draft board book - Mississippi Public Universities

Transcription

MISSISSIPPI
BOARD OF TRUSTEES
OF STATE
INSTITUTIONS OF HIGHER LEARNING
DRAFT BOARD BOOK
February 18, 2015
DRAFT BOARD BOOK OUTLINE
Health Affairs Committee Meeting
February 17, 2014, 3:30 p.m.
IHL Boardroom Universities Center
3825 Ridgewood Road
Jackson, MS 39211
IHL Board Meeting
February 18, 2015 9:00 a.m.
IHL Boardroom Universities Center
CALL TO ORDER
PRAYER
Trustee Bob Owens
INTRODUCTION OF GUESTS
MINUTES
January 22, 2015 Regular Board Meeting
January 30, 2015 Special Called Board Meeting
1
CONSENT AGENDAS
Trustee Aubrey Patterson
FINANCE
1. DSU – Approval of Technology Management Agreement with Ellucian, L.P. ..................1
2. MSU – Approval to Enter into a License Agreement with Springer Customer Service
Center, LLC .........................................................................................................................3
3. MSU – Approval to Amend Agreement with Aramark .......................................................4
4. MVSU – Approval of a Resolution for a Grant Application to the Mississippi Department
of Transportation ..................................................................................................................6
5. UMMC – Approval of Agreement with Mississippi Children’s Home Services, Inc. .......7
REAL ESTATE
Approval of Initiations of Projects/Appointments of Professionals
IHL Projects
1. UM – IHL 207-372 – South Campus Recreation Facility and Transportation Hub, Design
Professional – JBHM Architects, P.A..................................................................................3
2. UM – IHL 207-387 – Track Facility Restoration, Design Professional – CHA Consulting,
Inc. ......................................................................................................................................4
3. UM – IHL 207-401 – Wastewater Treatment Facility Expansion, Design Professional –
Engineering Solutions, Inc. ..................................................................................................6
4. USM – IHL 208-327 – Bolton Hall Renovation, Design Professional – Albert and
Associates, P.A. ...................................................................................................................7
5. USM – IHL 208-331 – Southern Hall Renovation, Design Professional – Albert and
Associates, P.A. ...................................................................................................................8
Approval of Budget Increase/Change of Scope/Change of Funding Source
IHL Projects
6. USM – IHL 210-243 – Marine Education Center – Cedar Point, Design Professional –
Lake | Flato...........................................................................................................................9
Appointment of Other Real Estate Requests
7. DSU – Granting a Temporary Easement to the Mississippi Transportation
Commission to Construct a Deceleration Turn Lane on a Portion of Hwy 8 ....................11
8. DSU – Granting a Permanent Easement to the Mississippi Transportation
2
Commission to Maintain the Constructed Roadway on a Portion of Hwy 8 .....................12
9. UMMC – Delete from Inventory – Former Schimmel’s Building ....................................13
10. USM – Approval of Purchase of Property – Golden Eagle Apartments – 3314 West 4th
Street, Hattiesburg, MS ......................................................................................................13
11. USM – Approval of 2014 Campus Master Plan Update ...................................................15
LEGAL
1. MSU – Approval to Contract with Jones Walker, LLP as Outside Counsel .......................1
2. MSU – Approval to Amend/Renew Contract with Ware | Immigration as Outside
Counsel ................................................................................................................................1
3. MSU – Approval to Amend/Extend Contract with Stites & Harbison, PLLC as Outside
Counsel ................................................................................................................................3
4. USM – Approval to Modify Contract with Lightfoot, Franklin & White, PLLC as Outside
Counsel ................................................................................................................................3
PERSONNEL
1. Employment (MSU,UM) .....................................................................................................1
2. Tenure (MSU,UM) ..............................................................................................................1
3. Sabbatical (MUW, UM).......................................................................................................1
ADMINISTRATION/POLICY
1. UMMC – Approval of Amendments to Vision and Mission Statements ............................1
REGULAR AGENDAS
ACADEMIC AFFAIRS
Trustee Ford Dye
1. SYSTEM – Approval of New Academic Programs
a. MSU – Bachelor of Science in Sustainable Bioproducts...............................................1
b. MVSU – Bachelor of Arts in PreLaw/Legal Studies .....................................................2
c. USM – Bachelor of Liberal Studies ...............................................................................3
3
FINANCE
Trustee Alan Perry
SYSTEM – Approval of Professional School Tuition FY2016 Rates (First Approval) .....1
SYSTEM – Approval to Institute Activities Fee .................................................................1
DSU – Approval to Institute Capital Improvement Fee ......................................................4
MSU – Approval of Bond Resolution to Issue MSU Educational Building Corporation
Bonds for New Residence Halls ..........................................................................................4
5. UMMC – Approval of Service Agreement with Armstrong and Associates, Inc. ..............6
6. USM – Approval of Residency and Out-of-State Tuition Waiver Policy – Veteran and
Military Student Update .....................................................................................................10
7. USM – Approval to Waive Subsequent Meeting Requirement in Board Policy 906 and
Approve a Bond Resolution and Form of Bond Documents to Refund Educational
Building Corporation Bonds Not to Exceed $140,000,000 for Series 2006A, 2006B,
Series 2007, Series 2009, and the Certificates of Participation Series 2009. ....................11
1.
2.
3.
4.
LEGAL
Trustee Doug Rouse
1. UMMC – Approval to Modify Contract with Butler Snow, LLP as Outside Counsel ........1
2. UMMC – Approval to Modify Contract with Watkins and Eager, PPLC as Outside
Counsel ................................................................................................................................1
3. SYSTEM – Approval for First Reading of Proposed Changes to Board Policy 801.04
Employment Contracts.........................................................................................................1
INFORMATION AGENDAS
Commissioner Hank Bounds
REAL ESTATE
1. SYSTEM – Real Estate Items Approved Subsequent to the January 22, 2015 Board
Meeting
Delta State University ..........................................................................................................2
Jackson State University ......................................................................................................2
Mississippi State University ................................................................................................4
Mississippi University for Women ......................................................................................6
Mississippi Valley State University .....................................................................................7
University of Mississippi .....................................................................................................7
University of Mississippi Medical Center .........................................................................14
University of Southern Mississippi....................................................................................16
4
ERC ....................................................................................................................................18
LEGAL
1. SYSTEM – Report of Payments to Outside Counsel ..........................................................1
ADMINSTRATION/POLICY
1. System – Commissioner’s Notification of Approval ...........................................................1
ADDITIONAL AGENDA ITEMS IF NECESSARY
OTHER BUSINESS/ANNOUNCEMENTS
EXECUTIVE SESSION IF DETERMINED NECESSARY
ADJOURNMENT
5
MISSISSIPPI
BOARD OF TRUSTEES
OF STATE
INSTITUTIONS OF HIGHER LEARNING
MINUTES FOR:
January 22, 2015 Regular Board Meeting
January 30, 2015 Special Called Board Meeting
MINUTES OF THE BOARD OF TRUSTEES OF
STATE INSTITUTIONS OF HIGHER LEARNING
January 22, 2015
DRAFT
DRAFT
BE IT REMEMBERED, That the Mississippi Board of Trustees of State Institutions of Higher
Learning of the State of Mississippi met in a regular session at the Board Office in Jackson, Mississippi,
at 9:00 a.m., and pursuant to notice in writing mailed by certified letter with return receipt requested on
November 24, 2014, to each and every member of said Board, said date being at least five days prior to
this January 22, 2015 meeting. At the above-named place there were present the following members to
wit: Mr. H. Ed Blakeslee, Mrs. Karen L. Cummins (by phone), Dr. Ford Dye, Mr. Shane Hooper, Mr.
Bob Owens, Mr. Hal Parker, Mr. Aubrey B. Patterson, Mr. Alan Perry, Ms. Christine Pickering, Ms.
Robin J. Robinson, Dr. Douglas Rouse, and Mr. C.D. Smith. The meeting was called to order by Mr.
Aubrey Patterson, President, and opened with prayer by Trustee Robinson.
INTRODUCTION OF GUESTS


President Patterson announced formally to the Board that Dr. Hank Bounds will leave us on
April 12, 2015 to assume the responsibility of the President of the University of Nebraska. He
has given remarkable leadership at all levels of education in Mississippi. President Patterson
thanked Dr. Bounds for his great service.
President Patterson welcomed the Student Government Association Officers: Zackeus Johnson,
SGA President for Alcorn State University; Mikel Sykes, SGA President for Delta State
University; Keonte' Turner, SGA President for Jackson State University; Brett Harris, SGA
President for Mississippi State University; Sade` Meeks, SGA President for Mississippi
University for Women; Derrick Jones, SGA President for Mississippi Valley State University;
Peter Mittwede, SGA President for the University of Mississippi Medical Center, and Jeffrey
George, SGA President of the University of Southern Mississippi.
APPROVAL OF THE MINUTES
On motion by Trustee Hooper, seconded by Trustee Pickering, with Trustee Cummins participating by
phone, all Trustees legally present and participating voted unanimously to approve the Minutes of the
Board meetings held on December 18, 2014 and December 22, 2014.
CONSENT AGENDA
On motion by Trustee Pickering, seconded by Trustee Robinson, with Trustee Cummins participating by
phone, all Trustees legally present and participating voted unanimously to approve the following
Consent Agenda.
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January 22, 2015
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FINANCE
1. UMMC – Contingent upon receipt by the Attorney General’s Office of a Certificate of Authority
to Transact Business from the Mississippi Secretary of State and receipt of verification of the
Mississippi Department of Finance and Administration sole source certification, the Board
approved the request to enter into an agreement with EOS Imaging, Inc. for the purchase of body
imaging equipment and related support services and to make a prepayment of 10% of the total
cost of the system. The agreement is for the purchase of the EOS 2D/3D Acquisition System
which includes equipment, related software and accessories, product installation and training,
and three (3) years of support and maintenance services. The term of the contract will be
approximately four (4) years. After the EOS system is ordered and installed, EOS provides a one
(1) year warranty. UMMC is purchasing a three (3) year service contract to begin upon
expiration of the warranty. Therefore, from the date of installation, which UMMC anticipates to
be on or about April 1, 2015, the agreement will extend four (4) years, or March 31, 2019. The
total cost for the system and related service is $792,984 and includes an estimated cost for the asneeded purchase of optional “refresh” training. The agreement will be funded by Children’s
Endowment funds. The agreement has been reviewed and approved by the Attorney General’s
Office contingent upon EOS Imaging, Inc. obtaining a Certificate of Authority to Transact
Business from the Mississippi Secretary of State and receipt of verification of the Mississippi
Department of Finance and Administration sole source certification. A copy of the agreement is
on file in the Board Office.
2. UMMC – Approved an amendment to the existing Schedule 12231 between UMMC and Roche
Diagnostics Corporation which will delete one of the chemistry/immunoassay instruments the
Cobas 6000 c501/e601 analyzer from the schedule listing as well as move locations of one of the
Cobas c501 analyzers. Schedule 12231 was for the lease of laboratory equipment, the purchase
of equipment maintenance and the purchase of associated supplies for chemistry and
immunoassay testing. The term of the contract remains at sixty (60) months, beginning May 22,
2013 and ending May 21, 2018. The estimated cost over the five (5) year term of the contract is
$11,908,680.55. The breakdown for each year is included in the bound January 22, 2015 Board
Working File. The agreement will be funded by patient revenues. The agreement which has
been reviewed and approved by the Attorney General’s Office is on file in the Board Office.
3. UMMC – Approved the request to enter into a new Product Schedule with Roche Diagnostic
Corporation for the lease of clinical laboratory equipment and purchase of associated chemical
reagents to be placed at its Grenada Facility. The term of the schedule is five (5) years from the
commencement date. The estimated start date of the schedule is February 2, 2015 with the
commencement date of the schedule to begin upon first use of the last piece of equipment listed
on the product schedule. The estimated cost over the five (5) year term of the contract is
$2,077,687.79. The breakdown for each year is included in the bound January 22, 2015 Board
Working File. The funding source for this agreement will be hospital patient care revenue. In
regards to hospital funding, the expense will be categorized to contractual operating expense.
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January 22, 2015
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4.
5.
6.
7.
The agreement which has been reviewed and approved by the Attorney General’s Office is on
file in the Board Office.
UMMC – Approved the request to amend the existing Master Agreement between UMMC and
Roche Diagnostics Corporation to replace the existing Attachment A with a new Attachment A
that includes UMMC’s Grenada facility to the list of facilities. The Master Agreement was
effective December 28, 2012 and will remain in effect until each schedule is terminated. There
is no cost associated with this amendment. The agreement which has been reviewed and
approved by the Attorney General’s Office is on file in the Board Office.
UMMC – Approved the request to enter into a new Product Schedule with Roche Diagnostic
Corporation for the lease of clinical laboratory equipment and purchase of associated chemical
reagents/consumables associated with the equipment to be placed in the Emergency Department
at its main campus facility. This equipment will allow the clinical laboratory to add a
chemistry/immunoassay instrument that will provide for increases in cardiac enzyme testing
which will allow the laboratory to maintain the turnaround time of test results for these enzymes.
The term of the schedule is five (5) years from the commencement date. The estimated start date
of the schedule is February 2, 2015 with the commencement date of the schedule to begin upon
first use of the last piece of equipment listed on the product schedule. The estimated cost over
the five (5) year term of the contract is $639,236.13. The breakdown for each year is included in
the bound January 22, 2015 Board Working File. The funding source will be hospital patient
care revenue. In regards to hospital funding, the expense will be categorized to contractual
operating expense. The agreement which has been reviewed and approved by the Attorney
General’s Office is on file in the Board Office.
UMMC – Approved the second amendment to an existing lease agreement with Select Specialty
Hospital – Jackson, Inc. to lease 6,021 square feet of additional space on floor 1 (Suite 110) of
the premises located at 5903 Ridgewood Road, Jackson, Mississippi. The second amendment
will secure additional clinic space in order to provide a full range of outpatient infusion and
injection services for a larger number of patients. The existing lease agreement was effective
September 1, 2013, and will expire August 31, 2022. The second lease amendment will be
effective April 1, 2015, and will end coterminous with the existing lease agreement. The second
amendment for the outpatient infusion clinic space for Suite 110 is at the Hospital Suites rate, or
$34.00 per square foot, plus annual increases up to CPI. The cost of the original lease agreement
plus the first amendment was $7,709,810.24. The second amendment will cost approximately
$1,751,998.26, for a total cost of the amended lease agreement to be approximately
$9,461,808.50. A breakdown of costs is included in the bound January 22, 2015 Board Working
File. The agreement will be funded by patient revenues. The agreement which has been
reviewed and approved by the Attorney General’s Office is on file in the Board Office.
UMMC – Contingent upon receipt by the Attorney General’s Office of verification of the
Mississippi Department of Finance and Administration sole source certification, the Board
approved the request to amend the Structural Heart Products Purchase Agreement with St. Jude
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January 22, 2015
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Medical S. C., Inc. (“St. Jude”) to extend the agreement for one (1) year and increase the total
authorized spend. The agreement provides for the purchase of structural heart products used in
the pediatric and adult cardiac catheterization laboratories. The products are used to correct
congenital heart anomalies in pediatric and adult patients. The Board also granted retroactive
approval of $10,949.00 spent to date, plus spend from the date of this request through January
22, 2015. The original contract term was for two (2) years, effective May 31, 2013, through May
30, 2015. The amendment will extend the agreement through April 30, 2016. The total term of
the amended contract is approximately three (3) years, or May 31, 2013 through April 30, 2106.
The total cost of the amended agreement is estimated to be $1,276,305 for the approximately
three (3) year term. The original estimated cost was based on purchases prior to the start of the
agreement, plus a ten percent (10%) increase each year to cover potential increases in patient
volume and additional products that may become available during the term of the agreement.
The total cost of the original two (2) year agreement was approximately $465,356. While
UMMC originally anticipated 10% growth during the term, actual growth has been closer to
50%. In late August 2014, UMMC received notification from its Lawson purchase order system
that it had reached 75% of the total IHL-approved spend on the agreement. The Children’s
Hospital immediately began working with St. Jude to determine a sufficient amount that it
should expect to spend during the remainder of the original term, as well as an amendment to
extend the agreement for another year, locking in the original 2012 pricing. After negotiations,
St. Jude agreed to extend the agreement through April 30, 2016, with the original pricing.
However, by this time, UMMC had overspent the approved amount for the original agreement.
To date, UMMC has spent $476,305 under the agreement. For the remainder of the contract,
UMMC anticipates spending $800,000. During the first 18 months of the agreement, the average
monthly spend was approximately $26,500. Allowing for additional physician and patient
growth and potential new products, UMMC has calculated a monthly spend of $40,000 for the
remainder of the amended contract. The current agreement will be funded by hospital patient
revenue. The agreement is on file in the Board Office.
8. UMMC – Approved the request to pursue a standard staffing services agreement with
TEKsystems, Inc. (TEKsystems) for information technology (IT) staff augmentation. The
staffing services will provide DIS with a pool of IT professionals, which they can utilize to
supplement staffing in areas that are under staffed. These IT professionals will assist with
various IT initiatives, such as, infrastructure planning and project management services. The
services would be utilized on an as needed basis rather than a strict timeline. This agreement is
for a term of three (3) years beginning on February 2, 2015 through February 1, 2018. The total
estimated cost of this agreement is $3,000,000. The estimated cost breakdown is $2 million for
staffing and $1 million for travel. This agreement will be funded through patient revenue. The
agreement which has been reviewed and approved by the Attorney General’s Office is on file in
the Board Office.
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January 22, 2015
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9. UMMC – Approved the request to enter into a library database subscription and license
agreement with UpToDate®, Inc. for the purchase of access to its Anywhere database. An
annual prepayment is required, but same is permitted by Board Policy 707.03 Approval of
Prepayment for Goods or Services subsection 6. This database contains updated evidence-based
clinical data which will aid in clinical decision making acted on at the point of care. It combines
an advanced publishing platform with the rigor of a sophisticated editorial process managed by a
faculty of accomplished physician authors and renowned leaders in their specialties. This new
license will allow clinicians to access the resource from both on and off campus. The term of the
agreement is four (4) years, beginning March 1, 2015 and ending on February 28, 2019. The
estimated total cost of the four-year agreement is $1,160,819.40. The agreement will be paid
according to the following step-up schedule: Year 1, $180,000; Year 2, $209,000; Year 3,
$237,000; and Year 4, $266,938. UMMC has built in a contingency allotment equal to 30% of
each year’s subscription cost ($267,881.40), which will cover any potential increases in faculty,
students, and residents. The agreement will be evaluated at the end of each year for any change
in operating statistics, on which the price is based. The cost of subscription will only increase if
the operating statistics increase or decrease by more than 10% or if UMMC adds additional
clinical facilities to the network. The agreement will be funded by general funds. The
agreement which has been reviewed and approved by the Attorney General’s Office is on file in
the Board Office.
10. MSU – Exhibit 1 represents the approval of the Mississippi Information Technology Services
Board (MS-ITS) for the provision of software licenses and related support services for
Mississippi State University. The Attorney General’s staff assigned to the MS-ITS reviewed this
amendment prior to its execution. The amendment to the Master Agreement for Ellucian
Recruiter software and services is between Ellucian Company, L.P. and MS-ITS on behalf of
MSU.
REAL ESTATE
11. MUW – Approved the initiation of GS 104-184, Fant Library Renovation – Phase III, and the
appointment of Burris/Wagnon Architects, P.A. as the design professional. Phase III includes
the completion of the interior of the original building and new addition and installation of the
new Automate Storage and Retrieval System. The estimated project budget is $4,900,000.
Funds are available from HB 787, Laws of 2014 ($4,900,000).
12. USM – Approved the initiation of GS 108-266, USM Electrical Systems Upgrade, and the
appointment of Watkins and O’Gwynn as the design professional. The project was established
to upgrade the university’s aging electrical distribution circuits from old, antiquated 4160
primary voltage to 12,740 volts. The project included transformer replacement, cable conductor
replacement, and some conductor re-routing to move transformers outside buildings. The project
was initiated with the Board staff on June 28, 2010 with a budget of $750,000. Since the project
budget was below $1,000,000 it did not require Board approval. The project budget has since
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January 22, 2015
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increased to over the $1,000,000 threshold and thus requires Board approval. The estimated
project budget is $1,129,935. Funds are available from SB 3100, Laws of 2011 ($1,129,935).
13. UM – Approved the initiation of IHL 207-397, Vaught Hemingway Stadium – AV and
Lighting Upgrades, and the appointment of a design professional using the “Request for
Qualification” (RFQ) process. The project will consist of relocating the existing video boards in
Vaught Hemingway Stadium to the South side and providing new video boards on the North side
of the stadium. The project will also include renovation of the existing audio and lighting
systems within the stadium. The design professional will assist the university in determining the
final project scope and budget as well as produce design/construction documents for the scope
determined. A subsequent Board item will be submitted to confirm the design professional after
the selection process and additionally will seek to increase the budget as required to reflect the
established scope of work. The estimated project budget is $500,000. Funds are available from
Self-generated Intercollegiate Athletic revenues ($500,000).
14. UM – Approved the initiation of IHL 207-398, John W. White Physical Plant Building West
Wing Addition, and the appointment of Foil-Wyatt Architects as the design professional. The
demands for new building structures and infrastructure on campus are continuing to increase in
efforts to serve the university’s academic mission. The Department of Facilities Planning is in
need of additional staff and facilities to house the staff. The university intends to construct a
±5,000 square foot building addition to the existing Physical Plant Administration Building. The
addition will include additional office and departmental spaces for the Department of Facilities
Planning. The estimated project budget is $1,730,500. Funds are available from Internal R&R
($1,730,500).
15. UM – Approved the initiation of IHL 207-399, University Avenue Bridge Renovation, and the
appointment of Buchart Horn, Inc. / BASCO Associates as the design professional. The bridge
was built in 1939 by MDOT. In 1965 its ownership was transferred to the university and regular
maintenance has been conducted ever since. This project will remove the bridge deck, strip and
recoat the existing beams, and create a new monolithic deck, which will increase the load rating
to accommodate all traffic. The existing foundations, columns, and beams will be used because
they are all in good condition. The estimated project budget is $1,750,000. Funds are available
from Internal Self-Generated R&R Funds ($1,750,000).
16. UM – Approved the initiation of IHL 207-400, Kincannon Hall Renovation, and the
appointment of a design professional using the “Request for Qualification” (RFQ) process. The
project consists of a complete renovation of Kincannon Hall. Kincannon Hall currently houses
549 students. Minor renovations of the Lobby were made in 2013. Kincannon Hall is in need of
a complete renovation in order to continue to serve the University for Student Housing. The
design professional will assist the university in determining the final project scope and budget as
well as produce design/construction documents for the scope determined. A subsequent Board
item will be submitted to confirm the design professional after the selection process and
additionally will seek to increase the budget as required to reflect the established scope of work.
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January 22, 2015
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The estimated project budget is $2 million. Funds are available from Student Housing Auxiliary
R&R Reserves ($2 million).
17. UMMC – Approved the initiation of IHL 209-551, Main Pharmacy Renovations, and the
appointment of The McCarty Company Design Group as the design professional. The project
will involve the renovation and expansion of the current Hospital Pharmacy to meet all State
Board of Pharmacy and USP (United States Pharmacopeia) 797 standards to allow the Pharmacy
to compound intervenes and sterile products. The Pharmacy is located in the basement of the
main Hospital and must stay active during construction. The project will also include the
expansion and relocation of a portion of the Pharmacy Administration area which includes
offices, conference space and open work areas. The approximate total project area is 10,000
square feet. The estimated project budget is $2,848,518. Funds are available from UMMC SSABuilding Improvements Fund ($2,848,518).
18. USM – Approved the initiation of IHL 208-330, Football Locker Room Renovation, and the
appointment of AECOM as the design professional. The project will completely gut the interior
spaces of the locker room, the lounge, the wet areas, and the hallways leading to the locker
rooms. The estimated project budget is $1,740,000. Funds are available from USM Athletic
Foundation ($1,740,000).
19. USM – Approved the request to revise the funding source for GS 108-264, Energy Reduction
Retrofits, to include the addition of $60,000 in HB 1641, Laws of 2008 funds, and the reduction
of $60,000 in HB 246, Laws of 2007 funds. The project budget will remain the same. The
project is currently in the construction phase. The project was established to upgrade the
university’s HVAC controls system that was out of date and was not efficient to service the
modern needs of the campus. The update of the IT infrastructure needs to be a part of the work to
complete the upgrade. The university increased the budget in September of 2014 to the current
budget of $2,260,000 but listed in error HB 246, Laws of 2007 as the funding source for the
increased project budget of $60,000. The funding source for the increase should have been
identified as HB 1641, Laws of 2008. The estimated project budget is $2,260,000. Funds are
available from HB 1722, Laws of 2009 ($2,000,000); HB 246, Laws of 2007 ($200,000); HB
1641, Laws of 2008 ($60,000).
LEGAL
20. UMMC – Approved the request to renew its contract with James Mingee d/b/a The Mark It
Place, of counsel to the firm Scott, Sullivan, Streetman & Fox, and with C. Paige Herring of the
firm to provide legal services as trademark and copyright counsel and Austin Bonderer to
provide related intellectual property representation. The term of the renewal is February 1, 2015
through January 31, 2016. The agreement provides for outside counsel work not to exceed
$30,000 at $145 per hour or $1200 per trademark prosecution and $200 per hour for intellectual
property representation. The Attorney General has approved this request.
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January 22, 2015
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21. PERSONNEL REPORT
EMPLOYMENT
Jackson State University
 Charles N. Smith; Associate Provost for Student Affairs, Division of Academic and Student
Affairs; salary of $139,000 per annum, pro rata; E&G funds; effective January 5, 2015
FINANCE AGENDA
Presented by Trustee Alan Perry, Chair
On motion by Trustee Perry, seconded by Trustee Hooper, with Trustee Cummins participating by
phone, all Trustees legally present and participating voted unanimously to approve agenda item #1 as
submitted on the Finance Agenda. On motion by Trustee Perry, seconded by Trustee Pickering, with
Trustee Cummins participating by phone, all Trustees legally present and participating voted
unanimously to approve agenda item #2. On motion by Trustee Perry, seconded by Trustee Rouse, with
unanimously to approve agenda item #3. On motion by Trustee Perry, seconded by Trustee Pickering,
with Trustee Cummins participating by phone, all Trustees legally present and participating voted
unanimously to approve agenda item #4. On motion by Trustee Perry, seconded by Trustee Hooper,
unanimously to approve agenda item #5. On motion by Trustee Perry, seconded by Trustee Hooper, with
unanimously to approve agenda item #6. A motion was made by Trustee Perry, seconded by Trustee
Pickering to approve agenda item #7. After discussion, Trustee Perry withdrew his motion. Agenda
items #7 and #8 will be held for further review. On motion by Trustee Perry, seconded by Trustee Dye,
unanimously to approve agenda item #9.
1. System – Approved the request to amend the current contract with Carr, Riggs and Ingram, LLC
(CRI) for internal audit management consulting services for the IHL system. This is the first
amendment to the contract. The amendment will increase the expenditure authority of the
current agreement to account for “ad-hoc” services performed by CRI during the past two (2)
years that were applied against the approved original contract limit. Without this increase, the
contract’s expenditure authority will be fully exhausted before the agreements closure date of
October 31, 2015. This amendment will begin upon full execution by both parties (expected to
be no later than February 1, 2015) and will end on October 31, 2015. However, the
Commissioner has been given authority under the original Board approval to extend the contract
for the completion of any examinations in-progress at that time. The amendment will add
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January 22, 2015
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$150,000 to the original agreement. The original agreement was equal to $841,650 for the threeyear period (i.e., $790,550 for professional fees plus $51,100 for out-of-pocket travel related
expenses). This amendment will bring the “not to exceed total” to $991,650. This figure
includes funds for travel and out-of-pocket costs. Contract payments will be awarded on a cost
reimbursement basis. The institutions will be billed for the services using earmarked funds by
the legislature for such efficiencies. The amendment which has been reviewed and approved by
the Attorney General’s Office is on file in the Board Office.
2. System – Approved the budget escalation requests from Alcorn State University, Jackson State
University and Mississippi Valley State University for their Ayers Endowment Diversity
Program budgets. These escalations are needed to cover increased costs associated with program
operating costs. The original budgets were approved at the June 2014 Board meeting. At that
time, estimates of available funding were used to build the budget for these programs. Actual
funding is now known and the institutions have requested to revise their budgets to equal actual
sources as shown. All funds budgeted within these programs were generated from annual
interest earnings of the Ayers Public and Private Endowment investments.
Alcorn State University
Object of Expenditure
Current Budget FY 2015
Budget Revision
Salaries, Wages & Fringe Benefits
Revised Budget FY 2015
$ ‐
Travel
‐
Contractual Services
‐
Commodities
‐
Capital Outlay:
‐
Equipment
‐
Library Resources
‐
Student Aid
128,549 83,021 211,570
Total
$ 128,549 $ 83,021 $ 211,570
Jackson State University
Budget Revision
$ 122,226
$ 122,226
Travel
‐
‐
Commodities
‐
Capital Outlay:
‐
Equipment
‐
Library Resources
Student Aid
‐
366,189 118,129 484,318
Total
$ 488,415 $ 118,129 $ 606,544
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January 22, 2015
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Mississippi Valley State University
Budget Revision
$ 64,196
Travel
2,751 5,000 7,751
$ 64,196
15,952 26,074 42,026
Commodities
8,628 3,500 12,128
Capital Outlay:
‐
Equipment
1,240
1,240
Library Resources
Student Aid
‐
227,135 70,065 297,200
Total
$ 319,902 $ 104,639 $ 424,541
3. JSU – Approved the request to (A) initiate the bond process to refund all or a portion of the JSU
Educational Building Corporation (JSU/EBC) Series 2006-A Campus Facilities Project Bonds
(“2006 Bonds”), (B) initiate the bond process to refund/remarket all or a portion of the JSU/EBC
Series 2007 Campus Facilities Project Bonds (“2007 Bonds”), (C) approve and accept the
project’s financial advisor’s report, and (D) approve the following professionals: Bond Counsel
- Butler Snow LLP (Alveno N. Castilla and Michael Russ); Co-Bond Counsel - Bettie A. Mallet,
PLLC ; Lead Underwriter - Morgan Stanley & Co., LLC; Co-Underwriters - Wells Fargo &
Company and Raymond James Financial, Inc.; and Financial Advisor - Comer Capital Group,
LLC. JSU/EBC has an opportunity to refund $8,950,000 in outstanding principal of its 2006-A
Bonds and achieve a Net Present Value Savings of approximately $500,000 or 5%, based on
current market conditions. The refunding bonds will mature on or about the same date as the
current 2006 Bonds (March 1, 2031). The JSU/EBC needs to either remarket and/or refinance
the 2007 Bonds and/or terminate the forward swap associated with the 2007 Bonds on or by
March 1, 2015, in order to avoid an interest rate increase from 5% to 8% on the bonds. The
overall cost of capital associated with the 2007 Bonds will be approximately 13%, given the
commencement of cash flows associated with the forward swap agreement. The final maturity
of the fixed-rate refunding bonds will be no longer than 3/1/2031 (the final maturity of the
2006A Bonds). The SIFMA Index Bonds may be issued with a final maturity or mandatory
tender date of up to 8 years from the time of issuance. JSU will issue up to a maximum of $62
million par value of bonds. (A) The proposed refunding bonds will generate Net Present Value
Savings of at least 3%. (B) The proposed refunding/remarketing of the 2007 Bonds will be at a
variable-rate but with a fixed cost of no more than 125 basis points added to the variable-rate
SIFMA index. (C) The proposed refunding bonds will generate Net Present Value Savings of at
least 3%. Debt payments will be serviced by revenue from various sources. Subsequent
approval is required for the bond resolution. The Attorney General has approved the bond
counsel.
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January 22, 2015
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4. MSU – Approved the request to authorize and define the criteria for granting waivers of out-ofstate tuition to Mississippi State University students. More specifically, this policy is
implemented to include out-of-state tuition waivers as authorized, effective July 1, 2015, through
the amendment to Miss. Code Ann. § 37-103-25 (3). This Policy shall be effective upon
approval by IHL and MSU, with individual waivers becoming applicable as of the date approved
by the MSU President, unless a later time is indicated below. The following out-of-state waivers
are authorized, on a case-by-case basis, in addition to those in existence by virtue of prior
statutory law and IHL Board Policy. All waivers are contingent upon the student’s submission to
MSU of timely (before the start of the applicable semester) and adequate proof of having met the
applicable criteria. To be eligible for out-of-state tuition waivers, applicants must meet
admissions requirements for the initial award and maintain satisfactory academic progress for
continued eligibility. Military Personnel, Spouses, Dependents, and Survivors: MSU will waive
out-of-state tuition for all individuals covered by Section 702 of the Veterans Access, Choice and
Accountability Act of 2014 (Choice Act). Additionally, MSU may provide a full or partial
waiver of out-of-state tuition for all present and former members of the U.S. Armed Forces who
are engaged in or were honorably discharged from service, including members of the National
Guard and Reserve, current spouses and dependent children of military personnel without regard
to the active duty location, and survivors of members of the U.S. Armed Forces who died while
on active duty that are not covered by the Choice Act. MSU estimates the university collects
approximately $153,000 annually in non-resident revenue from the 27 current students that
would be impacted by these new waivers. MSU expects to enroll the additional 21 new nonresident students needed to offset the loss in non-resident revenue.
5. MSU – Approved the request to review the financial advisor’s report provided by First
Southwest related to the construction project for the New Residence Halls North which will be
funded by $58 million of long-term fixed rate bonds issued by the MSU Educational Building
Corporation. Jones Walker, LLP was approved as Bond Counsel by the Board at the August
2014 meeting and by the Attorney General’s Office. Following are the other professionals:
Underwriters – Morgan Stanley & Company, LLC and Raymond James & Associates, Inc. and
Financial Advisor – First Southwest. The purpose of the project is to construct two new
residence halls on the north side of campus. The residence halls will consist of 245,363 sq. ft.
and provide 752 beds. The project will also include an additional 7,522 sq. ft. facility to house
the Sonny Montgomery Center for America’s Veterans which will be a stand-alone facility on
the residence hall site. The university will also demolish Evans Hall, constructed in 1965, as part
of this project to allow for the site of the new facilities. Long-term bonds will be issued with
maturities up to 30 years. MSU is expecting to issue up to a maximum of $61,045,000 par value
in fixed rate bonds. Proceeds from the bond issue will support the project fund ($58 million),
capitalized interest, cost of issuance and the underwriter’s discount. Based on the Financial
Advisor’s report dated November 28, 2014, the proposed debt amortization will have an average
annual debt payment of $3,822,967 at an expected true interest cost of 4.66 percent. EBC debt
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January 22, 2015
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payments for residence halls will be serviced from student housing fees associated with the
project. The MSU Foundation will provide funding to construct the Sonny Montgomery Center
for America’s Veterans.
6. UM – Approved the request to modify the existing policy for granting waivers of out-of-state
tuition to University of Mississippi students. The modifications are limited to the out-of-state
waivers authorized for military and veteran students. This policy reflects, and shall be construed
in conformity with, the Policies and Bylaws of the Board of Trustees of State Institutions of
Higher Learning and with Mississippi statutory law, including Miss. Code Ann. § 37-103-25, as
amended. This policy shall be effective upon approval by IHL and UM with individual waivers
becoming applicable as of the date indicated below. The following list of proposed out-of-state
waivers will be authorized in addition to those with prior IHL approval (Academic Achievement
and STEM programs), as well as those currently in existence by virtue of prior statutory law and
IHL Board Policy.
a. Military/Veterans – Students who have been engaged in and honorably discharged from
active duty in the United States Army, Navy, Air Force, Marines, or Coast Guard would
receive a waiver of their non-resident surcharge. (Previous policy language limited the
waiver to undergraduate students only.)
b. Veteran Family Members – Students enrolled in an educational program after July 1, 2015
who receive Chapter 33 (Post 9/11 GI Benefits) and Chapter 30 (Montgomery GI Benefits)
through the service member transferring the benefits will receive a waiver of their nonresident surcharge. The veteran must have been discharged or released from at least 90 days
of active service less than three years before the date of enrollment in the applicable course.
(These new changes are recommended in order to comply with the Veterans Access, Choice,
and Accountability Act of 2014.)
All waivers are contingent upon the student’s submission of timely and adequate proof of having
met the applicable criteria, and awarding of any such waiver will be determined on a case-bycase basis. The university estimates that this modification will increase scholarship costs for
FY2016 by approximately $57,000 for current students that would be impacted by these new
waivers.
7. UMMC – Request approval to enter into a service agreement with Armstrong and Associates,
Inc. to collect bad debt for both hospital and physician services for its main campus and Holmes
County locations. This agreement allows for the management and collection of accounts that
meet the criteria for “bad debt” and have been determined uncollectable by standard institutional
billing practices. By contracting with Armstrong, UMMC is able to assign aged accounts to a
professional service for debt collection and aged balance management as a best practice method
to improve patient revenue. This agreement will allow UMMC to engage a second bad debt
collection agency to actively work its bad debt accounts. The initial term of this agreement is for
two (2) years with the option of two (2) one (1) year renewals for a total term of four (4) years,
beginning February 1, 2015. UMMC request the authority to contract for up to four (4) years
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January 22, 2015
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with the total possible term being February 1, 2015 through January 31, 2019. The estimated
total cost of this agreement is $5,051,478.58. A cost breakdown is provided in the bound
January 22, 2015 Board Working File. This agreement will be funded by hospital patient
revenues. The agreement has been reviewed and approved by the Attorney General’s Office.
(THIS ITEM WAS HELD FOR FURTHER REVIEW.)
8. UMMC – Request approval to amend the current agreement with Hollis Cobb Associates, Inc.
(Hollis Cobb) to extend the term of the agreement and to add the placement of physician
accounts. In addition, UMMC is requesting approval for an increase in funding associated with
extending the term and adding additional placements of physician accounts. Additionally,
UMMC is seeking approval for an estimated $756,373.00 to account for the amount overspent at
the time of this request. This is an amendment to extend the current bad debt collection services
agreement, which allows for the management and collection of accounts that meet the criteria for
“bad debt” and have been determined uncollectable by standard institutional billing practices. By
contracting with Hollis Cobb, UMMC is able to assign aged accounts to a professional service
for debt collection and aged balance management as a best practice method to improve patient
revenue. This amendment will extend the term of the agreement an additional two (2) years. The
total term of the agreement will be six (6) years beginning June 1, 2011, and ending May 31,
2017. The total estimated cost of the agreement including this amendment is $14,002,171.05. A
cost breakdown is provided in the bound January 22, 2015 Board Working File. This agreement
will be funded through hospital patient revenues. This agreement has been reviewed and
approved by the Attorney General’s Office. (THIS ITEM WAS HELD FOR FURTHER
REVIEW.)
9. UMMC – Approved the proposed policy granting waivers of out-of-state tuition to UMMC
military and veteran students in compliance with Section 702 of the Veterans Access, Choice and
Accountability Act of 2014. This policy reflects, and shall be construed in conformity with, the
Policies and Bylaws of the Board of Trustees of State Institutions of Higher Learning and with
Mississippi statutory law, including Miss. Code Ann. § 37-103-25, as amended. This policy
shall be effective upon approval by IHL and UMMC with individual waivers becoming
applicable as of the date indicated below. UMMC will ensure that all “covered individuals”
receive an out-of-state tuition waiver. “Covered individual” is defined in the Choice Act as;
 A Veteran who lives in the state in which the institution of higher learning is located
(regardless of his/her formal state of residence) and enrolls in the school within three years of
discharge from a period of active duty service of 90 days or more.
 A spouse or child using transferred benefits who lives in the state in which the institution of
higher learning is located (regardless of his/her formal state of residence) and enrolls in the
school within 3 years of the transferor’s discharged from a period of active duty service of 90
days or more.
 A spouse or child using benefits under the Marine Gunnery Sergeant John David Fry
Scholarship who lives in the state in which the institution of higher learning is located
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January 22, 2015
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(regardless of his/her formal state of residence) and enrolls in the school within three years of
the Service member’s death in the line of duty following a period of active duty service of 90
days or more.
All waivers are contingent upon the student’s submission of timely and adequate proof of having
met the applicable criteria, and awarding of any such waiver will be determined on a case-bycase basis. The university estimates that this policy change will increase scholarship costs for
FY2016 by approximately $57,000 for the current students that would be impacted by these new
waivers.
LEGAL AGENDA
Presented by Trustee Doug Rouse, Chair
On motion by Trustee Rouse, seconded by Trustee Perry, with Trustee Cummins participating by phone,
all Trustees legally present and participating voted unanimously to move agenda item #1 to the
Executive Session Agenda.
1. UMMC – Settlement of Tort Claim Number 1841. (THIS ITEM WAS MOVED TO THE
EXECUTIVE SESSION AGENDA.)
ADMINISTRATION/POLICY AGENDA
Presented by Commissioner Hank M. Bounds
1. System – Election of Vice President of the Board of Trustees for the Term Beginning May 8,
2015.
On motion by Trustee Pickering, seconded by Trustee Rouse, with Trustee Cummins
participating by phone, all Trustees legally present and participating voted unanimously to
temporarily suspend the presidential term length requirements set forth in Board Bylaw 301.01
Officers of the Board pursuant to Bylaw 301.0510 Meeting Rules of Order subsection (d) Motion
to Suspend Policies, Bylaws or Rules and to approve the presidential term lengths of the trustees
elected to serve as president of the Board for the two terms following that of Trustee Alan Perry
be one year each in length.
President Patterson opened the floor for nominations for the office of Vice President of the
Board. Trustee Alan Perry nominated Trustee Doug Rouse. There being no further nominations,
the nominations were closed. On motion by Trustee Perry, seconded by Trustee Smith, with
Trustee Cummins participating by phone, all Trustees legally present and participating voted in
the affirmative, therefore, it was
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January 22, 2015
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RESOLVED, that Trustee Doug Rouse was elected as Vice President of the
Board for a one-year term, beginning May 8, 2015.
INFORMATION AGENDA
Presented by Commissioner Hank M. Bounds
FINANCE
1. UMMC – In June 2014, the Board of Trustees approved a Purchase agreement between UMMC
and Gambro Renal Products, Inc. The agreement was for the purchase of solutions for use in
Continuous Renal Replacement Therapy which is a type of low dosage hemodialysis that is
provided on a continual basis over an extended period of time in an ICU setting. After the Board
approved the contract, Gambro sent notice to UMMC that it had been acquired by Baxter
International Inc. and that product ordering, delivery, payment, etc. would now be handled by
Baxter. UMMC has submitted this information regarding the contractor’s legal name to reflect
the fact that Gambro Renal Products, Inc. was acquired by Baxter International, Inc.
REAL ESTATE
2. System – The Board received the Real Estate items that were approved by the Board staff
subsequent to the November 20, 2014 Board meeting in accordance with Board Policy 904
Board Approval. (See Exhibit 2.)
LEGAL
3. System – The Board received a report of the payment of legal fees to outside counsel. (See
Exhibit 3.)
4. System – Trustee Dr. Douglas Rouse, as Board Legal Committee Chair, has approved on behalf
of the Board the hiring of attorneys Cal Mayo and Matt Burris of the Mayo Mallette law firm as
outside counsel for the purpose of assisting with contract monitoring and procurement
procedures, internal controls and related matters. The term of the contract will be one year. The
hourly rate will be $215 for Cal Mayo and $160 for Matt Burris with a maximum amount
payable under the contract of $32,250.00.
ANNOUNCEMENTS

President Patterson invited the university presidents to report on current activities on their
campuses.
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January 22, 2015
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


Trustee Karen Cummins thanked the Board, staff and universities for their support during the
personal challenges she has faced recently.
As Chairman of the Diversity Committee, Trustee Cummins invited everyone to attend the
February Board meeting where the board will recognize diversity leaders from the public
universities along with a community diversity leader.
President Patterson made the following announcements:
o The 28th Annual Higher Education Appreciation Day – Working for Academic
Excellence (HEADWAE) luncheon will be Tuesday, February 17, 2015 at the JacksonMarriott Hotel downtown.
o The next Board meeting will be Wednesday, February 18, 2015 in Jackson, MS.
EXECUTIVE SESSION
On motion by Trustee Perry, seconded by Trustee Hooper, with Trustee Cummins participating by
phone, all Trustees legally present and participating voted unanimously to close the meeting to
determine whether or not is should declare an Executive Session. On motion by Trustee Perry, seconded
by Trustee Blakeslee, with Trustee Robinson absent and not voting and Trustee Cummins participating
by phone, all Trustees legally present and participating voted unanimously to go into Executive Session
for the reasons reported to the public and stated in these minutes, as follows:
Discussion of one state university litigation matter;
Discussion of two state university personnel matters; and
Discussion of two personnel matters at the Board Office.
During Executive Session, the following matters were discussed and/or voted upon:
On motion by Trustee Blakeslee, seconded by Trustee Pickering, with Trustees Cummins and Robinson
participating by phone, all Trustees legally present and participating voted unanimously to approve the
settlement of Tort Claim No. 1841, styled as Victor Smith vs. UMMC, et al., as recommended by
counsel.
The Board discussed two personnel matters at two state universities. No action was taken.
The Board discussed two personnel matters at the Board Office. No action was taken.
On motion by Trustee Perry, seconded by Trustee Pickering, with Trustee Robinson absent and
not voting and Trustee Cummins participating by phone, all Trustees legally present and
participating voted unanimously to return to Open Session.
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January 22, 2015
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ADJOURNMENT
There being no further business to come before the Board, on motion by Trustee Perry, seconded by
Trustee Hooper, with Trustee Robinson absent and not voting and Trustee Cummins participating by
phone, all Trustees legally present and participating voted unanimously to adjourn the meeting.
_____________________________________________________________
President, Board of Trustees of State Institutions of Higher Learning
_____________________________________________________________
Commissioner, Board of Trustees of State Institutions of Higher Learning
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January 22, 2015
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EXHIBITS
Exhibit 1
Approval by the MS-ITS Board for the provision of software licenses and related
support services for Mississippi State University with Ellucian Company, L.P.
Exhibit 2
Real Estate items that were approved by the IHL Board staff subsequent to the
November 20, 2014 Board meeting.
Exhibit 3
Report of the payment of legal fees to outside counsel.
18
EXHIBIT 1
Exhibit 1
January 22, 2015
EXHIBIT 1
Exhibit 1
January 22, 2015
EXHIBIT 2
January 22, 2015
SYSTEM: REAL ESTATE ITEMS APPROVED SUBSEQUENT TO THE
November 20, 2014 BOARD MEETING SUBMISSION DEADLINE
NOTE: THE FOLLOWING ITEMS WERE APPROVED BY THE BOARD'S REAL
ESTATE AND FACILITIES STAFF ACCORDING TO BOARD POLICY §904 (A)
BOARD APPROVAL.
Change Order Approval Note: No change orders approved by Board staff, as reflected
within any of the following informational agenda items, increase the Board approved total
project budget. The total project budget as approved by the Board provides for a
contingency fund, which allows for an increase in the construction budget of between five
and ten percent. Any increase in the total project budget caused by a change order, would
require Board approval and could not be approved by Board staff until the budget increase
is approved by the Board.
ALCORN STATE UNIVERSITY
1. ASU– GS 101-292 – Bowles Hall Renovation (Re-bid)
Approval Request #1: Change Order #4
Board staff approved Change Order #4 in the amount of $18,504.08 and seventy-five (75)
additional days to the contract of Flagstar Construction. Approval is requested from the
Bureau of Building, Grounds, and Real Property Management.
Approval Status & Date: APPROVED, October 28, 2014
Change Order Summary: Change Order #4 is necessary to: install ACT ceilings in
electrical rooms and IT room; add 2 footings under the column supports outside one door;
add a curtain track & support system; add rough-in for three additional security cameras
and a television outlet; change the shade band width at one of the board rooms; and add
additional days for work as indicated herein.
Total Project Change Orders and Amount: Four (4) change orders for a total amount of
$45,867.72.
Project Initiation Date: August 18, 2011
Design Professional: Burris/Wagnon Architects, P.A.
General Contractor: Flagstar Construction
Project Budget: $8,200,000.00
2. ASU– GS 101-294 – Utility Infrastructure (Fire Suppression)
Board staff approved Change Order #2 in the amount of $26,496.48 and one hundred six
(106) additional days to the contract of Sullivan Enterprises, Inc. Approval is requested
from the Bureau of Building, Grounds, and Real Property Management.
Change Order Summary: Change Order #2 is necessary to: remove two storefront
windows & install new aluminum windows; repair & repaint the canopy over the
building entry; replace the existing double entry doors into the basement mechanical
room; remove eight existing supply air diffusers & related duct penetrations in some of
Page 1 of 10
EXHIBIT 2
January 22, 2015
the stairways; replace the AHU disconnect with auxiliary contacts for connection of the
duct smoke detector shutdown; and add additional days for work as indicated herein.
Total Project Change Orders and Amount: Two (2) change orders for a total amount of
$46,731.94.
Project Initiation Date: March 21, 2013
Design Professional: Atherton Consulting Engineers, Inc.
General Contractor: Sullivan Enterprises, Inc.
DELTA STATE UNIVERSITY
3. DSU– GS 102-237 – Caylor White Walters Phase III Rebid (GC002)
Board staff approved Change Order #1 in the amount of $118,995.08 and three hundred
twenty-eight (328) additional days to the contract of Merit Construction, Inc. Approval is
requested from the Bureau of Building, Grounds, and Real Property Management.
Approval Status & Date: APPROVED, November 10, 2014
Change Order Summary: Change Order #1 is necessary to: provide electrical
connections to the x-ray equipment; float the existing slab elevation to meet the new
elevations; add mixing valves to eyewash stations; add automatic transfer switch; add
ground fault receptacles; route water lines to the Phase 1 toilets; reroute existing conduit
and revise electrical plugmold; add exit signs; reroute plumbing and sprinkler piping;
provide a new exit doorway for a secondary exit at the planetarium; offset fire riser as it
was too close to a wall; provide additional variable air volume boxes for phase II
construction: add additional days for work as indicated herein.
Total Project Change Orders and Amount: One (1) change order for a total amount of
$118,995.08.
Design Professional: Architecture South, P.A.
General Contractor: Merit Construction, Inc.
4. DSU– GS 102-255 – Central Mechanical Plant Phase II
Approval Request #1: Schematic Design Documents
Board staff did NOT approve the Schematic Design Documents as submitted by ERG.
Approval Request #2: Design Development Documents
Board staff did NOT approve the Design Development Documents as submitted by ERG.
Approval Status & Date: NOT APPROVED, October 30, 2014
Approval Request #3: Contract Documents
Board staff approved Contract Documents as submitted by ERG, design professional.
Approval Request #4: Advertise & Receive Bids
Board staff approved the request to advertise and receive bids.
Design Professional: ERG
Page 2 of 10
EXHIBIT 2
January 22, 2015
General Contractor: TBD
JACKSON STATE UNIVERSITY
5. JSU– GS 103-275 – Administration Tower Exterior Waterproofing
Board staff approved Change Order #2 in the amount of $28,402.80 and zero (0)
additional days to the contract of Coleman Hammons Construction Company, Inc.
Approval is requested from the Bureau of Building, Grounds, and Real Property
Management.
Change Order Summary: Change Order #2 is necessary to: provide material, labor,
supervision, overhead, and profit to construct the all-glass entrance at Lobby 900.
Total Project Change Orders and Amount: Two (2) change orders for a total amount
of $97,162.80.
Project Initiation Date: April 18, 2013
General Contractor: Coleman Hammons Construction Company, Inc.
6. JSU– GS 103-278 – School of Engineering Phase II
Board staff approved the Design Development Documents as submitted by Cooke
Douglass Farr Lemons Architects & Engineers.
Approval Status and Date: APPROVED, November 6, 2014
Project Initiation Date: February 21, 2013
Design Professional: Cooke Douglass Farr Lemons Architects & Engineers
General Contractor: TBA
MISSISSIPPI UNIVERSITY FOR WOMEN
7. MUW– GS 104-182 – Fant Library Renovation – PH II
additional days to the contract of Amason & Associates, Inc. Approval is requested from
the Bureau of Building, Grounds, and Real Property Management.
Change Order Summary: Change Order #3 is necessary to: relocate tunnel access &
trench for fiber optics cable to optimize the library space; reconcile credit for installation
of hollow metal frames & glazing at the cell phone booth that was requested to be
removed from the project; add foot valves and reconfigure pumps at the cooling tower;
revise the circuitry to heat pump condensing units; relocate the existing site lighting
conduits to allow the gas meter to be relocated.
Page 3 of 10
EXHIBIT 2
January 22, 2015
Total Project Change Orders and Amount: Three (3) change orders for a total amount of
$38,532.17.
Project Initiation Date: October 21, 2010
General Contractor: Amason & Associates, Inc.
UNIVERSITY OF MISSISSIPPI
8. UM– IHL 207-370 – Turner Center Basement Renovation
Board staff approved Change Order #2 in the amount of $12,852.10 and thirty-five (35)
additional days to the contract of D. Carroll Construction, LLC.
Change Order Summary: Change Order #2 is necessary to: add an electrical closet with
associated hardware; to add power, data & breakers for vending machines; add locking
mechanism on the bathroom door; add air distribution grille; paint unistrut; extend the
privacy walls; add solid surface cap and epoxy base; add additional site fencing and exit
hardware; and to add additional days for work as indicated herein.
Total Project Change Orders and Amount: Two (2) change orders for a total amount
of $60,694.41.
Design Professional: The McCarty Company - Design Group, P.A.
General Contractor: D. Carroll Construction, LLC
9. UM– IHL 207-375 – Student Housing Phase II
Board staff approved Contract Documents as submitted by The McCarty Company Design Group, P.A., design professional.
Board staff approved request to advertise and receive bids.
Project Initiation Date: November 21, 2013
Design Professional: The McCarty Company – Design Group, P.A.
10. UM – IHL 207-384 – Vaught-Hemingway Stadium – West Skybox Renovation
Board staff approved the Schematic Design Documents as submitted by Cooke Douglass
Farr Lemons Architects & Engineers, P.A.
Approval Request #2: Waiver of Design Development Documents
Board staff approved the Waiver of Design Development Documents as submitted by
Cooke Douglass Farr Lemons Architects & Engineers, P.A.
Page 4 of 10
EXHIBIT 2
January 22, 2015
Board staff approved Contract Documents as submitted by Cooke Douglass Farr Lemons
Architects & Engineers, P.A., design professional.
Approval Status & Date: APPROVED, November11, 2014
Design Professional: Cooke Douglass Farr Lemons Architects & Engineers, P.A.
11. UM– IHL 207-390 – Vaught-Hemingway Stadium - South End Zone
Approval Request #1: (INTERIM): Budget Increase
In accordance with Board Policy §904 (B) Board Approval, Interim Chair Approval was
granted by Mr. C. D. Smith, Chair of the Real Estate and Facilities Committee on
October 30, 2014 to approve the Budget Increase from $14,422,273.00 to $14,922,273.00
for a total increase of $500,000.00.
Interim Approval Status & Date: APPROVED, October 30, 2014
Board staff approved Contract Documents as submitted by AECOM, design professional.
Design Professional: AECOM
UNIVERSITY OF MISSISSIPPI MEDICAL CENTER
12. UMMC – GS 109-195 Adult Emergency Department Renovations (AED)
Board staff approved Change Order #11 in the amount of $140,983.00 and one hundred
fifty (150) additional days to the contract of Flagstar Construction Company, Inc.
Approval is requested from the Bureau of Building, Grounds, and Real Property
Management.
Change Order Summary: Change Order #11 is necessary to: make adjustments to the
partition layout in order to install the new work (due to latent conditions discovered
during demolition); reroute existing heating water, domestic water, medical gas, steam,
and sanitary lines; add additional days for work as indicated herein.
Total Project Change Orders and Amount: Eleven (11) change orders for a total amount
of $1,205,953.98.
Page 5 of 10
EXHIBIT 2
January 22, 2015
Design Professional: Dale/Morris Architects, PLLC
General Contractor: Flagstar Construction Company, Inc.
13. UMMC – IHL 109-210 School of Medicine
Approval Request #1 (INTERIM): Budget Increase
October 30, 2014 to approve the budget increase from $35,500,000.00 to
$66,000,000.00, an increase of $30,500,000.00.
Board staff approved Contract Documents as submitted by Cooke Douglass Farr Lemons
+ Eley Guild Hardy - A Joint Venture, design professionals.
Project Initiation Date: June 16, 2011
Design Professional: Cooke Douglass Farr Lemons + Eley Guild Hardy – A Joint
Venture
14. UMMC – IHL 209-532 Cardiovascular Renovations
Approval Request #1: Change Order #17R1
Board staff approved Change Order #17R1 in the credit amount of $423,345.09 and zero
(0) additional days to the contract of Fountain Construction Company, Inc.
Change Order Summary: Change Order #17R1 is necessary to: add credit for web-based
building management system, including signage, hardware, card access controls, CATV,
pneumatic tube system & owner’s contingency; provided swing stage and scaffolding;
add employees to assist the testing agencies in exploration of the envelope; add Code
Blue outside of the elevators on all four levels for emergency conditions.
Total Project Change Orders and Amount: Seventeen (17) change orders for a total
amount of $401,701.75.
General Contractor: Fountain Construction Company, Inc.
15. UMMC– IHL 209-534C Contract III - Parking/Roadways (Garage C /Package B)
Approval Request #1: Award of Construction Contract
Board staff approved the Award of Contract in the amount of $4,758,858.96 to the
apparent low bidder, Hemphill Construction Company, Inc.
Page 6 of 10
EXHIBIT 2
January 22, 2015
Design Professional: Cooke Douglass Farr Lemons, Architects & Engineers, P.A.
General Contractor: Hemphill Construction Company, Inc.
16. UMMC– IHL 209-537 Garage C & Roadway Revisions (Package A)
apparent low bidder, Roy Anderson Corporation.
Design Professional: Timothy Haas & Associates, Inc.
General Contractor: Roy Anderson Corporation
17. UMMC– IHL 209-544A Translational Research Center – Contract I-Site
Work/Equipment Procurement
Board staff approved Change Order #2 in the amount of $790,201.00 and fifty-six (56)
additional days to the contract of Evan Johnson & Sons Construction, Inc.
Change Order Summary: Change Order #2 is necessary to: add the basement slab with
all associated plumbing & dock work; to reroute & connect the fire alarm service from
the alumni house to the credit union; relocate the existing construction fence on the west
side; repair the damaged storm sewer pipe & adjust the new gas line; add additional
days for work as indicated herein.
$845,909.00.
Project Initiation Date: January 20, 2011
Design Professional: Foil Wyatt Architects and Planners, PLLC
General Contractor: Evan Johnson & Sons Construction, Inc.
18. UMMC– IHL 209-548 School of Medicine-Utilities
Board staff approved Change Order #6 in the credit amount of $38,255.00 and twelve
(12) additional days to the contract of Fountain Construction Company, Inc.
Change Order Summary: Change Order #6 is necessary to: add the fabrication &
installation of a custom pull box to be attached to the existing medium voltage pad mount
switch; remove & replace approximately 170 ft. of existing 12 in. fire main; to deduct
for various additions & deductions from the scope of site work; add additional days for
work as indicated herein.
Total Project Change Orders and Amount: Six (6) change orders for a total amount of
$83,532.00.
Page 7 of 10
EXHIBIT 2
January 22, 2015
Venture
General Contractor: Fountain Construction Company, Inc.
19. UMMC– IHL 209-550 Wiser Women’s Urgent Care Renovations
UNIVERSITY OF SOUTHERN MISSISSIPPI
20. USM– GS 108-267 College of Business Building
Board staff approved Change Order #16 in the amount of $151,461.26 and twenty (20)
additional days to the contract of Hanco Corporation.
Change Order Summary: Change Order #16 is necessary to: add work related to LED &
screen revisions; accommodate changes in the audio/visual electrical scope; insulate the
exterior condenser water lines; add 2 light fixtures; add additional days for work as
indicated herein.
Change Order Summary: Change Order #17 is necessary to: modify & add exterior
aluminum lettering; change the brick entrance pavers to a three color blend pattern; add a
dishwasher connection; add terminations to the security camera cables; add acoustical
panels.
Total Project Change Orders and Amount: Seventeen (17) change orders for a total
amount of $1,294,599.56.
Design Professional: Eley Guild hardy Architects, P.A./Studio South Architects, PLLC –
A Joint Venture
General Contractor: Hanco Corporation
Page 8 of 10
EXHIBIT 2
January 22, 2015
21. USM – IHL 208-297 Dorm Replacement Phase II - Century Park South
Board staff approved Change Order #3 in the credit amount of $66,077.00 and zero (0)
additional days to the contract of Harrell Contracting Group.
Change Order Summary: Change Order #3 is necessary to: deduct for eliminating 2
bores & taps at 4th street; purchase & install extra Aquaflash waterproofing & backstop
at fascia of curtain walls; add temporary electrical work required for removal of the
existing generator; add hydrated lime at the east road; deduct for changes in ceiling
materials; add required CMU & tooling; add access control devices on doors in 3
buildings; add structural stud framing; increase the breaker size and revise the quad
receptacles; relocate access doors in buildings B & C; change access control locks on 3
lobby office doors; add a retaining wall, inlet & piping to control the storm water at the
existing mechanical room door in the central plant; add civil work to relocate east/west
ends of Spirit Park bike path; add new drywall & framing at the Lucky Day stair;
reroute the ductwork in the Lucky Day multipurpose room; run electrical conduit to all
floors in 3 buildings for cable TV; revise Spirit Park walk and bike path; revise the walls
at the dryers to accommodate fresh air chase; provide emergency power to existing
elevator; add GPR services at proposed duct bank relocation; install catch basin &
piping; add electrical revisions to provide power & disconnect for a floor mounted FCU
in lieu of a ceiling mounted one; add hand rails for the cooling tower catwalk; add wire
mesh in sidewalks; add back-filling of subsoils and duct bank removal; add credit
associated with FCU & shower backing, add cost for insurance premium for the Frank
Day statue one day setting; add costs for revising and rerouting of landscape irrigation
piping; relocate outlets and a thermostat; remove an in-place traffic island; restriping
for additional ADA parking spaces and a new ADA curb ramp; add civil work to set
border pavers in the cement along Spirit Park walk; add framing & drywall for drapery
pocket in building A; revise sod & mulch along black and gold; add 3 emergency
phones in the fifth floor stairwells in 3 buildings; provide & install temporary &
permanent CO2 detectors; add wireless access point at building C; change receptacles in
building C; replace B4 operator damaged by students; reconcile allowance for HVAC
DDC controls.
$242,268.00.
General Contractor: Harrell Contracting Group
22. USM– IHL 208-313 Fine Arts Complex Tornado Repairs & Renovations – PH II
Board staff approved Change Order #3 in the amount of $64,528.09 and sixty (60)
additional days to the contract of BW Sullivan Building Contractor, Inc.
Page 9 of 10
EXHIBIT 2
January 22, 2015
Change Order Summary: Change Order #3 is necessary to: replace the existing lighting
system with a new dimmable lighting system, add new VCT flooring in several small
offices, add 4 new data drops; add additional days for work as indicated herein.
$234,635.44.
Design Professional: Allred Architectural Group
General Contractor: BW Sullivan Building Contractor, Inc.
23. USM – IHL 208-328 Walker Science Building Mechanical Repairs
Approval Request #1 (INTERIM): Initiation and Appointment of Design
Professional
October 22, 2014 to approve the initiation of the Walker Science Building Mechanical
Repairs project and the appointment of the design professional.
Design Professional: Corbett Legge and Associates
Page 10 of 10
EXHIBIT 3
January 22, 2015
1.
SYSTEM - REPORT OF PAYMENTS TO OUTSIDE COUNSEL
Legal fees approved for payment to outside counsel in relation to litigation and other
matters:
Payment of legal fees for professional services rendered by Evans Petree (statements dated
10/7/14 and 11/4/14) from the funds of the University of Mississippi. (These statements, in the
amounts of $885.00 and $1,106.25, respectively, represent services and expenses in connection
with legal advice and litigation matters.)
TOTAL DUE……………………………….…….………………$
1,991.25
Payment of legal fees for professional services rendered by Ware/Gasparian (statements dated
6/1/14, 6/26/14, 10/1/14, 10/1/14, 10/1/14, 11/1/14, 11/1/14, 11/1/14, 11/1/14, 11/1/14 and
11/1/14) from the funds of the University of Mississippi. (These statements, in the amounts of
$2,500.00, $2,500.00, $2,000.00, $3,000.00, $2,000.00, $5.75, $71.00, $54.76, $2,500.00,
$2,500.00 and $5.75, respectively, represent services and expenses in connection with
immigration/labor certifications.)
TOTAL DUE……………………………….…….………………$
17,137.26
Payment of legal fees for professional services rendered by Bryan/Nelson (statement dated
11/5/14) from the funds of the University of Southern Mississippi. (This statement, in the amount
of $1,537.00, represents services and expenses in connection with legal advice.)
TOTAL DUE……………………………….…….………………$
1,537.00
Payment of legal fees for professional services rendered by Butler, Snow, O’Mara, Stevens &
Cannada (statements dated 11/12/14) from the funds of the University of Southern Mississippi.
(These statements, in the amounts of $19,270.36 and $6,276.41, represent services and expenses
in connection with legal advice and litigation matters.)
TOTAL DUE……………………………….…….………………$
25,546.77
Payment of legal fees for professional services rendered by Mayo Mallette (statements dated
11/7/14 and 12/8/14) from the funds of the University of Southern Mississippi. (These
statements, in the amounts of $297.00 and $247.50, respectively, represent services and expenses
in connection with legal advice.)
TOTAL DUE……………………………….…….………………$
Page 1 of 4
544.50
EXHIBIT 3
January 22, 2015
Legal fees approved for payment to outside counsel in relation to patent and other matters:
Cannada (statements dated 9/23/14, 9/23/14, 9/23/14, 9/23/14, 9/23/14, 10/13/14, 10/13/14,
11/14/14, 11/14/14 and 11/14/14) from the funds of Mississippi State University. (These
statements represent services and expenses in connection with the following patents: “SteelePenmetsa- Water Repellent Solids Non-Prov.” - $100.00; “Weed- Pelvic Floor Strength
Assessment Device” - $70.00; “Laser-Induced Breakdown Spectroscopy for Specimen Analysis”
- $900.00; “Live Attenuated Catfish Vaccine” - $50.00; “Alcohol Esterification (Condensor
Train)” - $1,872.00; “Live Attenuated Catfish Vaccine” - $408.00; “Steele-Penmetsa- Water
Repellent Solids Non-Prov.” - $288.00; “Alcohol Esterification Condensor Train” - $240.00;
“Kim- Listeria and Salmonella Assay Methods and Kits” - $3,545.00 and “Kim- Vibrio Assay
Methods and Kits” - $5,247.00, respectively.)
TOTAL DUE……………………………….…….………………$
12,720.00
Payment of legal fees for professional services rendered by Larry Schemmel (statements dated
10/20/14, 10/20/14, 10/20/14, 10/20/14, 10/20/14, 10/20/14, 10/20/14, 10/20/14, 10/20/14,
10/20/14, 10/20/14, 10/20/14, 10/24/14, 10/24/14, 10/24/14, 10/24/14, 10/24/14, 10/24/14,
10/24/14, 10/24/14, 10/24/14, 10/24/14, 10/24/14, 10/24/14, 10/24/14, 10/24/14, 10/24/14,
10/24/14, 10/24/14, 10/24/14, 10/24/14, 10/24/14, 10/24/14, 10/24/14, 10/24/14, 10/24/14,
10/24/14, 10/24/14, 10/24/14, 10/24/14, 10/24/14, 10/24/14 and 10/24/14) from the funds of
Mississippi State University. (These statements represent services and expenses in connection
with the following patents: “MSU- Patent Functional Enhancement of Antimicrobials” $2,681.25; “Occidiofungin, a Unique Antifungal Glycopeptide” - $498.75; “Oral Vaccination of
Fish with Live Attenuated Edwardsiella Ictaluri Vaccines” - $1,377.50; “Generation of Imazapic
Resistance Switchgrass Population” - $71.25; “Crape Myrtle Plant Named (Neshoba)” - $933.75;
“Crape Myrtle Plant Named (Pascagoula)” - $1,123.75; “Crape Myrtle Plant Named
(Sequoyah)” - $1,005.00; “Crape Myrtle Plant Named (Shumaka)” - $981.25; “Crape Myrtle
Plant Named (Tishomingo)” - $1,147.50; “Molecular Design and Chemical Synthesis of
Pharmaceutical-Ligands” - $3,657.50; “Use of Burkholderia Contaminans MS14 and
Occidiofungin as a Fungicide against Plant Pathogens” - $65.00; “MSU Interlocking MS
Baseball/Thin (Logo) Application for Trademark Registration” - $275.00; “MSU Trademark
Registration Application – Left Field Lounge” - $593.75; “MSU Method and System for
Estimating Age of an Animal” - $380.00; “Southern Gardening Service Mark Registration” $792.50; “MSU- Patent Functional Enhancement of Antimicrobials” - $1,068.75;
“Occidiofungin, a Unique Antifungal Glycopeptide” - $166.25; “Oral Vaccination of Fish with
Live Attenuated Edwardsiella Ictaluri Vaccines” - $3,152.50; “Generation of Imazapic
Resistance Switchgrass Population” - $65.00; “Crape Myrtle Plant Named (Neshoba)” - $380.00;
“Crape Myrtle Plant Named (Pascagoula)” - $480.00; “Crape Myrtle Plant Named (Sequoyah)” $403.75; “Crape Myrtle Plant Named (Shumaka)” - $403.75; “Crape Myrtle Plant Named
(Tishomingo)” - $427.50; “Molecular Design and Chemical Synthesis of PharmaceuticalLigands” - $736.25; “Improving Rice Nutrition and Taste via Disruption of Grain Starch
Crystalline, Fortification Treatment and Recrystallization” - $47.50; “Occidiofungin, a Unique
Antifungal Glycopeptide Produced by a Strain of Burkholderia Contaminants” - $546.25;
Page 2 of 4
EXHIBIT 3
January 22, 2015
“Phenoxyalkl Pyridium Oxime Therapeutics for the Treatment of Organophosphate Poisoning
Patent Application” - $308.75; “Using Biochar, a Byproduct from Thermal Chemical Conversion
of Biomass, as Container Substrate for Plant Growth” - $712.50; “Change Analysis” - $1,448.75;
“Methods for Viral and Bacterial Antigenic Drift Detection” - $302.50; “Error-prone PCR
(epPCR) Reverse Genetics Generating Influenza Library for Phenotype Selection” - $302.50;
“Neshoba Crape Myrtle Trademark Registration” - $821.25; “Sequoyah Crape Myrtle
Trademark Registration Application” - $678.75; “Pascagoula Crape Myrtle Trademark
Registration Application” - $868.75; “Shumaka Crape Myrtle Trademark Registration
Application” - $940.00; “Tishomingo Crape Myrtle Trademark Registration Application” $845.00; “Phenoxyalkl Pyridium Oxime Therapeutics for Treatment of Organophosphate
Poisoning” - $1,892.50; “Method for Obtaining Unit Transmission in Nanodevice Electron
Propagation” - $213.75; “Phenoxyalkl Pyridum Oxime Therapeutics for Treatment of
Organophosphate Poisoning” - $1,258.75; “Method for Delivering Nebulized Medicine” $130.00; “Utilization of Oleaginous Microorganisms as a Nutritional Supplement for Animals” $65.00 and “Method for Repeatedly Trapping of Individual Airborne Absorbing Particles” $473.75, respectively.)
TOTAL DUE……………………………….…….………………$
34,623.75
Payment of legal fees for professional services rendered by Stites & Harbison (statements dated
8/15/14, 8/15/14, 10/17/14, 10/17/14, 10/17/14, 10/17/14, 11/14/14, 11/14/14, 11/14/14 and
11/14/14) from the funds of Mississippi State University. (These statements represent services
and expenses in connection with the following patents: “Methods for Synthesizing Graphene
from a Lignin Source” - $28.50; “Enhancers of Paraoxanase 1 (PON1) Activity toward
Degrading Organophosphates” - $472.50; “Process and Catalysts for Converting
Biomass/Municipal Solid Wastes (MSW) Derived Nitrogen-Rich Syngas to Liquid Hydrocarbon
Mixtures” - $361.00; “Extruder Device” - $446.50; “Methods of Synthesizing Graphene from a
Lignin Source” - $196.50; “Noval Catalysts and Process for Liquid Hydrocarbon Fuel
Production” - $823.50; “Noval Catalysts and Process for Liquid Hydrocarbon Fuel Production” $908.48; “Noval Catalysts and Process for Liquid Hydrocarbon Fuel Production” - $1,724.00;
“Extruder Device” - $359.00 and “Process and Catalysts for Converting Biomass/Municipal
Solid Wastes (MSW) Derived Nitrogen-Rich Syngas to Liquid Hydrocarbon Mixtures” $325.00, respectively.)
TOTAL DUE……………………………….…….………………$
5,644.98
Payment of legal fees for professional services rendered by Armstrong Teasdale (statements
dated 11/14/14) from the funds of the University of Mississippi. (These statements represent
services and expenses in connection with the following patents: “Multi-Beam Differential Laser
Interferometric Vibration Sensor” - $350.00 and “Multi-Beam Differential Laser Interferometric
Vibration Sensor” - $15.12.)
TOTAL DUE……………………………….…….………………$
Page 3 of 4
365.12
EXHIBIT 3
January 22, 2015
Cannada (statement dated 10/24/14) from the funds of the University of Mississippi. (This
statement represents services and expenses in connection with the following patent: “Animal
Model of Anxiety and Depression” - $3,912.00.)
TOTAL DUE……………………………….…….………………$
3,912.00
10/16/14) from the funds of the University of Mississippi. (These statements represent services
and expenses in connection with the following patents: “Highly Purified Amphotericin-B” $721.00; “Highly Purified Amphotericin-B” - $1,100.00; “Highly Purified Amphotericin-B” $209.00; “Highly Purified Amphotericin-B” - $637.00; “Highly Purified Amphotericin-B” $614.00; “Highly Purified Amphotericin-B” - $606.00; “Stabilized Formulation of
Triamcinolone Acetonide” - $250.00 and “Miscellaneous IP Matters” - $28.50.)
TOTAL DUE……………………………….…….………………$
4,165.50
Cannada (statement dated 11/13/14) from the funds of the University of Southern Mississippi.
(This statement represents services and expenses in connection with the following patent:
“Trademark Application for the Centennial Anniversary” - $120.00.)
TOTAL DUE……………………………….…….………………$
120.00
Payment of legal fees for professional services rendered by Larry Schemmel (statements dated
10/23/14, 10/23/14, 10/23/14, 10/23/14, 10/23/14, 10/23/14, 10/23/14, 10/30/14, 10/30/14,
10/30/14, 10/30/14, 10/30/14, 10/30/14, 10/30/14, 10/30/14 and 10/30/14) from the funds of the
University of Southern Mississippi. (These statements represent services and expenses in
connection with the following patents: “Compositions for Protection of Skin against Thermal
Insult.” - $2,012.50; “SportEvac Trademark” - $380.00; “Preparation of Transition Metal
Nanoparticles and Surfaces” - $900.00; “Method of Attaching Drug Compounds to NonReactive Polymer Surfaces” - $400.00; “Auto-Positioning Ultrasonic Transducer System” $440.00; “The Abbey Program/British Studies Program/The Compass ProgramTrademark/Copyright” - $2,398.75; “USM/FFC IP Matter” - $166.25; “ USM/FFC IP Matter” $427.50; “The Abbey Program/British Studies Program/The Compass ProgramTrademark/Copyright” - $1,971.25; “Southern Miss to the Top Trademark/Service Mark
Registration Applications” - $950.00; “Compositions for Protection of Skin against Thermal
Insult.” - $308.75; “Application for Registration of D.E.E.P. Comprehension Service Mark” $71.25; “SportEvac Trademark” - $498.75; “Chain Transfer Agents for RAFT Polymerization in
Aqueous Media” - $900.00; Chain Transfer Agents for RAFT Polymerization in Aqueous
Media” - $900.00 and “SESA Service Mark Logo” - $213.75, respectively.)
TOTAL DUE……………………………….…….………………$
Page 4 of 4
12,938.75
January 30, 2015
DRAFT
DRAFT
BE IT REMEMBERED, That the Mississippi Board of Trustees of State Institutions of Higher
Learning of the State of Mississippi met in a special called teleconference meeting held at the Board
Office in Jackson, Mississippi, at 10:00 a.m. At the above-named place there were present the following
members to wit: Mr. H. Ed Blakeslee (by phone), Mrs. Karen L. Cummins (by phone), Dr. Ford Dye (by
phone), Mr. Shane Hooper (by phone), Mr. Bob Owens, Mr. Hal Parker (by phone), Mr. Aubrey B.
Patterson (by phone), Mr. Alan Perry, Ms. Christine Pickering (by phone), Mrs. Robin Robinson (by
phone); Dr. Douglas Rouse (by phone), and Mr. C.D. Smith (by phone). The meeting was called to
order by Mr. Aubrey Patterson, President.
In accordance with Miss. Code Ann., §25-41-1, as amended, all votes taken during this
teleconference meeting were recorded by name in a roll-call. The teleconference meeting was held
to discuss a financial matter and a prospective real estate transaction at one of the public
universities.
FINANCE AGENDA
Presented by Trustee Alan Perry, Chair
On motion by Trustee Perry, seconded by Trustee Blakeslee, all Trustees legally present and
participating voted unanimously to approve agenda item #1 as submitted on the Finance Agenda.
1. JSU – Approved a Resolution regarding a “Bond Project” which authorizes the JSU Educational
Building Corporation (JSU/EBC) to issue up to a maximum aggregate principal amount of
$72,000,000 of long-term fixed-rate bonds for the purpose of (1) advance refunding of all or a
portion of the JSU/EBC Revenue Bonds, Series 2006-A (Campus Facilities Project) (the “2006A Bonds”), (2) current refunding of all or a portion of the JSU/EBC Revenue Bonds, Series
2007 (Campus Facilities Project) (the “2007 Bonds”), (3) terminating a forward SWAP
agreement associated with the 2007 Bonds, and (4) acquiring and renovating The Palisades
apartment complex in order to incorporate those units into JSU’s student housing stock. The
Board also approved the related bond documents in substantially final form, including the lease,
ground lease, preliminary official statement, and continuing disclosure agreement, and the
authority to execute these documents. The Resolution would also separately approve and
authorize execution of The Palisades purchase agreement. Bond Counsel is Butler Snow LLP,
and co-Bond Counsel – Betty A. Mallett, PLLC. The Underwriters are Morgan Stanley &
Company, LLC, as senior Underwriter with Wells Fargo Securities and Raymond James &
Associates, Inc. as co-managers. The Financial Advisor is Comer Capital Group, LLC. The
Bond Project was approved for initiation by the Board at its January 22, 2015 meeting. The
Bond Project includes funding to acquire and renovate The Palisades apartment complex,
currently being leased by JSU. Initiation of The Palisades project was approved by the Board at
1
January 30, 2015
DRAFT
DRAFT
its December 18, 2014 meeting. By carrying out this Bond Project, the JSU/EBC expects to (1)
with respect to the 2006-A Bonds, refund at a lower fixed interest rate and thus realize a Net
Present Value Savings of approximately $600,000 or 6%, based on current market conditions,
(2) with respect to the 2007 Bonds, refund such variable rate bonds as fixed rate bonds to avoid
an interest rate increase from 5% to 8% on such bonds and thereby avoid having the overall cost
of capital associated with the 2007 Bonds increase to approximately 13% (given the
commencement of cash flows related to the forward SWAP agreement connected to the 2007
Bonds), (3) terminate the SWAP agreement associated with the 2007 Bonds, and (4) purchase
and renovate The Palisades apartments to provide additional housing for JSU students where
such housing will be owned by the JSU/EBC rather than being leased by JSU. Based on the
Financial Advisor’s Report, the JSU/EBC anticipates receiving a premium of approximately
$11,080,906 in addition to the par amount of the bond proceeds. The use of the new JSU/EBC
bond proceeds plus premium will be as follows: Approximately $9,945,000 will be used to
refund the 2006-A Bonds; approximately $45,756,000 will be used to refund the 2007 Bonds;
approximately $14,110,000 (as of January 23, 2014, but subject to fluctuation) will be used to
terminate or unwind the SWAP associated with the 2007 Bonds, and approximately
$10,000,000 will be used to acquire and renovate The Palisades. The remaining balance of
approximately $704,906 will be used to pay transaction costs and reserve for changes in SWAP
unwind costs and bond pricing. The JSU/EBC refunding bonds will generate Net Present Value
Savings of at least 3%. The maturity dates for the new bonds will be structured to match the
maturity dates of the bonds being refunded. However, the new bonds allocated for The
Palisades acquisition and renovation will have a 30 year term, in any event, the final maturity of
the fixed-rate refunding bonds will be no longer than March 1, 2045. The JSU/EBC will issue
up to a maximum of $72,000,000 par value in fixed rate bonds. Based on the Financial
Advisor’s Report dated January 23, 2015, the proposed debt amortization will have an average
annual debt payment of $3,546,447 million at a true interest cost of 2.9826%. The analysis
provided by the JSU/EBC’s SWAP Advisor assumes that potentially $14,255,000 may be issued
as taxable bonds (the amount to unwind the SWAP agreement as of Jan. 21, 2015). This amount
is subject to change between now and the bond issuance date, depending on market conditions.
Debt payments on the JSU/EBC bonds issued for this Project will be serviced by revenue from
various sources, including lease payments from JSU and student housing fees from The
Palisades. The Attorney General’s Office has reviewed and approved this item and the related
documents.
2
January 30, 2015
DRAFT
DRAFT
REAL ESTATE AGENDA
Presented by Trustee C.D. Smith, Chair
On motion by Trustee Perry, seconded by Trustee Blakeslee, all Trustees legally present and
participating voted unanimously to approve agenda item #1 as submitted on the Real Estate Agenda.
1. JSU – Approved the request to purchase real property adjacent to its main campus which
includes a ten (10) building apartment complex known as The Palisades from REDUS
Mississippi, LLC for $9,200,000, contingent upon Board approval of the funding through the
JSU Educational Building Corporation (JSU/EBC). The university proposes to acquire The
Palisades by and through the JSU/EBC. To finance the purchase, the JSU/EBC would issue
bonds pursuant to Miss. Code § 37-101-61 et seq. The university currently leases the Palisades
as student housing and is seeking to purchase the property to secure permanent housing for its
students. The current one year lease term terminates on August 31, 2015. The property is
located in Hinds County, Mississippi on approximately 7.3 acres and has been improved with a
ten (10) building apartment complex known as The Palisades. The apartment complex consists
of 144 units comprising 444 beds. These buildings were completed in 2002 for use as a student
residential apartment complex. A detailed property description is included in the bound January
30, 2015 Board Working File. The JSU/EBC proposes to purchase the property from REDUS
Mississippi, LLC for $9,200,000.00, contingent upon the issuance of bonds by the JSU/EBC.
The tentative closing date shall be on or before March 1, 2015. JSU is acting in accordance with
Board Policy §905(A), Real Estate Management, that requires an institution acquiring or
disposing of real property to receive two independent appraisals. The purchase price of the
property shall not be above the average of the two appraisals. JSU received two independent
property appraisals. The first appraisal was in the amount of $9,450,000. The second appraisal
was in the amount of $12,600,000. The average of the two appraisals is $11,025,000.00. The
purchase price of $9,200,000 is below the average of the two appraisals and complies with
Board Policy §905(A) Real Estate Management. A Phase I Environmental Site Assessment has
been conducted on the property. Based on the site observations and research conducted, it was
determined that there are no recognized environmental conditions associated with the site that
warrant further inquiry at the present time. A copy of the Phase I Environmental Site
Assessment, with the property description and all legal documentation are on file with the IHL
Office of Real Estate and Facilities. The Attorney General’s Office has reviewed and approved
this item.
3
January 30, 2015
DRAFT
DRAFT
ADJOURNMENT
There being no further business to come before the Board, on motion by Trustee Perry, seconded by
Trustee Pickering, all Trustees legally present and participating voted unanimously to adjourn the
meeting.
_____________________________________________________________
President, Board of Trustees of State Institutions of Higher Learning
_____________________________________________________________
Commissioner, Board of Trustees of State Institutions of Higher Learning
4
CONSENT
AGENDAS
BOARD OF TRUSTEES OF STATE INSTITUTIONS OF HIGHER LEARNING
CONSENT AGENDA
FINANCE
February 18, 2015
Page 1 of 9
1. DSU-REQUEST FOR APPROVAL OF TECHNOLOGY MANAGEMENT
AGREEMENT WITH ELLUCIAN, L.P.
Agenda Item Request: Delta State University requests approval of the technology
management contract between Delta State University and Ellucian, L.P. The contract
will provide the complete services for the Office of Information Technology including
professional management for technical, administrative systems, and instructional
technology services. DSU also request prepayment of the monthly invoice as stated in
Board policy 707.03.
Contractor’s Legal Name: Ellucian Company, L.P. (Ellucian)
History of Contract: In 2004, the first agreement was negotiated between Sungard
Collegis, Inc. and Delta State University to provide management information services in
support of the Office of Information Technology. The outsourcing of the OIT services
was originally done due to lack of available trained technical staff in the area. Since that
original contract, several amendments have been executed to modify and continue this
service on the campus. In April, 2009, an amendment was executed to extend the
contract through June 30, 2014. Ellucian, L.P. is the company presently providing series
through a successor by assignment from SunGard Higher Education Managed Services,
Inc.
The contract includes a provision that requires written notice of a party’s intent to
terminate the agreement at least twelve months prior to the date of expiration of the
existing term or the agreement automatically extends for one additional year. The
contract automatically renewed on July 1, 2014. The MS ITS Board and IHL Board
approved the continuation of the agreement with Ellucian through June 30, 2015, in an
amount not to exceed $1,700,000. The MS ITS Board also approved an ITS Exemption
for the rebid and procurement of the technology management services for a period of
five years, from July 1, 2015 through June 30, 2020, in an amount not to exceed
$8,500,000 cumulative.
Specific Type of Contract: Amendment to a professional services agreement
Purpose: Ellucian, L.P. will contract the management of the university’s technology
management services. This contract will include the leadership, management, and
campus services for the university’s three technology service areas: Information
Technology Services, Technology Learning Center and Telecommunications.
Scope of Work: The contract will consist of providing technology leadership,
management, and day-to-day operations for all areas of the institutional technology
operations, up to and including leadership of the administrative, instructional, desktop
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services, audio-visual, and telecommunications units and all services provided therein.
It includes the maintenance and operation of all university systems including, but not
limited to, Banner ERP System, Cisco Networking Infrastructure, Instructor Canvas
Learning Management System, WordPress Web Content Management System, Nortel
Telecommunications System, Exchange Email System, and Microsoft and Linux Server
Environment.
Term of Contract: The term of this amendment is for five (5) years, beginning July 1,
2015 through June 30, 2020.
Termination Options: The agreement may be terminated due to a default without cure
within the allotted time not to exceed 60 days. The contract includes a provision that
requires written notice of a party’s intent to terminate the agreement at least twelve
months prior to the date of expiration of the existing term or the agreement
automatically extends for one additional year with all the same terms and conditions
then in effect.
Contract Amount: The contract has an annual fee of $1,676,520 with monthly
payments of $139,710 due in advance. The estimated total contract amount for the five
year period is $8,382,600. The contract has annual CPI escalator and a clause that limits
any fee escalators from increasing the aggregate expenditure of the contract above the
$8,500,000 expenditure authority without additional state-required approvals.
Funding Source of Contract: The agreement will be funded by Auxiliary Funds and
General Funds.
Contractor Selection Process: Delta State University invited sealed proposals for
provision of the outsourcing of technology services of the University. The RFP was
publicly posted on September 23 and 30, 2014, with proposals due October 24, 2012.
The proposals from product independent and vendor neutral firms were to provide
professional management, technical, administrative systems, and instructional
technology services. The purpose and intent of the RFP was to identify and enter into a
Technology Management Partnership for a minimum of 5 years with a maximum of 7
years with a single qualified vendor. The only proposal received was from Ellucian
Company, L. P.
Staff Recommendation: Based on Board Policy 707.01, Land, Property and Service
Contracts, Board approval is required prior to execution of the contract for all other
land, personal property, and service contracts that require an aggregate total
expenditure of more than $250,000. Based on Board Policy 707.03, Approval of
Prepayment for Goods and Services, Board approval of a prepayment/waiver is
required at the same time permission is sought from the Board under Board Policy
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707.01. The agreement has been reviewed and approved by the Attorney General’s
Office. Board staff recommends approval of this item.
2. MSU-REQUEST FOR APPROVAL TO ENTER INTO A LICENSE
AGREEMENT WITH SPRINGER CUSTOMER SERVICE CENTER, LLC.
Agenda Item Request: Mississippi State University (MSU) requests permission to enter
a license agreement with Springer Customer Service Center, LLC for access to
electronic journals for education and research purposes.
Submission of the agreement for Board approval was delayed because the vendor had
not agreed to incorporate MSU’s mandatory addendum. Now that the vendor has agreed
to incorporate the addendum, MSU is requesting retroactive approval to January 1,
2015.
Contractor’s Legal Name: Springer Customer Service Center, LLC (Springer)
History of Contract: MSU first entered a license agreement with Springer on January 1,
2012. However, this agreement and other prior agreements with Springer did not exceed
the $250,000 threshold requiring Board approval.
Specific Type of Contract: License Agreement
Purpose: The purpose of the agreement is to adjust the journals included in previous
agreements and to update the pricing for 2015.
Scope of Work: Springer will grant a license that allows authorized users to access
information published by Springer through its online delivery platform. This information
consists of 66 journals that authorized users can access for education and research
purposes.
Term of Contract: This term of the agreement is one year starting on January 1, 2015
and ending on December 31, 2015.
Submission of the agreement for Board approval was delayed because the vendor had
not agreed to incorporate MSU’s mandatory addendum. Now that the vendor has agreed
to incorporate the addendum, MSU is requesting retroactive approval to January 1, 2015.
Termination Options: Termination options include the following:

by either party upon default by the other party if such default is not cured within
thirty days of written notice;
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

by Springer upon non-payment by MSU if such non-payment is not cured within
thirty days of notice;
by MSU for convenience upon receipt of written notice by Springer or seven
days from the date of issuance of termination – whichever occurs first.
Contract Amount: The total cost of the agreement is $292,575.
Funding Source for Contract: General Funds
Contractor Selection Process: The electronic journals to which authorized users will
have access are published only by Springer. Other vendors do not publish these
electronic journals.
expenditure of more than $250,000. The agreement has been reviewed and approved
by the Attorney General’s Office. Board staff recommends approval of this item.
3. MSU- REQUEST FOR APPROVAL TO AMEND AGREEMENT WITH
ARAMARK
Agenda Item Request: Mississippi State University requests approval to amend the
existing professional services contract with Aramark Educational Services, LLC.
Contractor’s Legal Name: Aramark Educational Services, LLC (Aramark)
History of Contract Mississippi State University entered into a contract with Aramark
in March of 2007 for Aramark to provide food services at MSU’s Starkville campus
(“Food Service Contract”). That contract has subsequently been amended on five
occasions, most recently in March 2014.
Specific Type of Contract: Amendment to a Food Services Management Agreement
Purpose: The purpose of this amendment to the Food Services Management Agreement
is to:
 Provide additional capital investment in the amount of $5,410,000 to fund
renovations to the Marketplace at Perry; renovations to Starbucks, expansion
and brand refresh of Chick-fil-A; brand refresh of Einstein Brothers Bagel;
renovate current State Fountain and Bakery into a Moe’s Southwest Grill
with all season pavilion; convert current Zoca into a new State Fountain and
Bakery; install new Provisions on Demand stores in Allen Hall, new
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
classroom building and new residence hall; provide fund for future dining
opportunities; provide funds for future brand refresh; and provide additional
unrestricted grants to cover debt service payments for Fresh Food Company.
Modify how transitioned management employees’ health insurance coverage
is handled, in accordance with ERISA. This amendment will also allow this
agreement to be consistent with food service management agreements
Aramark has with other higher education clients.
Scope of Work:
 The additional capital investment will increase the number of dining venues
available on campus and will enable Aramark to fulfill requirements of the
national brands (Starbucks, Einstein Brothers Bagel, and Chick-fil-A) to
refresh their venues with the new brand look. It will also provide funds for
future dining expansions to meet growing enrollment and demands for food
service on campus.
 The original contract provided that all Mississippi State University dining
employees who transitioned to Aramark would have 100% of their
employee-only health coverage paid by Aramark. The objective was that
these employees would transition to Aramark with as close as possible to the
same employee benefits package they had with Mississippi State University.
Subsequently it was discovered that the transitioned MSU salaried managers’
health insurance coverage was being treated differently than other salaried
managers with Aramark, an ERISA violation. The transitioned MSU salaried
mangers have been given a salary increase sufficient to cover their health
insurance costs, and Aramark no longer pays for this coverage.
This contract amendment will recognize this change in procedure.
Term of Contract: The contract amendment will take effect upon approval and
execution of the amendment. The amendment will extend the current term of the
contract by three years ending June 30, 2025.
Termination Options: Termination options include the follow:
 By either party with or without cause upon 90 day notice;
 if MSU desires to terminate the food service contract prior to the end of the
contract period, MSU will be required to reimburse the vendor for the
unamortized balance of its investment; and
 failure by Aramark to comply with federal E-Verify Program.
Contract Amount: This revenue contract amendment will provide an additional
$5,410,000 capital investment.
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Funding Source of Contract: The contract is revenue generating.
Contractor Selection Process: The amendment is to a contract previously entered into
with Aramark. The original contract was pursuant to a request for proposal issued by
Mississippi State University to operate the University’s food services.
expenditure of more than $250,000. The agreement has been reviewed and approved
by the Attorney General’s Office. Board staff recommends approval of this item.
4. MVSU-REQUEST FOR APPROVAL OF A RESOLUTION FOR A GRANT
APPLICATION TO THE MS DEPT. OF TRANSPORTATION
Mississippi Valley State University requests approval of a resolution authorizing the
filing of an application to the Mississippi Department of Transportation for a grant to
assist in providing transportation services.
Through an agreement with the Mississippi Department of Transportation and the
Federal Transit Administration, Mississippi Valley State University provides public
transportation services in eight (8) Delta counties: Carroll, Grenada, Holmes,
Humphreys, Leflore, Sunflower, Tallahatchie and Washington.
The mass transit system serves as a vital means of transportation for students to attend
the university. The resolution is shown below.
AUTHORIZING RESOLUTION
The Board of Trustees of State Institutions of Higher Learning, herein after referred to
as the BOARD, is aware of the provisions of 49 U.S.C. 5311 of the Federal Transit Act
and the Safe, Accountable, Flexible, Efficient Transportation Equity Act – A Legacy for
Users (SAFETEA-LU) and Moving Ahead for Progress in the 21st Century (MAP-21).
The Board hereby duly authorizes Dr. William B. Bynum, Jr., acting as the President on
behalf of the Applicant to file an application with the Mississippi Department of
Transportation for a Section 5311 Rural General Public Program grant to assist in
providing transportation services. The BOARD also does hereby certify that the
Applicant is eligible to apply for this grant and is not aware of any reasons or conditions
that prohibit the Applicant organization nor any of its staff, officers or directors from
receiving, administering or disbursing federal funds. If this application is approved, (1)
the BOARD resolves that the Applicant will provide the required local match; (2) the
BOARD agrees to comply with the Federal Transit Administration’s and The Mississippi
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Department of Transportation’s requirements as contained in the award agreement; (3)
the Applicant will carry out the project as described in the approved application. By this
resolution the BOARD also officially authorizes Mississippi Valley State University to
execute a contract agreement with the Mississippi Department of Transportation.
Approved and Adopted this _______ day of _______________________, 20_____
__________________________________________________
(Chairman/President)
__________________________________________________
(Typed Name)
__________________________________________________
(Attest)
__________________________________________________
(Typed Name)
Staff Recommendation: The Resolution has been reviewed and approved by the
Attorney General’s Office. Board staff recommends approval of this item.
5. UMMC-REQUEST FOR APPROVAL OF AGREEMENT WITH MISSISSIPPI
CHILDREN’S HOME SERVICES, INC.
Agenda Item Request: The University of Mississippi Medical Center (UMMC) requests
approval of a services agreement with Mississippi Children’s Home Services, Inc. In
addition, UMMC is requesting the Board’s retroactive approval of the agreement’s
commencement date of February 19, 2014.
Contractor’s Legal Name: Mississippi Children’s Home Services, Inc. (MCHS)
History of Contract: This is a new agreement. Retroactive approval of the contract’s
commencement date is also being requested and is due to certain requirements imposed on
UMMC pursuant to an agreement between UMMC and the Mississippi Division of
Medicaid (DOM) dated February 19, 2014 for the Children’s Collaborative Pilot Project.
The primary focus of the pilot project agreement with DOM was to work toward increasing
the availability of accessible health care for children across Mississippi through the
development of a pilot project. UMMC was required by the terms of the agreement to
identify and work with collaborative partners (subcontractors) throughout project
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development. UMMC chose to collaborate with MCHS, the largest and most
comprehensive private provider of children’s behavioral healthcare in the State. However,
prior to the commencement of a formal contract for collaborative work with MCHS and the
subsequent release of grant funds, UMMC was required to obtain written approval from
DOM. A letter of approval to partner with MCHS was sent to UMMC on December 19,
2014.
Specific Type of Contract: Services agreement.
Purpose: The purpose of the agreement is to provide coordinated care and behavioral
health services to the Children’s Collaborative Pilot Project.
The Children’s Collaborative Pilot Project is a coordinated collaborative effort between the
MS Department of Medicaid and UMMC. The number of children and adolescents in
Mississippi with complex medical and behavior health issues is ever increasing. A lack of
resources, the rural setting of our state, and the increase in specialized medical and
behavioral health issues has led to many children and adolescents needs being unmet. This
project is aimed at providing the children and youth of Mississippi with the specialized
medical and behavioral health care to meet these needs.
Scope of Work: Under the agreement, MCHS will provide:






Care coordinators who will manage the services and needs for each child and
adolescent across both agencies, as well as, other outside medical, educational, and
social supports for each child;
Behavioral health services as noted by the individualized service plan which will
include as needed: individual, family, and group therapies; psychiatric services;
intensive outpatient psychiatric; day treatment; community support; peer support;
and nursing support;
Individualized professional trainings to ensure evidence-based practices are utilized
in the behavioral health treatment needs of referred clients; To provide specialized
outreach staff who will interface with a statewide network of private physicians and
related healthcare providers to offer education on referral processes and to insure
each provider is directly involved and informed in the overall care of their patient;
Continuing education trainings for staff and outside providers as requested;
Access through an established statewide network of local offices for end point
locations for telehealth services which can be used across medical disciplines to
interface with clients for ongoing treatment;
Integration of technology in the development of referrals, for electronic medical
records and to track measured outcomes and client feedback; and
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
All services outlined within the scope of this agreement to the reasonable
satisfaction of UMMC and to provide such services in accordance with the
applicable standard of care.
Term of Contract: The term of the agreement is one (1) year, eight (8) months, February
19, 2014 through September 30, 2015.
Termination Options: The agreement may be terminated for the following:






a breach of the agreement by MCHS,
at any time upon thirty (30) days written notice,
reduction of funds,
an inability to agree to renegotiated contract terms in the event a change in law
occurs that materially restricts or prohibits the rights of either party or otherwise
makes it desirable for the parties to renegotiate the agreement,
failure by MCHS to comply with the federal E-Verify Program, and
in the event of a force majeure event which would render the affected party unable
to perform.
Contract Amount: This agreement will not exceed a total cost of $2,444,184.
Funding Source of Contract: The agreement will be funded by grant funds from the
Mississippi Division of Medicaid.
Contractor Selection Process: UMMC received the grant funds from the MS Dept. of
Medicaid for the Children’s Collaborative Pilot Project. MCHS is able to provide the most
comprehensive services required under the grant, as such, UMMC sought approval from
the MS Dept. of Medicaid to use MCHS as a subcontractor. MS Dept. of Medicaid
approved the use of MCHS as a subcontractor under this agreement, a copy of which is
included in this submission.
land, personal property, and service contracts that require an aggregate total expenditure
of more than $250,000. The agreement has been reviewed and approved by the
Attorney General’s Office. Board staff recommends approval of this item.
CONSENT AGENDA
REAL ESTATE
FEBRUARY 18, 2015
Page 1 of 15
Note: Project numbers beginning with the prefix "GS" designate projects that the Bureau
of Building provides management oversight for and are funded partially or wholly with
state Bureau of Building bond revenues. Project numbers beginning with the prefix "IHL"
designate projects that are funded from university self-generated sources including but not
limited to donations, fees, and grants.
Board Policy §902, Initiation of Construction Projects
The Board must approve the initiation of a project for the construction of new facilities,
repairs and renovations to existing facilities and requests for a capital outlay with a total
project budget exceeding $1,000,000 regardless of how the projects are financed. It is the
intent of the Board that its appropriate staff under the direction of the Commissioner shall be
involved in all phases of building projects requiring approval by the Board. All construction,
repairs, and renovation projects with a total budget of $1,000,000 or less may be approved by
the Institutional Executive Officer. However, all projects utilizing any state bond funds,
including Ayers funds, must be initiated with STAFF approval from the Office of Real Estate
and Facilities. No further approvals are required by IHL staff for projects of $1,000,000 or
less unless the budget changes. All budget changes for these projects must be reported to the
Office of Real Estate and Facilities.
Board Policy §904(A), Board Approval
When funding has been secured from whatever source, each institution shall bring all new
projects to the Board for the approval of the project initiation and the appointment of a design
professional, as required in Board Policy §902, Initiation of Construction Projects. This
request shall include a detailed description of the work to be accomplished, the total budget,
the funding source and the design professional recommended to the Board for approval.
After the Board has granted approval of both the initiation of a project and the appointment of
a design professional, no further Board action or approval is required for the completion of
the project if the following conditions are met:
1. The detailed description of the work to be accomplished, as specifically
approved by the Board within the project initiation, has not changed.
2. The total project budget has not increased beyond the amount specifically
approved by the Board as part of the project initiation;
3. The funding source has not changed from that specifically approved by the
Board as part of the project initiation; and
4. The design professional previously approved by the Board has not changed.
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REAL ESTATE
FEBRUARY 18, 2015
Page 2 of 15
If the above four conditions have been met, the Board’s Real Estate and Facilities staff,
through the Commissioner, shall have the authority to approve any and all necessary
documents related to the completion of the subject construction project, including the
approval of construction documents, the advertisement and receipt of bids, the approval of a
bid, the award of a contract and any change orders.
Prior to the commencement of construction, the Board must approve the exterior design of the
major buildings that have aesthetic impact on the overall campus, regardless of the cost of the
project. This requirement applies to all buildings and facilities on an institution’s property
even if the land is leased to an institution’s affiliated entity or a private developer.
Board Policy §905(A), Real Estate Management
Prior Board approval is required for the execution of all leases, easements, oil and mineral
leases, and timber sales. Board approval prior to the execution of a contract for the sale of real
property is required for all land sales, regardless of the sale price. Prior Board approval is
required for the execution of all leases, easements, oil and mineral leases, and timber sales.
Request for approval of land contracts shall include property descriptions, terms of purchase,
lease, or sale and intended use of the property. An institution acquiring or disposing of real
property shall receive two independent appraisals. The purchase price of property to be
acquired shall not exceed the average of the two appraisals. The sale price of real property
shall be no less than the average of the two appraisals.
Board Policy §905(B), Real Estate Management
Prior to Board consideration of the purchase or acceptance of real estate from any source, a
Phase I or more detail Environmental Report shall be completed by qualified personnel and
submitted to the Board’s Real Estate and Facilities Office. In the event hazardous substances
are confirmed as having existed in the past or as presently existing, the Board reserves the
right to cancel the transaction without liability, or to permit the other party or parties to
remove the hazardous substances at its or their expense in a manner sufficient to receive a
“no further action” letter from the State’s Department of Environmental Quality.
Board Policy §919, Pre-requisites for Building Modification or Demolition
Prior to scheduling a building on an institution’s property for restoration, improvement,
construction, repair, renovation, rehabilitation, demolition or similar work, the institution
shall secure an inspection and approval from the Mississippi Department of Environmental
Quality and a permit or written permission from the Mississippi Department of Archives and
History authorizing the requested building action. After obtaining approval from these two
agencies, a request for the building modification or demolition shall be submitted to the Board
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FEBRUARY 18, 2015
Page 3 of 15
for approval. The request to the Board must include documentation evidencing approval by
the Department of Environmental Quality and the Department of Archives and History.
APPROVAL OF INITIATIONS OF PROJECTS/APPOINTMENTS OF
PROFESSIONALS
IHL PROJECTS
1. UM – IHL 207-372 – South Campus Recreation Facility and Transportation
Hub
Project Request: The University of Mississippi requests approval to appoint JBHM
Architects, P.A. as the design professional for the South Campus Recreation Facility
and Transportation Hub project. The University of Mississippi also requests to
increase the project budget from $1,000,000 to $32,000,000 for an increase in the
amount of $31,000,000. The funding source will remain as Internal R&R funds.
Proposed Design Professional: JBHM Architects, P.A.
Purpose: The University of Mississippi acquired a 500,000 square foot
manufacturing plant on a 68 acre site adjacent to the southwest edge of campus. The
building is strategically important because of its location and the opportunity for repurposing. This large warehouse type structure on its large site presents great
potential for recreation and transportation use. Its long-span structural system lends
itself to re-use as a recreational facility. There are also opportunities to develop allweather sports fields and the site could be used for parking and a transit terminus.
The project was initiated with the Board in June 2013 with a budget of $1,000,000 for
design fees only. The university now has now established a more accurate project cost
and is seeking to increase the budget to reflect those project costs.
The University of Mississippi is seeking to appoint the design professional in
accordance with Board Policy §904(A), Board Approval, that requires each institution
to bring all new projects to the Board for the approval of the project initiation and the
appointment of a design professional, as required in Board Policy §902, Initiation of
Construction Projects. The University of Mississippi is also acting in accordance
with Board Policy §904(A), Board Approval, that requires each institution to submit
all project budget increases to the Board for approval.
Date of Original Construction: Unknown
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FEBRUARY 18, 2015
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Date of Last Renovation: No Major Renovations
Proposed Project Budget:
Current Budget
Proposed Budget
Amount (+/-)
0.00
$ 22,000,000.00
$ 22,000,000.00
$ 1,000,000.00
$ 1,817,021.00
$
$
0.00
$ 2,018,931.00
$ 2,018,931.00
$
0.00
$ 2,000,000.00
$ 2,000,000.00
Contingency
$
0.00
$ 4,164,048.00
$ 4,164,048.00
Total Project
Budget
$ 1,000,000.00
$ 32,000,000.00
$ 31,000,000.00
Construction
Costs
Architectural and
Engineering Fees
Miscellaneous
Project Costs
Furniture &
Equipment Costs
$
817,021.00
Proposed Funding Source(s): Internal R&R ($32,000,000)
Staff Recommendation: Board staff recommends approval of this item.
2. UM – IHL 207-387 – Track Facility Restoration
Project Request: The University of Mississippi requests approval to appoint CHA
Consulting, Inc. as the design professional for the Track Facility Restoration project.
Proposed Design Professional: CHA Consulting, Inc.
Purpose: During the last twelve months, small holes and cracks appeared around the
perimeter of the track. Gradually, they became longer and more noticeable and larger
holes began to appear in the grass field event area bounded by the track. A
specialized engineering firm was engaged to determine the extent of the unstable soil.
A sonar survey revealed large cavities under the track and infield. A sixty-inch
diameter storm drain runs under the track and field. It has deteriorated over the years
releasing water at sufficient velocity to seriously undermine the silty soils and,
thereby, the stability of the track and its surrounding areas. The track facility and
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REAL ESTATE
FEBRUARY 18, 2015
Page 5 of 15
adjacent track building were immediately closed for safety reasons while the extent of
the problem was determined. This has now been completed.
The project will consist of a sixty-inch diameter storm drain pipe being removed from
service with an alternative route being taken under Hill Drive and through the new
parking lot on Jeanette Phillips Drive. When this stabilization work is complete, the
track renovation project may begin. The work will involve filling, compacting, and
stabilizing all sub-soils at the track facility, and completely replacing the rubber track
and adjacent surfaces.
The University of Mississippi initiated the project in August 2014 with the Board and
received permission to select the design professional through the RFQ method. The
university has completed that process and is now seeking approval of the design
professional for the project.
The University of Mississippi is seeking to appoint the design professional in
accordance with Board Policy §904(A), Board Approval, that requires each institution
to bring all new projects to the Board for the approval of the project initiation and the
appointment of a design professional, as required in Board Policy §902, Initiation of
Construction Projects.
Date of Original Construction: 2002
Date of Last Renovation: Not applicable
Project Budget:
Construction Cost:
Architectural and Engineering Fees:
Misc. Project Costs:
Contingency:
Estimated
$ 3,000,000.00
194,530.00
250,000.00
516,680.00
Total Project Budget
$ 3,961,210.00
Funding Source(s): Internal R&R ($3,961,210)
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REAL ESTATE
FEBRUARY 18, 2015
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3. UM – IHL 207-401 – Wastewater Treatment Facility Expansion
Project Request: The University of Mississippi requests approval to initiate a
project, Wastewater Treatment Facility Expansion, and to appoint Engineering
Solutions, Inc. as the design professional.
Proposed Design Professional: Engineering Solutions, Inc.
Purpose: The proposed project involves construction of a second treatment process
unit which will double the capacity of the existing facility. Current growth patterns
indicate that the current design capacity will be exceeded on a regular basis by the
Fall semester of 2017. The project also includes reconfiguring and expanding the
existing headworks and screening systems, updating the lab building, and providing
an enclosure for the treatment units (consisting of a pre-engineered steel building with
a brick façade) which will be equipped with air scrubbing equipment to reduce the
potential for visual/odor impacts from the facility on other campus users.
The University of Mississippi is seeking to initiate the project and appoint the design
professional in accordance with Board Policy §904(A), Board Approval, that requires
each institution to bring all new projects to the Board for the approval of the project
initiation and the appointment of a design professional, as required in Board Policy
§902, Initiation of Construction Projects.
Date of Last Renovation: 2011
Construction Cost:
Furniture & Equipment Costs:
Contingency:
$
$
Estimated
8,800,000.00
800,000.00
0.00
0.00
300,000.00
9,900,000.00
Proposed Funding Source(s): Internal R&R Funds ($9,900,000)
CONSENT AGENDA
REAL ESTATE
FEBRUARY 18, 2015
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4. USM – IHL 208-327 – Bolton Hall Renovation
Project Request: The University of Southern Mississippi requests approval to
initiate a project, Bolton Hall Renovation, and to appoint Albert and Associates as the
design professional.
Proposed Design Professional: Albert and Associates, P.A.
Purpose: The project will renovate Bolton Hall and provide a temporary home for
Air Force ROTC, Army ROTC, and Mathematics. Bolton Hall is currently vacant
and was previously a residence hall. Once the scope of the project is better defined,
the university will come back to the Board of Trustees to define the scope of the
project, increase the project budget, and add funding source(s) to the project to reflect
the updated project budget.
The University of Southern Mississippi is seeking to initiate the project and appoint
the design professional in accordance with Board Policy §904(A), Board Approval,
that requires each institution to bring all new projects to the Board for the approval of
the project initiation and the appointment of a design professional, as required in
Board Policy §902, Initiation of Construction Projects.
Construction Cost:
Contingency:
$
$
Estimated
0.00
40,000.00
0.00
0.00
0.00
40,000.00
Proposed Funding Source(s): Internal R&R Funds ($40,000)
CONSENT AGENDA
REAL ESTATE
FEBRUARY 18, 2015
Page 8 of 15
5. USM – IHL 208-331 – Southern Hall Renovation
initiate a project, Southern Hall Renovation, and to appoint Albert and Associates as
the design professional.
Proposed Design Professional: Albert and Associates, P.A.
Purpose: The project is a renovation to an existing historical building that currently
houses Mathematics, Public Health, and Army ROTC. These units will be moved to
Joseph Greene Hall and Bolton Hall resulting in Southern Hall becoming vacant. The
renovation to Southern Hall will allow the university to repurpose the building as the
university welcome center. It will house Admissions, the Admissions Call Center, the
Registrar, Financial Aid, and Business Services. Once the scope of the project is
better defined, the university will come back to the Board of Trustees to define the
scope of the project, increase the project budget, and add funding source(s) to the
project to reflect the updated project budget.
The University of Southern Mississippi is seeking to initiate the project and appoint
the design professional in accordance with Board Policy §904(A), Board Approval,
that requires each institution to bring all new projects to the Board for the approval of
the project initiation and the appointment of a design professional, as required in
Board Policy §902, Initiation of Construction Projects.
CONSENT AGENDA
REAL ESTATE
FEBRUARY 18, 2015
Page 9 of 15
Construction Cost:
Contingency:
$
$
Estimated
0.00
60,000.00
0.00
0.00
0.00
60,000.00
Proposed Funding Source(s): Internal R&R Funds ($60,000)
APPROVAL OF BUDGET INCREASES AND/OR CHANGES OF SCOPE/FUNDING
SOURCE(S)
IHL PROJECTS
6. USM – IHL 210-243 – Marine Education Center – Cedar Point
increase the budget for the Marine Education Center –Cedar Point project. The
budget will increase from $13,205,000.00 to $ 14,515,660.00, an increase of
$1,310,660.00. In addition, the university request approval to add CIAP (Coastal
Impact Assistance Program) funds as a funding source to allow for the budget
increase. The university also requests to modify the scope of the project due to the
additional funds.
Project Phase: Construction Phase
Design Professional: Lake | Flato
Purpose/Justification: The project is currently in the construction phase. The
project was initiated with the Board on August 21, 2008. The project is for the
replacement of the Marine Education Center that was located on Point Cadet in Biloxi
prior to Hurricane Katrina. The original facility was completely destroyed by the
hurricane. Due to the location of the original site being in a Velocity Zone, the
CONSENT AGENDA
REAL ESTATE
FEBRUARY 18, 2015
Page 10 of 15
university plans to build a new facility at the Cedar Point site in Ocean Springs. The
replacement facility will be approximately 34,000 square feet and will include
offices, instructional areas, and exhibit spaces.
FEMA reduced their allocation to the university by $2,089,340 for the project which
left the university short on funds for the completion of the project. To make up for the
reduction in FEMA funds, USM was able to obtain an additional $3,400,000 in CIAP
funds which helped restore the loss of the $2,089,340 of the FEMA funds as well as
allow the university to add the remaining $1,310,660 in CIAP funds to the project
budget for a total project budget of $14,515,660. The additional scope of the project
will include unfunded site work and infrastructure, the addition of educational trails,
additional outdoor classrooms/pavilions, and an observation platform.
The University of Southern Mississippi is acting in accordance with Board Policy
§904(A), Board Approval, that requires each institution to submit all project changes
of scope, funding source and budget increases to the Board for approval.
Current Budget
Proposed Budget
$ 11,586,682.00
$ 12,411,087.70
$
824,405.70
$
955,000.00
$ 1,073,059.00
$
418,909.00
$
100,000.00
$
100,000.00
$
0.00
$
0.00
$
0.00
$
0.00
Contingency
$
563,318.00
$
630,663.30
$
67,345.30
Total Project
Budget
$ 13,205,000.00
Construction
Costs
Architectural and
Engineering Fees
Miscellaneous
Project Costs
Furniture &
Equipment Costs
$ 14,515,660.00
Amount (+/-)
$ 1,310,660.00
Proposed Funding Source(s): FEMA Funds ($7,750,783); Wind Insurance
Proceeds ($2,164,877); Excess Flood Insurance Proceeds ($1,000,000); NFIP
Proceeds ($200,000); CIAP ($3,400,000)
Staff Recommendation: Board staff recommends approval of this item
CONSENT AGENDA
REAL ESTATE
FEBRUARY 18, 2015
Page 11 of 15
APPROVAL OF OTHER REAL ESTATE REQUESTS
7. DSU- Granting of a Temporary Easement to the Mississippi Transportation
Commission
Project Request: Delta State University requests approval to grant a temporary
easement to the Mississippi Transportation Commission to construct a deceleration
turn lane on the portion of MS Hwy 8 located due south of the Grammy Museum site.
Purpose: With the expected increase in highway traffic on this section of MS Hwy 8
after the Grammy Museum is completed, a deceleration lane for visitors entering the
Grammy Museum will offer a much safer alternative to turning directly off the
highway. This site is less than 1/8 mile from university entrances that many future
and current students travel.
Property Description: The temporary easement is 0.47 acres and is located in part
of the SE ¼ of the SE ¼ of Section 17, Township 22 North, Range 5 West, Bolivar
County, Mississippi.
Terms: The temporary easement will run through, over, on, and across said property
described above. Grantor waives its right to just compensation and donates the
temporary easement to the Mississippi Transportation Commission. Grantor further
understands that it has the right to request that a fair market value appraisal of the
property be made and it waives that right as well. The Grantee shall have the right to
use, occupy, improve, grade, sod, ditch, drain, and otherwise use for construction
purposes the above described land only so long as is necessary to complete the
construction of the turn lane and turn out lane in accordance with the plans and
specifications for said project, said plans and specifications. Upon completion of the
said work of construction the said temporary easement shall terminate and all right,
title, and interest in and to the above described land shall revert to the Grantors
herein, their heirs, assigns, legal representatives or Grantees.
Delta State University is acting in accordance with Board Policy §905(A), Real Estate
Management, which requires prior Board approval for the execution of all leases,
easements, oil and mineral leases, and timber sales. A copy of the legal description of
the access easement is on file with the Office of Real Estate and Facilities.
Staff Recommendation: The Attorney General’s Office has reviewed and
approved this item. Board staff recommends approval of this item.
CONSENT AGENDA
REAL ESTATE
FEBRUARY 18, 2015
Page 12 of 15
8. DSU- Granting of a Permanent Easement to the Mississippi Transportation
Commission
Project Request: Delta State University requests approval to grant a permanent
easement to the Mississippi Transportation Commission to maintain the constructed
roadway on the portion of MS Hwy 8 located due south of the Grammy Museum site.
Purpose: With the expected increase in highway traffic on this section of MS Hwy 8
after the Grammy Museum is completed, a deceleration turn lane for visitors entering
the Grammy Museum will offer a much safer alternative to turning directly off the
highway. This site is less than 1/8 mile from university entrances that many future
and current students travel. The permanent easement will allow the Mississippi
Transportation Commission to properly maintain the roadway.
Property Description: The permanent easement is 0.22 acres and is located in part
of the SE ¼ of Section 17, Township 22 North, Range 5 West, Bolivar County,
Mississippi.
Terms: Grantor waives its right to just compensation and donates the permanent
easement to the Mississippi Transportation Commission. Grantor further understands
that it has the right to request that a fair market value appraisal of the property be
made and it waives that right as well. The Grantor conveys all improvements located
on the above described land and partially on Grantor’s land, if any. The Grantee, its
agents, and/or assigns are granted the right of ingress and egress on Grantor’s
remaining land for removing or demolishing said improvements. The purpose of this
easement is for the construction of a turn lane and turn out onto Hwy 8 in Cleveland,
Mississippi, at the site of the Grammy Museum on Grantor’s property. The Grantee
shall be responsible for the maintenance of said turn lane and turn out lane in
perpetuity. Further, Grantor, its successors and assigns shall have the right of
continued ingress and egress onto and over said easement at all times.
Delta State University is acting in accordance with Board Policy §905(A), Real Estate
Management, which requires prior Board approval for the execution of all leases,
easements, oil and mineral leases, and timber sales. A copy of the legal description of
the access easement is on file with the Office of Real Estate and Facilities.
CONSENT AGENDA
REAL ESTATE
FEBRUARY 18, 2015
Page 13 of 15
9. UMMC – Delete from Inventory – Former Schimmel’s Building
Project Request: The University of Mississippi Medical Center requests approval to
delete the former Schimmel’s building from its inventory and demolish it.
Purpose: The University of Mississippi Medical Center is seeking to obtain approval
of the demolition of the former Schimmel’s building. The building is located at 2615
North State Street. UMMC discovered the building contained excess mold and
mildew as well as a leaky roof. All of the windows in the brick veneer walls of the
building leaked because there was no flashing/sealing around their perimeter as well.
Instead of investing additional funds back into the building damaged by water
infiltration the university has decided it is in its best interest to demolish the building.
Upon demolition of the building, UMMC plans to use the space for planned future
expansion.
The approval letter has been received from the Mississippi Department of Archives
and History. All legal documentation will be kept on file in the Office of Real Estate
and Facilities. The University of Mississippi Medical Center is acting in accordance
with Board Policy §919 Prerequisites for Building Modification or Demolition, that
requires Board approval prior to building modification or demolition.
10. USM – Approval of Purchase of Property – Golden Eagle Apartments -3314
West 4th Street, Hattiesburg, Mississippi
purchase Golden Eagle Apartments located at 3314 West 4th Street, Hattiesburg,
Mississippi from Golden Eagle Apartments, LLC in the amount of $652,500.
Purpose: The University of Southern Mississippi is seeking to purchase the property
located at 3314 West 4th Street, Hattiesburg, Mississippi located in Forrest County,
Mississippi. The property adjoins the main campus on three sides and is near Reed
Green Coliseum, Pete Taylor Park and the university intramural fields.
Property Description: Golden Eagle Apartments is located on 0.38 acres of land and
contains 20 apartments located within one 11,100 square foot building along with one
(1) additional storage building. The subject property is located in Section 6, Township
4 North, Range 13 West, Forrest County, Mississippi and described as follows:
CONSENT AGENDA
REAL ESTATE
FEBRUARY 18, 2015
Page 14 of 15
Parcel 1: Beginning at the Southwest corner of said Lot 2 and runs East along the
North side of West Fourth Street a distance of 50 feet to and for a point of beginning;
and from aid point of beginning, run East along the North line of West Fourth Street a
distance of 50 feet, thence run South to the said point of beginning which property is
known as Municipal #409 West Fourth Street, in the city of Hattiesburg, Mississippi.
Parcel 2: Beginning at a point 131 feet West of the Southeast corner of the SW ¼ of
Section 6, Township 4 North, Range 13 West.
Appraisals: The University of Southern Mississippi received two independent
property appraisals. The first appraisal was in the amount of $650,000. The second
appraisal was in the amount of $655,000. The average of the two appraisals was
$652,500. The university is purchasing the property for $652,500 which is the
average of the property’s two appraised values.
Terms: The University of Southern Mississippi has a tentative closing date of on or
before August 31, 2015 or upon an earlier or later date as agreed upon by both parties
with a purchase price in the amount of $652,500.
Environmental Phase I: A Phase I Environmental Site Assessment (ESA) has been
conducted on the property. Based on site inspection, current and past land use
history, adjacent property inspections and record review from Environmental Data
Resources (EDR), no recognized environmental conditions are evident at the subject
property.
A copy of the property description and all legal documentation are on file with the
Office of Real Estate and Facilities. The University of Southern Mississippi is acting
in accordance with Board Policy §905(A), Real Estate Management, that requires an
institution acquiring or disposing of real property to receive two independent
appraisals. The purchase price of property to be acquired shall not exceed the
average of the two appraisals. The university is also acting in accordance with Board
Policy §905(B), Real Estate Management, that requires a Phase I or more detailed
environmental report be completed by a qualified personnel and submitted to the
Board’s Real Estate and Facilities Office.
Funding Source(s): Internal Funds for property acquisition ($652,500)
CONSENT AGENDA
REAL ESTATE
FEBRUARY 18, 2015
Page 15 of 15
11. USM – Approval of 2014 Campus Master Plan Update
Project Request: The University of Southern Mississippi requests approval of the
2014 Master Campus Facility Plan update for the Hattiesburg campus.
Purpose: The University of Southern Mississippi is seeking approval of its 2014
update of the campus master plan. The previous campus master plan was approved by
the Board in 2007. The master plan does not include the Gulf Coast campuses.
Master Plans for the Gulf Coast campuses are being developed for each campus and
will be submitted to the Board separately at a later date.
The current master plan was approved by the Board in 2007. Since that time a number
of projects identified in the master plan have been accomplished including the
construction of new facilities for the College of Business, College of Nursing, and a
new residential complex. As a result of the newly constructed facilities, two
academic buildings (Business and Nursing) as well as five residential halls will be
vacated. Due to these spaces being vacated, it presented the university with a prime
opportunity to reallocate space; reorganize units, and provide space for future
programs of the university on the Hattiesburg campus.
The latest master plan update included research and analysis of facility needs of
campus units to assist them in reaching their goals for the next five (5) to ten (10)
years. The project included an assessment of current space utilization and
recommendations to improve efficiency of operations and utilization of existing
facilities as well as construction of new facilities, development of open spaces,
circulation patterns, and other amenities on the Hattiesburg campus.
CONSENT AGENDA
LEGAL
FEBRUARY 18, 2015
PAGE 1 OF 4
1.
MSU - APPROVAL TO CONTRACT WITH JONES WALKER LLP AS
OUTSIDE COUNSEL
Mississippi State University requests permission to enter into a contract with the law firm
of JONES WALKER LLP, located at 190 E. Capitol Street, Suite 800, Jackson, MS
39201 to perform services necessary in assisting and advising the University on legal
issues concerning review of strategic financing options, tax exempt bond arbitrage, and
rebate compliance and the use of bond financed building and other matters relating to
bond issues. The firm will provide legal representation on an hourly rate of $165.00 for
Special Counsel, $225.00 for Partner, and $60.00 for paralegals. The term of the
proposed contract will be for one year, and total expenditures will not exceed $50,000.
The Attorney General has approved this request.
STAFF RECOMMENDATION: Board staff recommends approval of this item.
2.
MSU - APPROVAL TO AMEND/RENEW CONTRACT WITH WARE
│IMMIGRATION AS OUTSIDE COUNSEL
Mississippi State University requests permission to amend/renew a contract with
WARE│IMMIGRATION, formerly WARE│GASPARIAN, to provide services
necessary in preparing labor certification documents on behalf of Mississippi State
University for its employees who seek permanent residence status and related
immigration matters. This Modification #2 will extend the term of the contract for one (1)
year or through March 20, 2016. The total amount payable during the extension period
shall not exceed $50,000. All references to “WARE │GASPARIAN” shall be replaced
with “WARE │IMMIGRATION.” All other provisions of the Agreement for Legal
Services dated March 21, 2013 shall remain in effect. The Attorney General has
approved this request.
The fees payable under the contract are as follows:
Schedule of Legal Fees for Academia
Nonimmigrant Petitions and Processes
H-1B petition
H-1B extension or amendment petitions
$1500.00
$1000.00
TN petition or border/consulate processing
TN extension petition
$1500.00
$1000.00
E-3 petition or consular processing
$1500.00
CONSENT AGENDA
LEGAL
FEBRUARY 18, 2015
PAGE 2 OF 4
E-3 extension petition
$1000.00
O-1 petition
O-1 extension or amendment petition
$4000.00
$1500.00
Change of status or extension of status for dependents (I-539) no additional charge
J-1 waiver (IGA or hardship)
J-1 waiver (Conrad)
$6,000.00
$6,000.00
Permanent Residence Process with Labor Certification: Faculty
$2000.00
$1000.00
$2500.00
$1500.00
$750.00
“Special Handling” labor certification (must be paid by University*)
$2500.00 if position must be re-advertised
Additional fee if audited.
Immigrant petition
Adjustment of status and related applications (I-765, I-131, etc.) by
employee
Adjustment of status and related applications each spouse or child
*U.S. Dept. of Labor requires employers to pay all costs associated with
labor certification, including legal fees and advertising costs; employees
may pay other fees
Permanent Residence Process with Labor Certification: Non-Faculty
$3000-$4000 Labor certification (must be paid by University). Exact fee depends on
difficulty of case.
$1500.00
Additional fee if audited
$2500.00
Additional fee if subject to supervised recruitment
$2500.00
Immigrant petition
$1500.00
Adjustment of status and related applications (I-765, I-131, etc.) by
employee
$750.00
*U.S. Dept. of Labor requires employers to pay all costs associated with
labor certification, including legal fees and advertising costs; employees
may pay other fees
Permanent Residence Process: Outstanding Professors and Researchers
$5000.00
Immigrant petition
CONSENT AGENDA
LEGAL
FEBRUARY 18, 2015
PAGE 3 OF 4
$1500.00
$750.00
Adjustment of status and related applications by employee
Since labor certification is not required, employees may pay all fees
Permanent Residence Process: National Interest Waiver
$5000.00
$1500.00
$750.00
Immigrant petition
Adjustment of status and related applications by employee
Since labor certification is not required, employees may pay all fees
Employee’s legal fees in all cases may be paid in monthly installments, to be arranged
with attorney
3.
MSU - APPROVAL TO AMEND/EXTEND CONTRACT WITH STITES &
HARBISON, PLLC AS OUTSIDE COUNSEL
Mississippi State University requests permission to amend/extend its contract with Stites
& Harbison, PLLC, to provide services necessary for obtaining patents for designs,
processes, products and other patentable materials developed in connection with
Mississippi State University. The current contract including Modification #1 previously
approved by the Board will expire on March 20, 2015. This Modification #2 will extend
the term of the contract for a period of approximately three month through June 30, 2015.
The total amount payable during the extension period shall not exceed $25,000. All other
provisions of the Agreement for Legal Services dated March 21, 2013 shall remain in
effect. The Attorney General has approved this request.
4.
USM – APPROVAL TO MODIFY CONTRACT WITH LIGHTFOOT,
FRANKLIN & WHITE, PLLC, AS OUTSIDE COUNSEL
The University of Southern Mississippi requests approval to modify its contract with
Lightfoot, Franklin & White, PLLC as outside counsel The Board previously approved
the employment of Lightfoot, Franklin & White, PLLC to assist the University by
rendering legal advice and representation in the practice areas of NCAA compliance,
investigation, appearances, and related matters. The approval was for a term beginning
CONSENT AGENDA
LEGAL
FEBRUARY 18, 2015
PAGE 4 OF 4
October 29, 2014, and ending June 30, 2015, with a total amount payable under the
arrangement not to exceed $50,000 for attorneys’ fees. The firm is currently representing
the University in an investigation initiated by the NCAA related to the Men’s Basketball
Program. The firm has been actively engaged in representing the University in this
matter since October. Legal activity of the attorneys has been driven by the swiftness and
scope of the NCAA investigation, as well as specific directives of the enforcement staff.
As a result, attorneys’ fees are expected to exceed the original cap of $50,000. The
University requests Board approval to increase the total amount payable under the
previously approved contract to $75,000. The Attorney General has approved this
request.
CONSENT AGENDA
PERSONNEL
February 18, 2015
Page 1 of 5
APPROVAL OF PERSONNEL ACTION REQUESTS
1. Employment
MSU (Hire with Tenure-also reported under Tenure section below)
Amelia R. Woolums; Professor of Pathobiology and Population Medicine, College of
Veterinary Medicine; salary of $150,000 per annum, pro rata; E&G Funds; hired with
tenure; effective July 1, 2015
UM (Hire with Tenure-also reported under Tenure section below)
Younghee Lim; Associate Professor of Social Work; salary of $82,400 per annum, pro rata;
E&G Funds; hired with tenure; effective January 22, 2016
2. Tenure
MSU – Twelve –month contract effective July 1, 2015
Amelia R. Woolums; Professor of Pathobiology and Population Medicine (New hire with
tenure)
UM – Nine –month contract effective January 22, 2016
Younghee Lim; Associate Professor of Social Work (New hire with tenure)
3. Sabbatical
MUW
William Biddy; Professor of Theatre, College of Arts & Sciences; from salary of $70,000 per
annum, pro rata; E&G Funds; to salary of $35,000 for sabbatical period; E&G Funds;
effective August 18, 2015 to December 31, 2015; professional development.
Dr. Ghanshyam D. Heda; Associate Professor of Biology, College of Arts & Sciences; from
salary of $49,524 per annum, pro rata; E&G Funds; to salary of $24,762 for sabbatical
period; E&G Funds; effective August 18, 2015 to December 31, 2015; professional
development.
CONSENT AGENDA
PERSONNEL
February 18, 2015
Page 2 of 5
Dr. Erin Kempker; Associate Professor of History, College of Arts & Sciences; from salary
of $49,830 per annum, pro rata; E&G Funds; to salary of $24,915 for sabbatical period; E&G
Funds; effective January 1, 2016 to May 20, 2016; professional development.
UM
Dr. Ignatius Adetayo Alabi; Associate Professor of English; from salary of $69,558 per
effective August 20, 2015 to May 14, 2016; professional development.
Mr. William W. Berry, III; Associate Professor of Law; from salary of $112,107 per annum,
pro rata; E&G Funds; to salary of $56,053 for sabbatical period; E&G Funds; effective
August 20, 2015 to December 31, 2015; professional development.
Mr. Emanuele Berti; Associate Professor of Physics and Astronomy; from salary of $74,528
per annum, pro rata; E&G Funds; to salary of $37,264 for sabbatical period; E&G Funds;
effective August 20, 2015 to May 14, 2016; professional development.
Dr. Katherine M. Centellas; Assistant Professor of Sociology and Anthropology; from salary
Funds; effective August 20, 2015 to December 31, 2015; professional development.
(contingent upon approval of tenure prior to the Fall 2015 semester)
Dr. James V. Cizdziel; Associate Professor of Chemistry and Biochemistry; from salary of
$77,300 per annum, pro rata; E&G Funds; to salary of $38,650 for sabbatical period; E&G
Mr. Dex Edwards; Associate Professor of Theatre Arts; from salary of $66,497 per annum,
Dr. Beth Ann Fennelly; Associate Professor of English; from salary of $78,292 per annum,
January 22, 2016 to December 31, 2016; professional development.
Dr. Tamar Goulet; Associate Professor of Biology; from salary of $83,295 per annum, pro
rata; E&G Funds; to salary of $41,647 for sabbatical period; E&G Funds; effective January
22, 2016 to May 14, 2016; professional development.
CONSENT AGENDA
PERSONNEL
February 18, 2015
Page 3 of 5
Dr. Christopher R. Green; Associate Professor of Law; from salary of $112,985 per annum,
Dr. Adam Stefan Gussow; Associate Professor of English and Southern Studies; from salary
Dr. Jaime Lynn Harker; Interim Chair of Isom Center and Associate Professor of English;
from salary of $72,503 per annum, pro rata; E&G Funds; to salary of $36,251 for sabbatical
period; E&G Funds; effective January 22, 2016 to May 14, 2016; professional development.
Dr. Samir A. Husni; Professor of Journalism, Hederman Lecturer and, Director, Innovative
Magazine; from salary of $132,919 per annum, pro rata; E&G Funds; to salary of $66,459 for
sabbatical period; E&G Funds; effective August 20, 2015 to December 31, 2015; professional
development.
Mr. Philip R. Jackson; Associate Professor of Art; from salary of $61,754 per annum, pro
rata; E&G Funds; to salary of $30,877 for sabbatical period; E&G Funds; effective January
22, 2016 to May 14, 2016; professional development.
Ms. Amanda Jane Johnston; Associate Professor of Music; from salary of $60,665 per
Dr. Kathy B. Knight; Associate Professor of Nutrition and Hospitality Management; from
salary of $84,437 per annum, pro rata; E&G Funds; to salary of $42,218 for sabbatical period;
E&G Funds; effective January 22, 2016 to May 14, 2016; professional development.
Dr. Joel S. Kuszmaul; Associate Professor of Geology and Geological Engineering; from
salary of $118,314 per annum, pro rata; E&G Funds; to salary of $59,157 for sabbatical
development.
Mr. Rory Ledbetter; Associate Professor of Theatre Arts; from salary of $58,564 per annum,
January 22, 2016 to May 14, 2016; professional development.
Dr. Gregory J. Love; Associate Professor of Political Science; from salary of $67,965 per
effective January 22, 2016 to May 14, 2016; professional development.
CONSENT AGENDA
PERSONNEL
February 18, 2015
Page 4 of 5
Dr. Micah Baruch Milinovich; Associate Professor of Mathematics; from salary of $73,306
effective January 22, 2016 to May 14, 2016; professional development.
Dr. Susan Diane Pedigo; Professor of Chemistry and Biochemistry; from salary of $96,968
Dr. Corina Liliana Petrescu; Associate Professor of Modern Languages; from salary of
$59,714 per annum, pro rata; E&G Funds; to salary of $29,857 for sabbatical period; E&G
Funds; effective August 20, 2015 to May 14, 2016; professional development.
Dr. Anne H. Quinney; Professor of French; from salary of $77,777 per annum, pro rata; E&G
Funds; to salary of $38,888 for sabbatical period; E&G Funds; effective August 20, 2015 to
May 14, 2016; professional development.
Dr. Peter P. Reed; Associate Professor of English; from salary of $64,900 per annum, pro
rata; E&G Funds; to salary of $32,450 for sabbatical period; E&G Funds; effective August
20, 2015 to December 31, 2015; professional development.
Ms. Sheri F. Rieth; Associate Professor of Art; from salary of $70,519 per annum, pro rata;
E&G Funds; to salary of $35,259 for sabbatical period; E&G Funds; effective August 20,
2015 to December 31, 2015; professional development.
Mr. Stacy D. Rodgers; Professor of Music; from salary of $88,362 per annum, pro rata; E&G
December 31, 2015; professional development.
Dr. Todd A. Smitherman; Associate Professor of Psychology; from salary of $73,069 per
Dr. Nicholas Trepanier; Assistant Professor of Middle East History; from salary of $59,498
effective August 20, 2015 to May 14, 2016; professional development. (contingent upon
approval of tenure prior to the Fall 2015 semester)
Dr. Donald Trott; Professor of Music; from salary of $86,604 per annum, pro rata; E&G
Funds; to salary of $43,302 for sabbatical period; E&G Funds; effective January 22, 2016 to
May 14, 2016; professional development
CONSENT AGENDA
PERSONNEL
February 18, 2015
Page 5 of 5
Dr. Melinda Wells Valliant; Associate Professor of Nutrition and Hospitality Management;
from salary of $75,361 per annum, pro rata; E&G Funds; to salary of $37,680 for sabbatical
development
Dr. Tamara J. Warhol; Associate Professor of Modern Languages; from salary of $61,933 per
effective January 22, 2016 to May 14, 2016; professional development
Dr. Jeffrey R. Watt; Professor of History; from salary of $104,302 per annum, pro rata; E&G
May 14, 2016; professional development
Dr. Bing Wei; Professor of Mathematics; from salary of $86,114 per annum, pro rata; E&G
December 31, 2015; professional development
Ms. Debora Wenger; Associate Professor of Journalism; from salary of $71,000 per annum,
January 22, 2016 to May 14, 2016; professional development
CONSENT AGENDA
February 18, 2015
Page 1 of 3
1. UMMC – APPROVAL OF AMENDMENTS TO VISION AND MISSION
STATEMENTS
UMMC requests approval of its new mission and vision statements which was last
revised on January 20, 2011. Although the new mission statement is editorially different,
it does not reflect a substantive change in the education, service, and research missions of
the institution. The proposed change flows from the recently completed strategic
planning process and represents a more modern succinct expression of the institution’s
long standing missions. Both the current and proposed statements are shown below.
Current Mission Statement:
The University of Mississippi Medical Center unites the interrelated activities of
education in the health sciences and accepts responsibility for teaching, research, service
and leadership in this field. Its programs embrace training for physicians, dentists, nurses,
and allied health professionals; graduate medical education, graduate dental education,
and graduate study in the health sciences; and the delivery of health care in the teaching
hospitals and clinics. The Medical Center offers equal opportunity in all its programs and
services regardless of race, creed, sex, color, religion, marital status, sexual orientation,
age, national origin, disability, or veteran status.
The University of Mississippi exists to enhance the educational, economic, health care,
social, and cultural foundations of the state, region, and nation. Within this framework,
the Medical Center’s principal and continuing mission is to train health care professionals
at the first professional, graduate, and postgraduate levels for Mississippi. The Medical
Center fosters and protects a learning environment conducive to educational excellence in
the health sciences, cutting-edge biomedical research to expand the body of basic and
applied knowledge, and exemplary patient care that moves toward the ultimate goals of
elimination of health disparities and improved health and well-being for the citizens of
Mississippi, the region, the nation and the world.
As Mississippi’s population is culturally diverse, the institution encourages and actively
recruits applicants from all segments of the state’s population. The Medical Center is
committed to maintaining an educational environment that fosters respect for and
sensitivity to individual differences; promotes personal and professional development;
and gives all students the opportunity to succeed.
CONSENT AGENDA
February 18, 2015
Page 2 of 3
Medical Center graduates at all levels are expected to possess and to demonstrate the
skills and knowledge necessary to practice their disciplines as competent health
professionals. The Medical Center regularly uses appropriate external and internal
measurement tools to assess the institution’s effectiveness in training health professionals
for Mississippi and to evaluate its programs for patient care, research, continuing
education, and outreach.
The expeditious growth of the Medical Center into a major academic health sciences
center reflects the deep commitment of the State of Mississippi, the Board of Trustees of
State Institutions of Higher Learning, and the administration and faculty of the University
of Mississippi Medical Center to the continuing fulfillment of this mission.
The University of Mississippi Medical Center is the semi-autonomous academic health
sciences center of the University of Mississippi. The Mission Statement for the
University of Mississippi can be found at
http://www.olemiss.edu/depts/chancellor/mission.html.
Proposed Mission Statement:
The mission of the University of Mississippi Medical Center is to improve the health and
well-being of patients and the community through excellent training for health-care
professionals, engagement in innovative research, and the delivery of state-of-the-art
health care.
Current Vision Statement:
The vision of the University of Mississippi Medical Center is to be a great academic
health sciences center dedicated to improving lives. The Medical Center goals include:
• Exhibiting steadfast dedication to achieving the highest standards of performance
in all of our missions: education, research, and health care;
• Educating outstanding health care professionals;
• Being a leading health sciences research center that improves human health
through discovery, leadership, and innovations;
• Being the preferred hospitals and clinicians in the Southeast and recognized
nationally;
• Being the employer of choice, committed to recruiting and retaining highperforming individuals;
• Embracing diversity in all of our missions;
• Finding solutions to the challenges of health disparities in Mississippi and the
nation;
CONSENT AGENDA
February 18, 2015
Page 3 of 3
• Promoting the value of professionalism and lifelong learning in all employees,
faculty, and students; and
• Enhancing the economic development of the state.
Proposed Vision Statement:
The University of Mississippi Medical Center will be a premier academic health sciences
system that is recognized nationally for high-quality clinical care, for innovative research
and for training committed health-care professionals who work together to improve
health outcomes and eliminate health disparities.
REGULAR
AGENDAS
REGULAR AGENDA
ACADEMIC AFFAIRS
February 18, 2015
Page 1 of 3
1. SYSTEM – APPROVAL OF NEW ACADEMIC PROGRAMS
In accordance with Board Policy 501: Academic Programs and Units “All new curricula,
departments, programs of study, organized research or services being proposed by any or all
of the institutions must be submitted to the Board and must be approved by the Board before
being initiated,” Board approval is requested for establishing three new academic programs.
a.
Mississippi State University requests permission to plan to offer the Bachelor of
Science in Sustainable Bioproducts degree.
 CIP: 03.0101
 Hours to Degree: 124 Hours
 State Need: This program incorporates contemporary new products from biomass,
agricultural residues, etc. Non‐wood based bioproducts and materials such as
structural and non‐structural panels made from kenaf, wheat straw, rice hulls, corn
stover, etc. have gained market viability in specialty, value‐added applications.
Additionally, specialty chemicals such as paints and adhesives from natural resources
and bio‐based energy such as that related to wood pellets, bio‐oil, wood alcohol, etc.
are increasingly important with respect to sustainable industrial production. Finally,
this program incorporates an increasing amount of environmental concerns and
interests, social/sustainability consciousness, and multidisciplinary factors.
 Employment: The forest products industry has a major positive impact on the
Mississippi economy. In 2010, direct, indirect, and induced effects summed to an
industrial output of $10.38 billion with 63,365 associated jobs. These industries have
a present, and forecast future, need for trained professionals.
 Funding: The total six year cost of implementation is minimal. No additional funds
are being requested in support of this program.
 Enrollment: An estimate of 92 students is projected to enroll with a total of 27
students expected to graduate within the 1st six years.
 Duplication: No other institutions in the state offer a similar program
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ACADEMIC AFFAIRS
February 18, 2015
Page 2 of 3
b.
Mississippi Valley State University requests permission to plan to offer the Bachelor of
Arts in PreLaw/Legal Studies degree.
 CIP: 22.0001
 Hours to Degree: 122/123 Hours
 State Need: Law School remains a vital career path for citizens in Mississippi.
Students who plan careers in law need programs that direct and encourage them
toward law school. Students who do not attend law school can also profit from greater
familiarity with the workings of our legal systems. While MVSU has an advisement
system for students who are interested in attending law school, it does not have a
curriculum that specifically focuses their efforts toward understanding the law while
preparing for law school. This degree is needed to provide that focus along with the
intellectual stimulus that comes from studying the law from a multidisciplinary
perspective. Student admissions data and surveys have consistently shown that
students who apply to MVSU are interested in Pre-Law.
 Employment: According to the Bureau of Labor Statistics, employment of lawyers
is projected to grow 10 percent from 2012 to 2022, about as fast as the average for all
occupations. Demand for legal work will continue as individuals, business, and all
levels of government require legal services in many areas.
 Funding: The total six year cost of implementation is $77,000.00. Funding will
come from reallocation of current resources. No new funding is being requested.
 Duplication: No other institutions in the System offer this degree.
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ACADEMIC AFFAIRS
February 18, 2015
Page 3 of 3
c.
University of Southern Mississippi requests permission to plan to offer the Bachelor of
Liberal Studies (BLS) degree.
 CIP: 24.0101
 Hours to Degree: 120 credit hours
 State Need: Recent studies by the Pew Research Center and other agencies point to
the correlation between higher education and both employment status and income
level: graduates of 4-year colleges perform better in the job market than those with
only a high school or an associates’ degree. US Census Bureau statistics from 2012
bear this out for the state of Mississippi: over a 3-year period, 85% of those with a
bachelors’ degree or higher were in the waged workforce, by contrast with only 68%
of those with a high school education.
 Employment: By focusing on broad categories of learning rather than disciplinary
specialization, the B.L.S. will graduate students who are flexible, adaptable, and
wide-ranging in their skills—students who are well prepared for the evolving
demands of waged work in the 21st century.
 Funding: The total six year cost of implementation is $977,010, an annual cost of
$162,825. Funding will come from reallocation of current resources. No new
funding is being requested.
 Duplication: ASU, MUW, and UM offer similar programs
REGULAR AGENDA
FINANCE
February 18, 2015
Page 1 of 15
1. SYSTEM - REQUEST FOR APPROVAL OF PROFESSIONAL SCHOOL TUITION
FY2016- RATES (First Approval)
Agenda Item Request: Approval is requested for the required 30-day review period for the
UM and USM professional school tuition rates effective FY 2016.
Additional information will be submitted to the Board under separate cover.
Staff Recommendation: Based on Board Policy 702.04C – Consideration of Requests:
Requests to establish tuition, and room and board charges shall not be considered until at
least thirty days after they have been submitted to provide an opportunity for review by the
Board and the Commissioner. The Board reserves the right to waive the thirty-day review
requirement during periods of extreme time constraint. Board staff recommends approval
of the proposed FY2016 tuition rates for first approval.
2. SYSTEM – REQUEST FOR APPROVAL TO INSTITUTE STUDENT ACTIVITIES
FEE
a. Agenda Item Request: Mississippi State University (MSU) requests permission to
institute a Student Activities Fee to provide an independent source of funding for student
organizations, late-night programming, and educational speakers.
Specifically, MSU requests permission to institute a $5.00 per semester Student
Activities Fee applicable to all students during the Spring and Fall semesters. Students
will not be charged the fee during the Summer semester.
The AY 2015 budget for student activities is $371,000 and comes from the Starkville
Food-and-Beverage Tax, the On-Campus Sales Tax Rebate, and Campus Funding.
However, this budget and previous budgets have been insufficient for monetary needs of
the many different student organizations on campus. A Student Activities Fee will
provide supplemental funding for this budget and will be administered by Student Affairs
Administrators and Student Association Members.
Estimated Revenue: Based on current enrollment, MSU projects this fee to generate
approximately $201,610 of new revenue annually.
Staff Recommendation: Based on Board Policy 702.04C, Consideration of Requests,
requests to establish tuition, and room and board charges shall not be considered until
at least thirty days after they have been submitted to provide an opportunity for review
by the Board and the Commissioner. The Board reserves the right to waive the thirty-
REGULAR AGENDA
FINANCE
February 18, 2015
Page 2 of 15
day review requirements during periods of extreme time constraint. Board staff
recommends approval for first reading of this item.
b. Agenda Item Request: The University of Mississippi (UM) requests permission to
institute a Student Activities Fee to provide an independent source of funding for student
Specifically, UM requests permission to institute a $5.00 per semester Student Activities
Fee applicable to all students during the Spring and Fall semesters. Students will not be
charged the fee during the Summer semester.
The AY 2015 budget for student activities is $125,980 and comes from the Student
Government Funding. However, this budget and previous budgets have been insufficient
for monetary needs of the many different student organizations on campus. A Student
Activities Fee will provide supplemental funding for this budget and will be administered
by Student Affairs Administrators and Student Association Members.
Estimated Revenue: Based on current enrollment, UM projects this fee to generate
by the Board and the Commissioner. The Board reserves the right to waive the thirtyday review requirements during periods of extreme time constraint. Board staff
c. Agenda Item Request: Jackson University (JSU) requests permission to institute a
Student Activities Fee to provide an independent source of funding for student
Specifically, JSU requests permission to institute a $10.00 per semester Student
The AY 2015 budget for student activities is $135,000 and comes from the Office of
Student Affairs. However, this budget and previous budgets have been insufficient for
monetary needs of the many different student organizations on campus. A Student
Activities Fee will provide supplemental funding for this budget and will be administered
by Student Affairs Administrators and Student Association Members.
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February 18, 2015
Page 3 of 15
Estimated Revenue: Based on current enrollment, JSU projects this fee to generate
d. Agenda Item Request: Mississippi Valley State University (MVSU) requests permission
to institute a Student Activities Fee to provide an independent source of funding for
student organizations, late-night programming, and educational speakers.
Specifically, MVSU requests permission to institute a $10.00 per semester Student
The AY 2015 budget for student activities is $3,480 and comes from Campus Funding.
However, this budget and previous budgets have been insufficient for monetary needs of
the many different student organizations on campus. A Student Activities Fee will
provide supplemental funding for this budget and will be administered by Student Affairs
Administrators and Student Association Members.
Estimated Revenue: Based on current enrollment, MVSU projects this fee to generate
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FINANCE
February 18, 2015
Page 4 of 15
3. DSU- REQUEST TO INSTITUTE CAPITAL IMPROVEMENT FEE
Agenda Item Request: Delta State University (DSU) requests permission to institute a
Capital Improvement Fee to provide a stable base of support for capital projects.
Specifically, DSU requests permission to institute a $50 Capital Improvement Fee applicable
to all students (resident, non-resident, on-line, and on any campus). The fee will be assessed
at an hourly rate of $4.17 for undergraduate students and at an hourly rate of $5.56 for
graduate students and will be capped at $50 per term. The fee will be assessed for all
academic terms starting after August 1, 2015.
Planned uses of this new revenue are as follows:






Minor renovation of educational facilities ($350,000);
Improvement to the University’s IT Storage Area Network ($250,000);
Bathroom renovations in residence halls ($400,000);
New and more efficient Air Handler Units in various facilities ($350,000);
Campus emergency generators ($135,000);
Campus Signage ($175,000).
Estimated Revenue: Based on current enrollment, DSU projects this fee to generate
approximately $300,000 of new revenue annually, all of which will be recorded in the plant
fund and used strictly to address facility repair needs on campus.
requests to establish tuition, and room and board charges shall not be considered until at
least thirty days after they have been submitted to provide an opportunity for review by the
Board and the Commissioner. The Board reserves the right to waive the thirty-day review
requirement during periods of extreme time constraint. Board staff recommends waiver
of the first reading and approval of this item.
4. MSU- REQUEST TO APPROVE BOND RESOLUTION TO ISSUE MSU
EDUCATIONAL BUILDING CORPORATION BONDS FOR NEW RESIDENCE
HALLS
Agenda Item Request: Mississippi State University (MSU) requests approval to issue,
through the Mississippi State University Educational Building Corporation (MSUEBC), up
to a maximum aggregate principal amount of $61,045,000 million in long-term fixed rate
bonds for the purpose of constructing two residence halls. MSU requests approval of the
Board Resolution.
REGULAR AGENDA
FINANCE
February 18, 2015
Page 5 of 15
Following are the professionals:
Bond Counsel - Jones Walker, LLP
Underwriters - Morgan Stanley & Company, LLC, and Raymond James & Associates, Inc.
Financial Advisor - First Southwest
History: The New Residence Halls North project was initiated with IHL in May 2014. In
January 2015 the Board reviewed the financial advisor’s report provided by First Southwest
related to the New Residence Halls and approved the bond counsel, underwriters, and
financial advisor.
Purpose: The purpose of the project is to construct two new residence halls on the north side
of campus. The residence halls will consist of 245,363 sq. ft. and provide 752 beds. The
project will also include an additional 7,522 sq. ft. facility to house the Sonny Montgomery
Center for America’s Veterans, which will be a stand-alone facility on the residence hall site.
Mississippi State University will also demolish Evans Hall (212 bed spaces), constructed in
1965, as part of this project to allow for the site of the new residence halls and the Sonny
Montgomery Center for America’s Veterans. The demolition of Evans Hall will be contained
within the project scope and budget. Based on the goal of MSU’s enrollment of 22,000, and
after looking at peer institutions and their historical demand for on-campus housing, MSU
estimates the university will need on-campus housing for approximately 5,000 students.
Currently, MSU provides housing for approximately 4,480 students. Should MSU decide to
renovate Rice Hall in the future, that would reduce its current occupancy by a minimum of
100 beds. Should MSU demolish Rice Hall instead of renovating it, the university would lose
approximately 500 beds. Given the above, the new 752-bed project would bring MSU to
around 5,000 beds (4,480 – 212 + 752). Some of the remaining older residence halls such as
Hull, Herbert, McKee, Sessums and Critz will need to be addressed in the next five to10
years. Based on actual demand in future years, decisions will need to be made to either
demolish or renovate these older residence halls. These decisions could lead to further loss of
bed count.
Specific Type of Contract: Long-term bonds
Scope of Work: The bond issue includes funds for construction of two new residence halls
and the demolition of Evans Hall. First Southwest is the financial advisor. Bond Counsel is
Jones, Walker, LLP, and the Underwriters are Morgan Stanley & Company, LLC, and
Raymond James & Associates, Inc.
Term of Contract: Long-term bonds will be issued with maturities of up to 30 years.
Termination Options: The bond issue documents contain redemption provisions which can
be used in case of market changes.
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FINANCE
February 18, 2015
Page 6 of 15
Contract Amount: MSU expects to issue up to a maximum of $61,045,000 par value in
fixed rate bonds. Proceeds from the bond issue will support the project fund ($58 million),
capitalized interest, cost of issuance, and the underwriter’s discount. Based on the Financial
Advisor’s report dated November 28, 2014, the proposed debt amortization will have will
have an average annual debt payment of $3,822,967 at an expected true interest cost of 4.66
percent.
Funding Source for Contract: Housing and Residence Life at MSU is a stand-alone,
auxiliary operation that supports operations through self-generated revenues. Each residence
hall within the system, including the new North Hall facilities, generate sufficient revenue to
support operational costs, including EBC debt service payments when applicable. EBC debt
payments for the new residence halls will be serviced from student housing fees associated
with the project. The MSU Foundation will provide funding to construct the Sonny
Montgomery Center for America’s Veterans.
Staff Recommendation: Board Policy 906 states “Following the Board’s approval of the
project initiation, the institution shall return to the Board at a subsequent meeting and
present a resolution for Board approval granting permission for issuing bonds or other
forms of debt obligations for the specific project and for approval of the following
documents to which the Board will be a party: the lease, the ground lease, the preliminary
official statement (if required for the type of debt to be issued), and the continuing
disclosure agreement (if required for the type of debt to be issued). The resolution also
grants permission for the documents to be executed.” The Board approved the bond
initiation at the January 2015 Board meeting. The bond resolution and form of bond
documents has been reviewed and approved by the Attorney General’s Office. Board
staff recommends approval.
5. UMMC- REQUEST FOR APPROVAL OF SERVICE AGREEMENT WITH
ARMSTRONG AND ASSOCIATES, INC.
Agenda Item Request: The University of Mississippi Medical Center requests approval to
enter into a service agreement with Armstrong and Associates, Inc. to collect bad debt for
both hospital and physician services for its main campus and Holmes County locations.
Contractor’s Legal Name: Armstrong and Associates, Inc. (Armstrong)
History of Contract: On May 19, 2011, the IHL Board approved UMMC to enter into an
agreement with two (2) bad debt collectors, Hollis Cobb and The CBE Group, Inc. (CBE).
Both agreements were for the collection of accounts receivable primary bad debt for UMMC.
UMMC’s original strategy was to have two bad debt vendors contracted at the same time to
drive performance. Hollis Cobb and CBE were awarded the UMMC contracts for bad debt
REGULAR AGENDA
FINANCE
February 18, 2015
Page 7 of 15
collection services per RFP#1132 in 2011. The contracts were for a term of two (2) years
with two (2) options for a one (1) year renewal, for a maximum life of the contract not to
exceed four (4) years. The total approved cost for each agreement was $5,068,800.
In February, 2013, CBE submitted a notice of termination to UMMC effective sixty (60)
days after February 12, 2013. The accounts that were in CBE’s possession were transferred
to Hospital Billing Collections Services (HBCS), a vendor through Novation, UMMC’s
primary group purchasing organization (GPO). UMMC utilized the services of HBCS
without an agreement and paid $55,977.56 to HBCS in collection fees. Any accounts that are
uncollected that were once worked by HBCS due to the CBE’s termination have since
transferred back to UMMC. Also, UMMC began working on specifications to issue a new
Request for Proposal (RFP) to obtain another bad debt collection vendor so that it could
continue its original business strategy of utilizing two bad debt vendors. Since February
2013, any new accounts that would have been place with CBE were placed with Hollis Cobb.
Specific Type of Contract: This is a new service agreement for the collection of bad debt.
Purpose: This is an agreement for bad debt collection services. This agreement allows for
the management and collection of accounts that meet the criteria for “bad debt” and have
been determined uncollectable by standard institutional billing practices. By contracting with
Armstrong, UMMC is able to assign aged accounts to a professional service for debt
collection and aged balance management as a best practice method to improve patient
revenue. This agreement will allow UMMC to engage a second bad debt collection agency to
actively work its bad debt accounts.
Scope of Work: Armstrong will provide the following
A. Upon receipt of the Collection Information, Armstrong shall use its best efforts to
secure recovery on such Delinquent Accounts referred by UMMC in a timely manner,
including but not limited to the following: (i) contacting Consumers via phone or
written correspondence; (ii) reviewing Collection Information; (iii) locating and
identifying the Consumer, and (iv) such other efforts available under federal and state
law Armstrong deems necessary or desirable to secure recoveries on the UMMC’s
Delinquent Accounts. However, any legal action taken in relation to the Delinquent
Accounts must first be approved in writing by UMMC, including but not limited to,
use of an attorney, enrollment of judgments, and any other proceeding whereby the
court system is accessed. UMMC agrees to respond to Armstrong within ninety (90)
days of request for legal action and provide all necessary documentation for legal
action, if legal action is approved by UMMC.
B. Furnish to UMMC written reports accounting for all collections made in the
preceding reporting period.
C. Provide UMMC with a monthly collection analysis report in turnover month.
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February 18, 2015
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D. Armstrong may not sell, transfer or subrogate any account turned over to them by
UMMC without the express written consent of UMMC.
E. Armstrong and all of its agents and employees shall abide by the provision of the
Federal Fair Debt Collection Practices Act (15 U.S.C. s1692, et seq.) and applicable
state laws.
F. Armstrong will coordinate with UMMC to provide an onsite representative to handle
administrative duties as assigned for the working and processing of accounts place
with Armstrong.
G. Armstrong must not engage subcontractors to work UMMC accounts without the
prior written consent of UMMC.
H. Armstrong will review all accounts to identify any potential third party payment
source, focusing primarily on Mississippi (MS) Medicaid.
I. Armstrong will pursue any billing and collection processes identified by third party
payment sources, including potential billing of all governmental, commercial and
private payers.
J. Armstrong shall be responsible for sending and receiving data extracts (including, but
not limited to: automated notes, payments, and adjustments) to UMMC on a weekly
basis in a predefined format compatible with UMMC’s Epic software billing system.
K. Armstrong shall record all collection calls (both inbound and outbound) and make
available to UMMC to review upon request. Armstrong shall archive all collection
calls for a period of no less than ninety (90) days.
L. Armstrong shall skip-trace and updated account information in UMMC’s host patient
accounting system with correct and/or updated patient contact or demographic
information. Armstrong shall provide the updated information directly to UMMC’s
system. UMMC will provide access to Armstrong to allow for creation of weekly file
containing applicable information.
UMMC will provide the following:
A. UMMC agrees that all accounts turned over to Armstrong for collection processing
have balances that reflect legitimate, enforceable obligations of the debtor. No
account will be turned over to Armstrong that has been discharged in bankruptcy or
included in a presently pending bankruptcy.
B. All necessary information for collection which may include copies of :
 Debtor account record denoting debtor and guarantor information.
 Detailed listing of billing, payment and collection activity.
 Any other data pertinent to the account to include emergency contact,
employment information, and any other document signed by patient or
guarantor.
C. A systematic method of accounting and reporting of cash receipts received in the
UMMC’s Business Office on accounts held by Armstrong so that said accounts can
be credited and Armstrong compensated accordingly. Payments shall be reported
timely so that Armstrong may cease collection activity.
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
It is understood and agreed that UMMC retains the right to discontinue
Armstrong’s pursuit of any account upon notification to Armstrong by an
authorized representative of UMMC.
Term of Contract: The initial term of this agreement is for two (2) years with the option of
two (2) one (1) year renewals for a total term of four (4) years, beginning February 1, 2015.
UMMC request the authority to contract for up to four (4) years with the total possible term
being February 1, 2015 through January 31, 2019.
Termination Options: This agreement may be terminated as follows:
 Either party may terminate provided thirty (30) day notice is given to the other
party;
 Failure of Armstrong to comply with E-Verify requirements;
 In the event of a reduction of funds available to UMMC;
 In the event of a force majeure event which would render the affected party
unable to perform;
 In the event of a change in law resulting in an adverse consequence;
 UMMC may terminate the agreement and the underlying business relationship
in the event that Armstrong, acting as business associate, as defined by the
Health insurance Accountability and Portability Act (HIPAA), improperly
uses or discloses protected health information in breach of the Business
Associate Agreement (BAA); and
 UMMC may terminate if it makes the determination that a material condition
of performance by Armstrong, acting as a business associate, as defined by the
HIPAA, has changed or the business associate has breached a material term of
BAA.
Contract Amount: The estimated total cost of this agreement is $5,051,478.58 with a
breakdown provided below.
Estimated Amount Collection
Estimated
Collected*
Fee
Collection Cost
Year One
$
9,360,000.00
12.9%
$
1,207,440.00
Year Two*
$
9,640,800.00
12.9%
$
1,243,663.20
Year Three*
$
9,930,024.00
12.9%
$
1,280,973.10
Year Four*
$ 10,227,924.72
12.9%
$
1,319,402.29
Estimated Total Cost $ 39,158,748.72
12.9%
$
5,051,478.58
*UMMC estimates $120,000,000 in accounts will be placed for collection within the first
year which is based on historical amounts of bad debt accounts. The annual projected
placement was then multiplied by eight percent (8%) for a rate of return to achieve the annual
gross collections. UMMC estimates that 97.5% of gross collections amount will be realized
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February 18, 2015
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through account placement under this agreement to give the estimated amount collected. The
estimated amount collected is then multiplied by 12.9%, which is the collection fee, to derive
the cost of collections. For years two (2), three (3) and four (4), UMMC used a multiplier of
three percent (3%) compounded annually to estimate the amount collected to account for
potential increases in account volumes.
Funding Source of Contract: This agreement will be funded by hospital patient revenues.
Contractor Selection Process: UMMC issued RFP#1153, Debt Collection Services on
February 10, 2014 with proposal due March 11, 2014. UMMC received twenty-nine (29)
proposals in response to the request. UMMC reviewed all 29 proposals and narrowed down
the proposals to five (5) vendors, listed in order of cost from lowest to highest: ROI,
Armstrong and Associates, SSI, AmSher and Professional Recovery Consultants.
The UMMC consensus group ultimately selected the second lowest bidder, due to their
demonstrated experience with other academic medical centers, their technical knowledge of
our billing system and reasonable cost.
The lowest bidder was not selected by the consensus group because, the bidder did not have
sufficient technical knowledge of our electronic billing systems, which was needed in order
to appropriately format reports for UMMC to transfer into our billing system and they
showed little to no experience with academic medical centers of like size.
Contracts, Board approval is required prior to execution of the contract for all other land,
personal property, and service contracts that require an aggregate total expenditure of
more than $250,000. The agreement has been reviewed and approved by the Attorney
General’s Office. At the January 2015 Board meeting, Board members requested
additional information from UMMC about this item. UMMC has gathered information
and will present this request to the Board.
6. USM- REQUEST FOR APPROVAL OF RESIDENCY AND OUT-OF-STATE
TUITION WAIVER POLICY – Veteran and Military Student Update
Purpose: The University of Southern Mississippi (USM) is requesting approval to modify
the existing policy for granting waivers of out-of-state tuition to USM students. The
modifications are limited to the out-of-state waivers authorized for military and veteran
students and their spouses or dependents.
Authority and Effective Date: This policy reflects, and shall be construed in conformity
with the Policies and Bylaws of the Board of Trustees of State Institutions of Higher
REGULAR AGENDA
FINANCE
February 18, 2015
Page 11 of 15
Learning and with Mississippi statutory law, including Miss. Code Ann. § 37-103-25, as
amended. This policy shall be effective upon approval by IHL and USM with individual
waivers becoming applicable as of July 1, 2015.
Proposed Out-of-State Waiver Policy: The following list of proposed out-of-state tuition
waivers will be authorized in addition to those currently in existence by virtue of prior
statutory law and IHL Board Policy.
A. Military/Veterans – A veteran/student who has received a discharge other than
“dishonorable” or has been released from a period of not fewer than 90 days of service in
the active military, naval, or air service less than three years before the date of enrollment
in the course concerned.
B. Veteran Family Members – An individual who is entitled to assistance under sections
3311(b) (9) or 3319 of Title 38, United States Code, by virtue of such individual’s
relationship to a veteran described in subparagraph “A”.
All waivers are contingent upon the student’s submission to USM of timely and adequate
proof of having met the applicable criteria and are decided on a case-by-case basis. To be
eligible for out-of-state tuition waivers, applicants must meet admissions requirements for the
initial award and maintain satisfactory academic progress for continued eligibility.
The changes are recommended in order to comply with Section 702 of The Veterans Access,
Choice and Accountability Act of 2014, codified at 38 U.S.C.A. § 3679.
7. USM – REQUEST TO WAIVE SUBSEQUENT MEETING REQUIREMENT IN
BOARD POLICY 906 AND APPROVE A BOND RESOLUTION AND FORM OF
BOND DOCUMENTS TO REFUND EDUCATIONAL BUILDING CORPORATION
BONDS NOT TO EXCEED $140,000,000 FOR SERIES 2006A, 2006B, SERIES 2007,
SERIES 2009, AND THE CERTIFICATES OF PARTICIPATION SERIES 2009
Agenda Item Request: The University of Southern Mississippi (“USM”) requests approval
to issue, through the S.M. Educational Building Corporation (the “EBC”), a maximum of
$140,000,000 revenue refunding bonds in one or more taxable and/or tax-exempt series (the
“Bonds”) for the purpose of advance refunding and defeasing all or a portion of the EBC’s
(a) S.M. Educational Building Corporation Revenue Refunding Bonds, Series 2006A, issued
in the original principal amount of $24,855,000 (the “2006A Bonds”); (b) S.M. Educational
Building Corporation Revenue Bonds, Series 2006B (Village Project), issued in the original
REGULAR AGENDA
FINANCE
February 18, 2015
Page 12 of 15
principal amount of $18,725,000 (the “2006B Bonds”); (c) S.M. Educational Building
Corporation Revenue Bonds, Series 2007 (Athletics Facilities Improvements Project), issued
in the original principal amount of $27,190,000 (the “2007 Bonds”); and (d) S.M.
Educational Building Corporation Revenue Bonds, Series 2009 (Campus Facilities
Improvements Project), issued in the original principal amount of $49,900,000 (the “2009
Bonds”); (e) Certificates Of Participation (University of Southern Mississippi Parking
Facilities Construction Project), Series 2009, issued in the original principal amount of
$15,520,000 (the “2009 COPs,” and together with the 2006A Bonds, 2006B Bonds, 2007
Bonds, 2009 Bonds, and the 2009 COPS, the “Refunded Bonds”) by the University of
Southern Mississippi (the “University”) and the University of Southern Mississippi Real
Estate Foundation, Inc. (the “Foundation”), to finance the construction and financing of a
parking garage; acquiring from the Foundation that certain parking facility financed with the
2009 COPs; approving various documents related to the proposed bond issue and paying the
issuance costs of the Bonds.
USM also requests approval of hiring Butler Snow, LLP, as bond counsel, Raymond James
& Associates, Inc., as senior underwriter, and First Southwest, as financial advisor.
Finally, USM and the EBC ask this Board to waive the requirements of IHL Board Policy
906 that delay the adoption of various documents until a subsequent meeting after the
financial advisor’s presentation and move forward at this meeting with the approval of the
execution and delivery by the President of this Board and the Commissioner of Higher
Education, the President of USM, and the President and Secretary-treasurer of the EBC,
where appropriate, of the following documents:
1.
Ground Lease by and among this Board, the University and the EBC, providing
that the Ground Lease will not terminate until the Bonds are paid in full or the
Indenture is discharged, whichever occurs earlier;
2.
Lease Agreement by and between the EBC and this Board, providing for the
payment of rent by this Board to the EBC in an amount sufficient to pay the debt
service on the Bonds;
3.
Bond Purchase Agreement by and between the EBC and Raymond James &
Associates, Inc. (the "Underwriter"), providing for the sale of the Bonds by the
EBC to the Underwriter;
4.
(Preliminary) Official Statement pertaining to the public marketing and sale of the
Bonds to be distributed by the Underwriter to prospective bond purchasers; and
REGULAR AGENDA
FINANCE
February 18, 2015
Page 13 of 15
5.
Continuing Disclosure Agreement by and among the EBC, this Board and the
trustee for the Bonds, providing for the annual disclosure of certain information
pertaining to the Bonds.
History: This Board has previously approved and the EBC has issued its (a) S.M.
Educational Building Corporation Revenue Refunding Bonds, Series 2006A, issued in the
original principal amount of $24,855,000 (the “2006A Bonds”); (b) S.M. Educational
Building Corporation Revenue Bonds, Series 2006B (Village Project), issued in the original
principal amount of $18,725,000 (the “2006B Bonds”); (c) S.M. Educational Building
Corporation Revenue Bonds, Series 2007 (Athletics Facilities Improvements Project), issued
in the original principal amount of $27,190,000 (the “2007 Bonds”); (d) S.M. Educational
Building Corporation Revenue Bonds, Series 2009 (Campus Facilities Improvements
Project), issued in the original principal amount of $49,900,000 (the “2009 Bonds”).
Additionally, this Board has previously approved the construction of a parking garage and
the issuance of Certificates Of Participation (University of Southern Mississippi Parking
Facilities Construction Project), Series 2009, issued in the original principal amount of
$15,520,000 (the “2009 COPs,” and together with the 2006A Bonds, 2006B Bonds, 2007
Bonds, 2009 Bonds, and the 2009 COPS, the “Refunded Bonds”) by the University of
Southern Mississippi (the “University”) and the University of Southern Mississippi Real
Estate Foundation, Inc. (the “Foundation”), to finance the construction and financing of said
parking garage.
Purpose: The purpose is to initiate the bond refunding process and approve documents
necessary to advance refund and defease all or part of the Refunded Bonds in one or more
taxable and/or tax-exempt series at a par value not to exceed $140,000,000. The current low
interest rate environment presents the EBC with an opportunity to receive a lower interest
rate on the Refunded Bonds and to acquire the parking garage from the Foundation. The
Financial Advisor calculates the Net Present Value savings for all refunded bonds to be $8.6
million, or 7.35% of the outstanding principal. Net Present Value savings for individual
bonds range from 13.63% to 2.49%. Miss. Code Ann. 37-27-13 requires a minimum net
present value savings of 2% for refunding bonds.
Series Refunded
2006A**
2006B
2007
2009
2009
COP's
Blended
Par Amount
$15,780,000 $16,235,000 $23,500,000 $47,450,000 $14,255,000 $117,220,000
Old Debt Service
$20,185,231 $25,118,838 $37,936,600 $86,442,163 $24,889,306 $194,572,138
New Debt Service
$18,893,665 $22,304,004 $34,755,438 $83,578,042 $24,560,029 $184,091,178
REGULAR AGENDA
FINANCE
February 18, 2015
Page 14 of 15
$1,291,566
$2,814,833
$3,181,163
$2,864,121
$329,277
$10,480,960
Net Present Value
Savings (%)
7.06%
13.63%
10.27%
5.31%
2.49%
7.35%
Net Present Value
Savings ($)
$1,114,173
$2,213,406
$2,412,316
$2,521,332
$354,501
$8,615,728
TIC of Refunding
Bonds
2.51%
2.85%
2.97%
3.29%
3.33%
3.14%
Total DS Savings
Specific Type of Contract: Long-term bonds
Scope of Work: The bond issue includes funds for the advance refunding and defeasance of
the Refunded Bonds. First Southwest is the financial advisor. Butler Snow, LLP, is bond
counsel and the senior underwriter is Raymond James & Associates, Inc.
Term of Contract: Long-term bonds in one or more taxable or tax-exempt series will be
issued with maturities not to exceed thirty (30) years.
Termination Options: The bond issue documents contain redemption provisions which can
be used in case of market changes.
Funding Source for Contract: Debt payments will be serviced by revenue that secures
each of the Refunded Bonds.
Staff Recommendation: Board Policy 906 states “The institution shall submit the report
of the financial advisor(s) and the request for a project initiation to the Board for
approval. The request must state the institution’s intent, justify the need for the project
and give an estimate of the total construction budget. The request must also include
naming the design professionals, bond counsel and senior underwriter(s) selected by the
board of the educational building corporation…
Following the Board’s approval of the project initiation, the institution shall return to the
Board at a subsequent meeting and present a resolution for Board approval granting
permission for issuing bonds or other forms of debt obligations for the specific project and
for approval of the following documents to which the Board will be a party: the lease, the
ground lease, the preliminary official statement (if required for the type of debt to be
issued), and the continuing disclosure agreement (if required for the type of debt to be
issued). The resolution also grants permission for the documents to be executed.”
REGULAR AGENDA
FINANCE
February 18, 2015
Page 15 of 15
The institution is presenting the Financial Advisor’s report for the Board’s review
along with the intent, justification, and project professionals. In addition, the institution
is also requesting approval of the bond resolution and form of bond documents.
Therefore the institution also requests that the Board waive the subsequent meeting
requirement. The bond resolution and the form of bond documents has been reviewed
and approved by the Attorney General’s Office. Board staff recommends approval of
this item.
REGULAR AGENDA
LEGAL
FEBRUARY 18, 2015
PAGE 1 OF 2
1.
UMMC – APPROVAL TO MODIFY CONTRACT WITH BUTLER SNOW, LLP
AS OUTSIDE COUNSEL
The University of Mississippi Medical Center requests approval to modify its contract
with Butler Snow, LLP as outside counsel. The Board previously approved the
employment of Butler Snow to assist the University in intellectual property matters,
healthcare regulatory and compliance matters, healthcare administrative hearings, human
resources issues and commercial and general matters. The approval was for a term of
December 1, 2014 through November 30, 2015 at a rate of $245 per hour up to a do not
exceed amount of $250,000. UMMC requests Board approval to increase this spending
authority by $100,000 to a new do not exceed amount of $350,000. All other conditions
of the contract remain the same. The Attorney General has approved this request.
2.
UMMC – APPROVAL TO MODIFY CONTRACT WITH WATKINS AND
EAGER, PLLC AS OUTSIDE COUNSEL
The University of Mississippi Medical Center requests approval to modify its contract
with Watkins and Eager, PLLC, as outside counsel. The Board previously approved the
employment of Watkins and Eager to assist the University in real estate matters. The
approval was for a term of July 1, 2014 through June 30, 2015 at a rate of $165 per hour
up to a do not exceed amount of $350,000. UMMC requests Board approval to increase
this spending authority by $150,000 to a new do not exceed amount of $500,000. All
other conditions of the contract remain the same. The Attorney General has approved this
request.
3.
SYSTEM – REQUEST FOR APPROVAL FOR FIRST READING OF PROPOSED
CHANGES TO BOARD POLICY 801.04 EMPLOYMENT CONTRACTS
Board approval for first reading is requested regarding the below indicated proposed
changes to Board Policy 801.04 Employment Contracts.
801.04
EMPLOYMENT CONTRACTS
Acting under appropriate statutory authority and Board policy, the Board
of Trustees hereby empowers the Institutional Executive Officers of the
several institutions the authority to approve and execute contracts only
with deans, professors, other members of the teaching staff and such
categories of administrative employees as designated by the
REGULAR AGENDA
LEGAL
FEBRUARY 18, 2015
PAGE 2 OF 2
Commissioner in accordance with state law and Board Policy. Board
approval for appointments and promotions is still required as provided
within Board policy 401.0102 Delegation of Authority. The maximum
Board approved contract length is for four years. Unless otherwise
approved by the Board, no one employed at the institutions may have a
multi-year employment contract other than the chancellor/president, the
athletic director, coaches, and non-tenure track faculty. (See IHL Policy
404.01 regarding non-tenure track faculty contracts.) Such multi-year
employment contracts may not exceed four years in length.
Employee contracts are to be maintained on campus in an office
designated by the Institutional Executive Officer. The contracts for
Institutional Executive Officers and selected athletic personnel are also to
be maintained at the Office of the Commissioner.
(BT Minutes, 9/90; 3/98; 11/2005; 3/2008)
INFORMATION
AGENDAS
INFORMATION AGENDA
REAL ESTATE
February 18, 2015
Page 1 of 18
SYSTEM: REAL ESTATE ITEMS APPROVED SUBSEQUENT TO THE
January 22, 2015 BOARD MEETING SUBMISSION DEADLINE
NOTE: THE FOLLOWING ITEMS WERE APPROVED BY THE BOARD'S REAL
ESTATE AND FACILITIES STAFF ACCORDING TO BOARD POLICY §904 (A)
BOARD APPROVAL WHICH STATES:
Board Policy §904(A), Board Approval
When funding has been secured from whatever source, each institution shall bring all new
projects to the Board for the approval of the project initiation and the appointment of a design
professional, as required in Board Policy §902, Initiation of Construction Projects. This
request shall include a detailed description of the work to be accomplished, the total budget,
the funding source and the design professional recommended to the Board for approval.
After the Board has granted approval of both the initiation of a project and the appointment of
a design professional, no further Board action or approval is required for the completion of
the project if the following conditions are met:
1. The detailed description of the work to be accomplished, as specifically
approved by the Board within the project initiation, has not changed.
2. The total project budget has not increased beyond the amount specifically
approved by the Board as part of the project initiation;
3. The funding source has not changed from that specifically approved by the
Board as part of the project initiation; and
4. The design professional previously approved by the Board has not changed.
If the above four conditions have been met, the Board’s Real Estate and Facilities staff,
through the Commissioner, shall have the authority to approve any and all necessary
documents related to the completion of the subject construction project, including the
approval of construction documents, the advertisement and receipt of bids, the approval of a
bid, the award of a contract and any change orders.
Change Order Approval Note: No change orders approved by Board staff, as reflected
within any of the following informational agenda items, increase the Board approved total
project budget. The total project budget as approved by the Board provides for a
contingency fund, which allows for an increase in the construction budget of between five
and ten percent. Any increase in the total project budget caused by a change order, would
require Board approval and could not be approved by Board staff until the budget increase
is approved by the Board.
INFORMATION AGENDA
REAL ESTATE
February 18, 2015
Page 2 of 18
DELTA STATE UNIVERSITY
1. DSU – GS 102-255 – Central Mechanical Plant Phase II
apparent low bidder, Acy Mechanical, LLC.
Approval Status & Date: APPROVED, January 12, 2015
Design Professional: ERG
General Contractor: Acy Mechanical, LLC
JACKSON STATE UNIVERSITY
2. JSU – GS 103-268 – Capital Centre Improvements Phase IV
December 15, 2014 to approve the budget increase from $3,065,842.00 to
$3,565,842.00, an increase of $500,000.00.
Interim Approval Status & Date: APPROVED, December 15, 2014
Design Professional: M3A Architecture, PLLC
General Contractor: MAC Construction of Mississippi, LLC
INFORMATION AGENDA
REAL ESTATE
February 18, 2015
Page 3 of 18
3. JSU – GS 103-277 – Library Envelope Repairs
Board staff approved Change Order #1 in the amount of $4,991.00 and zero (0) additional
days to the contract of Coleman Hammons Construction Company, Inc. Approval is
Approval Status & Date: APPROVED, December 10, 2014
Change Order Summary: Change Order #1 is necessary: to replace structurally unsound
clay tile backup at the east wall of the original library, and to provide credit to delete the
access tunnels that were not required and to change the specified screw-on masonry ties
to the continuous wire reinforcement at the new CMU installation and for repair of a
variety of inadequate CMU conditions at the existing library walls, at all heights.
$4,991.00.
General Contractor: Coleman Hammons Construction Company, Inc.
4. JSU – GS 103-278 – School of Engineering Phase II
$8,600,000.00, an increase of $6,636,356.59.
Board staff approved Contract Documents as submitted by Cooke, Douglass, Farr and
lemons Architects & Engineers, design professional.
INFORMATION AGENDA
REAL ESTATE
February 18, 2015
Page 4 of 18
Approval Status & Date: APPROVED, December 17, 2014, 2014
Design Professional: Cooke, Douglass, Farr and Lemons Architects & Engineers
MISSISS1PPI STATE UNIVERSITY
5. MSU – GS 113-136 – Meat Science Laboratory
Board staff approved the Design Development Documents as submitted by Pryor &
Morrow Architects & Engineers, P.A.
Design Professional: Pryor & Morrow Architects & Engineers, P.A.
6. MSU – IHL 205-260 – Expansion & Renovation to Davis Wade Stadium (Signage)
Board staff approved Change Order #1 in the amount of $131,513.12 and twenty (20)
additional days to the contract of Mitchell Signs, Inc. Approval is requested from the
Bureau of Building, Grounds, and Real Property Management.
INFORMATION AGENDA
REAL ESTATE
February 18, 2015
Page 5 of 18
Change Order Summary: Change Order #1 is necessary: for additions and deletions of
signage & wayfinding and environmental graphics, and additional days for work as
indicated herein.
$131,513.12.
Design Professional: LPK Architects, P.A.
General Contractor: Mitchell Signs, Inc.
7. MSU – IHL 205-276 – New Residence Hall North
Board staff approved the Design Development Documents as submitted by The McCarty
Company - Design Group, P.A.
Project Initiation Date: May 15, 2014
Design Professional: The McCarty Company - Design Group, P.A.
INFORMATION AGENDA
REAL ESTATE
February 18, 2015
Page 6 of 18
8. MSU – IHL 205-277 – Russell Street Pedestrian and Bicycle Path
Approval Request #1 (INTERIM): Appointment of Design Professional
December 10, 2014 to approve the appointment of Neel-Schaffer, Inc. as design
professional.
Design Professional: Neel-Schaffer, Inc.
MISSISSIPPI UNIVERSITY FOR WOMEN
9. MUW – GS 104-182 – Fant Library Renovation – PH II
additional days to the contract of Amason & Associates, Inc. Approval is requested from
Change Order Summary: Change Order #4 is necessary: to furnish & install additional
data & communication conduits for 32 floor boxes, add a circuit & receptacle for heat
trace tapes at the exposed sprinkler lines at the cooling tower, relocate existing conduits
that conflict with duct work being installed, add lockable drawer units at 4 clerk desks,
add a brick paver accent band at the front entry walk curb, and replace a janitor’s sink.
Total Project Change Orders and Amount: Four (4) change orders for a total amount of
$55,436.61.
General Contractor: Amason & Associates, Inc.
INFORMATION AGENDA
REAL ESTATE
February 18, 2015
Page 7 of 18
MISSISSIPPI VALLEY STATE UNIVERSITY
10. MVSU – GS 106-253 – Renovation of College Hall I
Board staff approved the Schematic Design Documents as submitted by Pryor & Morrow
Architects & Engineers, P.A.
Project Initiation Date: May 15, 2014
Design Professional: Pryor & Morrow Architects & Engineers, P.A.
UNIVERSITY OF MISSISSIPPI
11. UM – GS 107-308 – Union Addition & Renovation
Board staff approved Contract Documents as submitted by Eley Guild Hardy Architects,
design professional.
Design Professional: Eley Guild Hardy Architects
INFORMATION AGENDA
REAL ESTATE
February 18, 2015
Page 8 of 18
12. UM – GS 107-311 - Music Hall West Wing Renovation
Board staff approved Change Order #2 in the amount of $6,574.00 and eight (8)
additional days to the contract of D. Carroll Construction, LLC. Approval is requested
from the Bureau of Building, Grounds, and Real Property Management.
Change Order Summary: Change Order #2 is necessary: to add additional rough outs in a
second location in 5 rooms, add carpet to one classroom in lieu of VCT, add stairs to the
mechanical room leading into the mechanical room at Nutt Auditorium, replace the water
fountain with a bottle filling station, and add additional days for work as indicated herein.
Total Project Change Orders and Amount: Two (2) change orders for a total credit
amount of $30,706.00.
Design Professional: Shafer & Associates, PLLC
General Contractor: D. Carroll Construction, LLC
13. UM – IHL 207-357 - Natural Products 1 – Interior Heating Modification
Board staff approved Change Order #2 in the amount of $0 and seventy-seven (77)
additional days to the contract of South Central Heating & Plumbing Co., Inc.
Change Order Summary: Change Order #2 is necessary: to add days for adjustments to
the steam boiler design.
Board staff approved Change Order #3 in the credit amount of $9,740.00 and zero (0)
additional days to the contract of South Central Heating & Plumbing Company, Inc.
INFORMATION AGENDA
REAL ESTATE
February 18, 2015
Page 9 of 18
Change Order Summary: Change Order #3 is necessary: to deduct for liquidated
damages due to contract completion past thirty (30) days and repairs made on the School
of Pharmacy’s Reverse Osmosis System damaged by the contractor.
Total Project Change Orders and Amount: Three (3 change orders for a total amount of
$109,845.63.
General Contractor: South Central Heating & Plumbing Company, Inc.
14. UM – IHL 207-375 – Student Housing Phase II
apparent low bidder, B.L. Harbert International, LLC.
General Contractor: B.L. Harbert International, LLC
15. UM – IHL 207-378 – New Student Housing at Northgate
additional days to the contract of Roy Anderson Corporation. Approval is requested from
INFORMATION AGENDA
REAL ESTATE
February 18, 2015
Page 10 of 18
Change Order Summary: Change Order #3 is necessary: for additional stud work at the
CMU stair walls, additional corner bead at the bathrooms, additional studs at the fan coil
units, additional control joints in the brick veneer, to relocate the code blue location, to
delete the clean-outs, added furring required at the main vertical rise to avoid fire rating
issue and to add a building gas meter.
Total Project Change Orders and Amount: Three (3) change orders for a total credit
amount of $52,237.00.
Design Professional: Cooke Douglass Farr Lemons – Eley Guild Hardy – A Joint
Venture
16. UM – IHL 207-380 – Jeanette Phillips Drive Parking Lot
Board staff approved Change Order #2 in the amount of $20,066.00 and forty-two (42)
additional days to the contract of Endevco, Inc. Approval is requested from the Bureau
of Building, Grounds, and Real Property Management.
Change Order Summary: Change Order #2 is necessary: to deduct for the existing site
conditions reducing the required concrete curb & gutter, concrete header curb, previous
concrete & solid sod quantity, to add for the existing site conditions increased the
required hot mix asphalt surface mix, hot mix asphalt binder mix & concrete sidewalk
quantity, to add for changes to the handrail & additional fence, and additional days for
work as indicated herein.
$38,143.15.
Design Professional: Precision Engineering Corporation
General Contractor: Endevco, Inc.
INFORMATION AGENDA
REAL ESTATE
February 18, 2015
Page 11 of 18
17. UM – IHL 207-382 – South Campus New Storm Water Drainage Phase I
Board staff approved the Schematic Design Documents as submitted by Engineering
Solutions, Inc.
Engineering Solutions, Inc.
Design Professional: Engineering Solutions, Inc.
18. UM – IHL 207-385 -- Manning Center – Football Practice Fields Enlargement
Board staff approved Contract Documents as submitted by Holcombe Norton Partners,
Inc., design professional.
Design Professional: Holcombe Norton Partners, Inc.
INFORMATION AGENDA
REAL ESTATE
February 18, 2015
Page 12 of 18
19. UM – IHL 207-390R -- Vaught-Hemingway Stadium South End Zone - REBID
Board staff approved Contract Documents as submitted by AECOM
Design Professional: AECOM
20. UM – IHL 207-394 – NCPA Primary Building New Roof
Board staff approved the Schematic Design Documents as submitted by Shafer &
Associates, PLLC.
Shafer & Associates, PLLC.
Board staff approved Contract Documents as submitted by Shafer & Associates, PLLC
INFORMATION AGENDA
REAL ESTATE
February 18, 2015
Page 13 of 18
Design Professional: Shafer & Associates, PLLC
21. UM – IHL 207-395 – Turner Center New Roof
Board staff approved the Schematic Design Documents as submitted by Shafer &
Associates.
Shafer & Associates.
Board staff approved Contract Documents as submitted by Shafer & Associates
Design Professional: Shafer & Associates
INFORMATION AGENDA
REAL ESTATE
February 18, 2015
Page 14 of 18
UNIVERSITY OF MISSISSIPPI MEDICAL CENTER
22. UMMC – GS 109-195 - Adult Emergency Department Renovations (AED)
$12,075,143.00, an increase of $320,143.00.
Board staff approved Change Order #12 in the amount of $31,785.67 and fourteen (14)
additional days to the contract of Flagstar Construction Company, Inc. Approval is
Change Order Summary: Change Order #12 is necessary: to reroute duct, for color
changes to more closely match new UMMC campus standards, add a monitor for the
eledctrical isolation panels in each trauma room, omit stainless steel sink cabinets in
some trauma rooms & provide rough-in for stainless steel scrub sinks supplied &
installed, to install a new below grade electrical junction box & re-feed existing site light
pole wiring to replace the existing water-damaged circuits & junction box, to replace
existing heating water valves with new butterfly valves, to install 4 trauma room ceiling
access panels for above ceiling utility connections to the trauma booms, and additional
days for work as indicated herein.
Total Project Change Orders and Amount: Twelve (12) change orders for a total amount
of $1,237,739.65.
Design Professional: Dale/Morris Architects, PLLC
General Contractor: Flagstar Construction Company, Inc.
INFORMATION AGENDA
REAL ESTATE
February 18, 2015
Page 15 of 18
23. UMMC – IHL 109-210 - School of Medicine
apparent low bidder, Roy Anderson Corporation.
Venture
24. UMMC – IHL 209-549 – Hospital Main Lab Serology & Virology Renovations 2013
Board staff approved the Design Development Documents as submitted by Foil Wyatt
Architects & Planners, PLLC.
Design Professional: Foil Wyatt Architects & Planners, PLLC
INFORMATION AGENDA
REAL ESTATE
February 18, 2015
Page 16 of 18
25. UMMC – IHL 209-550 - Wiser Women’s Urgent Care Renovations
Board staff approved the Award of Contract in the amount of $832,000.00 to the apparent
low bidder, Conerly Construction, Inc..
General Contractor: Conerly Construction, Inc.
UNIVERSITY OF SOUTHERN MISSISSIPPI
26. USM – GS 108-267 - College of Business Building
Change Order Summary: Change Order #18 is necessary: for electrical requirements to
serve elevator equipment room, adding return grille dampers in the first floor
communication rooms, add a chiller valve actuator, to provide & install a granite
sculpture pedestal in a food service room, and changes made to the furr-down height in
the auditorium.
Total Project Change Orders and Amount: Eighteen (18) change orders for a total
amount of $1,333,368.95.
Design Professional: Eley Guild Hardy Architects, P.A./Studio South Architects, PLLC
– A Joint Venture
General Contractor: Hanco Corporation
INFORMATION AGENDA
REAL ESTATE
February 18, 2015
Page 17 of 18
27. USM – GS 108-279 - Lucas Administration Envelope Repairs
Board staff approved Contract Documents as submitted by Albert & Associates
Architects
Design Professional: Albert & Associates Architects
28. USM – IHL 208-328 - Walker Science Building Mechanical Repairs
Board staff approved the Schematic Design Documents as submitted by Corbett Legge &
Associates.
Design Professional: Corbett Legge and Associates
INFORMATION AGENDA
REAL ESTATE
February 18, 2015
Page 18 of 18
29. ERC– GS 111-052 – Structural & Subsurface Repair
Board staff approved the Schematic Design Documents as submitted by JBHM
Design Professional: JBHM
INFORMATION AGENDA
LEGAL
FEBRUARY 18, 2015
PAGE 1 OF 2
SYSTEM - REPORT OF PAYMENTS TO OUTSIDE COUNSEL
Legal fees approved for payment to outside counsel in relation to litigation and other
matters:
Payment of legal fees for professional services rendered by Baker Donelson (statements dated
9/5/14 and 10/10/14) from the funds of the University of Mississippi Medical Center. (These
statements, in the amounts of $24,131.82 and $1,953.28, respectively, represent services and
expenses in connection with litigation matters.)
TOTAL DUE……………………………….…….………………$
26,085.10
Cannada (statement dated 11/14/14) from the funds of the University of Mississippi Medical
Center. (This statement, in the amount of $888.00, represents services and expenses in
connection with litigation matters.)
TOTAL DUE……………………………….…….………………$
888.00
Payment of legal fees for professional services rendered by Bryan/Nelson (statements dated
10/22/14 and 1/8/15) from the funds of the University of Southern Mississippi. (These
statements, in the amounts of $3,885.50 and $8,918.90, respectively, represent services and
expenses in connection with legal advice.)
TOTAL DUE……………………………….…….………………$
12,804.40
Payment of legal fees for professional services rendered by Lightfoot, Franklin & White
(statements dated 12/1/14 and 12/9/14) from the funds of the University of Southern Mississippi.
(These statements, in the amounts of $17,422.55 and $30,329.15, respectively, represent services
and expenses in connection with legal advice and litigation matters.)
TOTAL DUE……………………………….…….………………$
47,751.70
Payment of legal fees for professional services rendered by Mayo Mallette (statement dated
1/7/15) from the funds of the University of Southern Mississippi. (This statement, in the amount
of $346.50, represents services and expenses in connection with legal advice.)
TOTAL DUE……………………………….…….………………$
346.50
INFORMATION AGENDA
LEGAL
FEBRUARY 18, 2015
PAGE 2 OF 2
Legal fees approved for payment to outside counsel in relation to patent and other
matters:
Cannada (statements dated 8/29/14 and 12/12/14) from the funds of Mississippi State University.
(These statements represent services and expenses in connection with the following patents:
“Srinivasan- Elusieve Processing CIP Application” - $168.00 and “Methods for Maize
Transformation Coupled with Adventitious Regeneration Utilizing Nodal Section Explants and
Mature Zygotic Embryos” - $7,400.00, respectively.)
TOTAL DUE……………………………….…….………………$
7,568.00
12/22/14) from the funds of Mississippi State University. (These statements represent services
and expenses in connection with the following patents: “Noval Catalysts and Process for Liquid
Hydrocarbon Fuel Production” - $170.00 and “Noval Catalysts and Process for Liquid
Hydrocarbon Fuel Production” - $229.50.)
TOTAL DUE……………………………….…….………………$
399.50
11/14/14, 11/14/14, 11/14/14, 11/14/14, 11/14/14, 12/18/14, 12/18/14 and 12/18/14) from the
funds of the University of Mississippi Medical Center. (These statements, in the amounts of
$832.00, $135.00, $1,168.00, $659.06, $614.00, $38.00, $180.00 and $571.50, respectively,
represent services and expenses in connection with intellectual property/patents.)
TOTAL DUE……………………………….…….………………$
4,197.56
Cannada (statement dated 12/15/14) from the funds of the University of Southern Mississippi.
(This statement represents services and expenses in connection with the following patent:
“Trademark Application for the Centennial Anniversary” - $1,920.00.)
TOTAL DUE……………………………….…….………………$
1,920.00
INFORMATION AGENDA
February 18, 2015
Page 1 of 2
1. SYSTEM – COMMISSIONER’S NOTIFICATION OF APPROVAL
The following items have been approved by the Commissioner on behalf of the Board
and are available for inspection in the Board Office.
a. UM - In accordance with Board Policy 301.0702 Duties of the Commissioner “The
Commissioner is authorized to conduct the day to day administrative affairs of the
Board. . .” On January 23, 2015, the Commissioner approved the request to enter into
a long term lease agreement between The Board of Trustees of State Institutions of
Higher Learning (Board) and the Alpha Psi House Corporation of Delta Gamma
(Lessee) for the lease of 0.509 acres of land where the Delta Gamma Sorority house is
located on the UM campus in Oxford, MS. The lease term will run for a thirty (30)
year period, from on or about January 1, 2015 through December 31, 2044. Lessee
will pay a nominal fee of $50 yearly for the lease of the property. In addition, Lessee
is subject to certain construction requirements and, payment of utility, landscape, fire
safety and maintenance services. This agreement may be terminated upon mutual
agreement of the parties. The Executive Office legal staff have reviewed and
approved the contract documents.
b. MVSU – In accordance with Board Policy 701.06 Budget Escalations and Revisions,
all revisions to annual budgets which do not increase the total amount of the budgets
must be approved by the Commissioner prior to implementation and subsequently
reported to the Board. On February 1, 2015, the Commissioner approved the request
by Mississippi Valley State University for a revision to its Auxiliary Enterprises
Budget for Fiscal Year 2015. The revision is related to the purchase of modular
dormitory units approved by the Board in August 2014. When MVSU’s budget for
FY 2015 was approved, it did not include the full cost for the purchase and the
installation of the units. The financial staff requested that MVSU update the cost as
estimated in August 2014 to information available after installation. The actual net
loss on the project, including additional revenue sources, was approximately
$1,149,000 compared to the estimated $187,000 loss. The additional $962,000 loss is
due primarily to less revenue than projected and higher connection cost than
projected. The projected connection cost was $200,000; however, the lowest bidder
was $536,000. In addition to the contractor for the connection costs, there was
approximately $58,000 incurred for fire service line and professional fee site design
not included in the original projection. As for the revenue estimates, MVSU
overestimated by 50 students. The financial staff has prepared a comparison of actual
versus projected budget for the purchase and installation of the modular dormitory
units along with related hotel housing costs for your review. The Executive Office
INFORMATION AGENDA
February 18, 2015
Page 2 of 2
financial staff have reviewed and approved these revisions. These budget revisions
contain no increases in total budget but rather reallocations among individual expense
categories. A copy of the documents will be maintained in the IHL Office of Finance
and Administration.
c. System – On February 4, 2015, the Commissioner reviewed and approved the
Quarterly Employment Reports which lists all hires and all separations for the period
beginning October 1, 2014 and ending December 31, 2014. These reports are
required by Board Policies 401.0102 Delegation of Authority and 801.09
Resignations. The Executive Office financial staff has reviewed and approved the
institutions’ submissions. A copy of these reports will be maintained in the IHL
Department of Finance and Administration.

draft board book - Mississippi Public Universities

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