Board of Education Meeting Agenda March 2, 2016 Robinson

Transcription

Manhattan-Ogden USD 383
Manhattan, Kansas
The mission of the Manhattan-Ogden School District is to educate each student to
be a contributing citizen in a changing, diverse society.
Board of Education Meeting Agenda
March 2, 2016
Robinson Education Center
Kirmser Conference Room
2031 Poyntz Avenue
6:30 p.m.
Est.
Time
6:30
1.0
2.0
3.0
4.0
5.0
6.0
6:45
7.0
Regular Business Meeting
Roll Call
Adoption of Agenda (A) (A=Action Item, D=Discussion Item, I=Information Item)
Pledge of Allegiance
Special Recognition
4.1
Stephanie Fu, MHS Sophomore – 2016 National Center for Women &
Information Technology Award for Aspirations in Computing (page 3)
4.2
Cooper Lohman, AMS 7th Grader – The Prudential Spirit of Community Awards
Winner (page 4)
Recognition of Visitors and Citizen Comments
Consent Agenda (A2)
6.1
Minutes
6.1.1 February 17, 2016 (page 5)
6.1.2 February 24, 2016 (page 14)
6.2
Consideration of Bills (page 15)
6.3
Human Resources Report (page 21)
6.4
Donations & Grants (page 24)
6.4.1 MHS Booster Club Gifts to Manhattan High School (page 25)
6.5
Board Policy JBC Enrollment
6.6
Board Policy JGCBA Automated External Defibrillators
6.7
Board Policy JGCC Communicable Diseases
6.8
Board Policy JGFB Supervision of Students
6.9
Board Policy JGG Transportation
6.10
Board Policy JI Community Activities
6.11
Board Policy JJ Employment of Students
6.12
Purchase of Track Hurdles for Bishop Stadium (page 28)
6.13
Disposal of Soccer Goals at Lee Elementary School (page 29)
6.14
MHSE New Chiller Warranty (page 30)
Reports
7.1
Spoken
7.1.1 Superintendent
7.1.2 Manhattan High School Student Council
7.1.3 NEA-Manhattan-Ogden
7.1.4 Board of Education
7.1.5 Parents as Teachers Program Annual Report (I) (Brandy Kirk) (page 32)
7.2
Written
7.2.1 KSU Partnership/Financial Annual Report (I) (Carol Adams) (page 35)
1
MARCH 2, 2016
AGENDA
PAGE 2
8.0
New Business
8.1
Parent Appeal of Swimming Program Participation Decision (A) (Bob Shannon,
Greg Hoyt, Mike Marsh) (page 38)
8.2
Calendar Adoption 2016-17 (A1) (Eric Reid) (page 40)
8.3
Bishop Stadium Repair Bid (A2) (Matt Davis, Eric Reid) (page 46)
8.4
Purchase of Laptop and Desktop Computers (A2) (Mike Ribble) (page 48)
9.0
Old Business
10.0
Next Regular Meeting Items – March 23, 2016
10.1
Capital Outlay Budget Planning 2016-17
10.2
Legislative Work Session
10.3
Worker Compensation Annual Report
10.4
Cisco Computer System Equipment
11.0
Future Meeting Items
11.1
Facility / Capital Outlay Report
11.2
Automated Sub Calling
11.3
Diversity Topics
11.4
District Salary & Wage Study
11.5
Board Policy IIBF – Acceptable Use Guidelines
11.6
Board Goals
12.0
Meeting & Events
12.1
Board of Education Regular Meeting –
Wednesday, March 23, 6:30 p.m., Robinson Education Center
12.2
Wednesday, April 6, 6:30 p.m., Robinson Education Center
12.3
Wednesday, April 20, 6:30 p.m., Robinson Education Center
12.4
Wednesday, May 4, 6:30 p.m., Robinson Education Center
13.0
Executive Session
13.1
Negotiations
14.0
Adjourn
http://www.usd383.org/manhattan-ogden/district-office/board-of-education/boe-agendas-and-minutes
2
ITEM 4.1
Manhattan-Ogden Unified School District 383
Special Recognition Form
Name of individual/group to be recommended: Stephanie Fu
Date: March 2, 2016
Description of this individual’s/group’s achievement or accomplishment:
Congratulations to MHS 10th grader Stephanie Fu! She was recently named one of
15 award winners in the 2016 National Center for Women & Information
Technology Western Missouri and Kansas Affiliate Award for Aspirations in
Computing.
The Award for Aspirations in Computing was created to encourage the computing
aspirations of young women, introduce them to leadership opportunities in the field,
and generate visibility for women’s participation in technology fields. Winners are
acknowledged for their outstanding aptitude and interest in technology and
computing, leadership ability, academic history, and plans for post-secondary
education.
The National Center for Women & Information Technology (NCWIT) and Garmin
International recognized the 15 high-school award winners for their
accomplishments and aspirations in computing and technology at an award
ceremony and reception at Garmin International in Olathe, KS. on February 5th.
Congratulations again to Stephanie Fu – we are proud of you!
3
ITEM 4.2
Manhattan-Ogden Unified School District 383
Special Recognition Form
Name of individual/group to be recommended: Cooper Lohman
Date: March 2, 2016
Description of this individual’s/group’s achievement or accomplishment:
Congratulations to AMS 7th grader Cooper Lohman! She was recently named one of the
top two youth volunteers in Kansas for 2016 by The Prudential Spirit of Community
Awards, a nationwide program honoring young people for outstanding acts of
volunteerism.
Cooper spearheaded a drive to fund and build a multi-purpose outdoor stage at her
elementary school – Amanda Arnold - to thank its staff and students for a truly amazing
experience. “I wanted to do something great for the students and teachers to use after I had
left,” she said. After much thought, she settled on the idea of building an outdoor stage that
could be used for plays, assemblies, recess activities and outdoor classroom sessions.
Once she gained the support of the school’s principal, teachers, PTO and students, Cooper
enlisted an architect to draw up plans, and put together a committee of students to help.
She then set up an account on a crowd-funding website and made fliers seeking donations.
When it was time to begin construction, Cooper recruited volunteers to help build the
stage. After almost a year of work, the stage was finally completed. Cooper said it makes
her happy to know that future generations of students will reap the benefits of her efforts.
“My younger sister still attends the school, and it fills my heart when she comes home and
tells stories of how students enjoy playing and learning on the stage,” she said.
As a state honoree, Cooper will receive $1,000, an engraved silver medallion and an allexpense-paid trip in early May to Washington, D.C., where they will join the top two
honorees from each of the other states and the District of Columbia for four days of
national recognition events. During the trip, 10 students will be named America’s top youth
volunteers of 2016.
Congratulations again to Cooper Lohman – we are proud of you!
We also want to give a shout out to a 2016 Distinguished Finalist – Ethan McPherson, an
8th grader from Eisenhower Middle School. He spent a year developing his school’s first
agriculture club, which started at the beginning of this school year. Ethan, who started the
club to increase awareness of the importance of agriculture, has already created a
schoolwide recycling system, and is working on an automated watering system for the
school’s gardens.
4
ITEM 6.1.1
Board of Education Meeting
Manhattan-Ogden
Unified School District 383
Wednesday, February 17, 2016, 6:00 p.m.
Minutes – Regular Meeting
Robinson Education Center – Manhattan, Kansas
1.0
Roll Call
Members present:
Colburn, Dave
Edie, Darell
Estabrook, Aaron
Fliter, Leah
Herrman, Curt
Hudgins, Pat
Rozell, Marcia (President – presiding)
Gilliam, Shondra (Deputy Clerk)
Also present were Superintendent Robert Shannon, Assistant Superintendent Eric Reid,
District administrators and staff, community members, students and media.
2.0
Adoption of Agenda
Edie moved to approve the agenda. Herrman seconded.
Motion passed 7/0.
3.0
Executive Session
3.1
Negotiations
Edie moved to go into executive session for 20 minutes to discuss negotiations in order
to protect the public interest in negotiating a fair and equitable contract, and after a short
break, return to open session at 6:25 p.m. Herrman seconded.
Motion passed 7/0.
Dr. Shannon and Eric Reid joined the Board in executive session.
4.0
Pledge of Allegiance
5.0
Special Recognition
5.1
Riley County Spelling Bee Winners – Ella Rosenkranz and Aaron Hubhachen.
Rosenkranz, Eisenhower Middle School 8th grader, won the spelling bee. Hubhachen,
Northview Elementary 5th grader, placed second.
6.0
Recognition of Visitors and Citizen Comments
None
7.0
Consent Agenda
President Rozell reviewed Consent Agenda items. Discussion.
Fliter moved to approve the Consent Agenda. Edie seconded.
Motion passed 7/0.
7.1
Approved February 3, 2016 Minutes
7.2
Approved Payment of Bills in the amount of $422,835.98
5
FEBRUARY 17, 2016
MINUTES
7.3
Approved Financial Reports – January 2016
7.3.1 Clerk’s Report
7.3.2 Treasurer’s Report
7.3.3 Activity Report
7.4
Approved Human Resources Report
PAGE 2
PARAEDUCATORS, TUTORS, AND AIDES
Meredith Skidmore, Substitute Paraeducator
Raquel Geurink, Paraeducator, Amanda Arnold Elementary School
Cassidy Stauffer, Substitute Paraeducator
Maria Crosson, Paraeducator, Bergman Elementary School
Sarah Rivard, Paraeducator, Bergman Elementary School
Millicent Gomez, Paraeducator, College Hill Preschool
LUNCHROOM/PLAYGROUND SUPERVISORS
Katherine Finn, Anthony Middle School
Patrick Zenk, Lee Elementary School
Megan Reece, Lee Elementary School
Audrey Hitchcock, Bergman Elementary School
Shanaya Hoeme, Amanda Arnold Elementary School
Lisa Swanson, Theodore Roosevelt Elementary School
Kyle Hersma, Anthony Middle School
Austyn Nestor, Bergman Elementary School
Katie Wernes, Bergman Elementary School
Mackenzie Lincoln, Bergman Elementary School
BLAST FACILITATOR
Jamie Crawford, Bergman Elementary School
DISTRICT TECHNOLOGY SUPPORT-IT
Eric Tallant, Manhattan High East Campus
CENTRAL KITCHEN
Samantha Ditto, Roaming Substitute
TRANSPORTATION
Kaitlyn Boyle, Bus Monitor
Mathew Reinhardt, Bus Driver in Training
Monechia Bell, Bus Driver in Training
FLINT HILLS SUMMER FUN CAMP
Kimberly Rieckmann, Fundraiser
RESIGNATIONS
Katherine Bartlett
Craig Reidy
Tritteny Miller
Crystal Muniz-Jacobo
Connor Goedert
Marilyn Summers
Frank Miles
Loretta LeMaster
Josephine Brakke
Hannah Gray
Morgan Breen
Alex Gruber
$7.65/hour
$9.20/hour
$7.65/hour
$9.00/hour
$9.00/hour
$9.40/hour
$7.25/hour
$7.25/hour
$7.25/hour
$7.25/hour
$7.25/hour
$7.25/hour
$7.25/hour
$7.25/hour
$7.25/hour
$7.25/hour
$9.00/hour
$10.50/hour
$8.00/hour
$7.65/hour
$7.25/hour
$7.25/hour
$18.00/hour
Shantel Patton
Jeannean Block
Darius Ford
Sherry Brown
Pricilla Enriquez
TERMINATIONS
Katie Jarvis
7.5
Approved Donations & Grants

$527.88 cash donation from Kansas State University Foundation for field trips to the Marianna Kistler
Beach Museum of Art.
o
Amanda Arnold Elementary $152.88
o
Marlatt Elementary
$ 75.00
o
Northview Elementary
$225.00
o
Woodrow Wilson Elementary $ 75.00
7.6
Approved Head Start and Early Head Start – Monthly Report for January 2016
7.7
Approved District Copier Contract
Moved to give final approval for the 60-month (5 year) copier lease and support bid from
CBS, Manhattan, KS in the amount of $132,888.
7.8
Approved MHS Orchestra Trip to World Strides/Heritage Music Festival in Missouri
6
FEBRUARY 17, 2016
MINUTES
PAGE 3
Moved to give final approval for the MHS orchestra to attend the World Strides Festival in
St. Louis, MO April 14-16, 2016.
7.9
Approved Board Policy JDD Suspension and Expulsion Procedures
JDD
Suspension and Expulsion Procedures
(See IHEA, JBD, JCDBB)
Except as limited by Section 504 or IDEA, a student may be suspended or
expelled, for reasons set forth in Kansas law.
Any student who is suspended for
a period of more than 10 days or expelled shall receive a copy of the current
suspension and expulsion law and this policy.
Suspension/expulsion hearings
shall be conducted by the superintendent/designee or other certificated/licensed
employee, or committee of certificated/licensed emplo yees of the school in which
the pupil is enrolled, or by any other hearing officer appointed by the board.
Reasons for Suspension or Expulsion
Students may be suspended or expelled for one or more of the following reasons:







Willful violation of any publis hed, adopted student conduct regulation;
Conduct which substantially disrupts, impedes, or interferes with school
operation;
Conduct which endangers the safety or substantially impinges on or invades
the rights of others;
Conduct which constitutes the comm ission of a felony;
Conduct at sc hool, on school property, or at a school s upervis ed activity whic h
constitutes the commission of a misdemeanor;
Disobedience of an order of a school authority if the disobedience results in
disorder, disruption or interference with school operation; and
Possession of a weapon at school, on school property or at a school sponsored event.
Short-term Suspension
Except in an emergency, a short -term suspension (not exceeding ten school
days) must be preceded by oral or written notice of the charges to the student
and an informal hearing.
If a hearing is not held prior to the suspension, an
informal hearing shall be provided no later than 72 hours after imposition of a
short-term suspension.
Written notice of any sho rt-term suspension shall be delivered to the student’s
parent or guardian within 24 hours after the suspension has been imposed. Short term suspension hearings may be conducted by any person designated in policy
as having the authority to suspend.
At the informal suspension hearing, the student shall have the right to be present
and to be notified of the charges and the basis for the accusation.
The student
shall have the right to make statements in his/her defense after receiving notice
of the charges.
Long-Term Suspension or Expulsion
Before a student is subject to long -term suspension (not to exceed 90 school
days) or expulsion (not to exceed 186 school days or one calendar year for
certain weapon and/or destructive device violations), a hearing shal l be
conducted by a hearing officer who has been authorized by the board.
Formal
hearings shall be conducted according to procedures outlined in current Kansas
law and:

The student and parents or guardians shall be given written notice of the
time, date and place of the hearing.

The notice shall include copies of the suspension/expulsion law, and
appropriate board policies, regulations and handbooks.
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FEBRUARY 17, 2016
MINUTES
PAGE 4

The hearing may be conducted by either a certified employee or committee
of certified employees authorized by the board, the chief administrative
officer, or other certified employee of the district in which the student is
enrolled, or by an officer appointed by board.

Expuls ion hearings for weapons violations shall be c onducted in c omplianc e
with Kansas law by a person or persons appointed by the board.

Findings required by law shall be prepared by the person or committee
conducting the hearing.

A record of the hearing shall be available to students and parents or
guardians according to Kansas law.

Written notice of the result of the hearing shall be given to the pupil and to
parents and guardians within 24 hours after determination of such result.







Rules W hich Apply in all Cases W hen aStudent May be Suspended or Expelled
Refusal or failure of the student and/or the student’s parents to attend the
hearing shall result in a waiver of the student’s opportunity for the hearing.
A student suspended for more than 10 school days or expelled from school
shall be provided with information concerning services or programs offered by
public and private agencies which provide services to improve the student’s
attitude and behavior.
A student who has been suspended or expelled shall be notified of the day
the student can return to school.
If the suspension or expulsion is not related to a weapons violation, the
principal may establish appropriate requirements relating to the student’s
future behavior at school and may place the student on probation. (See JDC)
If the expulsion is related to a weapons violat ion the superintendent may
establish appropriate requirements relating to the student’s future behavior
at school and may place the student on probation if the student is allowed to
return. (See EBC, JCDBB and JDC)
The days a student is suspended or expel led are not subject to the compulsory
attendance law.
During the time a student is suspended or expelled from school, the student
may not:

Be on school property or in any school building without the permission
of the principal.

Attend any school activity as a spectator, participant or observer.
A student over the age of 18 or the parents or guardian of a student who is
suspended for more than 10 days or expelled from school may appeal to the board
within 10 calendar days of receiving written notice of the hearing results.
When a suspension is imposed during the school day, the student shall not be
removed from school until a parent has been notified.
If a parent cannot
be notified during regular school hours, the student shall remain at school until
the regular dismissal time.
Student Rights During a Long -Term Suspension/Expulsion Hearing
The student shall have the right:







to c ouns el of his/her own c hoic e;
to have a parent or guardian present;
to hear or read a full report of testimony of witnesses;
to confront and cross-examine witnesses who appear in person at the
hearing; to present his or her own witnesses;
to testify in his or her own behalf and to give reasons for his or her
conduct;
to an orderly hearing; and
to a fair and impartial decision based on substantial evidence.
Appeal to the Board
8
FEBRUARY 17, 2016
MINUTES
PAGE 5
The following conditions shall apply if a student who is age 18 or older or the
student’s parent or guardian files a written appeal of a suspension or expulsion:

Written notice of the appeal shall be filed w ith the clerk within 10 calendar
days after receiving written notice of the suspension or expulsion.

The board shall schedule an appeal with the board or a hearing officer
appointed by the board within 20 calendar days.

The student and the student’s par ent shall be notified in writing of the time
and place of the appeal at least 5 calendar days before the hearing.

The hearing shall be conducted as a formal hearing using rules similar to
those noted earlier for expulsion hearings.

The board shall record the hearing.

The board shall render a final decision within 5 calendar days after the
conclusion of the appeal hearing.
Approved:
7.10
5/05; 2/16
Approved Board Policy JDDB Reporting to Law Enforcement
JDDB
Reporting to Law Enforcement (See EBC and JDD)
Whenever a student engages in conduct which constitutes the commission of
any
misdemeanor
or
felony
at
school,
on
school
property,
or
at
a
school
supervised activity and/or has been found 1) in possession of a weapon, 2) in
possession of a controlled substance or illegal drug, or 3) to have engaged in
behavior at school which has resulted in or was substantially likely to have
resulted in serious bodily injury to others, the principal or superintendent shall
report such act to the appropriate law enforcem ent agency.
Approved:
7.11
11/08; 2/16
Approved Board Policy JGCA Local Wellness Policy
JGCA
Local Wellness Policy
The board is committed to providing a school environment that promotes student
wellness as part of the total learning experience for its students.
To this end,
the board shall promote and monitor a local wellness plan.
The program shall:

at
Include
goals
for
providing
proper
student
nutrition
school,
nutrition
education, physical activity, and other school -based activities designed to
promote
student
wellness
in
a
manner
that
the
board
determines
is
appropriate;

Include nutrition guidelines for all foods available in each school during the
school day, with
the objectives of the guidelines to be promoting student
health and reducing child hood obesity; Ensure foods and beverages sold at
breakfast and lunch meet the nutrition guidelines for the School Breakfast
Program and National School Lunch Program;

Provide students
with access
to
a
variety
of
affordable,
nutritious,
and
appealing foods that meet the health and nutrition needs of students;

Provide opportunities, support, and encouragement for students in grades K 12 to be physically active on a regular basis;
9
FEBRUARY 17, 2016

MINUTES
Assure
that
guidelines
for
PAGE 6
reimbursable
school
meals
shall
not
be
less
restrictive than Federal and state statutes, regulations, and guidance issued
by the Secretary of Agriculture, as they apply to schools;

Involve
parents,
students,
representatives
of
the
school
food
authority,
district physical education teachers, school health pro fessionals, the school
board, administrators, and the public in the development, implementation, and
periodic review of the school wellness policy; and

Establish a plan for measuring implementation of the local wellness policy,
including designation of one or more district employees who shall be charged
with operational responsibility for ensuring the wellness policy is effectively
enforced,
is
periodically
measured,
and
that
assessments
of
the
implementation of the local school wellness policy are availabl e to the public.
Such assessments shall measure the extent to which schools in the district
are in compliance with this policy, shall compare the district’s wellness policy
with
other
model
local
school
wellness
policies,
and
shall
describe
the
progress made in attaining the goals of this policy.
Approved:
7.12
6/06;
Revised:
11/14; 2/16
Approved Board Policy JGCB Inoculations
JGCB
Inoculations
All students enrolling in any district school shall provide the building principal
with proof of immunization of certain diseases or furnish documents to satisfy
statutory
requirements.
Booster
shots
mandated
by
the
Secretary
of
the
Department of Health and Environment are also required.
Notice of this policy and the applicable state law shall be distributed to parents
or guardians of current and prospective district students on or before May 15th
of each school year.
The superintendent shall issue a news release each August
explaining the required inoculations and booster shots.
Parents may delegate in
writing their authority to consent to immunizations.
At the beginning of each school year, information on immunizations applicable
to school age children shall be provided to parents an d guardians of students in
grades six through 12. The information on immunizations shall include:
(1) A list of sources for additional information; and
(2) related standards issued by the national centers for disease control and
prevention.
Students who fail to provide the documentation required by law may be excluded
from school by the superintendent until statutory requirements are satisfied.
Notic e of exclus ion s hall be given to the parents /guardians as presc ribed by law.
Students who are not immunize d against a particular disease(es) may be excluded
from school during any outbreak.
Each principal shall forward evidence of compliance with the inoculation law to
other schools or school districts when requested by the school or by the student's
parents/guardians.
Approved:
7/08; 2/16
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FEBRUARY 17, 2016
8.0
MINUTES
PAGE 7
Reports
8.1
Spoken
8.1.1 Superintendent
Commented on:
 MHS Wrestling Team Centennial League Champions and Coach
Gonzales recognized for 300 wins,
 Nation Merit Scholar finalist,
 Upcoming drama productions at MHS and AMS,
 MHS Cross Country Coach Susan Melgares recognized as Girls High
School Coach of the Year for the State of Kansas,
 Annual Demographics Report, and
 Current Legislative activities.
8.1.1.1 Audit Figures for Budget Comparing FY15 and FY16 Revenue
Reid shared the comparison of audit financial numbers for FY15 and
FY16 revenue if the Block Grant had not been in place.
9.0
8.1.2
Eisenhower Middle School Student Council
Colin Hohenbary and Amy Espinoza, EMS 7th graders, reported on EMS
activities and athletics.
8.1.3
NEA-Manhattan-Ogden
James Neff, President, NEA-Manhattan-Ogden, commented on:
 Current Legislative issues, and
 Positive activities occurring in the schools.
8.1.4
Board of Education
 Herrman commented on the Little Apple Tech Festival and online
registration.
 Estabrook commented on the March 12 Game On for Kansas Schools
March to Topeka.
 Hudgins commented on speaking at the League of Women Voters
meeting.
 Rozell commented on viewing the legislature in action.
 Colburn commented on the Supreme Court ruling on the issue of school
equity.
8.1.5
District Technology Plan Annual Report
Dr. Mike Ribble, Director of Technology, presented the District Technology
Annual Report. Discussion.
8.1.6
Summer Programs 2016
Moved to Item 9.5
8.1.7
Healthier Generations
Lucas Shivers, Director of Elementary Curriculm; Laura Heyd, Amanda Arnold
Elementary teacher; and Ron Donaho, Northview Elementary Assistant Principal,
presented information on Healthier Generations activities with staff and students.
Discussion.
New Business
9.1
Ratification of School Schedule Reorganization
Eric Reid and James Neff presented the contract language changes approved by the
NEA Manhattan-Ogden.
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FEBRUARY 17, 2016
MINUTES
PAGE 8
Edie moved to give final approval of ratification of the tentative agreement of changes to
the 2015-16 Negotiated Agreement as presented. Fliter seconded.
President Rozell opened the floor to public comment. No one came forward. President
Rozell closed the floor to public comment.
Motion passed 7/0.
9.2
Parent Appeal of Swimming Program Participation Decision
Dr. Shannon presented the administrative recommendation for high school swimming
participation.
President Rozell opened the floor to public comment. The following addressed the
board:
Mike Dillon, community member
Kimberly Kramer, parent
Kelly Wichmann, student
Kathy Wichmann, parent
Tony Wichmann, parent
David Dzewaltowski, community member
Wyatt Balman, student
Jonas Balman, student
John Balman, parent
Seana Balman, parent
Curtis Hayden, community member
Isabel Dritz, student
President Rozell closed the floor to public comment.
The board members came to a consensus to table the appeal until the next meeting.
President Rozell recessed the meeting at 9:20 p.m.
Edie left the meeting at 9:20 p.m.
President Rozell reconvened the meeting at 9:33 p.m.
9.3
iPad Purchase
Mike Ribble, Director of Technology, presented the proposal for purchase of teacher
iPads.
Herrman moved to give final approval to the purchase of 280 iPad Airs with AppleCare
plus nine Bretford PowerSync Carts in the amount of $152,040. Estabrook seconded.
Motion passed 6/0.
9.4
General Obligation Bond Refinance, Sale & Disclosure
Lew Faust, Director of Business Services, and Greg Vahrenberg, Managing Director at
Piper Jaffray, presented information regarding the issuance, sale and delivery of General
Obligation Refunding Bonds, Series 2016 with the principal amount of $54,280,000.
Discussion.
12
FEBRUARY 17, 2016
MINUTES
PAGE 9
Rozell moved to give final approval to Resolution No. 1516-15, authorizing the issuance,
sale and delivery of General Obligation Refunding Bonds, Series 2016 with a principal
amount of $54,280,000. Fliter seconded.
Motion passed 6/0.
Fliter left the meeting at 9:45 p.m.
9.5
Summer Programs
Carol Adams, Executive Director of Teaching and Learning, and Debora Howser,
Executive Director of Special Education, presented the Summer School programs for
2016.
Herrman moved to give final approval to the Summer Reading Program if the grant is
accepted. Hudgins seconded. Discussion
President Fliter opened the floor to public comment. No one came forward. President
Fliter closed the floor to public comment.
Motion passed 5/0.
10.0
Old Business
10.1
General Obligation Bond Refinance, Sale & Disclosure
Moved to Item 9.4
11.0
Next Regular Meeting Items – March 2, 2016
Items were reviewed.
12.0
Future Meeting Items
Items were reviewed.
13.0
Meeting & Events
Meetings and events were reviewed.
14.0
Adjourn
Hudgins moved to adjourn the meeting at 9:53 p.m. Herrman seconded.
Motion passed 5/0.
Respectfully submitted,
Shondra Gilliam, Deputy Clerk
USD 383 Board of Education
13
ITEM 6.1.2
Board of Education Meeting
Manhattan-Ogden
Unified School District 383
Wednesday, February 24, 2016, 5:15 p.m.
Minutes – Special Meeting – Winter Retreat
Susan B. Anthony Middle School – Manhattan, Kansas
1.0
Roll Call
Members present:
Colburn, Dave
Edie, Darell
Estabrook, Aaron
Fliter, Leah
Herrman, Curt
Hudgins, Pat
Rozell, Marcia (President – presiding)
Denison, Diane (Clerk)
Also present were Superintendent Robert Shannon, Assistant Superintendent Eric Reid, district
administrators and staff, and media.
2.0
District Goals and Long Range Planning for 1-3 years
2.1
Teaching and Learning
Carol Adams, Executive Director of Teaching and Learning, presented the Department of
Teaching and Learning’s short term and long term goals. Adams also spoke on Kansans
Can and the Every Student Succeeds Act (ESSA). Discussion.
President Rozell recessed the meeting at 6:54 p.m.
President Rozell reconvened the meeting at 7:01 p.m.
3.0
2.2
Maintenance and Facilities
Matt Davis, Director of Maintenance and Facilities, reviewed maintenance items that
have to be done in the next five years and items that should be looked at in the long term
maintenance schedule. Davis also reviewed the Facilities and Growth Committee’s
current proposals. Discussion.
2.3
Technology
Fliter suggested and board members agreed by consensus that Technology be moved to
a later work session.
Adjourn
President Rozell adjourned the meeting at 8:15 p.m.
Respectfully submitted,
Diane L. Denison, Clerk
USD 383 Board of Education
14
ITEM 6.2
MANHATTAN-OGDEN USD 383
CHECK REGISTER TOTALS BY FUND
March 2, 2015
FUND
12
GENERAL FUND
64,218.54
FUND
13
SUPPLEMENTAL GENERAL
59,103.01
FUND
16
VOCATIONAL FUND
FUND
18
AT RISK FUND
188.80
FUND
19
PARENT EDUCATION PROGRAM
774.82
FUND
30
SPECIAL EDUCATION
18,349.38
FUND
35
FOOD SERVICE
79,837.84
FUND
40
ADULT BASIC EDUCATION
FUND
45
MANHATTAN VIRTUAL ACADEMY
398.99
FUND
48
DRIVERS TRAINING
769.10
FUND
54
PROFESSIONAL DEVELOPMENT
524.76
FUND
55
CAPITAL OUTLAY
FUND
66
CONTINGENCY FUND
8,244.85
FUND
69
TEXTBOOK RENTAL
1,312.84
FUND
70
HEAD START
1,519.77
FUND
71
EARLY HEAD START
FUND
77
COLLEGE HILL PRESCHOOL
2,060.48
FUND
80
TITLE I
7,728.00
FUND
83
TITLE III-ENG LANG LEARNR
160.00
FUND
86
DODEA MILITARY IMPACT
213.61
FUND
87
TITLE II A TEACHR QUALITY
833.80
FUND
88
FAMILIES IN TRANSITION
149.97
FUND
94
CHILDCARE/PRE-SCHOOL
FUND
96
YES GRANT
FUND
99
MINI GRANTS
3,622.97
5,734.29
17,195.51
28.34
6,263.30
44.64
8,151.66
287,429.27
REPORT TOTAL
15
Report Date
02/24/16 01:26 PM
Bank
Check No
01
00145859
01
00145860
01
00145861
01
Amount
UNIFIED SCHOOL DISTRICT #383
Page No
A/P Summary Check Register
FPREG01A
Type
Date
Vendor
28.00
02/12/16
562114 CANON SOLUTIONS AMERICA
2,974.61
02/12/16
31117
29.96
02/12/16
580392 COMMERCIAL INDUSTRIAL SUPPLY CO
00145862
125.84
02/12/16
29924
GALE
C
01
00145863
356.43
02/12/16
27520
MEAD LUMBER
C
01
00145864
48.26
03/02/16
536
CRAIG ACKERMAN
C
01
00145865
205.75
03/02/16
36508
ACP DIRECT
C
01
00145866
29.00
03/02/16
8012
ACT
C
01
00145867
583.04
03/02/16
14900
AIR FILTER PLUS
C
01
00145868
518.00
03/02/16
16695
APPLE COMPUTER, INC.
C
01
00145869
178.96
03/02/16
14969
ARBOR SCIENTIFIC
C
01
00145870
115.22
03/02/16
921621 BARUTH, TANYA
01
00145871
332.64
03/02/16
7987
BD4 DISTRIBUTING
C
01
00145872
125.60
03/02/16
32057
BELIN, MOLLY
C
01
00145873
1,166.28
03/02/16
992917 BEST WESTERN
C
01
00145874
693.81
03/02/16
6762
01
00145875
78.84
03/02/16
565458 BOHN, BAILEY
C
01
00145876
84.26
03/02/16
582204 BOYLES, JEFF
C
01
00145877
92.34
03/02/16
572233 BUNDY, JAMIE
C
01
00145878
94.82
03/02/16
24277
CARQUEST OF MANHATTAN
C
01
00145879
751.92
03/02/16
31569
CARTRIDGE KING OF KANSAS
C
01
00145880
185.50
03/02/16
9022
CENTURY BUSINESS SYSTEMS
C
01
00145881
50.00
03/02/16
740
CHARLSON-WILSON INSURANCE AGENCY, INC.
C
01
00145882
954.60
03/02/16
563714 CHILDREN'S PLUS, INC.
01
00145883
40.00
03/02/16
19756
01
00145884
18,975.60
03/02/16
992852 CONTRACT PAPER GROUP, INC.
01
00145885
936.48
03/02/16
1860
DEMCO, INC.
C
01
00145886
19.49
03/02/16
20656
DISCOUNT SCHOOL SUPPLY
C
01
00145887
12.78
03/02/16
20114
FASTENAL COMPANY
C
01
00145888
161.46
03/02/16
23707
FLEMING, DIANE
C
01
00145889
9,013.81
03/02/16
569089 FOLLETT SCHOOL SOLUTIONS, INC.
01
00145890
73.00
03/02/16
2917
FREEBY, SCOTT
C
01
00145891
3,962.50
03/02/16
2058
GEARY COUNTY USD 475
C
01
00145892
121.37
03/02/16
22795
HARMON, DUKE
C
01
00145893
35.34
03/02/16
994065 HY-VEE, INC.
C
01
00145894
4,871.04
03/02/16
552852 ICON INVESTMENTS, LLC
C
01
00145895
178.00
03/02/16
25098
RICOH USA, INC
C
01
00145896
1,560.10
03/02/16
560413 ITsavvy LLC
C
01
00145897
180.00
03/02/16
921470 K-STATE FOOTBALL CLINIC
C
01
00145898
25.00
03/02/16
8863
KANSAS SECRETARY OF STATE
C
01
00145899
50.00
03/02/16
33273
KANSAS BOARD OF REGENTS
C
01
00145900
95.57
03/02/16
30543
KOLE, NANCY
C
01
00145901
1,287.75
03/02/16
6320
LAKESHORE LEARNING MATERIALS
C
01
00145902
44.64
03/02/16
36690
LANDER, SHANA
C
01
00145903
77.87
03/02/16
13418
LITTLE CAESARS PIZZA
C
01
00145904
337.91
03/02/16
9516
MATHESON TRI-GAS, INC.
C
01
00145905
244.28
03/02/16
597
MIDWEST ACE HARDWARE
C
01
00145906
100.61
03/02/16
13752
MUSIC K-8
C
01
00145907
79.92
03/02/16
574392 MYLES, CHEISA
C
01
00145908
2,452.32
03/02/16
3018
NASCO
C
01
00145909
665.91
03/02/16
31842
NELSON, BRETT
C
01
00145910
156.92
03/02/16
32634
NEWELL, KIM
C
01
00145911
106.38
03/02/16
719003 NIVERT, RANDY
01
00145912
739.11
03/02/16
36773
RB ENTERPRISES, INC
C
01
00145913
227.99
03/02/16
30575
REALLY GOOD STUFF
C
CARD CENTER
BEST WESTERN HOLIDAY MANOR
CITY OF MANHATTAN MANHATTAN PARKS & RECR
16
C
C
C
C
C
C
C
C
C
C
1
Report Date
02/24/16 01:26 PM
Bank
Check No
Amount
01
00145914
01
00145915
01
Page No
FPREG01A
Type
Date
Vendor
4,718.00
03/02/16
31420
RESULTS TECHNOLOGY
C
148.60
03/02/16
36047
RIBBLE, MIKE
C
00145916
133.45
03/02/16
36064
IKON OFFICE SOLUTIONS, INC
C
01
00145917
188.80
03/02/16
36105
SCHOOL OUTFITTERS
C
01
00145918
310.77
03/02/16
4541
SCHOOL SPECIALTY INC
C
01
00145919
311.04
03/02/16
745
SCHOOL SPECIALTY
C
01
00145920
139.49
03/02/16
16582
SCHROEDER, JANICE
C
01
00145921
74.35
03/02/16
6498
SENSENEY MUSIC
C
01
00145922
27.78
03/02/16
554782 STAPLES CREDIT PLAN
C
01
00145923
51.40
03/02/16
544426 STAPLES ADVANTAGE
C
01
00145924
1,950.00
03/02/16
31657
TERRACON
C
01
00145925
106.30
03/02/16
11166
THOMPSON, LORI
C
01
00145926
21,950.00
03/02/16
36288
UNITE PRIVATE NETWORKS, LLC.
C
01
00145927
200.08
03/02/16
5094
WATERS TRUE VALUE HARDWARE
C
01
00145928
48.19
03/02/16
407
WENDLAND, SUSAN
C
01
00145929
447.75
03/02/16
571750 WORKPLACEPRO
01
00145930
285.19
03/02/16
20067
AG PRESS, INC.
C
01
00145931
49.00
03/02/16
35973
APPLE, INC.
C
01
00145932
1,300.00
03/02/16
5622
ASSOCIATED INSULATION INC.
C
01
00145933
210.20
03/02/16
35888
BAKER DISTRIBUTING
C
01
00145934
194.28
03/02/16
7987
BD4 DISTRIBUTING
C
01
00145935
151.00
03/02/16
16827
BG CONSULTANTS INC.
C
01
00145936
32.58
03/02/16
69
BIETAU, LISA
C
01
00145937
208.49
03/02/16
572101 BIG TOOL STORE, LLC
C
01
00145938
566.12
03/02/16
920763 SPORT SUPPLY GROUP, INC
C
01
00145939
25.00
03/02/16
23991
BUILT SO WELL, LLC
C
01
00145940
17.00
03/02/16
595
BURNETT AUTOMOTIVE
C
01
00145941
9,396.00
03/02/16
9548
CAPPER FOUNDATION
C
01
00145942
48.25
03/02/16
3850
CAROLINA BIOLOGICAL SUPPLY
C
01
00145943
107.17
03/02/16
922369 CARQUEST
01
00145944
422.20
03/02/16
31569
01
00145945
1,913.83
03/02/16
540757 CBS MANHATTAN
C
01
00145946
325.95
03/02/16
561258 CHARLES D. JONES & COMPANY, INC.
C
01
00145947
823.90
03/02/16
C
01
00145948
630.00
03/02/16
32251
CONCORDIA TRACTOR INC
C
01
00145949
656.00
03/02/16
5594
CYTEK MEDIA SYSTEMS, INC.
C
01
00145950
300.00
03/02/16
575194 D.J. SLICE
01
00145951
295.23
03/02/16
1823
DANKER ROOFING & SIDING INC
C
01
00145952
130.43
03/02/16
4044
BLICK ART MATERIALS
C
01
00145953
41.51
03/02/16
560154 EASTES, DANA
01
00145954
1,574.87
03/02/16
1187
01
00145955
130.64
03/02/16
921514 EUROSPORT
01
00145956
250.00
03/02/16
31374
EVANS CERAMIC SUPPLY
C
01
00145957
430.61
03/02/16
20114
FASTENAL COMPANY
C
01
00145958
22.50
03/02/16
31769
FELDKAMP, TAMMY
C
01
00145959
20.33
03/02/16
36409
FERGUSON ENTERPRISES, INC.
C
01
00145960
121.92
03/02/16
922117 HARTNETT, BARBARA
01
00145961
13.37
03/02/16
23873
HERALD, CHRIS
C
01
00145962
250.00
03/02/16
10604
HOWIES ENTERPRISES
C
01
00145963
1,077.72
03/02/16
560413 ITsavvy LLC
C
01
00145964
3.87
03/02/16
996505 JOHNSTON, CARLA
C
01
00145965
184.02
03/02/16
27999
KA-COMM., INC.
C
01
00145966
4,443.60
03/02/16
44136
KANSAS CONTRACT DESIGN
C
01
00145967
60.00
03/02/16
7632
KANSAS STATE DEPT OF EDUCATION
C
01
00145968
31.50
03/02/16
2152
KARSMIZKI LOCKSMITH & ALARMS
C
ENTERPRISE RENT-A-CAR
17
C
C
C
C
C
C
C
C
2
Report Date
02/24/16 01:26 PM
Bank
Check No
Amount
01
00145969
01
00145970
01
Page No
FPREG01A
Type
Date
Vendor
6,777.84
03/02/16
6271
KASB
C
27.90
03/02/16
24430
KIDD, DEBRA
C
00145971
16.42
03/02/16
36690
LANDER, SHANA
C
01
00145972
439.96
03/02/16
572187 LAWRENCE BATTERY CO.
C
01
00145973
143.76
03/02/16
13418
LITTLE CAESARS PIZZA
C
01
00145974
13.78
03/02/16
578
MANHATTAN MERCURY
C
01
00145975
580.99
03/02/16
9516
MATHESON TRI-GAS, INC.
C
01
00145976
222.09
03/02/16
7239
NAPA AUTO PARTS OF MANHATTAN
C
01
00145977
80.34
03/02/16
6533
NILL BROS. SPORTING GOODS, INC
C
01
00145978
358.60
03/02/16
31012
NOODLE SOUP OF WEINGART DESIGN
C
01
00145979
720.00
03/02/16
43762
PROFESSIONAL FIRE ALARM SYSTEM
C
01
00145980
125.00
03/02/16
555398 REDCORT SOFTWARE INC.
01
00145981
1,133.60
03/02/16
4357
01
00145982
4,031.95
03/02/16
998834 RIDDELL/ALL AMERICAN SPORTS CORPORATION
01
00145983
30.00
03/02/16
4393
RILEY COUNTY EXTENSION COUNCIL
C
01
00145984
178.08
03/02/16
8487
ROBERSON, MARY-KRIS
C
01
00145985
28.23
03/02/16
4541
SCHOOL SPECIALTY INC
C
01
00145986
18.00
03/02/16
7431
SCHURLE'S WATERCARE
C
01
00145987
230.00
03/02/16
36795
SHESC RECEIVABLES
C
01
00145988
156.11
03/02/16
31163
SIMMS, DAWN
C
01
00145989
485.51
03/02/16
16909
SPECIAL NEEDS PROJECT
C
01
00145990
38.93
03/02/16
1031
STANION WHOLESALE ELEC. CO.
C
01
00145991
69.89
03/02/16
554782 STAPLES CREDIT PLAN
C
01
00145992
381.00
03/02/16
9716
SUBS-N-SUCH
C
01
00145993
6,913.93
03/02/16
27688
SYSCO OF KANSAS CITY
C
01
00145994
493.69
03/02/16
1427
THERMAL COMFORT AIR
C
01
00145995
140.00
03/02/16
36434
UNITED ASSOCIATIONS CONFERENCE
C
01
00145996
342.82
03/02/16
95087
WALSON INK
C
01
00145997
750.00
03/02/16
32487
WAMEGO COUNTRY CLUB, INC
C
01
00145998
28.05
03/02/16
23916
WARD, STAN
C
01
00145999
9.49
03/02/16
5094
WATERS TRUE VALUE HARDWARE
C
01
00146000
313.34
03/02/16
5113
WEST MUSIC COMPANY
C
01
00146001
142.80
03/02/16
16692
WESTERN EXTRALITE COMPANY
C
01
00146002
3.13
03/02/16
582158 WISSING, TAYLOR
01
00146003
7,016.00
02/18/16
22110
AT&T INTERNET SERVICES
C
01
00146004
2,837.20
02/18/16
31117
CARD CENTER
C
01
00146005
2,134.21
02/18/16
5093
CITY OF MANHATTAN
C
01
00146006
49.60
03/02/16
745
SCHOOL SPECIALTY
C
01
00146007
24.00
03/02/16
7978
ATA BUS
C
01
00146008
4.87
03/02/16
572071 BALL, LAURA
01
00146009
30.00
03/02/16
20002
BARSTOW, NANCY
C
01
00146010
279.39
03/02/16
35895
BEST BUY BUSINESS ADVANTAGE ACCOUNT
C
01
00146011
280.00
03/02/16
23693
BIOQUIP PRODUCTS, INC.
C
01
00146012
23.49
03/02/16
36861
BOOKER, MELISSA
C
01
00146013
186.30
03/02/16
571164 BRUMMETT, KELLEY
C
01
00146014
4,130.50
03/02/16
559695 C&C PRODUCE
C
01
00146015
417.35
03/02/16
31569
01
00146016
46.93
03/02/16
571539 CARVALHO, JEFFREY
C
01
00146017
886.93
03/02/16
C
01
00146018
5.40
03/02/16
571547 CLEMENT, SARA
C
01
00146019
7.70
03/02/16
558940 COLLINS, AUDRA
C
01
00146020
35.40
03/02/16
16412
CRAGG, TERESA
C
01
00146021
921.44
03/02/16
5594
CYTEK MEDIA SYSTEMS, INC.
C
01
00146022
1,065.95
03/02/16
33549
D & J SPORTS
C
01
00146023
73.00
03/02/16
36078
DAVIS, LAURIE
C
REEVES-WIEDEMAN CO., INC.
18
C
C
C
C
C
C
3
Report Date
02/24/16 01:26 PM
Bank
Check No
01
00146024
01
00146025
01
00146026
01
Amount
Page No
FPREG01A
Type
Date
Vendor
31.75
03/02/16
32895
233.92
03/02/16
569275 KROGER-DILLON'S CUSTOMER CHARGES
C
15.00
03/02/16
582360 DITTO, SAMANTHA
C
00146027
108.00
03/02/16
548073 DOOLITTLE, CALEB
C
01
00146028
76.41
03/02/16
19877
DUBOIS, MARIANNE
C
01
00146029
901.50
03/02/16
27710
EARTHGRAINS BAKING CO'S INC
C
01
00146030
150.00
03/02/16
36733
ESPINOZA, ARMANDO
C
01
00146031
6,932.21
03/02/16
1343
F & A SALES, INC.
C
01
00146032
7,396.17
03/02/16
569089 FOLLETT SCHOOL SOLUTIONS, INC.
01
00146033
52.38
03/02/16
41009
HAYS, SIEGLINDE
C
01
00146034
10,202.68
03/02/16
25099
HILAND DAIRY COMPANY
C
01
00146035
15.12
03/02/16
36677
HINMAN, JANICE
C
01
00146036
3.73
03/02/16
580597 HOLBROCK, INGEBORG
01
00146037
154.57
03/02/16
32640
HUTCHINSON, ANDY
C
01
00146038
955.00
03/02/16
25098
IKON
C
01
00146039
280.00
03/02/16
573159 ITURITY LLC
C
01
00146040
35.00
03/02/16
4661
KAGAN COOPERATIVE LEARNING
C
01
00146041
799.00
03/02/16
2084
KANSAS CITY AUDIO VISUAL
C
01
00146042
5,810.00
03/02/16
24011
KANSAS DEPARTMENT OF AGRICULTURE
C
01
00146043
24.00
03/02/16
921461 KAW VALLEY DIGITIZING AND EMBROIDERY
C
01
00146044
27.43
03/02/16
580589 KECK, MARY ELLEN
C
01
00146045
87.65
03/02/16
578762 LONE STAR PERCUSSION
C
01
00146046
342.95
03/02/16
578
MANHATTAN MERCURY
C
01
00146047
1,085.30
03/02/16
3849
MAR KAN SALES CO.
C
01
00146048
17.23
03/02/16
563242 MEDINA, MARIA
01
00146049
17.82
03/02/16
36015
MERRYFIELD, AVA
C
01
00146050
66.62
03/02/16
597
MIDWEST ACE HARDWARE
C
01
00146051
3,699.00
03/02/16
9596
MIDWEST MUSIC, INC
C
01
00146052
39.15
03/02/16
567760 MINNICH, DONNA
C
01
00146053
1,009.80
03/02/16
24956
N ZONE
C
01
00146054
7.49
03/02/16
7239
NAPA AUTO PARTS OF MANHATTAN
C
01
00146055
545.00
03/02/16
91134
NASCO
C
01
00146056
80.00
03/02/16
570788 NELSON, ELISABETH - PETTY CASH
01
00146057
255.00
03/02/16
24946
NETWORK COMPUTER SOLUTIONS
C
01
00146058
395.00
03/02/16
36040
NEW BOSTON CREATIVE GROUP
C
01
00146059
9.18
03/02/16
566667 NEWELL, CINDY
01
00146060
40.50
03/02/16
3984
01
00146061
117.24
03/02/16
572691 NPT KANSAS - WOODCRAFT 316
C
01
00146062
175.00
03/02/16
580236 PATTEN, EMILY
C
01
00146063
926.60
03/02/16
9661
PEPSI COLA BOTTLING CO OF MANHATTAN
C
01
00146064
2,170.90
03/02/16
4210
POSTMASTER - STAMPS
C
01
00146065
127.60
03/02/16
921469 PRO ED
01
00146066
299.00
03/02/16
25266
PROGRESSIVE BUSINESS PUBLICATIONS
C
01
00146067
9,255.26
03/02/16
4291
PUR-O-ZONE
C
01
00146068
336.36
03/02/16
7921
REALLY GOOD STUFF
C
01
00146069
75.00
03/02/16
35878
RECREATIONAL SERVICES
C
01
00146070
38.88
03/02/16
545104 REEDER, AMBER
C
01
00146071
4.86
03/02/16
22974
REEDER, STACY
C
01
00146072
491.96
03/02/16
4357
REEVES-WIEDEMAN CO., INC.
C
01
00146073
597.42
03/02/16
36064
IKON OFFICE SOLUTIONS, INC
C
01
00146074
73.03
03/02/16
920474 SCHOOL SPECIALTY
C
01
00146075
438.56
03/02/16
745
SCHOOL SPECIALTY
C
01
00146076
112.58
03/02/16
1071
SHERWIN WILLIAMS
C
01
00146077
2,174.90
03/02/16
8053
SOUTHEAST KANSAS EDUCATION SERVICE CENTE
C
01
00146078
5,745.00
03/02/16
10788
SPATULA CENTRAL
C
DAVIS, REBEKAH
NIEHAUS, MONIKA
19
C
C
C
C
C
C
C
C
4
Report Date
02/24/16 01:26 PM
Bank
Check No
01
00146079
01
00146080
01
Page No
FPREG01A
Type
Date
Vendor
79.74
03/02/16
1031
15.00
03/02/16
582352 TALLENT, ERIC
C
00146081
2,465.78
03/02/16
1427
C
01
00146082
22.14
03/02/16
996971 THOMAS, CORNELIA
C
01
00146083
11,155.46
03/02/16
558877 THE THOMPSON CO LLC
C
01
00146084
28,756.71
03/02/16
33342
US FOODS
C
01
00146085
1,472.06
03/02/16
17771
USD #378 RILEY COUNTY
C
01
00146086
31.32
03/02/16
32193
VOGT, KARI
C
01
00146087
32.40
03/02/16
36604
WALTER, MARY
C
01
00146088
85.79
03/02/16
582344 WEDEL, ABBIE
C
01
00146089
15.26
03/02/16
11749
C
01
00146090
51.19
03/02/16
581194 WHITE, CHRISTINA
C
01
00146091
23.00
03/02/16
11742
C
01
00146092
99.99
03/02/16
553697 ZENK, NANCY
C
01
00146093
11,072.78
02/23/16
22110
AT&T
C
01
00146094
3.99
02/23/16
31117
CARD CENTER
C
01
00146095
3,961.32
02/23/16
5093
CITY OF MANHATTAN
C
01
00146096
153.24
02/23/16
40518
COX COMMUNICATIONS
C
01
00146097
100.58
02/23/16
553425 MARLIN BUSINESS BANK
C
01
00146098
601.81
02/23/16
28962
QWEST COMMERCIAL SERVICES
C
01
00146099
2,100.00
02/23/16
36594
MPS
C
Total Bank No 01
Amount
STANION WHOLESALE ELEC. CO.
THERMAL COMFORT AIR
WESTLING, NANCY
WICKMAN, CHERI
C
287,429.27
.00
Total Hand Checks
Total Computer Checks
287,429.27
Total ACH Checks
.00
Total Other Checks
.00
Total Electronic Checks
.00
Total Computer Voids
.00
Total Hand Voids
.00
Total ACH Voids
.00
Total Other Voids
.00
Total Electronic Voids
.00
Grand Total:
287,429.27
Batch Yr
16
16
16
16
16
16
16
16
20
Batch No
001075
001076
001078
001079
001080
001091
001097
001103
Amount
83,927.99
3,514.84
52,169.51
117,786.20
49.60
11,987.41
15,893.72
2,100.00
5
ITEM 6.3
HUMAN RESOURCES
AGENDA BACKGROUND
March 2, 2016
The Administration recommends the following individuals for employment with USD 383:
Dylan Hinrichs, Substitute Paraeducator
Denise Waker, Substitute Paraeducator
Rex Mason, ISS Aide, Manhattan East Campus
Hannah Sullivan, At-Risk Aide, Manhattan East Campus
Michelle McNabb, Amanda Arnold Elementary School
Torquria Shorter, Paraeducator, Ogden Elementary School
$7.65/hour
$7.65/hour
$10.00/hour
$9.00/hour
$9.40/hour
$9.40/hour
LUNCHROOM/PLAYGROUND SUPERVISORS
Meghan Munday, Northview Elementary School
Ty Zorn, Northview Elementary School
Hannah Nick, Bergman Elementary School
$7.25/hour
$7.25/hour
$7.25/hour
TRANSPORTATION
Trevor Gamble, Driver in Training
Alec Bloodgood, Bus Monitor
Brain Ehrler, Driver in Training
Kurt Lilleston, Driver in Training
$7.25/hour
$7.50/hour
$7.25/hour
$7.25/hour
MAINTENANCE
Shaia Tolbert, Substitute Custodian
$7.65/hour
BEHAVIORAL & MENTAL HEALTH SPECIALIST
Ashley Schroeder, Head Start
$26.50/hour
ASSISTANT GIRLS SWIM COACH
Jennifer Merrill
$2,345
AFFIRMATIVE ACTION
Number of Positions:
6
No. of Applicants:
9
Minority:
No. Interviewed:
9
Minority:
No. Recommended:
6
Minority:
2
2
2
Women/Non-Minority:
Women/Non-Minority:
Women/Non-Minority:
4
4
2
LUNCROOM/PLAYGROUND SUPERVISORS
3
No. of Applicants:
3
Minority:
No. Interviewed:
3
Minority:
No. Recommended:
3
Minority:
0
0
0
Women/Non-Minority:
Women/Non-Minority:
Women/Non-Minority:
2
2
2
TRANSPORTATION
No. of Applicants:
No. Interviewed:
No. Recommended:
1
1
1
Women/Non-Minority:
Women/Non-Minority:
Women/Non-Minority:
0
0
0
4
4
4
4
Minority:
Minority:
Minority:
MAINTENANCE
21
MARCH 2, 2016
PAGE 2
No. of Applicants:
No. Interviewed:
No. Recommended:
1
1
1
1
Minority:
Minority:
Minority:
1
1
1
Women/Non-Minority:
Women/Non-Minority:
Women/Non-Minority:
0
0
0
BEHAVIORIAL & MENTAL HEALTH SPECIALIST
1
No. of Applicants:
1
Minority:
No. Interviewed:
1
Minority:
No. Recommended:
1
Minority:
0
0
0
Women/Non-Minority:
Women/Non-Minority:
Women/Non-Minority:
1
1
1
ASSISTANT GIRLS SWIM COACH
1
No. of Applicants:
1
No. Interviewed:
1
No. Recommended:
1
0
0
0
Women/Non-Minority:
Women/Non-Minority:
Women/Non-Minority:
1
1
1
Minority:
Minority:
Minority:
RETIREMENTS
Susan O’Neill, Social Worker, has submitted her letter of retirement effective June 1, 2016. Ms. O’Neill
has been with the district since August 1985. Ms. O’Neill has 31 years of service to USD 383.
It is the recommendation of the Administration to accept this request for retirement. Best wishes are extended to Ms. O’Neill.
RESIGNATIONS
Tiffany Koch, Teacher, has submitted her resignation effective August 31, 2016. Ms. Koch has been
with the district since August 2014.
Joseph Turner, Teacher, has submitted his resignation effective August 31, 2016. Mr. Turner has been
with the district since August 2014.
Chauntelle Woods, Principal’s Secretary, has submitted her resignation effective March 4, 2016. Ms.
Woods has been with the district since November 2014.
Luz Hairgrove, District Registrar, has submitted her resignation effective March 10, 2016. Ms.
Hairgrove has been with the district since June 2015.
Codie Edwards, Paraeducator, has submitted his resignation effective February 16, 2016. Mr. Edwards
has been with the district since November 2015.
Cassidy Stauffer, Substitute Paraeducator, has submitted her resignation effective February 19, 2016.
Ms. Stauffer has been with the district since January 2016.
Ryan Wilkinson, Assistant JV Baseball Coach, has submitted his resignation effective February 12,
2016. Mr. Wilkinson has been with the district since February 2013.
Chris McCush, Bus Driver, has submitted his resignation effective March 4, 2016. Mr. McCush has
been with the district since December 2015.
Vickilea Benko, Lunchroom/Playground Supervisor, has submitted her resignation effective February
29, 2016. Ms. Benko has been with the district since August 2009.
It is the recommendation of the Administration to approve these resignations.
22
MARCH 2, 2016
PAGE 3
TERMINATIONS
Trevor Gamble, Bus Driver, is recommended for termination effective February 18, 2016. Mr. Gamble
has been with the district since February 2016.
Taylor McKenzie, Bus Driver, is recommended for termination effective February 22, 2016. Ms.
McKenzie has been with the district since September 2015.
Anthony Harris, Bus Driver, is recommend for termination effective September 18, 2015. Mr. Harris has
been with the district since April 2010.
It is the recommendation of the Administration to approve these terminations.
23
ITEM 6.4
Manhattan, Kansas
Donations & Grants
Approval (A2) to Accept
3-2-16

$511.26 cash donation from Amanda Arnold PTO to Amanda Arnold Elementary for basement
shelving.

$6,844.18 cash donation to the following schools from Target to be used for teacher and
classroom supplies:
Amanda Arnold Elementary
$2,522.69
Bluemont Elementary
$170.56
Frank Bergman Elementary
$939.15
Lee Elementary
$387.27
Marlatt Elementary
$711.83
$303.37
Theodore Roosevelt Elementary $510.06
Woodrow Wilson Elementary
$304.84
Eisenhower Middle School
$63.57
Manhattan High School West
$930.84

$1,750 cash donation to Eisenhower Middle School from the Eisenhower Middle School PTO
Eagle Booster Club for Eagles of Excellence items.

$500 cash donation to Eisenhower Middle School from Walmart for special education supplies.

$2,308.80 cash donation to Manhattan High School from Manhattan High School Booster Club for
athletic/activities.

$1,200 cash grant to Manhattan High School from ETS to be used by the ACT program.
Total:
$13,114.24
24
ITEM 6.4.1
Date:
To:
From:
Re:
March 2, 2016
Board of Education
Superintendent Robert Shannon
Manhattan High School Booster Club Commitment
Prepared by:
Diane Denison, Executive Assistant to the Superintendent
Background Information:
Each year Manhattan High School presents their request for funding to the Manhattan High
School Booster Club for items or expenses in athletics and activities for the following school year.
The booster club reimburses the high school as the expenses are occurred between the current
and the upcoming fiscal years.
Current Considerations:
Cash donations from the booster club will be listed in the Donations & Grants Report for each
board meeting as they are received.
District Goal:
5. The district will provide support of programs through existing and new resources.
Board of Education Policy:
KH Gifts to Schools
Financial Implications:
As received, the monies are deposited in the appropriate accounts for baseball, volleyball, girls
soccer, football, softball, fitness center, wrestling, boys/girls swimming, track, boys soccer,
boys/girls golf, girls basketball, band, BPA, Anthologist Fair Club, Robotics Club, SADD, STUCO
and Science Olympiad.
Recommendation:
This report is provided for information only.
25
Public Gifts / Donations / Grants
Recommendation for Acceptance
Donor: MANHATTAN HIGH BOOSTER CLUB
School: MANHATTAN HIGH SCHOOL
Date: February 22, 2016
1. Donation type: (cash, equipment, etc.): EQUIPMENT AND SUPPLIES FOR
ACTIVITIES/ATHLETICS AT MANHATTAN HIGH SCHOOL.
2. Value or Estimated appraisal: $37,258.85
3. Reviewed by supervisor: MIKE MARSH/MICHAEL DORST
4. Follows Board of Education gift policies:
X Yes ____No
KH
Gifts to Schools
Any organization or individual making a gift valued at $500.00 or more to the district shall have the prior approval
of the board. Gifts valued at less than $500.00 shall have the prior approval of the superintendent. All gifts will be
regarded as district property.
Persons or organizations desiring to make gifts to the schools should contact the superintendent.
KH-R Gifts to Schools
The Board welcomes gifts of money, equipment or materials that will enhance instruction and assist in the education
of students. In considering whether a gift will be accepted, the following guidelines shall apply.
a. Whenever a specific gift of money, equipment or materials valued at over $500.00 is offered, the
acceptance of the gift will be decided by the Board in a regularly scheduled meeting.
b. Each proposed gift shall be considered on its own merits.
c. The value of the gift for tax purposes shall be the responsibility of the donor.
d. The donor must relinquish all control of the gift and directions for its use upon acceptance by the
Board.
5. Future Impact/Sustainability of Gift: (watering of trees, batteries, etc.)
General cleaning and upkeep of equipment and supplies
6. Intent of acceptance of gift (class use, official personnel use, field trip, etc.)
Help support athletics/activities at Manhattan High School
7. Account for Deposit: baseball, volleyball, girls soccer, football, softball, fitness center,
wrestling, boys/girls swimming, track, boys soccer, boys/girls golf, girls basketball, band, BPA,
Anthologist Fair Club, Robotics Club, SADD, STUCO and Science Olympiad
Principal/Director: Mike Marsh/Marvin Rupe
Date: February 22, 2016
Superintendent or Designee___________________________
m://Forms/Gift-Donation-Grant Recommendation rev 7-06
26
Date_____________________
Activity/Club/Sport
Sponsor
Description
$$ requested
Amt approved
Varisty Baseball
Hess
Protector Screens and Netting
$
2,310.00
$
2,310.00
100% $
Varsity Volleyball
Kinderknecht
Uniforms and Warm ups
$
3,070.50
$
1,535.25
50% $
1,535.25
Varsity Girls Soccer
Sanchez
Varsity Warm ups
$
1,873.50
$
936.75
50% $
936.75
Varsity Football
Schartz
Helmets
$
4,031.95
$
2,015.98
50% $
2,015.98
Varsity Softball
Enright
Face Masks
$
513.00
$
513.00
100% $
-
Fitness Center
Kinderknecht
Weight benches/leg curl machine $
4,669.00
$
4,669.00
100% $
-
Varsity Wresting
Gonzales
Mat
$
5,000.00
$
5,000.00
100% $
-
Varity Boys and Girls Swimming
Carpenter
Touchpads and lane modules
$
3,095.00
$
3,095.00
100% $
-
Varsity Track and Field
Woodard
hurdles
$
8,550.00
$
6,550.00
77% $
2,000.00
Varsity Boys Soccer
Alonzo
Goals and vests
$
1,350.00
$
675.00
50% $
675.00
Varisty Boys and Girls Golf
Ficke/George
bags and balls
$
1,489.38
$
820.00
50% $
669.38
Varsity Girls Basketball
Mall
backpacks and travel bags
$
935.52
$
111.00
12% $
824.52
Band
Gittle
Xylophone
$
3,199.95
$
3,199.95
100% $
-
Business Professionals (BPA)
McCarthy
Projector/printer/screen
$
1,107.97
$
1,107.97
100% $
-
Anthologist Fair Club
Johnston
Books
$
158.31
$
Robotics Club
Johnston
Registration fees
$
3,000.00
$
3,000.00
100% $
-
SADD Club
Humes
Spring Fling event help
$
1,000.00
$
1,000.00
100% $
-
STUCO
Campbell
Camera and tripod
$
419.95
$
419.95
100% $
-
Science Olympiad
Nelson
Tools for traveling case
$
300.00
$
300.00
100% $
-
$ 46,074.03
$
37,258.85
81% $
TOTAL
27
-
% Approved
Unapproved Amount
0% $
-
158.31
8,815.19
ITEM 6.12
Date:
To:
From:
Re:
March 2, 2016
Board of Education
MHS Track Hurdles
Prepared by:
Greg Hoyt, Principal, Manhattan High School
Mike Marsh, Athletic Director, Manhattan High School
Sometime prior to the calendar year 2000, a set of hurdles were purchased by the Manhattan
High school track program. The current set of hurdles that the high school program uses are
greater than sixteen years old. These hurdles are used by not only the high school program, but
also the middle school track program when hosting track meets at Bishop Stadium and a few in
the summer months by the Manhattan Track Club.
The purchase of a new set of hurdles will take place March 3, 2016 so that when student/athletes
from all grades 7-12th can then participate in hurdle events knowing that the hurdles are safe to
race with on the track at Bishop Stadium. Purchasing a set of new hurdles will not only enhance
the safety of the events but bring a pride factor to having new equipment and in the expectations
of a quality learning environment in which students want to participate.
District Goal:
11. The district and the schools will provide a safe and orderly environment.
DJFA Purchasing Authority
Proposed funding for the hurdles from Aluminum Athletic Equipment Company is from the
Manhattan High School Booster Club, Manhattan High Track 12.83400.610.40.407.00 and the
Athletic Contingency 12.83400.999.40.000.00 of Manhattan High.
Three groups will be contributing to the purchase for the set of 80 hurdles
$6,550.00
$3,000.00
$1,000.00
$10,550.00
Manhattan High School Booster Club gift
Manhattan High School Track program
Manhattan High Athletic Contingency
This Purchase
Recommendation:
The administration respectfully recommends the Board give final approval (A2) for the purchase of
a set of 80 hurdles from Aluminum Athletic Equipment of Royersford, PA in the amount of
$10,550.
Recommended Motion:
"I move to give final approval to for the purchase of a set of 80 hurdles from Aluminum Athletic
Equipment of Royersford, PA in the amount of $10,550.”
28
ITEM 6.13
Date:
To:
From:
Re:
March 2, 2016
Board of Education
Disposal of Soccer Goals at Lee School
Prepared by: Nancy Kole, Lee School Principal
In 2013 Lee School purchased large soccer goals for the school field. The landscape committee
would like to now sell these goals to Manhattan Parks and Recreation Department for the
following reasons: (1) the goals are hard to move, despite the wheels that were installed, and the
grass wears out very quickly in front of them (2) the nets are expensive to replace and wear out
within a year (3) students create a variety of their own games using the goals that can result in
injuries. The cost for the goals in 2013 was $1,459.99 plus shipping of $321.00. Parks and
Recreation has offered $700.00 and we would like to sell them for that price. The money would
be returned to Lee and it would cover the cost of purchasing smaller, portable goals.
The Lee field has just been reseeded and will soon be ready for students to use. We would like
to replace the large goals with smaller ones as we begin using the field this spring. If we do not
get this accomplished, then the grass in front of the current goals will become worn again and
bare dirt/mud will be the result in those two sections of the field. Portable goals will be rotated to
different parts of the field to solve this problem. The new goals can also be removed from the field
and stored easily.
District Goal:
DFM Equipment and Supplies Sales
Proceeds from the sale will be deposited in the Lee School Capital Outlay Fund.
Recommendation:
The administration respectfully recommends that the Board of Education give final approval (A2)
to sell the Lee Elementary soccer goals to Manhattan Parks and Recreation.
Recommended Motion:
“I move to give final approval to sell the Lee Elementary soccer goals to Manhattan Parks and
Recreation.”
29
ITEM 6.14
Date:
To:
From:
Re:
March 2, 2016
Board of Education
MHS-E Central Plant Upgrade Project
Prepared by:
Matt Davis, Director of Maintenance and Facilities
Eric Reid, Assistant Superintendent
The aging chiller at Manhattan High School East Campus has been a concern for a number of years,
costing the district a significant amount of money to operate and maintain. During the last chiller rebuild
in 2012, the technicians performing the work noted that the chiller had less than five years of useful life
remaining, baring no other failure by main components. In 2013, the district commissioned a facility study
by Gould Evans, and Olsson Associates Inc. was the subcontractor that evaluated the HVAC portion of
the facility. This study recommended options for the district to consider by urgency and cost priorities.
The completion of the chiller replacement project would be a step towards the recommendations noted in
the study and would help to provide continuous cooling to the building during the cooling season. Based
on the recent work of Olsson Associates Inc. at MHS-E, they were requested to submit a proposal for
services to complete the chiller replacement project. On October 21, 2015, the Board of Education gave
final approval for Olsson Associates Inc. to prepare a proposal and provide the professional services
needed to facilitate the replacement of the chiller. On December 16, 2015, the Board of Education
approved the pre-purchase of the chiller equipment from Associated Equipment Sales and on February 2,
2016, the Board approved PCI Mechanical to perform the upgrades to the Central Plant.
When the chiller equipment bids were submitted in December, the base bid of $143,351, included a 5year compressor warranty. A bid alternate to add an additional 3-year compressor warranty for $15,158,
was submitted but was not recommended at that time due to the unknown installation bid costs. With the
installation bid costs coming in at $139,193 less than the engineers estimate, we would like to purchase
the additional 3-year compressor warranty for $15,158. This would provide the district with an 8-year
compressor warranty on the new chiller.
District Goal:
DJED Bids and Quotations Requirements
The total cost for this bid is $627,057, and the funding source is (6-055-84700-700-43-700-00) Capital
Outlay Repair/Remodel
Capital Outlay fund-Repair/Remodel-MHS-E (6-055-84700-700-43-700-00)
Budget Amount
$ 1,000,000
Expenditures and Encumbrances
$
854,328
Available Balance
$
145,672
This Bid Amount
$
15,158
Amount Remaining
$
130,514
30
The following bids were received for chiller equipment in December 2015:
VENDOR
Associated Equipment Sales
Lenexa, KS
Jorban-Riscoe
Lenexa, KS
Thermal Mechanics Inc.
Riverside, MO
Engineers Estimate
BASE BID
ALTERNATE
$143,351
$15,158
$158,738
$4,125
$143,749
$39,600
$150,000
--
Recommendation:
The administration respectfully recommends the Board give final approval (A2) for payment to Associated
Equipment Sales of Lenexa, KS for the purchase of an additional 3-year compressor warranty on the new
MHS-E chiller in the amount of $15,158.
Recommended Motion:
"I move to give final approval for payment to Associated Equipment Sales of Lenexa, KS for the purchase
of an additional 3-year compressor warranty on the new MHS-E chiller in the amount of $15,158.”
31
ITEM 7.1.5
Date:
To:
From:
Re:
February 25, 2016
Board of Education
Parents as Teachers Program Annual Report
Prepared by: Brandy Kirk, Director of Parents as Teachers
Deb Howser, Executive Director of Special Services
The USD 383 Parents as Teachers program began in the fall of 1990. It is a voluntary educational
program for all pregnant mothers and parents with children up to the age of three years. Additional
grants provide funding for families with children up to kindergarten entry. The program vision is for
all children to learn, grow and develop to realize their full potential, enhancing school success
through cognitive abilities in general knowledge, language, literacy, mathematics, social-emotional
development and academic achievement. Parents as Teachers provides the information, support
and encouragement that parents need to help their children develop optimally during the crucial
early years of life.
The Born to Learn Curriculum, developed in partnership with Washington University School of
Medicine, incorporated neuroscience information. Born to Learn underwent an overhaul in 2011,
resulting in the Foundational Curriculum. It expanded upon the research of the Born to Learn
Curriculum to encompass the whole child and family. The Foundational Curriculum incorporates
the Strengthening Families Approach, which strives to build a strong foundation for each family to
enable them to have the knowledge and access to resources to support healthy growth and child
development. As a research based program, Parents as Teachers emphasizes the importance of
preparing children to be successful in school. Educators provide information, support and
encouragement to parents in the critical early years of the child’s development, setting a pattern of
parent involvement that carries on through the school years. The Parents as Teachers curriculum
covers the four domains of development (cognitive, motor, social-emotional and language),
emphasizing increased parent knowledge of child development, and focuses on parent-child
activities that foster child development. Early literacy and language development provide a
foundation for school achievement. In addition to child development information provided during
each monthly visit, Parents as Teachers provides annual developmental, vision, hearing and
health screenings for each child. While child development is key in school readiness, research has
shown that family well-being plays an equally important roll. To encourage self-directed familywellbeing, educators coach each family through the process of setting and progressing towards
goals they’ve identified. Parents as Teachers recognizes the importance of empowering families
to access needed resources. We have a system in place to identify and track referrals for each
family to the resources the parent has identified as needed.
Program goals include:
1. Increase children’s school readiness and school success.
2. Provide early detection of developmental delays and health issues.
3. Increase parent knowledge of early childhood development and parenting practices.
4. Prevent child abuse and neglect.
In 1992, the school began funding the program at $80,000 a year. In fiscal years 2005 through
2008 the Board authorized an additional $25,000 from local sales tax to enlarge the program to
include the many families moving into the community. In fiscal year 2009, Parents as Teachers
lost the local sales tax funds. The Board of Education replaced those lost funds with $20,000 of
district money. With the additional money and the Kansas Children’s Initiative Fund match money,
the program has been able to serve an additional 50 children. In 2015-16 Parents as Teachers
received a $6,500 cut in district funds. As a result of the cut this year, Parents as Teachers has
removed one morning playgroup and gone to a digital newsletter. Parents as Teachers continues
to provide playgroup four mornings each week, one evening and one Saturday each month. An
additional playgroup is offered in Ogden on Tuesday mornings.
32
The number of families and children served by Parents as Teachers has remained relatively
constant in the past few years as indicated in the table below.
FY 2012
Children
Served
Families
Served
FY 2013
FY 2014
FY 2015
459
419
439
393
FY 2016 to
date
353
358
377
341
317
288
To date the FY16 Parents as Teachers program has served 288 families with 353 children.
Twenty-one families are on the waiting list for home visits. Seventy-eight are low-income families,
11 are families where Spanish is the primary language, 51 are English as a Second Language
families, and 20 are single parents. Two hundred sixty-one children have been screened with 14
referrals for additional testing or special education services. Forty-five percent of the families
served meet at least 1 high needs indicator as defined by the Kansas State Board of Education.
Several factors have contributed to the slight decline in numbers. Most significantly, the state has
increased the required assessment and data reporting, which has increased the number of hours
assigned to support staff. Locally, our program has increased group connections in order to meet
the state expectations of a higher percentage of family participation in these events. Future
impacts to the number of families served can be expected as Parents as Teachers increases visit
frequency to better meet the needs of high risk families.
Parents as Teachers is working in partnership with College Hill Preschool to provide home visits
for children enrolled in their preschool program. Parents as Teachers is currently serving 42
families with 58 children through this effort. The College Hill families and children are reflected in
the total numbers served by Parents as Teachers this year, but their services are funded through
College Hill Preschool.
Effective with fiscal year 2010, the Parents as Teachers program is funded through the Kansas
Children’s Initiative Fund (tobacco settlement money) instead of the State Department of
Education. However, the program continues to be managed by the State Department of
Education.
District Goals:
7. Lifelong Learning experiences will be offered for prekindergarten through adult
regardless of age, gender, ability, race, religion, or economic status.
14. Partnerships will be maintained and expanded with the broader communities.
Board of Education Policies:
IA
Philosophy
IDA
Educational Program
Benchmarking:
Similarly sized districts in Kansas have the Parents as Teachers Birth to Three program. Most
programs are smaller than the Manhattan-Ogden USD 383 program because they lack the
additional grants, some of which can be added to local funds, and matched by the Kansas State
Board of Education. In addition, outside grants allow us to serve families with children who are 3
years old to school entry. We work closely with the district’s 4-year-old preschool programs and
Head Start program to encourage qualified families to take advantage of the services they offer.
We also provide families with information and support other preschools in the community.
33
Parents As Teachers Current Funding:
Birth to 3 Budget:
USD #383
Riley Co. Raising Riley Right Grant
Kansas Children’s Initiative matching funds
Total
$ 93,500
42,500
209,000
$345,000
Birth to Kindergarten Entry Grants:
Riley County Block Grant
$ 17,138
Total Funding Sources
$ 362,138
USD 383 spends $93,500. Without USD 383 funding, we would not qualify for the additional
grants.
Matched funds in the Birth to Three programs are at a rate of $1.00 of Kansas Children’s Initiative
Fund to $0.65 of local money, which includes USD 383 funding and the Birth to Three parent
education portion of the Riley County Raising Riley Right Grant.
Recommendation:
This report is provided for information only.
34
ITEM 7.2.1
Date:
To:
From:
Re:
March 2, 2016
Board of Education
KSU Professional Development School Partnership
Prepared by:
Carol Adams, Executive Director of Teaching and Learning;
Lew Faust, Director of Business Services;
Clinical Instructors
Since 1990, the College of Education at Kansas State University has been engaged in creating, nurturing,
and sustaining a Professional Development School partnership with Manhattan-Ogden USD 383 and other
Kansas school districts. In 2015, these partnerships celebrated 25 years of this unique collaboration.
On May 16, 2012, Manhattan-Ogden USD 383 and the College of Education at Kansas State University
renewed their long-standing, mutually supportive Professional Development School Partnership.
The educational benefits provided by the Manhattan-Ogden USD 383/College of Education KSU
Partnership include:
 Support and enhancement of student learning
 Support of student learning through the addition of people, resources, ideas and programs
 Continued professional development for teachers and administrators
 Support and enhancement of preparation for pre-service teachers
 Facilitate after school activities, clubs, and science fair projects
 Support for school improvement plans.
As part of the partnership, teachers and administrators participate in the Council for Public School
Improvement (CPSI) professional development opportunities. The University Professional and Continuing
Education Association’s Central Region presented CPSI with the association’s 2015 Central Region Mature
Noncredit Program Award at its fall 2015 meeting. The council, housed in the College of Education, was
selected on criteria that considered the program’s cost effectiveness, longevity, innovation, diversity,
quality, and contribution to adult/continuing education.
During the 2015-2016 school year ten schools served as Professional Development Schools for pre-service
College of Education KSU students. These pre-service students provide support and instruction in district
classrooms. Students who serve as teacher aides are still being assigned. Appendix A provides a current
summary of the number of pre-service students served in elementary and secondary schools. Please note
that placements continue to be made at this time.
The following Clinical Instructors provide Partnership services to teachers and schools in 2015-2016:
Clinical Instructor
Twyla Sprouse
Susan Wendland
Mindy Sanders
Ron Donoho
Tracy Tauschek
LouAnn Getz*
Adrian Walker
School(s)
Amanda Arnold Elementary
Ogden Elementary
Lee Elementary
Frank Bergman Elementary
Bluemont Elementary
Woodrow Wilson
Anthony Middle School
Eisenhower Middle School
Manhattan High East & West
Other Responsibility
Principal’s Assistant
3rd grade teacher
Clinical Instructor
Clinical Instructor
*During the current school year LouAnn Getz works full-time as a clinical instructor for the middle schools
and as part of the College of Education Rural Education initiative. She will conclude her clinical instructor
responsibilities in May 2016.
35
Re-structuring clinical instructor school responsibilities is an ongoing process. For the 2015-2016 school
year a .5 clinical instructor position was eliminated. As a result Theodore Roosevelt and Marlatt
Elementary Schools were not assigned pre-service students. As the district and university continue to work
with reduced budgets, the current clinical instructor model will change for the 2016-2017 school year. The
five elementary clinical instructors will serve all nine elementary schools. One secondary clinical instructor
will serve all four secondary school locations. A proposed schedule for clinical instructors is being
developed.
Board of Education Goals:
9. The district and the schools will provide staff with adequate time and resources to engage in productive
professional planning and development.
14. Partnerships will be maintained and expanded with the broader communities.
BOE Policy:
MF
Colleges and Universities
The following chart provides a six year review of partnership funding:
FY 2011
Secondary
Clinical Instructor FTE
Salaries for teachers performing USD
383/KSU partnership functions
KSU contribution to USD 383
Elementary
Salaries for teachers performing USD *
Elementary Administrative Assts/CI
Totals
FY 2012
2.28
$
$
140,262
108,304
2.14
$
$
136,021
102,615
3
$
$
157,995
142,148
$
$
143,655
119,675
66,282
47,384
61,411
47,870
6.28
$
$
364,539
297,836
$
$
$
$
341,087
270,160
$
$
61,371
48,967
$
$
118,325
97,934
$
$
275,567
216,851
$
$
63,041
49,881
$
$
117,453
99,762
$
$
280,534
220,903
$
$
64,345
50,430
$
$
120,949
100,860
$
$
287,259
223,330
27,803
25,291
2.00
$
$
4.42
$
$
47,084
36,130
0.50
2.00
4.42
$
$
101,965
72,040
0.71
1.00
2.00
4.42
$
$
100,041
71,260
FY 2016
1.42
1.00
2.00
5.64
$
$
95,872
69,950
FY 2015
1.42
1.00
1.00
$
$
FY 2014
1.42
2.5
1.00
$
$
FY 2013
121,472
101,164
3.21
$
$
196,359
162,585
USD 383 Replacement Teacher Salaries:
 Replacement teacher salaries represent salaries for the individuals currently working in classroom
teaching positions, to replace staff assigned to Partnership duties.
KSU Contribution to USD 383:
 Secondary and elementary teachers are paid on Manhattan-Ogden USD 383 salary schedule at
BS+15 at 7 years, plus fringe benefit.
Recommendation:
This report is provided as information only.
36
Appendix A
Manhattan-Ogden USD 383 and Kansas State University Professional Development School
Pre-Service Placements – 2015-2016
Theodore
Roosevelt
Woodrow
Wilson
AMS
EMS
MHS
8
10
13
20
Total
89 58
1
2
2
5 15
4
6
1
1
1
1
School Total
3
Special
Presentations
Non-KSU
Students
1
4
2
1
6
2
FLES Foreign
Language
4
3
Early Childhood
ELL Practicum
3 10
2 10
9
Counseling
Practicum
6
6
Special
Education
Speech and
Language
2
Intern
4 12
4 4
Aide
Block C/II
3
3
Block B/I
2
Non-KSU
Students
8
3
6
3
1
Ecuadorian
Teachers
2
9
4
Modern
Language
5
7
Early Childhood
14
8
ELL Practicum
4 6
8 12
Counseling
Practicum
6
2.5
Speech and
Language
6
Special
Education
5 10
8 6
Intern
Block C/II
Northview**
Ogden
Spring 2016
Block B/I
Amanda
Arnold *
Bluemont
Frank
Bergman
Lee
Marlatt
Aide
School
Fall 2015
54
27.5
15
2
76
70
0
59
19
0
9
2
3
4
12
11
14
22
6
1
2
10
89 50.5
1
3 11
2
20
7
6
1
20 15
8
52 51
33 64
1
1
1
7
2
2
2
1
2
1
13
28
8
1
7
* Dr. Sprouse is also supervising two KSU interns via distance; one in Courtland and one in Dodge City.
** NV also served as a location for 4 KSU Academic Mentors who are not in College of Education courses.
MANHATTAN-OGDEN AND KANSAS STATE UNIVERSITY PDS
PRE-SERVICE STUDENT PLACEMENTS
2009-2010
745.0
2010-2011
2011-2012
2012-2013
810.0
791.5
2013-2014
2014-2015
823.0
747.0
603.0
583.5
37
2015-2016
1
59
44
62
113
56 583.5
ITEM 8.1
Date:
To:
From:
Re:
March 2, 2016
Board of Education
Parent Appeal of Swimming Program Participation Decision
Prepared by:
Dr. Robert Shannon, Superintendent;
Mr. Greg Hoyt, Principal, MHS;
Mr. Mike Marsh, Athletic Director, MHS
Mr. and Mrs. Wichmann presented their request to the Manhattan High School administration in
December. At that meeting, Mr. Marsh stated that he would not support their request that their daughter
practice with the Manhattan Marlins swimming team and compete with the Manhattan High School
swimming team. Mr. and Mrs. Wichmann appealed Mr. Marsh’s decision to the Superintendent. The
parents and Dr. Shannon met on December 17. On January 4, the Superintendent denied the request.
On February 3, the parents appealed the Superintendent’s decision to the Board of Education. On
February 17, the Board heard from parents, students, community and administration about the request.
Following the hearing, the Board tabled the request.
The MHS administration recognizes and adheres to KSHSAA Rule 26, Article 4 which took effect on July
1, 2011. Recognizing what the rule permits, we also adhere to the essence outlined in the Exception
clause, part (a) (2) which states “the student athlete meets the reasonable and ordinary school
established requirements for participation in the student athlete’s high school swimming program …”
It is our contention that a “reasonable and ordinary” requirement of any school athletic program
for any student athlete is the attendance and participation in team practices. This would be true of
any athletic program at Manhattan High School and therefore is “reasonable and ordinary.” Manhattan
High does not and will not prohibit any student athlete from participating in club activities, but will require
student athletes wishing to be a member of any high school team to practice with the team, under the
direction of the coach, at the scheduled practice times.
The expectations and requirements are not in any way exclusionary, but are inclusionary in nature. In
order to participate as a member of a team, the student athlete should be a member of the team and
practice with the team.
Furthermore, while the MHS Administration recognizes the desire of the complainants to practice with the
club at the same time as the high school team practice is occurring, we believe there may be an issue
with KSHSAA Rule 10: Qualifications of Coaches (Athletic, Spirit, Scholars Bowl and Speech) and Music
Directors. Section 1, Article 1 states “Anyone who is certified in compliance with standards established by
the Kansas State Board of Education is eligible to coach in any activity under the jurisdiction of the
Kansas State High School Activities Association.” Article 2 states “A local board of education/governing
board of a member school must employ all coaches or coaches’ aides by supplemental contracts.
Volunteers shall not coach, with an exception provided for individuals who are certified staff employed
by the member school’s district. All compensation to coaches and sponsors/directors, shall be provided
by the employing school/district.
MHS Handbook Policy
MHS is a member of the Centennial League and the Kansas State High School Activities
Association. The league is composed of Emporia, Junction City, Manhattan, Shawnee Heights,
Topeka Hayden, Topeka High, Topeka Highland Park, Topeka Seaman, Topeka West, and Topeka
Washburn Rural High Schools. Participating students involved in athletics/activities are subject to
rules of Kansas State High School Activities Association (KSHSAA) and participants must follow the
rules and procedures of the sport or activity.
38
JGFB Supervision of Students Policy
Students shall be supervised by school personnel when they are under the jurisdiction of the school.
Each building principal shall coordinate and assign teachers, aides or paraprofessionals to supervise
students engaged in school sponsored activities. All school-sponsored activities shall be supervised
by an adult approved by the administration. Each building principal shall make a school day duty roster
of teachers, aides, paraprofessionals and administrators for supervising students at specific times and
in designated areas.
Recommendation:
It is the recommendation of the Superintendent and MHS Administration that the request presented by
Mr. and Mrs. Wichmann for their daughter to practice with the Manhattan Marlins rather than Manhattan
High School and to compete for Manhattan High School, be denied.
Possible Motion:
“I move to deny the request of Mr. and Mrs. Wichmann to allow their daughter to practice with the
Manhattan Marlins rather than Manhattan High School and then to compete for Manhattan High School.”
39
ITEM 8.2
Date:
To:
From:
Re:
March 2, 2016
Board of Education
Calendar Adoption for 2016-17
Prepared by:
Eric Reid, Assistant Superintendent
The Calendar Committee began its effort to develop the 2016-17 calendar on February 18, 2016.
The committee began with the proposed calendar option worked by the SSRC during their committee
work which adapted based on the 2015-16 calendar. The committee reviewed calendar requirements
in the negotiated agreement, state requirements, and district scheduling past practice.
The attached calendar incorporates the requirements of the current negotiated agreement including
changes made during the SSRC process and is based on the current 2015-16 calendar. One major
difference is the elimination of early release days at the elementary level, and an extended fall break
for students over Thanksgiving week. This concept was surveyed during the SSRC process and
polled very favorably by parents and school personnel. Student attendance days are more aligned
between elementary, middle, and high school levels than previous calendar options.
The Calendar Committee also explored the possibility of a non-attendance day for Veteran’s Day.
Discussion that took place dealt with the contribution that our students play in celebrating Veteran’s
Day through the parade and programs in downtown Manhattan on that day. A half day of attendance
was discussed as well, but would be logistically impossible for transportation options. The committee
was also concerned with weeks in October and February that are broken up due to parent/teacher
conferences and the holidays of Columbus Day and President’s Day. While this option does break up
those weeks, overall there are more five day attendance weeks under this calendar option. The
consensus was to see how this format goes and possibly solicit feedback next year concerning these
two options. The winter break was also challenging to break up with two national holidays occurring
on the weekends. Multiple options were discussed, but the consensus was the proposed
configuration.
Four calendars are presented to assist in clarifying the schedules of each level, elementary school,
middle school, and high school. A composite calendar then follows which includes the schedule for
all three levels and a summary of calendar dates for 2016-17. All teachers will have a float work day
prior to the date they are to report for the first day of their contract.
High School Calendar
August 10-12 is scheduled for high school professional development/collaboration and district
convocation/building meetings. August 15 is a preparation day, and the first half day with students
will be August 16 with a half work day following.
High School conferences are scheduled to be held on September 21 and 22 with a comp day on
September 23. February conference days are February 8 and 9 with a comp day on February 10.
October 14 and March 17 are grade preparation days. October 17, January 4, April 5, and May 5 are
scheduled for professional development/collaboration. December 21 is designated as the float work
day for preparing quarter and semester grades. November 21 and February 13 are professional
development day, and November 22 and February 17 are collaboration days. Spring break is March
20-24 which is later than last year, but it does align with Kansas State University. May 20 and 26 are
potential weather makeup days and the last day of school is May 25.
40
Middle School Calendar
August 10-12 is scheduled for middle school professional development/collaboration and district
convocation/building meetings. August 15 is a preparation day, and the first half day with students will
be August 16 with a half work day following.
Middle school conferences would be held on September 19 and 21 with September 23 as a comp
day. November conferences would be held on the 14 and 16 with a comp day on November 22.
February conferences are on the 6 and 8 with a comp day on February 10. Middle School grade
preparation days are October 14 and March 17 with a float preparation day on December 21. The
Middle School would also have a professional development days on November 21 and February 15.
Professional development/collaboration days are on October 17, January 4, April 14 and May 5.
Spring break is March 20-24. May 20 and 26 are potential weather makeup days and the last day of
school is May 25.
Elementary School Calendar
August 10-12 is scheduled for elementary school professional development/collaboration and district
convocation/building meetings. August 15 is a preparation day, and the first half day with students will
be August 16 with a half work day following.
Elementary teachers will have October 14 and February 10, to prepare grades, followed by
conferences on October 21 and 22 and February 10 and 11. Elementary students will not be in class
October 19 and 20 and February 15 and 16 for conference and comp days. Elementary teachers will
have professional development/collaboration days on October 17, January 4, April 14, and May 5.
Spring break is March 20-24. Professional development days are scheduled for November 21and
February 13. Collaboration days are scheduled for September 23, November 22, and March 17 with
November 22 being defined as a flex collaboration day in the negotiated agreement. May 20 and 26
are potential weather makeup days and the last day of school is May 25.
District Goal:
1. The education of all students will be based on high academic standards.
AEA
School Calendar
There are no additional financial implications.
Recommendation:
The administration respectfully recommends the Board accept (A1) August 16, 2016 as the opening
day and May 25, 2017, as the closing day of the 2016-17 school year; and accept the proposed
academic calendar for the 2016-17 school year subject to negotiations.
Recommended Motion:
"I move to accept the administration’s recommendation of August 16, 2016 as the opening day and
May 25, 2017, as the closing day of the 2016-17 school year; and to accept the proposed academic
calendar for the 2016-17 school year subject to negotiations.”
41
Potential 2016‐17 Calendar
Elementary
Q1 40.5 days
Q2
64 days
Q3 62.5 days
S
M
1
7 8
14 15
21 22
28 29
S
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
S
1
8
15
22
29
S
M
October
T W T
S
F
M
2
9
16
23
30
January
T W T F S
3 4 5 6 7
10 11 12 13 14
17 18 19 20 21
24 25 26 27 28
31
M
April
T W T
F
S
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30
S
M
6 7
13 14
20 21
27 28
August
T W T F S
2 3 4 5 6
9 10 11 12 13
16 17 18 19 20
23 24 25 26 27
30 31
November
T W T F S
1 2 3 4 5
8 9 10 11 12
15 16 17 18 19
22 23 24 25 26
29 30
February
T W T F S
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28
S
S
M
M T
1 2
7 8 9
14 15 16
21 22 23
28 29 30
May
W
3
10
17
24
31
T F S
4 5 6
11 12 13
18 19 20
25 26 27
25
S
M
4 5
11 12
18 19
25 26
S
M
4 5
11 12
18 19
25 26
September
T W T F S
1 2 3
6 7 8 9 10
13 14 15 16 17
20 21 22 23 24
27 28 29 30
December
T W T F S
1 2 3
6 7 8 9 10
13 14 15 16 17
20 21 22 23 24
27 28 29 30 31
March
W T
1 2
5 6 7 8 9
12 13 14 15 16
19 20 21 22 23
26 27 28 29 30
S
M
T
F S
3 4
10 11
17 18
24 25
31
No School
Collaboration
Work Day
PD
Convocation
conferences
collab/PD
Float Work day
Float collab day
Elementary: 189 Days
167 student days, 6 work days, 6 collaboration days, 1 convocation, 5 PD, 4 conference
42
Middle School
Q1 40.5 days
41 days
Q2
48 days
Q3
Q4 41.5 days
S
M
1
7 8
14 15
21 22
28 29
S
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
S
1
8
15
22
29
S
M
October
T W T
S
F
M
2
9
16
23
30
January
T W T F S
3 4 5 6 7
10 11 12 13 14
17 18 19 20 21
24 25 26 27 28
31
M
April
T W T
F
S
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30
S
M
6 7
13 14
20 21
27 28
August
T W T F S
2 3 4 5 6
9 10 11 12 13
16 17 18 19 20
23 24 25 26 27
30 31
November
T W T F S
1 2 3 4 5
8 9 10 11 12
15 16 17 18 19
22 23 24 25 26
29 30
February
T W T F S
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28
S
S
M
M T
1 2
7 8 9
14 15 16
21 22 23
28 29 30
May
W
3
10
17
24
31
T F S
4 5 6
11 12 13
18 19 20
25 26 27
S
M
4 5
11 12
18 19
25 26
S
M
4 5
11 12
18 19
25 26
September
T W T F S
1 2 3
6 7 8 9 10
13 14 15 16 17
20 21 22 23 24
27 28 29 30
December
T W T F S
1 2 3
6 7 8 9 10
13 14 15 16 17
20 21 22 23 24
27 28 29 30 31
March
W T
1 2
5 6 7 8 9
12 13 14 15 16
19 20 21 22 23
26 27 28 29 30
S
M
T
No School
Collaboration
Work Day
PD
Convocation
Conferences
Collab/PD
Float Work day
Middle: 189 Days
43
F S
3 4
10 11
17 18
24 25
31
High School
Q1 40.5 days
41 days
Q2
47 days
Q3
Q4 41.5 days
S
M
1
7 8
14 15
21 22
28 29
S
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
S
1
8
15
22
29
S
M
October
T W T
S
F
M
2
9
16
23
30
January
T W T F S
3 4 5 6 7
10 11 12 13 14
17 18 19 20 21
24 25 26 27 28
31
M
April
T W T
F
S
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30
S
M
6 7
13 14
20 21
27 28
August
T W T F S
2 3 4 5 6
9 10 11 12 13
16 17 18 19 20
23 24 25 26 27
30 31
November
T W T F S
1 2 3 4 5
8 9 10 11 12
15 16 17 18 19
22 23 24 25 26
29 30
February
T W T F S
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28
S
S
M
M T
1 2
7 8 9
14 15 16
21 22 23
28 29 30
May
W
3
10
17
24
31
T F S
4 5 6
11 12 13
18 19 20
25 26 27
S
M
4 5
11 12
18 19
25 26
S
M
4 5
11 12
18 19
25 26
September
T W T F S
1 2 3
6 7 8 9 10
13 14 15 16 17
20 21 22 23 24
27 28 29 30
December
T W T F S
1 2 3
6 7 8 9 10
13 14 15 16 17
20 21 22 23 24
27 28 29 30 31
March
W T
1 2
5 6 7 8 9
12 13 14 15 16
19 20 21 22 23
26 27 28 29 30
S
M
T
No School
Collaboration
Work Day
PD
Convocation
Conferences
Collab/PD
Float Work day
High: 189 Days
44
F S
3 4
10 11
17 18
24 25
31
Date
Elementary
Middle
High
8/9/2016
Float work day
8/10/2016
Convocation/Staff Meetings
8/11/2016
Professional Development
8/12/2016
Collaboration
8/15/2016
Work Day
8/16/2016
1/2 day school 1/2 day work day
8/17/2016
First Full Day of School
9/5/2016
Labor Day
9/19/2016
---
Eve. conferences
---
9/21/2016
---
Eve. conferences
Eve. conferences
9/22/2016
---
---
Eve. conferences
9/23/2016
Collab.
Compensation Day
10/14/2016
Work Day
10/17/2016
Professional Developmment/Collaboration
---
---
10/19/2016
Eve. conferences
10/20/2016
Conferences
Reg. School day
Reg. School day
10/21/2016
Comp. Day
Reg. School day
Reg. School day
11/14/2016
---
Eve. conferences
---
11/16/2016
---
Eve. conferences
---
Professional Development
11/21/2016
11/22/2016
Flex Collab.
Comp Day
Collab.
11/23-25/2016
Thanksgiving Break
12/21-1/3/2017
Winter Break/Float Work Day
1/4/2017
Professional Development/Collaboration
MLK Jr. day
1/16/2017
2/6/2017
---
Eve. conferences
---
2/8/2017
---
Eve. conferences
Eve. conferences
2/9/2017
---
---
Eve. conferences
2/10/2017
Work Day
Comp Day
Comp. Day
Little Apple Tech Fest
2/13/2017
---
---
2/15/2017
Eve. conferences
2/16/2017
Conferences
Reg. School day
Reg. School day
2/17/2017
Comp. Day
Reg. School day
Collab. Day
3/17/2017
Collab.
Work Day
Work Day
3/20 - 3/24/2017
Spring Break
4/14/2017
5/5/2017
5/25/2017
1/2 day school 1/2 day work day
45
ITEM 8.3
Date:
To:
From:
Re:
March, 2, 2016
Board of Education
Bishop Stadium Handrail Replacement Project
Prepared by:
Matt Davis, Director of Maintenance and Facilities
The railing surrounding the home side bleachers at Bishop Stadium is the original railing installed
when the facility was constructed in 1966. The railing has been repaired and reinforced through the
years and is overdue for replacement. The current railing does not meet current code requirements
and has become a safety concern due to the stresses imposed on the railing during large spectator
events. A proposal for architectural design, bid service, and construction services, was requested
from Ebert Mayo Design Group in April 2014. The project was advertised for bid in April 2015, and
the bids that were received at that time were significantly higher than the funding that had been
allocated for project, so it was decided to postpone the project until summer 2016.
Construction bidding services was outlined as a part of the scope of services provided by Ebert
Mayo Design Group in their proposal. A request for bid was advertised by Ebert Mayo Design Group
and a pre-bid meeting was held at Bishop Stadium on February 15, 2016. Bid responses were
received from six contractors, and were opened on February 24, 2016. The base bid for the project
consists of railing replacements for the north, east, south, and west sides of the stadium adjacent the
spectator areas, as well as replacement of the existing bleacher seating and cast in-place concrete
stair treads. Alternate #1 is to install traffic coating on the precast concrete bleacher structure and
stair treads. Alternate #2 is to install new galvanized steel accessible seating. On-site construction
will begin on May 25, 2016, with substantial completion to be no later than August 15, 2016. With
the bids coming in much lower than the Architect’s Estimate, it is recommended that the base bid
and both alternates are accepted.
District Goal:
The total cost for this bid is $485,500, and funding source is (6-055-84700-711-02-000-00) Capital
Outlay-Repair/Remodel-Bishop Stadium.
Capital Outlay fund-Repair/Remodel-Bishop Stadium (6-055-84700-711-02-000-00)
Budget Amount
$ 578,000
Expenditures & Encumbrances
5,134
Amount Available
$ 572,866
This bid amount
485,500
Amount Remaining
$ 87,366
46
The following bids were received:
BIDDING
COMPANY
BASE BID
ALTERNATE #1
ALTERNATE #2
TOTAL PRICE:
INCLUDING BOTH
ALTERNATES
Architect’s Estimate
$315,750
$214,650
$23,300
$553,700
Cheney Construction
$215,124
$280,385
$29,084
$524,593
Riley Construction
$413,000
$67,000
$48,000
$528,000
RF Benchmark
$252,400
$185,100
$48,000
$485,500
DF Osborne
$329,500
$62,600
$39,500
$431,600
The lowest bid submitted by DF Osborne was withdrawn the day of the bid opening. With the lowest
bid being withdrawn, we moved to the second lowest bid from RF Benchmark (formerly known as
Ron Fowles Construction).
Recommendation:
The administration respectfully recommends the Board give final approval (A2) to accept the bid
submitted by RF Benchmark Construction, of Manhattan, KS, for the Bishop Stadium Handrail
Replacement Project in the amount of $485,500.
Recommended Motion:
"I move to give final approval to accept the bid submitted by RF Benchmark Construction, of
Manhattan, KS, for the Bishop Stadium Handrail Replacement Project in the amount of $485,500.”
47
ITEM 8.4
Date:
To:
From:
RE:
March 2, 2016
Board of Education
Desktop and Laptop Purchases
Prepared by:
Mike Ribble, Director of Technology
Lew Faust, Director of Business Services
Tamara Dorst, Purchasing Accountant
Background Information—Desktop Computers
The District Technology Plan recommends that desktop computers be rotated out of service every five
years. The rotation timeline is necessary to provide students and staff with computer equipment that can
reliably operate the district software. With potential operating system and program updates, there has
been a need to increase the functionality of the hardware systems to accommodate these and future
software packages.
The PC systems specifications have been identified for new systems. This year there were some
significant changes in specifications from last year’s purchase. System specifications were minor from
last year. The number of years on extended warranty were cut from four years to three years and the
removal of the optical drive.
A request for bid was posted on the website and State contract vendors were notified for pricing of 150
mini tower desktop computers. All bids must be good for 90 days. Bids were received from eight
vendors. We are once again asking that outdated systems be recycled in an approved manner through a
state approved technology recycling organization.
Current Considerations—Desktop Computers (Bid Number-1516-C-5)
In the district, we have desktop systems that are exceeding six years in use. After upgrading the district
to our last operating system, it has become apparent that systems will be needed that are capable of
running this, and future, operating systems and its programs. Current systems do not have the memory
and processors that can adequately function with these new operating systems.
With this recommendation, there are a total of 150 desktops being requested to replace systems in
computer labs across the district at a cost of $568/each x 150 = $85,200
The breakdown of bids is as follows;
Vendor
Price per Base Unit
Total Price
Cybertron
Wichita, KS
568
$85,200
Riverside Technologies Inc. (RTI)
Sioux City, ND
700
$105,000
ByteSpeed
Moorhead, MN
1395
$209,250
Network Computer Solutions
Manhattan, KS
1160
$174,000
48
Alliance Technologies
Merriam, KS
955
$143,250
Zones INC
Auburn, WA
1005
$150,750
Grace Global INC
Salt Lake City, UT
609
$91,350
SDF Professional Computers INC
Greenville, NC
789
$118,350
Background Information—Laptop Computers
The District Technology Plan identifies the providing of laptops to all teaching staff as well as providing
carts for student use. The laptops along with the upgraded wireless are providing more opportunities for
teachers and students to use technology in the classroom each day.
The laptop systems specifications have been identified for new systems. This year there were some drop
within our specifications. In this bid optical drives and the extended cell battery were removed. Screen
sizes were dropped to a size between 13-15”. We also cut back the Computrace and Extended
Warranty from four years to three years.
The PC staff has identified laptops in computer carts and with teachers that will not effectively run the
latest operating system with the programs needed for classroom use. The carts, as well as the teacher
laptops, are often being used on a daily basis and are in need of being updated. In similar fashion, we
updated teacher laptops last year for Frank Bergman, Northview and Ogden elementary.
A request for bid was posted on the website and State contract vendors were notified for pricing of 429
laptop computers. All bids must be good for 90 days. Bids were received from five vendors. We are
once again asking that outdated systems be recycled in an approved manner through a state approved
technology recycling organization
Current Considerations—Laptop Computers (Bid Number-1516-C-6)
With older laptops, the support and maintenance becomes more difficult each year. As these systems
age it becomes more difficult to find parts and updates for these systems. Often other systems must be
taken apart to keep other computers operating. As education is moving toward a future where
understanding the use of technology will be a requirement, not an option, there is a need to provide these
tools to our students and staff.
The plan for these units is to replace laptops for Marlatt, Theodore Roosevelt, and Lee Elementary staff.
In addition, older laptops in carts will be exchanged.
The recommended laptops would be imaged with district software and ready to be installed in the schools
and provided to staff. The total number of laptops for the IT Department is 360, 32 for CTE, 30 for MHSWest (At-Risk) and 10 for Special Education; these units will be replacing teacher systems as well as
those in carts. The total cost is $596/each x 432 = $257,472
49
The breakdown of bids is as follows;
Price Per Base Unit
W/Imaging
Total Price for 432
units with imaging
Riverside Technologies Inc (RTI)
Sioux City, ND
596
$257,472
Alliance Technologies
Merriam, KS
1438
$621,216
Network Computer Solutions
Manhattan, KS
1271
$549,072
SDF Professional Computers INC
Greenville, NC
820
$354,240
Zones INC
Auburn, WA
1317
$568,944
Vendor
Board of Education Goals
9. The district and the schools will provide staff with adequate time and resources to engage in
productive professional planning and development.
10. The appropriate use of technology for learning, instruction, communication, and management will be
supported.
Board Policy
ICAA – Teaching Methods
The total cost of this bid is $342,672. The funding sources for this bid are Capital Outlay Technology
Equipment (055-81000-736-01-000-00); Equipment CTE - MHS (016-81000-730-40-700-00); Supplies
Business - MHS (016-81000-610-40-315-00); MATC 73 Reimbursement SB Line (073-82213-610-40323-00); MHS-West-Equipment-At-Risk (018-81000-730-40-700-00) and Equipment – Special
Education Instruction (030-81000-730-00-000-00).
(055-81000-736-01-000-00)
Budget Amount
Expenses & Encumbrances
Amount Available
Amount of This bid
Amount Remaining
Capital Outlay - Technology
$ 800,000
179,127
$ 620,873
$ 214,560
$ 406,313
(016-81000-730-40-700-00)
Budget Amount
Amount Available
Amount of This Bid
Amount Remaining
Equipment - MHS
$ 51,679
9,108
$ 42,571
$
9,536
$ 33,035
50
(016-81000-610-40-315-00)
Budget Amount
Amount Available
Amount of This Bid
Amount Remaining
Supplies – MHS Business
$ 15,000
7,253
$
7,747
$
596
$
7,151
(073-82213-610-40-323-00)
Budget Amount
Amount Available
Amount of This Bid
Amount Remaining
MATC 73 Reimbursement SB Line
$ 12,920
0
$ 12,920
$
8,940
$
3,980
(018-81000-730-40-700-00)
Budget Amount
Amount Available
Amount of This Bid
Amount Remaining
Equipment – At-Risk
$ 37,954
8,313
$ 29,641
$ 17,880
$ 11,761
(030-81000-730-00-000-00)
Budget Amount
Amount Available
Amount of This Bid
Amount Remaining
Equipment - Instruction
$ 65,000
19,925
$ 45,075
$
5,960
$ 39,115
Recommendation:
The administration respectfully recommends that the Board of Education approve on first reading (A2)
computer desktop equipment purchases from Cybertron of Wichita, KS in the amount of $85,200 and
Riverside Technology, Inc. of South Sioux City, SD for laptop computers in the amount of $257,472,
totaling $342,672.
Recommended Motion:
"I move to approve on first reading computer desktop equipment purchases from Cybertron of Wichita,
KS in the amount of $85,200 and Riverside Technology, Inc. of South Sioux City, SD for laptop
computers in the amount of $257,472, totaling $342,672.”
51
Board of Education Meetings
2015-2016 OPERATIONAL CALENDAR
MONTH
AUGUST
1ST MEETING
2ND MEETING
OTHER
Budget
8-5-15 Board Operational Calendar
8-19-15 Authorization to Publish Budget
Board Committee Assignments
Preliminary Enrollment
Budget Hearing
Flint Hills Job Corps Contract (expires 10-31-15)
*Donations & Grants Received Annual Report
*Middle School Athletic & Activity Annual Report
SEPTEMBER PDC Handbook
9-2-15 ALC/OD Program Annual Report
9-16-15
IDP Point Approval (consent)
Student Transfer Report
Future Agenda Items Review
Celebration of Freedom Week Report
Head Start Program Annual Report
Select KASB Delegate
Site Council Members & Meeting Dates (Consent)
OCTOBER
NOVEMBER
DECEMBER
JANUARY
FEBRUARY
*Overtime Annual Report
10-7-15 Head Start Federal Report (consent)
10/21/2015 10-28-15 Board Retreat 5:15 p.m.
Facility Use Fee Review/Revision
On-Line Enrollment/Automated Sub Calling
Legislative Policies & Positions - Chamber of Commerce Superintendent Evaluation (Ex.Ssn)
*Maintenance Costs-Athletic Fields-Annual Report
*Professional Development Annual Report
*ESOL Annual Report
*Title and At-Risk Programs Annual Report
*Transportation Annual Report
Facility / Capital Outlay Report
11-4-15 Course Proposals and Changes 2016-17 11-18-15 11-11-15 Site Council Reports Manhattan Virtual Academy Annual Report
Financial Audit Report
BL, LE, MR, NV, OG, WW
State Assessment District Overview
Communications Annual Report
@ REC 5:30 p.m.
Summer Programs Summary
Enrollment Report
KASB Legislative Issues
*Fort Riley Partnerships Annual Report
Bully Prevention Annual Report
12-2-15
KASB Convention Rpt (Board Comments)
Martin Luther King, Jr. Proclamation
1-6-16 Head Start Federal Report (consent)
School Schedule Reorganizational Committee
MHS CTE Program Report
*MHS Mid-Year Graduates List
Mid-Year Enrollment Report
2/3/2016 Administrator Contracts
Superintendents' Contracts
District Technology Plan Annual Report
Review NEA Manhattan/BOE Agreement (Ex.Ssn)
Summer Programs 2016
*Mentoring Program Annual Report
* Written Report Only
12-16-15 Legislative Breakfast
1-20-16 1-27-16 Site Council Reports AA, FB, TR, AMS, EMS, MHS
@ REC 5:30 p.m.
2-17-16 2-24-16 Board Retreat 5:15p.m.
*KSU Partnership/Financial Annual Report
52
M:\\BOE 15-16\BOE Operational Calendar 15-16
Board of Education Meetings
2015-2016 OPERATIONAL CALENDAR
MONTH
MARCH
APRIL
MAY
JUNE
JULY
1ST MEETING
Calendar Adoption 2016-17
2ND MEETING
3-2-16 Capital Outlay Budget Planning 2016-17
Legislative Work Session
OTHER
3-23-16
*Parents as Teachers Program Annual Report
*Worker Compensation Annual Report
Capital Outlay Summer Projects
4-6-16 Secondary Handbooks (consent)
4-20-16
Textbook Adoption 2016-17
Student Fees &Textbook Rental 2016-17
Special Education/Gifted Ed Programs Annual Report Head Start Quarterly Report (consent)
Head Start Personnel Handbook (consent)
Library Media/Instr. Technology Annual Report
Early Childhood Program Annual Report
*Maintenance & Custodial Annual Report
Budget Prioritization and Preparation
5-4-16 Safety and Security Annual Report
5-18-16
Elementary Handbooks (consent)
School Meal Prices 2016-17
School Start/End Times 2016-17
Teacher Contract Renewal/Nonrenewal
Head Start Policy Manual (consent)
*Substance Abuse Prevention Annual Report
Budget Development 2016-17
6-1-16
Summer Programming Update
Professional Learning & Collaboration Report
*Health Services Annual Report
*Manhattan-Ogden Public Schools Foundation
Annual Report
Reorganization of the Board
7-6-16
Audit GAAP Waiver
Memberships (KASB)
Vehicle Mileage Reimbursement Rate
Destruction of District Financial Records
*Evaluation of 2015-16 New Courses
ALC /Open Door Handbooks (consent)
Board Member Interest in Officer Positions
Superintendent's District Annual Report
6-29-16
*Warehouse Annual Report
*Graduation Lists-MHS, MAHS, MVA, ALC, MOD
*MAHS Annual Report
*MHS Student Athletic & Activities Participation
Annual Report
7-20-16
Authorization to Publish Budget
Head Start Federal Report (consent)
Classified Handbooks (consent)
*Food Service Annual Report
* Written Report Only
53
M:\\BOE 15-16\BOE Operational Calendar 15-16
Board of Education
2015-16 Committee Assignments
COMMITTEE/BOARD
2015-2016
PURPOSE
Chamber of Commerce Public Affairs (1)
District Curriculum & Assessment Council (2)
Dave Colburn
Curt Herrman
Marcia Rozell
Address political issues and advocate at various governmental levels
Provide perspective on district curriculum
District Finance Committee (2)
Darell Edie
Marcia Rozell
Review financial audit and special finance topics
DODEA Grant Oversight (1)
District Wellness Committee (1)
Facilities and Growth (3)
Aaron Estabrook
Darell Edie
Dave Colburn
Darell Edie
Leah Fliter
Required by terms of grant. To participate in planning discussions.
Head Start Policy Council (1)
Intergovernmental (2)
Pat Hudgins
Curt Herrman
Leah Fliter
Dave Colburn
Leah Fliter
Darell Edie
Aaron Estabrook
Pat Hudgins
Pat Hudgins
Marcia Rozell
Curt Herrman
Aaron Estabrook
Marcia Rozell
Advisory committee required by federal regulations
Discuss issues among the City, County, KSU and USD 383
KASB Governmental Relations Network (2)
Negotiations (2)
(alt)
Parks & Recreation Advisory Board (2)
Professional Development Council (1)
Technology (2)
State regulations require a Board member on this committee
Work with administration on capital projects and construction projects
Represent the Board on KASB Governmental Relations Network
Contract Negotiations between BOE and NEA
Advise City Commission on Manhattan Parks & Recreation issues
Oversees professional development and reviews IDP proposals
District Technology Committee member
m:\\BOE 15-16\Committee Assignments 15-16 8-5-15
54
AGENDA PLANNING
SCHEDULE
2015-2016
8:00 a.m.
(unless otherwise noted)
Robinson Education Center
AGENDA PLANNING DATE
July 7, 2015
July 28, 2015
August 11, 2015
August 25, 2015
September 8, 2015
September 29, 2015
October 13, 2015
October 20, 2015 (if needed)
October 27, 2015
November 10, 2015
November 19, 2015
December 8, 2015
December 17, 2015
January 12, 2016
January 26, 2016
February 9, 2016
February 16, 2016 (if needed)
February 23, 2016
March 10, 2016
March 29, 2016
April 12, 2016
April 26, 2016
May 10, 2016
May 24, 2016
June 21, 2016
June 28, 2016
TIME
8:00 a.m.
8:00 a.m.
8:00 a.m.
8:00 a.m.
8:00 a.m.
8:00 a.m.
8:00 a.m.
8:00 a.m.
8:00 a.m.
8:00 a.m.
8:00 a.m.
8:00 a.m.
8:00 a.m.
8:00 a.m.
8:00 a.m.
8:00 a.m.
8:00 a.m.
8:00 a.m.
8:00 a.m.
8:00 a.m.
8:00 a.m.
8:00 a.m.
8:00 a.m.
8:00 a.m.
8:00 a.m.
8:00 a.m.
DAY
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Thursday
Tuesday
Thursday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Thursday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
MEETING DATE
July 15, 2015
August 5, 2015
August 19, 2015
September 2, 2015
September 16, 2015
October 7, 2015
October 21, 2015
October 28, 2015 -retreat
November 4, 2015
November 18, 2015
December 2, 2015
December 16, 2015
January 6, 2016
January 20, 2016
February 3, 2016
February 17, 2016
February 24, 2016-retreat
March 2, 2016
March 23, 2016
April 6, 2016
April 20, 2016
May 4, 2016
May 18, 2016
June 1, 2016
June 29, 2016
July 6, 2016
PARTICIPANTS
Marcia Rozell
Dave Colburn
Marcia Rozell
Dave Colburn
Marcia Rozell
Pat Hudgins
Marcia Rozell
Aaron Estabrook
Marcia Rozell
Curt Herrman
Marcia Rozell
Leah Fliter
Marcia Rozell
Curt Herrman
Marcia Rozell
Aaron Estabrook
Marcia Rozell
Darell Edie
Marcia Rozell
Dave Colburn
Marcia Rozell
Pat Hudgins
Marcia Rozell
Aaron Estabrook
Marcia Rozell
Curt Herrman
Marcia Rozell
Leah Fliter
Marcia Rozell
Leah Fliter
Marcia Rozell
Darell Edie
Marcia Rozell
Aaron Estabrook
Marcia Rozell
Dave Colburn
Marcia Rozell
Pat Hudgins
Marcia Rozell
Aaron Estabrook
Marcia Rozell
Curt Herrman
Marcia Rozell
Leah Fliter
Marcia Rozell
Dave Colburn
Marcia Rozell
Pat Hudgins
Marcia Rozell
Darell Edie
Marcia Rozell
Aaron Estabrook
The Superintendent’s office will call or e-mail a reminder to scheduled participants on Monday before
the meeting.
Underscored name = Agenda setting participant also appearing on KMAN - In Focus for that meeting date.
m:\BOE15-16\Agenda Planning 15-16 Revised
55
2015-2016 Regular Board Meetings
All Regular Board Meetings are held at Robinson Education Center unless otherwise notified.
STUCO Report
July 1
July 15
August 5
August 19
September 2
September 16
October 7
October 21
November 4
November 18
December 2
December 16
January 6
January 20
February 3
February 17
March 2
March 23
April 6
April 20
May 4
May 18
June 1
June 29
July 6
Wednesday Wednesday Wednesday Wednesday Wednesday Wednesday Wednesday Wednesday Wednesday Wednesday Wednesday Wednesday Wednesday Wednesday Wednesday Wednesday Wednesday Wednesday Wednesday Wednesday Wednesday Wednesday Wednesday Wednesday Wednesday -
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
MHS
MHS
AMS
MHS
MHS
EMS
MHS
AMS
MHS
EMS
MHS
AMS
MHS
EMS
MHS
2015-2016 Special Meetings for Board Retreat
October 29
February 24
Thursday Wednesday -
5:15 p.m.
5:15 p.m.
- @ College Hill Preschool
- @ Robinson Education Center
2015-2016 Special Meetings – Site Reports
November 11
Wednesday -
5:30 p.m.
-
School Site Council Reports
Bluemont, Lee, Marlatt, Northview, Ogden,
Woodrow Wilson
@ Robinson Education Center
January 27
Wednesday -
5:30 p.m.
-
School Site Council Reports
Amanda Arnold, Frank Bergman,
Theodore Roosevelt, Anthony Middle School,
Eisenhower Middle School, Manhattan High School
@ Robinson Education Center
m:\BOE 15-16\BOE Meeting dates 15-16 rev 9-16-15
56
School Board Member Ethics
(Board Policy BH)
As a member of my local Board, I will strive to improve public education, and to
that end I will:
Attend all regularly scheduled Board meetings insofar as possible and
become informed concerning the issues to be considered at those meetings;
Recognize that I should endeavor to make policy decisions only after
full discussion at publicly held Board meetings;
Render all decisions based on the available facts and my independent
judgment, and refuse to surrender that judgment to individuals or special interest groups;
Encourage the free expression of opinion by all Board members, and
seek systematic communications between the Board and students, district staff,
and all elements of the community;
W ork with other Board members to establish effective Board policies
and to delegate authority for the administration of the schools to the Superintendent;
Communicate to other Board members and the Superintendent expressions of public reaction to Board policies and school programs;
Support the employment of those persons best qualified to serve as
district staff;
Avoid being placed in a position of conflict of interest and refrain from
using my Board position for personal or partisan gain;
Respect the confidentiality of information that is privileged under applicable law; and
Remember that the first and greatest concern must be the educational
welfare of the students attending the public schools.
ADOPTED:
5/05
57

Board of Education Meeting Agenda March 2, 2016 Robinson

Transcription

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