2011-2012 Annual Report

Transcription

Maple Ridge Pitt Meadows
Arts Council
2011-2012
Annual Report
Bringing Arts to the o
of our Community
Contents
1
2
3
4
7
Executive Report
8
10
11
12
16
17
18
Maple Ridge Art Gallery & Gift Shop
19
20
21
Arts Council Members
Vision, Mission, Values & Artistic Mandate
Governance and Planning
Performing Arts Programming
Audience Development and Membership Services
Arts Programs
Participation Statistics
Volunteer Program
Arts Council Initiatives and Community Support
Fundraising and Grants
The ACT Arts Centre & Theatre
Municipal Facility Management
Arts Council Support for Municipal Programs
Board of Directors and Staff
Finance Committee Report and Audit
Executive Report
Pablo Picasso said “Art washes away from the soul the dust of everyday life”. As the Arts Council dusted off old photos and program
documents and reflected on its 40 year history, we also look to the future as we enter the 2012/13 season and celebrate our 10th
Anniversary of operating The ACT Arts Centre Theatre. We’d like to thank Arts Council members and the community for their participation in our celebrations. Together with our members and partners we will continue to feed and water the creative soul of the
community.
There is no coincidence there is Art in the word Heart”, “Art makes life interesting”,
and “Art is the DNA of compassion.”
— Tree of Creativity Quotes
The Arts Council’s work in the community has benefited countless souls through our Facility Management role as well as Arts Programs Provision, Gallery Exhibits, Performance Presentations, plus participation in both communities Public Art Programs and the
Maple Ridge Artist in Residence program. Along with our support of arts students through scholarships and arts groups through
member group grants, we are also proud of the numerous community partnerships and the various ways we support community
driven arts practice. What makes up the Arts Council’s soul is an excellent team of staff, volunteers, board and members. The dedication and contribution of volunteers is paramount to our success, as is the expertise and combined talents of our staff team and their
willingness to work with the community to foster excellence and excitement about the arts in our community.
This year, thanks to everyone’s hard work, the MRPMAC posted a surplus despite various funding challenges that were not resolved
until the end of the year. For more information on the various factors that combined to create this success please see the Finance
Committee Report on page 21. We are truly grateful for the trust that donors, sponsors, foundations and granting agencies put in the
Arts Council, which allowed us to deliver our programs, increase community outreach and diversify our presentations. Our primary
partner being the Ridge Meadows Parks and Leisure Commission who have entrusted us with the operation of The ACT Arts Centre
and Theatre and the Maple Ridge Art Gallery on behalf of the District of Maple Ridge and City of Pitt Meadows. Thank you for all your
encouragement and support!
The Arts Council five-year Strategic Business Plan for 2011 – 2015 is updated annually and reflects our sincere desire to integrate
community needs and ensure aligned goals and outcomes. The Board held a member feedback meeting during BC Arts and Culture
Week in 2012 and continues to encourage member participation and input. On of our most successful new endeavours of the year
had to be the CRE8 Youth Week event which saw over 70 students ages 13-17 take part in this multi-disciplinary participatory project.
As always, the board and staff will continue to work with the community for the enrichment and appreciation of Arts & Culture within
the fabric of society.
Respectfully submitted on behalf of the Board of Directors
and staff of the Maple Ridge Pitt Meadows Arts Council,
Bonnie Telep
President
Lindy Sisson
Executive Director
Maple Ridge Pitt Meadows Arts Council 2011-2012 Annual Report
1
The primary arts provider, arts resource and forum for communication in the region, the Maple Ridge Pitt Meadows Arts Council
(MRPMAC) is a not-for-profit / social profit society governed by a volunteer Board of Directors. The MRPMAC is dedicated to
promoting and encouraging appreciation for the arts, working in partnership with other organizations, individuals and governments.
Through our extensive arts programs, performing arts presentations, visual arts exhibits and services to the arts community and the
two municipalities we serve, we uphold the following Vision, Mission, Values and Artistic Mandate:
Vision
•
Artistic Presentation Mandate
People of all ages and backgrounds
discovering, experiencing, sharing and
creating art in our community: “Bringing
Arts to the Heart of our Community”.
Mission
•
In partnership with the community, the
Maple Ridge Pitt Meadows Arts Council
works to develop, promote and celebrate
the arts.
Core Values
•
Leadership
•
Collaboration
•
Integrity
•
Diversity
•
Innovation
•
Enjoyment
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•
to present high quality presentations, gallery exhibits and arts
programs;
•
to present a diverse balance of artistic programming, appealing to a
wide range of interests and ages;
•
to operate The ACT Arts Centre and Theatre as an inclusive centre for
arts and culture within the community;
•
to create mutually beneficial co-presenting opportunities when feasible with other not-for-profit arts and community organizations that
will strengthen and diversify the cultural sector.
By offering a broad base of programming recognizing the diversity of our
communities and being as inclusive as possible for all ages and tastes, the Art
Gallery, Arts Programs and Theatre presentations, both our own and other facility users’ presentations, have over the Arts Centres first nine years developed
a loyal and engaged audience and participant base.
Governance and Planning
Generally speaking, the Maple Ridge Pitt Meadows
Arts Council has ensured success by adopting a
strong, responsive mandate driven by a high level
of customer service and professional management,
plus significant community engagement as well as
a strong sense of artistic integrity. Critical success
factors and key performance indicators include
meeting or exceeding our strategic plan targets in
attendance, revenue, registrations, rentals, presentations and programs.
In April 2012, The Board of Directors and staff
participated in a planning day held at South
Bonson Community Centre in Pitt Meadows. The
five year Strategic Business Plan (2011 – 2015)
was reviewed and updated, including goals and
objectives charts for all departments, including
Governance. This session offered all involved the
opportunity to share ideas, collaborate on plan-
ning and receive valuable feedback. The session helped solidify direction,
address challenges and also celebrate successes and inform new plans.
The organization continues to benefit from our Operations Policies and
Procedures and Governance Policy developed in 2010/11, which are also
updated when appropriate.
The management principle of performance evaluation is based upon the
multiple bottom line approach. Due to our mandate and nature of our
industry, evaluation of success is based on artistic, managerial, financial and
community engagement “bottom lines”. Risks are inherent in the business of
the arts and include everything from fluctuating public funding to cancelled
rentals or tour cancellations, competition for patrons attention and dollars,
non-progressive program offerings, over or under-programming, and unplanned for facility maintenance factors.
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Performing Arts Programming
The Arts Council is seen as a catalyst for the community in terms of
developing partnerships and increasing arts participation in various sectors of
society. Partnerships developed with other national and provincial presenting
organizations facilitate the success of tours by increasing our ability to present
a more diverse variety of work for the benefit of area residents’ right where
they live, rather than having to travel to seek these vital experiences.
The ACT Presents series is designed to artistically and financially balance
overall, however revenue from most performances does not recover all facility
use, marketing, administration and artists’ fees. We are therefore very
grateful for the various funding agencies and sponsors who provide much
needed support allowing us to keep our ticket prices affordable and
mitigating the inherent risk of presenting a performance series of this scope.
This year we received a small grant from the Canadian Heritage Canada Arts
Presentation Fund for the first time, and additionally, provincial gaming
funding was provided for the first time in support of our theatre presentations.
Key to receiving such funding is ensuring the artistic integrity of presentations
and having a clear mandate to present Canadian work.
The MRPMAC presented thirty-six ticketed events at The ACT: six films in the
GEMS Golden Ears Movie Series, four Arts Club ON TOUR performances, seven
performances in the Studio Theatre, and nineteen live performances on the
Main Stage over the 2011-2012 Season – offering the community an
incredible variety of dance, comedy, theatre, music of all types plus work for
young audiences and families. Selecting and selling our performing arts series
performances once again proved challenging in 2011-2012, reflecting the
continuing drop in attendance at venues across North America.
To ensure that our performances are accessible we added a student price of
$15.00 for all shows last year and continue to promote to everyone “trying out
something new” and seeing a variety of acts at The ACT - expanding our audiences’ horizons with memorable, meaningful and entertaining experiences.
Studio Series
Jill Barber, BCTC Touring Artist of the Year
Mainstage Performers
•
Matt Andersen with Del Barber
•
Abrams Brothers and Oh Susanna
•
Alex Cuba
•
Dal Richards Orchestra
•
Crash Test Dummies (cancelled)
•
Jill Barber
•
Winter Harp
•
Laila Biali
•
The Ulitimate Comedy Show
with Roman Danylo & Friends
•
Best of the West Comedy:
Damonde Tschritter, Paul Myrehaug, Toby Hargrave
•
Infinitus String Trio
•
Showtunes! Year By Year - 1971 by Applause Musical Society
•
Hard Times Hit Parade, by Dusty Flowerpot Cabaret
•
The Human Statues and The ood Lovelies
•
Jake’s Gift, performed by Julia Mackey
•
Ballet BC: Walking Mad & Other Works
•
Carlos del Junco and the Blues Mongrels
•
The Celtic Tenors
•
Lorne Elliott
•
Bboyizm: IZM
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Jamie Adkins, Circus Incognitus
The First Grader, Golden Ears Movie Series
Young Audience Series (family
and school presentations)
•
Bobs & Lolo
•
Circus Incognitus with Jamie Adkins
•
Richard Scarry’s Busytown Busy
Arts Club Theatre Company
ON TOUR (co-presentation)
•
Buddy: The Buddy Holly Story
•
Don Quixote
•
Cirrcle Mirror Transformation
GEMS: Golden Ears Movie Series
•
Mid-August Lunch
with short film Shuffleboard Kings
•
The First-Grader
with short film My Name is Mitch
•
Score: A Hockey Musical
with short film Log Driver’s Waltz
•
Midnight in Paris
with short film Basic Space
•
Starbuck
with short film Wait for Rain
•
Billy Bishop Goes to War
with short film Bone Wind Fire
“It’s like a little film festival right here in Maple Ridge…
GEMS is a wonderful opportunity to catch some films that
may not normally run in the local movie theatre. First
class, quirky, humorous, or thought provoking, the GEMS
selections offer something for everyone. I attended 2 films
during the 2011/12 season, and was so impressed that I
am planning to attend the entire season this year”.
— Laura Butler
“BBoyizm ... WOW!!!!! Super artists,
super athletes! BEST performance
I’ve ever seen of any kind, EVER!”
Film Series Audience members told us that they
have a preference for Canadian, International,
Drama and Foreign Language films above
all others.
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Through the 2011/12 season, in order to continue to further diversify our
programming and the range of cultural expression and artistic genres offered,
as well as build new audiences and create meaningful connections within the
community, we developed a Community and Educational Outreach Program.
This one year program was funded by the BC Arts Council and included two key
outreach areas of focus: 1) Educational Outreach for our youth programs and 2)
Performance Outreach around our dance presentations.
Our Dance Outreach program included workshops, pre-show talks and dance
lessons which greatly enhanced our communities experience and appreciation of dance. Following the presentation of The Dusty Flowerpot Cabaret’s
presentation of Hard Times Hit Parade, a Lindy Hop swing lesson was attended
by 20 people who had a terrific time. We also worked with “Made In BC” to
promote the event through the distribution of their publication and utilized
other Dance Outreach resource materials provided by this important
provincial dance service organization.
Outreach around our presentation of Ballet BC’s Walking Mad & Other Works
included the provision of tickets to Dance school students who would
otherwise not been able to attend. A pre-show talk was presented in the lobby
by Ballet BC Artistic Director, Emily Molnar, facilitated by Executive Director,
Lindy Sisson. Emily also spoke to our guests of the Heart Beats
fundraising event.
We were able to offer three community photographers the opportunity to
expand their artistic experience by attending a Ballet BC rehearsal and
photographing the dancers. The dynamics of movement and lighting and
physical space where they had to photograph from provided exciting
challenges. Specific works from this photo shoot were chosen and displayed
in The ACT the month prior to the performance, enhancing our promotions of
the performance and providing exposure of the photographers work.
Our participation in Youth Week 2012 was focused around a new CRE8 event
and included workshops by industry experts in music, dance, voice, spoken
word and the music business, with over 70 students age 13-17 taking part. The
day also included a panel discussion and concluded with workshop presentations and a dynamic question period. The event was very successful and
received positive feedback from youth wanting to be involved in the creation
of 2013 youth events.
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“The arts have impacted my life because
it lets me express how I feel and who I
am. It is a great way to let out the emotions you have inside and an effective
way to introduce yourself to the people
around you. I honestly don’t know what
kind of person I’d be without the arts. My
life would probably be like Saturn having no rings…it’s beautiful but you feel
that something is missing. The Maple
Ridge Pitt Meadows Art Council has really inspired me in so many ways and I am
very happy and proud to be a part of it.
It is great to have a community like this
that is so supportive, for it encourages
people to share their crafts and talents
with others and come together. People
always say, “a picture is worth a thousand words”. I feel like every painting,
every poem and every song is just one
of the greatest ways to express a story. It
feels like when our community all comes
together, we are doing more than just
sharing our talents. We are all painting
one big picture of our own. We make
new friends to share our stories with and
by the time we have all come together,
we have linked everyone to create one
big story: the story about how beautiful
life can with a touch of art!” — Ria Diy, 14 years old,
Maple Ridge
Audience Development
and Member Services
This year strides were made to take a clear picture of who our audience is
and what speaks to them. The evaluation is ongoing but what was learned
informed marketing initiatives and the creation of a new membership
program. This new membership program enhances benefits and encourages
membership to visit The ACT more often. From electronic newsletters,
electronic member communiqués, Facebook and Twitter messaging, audience
participants and members are being communicated with in a consistent and
relevant way.
Messaging is re-enforced through traditional public relations and advertising
avenues. This year the MRPMAC local print media partner, The Maple Ridge
Pitt Meadows News, created a campaign that showcased various community
members holding a heart and proudly supporting the “Heart of the Arts” and
the MRPMAC.
Arts Programs
Delivery of Arts Programs to the region is organized in partnership with Parks
& Leisure Services who provide program registration for the Arts Council,
whose responsibility it is to organize, advertise and deliver arts programs.
Our Arts Programs connect artists with citizens through participation, social
interaction and skill building through arts exploration. We continue to strive
to introduce new and diverse programming each season providing increasing
opportunities and accessibility.
Each of the four programmed “seasons” we introduce new offerings and we
utilize facilities within the Pitt Meadows and Maple Ridge to their full extent.
Last season we added programs on Sunday’s and successfully introduced new
programs at the new South Bonson Community Centre in Pitt Meadows. Most
recently we have added programming in Parent and Tot classes in creative
play, dance and clay play, adult acting, teen
and adult photography, digital darkroom,
advanced 3-D animation for teens,
guitar basics for kids, storytelling
and tutorials in clay for adults. Our summer camps
have become even more popular with the change
of our photo lab into a multi-media lab where we
can offer animation and other computer based
programs. We also added a third week of circus
camp in 2011 and a fourth week this past summer!
We were very pleased to run our first full year long
community partner programs in Musical Theatre.
One for children age 7-14 years old and one for
teens & adults registered through The ACT Ticket
Centre, allowing us to hold a year end production
on the stage for the participants.
In addition to the broad range of diverse registered
arts programs for all ages the Arts Council provides
Educational Arts Programs. These exceptional programs provide innovative learning experience for
students where professional artists work with local
schools and Home Learners in specialized workshops
in dance, fine art, digital media, music and drama.
These unique programs provide an invaluable
resource for the Home Learning staff and for
teachers of School District #42. (These activities are
not required or funded as part of our Fee for
Service agreement with the District.) EAP registration was affected due to Teacher’s job action in BC
this past year affecting access to this program.
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Maple Ridge Art Gallery
The year 2011/2012 was truly a landmark year for the Maple Ridge Art Gallery.
While honouring its commitment to present several exhibitions with a strong
‘community’ focus, the Art Gallery also mounted the solo exhibition, Paint, a
retrospective view of one the most esteemed First Nations artists in the province, Lyle Wilson. This achievement represents the culmination of a three-year
visioning process that has clarified the Art Gallery’s objectives and proved
the organization’s ability to raise funds for projects with reverberations both
within the community and beyond. The Art Gallery also raised funds to support education and public programs, underlining its core mission to “broaden
and enrich the public’s appreciation and understanding of visual culture in its
many forms. “
The exhibition, Paint, tested the capacities of the Art Gallery in a number of
ways, as it required new expertise, heightened security/environmental conditions, as well as the development of school programs and literature, representing some very significant funding targets. Substantial support was achieved
for the publication of an 80-page artist’s catalogue/book, a schools outreach
program, and all the costs associated with the contextualization of a professional exhibition. The exhibition catalogue was funded by The Audain Foundation for the Visual Arts, The Michael O’Brian Family Foundation and The Maple
Ridge Foundation.
In addition to fee-for-service support provided by the District of Maple Ridge,
The Art Gallery also received funding from the BC Arts Council through the
award of a one-year Capacity and Sustainability Grant, enabling it to offer
enhanced programming throughout the year 2012. Individual donations in
2011/2012 also acknowledge that efforts to expand the vision of the Gallery
are succeeding.
Other highlights for the year were the community exhibitions. The Christmas Show and Sale,
Ensemble, has now established itself as an annual
event adding a festive note to the Art Gallery during the holiday season with its variety and eclectic
combinations. We were also very proud to feature
the distinctive work of the Whonnock Weavers, as
well as the Garibaldi Art Club this past year. The
joint enterprise characterized by these shows,
forged new relationships that will hopefully foster
stronger connections between Art Gallery and the
region’s artist/artisan community.
Despite the accomplishments of the past year,
the Art Gallery will require more stable funding
so that it is able to meet the expectations of an
increasingly visually literate (or visually interested)
local population. To this end, it is embarking on a
well-focused fundraising program that will hopefully attract sponsorship and donations from those
who appreciate the importance of culture as a key
component within the social and economic development of the region.
Left: After A1779 by Lyle Wilson
Right: Paint : The Painted Works of Lyle Wilson
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2011/2012 Exhibitions
September 10 – October 1, 2011
January 14 – March 17, 2012
Fibre Art show featuring the Whonnock
Weavers. (Juried group show)
Paintings on canvas and works on paper. (Solo
Show – emerging artist)
October 8 – November 12, 2011
March 24 – April 21, 2012
Sculpture exhibition focused primarily on metal.
(Juried group show)
Mostly 3-D work by members of the Garibaldi Art
Club. (Juried group show)
CHRIS FRIESEN
WEST COAST COLOURS
CRANES - GARIBALDI ART CLUB
WOMEN WHO WORK WITH METAL
May 2 – July 28, 2012
November 19 – December 17, 2011
ENSEMBLE 2011 – Juried Christmas show
and Sale
Open Juried show & sale featuring small ensembles
of work in all mediums. (Juried Group Show)
PAINT : the Painted Works of Lyle Wilson
Painted works on paper and cedar works by acclaimed Haisla Artist Lyle Wilson.
The Maple Ridge Pitt Meadows Arts Council published an 80-page catalogue in conjunction with
the exhibition.
Art Gallery Gift Shop
The Maple Ridge Art Gallery Gift Shop has a primary role within the operation of the Maple Ridge
Art Gallery as it optimizes exposure to local artisans
while providing opportunities for visitors and local
people to purchase distinctive hand-crafted items.
Operated by the MRPM Arts Council, the Art Gallery
Gift Shop has a strong volunteer core who participate by offering sales support in the shop during
regular Gallery hours and when events are taking
place in the theatre and lobby. The Gift Shop has
benefited over the last couple of years through
more dedicated retailing efforts and more active
solicitation of new work, so that regular patrons
are always able to find something new to capture
their interest. Another valuable enhancement to
the shop is the exhibition program that is mainly
overseen by lead volunteer, Dorothy Johnson. The
exhibition program is small exhibits of paintings
programmed in the Gift Shop on an ongoing basis,
so that the Shop is given a fresh look to pique the
interest of regular visitors. Sales of the Lyle Wilson
book alone brought in $3,000 to the shop; the sale
of Lyle Wilson branded T-shirts, jewellery and art
cards and posters also demonstrated the benefit of
tying shop merchandise to the exhibition on view
in the Gallery
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2011/2012
Participation Statistics
Presentations and Participation
There was an increase of 37 presentations in 2011/12 over the previous year.
The total overall attendance numbers also increased by 9,681 or over 25%
from the previous year. This increase is largely due to community outreach
and involvement in Canada Day and Artists in the Park.
MRPMAC Presentations
MRPMAC Presentation Attendance
Community Outreach/Partner/Free Events
Community Outreach/Partner/Free Events Attendance
36
8,357
67
9,071
Community Users
81
Community Presentations
138
Community presentation Attendance
30,529
Total Attendance
47,957
Arts Programs
Even with an additional 74 Arts programs offered in the 2011/2012 season, we
saw an overall decrease of 453 participants in adult dance and in preschool
age programs. The large decrease in number for preschool age programs was
mainly due to Strong Start preschool programs and all day Kindergarten.
Arts Programs Offered
Arts Programs Participation
Program Outreach, EAP and Home Learner
384
3,197
269
Maple Ridge Art Gallery & Gift Shop
Statistics indicate that Art Gallery Gift Shop visits are rising steadily, and that
we are receiving an increasing number of ‘destination shoppers’. This is a
heartening trend, as it brings vitality to the shop in addition to increased revenue to the operation of the Art Gallery.
Art Gallery Exhibitions
7
Exhibition Receptions
7
Art Gallery & Shop Visits
7,892
Additional Exhibitions at Various Locations
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Local Artists Represented in Gallery and Gift Shop
176
Art Gallery School Presentations
19
Art Gallery School Presentation Attendance
450
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Volunteer Program
Together with volunteers and other community
supporters, the Arts Council works to build a better
community through the arts. This year our 110
member strong volunteer team gave back to the
community in volumes. By providing over 5,657
hours of service and giving of their hearts and
expertise, our volunteers do not simply support
the Maple Ridge Pitt Meadows Arts Council, rather
their work extends through us to support other
community groups such as Christmas Haven, the
Ridge Meadows Hospital Foundation, and the
Ridge Meadows Association for Community Living
to name a few.
In the 2011/2012 season we have eleven volunteers who have been on our volunteer team since
The ACT was built, and we have an additional forty
volunteers who have provided five years of service
or more.
We proudly administer an inclusive volunteer
program which brings together the young and the
elderly from diverse cultures, experiences and abilities. Together our wonderful team of volunteers
provide the continued support of arts and culture
in this community and beyond. The MRPMAC
supports the volunteer team with sixteen training
sessions each year as well as seven socials that offer
the opportunity to build friendships and strengthen social bonds.
’Volunteering
‘
at The ACT has provided me with insight into
our Arts programs and local talent. I have met some very nice
people and started some delightful friendships to which I am
sure will last for many years to come.’’
— Paulette Gal
‘’I started volunteering at The ACT 9 years ago. I have enjoyed
seeing programs develop and grow. As a retired man I have
found volunteering at The ACT very rewarding. I have met
some great people who are a pleasure to work with.’’
— Kenneth McCaig
Activity Category
Volunteers *
Hours
Board/Committee/Other
Events
63
774
Art Gallery
33
1,461
Programs
9
81
Theatre
60
3.341
Total Volunteer Hours
5,657
* Volunteers - many volunteers volunteer in numerous areas
The 2011/2012 Volunteers of the Year, honoured
at the AGM, are: Art Gallery – Carol Karagheusian;
Art Programs – Ken Clements; Theatre – Stephanie
Mitchell.
Left: Donna Stroud - 5 years of service
Above: Maxene Wall
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Arts Council Initiatives
and Community Support
The Arts Council continues to seek out and explore new opportunities which
promote participation in the arts and we continue to partner with many other
non-profit and arts groups to host or co-sponsor various community events.
Artists in the Park - BC Parks 100th
Anniversary Celebration
In celebration of BC Parks centennial, community groups hosted numerous
arts and cultural events in provincial parks across British Columbia. The Maple
Ridge Pitt Meadows Arts Council received funds for our Artists in the Parks
event through the Assembly of BC Arts Councils who administered the Ministry of Environment and Community, Sport and Cultural Development grant
program. The MRPMAC’s goal was to provide artists from all disciplines the
opportunity to gather and celebrate in the beautiful surroundings of Golden
Ears Provincial Park. The local Art in the Park group, which hosts an annual art
exhibition, partnered with the Arts Council to hold their event this year as part
of our B.C. Parks 100th celebration.
Inspired by the natural beauty of the park, 30 local artists encouraged participants of all ages to engage in activities such as; visual art exhibitions, displays
and demonstrations which included painters, potters, jewellers, carvings,
metalwork, and glass work. Children, families and individuals had the opportunity to participate in the inter-active Metis square dance sessions with Lisa
Shepherd, and hands-on art stations which included hat making, clay impressions, painting bookmarks, soapstone carving, forest species pastel drawing,
and face painting which were led by local artists
and Arts Council member groups. Entertainment
for the day included several local and very talented
artists, Nigel Tucker, Denis Leclerc, Ivan Boudreau,
Todd Richard and Rick Tippe. The event drew over
2,000 participants from campers, park goers and
participants coming just to join in the celebration.
Lobby Nights @ The ACT
2011/12 was the second year the Arts Council produced its free Lobby Nights@
The ACT events on Tuesday and Thursday evenings. This popular series has allowed for more access to local artists and musicians, allowing a more informal
engagement with residents, and increased performance opportunities:
Celtic Jam with Nigel Tucker
SFU Philosopher’s Café
Songstage with Ivan Boudreau
Holy Wow Poets
Golden Ears Writers
“I attend the free evening events at the ACT- like dancing, music
and philosopher cafe nights. It’s really fun and I learn a lot. My
goal is to keep attending and build up the courage to attend a
performance and class.”
— Tom, Individual through Community Living BC
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“In appreciation the Holy Wow Poets would like to thank you
[the Arts Council] for making it possible to hold our monthly
events as part of your Lobby Nights. Our first year was a huge
success and it’s thanks to you, your staff, and an outstanding
venue - The ACT Arts Centre and Theatre.”
Once again we combined our fall Open House event with Canada Culture
Day on Saturday October 1, 2011 which provided member groups another opportunity to market their seasons along with the promotion of our upcoming
season and programs. This event included performances in the lobby, artist
displays and demonstrations, back stage tours and an Artist talk and tour in
the Maple Ridge Art Gallery.
The Arts Council’s 40th Anniversary was celebrated in style on October 21 at
the Pitt Meadows Golf Club with a Dinner and Dance, which included a display
of memorabilia, entertainment by Newhouse & Friends and a silent auction.
Funds raised from the event went to support the Arts Council scholarships and
member group grants. Leading up to the event was a unique visual arts
installation by local artist Lisa Lake which began on Canada Culture Day and
ended at our 40th Anniversary Celebration. The Tree of Creativity invited
people to share their thoughts on the importance of the arts in their lives
and mark this auspicious occasion with public input. We asked “What does
Art mean to you?” People responded with: “Life”, “Friendship”, “A Community
strong in supporting the Arts is one which has a strong identity”. “
To mark BC Arts and Culture Week on April 28th we hosted a number of
workshops and held a Members Meeting. The day started with a Culture
Mapping Project Presentation by Ridge Meadows Parks and Leisure Services.
The Arts Council was a partner in producing the cultural map and helped to
facilitate the round table session which followed the presentation. The session informed participants of this resource and provided an opportunity to
discuss how it can be utilized and what the next steps are in terms of community cultural development. Two additional workshops were held, one to
increase technical expertise amongst theatre users, and the second in grant
writing. A membership meeting was held at the end of the afternoon with the
Arts Council Board of Directors. This allowed more direct dialogue between
the board and members, and provided feedback to help inform the board’s
strategic planning.
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“Arts is a community development activity. Arts are
not taking out of the community they are putting a
whole lot more in.”
Heart Beats was produced for the second year as
a joint fundraising event for the Maple Ridge Pitt
Meadows Arts Council and the Ridge Meadows
Hospital Foundation. This year the VIP reception
was held prior to the presentation of Ballet BC on
March 15.
We also participate in varying community events.
In addition to those already mentioned, 2011-2012
highlights included the outdoor stage programming for the Maple Ridge Canada Day Celebrations
and an activity booth at Pitt Meadows Days.
Ballet BC Artistic Director Emily Molnar speaks at Heart Beats
We are proud to support our community.
The Maple Ridge Pitt Meadows Arts Council
supports our community in a number of ways.
Through a new relationship with Community Living we receive great distribution service of brochures, posters and flyers and in return we are able
to provide an employment opportunity that is not
always easily found for their members.
The Arts Council continues to donate tickets for
auctions and special events to community organizations including local high schools and arts
organizations, groups such as the Fraserview Village Community Association, Community Literacy,
North Fraser Therapeutic Riding Association and
many others. In the 2011-2012 season we provided
close to $2,500 in tickets.
Through our Art Angels Program we supported the
District of Maple Ridge Subsidy Program and we
provided 80 families (90 individuals) access to over
125 arts programs at The ACT Arts Centre & Theatre
and South Bonson Community Centre.
This program also supported School District 42
Students to attend our Young Audience Series
during the provincial Eeducation dispute, as well as
community organizations that might not otherwise
have access to live performances with over 1400
tickets. Over 450 students and organizations such
14
as Cythera House, Ridge Meadows Association for Community Living, Family
Education Support Services, Beckman House Independent Transitional
Housing and have all benefited by this program that receives the generous
support of individual donors, the Haney Rotary, the Meadow Ridge Rotary
and Westminster Savings Foundation.
“The assistance, support and donations we receive from
organizations like the Maple
Ridge Pitt Meadows Arts Council,
enables us to continue sustaining
and augmenting our programs
and services through our
transition house and counseling
centre. That means a lot to the
women and children who have
experienced conflict, violence or
abuse in their lives and come to
our agency for services.”
— Teresa Green,
Executive Director,
Cythera Transition
House Society
Student Scholarships
The Board’s Scholarship Committee put in a lot of
work over the year updating the categories and criteria and increasing communication with schools
about the Arts Council’s scholarship program.
There are now five scholarships in the following
categories: dance, music, theatre, visual arts and
literary arts.
Five deserving Grade 12 students in Maple Ridge
and Pitt Meadows were each awarded scholarships of $1,000 each which is applicable to any
accredited post-secondary institution to support
their continued education. Selection is based on a
combination of demonstrated artistic impression,
technical skill & level of presentation, grades relating to the artistic category, personal resume and
planned attendance at a post-secondary institution. The Maple Ridge Pitt Meadows Arts Council
received over 20 scholarship applications.
The Maple Ridge Pitt Meadows Scholarship
program has been offered to students in School
District 42 for many years and since 2005 the Maple
Ridge Pitt Meadows Arts Council has provided over
$40,000 in support.
2012 Scholarships Recipients
•
Natasha Kloyber - Thomas Haney Secondary – Visual & Media Art
•
Melissa Haavisto - Maple Ridge Secondary – Literary Arts
•
Spencer Dodd - Garibaldi Secondary – Technical Theatre
•
Julya Rempel - Garibaldi Secondary - Dance
•
Claire Oliverio - Maple Ridge Secondary - Music
15
Fundraising and Grants
Over the last three years the Arts Council has been able to greatly increase
public funding, enabling us to diversify our programming and develop new
projects. In 2009 we only received funding through our fee-for-service agreement with Parks and Leisure Services, as a community Arts Council through
the BC Arts Council, and through Provincial Gaming. In 2011 we are happy
to report that our grant revenue increased by 110% as we became a client
of Canadian Heritage receiving support through the Canada Arts Presentation Fund; we received BCAC Capacity and Sustainability grants for both our
presentation series and the Maple Ridge Art Gallery outreach programs; an Art
in the Park Grant through the Assembly of BC Arts Councils, a Provincial Co-op
Placement grant, plus numerous foundation grants for the Maple Ridge Art
Gallery Lyle Wilson PAINT exhibit and catalogue.
Since 2009, our individual donors’ campaign has further diversified our
revenue streams and the Board of Directors fundraising committee continues
to work alongside staff to generate corporate sponsorship for our
presentations and events.
2011/2012 saw previous sponsors once again support the MRPMAC as well as
new organizations recognize the importance of supporting the Arts and the
value and return for their investment that the Arts Council can provide.
Envision Financial supported the Educational Live Performances: At Nightfall,
Circus Incognitus, and Bboyizm.
TD Canada Trust supported Youth Week, SOCAN supported Songstage (Lobby
Nights) and Youth Week, Westminster Savings supported the Volunteer program, Arts Programs and the Arts Angels program. The Haney Rotary and the
Ridge Meadows Rotary both supported the Arts Angels program. Scotiabank
and numerous other sponsors provided support for the Heart Beats
fundraising reception.
“The arts bring diversity and balance to our communities and
this support will help local children and families experience the
many long term benefits of participating in arts programming
such as self-confidence, goal setting and enhanced creativity.”
— Barry Forbes, President & CEO
Westminster Savings
16
Above: Garibaldi Art Club
Below: Clear Focus Camera Club
MRPMAC member groups are eligible to apply for a
Member Group Grant. This year $5,000 was raised
by the MRPMAC through special events such as
the 40th Anniversary silent auction and the Heart
Beats fundraiser.
Member Group Grant Recipients
•
Clear Focus Camera Club
•
Emerald Pig Theatrical Society
•
Garibaldi Art Club
•
Maple Ridge Caribbean Festival Society
•
Maple Ridge Choral Society
•
Maple Ridge Festival of Light Society
•
Maple Ridge Pitt Meadows Art Studio Tour
•
Ridge Meadows Quilters Guild
•
SPECC-tacular Productions Theatre Group
•
United Circle of Arts Society
A Huge Thank You!
2011-2012 Government Partners
PARKS & LEISURE SERVICES
We acknowledge the financial assistance of the Province of British Columbia
2011-2012 Community Supporters
Westminster Savings Foundation | Envision Financial | Scotiabank | The NEWS | TD Canada Trust | SOCAN Foundation
Maple Ridge Community Foundation | Audain Foundation for the Visual Arts | Michael O’Brian Family Foundation | Tri-Tel Mortgage
SURE Print & Copy Centre | Tourism Maple Ridge Pitt Meadows | Big Feast Bistro & Catering | Domaine de Chaberton Estate Winery
Dr. Macdonald DC & Dr. Slater DNM | Save On Foods | Karyn Chopik Studio | Seville Mortgage Corporation | Meadows Cleaners
Manion & Associates Financial Services Ltd. | Hardbite Potato Chips | Freshslice Pizza
2011-2012 Donors
Fred Armstrong, Cheryl Ashlie, Mary Blackstock, Vanessa Rosalie Bogaert, Bergljot Bright, Warren Byrnell, Canadian Forces Central
Fund, Betty Coy, Jean Davidson, Landrie Davies, Ernie Daykin, Sandra Dunning, Dawn Flanagan, Eileen Gallagher, Geoff Hague,
Patricia Hamer, Jan Hickman, Hazel Hopkins, Margaret Jeeves, Don Kerr, Khairunisha Khetsi, Linda A. King, Donna Klaassen, Kristin
Krimmel, Niel Langridge, Annette LeBox, Helene Levasseur Charron, Sharon L. Lusignan, Robert Masse, Vicki McLeod, Katherine
Mittnacht, John Mogk, Mike & Nancy Murray, Linda & Ron Nelson, Nicole Newlands, Joyce O’Brien, Cliff Olson, Sheila Pratt, Amabile
Ranta, Raeanne Schachter, Karen Smith, Ethel Starkey, Janet Symonds, Bonnie Telep, Jean Wagstaff, Janell Wallace, Deb Walters,
Deirdre Way, Ruth Young
The ACT Arts Centre and Theatre
Through fee-for-service agreements with the Parks & Leisure Commission, the
MRPMAC has operated the municipally owned facility, The ACT Arts Centre
& Theatre since 2003 and additionally operated the Maple Ridge Art Gallery
since 2005.
Our partnership with the District of Maple Ridge (DMR), the City of Pitt
Meadows and the Commission as identified in our Fee for Service agreement
“provides for the co-ordination and provision of visual and performing arts
programs for the benefit of the residents of the district and to provide for the
operation of an arts centre in the district.”
Flexible rates are offered for commercial renters
and not-for-profit organizations based on event
needs. For the long term stability of the facility and
its operating organization it is important that rental rates keep step with the costs to run the facility
as well as staffing expenses. Program user fees,
course charges and ticket pricing are also based on
related budget estimates to balance ability to pay
with expense recovery as much as possible.
The facility is operated on cost recovery basis in terms of rentals and users of
the facility. The Arts Council pays $80,000 in rent for their use of the space.
17
Municipal Facility Management
Maintenance Report
This past year saw many changes for the ACT including improvements
made by the District of Maple Ridge as well as facility maintenance and
safety upgrades.
District Improvements
This season the District of Maple Ridge provided support by sharing the cost
of a used scissor lift which is a significant savings over renting the equipment.
The DMR and the Arts Council share the use and for us that will mean we now
have access to a lift that is drivable while elevated with 2 workers on it. This
change has resulted in significant time and safety improvements. We can now
light productions at a faster speed while maintaining a safe work environment.
Facility Maintenance, Upgrades and Safety
Regular routine maintenance in many areas of the building occurs almost
weekly. We have added more radios for better in-house communication and
for safety reasons. The 3D Studio received major
kiln maintenance and demand for use and age required us to replace one kiln entirely. The (Genstar)
Studio Theatre hardwood floor has been kept in
beautiful shape and maintained by BC Hardwood
Floors throughout the year. The Studio Theatre
also received its own dedicated LCD projector saving installation time and money and providing better service to our renters and for our performances
and special events.
The District of Maple Ridge, owners of The ACT
Arts Centre & Theatre, and in particular, Michael
Millward DMR Facilities Operations Manager,
have been very accommodating and supportive.
We have seen great teamwork between the Arts
Council and the District of Maple Ridge in the area
of building maintenance allowing us to ensure that
the building is operating at its full potential.
Arts Council Support
for Municipal Programs
Maple Ridge Artist in Residence
Program
With support from Parks and Leisure Services,
the MRPMAC facilitates the work of the District of
Maple Ridge Artist in Residence program. Kjaer
Pedersen’s residency was extended through to
June of 2013 and over the 2011/2012 season she
provided twelve free educational art program
workshops to School District 42 students and continued developing her clothing creation company
K-O.ME (kayohme) by KJAER (care) www.K-O.ME .
18
Public Art Steering Committees
Both communities of Maple Ridge and Pitt Meadows now have Public Art Programs. These programs operate as Committee’s of Council and the MRPMAC
provided participation on both Steering Committees.
Additionally, Gallery Curator Barbara Duncan worked with the Maple Ridge
Public Art Steering Committee under contract with the District of Maple Ridge
to develop a public private partnership commissioning a work for the corner
of 224th and Lougheed in Maple Ridge.
Arts Council Members
Honourary Members
•
Connie Bailey
•
Sharon Bertsch
•
Ivy Charters
•
Molly Falcon
•
Bernie Jones
•
Mike Murray
•
Reg Nelligan
•
Patrick Phillips
•
G & S Vlismas
Members
•
Natasha Etherington
•
Margaret Bale
•
Nigel Harvey
•
Marie Slessor
•
Dave Rempel
•
Lynn Robinson
•
Olivia Burrage
•
Jacqueline Murton
•
Jeanette Reynolds
•
Linda King
•
Louise Vincent
•
Barbara Neff
•
Craig Speirs
•
Linda Reedman
•
Ray Wallis
•
Diane Daginault
•
Britta Cederberg
•
Jean Ashlee
•
Barry Walker
•
Reg Nelligan
•
Renee Tyson
•
Roger Welch
•
Margaret Smith
Individual Artists/
Arts Groups/NonProfit Organization
Members
•
Whonnock Weaver’s &
Spinner’s Guild
•
Kristen Krimmel
•
BC Registered Music
Teachers Assoc.
•
Bonnie Telep, Coldwell Banker Tri-Tel
Realty
•
Maple Ridge Concert
Band Assoc.
•
Korleen Carreras
•
Candace Gordon
•
Maple Ridge
Caribbean Festival
Society
•
Cindy Sletmoen, Music for Young Children
•
Raeanne Schachter
•
Katherine Wagner,
Golden Ears Writers
•
Nikki Bryce
•
Tim Blaine
•
Donna Klassen
•
Dawn Flanagan
•
Corry De Haan
•
William Brisbin
•
Laura Crandell
Racine Barbour,
Narland Properties
•
Lenwood Johnston
•
Sheila Pratt
Shelley Jorde, MRPM
Parks & Leisure
Services
•
Trudy Nipius
•
Marjory West
•
Carol Lees
•
Raymond Pouyol
•
Jack Emberly
•
Gabriella Morrison
•
Sandy Mayes
•
Helene Levasseur
Charron, The Holy
Wow Poets
•
Rik Watson, Art in the
Swamp
•
Kirsteen McLean,
Vocalessence
•
Fred Armstrong
•
Kerry Mclaren
•
•
Emerald Pig Theatrical
Society
Maple Ridge Quilters
Guild
•
•
Golden Ears Writers
Canadian Parents for
French
•
Pitt Meadows
Community
Association
•
Art in the Park
•
Maple Ridge Choral
Society
•
Garibaldi Art Club
•
Maple Ridge Pitt
Meadows Art Studio
Tour
•
Maple Ridge
Historical Society
•
British Columbia Girls
Choir
•
Downtown Maple
Ridge BIA
•
Maple Ridge Music
Society
•
Maple Ridge Lapidary
Club
•
SPECC-tacular
Productions Theatre
Group
•
Maple Ridge Festival
of Light Society
•
Gone Hooking
•
UCA - United Circle of
Arts Society
Corporate Members
•
•
VIP Members
•
Vicki McLeod,
Mainstreet Comm.
Ltd.
•
Mike Murray
•
Barry & Patricia Ennis
•
Eileen Gallagher
•
Andy Cleven, Ridge
Meadows Opry
Society
•
Viola Dickson
19
2011/2012 Board of Directors and
Municipal Liaisons
President
Fred Armstrong/Bonnie Telep
Vice President
Bonnie Telep/Vicki McLeod
Secretary
Natasha Etherington
Treasurer
Diane Daingault
Directors
Mike Murray
Candace Gordon
Nigel Harvey
Korleen Carreras
Raeanne Schachter
Ray Wallis
Liasions
Maple Ridge Pitt Meadows Parks & Leisure Services:
Shelley Jorde
Maple Ridge Council: Judy Dueck / Craig Speirs
Pitt Meadows Council: Tracy Miyashita
School District 42: Dave Rempel
2011/2012 Staff
Executive Director
Lindy Sisson
Manager Business Administration
Philip Hartwick
Bookkeeper
Pilaar Yule
Communications Manager
Karen Pighin
Marketing & Community Outreach Assistant
Erin Brown-John
Event & Volunteer Coordinator
Landrie Davies
Arts Program Manager
Carol Cheremkora
Arts Program and Administrative Assistant
Lori Ceaser
Maple Ridge Art Gallery Curator
Barbara Duncan
Art Gallery & Shop Assistant
Gina Moe/Navneet Nagra
Technical Operations Manager
Roger Lantz
Head Technician
Ian McAdie
On-Call Technician
Krysten Neeson
Ticket Centre Manager
Kasia Marzencka
Ticket Centre & Front of House Supervisor
Tracey Brady
Ticket Centre Attendants
Robert Barrington, Stephanie Renauld, Janet Comer
Front of House Manager
Lisa-Marie Marrelli
Bartender
Hanna Lapensee
20
21
Financial statements of
Maple Ridge and Pitt Meadows
Arts Council
June 30, 2012
Maple Ridge and Pitt Meadows Arts Council
Table of contents
Auditor’s Report ................................................................................................................. 1
Statement of financial position............................................................................................. 2
Statement of changes in net assets ...................................................................................... 3
Statement of operations ..................................................................................................... 4
Statement of cash flows ...................................................................................................... 5
Notes to financial statements ......................................................................................... 6-10
Deloitte & Touche LLP
20316 - 56th Avenue
Suite 225
Langley BC V3A 3Y7
Canada
Independent Auditor’s Report
The Members,
Tel: 604-534-7477
Fax: 604-534-4220
www.deloitte.ca
We have audited the accompanying financial statements of Maple Ridge and Pitt Meadows Arts Council,
which comprise the statement of financial position as at June 30, 2012, and the statements of changes in
net assets, operations and cash flows for the year then ended, and a summary of significant accounting
policies and other explanatory information.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in
accordance with Canadian generally accepted accounting principles, and for such internal control as
management determines is necessary to enable the preparation of financial statements that are free from
material misstatement, whether due to fraud or error.
Auditor’s Responsibility
Our responsibility is to express an opinion on these financial statements based on our audit. We
conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards
require that we comply with ethical requirements and plan and perform the audit to obtain reasonable
assurance about whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in
the financial statements. The procedures selected depend on the auditor's judgment, including the
assessment of the risks of material misstatement of the financial statements, whether due to fraud or
error. In making those risk assessments, the auditor considers internal control relevant to the entity's
preparation and fair presentation of the financial statements in order to design audit procedures that are
appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of
the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies
used and the reasonableness of accounting estimates made by management, as well as evaluating the
overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for
our audit opinion.
Opinion
In our opinion, the financial statements present fairly, in all material respects, the financial position of
Maple Ridge and Pitt Meadows Arts Council as at June 30, 2012, and the results of its operations and its
cash flows for the year then ended in accordance with Canadian generally accepted accounting
principles.
Chartered Accountants
September 10, 2012
Statement of changes in net assets
Year ended June 30
Net assets at beginning of the year
Invested in
property and
equipment
Internally
restricted
$
$
$
$
$
17,875
43,969
16,086
77,930
98,791
(24,484)
72,231
46,372
19,485
88,317
124,302
(20,861)
77,930
Unrestricted
2012 Total
2011 Total
Surplus (deficiency) of revenue over expenditures
for the year
Net assets at end of the year
(1,375)
16,500
3
Statement of operations
Year ended June 30
2012
2011
$
$
Fees for service
665,998
654,470
Other grants (Note 9)
150,969
105,269
Arts council presentations
Revenue
162,541
202,775
Ticket centre revenue
51,847
44,305
Front of house services
59,620
75,454
217,987
186,011
Arts programs
Art gallery
Rentals
Fundraising
Amortization of deferred contributions (Note 8)
Other revenue
21,956
9,127
177,564
180,942
33,137
31,095
-
18,073
68,157
50,420
1,609,776
1,557,941
94,515
91,936
Expenditures
Administration
32,855
9,474
Arts council presentations
140,565
191,778
Arts programs
154,228
127,782
Art gallery
Bad debts (recovery)
Bank charges
(905)
1,660
16,804
17,009
Building
85,797
88,325
Community programs
19,514
30,808
Contribution to District assets (Note 6)
24,484
18,073
Front of house
21,088
27,702
Fundraising
Marketing
Other
Payroll
Rent
Ticket centre
Utilities
8,415
4,697
79,497
109,774
1,375
20,683
742,769
694,143
80,000
80,000
4,940
1,873
57,463
63,085
1,563,404
1,578,802
Surplus (deficiency) of revenue over expenditures
for the year
46,372
(20,861)
4
Statement of cash flows
Year ended June 30
2012
$
2011
$
Operating activities
Excess (deficiency) of revenue over expenditures for the year
46,372
(20,861)
Items not involving cash
Amortization of property and equipment
Amortization of deferred contributions
1,375
1,375
-
(18,073)
47,747
(37,559)
Change in non-cash operating working capital
Accounts receivable
Inventory
(24,064)
733
(863)
464
Prepaid expenses
(1,663)
Accounts payable
35,455
33,038
Deferred revenue
(32,511)
57,582
(23,646)
78,459
24,101
40,900
25,358
32,110
(13,358)
Financing activity
Capital improvement fund contributions received
Investing activities
Change in temporary investments
Change in restricted cash
Change in cash during the year
(79)
(96)
5,818
(2,378)
5,739
(2,474)
55,198
70,536
Cash at beginning of the year
132,969
62,433
Cash at end of the year
188,167
132,969
5
Maple Ridge And Pitt Meadows Arts Council
Notes to financial statements
June 30, 2012
1.
Purpose of the organization
The Society's mission is to develop, promote, and celebrate the arts in Maple Ridge and Pitt
Meadows. The Society is incorporated under the British Columbia Society Act as a not-for-profit
organization and is a registered charity under the Income Tax Act.
2.
Significant accounting policies
The accounting policies followed by the Society and reflected in these financial statements are
Canadian generally accepted accounting principles for non-profit organizations.
Revenue recognition
The Society follows the deferral method of accounting for contributions. Restricted contributions,
including grants received for specific purposes or operating periods, are recognized as revenue in
the period which the grant relates to or the period in which the related expenses are incurred.
Unrestricted contributions are recognized as revenue when received or receivable if the amount
can be reasonably estimated and collection is reasonably assured.
Restricted investment income is recognized as revenue in the year in which the related expenses
are incurred. Unrestricted investment income is recognized as revenue when earned.
Theatre, ticket centre, front of house, arts and crafts, art gallery, and rental revenues are
recognized when the services are provided or product is delivered and collection is reasonably
assured.
Property and equipment
Property and equipment is recorded at cost. Amortization is provided using the straight line
method over their estimated useful life as follows:
Furniture and equipment
Grand piano
5 years
20 years
Amortization is reduced to one half the normal rate in the year of acquisition.
Inventory
Inventory is comprised of items held for resale by the Society’s art gallery, arts programs, and
concession and is valued at the lower of actual cost and net realizable value. Cost is determined
on the average cost basis. Net realizable value is the selling price less the cost necessary to make
the sale. During the year the Society expensed $25,023 (2011 - $30,502) of inventory.
Contributed services
Several members of the community serve on a Board of Directors and contribute numerous
volunteer hours each year organizing and over-seeing the administration of the Society’s activities.
Members of the community also support the Society by contributing numerous volunteer hours.
Contributed services are not recognized in the financial statements.
6
June 30, 2012
2.
Significant accounting policies (continued)
Use of estimates
The preparation of financial statements in accordance with Canadian generally accepted
accounting principles requires management to make estimates and assumptions which affect the
reported amounts of assets and liabilities at the date of the financial statements and revenues and
expenses for the period reported. Actual results could differ from those estimates.
Financial instruments
The Society has elected to continue applying the standards of the CICA Handbook Section 3861
Financial Instruments – Disclosure and Presentation and not adopt CICA Handbook Section 3862
Financial Instruments – Disclosure and Section 3863 Financial Instruments – Presentation.
Classification
Financial assets and financial liabilities are initially recognized at fair value and their subsequent
measurement is dependent on their classification as described below. Their classification
depends on the purpose, for which the financial instruments were acquired or issued, their
characteristics and the Society’s designation of such instruments. Settlement date accounting is
used.
Cash
Temporary investments
Accounts receivable
Accounts payable
Held for trading
Held to maturity
Loans and receivables
Other liabilities
Held for trading
Held for trading financial assets are financial assets typically acquired for resale prior to
maturity or that are designated as held for trading. They are measured at fair value at the
balance sheet date. Fair value fluctuations including interest earned, interest accrued,
gains and losses realized on disposal, and unrealized gains and losses are included in other
income.
Held to maturity
Held to maturity financial assets are accounted for at amortized cost using the effective
interest method.
Loans and receivables
Loans and receivables are accounted for at amortized cost using the effective interest
method.
Other liabilities
Other liabilities are recorded at amortized cost using the effective interest method and
include all financial liabilities, other than derivative instruments.
7
June 30, 2012
2.
Significant accounting policies (continued)
Financial instruments (continued)
Transaction costs
Transaction costs related to held for trading financial assets are expensed as incurred.
Transaction costs related to other liabilities and loans and receivables are added to the
carrying value of the asset or netted against the carrying value of the liability and are then
recognized over the expected life of the instrument using the effective interest method.
Effective interest method
The Society uses the effective interest method to recognize interest income or expense
which includes transaction costs or fees, premiums or discounts earned or incurred for
financial instruments.
The carrying values of cash, temporary investments, accounts receivable, and accounts payable
approximates their fair values based on their short-term maturity.
Future accounting changes
Effective for fiscal years beginning on or after January 1, 2012, not-for-profit organizations in the
private sector, such as the Society, must adopt International Financial Reporting Standards or the
new accounting framework for not-for-profit organizations. The Society is in the process of
reviewing the potential impact of the standards on its financial statements.
3.
Restricted cash
2012
$
Board designated funds (Note 7)
Externally restricted gaming funds
Capital improvement fund - restricted donations (Note 8)
4.
19,485
1,914
39,568
60,967
2011
$
43,969
8,606
14,210
66,785
Temporary investment
Temporary investment consists of a guaranteed investment certificate which earns interest at
0.15% (0.15% in 2011) and matures in March 2013.
8
June 30, 2012
5.
Property and equipment
2012
Cost
Furniture and equipment
Grand piano
6.
2011
Accumulated
Net book
Net book
amortization
value
value
$
$
$
5,761
5,761
27,500
33,261
$
-
-
11,000
16,500
17,875
16,761
16,500
17,875
Operating agreement
The Society has entered into an operating agreement (the “agreement”) with the Maple Ridge and
Pitt Meadows Parks and Leisure Services Commission (the “Commission”), whereby the Society
receives fees from the Commission to manage and operate the Maple Ridge Arts Centre and
Theatre (the “Arts Centre and Theatre”). As part of this agreement the Society is required to lease
the Arts Centre and Theatre from the District of Maple Ridge (the “District”).
The agreement with the Commission is in effect until December 31, 2014 and may be terminated
early at any time by either party with 180 days notice. The agreement provides for the following
expected operating grants from the Commission and lease charges to be paid to the District until
December 31, 2014, assuming the agreement is not terminated by either party:
Fees for
Lease
service
charges
$
Net
$
$
July 1, 2012 - June 30, 2013
674,178
(80,000)
594,178
July 1, 2013 - June 30, 2014
688,536
(80,000)
608,536
July 1, 2014 - December 31, 2014
347,202
(40,000)
307,202
1,709,916
(200,000)
1,509,916
Under the terms of the agreement all equipment used in the operation of the Arts Centre and
Theatre is the property of the District except for the grand piano and specific equipment which has
been identified as the property of the Society. During the year the Society expended $24,484
(2011 - $18,073) on various equipment that now belongs to the District and, accordingly, has
been recorded as an expense in these financial statements.
The operating agreement requires the Society to make certain equipment reserve and surplus
sharing payments to the District when the Society’s unrestricted net assets exceed $100,000 and
there is an annual surplus as defined in the agreement. No such payments were required in 2012
or 2011.
9
June 30, 2012
7.
Restrictions on net assets
The internally restricted net assets are held for general contingency and capital purposes and their
expenditure requires approval from the board of directors. During 2012 the Council purchased
$24,484 of property and equipment using these funds.
8.
Capital improvement fund
The Society has established a capital improvement fund the purpose of which is to fund the
purchase of property and equipment used to operate the Arts Centre and Theatre. During 2012
the Society collected $25,358 (2011 - $32,110) of restricted contributions for the fund through a
capital improvement fee added to the price of certain event tickets. Prior to the establishment of
the capital improvement fund in 2010 the funds collected were unrestricted, reported as revenue
in the year collected, and the board of directors internally restricted those prior year funds (Note
7).
These externally restricted contributions will be recognized as revenue as the equipment
purchased using these funds is recorded to expense. During fiscal 2012 the Society purchased
property and equipment using internally restricted funds (Note 7). During fiscal 2011 the Society
purchased $18,073 of equipment using the capital improvement funds. The Society has $39,568
(2011 - $14,210) of unspent funds held for future use (Note 3).
9.
Other grants
2012
$
Community gaming grants
BC Arts Council - operating grant
Other
10.
60,000
18,135
72,834
150,969
2011
$
40,500
10,049
54,720
105,269
Capital disclosures
As at June 30, 2012, the Society’s capital is comprised of net assets. The Society’s objectives
when managing capital are to safeguard the Society’s ability to continue as a going concern and to
have sufficient cash and short term investments on hand to fund the Society’s business plans. To
achieve these objectives, the Society has adopted budgetary controls including the development of
an annual business plan and budget which must be approved by the Commission and the councils
of the districts of Maple Ridge and Pitt Meadows.
The Society does not use financial ratios to manage its capital and is not subject to externally
imposed requirements which have an impact on the management of its capital except for the
requirements of its operating agreement with the Commission (Note 6) which place limits on the
amount of net assets the Society may accumulate before certain equipment reserve and surplus
sharing payments be made to the District from annual surpluses as defined in the operating
agreement.
10

2011-2012 Annual Report

Transcription

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