Documentation - Cohoes City Schools

COHOES CITY SCHOOL DISTRICT
Board of Education
Cohoes, New York
Cohoes Middle School- 3'd Fl. Conf. Rm.
Audit Committee
October 7, 2015
6:00P.M.
MINUTES
Members Present:
Excused:
Others Present:
Mr. Nolin and Mr. McDonald
Mr. Baran
Dr. Spring, Superintendent; Stacy Mackey, School Business Official
and Pam Cirincione, Treasurer, Bryan Basila, Stark & Basila
The Meeting was called to order at 5:01 p.m. by the School Business Official, Stacy Mackey.
Presentation of the External Audit Report and the District's Corrective Action Plan
Bryan Basila of Basila & Stark, the district's external auditors, presented an overview of the
financial statements dated June 30, 2015 and the district's Corrective Action Plan to the
committee.
The meeting was adjourned at 5:56p.m.
District Clerk
COHOES CITY SCHOOL DISTRICT
Board of Education
Cohoes, New York
Cohoes Middle School- 3'"d Fl. Conf. Rm.
Special Meeting
October 7, 2015
6:00p.m.
(The Board of Education may entertain a motion to enter into an executive session subject to Board approval.)
MINUTES
I.
The Meeting was called to order at 6:02p.m. by the Board Vice-President, Mrs. Rizzo.
ROLLCALL
Present:
Mrs. Rizzo
Mr. Smith
Mr. Nolin
Mr. McDonald
Excused:
Mrs. Frangie
Mr. Baran
Also Present: Dr. Jennifer Spring, Superintendent
Ms. Peggy O'Shea, Assistant Superintendent
Mrs. Stacy Mackey, School Business Official
II.
REPORT FROM MEMBERS OF THE BOARD OF EDUCATION
A.
THAT the Board of Education waives readings two and three and adopts the
following policies:
0115 Student Bullying Prevention
4526 Computer Use in Instruction (or Acceptable Use)
4526.1 Internet Safety
III.
RECOMMENDATIONS FROM THE SUPERINTENDENT- PERSONNEL
NoN-INSTRUCTIONAL
A.
Katrina Hunt
Position ................................................................................ l.O FTE Registrar Clerk
Effective Date .................................................................................. August 24, 2015
Probation period ................................................................................................. N/A
Salary ..................................................................................... per CSEA contract
Reason ............................... replaces Michele Smith received "certification of
.................................. eligibles" from Cohoes Municipal Civil Service Commission
Cohoes City School District
Board of Education Minutes
B.
IV.
October 7, 2015
Page 2 of3
Joshua Delude
Position ...................................................................... Long Term Substitute Cleaner
Effective Date ............................................................................. July 6, 2015- TBD
Salary ................................................................................. per CSEA contract
Reason ................................................................................. replaces Todd Pelletier
DISCUSSION
BOARD ACTION ON CONSENT AGENDA
MOTION:
THAT the Board of Education adopts the following resolutions of the October 7,
2015 Agenda:
II (A) and III (A-B)
Moved by: Mr. Nolin
All voted "Aye"
V.
Seconded by: Mr. McDonald
Motion carried 4-0
DATES FOR FUTURE MEETINGS
October 21, 2015, Regular, Cohoes Middle School Libraty at 6:00p.m.
MOTION:
THAT the Board of Education enters into Executive Session at 7:07p.m. to discuss
the medical, financial, credit or employment histoty of a particular person or
corporation and matters leading to the appointment, employment, promotion,
demotion, discipline, suspension, dismissal or removal of a patiicular person or
corporation.
Moved by: Mr. Smith
All voted "Aye"
EXECUTIVE SESSION:
Present:
Mrs. Rizzo
Mr. Smith
Mr. Nolin
Mr. McDonald
Excused:
Mrs. Frangie
Mr. Baran
TIME: 7:08PM
Also Present: Dr. Jennifer Spring, Superintendent
Ms. Peggy O'Shea, Assistant Superintendent
Mrs. Stacy Mackey, School Business Official
Seconded by: Mr. McDonald
Motion carried 4-0
Cohoes City School District
Board of Education Minutes
October 7, 2015
Page 3 of3
DISCUSSION
VI.
ADJOURNMENT
MOTION:
To adjourn at 8:16p.m.
Moved by: McDonald
All voted "Aye"
Seconded by: Mr. Smith
Motion carried 4-0
District Clerk
COHOES CITY SCHOOL DISTRICT
Board of Education
Cohoes, New York
Cohoes Middle School Library
Regular Meeting
September 23, 2015
6:00p.m.
(The Board of Education may entertain a motion to enter into an executive session subject to Board approval.)
MINUTES
I.
The Meeting was called to order at 6:02 p.m. by the Board President, Mr. Baran.
ROLLCALL
Present:
Mrs. Rizzo
Mr. Smith
Mr. Nolin
Mr. McDonald
Mrs. Frangie
Mr. Baran
Also Present: Dr. Jennifer Spring, Superintendent
Ms. Peggy O'Shea, Assistant Superintendent for Education Services
Mrs. Stacy Mackey, School Business Official
MOTION:
To accept the Minutes of the Board of Education Meetings of August 26, 2015 and
September 9, 2015.
Moved by: Mrs. Rizzo
All voted "Aye"
Seconded by: Mr. Smith
Motion canied 6-0
II.
PRESIDENT'S REPORT
A.
Principals B1yan Wood, Dan Martinelli and Mark Peny introduced new staff
members to the Board for the 2015/16 SY.
ill.
SUPERINTENDENT'S REPORT
A.
Curriculum and Instruction
Ms. O'Shea gave the Board a brief overview of the Teach Like a Champion
techniques as well as the professional development plans and training for the
2015116 SY to foster student success.
B.
Business and Operations
Mrs. Mackey updated the Board on the tentative Audit Committee Meeting to be
held October 7 with our external auditors, Stark & Basila. She also provided a
brief update regarding the State Comptroller's Audit cmTently being conducted.
Cohoes City School District
Board of Education Minutes
IV.
BOARD OF EDUCATION DISCUSSION OF AGENDA ITEMS
V.
COMMUNITY DISCUSSION OF AGENDA ITEMS
VI.
OLD BUSINESS
VII.
REPORT FROM MEMBERS OF THE BOARD OF EDUCATION
September 23, 2015
Page 2 of 10
A.
THAT the Board of Education accepts the Minutes of the Committee on Special
Education.
B.
THAT the Board of Education approves a contract with Achievements PLLC, 623
New Loudon Road, Latham, NY 12110 for provision of related services to students
based on their IEP during the 2015 ESY (July & August) and the 2015/16 SY
(September -June) at the contractual rates stated herein.
C.
THAT the Board of Education approves a conh·act with ARC (Advocacy Resources
Community) of Rensselaer County, 79 102"d Sh·eet, Troy, NY 12180 for the
provision of transition/work readiness services of 1.0 FTE Transition Specialist at a
rate of $34,605.70/40 hours/week and a .5 FTE Transition Coordinator for a total
cost of$25,394.30/20 hours/week during the 2015/16 School Year.
D.
THAT the Board of Education authorizes the contract renewal with Capital District
Physician's Health Plan. Inc., 500 Patroon Creek Boulevard, Albany, New York
12206 for Group #10001942 for the period July 01,2015 to June 30,2016.
E.
THAT the Board of Education approves a contract with St. Colman's School, 11
Haswell Road, Watervliet, NY 12189 for special education services during the
2015-16 School Year at the rate of $28,361 per 10 months/per student for tuition
pending fmal NYSED rate setting.
F.
THAT the Board of Education approves a contract with St. Colman's School, 11
Haswell Road, Watervliet, NY 12189 for special education services during the
2014/15 ESY at the rate of $4,727 for the months of July and August, 2015 per
student for tuition pending final NYSED rate setting.
G.
THAT the Board of Education approves a contract with Vanderheyden in
Wynantskill, New York for special education services at a rate of $35,332 per
student for tuition during the 2015-16 School Year and $5,889 for the ESY
two-month period of July and August. In addition to tuition, the district will pay
for 1:1 aide(s) in accordance with a child's IEP at a per diem rate of $95.33 pending
final NYSED rate setting.
H.
THAT the Board of Education approves change order CC-004 on NYS Education
Department Project #01-05-00-01-0-001-020 Referendum 2008-Phase IV, for GC
work at Cohoes Middle School.
Cohoes City School District
Board of Education Minutes
September 23,2015
Page 3 of 10
Contractor
PCC Contracting Inc.
1861 Chrisler Avenue
Schenectady, NY 12303
Original Contract
$668,157.00
Previous Change Order(s) Sum
$20,413.00
Contract sum prior to this change order $688,570.00
I.
CHANGE ORDER CC-004
($1,734.00)
New Contract Sum
$686,836.00
THAT the Board of Education approves change order CC-005 on NYS Education
Depmiment Project #01-05-00-01-0-006-021 Referendum 2008-Phase IV, for GC
work at Cohoes High School.
Contractor
PCC Contracting Inc.
1861 Chrisler Avenue
Schenectady, NY 12303
Original Contract
$668,157.00
Previous Change Order(s) Sum
$18,679.00
Contract sum prior to this change order $686,836.00
CHANGE ORDER CC-005
$7,976.00
New Contract Sum
$694,812.00
Vill. RECOMMENDATIONS FROM THE SUPERINTENDENT- PERSONNEL
INSTRUCTIONAL
A.
THAT the Board of Education amends Item (K) of the August 26, 2015 Minutes to
read as follows:
BE IT RESOLVED THAT the Board of Education of the Cohoes City School
District appoints Julie Cline to a position in the tenure area of Special
Education/Elementary, effective September 1, 2015 and expiring on August 31,
2019 on an emergency conditional basis. Ms. Cline holds Initial Cetiification in
the areas of Students with Disabilities Grades 1-6, Childhood Education Grades
1-6, and Literacy Birth- 6.
BE IT FURTHER RESOLVED THAT this appointment is made on an emergency
Cohoes City School District
Board of Education Minutes
September 23,2015
Page 4 of 10
conditional basis and subject to both a statement from Ms. Cline regarding criminal
conviction( s) or pending criminal charges and the receipt of criminal background
clearance from the Commissioner of Education.
Ms. Cline's continued
employment is specifically contingent upon the District's receipt of notice from the
Commissioner of Education that she is fully cleared for employment.
Julie Cline
Position ............................ 0.5 FTE Special Education/0,5 FTE Elementary Teacher
Ce1iification ..................................................... Students with Disabilities Grades 1-6/
.............................................................................. Childhood Education Grades 1-6
Tenure Area ................................................................ Special Education/Elementary
Effective Date ................................................................................. September 1, 2015
Tenure Date ....................................................................................... August 31, 2019
Salary ................................................................. Step 1 of the cunent CTA Contract
Reason ..................................................................................... Replaces Tina Dohe1iy
B.
THAT the Board of Education appoints the following individuals to the Building
Leadership Teams listed below for the 2015-16 school year:
Van Schaick Grade School
Carrie Be1mett
Jacqueline DeChiaro
Amanda Don
Katrina Keith
Pam Krupski
Anna Muscatello
Cohoes High School
Heather Bradt
Caryn Dollard
Matthew Flanne1y
Joseph Rajczak
Margo Russom
Rob Santarcangelo
Linda Nadeau-Skroupa
B1yan Wood
Cohoes Middle School
Ca11'ie Briggs
Joyce Bushey
Colleen Duff
Cohoes Middle School (Cont'd)
Elaine Flatow
Jamie Harris
Deanna Kelly
Dan Mmiinelli
Kelly Tessier
Harmony Hill Elementary School
Pam Be1irand
MmyBeth Cepiel
Jenn Duchanne
JommLyons
MarkPeny
Kim Rooney
MmyRumsey
Abram Lansing Elementary School
Cliff Bird
Janine Brooks
Christina Kellar
Susm Lynch
Jackie Skidmore
Evelyn Smith
Cohoes City School District
Board of Education Minutes
September 23,2015
Page 5 of 10
C.
Danielle Ziobrowski
Position .................................................................... Long-Tetm Substitute Teacher
Tenure Area ............................................................................................. Elementmy
Effective Date ................................... September 8, 2015 through October 28, 2015
Sa1my ................................................................. Step 1 of the current CTA contract
Reason ...................................................................................... Replaces Karen Gaul
D.
Nicholas Izzo
Position .......................................................................... 0.1FTE Physical Education
Tenure Area ................................................................................. Physical Education
Effective Date ....................................... September 22,2015 through June 30,2016
Salmy ................................................................. Step 2 of the cunent CTA contract
Reason ..................................................................................................... Extra Class
E.
Nicholas Izzo
Position ......................................................................... 0.32 FTE Teacher Assistant
Tenure Area ................................................................................... Teacher Assistant
Effective Date ......................................... September 1, 2015 through June 30,2016
Salmy ................................................................. Step 1 of the current CTA contract
Reason ................................................................................... Replaces Sean Dollard
F.
THAT the Board of Education approves a stipend of $4,000 for School
Psychologist Intern Cara D'Amico from the College of St. Rose and placement
with Natalie Partyka at VanSchaick Grade School and Laura Gerhard at Harmony
Hill School for the period of September 2015- May 2016.
G.
THAT the Board of Education approves the following Social Work Intem
placements fi'om the University at Albany, SUNY School of Social Work for the
period of September 2015- May 2016:
ABRAM LANSING ELEMENTARY SCHOOL
Cassidy Bany with Evelyn Smith
Robert Flicke with Evelyn Smith
HARMONY HILL SCHOOL
Cassandra Pease with Raychel Marcil
NoN-INSTRUCTIONAL
H.
THAT the Board of Education accepts the self-termination of Keri Bushey from
her position as Pmi-Time Teacher Aide.
Effective: September 10,2015
I.
THAT the Bomd of Education approves Cynthia Dawkins, at her per diem rate,
not to exceed twenty (20) days, effective September 9, 2015 through October 6,
2015.
J.
BE IT RESOLVED THAT the Board of Education of the Cohoes City School
District hereby appoints Kevin Plotzker to the position of full-time teacher aide,
Cohoes City School District
Board of Education Mim1tes
September 23, 2015
Page 6 of 10
subject to the mles of the Cohoes Civil Service Commission on an emergency
conditional basis, in accordance with the Civil Service Rules, such appointment is
a probationaty appointment.
BE IT FURTHER RESOLVED THAT this appointment is made on an emergency
conditional basis and subject to both a statement from Mr. Plotzker regarding
criminal conviction(s) or pending criminal charges and the receipt of criminal
background clearance from the Commissioner of Education. His continued
employment is specifically contingent upon the District's receipt of notice, from
the Commissioner of Education, that he is fully cleat'ed for employment.
Kevin Plotzker
Position ...................................................................... 1.0 FTE Teacher Aide (CHS)
Effective Date ........................................................................... September 14, 2015
Probation period ............................................................................... March 13, 2016
Salaty ............................................................ entry level per cunent CSEA conu·act
Reason ............................................................................................... Schyler Rivette
K.
BE IT RESOLVED THAT the Board of Education of the Cohoes City School
District hereby appoints Pau·icia Whiting to the position of part-time teacher aide,
subject to the mles of the Cohoes Civil Service Commission on an emergency
conditional basis, in accordance with the Civil Service Rules, such appointment is
a tempormy appointment.
BE IT FURTHER RESOLVED THAT this appointment is made on an emergency
conditional basis and subject to both a statement from Ms. Whiting regarding
criminal conviction(s) or pending criminal chm·ges and the receipt of criminal
background clearance from the Commissioner of Education. Her continued
employment is specifically contingent upon the District's receipt of notice, from
the Commissioner of Education, that she is fully cleared for employment.
Patricia Whiting
Position ............................................................ Pati-Time Teacher Aide
Effective Date ....................................... September 14, 2015 through June 30,2016
Salaty ................................................................................................. $8.75 per hom
Reason .................................................................................................... Keri Bushey
L.
THAT the Board of Education appoints the following individual to the Teacher
Aide Substitute list.
Chelsea Dan
Effective: September 24, 2015
M.
THAT the Board of Education appoint the following individuals as Advisors to
Cohoes City School District
Board of Education l'vfinutes
September 23, 2015
Page 7 of 10
the clubs and activities listed for the 2015-2016 school year, contingent upon
acceptable program enrollment:
Clubs and Activities
Name
FTE
STUDENTCOUNC~(AL)
Kim Fitzpatrick
INTRAMURALS 1, 2, & 3 (AL)
STUDENT COUNC~ (VS)
INTRAMURALS 1, 2, & 3 (VS)
STUDENT LEADERSHIP (HH)
Teny Gendron
AmandaDmT
1.0
1.0/ea
1.0
1.0 ea
0.5
0.5
1.0/ea
TBD
Joann Lyons
KieraHovey
Dan VanDyck
INTRAMURALS 1, 2, & 3 (HH)
ELEMENTARY
Clubs and Activities
MUSICAL (ELEM)
CO-ASST. DIRECTOR
CMS
Clubs and Activities
JR. NAT'L. HONOR SOCIETY
81" GRADE ACTIVITIES CLUB
MAKE THE RIGHT MOVES CARD CLUB
INTRAMURALS 1, 2, & 3
STUDENT COUNC~
ROBOTICS
CHS
Clubs and Activities
ACTIVITIES CLUB
CHARACTER ED. CLUB
COOKING CLUB
DRAWING AND PAINTING CLUB
DROP IN CENTER
ENVIRONMENTAL SCIENCE
INTRAMURALS 1
INTRAMURALS 2 & 3
MARCHING BAND-DIRECTOR
MOCK TRIAL
Name
Eric Pepper
Pam Tisch,
Stacey Smith
FTE
Name
Elaine Flatow
Fallon Jennings,
Jill Havens
Sara Student
Dan Gibson
Elaine Briceland
Colleen Duff
FTE
Name
Sheny Thomton,
Laura Bagley
Andrea DeStefano,
Heather Bradt
Andrea DeStefano,
Heather Bradt
Erin Abbott
Bill Sheldon
Laura Murawski
Dominic Bondi
Robert Santarcangelo
Kay Weiss
Tom Mullins
0.33
0.33
0.33
1.0
0.5
0.5
1.0
1.0/ea
1.0
1.0
FTE
0.5
0.5
0.5
0.5
0.5
0.5
1.0
1.0
1.0
1.0
1.0/ea
1.0
1.0
Cohoes City School District
Board of Education Minutes
September 23,2015
Page 8 of 10
Clubs and Activities
Name
FTE
NATIONAL HONOR SOCIETY
Keny Bottenfield
Alicia Tommasino
Jennifer Ballard
Donna Trombley
Kay Weiss
Kay Weiss
Karin Lackmann,
Gabrielle White
Megan Beauchamp,
Rachel Polaski
Cmyn Dollard
Scott Ciarlone
Heather Ball
Erin Abbott
Alicia Jones
Gabrielle White
Cmyn Dollard
Christina Hoffman
Meg Smith
Rebecca Leach
Jackie Adams
0.5
0.5
1.0
1.0
1.0
1.0
0.5
0.5
0.5
0.5
0.5
0.5
1.0
0.5
0.5
0.5
0.5
0.5
0.5
0.5
0.5
PLAY- ART DIRECTOR
PLAY- ASSISTANT DIRECTOR
PLAY DIRECTOR
SELECT CHOIR
SKICLUB
STUDENT COUNCIL
YEARBOOK
COMMUNITY SERVICE CLUB
DEAN- CLASS OF 2016
DEAN- CLASS OF 2017
DEAN- CLASS OF 2018
DEAN- CLASS OF 2019
ADDENDUM
N.
THAT the Board of Education eliminates a 12-Month School Schedule Senior
Typist position at Cohoes High School.
Effective: October 5, 2015
0.
THAT the Bom·d of Education creates a 12-Month Central Office Schedule Senior
Typist position at Cohoes High School.
Effective: October 6, 2015
P.
BE IT RESOLVED THAT the Board of Education of the Cohoes City School
District hereby provisionally appoints Brianna Patrick to the position of Senior
Typist, subject to the lUles of the Cohoes Civil Service Commission on an
emergency conditional basis in accordance with the Civil Service Rules, such
appointment is a tempormy appointment.
BE IT FURTHER RESOLVED THAT this appointment is made on an emergency
conditional basis and subject to both a statement from Ms. Patrick regarding
criminal conviction(s) or pending criminal charges and the receipt of criminal
background clem·ance from the Commissioner of Education. Ms. Patrick's
continued employment is specifically contingent upon the District's receipt of
notice, from the Commissioner of Education, that she is fully cleared for
employment.
Cohoes City School District
Board of Education Minutes
September 23, 2015
Page 9 of 10
Brianna Patrick
Position ........................................................ 1.0 FTE Senior Typist (12 Month CO)
Effective Date .................................................................................. October 6, 2015
Probation period ................................................................................... AprilS, 2016
Salary.......................................................................................... per CSEA contract
Reason .............................................................................. replaces Donna Trombley
............................................................. (Who transfened to replace Megan Bennett)
IX.
RECOMMENDATIONS FROM THE SUPERINTENDENT- BUSINESS/FINANCE
X.
FINANCIAL REPORTS (Recommended by the Superintendent)
A.
I recommend that the following reports be accepted by the Board of Education:
1.
Wanants
Fund A: 08/01/15-08/19/15; 08/20/15-08/26/15 and 09/01115-09/09/15
Fund C-SL: 08/01115-18/19/15; 08/20/15-08/26/15 and 09/01115-09/09/15
Fund F: 08/01115-18/19/15 and 09/01115-09/09115
Fund J: 09/01115-09/09115
2.
Budget Transfer- August 2015
3.
Budget Status Rep01is- 07/01/15-08/31115
4.
Bank Reconciliation Rep01i -7/31115 and 8/31/15
5.
Extracurricular Activity Report- 6/1115-9/2/15
6.
Internal Claims Audit Report- August 2015
BOARD ACTION ON CONSENT AGENDA
MOTION:
THAT the Board of Education adopts the following Resolutions of the September
23, 2015 Agenda:
VII (A-1); VIII (A-P) and X (A)
Moved by: Mr. Nolin
All voted "Aye"
Seconded by: Mrs. Frangie
Motion canied 6-0
XI.
INFORMATION AND CONSIDERATION
A.
THAT the Board of Education accepts a donation from the Cohoes Waterford
Lodge of Elks in the amount of $1,000 for supplies and materials for
underprivileged students throughout the district.
B.
THAT the Board of Education accepts the following donation from Vent Fitness:
(4) - 2012 Pro Spinner Bikes@ Estimated Value of$800/EA.
C.
Conference Rep01i 1
XII.
COMMENTS FROM BOARD OF EDUCATION MEMBERS
XIII.
QUESTIONS AND STATEMENTS FROM AUDIENCE
XIV.
BOARD POLICY REVIEW
Cohoes City School District
Board of Education Minutes
XV.
September 23, 2015
Page lO of 10
DATES FOR FUTURE MEETINGS
October 7, 2015, Tentative Audit Committee Meeting, Cohoes Middle School,
Administration Center- 3'd Floor Conference Room at 5:00p.m.
October 7, 2015, Special, Cohoes Middle School, Administration Center - 3'd Floor
Conference Room at 6:00 p.m. There will be a Technology Plan Overview and Internet
Safety Policy.
October 21, 2015, Regular Meeting, Cohoes Middle School Librmy at 6:00p.m.
MOTION:
THAT the Board of Education enters into Executive Session at 6:43 p.m. to
discuss matters leading to the appointment, employment, promotion, demotion,
discipline, suspension, dismissal or removal of a pmiiculm· person or corporation.
Moved by: Mrs. Rizzo
All voted "Aye"
EXECUTIVE SESSION:
Present:
Seconded by: Mr. McDonald
Motion carried 6-0
TIME: 6:50P.M.
Mrs. Rizzo
Mr. Smith
Mr. Nolin
Mr. McDonald
Mrs. Frangie
Mr. Baran
Also Present: Dr. Jennifer Spring, Superintendent
Ms. Peggy O'Shea, Assistant Superintendent for Education Services
Mrs. Stacy Mackey, School Business Official
DISCUSSION
XVI.
ADJOURNMENT
MOTION:
To adjourn at 7:29p.m.
Moved by: Mr. Nolin
All voted "Aye"
Seconded by: Mr. Smith
Motion canied 6-0
District Clerk