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Salon du Véhicule récréatif de Montréal (23560)
Association des commerçants de véhicules récréatifs du
Québec (ACVRQ)
From 2016/02/04 to 2016/02/07
AUDIOVISUAL INSTALLATION – ORDER FORMS - Page 1 of 2
Please complete and return by e-mail or fax.
Phone orders are not accepted.
Event: Salon du Véhicule récréatif de Montréal (23560)
Association des commerçants de véhicules récréatifs du Québec (ACVRQ)
Activity dates: 2016/02/04 to 2016/02/07
Room no and/or Booth no:
Company:
Telephone:
Contact name:
Fax:
Address:
E-mail:
City:
Prov./State:
Country:
Authorized signature :
Postal/Zip Code:
Date:
We have read and accept the conditions on pages 1 & 2 of this order form
REGULATION REGARDING THE USE OF PREMISES AND EQUIPMENT FOR ALL AUDIOVISUAL INSTALLATIONS:
The Regulation regarding the use of premises and equipment for all audiovisual installations at the Palais des congrès de Montréal (RÉG 52-01) serves to
ensure a safe environment for our clients, prevent any damage to the building and equipment during audiovisual set-up and dismantling operations and to
standardize the execution of rigging points for stage and audiovisual installations.
MANDATORY PLAN VALIDATION
All installations are conditional upon validation of plans. Non-compliance with this regulation could result in delays and extra charges, or even interrupt a setup. Palais technical advisors will provide you with expert assistance in validating rigging plans. Any plan that does not comply with Palais specifications is
subject to change (REG 52-01).
DEADLINES AND RATES
Validation is free if the plan is received at least ten (10) calendar days before the start of the event. Afterward, charges of $121/ hour will apply. The validated
plan will be returned to you within five (5) working days. Palais technical advisors are available to design plans (see hourly rates).
ACCEPTED PLAN FORMATS
For compatibility purposes, use « Autocad » format (.dwg or .dxf). Otherwise, please provide us with measurements to scale. Palais master plans are
available on demand at no charge.
For more information, please contact our technical advisors at 514 871-5871 (toll free: 1 888 871-5871).
Information that must
appear on the plan:
 Rigging points in the room
(reflective ceiling)
 Positions of motors and
chain hoists
 Positions of trusses and
all suspended structures
Note : no truss section
shall have unsupported
ends
 Types of equipments
used (sound, lighting,
etc.)
 The total load of the
suspended structure
 The load by rigging point
in pound or kilogram
 A notice if the structural
load is not evenly
distributed
 Rigging point required for
cable pick for cables over
22,7 kg (50 lbs)
Note : concentrated loads
must be positioned
This plan is included as an example only
Continued on page 2…
Ver. 2015-07-16
In the event of a discrepancy between the rates on the form and the rates on the Palais official list, the latter shall prevail.
C - 2016
AUDIOVISUAL INSTALLATION – ORDER FORMS - Page 2 of 2
PRICES IN EFFECT FROM JANUARY 1ST TO DECEMBER 31ST, 2016
Anticipated
price up to
2016/01/16
MANDATORY SERVICES : plan validation
(no charges)
$121.00 / hour
Plan design or changes
$84.00 / hour
$121.00 / hour
Hour / Unit
Anticipated
price up to
2016/01/16
RIGGING POINTS *
All anchor points will be installed exclusively by Palais technicians or one of its representatives (includes lifting equipment).
3608-001
Minimum charge for all rigging order (4 points)
x
$420.00
3608-002
From 5 to 24 rigging points
x
$105.00 / unit
3608-003
From 25 to 50 rigging points
x
$100.00 / unit
3608-004
51 rigging points or more
x
$94.00 / unit
24A305021030 Chain hoist 450 kg (1 000 lbs)
x
$50.00 / day
24A305021010 Chain hoist 900 kg (2 000 lbs)
x
$72.00 / day
35E061000010 Motorized chain hoist 900 kg (2 000 lbs)
x
$179.00 / day
21211-001
Sling
x
$7.00 / day
21211-002
Shackle
x
$7.00 / day
LIFTING EQUIPMENT
This service is available for lifting orders other than rigging.
Scissor lift with operator − Monday to Friday 7:30 a.m. – 11:30 p.m.
3608-006
(normal hours). Expect a minimum charge of one (1) hour for
x
$132.00 / hour
installation and one (1) hour to dismantle.
Scissor lift with operator − after hours, weekends and holidays.
Expect a minimum charge of two (2) hours for installation and two
3608-005
x
$157.00 / hour
(2) hours for dismantle on single command outside of normal
hours.
“Genie” Personnel lift operated, picked up and brought back to
loading docks by client. Two (2) hours minimum charge. Maximum
3600-057
x
$63.00 / hour
of $378.00 per day (anticipated price). Based on availability of
lift(s).*
Orders placed after the beginning of set-up and during the event will be subject to approval and an increase of
the regular price and may incur additional fees.
Regular
price
AMOUNT
=
Regular
price
AMOUNT
$528,00
$132.00 / unit
$124.00 / unit
$118.00 / unit
$62.00 / day
$90.00 / day
$224.00 / day
$9.00 / day
$9.00 / day
=
=
=
=
=
=
=
=
=
$162.00 / hour
=
$196.00 / hour
=
$79.00 / hour
=
20% over

ADVANCED PAYMENT REQUIRED
AMOUNT :
=
TAXES GST/QST (14.98%):
Including provincial and federal taxes:
=
TOTAL :
=
Payment required with order form.
Payment reception date determines pricing used.
Telephone :
514 871-5871
Toll free :
1 888 871-5871
Fax :
514 868-6622
[email protected]
 Pay to the order of
 MasterCard
Cheque (CAD or USD)
Credit Card
Card no
Société du Palais des congrès de Montréal
e
159, rue Saint-Antoine Ouest, 9 étage
Montréal (Québec) H2Z 1H2
 Visa
 American Express
---
Expiration date
(MM/YY)
/
Cardholder :
Cardholder’s signature :
All prices in Canadian dollars. Prices, terms and taxes subject to change without notice.
GST : R121570600 − PST : 1006 388 422
Ver. 2015-07-16
C - 2016
ELECTRICAL SERVICES – ORDER FORM – Page 1 of 2
Booth no.:
Company:
Telephone:
Contact name:
Fax:
Address:
E-mail:
City:
Prov./State:
Country:
Postal/Zip Code:
Date:
IMPORTANT NOTE

PLEASE SPECIFY WHICH KIND OF PLUG ARE YOU USING ON YOUR ELECTRICAL CABLE
Anticipated
price up to
2016/01/16
3500-106
3500-110
3500-111
3500-112
3500-113
3500-116
3500-117
3500-124
3500-129
3500-132
3500-135
3500-138
3500-201
DESCRIPTION
15A - 120 V (1500W) standard outlet
15A - 208V - single phase
15A - 208V - three-phase
30A - 208 V - single phase
** Kind of plug :
30A - 208 V - three-phase
50A - 208 V - single phase
** Kind of plug :
□Camlock
100A - 208 V- three phase □Camlock
60A - 208V - three phase
OU
OU
□Hubble
□Hubble
200A – 208V – three-phase - Camlock
400A – 208V - three-phase Camlock
Ceiling Outlet 15A- 120V (1500W)
Regular
price
QUANTITY
x
x
x
x
x
$144.00
$270.00
$270.00
$200.00
$368.00
$181.00
$339.00
$339.00
$250.00
$459.00
x
$446.00
$557.00
Price during
set-up and
event
$217.00
$406.00
$406.00
$300.00
$552.00
$668.00
=
=
=
=
=
=
=
x
$446.00
$557.00
$668.00
x
$446.00
$557.00
$668.00
x
$556.00
$696.00
x
$794.00
$993.00
x
x
x
$1,032.00
$1,432.00
314,00$
$834.00
$1,191.00
$1,547.00
$2,147.00
472,00$
$1,289.00
$1,790.00
393,00$
AMOUNT
=
=
=
=
=
=

Orders placed after the beginning of set-up will be subject to prior approval and may incur additional fees.
Please inform us if you are using European equipment and supply their technical sheets.
Calculate your electrical needs: specify the kind of material you would like to plug in.
For more details, consult the following page in section Terms and conditions: How to calculate your electrical needs.
AMOUNT :
=
Including provincial and federal taxes
=
TOTAL :
=
Telephone :
514 871-5871
Toll free :
1 888 871-5871
Fax :
514 868-6622
[email protected]

Cheque (CAD or USD)
Credit
Card
 MasterCard
e
Pay to the order of
 Visa
---
Card no
Expiration
date
(MM/YY)
/
Cardholder :
GST : R121570600 − PST : 1006 388 422
Ver. 2015-07-16
C - 2016
ELECTRICAL SERVICES– ORDER FORM – Page 2 of 2
Sample plan to be provided
Dimensions of your booth:_______________
SPECIAL REQUIREMENTS OR BOOTH
OF 20 x 20 ft (6,10 x 6,10 m) AND LARGER
 If a plan is not included, the service will be
placed at the discretion of the Palais’ Master
Electrician (ex. 10 x 10 ft (3,05 x 3,05 m))
 Indicate your booth dimensions (plan required
for 20 x 20 ft (6,10 x 6,10 m) and larger)
 Indicate electrical outlet positioning
 Indicate adjacent booth or aisle
Your booth no :_________________
Adjacent booth or aisle n0 _______________
Adjacent
booth or
aisle
n0________
Scale: 1 square = 2 ft²
Please indicate if a different scale is used: 1 square =____________
Adjacent
booth or
aisle
n0______
Adjacent booth or aisle n0_______________
TERMS AND CONDITIONS
 All electrical outlets will be placed at the discretion of the Palais’ Master Electrician if no information is included with the initial order. If a special positioning
is required or for any booth of 20 x 20 ft (6,10 x 6,10 m) and larger, you must provide a final positioning plan of electrical outlets or the drawing above in
order to benefit from the anticipated price.
 Prices quoted are in effect for the duration of the event (7 days maximum). Other services are available, prices upon request.
 An outlet cannot be shared with another booth or exhibit. Power rented by the exhibitor or by a supplier on behalf of an exhibitor or by any customer is
for the use of the booth or the exhibit only. The exhibitor or company that ordered the power will be charged for the power supplied to other booths
as well as for the electrical power originally ordered.
 The client is responsible for the rented material during the event, including during set-up and dismantling, and will be charged for any broken, damaged,
lost or stolen material supplied by the Palais.
(a) How to calculate your electrical needs:
 Lighting: Check the wattage of your lamps and multiply it by the number to be installed.
 Equipment: Read the ratings from the specification stickers attached to each unit (power, voltage, wattage and phase).
(b) Labour fees: Applied to changes, re-positioning of electrical outlets during set-up and special orders. Minimum fee of one (1) hour applies. To be billed
after delivery of services (at current labour rates).
 For rooms on the fifth floor, except 517, additional fees may apply for electrical installations.
 Any electrical connection from the ceiling is subject to approval by the Palais’ Master Electrician.
 Connections from outlets to equipment must be performed by Palais personnel and may include additional labour and equipment pricing.
VOLTAGE AND AMPERAGE:
Voltages are 120, 208 and 600 V (60 Hz). Other voltages are available upon request.
 For 200 Amps & more: the cost does not include wiring required for hook-up which will be supplied and installed by the client in a safe manner.
 To prevent overloading of circuits, exhibitors are not allowed to add wattage / amperage.
 All dimmers must be three-phased.
 The Palais’ Master Electrician may refuse any connection not in compliance with Palais standards.
 All wiring and other electrical installations, such as engines or motor, must be approved by the Palais Master Electrician.
 All motors over 1/3 HP, provided by the exhibitor, must have a MAGNETIC STARTER AND MANUAL DISCONNECT SWITCH.
 Testing for proper voltage prior to plugging in or turning on your equipment may prevent serious damage.
 For your protection, install a surge protector on computerized equipment and machinery or an over/under voltage sensor.
 The Palais des congrès de Montréal is not responsible for voltage fluctuations or power failures caused by temporary conditions.
CANCELLATIONS AND CLAIMS:
 No fees or penalties shall be charged by the Palais to the customer if the service is cancelled by the customer prior to the setup period.
 50% of the applicable rate for the service shall be charged by the Palais to the customer if the service is cancelled by the customer during the setup period.
 100% of the applicable rate for the service shall be charged by the Palais to the customer if the service is cancelled by the customer after the setup period.
 To be considered, any claim on installation fees or services ordered must be placed before the exhibition's closure.
Ver. 2015-07-16
C - 2016
PLUMBING SERVICES– ORDER FORM – Page 1 of 2
Booth no:
Company:
Telephone:
Contact name:
Fax:
Address:
E-mail:
City:
Prov./State:
Country:
Postal/Zip Code:
Date:
IMPORTANT NOTE

NONE
Anticipated
price up to 2016/01/16
3550-100
3550-101
3550-102
3550-115
3550-106
3550-107
3550-108
3550-109
3550-111
3550-112
3550-113
3550-117
3550-116
DESCRIPTION
Compressed air1 line 1/4" (100 psi 20 CFM)
Compressed air - 3/8 inch line(s) (100 psi - 50 CFM)
Compressed air1 line 1/2" (100 ps – 140 CFM)
Rental of compressed air regulator
Cold water1 / Line
Hot water1 / Line
Drain1 / Line
Pool filling and emptying1 cold water 30 000 L (30 m3
or 6 599 Imperial gallons)
Bathtub filling / emptying1
Sink cabinet with drainage1-2 cold water
Sink cabinet with drainage1-2 hot and cold water
Tub with drainage1-2 cold water
Tub with drainage1-2 hot and cold water
QUANTITY
x
x
x
x
x
x
x
x
x
x
x
x
Price
during
set-up and
event
Regular
price
AMOUNT
$219.00
$219.00
$424.00
$60.00
$167.00
$167.00
$130.00
$273.00
$273.00
$530.00
$75.00
$208.00
$208.00
$162.00
$328.00
$328.00
$636.00
$90.00
$250.00
$250.00
$195.00
=
=
=
=
=
=
=
$328.00
$410.00
$492.00
=
$191.00
$283.00
$349.00
$261.00
$328.00
$238.00
$353.00
$436.00
$326.00
$410.00
$286.00
$424.00
$524.00
$392.00
$492.00
=
=
=
=
=
Orders placed after the beginning of set-up will be subject to approval and additional fees.

1. Available in rooms 210, 220 and 230 only.
2. Location plan required (see page 2).
Telephone :
514 871-5871
Toll free :
1 888 871-5871
Fax :
514 868-6622
[email protected]

Cheque (CAD or USD)
Société du Palais des congrès de
Montréal
e
Pay to the
order of
 MasterCard
Credit Card
=
=
TOTAL :
=

Visa
---
Card no
AMOUNT :
Expiration date
(MM/YY)
/
Cardholder :
GST : R121570600 − PST : 1006 388 422
Ver. 2015-07-16
C - 2016
PLUMBING SERVICES– ORDER FORM – Page 2 of 2
Sample plan to be provided
Dimensions of your booth:________
Your booth no:_______________
Adjacent booth or aisle no_______
 Indicate service locations
(subject to the approval
of the Palais Master Plumber )
 Indicate adjacent booth
numbers and/or aisle
 If floor plan is not provided,
labour fees may apply
 Indicate your booth dimensions
and measurements (20 ft x 20
ft (6,10 x 6,10 m)):
_______________
Please indicate if a different scale is used:
1 square =__________
LABOUR
5550-120
5550-121
5550-122
Adjacent
booth or
aisle no
_______
Adjacent
booth or aisle
no _______
Adjacent booth or aisle no _______
Minimum fee of one (1) hour to be billed after provision of service
Monday to Friday - 7:30 a.m. to 11:30 p.m.
Monday to Friday - 11:31 p.m. to 7:29 a.m.
Week ends and holidays
$74.00 / hour
$112.00 / hour
$150.00 / hour
$93.00 / hour
$140.00 / hour
$187.00 / hour
TECHNICAL SPECIFICATIONS
Plumbing services are available in rooms 210, 220 and 230 only
Other services are available, prices upon request.
Prices include necessary labour and material for connections.
A plan or the above plan must be included with your order.
Prices quoted are in effect for the duration of the event.
Labour fees will apply for any re-positioning and modification of the original order.
Labour fees could apply if you provide your own sink or tub.
All connections must be performed by the Palais personnel.
Cabinet sinks (code 112 & 113) are available in limited quantity.
The client is responsible for the rented material during all the event, including set-up and dismantling, and will be charged for any broken, damaged, lost or
stolen material supplied by the Palais des congrès de Montréal
 To be considered, any claim on installation fees must be placed before the exhibition's closure.
Ver. 2015-07-16
C - 2016
TELECOMMUNICATIONS SERVICES –ORDER FORM – Page 1 of 2
Booth no:
Company:
Telephone:
Contact name:
Fax:
Address:
E-mail:
City:
Prov./State:
Country:
Postal/Zip Code:
Date:
IMPORTANT NOTE

NONE
PRICES IN EFFECT
FROM JANUARY 1ST TO DECEMBER 31ST, 2016
Anticipated
price up to
2016/01/16
QUANTITY
Regular
price
Price
during setup and
event
AMOUNT
WIRED INTERNET INCLUDING: DEDICATED ACCESS TO OUR NETWORK,1 DROP LOCATION AND 3 IP ADDRESSES
4001-020
4001-021
4001-036
4001-022
4001-089
Internet link T1 (1,5 Mbps)
Internet link (3 Mbps)
Internet access (64 Kbps)
Terminal (POS) Credit card and debit card
X
X
X
X
$839.00
$1 259.00
$2 099.00
$3 149.00
$1 007.00
$1 511.00
$2 519.00
$3 779.00
$1,209.00
$1,814.00
$3,023.00
$4,535.00
=
=
=
=
X
$189.00
$237.00
$285.00
=
X
X
$55.00
$230.00
$69.00
$277.00
$83.00
$333.00
=
=
$319.00 / First device
$100.00 / Additional device
=
=
ADDITIONAL DROP
4001-095
4001-047
4001-086
Additional drop same location
Additional drop other location
WIRELESS INTERNET
Exhibitor Wireless Internet Access – Event
(non-transferable; high speed at 5 Mbps)
X
X
TELEPHONY
4000-001
4000-018
4000-019
4000-002
4000-004
Phone line – local calls (equipment included)
Phone line – North American long distance package
(unlimited)
Phone line – North American and overseas long
distance package (100 minutes)
Credit card / debit card line and modem line1
Fax line1
X
$220.00
$275.00
$330.00
=
X
$241.00
$301.00
$362.00
=
X
$272.00
$340.00
$408.00
=
X
X
$189.00
$189.00
$237.00
$237.00
$285.00
$285.00
=
=
AMOUNT :
=
=
TOTAL :
=
1. Long distances are extra. Long distance fees will be billed after the event.
Telephone :
514 871-5871
Toll free :
1 888 871-5871
Fax :
514 868-6622
[email protected]
Pay to the order of

 MasterCard
 Visa
Cheque (CAD or USD)
Credit Card
Card no
e
---
Expiration date
(MM/YY)
/
Cardholder :
LABOUR
4006-001
4006-002
4006-003
Labour fees apply to all special requests. One (1) hour minimum charge.
Monday to Friday − 07:30 to 23:30
Monday to Friday − 23:31 to 07:29
Weekends & holidays
$74.00 / hour
$112.00 / hour
$150.00 / hour
$93.00
$140.00
$187.00
GST : R121570600 − PST : 1006 388 422
Ver. 2015-07-16
C - 2016
TELECOMMUNICATION SERVICES – ORDER FORM – Page 2 of 2
Sample plan to be provided.
Dimensions of your booth: ______________
Your booth Number:______________
Adjacent booth or aisle no____________
 Indicate service locations
 If floor plan is not provided,
services will be placed at the discretion
of the Palais’ IT Technician
 Indicate adjacent booth or aisle
number
 Indicate your booth dimensions and
measurements
(20 x 20 ft (6,10 x 6,10
m)):___________
Please indicate if a different scale is used:
1 square =____________
Adjacent
booth or
aisle
no_______
Adjacent booth or
aisle
no_____________
Adjacent booth or aisle no_____________





All prices are quoted in Canadian Dollars. Prices, conditions and taxes are subject to change without prior notice.
All telecom services include on-site technical support during installation and throughout the event.
The client is responsible for the rented material during the event, including set-up and dismantling, and will be charged for any breakage, damage,
loss or stolen material lent by the Palais des congrès de Montréal.
Unless we receive a configuration plan in advance, we shall set up your connection at our discretion. Should you deem the connection location
unsuitable, labour charges will apply to reroute the cables.
TELEPHONY:

Labour fees may apply for any special requirement, to be billed after the service is rendered (at current labour rates).
INTERNET:

Other bandwidths and IP addresses available (prices upon request).

Static IP addresses: All static IP address required will be assigned by the Palais des congrès de Montréal.

Internet access is provided exclusively by the Palais des congrès de Montréal. Any equipment that is found to be causing disruptions to
any part of the Palais infrastructure will be disconnected. The use of any third-party Wi-Fi broadcasting device such as: Wired or
Wireless Routers, DHCP Servers, VPN Servers; Adhoc devices or Access Points, is prohibited. Installation and broadcasting of such
devices will result in the immediate termination of services ordered without refund.

Only the Palais des congrès de Montréal personnel are authorized to modify system wiring or cabling. Any damage to cables or equipment will be
billed to the client.

A surge protector on computerized equipment or an over/under voltage sensor is recommended.

The Palais des congrès de Montréal reserves the right to disconnect any and all computers that may hinder or interfere with the performance of the
Palais network.

It is the responsibility of the client to provide its own equipment (computers, workstations, etc.) and to order the required electrical services.

An up to date Virus Protection Software must be installed and active on all computers connected to the Internet. Failure to have Virus Protection
Software installed and running may result in the disconnection from the Network by our IT technician.
The Palais des congrès de Montréal shall not be responsible for damages to software or equipment caused by changes to software configuration, computer
viruses, content, usage, the legitimacy or quality of services supplied through the internet network, internet network failure, data lost or destroyed as a result
of a network intrusion or any other reason, communications intercepted without authorization or sent/received late, lost business opportunities, revenues or
profits.

No fees or penalties shall be charged by the Palais to the customer if the service is cancelled by the customer prior to the setup period.

50% of the applicable rate for the service shall be charged by the Palais to the customer if the service is cancelled by the customer during the setup
period.

100% of the applicable rate for the service shall be charged by the Palais to the customer if the service is cancelled by the customer after the setup
period.

To be considered, any claim on installation fees or services ordered must be placed before the exhibition's closure.
Ver. 2015-07-16
C - 2016
MATERIAL HANDLING – ORDER FORM
Booth no:
Company:
Telephone:
Contact name:
Fax:
Address:
E-mail:
City:
Prov./State:
Country:
Postal/Zip Code:
Date:
We have read and accept the conditions of this order form
IMPORTANT NOTE

NONE
3600-089
Quantity
Exhibitor Package - Forklift with operator
Anticipated
x
Regular
price
286,00 $
358,00 $
AMOUNT
=
(1) This exhibitor package is based on a minimum of two (2) hours : one (1) hour for move-in and one (1) hour for move-out. If time required is
longer, billing will be adjusted accordingly.
(2) Expect a minimum charge of two (2) hours for installation and two (2) hours for dismantle on single command outside of normal hours.
Handling services supplied by the Société du Palais des congrès are provided during set-up and dismantling days.

HANDLING: NO MERCHANDISE WILL BE ACCEPTED BEFORE THE DATE RESERVED BY THE PROMOTER
All shipments must be sent to: Palais des congrès de Montréal, 163, rue Saint-Antoine Ouest, Montréal (Québec) H2Z 1X8
IMPORTANT: Write clearly the name of the event, room number, name of the exhibitor and booth number. (Write the dimensions and
weight of the heaviest box).
QUANTITY AND DESCRIPTION
OFFICIAL CARRIER
DATE AND ARRIVAL TIME
AMOUNT :
=
=
TOTAL :
=
Telephone :
514 871-5871
Toll free :
1 888 871-5871
Fax :
514 868-6622
[email protected]
Credit Card
e
Pay to the order of

 MasterCard
 Visa
Cheque (CAD or USD)
Card no
---
Expiration
date
(MM/YY)
/
Cardholder :
GST : R121570600 − PST : 1006 388 422
Ver. 2015-07-16
C - 2016
BANNER HANGING LESS THAN 50 LBS – ORDER FORM
Booth no:
Company:
Telephone:
Contact name:
Fax:
Address:
E-mail:
City:
Prov./State:
Country:
Postal/Zip Code:
Date:
IMPORTANT NOTE

NONE
3600-088
Banner Hanging Package - less than 50 lbs
Anticipated
Unit
Regular price
286,00$
X
358,00$
AMOUNT
=

Banner hanging services supplied by the Société du Palais des congrès are provided during set-up and dismantling days.
All installations are subject to approval by the Palais des congrès de Montréal. Our Exhibition Floor Manager will recommend
changes according to the weight and/or dimension of the sign to install, additional fees may apply.
HANDLING: NO MERCHANDISE WILL BE ACCEPTED BEFORE THE DATE RESERVED BY THE PROMOTER
All shipments must be sent to: Palais des congrès de Montréal, 163, rue Saint-Antoine Ouest, Montréal (Québec) H2Z 1X8
IMPORTANT: Write clearly the name of the event, room number, name of the exhibitor and booth number. (Write the dimensions, weight of the banner and number of
rigging points if required).
QUANTITY AND DESCRIPTION
OFFICIAL CARRIER
DATE
SET-UP TIME
 No fees or penalties shall be charged by the Société to the customer if the service is cancelled by the customer prior to the setup period.
 50% of the applicable rate for the service shall be charged by the Société to the customer if the service is cancelled by the customer during the setup period.
 100% of the applicable rate for the service shall be charged by the Société to the customer if the service is cancelled by the customer after the setup period.
AMOUNT :
=
=
TOTAL :
=
Telephone :
514 871-5871
Toll free :
1 888 871-5871
Fax :
514 868-6622
[email protected]
Pay to the order of

 MasterCard
 Visa
Cheque (CAD or USD)
Credit Card
Card no
e
---
Expiration
date (MM/YY)
/
Cardholder :
GST : R121570600 − PST : 1006 388 422
Ver. 2015-07-16
C - 2016
BOOTH CLEANING – ORDER FORM
Booth no:
Company:
Telephone:
Contact name:
Fax:
Address:
E-mail:
City:
Prov./State:
Country:
Postal/Zip Code:
Date:
IMPORTANT NOTE

NONE
Anticipated
price up to
2016/01/16
Regular
price
Price during
set-up and
event
AMOUNT
Service includes: carpet vacuuming / Garbage collection. Please note that the cleaning will be done prior to show opening on the dates required
CLEANING
5005-101
5005-102
5005-103
5005-104
Please indicate
dates required for
1st cleaning
YYYY MM DD
0 to 300 ft²
(0-27,95 m²)
301 to 600 ft²
(27.96m²-55.82m²)
601 to 1 000 ft²
(55.83 m²-92.99m²)
1 001 ft² and up
(93 m² et plus)
NUMBER
OF DAYS
STAND
AREA1
x
x
$51.00 / day
$63.00 / day
$76.00 / day
x
x
$0.18 / ft²
$0.22 / ft²
$0.26 / ft²
x
x
$0.17 / ft²
$0.20 / ft²
$0.24 / ft²
x
x
$0.16 / ft²
$0.19 / ft²
$0.23 / ft²
=
=
=
=
1 ft² = 0,09 m²
1.
Stand area (in ft²) :
___________ft X
___________ ft =
______________________ ft²
length
width
area
For carpet cleaning, wood floor or any other cleaning needs, please contact the service desk with all your needs by email:
[email protected]
Orders placed after the beginning of set-up and during the event will be subject to approval and to an increase of 20% over
the regular price.

No fees or penalties shall be charged by the Palais to the customer if the service is cancelled by the customer prior to the setup period.
50% of the applicable rate for the service shall be charged by the Palais to the customer if the service is cancelled by the customer during the setup period.
100% of the applicable rate for the service shall be charged by the Palais to the customer if the service is cancelled by the customer after the setup period.
To be considered, any claim on services ordered must be placed before the exhibition's closure.
AMOUNT :
=
=
TOTAL :
=
Telephone :
514 871-5871
Toll free :
1 888 871-5871
Fax :
514 868-6622
[email protected]
Pay to the
 order of

Cheque (CAD or USD)
Credit Card
MasterCard
Card no
Société du Palais des congrès de
Montréal
e
 Visa
---
Expiration date
(MM/YY)
/
Cardholder :
GST : R121570600 − PST : 1006 388 422
Ver. 2015-07-16
C - 2016
SECURITY SERVICES – ORDER FORM – Page 1 of 2
Location or Booth no:
Company:
Telephone:
Contact name:
Fax:
Address:
E-mail:
City:
Authorized
signature :
Prov./State:
Country:
Postal/Zip Code:
Date:
IMPORTANT NOTE

NONE
SECURITY AGENT
3680-001
YYYY-MM-DD
Please use 24
hours format
From
SUPERVISOR
3680-002
To
Please use 24
hours format
From
YYYY-MM-DD
To
Number of
hours
Minimum 4 hrs
Number of
agents
x
x
x
x
x
x
x
x
x
x
x
x
Number of
hours
Minimum 4 hrs
Number of
supervisors
Regular
price
$39.00
Number
required:
AMOUNT
=
=
=
=
=
=
$36.00
$46.00
1 : 3 agents
x
x
x
x
EXTINGUISHER : 3680-003
Anticipated
$29.00
=
=
x
47,00 $
58,00 $
=
AGENTS’ FUNCTION (indicate the risk factors for which security is required).

AMOUNT :
=
=
TOTAL :
=
Telephone :
514 871-5871
Toll free :
1 888 871-5871
Fax :
514 868-6622
[email protected]

 MasterCard
Cheque (CAD or USD)
Credit Card
Card no
159, rue Saint-Antoine Ouest, 9e étage
Pay to the order of
 Visa
---
Expiration date
(MM/YY)
/
Cardholder :
GST : R121570600 − PST : 1006 388 422
Ver. 2015-07-16
C - 2016
SECURITY SERVICES – ORDER FORM – Page 2 of 2
A minimum of four (4) hours is charged per scheduled period. 50% increase of hourly rate on holidays
Holidays 2016: January 1 st, March 25 th, May 23rd, June 24th, July 1 st , September 5th, October 10th and December 25th.
EXTINGUISHER RENTAL
The client is responsible of the rented material during all the event, including set-up and dismantling, and will be charged an additional $50.00 if the material
is not returned to the Palais des congrès de Montréal.
 To be considered, any claim on services ordered must be placed before the exhibition's closure.
Ver. 2015-07-16
C - 2016
FOOD AND BEVERAGE ORDER FORM FOR EXHIBITORS
Please complete and return by email or fax.
Event:
Booth n0:
Activity dates:
Telephone:
Company:
Fax:
Contact name:
Mobile number:
Address:
E-mail:
City:
Prov./State:
Country:
On-site contact:
Postal/Zip Code:
On-site contact mobile number:
FOOD AND BEVERAGE ORDER – PACKAGES (SEE DETAILS ON FOLLOWING PAGE)
Number of persons
Date
Delivery time
Espresso Package
Smoothie Package
Morning Express Package
Health Break Package
Sweet Break Package
Popcorn Package
Lunch Boxes Package
Reception Package
Wine & Cheese Package
FOOD AND BEVERAGE ORDER – A LA CARTE
Price
Coffee/Tea (1 L = 5 cups)
Date
Delivery Time
$21.50 per liter
Bottled juice
$5.25 each
Soft drinks
$5.25 each
Bottled water
$5.25 each
Perrier
$5.25 each
Vegetable juice
$5.25 each
Local beer
$8.40 each
Imported beer
$9.00 each
House wine
$38.00 per bottle
Mini breakfast pastries
$27.00 per dozen
Breakfast pastries
$54.00 per dozen
French pastries
$45.00 per dozen
Cookies (small)
$21.00 per dozen
Cookies (large)
$41.00 per dozen
Chocolate brownies
$51.50 per dozen
Mini cupcakes
$45.00 per dozen
Sliced fresh fruits
$6.25 per portion
Whole fruits
Quantity
$2.50 each
Baskets of chips
$21.00 per basket
Baskets of pretzels
$21.00 per basket
Québec cheeses
$65.00 per pound
Hummus & pita
$5.25 per portion
Vegetables & dip
$5.75 per portion
All prices in Canadian dollars. All food and beverage charges are subject to administrative fees (15%), as well as GST (5%) and PST (9.975%).
Price, terms and taxes subject to change without notice. GST: 137268413RT − PST: 1016 355 891
Ver. 2015-07-16
C - 2016
DESCRIPTION OF FOOD AND BEVERAGE PACKAGES
Espresso Package (Minimum 200 people)
Includes capsules of espresso and/or cappuccino, biodegradable cups, sugar, milk and stir sticks,
service by a waiter (4 hours) and one (1) espresso machine
Additional Espresso Machine at $165 per day
Additional Espresso or cappuccino capsules at $4.50 each
Additional service hours at $45 per hour
$6 per person
Smoothie Package (For 150 people)
Fresh fruit and yogurt smoothies served in pitchers with biodegradable cups
Additional liters of smoothies at $30 each
$545
Morning Express Package (Minimum 15 people)
1 bottle of juice, selection of mini breakfast pastries (2 per person), coffee
$15 per person
Health Break Package (Minimum 15 people)
1 bottle of juice, whole fruit, assorted cereal bars, coffee
With sliced fresh fruits instead of whole fruits, additional charge of $3.50 per person
Sweet Break Package (Minimum 15 people)
1 soft drink or Perrier, variety of chocolate lollipops, macaroons, truffles (2 per person), coffee
$16 per person
$18 per person
Popcorn Package (for 500 people )
Popcorn kernels, butter, salt and paper bags. Labor fees for waiter (4 hours) and popcorn machine included
Additional popcorn machine at $155 per day
$685
Lunch Boxes Package (Minimum 10 people)
Sandwich, salad, cheddar cheese and crackers, Québec apple and chocolate brownie
$26.25 per person
Reception Package (Minimum 50 people)
4 pieces per person from the Quartier des spectacles selection (maximum of 5 selections) and 2 glasses of house wine or 2
non-alcoholic beverages per person (includes service for 2 hours)
$25.50 per person
Wine & Cheese Package (Minimum 50 people)
Québec cheese platter and assorted crackers (2 oz per person, 3 selections of cheese), 2 glasses of house wine or 2 nonalcoholic beverages per person (includes service for 2 hours)
$21.50 per person
When event organizers set up food concession stands, coupons valid at concessions may be purchased in advance. Please contact your
banquet consultant for more details.
SALES CONDITIONS
EMPLOYEES, SERVICE AND LABOUR CHARGES

Catering employees are responsible for delivering food and beverages and providing service at your booth.

Food and beverages are delivered 15 minutes in advance.

Equipment rental is the client’s sole responsibility. Charges are applicable for any damaged or unreturned equipment.
EXCLUSIVITY

Capital Traiteur Montréal inc. holds the exclusive catering rights at the Palais des congrès. The client, guests and exhibitors are not authorized to procure any food
and beverages (alcoholic or not, including bottled water) from an outside vendor.

Any request to depart from these exclusivity rights must be addressed to Capital Traiteur for evaluation by the administration.

Service requests to the Catering department must be received no less than two (2) weeks prior to the event.
DISTRIBUTION OF SAMPLES

All requests for sample distribution must be addressed to your banquet consultant for evaluation by the administration.

The products distributed as free samples during an exhibition should not compete or conflict with the sales at food concessions.

The quantity considered as a sample size is 60 ml (2 oz) or less for liquids and 28 g (1 oz) for solids (the equivalent of a bite size).
BILLING, PAYMENT AND CANCELLATIONS

Menu prices as well as taxes may change without notice.

Minimum revenues of $200 per day per exhibitor are required. Should revenues fall below, labor fees of $180 will be applicable (equivalent to 4 hours of service).

A deposit of 90% of the estimated cost as well as the signed contract are required one (1) week prior to the event.

A credit card is required for all orders as a guarantee. Deposits can be paid by wire transfer or cheque.

Any cancellation received within 48hrs of the event will be charged 100% of the estimated costs.
AD V AN C E D P AY M E N T R E Q U I R E D
100% of the estimated cost as well as the signed contract,
are required one (1) week prior to the event.
Telephone:
514-871-3111
1-800-268-8122
Fax:
514-875-1300
[email protected]
Cheque (CAD or USD)
Credit card
Card no:

AMOUNT
ADMINISTRATION 15%
Capital Traiteur Montréal inc.
159, rue Saint-Antoine Ouest, 4e étage
Montréal (Québec) H2Z 2A7
=
=
GST/QST (14.98%)
(Federal 9.975% and provincial taxes 5%)
TOTAL
=
=
Capital Traiteur Montréal inc.
 MasterCard
 Visa
Security number:
---
Expiration date
(MM/YY):
/
Cardholder :
Cardholder’s
signature
Ver. 2015-07-16
C - 2016

Electricity / telephone / Internet form

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