2014 annual general meeting - Waikato Chamber of Commerce

“Champions of Waikato business”
2014 ANNUAL GENERAL MEETING
5.30 PM THURSDAY 25 SEPTEMBER 2014
WAIKATO MUSEUM, 1 GRANTHAM STREET, HAMILTON
Waikato Chamber of Commerce and Industry Inc, Business Floor, Wintec House, Corner Nisbet and Anglesea Streets
PO Box 1122 Hamilton 3240, Tel 07 839 5895, Fax 07 839 4581
Email [email protected] Web www.waikatochamber.co.nz
AGENDA
5.30pm Thursday 25 September 2014
Waikato Museum, 1 Grantham Street, Hamilton
AGENDA
2014 ANNUAL GENERAL MEETING
1.
5.30 pm Welcome – President
2.
Apologies
3.
Quorum confirmed ( minimum 10 Chamber Members )
4.
Minutes from the AGM 2013
5.
Matters arising from the minutes
6.
CEO’s Report
7.
President’s Report – Grant Robson
8.
Annual Accounts for year ended 30 June 2014 – Tracey Clark
9.
Appointment of Auditor & Solicitors
10.
Nominations for 2014/2015 Board
11.
General Business
AGM Closed – 6.15pm
PAGE 2
PREVIOUS MEETING MINUTES 1 OCTOBER 2013
Minutes of Waikato Chamber of Commerce and Industry Inc
107th Annual General Meeting 2013
Tuesday October 1st 2013
ArtsPost, 120 Victoria Street, Hamilton
President Tony Begbie welcomed members and guests and formally opened the 107th Annual
General Meeting at 5.40pm. He thanked all attendees for their attendance.
1.
ATTENDEES
Attendee
Company
Attendee
Company
Alan Neben
Waikato Business Publications
Julie Hardaker
Hamilton City Council
Alison Robinson
The University of Waikato
Kaleb James
Stafford Engineering Ltd
Andrew Buchanan-Smart
The University of Waikato
Kashka Tunstall
Waikato Times
Andrina Atkins
PWC Hamilton
Kelvin French
PWC Hamilton
Anne Bennett
YWCA of Hamilton Inc
Kirstin Tye
Orbit Travel Hamilton
Annie Monk
Netvalue Ltd
Kris Anderson
Waikato Chamber of Commerce
Anthea Simcock
Child Matters
Lloyd Downing
NZ National Fieldays Society
Anthony Gilberd
List and Sell Limited
Mareet Carley
World Class Waikato
Bevan Bayne
Child Matters
Mike Blake
Waikato Business Publications
Bev Macintosh
Nadine Massey
Waikato Chamber of Commerce
Paul Vaughan
NZTE
Caryn Leitgeb
Waikato Business Publications
Brenda Holloway Women’s
Physiotherapist
EMA Training & Events
Waikato
Rachael Dean
ECE Services and Staff Ltd
Chris Simpson
Hamilton City Council
Rebecca Evans
Hamilton & Waikato Tourism
David Bennett
Hamilton East Electorate Office
Rosanna Baird
Staples Rodway
Diana Manutai Esau
Scott Ratuki
Tompkins Wake Lawyers
Dick Breukink
Orbit Travel Hamilton
Novotel and Ibis Tainui
Hamilton
Sean Murray
Hamilton City Council
Gordon Chesterman
Hamilton City Council
Steve Hughson
Vodafone
Grant Robson
Westpac
Steve Tritt
Bretton Group
Gwendoline Keel
Tompkins Wake Lawyers
Sue French
Waikato Business Publications
Jane Lawrence
As Well As
Sueze Morris
Wintec
Jason Cargo
Hamilton City Council
Tim Macindoe
Hamilton West Electorate Office
Jason Trower
Codeblue Hamilton Ltd
Tony Begbie
WCA Trust
Jeremy Tritt
Bretton Group
Tony Kane
PHAE Group Ltd
Jo Clegg
Outsource People
Tony O’Brien
Wintec
Jo Douglas
Wintec
Walley Qiu
Access NZ Ltd
Jon Calder
Mystery Creek Events Centre
Wayne Green
Waipa District Council
Julia Mere
Waikato Chamber of Commerce
Brenda Holloway
PAGE 3
PREVIOUS MEETING MINUTES 1 OCTOBER 2013
2.
APOLOGIES
Non-Attendee
Company
David Armstrong
Craigs Investment Partners
Dick Cook
AMES IT Academy
Gail Campbell
Ministry of Maori Development
Ian Calvert
Calvert & Co Ltd
John Wilkinson
ASB
Karen Covell
Progress to Health
Margaret Devlin
Institute of Directors
Mary Jensen
Smart Waikato Trust
Pam Roa
Longveld
Pauline Carseldine
Waikato Chamber of Commerce
Raewyn Jones
Cambridge Chamber of Commerce
Robert Dol
Greenstone Group
Trish Kilburn
Apparelmaster
It was moved that the apologies be accepted
Moved – Tony Begbie
Seconded – Grant Robson
3.
Carried
QUORUM
The President confirmed there was a quorum as there were more than 10 Chamber members
present.
4.
MINUTES OF 106TH ANNUAL GENERAL MEETING - 2012
It was moved that the minutes of the 2012 Annual General Meeting be accepted as a true and
correct record.
Moved – Grant Robson
Seconded – Andrew Buchanan-Smart
5.
Carried
MATTERS ARISING
There were no matters arising from the minutes of the 106th AGM.
6.
CEO REPORT
Sandra spoke to her report highlighting the four key goals to be achieved; strengthen our
business activity, develop a deep understanding of Waikato business sectors, to be the voice of
Waikato Enterprise and to lead initiatives. She touched briefly on two key outcomes achieved
and work in progress; the website and the CRM. Sandra thanked the Auckland Chamber of
Commerce who provided us with the CRM.
The Chamber was unable to achieve a successful financial outcome during the year and this will
be discussed further in the agenda.
PAGE 4
PREVIOUS MEETING MINUTES 1 OCTOBER 2013
Sandra highlighted that it was a challenging year and thanked the Chamber Team and Chamber
Board for their dedication and support in their valuable input and expertise. She acknowledged
the contribution made by retiring board members Kelvin French and Les Rohleder recognizing
guidance they provided her as she transitioned into her role as CEO.
It was moved that the CEO’s report be accepted
Moved – Grant Robson
Seconded – Rachael Dean
7.
Carried
CHAIRMAN’S REPORT
Tony spoke to his report. He reflected on successes during the period highlighting the









Waikato Westpac Business Awards and thanked its judges, Westpac, co-sponsors, and event
partners.
High Performance Work Initiative (HPWI).
Certificates of Origin thanking the local exporters.
Website launched.
Business Mentors (NZ) Services thriving.
Luncheons and BA5s had great speakers and strongly supported.
Advocacy improved. Stronger engagement with HCC & WRC. Also partnered events with
IOD, PCNZ and FANZ.
Implemented CRM.
Co-opted Andrina and Tony to the Board.
Tony thanked Sandra and the Chamber Team, sponsors for contributing to these successes.
Challenges during the period resulted in no growth in membership, budgeted 12/13 surplus was
not achieved and cash sponsorship base not broadened. However, the Chamber has the
opportunity to build on our strengths and maintain the change momentum.
In closing Tony acknowledged the years of contribution from Kelvin French (Finance Committee)
and Les Rohleder (Strategy Committee) as Directors and thanked Grant, Vice Chairman and
directors for their support and commitment.
It was moved that the Chairman’s report be accepted
Moved – Tony Begbie
Seconded – Annie Monk
8.
Carried
AUDITED ANNUAL ACCOUNTS FOR YEAR ENDED 30TH JUNE 2013
It was moved that the Annual Accounts as circulated be accepted
Moved – Grant Robson
Seconded – Andrew Buchanan-Smart
9.
Carried
APPOINTMENT OF AUDITOR & SOLICITORS
The Chairman, Tony Begbie, called on the Deputy Chairman, Grant Robson, to chair the
meeting.
PAGE 5
PREVIOUS MEETING MINUTES 1 OCTOBER 2013
APPOINTMENT OF AUDITOR
It was recommended that Staples Rodway be reappointed as auditors for the 2013 – 2014
financial year. Grant thanked Staples Rodway for their ongoing support of the Chamber and
moved that they be reappointed as Auditors.
Moved – Grant Robson
Seconded – Rachael Dean
Carried
APPOINTMENT OF SOLICTOR
It was moved that McCaw Lewis be reappointed as Solicitors for the 2013 – 2014 financial year.
Moved – Tony Begbie
Seconded – Tony O’Brien
Carried
10. BOARD ELECTIONS
SCRUTINEERS
Tompkins Wake were appointed as Scrutineers for the 2013 Board election and Annual General
Meeting.
EXISTING DIRECTORS
Board members remaining on the Board serving their second year of 2-year term are Grant
Robson, Andrew Buchanan-Smart and Annie Monk.
11. NOMINATIONS FOR 2013-2014 BOARD
Re-standing Board Members:



Tony Begbie
Tony O’Brien
Andrina Atkins
New Nominees:




Rachael Dean
Jo Clegg
Mareet Carley
Jason Trower
Nominees introduced themselves followed by elections for the five vacant positions.
12. LIFE MEMBER RESOLUTION
Mike Blake was appointed as a Life Member. Deputy Mayor, Gordon Chesterman shared his
experience of working alongside Mike; admiring and respected the manner he Chaired and run
the Chamber.
Tony Kane also complimented Mike on his contribution to the Chamber and business
community during his term as Chairman.
Mike was presented with a gift. He thanked everyone for their kind words and thanked the
Chamber for his gift.
PAGE 6
PREVIOUS MEETING MINUTES 1 OCTOBER 2013
13. EXECUTIVE BOARD APPOINTED
Scott Ratuki of Tompkins Wake Lawyers, the appointed official Scrutineer, announced the
election results.
Current Board members, in their second year of two-year term:

Grant Robson

Andrew Buchanan-Smart

Annie Monk
Appointed Board Members

Tony O’Brien

Andrina Atkins

Rachael Dean

Mareet Carley

Jason Trower
14. GENERAL BUSINESS
Mike Blake thanked Tony Begbie for his year of service as the Chamber Chairman.
Anne Bennett complimented Mike on the time and energy he contributed to the Chamber and
his support and hospitality to all members.
Sandra thanked everyone for attending and closed the 107th Annual General Meeting at
6.20pm.
She introduced Andrew Coker, CEO Priority One, special guest speaker and later members
joined the Board and team for drinks and nibbles.
Signed ……………………………………………………………… Date …………../…………/….........
Grant Robson
VICE CHAIRMAN
PAGE 7
CEO’S REPORT 2013/2014
CEO’s Report
It is with great pleasure that I prepare my third and final Waikato Chamber CEO report
understanding the In-Coming or Acting CEO will present the report on my behalf.
As the report covers 1st July 2013 until 30th June 2014 it is important for me to share our year with
you even if I will not be sharing the event with you.
It has been a year of foundation work, putting in place the structure to move forward. A solid
committed team, working together.
Some of the projects undertaken in the year include a complete review of the Westpac Waikato
Business Excellence Awards. Waikato University Management School provided three top level
496/596 students who undertook major research resulting in new categories and criteria for 2014.
The Institute of Directors (Waikato Branch) partnered with us and will be actively involved with the
judging.
We signed a generous agreement with Wintec for our premises, our lease vehicle and the IT support
we receive. Wintec’s support of the Waikato Chamber of Commerce cannot be understated. It is
such a pleasure to work closely with them in all aspects of our business and receive 100% support.
This year we partnered with Waikato Business News to produce the third Gateway magazine, the
previous two between Waikato Business News and Opportunity Hamilton. This two year coffee
table magazine focused on the many celebrations happening in the city and region in 2014. It has
been a pleasure to have been involved in celebrations. We have bought to life ‘Connections’ the
Chamber Century book from 1906- 2006 using many of the amazing photos to celebrate business
success. The Connections book will be available as an e-Book in the very future which is an excellent
outcome. The history of the Waikato Chamber and our city lives through the digital medium.
During the year we held conversations with Sue Kohn-Taylor to partner and host the Women’s
Inspiration series. Events are up and running and have been well received with almost 100 people
attending the first event.
Whilst the foundation and ground work has been put in place by the team, it has been a challenging
year financially. Cash sponsorship has been difficult to secure and our events program has only
recently been finalised.
We were fortunate Air New Zealand provided sponsorship of $6,000 in air fares and Success
Personnel $5,000 cash for marketing opportunities.
In early June we partnered with Work and Income to deliver a Skills for Industry Programme to 10
clients. This was a pilot project which I hope will continue. We appreciated the support from the
Work and Income team to assist us with the new program.
During the year we recognized the need to strengthen our advocacy role on behalf of you our
members. Life Members John Gallagher and Gail ones stepped up as members of the Advocacy SubCommittee with John agreeing to be the Chair.
Late last year we moved our office along the hall and in the process sold our fit-out to Wintec. This
resulted in a Loss of Sale of Assets to the year ended 30th June 2014 of $9,475. This transaction
impacted on our profitability, also our cashflow as the handover of assets required a GST payment of
$10,078.00.
In closing it has been a pleasure to work at the Waikato Chamber of Commerce and Industry for
almost three years. There are so many good business stories to tell, we need to keep them coming.
Sandra Perry
PAGE 8
PRESIDENT’S REPORT 2013/2014
President’s Report – 2013/14
On behalf of the board it is my pleasure to present my first President’s report.
In a year of change there is much to be proud of but there are also some things that we simply must
improve on.
Firstly we simply cannot hide from the fact that our financial performance is poor for the second
year running. It is unacceptable and something that we must address. Whilst shortfalls in targeted
sponsorship have impacted so has our failure to deliver on our planned activities. Going forward our
new CEO will be firmly focused on an improved performance and returning us to nominal surplus.
Change, is a constant in business and normally occurs at the least convenient time and has been a
massive feature for the Chamber this year.
CEO, Sandra's resignation in the midst of the Westpac Waikato Business awards (WWBEA) rebuild
had a huge impact on the Chamber team. I am really proud of the way they have responded and
owned all the challenges as they occurred, which given their relative short tenure, is a testament to
their professionalism. We are in the final stages of interviews for our New CEO and we hope to be in
a position to announce our appointment within the next two weeks.
Board, we have has two resignations this year Annie Monk and Mareet Carley. Annie has been on
the Board since I joined and with a change in role she was not able to commit the time required that
she felt necessary to be an effective Board member, so she has stepped down. Annie a huge thank
you for the many valuable years of service you have contributed. Mareet came onto the Board last
year and a change of role also sees her step down. Thank you Mareet for your contributions this
year.
WWBEA, Sandra touched on these in her report. The focus and energy from the team this year to get
this up and running has been nothing short of sensational. There has been a huge amount of work
undertaken that has vastly improved the awards and would not have been possible for the chamber
to have achieved all we have without the support, guidance and assistance of The University of
Waikato management School. The New Awards have enabled us to maintain relationships with past
Category Sponsors, Westpac, Deloitte, Wintec, The University of Waikato management school, and
Fieldays, plus it has also given us the opportunity to bring in new category sponsors, SKYCITY, Te
Puni Kokiri, The Porter Group and McCaw Lewis. We greatly appreciate the support we receive from
our sponsor family.
Our relationship with the IOD continues to grow through not only our involvement in training and
governance education but also in joint event hosting, marketing and development. This is clearly
evidenced in our partnership in the WWBEA as well as our recent Joint Hosting of the hugely
successful Craig's partners Bill English lunch that was attended by approximately 200 guests.
The recent introduction of the Women’s Inspiration series has also been a strong positive for the
Chamber, and future events are already tracking at capacity. These type of professional targeted
seminars will continue to be a focus and the early success of these seminars are a great credit to the
team involved.
To my board and the team at the Chamber, thank you for all your hard work and dedication
particularly in recent times where we all have had to step up and take on a bit more, I appreciate the
fact that everyone has just got on with what needs to be done.
Going forward I believe our success will rest with working closely with like minded professional
organisations in the Waikato to drive business advocacy and ensure businesses voice is heard,
understood
and
acted
upon.
PAGE 9
AUDITED ANNUAL ACCOUNTS FOR PERIOD ENDING 30TH JUNE 2014
PAGE 10
AUDITED ANNUAL ACCOUNTS FOR PERIOD ENDING 30TH JUNE 2014
PAGE 11
AUDITED ANNUAL ACCOUNTS FOR PERIOD ENDING 30TH JUNE 2014
PAGE 12
AUDITED ANNUAL ACCOUNTS FOR PERIOD ENDING 30TH JUNE 2014
PAGE 13
AUDITED ANNUAL ACCOUNTS FOR PERIOD ENDING 30TH JUNE 2014
PAGE 14
AUDITED ANNUAL ACCOUNTS FOR PERIOD ENDING 30TH JUNE 2014
PAGE 15
AUDITED ANNUAL ACCOUNTS FOR PERIOD ENDING 30TH JUNE 2014
PAGE 16
AUDITED ANNUAL ACCOUNTS FOR PERIOD ENDING 30TH JUNE 2014
PAGE 17
AUDITED ANNUAL ACCOUNTS FOR PERIOD ENDING 30TH JUNE 2014
PAGE 18
NOMINATIONS FOR 2014-2015 BOARD
The Waikato Chamber of Commerce received nominations from:
-
Board members that were seconded to the Board during the year:
Tracey Clark
Daniel Shore
-
Board members re-standing:
Grant Robson
Andrew Buchanan-Smart
Current Board members in their second year of two-year term:
Rachael Dean
Jason Trower
Tony O’Brien
Resignations from the Board during the year:
Annie Monk
Mareet Carley
PAGE 19