a presentation from Urban that focused on
money management, job readiness, resident council election
information, and an update on the Wheatley Courts
redevelopment.
Urban Strategies Case Managers were successful in conducting
52 visits with clients this month. Assessments were completed
that identified immediate needs, as well as re-evaluating client
goals and accomplishments.
Urban Strategies Case Managers were successful in assisting 32
former Wheatley children with uniforms and school supplies.
Case Managers assisted 24 residents with utility assistance
enabling them to retain their homes. To date, Urban has assisted
61 residents with utility and rental assistance.
Economic selfsufficiency: Employment
Economic self –
sufficiency: Household
Income
Urban assisted 12 residents in updating their resumes. Six
residents submitted employment applications; one resident was
hired as a community coach and three other residents gained
employment.
Urban provided four residents with monthly bus cards enabling
them to get to and from their new jobs.
Urban Strategies is collaborating with Green Path Inc., a financial
literacy non-profit organization, to develop a financial curriculum
for former residents. This curriculum will include cautions
regarding payday/title loan companies, late payment avoidance,
1
Health: Access to
Healthcare:
Byrne Grant
September 19, 2014
predatory lending practices, and consumer rights and
responsibilities. Classes will begin mid-November 2014.
On Saturday, August 16, 2014, Urban Strategies in partnership
with University Health Systems (UHS), San Antonio Independent
School District (SAISD), and Antioch Community Transformation
Network (ACTN) provided school backpacks, school
immunizations and school physicals to over 1,000 community
members to include former Wheatley residents.
On Sunday August 24, 2014 Urban Strategies in Partnership
with UHS, HEB, and Straightline Management provided school
supplies, immunization and school physicals to over 400
community members including former Wheatley courts residents
at the annual New Braunfels St. community back-to-school
celebration.
Staff received plan approval from the Department of Justice
(DOJ). Although the Byrne Grant Plan has officially been
accepted by DOJ, no funds have been received. Plan revisions
and a revised budget were requested by DOJ.
Staff successfully facilitated the creation of a one-stop re-entry
center at the Barbara Jordan Community Center. The center will
house 2 adult probation caseworkers, one counselor, and a
juvenile probation counselor.
Neighborhood
Metric
Neighborhood Stability:
Food Dessert
Neighborhood Stability:
Number of vacant and
undeveloped lots
Activity
Discussions are underway to bring a Farmer’s Market to
EastPoint, to encourage healthy diets and improved quality of
life.
Choice Staff continues to work with the City to develop the
project charter/plan and scope for expending the NSP funds.
Staff received approval from the SAHA Board to move forward
with the purchase of privately held lots in the Choice footprint.
To date, five properties are scheduled to close in November
2014, and two contracts have been routed for approval. Eight
City and County-owned properties are in the process of being
conveyed to SAHA. There are fees and costs associated with
these properties and staff is researching the best and most
effective ways to address those costs.
CoSA Code Enforcement is also providing staff with a list of
vacant lots/abandoned structures that have been tagged with
Code Violations to be used in tandem with vacant lot purchases.
Choice staff met with Habitat for Humanity to discuss the Infill
Neighborhood
Stability:Home Ownership and Rehab Strategy. Habitat provided information on face-lift
services for single family homes - these are exterior fixes that
Rate
can include roofing, painting, windows, landscaping etc.
2
September 19, 2014
Housing
Metric
Demolition
Activity
Franklin Construction was the selected contractor to conduct the
Demo and Site Preparation. Work will begin in September. Prior
to commencement of the work, the development team will issue a
notice to the schools, school district and surrounding community
about the project schedule along with a contact person who can
answer questions and address concerns. A celebratory
demolition event is scheduled for September 25, 2014.
Replacement Housing
Phase I
Sutton II (The Park at Sutton Oaks) – 49 replacement units are
now 100% complete with 9 occupied by former Wheatley
residents. The Development as a whole is 99% occupied.
Phase II
On July 31, 2014, the Texas Department of Community Affairs
(TDHCA) board approved a 9% tax credit award for the
construction of the new 220 multi-family unit project at the
original site of Wheatley Courts.
The Disposition Application was submitted on May 12, 2014.
Staff will follow up with HUD’s Special Applications Center.
SAWS has confirmed approval of additional funding in the
amount of $227,483 for sewer and associated improvements.
The total funding approved by SAWS is $1,155,308. A meeting
was held September 5, 2014, to discuss the possibility of setting
up an escrow account that the project could draw from for
replacement of lines (not new lines).
McCormack Baron Salazar (MBS) submitted an application to the
Center City Housing Incentive Program requesting waivers for
water and sewer impact fees in the amount of $1.4 million. The
application is currently under review.
A Request for Proposal (RFP) for Architectural and Engineering
Services for Public Improvements was posted August 28, 2014.
A pre-bid meeting was held at Ella Austin on September 4, 2014.
Approximately 30 contractors were in attendance. The RFP will
close on September 19, 2014.
Phase III
A draft pre-development budget is currently being drafted by
MBS for the Senior Development Phase of the project.
3
September 19, 2014
Phase IV
Non-Replacement
Housing
Offers to acquire 36 properties: There have been 28 offers to
acquire properties; one offer is on hold due to all heirs being
deceased. Staff is awaiting seven appraisals to send remaining
offers.
Phase I
Sutton II (The Park at Sutton Oaks) – 208 units were complete as
of June 17, 2014. Of the 208 units, 159 non-replacement units
were created. Of those 159 units, 46 are market rate and 113 are
affordable. As of September 5, 2014, the property is 99%
occupied.
FINANCIAL IMPACT
None at this time.
ATTACHMENTS
None
4
September 19, 2014
BOARD OF COMMISSIONERS
RESOLUTION 5434, APPROVING THE VICTORIA COMMONS MASTER PLAN CREATED
FOR THE FINALIZATION OF THE REDEVELOPMENT OF THE FORMER VICTORIA
COURTS PUBLIC HOUSING DEVELOPMENT.
President and CEO
_______________________________
Tim Alcott
Development Services and
Neighborhood Revitalization Officer
REQUESTED ACTION:
Consideration and appropriate action regarding Resolution 5434, approving the Victoria
Commons Master Plan created for the finalization of the redevelopment of the former Victoria
Courts Public Housing development.
PURPOSE:
To finalize the master plan for Victoria Commons, following significant community engagement
and input, and to initiate the development of the remaining phases upon review and approval by
the U.S. Department of Housing and Urban Development (HUD).
SUMMARY:
To ensure continued community participation and support in finalizing the Victoria Commons
Master Plan, former Board Chair Ramiro Cavazos, Commissioner Karina Cantu and SAHA
President & CEO Lourdes Castro Ramirez participated in meetings held with staff and
community representatives, including Lavaca neighborhood residents, Artisan Park Townhome
homeowners, Refugio Place Apartment residents, and Lavaca Neighborhood Association Board
members, at meetings on June 12, 2014, July 9, 2014, and July 14, 2014, with follow up
meetings between staff and Lavaca Board members on July 17, 2014 and August 5, 2014.
The consensus reached in the community stakeholder meetings was presented to the broader
community and was warmly received at the September 9, 2014 Lavaca Neighborhood
Association meeting held at Victoria Plaza (see attached presentation). The proposed Victoria
Commons Master Plan is outlined below:
Phase I
The 210-unit Refugio Place Apartments is a multifamily rental development completed in 2004
and includes 105 market units and 105 affordable units including 50 public housing units.
Phase II
Victoria Commons Phase II-A: The first phase of Artisan Park Townhomes includes 22
townhome units and was completed in 2007.


The Homeowners Association is now governed by a three-member Board of Directors,
with homeowners serving as President and Secretary/Treasurer and SAHA staff serving
as the Vice-President.
The affordability restrictions of the four previously sold affordable units have expired.

September 19, 2014
Upon Board approval of this Master Plan, Staff will request that HUD allow the two
remaining public housing homeownership units be transferred to the planned multifamily
development on Cesar Chavez and converted to rental.
Victoria Commons Phase II-B:
The second phase was originally comprised of 98
homeownership units, including 26 public housing homeownership units. Going forward
SAHA’s plans include:



All units will be for-sale townhome units.
Upon Board and HUD approval, the planned 26 public housing homeownership units will
be transferred to the Chavez multifamily development and converted to rental, making all
98 planned units market with no income restrictions.
Upon HUD Special Applications Center (SAC) disposition approval, SAHA will market
the townhome lots to a third-party developer(s) for the construction of townhomes,
compliant with design guidelines that will be developed in a public process similar to that
used to create the Leigh Street Design Guidelines.
Leigh Street Single Family Phase II-C: The original 26 single-family homeownership units on
Leigh Street were developed using private funds. Going forward, SAHA’s plans include:




All 26 lots must be developed as owner-occupied single-family homes for at least two
years from the date of the Certificate of Occupancy.
Upon SAC disposition approval, the 26 lots will be listed on the San Antonio Board of
Realtors Multiple Listing Service (MLS) for 30 days, allowing all interested parties to
submit sealed bids.
21 of the lots will be sold as market without any income restrictions and 5 lots will be
sold as affordable to household’s with income between 80% and 120% of Area Median
Income (AMI).
All construction plans must be approved by the Design Committee and be in compliance
with the Leigh Street Design Guidelines.
Phase III
Victoria Commons Phase III-A: The 245-unit HemisView Village Apartments is a multifamily
rental development completed in 2010, and includes 184 market units and 61 affordable units,
including 49 public housing units.
Victoria Commons Phase III-B: The off-site development in Phase III was completed in
September of 2008 and included closing cost and down payment assistance in an amount up to
$20,000 in the form of a forgivable subordinated loan for 26 qualified households purchasing a
home in the City of San Antonio.
Phase IV
SAHA plans to develop the fourth and final residential phase of Victoria as a mixedincome/mixed-use rental development to include:


215 units with 133 market units and 82 tax credit units (including 39 Public Housing or
Project Based Voucher units);
15,000 square feet of retail space;


September 19, 2014
“Texas Wrap” design similar to HemisView Village apartments, with structured parking
“wrapped” by residential units on four stories atop a concrete podium base story housing
retail space; and
Utilize a 4% tax credit/tax exempt bond financing structure.
Phase V
Victoria Courts Administration Building & City Park: Although the VC Administration Building is
not eligible for inclusion on the National Register of Historic Places, because of its local
significance to community stakeholders, SAHA has agreed not to demolish the building and
instead rehabilitate it. SAHA’s plans include:
 Rehabilitating the existing 10,000-square-foot structure into a neighborhood
community/cultural arts center.
 The concept design was completed by Alamo Architects and Franklin Development
 Upon HUD SAC disposition approval, the adjacent 1.95 acre parcel will be provided to
the City of San Antonio for a City Park in exchange for the current one-acre Victoria
Park on Cesar Chavez.
 The park amenities will include walking trail, exercise stations, children’s play area,
mulit-purpose court, and dog park.
 SAHA applied for Innercity TIRZ funding, and the City is expected to announce awards
in October/November 2014.
FINANCIAL IMPACT:
There is no financial impact to SAHA resulting from the approval of the Master Plan and all
remaining phases will be individually presented to the Board of Commissioners for consideration
and approval.
ATTACHMENTS:
Resolution 5434
Proposed Victoria Commons Master Plan
Proposed Victoria Commons Master Plan Slide Presentation
September 19, 2014
Resolution 5434
RESOLUTION 5434, APPROVING THE VICTORIA COMMONS MASTER PLAN CREATED FOR
THE FINALIZATION OF THE REDEVELOPMENT OF THE FORMER VICTORIA COURTS
PUBLIC HOUSING DEVELOPMENT.
WHEREAS, the San Antonio Housing Authority (SAHA) received a HOPE VI Grant for the
redevelopment of the former Victoria Courts public housing development; and,
WHEREAS, Franklin Development was selected as the co-developer through a public procurement
process and SAHA desires to enter into a master development agreement for the redevelopment
of what is now known as Victoria Commons; and,
WHEREAS, SAHA has completed a community input process with stakeholders to identify their
desired outcomes for the redevelopment and identified the proposed Victoria Commons Master
Plan for the development of the remaining phases based on the consensus reached; and,
WHEREAS, the proposed Victoria Commons Master Plan was presented to the wider community
on September 9, 2014 at the Lavaca Neighborhood Association meeting and was warmly received
without objection; and,
WHEREAS, the proposed master plan supports and accomplishes SAHA’s mission to provide
quality affordable housing that is well integrated into the fabric of neighborhoods and serves as a
foundation to improve lives and advance resident independence.
NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of SAHA hereby:
1) Approves Resolution 5434, approving the proposed Victoria Commons Master Plan
attached hereto; and
2) Authorizes the submission of the approved Victoria Commons Master Plan to the U.S.
Department of Housing and Urban Development (HUD) for review/approval and to make
any revisions required by HUD.
Approved the 2th day of October 2014.
_____________________________
Morris Stribling, DPM
CHAIR, BOARD OF COMMISSIONERS
Attested and approved as to form:
______________________________
LOURDES CASTRO RAMIREZ
SAHA PRESIDENT AND CEO
Phase 4 - Chavez Multifamily
IVRental Units w/ 15000 sf Retail
215PHASE
Multifamily
(133
Market, 39 PH/PBV,
43 Tax Credit 50% AMI)
MIXED-USE
DEVELOPMENT
New Parcel From City
Received in Exchange
For City Park in Phase 5
Phase 3B - Offsite
26 PH Homeownership Units
E CESAR E. CHAVEZ BLVD
T
SAHA Parcel - Not in
HOPE VI SAHA
Revital Plan
RS
BO
LA
INDIANOL
A ST
Phase 3A - HemisView Village
245 Multifamily Rental Units
(184 Market, 49 PH, 12 TC 50% AMI)
N
GE
EF
HO
Victoria Plaza - Not in
HOPE VI Revitalization Plan
Phase 2B - Artisan Park Remaining 98 Units
PHASE
II For Sale TownHomes
98 Planned
Market
E
AV
Phase 1 - Refugio Apartments
210 Multifamily Rental Units
(105 Market, 50 PH, 55 TC 60% AMI
Phase 2A - Artisan Park - Built
22-Built Units
ARTISAN PARK TOWNHOMES &
FUTURE DEVELOPMENT
PEYTON PATH
LA
BO
R
LEGEND
OPEN OR RECREATION SPACE
OWNER-OCCUPIED SINGLE FAMILY
DETACHED ON LEIGH ST.
EXISTING OWNER OCCUPIED TOWNHOUSES
FUTURE DEVELOPMENT
EXISTING MULTI-FAMILY
FUTURE MULTI-FAMILY / MIXED-USE
PEACH ST
37
BURRUS PL
B
SANTA CLARA PL
REFUGIO ST
ST
Phase
PHASE 5
III
MT ZION WALK
ADMIN BUILDING &
PARK DEVELOPMENT
LEIGH ST
LA
R
BO
Phase
2C - LeighI Street Homes - 26 Single Family Homes
PHASE
(Planned 21 Market, 5 80% - 120% AMI)
ST
LEIGH ST SINGLE FAMILY LOTS
VICTORIA COMMONS | MASTER PLAN UPDATE
SAN ANTONIO, TX
05.16.2014
GRAPHIC SCALE
NORTH
0’
25’
100’
200’
400’
Master Development Plan Discussion A development partnership with: &
Goals
Introduction
Review
Master Plan Outline
Introduction
Your Input is Important
• We have met with community stakeholders that include neighborhood residents, Victoria Commons residents, Lavaca Neighborhood Association leadership, and longtime participants in the Victoria Commons redevelopment process in numerous meetings and work sessions.
• The SAHA Board requested the community’s input before considering the Victoria Commons Master Plan for approval and staff will not move forward without a Board approved plan.
We Are Listening
• No rental in the Artisan Park and Leigh Street Homes developments
• Maximize market for sale and rental units in remaining developments
• Repurpose the former Victoria Courts Administration Building into something that will benefit the community
We Are Excited
• The proposed Victoria Commons Master Plan balances the community’s desire to maximize market units with SAHA’s mission to provide affordable housing and our commitments to HUD
Review
Previous Victoria Courts HOPE VI Master Plan (Revitalization Plan)
• Phase I ‐ Refugio Place Apartments
• Completed 210‐unit multifamily rental development
• 50% market/50% affordable
• Phase 2A – Artisan Park Townhomes • Completed 22 unit for‐sale townhomes
• 73% market/27% public housing homeownership
• Phase 2B – Artisan Park Townhomes
• Planned 98‐unit for sale townhomes
• Phase 2C – Leigh Street Homes
• Single family detached homes
• Phase 3A – HemisView Village Apartments
• completed 245‐unit multifamily rental development
• Phase 3B – Off site Downpayment Assistance Program
Master Plan Outline
N
Original Victoria Courts
• Built 1941
• 660 Public Housing Units ‐ 117 Barrack‐Style Buildings
• Served San Antonio Public Housing Community
• “The Courts” ultimately outlived their useful life
• Demolition Approval in 1998 without Replacement Funding
Development Phases
•
Phase 1: Refugio Place Apartments
•
Phase 2A: Artisan Park Townhomes
•
Phase 2B: Artisan Park Townhomes (remaining)
•
Phase 2C: Leigh Street Single Family
•
Phase 3: Hemisview Village
•
Phase 4: Chavez Multifamily/ Retail
•
Phase 5: Administration Building/ Park N
Phase 1 – Refugio Apartments The 210‐unit Refugio Place Apartments is a multifamily rental development completed in 2004 and includes 105 market units and 105 affordable units including 50 public housing units.
Refugio Apartments
210 Units
Affordable :
Market Rate: 105 (50%)
105 (50%)
N
Phase 2A – Artisan Park Townhomes
Victoria Commons Phase II‐A: The first phase of Artisan Park Townhomes
includes 22 townhome units and was completed in 2007.
The Homeowners Association is now governed by a three‐member Board of
Directors with homeowners serving as President and Secretary/Treasurer and
SAHA staff serving as the Vice‐President. The affordability restrictions of the
four previously sold affordable units have expired. Upon SAHA Board
approval of this Master Plan, SAHA will request that the two remaining public
housing homeownership units be transferred the planned multifamily
development on Cesar Chavez and converted to rental.
Artisan Park Townhomes (22 units)
Affordable :
4 (expired)
Market Rate: 18 N
Phase 2B – Townhomes
Victoria Commons Phase II‐B: The second phase was
originally comprised of 98 homeownership units
including 26 public housing homeownership units.
Going forward SAHA plans include:
• All units will be for‐sale townhome units.
• Upon SAHA Board and HUD approval, the
planned 26 public housing homeownership
units will be transferred to the Chavez
multifamily development and converted to
rental making all 98 planned units market
with no income restrictions.
• Upon HUD Special Applications Center (SAC)
disposition approval, SAHA will market the
townhome lots to a third party developer(s)
for the construction of townhomes
compliant with design guidelines that will be
developed in a public process similar to that
used to create the Leigh Street Design
Guidelines.
Proposed Townhomes
Affordable : 0
N
Phase 2C – Leigh Street
Leigh Street Single Family Phase II‐C: The original 26 single‐family homeownership
units on Leigh Street were developed using private funds. Going forward SAHA plans
include:
• All 26 lots must be developed as owner occupied single family homes for at least two
years from the date of the Certificate of Occupancy.
• Upon SAC Disposition Approval, the 26 lots will be listed on the San Antonio Board of
Realtors Multiple Listing Service (MLS) for 30 days allowing all interested parties to
submit sealed bids. 21 of the lots will be sold as market without any income restrictions
and 5 lots will be sold as affordable requiring the owner to have a household income
between 80% and 120% of Area Median Income (AMI).
• All construction plans must be approved by the Design Committee and be compliance
with the Leigh Street Design Guidelines.
Proposed Single Family Homes
(26 homes)
Affordable :
21 (81%)
N
Phase 3 – Hemisview Village
Victoria Commons Phase III‐A: The 245‐unit HemisView Village Apartments is a multifamily rental development completed in 2010 and includes 184 market units and 61 affordable units including 49 public housing units.
Victoria Commons Phase III‐B: The off‐site development in Phase III was completed in September of 2008 and composed of closing cost and down payment assistance in an amount up to $20,000 in the form of a forgivable subordinated loan for 26 qualified households purchasing a home in the City of San Antonio. Hemisview Village
(245 units)
Affordable :
184 (100%)
N
Phase 4 – Multifamily/ Retail
SAHA plans to develop the fourth and final residential phase of Victoria as a
mixed‐income/mixed‐use rental development to include:

215‐units with 133 market units and 82 tax credit units
(including 39 Public Housing or Project Based Voucher
units);

15,000 square feet of retail space;

“Texas Wrap” design similar to HemisView Village
apartments with structured parking “wrapped” by
residential units on four stories atop a concrete podium
base story housing retail space; and

Utilize a 4% tax credit/tax exempt bond financing
structure.
Proposed Number of Units (215 Units) Affordable Units (82): Public Housing
Tax Credit (60% AMI)
39 (18%) 43 (20%)
Market Units: 133 (68%)
N
Phase 5 – Administration Building/ Park
Victoria Courts Administration Building & City Park: Based on feedback received from the
community and the local significance to community stakeholders, SAHA has agreed to
rehabilitate and remodel the administration building to meet present needs. Upon HUD
SAC disposition approval, the adjacent 1.95 acre parcel will be provided to the City of San
Antonio for a City Park in exchange for the current one acre Victoria Park on Cesar Chavez.
SAHA plans include:




Rehabilitating the existing 10,000 square foot structure into a
neighborhood community/cultural arts center.
The concept design was completed by Alamo Architects and
Franklin Development
The park amenities will include walking trail, exercise stations,
children’s play area, multi‐purpose court, and dog park.
SAHA applied for Innercity TIRZ funding and City to announce
awards in October/November 2014
Project Area
Administration Building: 10,000 S.F. Park: 1.95 Acres
N
Development Phases
•
Phase 1: Refugio Place Apartments
•
Phase 2A: Artisan Park Townhomes
•
Phase 2B: Artisan Park Townhomes (remaining)
•
Phase 2C: Leigh Street Single Family
•
Phase 3: Hemisview Village
•
Phase 4: Chavez Multi‐family/ Retail
•
Phase 5: Administration Building/ Park N
• Phase 1 ‐ Refugio Place Apartments
• Phase 2A – Artisan Park Townhomes • 73% market/27% public housing homeownership
• Phase 2B – Artisan Park Townhomes
• Phase 2C – Leigh Street Homes
• 81% market/19% incomes between $47,040 and $70,560
• Phase 3A – HemisView Village Apartments
• Phase 3B – Off site Downpayment Assistance Program
• Phase 4 – Chavez Multifamily/Retail
• 68% Market/38% affordable
• 38% Affordable – 18% Public Housing and 20% Workforce housing ($35,280/yr )
• Phase 5 – Victoria Commons Neighborhood Community/Cultural Arts Center
Next Steps
• Submit Community Input to SAHA Board of Commissioners as part of their consideration of the proposed Victoria Commons Master Plan
• Upon Board finalization and approval, submit Victoria Commons Master Plan to HUD for their consideration
• Address any HUD requirements
Questions?
September 19, 2014
RESOLUTION 5435, AUTHORIZING THE PRESIDENT AND CEO TO EXECUTE A MASTER
DEVELOPMENT AGREEMENT WITH FRANKLIN DEVELOPMENT PROPERTIES, LTD.,
CONSISTENT WITH THE PROPOSED BUSINESS TERMS, HUD REQUIREMENTS, AND
SAHA’S BEST INTERESTS FOR THE COMPLETION OF VICTORIA COMMONS.
President and CEO
_______________________________
Tim Alcott
Interim Development Services and
Neighborhood Revitalization Officer
REQUESTED ACTION:
Consideration and approval regarding Resolution 5435, authorizing the President and CEO to
execute a Master Development Agreement with Franklin Development Properties, Ltd.
(Franklin), formerly known as Franklin Development Company, consistent with the proposed
business terms, HUD requirements, and SAHA’s best interests for the completion of Victoria
Commons.
PURPOSE:
A Master Development Agreement (MDA) with Franklin will provide SAHA with a legal
document to guide the roles, responsibilities and financial arrangements to complete the
remaining phases of Victoria Commons. This action is in keeping with Resolution 5306, which
was approved by the Board in January 2013 and authorized the negotiation of an MDA with
Franklin for the completion of the redevelopment of the former Victoria Courts public housing
development now known as Victoria Commons.
SUMMARY:
A number of the phases comprising Victoria Commons were previously completed, including the
210-unit Refugio Place Apartments, 22-units of the Artisan Park Townhomes, and the 245-unit
Hemisview Village Apartments. Upon approval of the proposed Victoria Commons Master Plan
and execution of the MDA, Franklin will initiate the development of the remaining phases of
Victoria Commons. These phases are currently proposed to include the Leigh Street Homes,
Artisan Park Townhomes (98 remaining for-sale units), the 215-unit Chavez multifamily rental
development, and the Victoria Commons Community Center and adjacent City Park.
The MDA outlines the roles and responsibilities between SAHA and Franklin for the completion
of Victoria Commons. This includes defining responsibilities for raising funds to complete the
financing for the developments, guarantees to be provided, general contractor and property
management responsibilities, and SAHA’s Section 3 and MBE goals. The term sheet detailing
these terms is attached.
FINANCIAL IMPACT:
The MDA stipulates the developer fee and general contracting fees will be paid from the
transaction proceeds and the management fees from operations.
ATTACHMENTS:
Resolution 5435
Victoria Commons MDA Term Sheet
September 19, 2014
Resolution 5435
RESOLUTION 5435, AUTHORIZING THE PRESIDENT AND CEO TO EXECUTE A MASTER
DEVELOPMENT AGREEMENT WITH FRANKLIN DEVELOPMENT PROPERTIES, LTD.
CONSISTENT WITH THE PROPOSED BUSINESS TERMS, HUD REQUIREMENTS, AND
SAHA’S BEST INTERESTS FOR THE COMPLETION OF VICTORIA COMMONS.
WHEREAS, the SAHA Board of Commissioners approved Resolution 5306 authorizing the
negotiation of a Master Developer Agreement (MDA), with Franklin Development Properties, Ltd
(fka Franklin Development Company); and,
WHEREAS, Franklin was selected to act as the developer for the completion of the remaining
phases of Victoria Commons with a SAHA affiliate acting as the co-developer; and
WHEREAS, SAHA staff negotiated the business terms to guide the development and execution
of an MDA with Franklin for those purposes; and
Approve Resolution 5435, authorizing the President and CEO to execute a Master Development
Agreement with Franklin Development Properties, Ltd. consistent with the negotiated business
terms, HUD requirements, and the best interests of SAHA for the completion of Victoria
Commons.
Passed and approved this 2nd day of October 2014.
_____________________________
Morris Stribling, MPD
Chair, SAHA Board of Commissioners
______________________________
President and CEO
VICTORIA COMMONS MASTER DEVELOPMENT AGREEMENT
TERM SHEET – RESIDENTIAL DEVELOPMENTS
Owner:
To be determined
General Partner:
To be determined SAHA Affiliate
Developer:
Franklin Development Properties, Ltd.
Co-Developer:
San Antonio Housing Authority or Affiliate
Guarantors:
Franklin Development Properties, Ltd. will provide general
partner with guarantees that mirror the requirements of the
equity provider and lender.
General Contractor:
Franklin Construction, Ltd.
Property Manager:
Franklin Property Management
Proposed Projects:
As determined by approved Victoria Commons Master Plan
Financing:
To be determined; budgets to be agreed to before closing.
All predevelopment costs paid by Developer. All predevelopment costs to be reimbursed by projects.
Developer secures tax credits and financing acceptable to
General Partner.
Developer Guarantees:
Developer provides guarantees to tax credit investor and
lender as negotiated by Developer.
Developer guarantees lien free completion.
Developer guarantees operating deficits during the operating
deficit guaranty.
Developer guarantees conversion of permanent loan and will
contribute any amounts not contained in the financed
sources for the project to convert in the form of deferred
developer fee in which co-developer participates.
Developer guarantees compliance with all tax credit and
debt documents during guaranty period.
Section 3
SAHA will provide assistance to Developer in preparing their
Section 3 Plan that will include goals of at least thirty percent
(30%) of new hires will be Section 3 residents; and at least
1
ten percent (10%) of the total amount of any construction
contract and at least three percent (3%) of the total amount
of any non-construction contract will be subcontracted to
Section 3 business concerns.
Minority Business
Enterprise (MBE)
The developer shall provide for MBE participation of at least
thirty-five percent (35%), to the extent feasible, in all
contracts entered into by developer and its Subcontractors.
Residential Management: Franklin Apartment Management during the Guaranty
Period; thereafter general partner determines the manager
pursuant to the partnership agreement
Quality Assurance:
General Partner will approve schematics and design
drawings.
General Partner will approve all draws for
payment. Partnership will obtain third party cost analysis and
verification.
Fee and Profits:
Developer and General Partner will split the developer fee
on a pro rata basis with 75% to Developer and 25% to
General Partner. 100% of the cash flow will be retained by
General Partner upon payment of all partnership obligations.
General Partner keeps all proceeds from refinancing, sales,
and other capital transactions after payment of deferred
developer fees.
General Partner gets first right of refusal to buy the
developments at end of 15 years at the lowest price allowed
by TDHCA.
Tax Exemption:
General Partner must obtain 100% tax exemption.
Capacity Building
Developer will use its best efforts to include the co-developer
in the development process to increase its real estate
development, construction, management, and compliance
capacity.
Community Participation
Developer will work with co-developer to involve residents
and community stakeholders in the design process and give
careful consideration to their suggestions. Developer will
also provide updates on the progress of developments to
residents, the community, local officials and interested local
organizations.
Retail Developments
Retail and Commercial developments will be governed by
separate negotiated agreements presented to the SAHA
Board of Commissioners for consideration.
2
September 19, 2014
MEMORANDUM
To:
From:
Presented by:
Tim Alcott, Interim Dev. Services and Neighborhood Revitalization Officer
Lori Hall, Assistant Director of Development & Special Projects
Subject:
Update and discussion of Westside Reinvestment Initiative – Blueridge
Community.
____________________________________________________________________________
SUMMARY
The Blueridge neighborhood continues to be the current focus of SAHA’s Westside Reinvestment
Initiative (WRI).
SAHA is working with the HUD Special Applications Center (SAC) to obtain approval to demolish
the 39 homes in Blueridge. HUD has requested some additional information including a Letter of
Rescission.
The additional step of the Letter of Rescission is due to the atypical construction-related issues that
subsequently occurred in Blueridge. Under SAHA’s previous Section 32 Homeownership Plan, the
units were intended to be built and sold under the Lease Purchase Program.
The local HUD office was asked to assist with this effort, given the complexities of this project. After
a call between the local HUD Office and the HUD Special Applications Center, the Special
Assistance Center indicated that the Letter of Rescission would be approved soon. Upon approval
of the Letter of Rescission, SAHA staff will submit a HUD Disposition Application, to include: case
for obsolescence (engineer's reports), environmentals, and an explanation of SAHA’s plan to sell
the properties to a SAHA non-profit affiliate and subsequent development plans.
Following the approval of the HUD Disposition Application, SAHA will demolish the units. This
impact to the timeline for demolishing the units is approximately 90 to 120 days. During this period,
staff will continue to take steps toward the demolition and subsequent rebuild efforts by procuring a
demolition contractor, marketing floor plans of the new units, selecting builders, and building a
pipeline of ready homebuyers.
The Westside Development Corporation (WDC) staff is coordinating bimonthly resident meetings,
which are held at the Neighborhood Place. Due to the need to widely communicate this
information, as well as the desire to receive feedback from residents on other issues, WDC has
made extra efforts to reach out to residents via phone calls, newsletters, and more.
FINANCIAL IMPACT:
None at this time.
ATTACHMENTS:
None at this time
September 19, 2014
RESOLUTION 5432, AUTHORIZING THE AWARD OF A CONTRACT FOR WOODHILL SITE AND
BUILDING IMPROVEMENTS TO ABECO CONTRACTING, INC. (HABE, MBE, SBE, HUB,
SECTION 3 BUSINESS) FOR AN AMOUNT NOT TO EXCEED $1,614,975.00.
______________________
President and CEO
_____________________
Steven Morando
Director of Procurement
_______________________
David Nisivoccia
Chief Operating Officer
REQUESTED ACTION:
Consideration and appropriate action regarding Resolution 5432, approving a contract for Woodhill
Site and Building Improvements to ABECO Contracting, Inc. (HABE, MBE, SBE, HUB, Section 3
Business) for an amount not to exceed $1,614,975.00.
PURPOSE:
To provide remedial structural repairs, site work and grading, ADA accessible route work, backflow
replacement, foundation repair work, and selective window replacement for energy efficiency at the
Woodhill Apartments. This complex was constructed in 1974 and consists of 41 one and two-story
apartment buildings with 532 apartment units. Woodhill is divided into Phase I and II. Phase I is
comprised of 25 apartment buildings, while Phase II consists of 16 buildings. The complex contains
five-combination laundry and mechanical facilities, three swimming pools, a leasing office,
maintenance building, playground, and a clubhouse. This activity aligns with SAHA’s priorities to
improve the quality of life for our residents and to preserve and improve our existing affordable
housing assets.
FINANCIAL IMPACT:
The cost for the Woodhill refinance repair work will be funded through the Modernization and
Development Fund and is expected not to exceed an amount of $1,614,975.00, including a base bid
of $857,158.00, plus unit prices, plus 25% contingency, which would only be used as necessary.
SUMMARY:
On June 17, 2014, SAHA issued an “Invitation For Bids” (IFB) # 1406-909-62-4215 for Woodhill Site &
Building Improvements, which closed on July 16, 2014. The IFB was published on SAHA’s website,
Electronic State Business Daily (ESBD), The Hart Beat, La Prensa, various other venues, and direct
solicited to 267 local contractors (See Advertisement List). A total of four (4) bids were received in
response to the IFB: ABECO Contracting, Inc. (HABE, MBE, SBE, HUB, Section 3 Business); All Pro
General Construction (DBE, ESBE, HABE, MBE, SBE, Section 3 Business); Cleanology Service &
Supply (ABE, ESBE, MBE, SBE, Section 3 Business); and Geofill Material Technologies (WBE,
Section 3 Business). All bids were evaluated on best value, to include: price; reputation of the bidder;
quality of the goods or services; extent to which the goods or services meet SAHA’s needs; total long
term cost; and any relevant criteria included in the solicitation. Based upon the above factors, ABECO
Contracting (HABE, MBE, SBE, HUB, Section 3 Business) is the lowest responsive and responsible
bidder and is therefore being recommended for contract award.
ABECO Contracting has been certified as a HABE, MBE and SBE by the South Central Texas
Regional Certification Agency, HUB by the State of Texas, and a Section 3 Business by SAHA. Their
Section 3 Good Faith Effort Plan includes hiring three individuals in the craft workers skilled category
and five laborers in the unskilled labor category. ABECO Contracting has received no prior awards
September 19, 2014
from SAHA. They have completed a number of similar projects for various governmental and
commercial clients, including: Lackland Air Force Base, City of San Antonio, COGO Investments and
Tinker Air Force Base, Oklahoma.
ATTACHMENTS:
Company Profile
Resolution 5432
Bid Tabulation
Advertisement List
Abeco Contracting, Inc.
Company Profile
Abeco Contracting, Inc. was founded in May of 1998 and is headquartered in
San Antonio. They specialize in new construction, renovation, design-build,
historical renovations, electrical, utilities, demolition and roofing. They also have
a building maintenance division and a modular furniture relocation service
(Modular Moving Concepts). They currently employ approximately twenty-one
(21) people. Abeco Contracting, Inc. has submitted the necessary documentation
to become a Section 3 Business.
Abeco Contracting, Inc. currently has working contracts with Tinker AFB, OK and
the US Customs and are a listed B.R.A.C. Contractor and hold a GSA Schedule
contract. They have also worked for the City of San Antonio, Randolph Air Force
Base, Lackland AFB, Laughlin AFB, The Corps of Engineers, The Veterans
Administration, Dept. of Defense Commissary Agency, and the Internal Revenue
Service.
RESOLUTION 5432
RESOLUTION 5432, AUTHORIZING THE AWARD OF A CONTRACT FOR WOODHILL SITE
AND BUILDING IMPROVEMENTS TO ABECO CONTRACTING, INC. (HABE, MBE, SBE,
HUB, SECTION 3 BUSINESS) FOR AN AMOUNT NOT TO EXCEED $1,614,975.00.
WHEREAS, the Housing Authority of the City of San Antonio, must provide healthy living
environments for our residents; and
WHEREAS, SAHA issued a “Invitation For Bids” (IFB) #1609-909-62-4215 for Woodhill Site &
Building Improvements which closed on July 16, 2014; and
WHEREAS, a total of four (4) bids were received in response to the IFB; and
WHEREAS, after evaluation of the submitted bids, ABECO Contracting, Inc. (HABE, MBE. SBE,
HUB, Section 3 Business) is being recommended for award; and
WHEREAS, the cost for the Woodhill refinance repair work will be funded through the
Modernization and Development Fund and is expected not to exceed an amount of
$1,614,975.00 including a base bid of $857,158.00, plus unit prices, plus 25% contingency
which would only be used as necessary; and
WHEREAS, staff requests that the Board of Commissioners authorize the President and CEO
or her designee to execute all documents to enter into this contract.
1) Approves Resolution 5433,.Authorizing the award of a contract for Woodhill Site and
Building Improvements to ABECO Contracting, Inc. (HABE, MBE, SBE, HUB, Section 3
Business) for an amount not to exceed $1,614,975.00.
2) Authorizes the President and CEO or her designee to execute all necessary documents
associated with this contract.
Passed and approved the 2nd day of October, 2014
_______________________________
Morris A. Stribling, DPM
Chair, Board of Commissioners
________________________________
President and CEO
Tabulation
1406-909-62-4215
Woodhill Site and Building Improvements
All Pro General
Abeco Contracting,
Construction, Inc.
Inc.
Item
Base Bid
Unit Prices
2X8 Fascia (1000 lft.)
1X4 Window Trim (1200 lft.)
1 X 4 Corner Trim (800 lft.)
1 X 4 Door Trim (1450 lft.)
Gutters & Downspouts (2000 lft.)
Metal Railings (800 lft.)
6-0 X 6-0 SH Twin Window (10 each)
6-0 X 3-0 Horizontal Slider (10 each)
2-8 X 3-0 SH Window (15 each)
6-0 X 5-0 SH Twin Window (10 each)
34-1/2X 6-0 SH Window (5 each)
3-0 X 6-0 SH Window (25 each)
8-0 X 6-0 Picture Window Twin (5 each)
8-0 X 7-0 SH Twin, Tempered Window (5 each)
6-0 X 5-0 Picture Window, Twin (5 each)
6-0X7-0 SH Window, Twin (5 each)
59-3/8X80 Sliding Patio Door (2 each)
Replace damaged siding (2500 sq.ft.)
1X8 Fascia (2000 lft.)
Item "I" Floor Joiost Repair (100 each)
Item "J" Floor Joist Repair (100 each)
Patch, Texture & Paint Sheetrock (1000 sq.ft.)
Unit Price Totals
Base Bid plus Unit Prices
Cleanology Service &
Geofill Construction
Supply
$676,200.00
$857,158.00
$999,900.00
$2,285,000.00
$6.10
$4.20
$4.20
$4.20
$8.10
$42.00
$840.00
$780.00
$760.00
$890.00
$790.00
$770.00
$930.00
$1,210.00
$830.00
$880.00
$2,200.00
$7.10
$5.10
$160.00
$190.00
$13.25
$229,940.00
$906,140.00
$11.00
$3.00
$3.00
$3.00
$18.00
$45.00
$1,073.00
$737.00
$620.00
$937.00
$748.00
$754.00
$1,654.00
$1,883.00
$1,335.00
$1,114.00
$1,203.00
$5.00
$11.00
$9.00
$45.00
$8.00
$232,946.00
$1,090,104.00
$8.94
$5.49
$5.49
$5.49
$7.41
$33.30
$712.18
$399.57
$321.20
$712.18
$406.09
$406.09
$699.38
$525.89
$699.38
$869.18
$719.10
$10.00
$7.88
$500.00
$500.00
$3.00
$263,747.85
$1,263,647.85
$17.00
$8.00
$8.00
$8.00
$6.00
$55.00
$950.00
$570.00
$375.00
$950.00
$570.00
$570.00
$1,900.00
$1,900.00
$950.00
$950.00
$1,300.00
$55.00
$17.00
$750.00
$750.00
$1.65
$502,275.00
$2,787,275.00
Quantity Adjustment Comparison
1406-909-62-4215
Woodhill Site and Building Improvements
Unit Price
Item
Original Quantity
Base Bid
Unit Prices
2X8 Fascia
1X4 Window Trim
1 X 4 Corner Trim
1 X 4 Door Trim
Gutters & Downspouts
Metal Railings
6-0 X 6-0 SH Twin Window
6-0 X 3-0 Horizontal Slider
2-8 X 3-0 SH Window
6-0 X 5-0 SH Twin Window
34-1/2X 6-0 SH Window
3-0 X 6-0 SH Window
8-0 X 6-0 Picture Window Twin
8-0 X 7-0 SH Twin, Tempered Window
6-0 X 5-0 Picture Window, Twin
6-0X7-0 SH Window, Twin
59-3/8X80 Sliding Patio Door
Replace damaged siding
1X8 Fascia
Item "I" Floor Joist Repair
Item "J" Floor Joist Repair
Patch, Texture & Paint Sheetrock
Unit Price Totals
Base Bid plus Unit Prices
Abeco Contracting
Adjusted Quantity Abeco Contracting
$857,158.00
$11.00
$3.00
$3.00
$3.00
$18.00
$45.00
$1,073.00
$737.00
$620.00
$937.00
$748.00
$754.00
$1,654.00
$1,883.00
$1,335.00
$1,114.00
$1,203.00
$5.00
$11.00
$9.00
$45.00
$8.00
1000 lft
1200 lft
800 lft
1450 lft
2000 lft
800 lft
10 each
10 each
15 each
10 each
5 each
25 each
5 each
5 each
5 each
5 each
2 each
2500 sqft
2000 lft
100 each
100 each
1000 sqft
$11,000.00
$3,600.00
$2,400.00
$4,350.00
$36,000.00
$36,000.00
$10,730.00
$7,370.00
$9,300.00
$9,370.00
$3,740.00
$18,850.00
$8,270.00
$9,415.00
$6,675.00
$5,570.00
$2,406.00
$12,500.00
$22,000.00
$900.00
$4,500.00
$8,000.00
$232,946.00
$1,090,104.00
$857,158.00
6288 lft
5980 lft
3606 lft
3826 ft
2000 lft
840 lft
10 each
10 each
10 each
10 each
10 each
10 each
12 each
0 each
68 each
5 each
10 each
4200 sqft
2100 lft
100 each
100 each
3150 sqft
$69,168.00
$17,940.00
$10,818.00
$11,478.00
$36,000.00
$37,800.00
$10,730.00
$7,370.00
$6,200.00
$9,370.00
$7,480.00
$7,540.00
$19,848.00
$0.00
$90,780.00
$5,570.00
$12,030.00
$21,000.00
$23,100.00
$900.00
$4,500.00
$25,200.00
$434,822.00
$1,291,980.00
Advertisement List Solicitation # 1406‐909‐62‐4215 Woodhill Site & Building Improvements Entity Contact Name Email ACCION Texas African American Chamber of Commerce of San Antonio Alamo Asian American Chamber of Commerce Alamo City Black Chamber Of Commerce Celina Pena Lou Miller [email protected] [email protected] Method of Contact(Specify) E‐Mail E‐Mail Elva Adams [email protected] E‐Mail Christopher Herring E‐Mail Anne Whittington [email protected] [email protected] [email protected] [email protected] E‐Mail Laura Smith [email protected] E‐Mail Elaine Garcia [email protected] E‐Mail Steve Schultz [email protected] E‐Mail Jeannette Olguin Tommy Wallace E‐Mail E‐Mail E‐Mail American Council of Engineering Companies ‐ San Antonio (ACEC‐SA) American Institute of Architects American Subcontractors Association Associated Builders and Contractors S. Texas Chapter Builders Exchange CDC News CFMA Chinese Chamber of Commerce Goodwill Industries Jerry Jin Greater San Antonio Builders Association The San Antonio Chamber of Commerce Hispanic Contractors Association de San Antonio I Square Foot Plan Room Becky Oliver [email protected] [email protected] [email protected] [email protected] [email protected], [email protected] [email protected], [email protected] [email protected] Julie Oltersdorf [email protected] E‐Mail Clarissa Perez [email protected] [email protected] [email protected], [email protected] [email protected], [email protected] info@macb‐sa.org mca‐smacna@mca‐smacna.org, bob.pisors@mca‐smacna.org [email protected] [email protected] E‐Mail Clark Mosely IEC Julie Howard MACB MCA‐SMACNA Maria Monita Bob Pisors Minority Business Council National Alliance of Craftsmen Association Hector Garcia Victor Landa E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail 9/19/2013 Advertisement List Solicitation # 1406‐909‐62‐4215 Woodhill Site & Building Improvements Entity Contact Name Email Method of Contact(Specify) E‐Mail National Association of Women in Construction (NAWIC) NAWBO San Antonio North San Antonio Chamber of Commerce Plumbing Heating Cooling Contractors Association Professional Engineers in Private Practice Real Estate Council of San Antonio SAABE San Antonio Board of Realtors SA Chapter of the Associated General Contractors San Antonio Hispanic Chamber of Commerce San Antonio Masonry Contractors Association San Antonio Women's Chamber of Commerce South Central Regional Certification Agency South San Antonio Chamber of Commerce Sandee Morgan [email protected], [email protected] Madeline Slay Christabel Cook [email protected] [email protected] E‐Mail E‐Mail Heidi Timble Heidi@phcc‐sanantonio.org E‐Mail Diane Hoskins [email protected] E‐Mail Martha Mangum [email protected] E‐Mail Melodie Suzanne Dana Marsh [email protected] [email protected] [email protected] E‐Mail E‐Mail E‐Mail Ramiro Cavazos E‐Mail Debbie Mason [email protected], [email protected] [email protected] E‐Mail Cindy Libera [email protected] E‐Mail Ross Mitchell E‐Mail E‐Mail Southwest Minority Supplier Diversity Council Surety Association of South Texas, Inc. Texas Society of Professional Engineers Texas Veteran's Commission TIBH Industries UTSA Minority Business Center UTSA Procurement Technical Assistance Center West San Antonio Chamber of Commerce Robert Casas [email protected], [email protected] [email protected], [email protected], [email protected] [email protected] Jim Swindle [email protected] E‐Mail Laura Campa E‐Mail Women's Business Center Martha Zurita [email protected], [email protected] [email protected] [email protected] [email protected], [email protected] [email protected], [email protected] [email protected], [email protected], @westsachamber.org [email protected] Tom Shaw Willie Jackson Robert Olivo Orestes Hubbard Terri Williams Gabe Farias E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail 9/19/2013 Advertisement List Solicitation # 1406‐909‐62‐4215 Woodhill Site & Building Improvements Entity Contact Name
Email
Women's Business Enterprise NAHRO Public Purchase Texas ESBD Avery Smith Web Site Web Site Web Site HUBs bids@wbea‐texas.org
http://nahro.economicengine.com www.publicpurchase.com
https://portal.cpa.state.tx.us/ RTM construction
Thomas Smith
[email protected]
B.I.T construction
Britanie L. Olvera
[email protected]
Centex Specialty Contractors
Noe Tavira, Jr.
[email protected]
Qa construction services, inc.
LILY GUTIERREZ
[email protected]
Rpr construction
Ruben P. Rocha
[email protected]
Trini construction builder llc
Reginald Worlds
[email protected]
United JPG Const. & Design
HIPOLITA T. CRIST
[email protected]
Quality Innovations
MICHELE L. MORGAN
[email protected]
Method of Contact(Specify) E‐Mail Posted
Posted
Posted
Prosperity Construction
Derrick A. Howard
[email protected]
Symone Const. Services
Keshia Cato
[email protected]
S & D Construction
Maria Sylvia Dancer
[email protected]
Tri-Mex
Monica M. Gonzales
[email protected]
C&C Construction
Lisa Curlee
[email protected]
White Construction Company
Glinn H. White, Jr.
[email protected]
Alamo Construction
ROBERT L. HINOJOSA
[email protected]
Jakeco Construction
Nicole
[email protected]
Capitol Concrete Contractors
Capital City Maintenance &
Waterproofing
Sandra Moore
[email protected]
Rene Molina Jr..
C.C. Zamora Construction
Linda Zamora
[email protected]
LUPEZAMORA@ZAMORACONSTRUCTION
.COM
Greg Pierce Construction
Shannon Pierce
[email protected]
8A Electric, Inc.
Hilda Fernandez
[email protected]
Advan-Edge Custom Builder
Robert Vargas
[email protected]
All Pro General Construction
Raul Scott
[email protected]
Astro Roofing & Construction
Henry Carrillo
[email protected]
Buildmore Construction
Tanya Brown
[email protected]
J's Total Service
Ivy M. Lanier
[email protected]
Joch Enterprises
Jose Gonzalez
[email protected]
Kegley
Sams Contracting Consulting
and Training
ANITA KEGLEY
[email protected]
Aaron Sams
[email protected]
Sanco Contracting
SANTOS O. OROSCO
[email protected]
Spear Contracting
Paula Christensen
[email protected]
WC solutions
Walter Lamar
[email protected]
Sullivan Contracting Services
Trey Pounds
[email protected]
Direct Solicits 19K HOME REPAIR, LLC Isaak Rashkovsky [email protected] 3 E CLEANING CO Nathaniel Edwards [email protected] 360TXC Dana Williams [email protected] 8A ELECTRIC, INC. Hilda Fernandez [email protected] E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail E‐Mail 9/19/2013 Advertisement List Solicitation # 1406‐909‐62‐4215 Woodhill Site & Building Improvements Entity Contact Name
Email
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P E Rankine Britt Jones James R. Lesko
TJ Ware Raul Scott Jan Parsons Paige Paul Jason Duke OLGA ESPERICUETA
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C. Link, llc Capitol Concrete Contractors,Iinc. CDMTEK Central Texas Express Metalwork, llc Charles N. White Construction Co. Clovis Contracting Company llc Concord Commercial Services, Inc. Copperhead Services llc Craft tech Crain Group, llc Creed Construction Inc. Daniels Building & Construction, Inc. Decent construction company, DECISIVE Tim Weeks Sandra Moore [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] Chris Mansour Owner/Kara Clayton William G. Farnum bert kivell Pamela Marley Matthew W Lamonica Roy Smith President/Phillip B. Crain Chester Reed Stephanie Staudenmier SYED HASHMI Martha A. Velasquez Method of Contact(Specify) E-Mail
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Mike McDonald
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Ken Lowe Janice Puente
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Allen McDaniel Owner, Fernando Elicerio
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Shannon Pierce
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Charles Garcia
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ERNEST R. GARZA AND COMPANY EVEREST GROUP, INC FALLING WATER DESIGNS FARR BUILDERS LLC FIRENDA GROUP INC FN CONTRACTORS FRED BERRY CONSTRUCTION ERNEST R. GARZA
Stephen Robertson
Christopher Payne
ADRIAN GARCIA
MIGUEL HERNANDEZ
Brad Nelson FRED BERRY [email protected]
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Funk And Company G2 Contractors, Llc Gary Mcguire Development Inc General Contractor Services, Inc. Gld And Associates Greg Pierce Construction Llc H.J. Laredo Co.,Inc Hallmark Capital Group, Llc Hamilton Construction & Installation Handy‐Pros, Professional Remodeling Hidalgo Facility Solutions,Inc. High Sky Construction Horizon International Group Llc Hydro Ex Ilcor Homes Inc Imani Quality Concepts, Llc Intercon Environmental, Inc. J&J Worldwide Services J's Total Service, Inc. Jakeco Construction, Inc. James Enterprise Joch Enterprises, Llc Jtex Contracting Inc. Juan Ramirez Investments, L.C. Ks Restoration, Inc. Leetex Group, Llc Leonard's Diversified Services Llc Lifesaver Construction And Supply Live Sytems Llc Llano River Fence Company Llc Luxor Custom Construction, Llc Macias Constructions Majestic Services, Inc. Mather Electric,Llc MCS Enterprises.Com Mechanical Technical Services Inc. Mid‐America Contractors, Llc Mid‐Continental Restoration Co. Millenia Construction Company Of ALEX AGUIRRE Heather McGlasson Gary McGuire Teltschick, Pamela Frank Milner Shannon Pierce Hector Laredo Jason Freeman Tiffany L. Hamilton Cari Tillery Aaron Ashworth Farhat Mirza SADIE RUCKER Daniel Olivo Kathleen Wimbish Mgr/Hardy Jones, III Karen Andrews Jill Richardson CFO/Ivy M. Lanier Nicole DARRELL JAMES
Jose Gonzalez Justin C Hitchcock
Juan Ramirez Kim Smith David Jasso Mark Leonard GINA ALSUP Allen Heiser Richard Smith ELIGIO VELA Jose A. Macias
Sharal Brown Dale Mather James Donatto, II
Jason Toney Elizabeth Cravens
Andy Cook Marvin Williams
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[email protected] Millennium Project Solutions, Inc. MKC BROADNET ENTERPRISES, LLC Luke Morgan Tony Woods Moses A. Garmon‐
Gonzalez Lawrence Lerma
Owner/Maria Godina
Daleth Johnson
Dorrett Vanderberg
Harvey Catchings
Mike Basler mmorgan@mps‐team.com
[email protected]
MO‐GON CONSTRUCTION MOE‐LOE ENTERPRISES MYBK ENTERPRISES, INC. Nechemya Construction Solutions, Llc
NEW WORLD CONTRACTING, LLC NEWCORP1‐HOUSTON HOLDING, LLC NORMAN CONSTRUCTION, INC. [email protected]
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Nubrid Commercial Inc Onsite Contracting, Llc Parallax Builders, Inc. Partners Remodeling Restoration & Piatra Inc. Project Management Consultant Texas Llc PTI Remodeling, Llc QA Construction Services, Inc. R. G. Williams Const. & Remodeling R.K. Bass Electric, Inc. R.M. Electrical Contractor Inc Reliant Elevators, Llc Rincon Air & Heat Company, Llc Rl Consulting Group, Llc Rollo Gurss Construction, Inc. RPR Construction Company, Inc. S & C Service Enterprises, Llc S & R Waterproofing And Roofing, Llc Sams Cont. Consulting And Training Seven Star Logistics Llc Silver Star Logistics Llc Skunk Daddy Services, Llc South Coast Construction Services Southeast Texas Drywall Llc Steen Construction Co., Ltd. Emmanuel Onyia
Benny Ximenez
Mike Demko Daniel Besa Mirela Glass [email protected]
benny@onsite‐contracting.com
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Nikki Johnson Thomas Hamilton
LILY GUTIERREZ
Robert G. Williams
Andy Bass RODNEY MAYBERRY
Shari Fricke Joseph Rincon, III
Robert L. Lopez
Rollo Gurss Patricia Ann Pinkerton
SYLVIA KERSTEN
Stephanie Petersen
Aaron Sams Lorenzo Reed Adrian Jarrell Rebecca Herron
John E. Tolleson
Bruce W. Reyes
Susan Steen Owner/Eleanor J Vincent Robert McCoy II
NEPHTALI LUCERO
Gabriel Carrizales
Aruna Srivastava
John Dunn Cass Butler james thomas Matt Chamberlain
Tony Gutierrez
Aruna Srivastava
Victoria Anne Cox
Russell Crenwelge
Trubon Lee Omar Veliz Ricardo Villarreal
Jose Malacara
George Cavazos
Walter Lamar Beth Weisinger
Glinn H. White, Jr.
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Sunset Electric Llc Tbc Commercial Construction, Llc Texas Painters And Remodel, Llc Texas Utility Services The Apur Group The Brandt Companies, Llc The Butler Enterprises Thomas Enterprises Inc. Titus Caulking & Waterproofing, Llc Tmg Contracting, Llc Tqm Construction Corporation Travis Cox Plumbing Company, Llc Triple C Hardware & Lumber, Inc. Trubon Lee Inc. Veliz Company, Llc Villarreal & Sons Enterprises, Inc. Volar Service Company Wallstreet Investments Inc WC SOLUTIONS Weisinger Electric, Inc White Construction Company [email protected]
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9/19/2013 SAN ANTONIO HOUSING AUTHORITY
Operations and Choice Neighborhood
RESOLUTION 5433, AUTHORIZING THE AWARD OF A CONTRACT FOR PROPERTY
MANAGEMENT SOFTWARE TO YARDI SYSTEMS, INC. (ABE) FOR AN AMOUNT NOT TO
EXCEED $58,000 FOR A PERIOD OF ONE (1) YEAR WITH THE OPTION TO RENEW FOR FOUR
(4) ADDITIONAL ONE YEAR PERIODS AT A COST AS DELINIATED HEREIN FOR A TOTAL
COST NOT TO EXCEED $184,121.20 FOR THE FIVE YEAR PERIOD
______________________
President and CEO
_____________________
Steven Morando
Director of Procurement
_______________________
David Nisivoccia
Chief Operating Officer
REQUESTED ACTION:
Consideration and appropriate action regarding Resolution 5432, approving the award of a contract
for Property Management Software to Yardi Systems, Inc. (ABE) for an amount not to exceed $58,000
for a period of one year, with the option to renew for four (4) additional one year periods at a cost as
delineated herein for a total cost not to exceed $184,121.20 for the five year period.
PURPOSE:
To provide and install vendor hosted property management software that will be utilized by 11
nonprofit properties to include 896 units managed by SAHA that support Market, Tax Credit and
Project Based Assistance clients. This aligns with SAHA’s priority to transform core operations to be
a high performing and financially strong organization.
FINANCIAL IMPACT:
The cost for property management software is not expected to exceed the amount of $184,121.20 for
the five year period and will be funded through the properties operating budgets as follows: Year 1,
$58,000; year 2, $30,600.00; year 3, $31.212.00; year 4, $31,836.24 and year 5, $32,472.96.
SUMMARY:
On May 9, 2014, SAHA issued a “Request for Proposals” (RFP) #1402-209-77-4164 for Property
Management Software which closed on June 12, 2014. The RFP was published on SAHA’s website,
Electronic State Business Daily (ESBD), The Hart Beat, La Prensa, various other venues and direct
solicited to 48 contractors (See Advertisement List). A total of four (4) proposals were received in
response to the RFP: Emphasys Software; Integrated Property Management Software (IPM);
Lindsey; and Yardi Systems, Inc. All bids were evaluated based on the following criteria: Experience;
Transition Plan; Technical Support; Web Hosting; Product Utilization; Price and Strength of the
Section 3 and SWMBE Plans. Based on the above, Yardi Systems, Inc. is the highest rated
responsive and responsible proposer and is therefore being recommended for contract award.
Yardi Systems, Inc. self-certifies as an Asian/Indian American Business Enterprise (ABE). Their
Section 3 Good Faith Effort Plan will include a donation to training programs and is being negotiated
by our Business Opportunities Manager. This proposer has received no prior awards from SAHA.
Their client base covers a full spectrum of private and public organizations dedicated to developing
and managing real estate. Yardi has provided a scope of work similar to that issued in SAHA’s RFP
for property management software to the following: Tampa Housing Authority, Charlotte Housing
Authority and Housing Authority of the City of El Paso/Acquisition Corporation. Additionally, three of
their largest clients include: Chicago Housing Authority, Puerto Rico Public Housing Administration
and Oakland Housing Authority.
ATTACHMENTS:
Company Profile
Resolution 5433
Tabulation
Advertisement List
Yardi Systems, Inc.
Company Profile
Yardi Systems (CBE) was established in 1982 by Mr. Anant Yardi to provide
computer based solutions for the real estate industry. The company is
headquartered in Santa Barbara, California and is classified as a Asian/Indian
business which has approximately 3400 full time employees worldwide with field
office locations throughout the United States including Austin, TX., Canada, Asia
and Middle East, Europe, and Australia. Yardi Systems product lines were
developed from Mr. Yardi’s personnel experience as a property manager, and
owner and his many years of managing system development at the Burroughs
Corporation (now Unisys). The Company has grown into the largest provider of
property and asset management software in North America with an installed
customer base of more than 15,000 companies. Yardi Systems browser based
accounting, compliance and property management solution for affordable and
public housing has met all HUD project based requirements since 2001. Yardi
Systems has many governmental and private business customers including: The
Tampa Housing Authority, Charlotte Housing Authority (North Carolina), and the
Housing Authority of the City of El Paso.
RESOLUTION 5433
RESOLUTION 5433, AUTHORIZING THE AWARD OF A CONTRACT FOR PROPERTY
MANAGEMENT SOFTWARE TO YARDI SYSTEMS, INC. (ABE) FOR AN AMOUNT NOT TO
EXCEED $58,000 FOR A PERIOD OF ONE (1) YEAR WITH THE OPTION TO RENEW FOR
FOUR (4) ADDITIONAL ONE YEAR PERIODS AT A COST AS DELINIATED HEREIN FOR A
TOTAL COST NOT TO EXCEED $184,121.20 FOR THE FIVE YEAR PERIOD
WHEREAS, the Housing Authority of the City of San Antonio, wishes to continue core
operations to be a high performing and financially strong organization; and
WHEREAS, SAHA issued a “Request for Proposals” (RFP) #1402-209-77-4164 for Property
Management Software which closed on June 12, 2014); and
WHEREAS, a total of four (4) proposals were received in response to the RFP; and
WHEREAS, after evaluation of the submitted bids, Yardi Systems, Inc. (ABE) is being
recommended for award; and
WHEREAS, the cost for property management software is not expected to exceed an amount of
$184,121.20 for the five year period and will be funded through the properties operating
budgets; and
WHEREAS, staff requests that the Board of Commissioners authorize the President and CEO
or her designee to execute all documents to enter into this contract.
Approves Resolution 5433, Authorizing the award of a contract for Property Management
Software to Yardi Systems, Inc. (ABE) for an amount not to exceed $58,000 for a period of one
(1) year with the option to renew for four (4) additional one year periods at the cost as follows;
year 2, $30,600.00; year 3, $31.212.00; year 4, $31,836.24 and year 5, $32,472.96 for a total
cost not to exceed $184,121.20 for the five year period.
Authorizes the President and CEO or her designee to execute all necessary documents
associated with this contract.
Passed and approved the 2nd day of October, 2014
_______________________________
Morris A. Stribling, DPM
Chair, Board of Commissioners
________________________________
President and CEO
Scoring Matrix
Property Management Software
1402-209-77-4164
Max Points
Criterion Description
Experience:
Rater 1
Rater 2
Rater 3
Total Score
Average Score
Weighted Score
Transition Plan:
Rater 1
Rater 2
Rater 3
Total Score
Average Score
Weighted Score
Technical Support:
Weight
1-5
15%
Product Utilization:
Rater 1
Rater 2
Rater 3
Total Score
Average Score
Weighted Score
Price proposal:
Total Score
Weighted Score
Strength of the Section 3 plan:
Rater 1
Rater 2
Rater 3
Total Score
Average Score
Weighted Score
Strength of the S/W/MBE plan:
Rater 1
Rater 2
Rater 3
Total Score
Average Score
Weighted Score
Section 3 Preference: A firm may qualify for Section 3
status for up to an additional 5 points.
Priority 1: As detailed in Attachment D
Priority II: As detailed in Attachment D
Priority III: As detailed in Attachment D
Priority IV: As detailed in Attachment D
Tota Weighted Score
Integrated Prop. Integrated Prop.
Mgmnt. Sftwr.
Mgmnt. Sftwr.
SAHA Hosted
IPM-Hosted
Lindsey &
Company, Inc.
Yardi
Systems, Inc.
5.00
5.00
5.00
15.00
5.00
0.75
1.00
3.00
2.00
6.00
2.00
0.30
1.00
3.00
2.00
6.00
2.00
0.30
0.00
1.00
0.00
1.00
0.33
0.05
5.00
5.00
5.00
15.00
5.00
0.75
5.00
4.00
4.00
13.00
4.33
0.43
2.00
2.00
2.00
6.00
2.00
0.20
2.00
2.00
2.00
6.00
2.00
0.20
2.00
3.00
3.00
8.00
2.67
0.27
4.00
5.00
4.00
13.00
4.33
0.43
5.00
4.00
4.00
13.00
4.33
0.43
2.00
2.00
2.00
6.00
2.00
0.20
2.00
2.00
2.00
6.00
2.00
0.20
4.00
2.00
3.00
9.00
3.00
0.30
5.00
4.00
4.00
13.00
4.33
0.43
4.00
4.00
4.00
12.00
4.00
0.40
4.00
3.00
3.00
10.00
3.33
0.33
4.00
3.00
3.00
10.00
3.33
0.33
3.00
1.00
3.00
7.00
2.33
0.23
5.00
5.00
4.00
14.00
4.67
0.47
3.00
3.00
3.00
9.00
3.00
0.30
3.00
2.00
2.00
7.00
2.33
0.23
3.00
2.00
2.00
7.00
2.33
0.23
1.00
1.00
2.00
4.00
1.33
0.13
5.00
4.00
4.00
13.00
4.33
0.43
1.96
0.49
5.00
1.25
3.25
0.81
3.06
0.77
3.44
0.86
3.00
2.00
3.00
8.00
2.67
0.27
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
2.00
1.00
4.00
1.33
0.13
2.00
2.00
2.00
6.00
2.00
0.20
3.00
2.00
3.00
8.00
2.67
0.27
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2.00
2.00
2.00
6.00
2.00
0.20
1-5
10%
1-5
10%
Rater 1
Rater 2
Rater 3
Total Score
Average Score
Weighted Score
Web Hosting:
Rater 1
Rater 2
Rater 3
Total Score
Average Score
Weighted Score
Emphasys
Software
1-5
10%
10%
1-5
25%
1-5
10%
1-5
10%
5/.25
4/.2
3/.15
2/.1
3.34
2.52
2.08
1.88
3.78
Scoring Matrix - Presentations
Property Management Software
1402-209-77-4164
Max Points
Weight
Yardi
Systems, Inc.
Emphasys
Software
4.00
3.50
3.75
11.25
3.75
0.56
5.00
4.00
4.00
13.00
4.33
0.65
4.00
4.00
4.00
12.00
4.00
0.40
3.00
3.00
3.00
9.00
3.00
0.30
5.00
4.00
4.00
13.00
4.33
0.43
4.00
3.00
2.50
9.50
3.17
0.32
5.00
4.50
4.00
13.50
4.50
0.45
4.00
3.25
3.00
10.25
3.42
0.34
4.00
3.00
3.00
10.00
3.33
0.33
4.00
3.00
3.00
10.00
3.33
0.33
4.03
1.01
4.17
1.04
3.00
3.00
3.00
9.00
3.00
0.30
3.00
3.25
2.75
9.00
3.00
0.30
3.00
3.00
3.00
9.00
3.00
0.30
3.00
3.25
3.00
9.25
3.08
0.31
Criterion Description
Experience:
Rater 1
Rater 2
Rater 3
Total Score
Average Score
Weighted Score
Transition Plan:
Rater 1
Rater 2
Rater 3
Total Score
Average Score
Weighted Score
Technical Support:
1-5
15%
1-5
10%
1-5
10%
Rater 1
Rater 2
Rater 3
Total Score
Average Score
Weighted Score
Web Hosting:
Rater 1
Rater 2
Rater 3
Total Score
Average Score
Weighted Score
Product Utilization:
Rater 1
Rater 2
Rater 3
Total Score
Average Score
Weighted Score
Price proposal:
Total Score
Weighted Score
Strength of the Section 3 plan:
Rater 1
Rater 2
Rater 3
Total Score
Average Score
Weighted Score
Strength of the S/W/MBE plan:
Rater 1
Rater 2
Rater 3
Total Score
Average Score
Weighted Score
Section 3 Preference: A firm may qualify for Section 3
status for up to an additional 5 points.
Priority 1: As detailed in Attachment D
Priority II: As detailed in Attachment D
Priority III: As detailed in Attachment D
Priority IV: As detailed in Attachment D
Tota Weighted Score
1-5
10%
10%
1-5
25%
1-5
10%
1-5
10%
5/.25
4/.2
3/.15
2/.1
3.79
3.59
Advertisement List Solicitation # 1402‐209‐77‐4164 Property Management Software Entity
Contact Name
Email
ACCION Texas
African American Chamber
of Commerce of San
Antonio
Alamo Asian American
Chamber of Commerce
Alamo City Black Chamber
Of Commerce
Celina Pena
Lou Miller
[email protected]
[email protected]
Method of
Contact(Specify)
Email – 5/9/14
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Elva Adams
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Christopher Herring
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American Council of
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American Institute of
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Tommy Wallace
Clark Mosely
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2/3/2014 Advertisement List Solicitation # 1402‐209‐77‐4164 Property Management Software Entity
Contact Name
Email
Method of
Contact(Specify)
Email – 5/9/14
National Association of
Women in Construction
(NAWIC)
NAWBO San Antonio
North San Antonio
Chamber of Commerce
Plumbing Heating Cooling
Contractors Association
Professional Engineers in
Private Practice
Real Estate Council of San
Antonio
SAABE
San Antonio Board of
Realtors
SA Chapter of the
Associated General
Contractors
San Antonio Hispanic
Chamber of Commerce
San Antonio Masonry
Contractors Association
San Antonio Women's
Chamber of Commerce
South Central Regional
Certification Agency
South San Antonio
Chamber of Commerce
Sandee Morgan
[email protected],
[email protected]
Madeline Slay
R. C. Garcia
[email protected]
[email protected]
Email – 5/9/14
Email – 5/9/14
Heidi Timble
[email protected]
Email – 5/9/14
Diane Hoskins
[email protected]
Email – 5/9/14
Martha Mangum
[email protected]
Email – 5/9/14
Melodie
Suzanne
[email protected]
[email protected]
Email – 5/9/14
Email – 5/9/14
Dana Marsh
[email protected]
Email – 5/9/14
Ramiro Cavazos
Email – 5/9/14
Debbie Mason
[email protected],
[email protected]
[email protected]
Email – 5/9/14
Cindy Libera
[email protected]
Email – 5/9/14
Ross Mitchell
Email – 5/9/14
Email – 5/9/14
Southwest Minority
Supplier Diversity Council
Surety Association of
South Texas, Inc.
Texas Society of
Professional Engineers
Texas Veteran's
Commission
TIBH Industries
UTSA Minority Business
Center
UTSA Procurement
Technical Assistance
Center
West San Antonio
Chamber of Commerce
Robert Casas
[email protected],
[email protected]
[email protected],
[email protected],
[email protected]
[email protected]
Jim Swindle
[email protected]
Email – 5/9/14
Laura Campa
[email protected],
[email protected]
[email protected]
Email – 5/9/14
Women's Business Center
Martha Zurita
Tom Shaw
Willie Jackson
Robert Olivo
Orestes Hubbard
Terri Williams
Gabe Farias
[email protected]
[email protected],
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Email – 5/9/14
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Contact Name
Email
Women's Business
Enterprise
NAHRO
Public Purchase
Texas ESBD
Avery Smith
[email protected]
Email – 5/9/14
Web Site
Web Site
Web Site
HUBS
Erin Albright
John C. Garza
Nathan Rizzo
Derek Wright
Reference Bidders
Rama K. Gorantla
Vivian Yu
Christine Delawder
Jill Ranft
Adam Green
Donald T Carson
Kristen L. Cox
http://nahro.economicengine.com
www.publicpurchase.com
https://portal.cpa.state.tx.us/
From CMBL
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Chad Lemaire
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DeltaWare, Inc
Frontera Concepts, LLC
RX Technology
South Texas Horizons, LP
Ardent Technologies Inc.
Adept group
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Carvechi
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Clear C2, Inc.
Computer Transition Services
Convectus Solutions, LLC
Criner-Daniels & Associates
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Ebusiness 1, Inc.
Ferkam Management Corp.
GHA Technologies
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Intelinet Systems
ISM Services, Inc.
Lumina Group Inc.
Microsoft Corporation
Mudiam, inc.
Mustang Computers
North Texas Horizons LLC
Odyssey Training Institute
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Strategy 7 Corporation
Appfolio Property Manager
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2/3/2014 SAN ANTONIO HOUSING AUTHORITY
September 19, 2014
MEMORANDUM
To:
Operations and Human Resources Committee
From:
Presented by:
David Nisivoccia, Chief Operations Officer
David Clark, Director of Public Housing
RE:
Update and discussion regarding the Public Housing Performance and
Scorecard
SUMMARY:
The U.S. Department of Housing and Urban Development (HUD) implemented the Public
Housing Assessment System (PHAS) to measure a Housing Authority’s performance based on
standards that are objective, uniform, and verifiable. HUD does not score Moving to Work
agencies under PHAS unless the agency elects to be scored.
Staff is designing a new methodology to capture more meaningful, holistic data than that
captured by PHAS, which in recent years has changed its focus, concentrating primarily on
financial indicators. It does not measure, for example, customer service data in the form of work
order turnaround time; it does not measure how many residents participate in programs such as
Jobs-Plus or Family Self Sufficiency. The new “Scorecard” will capture such data, as well as
some of the data currently measured under PHAS.
Staff is working to ensure the final design of the new Scorecard: is consistent with SAHA’s
mission and strategic goals; establishes meaningful and realistic goals; and creates point values
for the performance indicators. The point values will be based on the relative importance of the
indicators and will clearly communicate the department’s overall performance. Staff will update
the Operations Committee on the Scorecard in November 2014.
The areas evaluated under PHAS include the physical condition, financial condition,
management operations, and a housing authority’s management of its Capital Fund Program
(CFP). Each of these four major areas of evaluation is graded on the basis of total possible
points:




Physical: 40 points;
Financial: 25 points;
Management operations: 25 points;
Capital Fund program: 10 points.
The PHAS scores listed in this memorandum are only internal projections. SAHA’s total PHAS
score is projected to be 69.09 for the period ending June 30, 2014, a decrease of less than one
percent from the last score of 70.58. A Housing Authority that receives an overall PHAS score of
90% or higher is designated as a “high performer”; a score above 60% and below 90% is
designated as a “standard performer.” SAHA’s projected score is that of standard performer.
To improve SAHA’s performance in areas measured by PHAS, our strategies will be to increase
occupancy, decrease rent delinquency, and concentrate on improving unit interiors in
preparation for REAC inspections. This last strategy will also focus on increasing the physical
REAC scores for properties that have a reasonable expectation of reaching into the 70% to 90%
September 19, 2014
range, thus freeing those properties from annual inspections. During their “off” inspection years,
SAHA can then focus its resources on the properties with more expensive deficiencies.
Total PHAS Score (Estimate) Period Ending Possible
Points
PHAS Indicators
PASS
MASS
FASS
*Capital Fund
Total
40
25
25
10
100
2012
33
10
19.15
7
69.15
2013
32.4
9.24
18.94
10
70.58
2014
32.4
16.19
10.50
10
69.09
Proposed Draft Public Housing Scorecard
Indicators
Physical Inspections
Occupancy
Financial Performance (Net Operating Income)
Rent delinquency
Vacant unit turnaround days
Work order turn around days
Self-sufficiency enrollment
Total
PROPOSED ACTION:
None
FINANCIAL IMPACT:
None
ATTACHMENTS:
None
Goals
90+
100%
Positive
1%
10
5
1,200
Possible
Points
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
2014
89
89.4%
$5.3M
6%
26
6
1,928
2015
SAN ANTONIO HOUSING AUTHORITY September 19, 2014
MEMORANDUM
To:
From:
Lourdes Castro Ramírez, President and CEO
Presented by:
Ed Hinojosa, Chief Financial Officer
Jo Ana Alvarado, Director of Information Technology
RE:
Update and discussion on technology initiatives, to include paperless
programs and data retention.
______________________________________________________________________________
SUMMARY:
One of SAHA’s six strategic goals is to “transform core operations to be a high performing and
financially strong organization.” The paperless initiative is a primary objective of this goal:
The paperless initiative revolves around three objectives.
1. Preparing the agency for high-powered, high-speed scanning capability to perform scan
to email and scan to Google/Network saving and filing.
a. Staff has completed the installation of 48 MFD (Multi Function Devices) at
Central office and 28 properties. These devices are capable of high-powered,
high-speed scanning to email/Google Docs Cloud and SAHA LAN Network
Drives.
b. Staff has removed 86 HP Printers, and recycled them with SAHA’s CANON MFD
partner.
2. Implementing a file management (FM) strategy that introduces the Save Smart Policy
that promotes a thoughtful organizational approach to filing, scanning and saving.
a. Staff reviewed, tested and analyzed approximately 6 different file management
platforms, concluding that Google in the Cloud is the most cost effective, featurerich solution to bring SAHA to the next level of Saving Smart, implementing file
sharing and file collaboration technologies.
b. Designed project management timeline and approach to implement file
management among 10 departments for FY 2014 – 2015.
c. To date, all 10 department staff and personnel have attended the first FM kick off
meeting and have begun using Google for filing, saving and scanning.
3. Reviewing and upgrading SAHA’s current business application systems to include
document management for participant files.
a. To date, staff continues to review and conduct analysis and testing of current
systems, to upgrade to systems that have document management as a featured
service.
As a result of this path to paperless, staff has reduced the number of servers by 23, with an
estimated savings of 23 kilowatts, saving approximately $11,000 per year. In addition, this
reduction has allowed savings of approximately $4,000 in annual server maintenance costs.
More savings are anticipated over the next two years.
PROPOSED ACTION:
None
SAN ANTONIO HOUSING AUTHORITY FINANCIAL IMPACT:
Total Estimated Energy Saving: $14,000.00 per year
MFD Estimated Annual Savings: $49,380.00
ATTACHMENTS:
None
September 19, 2014
September 19, 2014
MEMORANDUM
To:
From:
Presented by:
Alejandra Villarreal, Chief Administrative Officer
Adrian Lopez, Director of Community Development Initiatives
Tomas Larralde, Business Opportunity Manager
RE:
Update and discussion regarding the 2014 Section 3 Efforts
Summary:
This report covers the period from January 2014 to August 2014. Of the 127 new hires by SAHA
vendors, 57 (or 45%) were Section 3 individuals, exceeding the goal of 30% of new hires.
There is a year-to-date total of 100 Section 3 Certified Businesses in SAHA’s database, with a
yearly goal of 125. SAHA also presently has 102 Section 3 residents in the database, with a
yearly goal of 150.
Outreach:
 Discussed Section 3 requirements at: 7 pre-bids and evaluator meetings to educate
SAHA staff and contractors of the purpose and goals of the Program
 Participated in 17 outreach events and recruited businesses to apply for Program
 Added 12 businesses to the Section 3 business concerns
Capacity Building:
 Over 270 residents visited the Section 3 table during Early Engagement sessions
 Hosted Marketing Workshop on August 28th to provide training
o 12 attendees
o Collaborated with UHS and Accion Texas
 Solicited 330 organizations/businesses to participate in the Summer Youth Employment
Program (SYEP) that resulted in the following vendors participating:
o WestEast Design Group
o Strasburger & Price
o Franklin Apartment Management
o San Antonio Hispanic Chamber of Commerce.
o St. Philip’s Southwest Campus Construction Tech Program
o San Antonio Food Bank
o San Anto Cultural Arts
 Dynamic Workforce Solutions provided workshops for the SYEP Program.
 Vendors provided scholarship funds, including:
o Strasburger & Price
o A&S Landscaping
o Nelson Architects
o Terracon
o CVR Associates
o Nelrod Company
 Developing a strategic plan of best practices for Section 3
o Working with large Texas housing authorities
o Community partners

September 19, 2014
o Internal programs
Preparing to conduct monthly Section 3 Refreshers with current SAHA vendors.
New Hires:
 57 of the 127 new hires were Section 3 individuals
 45% of all new hires
 Average pay $13.50/hr
 Range from $7.25/hr to $20/hr
o 35 new Section 3 hires made between $7/hr and <$8/hr
o 5 new Section 3 hires made over $12/hr with the highest making $20/hr
PROPOSED ACTION:
None
FINANCIAL IMPACT:
None
ATTACHMENT:
Section 3 Report – January 2014 through current
Title
Total New Hires
127
New Section 3 Hires
Wage
57
22 $
7.25
4 $
7.50
9 $
7.95
4 $
8.00
1 $
8.10
3 $
8.50
1 $
9.60
8 $
10.00
1 $
10.58
2 $
12.00
1 $
18.00
1 $
20.00
SAHA Section 3 Hires Percentage %
45%
57
Section 3 Hiring Goal
30%
38
September 19, 2014
MEMORANDUM
To:
From:
Presented by:
Alejandra Villarreal, Chief Administrative Officer
Steven Morando, Director of Procurement
Adrian Lopez, Director of Community Development Initiatives
Tomas Larralde, Business Opportunity Manager
RE:
Update and discussion regarding MWBE
Summary:
On April 4, 2013, the Board of Commissioners adopted a Minority Women Business Enterprise
(MWBE) policy to ensure that the Agency had a systematic process to promote and encourage
MWBE firms to secure SAHA contracts. Each quarter, the Board is updated on the progress of
the Program. Below is the update for the first six months of the 2014 calendar year.
Jan. – June 2014 MWBE Goals and Awards:
Category Construction/Prime Construction/Sub A&E Professional Services Other Services Goods and Supplies Aspirational Goals 72% 10% 14% 6% 28% 10% Contracts Awarded 99% N/A ** No procurements No procurements 52% 0% ** Will be reported once new B2G software is fully implemented.
Total Contracts Awarded to MWBE firms (Jan-June 2014)
Business Tejas Premier Building Contractor Bronner Group Reliable Staffing SWAT Enterprises, dba Bio‐Techs QA Contruction Services HJD Capital Electric, Inc. Montemayor General Contractor Geofill Material Technologies TOTAL Business Category Construction Other Services Other Services Certification Other Services Construction Construction DBE, HABE, MBE, SBE, WBE, Section 3 DIBE, WBE ESBE, HABE, MBE, SBE ESBE, HABE, MBE, SBE, WBE, Section 3 HABE HABE, MBE Other Services HABE, WBE, Section 3 Other Services HUB, WBE, Section 3 Totals $746,910.80 $38,510.00 $49,000.00 $75,000.00 $591,781.50 $358,509.58 $1,800.00 $268,950.00 $2,130,461.88 SAN ANTONIO HOUSING AUTHORITY
September 19, 2014
MWBE firms received 76% of the contracts awarded from January 2014 through June 2014, as
described below:
Total Contracts Awarded (Jan-June 2014)
Ethnic Category Hispanic American Non Minority Women Non‐MWBE Total Construction Other Services Goods & Supplies Totals $1,697,201.88 $125,800.00 $0 $1,823,001.88 $0 $307,460.00 $0 $307,460.00 $7,830.00 $406,362.10 $260,069.62 $674,261.72 $1,705,031.88
$839,622.10
$260,069.62 $2,804,723.60
“B2G Now” Software Implementation:
To prepare for a future disparity study and collect accurate subcontractor data, SAHA has
purchased and implemented the use of B2G Now software to begin to track payment vs.
contracted amounts to MWBE firms and is finalizing the process to develop reports for payment
amounts for the 2013 calendar year.





Software is utilized by City of San Antonio, University Health System, Bexar County and
SAWS
Software will allow SAHA to track all MWBE contracts, including subcontractors
Software will allow for a myriad of reports to be generated to analyze MWBE spending
Staff has completed 1st phase utilizing 2013 data
Staff is creating Standard Operating Procedures to facilitate data to transfer efficiently
and effectively from the current financial management system (JDE)
Business Opportunity Academy and Capacity Building:
 The Small Business Administration and NAHRO recognized the Business Opportunity
Academy (BOA)
 The 41 BOA alumni continue to meet periodically and have continued to succeed in
securing contracts with agencies such as: Brooks City Base, the State of Texas
Department of Information Resources, and SAHA
 A mini-conference for BOA alumni and their guests will be conducted this Fall
 The next BOA will take place in February 2015
Staff is beginning an effort to encourage all SAHA vendors that qualify to be certified by the
SCTRCA. A workshop is scheduled for this Fall.
PROPOSED ACTION:
None
FINANCIAL IMPACT:
None
ATTACHMENT:
None
Total (%) 65% 11% 24% 100%

September 19, 2014 - San Antonio Housing Authority

Transcription

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