June 4, 2016 Agenda Book, Orlando, FL

FCCMA
Board of Directors
Saturday, June 4, 2016
10:00 a.m., Camelia/Dogwood
Hilton Orlando Lake Buena Vista
1751 Hotel Plaza Boulevard
Orlando, FL
Page 1 of 17
FCCMA Board of Directors
Program Year 2016-2017
President
Robert (Bobby) Green, City Manager, Auburndale
President-Elect
Jim Hanson, Town Manager, Orange Park, ICMA-CM
Secretary/Treasurer
Michael Cernech, City Manager, Tamarac, ICMA-CM
Past President
Michael Pleus, City Manager, DeLand, ICMA-CM
District I Director
Lee Garner, City Manager, Chattahoochee
District II Director
Sally Sherman, Deputy County Administrator, Flagler County, ICMA-CM
District III Director
Norton Bonaparte, Jr., City Manager, Sanford, ICMA-CM
District IV Director
Jason Nunemaker, City Manager, Fellsmere
District V Director
Daniel A. Rosemond, City Manager, Hallandale Beach, ICMA-CM
District VI Director
Charles Chapman, County Administrator, Hendry County
District VII Director
Micah Maxwell, Town Manager, Belleair, ICMA-CM
District VIII Director
James Gleason, City Manager, Mascotte, ICMA-CM
At-Large Directors
Michael Beedie, City Manager, Fort Walton Beach
Ken Fields, City Manager, Lake Wales
Ryan Leavengood, City Manager, Lake Alfred
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Florida City and County Management Association
Board of Directors
Saturday, June 4, 2016 – Immediately Following Breakfast Session
Hilton Orlando Lake Buena Vista – Camelia/Dogwood
Board Picture
Opening Remarks and Introductions, President Green
Swearing in of PY 2016-2017 Board of Directors, President Green
Board Gifts
Conference Critique
 Review conference evaluation survey – TAB 1
 Observations: Good and Bad
Comments from Presidents Pleus and Green
 Past President Pleus—observations from his term
 President Green - expectations for his term
 Reiterate goals
Approve Meeting Schedule for the Program Year – TAB 2
 Agenda preparation dates and instructions
Review Board Roster for Correctness – TAB 3
Board Orientation and Review of Orientation Manual (sent separately), Lynn Tipton –
TAB 4
 Overview
 Roles and Responsibilities
 Programs
 Committees
 Policies
 Affiliates
 Discussion and Questions
New Committee Structure – TAB 5
Any Other Business
Adjourn
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FCCMA Board of Directors
Program Year 2016-2017
Meeting Schedule
Bold signifies full Board and *attendance requirement
June 4, 2016 – Orientation and Conference Critique at FCCMA Conference*
10:00 a.m.
Hilton Orlando Lake Buena Vista
1751 Hotel Plaza
Orlando, FL
New Board installed
June 28-July 1, 2016 - FAC Conference
Hyatt Regency Orlando
Thursday (the 30th) is usual day for the managers
July 22, 2016 – Budget Meeting for Executive Committee and Communications, Membership and
Professional Development chairs
Budget Submittal deadline: July 8
10:30 a.m. to 1:00 p.m.
Florida Polytechnic University
Innovation, Science and Technology (IST) Building, Room 1045
4700 Research Way
Lakeland
Lunch
August 17, 2015 – Board Meeting at FLC Conference*
Agenda Submittal deadline: August 1
1:00 p.m. – 5:00 p.m.
Diplomat Resort
3555 S. Ocean Drive
Hollywood, FL
Budget approved  Work Plans adopted
Board Dinner
September 25-28, 2016 – ICMA Conference
Kansas City, MO
October 7, 2016 - Local Works Day, FLGC
October 20, 2016 - FCCMA Symposium
Lake Eva Event Center, Haines City
Board dinner
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October 21, 2016 - FCCMA Board meeting*
Agenda submittal deadline: October 7
9:00 a.m. – 1:00 p.m.
Lake Eva Event Center, Haines City
2017 Nominating Committee Approved
November 30-December 2, 2016 – FAC Legislative Conference
Buena Vista Palace, Orlando
December 8-9, 2016 – FLC Legislative Conference
Orlando
February 1-3, 2017 – FCCMA Board meeting and Winter Institute*
Agenda Submittal deadline: January 18, 2017
February 1 - Executive Committee meets at 11:00 a.m.
Board Meeting – 1:30 p.m. – 5:30 p.m.
Renaissance World Golf Village Resort
500 S. Legacy Trail
St. Augustine
Board dinner
February 24, 2017 - Nominating Committee Meeting
Orlando
March/April 2017 – ICMA SE Regional Meeting
any and all members encouraged to attend
April 18-21, 2017 - Transforming Local Government Conference
Tulsa, OK
FCCMA gets one comp registration for president-elect or designee
May 31, 2017 – FCCMA Board Meeting at Conference*
Agenda submittal deadline: May 15, 2017
10:00 a.m. – 12:00 p.m.
Hilton Orlando
6001 Destination Parkway
Orlando, FL
June 3, 2017 – FCCMA Board Meeting at Conference* (New Board only)
Agenda submittal deadline: May 15, 2017
10:00 a.m. – noon
Hilton Orlando
6001 Destination Parkway
Orlando, FL
Weekly phone President/Staff Thursday at 9:00 am?
Monthly phone Executive Committee second Thursday at 9:00 am?
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FCCMA Officers and Directors Roster
Program Year 2016-2017
President
Robert (Bobby) Green
City Manager
City of Auburndale
PO Box 186
Auburndale, FL 33823-0186
Phone: (863) 956-5530
Cell: (863) 412-0246
Email: [email protected]
Support Staffer: Marsha Johnson – [email protected]
President-Elect
Jim Hanson
Town Manager
Town of Orange Park
2042 Park Avenue
Orange Park, FL 32073-5522
Phone: (904) 278-3019
Cell: (904) 704-6815
Email: [email protected]
Support Staffer: Allyson White – [email protected]
Secretary/Treasurer
Michael Cernech
City Manager
City of Tamarac
7525 NW 88th Avenue
Tamarac, FL 33321-2401
Phone: (954) 597-3510
Cell: (954) 649-1158
Email: [email protected]
Support Staffer: Robyn Thalenfeld – [email protected]
Page 8 of 17
Past President
Michael Pleus
City Manager
City of DeLand
120 S. Florida Avenue
DeLand, FL 32720-5422
Phone: (386) 626-7109
Cell: (386) 804-4491
Email: [email protected]
Support Staffer: Brandi Weaver – [email protected]
District I Director
Lee Garner
City Manager
City of Chattahoochee
PO Box 188
Chattahoochee, FL 32324-0188
Phone: (850) 663-4475
Cell: (850) 567-5004
Email: [email protected]
Support Staffer: none
District II Director
Sally Sherman
Deputy County Administrator
Flagler County
1769 E. Moody Boulevard, Building 2
Bunnell, FL 32110-5991
Phone: (386) 313-4001
Cell: (407) 474-8978
Email: [email protected]
Support Staffer: Luci Dance – [email protected]
District III Director
Norton Bonaparte, Jr.
City Manager
City of Sanford
300 N. Park Avenue
Sanford, FL 32771-1244
Phone: (407) 688-5000
Cell: (785) 633-9919
Email: [email protected]
Support Staffer: Nikki Osburn, [email protected]
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District IV Director
Jason Nunemaker
Deputy City Manager
City of Fellsmere
22 S. Orange Street
Fellsmere, FL 32948
Phone: (772) 646-6303
Cell: (772) 538-0595
Email: [email protected]
Support Staffer: none
District V Director
Daniel A. Rosemond
City Manager
City of Hallandale Beach
400 s. Federal Highway
Hallandale Beach, FL 33009
Phone: (954) 457-1300
Cell: (305) 588-2638
Email: [email protected]
Support Staffer: Claudette Crowder – [email protected]
District VI Director
Charles T. Chapman IV
County Administrator
Hendry County
P.O. Box 1760
LaBelle, FL 33975-1760
Phone: (863) 675-5220
Cell: (863) 234-8983
Email: [email protected]
Support Staffer: Keitha Daniels – [email protected]
District VII Director
Micah Maxwell
Town Manager
Town of Belleair
901 Ponce de Leon Boulevard
Belleair, FL 33756-1034
Phone: (727) 588-3769, x216
Cell: (727) 647-7486
Email: [email protected]
Support Staffer: none
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District VIII Director
Jim Gleason
City Manager
City of Mascotte
100 E. Myers Boulevard
Mascotte, FL 34753-9766
Phone: (352) 557-8808
Cell: (407) 790-0816
Email: [email protected]
Support Staffer: Michelle Hawkins – [email protected]
At-Large Director
Michael Beedie
City Manager
City of Fort Walton Beach
107 Miracle Strip Parkway SW
Fort Walton Beach, FL 32548
Phone: (850) 833-9612
Cell: (850) 461-2687
Email: [email protected]
Support Staffer: Carole Jones, [email protected]
At-Large Director
Kenneth Fields
City Manager
City of Lake Wales
P.O. Box 1320
Lake Wales, FL 33859-1320
Phone: (863) 678-4182, x225
Cell: (954) 610-6672
Email: [email protected]
Support Staffer: Zailet Suri – (863) 678-4182, x225, [email protected]
At-Large Director
Ryan Leavengood
City Manager
City of Lake Alfred
120 E. Pomelo Street
Lake Alfred, FL 33850-2136
Phone: (863) 291-5270
Cell: (863) 242-1086
Email: [email protected]
Support Staffer: Amee N. Bailey – [email protected]
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5/9/2016
New Board and Officer
Orientations
FCCMA Annual Conference
June 4, 2016
Lake Buena Vista Hilton
Agenda for Orientation

Overview

Programs





Roles and Responsibilities
Committees
Policies
Affiliates
Discussion and Questions
All FCCMA Board Members

Calendar and Quarterly Meetings: Attendance Policy

Monthly Executive Committee Call for Officers



Budget Meeting for Officers
Know the Committee Chairs, Work Plans
Strategic Plan: Links to all Agenda items and committee work plans
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1
5/9/2016
New At-Large Directors

Know Your Role and Responsibilities

Help with MITs



Committee(s) Role
Help promote FCCMA events
Help with member recruitment, and with ethics compliance
New District Directors

Know Your Role and Responsibilities

Committee role(s)







Representing Your District, Communicating with your District
Setting up on-site training with Bob Lee, CFLGE
Help with MIT outreach
Help with recruiting new members
If 2017 is an election year for you: Canvassing, Election, Promotion/Recruiting
Promote training, Ethics Requirement, other events
Turn in district reports to Carol Russell
Programs

On-site Trainings and Symposium – Professional Development

Annual Conference & Business Meeting






Winter Institute: Retreat style; Think-tank Purpose
Ethics Requirement – being sure opportunities are shared
Membership Recruitment: year-round; partner with ICMA
MITs and JIT for MITs
Awards and Recognitions
Professional Management Matters Campaign
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2
5/9/2016
Committees

Each president names, selects chairs, vice chairs

Task Forces, By-laws: as needed



Vary from year to year
Multi-year appointments to ensure continuity
Ethics Committee: established in charter and not staffed by FCCMA staff
members (works with ICMA)
Board’s Fiduciary Responsibility

Annual Budget

Quarterly and Annual Financial Statements



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Bi-annual Audit
Investment Policy and quarterly reports
Reserve Policy and Reserve Spending Policy
Secretary-Treasurer makes reports, works with staff on financial statements
Partners and Affiliates

ICMA Affiliate – 3-year agreement

Florida Association of Counties




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
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Florida League of Cities – agreement amended as needed
The Alliance for Innovation – multi-year agreement
Corporate Liaison – Beth Rawlins, Inc. – annual agreement
Center for Florida Local Government Excellence – annual agreement through
the Florida Institute of Government
Florida Business Watch – annual agreement
RB Oppenheim – web host; consultant for website. Annual contract
HCP & Associates – consultants for PMM – annual contract
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3
5/9/2016
FCCMA Policies

Adopted by the Board of Directors to help with administration and governance

Reviewed by Deputy General Counsel of FLC

Revised periodically
FCCMA Staff





Casey Cook: executive director: board relations; ICMA relations; Senior
Advisor liaison
Carol Russell: executive assistant
Melanie Howe: meetings manager
Erika Bowen: legislative affairs executive assistant - back-up when Carol
travels, is ill, or is on vacation
Deputy General Counsel Eric Hartwell: advises on contracts, by-laws and any
legal matters
Discussion and Questions
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4
Communications Committee
Chair: Sally Sherman, Deputy County Administrator, Flagler County
Co-Chair: Michael Beedie, City Manager, Fort Walton Beach
Up to 16 members appointed to staggered two-year Terms with limit of two consecutive terms.
This Committee will be divided into three components:
Communications:
Sally Sherman
Legislative:
Michael Beedie
Professional Management Matters:
Norton Bonaparte
Membership Committee
Chair: Micah Maxwell, Town Manager, Belleair
Co-Chair: Charles Chapman, County Administrator, Hendry County
Up to 16 members appointed to staggered two-year terms with limit of two consecutive terms.
This Committee is divided into four components:
County Outreach:
Charles Chapman
Diversity & Inclusion:
Daniel Rosemond
Membership:
Micah Maxwell
MIT:
Ken Fields
Professional Development Committee
Chair: Ryan Leavengood, City Manager, Lake Alfred
Up to 16 members appointed to staggered two-year terms with limit of two consecutive terms.
This Committee will be divided into three components:
Awards & Scholarship:
Jim Gleason
Professional Development:
Ryan Leavengood
Student Council:
Mike Grebosz and Shawn Sherrouse
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Conference Planning Committee
Chair: Jim Hanson, City Manager, Orange Park
Co-Chair: Michael Cernech, City Manager, Tamarac
A committee of up to 12 members or more at the discretion of the President appointed to a one-year
term. This Committee is divided into two components:
Annual Conference:
Jim Hanson
Host Chair: Jason Nunemaker
Winter Institute:
Michael Cernech
Ethics Committee
Chair: Selected by Committee Members
Charter committee; staggered terms. Vacancies filled by outgoing President each May.
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