Minutes, November 03, 2010 - Mille

Transcription

Minutes of the council of the
MUNICIPALITY OF MILLE-ISLES
Ordinary session of November 3, 2010
Province of Quebec
MRC of Argenteuil
Municipality of Mille-Isles
Minutes of the regular session of the municipal council of Mille-Isles, held on
November 3, 2010 at 7 :30 pm. at the regular meeting place, under the presidence of
the mayor Mr. Yvon Samson, and those present were the following council members
:
André Durocher, councillor seat # 1
Daniel Maurice, councillor seat # 4
Michel Nadeau, councillor seat # 3
Michel Mégélas, councillor seat # 5
Noreen Howden, councillor seat # 6
Mrs. Johanne Ringuette, general director and secretary treasurer, was also present and
acted as secretary for the session.
OPENING OF THE SESSION
The quorum being established, the mayor declared the meeting open, and called for a
period of reflection
The mayor gave a reading on his « Report on the financial situation for 2010 for the
Municipality ».
QUESTION PERIOD
The question period started at 7 :30 pm.
CURRENT AFFAIRS
1.
Reading and approval of the agenda
Considering that the council members took notice of the agenda, as written :
OPENING OF THE SESSION
QUESTION PERIOD
CURRENT AFFAIRS
1. Reading and approval of the agenda
2. Approval of the minutes
3. Approval of the accounts
a) Deposit of Financial statement
5. Correspondence
6. Committee reports
MISCELLANEOUS AFFAIRS
7. Public Security
a) Acquisition of equipment – gun deployment
b) Program of quick access to properties
8. Opening of a line of credit for $175 000 with the Caisse Desjardins of Argenteuil
9. Payment to Mario Allard, architect - Municipal building feasibility study
10. Final acceptance of the repair of roadway 2009-Chemin Scraire (sector Edwise)
11. Provisional acceptance – Work on rehabilitation of roadway 2010 - Asphalte Desjardins
inc.
12. Programming work – TECQ 2010-2013
13. Adding to the « Policy of infrastructure construction 2010 »
Question Period
Closing of the session
2010-11-191
It is motioned by councillor Michel Nadeau, approved by councillor Michel
Mégélas and unanimously resolved by the councillors (5) to adopt, as written.the
agenda of the present session.
UNANIMOUSLY CARRIED.
2.
Approval of the minutes
Considering that the minutes for the regular session of October 6, 2010 were
remitted to the elected officers at least forty eight (48) hours befor the present
session;
106
Considering that the council members recognize having received and read them.
2010-11-192
It is motioned by councillor Noreen Howden, approved by councillor Michel
Nadeau, and unanimously resolved by the councillors (5) to approve the minutes
of the regular session of October 6, 2010, as written.
3.
Approval of the accounts
Considering that the council members took notice of the list of accounts for
October 2010.
2010-11-193
It is motioned by councillor André Durocher, approved by councillor Noreen
Howden, and unanimously resolved by the councillors (5) that the accounts listed
in the list of accounts for October 2010 totaling $37 552.37, be approved and their
payment be authorized.
The council recognizes having taken notice of the irreversible expenses for
October 2010 and approves their payments
I, the undersigned, in my capacity as secretary treasurer, declare that there are
funds available to pay the above mentioned expenses authorized by the council.
Johanne Ringuette, GMA
General director and secretary treasurer
4. Deposit of Financial statement
a)
b)
5.
Deposit of Financial statement
The general director and secretary treasurer deposited with the council the
two comparative financial statements for revenue and expenses previewed
in article 176.4 C.M.Q., which was prepared by the accounting co-ordinator.
Filing of the list of persons indebted to the Municipality for taxes
The general director and secretary treasurer deposited to the council the list
of persons indebted to the municipality for taxes. (art. 1022 C.M.),
Correspondence
A resume of the correspondence was remitted to each of the council members at
least forty eight hours before the present session.
The mayor gave a reading for the benefit of those present in the hall.
6.
Committee reports
o
Public Security
o
Infrastructureture and municipal roads
o
Planning advisory committee
o
High speed internet
107
Leisure and culture
MISCELLANEOUS AFFAIRS
7.
Public Security
a)
2010-11-194
Acquisition of equipment – gun deployment
It is motioned by councillor André Durocher approved by councillor Michel
Mégélas and unanimously resolved by the councillors (5) that the
municipality of Mille-Isles authorize the fire chief to proceed with the
purchase of a rapid deployment gun for the fire security department, for a
sum of $2599. plus taxes from the Arsenal, a supplier of fire equipment.
I, Johanne Ringuette, general director and secretary treasurer, certify that the sum
necessary for the authorized expense, resolution # 2010-11-194 is available in the budget
post 23-03000-725.
b)
Program of quick access to properties
Considering that certain properties of Mille-Isles are equipped with barriers
limiting access to the property by emergency services which increases
response time;
Considering that the municipality wishes to offer a solution to its citizens in
order to decrease the response time for emergency services;
Considering that the municipality of Mille-Isles also wishes to minimize its
responsibility for the key management;
2010-11-195
It is motioned by councillor Michel Mégélas approved by councillor Noreen
Howden and unanimously resolved by the councillors (5) that the
municipality of Mille-Isles retain the solution proposed by the company
Canada RAM an offer based incentive for citizens of Mille-Isles, the
possibility of joining the program for quick access to properties (PARAP).
The director of fire services is responsible for the preparation and application
of the said program PARAP in order to present it to citizens or association
concerned.
8.
Opening of a line of credit for $175 000 with the Caisse Desjardins of
Argenteuil
Considering that it is necessary to proceed to open a line of credit with the
Caisse Desjardins of Argenteuil.
2010-11-196
general director and secretary treasurer to proceed with the opening of a line of
credit for the municipality, in the amount of $175 000 with the Caisse Desjardins
of Argenteuil.
This follows the migration of all banking operations of the municipality to the Caisse Desjardins of
Argenteuil.
108
9.
2010-11-197
Payment to Mario Allard, architect - Municipal building feasibility study
It is motioned by councillor Noreen Howden approved by councillor Michel
Mégélas and unanimously resolved by the councillors (5) that the municipality of
Mille-Isles authorize the payment of the honorary note #1020-01 presented by
Mario Allard architect for the feasibility study and rehabilitation of the municipal
complex in the amount of $ 8 505.05 (réf : réso. # 2010-04-082).
post 02-19000-522 after transfer of credits from post 02-47000-444.
10.
Final acceptance of the repair of roadway 2009-Chemin Scraire (sector
Edwise)
Considering the recommendation from Équipe Laurence, council-experts, to
release the contract retention of 5% on the work done on Chemin Scraire in 2009;
Considering it is necessary, however, that the contracter produces statutory
declaration or a discharge from the subcontractor on the record.
2010-11-198
It is motioned by councillor André Durocher, approved by councillor Michel
Nadeau and unanimously resolved by the councillors (5) that the municipality of
Mille-Isles pay to Asphalte Desjardins inc. the sum of $3 200.37 ,which is detailed
in the following chart :
post 55-13600-000. .
109
11.
Provisional acceptance – Work on rehabilitation of roadway 2010 - Asphalte
Desjardins inc.
Considering the recommendation of Équipe Laurence, council experts, to make
the payment for the work done on Chemins Black, Tamaracouta and Scraire;
Considering it is necessary, however, that the contracter produces statutory
declaration or a discharge from the subcontractor on the record.
2010-11-199
Howden and unanimously resolved by the council (5) that the municipality of MilleIsles pay to Asphalte Desjardins inc. the sum of $152 598.70, which is detailed in
the following table :
post 23-04000-710. .
12.
Programming work – TECQ 2010-2013
Considering that the Municipality of Mille-Isles :
 Took notice of the
Guide for terms of payment of government
contributions under the program the gas tax and the contribution of Quebec
for the years 2010 to 2013;
 Must comply with the terms of this guide that apply to it in order to receive
the government contribution that has been confirmed in a letter to the Minister
of municipal Affairs, of Regions and Land occupancy.
2010-11-200
It is motioned by councillor André Durocher approved by councillor Michel
Mégélas and unanimously resolved by the councillors (5) that the municipality of
Mille-Isles :
 agrees to the terms of the guide that apply to them;
 agrees to be solely responsible and release Canada and Quebec as well
as their ministers, officers, employees, and agents from any liability for
110
claims, demands, losses, damages and costs of any kind with an injury to
a person, the death there of, damage to property or losing property due to
deliberate acts or arising directly or indirectly from investments made
through the financial assistance received under the program TECQ 20102013;
 approves the content and allows it to be sent to the Ministry of Municipal
Affairs, Regions and Land occupancy of the programming work attached
to this and all other documents required by the department to receive the
government contributions which was confirmed in a letter to the Minister of
Municipal Affairs, Region and Land Occupancy;
 committed to achieving the minimum capital Municipal infrastructure set at
$28 per capita per year, a total of $112 per capita for all four years of the
program;
 undertakes to inform the dept. of Municipal Affairs, Regions and Land
Occupancy of any such amendments to the line-up of work approved by
this resolution.
13.
2010-11-201
Adding to the « Policy of infrastructure construction 2010 »
It is motioned by councillor Noreen Howden approved by councillor André
Durocher and unanimously resolved by the councillors (5) to add to the « Policy of
infrastructure construction 2010 » the article 9 concerning the municipalisation of
roads, as written :
9.
Municipalisation of roads
9.1 The Municipality will consider requests for municipalisation paths when
the private road in question meets or will comply with the standards
required by this policy.
9.2 To this end the owner of the road must send a document which states
he accepts the municipalisation and that he agrees to give up the lot or
lots in question for $1.00.
9.3 The requester must submit to the Municipality a request signed by 50%
+ 1 of the citizens affected by pledging to assume a debit settlement by
imposing a special tax to their building with the following charges :
a)
surveyor’s fees for preparation of the cadastral plan, if necessary,
and the costs of issuance of a subdivision permit, the contribution
for the parks and other related costs;
b)
Cost of study and preliminary plans of work to be done and costs
incurred;
c) Costs for the preparation of plans and specifications for the
upgrading of the road as described in this policy, professional fees
of the engineering firm to supervise the construction as well as the
engineering laboratory commissioned at the completion of the
work;
d)
Costs of keeping a register provided in the procedures for
adoption of a loan by law and the holding of a referendum, if any;
e)
Costs relating to the conveyance of the property, including notary
fees.
9.4 Instead of a loan bylaw, the concerned citizens can make the upgrading
of the road at their own expense, prior to concluding an agreement in
accordance with regulation respecting the agreements on the
implementation of municipal works.
111
Question Period
The question period started at 8 :48 pm.
Closing of the session
2010-11-202
The agenda having been exhausted and no more questions from those present in the
hall, at 8 :55 pm. It is motioned by councillor Andre Durocher, approved by councillor
Michel Nadeau, and unanimously resolved by the councillors (5) to close the present
session.
Yvon Samson
Mayor and
President of assembly
Johanne Ringuette, GMA
General director and
Secretary treasurer
« I, Yvon Samson, attest that the signing these minutes is equal to the signing by me
of all the resolutions contained within the meaning of section 142(2) of the municipal
code ».
Yvon Samson
Mayor and
President of assembly
*Take note that in case of a divergence between the french and english text the
french text prevails.
112

Minutes, November 03, 2010 - Mille

Transcription

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