Download: 4394 - Hunter`s Hill Council

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Hunter's Hill Council
Ordinary Meeting
No. 4394
8 February 2016 at 7.30 PM
ORDER OF BUSINESS
1
2
3
4
5
6
7
8
9
10
11
12
13
14
Acknowledgement of Country
Prayer
Attendance, Apologies,
Declarations of Interests
Confirmation of Minutes
Mayoral Minutes & Reports
Tabling of Petitions
Addresses from the Public
Notice of Motions
(including Rescission Motions)
Reports from Staff
Our Heritage & Built Environment
Our Community & Lifestyle
Our Environment
Moving Around
Our Council
Committees
Correspondence
Delegates Reports
General Business
Questions With or Without Notice
Council in Committee of the Whole
HUNTER'S HILL COUNCIL
ORDINARY MEETING OF COUNCIL
Meeting 4394 - 8 February 2016
INDEX
1 – CONFIRMATION OF MINUTES
1
Confirmation of Minutes of Ordinary Meeting 4393 held 25 January 2016
2 - MAYORAL MINUTES & REPORTS
Nil
3 - NOTICES OF MOTION INCLUDING RESCISSION MOTIONS
Nil
4 - OUR HERITAGE & BUILT ENVIRONMENT
4.1
4.2
4.3
7A Collingwood Road, Woolwich
Delegated Authority Report
Report of Legal Matters
1
23
31
5 - OUR COMMUNITY & LIFESTYLE
5.1
5.2
2016 Hunters Hill Food & Wine Festival
2017 Harbour Sculpture
36
39
6 - OUR ENVIRONMENT
Nil
7 - MOVING AROUND
Nil
8 - OUR COUNCIL
8.1
8.2
8.3
8.4
8.5
8.6
8.7
8.8
Item
Quarterly Budget Review as at 31 December 2015
Summary of Council Investments as at 30 November 2015
Summary of Council Investments as at 31 December 2015
Proposed Phase 1 Amendments to the Local Government Act
IPART Inquiry into the Regulatory Burden Placed on Local Government
Proposed Merger Update
Hunters Hill Village Public Art
Monthly Report on Outstanding Matters
43
56
59
62
97
108
111
114
Page 3
9 - COMMITTEES
9.1
9.2
9.3
9.4
9.5
9.6
9.7
Minutes of the Conservation Advisory Panel held on 18 November 2015
Minutes of the Conservation Advisory Panel held on 9 December 2015
Minutes of the Gladesville Mainstreet Committee Meeting held 19 November
2015
Minutes of the Seniors Advisory Committee held on 7 December 2015
Minutes of the Seniors Advisory Group held 1 February 2016
Minutes of the General Purpose On-Site Inspections held 7 December 2015
Report on Councillors Briefings held 7 December 2015
117
125
132
135
139
143
145
10 - CORRESPONDENCE
10.1 Correspondence from
1. Local Government Remuneration Tribunal
147
11 - DELEGATES REPORTS
Nil
12 - GENERAL BUSINESS
12.1 Meetings - Various Committees of Council
151
13 - QUESTIONS WITH OR WITHOUT NOTICE
Nil
Item
Page 4
CONFIRMATION OF MINUTES
COMMENCEMENT
The meeting opened with Acknowledgement of Country and Prayer at 7.30pm.
IN ATTENDANCE
The Mayor Councillor Richard Quinn, Councillors Peter Astridge, Mark Bennett, Gary Bird, Zac
Miles and Councillor Meredith Sheil (from 7.34pm).
ALSO PRESENT
The General Manager Barry Smith, the Group Manager Corporate Governance Debra
McFadyen and the Group Manager Development and Regulatory Control Steve Kourepis.
APOLOGIES
8.1
LEAVE OF ABSENCE COUNCILLOR JUSTINE MCLAUGHLIN
001/16
RESOLVED on the motion of Clr Bennett, seconded Clr Astridge
That Leave of Absence be granted to Councillor Justine McLaughlin for Extra
Ordinary Meeting 4393 to be held 25 January 2016 and that her apology be
recorded in the Minutes.
DECLARATIONS OF INTEREST
The Mayor called for Declarations of Interest without response.
002/16
RESOLVED on the motion of Clr Miles, seconded Clr Bennett
That the Minutes of Ordinary Meeting No. 4392, held 7 December 2015 be
confirmed.
REPORTS FROM STAFF
OUR COUNCIL
Item - 8.1 Leave of Absence Councillor Justine McLaughlin - has been moved to another part of
the document.
At 7.34pm Councillor Sheil arrived at the meeting
8.2
PROPOSED MERGER AND RELATED INFORMATION CAMPAIGN
PROCEEDINGS IN BRIEF
Mr Chris Schofield addressed the meeting on this matter.
Mr Phil Jenkyn addressed the meeting on this matter.
Mr Jim Sanderson addressed the meeting on this matter.
Minutes of the Ordinary Meeting No. 4393 held on 25 January 2016.
This is page 1
Mr Tony Coote addressed the meeting on this matter.
003/16
RESOLVED on the motion of Clr Sheil, seconded Clr Miles
That an extension of time be given to Mr Coote.
Mr Ron Kaplan addressed the meeting on this matter.
A MOTION was moved by Clr Sheil, seconded Clr Astridge:
1.
That Council notes the merger timetable contained in this report.
2.
That Council adopts the merger related community information and
awareness campaign as contained in the attachments to this report.
3.
That no parking charges to be incurred at Clarkes Point on the day of
the public inquiry, for persons attending the inquiry.
An AMENDMENT was moved by Clr Bird seconded Clr Bennett that:
The motion be amended to add the following:
4.
That Council further consider phase 2 and 3 funding at the next Council
Meeting.
THE AMENDMENT WAS CARRIED AND BECAME THE MOTION.
004/16
The MOTION was carried.
TERMINATION
The meeting terminated at 8.52pm.
I confirm that these Minutes are a true and accurate record of Ordinary Meeting No. 4393 held
on 25 January 2016.
.............................................
Councillor Richard Quinn
MAYOR
Minutes of the Ordinary Meeting No. 4393 held on 25 January 2016.
...................................
Barry Smith
GENERAL MANAGER
This is page 2
OUR HERITAGE & BUILT ENVIRONMENT
ITEM NO
:
4.1
SUBJECT
:
7A COLLINGWOOD ROAD, WOOLWICH
CSP OUTCOME
:
THE HERITAGE, CHARACTER AND CONSERVATION OF
THE AREA IS RESPECTED, PRESERVED AND
ENHANCED
DELIVERY PLAN
STRATEGY
:
ASSESS ALL APPLICATIONS AGAINST THE NEW
LEP/DCP
REPORTING OFFICER
:
SHAHRAM MEHDIZADGAN
DEVELOPMENT
APPLICATION NO
DA2015/1207
PROPOSAL
ALTERATIONS AND ADDITIONS INCLUDING NEW
SECONDARY STOREY
APPLICANT
MOSADEK & SRIVALLI MIAH
OWNER
MOSADEK & SRIVALLI MIAH
DATE LODGED
17 NOVEMBER 2015
Ref:254415
INTRODUCTION
Reasons for Report
Mayor, Councillor Richard Quinn has requested the application be referred to the Ordinary
Meeting of Council for determination, as there are a number of objections and because the
applicant has also sought consideration of this application by the Councillors.
Also, it should be noted that the proposal results in non-compliance with Landscaped Area and
Height under LEP 2012 and results in three (3) objections received in response to the neighbour
notification process.
REPORT
1.
SUMMARY
Issues

Non-compliance with Landscaped Area under Part 6.9 of LEP 2012.

Non-compliance with Height under Part 4.3 of LEP 2012.

The proposal fails to comply with Part 3.3.3 Front, Side & Rear Setbacks of DCP
2013, as the proposed first floor additions fail to comply with the minimum 1.5
metres building side setback.
Item 4.1
Page 1

The proposal would not satisfy the objectives stipulated under Part 3.5.2 of the
Hunters Hill Consolidated Development Control Plan 2013.

Three (3) objections received in response to the neighbour notification process
Submissions
Three (3) objections were received.
Recommendation
The application is recommended for refusal for the following reasons:
1.
The proposal does not satisfy the provisions of Section 79(C) of the Environmental
Planning & Assessment Act 1979 in relation to clauses (1) (a) (iii), (b) (c) and (e).
2.
The proposal at 9:00 am and 3:00 pm does not comply with the general
requirements, being that new development must not eliminate more than one third of
the existing sunlight to adjacent properties at ground level, measured at 9:00 am, 12
noon and 3:00 pm of the winter solstice. Accordingly, the proposal would not satisfy
the objectives stipulated under Part 3.5.2 of the Hunters Hill Consolidated
Development Control Plan 2013.
3.
2013, as the proposed first floor additions fail to comply with the minimum 1.5 metres
building side setback. It should be noted that exceptions to the setback provisions are
only applicable to single storey alterations and additions to an existing dwelling.
4.
The height of the proposal, being 3 storeys in height, is not acceptable as it would not
comply with the no more than two storeys height limit as prescribed by the Hunters
Hill Local Environmental Plan 2012.
5.
The proposal fails to comply with Part 3.3.2 Height of DCP 2013, which states:
(b)
Developments should not have the appearance of three habitable storeys,
irrespective of numeric compliance with the maximum building height which
is specified by the Hunters Hill LEP 2012.
It is considered that the proposal has the appearance of three (3) habitable storeys
when viewed from the street.
6.
The proposal does not meet the objectives of Hunters Hill Consolidated DCP 2013,
and has a detrimental impact on the existing and desired future character of Hunter's
Hill Urban area.
7.
The proposal is contrary to the public interest and would create an undesirable
precedent undermining Council’s planning objectives.
Item 4.1
Page 2
2.
DESCRIPTION OF PROPOSAL
The subject application seeks consent for alterations and additions to the existing dwelling,
consisting of the following works:
Demolition
Partly demolish the internals of the building to allow for the remodeled floor plate and remove
roof.
Lower Ground
Maintain existing garage location and provide new door and external stone face cladding.
Provide new internal entry by removal of the existing steps.
Ground Floor
Floor reconfiguration, new stairs, new front extension with balcony.
First Floor
Three (3) bedrooms, lounge, balcony to the rear and balcony to the front, bathroom and ensuite.
The changes that have been made to the plans from the previous scheme (DA201-1062) are as
follows:
1.
Provision of an entry screen to the proposed main entry door into the subfloor area
so as to reduce the perception of a lower (third) level.
2.
Increased side setback to the first floor east and west boundaries (1.5 metres) for
the first floor lounge and bedroom 1.
3.
Revised materials and finishes.
4.
Variation provided to the external cladding to east and west elevations to reduce
perceived scale.
3.
DESCRIPTION OF SITE AND LOCALITY
The subject site is known as No.7A Collingwood Street, Woolwich, located on the southern side
of Collingwood Street. The subject site is rectangular in shape and has an area of 250.8sqm.
The site has a 9.145 metres frontage to Collingwood Street. Currently the subject site
accommodates a single storey fibro cottage with subfloor and tile roof. The site slopes from the
rear to the front.
There is an existing garage to the front of the dwelling.
The subject site is located within the conservation area.
4.
PROPERTY HISTORY
Development Application No.2014-1062 was lodged with Council on 14 April 2014, for
alterations and additions to the existing dwelling. On 25 November 2014, this application was
refused under delegated authority.
On 10 April 2015, Council received a Section 82A Review of Determination.
Item 4.1
Page 3

On 21 April 2015, Council notified the amendments to the surrounding neighbours.
Within the ten (10) working day notification period Council received one (1)
objection.

On 20 May 2015, the s82A application was referred to Council’s Conservation
Advisory Panel (CAP), who required further amendments.

On 8 July 2015, Council sent the applicant a letter advising that the application
cannot be processed by Council as the application for the Section 82A review of the
original determination being a refusal was out of time for determination as 6 months
had expired since the original determination date being 25 November 2014.
5.
STATUTORY CONTROLS
Relevant Statutory Instruments
Environmental Planning and Assessment Act, 1979
Local Environmental Plan 2012
Zone:
R2
Conservation Area:
Yes
River Front Area:
Yes
SREP (Sydney Harbour Catchment) 2005:
Yes
Development Control Plan:
DCP 2013
Listed Heritage item:
No
Contributory Building:
No
Vicinity of Heritage Item:
96 Woolwich Road, 2 & 8 Gale Street
6.
POLICY CONTROLS
Consolidated Development Control Plan 2013
7.
REFERRALS
7.1
External Approval Bodies
Not applicable.
7.2
Health & Building
The subject application was referred to Council’s Building Surveyor who raised no concern.
7.3
Heritage
As stated within the body of the report, the property is located in a conservation area under
Hunters Hill Local Environmental Plan 2012. The proposal was referred to Council’s Heritage
Advisor who provided the following comments:
Heritage Status: Within Hunters Hill Conservation Area C1 (“The Peninsula”); nearest
items are 96 Woolwich Road and 8 Gale Street.
Proposal: Alterations and additions, including second storey.
Statement of Heritage Impact: Required- none provided.
Item 4.1
Page 4
Comments: A previous version of the proposal was considered by Council’s
Conservation Advisory Panel at its meeting of May 2015, the minutes for which are (in
part):
In examining the amended proposal, the Panel noted that the cut-out/ inset
roof deck had been deleted and the façade simplified in terms of
fenestration and materials.
Concern was expressed at the extent of eaves overhang and the potential
to reduce the visual separation of the subject house and its neighbours. It
was recommended that the eaves overhang to the rear portion of the
building be reduce to 450mm, so that the effective overhang to the front
portion would be in the order of a maximum of 900mm.
It is difficult to assess whether the advice has been adhered to as the eaves overhang is
not dimensioned - it would appear not. This exacerbates what are non-compliant
setbacks. The minimum 1500mm setback is aimed at providing sufficient inter-building
space in which to grow foliage plants and to set the buildings within a garden setting.
Recommendation: Condition the eaves overhangs to be 450mm at the rear and
approx. 900 at the front of the building- i.e. continuous line of eave from 450mm wide at
the rear.
Notwithstanding the above comments, the subject application is recommended for refusal for
the reasons discussed within this report.
7.4
Works & Services
The subject application was referred to Council’s Development Engineer who raised no concern.
7.5
Parks & Landscape
The subject application was referred to Council’s Development Engineer who provided the following
comments:
The following documentation/ plans have been received and reviewed:

Architectural Plans
(prepared by Habitation, dwelling no. 01-14, Issue D, dated 05/10/15, date
stamped 17th November 2015)
The subject site is part of the Woolwich river front area and heritage conservation
area.
The proposed development includes a minor change to the building footprint in the
front setback and, other than the removal of a small awning at the rear of the
existing dwelling house, has no impact on the building footprint in the rear setback.
Tree Management
There are no prescribed trees on the site. Trees in the rear setbacks of adjacent
properties (7 and 9 Collingwood Street) will not be affected by the proposed
development.
Item 4.1
Page 5
Landscape Management
The site includes an existing high amenity garden in the front setback. As far as
possible, the plantings including a small Frangipani, Cycad and Yucca should be
retained and protected. Any plants located within the footprint of the proposed
footpath should be transplanted. The existing Camillia and Lilly Pilly shrub hedge
along the rear (northern) boundary fence should be retained and protected
throughout the construction works.
A horizontal timber screen with climber has been proposed in the front garden area.
The proposed climbing species has not been outlined. Species considered
appropriate are included in the Conditions of Consent.
There is a concern that the addition of a second storey to the dwelling house may
obstruct scenic views towards the water available from the apartment building at the
rear of the subject site.
These matters should be referred to Council’s Planning Officer for consideration
Recommendations
Council’s Tree and Landscape Consultant has determined that the development
proposal is satisfactory in terms of tree preservation and landscaping, subject to
compliance with the following Conditions of Consent.
The following Special Conditions must be satisfied:
Landscaping to Approved Plan
(a)
The landscaping shall be as per the Landscape Plan (prepared by
Habitation, drawing no. 12D, dated 05/10/15) and the Conditions of
Consent.
(b)
The landscaping shall be completed prior to the issue of the final
Occupation Certificate.
Tree Supply
(a)
The tree planting shall be undertaken using healthy and vigorous stock
grown accordance with Australian Standard AS2303-2015 Tree Stock for
Landscape Use.
Tree Planting
Item 4.1
(a)
The tree planting shall be completed prior to the issue of the final
Occupation Certificate.
(b)
The tree planting shall be undertaken by a qualified Horticulturalist or
Arborist (minimum AQF Level 2) and shall be undertaken at the completion
of the construction works.
(c)
New tree plantings will be covered by Council’s Tree Management
Controls, irrespective of size.
Page 6
Landscape Maintenance
(a)
All new landscape plantings must be in a healthy condition for an
establishment period of 2 years. Maintenance includes watering, weeding,
pest and disease control and any other operations required to maintain the
plantings in a healthy condition.
(b)
Any landscape planting which fails to establish within the 2 year
establishment period must be replaced with the same size and species as
outlined on the approved plans or Conditions of Consent.
Existing Vegetation
(a)
Existing vegetation in the front setback shall be retained and protected.
Any plants within the footprint of the proposed footpath shall be
transplanted or replaced with plantings of comparable species and size.
(b)
The Camillia and Lilly Pilly screen planting along the rear (northern)
boundary line in the rear setback shall be retained and protected.
Climbing Species for Timber Screen (front of site)
(a)
The climbing species for the timber screen shall be selected from:

Trachelospermum jasminoides (Star Jasmine)

Pandorea jasminoides (Bower Vine)

Hardenbergia violacea (Hardenbergia)
8.
ENVIRONMENTAL ASSESSMENT UNDER S.79C
The relevant matters for consideration under section 79C of the Environmental Planning and
Assessment Act 1979 are assessed under the following headings.
9.
STATE INSTRUMENTS / LEGISLATION
9.1
State Environmental Planning Policies (SEPPs)
Not applicable.
9.2
Regional Environmental Plans (REPs) – Deemed SEPPs
Not applicable.
9.3
Other Legislation
Not Applicable.
Item 4.1
Page 7
10.
HUNTERS HILL LOCAL ENVIRONMENTAL PLAN 2012
10.1
Aims and Objectives of Hunters Hill Local Environmental Plan 2012 and Zone
The proposal is permissible with consent under Zone R2 and complies with the relevant
statutory controls of Hunters Hill Local Environmental Plan 2012.
10.2
Statutory Compliance Table
The following table illustrates whether or not the proposed development complies with the
relevant statutory controls of Hunters Hill Local Environmental Plan No.2012.
Compliance with Current
Statutory Controls
HEIGHT
Ridge
Storeys
Landscaped Area
Proposed
Control
Compliance
8.5m
3 storey
45%
8.5m
2 storey
50%
Yes
No
No*
*A Clause 4.6 has been lodged for this non-compliance.
10.3
Site Area Requirements
The proposal complies with these requirements.
10.4
Residential flat buildings and low-rise multi-unit housing-density and garden
area controls
Not Applicable.
10.5
Height of Buildings
The height of the proposal, being 8.5 metres is acceptable, but 3 storey in height is not
acceptable as it would not comply with the no more than two storeys height limit as prescribed
by the Hunters Hill Local Environmental Plan 2012.
10.6
Landscaped Area
As the proposal involves non-compliance with the development standard of Landscaped Area
relating to the minimum 50% landscaped area required under clause 6.9 of the Local
Environmental Plan 2012, an objection was submitted under clause 4.6 of LEP 2012.
The subject site has an existing landscaped non-compliance of 45%, the existing footprint of the
dwelling and existing landscaped area of the site would not alter as a result of the proposal.
Under these circumstances, this part of the development is deemed satisfactory.
In support of this part of the proposal, the applicant argues that strict compliance with the
development standards is unreasonable and unnecessary and it is stated in part:
The dwelling will be set in a garden which is to be embellished over the current
scenario. No additional building footprint associated with this proposal.
Item 4.1
Page 8
In this specific instance (given that the departure to the control is existing) there are
sufficient planning grounds to justify the variation. The proposed landscaping
embellished the site and provides a better planning outcome. The deliverables in the
landscape plan can be confirmed as a condition of consent. It would be
unreasonable to expect that the owner would demolish building footprint to achieve
numerical compliance particularly given that the site is under the minimum control.
The applicant is considered to have properly argued that the strict compliance with the
standard of 50% of landscaped area is unreasonable and unnecessary in the circumstances
of the case, as the proposal would not reduce the existing landscaped area further.
Having considered the Clause 4.6 objection to Clause 6.9, in the Hunters Hill LEP 2012, the
strict application of the landscaped area development standard is considered to be
unreasonable and unnecessary in the circumstances of the case. The arguments made within
the Clause 4.6 specifically relate to the proposal complying with the aims and objectives of the
LEP 2012. The Clause 4.6 is therefore supported.
10.7
Subdivision Lot Size
Not Applicable.
10.8
Floor Space Ratio
Not Applicable.
10.9
Street Frontage
Not Applicable.
10.10
Dual Occupancy
Not Applicable.
10.11
Foreshore Building Lines
Not Applicable.
10.12
River Front Area
The subject site is also located with the River Front Area and, as such, assessment is required in
accordance with Clause 6.7 of Hunters Hill Local Environmental Plan 2012. Clause 6.7 states:
6.7 (3)
Item 4.1
Development consent must not be granted for development on land to which this
clause applies unless the consent authority is satisfied that:
(a)
Measures will be taken, including in relation to the location, design and
appearance of the development and conservation of existing trees, to
minimize the visual impact of the development to and from the nearest
waterway, and
(b)
Any historic, scientific, cultural, social, archeological, architectural, natural or
aesthetic significance of the land on which the development is to be carried
out, and of surrounding land, will be maintained, and
Page 9
Existing views towards waterways from public roads and reserves would not
be obstructed.
(c)
The proposed works will have no detrimental effect in relation to the views from the waterway.
10.13
Other Special Clauses / Development Standards
Not Applicable.
11.
DRAFT AMENDMENTS TO STATUTORY CONTROLS
No relevant draft amendments pertaining to this application.
12.
DEVELOPMENT CONTROL PLANS (DCPs)
12.1
Compliance Table Consolidated Development Control Plan 2013 (DCP)
CONTROL
HEIGHT
Wall
Storeys
Landscape Area
BOUNDARY SETBACKS
Dwelling house
North (Front)
South (Rear)
East (Side)
West (Side)
REQUIRED/
PERMISSIBLE
PROPOSED
COMPLIANCE
7.2m
2
50%
6.7m
3
45%
Yes
No
No*
Average street pattern
6m
1.5m
1.5m
0.7m existing
8.8m existing
1.015m-1.5m
1.015m-1.5m
No change
No change
No
No
*A Clause 4.6 has been lodged for this non-compliance.
Character
The proposal does not comply with the relevant objectives, design parameters and fails to adhere to the
aims of urban form and characteristics of the Municipality.
Heritage Conservation Areas
Not applicable.
Height
Refer to section 10.5 of this report ‘Height of Buildings’.
(b)
irrespective of numeric compliance with the maximum building height which is
specified by the Hunters Hill LEP 2012.
It is considered that the proposal still would have the appearance of three (3) habitable storeys
Item 4.1
Page 10
Front, Side and Rear Setbacks
The changes that have been made to the plans over the previous scheme include the increase
in the side setback to the first floor east and west boundaries (1.5 metres) for the first floor
lounge and bedroom 1.
The side setbacks of the existing ground floor and proposed first floor of the dwelling fail to
comply with the side setback controls of the DCP, which state:
Part 3.3.3 Front, Side & Rear Setbacks
Side
a)
Generally, side setbacks should not be less than 1.5 metres.
The distance between any part of the building and the side boundaries of the site
shall not be less than 1.5 metres.
The proposal fails to comply with Part 3.3.3 Front, Side & Rear Setbacks of DCP 2013, as the
proposed first floor additions fail to comply with the minimum 1.5 metres building side setback. It
should be noted that exceptions to the setback provisions are only applicable to single storey
alterations and additions to an existing dwelling.
Landscape Area
Refer to section 10.6 of this report Landscape Area’.
Solar Access
The shadow diagrams indicate that at 9:00 am mid-winter, the shadows are cast to the southwest of the subject site and onto the adjoining property at No.7B Collingwood Street. The
additional shadowing would affect more than 30% of the existing recreational open space to the
adjoining property. The shadows would cover the majority of the rear garden at this time of day.
The shadow diagrams indicate that at 12 noon mid-winter there would be shadows cast south of
the subject site and onto the adjoining property to the rear at No.100 Woolwich Road. The
additional shadowing would affect less than 30% of the existing recreational open space to the
adjoining property.
The shadow diagrams indicate that at 3:00 pm mid-winter there would be shadows cast southeast of the subject site and onto the adjoining property at No.9 Collingwood Street. The
additional shadowing would affect more than 30% of the existing recreational open space to the
adjoining property. The shadows would cover the majority of the rear garden at this time of day.
The proposal at 9:00 am and 3:00 pm does not comply with the general requirements, being
that new development must not eliminate more than one third of the existing sunlight to adjacent
properties at ground level, measured at 9:00 am, 12 noon and 3:00 pm of the winter solstice.
Accordingly, the proposal would not satisfy the objectives stipulated under Part 3.5.2 of the
Privacy
The proposed first floor additions, due to limited amount of glazing and high sill windows is
considered adequate to provide for the reasonable privacy of the adjoining dwellings and their
Item 4.1
Page 11
outdoor spaces, accordingly, satisfying the objectives stipulated under Part 3.5.3 of the Hunters
Hill Consolidated Development Control Plan 2013.
Views
Not applicable.
Garages and Carports
The proposal would maintain the existing garage location and provide new door.
The appearance and location of the garage would not alter significantly, thus the proposal would
satisfy the objectives of Part 3.6 of DCP 2013
Fences
Not applicable.
12.2
Other DCPs, Codes and Policies
Not applicable.
13.
THE LIKELY IMPACTS OF THE DEVELOPMENT
The proposed development is inconsistent with the aims and objectives of LEP 2012. The
proposal would create an undesirable precedent undermining Council’s planning objectives. The
proposal has been assessed in terms of the public interest and following compliance with the
relevant development standards and objectives in Consolidated DCP 2013 and LEP 2012 the
application is not considered acceptable.
14.
SUBMISSIONS
The proposed development was notified in accordance with Council’s Consolidated
Development Control Plan 2013 for a period of fourteen (14) days commencing on the 27
November 2015. Within the specified time period three (3) submissions were received. Copies
of the submissions are attached to the report.
NOTIFICATION REQUIRED
NUMBER NOTIFIED
SUBMISSIONS RECEIVED
Name & Address of Respondents
David A Brown
98 Woolwich Road
Woolwich
YES
11
SUMMARY OF SUBMISSIONS
Rosemary Piggin
9 Collingwood Street
Woolwich

Stephan and Angela Irvin
11 Collingwood Street
Woolwich
Item 4.1







The extent of overshadowing at 9:00 am and 3pm
does not comply with the provisions of DCP 2013
The proposed 3 storey height would not comply
with the provisions of the LEP 2012 and DCP
2013
Proposed front balcony would be too close to
Collingwood Street
Impacts on solar access at 3:00 pm
Appearance of 3 habitable storeys
Proposed front balcony too close to Collingwood
Street
Bulk & scale
The proposed 3 storey height would not comply
with the provisions of the LEP 2012 and DCP
Page 12
NOTIFICATION REQUIRED
NUMBER NOTIFIED
SUBMISSIONS RECEIVED
Name & Address of Respondents
YES
11
SUMMARY OF SUBMISSIONS


2013
Proposal does not meet the objectives of DCP
2013
Impacts on solar access at 3:00 pm
Council concurs with majority of the above issues, as mentioned within the body of this report.
CONCLUSION
The proposal at 9:00 am and 3:00 pm does not comply with the general requirements, being that
new development must not eliminate more than one third of the existing sunlight to adjacent
properties at ground level, measured at 9:00 am, 12 noon and 3:00 pm of the winter solstice.
Accordingly, the proposal would not satisfy the objectives stipulated under Part 3.5.2 of the
The proposal fails to comply with Part 3.3.3 Front, Side & Rear Setbacks of DCP 2013, as the
proposed first floor additions fail to comply with the minimum 1.5m building side setback. It should
be noted that exceptions to the setback provisions are only applicable to single storey alterations
and additions to an existing dwelling.
The height of the proposal, being 8.5 metres is acceptable, but 3 storey in height is not
acceptable as it would not comply with the no more than two storeys height limit as prescribed by
the Hunters Hill Local Environmental Plan 2012. Also, the proposal fails to comply with Part 3.3.2
Height of DCP 2013, which states:
(b)
irrespective of numeric compliance with the maximum building height which is
specified by the Hunters Hill LEP 2012.
It is considered that the proposal has the appearance of three (3) habitable storeys when viewed
from the street.
The proposal has been assessed having regard to the relevant matters for consideration under
section 79C of the Environmental Planning and Assessment Act, Hunters Hill Local
Environmental Plan 2012 and Consolidated Development Control Plan 2013. For the reasons
outlined in this report it is considered that the proposed development would impact on the
amenity of the surrounding properties and the desired future character of Hunters Hill, and
accordingly it is considered the application in its present form should be refused.
FINANCIAL IMPACT ASSESSMENT
There is no direct financial impact on Council’s adopted budget as a result of this report.
ENVIRONMENTAL IMPACT ASSESSMENT
There is no direct environmental impact on Council arising from Council consideration of this
matter.
SOCIAL IMPACT ASSESSMENT
There is no direct social impact on Council arising from Council consideration of this matter.
Item 4.1
Page 13
RISK ASSESSMENT
There are no direct or indirect risks impacting on Council arising from consideration of this
matter.
HUNTERS HILL 2030
This matter relates to ensuring that heritage and conservation of the area is respected,
preserved and enhanced including the preservation of the character, views to and from the
Municipality, and the preservation of the tree canopy.
RECOMMENDATION
That Development Application No.2015-1207 for alterations and additions to the existing dwelling
at No.7A Collingwood Street, Woolwich, be refused, for the following reasons:
1.
The proposal does not satisfy the provisions of Section 79(C) of the Environmental
Planning & Assessment Act 1979 in relation to clauses (1) (a) (iii), (b) (c) and (e).
2.
The proposal at 9:00 am and 3:00 pm does not comply with the general requirements,
being that new development must not eliminate more than one third of the existing
sunlight to adjacent properties at ground level, measured at 9:00 am, 12 noon and
3:00 pm of the winter solstice. Accordingly, the proposal would not satisfy the
objectives stipulated under Part 3.5.2 of the Hunters Hill Consolidated Development
Control Plan 2013.
3.
2013, as the proposed first floor additions fail to comply with the minimum 1.5m
building side setback. It should be noted that exceptions to the setback provisions are
only applicable to single storey alterations and additions to an existing dwelling.
4.
The height of the proposal, being 3 storeys in height is not acceptable as it would not
comply with the no more than two storeys height limit as prescribed by the Hunters
Hill Local Environmental Plan 2012.
5.
(b)
irrespective of numeric compliance with the maximum building height which
is specified by the Hunters Hill LEP 2012.
It is considered that the proposal has the appearance of three (3) habitable storeys
6.
The proposal does not meet the objectives of Hunters Hill Consolidated DCP 2013,
and has a detrimental impact on the existing and desired future character of Hunter's
Hill Urban area.
7.
The proposal is contrary to the public interest and would create an undesirable
precedent undermining Council’s planning objectives.
ATTACHMENTS
1.
2.
3.
Item 4.1
Location Map
Plans
Submissions
Page 14
Item 4.1
Attachment 1
Page 15
Item 4.1
Attachment 2
Page 16
Item 4.1
Attachment 3
Page 17
Item 4.1
Attachment 3
Page 18
Item 4.1
Attachment 3
Page 19
Item 4.1
Attachment 3
Page 20
Item 4.1
Attachment 3
Page 21
Item 4.1
Attachment 3
Page 22
ITEM NO
:
4.2
SUBJECT
:
DELEGATED AUTHORITY REPORT
CSP THEME
:
ENHANCED
DELIVERY PLAN
STRATEGY
:
LEP/DCP
REPORTING OFFICER
:
STEVE KOUREPIS
Ref: 251159
INTRODUCTION
In accordance with Section 327 of the Local Government Act 1993, authority is hereby
delegated to the Group Manager, Development and Regulatory Control to exercise and perform
those powers, duties and functions in line with the authority and limitations of that position.
These include approval and refusal of Development Applications as per Section 10 of Hunter's
Hill Council Delegations of Authority.
REPORT
Development Application No. DA 2015-1150
Zone
Res R2
Construction Certificate No. CC 008/15
Notification
Yes
Applicant
Mepstead & Assoc. Pty Value
N/A
Ltd
Premises
6 & 6a Massey Street & Landscaped Area
60.1%
9 & 9a Pittwater Road
Gladesville
Classification (BCA)
Date lodged
2
2 Sep 2015
Assessing Officer
Determination Date 9 Nov 2015
Kerry Smith
Proposal
To subdivide an approved development into 11 strata lots in 2
stages
Determination
Approval
Development Application No.
Construction Certificate No.
Applicant
Premises
Assessing Officer
Proposal
Determination
Item 4.2
Zone
DA 2015-1163
R2
Notification
N/A
Yes
Value
Erlinda L Hodgekiss
N/A
Garden
Area
11 Glenview Crescent
N/A
Hunters Hill
Date lodged
N/A
11 Sept 2015
Determination Date 8 Dec 2015
Anna Hopwood
Pruning of one (1) tree.
Approve pruning of one (1) tree with conditions to limit the
extent of the pruning works.
Page 23
Applicant
Premises
Assessing Officer
Proposal
Determination
Applicant
Premises
Assessing Officer
Proposal
Determination
Applicant
Premises
Assessing Officer
Proposal
Determination
Applicant
Premises
Assessing Officer
Proposal
Determination
Applicant
Premises
Assessing Officer
Proposal
Determination
Item 4.2
Zone
DA 2014-1167-1
R2
Notification
N/A
Yes
Value
Avik Kalloglian
$953,658.32
Landscaped Area
6 Sea Street,
50%
Hunters Hill
Date lodged
1a, 10a, 10b
12 Nov 2015
Determination Date 9 Sept 2015
Shahram Zadgan
Proposed extension to existing dwelling, part demolition,
alterations and additions, including a swimming pool – s96
Application – Additional bedroom on the first floor and minor
modification to roof, exterior walls and internal partitions
Approval
DA2015-1140
N/A
Troy & Tracy Ferguson
16 Auburn Street,
Hunters Hill
10b
Shahram Zadgan
New swimming pool
Approval
Zone
Notification
Value
Landscaped Area
R2
Yes
$113,000
55%
Date lodged
Determination Date
20 Aug 2015
14 Dec 2015
Zone
DA 2015-1209
R2
Notification
N/A
Yes
Value
Antonia Buda
N/A
Garden Area
23 The Point Road
N/A
Woolwich
Date lodged
N/A
23 Nov 2015
Determination Date 15 Nov 2015
Martin Peacock
Removal of one (1) tree
Approve removal of one (1) tree with one (1) replacement tree.
Zone
DA 2015-1204
R2
Notification
N/A
Yes
Value
Yvonne Fuller
N/A
Garden Area
15 Hillcrest Avenue
N/A
Gladesville
Date lodged
N/A
12 Nov 2015
Anna Hopwood
Removal of three (3) trees and pruning of three (3) trees.
Approve removal of three (3) trees and pruning of three (3) trees
with conditions to limit the extent of the pruning works. No
replacement planting required.
Zone
DA 2015-1203
R2
Notification
N/A
Yes
Value
Vincentia Wahlquist
N/A
Garden Area
4 D’Aram Street
N/A
Hunters Hill
Date lodged
N/A
11 Nov 2015
Anna Hopwood
Removal of one (1) tree.
Approve removal of one (1) tree, no replacement tree required.
Page 24
Applicant
Premises
Assessing Officer
Proposal
Determination
Applicant
Premises
Assessing Officer
Proposal
Determination
DA2015-1137
N/A
Ben & Alison May
18 Auburn Street,
Hunters Hill
10b
Shahram Zadgan
New swimming pool
Approval
Zone
Notification
Value
Landscaped Area
R2
Yes
$96,800
66.48%
Date lodged
Determination Date
13 Aug 2015
15 Dec 2015
Zone
DA 2015-1202
R2
Notification
N/A
Yes
Value
Fleur Buffier
N/A
Garden Area
Units 1-4 no.5 Mount
N/A
Street, Hunters Hill
Date lodged
N/A
2 Nov 2015
Anna Hopwood
Removal of two (2) trees - Pruning of one (1) tree
Approve removal of two (2) trees with two (2) replacement trees.
Approve pruning of one (1) tree with conditions to limit the
extent of the pruning works.
Zone
R2
Construction Certificate No. NA
Notification
Yes
Applicant
Value
Bradshaw Tree
N/A
Services
Premises
Garden Area
47 The Point Road
N/A
Woolwich
Date lodged
N/A
13 Nov 2015
Assessing Officer
Martin Peacock
Proposal
Removal of two (2) trees
Determination
Approve removal of two (2) trees with two (2) replacement trees
Applicant
Premises
Assessing Officer
Proposal
Determination
Zone
DA 2015-1201
R2
Notification
NA
Yes
Value
Gail O’Brien
N/A
Garden Area
26 Viret Street
N/A
Hunters Hill
Date lodged
N/A
9 Nov 2015
Anna Hopwood
Approve removal of one (1) tree. No replacement tree required.
Zone
Construction Certificate No. N/A
Notification
Applicant
Value
Bradshaw Tree
Services
Premises
Garden Area
47 The Point Road
Woolwich
Date lodged
N/A
Assessing Officer
Determination Date
Martin Peacock
Proposal
Determination
Approve removal of one (1) tree
Item 4.2
R2
Yes
N/A
N/A
13 Nov 2015
15 Dec 2015
Page 25
Applicant
Premises
Assessing Officer
Proposal
Determination
Applicant
Premises
Assessing Officer
Proposal
Determination
Applicant
Premises
Assessing Officer
Proposal
Determination
Applicant
Premises
Assessing Officer
Proposal
Determination
Applicant
Premises
Assessing Officer
Proposal
Determination
Item 4.2
Zone
DA2012-1103-1
Res R2
Notification
CC 15/007
Yes
Value
Pei Shen
$324,500
Landscaped Area
2 Aspinall place
42.08%
Woolwich
Date lodged
1a
18 Sep 2015
Kerry Smith
New loft area in roof space. Demolition of a small portion of roof
– s.96 – minor internal and external alterations
Approval
Zone
DA2015-1163
Res R2
Notification
N/A
Yes
Value
William Love
$32,865
Landscaped Area
10 Gladstone Avenue
50.0%
Hunters Hill
Date lodged
1a
14 Sep 2015
Kerry Smith
Alterations and additions to existing dwelling including enclosing
existing covered back verandah and building new deck
Approval
DA 2015-1160
N/A
Trent Peterson
62 Park Road
Hunters Hill
1a & 10a
Zone
Notification
Value
Landscaped Area
Res R2
Yes
$234,410
51.6%
Date lodged
10 Sep 2015
16 Dec 2015
Kerry Smith
Carry out alterations & additions to existing dwelling plus carport
Approval
Zone
DA2015-1148
R2
Notification
N/A
Yes
Value
Habitation Design
$85,000
Landscaped Area
137 Pittwater Road,
51%
Hunters Hill
Date lodged
1a, 10a
31 Aug 2015
Shahram Zadgan
Alterations & addition including new single onsite parking space
Approval
Zone
2014-1105-1
B4
Notification
N/A
Yes
Value
Luigi Esposito
N/A
Landscaped Area
Shop 1/58-60
N/A
Gladesville Road,
Hunters Hill
Date lodged
6
12 Nov 2015
Shahram Zadgan
New restaurant and bar fit out with outdoor seating within site
boundary, new signage – s96 Application internal reconfiguration
Approval
Page 26
Development Application No. DA 2014-1011-2
Zone
Res R2
Construction Certificate No. CC 14/128
Notification
Yes
Applicant
Value
Darren Campbell
$602,182
Architect
Premises
Landscaped Area
8 Vernon Street
51%
Hunters Hill
Date lodged
10a
23 Nov 2015
Assessing Officer
Determination Date 8 Jan 2016
Kerry Smith
Proposal
Alterations & additions incl. interior changes, modifications to the
building exterior, swimming pool and landscaping – s.96 –
modified kitchen window and replacement carport
Determination
Approval
Development Application No. DA2015-1171
Zone
Notification
Applicant
Value
Altis Architects P/L &
Inspire Designs P/L
Premises
Landscaped Area
19 Martin Street,
Hunters Hill
Date lodged
10b
Assessing Officer
Determination Date
Shahram Zadgan
Proposal
New swimming pool, deck and BBQ
Determination
Approval
Applicant
Premises
Assessing Officer
Proposal
Determination
R2
Yes
$40,000
62%
23 Sept 2015
22 Dec 2015
Zone
DA 2015-1181
R2
Notification
NA
Yes
Value
Provincial Planning
NA
Landscaped Area
29 Woolwich Road
NA
Hunters Hill
Date lodged
Nil
8 Oct 2015
Shahram Zadgan
Internal boundary adjustment between Lot 1 and Lot 20
Approval
Development Application No. DA 2014-1187-1
Zone
Res R3
Notification
Yes
Applicant
Value
Moorefield Avenue
$1,915,592
Holdings Pty Ltd
Premises
Landscaped Area
29 Moorefield Ave.
40.1%
Hunters Hill
Date lodged
2 & 7a
17 Nov 2015
Assessing Officer
Kerry Smith
Proposal
Erection of a residential flat building comprising 4 units with
basement parking & front fence – s.96 – deletion of schedule 1
conditions 1 & 5, relocate Schedule 1 condition 8 to Schedule 2
and modify Schedule 2 condition No.11.
Determination
Approval with deletion and modification of conditions
Item 4.2
Page 27
Applicant
Premises
Assessing Officer
Proposal
Determination
Zone
DA2014-1139-1
R2
Notification
N/A
Yes
Value
John Haralambides
$200,000
Landscaped Area
10 De Milhau Road,
42%
Hunters Hill
Date lodged
1a
27 Nov 2015
Shahram Zadgan
Alterations and additions to existing dwelling and associated
landscape works – s96 Modifications – Maintaining an as built
eave and amending condition which requires its reduction,
enlargement of approved first floor balcony, installation of
privacy screen on the eastern elevation
Refusal
1.
That the proposed Juliet balcony would further encroach
into the 10m Foreshore Building Line for the site, which
fails to comply with Clause 6.6 Limited Development on
Foreshore Area of LEP 2012.
2.
The insufficient setback between the building and the
Mean High Water Mark, and lack of adequate screen
planting would result in a detrimental impact on the
natural aesthetics of the foreshore.
3.
The proposed modifications would fail to comply with Part
2.2.4 Desired Character under DCP 2013, in particular
part C(ii), which states:
In river front areas, landscaped areas between a
shoreline and any building should not incorporate
extensive paved areas, terraces, swimming pools, tennis
courts or outdoor structures unless those areas or
structures can be screened by existing trees or proposed
plantings.
The proposed modifications would increase the built upon
area of the site and would not provide adequate screen
planting to soften the appearance of the development on
the foreshore.
4.
The proposal fails to comply with the rear boundary
setback controls under Part 3.4.3 Setbacks of DCP 2013,
which states:
Rear boundary setbacks should be a minimum of 6
metres.
The proposed modifications provide a rear setback of
approximately 4.7m.
Item 4.2
5.
The proposed modifications would create an undesirable
precedent for Council.
6.
The proposed modifications would be contrary to the
public interest.
Page 28
Applicant
Premises
Assessing Officer
Proposal
Determination
Zone
DA2010-1102-2
R2
Notification
N/A
Yes
Value
Lila Conomos
N/A
Landscaped Area
30A Martin Street,
51%
Hunters Hill
Date lodged
1a
30 Sept 2015
Shahram Zadgan
Proposed alterations and additions to an existing single storey
dwelling – s96 Modification Application – Alterations to front
fence
Refusal
1.
The proposal fails to comply with Part 3.7.3 of DCP 2013,
which requires front fencing to be a maximum height of
1.2 metres facing any street (which includes the second
street frontage on a corner site).
2.
The proposed modification would result in a detrimental
impact on the existing streetscape, and not satisfying the
provisions of DCP 2013.
Development should be designed in harmony with its
site constraints as set out under the DCP. By ignoring
these site constraints the proposal would result in a
development, which would be uncharacteristic of the
Municipality, contrary to the desired future character of
the area.
Applicant
Premises
Assessing Officer
Proposal
Determination
Item 4.2
3.
The proposed modifications would result in adverse
heritage impacts and contrary to the desired future
character of the area.
4.
The proposed modifications would create an undesirable
precedent for Council.
5.
The proposed modifications would contrary to the public
interest.
Zone
DA 2015-1119-1
Res R2
Notification
N/A
Yes
Craig & Fiona Juergens Value
$47,575
Landscaped Area
2 Muirbank Ave
50.96%
Hunters Hill
Date lodged
10b
3 Nov 2015
Kerry Smith
New front fence, gate and landscaping – s.96 – alter condition
for fence form
Approval
Page 29
matter.
RISK ASSESSMENT
There are no direct or indirect risks impacting on Council arising from consideration of this matter.
HUNTERS HILL 2030
RECOMMENDATION
That the report be received and noted.
ATTACHMENTS
There were no attachments to this report.
Item 4.2
Page 30
ITEM NO
:
4.3
SUBJECT
:
REPORT OF LEGAL MATTERS
CSP OUTCOME
:
ENHANCED
DELIVERY PLAN
STRATEGY
:
LEP/DCP
REPORTING OFFICER
:
STEVE KOUREPIS
Ref:254674
INTRODUCTION
The purpose of this report is to keep Council informed of legal matters currently being dealt with.
These matters are generally with the Land and Environment Court.
REPORT
APPEALS - Status report in relation to recent or pending appeals is attached.
matter.
RISK ASSESSMENT
matter.
HUNTERS HILL 2030
This matter relates to ensuring that heritage and conservation of the area is respected, preserved
and enhanced including the preservation of the character, views to and from the Municipality, and
the preservation of the tree canopy.
RECOMMENDATION
ATTACHMENTS
1.
Item 4.3
Status Report - Pending Appeals
Page 31
Item 4.3
Attachment 1
Page 32
Item 4.3
Attachment 1
Page 33
Item 4.3
Attachment 1
Page 34
Item 4.3
Attachment 1
Page 35
OUR COMMUNITY & LIFESTYLE
ITEM NO
:
5.1
SUBJECT
:
2016 HUNTERS HILL FOOD & WINE FESTIVAL
CSP OUTCOME
:
IMPLEMENTATION OF A RANGE OF ARTS AND
CULTURAL PROGRAMS AND ACTIVELY SUPPORT
LOCAL CULTURAL ORGANISATIONS AND EVENTS
DELIVERY PLAN
STRATEGY
:
INVOLVE THE COMMUNITY IN PLANNING AND
ORGANISING OF EVENTS
REPORTING OFFICER
:
MARGARET KELLY
Ref:254455
INTRODUCTION
The 2016 Hunters Hill Food & Wine Festival is on Sunday 1 May in Boronia Park. The Food &
Wine Festival Committee have written to Council requesting waiver of the hire charge for
Boronia Park. Last year Council supported the Festival by resolving to waive the hire charge for
use of Boronia Park.
REPORT
The Food and Wine Festival is scheduled to be held on Sunday 1 May at Boronia Park oval.
The Food & Wine Festival has been held annually at Boronia Park for 16 years. It is organised
by a local committee of volunteers and is an important local event.
The Committee has completed an application form for use of the oval which includes details of
insurance coverage and risk management procedures. The fee for use of Boronia Park for the
event is $3,500 which includes charges for marquee and amusement placement.
The Festival Committee is a registered non-profit organisation. The event has been run for
many years and assists the local community by donating funds to local groups, allows local
food, wine and boutique owners to showcase their products and provides an event to bring
community residents together.
During the past 16 years the Festival has raised over $200,000 to support various local charities
including:

Hunters Hill Ryde Community Services

State Emergency Services (SES).

Giant Steps, Hunters Hill Men’s Shed, sporting clubs and Scouts.
This year’s beneficiaries are yet to be determined but will be a local community service
organisation or project.
The Festival assists the local community by donating funds to local groups, allowing local food,
wine and boutique owners to showcase their products and provides an event to bring
community residents together.
CONCLUSION
It is recommended that, as in previous years, Council support the 2016 Hunters Hill Food and
Wine Festival by waiving the hiring fee for use of Boronia Park. It is suggested that the Hunter’s
Hill Food and Wine Fair Committee be asked to acknowledge the sponsorship of the Festival by
Hunter’s Hill Council by placement of Council logo on publicity.
Item 5.1
Page 36
Waiving the hire fee for use of Boronia Park oval will result in forgoing hire fee income of
approximately $3,500.
matter.
If Council charges the Food & Wine Festival Committee a hire charge for use of Boronia Park
the Committee will have less funds to distribute to the community groups it is supporting in
2016.
RISK ASSESSMENT
matter.
HUNTERS HILL 2030
By establishing a partnership with the Hunters Hill Food and Wine Festival, Council is able to
facilitate cultural programs, action 1.1.3.2 in the HH2030, Delivery and Operational Plan
RECOMMENDATION
That Council become a major sponsor of the 2016 Hunters Hill Food and Wine Festival by
waiving the hire fee for use of Boronia Park.
ATTACHMENTS
1.
Item 5.1
Request for Fee Waiver from Hunters Hill Food and Wine Festival
Page 37
01 February 2016
General Manager
Hunters Hill Council
PO Box 21, Hunters Hill, NSW 2110
22 Alexandra Street, Hunters Hill, NSW 2110
Request to Waive the Booking Fees for the use of Boronia Park Oval by the Hunters
Hill Food and Wine Festival, 1 May 2016
The Hunters Hill Food and Wine Festival is scheduled for Sunday, 1 May 2016 at Boronia
Park Oval. The Committee has greatly appreciated the ongoing support and financial
assistance of Hunters Hill Council for previous events. We seek support again this year by
requesting Council to waive the booking fee for Boronia Park. The fee last year was in the
order of $2,300. Council’s support was an integral part of enabling us to raise money for
various charities and community projects.
The Committee tries to be as self-sufficient as possible with total volunteer support and
conducting such things as cleaning up after the event.
This year’s beneficiaries are yet to be determined, however, we will notify you of who we
will be raising money for as soon as possible. Previous beneficiaries have included Hunters
Hill SES, Giant Steps, local pre-schools, playground equipment, BIRDS, Respite Care,
Men’s Shed, sporting clubs and Scouts.
The Festival assists the local community by donating funds to local groups, allowing local
food, wine and boutique owners to showcase their products and providing an event to bring
community residents together in a Festival atmosphere.
Please let me know if I can provide any further information. We trust that Council will be
able to support our activities on behalf of the local area.
Yours sincerely,
Chris Abood
Treasurer
Item 5.1
Attachment 1
Page 38
ITEM NO
:
5.2
SUBJECT
:
2017 HARBOUR SCULPTURE
CSP OUTCOME
:
DELIVERY PLAN
STRATEGY
:
PROMOTE ART AND PUBLIC ART
REPORTING OFFICER
:
MARGARET KELLY
Ref:254467
INTRODUCTION
HarbourSculpture is an independent, not-for-profit project run by a volunteer committee of local
residents. The organisers have written to Council explaining proposed changes to the
Exhibition, thanking Council for its support in the past and requesting that Council support the
next Exhibition by granting a fee waiver for use of Clarkes Point Reserve.
REPORT
The 2015 Exhibition was a great success. Attendance at the Exhibition was strong, numbers of
works entered and exhibited increased and business and community support continued. The
feedback received about the Exhibition supported the need for an extended inside Exhibition to
coincide with the outdoor dates. In order to accommodate this, the following changes are
proposed to the Exhibition:

There will not be a HarbourSculpture exhibition in 2016, as the Organising Committee
works on an expanded and extended event for 2017.

Vast majority of feedback relates to the need for the Inside exhibition to coincide with the
Outside exhibition timeframe.

Organisers have negotiated with the Hunters Hill Sailing Club to secure the exclusive
use of its function room for the next Exhibition to take place from Thursday 16 March to
Sunday 2 April 2017.

This will provide more daylight hours for visitors and more weekends to view the
sculptures.

Organisers hope to expand the size of the Outside exhibition to include the foreshore
areas closer to the Sailing Club - pending Council approval.
Council has provided support for the Exhibition since it began. It has extensive community
support, provides an opportunity for sculptors to exhibit and sell their works and is a very
positive addition to the cultural calendar of Hunters Hill.
The organisers have requested use of a slightly larger area of Clarkes Point Reserve from 13
March 2017 to 4 April 2017. They have requested that the hire charge for use of the Reserve be
waivered.
Item 5.2
Page 39
CONCLUSION
The organisers have thanked Council for the invaluable support provided for the 2015
Exhibition. The event has developed an identity in Hunters Hill and has become an important
event on the Hunter’s Hill cultural calendar. The Exhibition brings visitors to the area, provides
support for local artists and business. It is recommended that Council support for the event
should continue in 2017. It is suggested that the HarbourSculpture Committee be asked to
acknowledge the sponsorship of the exhibition by Hunter’s Hill Council by placement of Council
logo on publicity.
The hire charge for Clarkes Point Reserve is $440 per hour for the first hour and $108 per
subsequent hour. For an eight hour hire per day the fee for use of Clarkes Point Reserve for 23
days would be approximately $20,000. Charging this fee would result in the event not being
able to proceed.
matter.
RISK ASSESSMENT
matter.
HUNTERS HILL 2030
Support to HarbourSculpure will assist Council to deliver the cultural program outcomes in the
HH2030, delivery plan and operational plan.
RECOMMENDATION
That Council become a major sponsor of the 2017 Exhibition by waiving the hire fee for use of
Clarkes Point Reserve for the proposed 2017 HarbourSculpture Exhibition.
ATTACHMENTS
1.
Item 5.2
Fee Waiver Request for 2017 HarbourSculpture
Page 40
Item 5.2
Attachment 1
Page 41
Item 5.2
Attachment 1
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OUR COUNCIL
ITEM NO
:
8.1
SUBJECT
:
QUARTERLY BUDGET REVIEW AS AT 31 DECEMBER
2015
CSP OUTCOME
:
COUNCIL IS 100% COMPLIANT WITH STATUTORY
REPORTING REQUIREMENTS
DELIVERY PLAN
STRATEGY
:
ACCOUNTING MANAGEMENT AND POLICIES THAT
COMPLY WITH CURRENT LEGISLATION
REPORTING OFFICER
:
DEBRA MCFADYEN
Ref:254485
INTRODUCTION
Under Integrated Planning and Reporting, the Responsible Accounting Officer must prepare a
Quarterly Budget Review Statement for Council by reference to the Operational Plan estimates
for that year.
This is mandated by Clause 203(1) of the Local Government (General) Regulation 2005.
REPORT
In summary, the overall result of the December review variations resulted in an improvement of
$13,700 in the Net Operating Result from all Operations reducing the deficit from $148,325 to
$134,625.
The net operating result has increased by $13,700 however, after removal of the capital grant of
$50,000, the net operating result after capital items has decreased by $36,300. The major
influence on the deficit result is the contribution to the Fit for the Future Project of $33,000 as
per Council resolution 251/15 of Council Meeting No. 4383.
Adjustments have been made for actuals now known such as changes in existing and new
grants and their corresponding expenditures.
Other items include an increase in income and expenses for Gladesville Spring Festival and
Work Health and Safety and an increase in expenses for Contribution to Fire Brigade, which
was estimated at $416,200 but actually came in at $418,841.
CONCLUSION
The net operating result has a minor variation to the operational budget for the December 2015
quarter review.
In summary the estimated Net Operating Result from All Operations budget deficit has
decreased from $148,325 to $134,625
matter.
Item 8.1
Page 43
OUR COUNCIL
RISK ASSESSMENT
matter.
HUNTERS HILL 2030
This report mainly includes new grant projects and adjustments for actual events in the
operational plan.
RECOMMENDATION
ATTACHMENTS
1.
Item 8.1
Quarterly Budget Review Statement as at 31 December 2015
Page 44
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Item 8.1
Attachment 1
Page 45
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Item 8.1
Attachment 1
Page 46
OUR COUNCIL
Item 8.1
Attachment 1
Page 47
OUR COUNCIL
Item 8.1
Attachment 1
Page 48
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Item 8.1
Attachment 1
Page 49
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Item 8.1
Attachment 1
Page 50
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Item 8.1
Attachment 1
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Item 8.1
Attachment 1
Page 52
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Item 8.1
Attachment 1
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Item 8.1
Attachment 1
Page 54
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Item 8.1
Attachment 1
Page 55
OUR COUNCIL
ITEM NO
:
8.2
SUBJECT
:
SUMMARY OF COUNCIL INVESTMENTS AS AT 30
NOVEMBER 2015
CSP OUTCOME
:
DELIVERY PLAN
STRATEGY
:
REPORTING OFFICER
:
JOHN JAVILLONAR
Ref:254343
INTRODUCTION
A summary of its investments is required to be reported to Council at the end of the month.
REPORT
SUMMARY OF COUNCIL'S INVESTMENTS AS AT 30 NOVEMBER 2015 (330/06)
Institution
CBA
CBA
CBA
CBA
CBA
NAB
NAB
NAB
IMB
WESTPAC
CBA
CBA
Reference
Term Deposit
Term Deposit
Term Deposit
Term Deposit
Term Deposit
Term Deposit
Term Deposit
Term Deposit
Term Deposit
Term Deposit
24 HR Call
General
Total
$
$
$
$
$
$
$
$
$
$
$
$
Principal
710,868.85
704,395.17
602,062.02
1,303,295.71
450,810.00
1,110,043.71
1,121,212.03
1,110,586.26
2,365,456.44
907,995.48
432,945.97
10,819,671.64
Lodged
12.10.15
30.11.15
26.11.15
3.11.15
12.11.15
7.9.15
16.11.15
7.9.15
26.10.15
30.11.15
Term
60
91
90
90
32
91
91
91
93
90
Matures
11.12.15
29.2.16
24.2.16
1.2.16
14.12.15
7.12.15
15.2.16
7.12.15
27.1.16
28.2.16
Rate
2.26
2.95
2.39
2.78
2.18
2.85
2.80
2.85
2.75
2.82
1.75
$
1,208,586.50
30.11.15
Bank Account Balance
$ 12,028,258.14
Certification – Responsible Accounting Officer
The investments listed above have been made in accordance with the Local Government Act
1993, the Local Government (General) Regulation 2005 and Council’s policy on investments.
The above Investments include the following estimated restrictions
Internal Restrictions
Actual as at 30 November 2015
Employee Leave Entitlements
Town Hall
Item 8.2
$
$
675,318.08
249,130.00
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Replacement of Plant
Office Equipment & Furniture
Road Reconstruction
Elections
Public Places & Urban Design
Safety & Welfare Expenses OH&S Incentive
Other
Insurance Reserve
Total Internal Restrictions
$ 490,574.03
$ 153,096.01
$ 181,605.72
$
81,474.60
$
5,688.00
$
33,785.69
$
22,745.00
$
58,659.78
$ 1,952,076.91
Deposits
$ 2,616,440.94
Total Internal Restrictions and Deposits
$ 4,568,517.85
External Restrictions
Loans
S94
Grants
Domestic Waste Management
Special Environmental Levy
Special Community Facilities
Special Roads
Other Infrastructure Special Rate
$
23,939.89
$ 1,078,443.73
$ 145,647.41
$ 323,561.25
$ 235,078.26
$ 1,369,296.72
$ 354,492.86
$ 492,901.41
Total External Restrictions
$ 4,023,361.53
Total Restrictions
$ 8,591,879.38
$
Total Investment as at:
31.12.14
31.1.15
28.2.15
31.3.15
30.4.15
31.5.15
30.6.15
31.7.15
31.8.15
30.9.15
31.10.15
30.11.15
Average Rate
Item 8.2
$
$
$
$
$
$
$
$
$
$
$
$
9,928,351
9,964,519
9,077,205
10,510,936
9,490,762
9,808,434
9,936,361
8,908,867
10,444,298
11,369,285
10,997,301
10,819,672
Portfolio
% Rate
90 Day BB
% Rate
3.24
3.24
3.21
3.00
2.91
2.81
2.61
2.66
2.59
2.53
2.56
2.68
2.84
2.75
2.70
2.37
2.27
2.24
2.15
2.15
2.15
2.14
2.17
2.15
2.22
2.29
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CONCLUSION
matter.
RISK ASSESSMENT
matter.
HUNTERS HILL 2030
Council is compliant with statutory reporting requirements.
RECOMMENDATION
ATTACHMENTS
There are no attachments to this report.
Item 8.2
Page 58
OUR COUNCIL
ITEM NO
:
8.3
SUBJECT
:
SUMMARY OF COUNCIL INVESTMENTS AS AT 31
DECEMBER 2015
CSP OUTCOME
:
DELIVERY PLAN
STRATEGY
:
REPORTING OFFICER
:
JOHN JAVILLONAR
Ref:254377
INTRODUCTION
A summary of its investments is required to be reported to Council at the end of the month.
REPORT
SUMMARY OF COUNCIL'S INVESTMENTS AS AT 31 DECEMBER 2015 (330/06)
Institution
CBA
CBA
CBA
CBA
CBA
NAB
NAB
NAB
IMB
WESTPAC
Call
CBA
Reference
Term Deposit
Term Deposit
Term Deposit
Term Deposit
Term Deposit
Term Deposit
Term Deposit
Term Deposit
Term Deposit
Term Deposit
24 HR Call
General
Total
$
$
$
$
$
$
$
$
$
$
$
$
Principal
713,509.78
704,395.17
602,062.02
1,303,295.71
450,000.00
1,117,931.11
1,121,212.03
1,118,477.51
2,365,456.44
907,995.48
284,617.57
10,688,952.82
Lodged
11.12.15
30.11.15
26.11.15
3.11.15
4.12.15
7.12.15
16.11.15
7.12.15
26.10.15
30.11.15
Term
60
91
90
90
31
90
91
90
93
90
Matures
9.2.16
29.2.16
24.2.16
1.2.16
4.1.16
7.3.16
15.2.16
7.3.16
27.1.16
28.2.16
Rate
2.82
2.95
2.39
2.78
2.20
2.90
2.80
2.90
2.75
2.82
1.75
$
787,451.98
31.12.15
Bank Account Balance
$ 11,476,404.80
Certification – Responsible Accounting Officer
Internal Restrictions
Actual as at 31 December 2015
Employee Leave Entitlements
$
Item 8.3
675,318.08
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Town Hall
Replacement of Plant
Office Equipment & Furniture
Road Reconstruction
Elections
Public Places & Urban Design
Safety & Welfare Expenses OH&S Incentive
Other
Insurance Reserve
Total Internal Restrictions
$
$
$
$
$
$
$
$
$
$
249,130.00
490,574.03
153,096.01
181,605.72
81,474.60
5,688.00
33,785.69
22,745.00
58,659.78
1,952,076.91
Deposits
$
2,604,565.94
Total Internal Restrictions and Deposits
$
4,556,642.85
External Restrictions
Loans
S94
Grants
Domestic Waste Management
Special Environmental Levy
Special Community Facilities
Special Roads
Other Infrastructure Special Rate
$
$
$
$
$
$
$
$
23,939.89
993,785.28
139,243.41
323,561.25
227,712.69
1,362,338.72
269,588.32
390,753.75
Total External Restrictions
$
3,730,923.31
Total Restrictions
$
8,287,566.16
$
Total Investment as at:
31.1.15
28.2.15
31.3.15
30.4.15
31.5.15
30.6.15
31.7.15
31.8.15
30.9.15
31.10.15
30.11.15
31.12.15
Average Rate
Item 8.3
$
$
$
$
$
$
$
$
$
$
$
$
9,964,519
9,077,205
10,510,936
9,490,762
9,808,434
9,936,361
8,908,867
10,444,298
11,369,285
10,997,301
10,819,672
10,688,953
Portfolio
% Rate
90 Day BB
% Rate
3.24
3.21
3.00
2.91
2.81
2.61
2.66
2.59
2.53
2.56
2.68
2.74
2.80
2.70
2.37
2.27
2.24
2.15
2.15
2.15
2.14
2.17
2.15
2.22
2.34
2.25
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CONCLUSION
matter.
RISK ASSESSMENT
matter.
HUNTERS HILL 2030
Council is compliant with statutory reporting requirements.
RECOMMENDATION
ATTACHMENTS
Item 8.3
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ITEM NO
:
8.4
SUBJECT
:
PROPOSED PHASE 1 AMENDMENTS TO THE LOCAL
GOVERNMENT ACT
CSP OUTCOME
:
COUNCIL IS RECOGNISED AND RESPECTED AS AN
OPEN AND TRANSPARENT ORGANISATION
DELIVERY PLAN
STRATEGY
:
COUNCILLORS ARE WELL-INFORMED ABOUT
ISSUES/PROJECTS
REPORTING OFFICER
:
BARRY SMITH
Ref:254536
INTRODUCTION
The Office of Local Government is seeking input on important proposals by the NSW
Government for legislative reform. The views of councils and their communities, and other
stakeholders, are now being sought on Phase 1 of the development of new Local Government
legislation.
Phase 1 is designed to:

embed strategic business planning principles across the range of council functions
and practices;

promote independent and sustainable councils engaged with and accountable to
their local communities that have the capacity to deliver on local and regional needs;
and

support a culture of continuous improvement in councils to ensure the effective and
efficient delivery of the strategic goals agreed to with their local communities.
REPORT
The amendments have been identified through the Local Government Act Taskforce Review
and are seen as those matters that need to be addressed first in the overall local government
reform process.
The introduction of more streamlined legislation will happen in phases. Phase 1 will concentrate
on reforms that strengthen the local government system, support councils to connect with their
communities and build capability. In particular, the Phase 1 will:

clarify roles and responsibilities of Councillors, Mayors, Administrators and General
Managers;

introduce new guiding principles for local government;

improve governance of councils and professional development for Councillors;

expand on the framework for strategic business planning and reporting;

prioritise community engagement and financial accountability; and

streamline council administrative processes.
The following outlines the framework for the Phase 1 amendments and an explanatory paper for
the amendments is attached to this report.
Item 8.4
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1.
2.
3.
4.
5.
6.
7.
8.
Item 8.4
Guiding principles for the Act and local government
1.1
Purposes of the Local Government Act
1.2
Role of local government
1.3
The guiding principles of local government
Structural framework of local government
2.1
The role of the governing body
2.2
The number of councillors
2.3
Rural Councils
The governing body of councils
3.1
The role of the mayor
3.2
The mayor’s term of office
3.3
The role of councillors
3.4
Councillors’ term of office
3.5
Oath or affirmation of office
3.6
Councillors’ expenses and facilities
3.7
Mayor/councillor professional development
3.8
Role and functions of administrators
3.9
Financial controllers
3.10
Meetings
3.11
Delegation of functions
Elections
4.1
Extension of the option of universal postal voting to all councils
Council’s workforce
5.1
Determination of the organisation structure
5.2
The role of general managers
5.3
The requirement to report annually to the council on senior staff contractual
conditions
Ethical standards
6.1
Consolidation of the prescription of ethical standards
6.2
Investigation of pecuniary interest breaches
Councils’ strategic framework
7.1
Integrated planning and reporting principles
7.2
Streamlining the existing integrated planning and reporting provisions
7.3
Council’s integrated planning and reporting to reflect regional priorities
7.4
Expanded scope of delivery programs
7.5
Fiscal sustainability
7.6
Expanded scope of councils’ community engagement strategies
Council performance
8.1
Annual reports
8.2
State of the environment reports
8.3
Performance measurement
8.4
Internal audit
8.5
Sector-wide performance audits by the Auditor-General
8.6
Financial management
8.7
Financial reporting
8.8
External audit
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The first stage of consultation is an invitation to provide feedback on each of these proposals
through an online survey on the Fit for the Future website at www.fitforthefuture.nsw.gov.au
There will also be a link through the Have Your Say website at www.haveyoursay.nsw.gov.au
Formal drafting of the amending legislation has yet to occur and it will be important to ensure
that the final document matches the intent of the proposed amendments.
Workshops on the amendments will be held in February and final submissions will be due in
mid-March 2016.
CONCLUSION
The proposed Phase 1 amendments have addressed many of the matters identified in the
ongoing local government review process and Councillors will require some time to consider
them, ask for additional explanation (or information) and to make a considered response.
Like the previous agenda item this was part of other recommendations of the ILGRP.
matter.
RISK ASSESSMENT
matter.
HUNTERS HILL 2030
This report addresses CSP Outcome 1.3 Council is recognized and respected as an open and
transparent organisation and Delivery Program Strategy 1.3.2 Councillors are well informed
about issues/projects.
RECOMMENDATION
That this matter is referred to a Councillor workshop for discussion.
ATTACHMENTS
1.
Item 8.4
Local Government Act Phase 1 Amendments
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Item 8.4
Attachment 1
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Item 8.4
Attachment 1
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Item 8.4
Attachment 1
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Item 8.4
Attachment 1
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Item 8.4
Attachment 1
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Item 8.4
Attachment 1
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Item 8.4
Attachment 1
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Item 8.4
Attachment 1
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Item 8.4
Attachment 1
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Item 8.4
Attachment 1
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Item 8.4
Attachment 1
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Item 8.4
Attachment 1
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Item 8.4
Attachment 1
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Item 8.4
Attachment 1
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Item 8.4
Attachment 1
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Item 8.4
Attachment 1
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Item 8.4
Attachment 1
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Item 8.4
Attachment 1
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Item 8.4
Attachment 1
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Item 8.4
Attachment 1
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Item 8.4
Attachment 1
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Item 8.4
Attachment 1
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Item 8.4
Attachment 1
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Item 8.4
Attachment 1
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Item 8.4
Attachment 1
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Item 8.4
Attachment 1
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Item 8.4
Attachment 1
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Item 8.4
Attachment 1
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Item 8.4
Attachment 1
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Item 8.4
Attachment 1
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Item 8.4
Attachment 1
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Item 8.4
Attachment 1
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ITEM NO
:
8.5
SUBJECT
:
IPART INQUIRY INTO THE REGULATORY BURDEN
PLACED ON LOCAL GOVERNMENT
CSP OUTCOME
:
COUNCIL IS RECOGNISED BY THE COMMUNITY AND
INDUSTRY AS A LEADER
DELIVERY PLAN
STRATEGY
:
HUNTER’S HILL COUNCIL FOCUSES ON EFFICIENCIES
REPORTING OFFICER
:
BARRY SMITH
Ref:254273
INTRODUCTION
IPART has released the Draft Report for its Review of Local Government Reporting and
Compliance Burdens on Local Government. This work was identified as a key element of the
ILGRP recommendations on Fit for the Future.
The Draft Report contains 49 draft recommendations, which cover seven functional areas as
well as systemic issues that apply across a range of council activities. There are 60 other issues
raised by stakeholders, but about which IPART has not made a formal recommendation.
Many of these additional areas are already being addressed by Government, or can be resolved
within existing policies.
IPART is seeking feedback on its draft recommendations.
REPORT
This review aims to identify inefficient, unnecessary or excessive planning, reporting and
compliance obligations imposed on councils by the NSW Government.
IPART has been asked to examine how the State regulates local government and to develop
options to reduce, remove or streamline these obligations.
To identify regulatory obligations imposed on councils that could be considered inefficient,
unnecessary or excessive, and develop the draft recommendations, IPART:
 released an Issues Paper;
 circulated a questionnaire to all NSW councils;
 conducted workshops with councils;
 consulted with NSW Government agencies which oversee councils’ regulatory roles.
The following table lists the 49 draft recommendations and where relevant and applicable a
Council comment has been included for the purpose of providing feedback to IPART.
Submissions on the draft recommendations may be submitted until 19 February 2016.
Item 8.5
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RECOMMENDATION
Systemic Issues
COMMENT
1. That the Department of Premier and Cabinet
(DPC) revise the NSW Guide to Better
Regulation to include requirements for State
agencies developing regulations involving
regulatory or other responsibilities for local
government, as part of the regulation-making
process, to:
- consider whether a regulatory proposal
involves responsibilities for local
government;
- clearly identify and delineate State and local
government responsibilities;
– consider the costs and benefits of regulatory
options on local government;
– assess the capacity and capability of local
government to administer and implement the
proposed responsibilities, including
consideration of adequate cost recovery
mechanisms for local government;
– take a coordinated, whole-of-government
approach to developing the regulatory
proposal;
– collaborate with local government to inform
development of the regulatory proposal;
– if establishing a jointly provided service or
function, reach agreement with local
government as to the objectives, design,
standards and shared funding arrangements;
and
– develop an implementation and compliance
plan.
2. That the NSW Government maintain a Register
of local government reporting, planning and
compliance obligations that should be used by
State agencies in the regulation-making process
to manage the volume of regulatory
requirements imposed on councils and to avoid
creating unnecessary or duplicative
requirements.
3. That the NSW Government remove restrictions
on fees for statutory approvals and inspections
to allow for the recovery of efficient costs,
subject to monitoring and benchmarking.
4. Where fees continue to be set by statute, that
the relevant NSW Government agency reviews
the level of the fees every 3-5 years and
amends the relevant legislation to allow these
fees to increase annually in line with CPI or an
index of fee-related costs.
Item 8.5
STRONGLY AGREE
The Register should be provided to all agencies
and Local Government – to monitor/review these
compliances on the impacts and outcomes.
STRONGLY AGREE
The fees imposed are not in line with today’s
expectations.
Note: Item 3 through 5. Full cost recovery would
require justification which means that Councils
would have to engage in cost accounting in a more
detailed way than perhaps done previously
requiring more resources.
STRONGLY AGREE
The real costs of assessing DA’s should be able to
be recovered.
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OUR COUNCIL
5. That if statutory fees are capped below cost
recovery to ensure affordability or for other
policy reasons, then the NSW Government
should reimburse councils for the shortfall in
efficient costs.
6. That the Department of Premier and Cabinet
amend the Good Practice Guide to Grant
Administration, to:
– recognise Local Government as separate
from non-government organisations;
– remove acquittal requirements for untied
grants;
– explicitly address ongoing maintenance and
renewal costs when funding new capital
projects;
– require Agencies to rely on existing council
reporting to assess financial stability and
management performance of councils;
– lengthen acquittal periods for ongoing grant
programs to four years, and use
Memorandum of Understanding (MOU)
arrangements, rather than requiring councils
to reapply annually; and
– provide for a streamlined acquittal process
for grants of less than $20,000 in total,
examples of streamlining include:
 not requiring further external financial
audit;
 using risk-based controls and
requirements;
 confining performance measurement to
outcomes consistent with the purpose of
the grant.
7. That the Department of Finance, Services and
Innovation use the NSW ICT Strategy and
Information Asset Registers to:
– provide a central website to consolidate
Local Government reporting portals,
searchable data sets, reports and
publications;
– facilitate council use of the central website;
and
– facilitate sharing of Local Government data
and information between State Government
agencies.
8. That the Office of Local Government introduces
a “gateway” framework, using a cost-benefit
methodology, to assess new State agency
proposals for reporting and data collection from
Local Government.
Item 8.5
STRONGLY AGREE
STRONGLY AGREE
May be restrictions in the provision of grants
depending on the asset information available and
performance measures employed.
STRONGLY AGREE
Additional work required to provide data and
information required for the central portal in the
format required and for ongoing maintenance
STRONGLY AGREE
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9. That the Department of Planning and
Environment, including through the Office of
Local Government, review public notice print
media requirements in the Local Government
Act 1993, the Local Government (General)
Regulation 2005, the Environmental Planning
and Assessment Act 1979, and the
Environmental Planning and Assessment
Regulation 2000 and, where the cost to councils
of using print media exceeds the benefit to the
community, remove print media requirements
and allow online advertising, mail-outs and other
forms of communication as alternatives.
STRONGLY AGREE
Cost benefit analysis by whom?
Water & Sewerage
10-14
NO COMMENTS NOT APPLICABLE
Planning
15
That the Department of Planning and
Environment (DPE):
– Implement a data sharing model with the
Australian Bureau of Statistics in relation to
building approvals in NSW.
Agree – statistics they are useful.
– Introduce a consolidated data request of
councils for the purposes of the Local
Development State Environmental
Planning Policy (Affordable Rental
Housing) 2009 (Affordable Rental Housing)
and State Environmental Planning Policy
No 1 – Development Standards (SEPP 1
variations).
This data is collected now.
Affordable Rental Housing – it could be collected
as part of all other statistic Housing Monitor,
Performance Monitoring , not individually, important
Statistic to see uptake.
– Fund an upgrade of councils’ software
systems to automate the collection of data
from councils for the purposes of the
LDPM, Housing Monitor, Performance
Monitoring (LDPM), Housing Monitor,
Affordable Rental Housing and SEPP 1
variations.
Agree, a lot of discussion for many years however
no action to date.
– Publish the data collected from councils on
Affordable Rental Housing and SEPP 1
variations data.
– Seek agreement with the Land &
Environment Court to obtain appeal data
directly from the Court.
SEPP 1 variations – Do we need it..? No.
This was part of the review the department did
during the transition to the LEP Template.
As we know every council has different software
and the costs of upgrading will make it a major
problem.
Agree, with other data Housing Monitor,
Performance Monitoring
As discussed above no need for SEPP 1 variations
data
Agree, The court collects is own data internally. A
report is provided by the Court - Annual Report, not
specific data provided. ( share data).
Agree
– Remove the administrative requirement for
councils to report to DPE on political
donations or gifts under section 147 of the
Environmental Planning & Assessment Act
1979.
Item 8.5
Page 100
OUR COUNCIL
16
That the Environmental Planning and
Assessment Act 1979 be amended to enable
zoning and development standards
information under section 149(2) of the
Environmental Planning and Assessment Act
1979 to be provided through the NSW
Planning Portal.
Placing DCP controls the certificate will be
cumbersome….
There might be legal issues
To place on portal…there could be other ways.
17
Assessment Regulation 2000 be amended to
specify the information that can be provided by
councils in accordance with section 149(5) of
the Environmental Planning & Assessment Act
1979.
Placing DCP controls the certificate will be
cumbersome….
There might be legal issues
To place on portal…there could be other ways
18
That DPE amend the NSW Planning Portal to
provide for online:
– payment of fees and charges by applicants
and for the Planning Reform Fund fee to
then be automatically directed to DPE ;
SUPPORTED
– zoning and development standards
information under section 149(2) of the
1979;
No on councils website - why have Local
Government then
– joint applications for development
approvals and construction certificates; and
19
– information under section 149(5) of the
1979 to be accessible via a link to council
websites.
No on councils website - why have Local
Government then
That DPE manage referrals to State agencies
through a ‘one-stop shop’ in relation to:
– planning proposals (LEPs)
SUPPORTED
– development applications (DAs), and
– integrated development assessments
(IDAs).
20
That DPE develop suites of standardised
development consent conditions and
streamline conditions that require consultant
reports or subsequent approvals, in
consultation with councils, State government
agencies and other key stakeholders.
SUPPORTED
Most councils could assist with this.
Administration & Governance
21
That the NSW Government streamline the
reporting requirements for the Integrated
Planning and Reporting (IP&R) framework in
the revised Local Government Act.
Item 8.5
STRONGLY AGREE
Page 101
OUR COUNCIL
22
Ahead of the next IP&R cycle (2016), that the
Office of Local Government:
– provide councils with a common set of
performance indicators to measure
performance within the IP&R framework;
– conduct state-wide community satisfaction
surveys and release the results to allow
comparisons between councils and
benchmarking ;
– provide guidance to councils on the form
and content of the End of Term Report and
its relationship to local councils’ Annual
Reports;
– clarify for councils the purpose, form and
content of the State of the Environment
report and clarify its relationship to the End
of Term Report ;
– work with the Office of Environment and
Heritage, the NSW Environment Protection
Authority and other relevant agencies to
develop performance indicators for councils
to use, and where relevant, amend the
IP&R Guidelines and Manual to incorporate
this material.
23
That the Office of Local Government remove
requirements for councils to report more in the
General Purpose Financial Statements than is
required by the Australian accounting
standards, issued by the Australian
Accounting Standards Board, except for
requirements which are unique and high value
to local government such as Note 21 and
Special Schedule 7.
24
That clause 163(2) of the Local Government
(General) Regulation 2005 be amended to
allow the Office of Local Government to
determine the councils for which the threshold
for formal tendering would be increased to
$250,000, with this threshold to be reviewed
every five years.
25
That section 377(1)(i) of the Local
Government Act 1993 be amended to allow
the Council to delegate the acceptance of
tenders.
26
That the Department of Planning and
Environment, through the Office of Local
Government, review the requirements in the
Local Government Act 1993 for Ministerial
approvals; those that are not justified on the
basis of corruption prevention, probity or
protecting the interests of the State be
removed.
Performance Indicators will probably require the
collection of information not currently captured.
This is more prescription rather than reduction.
It is more direction and control by the State rather
than reduction in red tape.
STRONGLY AGREE
STRONGLY AGREE
Would speed things up, but Council may wish
to know of major tenders on capital works or
contracts like waste management
27 That the Office of Local Government introduce
guidelines that specify maximum response
times for different categories of approvals.
Item 8.5
Page 102
OUR COUNCIL
28 That the Department of Planning and
Environment, through the Office of Local
Government, review all approvals required
under section 68 of the Local Government Act
1993 in order to:
– determine the activities for which a
separate local council approval under
section 68 is necessary;
– revise the regulatory frameworks within
NSW legislation to remove duplication ;
– place as many approval requirements as
possible in specialist legislation; and
– where appropriate, enable mutual
recognition of approvals issued by another
council.
29
That the Local Government Act 1993 be
amended to transfer current requirements
relating to the length of time for temporary
appointments under section 351(2) to the
Local Government (General) Regulation 2005
or the relevant awards.
30
Extend the maximum periods of temporary
employment from 12 months to four years
within any continuous period of five years,
similar to Rule 10 of the Government Sector
Employment Rules 2014.
31
That section of the Public Interest Disclosures
Act 1994 be amended to require councils to
report on public interest disclosures in their
annual reports and remove the requirement for
an annual public interest disclosures report to
be provided to the Minister for Local
Government.
32
That section 125 of the Government
Information (Public Access) Act 2009 be
amended to allow councils to lodge annual
reports of their obligations under the Act within
five months after the end of each reporting
year.
33
That the Office of Local Government assist the
Information and Privacy Commission to
circulate to councils information related to the
Government Information (Public Access) Act
2009.
STRONGLY AGREE
Draft Findings
1
That the principles and processes outlined
in ICAC’s Guidelines for managing risk in
direct negotiations are best practice
standards which can be applied where a
lack of competition exists in a Local
Government Area.
Item 8.5
Page 103
OUR COUNCIL
Building & Construction
34
That the Building Professionals Board include
information on travel charges for certification
services in regional areas when developing an
indicative fee schedule.
35
That the Building Professionals Board or the
proposed Office of Building Regulation (in
consultation with Department of Planning and
Environment, Fire & Rescue NSW and local
government) design the new online system for
submitting annual fire safety statements
(AFSS) to allow councils to identify buildings in
their area that require an AFSS, and where
follow up or enforcement action is required.
36
Assessment Regulation 2000 be amended to
clarify what constitutes a ‘significant fire safety
issue’.
37
That section 121ZD of the Environmental
Planning and Assessment Act 1979 be
amended to allow councils to delegate
authority to the General Manager to consider a
report by the Fire Brigade, make a
determination and issue an order, rather than
having the report considered at the next
council meeting.
Draft Findings
2
The draft recommendations of the
Independent Review of the Building
Professionals Act 2005 (Lambert Building
Review), if supported by the NSW
Government, would:
– Substantially improve the funding and
ability of councils to effectively undertake
their compliance functions in relation to
unauthorised building work and refer
certifier complaints to the Building
Professionals Board.
– Introduce more effective disincentives (for
example, penalties) for unauthorised
building work.
– Institute a system of electronic lodgement
of certificates and documentation from
private certifiers to councils in a
standardised form. This should reduce
current record management burdens on
councils, which would allow the information
to be used to inform building regulation
policy development and better targeting of
council and state resources in building
regulation.
– Reduce the frequency of accreditation
renewals from annually to every three to
five years.
Item 8.5
Page 104
OUR COUNCIL
– Create a new category of regional certifier
to reduce the accreditation burden on
councils and increase the number of
certifiers in the regions.
3
That under the Local Government Act 1993
councils can set their fees for certification
services to allow for full cost recovery. These
fees can include travel costs.
4
That the online Building Manual, proposed in
the e-building initiative draft recommendation
of the Lambert Building Review, would remove
the current burden on councils of collecting
and maintaining records of annual fire safety
statements.
Public Land & Infrastructure
38
That the NSW Government transfer Crown
reserves with local interests to councils, as
recommended by the NSW Crown Lands
Management Review and piloted through the
Local Land Program Pilot.
39
Consistent with its response to the Crown
Lands Legislation White Paper, that the NSW
Government ensure that Crown reserves
managed by councils are subject to Local
Government Act 1993 requirements in relation
to:
– Ministerial approval of licences and leases;
and
– reporting.
statutory process for closing Crown roads,
including the arrangements for advertising
road closure applications.
40
STRONGLY AGREE
STRONGLY AGREE
41
That the NSW Government reduce the
backlog of Crown road closure applications to
eliminate the current waiting period for
applications to be processed.
42
provisions of the Local Government Act 1993
relating to plans of management for
community land to align public notice and
consultation with councils’ community
engagement for Integrated Planning and
Reporting purposes.
STRONGLY AGREE
43
That Roads and Maritime Services provide
greater support for councils to develop the
competency to conduct route access
assessments and process heavy vehicle
applications. This support should be focused
on developing the competency and skills
within councils to perform these regulatory
functions.
STRONGLY AGREE
Item 8.5
Page 105
OUR COUNCIL
44
That the Impounding Act 1993 be amended to
treat caravans and advertising trailers in the
same way as boat trailers when considering
whether they are unattended for the purposes
of the Act
Animal Control
45
That the Office of Local Government’s
redesign and modernisation of the central
Register of Companion Animals includes the
following functionality:
– online registration, accessible via mobile
devices anywhere;
– a one-step registration process, undertaken
at the time of microchipping and identifying
an animal ;
– the ability for owners to update change of
ownership, change of address and other
personal details online ;
– unique identification information in relation
to the pet owner (ie, owner’s date of birth,
driver licence number or Medicare
number);
– the ability to search by owner details ;
– the ability for data to be analysed by Local
Government Area (not just by regions);
– the ability for data to be directly uploaded
from pound systems, and
– centralised collection of registration fees so
funding can be directly allocated to
councils.
46 That the Companion Animals Act 1998 and
Companion Animals Regulation 2008 be
amended to require unique identification
information in relation to the pet owner (i.e.
owner’s date of birth, drivers licence number
or Medicare number), to be entered in the
register at the time of entering animal
identification information and when there is a
change of ownership.
Community Order
47 That the NSW Government review how councils
are currently applying Alcohol Free Zone
(AFZ) and Alcohol Prohibited Area (APA)
provisions in response to alcohol related antisocial behaviour and clarify the rationale and
processes for declaring AFZs and APAs in the
Local Government Act 1993 and Ministerial
Guidelines on Alcohol-Free Zones.
48 That the NSW Government provide an efficient
process for consultation and decision making
on temporary and events-based alcohol
restrictions.
49 That the Graffiti Control Act 2008 be amended
to allow councils to prosecute individuals and
organisations that commission or produce bill
posters that are visible from a public place
within their local government area.
Item 8.5
Page 106
OUR COUNCIL
CONCLUSION
Appropriate comments have been included in the above table where relevant and it is proposed
that these are forwarded to IPART as Councils submission and copied to LGNSW for their
information.
matter.
RISK ASSESSMENT
matter.
HUNTERS HILL 2030
RECOMMENDATION
1.
2.
That the table and comments included in the report are forwarded to IPART as Councils
submission to the ‘Review of reporting and compliance burdens on Local Government.”
ATTACHMENTS
Item 8.5
Page 107
OUR COUNCIL
ITEM NO
:
8.6
SUBJECT
:
PROPOSED MERGER UPDATE
CSP OUTCOME
:
DELIVERY PLAN
STRATEGY
:
ISSUES/PROJECTS
REPORTING OFFICER
:
BARRY SMITH
Ref:254538
INTRODUCTION
Given the current timetable for consideration of proposed Council mergers a regular update will
be provided to Council.
REPORT
Update on Public Inquiry held 02 February 2016
The public inquiry took place last Tuesday and over two hundred and fifty (250) people in total
attended the afternoon and evening sessions held at the Hunters Hill Sailing Club and residents
from all three proposed merger councils were present.
Seventy six (76) people addressed the delegate and more than 80% of these spoke against the
merger proposal.
By all reports public inquiry meetings across the metropolitan area were all well attended and
the majority of speakers consistently voiced a rejection on their particular proposal.
Community Information Campaign
The community information campaign has commenced. Preparation of the normal Council
February newsletter has been commenced and sufficient space has been allowed for Phase 1
of the community information campaign to be included. This information will essentially be
neutral but factual advice on the advantages and disadvantages of the merger proposal.
Council resolved that Council further consider phase 2 and 3 funding of the Community
Information Campaign at the next Council Meeting and this matter is discussed in the Financial
Impact section of this report.
Councillors Strategy Workshop
A Councillor Workshop was held on Friday 05 February and a report on it will be tabled at this
meeting.
Other Matters
The previous two reports on this agenda deal with items that are components of the overall
reform program for local government. The Local Government Act and Reducing the Reporting
and Compliance burden.
There have been no further announcements at this time regarding transition provisions, future
roles of Councillors and other, as there has been no decision made about any proposals.
Item 8.6
Page 108
OUR COUNCIL
It is unlikely that any further announcements will be made until the current process is completed
to ensure that no assumptions can be drawn about potential outcomes or determinations by the
Minister.
Merger proposal timeline**
DATE
DAY
06.01.16
Wednesday
Merger proposals forwarded to CEO of
OLG and delegates appointed
07.01.16
13.01.16
25.01.16
Thursday
Wednesday
Monday
02.02.16
Tuesday
05.02.16
08.02.16
22.02.16
28.02.16
March
TBA
Friday
Monday
Monday
Sunday
Delegate has invited Council to meet
Delegate meets with Mayor & GM
Extraordinary Meeting of Council to
consider and adopt a merger related
information campaign
Delegate holds public inquiry – Hunters
Hill Sailing Club
Strategy Workshop
Ordinary Meeting
Ordinary Meeting
Closing date for submissions
Delegate prepares report
Delegate refers report to Minister and
Boundaries Commission
Boundaries Commission provides
comments on report to Minister
Minister considers report from Delegate
and comments from Boundaries
Commission
Minister makes recommendation to
Governor
Intended Proclamation Date
Governance structure of new entities yet
to be determined, likely to be included in
proclamation
New entity commences
Council elections more than likely to be
deferred until March 2017
TBA
TBA
TBA
30.06.16
30.06.16
01.07.16
04.03.17
Saturday
ACTION
RESPONSE
Provide information
report to Clrs
08.01.16 & 15.01.16
Meeting 13.01.16
Held 25.01.16
Completed
5.00pm to 9.00pm
Draft submission
NA
NA
NA
NA
NA
NA
NA
NA
NA
**Please note that all dates after 28.02.16 are not official but a best guess indicator only.
CONCLUSION
Council staffs are currently assessing the merger proposal and our efforts are focussed on
producing a fact sheet for the February newsletter and a draft submission for consideration at
the Ordinary Meeting scheduled for 22 February 2016.
Item 8.6
Page 109
OUR COUNCIL
To avoid any further confusion there is no direct financial impact on Council’s adopted budget
as a result of this report in respect of the community information campaign Phases 1 and 2 as
adopted at the Council Meeting held on 29 January 2016.
Information content for Phases 1 and 2 will be included in already programed newsletters. The
budget already provided for these is sufficient to allow the inclusion of the information
campaign. No extra funding is required.
Phase 3 may require some additional funding, but until some of the outcomes of the merger
proposal are known a rough guide of what may be required was provided with a view to
reviewing this in conjunction with the March Budget review.
If additional funds are needed it was suggested that one source could be the funds designated
to be set aside for the future elections.
At no time has a recommendation been made to provide ANY additional funds for the
community information campaign at this time.
matter.
RISK ASSESSMENT
matter.
HUNTERS HILL 2030
RECOMMENDATION
ATTACHMENTS
Item 8.6
Page 110
OUR COUNCIL
ITEM NO
:
8.7
SUBJECT
:
HUNTERS HILL VILLAGE PUBLIC ART
CSP OUTCOME
:
DELIVERY PLAN
STRATEGY
:
PROMOTE ART AND PUBLIC ART
REPORTING OFFICER
:
ANNIE GOODMAN
Ref:254584
INTRODUCTION
At Council Ordinary Meeting 4392 held on 7 December 2015 Hunter’s Hill Council resolved via
Minute No. 427/15:
1.
That the nine themes developed via community consultation be incorporated into the
artwork.
2.
That the Hunters Hill Village public art pieces be scheduled for installation in late
2015/early 2016.
3.
That Hunters Hill Village shopkeepers be notified of the installation date and any
disruptions that may occur as a result.
REPORT
Since October 2015 Col Henry, the public art artist engaged to conceptualize a public art
presence for Hunters Hill Village has liaised with residents, students and community groups to
develop a series of three stainless steel stalks at a height of 4.5 metres each with three polished
stainless steel covers at the base of each stalk, and with the top of each stalk appearing as
stainless steel ‘petals’ (see below).
Item 8.7
Page 111
OUR COUNCIL
Additionally, Hunter’s Hill Council advertised the concept in the December issue of the Hunter’s
Hill Council Newsletter and asked residents for comments. Nil comments were received
regarding the newsletter article; however one comment was received as a result of reading
information publicized on Council’s website. This comment questioned using community input
and consultation as part of the development process as this would detract from the artistic merit
of the piece.
Throughout 2015 the Hunters Hill Public Art Committee reported to Council and to the Hunters
Hill Main Street Committee regarding progress of the concept. As the concept has developed so
too has the detail. This detail includes the determination of the following 9 exhibited themes to
be engraved on the work:


Fig trees;

Moocooboola/Aboriginal heritage – middens;

Lacework;

Jacarandas;

Sandstone;

Bushland;

Fauna – birds;

Water/harbour/rivers;

Dates - Series of numbers that you use to interpret your own date in our history.
CONCLUSION
Following a 12 month period of reports to Council, community liaison and engagement, the
Hunters Hill Village Public Art concept is ready to be completed and subsequently installed in
the location of the corner of Ryde and Gladesville Roads, Hunters Hill (see below).
matter.
Item 8.7
Page 112
OUR COUNCIL
RISK ASSESSMENT
matter.
HUNTERS HILL 2030
The Hunters Hill Public Art Committee are supporting Council’s Integrated and Reporting
Framework and the outcomes of the Hunters Hill Cultural Plan via the implementation of a range
of arts and cultural programs that actively support local cultural organisations and events.
RECOMMENDATION
1.
That the Hunters Hill Village public art concept be completed and installed in March
2016.
2.
That the Hunters Hill Village shopkeepers be given prior notification of any
disruptions that may arise as a result of installation.
ATTACHMENTS
Item 8.7
Page 113
OUR COUNCIL
ITEM NO
:
8.8
SUBJECT
:
MONTHLY REPORT ON OUTSTANDING MATTERS
CSP THEME
:
DELIVERY PLAN
STRATEGY
:
ISSUES/PROJECTS
REPORTING OFFICER
:
WENDY MCGUIRK
Ref: 254573
REPORT
The following is a regular report, which lists all items considered by Council that require a further
report, or information to Council.
matter.
RISK ASSESSMENT
matter.
HUNTERS HILL 2030
This proposal addresses strategies identified under “Our Council’ and in particular 1.3.2
Councillors are well informed about issues/projects.
RECOMMENDATION
ATTACHMENTS
1.
Item 8.8
Outstanding Matters - February 2016
Page 114
OUR COUNCIL
NO.
4383
ITEM
3.2 N.O.M.
Upgrade Southern End
De Milhau Road
AGREED ACTION
241/15
1. A report is brought forward regarding a plan for
upgrading the southern area of De Milhau Road
with dinghy storage racks and improved access,
safety barriers, walkways and a pontoon or jetty
for ease of access, which includes estimated
costs, within six months.
2.
4383
4385
Item 8.8
3.3 N.O.M.
Pains Road, Boronia
Park
5.1 Community Safety
Attachment 1
OFFICER
PROGRESS REPORT
David Innes
A Report will be brought to Council to in
February 2016.
David Innes
A Report will be brought to Council to in
February 2016.
That Council investigates if there is any State or
Federal grant funding available for these
upgrades.
242/15
1. That Council investigates the need for resurfacing
works upgrading and provision of kerbing and
guttering on Pains Road, Boronia Park.
2.
That Council investigates the damage to signage
on the road and replace signs where appropriate
to do so.
3.
That Council investigates widening Pains Road,
on the Western side, to formalise car parking.
4.
A report is brought forward to Council within 6
months on this matter.
286/15
1. That opportunities be sought, including a review
of Section 94 and Community Facilities Asset
Infrastructure Special rate to enable the allocation
of $60,000 in a future Council budget for the
installation of solar lighting in the priority areas
identified in the report.
A further report on this review will be provided
to Council in December.
Page 115
OUR COUNCIL
NO.
4392
ITEM
9.5 Minutes of the
PTTA Committee held
17 November 2015
AGREED ACTION
434/15
2.
SECTION 650 CLASSIFICATION OF
CARPARKS
That Council consider the implementation of
Section 650 (of the Local Government Act) to its
free carparks and that a further report be
brought to Council.
OFFICER
David Innes
PROGRESS REPORT
Further Report to Council in March
4393
8.2 Proposed Merger
and Related
Information Campaign
003/16
4.
That Council further consider phase 2 and 3
funding at the next Council Meeting.
Barry Smith
Further Report to next Council Meeting.
Item 8.8
Attachment 1
Page 116
COMMITTEES
ITEM NO
:
9.1
SUBJECT
:
MINUTES OF THE CONSERVATION ADVISORY PANEL
HELD ON 18 NOVEMBER 2015
CSP OUTCOME
:
ENHANCED
DELIVERY PLAN
STRATEGY
:
LEP/DCP
REPORTING OFFICER
:
GREG PATCH
Ref:254479
COMMENCEMENT
The meeting commenced at approximately 5.15pm in the Council Chambers after the following
site inspections:
1.
4.00pm - 1A Werambie Street Woolwich
2.
4.30pm - 74 Alexandra Street Hunters Hill
IN ATTENDANCE
Tony Coote
Michael Lehany
Brian McDonald
Hunters Hill Trust Representative
Landscape Advisor
AIA Representative
ALSO PRESENT
Greg Patch
Heritage Advisor
APOLOGIES
Clr Meredith Sheil
Clr Justine McLaughlin
Bronwyn Doutreband
Helen Temple Berry
Helen Wilson
Steve Kourepis
Deputy Mayor, Hunters Hill Council
Councillor, Hunters Hill Council
Community Representative
National Trust Representative
Group Manager, Development & Regulatory Control
Tony Coote – 47 Augustine Street, Hunters Hill
RECOMMENDATION
That the Minutes of Conservation Advisory Panel Meeting held on 21 October 2015
were read and accepted.
Item 9.1
Page 117
COMMITTEES
BUSINESS ARISING
2.1
SITE INSPECTIONS
1A Werambie Street Woolwich.
Panel members [BM, TC, ML, GP] met John Rose, architect, Renata Ratcliffe,
architect, and Sean Williams, heritage consultant of TKD Architects, and the owner
Mr Blattman on site.
The Panel members found the extent and complexity of the proposed works to be
demanding in terms of their implications as sighted and explained in the half-hour
site inspection.
It is considered that a further, more detailed inspection would be useful.
Observations to date include:
Garage: The proposed glazed enclosure of the garage is anticipated to not be quite
so transparent as is supposed, and that the structure would be better left open
above the balustrade height on the rear and side walls to allow view out of
Werambie Street to the Lane Cove River.
Columns: the proposed columns should be more interpretive of those shown in the
historical photographs, given that the general intent is to reinstate the form of the
veranda.
1904 wing: concern was expressed at the extent of change to this portion of the
house.
A further inspection is to be arranged prior to the 9 December meeting.
74 Alexandra Street Hunters Hill
Panel members [BM, TC, ML, GP] attended the site to view the house and areas in
which the proposed alterations and additions are located.
In discussions following the inspection, it was concluded that the proposed roof to
the rear terrace should be reconfigured such that the connection to the existing
house is at a height that is under the existing eaves and that if a more elevated roof
is desired, it should be a separate structure with the lower roof acting as a link.
The privacy blade is also considered too strident in form and a finer-grained solution
should be explored.
2.2
DISCUSSIONS AND BRIEFINGS
Nil
Item 9.1
Page 118
COMMITTEES
REPORTS
3.1
6.00 PM - 39 ALEXANDRA STREET, HUNTERS HILL
The meeting was addressed by the owner, Sam Hallinan heritage consultant, John
Oultram, and architect Chris Grinham: Director, Humphrey + Edwards Architects
and Interior Designers. Preliminary sketches and a draft Statement of Heritage
Impact were provided to inform the discussion.
The property is a listed heritage item (No. 40, “Shop”), is within Hunters Hill Heritage
Conservation Area C1 (“The Peninsula”) and is within the vicinity of items at: 35,37
(No. 1, Garibaldi Hotel),43 Alexandra Street; 2 Ambrose Street (Item 135, All Saints
Church), and 30 Ferry Street.
It is proposed to demolish the existing rear additions to the property, adapt the
interior of the original building as a commercial unit to the ground floor with
residence above, together with a new garage to the eastern setback of the property.
A new structure is to be added to the rear for commercial use.
In discussing the proposal, the Panel advised:
Character: the proposed additions are considered at odds with the character of the
Hunters Hill village associated with the Garibaldi Hotel and the immediate precinct at
the junction of Alexandra and Ferry Streets. Reference to the commentary relating
to character contained in the Hunters Hill Development Control Plan should be
made, with particular attention paid to the presence of the State listed Garibaldi
Hotel opposite and All Saints Church immediately adjoining.
Garden Area: the proposed 1.5 metre setback to the east and south of the
proposed commercial addition shown on the sketches as constituting the garden
area is considered inappropriately sited and of limited use in providing a landscaped
setting for the proposed addition. A greater setback to the Ferry Street frontage to
allow a better active frontage, and greater interaction with the grounds of All Saints
Church may provide a better landscaped area solution.
Adaptation Works: further detailed analysis of the existing building is required to
ascertain the nature and extent of change proposed and impacts on the significant
original fabric.
The Panel thanked those in attendance for the opportunity to discuss the proposal at
this early stage in the process, and looks forward to further dialogue and review.
RECOMMENDATION
That the Panel advise its preliminary comments to the Group Manager
Development and Regulatory Control for consideration in the process of a future
development application.
3.2
6.20 PM - 14 ALEXANDRA STREET, HUNTERS HILL
The Panel was addressed by John Courtenay, the owner of the property.
Item 9.1
Page 119
COMMITTEES
It is proposed to make substantial alterations and additions to the rear of the existing
terrace house, which is listed under Hunters Hill Local Environmental Plan 2012 as
Item 23 (‘Badenscotch’), is within Hunters Hill Conservation Area C1 (“The
Peninsula”), and within the vicinity of items at 10,12 Alexandra (conjoined with
subject property as a row of 3 terraces), 16 Alexandra (“Hayling”), and items
opposite at 5-7, 9,11,15 Alexandra Street. There is also a heritage item at 5
Madeline Street which has a rear boundary to Cullens Lane.
The proposed works entail the demolition of the existing rear additions, the carport
and stores, and the construction of a new two-storey rear addition and a double
garage with storage/rainwater tank areas fronting Cullens Lane.
In considering the proposal, the Panel advised:
Character: it is considered that the fenestration of the upper level does not respond
to the character of the existing portion of the terrace to be retained. The presentation
to Cullens Lane is exaggerated in scale through the use of the expressed frame and
the curious treatment of the windows that serve the “Walking” Closet and Bathroom.
It was recommended that the “slit” windows to the upper level (including the inset
window facing Alexandra Street) be proportioned along the lines of the bay windows
to the existing portion of the terrace and that the proposed colour be revisited to
something of a more recessive earthy tone so that the addition does not appear as a
stark, white, Modernist element when viewed from Cullens Lane and the heritage
items in the vicinity.
RECOMMENDATION
That the Panel advise its comments to the Group Manager Development and
Regulatory Control for consideration in the process of the development application.
3.3
6.40 PM - 11 MARK STREET, HUNTERS HILL
The meeting was addressed by the architect, Terry O’Hanlon of Quinn O’Hanlon
Architects.
The property is listed as a heritage item at Schedule 5 of Hunters Hill LEP 2012
(Item 226, “House”), is located within Hunters Hill Conservation Area C1 (“The
Peninsula”) and is within the vicinity of a number of heritage items, including St
Joseph’s College opposite.
It is proposed to demolish the existing cottage and reconstruct the front portion of it,
including the veranda, retaining the existing sandstone chimney stack, with the
possible re-incorporation of salvaged elements.
It is also proposed to make alterations and additions to the cottage by way of a partsingle, part two-storey addition, and to re-use the sandstone from the demolished
rear portion of the house as a “feature” fireplace in the proposed addition.
It was advised that the proponent is looking to adjust the side boundaries to
increase the site area by incorporating adjoining land which is more or less under
the same ownership.
Item 9.1
Page 120
COMMITTEES
Existing House: both the front and rear hipped portions and fireplaces of the house
should be retained in-situ and “reconstructed” in accordance with the definition at
Article 1 of the Burra Charter of Australia ICOMOS (2013)
1.8 Reconstruction means returning a place to a known earlier state
and is distinguished from restoration by the introduction of new
material.
This definition does not anticipate complete introduction of new material, and the
extent to which this is proposed is to be clarified through further fabric analysis and
assessment.
Proposed Additions: the extent and scale of the proposed addition is considered
excessive, and presumes the complete removal of approximately half the existing
house (and seemingly the large tree to the rear of the site).
Trees: concern was expressed at the impact of the proposed addition on existing
trees, and the removal of trees along the western boundary.
RECOMMENDATION
3.4
7.00 PM - 41 WYBALENA ROAD, HUNTERS HILL
There were no representatives of the applicant present, and so the Panel
considered the proposal in their absence.
After a brief discussion, it was concluded that the proposal is of such magnitude and
potential impacts, that a site inspection would be beneficial in assessing the existing
situation and disposition of the new development on the site.
RECOMMENDATION
That the Manager, Development & Regulatory Control, be advised of the CAP’s
desire to inspect the site prior to the meeting of 9 December 2015.
3.5
7.20 PM - 5 GLADSTONE AVENUE, HUNTERS HILL
The meeting was addressed by the owner, Mr Perumal and architect, Pri De
Fonseka.
The property is listed as heritage Item No. 167 (“House”) , is within Hunters Hill
Conservation Area C1 (“The Peninsula”), adjoins a heritage item at 3 Gladstone
Avenue, and is within the vicinity of items at 1,4 and 6 Gladstone Avenue and the
Prince Edward/ Prince George Avenues Reserve.
Item 9.1
Page 121
COMMITTEES
It is proposed to modify the existing consent through a re-design of the carport,
addition of a louvre screen to the rear upper south window of the addition, change of
double-hung veranda access sashes to French doors, ground levels to the rear
garden and stormwater reticulation changes. The latter two matters have been
determined in consultation with Council’s stormwater engineers, and were not
discussed.
In considering the proposed, the Panel advised:
Carport: the proposed re-design of the carport is considered contrary to proper
heritage conservation practice and to the provisions of Hunters Hill development
Control Plan 2013. It will distort the legibility of the item and have adverse impacts
on its significance and setting, and on the character of the conservation area.
There was discussion as to why the carport design previously considered by the
CAP has been abandoned, and Mr De Fonseka advised that the consent included a
condition to set that structure back from the adjacent masonry corner of the house
by 1 metre. This could not practicably be achieved without impacts on the Powder
Room window and the proposed herb garden area.
The Panel expressed disappointment at the imposition of the condition and
reiterated that the previous design is still favoured.
French Doors: The Panel consider the existing double-hung sashes to be an
integral component and characteristic of the heritage item and the modification
proposed would have inherent adverse effects on significant fabric of the house,
particularly considering they are to one of the principal elevations.
Louvres: the proposed louvre panel are supported.
RECOMMENDATION
Regulatory Control for consideration in the assessment of the modification to the
development consent.
3.6
7.40 PM - 2 MUIRBANK AVENUE, HUNTERS HILL
The meeting was addressed by the owner, Mrs Juergens and Landscape Architect
Andrew Pearce.
The property is within Hunters Hill Conservation Area No 1, and within the vicinity of
a number of heritage items, including 1 Muirbank Avenue, 10 Toocooya Road, 10
and 12 Ferry Street.
At the Conservation Advisory Panel meeting of 19 August 2015, the Panel
concluded:
In considering the proposal, the Panel raised no specific objections, but
considered that the fence would be best built to follow the slope, rather than
stepped as proposed and that the colour of the fence be darker in colour and
more recessive to match the warm grey of the main body of the house.
Item 9.1
Page 122
COMMITTEES
Council subsequently imposed deferred commencement conditions on the consent
for the works, and the applicant has now sought to modify the consent through an
s96 application.
In reviewing the matter of the stepped design of the fence, the Panel noted the
examples provided and re-examined the degree of stepping required. It was
concluded that the design as originally proposed is appropriate and the modification
to the consent supported.
RECOMMENDATION
Regulatory Control for consideration in the assessment of the development consent
modification.
3.7
8.00 PM - 47 AUGUSTINE STREET, HUNTERS HILL
The meeting was addressed by the owners Justin and Karen Meng Fei, and
architect Tony Coote, of Tony Coote Architect.
This item is a preliminary proposal and the opinions of the Panel were sought as to
the appropriateness of the approach. It is proposed to demolish the existing muchmodified post WWII cottage with roof “addition” and erect a new two storey house.
The property is within Hunters Hill Conservation Area C1 (“The Peninsula’) which
has its main western boundary at Augustine Street. The nearest heritage Item is
“Marika” at 46 Ryde Road, some 6-7 doors to the north-east.
In considering the proposal, the panel noted that the proposed new house is sited at
a similar setback and footprint as the existing. The setback in which the current
concrete driveway is located is to be given-over to landscaping, and the garage
located within the volume of the house itself, with a garage door to the projecting hip
portion of the ground floor.
The Panel was of the view that the approach is appropriate, but considered that the
treatment of the garage door would be best considered further, and that proposed
landscaping within the street setback be detailed.
RECOMMENDATION
OTHER BUSINESS
4.1
GENERAL BUSINESS
The next meeting of the CAP will be held on Wednesday, 9th December
commencing at 4.30pm on site at 41 Wybalena Road Hunters Hill and discussion of
agenda items at the Council Chambers at 5.00 pm.
Item 9.1
Page 123
COMMITTEES
matter.
RISK ASSESSMENT
matter.
HUNTERS HILL 2030
RECOMMENDATION
That the Minutes be received and noted.
ATTACHMENTS
Item 9.1
Page 124
COMMITTEES
ITEM NO
:
9.2
SUBJECT
:
MINUTES OF THE CONSERVATION ADVISORY PANEL
HELD ON 9 DECEMBER 2015
CSP OUTCOME
:
ENHANCED
DELIVERY PLAN
STRATEGY
:
LEP/DCP
REPORTING OFFICER
:
GREG PATCH
Ref:254483
COMMENCEMENT
The meeting opened at approximately 5.30pm in the Council Chambers after two site
inspections.
IN ATTENDANCE
Clr Meredith Sheil
Tony Coote
Bronwyn Doutreband
Michael Lehany
Brian McDonald
Deputy Mayor, Hunters Hill Council
Councillor, Hunters Hill Council
Hunters Hill Trust Representative
Landscape Adviser
AIA Representative
ALSO PRESENT
Steve Kourepis
Greg Patch
Group Manager, Development & Regulatory Control
Heritage Adviser
APOLOGIES
Helen Temple Berry
Helen Wilson
National Trust Representative
Nil
RECOMMENDATION
That the Minutes of Conservation Advisory Panel of previous Meeting held on
18/11/2015 be read and accepted.
Item 9.2
Page 125
COMMITTEES
BUSINESS ARISING
2.1
SITE INSPECTIONS
1A Werambie Street Woolwich
Panel members [JM, MS, BD, TC, ML, GP] met John Rose, architect, Renata
Ratcliffe, architect, and Sean Williams, heritage consultant of TKD Architects, and
the owners Mr & Mrs Blattman on site.
This is the second site inspection of the property in successive months, which is an
unusual occurrence for the Panel and is a function of the scope and relative
complexity of the proposal, and a council amalgamation meeting on 18th November
2015.
Observations from the 18 November Inspection:
Garage: The proposed glazed enclosure of the garage is
anticipated to not be quite so transparent as is supposed, and that
the structure would be better left open above the balustrade height
on the rear and side walls to allow view out of Werambie Street to
the Lane Cove River.
Columns: the proposed columns should be more interpretive of
those shown in the historical photographs, given that the general
intent is to reinstate the form of the verandah.
1904 Wing: concern was expressed at the extent of change to this
portion of the house.
Observations from the 9th December Meeting:
Garage: the nature of the garage and potential impacts on views out of Werambie
Street were reiterated.
1904 Wing: the Panel considers that the planning of this area should be revisited
with a view to a reduction in the impact on the fabric, particularly the removal of what
appears to have been the kitchen fireplace. The location of the proposed stair was
also questioned in terms of the impacts on the pressed metal ceiling to the Rumpus
Room.
The columns comments were also reiterated.
41 Wybalena Rd Hunters Hill
Panel members [BM, TC, ML, GP, BD & JM] attended the site to view the existing
house and garage.
See item 3.1 for discussion.
Item 9.2
Page 126
COMMITTEES
2.2
5.30PM - DISCUSSIONS AND BRIEFINGS
Nil
REPORTS
3.1
6.00PM - 41 WYBALENA ROAD, HUNTERS HILL
The meeting was addressed by Andrew O’Connell, architect of Altis Architects.
The property is within Hunters Hill Heritage Conservation Area C1 (“The
Peninsula”), is within the vicinity of items at 25 and 47 Wybalena Road and occupies
a foreshore lot to the Parramatta River.
It is proposed to demolish the existing buildings on the site and erect a new house.
In discussing the proposal, the Panel advised:
Character: the heavy blade wall treatment of the river-facing element of the
proposal should be re-designed to lessen its Brutalist appearance. Likewise, the
processional steps should be made less formal, with the foreshore area as a whole
treated in a more natural manner. The proposed glass balustrades should be
deleted and simple metal balustrades used, painted in a dark, recessive colour.
Trees: a significant number of mature trees are required in an informal arrangement
to mitigate against the build-up of the bulk of the proposal and to provide tree
canopies in a relatively “random” manner up the site.
Nature Strip: there was also discussion on raising the level of the nature strip area
to the Wybalena Road frontage and providing planting to give this area some
continuity with the area to the south.
RECOMMENDATION
comments for consideration in the assessment of the development application.
3.2
6.20PM - 57 RYDE ROAD, HUNTERS HILL
The Panel was addressed by architect Joseph Panetta of Habitation, Andrew Martin,
planner, and the owner, Mr C Yee.
The subject property is within Hunters Hill Conservation Area C1 (“The Peninsula”),
and within the vicinity of items at St Josephs College (opposite) and 51 Ryde Road.
The proposed works entail the demolition of the existing house, and the erection of
an attached dual occupancy.
Item 9.2
Page 127
COMMITTEES
Demolition: the Panel advised that a site inspection is required to assess the
significance of the existing house- which appears to be of Interwar construction, but
somewhat modified- and to gauge whether the proposed development would make
an equal or better contribution to the character of the conservation area.
Research into the background of the house is also required as a basis on which to
prepare a Statement of Heritage Impact to accompany an application. This should
be made available to the CAP prior to the site inspection.
Design: there was discussion as to the composition of the proposed façade of the
“replacement” building. It currently proposes to present two garage doors to the
street, which are asymmetrically arranged to the front elevation, resulting in a
projection to the south-east on the lower level.
The balustrading is proposed in glass, and this is considered inappropriate to the
character of the area. The arrangement of the balconies, which are inset in relation
to the ground floor was also discussed and it was concluded that these would be
best cantilevered, with either part-solid, or open metal balustrading.
RECOMMENDATION
comments desire to inspect the site and be provided with some background,
historical research on the property before further assessment of the proposal is
undertaken.
3.3
6.40 PM - 15 MAYFIELD AVENUE, WOOLWICH
The meeting was addressed by the architect, Alan Kempster, and owner, Angela
Wong.
The property is located within Hunters Hill Conservation Area C1 (“The Peninsula”)
and is within the vicinity of a number of heritage items, including “Verdelais” at 9
Hunter Street, the Woolwich Dry Dock and Clarke’s Point. It is also in a prominent
position on the foreshore of the Parramatta/Lane Cove Rivers.
It is proposed to modify the development consent, including a number of changes to
room use and the inclusion of an “Artists Studio” in relation to the rock escarpment
to the west of the house. It is also proposed to modify the fenestration to the south
wall of the building, and to utilise the roof area above as part terrace and part
landscaping.
It is also proposed to build a glass balustrade along the sea wall to the water
frontage of the property.
Glass balustrading: is not supported - it would be preferable to have a metal
balustrade that will allow hedge-like planting to grow through it and soften the
forecourt area of the house.
The remainder of the proposed modifications were considered to be of relatively low
potential impact.
Item 9.2
Page 128
COMMITTEES
RECOMMENDATION
comments for consideration in the process s96 modification application.
3.4
7.00PM - 2 VERNON STREET, HUNTERS HILL
The Panel was addressed by architect, Mark Armstrong of ARC Architecture.
The subject property is within Hunters Hill Heritage Conservation Area C1 (“The
Peninsula”). Adjoins a heritage item- Mornington Reserve, and is within the vicinity
of heritage items at 42 Woolwich Road, and 6 Vernon Street. The property also has
a relatively wide frontage to the north, facing the Reserve and the Lane Cove River.
It is proposed to demolish the existing house and erect a new one on the property.
After some discussion, it was concluded that the proposal is of such magnitude and
potential impact that a site inspection would be beneficial in assessing the existing
house and the proposed arrangement of the new development on the site.
RECOMMENDATION
desire to inspect the site prior to the meeting of 17 February 2016.
3.5
7.20PM - 19 LYNDHURST CRESCENT, HUNTERS HILL
The meeting was addressed by the owner, Mr Daniel Rose and architect, Hector
Abrahams.
The property is listed as heritage Item No. 200 (“Cambridge”), is within Hunters Hill
Conservation Area C1 (“The Peninsula”), within the vicinity of items at 1
(“Loombah”), 3 (‘Lyndhurst”), and 5-7 (“Lyndcote”) Stanley Road and 3 Mount Street
(House, formerly “Alwood”).
It is proposed to undertake works that are primarily related to landscaping- the
removal of three trees (“one dead, two in poor condition”), construct a swimming
pool, spa and associated facilities to the north-western corner of the site, new front
fence and gates, the planting of 5 large trees, numerous shrubs, new picturesque
paths, and a paling fence to the boundary of 15 Lyndhurst Crescent.
It is also proposed to remove an internal wall between the existing Kitchen and
Family Room to allow the spaces to better relate to each other and function.
In considering the proposal, the Panel advised that it considered the proposed
works to be beneficial to the significance and setting of “Cambridge” and that it fully
supported the proposal.
RECOMMENDATION
comments in relation to the proposal for consideration in the assessment of
Item 9.2
Page 129
COMMITTEES
3.6
7.40PM - 39 ALEXANDRA STREET, HUNTERS HILL
The meeting was addressed by Ben Shaw, architect, of Humphrey+ Edwards and
John Oultram, heritage architect.
The property is a listed heritage item (No. 40, “Shop”), is within Hunters Hill Heritage
Conservation Area C1 (“The Peninsula”) and is within the vicinity of items at: 35,37
(No. 1, Garibaldi Hotel), 43 Alexandra Street, 2 Ambrose Street (Item 135, All Saints
Church), and 30 Ferry Street.
The Panel had considered a preliminary scheme for the proposed alterations and
additions to the premises at its meeting of 18 November 2015 at which it was
considered that:
Character: the proposed additions are considered at odds with the
character of the Hunters Hill village associated with the Garibaldi Hotel
and the immediate precinct at the junction of Alexandra and Ferry
Streets. Reference to the commentary relating to character contained in
the Hunters Hill Development Control Plan should be made, with
particular attention paid to the presence of the State listed Garibaldi
Hotel opposite and All Saints Church immediately adjoining.
Garden Area: the proposed 1.5 metre setback to the east and south of
the proposed commercial addition shown on the sketches as constituting
the garden area is considered inappropriately sited and of limited use in
providing a landscaped setting for the proposed addition. A greater
setback to the Ferry Street frontage to allow a better active frontage, and
greater interaction with the grounds of All Saints Church may provide a
better landscaped area solution.
Adaptation Works: further detailed analysis of the existing building is
required to ascertain the nature and extent of change proposed and
impacts on the significant original fabric.
In considering the amended proposal, the Panel was of the view that the street
frontage treatment to the new commercial component is now better resolved,
although there was discussion relating to the choice of materials- in particular the
use of stone- and the pergola-like structure over.
It was noted that the boundary setbacks are now proposed at 2 metres to the All
Saints Church grounds and a zero setback with the neighbouring property at 41
Alexandra Street.
The matter of a fuller assessment of the impact of the proposal on the fabric of the
existing building was reiterated, and it was advised that the prospect of reintroducing the street awning in an interpretive manner may assist in better
integrating the proposed new works and existing building
RECOMMENDATION
comments for consideration in the assessment of a possible future development
application.
Item 9.2
Page 130
COMMITTEES
OTHER BUSINESS
4.1
GENERAL BUSINESS
“Heritage Near Me”- GP advised that the roadshow personnel proposed to address
the Panel at the next meeting (see below).
Next Meeting: The next meeting of the CAP will be held on Wednesday, 17th
February commencing at 4.00pm on site at 2 Vernon Street Hunters Hill followed by
an inspection of 57 Ryde Road Hunters Hill at 4.30, and a briefing by the “Heritage
Near Me” roadshow the Council Chambers at 5.00 pm.
matter.
RISK ASSESSMENT
matter.
HUNTERS HILL 2030
RECOMMENDATION
ATTACHMENTS
Item 9.2
Page 131
COMMITTEES
ITEM NO
:
9.3
SUBJECT
:
MINUTES OF THE GLADESVILLE MAINSTREET
COMMITTEE MEETING HELD 19 NOVEMBER 2015
CSP OUTCOME
:
ENHANCED
DELIVERY PLAN
STRATEGY
:
LEP/DCP
REPORTING OFFICER
:
STEVE KOUREPIS
Ref:254509
COMMENCEMENT
The meeting commenced at 6.00 pm at Gladesville Library, 6 Pittwater Road, Gladesville.
IN ATTENDANCE
Councillor Gary Bird
Councillor Roy Maggio
Councillor Peter Astridge
Yvonne Dornan
Ernie Zappia
Bassam Batshon
Paul Nelmes
Fred Jabbour
Russell Young
Hanna Goodchild,
John Brown
Adrian Black,
Steve Kourepis
Chair
Resident Observer
Neighbourhood Activation Officer - City of Ryde Council
Acting Manager Urban Planning, City of Ryde Council
Hunters Hill Council
Group Manager, Development & Regulatory Control, Hunters Hill
Council
APOLOGIES
Councillor Richard Quinn
Councillor Zac Miles
Councillor Simon
Ross Sheerin
Reg Cain
Meryl Bishop
Lexie McDonald
Mayor
City of Ryde Council
City of Ryde Council
RESOLUTION: Moved Councillor Peter Astridge, seconded by Councillor Gary Bird that the
Minutes of Meeting of 27 August 2015 be received and approved.
Item 9.3
Page 132
COMMITTEES
LOCAL PLACE MANAGEMENT
Update by Council Officers
Representatives of Hunters Hill Council and City of Ryde Council provided a short brief on the
future planning and visionary documents for the Gladesville commercial area as follows:
Hunters Hill Council:
GSV development – Draft planning proposal with Council at the moment, applicant has been
asked to answer questions this proposal has raised.
City of Ryde Council:
The following Development Applications where raised for:

6 Morrison Road, Gladesville

400-426 Victoria Road, Gladesville – 6 storey mixed use development

242/430 Victoria Road, Gladesville - 6 storey mixed use development, residential flat
building

230 Victoria Road, Gladesville – 7 storeys
URBAN DESIGN LANDSCAPE
Discussion took place with regards to improving the pedestrian access along Victoria Road and
improving/providing public benefit.
Discussions took place about improving development applications and making comment,
providing a better public realm outcome and activation to the street.
It was agreed that a new item be placed on the agenda for the next meeting to be called
“Gladesville Vision Statement”.
ACTIVITIES EVENTS
Gladesville Spring Festival – A positive event for the first year, attendees were happy, activities
for all ages, a great event, no complaints. A big thank you to Yvonne Dornan and Adrian Black
and to the sponsors Bayview Hotel and GSV centre.
GENERAL BUSINESS
Nil
NEXT MEETING
The first meeting of Gladesville Main Street Committee to be held in 2016 to be confirmed.
The meeting terminated at 7.15pm.
Item 9.3
Page 133
COMMITTEES
matter.
RISK ASSESSMENT
matter.
HUNTERS HILL 2030
A key outcome in the Community and Lifestyle section of Council’s current Community Strategic
Plan is:
3.1
Increase active and informal participation by local residents and business owners in
creating a sustainable future.
RECOMMENDATION
ATTACHMENTS
Item 9.3
Page 134
COMMITTEES
ITEM NO
:
9.4
SUBJECT
:
MINUTES OF THE SENIORS ADVISORY COMMITTEE
HELD ON 7 DECEMBER 2015
CSP OUTCOME
:
THE NEEDS OF THE MOST DISADVANTAGED AND
VULNERABLE IN THE COMMUNITY ARE MET, EG FOR
THE YOUNG AND AGED
DELIVERY PLAN
STRATEGY
:
IMPROVED ACCESS TO AGED AND DISABILITY
SERVICES
REPORTING OFFICER
:
TANIA GAMBLE
Ref:253488
REPORT
The meeting opened at 11.45am.
PRESENT
Betty Benjamin
Jacque Alway
Kathy Meyer
Robyn Hogan
Anna Buddo
Margaret Treble
Margarita Grunberg
Ian Adair
Joan Lloyd
Tania Gamble
Moocooboola Computer Club
Tai Chi
Rotary Club of Hunters Hill
U3A
HHRCS
Learning for Leisure
Gladesville Probus
Hunters Hill Historical Society
Hunters Hill Ladies Bowls/ Probus
Hunter’s Hill Council
APOLOGIES
Nan Barbour
Mollie Bainton
Tony Breinl
1.
Hunters Hill Access Committee
The Heritage
Cancer Council
CONFIRMATION OF PREVIOUS MINUTES
The minutes were confirmed by Kathy and seconded by Robyn as a true and
accurate record of the meeting held on 12 October 2015.
2.
Nil
Item 9.4
Page 135
COMMITTEES
3.
BUSINESS ARISING
3.1
Seniors Week
3.2

Seniors Week has now been named the Seniors Festival and will run in
NSW from 1-10 April.

Letters will be sent to community groups shortly asking if they have any
activities they would like to include in the local Seniors Events calendar.
Jacque would like to include a Tai-Chi demonstration.

Some dates for the draft calendar are now confirmed including the river
cruise, the e-book demonstration and the Seniors Morning Tea and
Concert.

Presentations on scam awareness, interactions of medications and
sustainable gardening are to be finalised shortly.

Discussed sponsors as we may need to consider this to produce the
booklet. Various local businesses were mentioned that could be
approached for sponsorship.
RMS Session
The RMS ran an information session at the Lodge last week for around 15 people.
Feedback from SAG members was that many of their contacts did not feel the
information would be relevant to them. Tania to discuss alternate marketing
strategies with the RMS.
Another session will be held in April with the Ladies Probus Club. People from
outside the Probus Club will be invited to attend.
3.3
Grandparent- Friendly Parks
Tania will be updating Council’s information regarding parks and compiling
information relevant for grandparents (to include toilet opening times). This will be
done over December. Kathy, Joan and Robyn are able to review the information.
It is hoped this information can be launched during the Seniors Festival in April.
3.4
Follow up from network meeting
Over 40 people attending the network meeting. As follow up to the meeting Council
will be looking to compile a calendar of local events early in the New Year. SAG
members were asked to think about events held by the groups they represent that
could be included.
It is also likely a volunteer’s expo will be held next year following feedback from the
network meeting.
4.
GENERAL BUSINESS
4.1
Bus Shelter Woolwich Road
Plans are underway for a bus shelter at Woolwich Rd, corner of Gladstone Ave
(heading west).
Item 9.4
Page 136
COMMITTEES
4.2
Gladesville Road Crossing
Works on a crossing at Gladesville Road near Matthew St is planned to commence
in the New Year.
4.3
Hunters Hill Village Update
Two bench seats have been ordered for Hunters Hill Village. These are to be placed
in the area opposite Mapledoram’s Corner. Plans are continuing for the installation
of a sculpture in this vicinity.
4.4
Hazards to be reported

Victoria Rd heading east between the intersections of Mortimer Lewis
Drive, large tree branches have been falling onto pedestrian walkways.

Woolwich Rd near Gladstone Ave heading east, some bitumen has lifted
near the bus stop.
5.
OTHER BUSINESS
5.1
Fit for the Future
There has been no further information from the State Government on Fit for the
Future. Hunters Hill Council maintains its position that it can operate as an
independent Council as part of a Joint Regional Authority with Lane Cove and Ryde.
6.
NEW INFORMATION
6.1
Learning for Leisure would like to thank Council for the support given to set up the
iPad classes. Due to strong demand they will be continuing these classes next year.
7.
NEXT MEETING
Monday 1 February 2016, 10.00am. The Heritage, 35 Gladesville Rd, Hunters Hill.
CONCLUSION
The meeting concluded at 12.30pm.
matter.
RISK ASSESSMENT
matter.
Item 9.4
Page 137
COMMITTEES
HUNTERS HILL 2030
A key outcome of the Community and Lifestyle section on Council’s current Community Strategy
Plan is:
3.2 The needs of the most disadvantaged and vulnerable in our community are met e.g. for the
young and the aged.
Suggestions provided by the Seniors Advisory Group will assist Council to achieve this
outcome.
RECOMMENDATION
ATTACHMENTS
There were no attachments to this report.
Item 9.4
Page 138
COMMITTEES
ITEM NO
:
9.5
SUBJECT
:
MINUTES OF THE SENIORS ADVISORY GROUP HELD 1
FEBRUARY 2016
CSP OUTCOME
:
THE NEEDS OF THE MOST DISADVANTAGED AND
VULNERABLE IN THE COMMUNITY ARE MET, EG FOR
THE YOUNG AND AGED
DELIVERY PLAN
STRATEGY
:
IMPROVED ACCESS TO AGED AND DISABILITY
SERVICES
REPORTING OFFICER
:
TANIA GAMBLE
Ref:254358
REPORT
The meeting opened at 10.10am.
PRESENT
Betty Benjamin
Jacque Alway
Kathy Meyer
Anna Buddo
Margaret Treble
Margarita Grunberg
Ian Adair
Joan Lloyd
Nan Barbour
Mollie Bainton
Tania Gamble
Moocooboola Computer Club
Tai Chi
Rotary Club of Hunters Hill
HHRCS
Learning for Leisure
Gladesville Probus
Hunters Hill Historical Society
Hunters Hill Ladies Bowls/ Probus
Hunters Hill Access Committee
The Heritage
Hunter’s Hill Council
APOLOGIES
Robyn Hogan
Tony Breinl
1.
U3A
Cancer Council
CONFIRMATION OF PREVIOUS MINUTES
The minutes were confirmed by Jacque and seconded by Anna as a true and
accurate record of the meeting held on 7 December 2015.
2.
Nil
Item 9.5
Page 139
COMMITTEES
3.
BUSINESS ARISING
3.1
Seniors Week
3.2

The Seniors Event Calendar is due to be completed later in the week and
will go to print next week. It will be letterbox dropped to all households.
Members of the Group were asked to promote the activities among their
networks.

The Group suggested advertising of seniors activities to happen in the TWT
(To the Point), Mayor’s Column, via Discover Hunters Hill website and via
local shops.

The Group agreed that a dancing performance and a performance from
local high school music students would be preferable for the Seniors
Morning Tea and Concert.
Calendar of EventsA calendar of events has recently been compiled following feedback from a
community network forum held at the end of last year. The calendar includes
community events happening in the local area during 2016. A copy is available on
the Council website under events. The information is also available on the Discover
Hunters Hill website www.discoverhuntershill.com.au
3.3
Park information
Updated information on local parks including information that may be useful for
grandparents will be available in March. This information is to be promoted at local
Seniors events during March and April. Group members also suggested promotion
of the information at local churches, playgroups and local primary school
newsletters.
4.
GENERAL BUSINESS
4.1
Bus Shelter Woolwich Rd
A shelter has been ordered for the site. Tania to confirm and estimated date for
installation.
4.2
Gladesville Road Pedestrian Crossing
Work on a pedestrian crossing is due to be commenced shortly.
4.3
Hunters Hill Village Update
There is currently no new information available. Members asked if seating could be
considered as a priority in the Village area. Tania to raise this at the Access
Committee.
4.4
Hazards to be Reported
Some sections of footpath along Woolwich Road were reported by Kathy to be
hazard. She was aware of someone who had fallen in the area. Kathy to provide a
list of the exact areas causing concern. Tania to follow up at the Access Committee.
Item 9.5
Page 140
COMMITTEES
5.
OTHER BUSINESS
5.1
Fit for the Future
A public inquiry to examine the proposed Council amalgamations will be held on
Tuesday 2 February. Community members can address the delegate appointed by
the NSW Government. For further information on Fit for the Future refer to Council’s
website.
6.
NEW INFORMATION
6.1
Opal card consultation
An IPART review has been released in December on the pricing of OPAL fares for
seniors. Written submissions can be made until 5 February in response to this draft
report.
6.2
HHRCS Day Centres
The two HHRCS day centres will be using the same venue at 42 Gladesville Road
as IRT will not be renewing the lease for the building at Woolwich.
6.3
My Aged Care Feedback
Feedback was given by the Group that using My Aged Care gateway has not been
an easy process for some. It was noted that there is a Carer Gateway which has
recently commenced operation in addition to My Aged Care. HHRCS can assist
local people to access the My Aged Care Gateway if they are experiencing
difficulties. Tania will look into organising an information session to provide the
general community with information regarding My Aged Care and accessing
services later in the year.
6.4
Learning for Leisure iPad classes
Learning for Leisure will be holding 2 iPad classes this term.
7.
NEXT MEETING
Monday 4 April 2016, 10.00am, The Heritage, 35 Gladesville Road, Hunters Hill.
CONCLUSION
The meeting concluded at 11.15am
matter.
Item 9.5
Page 141
COMMITTEES
RISK ASSESSMENT
matter.
HUNTERS HILL 2030
A key outcome of the Community and Lifestyle section on Council’s current Community Strategy
Plan is:
3.2
The needs of the most disadvantaged and vulnerable in the community are met e.g.
for the young and the aged.
Suggestions provided by the Seniors Advisory Group will assist Council to achieve
this outcome.
RECOMMENDATION
ATTACHMENTS
Item 9.5
Page 142
COMMITTEES
ITEM NO
:
9.6
SUBJECT
:
MINUTES OF THE GENERAL PURPOSE ON-SITE
INSPECTIONS HELD 7 DECEMBER 2015
CSP OUTCOME
:
DELIVERY PLAN
STRATEGY
:
ISSUES/PROJECTS
REPORTING OFFICER
:
WENDY MCGUIRK
Ref:254569
PRESENT
Clr Richard Quinn
Clr Peter Astridge
Clr Mark Bennett
Clr Gary Bird
Clr Zac Miles
Clr Meredith Sheil
Mayor
Mr Steve Kourepis
Group Manager Development and Regulatory Control
Deputy Mayor
APOLOGIES
None
REPORT
The Committee undertook site inspections of:

21 The Avenue, Hunters Hill
matter.
RISK ASSESSMENT
matter.
HUNTERS HILL 2030
Councillors are well informed of issues and projects.
Item 9.6
Page 143
COMMITTEES
RECOMMENDATION
ATTACHMENTS
Item 9.6
Page 144
COMMITTEES
ITEM NO
:
9.7
SUBJECT
:
REPORT ON COUNCILLORS BRIEFINGS HELD 7
DECEMBER 2015
CSP OUTCOME
:
DELIVERY PLAN
STRATEGY
:
ISSUES/PROJECTS
REPORTING OFFICER
:
WENDY MCGUIRK
Ref:254567
PRESENT
Clr Richard Quinn
Clr Peter Astridge
Clr Mark Bennett
Clr Gary Bird
Clr Zac Miles
Clr Meredith Sheil
Mayor
Mr Barry Smith
Mr David Innes
Mr Steve Kourepis
General Manager
Group Manager Works & Services
Group Manager Development and Regulatory Control
Deputy Mayor
APOLOGIES
None
BRIEFING
Information was presented to Councillors on:


Greater Sydney Commission Bill
2015 Community Survey – IRIS Research
matter.
RISK ASSESSMENT
matter.
Item 9.7
Page 145
COMMITTEES
HUNTERS HILL 2030
Councillors are well informed of issues and projects.
RECOMMENDATION
ATTACHMENTS
Item 9.7
Page 146
CORRESPONDENCE
ITEM NO
:
10.1
SUBJECT
:
CORRESPONDENCE FROM
1. LOCAL GOVERNMENT REMUNERATION TRIBUNAL
CSP OUTCOME
:
DELIVERY PLAN
STRATEGY
:
ISSUES/PROJECTS
REPORTING OFFICER
:
ANNIE T. HATHAWAY
Ref:254350
INTRODUCTION
Council receives items of correspondence, requests for donations and representations from
business organisations. The following correspondence is for the information of Council.
REPORT
1.
MS SARAH BRADSHAW, PRINCIPAL ADVISOR LOCAL GOVERNMENT
REMUNERATION TRIBUNAL dated 20 January 2016 advising Council that the
Tribunal has commenced its review for the 2016 annual determination.
This correspondence advises that Pursuant to s. 243 of the Local Government Act
1993 (LG Act), the Tribunal is required to make an annual determination, by no later
than 30 April 2016, on the fees payable to Councillors and Mayors to take effect
from 1 July 2016.
It is noted however, that a decision on, or implementation of, any proposed reforms
will be finalised prior to the Tribunal making its determination on or before 30 April
2016. On that basis, and given the limitations placed on the Tribunal in respect of
determining increases in fees, the Tribunal will not call for general submissions from
individual councils as part of this annual review.
A copy of Ms Bradshaw’s letter is attached for information.
CONCLUSION
The correspondence is for the information of Council.
matter.
Item 10.1
Page 147
CORRESPONDENCE
RISK ASSESSMENT
matter.
HUNTERS HILL 2030
The report addresses strategies as identified under ‘Our Council’ and in particular 1.3.2
Councillors are well informed about issues and projects.
RECOMMENDATION
ATTACHMENTS
1.
Item 10.1
Letter from Local Government Remuneration Tribunal
Page 148
CORRESPONDENCE
Item 10.1
Attachment 1
Page 149
CORRESPONDENCE
Item 10.1
Attachment 1
Page 150
GENERAL BUSINESS
ITEM NO
:
12.1
SUBJECT
:
MEETINGS - VARIOUS COMMITTEES OF COUNCIL
CSP THEME
:
DELIVERY PLAN
STRATEGY
:
ISSUES/PROJECTS
REPORTING OFFICER
:
SHARON MURDOCH
Ref: 254623
INTRODUCTION
Council has adopted a Committee and Working Party structure.
REPORT
The following meetings are updated for the information of Council.
PURPOSE
DATE
Moocooboola Festival Committee
10.02.16
6.00pm
Chamber
Le Vesinet Friendship Committee
10.02.16
7.00pm
Chamber
Bushland Management Working Group
15.02.16
2.30pm
Chamber
Public Transport & Traffic Advisory Committee (PT&T)
16.02.16
6.00pm
Chamber
Conservation Advisory Panel (CAP)
17.02.16
5.00pm
Chamber
Environment Projects & Advisory Group (EPAAG)
17.02.16
6.00pm
Small Hall
Access Advisory Group
18.02.16
12.30pm
Chamber
Joint Library Service Advisory Committee
24.02.16
5.30pm
Gladesville Library
Art Exhibition Advisory Committee
02.03.16
6.00pm
Small Hall
Children’s Services Advisory Committee
24.03.16
12.30pm
Chamber
Seniors Advisory Group
04.04.16
10.00am
The Heritage
Finance & Strategic Planning Advisory Committee
TBA
5.30pm
Chamber
Hunters Hill Village Mainstreet Committee
TBA
5.30pm
44 Gladesville Road
Gladesville Mainstreet Committee
TBA
6.00pm
Gladesville Library
Local Traffic Advisory Committee
TBA
9.30am
Chamber
Property Advisory Committee
TBA
6.00pm
Museum
Precinct Forums
TBA
Priory Advisory Panel (As required)
TBA
6.00pm
The Priory
Public Art Committee
TBA
Schools Principals’ Liaison Committee (Twice per year)
TBA
12.30pm
Small Hall
Young in Art Committee Meeting
TBA
3.45pm
Chamber
Item 12.1
TIME
LOCATION
Page 151
GENERAL BUSINESS
matter.
RISK ASSESSMENT
matter.
HUNTERS HILL 2030
This matter complies with the Council operational plan.
RECOMMENDATION
ATTACHMENTS
1.
Item 12.1
What's On
Page 152
GENERAL BUSINESS
Item 12.1
Attachment 1
Page 153

Download: 4394 - Hunter`s Hill Council

Transcription

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