Planbook 2010 - Crotan Lodge #117d

Transcription

SR-7B CARDINAL CONCLAVE 2010
Table of Contents
INTRODUCTION ................................................................................................................................................................... 3
FROM THE SECTION CHIEF ............................................................................................................................................................. 4
SECTION VICE-CHIEF OF PROGRAM ................................................................................................................................................. 5
SECTION VICE-CHIEF OF TRAINING .................................................................................................................................................. 6
SECTION OPERATIONS ......................................................................................................................................................... 7
SECTION COMMUNICATION AWARD ................................................................................................................................................ 8
APENSUWI NEWSLETTER SCHEDULE .............................................................................................................................................. 11
HONOR LODGE REQUIREMENTS .................................................................................................................................................... 12
SPIRIT AWARD CRITERIA .............................................................................................................................................................. 14
BSA CENTENNIAL ANNIVERSARY EVENTS ........................................................................................................................................ 15
CONCLAVE PROMOTIONS ............................................................................................................................................................ 16
ONE DAY OF SERVICE.................................................................................................................................................................. 18
CAMPING PROMOTIONS LETTER TO CAMP DIRECTORS ...................................................................................................................... 26
CONCLAVE ROTATION SCHEDULE .................................................................................................................................................. 27
SECTION SR-7B ROSTER ............................................................................................................................................................. 28
SR-7B 2009 BUDGET CLOSE-OUT................................................................................................................................................ 29
SECTION DEADLINES AND CALENDAR ............................................................................................................................................. 30
SECTION OFFICER ELECTION REQUIREMENTS ................................................................................................................................... 31
LODGE RESPONSIBILITIES ................................................................................................................................................... 32
PATCH AUCTION (WAHISSA LODGE #118) ..................................................................................................................................... 33
NEW CONCLAVE PARTICIPANT ORIENTATION (TSOIOTSI TSOGALII LODGE #70)..................................................................................... 34
CEREMONY COMPETITIONS (KLAHICAN LODGE #331) ...................................................................................................................... 35
QUEST EVENTS (OCCONEECHEE LODGE #104) ................................................................................................................................ 41
INDIAN AFFAIRS COMPETITIONS (NAYAWIN RAR LODGE #296) .......................................................................................................... 43
SERVICE LODGE INFORMATION ......................................................................................................................................... 56
LETTER FROM CONCLAVE CHAIRMAN ............................................................................................................................................. 57
SERVICE LODGE INFORMATION ..................................................................................................................................................... 58
CROATAN LODGE CONCLAVE COMMITTEES ..................................................................................................................................... 59
Conclave Planning Committee ......................................................................................................................................... 59
Campsite Host Committee ................................................................................................................................................ 59
Communications Committee ............................................................................................................................................ 60
Registration & Finance Committee .................................................................................................................................. 60
Facilities & Grounds Committee ....................................................................................................................................... 61
Food Service Committee ................................................................................................................................................... 61
Hospitality & VIP Committee ............................................................................................................................................ 62
Trading Post Committee ................................................................................................................................................... 62
Indian Affairs Committee ................................................................................................................................................. 63
Security & Logistics Committee ........................................................................................................................................ 63
Shows Committee ............................................................................................................................................................. 64
Health & Safety Committee .............................................................................................................................................. 64
OAX Committee ................................................................................................................................................................ 65
Garbage & Recycling Committee ..................................................................................................................................... 65
PRELIMINARY CONCLAVE SCHEDULE .............................................................................................................................................. 66
DIRECTIONS TO CAMP BODDIE ..................................................................................................................................................... 67
CAMP BODDIE MAP ................................................................................................................................................................... 68
SR-7B CONCLAVE 2010 PROPOSED BUDGET .................................................................................................................................. 69
Page 1
CONCLAVE FORMS ............................................................................................................................................................. 70
DELEGATE REGISTRATION FORM ..................................................................................................................................................... 1
DELEGATE MEDICAL FORM ............................................................................................................................................................ 2
DELEGATE MEMORABILIA ORDER FORM........................................................................................................................................... 3
LODGE MEMORABILIA ORDER SUMMARY FORM ................................................................................................................................ 4
GUEST REGISTRATION FORM .......................................................................................................................................................... 5
DELEGATE SUBSTITUTION FORM ..................................................................................................................................................... 6
PHYSICAL ARRANGEMENTS FORM ................................................................................................................................................... 7
GENERAL INFORMATION FORM....................................................................................................................................................... 8
COMMUNICATIONS AWARD ENTRY FORM........................................................................................................................................ 9
PRE-ORDEAL CEREMONY ENTRY FORM .......................................................................................................................................... 10
BROTHERHOOD CEREMONY ENTRY FORM....................................................................................................................................... 11
TEAM DANCE REGISTRATION FORM............................................................................................................................................... 12
TEAM SINGING REGISTRATION FORM............................................................................................................................................. 13
HONOR LODGE SERVICE RECORD FORM ......................................................................................................................................... 14
ORDER OF THE ARROW SECTION CONCLAVE INSURANCE FORM .......................................................................................................... 15
CAMPING PROMOTIONS EXHIBIT REGISTRATION AND PHYSICAL ARRANGEMENTS FORM ......................................................................... 16
COOKING COMPETITION REGISTRATION FORM ................................................................................................................................ 17
CUB SCOUT CROSS-OVER CEREMONY COMPETITION FORM ............................................................................................................... 18
LODGE ONE DAY OF SERVICE 2010 FORM ..................................................................................................................................... 19
BADEN POWELL LOOK-A-LIKE CONTEST ENTRY FORM ...................................................................................................................... 20
Page 2
Introduction
Page 3
From the Section Chief
Brothers of the COC,
I'm excited to be working with each of you this year as we prepare to host another successful conclave. The
Planbook before you is the result of several months of group collaboration and hard work on the part of our
brothers. Let this serve as a valuable resource and first guide when planning for your lodge's conclave contingent.
I am also excited about the changes we are making this year as a COC. Our group is responding to the everevolving nature of communications by publishing a web-only newsletter, beefing up its promotions efforts and
taking an active role in celebrating the 100th anniversary of the Boy Scouts of America. We also have the
opportunity to set the standard nation-wide for the Order's new approach to service. Let's seize this opportunity to
leave our legacies of enthusiasm and leadership for our organization now while we have the chance.
This year's theme, Footsteps of our Fathers, provides us an opportunity to reflect on the history of Scouting, our
time in Scouting and our future together as a group bound in brotherhood and as individual servant leaders. I look
forward to serving with each of you this year and can't wait for what is sure to be an exciting conclave.
In WWW,
Nick Ochsner
SR-7B Section Chief
Page 4
Section Vice-Chief of Program
Fellow Brothers,
I would like to welcome you to another great and exciting year in SR7B! We are hard at work planning for the 2010
Conclave at Camp Boddie and I encourage you to use this Planbook as a top notch resource for Conclave 2010.
Inside this year’s edition of the SR7B Conclave Planbook, you will find many valuable resources including contact
rosters, list of deadlines, upcoming events, conclave schedule, program responsibilities, forms, and much more.
This year’s conclave will be based upon the “Footsteps of Our Fathers” as well as the Centennial Anniversary of
the Boy Scouts of America. We hope that every participant will visit each display, activity, and program with few
scheduling conflicts. There are many exciting program activities, conclave shows, and sights to see at Conclave
2010!
In the final months and planning stages, I would ask that you freely contact me or any of the section leadership if
you have questions or need assistance. I am looking forward to seeing each and every brother at Conclave 2010.
In the Wimachtendienk,
Bradley Taylor
SR-7B Vice Chief of Program
Page 5
Section Vice-Chief of Training
Brothers,
I’m excited for another great conclave at Boddie Scout Reservation! This year, OAX promises to be the highlight
of conclave as always, as we continue to improve on our great experiences from years past. With the help of the
OAX steering committee, we plan to bring over fifty vendors and activities for a day of training and fun.
Over all our hope is that this year’s event will include new, exciting additions; incorporate more aspects of our
order and still be manageable enough to enjoy in one day. This year our exhibits will be arranged in a “Jamboree”
fashion and provide a more organized experience for all. Your help and enthusiasm is also needed of course!
With the help of the folks in Croatan Lodge and all brothers in the section, SR7B will continue to put on the best
conclave in the nation.
There is a lot of work to be done between now and April, but I look forward to spending time with and getting to
know each of you as we work together to prepare for a great weekend of fun and fellow. If I can ever be of
assistance or if you would like to know how you can get involved, please feel free to contact me.
In WWW,
Kevin Biegert
SR-7B Vice Chief of Training
Page 6
Section Operations
Page 7
Section Communication Award
Communication is a two way street. It is crucial to provide quality publications to grab the attention of Arrowmen
and pull them into events whether they are on a chapter, lodge, section or national level. In the technological
society that we have become, we realize that web based correspondence is necessary to reach out to many;
however mailings still have a purpose in today’s communication. Therefore, in 2007 the section decided to
combine the newsletter competition and website competition into the SR-7B Communications Award. Doing so will
increase the honor that these awards have had in the past. Below you will find a list of criteria that will be used to
judge both your lodge’s website and newsletters. Please submit newsletters to the Section Secretary Michael
Turner by March 1, 2010. If your lodge emails your monthly newsletter you may also submit your
newsletter to Section Secretary Michael Turner at: [email protected].
Michael Turner
4560 Bend of the River Road
Elm City, NC 27822
Newsletter Criteria
Lodges must send in a minimum of three publications that have been published within the past year to be
considered for this award. Numbers in parenthesis to right indicate total number of points that can be earned for
each criterion.
1) Identification (5)
a) Easy to read masthead
b) Lodge name & number
c) Website URL
2) Regular, punctual publication (5)
a) Defined months / year of publication
3) Communication Roster (5)
a) Current contact information (name, phone number, e-mail addresses) for
i) lodge officers
ii) chapter chiefs
iii) key advisors
4) Consistency of quality among newsletters (5)
5) Neat & clean front page, appropriate for scout publication (10)
6) Feature Letter(s) (5)
a) Lodge Chief (or other Lodge Officer), Editor, Adviser, Other
7) Variety of articles (10)
8) Well written (10)
a) Proofed, concise bylines
b) Multiple youth writers
9) Grammar (5)
a) Spell out meanings, and then use acronym (ex. NOAC, NLCS)
10) Informational interest of material (10)
a) Order of the Arrow members
b) Unit leadership
11) Camp Promotions (15)
12) Promotion of National Programs (15)
13) Registration forms – timely with dues information (5)
14) Humor, puzzle, quiz, craft instructions, other (5)
15) Graphics, pictures well presented in boxes featuring mostly youth (10)
Maximum 120 possible points
Page 8
Section Communication Award (continued)
Website Criteria
The following are the judging criteria for the Section SR-7B Web Competition. All sites entered MUST abide by
and display the Official OA Web site Guidelines (see Next Page.) The judging will occur between February 1 and
April 1, 2010.
FORM 10 must be mailed to the Section Secretary no later than January 1, 2010. Numbers in parenthesis to the
right indicate total number of points that can be earned for each criterion.
1) Web Site General Layout
a) Does it provide general information about the lodge and council? (10)
b) Is the site current? Has it been updated within the last three months? (10)
c) Is the site neat, organized, and easy to navigate? (5)
d) Is there an E-mail link to contact the Webmaster and / or Lodge? (10)
2) Informative Value
a) Are the different pages topic specific? (5)
b) Is there a current lodge calendar / list of upcoming events? (10)
c) Is there a current list of officers and advisors available? (10)
d) Is there information on current or upcoming lodge events? (10)
e) Are the internal pages neat and organized? (5)
f) Is there a “links” page with appropriate links to council, section, regional, and national sites? (10)
3) Overall Appearance
a) Are all graphics used appropriate and uncluttered? (5)
b) Are there pictures on the page with captions and explanations? (5)
c) Is the text large or small enough? (5)
d) General “feel” for the whole website. (10)
Maximum of 110 points.
Other Forms of Communication
All information must be documented and sent to the Section Secretary. Numbers in parenthesis to right indicate
total number of points that can be earned for each criterion.
1) Post Cards (5 points per mailing, limit 3)
a) Concise information promoting lodge events
b) Contact information regarding event, who to contact
2) E-mails (5 points per message, limit 3)
a) These e-mail do not include messages sent to the Executive Committee
b) These messages can include list serves put out by the Lodge website
c) More times than not e-mails only reach a small percentage of people however the Section believes this
small number is important enough to reward points.
3) Other forms of communication (15 maximum)
a) This allows room for Lodges to be unique and try new ideas.
b) Points for these other forms of communication will be at the discretion of the Section Secretary and
Adviser.
c) A maximum of fifteen points will be rewarded for whatever means of communication is used other than
those items listed above.
Maximum of 45 points
Page 9
Section Communication Award (continued)
Official OA Web site Guidelines
1) The appropriate OA leadership must have direct control over the content of its official web site (i.e. the Key 3
at each level of the organization).
2) The content of the OA site must be appropriate to the Scouting movement and the Order of the Arrow.
Safeguarded information such as ceremony details must be properly protected.
3) The OA site shall not contain any advertisements or commercial endorsements, except those for the
organization providing the site service if it is provided for free or at a discount.
4) The OA site shall not engage in the electronic sale of BSA Supply Division merchandise, merchandise
commissioned by the National Order of the Arrow Committee, or competing products.
5) The OA site shall not contain any links directly to any sites that contain material that is not appropriate to the
Scouting movement.
6) The OA site shall not replicate any BSA publication currently for sale through the Supply Division.
7) The OA site must abide by all laws regarding copyrights, trademarks, and other intellectual property.
8) The OA site must consider the safety and privacy of their participants by obtaining necessary permissions to
release information about or identifying images of any specific individual.
9) The OA site should include an email contact address for reaching the person managing the site, so visitors
can report any problems or concerns
Page 10
Apensuwi Newsletter Schedule
We will "go green" and be sending our section newsletter via e-mail. Not only will "going green" help the
environment, it will allow us to spend our dollars to put on great conclaves!
It’s great to hear what happens in the lodges around our section; we would like to hear more about what’s going on
in your lodge. One thing we would like to see more photographs from your lodge functions. Please try to include
two to three photos with your lodge report and we will do our best to find room to include them. Also please make
sure your article is relevant to the date at which it is mailed. Lastly, deadlines are important! Turning in articles
on time is worth 20 points in the competition for Honor Lodge. It also makes the production of the Apensuwi run
much smoother. Thank you for your cooperation.
Articles must be submitted to the Section Secretary Michael Turner at [email protected] by their
respective deadlines listed in the Section Deadlines and Calendar.
Below are the features and descriptions that will be included in each E-Newsletter.
Month
Feature
Description
September
Testimonial
Highlight
Lodge Ops
Testimonial
Highlight
Lodge Ops
Testimonial
Highlight
Lodge Ops
Testimonial
Highlight
Lodge Ops
Testimonial
Highlight
Lodge Ops
Testimonial
Highlight
Lodge 70
NOAC Re-cap, Conclave Save-the-Date
One Day of Service
Lodge 104
Pamlico Sea Base & 100th Anniversary
Section Officers Highlight
Why I am a Ceremonialist
Ceremonies & Dance Competitions
Ceremonies & Dance
Holiday Greetings from Section Chief
Patch Trading & Auction
Lodge Finances
Lodge 117
OAX High Adventure
High Adventure
Lodge 118
OAX Indian Village & Cub Scout Crossover
Member Retension & Brotherhood
Conversion
Lodge 296
Quest for the Golden Arrow & Spirit Award
How to have a spirited Lodge at Conclave
Lodge 331
Conclave Schedule and Final Details
How to conduct a great Chapter meeting
October
November
December
January
February
March
April
Lodge Ops
Testimonial
Highlight
Lodge Ops
Testimonial
Highlight
Lodge Ops
Page 11
Honor Lodge Requirements
The Honor Lodge Award is established in order to recognize this year’s premiere lodge in the section. This award
is given to the lodge who obtains the most points throughout the year as identified below. This award is separate
into three categories: general, participation, and competitions. Each lodge will be required to submit Form 14 to
the Section Recognitions Chairman no later than the Friday Night COC at Conclave for the service portion of this
award. Each lodge will be allowed to review their individual point tallies on during the Saturday Night COC at
conclave.
General
1. Achieve Quality Lodge (75 points)
2. NLS Participation when offered (25)
3. Percent of Lodge membership attending conclave
a. 5-10% (10)
b. 11-20% (25)
c. 21-30% (50)
d. Above 30% (75)
4. Service to Council
a. Based upon man-hours.
i. Man-hours = hours of service divided by lodge membership
ii. 1-5 (10)
iii. 5-10 (25)
iv. 10-15 (50)
v. 16+ (75)
b. Form 14 must be submitted to support
5. Service to Community
a. Based upon man-hours
i. Man-hours = hours of service divided by lodge membership
ii. 1-5 (10)
iii. 5-10 (25)
iv. 10-15 (50)
v. 16+ (75)
b. Form 14 must be submitted to support
6. National High Adventure Programs
a. Sending delegates to OA Trail Crew, OA Wilderness Voyage, or OA Ocean Adventure
b. 20 points for participation in any of the above (points will only be awarded for one event)
7. Earn the One-Day of Service Award (25)
8. Meet or exceed respective target attendance goal – Tsoiotsi Tsogalii: 240, Occoneechee: 340, Croatan:
110, Wahissa: 180, Nayawin Rar: 40, Klahican: 90 (10)
Section Activities
1. Apensuwi E-Newsletter articles submitted to Section Secretary on time
a. Points awarded per article (5)
2. Fall Council of Chiefs participation
a. All members of Lodge Key 3 must be present (5)
3. Lodge program responsibilities submitted to Section Vice Chief of Program on time (5)
4. Copy of Lodge Charter renewal submitted to Section Adviser on time (5)
5. Copy of Lodge Calendar submitted to Section Secretary on time (5)
6. Founders Award recipients submitted (use Form 8) to Section Recognitions Chairman on time (5)
Page 12
Honor Lodge Requirements (continued)
Conclave Activities
1.
2.
3.
4.
5.
6.
7.
8.
9.
Assigned activities completed (10)
Lodge participation in Ceremony Competition (10)
Lodge participation in Team Dance or Team Singing Competition (10)
Lodge participation in Quest for the Golden Arrow (10)
Lodge participation in Individual Dance Competition (5)
(at least one dancer must enter, but points are not given per dancer)
Friday night Council of Chiefs participation
a. All members of Key 3 must be present (5)
Saturday night Council of Chiefs participation
a. All members of Key 3 must be present (5)
Lodge entry in Communications Award competition (5)
Honor Lodge Service Record Form 14 into Section Recognitions Chairman on time
a. Turn in by Friday night of Council of Chiefs (5)
Competitions
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
First place in the Quest for the Golden Arrow (20)
Each first place Individual Dancer (5)
First place in Team Dance Competition (10)
First place in Team Singing Competition (10)
First place in Brotherhood Ceremony Competition (10)
First place in Pre-Ordeal Ceremony Competition (10)
Each first place Individual Ceremonialist (3)
Each second place Individual Ceremonialist (2)
Each third place Individual Ceremonialist (1)
First place in Section Communication Award (10)
Winning the Spirit Award (10)
Page 13
Spirit Award Criteria
Voting will be an anonymous roll call vote of the Council of Chiefs. Each lodge’s Chief, when called by the Section
Chief, will come to the front of the room, and in a soft voice, cast his vote for the Spirit Award. The lodge with the
most votes earns the Spirit Award for the year. The following “Criteria” shall be used:
1. Enthusiastic support of the lodge by its members, through songs, cheers, uniforming and support of
competitive events.
2. Participation in the various Conclave activities.
3. Demonstration of exceptional Scout Spirit.
Notes: The use of air horns, electronic noise-making devices, and other “noise pollution” equipment is
prohibited. Expression of spirit should always be positive. There is no place for “negative cheering” at our
conclave.
Page 14
BSA Centennial Anniversary Events
Brownsea Island
As part of this year's celebration of the 100th Anniversary of the Boy Scouts of America, Conclave participants will
have the opportunity to see what life was like for scouts at the turn of the 20th century. There will be a Brownsea
Island campsite set up in the area of OAX. At the camp, participants will be able to play period games, experience
period cooking techniques and see firsthand what campsites looked like at the founding of the Scouting
movement.
Baden Powell Look-a-Like Contest
Any youth or adults who would believe that they look like Lord Robert Baden Powell…come on down! Any
arrowmen, youth or adult, can enter this contest by filling out Form 20. The contestants will show the conclave
participants that they look just like Lord Robert Baden Powell during the Friday night campfire. On Saturday, the
contestants will be required to wear their costume during the whole day, while roaming around OAX, quest events,
and meals showing off their costume.
The contest will be judged by the conclave participants. At the OAX field, there will be a jar for each contestant
with their picture on it for conclave participants to place any coinage they have for the candidate who accurately
represents Lord Robert Baden Powell.
On Sunday at the Closing Ceremony and Awards show, the contestants will be required to come present in their
costumes and the winner of the contest will be announced.
Good luck to all contestants!!!
Saturday Night Sundaes
In celebration of Scouting Centennial Anniversary, the
th
section officers and advisors will be serving 100
Anniversary Birthday Cake and ice-cream to all conclave
participants following the Saturday night campfire and
show. This is sure to be a very delicious treat for
everyone!
th
SR-7B 100 Anniversary Memorabilia Items
The section will be selling a t-shirt and patches
with the logo seen to the right. Everyone must
get these items to celebrate the Centennial
Anniversary Event.
Page 15
Conclave Promotions
The Section SR-7B Promotions Team will provide several items to each lodge for the purpose of helping your
lodge promote and builde attendance for this year’s event.
Listed below are some of the items that will be provided to your lodge and ideas for how these items can be used
to promote our conclave.
Conclave Banner
A 3’x5’ full color vinyl banner was provided to each lodge in the fall of 2009. This banner should be
displayed at lodge events prior to conclave to bring awareness and assist your lodge in promoting
conclave.
Conclave Flyer
Each lodge was provided with a Conclave “Save the Date” promotional flyer via e-mail to assist in
conclave promotions at fall lodge events. This flyer is also available for download from the 2010
Conclave page on the section website.
Promotion Resource CD
The following items are included on a Conclave Promotion Resource CD that will be provided to each lodge at the
Council of Chief’s meeting in October 2009. The electronic file of these items will also be placed on the Conclave
2010 resource section of the section website http://sr7b.org/Default.aspx?tabid=144.
Save the Date Flyer
Distribute this flyer to your lodge members to promote your lodge’s attendance at the 2010 SR-7B
Conclave.
Promotional Video
Use this video on your lodge’s website to promote Conclave attendance
Conclave PowerPoint Template
The PowerPoint template is the foundation for creating your lodge’s Conclave presentation and
building attendance for your lodge at the 2010 Conclave.
Slideshow
This Conclave promotional slideshow will help build excitement for this year’s Conclave within
your lodge. Many of your lodge members are featured in this slideshow video enjoying the 2009
Conclave.
Web Buttons
Several web buttons are included that can be utilized on your lodge’s website. The web buttons
are of various sizes and include a selection of Conclave messages.
The Section webmaster will provide the proper to link to embed in each web button, directing your
members to the proper place on the Section website.
Placemat
Use these placemats at your annual banquet or other events to promote Conclave attendance.
The placemats are formatted to be printed on 11x17 paper.
Each lodge will be provided with an initial supply of placements at the October COC
Table Tent
Table tents can be printed on 8½ x 11 paper and folded. Place table tents at your annual banquet
or other lodge events to promote your lodge’s attendance at Conclave.
Page 16
SR-7B Logo and 2010 Conclave Patch Design
Use these logos as needed when preparing materials to promote Conclave attendance within your
lodge
Conclave Pin-on Buttons
Your lodge will be given a supply of Conclave promotional buttons at the October COC. Distribute
these to key members of your lodge and encourage them to wear them to all lodge events,
building excitement and promoting Conclave.
Direct Mail Campaign
The section will mail the following promotional materials directly to Arrowmen’s home in late December 2009 or
early January 2010.
Conclave Postcard
A postcard will be mailed to each Order of the Arrow family in Section SR-7B to encourage
Arrowmen to attend this year’s Conclave.
To accomplish this mailing, a copy of each lodge’s active membership mailing list will be needed.
Please submit a list of your lodge’s new members to the Section Secretary
Michael Turner no later than November 15, 2009. This must include: Name,
Address, City, State, Zip Code and e-mail address.
Conclave Poster
A specially designed poster to promote this year’s conclave will be mailed to each Arrowman who
attended Conclave last year as well as all new Arrowmen in the Section.
Section E-Mail Newsletter
Section SR-7B will email its newsletter to members this year and the Promotions Team will utilize the eletter to continue to promote Arrowman attendance at Conclave.
It’s very important that Lodges supply accurate e-mail addresses, which will help with the e-mailing of the
Section Conclave news.
Social Media
The promotions committee will utilize Facebook and Twitter social media sites to continue to promote Conclave.
Encourage your Arrowmen to sign up for our pages on these sites.
Facebook
Encourage your Lodge member to join the Conclave group at SR-7b Conclave
http://www.facebook.com/group.php?gid=106321800765&ref=ts
Twitter
Your Lodge member can follow SR-7B Conclave tweets
http://twitter.com/sr7bconclave
Page 17
One Day of Service
Lodge Chief & Lodge Adviser,
This year has gone by fast and we had a great year with One Day of Service for 2009. But for 2010 we have
decided to prepare you with all of the necessary resources to begin to start planning your One Day of Service and
make it even more of a successful year for SR7B. For 2010 we are asking ever Lodge to go ahead and start
planning early and get the date on the calendar for One Day 2010. We hope with the proper resources and
planning will allow for every Lodge to be able to obtain the 2010 One Day Award.
Resources Included in Plan Book:
• 2010 Dates
• FAQ
• Lodge Close-out Report
• Award Form
• Responsibilities as a Lodge Coordinator
• How to Get Started
In our upcoming year the Southern Region has picked as the recommended date for all One Day of Service
projects to be on October 17th, 2010. However, this is not the only date a One Day project can be completed on. If
your Lodge is unable to participate on this date, then it would be preferred for your Lodge to do a project another
weekend before October 17th, 2010, rather than not at all.
Your One Day of Service Project should be designed to benefit your community in the best way possible,
regardless of its size. Remembering the purpose of One Day is to benefit the local non-scouting community, you
should not choose to perform your One Day project at your Council's camp. There are many ways that you can
help out the community, such as cleaning up roads, working on the MTS trial, working in a soup kitchen, or even
planting trees in a local park. Whatever your community needs most should be what your Lodge strives to
accomplish.
I would encourage each Lodge to get a One Day coordinator so that the One Day project can be managed very
closely and thus be extremely successful. If you need help getting your project started feel free to contact either
myself, my advisor, or the 2010 One Day coordinator.
Yours in the Arrow,
Section One Day Chairman:
Seth Toalson
7505 Harpers Crossing Lane
Clemmons, NC 27012
Cell- (336)-624-1845
Email- [email protected]
Section One Day Adviser:
Janice Morgan
Cell- (910)-520-7447
Email- [email protected]
Page 18
Lodge One Day 2010 Dates
May 21 Section Chief appoints Section Coordinator. His name, phone number, mailing address, and email
address are sent to the Region One Day Coordinator. Section Coordinator begins contacting Lodge Chiefs
informing them about the Region One Day program and encouraging the appointment of a Lodge One Day
Coordinator by May 31.
May 31 Lodge Chief appoints Lodge Coordinator, Lodge Adviser appoints Lodge One Day Adviser. Both of their
names, mailing addresses, phone numbers, and email addresses are sent to the Section One Day Coordinator.
June 1 Lodges begin promotion of One Day at all functions including summer camp. Lodge Coordinator begins to
brainstorm with members of the Lodge regarding possible projects.
July 1 Section Coordinators follow-up with Lodge Coordinators on the progress of their project planning and
promotion. Lodge Coordinator and Adviser discuss project with key people in the community, school, or religious
establishment where the project will take place. Lodge Key 3 and Coordinator along with his adviser, begin
discussions with Council leadership regarding promotion methods.
August 1 Lodge Coordinator presents a project to the Lodge Executive Committee for discussion and approval.
Once the project has been approved, the Lodge Coordinator turns in the lodge’s One Day project to the Section
Coordinator.
September 1 Section Coordinator gives a summary of section’s One Day Projects to the Region Coordinator.
Lodge Coordinator and Key 3 discuss the One Day project with Chapter Chiefs and Advisers for assistance in
carrying out the Lodge project(s). Together, they review the OA Community Service Guide and create a backdater. Lodge Coordinator and Adviser begin implementing Lodge-wide promotional efforts.
September 12-14 Region One Day Chairman meets with Section Chiefs at Southern Region Gathering (SOS) to
update them on the current status of the program, pass on any pertinent information, and find out how promotional
& planning efforts are going in the Sections.
October 1 Lodge Coordinator and Adviser finalize plans for executing their Lodge One Day project with the
organization for which they will be conducting service. All plans for mobilization of the Lodge and execution of the
project should also be complete by this date. Details such as materials and manpower needed and total hours
needed for completion should be addressed. Section Coordinator distributes Close-Out Report forms to Lodge
Coordinators. Section Coordinator follows up to ensure that everyone is progressing with their plans.
October 8 Lodge Coordinator and Adviser tie up loose ends. Contact Chapter Chiefs to ensure that they have
made the necessary arrangements for getting members to the project site.
October 17 Lodge executes One Day project. Lodge sends Lodge Close-Out Report to Section Coordinator ASAP
after this date but before…
November 9 Lodge Close-Out Reports and One Day Award forms DUE to Section Coordinators. Section
Coordinator sends Section Close-Out Report along with copies of each Lodge Close-Out Report to Region
Coordinator ASAP after this date but before…
November 16 Section Close-Out Reports DUE to Region One Day Coordinator . Section Coordinator should also
forward a copy of all Lodge Close-Out Reports to the Region Coordinator. PLEASE BE ON TIME – this must be
finished for inclusion in the Region Chief’s annual presentation to the National Committee in December.
Page 19
One Day of Service
Frequently Asked Questions
Can the OA hours count towards the "Good Turn for America" Hours?
Yes, the One Day program is community service. These hours can be put toward rank advancement or any
other BSA community service requirements. The only difference is that the project is planned, organized, and ran
by the OA.
Can the projects for the "Good Turn for America" that involve OA
members count towards the "One Day"?
NO, the "Good Turn for America" is a program organized and run by the BSA. The project is not a "One Day"
Project because it is not put on by the OA.
Can the OA Hours count for the Leadership In Service Award?
Yes, the community service hours for individual Arrowmen earned at the One Day project can also be
accredited toward the Leadership In Service Award.
Can the OA Hours count toward rank advancement?
Yes, the BSA handbook simply states community service hours. The One Day of Service is definitely
community service.
How big should our One Day Project be?
The bigger the better! The One Day project should be larger than an Eagle Scout Project. The lodge does not
need to be taking away any available projects for proposed Eagle Scouts. The project does need to be something
that your whole lodge can participate in and be completed in the One Day.
How many projects can a Lodge or Chapter have?
There is no limit to how many projects a lodge/chapter puts on. Many large lodges with several chapters have a
lodge coordinator and then several chapter coordinators. Then the different chapters each put on their own
project in their local area. Therefore, on paper it looks like the Lodge did about three to five (pending on chapters)
projects.
Can non-OA members attend the One Day Project?
Yes, the One Day project does not have to be staffed only by OA members. The One Day project is a
community service project that is put on by the OA lodge and can have non-OA members attend and participate.
Page 20
2010 One Day Lodge Close-Out Report
Please fill this form out and return to your Section One Day Coordinator by October 15, 2010.
Date on which lodge project was conducted:
Council Name:
Lodge Name:
/
/ 2010
City:
Lodge Number:
Total number of service hours performed:
Total number of youth participants:
Total number of adult participants:
Total number of registered members in the lodge (based on 2004 Recharter Application):
Description of Project(s)*
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
*If your lodge divided the projects between Chapters, please describe each project. Use the back of this form if
necessary.
•
Please attach any media coverage received by your lodge including (but not limited to) news footage,
newspaper articles, or similar items.
If you have any additional questions, please refer to the Southern Region Web Site at www.southern.oa-bsa.org,
or contact your Section One Day Coordinator.
Page 21
Responsibilities of Lodge
One Day Coordinators
Responsible for finding, planning, organizing, promoting, and running the Lodge’s One Day of Service Project.
See the Lodge Community Service Guide for information on how to run a One Day Program.
Keep in constant communication with the LEC and Chapter Chiefs. He will need to be a resource for all lodge
members. He will need to initiate communication in May and update the lodge with details about the One Day
Program throughout the summer. He can communicate through many media forms but either personal
communication or a telephone conversation is recommended.
Provide information to all chapter and lodge members that will be essential to a successful One Day Project.
Responsible for completing the Lodge One Day of Service Close-Out Report. He will need to turn it in to the
Section Coordinator.
Become familiar with the Lodge Community Service Guide. He will need to follow these procedures when
planning and promoting in order to complete the Lodge’s One Day of Service Project. See the Lodge Community
Service Guide Flyer and Outline.
Promote the One Day of Service Program in the Lodge. He will be the sole promotion leader and resource for the
lodge. See Promotion Ideas for Lodge Chiefs/Coordinators.
Inform the Lodge of the current status of the One Day Program. Some examples are articles for the newsletters
and website, round table discussion at LEC meetings, training at lodge events, and speaking at lodge banquets
and district roundtables.
Give a presentation on One Day at the Lodge Banquet/Council Banquet.
Page 22
How to get started for
Lodge Chiefs & Lodge Coordinators
Appoint Lodge Coordinator: The Lodge Coordinator can be a Lodge Officer or any other responsible youth from
your Lodge. He will spearhead your Lodge’s One Day promotion and organization efforts. This person will assist
the LEC with choosing a project and be responsible for the promotion and execution of the project. The Lodge
Coordinator will also be responsible for the timely submission of the Lodge One Day Close-out Report.
Choose a project: With the help of your LEC and Lodge Adviser, select a service project to benefit the
community in which your lodge members live. A firm project should be decided upon no later than early July to
ensure prior proper planning and promotion.
Promotion: The easiest way to inform your Lodge members of the One Day program and get them excited about
it are promotions at your Fellowships and ads in your Lodge publications. Short promotions at LEC meetings are
easy, but definitely necessary. Also, include information in your Council newsletter, if you can, to set the example
for everyone in the Council. Your Lodge should begin planning now! Remember, we want to perform community
service projects - not service to a Scout camp. You should also post all One Day information to your Lodge
Website. Use the Lodge Community Service Guide. This is a great resource on how to plan, promote, and run a
community service project. See Promotion Ideas for Lodge Coordinators.
Here’s a sample outline of a good promotion:
Introduce the One Day program
A community service program designed to allow Lodges to serve the communities in which their members live
A program started in the Southern Region and we want everyone to participate!
Specifics
One Day will be held on October 17, 2010.
If a Lodge has a conflict with that date, simply schedule a different date before October 17, 2010.
The important part of the program is cheerful service in the community, not the specific day
Announce Lodge One Day coordinator
Announce project decided by the Lodge
May be done by the Lodge as a whole or by Chapters
Ask for help – pass around a sign up sheet (make sure that these people are contacted later about helping)
Ask for ideas to get others involved
Closing
Wrap up with any other suggestions that you may have
Encourage everyone to participate!!!
New Lodge Chiefs: Be sure to contact your Section Coordinator and let him know about any changes in Lodge
Chief so that they can begin receiving One Day information.
Your Project: You want to make your project something that will be meaningful and worthwhile community
service. The possibilities for service projects are endless. Here are a few ideas to help spark your imagination.
The lodge One Day project needs to be BIG. It does not need to take a possible Eagle Scout Project from a
scout, but needs to be something that the lodge can complete. Bigger is Better!
Page 23
Projects for educational institutions:
Eradicate graffiti on school property
Clean up litter on school grounds
Repair playground equipment
Repair school interiors or exteriors
Conduct a fund-raiser
Clean or resurface desks
Landscape school grounds
Host a bike rodeo
Build picnic tables
Install a flagpole
Projects for the environment:
Plan and implement conservation projects for public parks
Clean up litter in camps, parks, along roadways, and on beaches
Landscape camps, parks, and along roadways
Conduct a major recycling effort if your area does not already recycle
Place trash and recycling containers in camps and parks
Conduct a water/energy conservation education project
Build or improve trails in camps and parks to concentrate human impact
Install trail signs
Stencil warnings on storm drains that drain directly to a creek so that people do not dump hazardous wastes in
them
Conduct service at a State or National Park
Projects for the community:
Build playground equipment in a neighborhood park
Paint houses for the elderly or disabled
Work at a soup kitchen or homeless shelter
Assist with an established program like Toys for Tots
Collect blankets for a homeless shelter
Conduct service at a Ronald McDonald House, battered women’s shelter, museum, or VA hospital
There are hundreds of non-profit organizations that need your help. Many of them already have the materials for a
project donated – they just need the manpower to complete it.
ONE DAY service projects should not replace any regularly planned Council or Lodge service projects but should
be completed in addition to them. For example, your One Day project should not be in conjunction with Scouting
for Food. Ideally, the Lodge should participate in Scouting for Food (could be as simple as LEC members bringing
cans to an LEC meeting or asking for donations at a Lodge event) AND plan a separate One Day project. This
maximizes community service!
Page 24
Southern Region 2010
One Day of Service
Award Information
In order for your lodge to qualify for the Southern Region’s One Day of Service Award it must
complete all mandatory requirements and 2 of 3 optional requirements. Lodges that qualify
will receive a special award plaque. All participating lodges will receive a certificate of
appreciation from the Southern Region. If your lodge qualifies, please complete this form and
submit it, with your Lodge Close-Out Report, to your Section One Day Coordinator before the
due date.
Lodge Name:
Number:
Two mandatory requirements:
Completion of one hour of community service for every two members in the lodge
(based on 2010 Recharter Application)
Appointment of a Lodge One Day Coordinator and send his contact information to
the Section One Day Coordinator
Three optional requirements: (lodges must meet 2 of the 3 requirements)
Promotion of One-Day in lodge and/or council newsletter,
Promotion of One-Day during summer camp
Promotion of One-Day on lodge and/or council website
Approval signatures:
I testify that my lodge has successfully completed the above criteria qualifying us for the
Southern Region’s One Day of Service Award.
Lodge Chief
Lodge Adviser
Page 25
Camping Promotions Letter to
Camp Directors
To:
Camp Directors
CC:
Scout Executives
From:
Kevin Biegert
Section Vice Chief of Training
Date:
October 24, 2009
Re:
Summer Camp Promotions Exhibit at 2010 Conclave
Section SR-7B of the Order of the Arrow is constantly seeking new ways to provide service to the individual
councils that make up the section. The section is offering a unique opportunity for local councils to promote their
various camps (summer, high adventure, cub, etc.) at this year’s SR-7B conclave to be hosted at Camp Boddie on
April 16-18, 2010. Over 900 Arrowmen from across North Carolina will be in attendance at conclave.
th
On Saturday, April 17 , there will be a camping promotions exhibit whose sole purpose is to promote council
camps from across the state. We ask that you send professional and/or volunteer representatives to promote
your respective camps such as current or former camp directors and program directors, members of the Council
Camping Committee, and council professional staff. We would further ask that you bring promotional materials
such as registration forms with deadlines, program activities brochures, promotional DVDs, and staff applications.
Please use the enclosed registration form to register the appropriate people for special opportunity, in addition,
please make use of the facility needs should you require specific items onsite that your representatives will not be
able to bring with them.
We are excited to be offering this opportunity and hope that you will take full advantage of it. Should you have any
questions please do not hesitate to contact Kevin Biegert using the information below.
Contact:
Kevin Biegert
102 Bristol Hill Court
Cary, NC 27513
(919) 481-0764
[email protected]
Enclosure:
Registration and Physical Arrangements (Form 16)
Page 26
Conclave Rotation Schedule
2011
Wahissa Lodge # 118
Old Hickory Council
2012
Tsoiotsi Tsogalii Lodge # 70
Old North State Council
2013
Occoneechee Lodge # 104
Occoneechee Council
2014
Klahican Lodge # 331
Cape Fear Council
2015
Nayawin Rar Lodge # 296
Tuscarora Council
2016
Croatan Lodge # 117
East Carolina Council
Page 27
Section SR-7B Roster
Page 28
SR-7B 2009 Budget Close-Out
Page 29
Section Deadlines and Calendar
October 2009
st
1 – E-Newsletter Submission due to Section Secretary
st
31 – Key 3 Mailing
November 2009
st
th
15 – Lodge New Member Spreadsheet due to Section Secretary
E-Newsletter sent
December 2009
st
th
15 – E-Newsletter sent
January 2010
st
st
1 – Section Communication Award Entry Form Deadline (Form 9)
th
30th – Lodge Memorabilia Summary Form Deadline (Form 4)
February 2010
st
th
March 2010
1st – E-Newsletter Submission due to Section Secretary
st
1 – Physical Arrangements Form Deadline (Form 7)
1st – Camping Promotions Exhibit Physical Arrangements Form Deadline (Form 16)
th
15 – E-Newsletter sent, April E-Newsletter Submissions due to Section Secretary
th
15 – Patch Auction Images due to Wahissa Lodge by email or postal mail
th
30 – Apensuwi Article Deadline (Due to Section Secretary)
April 2010
st
1 – Guest Registration Form Deadline (Form 5)
st
1 – Delegate Substitution Form Deadline (Form 6)
1st – General Information Form and Money Deadline (Form 8)
st
1 – Lodge Registration Excel File Deadline (Email to [email protected])
st
1 – Pre-Ordeal Ceremony Competition Form Deadline (Form 10)
st
1 – Brotherhood Ceremony Competition Form Deadline (Form 11)
st
1 – Team Dance Registration Form Deadline (Form 12)
st
1 – Team Singing Registration Form Deadline (Form 13)
st
1 – Cooking Competition Registration Form Deadline (Form 17)
th
16 – Section Conclave Insurance Form Deadline (Form 15)
th
16 – All plaques due to Section Recognitions Chairmen at Friday Council of Chiefs Meeting
th
16 – Patches for Patch Auction due to Wahissa Lodge at Friday Council of Chiefs Meeting
th
16 – Honor Lodge Service Record Form Deadline (Form 14)
th
16-18 – SR-7B 2010 Cardinal Conclave at Camp Boddie
Page 30
Section Officer Election Requirements
1. Candidate Requirements
a. Must be under 21 years of age for the entire term of office
b. Must have a letter of approval from Scout Executive prior to nomination
c. Must be a registered member of the Boy Scouts of America and the Order of the Arrow
2. Notes
a.
b.
c.
d.
Candidates will be allowed one minute each for speeches at the opening campfire.
Candidates will be allowed two minutes each for speeches at the Candidates’ Forum
The forum and elections will be held Saturday afternoon of Conclave.
Campaign posters are permitted in designated areas only, which will be located in various areas
of camp.
e. Any campaign materials handed out should be disposed of properly.
Page 31
Lodge
Responsibilities
Page 32
Patch Auction
Wahissa Lodge #118
th
Materials to be auctioned are due by March 15 , 2010.
Wahissa Lodge is looking forward to be hosting the patch auction at the 2010 Conclave at Camp Boddie. We
would like for all lodges to provide a minimum of five items for the auction. Please send a scanned image and
detailed description of the patches that you will be submitting to the e-mail addresses below by my March 15th,
2010. The actual patches can be brought to the Friday night COC or mailed to the below address. Any type of
Order of the Arrow or Boy Scouts of America Memorabilia is welcomed. Thank you for your support.
Due Date
March 15
th
Please E-mail Information To:
Bradley Taylor
Wahissa Lodge Chief
[email protected]
Chris Hull
Wahissa Lodge Advisor
[email protected]
Keith Bobbitt
Wahissa Lodge Staff Advisor
[email protected]
Please Mail Items To:
Old Hickory Council
Wahissa Lodge #118
Attn: Keith Bobbitt
6600 Silas Creek Parkway,
Winston-Salem, NC 27106
Page 33
New Conclave Participant Orientation
Tsoiotsi Tsogalii Lodge 70
This is a brand new event designed to recognize first time participants at a Section Conclave. For participation in
this event, each first time participant will receive a special pin like the ones handed out at the 2009 NOAC that can
be placed on the 2010 Conclave event patch.
The feature event will be a “New Conclave Participant” cracker barrel that will occur immediately following the
Friday night campfire. The cracker barrel and program will be held in the Arena and will last approximately 30
minutes. First time attendees must attend the cracker barrel to receive their special pin.
Cracker Barrel Program:
•
•
•
•
Food provided by host Lodge VIP Committee.
Distribution of first time attendee pins.
Information Program
o Weekend Schedule review
o What is Conclave?
o What do participants do at Conclave?
o How do new participants get involved in spirit competition and Quest events?
o What new participants expect to take home from Conclave?
o Other OA opportunities
Video presentation
Page 34
Ceremony Competitions
Ceremony Team Judging Information
Pre-Ordeal Divisions
Klahican Lodge 331
The purpose of the ceremonial team competition and evaluation is to improve standards for
ceremonies in the Lodge and Section by providing them an opportunity to be evaluated and
judged by OA members outside their Lodge.
The Pre-Ordeal competition will be divided into two judging groups: a competition group and
an evaluation group. Each Lodge will be allowed to enter as many teams as they choose.
The evaluation group will have no limits on the number of teams a Lodge could enter.
The judging process of the ceremonial teams is important to develop and maintain the highest
quality and best experience for the new members. We want this process to be a positive
experience for the teams.
In the competition judging, the teams will perform their ceremony before a panel of judges.
These judges will observe the ceremony based on the ceremonies judging sheet. They will
then be given a limited amount of feedback from the judges as to give the ceremonialists a
general idea of how the ceremony went, not to critique the ceremony. They will then be judged
according to the ceremonies judging score sheet.
The evaluation judging will simply be an evaluation of the team’s performance; there are no
competition aspects to this style of judging. The ceremonies teams will perform their ceremony
before a panel of judges who will judge them based on the ceremonies judging sheet. The
judges will then go through the ceremony with the team and give pointers and tips on where
the team can improve. This is intended to strengthen team and encourage them to get better.
At the end, the team will be given the ceremony judging sheet to keep as notes for future
improvement.
Awards of First, Second and Third teams will be given to the competition judging teams.
Competition judging teams will also be awarded a participation ribbon will be given to the
evaluation judging teams.
Teams choosing to compete will be required to provide their own judges: one youth, and one
adult. Those judges will be required to judge all teams in the competition group. Teams that
fail to provide judges will not be allowed to compete. Teams will not be required to supply
judges if they are participation in evaluation group.
Page 35
Ceremony Team Judging Information
Judging Criteria
Message: Did the principal convey his part of the message and have the part memorized well?
Motions: Did the principal use hand gestures and body language to accompany his message?
Clarity: Did the principal speak clearly and loudly enough to be understood?
Delivery: Was the part conducted with enthusiasm and suited to the character of the principal?
Movement: Do the principals know where to stand and where to move?
Team Unity: Does the team work well together? Do they blend together?
General Information
1. There will be at least four Section Judges and each Lodge is required one youth and
one adult judge. Judges may also be from outside the Section. Judges are expected to
have ceremony knowledge and experience.
2. All judges are required to attend the Judges Training Session.
3. Lodges will be notified at the Friday Night COC of their competition times.
4. Judges will be given a photocopy of the appropriate ceremony script and score sheets
for each character.
Page 36
Ceremony Team Judging Guidelines
The purpose of the ceremonial team judging is to improve standards for ceremonies in a
Lodge by providing them an opportunity for teams to view each other in action and to share
techniques. All teams are encouraged to be present and watch each other perform.
1. Qualifications and General Information
a. All team members must be from the same Lodge. It is important that the teams
performing can actually perform in local ordeals, and are not “all star” teams put
together for competition only.
b. Each participant must be under 21 years of age.
c. All teams must register using Forms 10 & 11 by April 1st, 2010
d. Each participant must be in American Indian style dress. Any show of disrespect,
carelessness, and/or gross inappropriateness (such as fancy dance outfitting) may
cause disqualification of the team.
e. Parts must be fully memorized. Individual team members will be penalized for omitting
words and/or sentences.
f. Each team will be assigned a time to compete by the Section Indian Affairs Coordinator.
Conflicts with other competitions will be taken in consideration. Please inform the IA
Coordinator of all such conflicts. Competition times will be announced at the Friday
Night COC at Conclave.
g. Use of face paint, body paint, and wigs are prohibited. (See pg. 28 of the Guide for
Officers and Advisers).
h. Lodges may enter as many teams as they chose.
2. Performing the Ceremony
Pre-Ordeal Competition: Each team will perform the Pre-Ordeal Ceremony beginning with
Nutiket saying “Awake my friends” and ending with Kitchkinet saying “Let us try to find the
Arrow”. Each team must use the most recent edition of the ceremony text.
Brotherhood Competition: Each team will perform the Brotherhood Ceremony beginning
with Allowat Sakima saying “Brothers form our circle” and ending with Allowat Sakima
saying “You will now take your places in the circle”. Each team must use the most recent
edition of the ceremony text.
3. Performance
Each team will be ready at the assigned time, even if the competition is running behind
schedule. Judges will be allocated 5 minutes for scoring and 5 minutes for reviewing with
each team.
Page 37
4. Judging
There must be a minimum of 5 judges. The scores will be normalized and the high and low
scores will be dropped. Each judge should have sufficient word for word knowledge of the
ceremonies that he will notice deviations without having to refer to the text. He will have
worked with ceremony teams for at least two years within the last five years. A separate
judge will be used to assess correctness of memory. The Section IA Committee will
provide a head judge and such other judges as it wishes in addition to the lodge provided
judges. Lodges are asked to provide at least one adult judge for every ceremony a lodge
intends to participate. There will be a judges meeting on Saturday prior to the competitions.
Please consult the Conclave Schedule for the time and location.
5. Evaluation for Both forms of Judging
Performances will be evaluated for their potential to reach candidates with the ideas and
spirit of the Order. Specifically they will be evaluated for the following:
i. Expressiveness – depth of feeling, warmth, energy, naturalness (8 pts); meaningful
emphasis, voice modulation (8 pts); gestures, naturalness, and appropriateness (8
pts).
ii. Understandability – clarity (6 pts); voice projection (6pts); rate of delivery (6 pts).
iii. Manner – bearing, walk, creation of character (6 pts); attitude when not speaking (6
pts).
iv. Accuracy of memorization – (6 pts)
v. Staging – teamwork, smoothness, effectiveness of staging techniques, and overall
impression (20 pts per team)
Judges shall not penalize teams for alternate pronunciations of the four principal parts;
however, they may penalize teams for inconsistent pronunciations. Each Lodge shall agree
upon consistent pronunciation for their Lodge.
Total possible Individual score: 60 points. Total possible Team Score: 260 points.
6. Judges Conferences
Consultation among the judges may be held at the discretion of the head judge. If
consultation does not resolve the discrepancy, the head judge, and/or Section IA
Coordinator with consultation of the Section IA Advisor may resolve the issue through
disqualification of incongruous scoring.
7. Results
Each team will receive spot evaluation after their performance. In addition, the score
sheets will be given to your Lodge Key 3 at the Saturday night COC meeting to be given to
the team advisor or chairman. Judges will be instructed to emphasize good points,
constructive criticism, and other assistance for improvement.
8. Awards
Awards will be given to the top three teams in the competition division for the Pre Ordeal
and the Brotherhood Ceremonies. Awards will be given to the top three individuals for each
principal in each ceremony. All judges’ decisions are final.
Page 38
Ceremonies Evaluation
Pre-Ordeal Score Sheet
Team:
Lodge Number:
Judge’s Name:
Judge’s Lodge:
Nutiket
Meteu
Allowat Sakima
Kitchkinet
Expressiveness
Depth of feeling (8 pts)
Meaningful emphasis
(8pts)
Understandability
Clarity (6 pts)
Projection (6 pts)
Rate of Delivery (6 pts)
Manner
Creation of Character
(6 pts)
Attitude when not
speaking (6 pts)
Accuracy of Memorization
Memorization (6 pts)
Max. Total (60 pts)
Teamwork (20 pts)
TOTAL POINTS: (MAX 260 pts)
Comments:
Page 39
Ceremonies Evaluation
Brotherhood Score Sheet
Team:
Lodge Number:
Judge’s Name:
Judge’s Lodge:
Nutiket
Meteu
Allowat Sakima
Kitchkinet
Expressiveness
Depth of feeling (8 pts)
Meaningful emphasis
(8pts)
Understandability
Clarity (6 pts)
Projection (6 pts)
Rate of Delivery (6 pts)
Manner
Creation of Character
(6 pts)
Attitude when not
speaking (6 pts)
Accuracy of Memorization
Memorization (6 pts)
Max. Total (60 pts)
Teamwork (20 pts)
TOTAL POINTS: (MAX 260 pts)
Comments:
Page 40
Quest Events
Occoneechee Lodge 104
CHIEF’S CHARIOT (Scout skills)
6 Participants
A race to lash at least four poles together to build a platform for the Chief’s chair which will be carried by a
team of six Brothers to a distant point and return to the starting point
OAKK CHALLENGE (fitness)
4 Participants
The OA version of the world famous KK (Krispy Kreme) Challenge where a team of four Brothers from
each Lodge races to a distant point, eats a dozen glazed donuts and races back.
THREE STEP RELAY
4 Participants
A team of four from each Lodge is given 3 bricks in which each member uses the bricks to ford the
shallow river of man-eating minnows, in which falling off entails certain death by nibbling.
ANCHORS AWAY!! (teamwork)
Each Lodge is given a 2’ x 2’ piece of plywood to see how many Brothers can climb aboard and stay on
for 20 seconds.
SECOTTA
8 Participants
Named after the local Indian community that disappeared about the time of the Lost Colony, this game
combines mental, creative, communication and artistic skills of an eight member team from each Lodge.
Page 41
Letter from Indian Affairs Chairman
Dear Brothers of Section SR-7B,
Enclosed are the proposed rules and regulations for the Indian Events to be held at the 2010 SR-7B Conclave.
These guidelines are the guidelines by which all Indian Events at the National Order of the Arrow conference
operate by.
The goals and objectives of the Indian Events at our conclave are:
•
To promote a better understanding of American Indian Culture through our training sessions,
competitions, and Powwow.
•
To create a friendly environment for participants and spectators during competitions.
•
To increase membership retention by inspiring Arrowmen through a fun and enjoyable program.
•
To enlighten our brothers about the integral role that the American Indian culture played in the roots and
heritage of our Order.
We will complete these objectives and goals through the spirit of positive participation from all Arrowmen who wish
to be involved with the activities and the quality instruction from the trainers and IA staff.
The attachments included with this letter are the guidelines for the Indian Events for the 2010 SR-7B Conclave.
They are as follows:
Individual Dance
Team Singing Competition
Team Dance
Outfit Judging
The guidelines are in accordance with the National Order of the Arrow Conference Guidelines for American Indian
Events. Please remember that the deadline for Group Dance competition Papers and Individual Dance
competition registrations are due by March 1, 2010.
I am looking forward to seeing you all at the Section SR-7B Indian Events at Camp Boddie.
Yours in WWW,
Matthew A. Gardiner
Page 42
Group Dance Competition
Nayawin Rar Lodge 296
Rules
Contents:
I.
Definitions of Group Dancing
II.
Acceptable Historical Group Dances
III.
Time Limit
IV.
Registration
V.
Research
VI.
Recognition and Awards
VII.
Important Notes
I. Definition of Group Dancing
A. Group dance teams shall be made up of four (4) or more (at least three of whom must be dancers). All team
members must be from the same lodge. A team may perform a maximum of two (2) specific group dances.
However two dances for presentation are not necessary, it is an option. The judges look for quality rather than
quantity. Also, consider that if a single dance is done it should be long enough for the judges to properly evaluate
the presentation.
B. The dance(s) must be historical group dance(s) of specific tribes- therefore - northern plains or pueblo are not
appropriate because they are culture areas, not tribes. Inter-tribal is even less specific. The dance(s) and
costuming should represent one particular tribe during a particular time in their history.
C. No section teams or teams made up of members from more than one lodge may enter the competition. All
members MUST be from the same lodge.
D. All team participants must be under twenty-one (21) years of age at the time of the conference, be registered
members of the Order of the Arrow, and registered conclave participants.
E. Team dancing is a coordinated group effort. It is not a series of solos grouped under one title.
F. Size of team-no preference is given to large or small teams and there is no reason to separate them. The
judges look for quality of presentation and the selection of dance(s) suitable to the lodge dance team and the
resources available to them.
G. Synchronized line dancing, as done at modern Pow Wows is NOT appropriate for Historical Group Dance
competition.
II. Acceptable Historical Group Dances
In choosing the dance(s) in which you will perform, consider the following:
A. Dances must be NON-RELIGIOUS and in good taste.
B. Society, clan, or family dances are acceptable ONLY if written permission is granted by the Tribal Council,
society, clan or family of the specific tribe from which the dance comes.
Note: SUCH TYPEWRITTEN PERMISSION MUST BE INCLUDED IN THE BOUND PACKET REQUIRED FOR
Page 43
REGISTRATION. Therefore, permission must be requested far enough in advance to meet the registration packet
deadline. Without permission the dance will not be allowed.
C. Tribal councils have asked that Scouts refrain from performing the following dances THESE DANCES ARE
NOT ACCEPTABLE FOR CONFERENCE COMPETITION.
1. Masked dances of: Pueblos, Apache, Iroquois, Creek, Cherokee Creek, or Northwest Coast tribes. A
mask is defined as anything that covers the face of the wearer hiding his true identity.
2. The Ghost Dance, The Pipe ceremony, The Pipe Dance, The Sun Dance, The Hopi Snake Dance, and
the Peyote Ritual.
D. Dances that are kept so secret that information on them is incomplete should be avoided. You must have
accurate information.
E. No protected species parts allowed on any attire. Please be aware of State and Federal laws regarding
endangered species parts.
F. Within the guidelines found in the U.S. Code as to the American Flag, flags are not to be used as wearing
apparel. With this in mind, no type of U.S. Flag(s) will be permitted as a part of dance attire and should be
removed prior to the conference. Flag motifs in quillwork and beadwork are acceptable.
G. National Order of the Arrow Face Paint Policy: Order of the Arrow National Conferences and Activities
conducted beyond the individual lodge will not permit face paint, body paint or wigs to be used in social or
competition dancing or in ceremonies or ceremonies competition.
H. The Boy Scouts of America policy regarding weapons will be followed.
III. Time Limit
Fifteen (15) minutes total time on stage. Total time begins with the announcement by a team member. This total
time includes: prop/scenery set up (if any); narrative; dance(s) plus costume changes (if any) and the removal of
any props or scenery.
NOTE: Scenery is not necessary. No score will be reduced for lack of it. Some teams have enhanced their score
for general effect and impression with the creative use of scenery produced and moved by other lodge members
who want to participate in a different way in the presentation. This is fine; however, if you do choose to use
scenery, keep it simple. Set-up and take down of scenery will reduce your dance time since as stated above
everything must fit the fifteen (15) min. time slot. Without scenery you can earn top scores with excellent dancing,
spacing, costuming, and hand props.
NOTE: All team members should be prepared to talk with the judges (if asked) after their presentation.
IV. Registration
To register for Historical Group Dance competition, use the pre-registration form for Group Dance. Follow the
distribution instructions on the form and submit five (5) copies of the following research material, not later than
March 1, 2010, to:
Matt Gardiner
308 Promontory Point Drive
Cary, NC 27513
Late submission will result in a deduction of scoring points.
Page 44
V. Research
In addition to the five (5) copies submitted, two (2) complete copies of your research material should be brought to
Conclave. ALL RESEARCH MUST BE TYPE WRITTEN AND ASSEMBLED IN A SUITABLE BINDER, AND
MUST INCLUDE:
A. A description of the dance(s) as you will perform them.
B. The historical background of the dance(s).
C. The historical background of the song(s) used in the dance(s).
D. A clear description of the props used. Include pictures and/or drawings.
E. A clear description of the outfits you will wear for the dance(s). Please include pictures and/or drawings.
F. A description of the music & accompaniment you will use (See "C" above).
G. A complete bibliography of references you have used to research your dance(s),( i.e., books, publications,
people).
H. A copy of the letter or permission from the tribal council, society, clan, or family as required for certain dances.
J. Name, address, and phone number of a contact person representing the team.
K. NOTE PLEASE: Xeroxed pages from any published works are NOT acceptable. Due to a lack of VCR
equipment video tapes are NOT acceptable.
L. Research booklets should be a minimum of eight (8) typewritten pages, not to exceed fifteen (15) typewritten
pages, (photos and drawings/diagrams are not part of this limit).
VI. Recognition and Awards
A. Awards will be given to the top finishing teams according to the judges' discretion.
B. Awards for authenticity may be given if deemed appropriate.
C. Certificates will be awarded to each entering team.
D. The top team will be given the opportunity to perform at the Saturday Night Campfire program if the schedule
permits.
VII. Important Notes
A. Group Dance Competition will be held on Saturday, April 17, 2010.
B. The chairman of each dance team must check with the American Indian table on Saturday, April 17, 2010
C. There will be a meeting of all judges and leaders of the teams in competition at 10:00 am. on Saturday, April
17, 2010. A representative of each entering team must be present at this meeting.
D. Any questions regarding the Historical Group Dance Competition should be addressed to:
Matt Gardiner
Cary, NC 27513
(919) 749-6093
[email protected]
Page 45
Group Dance Competition
Judging Criteria
The following is an outline of the criteria that the judges will use to score each team that enters the Group Dance
Competition.
Categories:
A. Authenticity
B. Research
C. American Indian Attire
D. Performance of Dance
E. Ability to Perform as a Team
F. Music
G. General Effect and Impression
H. Constructive Comments (not scored)
A. Authenticity
Teams will be evaluated as to whether the dance(s) performed are acceptable, non-religious dances. The current
use of the dance(s) and their proper interpretation by the team will also be considered.
B. Research
Teams will be evaluated on the quality of the research booklet they have done for their particular dance(s). This
research should include: book sources, other published sources, people, letters of permission (see Rule II,
Acceptable Historic Dances, section "B"), pictures/drawings of outfits, descriptions/diagrams of the actual
dance(s). Information and historical background of the dance(s) and songs should also be included.
C. American Indian Attire
Teams will be judged on the authenticity and completeness of the attire. If a particular dance does not call for
special attire, teams will be judged on the quality and appropriateness of each participant's attire. In the event of a
team performing more than one dance, points will not be subtracted for using the same attire for both dances, if
from the same culture area.
D. Performance of Dance
Teams will be judged on the quality of the interpretation and presentation of their dance(s). Good use of allotted
dance time will be considered. Teams will lose one (1) point for every minute that they exceed their scheduled
dance time.
NOTE PLEASE: If a team chooses to repeat the same dance(s) or costumes at consecutive National Order of the
Arrow Conferences, they can expect to have a more critical review from the judges. Specifically, the judges will be
looking for additional research and improvements and refinements in costume, dance, and presentation.
Page 46
E. Ability to Perform as a Team
Teams will be judged on their ability to perform their dance(s) so as to exhibit a true oneness and feeling for the
dance(s). Teamwork and perceptive interpretation of the dance(s) by the team as a whole will be considered.
F. Music
Teams will be judged on their use of drumming, singing and any other necessary musical accompaniment that
should be used for their particular dance(s). As always, quality as well as authenticity of the dance(s) will be
considered. The use of recorded music will be allowed, but it will cost the group a significant deduction of points in
this judging category.
G. General Effect and Impression
The overall general effect and impression of the dance(s) will also be considered.
H. Constructive Comments (not scored)
All awards will be determined by the evaluation a team receives from the above criteria. ALL JUDGING CRITERIA
IS SUBJECT TO THE INTERPRETATION OF THE JUDGING COMMITTEE. ALL JUDGES DECISIONS ARE
FINAL.
Page 47
Individual Dance Competition
Rules and Guidelines
Any number of contestants from each lodge may participate in the Individual Dance Competition. The top dancers
will be asked to demonstrate their skills at the Saturday evening campfire, at which time they will receive their
awards. The Individual Dance Competition will take place on Saturday at Conclave (see the schedule for time and
place). The rules are as follows:
1. All contestants must confirm their registration when they arrive at the American Indian Activities booth or
on Saturday, April 17, 2010.
2. There will be five categories of individual dance competition:
a.
b.
c.
d.
e.
Fancy-Dance (one class)
Grass
Straight Dance
Old Style
Traditional (contemporary traditional).
Awards will be given to the top finishing dancers according to the judges' discretion.
3. Dancers must wear appropriate authentic clothing. There are many styles, but they may include as their
basic elements: a hair roach, neck and/or back bustles, moccasins, bells, apron (breechcloth), and
miscellaneous accessories, such as beaded cuffs, belt, arm bands, choker, headband, etc. War bonnets
and chiefs clothing are only acceptable for Old Style competition.
In an effort to distinguish between Old Style and Traditional, these categories will be determined by the
judging staff. Consideration will be given for bustle type, clout or apron, and quill and beadwork designs.
As a general guideline, Old Style is considered as pre 1920. If you are in doubt of which category to
dance, please bring a photograph of your dance clothes to registration on Saturday at Conclave (see the
schedule for time and place). The judges will assist you into the proper category.
4. Dancers must dance in the style of their clothing. In preliminary competition, if you are eliminated in one
dance style, you may change outfits and dance in another style, if scheduling time permits. You must be
registered in both styles. Dancers may not compete in the finals in more than one category.
5. Losing a major article off your attire during the contest means automatic disqualification. Having your attire
properly maintained and secured tightly easily eliminates this problem.
6. All dancers must be under the age of twenty-one (21). If a question regarding age arises, you will be
asked for your proof of age (driver license, copy of your birth certificate, etc.).
7. All dancers must be members of the Order of the Arrow and registered Conclave participants.
8. Dancers must be prepared to dance indoors or outdoors.
9. Dance practice and outfit construction should not take place during Conclave activities.
10. Each participant will be issued a contestant number, which must be visible while dancing in any
competition.
11. Overstepping the song may lower your placement in the overall standing.
Page 48
12. NO PARTS OF ANY PROTECTED SPECIES ON ANY OUTFIT. Violation of this rule will result in
automatic disqualification. Please be aware of any federal and state laws regarding endangered species
parts.
13. Within the guidelines found in the U.S. Code as to the American Flag, flags are not to be used as wearing
apparel. With this in mind, no type of U.S. flag(s) will be permitted as part of dance attire. If you have
these items on your outfit, please remove them prior to the conference. Flag motifs in quill work and
beadwork are acceptable.
14. National Order of the Arrow Face Paint Policy: Order of the Arrow National Conferences and Activities
conducted beyond the individual lodge will not permit face paint, body paint or wigs to be used in social or
competition dancing or in ceremonies or ceremonies competition.
15. The Boy Scouts of America policy regarding weapons will be followed.
All dancers are encouraged to participate in the judging of American Indian clothing. This judging will be held
immediately before or the dance competition. A panel of selected judges will give out clothing critiques and
ribbons.
The judging criteria will be as determined by the judging committee. All judges' decisions are final.
There will be no competition for individual skill dancing (i.e. hoop, horse tall, etc.) All dancers are encouraged to
dance in the Pow Wow on Saturday evening of Conclave.
If you have any questions on Individual Dance Competition address them to:
Matt Gardiner
Cary, NC 27513
(919) 749-6093
[email protected]
Page 49
Team Singing Competition
Rules
Singing will be done in team fashion. Teams will be required to sing two (2) songs and are required to submit
written documentation on the songs with their pre-registration form.
Awards will be given to the top teams. The judging criteria shown below are guidelines that are subject to the
interpretation of the judging committee. All judges' decisions are final.
EACH LODGE IS REQUIRED TO BRING ITS OWN DRUM AND DRUMSTICKS. The following rules apply to the
Singing Competition:
1. All singing will be done in a team fashion.
2. Written documentation is required for each song. Include where you got the song, what tribe it is from, etc.
3. Teams will be required to sing a general song and a song for a special event.
4. Songs are restricted to Southern and Northern Plains singing.
5. Teams will be judged on the authenticity and quality of presentation of songs.
6. Anyone singing must be under twenty-one (21) years of age, a member of the Order of the Arrow, and a
registered conference participant.
7. Minimum time of two (2) minutes, maximum time of ten (10) minutes for each song.
Any questions regarding the Team Singing Competition should be addressed to:
Matt Gardiner
Cary, NC 27513
(919) 749-6093
[email protected]
Page 50
Outfit Competition Criteria
I.
Oklahoma Straight Dance Clothes
II.
Old Style Dance Clothes
III.
Traditional Dance Clothes
IV.
Fancy Dance Clothes
V.
Grass Dance Clothes
I. Oklahoma Straight Dance Clothes
Judged on the following scale:
0=Does not have item
1-3=Good
4-6=Premium
7-8=Excellent
9-10=Superior
Judging Areas:
•
KNOWLEDGE: Overall knowledge of particular tribe and time frame.
•
HEAD COVERING: Roach, roach feathers, spreader, roach pin, scalp feathers, or other covering.
•
NECK WARE: Choker, scarf, and slide. Colorful and matching.
•
RIBBON SHIRT: Colorful and matching. Vest optional.
•
BANDOLIERS: Well constructed. Breastplate optional.
•
OTTER DRAGGER: Rosettes, feathers, hair plates. Well constructed.
•
ARM BANDS: German silver, brass, copper, etc.
•
BELT: Loom beaded, etc. Well constructed with colorful designs.
•
LEG COVERINGS: Ribbon work, leather with beadwork, clouts and trailer.
•
GARTER and SIDE TABS: Finger woven or beaded.
•
BELLS: Properly worn. Jingle bells, copper, brass, nickel, etc.
•
MOCCASINS: Leather, hard sole.
•
HAND OBJECTS: Fan, mirror board, cane, etc.
•
OVERALL APPEARANCE: Outfit well constructed. Fine quality craftsmanship exhibited. Good overall
understanding of style, etc.
•
OPTIONAL: ANYTHING that the judge feels is totally optional
NOTE: These points are only EXTRA points.
TOTAL: Superior 125+ | Excellent 109-124 | Premium 56-108 | Good 0-69
Page 51
II. Old Style Dance Clothes
1-3=Good
4-6=Premium
7-8=Excellent
9-10=Superior
Judging Areas:
•
•
HEAD COVERING: Roach, roach feathers, spreader, roach pin, Wapegnaka (Bull's tail), optional hair
ornaments.
•
CHEST COVERING: Shirt, vest, etc. Vest is optional and may be beaded. Otter sash optional.
•
BONE WORK: Choker, breastplate, bandoliers, etc. Well constructed. Imitation bone, buffalo horn.
Breastplate may be quilled as an option.
•
BEADWORK: Cuffs, arm bands, belt. They do not have to be beaded, can be a variety of "period"
materials.
•
APRONS or BREECHCLOUT: Cloth, leather, etc. Includes front and back, decorated appropriately.
•
LEG COVERING: Long johns, pants, knickers, leather or cloth leggings, goat skins.
•
BELLS: Side, ankle, or knee.
•
MOCCASINS: Beaded with original design.
•
BUSTLE and TRAILER: "Messy bustle," well constructed and decorated to the "period."
•
HAND OBJECTS: Fan, war or coup stick, wheels, mirror board, shield, etc.
•
•
OPTIONAL: ANYTHING that the judge feels is totally optional.
Page 52
III. Traditional Dance Clothes
1-3=Good
4-6=Premium
7-8=Excellent
9-10=Superior
Judging Areas:
•
•
HEAD COVERING: Roach, roach feathers, spreader, roach pin, hair ornaments, other head covering.
•
NECKWEAR: Scarf and slide, various necklaces, medicine bags, etc. Slide material varies.
•
CHEST COVERING: Ribbon shirt with colorful matching colors. Vest optional, beaded, ribbon work, or
plain.
•
BONE WORK: Includes brest plate, choker, bandoliers. Proper construction and matching colors. Can be
bone, plastic, "buffalo-bone" black plastic.
•
BEADWORK or QUILL WORK: Cuffs, ARM BANDS, kneebands. Decorated with matching fringe. Proper
colors and design. May be cloth applique.
•
APRONS: Well constructed with proper colors and well decorated. Can be beaded, ribbon work, fringed.
•
BELT and/or SIDETABS: May be beaded, finger woven, or tack. Sidetabs optional.
•
LEG COVERING: Optional leggings of leather or cloth, "goats".
•
BELLS: Sheep bells, jingle bells, etc.
•
MOCCASINS: Beaded or quilled, well constructed and decorated.
•
BUSTLE and TRAILERS: Well constructed and quality workmanship. Creativeness and style varies.
Trailer material of broad cloth, leather, etc. Fringed and decorated.
•
HAND OBJECTS: Minimum of two (2). Fans, mirror boards, wheels, hand scarfs, dance stick, shield, etc.
•
•
Page 53
IV. Fancy Dance Clothes
1-3=Good
4-6=Premium
7-8=Excellent
9-10=Superior
Judging Areas:
•
•
HEAD COVERING: Roach, roach feathers, spreader or "rocker," roach pin, hair ornaments.
•
CHOKER or NECK PIECE: Hairpipe, medallion, scarf, etc.
•
CAPE or RIBBON SHIRT: Decorated or beaded cape with fringe, etc. and/or shirt to match. Vest optional.
•
BEADWORK: Headband, side drops, suspenders, belt, cuffs, arm bands, sidetabs, etc. Cape optional for
Northern. Quality beadwork that is colorful and decorated properly. Should all be matching or coordinated.
•
APRONS: Front and back decorated (optional). May be cloth, leather, beaded, etc.
•
BELLS and ANGORA "GOATS": Sheep bells, "goats" can be imitation angora goat or goat fur.
•
FOOTWEAR: Moccasins, hard sole, beaded, tennis shoes, etc. Decorated properly.
•
BUSTLES and TRAILERS: Well constructed and fine craftsmanship. Colorful and full. Trailer is optional. A
bustle center such as a rosette.
•
HAND OBJECTS: Dance hoops, whistles, fans, whips, mirror boards, scarfs, dance sticks, etc.
•
•
Page 54
V. Grass Dance Clothes
1-3=Good
4-6=Premium
7-8=Excellent
9-10=Superior
Judging Areas:
•
•
HEAD COVERING: Roach, roach feathers or decorated springs, spreader, roach pin, hair ornaments.
•
CHOKER or NECK PIECE: Hairpipe, medallion, scarf, etc.
•
CAPE or DECORATED SHIRT: Decorated or beaded cape with fringe, etc. and/or shirt to match. Shirt is
optional.
•
PANTS: Decorated with fringe.
•
BEADWORK: Headband, side drops, suspenders, belt, cuffs or gloves, arm bands, sidetabs (optional),
etc. Quality beadwork that is colorful and decorated properly. Should all be matching or coordinated.
•
APRONS: Front and back decorated. May be cloth, beaded, etc. Colorful with good design.
•
BELLS: Sheep bells, chrome, etc. Optional"goats" can be imitation angora goat or goat fur.
•
FOOTWEAR: Moccasins, hard sole, beaded, tennis shoes, etc. Decorated properly.
•
HAND OBJECTS: Dance hoops, whistles, fans, whips, mirror boards, scarves, dance sticks, etc.
•
•
Page 55
Service Lodge
Information
Page 56
Letter from Conclave Chairman
Brothers of SR-7B,
Croatan Lodge is anxiously awaiting the upcoming SR-7B Conclave in April 2010. With many months of
preparation at Camp Boddie, this is set to be a great event which denotes an important milestone in the history of
scouting. We hope to make this a memorable Conclave which incorporates the hundredth anniversary of
Scouting. In order to accomplish this, the theme for Conclave will be “Footsteps of Our Fathers”, which represents
the principles created by Baden Powell during his creation of the Scouting program.
Yours in Brotherhood,
Jordan Byrum
Conclave Chairman
Page 57
Service Lodge Information
Founder’s Award
Croatan Lodge 117 will present each recipient of the Founder’s Award with a small token at Saturday Evening’s
show. Please fill out the General Information Form (Form 8) and return it to us by March 1, 2010.
Special Dietary Needs
Delegates requiring special dietary needs are asked to inform the Service Lodge prior to April 1, 2010 by using the
General Information Form (Form 8).
Physical Arrangements
If your lodge has a special request for physical arrangements to accommodate Scouts or Scouters with special
needs, please let the Service Lodge know by March 1, 2010 using (Form 7). Lodges needing special
arrangements or facilities for their program responsibilities should also submit (Form 16) by
March 1, 2010.
Page 58
Croatan Lodge Conclave Committees
Conclave Planning Committee
Chairman
Jordan Byrum
204 Porter St.
Tarboro, NC 27886
252-883-3040
[email protected]
•
•
•
•
•
Adviser
Chris Decker
2706 Nash Joyner Rd.
Farmville, NC 27828
252-939-6860
[email protected]
Responsible for working with both the section and the service lodge to ensure a well run event.
Work with all committees on both their plan of action and budget
Work with major vendors and committees on what our needs will be for conclave (i.e. memorabilia,
food, etc.)
Prepare preliminary budget and schedule for inclusion in the planbook.
Prepare close-out budget to Section Key 3 within 90 days post event.
Campsite Host Committee
Chairman
Charles Pfeiffer
201 Isabella Avenue
Washington, NC 27889
252-945-9239
[email protected]
•
•
•
•
•
•
•
Adviser
Hank Dierker
403 Hardy Road
Newport, NC 28570
252-726-5775
[email protected]
Prepare and clean campsites
Set up 3 wall tents with cots for visiting Key 3 of every lodge and take down after the
weekend
Provide 4 youth and 4 adult arrowmen campsite hosts for each visiting Lodge (5 visiting
Lodges)
Make sure that there is 1 adult and 1 youth in each campsite at all times
Provide coffee, water and coolers and cups for each campsite and keep them full all
weekend
Have an ample supply of toilet paper, trash bags, etc.
Respond to all requests of visiting lodges
Page 59
Communications Committee
•
•
•
•
•
•
•
•
•
•
•
•
Chairman
Advisers
Brad Killebrew
3810 Harts Mill Run Rd.
Tarboro, NC 27886
252-442-7616
[email protected]
Wayne Miller
2174 Quiet Creek Pl.
Rock Hill, SC 29732
803-417-7717
[email protected]
Ken Brown
619 Koonce Fork Rd.
Richlands, NC 28574
910-324-1350
[email protected]
Responsible for daily announcements during meals
Responsible for intercom announcements
Provide ample supply of Bonner Maps available
Setup and man information booths and Internet Kiosk
Prepare and print Conclave delegate books
Provide and pass out meal time bulletins
Obtain copier machines and computers for Conclave
Determine supply needs and costs for items (paper, etc.)
Print church service program
Assist with the production of the Conclave Planbook
Work with Section Secretary at Conclave to produce publications
Design and produce Conclave Evaluation Form
Registration & Finance Committee
•
•
•
•
•
•
•
Chairman
Advisers
Gavin Call
216 Isabella Avenue
252-414-7032
[email protected]
Phil Decker
2499 Irvin Dr.
Kinston, NC 28504
252-522-4258
[email protected]
Tommy Barus
3404 Hawthorne Rd.
Rocky Mount, NC 27804
252-908-7555
[email protected]
Manage Host Lodge Registration Starting May Ordeal 2009
Manage Lodge Delegate registration process
Determine registration procedures
Have name tags printed for Host Lodge
Provide meal tickets
Responsible for all money during Conclave
Prepare Conclave close-out report in consultation with Key 3
Page 60
Facilities & Grounds Committee
•
•
•
•
•
•
•
•
Chairman
Advisers
Sam Tyler
310 Meadows Lane
Maysville, NC 28555
252-743-1877
[email protected]
Nelson Medford
419 Boy Scout Road
Blounts Creek, NC 27814
252-946-4085
[email protected]
Joe Edwards
109 Bobby's Drive
Newport, NC 28570
252-223-5465
[email protected]
Assist in setting up and breaking down equipment for events
Set up OAX area with canopies
Make sure that all electrical, furniture (tables & chairs), etc. needs are met
Provide port-a-johns and keep them stocked with toilet paper
Coordinate cleaning schedule for Headquarters, Health Lodge, and Amphitheater
Transport items to and from arena as needed
Deliver ice to concessions as needed
Appoint a Quartermaster with assistants to serve during Conclave
Food Service Committee
•
•
•
•
•
•
•
•
•
Chairman
Advisers
Chris Fitzgerald
29 Edith Drive
Jacksonville, NC 28540
910-358-9099
[email protected]
Mike Elks
1418 Huckleberry Lane
Winterville, NC 28590
252-756-6766
[email protected]
Ashley Dail
PO Box 808
Winterville, NC 28590
252-756-6913
Plan the menus that will be used for the Conclave
Provide alternate foods for those with special dietary needs
Secure information for possible tent rental for “Riverside Dining”
Order the food and all supplies that will be needed
Provide cracker barrels for the COC meetings
Prepare Vigil breakfast on Saturday morning
Assemble a cook crew staff
Develop a serving rotation for all meals
Responsible for dining hall cooking, cleaning, and preparation
Page 61
Hospitality & VIP Committee
•
•
•
•
•
•
•
Chairman
Advisers
Ben Averitt
104 Bryan Boulevard
Havelock, NC 28532
252-229-8388
[email protected]
Wayne Boyette
204 West Park Avenue
Tarboro, NC 27886
252-641-1433
[email protected]
Carol Cantu
302 Darden Dr.
Kinston, NC 28504
252-522-2327
[email protected]
Responsible for daily flag raising
Responsible for obtaining minister for Sunday service
Provide transportation, housing, and guides for all VIP guests
Secure supplies for the VIA luncheon (table cloths, plates, silverware, etc.)
Help serve the VIA meal
Responsible for patch trading facilities
Collect “stuff” and prepare delegate packs
Trading Post Committee
•
•
•
•
•
•
•
•
Chairman
Advisers
Matt Williamitis
612 East Main Street
252-944-1992
[email protected]
Roland Lanouette
4617 Honeysuckle Lane
Rocky Mount, NC 27804
252-451-9385
[email protected]
Tom Hendricks
103 Corolla Ct.
910-346-3068
[email protected]
Oversee all functions of the Trading Post
Plan and order all food items to be sold in the Trading Post
Provide schedules of operation for main TP and satellite TPs.
Work with the Section to ensure all Conclave memorabilia is ordered and delivered
Order all Trading Post items (concessions, supplies, etc.)
Take pre- and post-Conclave inventories
Responsible for delivering Conclave pre-orders to campsites
Help prepare close-out report
Page 62
Indian Affairs Committee
Chairman
Adviser
Jessie Hathaway
320 Hubnell Road
Ernul, NC 28527
252-474-9015
[email protected]
•
•
•
•
•
•
•
Eddie Cahoon
419 Boy Scout Road
252-917-7592
[email protected]
Work with Section IA Committee to plan and execute all IA activities during Conclave
Set up the Dance Arbor, Indian Village and Ceremonies Ring
Provide lunch for the dancers and judges
Provide water for dancers and judges
Assist in recruit M.C. for competitions
Obtain PA system
Assist in recruiting judges from outside the Section if possible
Security & Logistics Committee
•
•
•
•
•
•
•
•
Chairman
Advisers
Dalton Barrett
509 N Walnut St.
Spring Hope, NC 27882
252-478-7018
[email protected]
David Harper
1546 Green Road
Spring Hope, NC 27882
252-478-4423
[email protected]
James Smith
208 King Richard Court
910-938-8899
[email protected]
Design the check-in procedures for Friday
Develop a parking plan for visiting lodges, Saturday visitors, host lodge vehicles
Supervise all parking
Man front gate with informed people
Get parking passes printed for visiting lodges and host lodge vehicles
Secure radios and coordinate their use for the weekend
Supervise traffic flow
Design the check-out procedures for Sunday
Page 63
Shows Committee
•
•
•
•
•
•
•
Chairman
Advisers
Robert Dail
315 North Charlotte Street
252-946-5665
[email protected]
Dal Newbold
612 East Main Street
252-946-0406
[email protected]
Ronnie Spence
621 Park Avenue
Roanoke Rapids, NC 27870
252-537-1683
[email protected]
Obtain sound and lighting system
Provide Friday and Saturday night shows (Using Footsteps of Our Fathers Theme)
Arrange for entertainment for 30-45 minutes prior to show
Man the arena at all times
Obtain small candles for Saturday night’s show
Conduct a meaningful presentation for Founder’s Award Recipients
Conduct a meaningful Vigil Rededication Ceremony
Health & Safety Committee
•
•
•
•
•
•
•
•
•
Chairman
Advisers
Randall Spence
621 Park Avenue
Roanoke Rapids, NC 27870
252-537-1683
[email protected]
David Smith
1716 Deep River Road
High Point, NC 27265
336-886-7998
[email protected]
Norm Belmore
318 Country Club Drive
910-346-4395
[email protected]
Obtain a medic (EMT) for the weekend
Responsible for checking medical forms of all Conclave participants
Store medical records properly during the Conclave and return to each Lodge upon
departure
Provide first aid teams equipped with radios at Conclave activities (Dance Arbor, Quest,
Ceremony Competition, OAX, etc.)
Develop, test, and implement a plan for transportation to the local hospital with backup
transportation available
Maintain Health Lodge as First Aid HQ with personnel available around the clock
Keep Health Lodge building grounds clean before, during, and after the Conclave
Provide a plan for Medivac and secure a landing zone site
Assist with Blood Mobile operations
Page 64
OAX Committee
Chairman
Adviser
Seiler Hagan
1404 Clifton Rd
910-346-303
[email protected]
•
•
•
•
•
•
Brian Snow
103 Sand Run Rd.
Havelock, NC 28532
252-447-2362
[email protected]
Work with Section to facilitate OAX
Obtain vendors to exhibit their services and products
Provide resources for vendors
Organize exhibit site for good flow of traffic
Work with the Section Promotions team to promote the event on Conclave website and
throughout the Conclave
Solicit door prizes from the vendors
Garbage & Recycling Committee
•
•
•
•
•
•
•
•
Chairman
Advisers
TBA
TBA
TBA
Put out garbage cans and recycling containers in campsites, at trading post, arena, OAX, and
in all event and program areas
Empty trash cans and recycling containers as needed
Obtain containers to utilize as recycling bins for the weekend
Secure extra dumpsters for use during the event
Arrange for transportation of recycled materials to appropriate county disposal site postConclave
Setup site as storage for recycled materials near camp exit
Promote recycling throughout the weekend with appropriate signage and in the mealtime
bulletins.
Calculate and publicize amount of recycled materials collected
Page 65
Preliminary Conclave Schedule
Friday - April 16, 2010
12:00pm
6:00-8:00pm
8:15pm
8:30pm
9:45pm
10:00pm
11:00pm
Saturday - April 17, 2010
6:15am
7:00am
7:00am
7:45am
8:30am
8:30am
9:00am
9:30am
9:30am
10:00am
11:00am
11:30am-1:30pm
12:00pm
12:30pm
1:00pm
2:00pm
3:00pm
4:30pm
5:30pm
5:45pm
6:30pm
7:15pm
8:00pm
8:15pm
9:45pm
10:00pm
11:00pm
Sunday – April 18, 2010
7:00am
7:30am
8:15am
9:00am
9:15am
Check-in begins
Floating Supper
Pep Rally
Opening Show
New Member Reception
Council of Chiefs
Cracker-barrel
Taps
Campsites
Dining Hall
Arena
Arena
Arena
Kennedy Center, Sea Base
Campsites
Vigil Rededication
Vigil Breakfast
1st Breakfast
2nd Breakfast
Flag Raising
Ceremonies Judges Training
OAX Opens
Team Dance Competition
Pre-Ordeal Ceremony Competition
Brotherhood Ceremony Competition
Indian Cultural/Village Exhibit
Individual Dance Registration
Judges Meeting
Team Dance & Singing
Floating Lunch
VIA Luncheon
Regalia Judging
Individual Dance Competition
OAX Closes
Quest Events
Candidates Forum & Election
Section Elections
Council of Chiefs
1st Supper
2nd Supper
Patch Auction
Pep Rally
Show
Saturday Night Sundaes
Powwow
Taps
Arena
Dining Hall
Dining Hall
Dining Hall
Sea Base
Sea Base
Sea Base
Sea Base
Sea Base
OA Circle
Sea Base
Sea Base
Lodge Advisers Breakfast
1st Breakfast
2nd Breakfast
Inter-Faith Worship Service
Closing Ceremony & Awards
Dining Hall
Dining Hall
Dining Hall
Arena
Arena
Sea Base
Main Trading Post & TP Satellites
Reception Center
Sea Base
Sea Base
Activity Field
Arena
Arena
Kennedy Center, Sea Base
Dining Hall
Dining Hall
Teepees
Arena
Arena
Dining Hall Lawn
Sea Base
Page 66
Directions to Camp Boddie
(formerly known as Camp Bonner)
Camp Boddie is located at:
419 Camp Bonner Boy Scout Road
Map it at Google Maps!
From Greenville: Take NC 33 into Chocowinity. Cross the US 17 - NC 33 intersection and travel 1.5 miles
to Old Blount's Creek Road. Turn left and go approximately 6 miles and turn left on to Mouth of the Creek
Road. Camp Boddie will be 4 miles on your left.
From Raleigh/Wilson: Take US 264 east into Washington. Turn right at the intersection of US 264
and US 17. Continue on 17 into the town of Chocowinity. Turn left at the intersection of US 17 and NC 33.
Go 1.5 miles and turn left on to Old Blounts Creek Road. Go approximately 6 miles and turn left on to
Mouth of the Creek Road. Camp Boddie will be 4 miles on your left.
From Williamston: Take US 17 south to Chocowinity. At the intersection of 17 and NC 33 make a left and
go 1.5 miles to Old Blount's Creek Road and turn left. Go approximately 6 miles and turn left on to Mouth
of the Creek Road. Camp Boddie will be 4 miles on your left.
From New Bern: Take US 17 north to the intersection of NC 33 in Chocowinity and
turn right. Go 1.5 miles to Old Blount's Creek Road and turn left. Go approximately 6 miles and turn left on
to Mouth of the Creek Road. Camp Boddie will be 4 miles on your left.
By Boat: Refer to the most current NOAA Chart #11554. The East Carolina Scout Reservation waterfront
is located at approximately 76* 57' N by 35* 26' 25" W.
NOTE: Persons planning an arriving by boat MUST contact the Sea Base Director at least two weeks in
advance of their arrival.
Page 67
Camp Boddie Map
Page 68
SR-7B Conclave 2010 Proposed Budget
2010
BUDGET
Paid Participants
Day Visitors
VIP Guests
Total Attendees
1,000
1,000
INCOME
Delegate Fees ($30.00 x Paid Participants)
Day Visitor Fees
Memorabilia Revenue
October COC
Patch Auction
Startup Fees
TOTAL INCOME
$
$
30,000.00
50.00
16,000.00
400.00
400.00
600.00
47,450.00
EXPENSES
SECTION EXPENSES
Section Chief Expenses
Section Expenses
Apensuwi
Section Scrapbook
Section Plan Book
Section Indian Affairs
Training
New Member Orientation
Memorabilia Costs
Recognitions
Patch Auction
October COC
Guest Fees
TOTAL SECTION EXPENSES
$
$
1,500.00
1,500.00
2,000.00
100.00
300.00
250.00
5,000.00
400.00
8,100.00
400.00
400.00
400.00
500.00
20,850.00
SERVICE LODGE EXPENSES
Food
Service Lodge Arrangements
Accident & Liability Insurance
Utilities
Delegate Guidebook
Delegate Bags
$
$
16,000.00
2,000.00
2,200.00
2,000.00
500.00
600.00
1,800.00
400.00
600.00
500.00
26,600.00
$
47,450.00
Shows
Publications
Startup Fees
Scoutreach
TOTAL SERVICE LODGE EXPENSES
TOTAL EXPENSES
NET INCOME (LOSS)
$
-
Page 69
Conclave Forms
Page 70
Delegate Registration Form
Delegate Information:
Name:
Due Date:
Address:
City State & Zip:
Return to:
Telephone:
Email:
Date of Birth:
Payment:
Include check payable to:
Chapter:
Lodge Name:
Ordeal / Brotherhood / Vigil:
Dietary Needs:
Medical form:
Medical forms must be
submitted with registration
and money.
Emergency Contact:
Name:
Relationship:
Day Telephone:
Evening Telephone:
Photo release statement
I hereby give the Section permission to use any photos in which I appear that are taken at Conclave for use in
promoting future events.
Signature:
Date:
Form 1
Delegate Medical Form
Lodge #_____
To be filled out by parent/guardian or adult participant. Please print in ink.
Delegate Information
Name:
Email:
Address:
City
Phone: (
State:
)
Zip Code:
Date of Birth:
Circle One:
Ordeal
Brotherhood
Vigil
Primary Emergency Contact
Name:
Relationship:
Day Phone: (
Evening Phone: (
)
Secondary Emergency Contact
Name:
Relationship:
Day Phone: (
Evening Phone: (
)
Medical Information
Do you:
____ have any medical restrictions?
____ currently take any medications?
____ have any dietary restrictions?
Health Insurance Company:
Have or subject to:
__Convulsions
__Asthma __ Fainting Spells
__Bleeding disorder __Diabetes __ Heart Trouble
__Allergy to medication, food, plant, animal, or insect
__A condition requires special care, medication or diet
__NONE OF THE ABOVE APPLY ___ Other
__Any condition now requiring regular medication?
)
)
Explain:
Policy #:
Explain:
Name of medication:
Last Tetanus toxiod date:
I give my permission for full participation in BSA programs, subject to limitations noted herein. In the event of
illness or accident in the course of such activity, I request that measures be instituted without delay as the
judgment of medical personnel dictates.
In case of emergency, I understand every effort will be made to contact me (an adult, my spouse or next of kin).
In the event, I cannot be reached, I hereby give my permission to the physician selected by the adult leader in
charge to secure proper treatment, including but not limited to hospitalization, anesthesia, surgery, or injections of
medications for my child (or for me, if an adult)
Participant
Parent or Guardian
Signature:
Signature (if participant under 18 years):
Date:__________
Date:__________
Form 2
Delegate Memorabilia Order Form
Delegate Information:
Name:
Due Date:
Address:
Return to:
City State & Zip:
Telephone:
Lodge Name:
Payment:
Lodge Number:
Chapter:
Item Description
Delegate Patch (4 inch)
Delegate Patch White Border (4 inch)
Conclave Backpatch (7 inch)
Conclave Chenille Backpatch (7 inch)
Conclave Neckerchief (fully embroidered)
T-shirt (Medium) – 100% cotton
T-shirt (Large) – 100% cotton
T-shirt (X-Large) – 100% cotton
T-shirt (XX-Large) – 100% cotton
T-shirt (XXX-Large) – 100% cotton
Section Backpatch (7 inch)
Section Chenille Backpatch (7 inch)
th
SR-7B 100 Anniversary 4-inch Patch
SR-7B 100th Anniv. T-shirt (Medium) – 100% cotton
th
SR-7B 100 Anniv. T-shirt (Large) – 100% cotton
th
SR-7B 100 Anniv. T-shirt (X-Large) – 100% cotton
SR-7B 100th Anniv. T-shirt (2X-Large) – 100% cotton
Qty
Price
$4.00
$4.00
$10.00
$20.00
$10.00
$13.00
$13.00
$13.00
$15.00
$17.00
$10.00
$20.00
$4.00
$13.00
$13.00
$13.00
$15.00
$17.00
TOTAL Total
Form 3
Lodge Memorabilia Order
Summary Form
Lodge Information:
Lodge Name:
Due Date:
January 30, 2010
Council Name:
Return to:
Dan Cross
PO Box 1698
Kinston, NC 28503-1698
Council Address:
City, State & Zip:
CC: Brett Warner
[email protected]
Council Telephone:
Payment:
East Carolina Council, BSA
Item Description
Delegate Patch (4 inch)
Delegate Patch White Border (4 inch)
Conclave Backpatch (7 inch)
Conclave Chenille Backpatch (7 inch)
Conclave Neckerchief (fully embroidered)
T-shirt (Medium) – 100% cotton
T-shirt (Large) – 100% cotton
T-shirt (X-Large) – 100% cotton
T-shirt (XX-Large) – 100% cotton
T-shirt (XXX-Large) – 100% cotton
Section Backpatch (7 inch)
Section Chenille Backpatch (7 inch)
SR-7B 100th Anniversary 4-inch Patch
th
SR-7B 100 Anniv. T-shirt (Medium) – 100% cotton
th
SR-7B 100 Anniv. T-shirt (Large) – 100% cotton
SR-7B 100th Anniv. T-shirt (X-Large) – 100% cotton
th
SR-7B 100 Anniv. T-shirt (3X-Large) – 100% cotton
Qty
Price
$4.00
$4.00
$10.00
$20.00
$10.00
$13.00
$13.00
$13.00
$15.00
$17.00
$10.00
$20.00
$4.00
$13.00
$13.00
$13.00
$15.00
$17.00
TOTAL Total
Form 4
Guest Registration Form
Guest Information:
Name:
Address:
Due Date:
April 1, 2010
Telephone:
Date of Birth:
Lodge:
Return to:
Phil Decker
2499 Irvin Dr.
Kinston, NC 28504
[email protected]
Ordeal / Brotherhood / Vigil:
Guest Invited By:
Emergency Contact:
Name:
Relationship:
Day Telephone:
Evening Telephone:
Form 5
Delegate Substitution Form
Lodge Information:
Lodge Name:
Council Name:
Council Address:
Due date:
April 1, 2010
After April 1, 2010
Bring to Conclave (registration in
campsite)
City State & Zip:
Council Telephone Number:
Substitutions:
Delegate Name:
Replaced by delegate name:
Address:
City, State & Zip
Phone:
Birth Date of
Return to:
Attn: Conclave 2010
PO Box 1698
Kinston, NC 28503
Email:
Send emails to:
[email protected]
Delegate form: Each substitute
delegate must have a delegate
registration form and medical form
at registration in order to receive a
delegate bag and meal wristband.
Physical form:
Medical forms must be
submitted with registration and
money.
Delegate Name:
Replaced by delegate name:
Address:
City, State & Zip
Phone:
Birth Date of
Form 6
Physical Arrangements Form
Lodge Name:
Lodge Contact Person:
Contact Person Address:
City State & Zip:
Phone Number:
Email:
Due Date:
March 1, 2010
Return to:
Chris Decker
2706 Nash Joyner Rd.
Farmville, NC 27828
[email protected]
Special Arrangements:
Please list below any special requests your lodge has for physical facilities.
Form 7
General Information Form
Due: April 1, 2010
Return Completed Form to:
Attn: Dan Cross
PO Box 1698
Kinston, NC 28503-1698
Lodge Information
Lodge name:
Lodge Number:
Lodge Registration
Total Number of Delegates:
Total Payment (Delegates x $30):
Founders Award Recipients
Name 1:
Name 2:
Name 3:
Name 4:
Request for Handicap Vehicle Pass
Number of Passes Requested:
Reason for Each Request:
1.
2.
3.
Special Dietary Needs
Help us ensure your delegates are properly attended to during meals. Please provide us with the name of each
delegate with special dietary needs and the details herein. Attach additional information as necessary.
Name 1:
Details:
Name 2:
Details:
Name 3:
Details:
Request for time at Show
Amount of time requested:
Circle one:
Friday
Saturday
Reason for Request:
Form 8
Communications Award
Entry Form
Lodge Information:
Lodge Name:
Due Date:
January 1, 2010
Lodge Number:
Council Name:
Return to:
Michael Turner
4560 Bend of the River Road
Elm City, NC 27822
[email protected]
Name of Newsletter:
Website URL:
Lodge Secretary:
Phone Number:
E-mail Address:
__________________________________________________________
Webmaster:
___________________________
E-mail Address:
__________________________________________________________
# of Newsletters Attached:
Phone Number: _______________
# of Lodge Emails Attached:
# of Lodge Post Cards Attached:
# of Other Attached (please describe)
Other Notes to the Section Secretary:
Form 9
Pre-Ordeal Ceremony Entry Form
Due: April 1, 2010
Matt Gardiner
Cary, NC 27513
[email protected]
Lodge Information
Lodge name:
Division:
Competition
Lodge Number:
or
Evaluation
Ceremony Participants
Allowat Sakima:
Meteu:
Nutiket:
Kitchkinet:
Judges Provided:
Name (Youth):
Phone #:
Email:
Name (Adult):
Phone #:
Email:
Form 10
Brotherhood Ceremony
Entry Form
Due: April 1, 2010
Matt Gardiner
Cary, NC 27513
[email protected]
Lodge Information
Lodge name:
Lodge Number:
Ceremony Participants
Allowat Sakima:
Meteu:
Nutiket:
Kitchkinet:
Judges Provided:
Name (Youth):
Phone #:
Email:
Name (Adult):
Phone #:
Email:
Form 11
Team Dance Registration Form
Due: April 1, 2010
Matt Gardiner
Cary, NC 27513
[email protected]
Lodge Information
Lodge name:
Lodge Number:
General Information
Name of Dance:
Tribe:
Please attach a typed history of the above named dance :
Judges Provided:
Name (Youth):
Phone #:
Email:
Name (Adult):
Phone #:
Email:
Form 12
Team Singing Registration Form
Due: April 1, 2010
Matt Gardiner
Cary, NC 27513
[email protected]
Lodge Information
Lodge name:
Lodge Number:
General Information
Style of Singing:
Tribe:
Please attach a typed history of the above songs for this competition:
Judges Provided:
Name (Youth):
Phone #:
Email:
Name (Adult):
Phone #:
Email:
Form 13
Honor Lodge Service Record Form
Due: April 16, 2010
Friday Night COC
This Form serves as an overview of all service to council and service to community hours for Honor Lodge
requirements. Please provide a description of each project, as well as, the service hours (# of participants x # of
hours). For instance, if you had 10 participants that worked for 4 hours you would put down 40 service hours.
Project(s)
Service to Council:
Hours:
Total:
Service to Community
Hours:
Total:
Lodge Chief Signature:
Date:
Lodge Adviser Signature:
Date:
Staff Adviser Signature:
Date:
Form 14
Order of the Arrow
Section Conclave Insurance Form
Due: March 15, 2010
Section:
Conclave Dates:
Lodge:
Location:
Council:
This is to certify that our council carries year-round, council-wide sickness and accident insurance that
will cover all/some of the conclave participants from this council as shown below.
Insurance Co.:
Policy #:
Summary of Coverage: (or attach detailed information)
Policy Effective Dates:
Are:
All Adults Covered?
All Youth Covered?
From:
Yes
____
____
No
____
____
To:
Claims are handled by:
Council Staff Name
Phone
NOTE: Claim forms and instructions for the policy described above must be brought to the health office
at conclave.
Certified by:
Scout Executive (Signature)
Date
Lodge Adviser: Bring this form to the conclave and turn in at registration
Conclave Service Lodge: Attach this form to the “Insurance Payment Transmittal” form and forward to
the Southern Region Office.
Form 15
Camping Promotions Exhibit
Registration and Physical
Arrangements Form
Due: March 1, 2010
RETURN COMPLETED FORM TO:
Kevin Biegert
Cary, NC 27519
[email protected]
Lodge Name:
General Lodge Information
Lodge Number:
Council Name:
Council Phone:
Contact Information
Please provide the contact information for you council’s Camp Director or staff member who will
be coordinating you council’s camping promotions exhibit.
Name:
Email:
Phone:
Address:
City:
State:
Zip:
Details
Please list any special needs you have for physical facilities below:
Form 16
Cooking Competition
Registration Form
Due: April 1, 2010
Kevin Biegert
Cary, NC 27513
[email protected]
Lodge Information
Lodge name:
Lodge Number:
Cooking Competition Participants:
Name (Youth):
Address:
Email:
Name (Youth):
Address:
Email:
Name (Adult):
Address:
Email:
Name (Adult):
Address:
Email:
Note that ingredients for each dish will be provided by the Section to each Lodge team. You are not
permitted to use any additional ingredients in constructing your dishes except for spices. Each team is
allowed to bring their own spice rack. Participants are required to bring their own cooking pots, pans,
utensils, etc. to use in preparing their dishes.
Form 17
Cub Scout Cross-Over Ceremony
Competition Form
Due: April 1, 2010
Nick Ochsner
Campus Box 7485
Elon, NC 27244
919-3919985
[email protected]
Lodge Information
Lodge name:
Lodge Number:
Cub Scout Cross-Over Ceremony Participants (no minimum – attach additional pages as necessary):
Name (Youth):
Address:
Email:
Name (Youth):
Address:
Email:
Name (Youth):
Address:
Email:
Name (Youth):
Address:
Email:
Name (Youth):
Address:
Email:
Name (Youth):
Address:
Email:
Form 18
Lodge One Day of
Service 2010 Form
Due: April 1, 2010
Return Completed Forms to:
Seth Toalson
Clemmons, NC 27012
[email protected]
Lodge Name:___________________
Lodge Number:________
Lodge One Day Contact Information:
Due Date:
April 1, 2010
Chairmen
Name: _________________________
Phone: _________________________
Email: __________________________
Return to:
Seth Toalson
Clemmons, NC 27012
[email protected]
Adviser
Name: _________________________
Phone:_________________________
Email:__________________________
Date of Project: ___/____/2010
Beneficiary of Project: ___________________________
Short Description of Project:
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
Form 19
Baden Powell
Look-a-Like Contest
Entry Form
Due: April 16, 2010
Return completed forms to:
Friday Night COC
Please fill out the form below:
Name:
Due Date:
April 16, 2010
Address:
City, State, Zip: ___________________________________
Return to:
Friday Night COC
Telephone:
Email:___________________________________________
Lodge:
Circle One:
YOUTH
ADULT
Form 20

Planbook 2010 - Crotan Lodge #117d

Transcription

Similar documents

Resort Powerpoint - Doublehead Resort

Amicalola Falls State Park and Lodge

Amicalola Falls State Park and Lodge

www.threecities.co.za/indlovuriverlodge

Econo Lodge Brand Room Condition Products

News Letter - Princeton Elks 1459

December 2014 - Sons of Norway

44887 CL saddle club

2015 Spring Fellowship Edition of the Tanawa

Barnwell, SC - Carolina Lodge of Barnwell