minutes - Shire of Laverton

Transcription

UNCONFIRMED
At the time of printing, these Minutes have yet to
be confirmed as a true record of proceedings
SHIRE OF LAVERTON
MINUTES
OF THE ORDINARY MEETING OF COUNCIL
HELD ON
24 MARCH 2016
COMMENCING AT 5:05PM
Shire of Laverton
Ordinary Meeting of Council – 24 March 2016
Minutes
Page i
TABLE OF CONTENTS
1.
DECLARATION OF OPENING .............................................................................
1
2.
ANNOUNCEMENT OF VISITORS ........................................................................
1
3.
RECORD OF ATTENDANCE ...............................................................................
1
4.
APPLICATIONS FOR LEAVE OF ABSENCE ......................................................
1
5.
RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ............
2
6.
PUBLIC QUESTION TIME ....................................................................................
2
7.
NOTICE OF ITEMS TO BE DISCUSSED BEHIND CLOSED DOORS ..................
2
8.
CONFIRMATION OF MINUTES............................................................................
2
8.1
Ordinary Meeting of Council, 18 February 2016 (File Ref: 793).........................
2
OMC160301 ...........................................................................................................
2
Special Meeting of Council, 23 February 2016 (File Ref: 793) ...........................
3
OMC160302 ...........................................................................................................
3
9.
PETITIONS / DEPUTATIONS / PRESENTATIONS .........................................................
2
10.
ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT DISCUSSION .....................
3
10.1 President’s Report (File Ref: 198) ......................................................................................
OMC160303 ...........................................................................................................
10.2 Other Members’ Reports (File Ref: 55) .............................................................................
OMC160304 ...........................................................................................................
3
3
3
3
REPORTS OF COMMITTEES AND OFFICERS..............................................................
4
11.1 HEALTH, BUILDING AND TOWN PLANNING BUSINESS ..................................................
11.1.1 Fencing Local Law - Outcome of Recent Inspection (File Ref: 1056) ....................
OMC160305 ...........................................................................................................
OMC160306 ...........................................................................................................
11.2 FINANCE AND ADMINISTRATION BUSINESS ...................................................................
11.2.1 Accounts Paid as at 29 February 2016 (File Ref: 39) ...........................................
OMC160307 ...........................................................................................................
11.2.2 Outstanding Debtors Report as at 29 February 2016 (File Ref: 33) .....................
OMC160308 ...........................................................................................................
11.2.3 Reimbursement of Expenses as at 29 February 2016 (File Ref: 957) ..................
OMC160309 ...........................................................................................................
11.2.4 Financial Activity Statements to 31 January 2016 (File Ref: 958) .........................
OMC160310 ...........................................................................................................
11.2.5 Bank Reconciliation Report as at 31 January 2016 (File Ref: 959) ......................
OMC160311 ...........................................................................................................
11.3 WORKS AND SERVICES BUSINESS ..................................................................................
11.3.1 Tender Purchase of Motor Grader (File Ref:1020) ................................................
OMC160312 ...........................................................................................................
11.4 COMMUNITY DEVELOPMENT BUSINESS .........................................................................
11.5 MANAGEMENT AND POLICY BUSINESS ..........................................................................
11.5.1 GVROC Meeting Minutes 26 February 2016 (File Ref: 850) ................................
OMC160313 ...........................................................................................................
11.5.2 Councillors’ Information Bulletin February 2016 (File Ref: 779) ............................
OMC160314 ...........................................................................................................
4
4
5
5
6
6
10
10
11
12
13
13
15
15
17
17
17
19
19
19
19
21
21
23
8.2
11.
OMC160324 Minutes - Unconfirmed
Minutes
Page ii
Shire of Laverton
11.5.3
11.5.4
11.5.5
11.5.6
11.5.7
Audit Committee Meeting Minutes 24 March 2016 (File Ref: 568) .......................
OMC160315...........................................................................................................
Delegation Review (File Ref: 58) ..........................................................................
OMC160316...........................................................................................................
Policy 02.18 Purchasing (File Ref: 95) .................................................................
OMC160317...........................................................................................................
Disposal of Toyota Prado P233 (File Ref: 143) ....................................................
OMC160318...........................................................................................................
New Local Government Act Provisions - Disclosure of Contributions to Travel
(File Ref: 57) .........................................................................................................
OMC160319...........................................................................................................
23
24
25
28
28
31
32
34
34
37
12.
ELECTED MEMBERS’ MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
37
13.
NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF THE
MEETING ....................................................................................................................
37
13.1
13.2
13.3
13.4
13.5
13.6
OMC160320...........................................................................................................
RFQ – Provision of Design Services Great Central Road - 385 to 435 SLK
(File Ref: 27) .........................................................................................................................
OMC160321...........................................................................................................
Laverton Men’s Shed Inc. – Renewal of Use Arrangements for Old Courthouse
(File Ref: 817) .......................................................................................................................
OMC160322...........................................................................................................
Proposal to Use External Project Management Services for Main Street Project
(File Ref: 566) .......................................................................................................................
OMC160323...........................................................................................................
Design Laverton Western Heavy Haulage Bypass (File Ref: 556) .................................
OMC160324...........................................................................................................
Consideration of Proposed RFQ Brief for the Design, Fabrication and Installation
of Town Signage (File Ref: 566) .........................................................................................
OMC160325...........................................................................................................
Playgroup/Childcare Building Upgrade and Renovation Update (File Ref: 883) ..........
OMC160326...........................................................................................................
37
38
40
41
42
43
44
45
47
47
49
49
51
14.
ITEMS FOR CONSIDERATION BEHIND CLOSED DOORS ......................................
52
15.
NEXT MEETING .........................................................................................................
52
16.
CLOSURE OF MEETING ............................................................................................
52
ATTACHMENTS
ATTACHMENT NO
OMC1603-10.1.A
OMC1603-10.2.A
OMC1603-10.2.B
OMC1603-11.2.4.A
OMC1603-11.5.3.A
OMC1603-11.5.4.A
OMC1603-11.5.5.B
OMC1603-13.5.A
OMC1603-13.6.A
DESCRIPTION
PAGE NO
President’s Report – Cr P Hill
Elected Member’s Report – Cr D Ross
Elected Member’s Report – Cr S Weldon
Financial Report for Period to 31 January 2016
Audit Committee Meeting Minutes 24 March 2016
Delegation Register
Draft Policy 02.18 Purchasing
Draft RFQ Brief – Design, Fabrication and Installation of Town Signage
Revised Scope of Works
Appended
Appended
Appended
Appended
Appended
Appended
Appended
Appended
Appended
Shire of Laverton
Minutes
Page 1
MINUTES OF THE ORDINARY MEETING OF COUNCIL,
HELD IN THE LAVERTON COUNCIL CHAMBERS
ON 24 MARCH 2016 COMMENCING AT 5:05PM
1.
DECLARATION OF OPENING
The President, Cr P Hill, declared the meeting open at 5:05pm and read aloud the disclaimer
as printed in the Agenda.
2.
ANNOUNCEMENT OF VISITORS
Mr Bert Davis
Ms Magz Day
Ms Robyn Smith
3.
Laverton Men's Shed
Laverton Men's Shed
Finance & Administration Manager, Shire of Laverton
RECORD OF ATTENDANCE
3.1 PRESENT
Cr P Hill
Cr S Weldon
Cr G Walder
Cr R Ryles
Cr D Ross
Cr R Prentice
President
Deputy President (from 5:28pm)
Councillor
Councillor
Councillor
Councillor
Mr S Deckert
Mr G Stanley
Mr R Williams
Miss T Farlow
Chief Executive Officer
Executive Manager Corporate & Community Services
Executive Manager Technical Services
Executive Assistant to the CEO
3.2 APOLOGIES
Cr D Cannons
Councillor
3.3 LEAVE OF ABSENCE PREVIOUSLY APPROVED
Nil
4.
RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE
Nil.
Minutes
Page 2
5.
Shire of Laverton
PUBLIC QUESTION TIME
Mr Bert Davis outlined the plans of the Laverton Men's Shed Association Inc. to seek
assistance and grant funding for the purchase of a new 20x20m shed and erection of this
shed in the grounds of the Old Court House. This will provide additional room for members
to work on projects and it is hoped this will attract new members who have projects of their
own that they wish to work on. He advised that Ms Day has recently come on board as
Secretary for the Men’s Shed and a couple of former members have returned but they are
always looking for more new members. The Men’s Shed have a meeting with the EMTS
and the EHO on 7 April 2016 to discuss plans for the new shed and requirements need for
power, concrete and building permit applications etc.
Mr Davis also advised that they would like to renew the appearance of the front façade of
the Old Court House as although it has been washed down, the decorative ironwork is
looking rather dilapidated and could do with a coat of paint.
The President thanked Mr Davis and Ms Day for the good work the Men’s Shed is doing on
the Old Court House Building.
05:19pm
6.
Mr Davis and Ms Day left the meeting.
APPLICATIONS FOR LEAVE OF ABSENCE
There were no applications for Leave of Absence at this meeting.
7.
NOTICE OF ITEMS TO BE DISCUSSED BEHIND CLOSED DOORS
There were no items listed for discussion behind closed doors at this meeting.
8.
CONFIRMATION OF MINUTES
8.1
ORDINARY COUNCIL MEETING – 18 FEBRUARY 2016 (FILE REF: 793)
VOTING REQUIREMENTS
Simple majority decision of Council required.
OMC160301
COUNCIL DECISION/STAFF RECOMMENDATION
Moved Cr R Prentice; Seconded Cr G Walder:
That the Minutes of the Ordinary Meeting of Council held on 18 February 2016, be
confirmed as a true and accurate record.
CARRIED 5/0
Shire of Laverton
8.2
Minutes
Page 3
SPECIAL COUNCIL MEETING – 23 FEBRUARY 2016 (FILE REF: 793)
VOTING REQUIREMENTS
OMC160302
That the Minutes of the Special Meeting of Council held on 23 February 2016, be
confirmed as a true and accurate record.
CARRIED 5/0
05:28pm
9.
Cr S Weldon joined the meeting.
PETITIONS/DEPUTATIONS/PRESENTATIONS
There were no petitions, deputations or presentations listed for this meeting.
10.
ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT DISCUSSION
10.1
PRESIDENT’S REPORT (FILE REF: 198)
The President tabled and spoke to his report (Attachment OMC1603-10.1.A).
VOTING REQUIREMENTS
OMC160303
Moved Cr R Prentice; Seconded Cr D Ross:
That the President’s report (Attachment OMC1603-10.1.A) as tabled, be received.
CARRIED 6/0
10.2
OTHER MEMBERS’ REPORTS (FILE REF: 55)
Reports on activities prior to the Ordinary Meeting of Council have been submitted for
information by Cr Deanne Ross and Cr Shaneane Weldon.
VOTING REQUIREMENTS
OMC160304
Moved Cr G Walder; Seconded Cr S Weldon:
That the Elected Members’ reports from Cr Deanne Ross (Attachment OMC160310.2.A) and Cr Shaneane Weldon (Attachment OMC1603-10.2.B) be received.
CARRIED 6/0
Minutes
Page 4
Shire of Laverton
11.
REPORTS OF COMMITTEES AND OFFICERS
11.1
HEALTH, BUILDING AND TOWN PLANNING BUSINESS
11.1.1
FENCING LOCAL
(FILE REF 1056)
LAW
-
OUTCOME
OF
RECENT
INSPECTION
SUBMISSION TO:
Ordinary Meeting of Council, 24 March 2016
DISCLOSURE OF INTEREST:
The author has no financial interest in this matter
OWNER/APPLICANT:
Not applicable
AUTHOR:
Glenn Bone, Project Officer
SENIOR OFFICER:
Steven Deckert, Chief Executive Officer
PREVIOUS MEETING REFERENCE:
Not applicable
MATTER FOR CONSIDERATION
To consider commencing a process that will result in the maintenance/replacement of
dilapidated fencing in Laverton.
ATTACHMENTS
OMC1603-11.1.1.A
OMC1603-11.1.1.B
Draft letter re Fencing Inspections
Confidential Attachment tabled at meeting – Property List
APPLICANT’S SUBMISSION
Not applicable.
BACKGROUND
A recent inspection of town fencing has identified the presence of a number of defective
fencing structures. The particular fences are all in a damaged or dilapidated condition and
are classified in the following way:


Five properties with a shared boundary (ie, either a side or rear boundary).
Two properties that adjoin vacant land.
This therefore translates to the potential involvement of 12 different owners.
STATUTORY ENVIRONMENT
Fencing Local Law 2013
Clause 3.2
Maintenance of Fences
(1) An owner and occupier of a lot on which a fence is erected
shall maintain the fence in good condition so as to prevent
it from becoming dangerous, dilapidated or unsightly.
POLICY IMPLICATIONS
Council has no policies in respect to this matter.
Shire of Laverton
Minutes
Page 5
FINANCIAL IMPLICATIONS
The recommendation of this report has no financial implications for Council.
STRATEGIC IMPLICATIONS
The recommendation of this report has no strategic implications for Council.
CONSULTATION
Nil.
COMMENT
Basically Council’s position is that having made Fencing Local Laws, it now has an obligation
to enforce the provisions in a satisfactory manner.
A reasonable parallel can be drawn to the adoption several years ago of the Bush Fire Notice
which was put in place to combat and reduce fire hazards around the town (flammable
material). In that case it was initially a matter of owner education to effectively remove the
fire hazards, however as time progressed, enforcement has become more regimented.
A similar approach is now proposed in regard to the maintenance of fencing. However, as
this is the first proposed action following the adoption of the Fencing Local Law 2013, it is
not intended to be overbearing and will initially be advice to the property owners that their
fences need repair or replacement and is therefore seeking feedback from them on their
intended course of action. Depending on the owners’ response, or lack thereof, Council
may then need to consider more affirmative action.
VOTING REQUIREMENTS
OMC160305
STAFF RECOMMENDATION
Moved Cr S Weldon; Seconded Cr G Walder:
That Council:
1. Sanction the issue of correspondence to owners of properties with defective
fencing as per the confidential list tabled at the meeting (Confidential
Attachment OMC1603-11.1.1.B), requesting them to provide advice on their
intended course of action to rectify the defects; and
2. Request that the owner’s response (or lack thereof) be referred back to Council
in due course for consideration.
MOTION LOST 2/4
OMC160306 COUNCIL DECISION
Moved Cr R Ryles; Seconded Cr R Prentice:
That Council reintroduce this item at the October 2016 Ordinary Meeting of Council.
CARRIED 6/0
Reason for Amending the Staff Recommendation
Council required more information before making a decision on this item and felt that
this was not a priority at this time.
Minutes
Page 6
Shire of Laverton
11.2
FINANCE AND ADMINISTRATION BUSINESS
11.2.1
ACCOUNTS PAID AS AT 29 FEBRUARY 2016 (FILE REF: 39)
SUBMISSION TO:
OWNER/APPLICANT:
Shire of Laverton
AUTHOR:
Tamara Hill, Administration Officer
SENIOR OFFICER:
Graham Stanley, Executive Manager Corporate and
Community Services
Not applicable
The presentation of a list of accounts paid in the preceding month in accordance with Council
Delegation 21.
ATTACHMENTS
Nil
Not applicable.
BACKGROUND
In accordance with Delegation 21, the Chief Executive Officer has approved the following
accounts for payment:
Creditors
Aerodrome Compliance & Civic - EFT
AirBP
Andrew Sutcliffe - EFT
ANL Lighting Australia Pty Ltd - EFT
Atom Supply - EFT
Austral Mercantile Collection - EFT
Australia Post
Australian Taxation Office - EFT
B & S Printing Company - EFT
Bailey's Fertiliser - EFT
Bindi Bindi Publishing - EFT
BOC Limited - EFT
Bridgestone Earthmover Tyres Pty Ltd
Bunnings Group Limited - EFT
City of Kalgoorlie-Boulder - EFT
Trans #
99554
99933
99839
99840
99555
99841
99556
99603
99879
99740
99842
99557
99558
99559
99604
99560
99843
99844
Type
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Date
12/02/16
15/02/16
25/02/16
25/02/16
12/02/16
25/02/16
12/02/16
12/02/16
25/02/16
19/02/16
25/02/16
12/02/16
12/02/16
12/02/16
12/02/16
12/02/16
25/02/16
25/02/16
Chq #
Debit
12849
12859
12850
Amount
-5,500.00
-9,993.87
-208.60
-1,564.15
-504.70
-1,125.55
-2,600.56
-427.54
-355.89
-24,922.00
-759.00
-13,807.04
-90.00
-80.76
-12,964.28
-5,584.01
-955.94
-17,600.00
Shire of Laverton
Creditors
Coca-Cola Amatil (Aust) Pty Ltd - EFT
Coffee & Tea Supplies - EFT
Complete Services Pty Ltd - EFT
Courier Australia - EFT
Covs Auto, Mining & Industrial - EFT
CREDIT CARD PURCHASES
CyberSecure Pty Ltd - EFT
Dept of Transport
Des Cannons - EFT
Desert Sands Cartage - EFT
Diggawest & Earthparts WA - EFT
Eastgold Dairy Distributors - EFT
Elders Midland
Elite Gym Hire - EFT
Elka Australia - EFT
Evolution Mining (Mungari) Pty Ltd
First National Real Estate - EFT
Goldfields Pest Control - EFT
Goldfields Truck Power - EFT
Goldline Distributors - EFT
Goldrush Tours - EFT
Graham Stanley - EFT
Gray & Lewis Land Use Planners - EFT
GSM Mining Company
Heather Hutchinson - EFT
Minutes
Page 7
Trans #
99561
99562
99563
99564
99565
99845
100047
99566
100014
100012
100010
99974
99972
99970
99954
99952
99950
99937
99932
99923
99915
99913
99911
99897
99895
100032
99567
99846
99847
99568
99848
99880
99569
99849
99570
99605
99571
99850
99572
99851
99573
99852
99574
99853
99854
99855
99606
99856
Type
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Date
12/02/16
12/02/16
12/02/16
12/02/16
12/02/16
25/02/16
03/02/16
12/02/16
02/02/16
03/02/16
04/02/16
05/02/16
08/02/16
09/02/16
10/02/16
11/02/16
12/02/16
15/02/16
16/02/16
19/02/16
22/02/16
23/02/16
24/02/16
25/02/16
26/02/16
29/02/16
12/02/16
25/02/16
25/02/16
12/02/16
25/02/16
25/02/16
12/02/16
25/02/16
12/02/16
12/02/16
12/02/16
25/02/16
12/02/16
25/02/16
12/02/16
25/02/16
12/02/16
25/02/16
25/02/16
25/02/16
12/02/16
25/02/16
Chq #
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
12860
12851
12852
Amount
-426.63
-358.30
-2,024.00
-1,607.09
-771.23
-125.51
-12,558.61
-3,281.30
-2,988.40
-559.40
-641.25
-751.80
-672.75
-23.00
-541.90
-9.00
-556.80
-642.15
-1,322.40
-385.55
-221.55
-74.75
-661.30
-423.20
-41.80
-599.60
-827.27
-683.07
-1,727.00
-646.30
-193.90
-4,510.00
-660.00
-660.00
-239.03
-326.11
-4,180.00
-1,760.00
-1,356.34
-35.85
-1,190.33
-531.69
-1,694.90
-1,286.64
-360.00
-1,051.99
-781.26
-2,000.00
Minutes
Page 8
Creditors
Helga Watson - EFT
Hippo Haulage Services - EFT
Hitachi Construction Machinery - EFT
Shire of Laverton
Trans #
99575
99576
99577
99857
Horizon Power
99607
Horizon Power - EFT
99578
Information Services & Tech - EFT
99579
Investec Asset Finance & Leasing Pty Ltd 99935
Janelle Duncan - EFT
99580
Kalgoorlie Retravision - EFT
99581
Kalpumps Sales & Service - EFT
99858
Kott Gunning Lawyers - EFT
99275
99859
Landgate - EFT
99582
Laurinda Hill - EFT
99583
99860
Laverton Post Office - EFT
99584
Laverton Supplies - EFT
99585
99861
Leonora Investments (Laverton Motors)99586
EFT
LGIS WA - EFT
99587
Marketforce - EFT
99862
Martin Seelander - EFT
99588
Mary-Jane Golding - EFT
99863
McMahon Burnett Transport - EFT
99864
Moore Stephens - EFT
99589
National Australia Bank
Novimex Wholesale Giftware - EFT
Parmelia Resources Limited
Peerless Jal Pty Ltd - EFT
Petty Cash Tin - Shire of Laverton
PFD Food Services Pty Ltd - EFT
Pivotel Satellite Pty Limited
Pivotel Satellite Pty Ltd - EFT
Powerchill - EFT
PWT Electrical - EFT
Quick Corporate - EFT
Ray Martin - EFT
Regis Resources
Reliance Petroleum (BP)
Robyn Smith - EFT
Shire of Leonora - EFT
Sports Power Kalgoorlie - EFT
Type
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Date
12/02/16
12/02/16
12/02/16
25/02/16
12/02/16
12/02/16
12/02/16
15/02/16
12/02/16
12/02/16
25/02/16
01/02/16
25/02/16
12/02/16
12/02/16
25/02/16
12/02/16
12/02/16
25/02/16
12/02/16
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
99899 Bill Pmt -Cheque
12/02/16
25/02/16
12/02/16
25/02/16
25/02/16
12/02/16
3/02/16
17/02/16
25/02/16
29/02/16
12/02/16
25/02/16
12/02/16
15/02/16
12/02/16
25/02/16
25/02/16
25/02/16
25/02/16
25/02/16
12/02/16
25/02/16
25/02/16
22/02/16
25/02/16
25/02/16
12/02/16
Chq #
12853
Debit
Debit
Debit
12861
12858
12862
12863
Debit
Amount
-434.16
-440.00
-308.22
-7,823.68
-19,968.44
-750.00
-396.00
-3,059.04
-1,000.00
-446.00
-464.20
-192,532.73
-1,516.09
-131.50
-30.80
-34.00
-284.75
-785.31
-232.64
-35.04
-129.75
-6,003.52
-87.50
-133.79
-1,460.87
-10,085.48
-82,364.06
-95,494.37
-61.99
-42.90
-312.08
-236.88
-132.00
-464.95
-1,046.75
-157.05
-659.23
-21,692.98
-963.60
-1,435.50
-499.98
-126.29
-281.54
-155.72
-580.10
-2,521.04
-130.00
Shire of Laverton
Creditors
Sportsworld of WA - EFT
StampStore (SJDK Group)
Staples Australia Pty Limited - EFT
Stockdale Building Company - EFT
Telstra
The Lister Specialists Pty Ltd - EFT
The Wanneroo Agricultural Machinery EFT
Titan Australia Pty Ltd - EFT
Total Eden - EFT
Tropicana Gold Limited
Truckline - EFT
WA Local Government Association - EFT
WA Treasury Corporation - EFT
Water Corporation
Western Australia Planning Commission
Westrac Pty Ltd - EFT
WML Consultants Pty Ltd - EFT
Wurth Australia Pty Ltd - EFT
Minutes
Page 9
Trans #
99595
99608
99596
99872
99609
99873
99597
Type
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Date
12/02/16
12/02/16
12/02/16
25/02/16
12/02/16
25/02/16
12/02/16
99874
99598
99610
99599
99875
99600
99876
100025
100030
99611
99884
99601
99877
99878
99602
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
Bill Pmt -Cheque
25/02/16
12/02/16
12/02/16
12/02/16
25/02/16
12/02/16
25/02/16
10/02/16
29/02/16
12/02/16
25/02/16
12/02/16
25/02/16
25/02/16
12/02/16
Chq #
12854
12855
12856
Debit
Debit
12857
12864
Total
Amount
-110.00
-81.00
-771.05
-8,250.00
-10,339.43
-27,738.76
-242.20
-4,092.00
-1,945.90
-1,135.79
-657.14
-657.81
-89.40
-292.30
-25,320.75
-16,687.10
-14,191.03
-572.00
-312.42
-510.23
-14,291.52
-509.37
-744,744.56
Local Government (Financial Management) Regulations 1996
Reg. 34(2)(c) – Each statement of financial activity is to be accompanied by documents
containing such other supporting information as is considered relevant by the local
government.
POLICY IMPLICATIONS
CONSULTATION
Not applicable.
Minutes
Page 10
Shire of Laverton
COMMENT
A listing of payments made providing more detail can be found in the February 2016
Information Bulletin.
VOTING REQUIREMENTS
OMC160307
Moved Cr G Walder; Seconded Cr R Prentice:
That Council acknowledges receipt of the list of payments made under Delegation 21
as per the submitted list totalling $744,744.56 and summarised as following:
Cheque Numbers
Direct Debit Payments
Licensing Transfers
Bank Fees
VISA Payments
EFT Payments
Salary and Wages
12849 – 12864
01/02/16 – 29/02/16
01/02/16 – 29/02/16
01/02/16 – 29/02/16
29/12/15 to 28/01/16
01/02/16 – 29/02/16
01/02/16 – 29/02/16
Total Payments
$67,295.37
$55,216.48
$11,116.60
$104.89
$12,558.61
$420,594.18
$177,858.43
$744,744.56
CARRIED 6/0
11.2.2
OUTSTANDING DEBTORS REPORT AS AT 29 FEBRUARY 2016
(FILE REF: 33)
SUBMISSION TO:
OWNER/APPLICANT:
Shire of Laverton
AUTHOR:
SENIOR OFFICER:
Community Services
Not applicable
The presentation of a report indicating the outstanding Debtor Balances as at the end of
February 2016.
ATTACHMENTS
Nil
Not applicable.
Shire of Laverton
Minutes
Page 11
BACKGROUND
Council has requested a report of the Outstanding Debtors of the Shire of Laverton as at the
preceding month end.
Reg. 5(1) (a) – The Chief Executive Officer is to establish efficient systems and procedures
for the proper collection of all money owing to the local government.
POLICY IMPLICATIONS
CONSULTATION
Not applicable.
COMMENT
The balance of Outstanding Debtors at 29 February 2016 is $1,911,772.95. A detailed list
of Debtor Balances is provided in the February 2016 Information Bulletin.
The total debtor balance includes:
General Debtors
Doubtful Debt
Rates
TOTAL
Current
1,233,516.90
0.00
0.00
1,233,516.90
1 - 30
177,511.29
0.00
9,867.02
187,378.31
31 - 60
10,634.51
0.00
-7,938.16
2,696.35
61 - 90
48,011.45
0.00
0.00
48,011.45
> 90
27,114.30
-138,000.00
551,055.64
440,169.94
TOTAL
1,496,788.45
-138,000.00
552,984.50
1,911,772.95
VOTING REQUIREMENTS
OMC160308
Moved Cr R Prentice; Seconded Cr S Welson:
That the report of Outstanding Debtors as at 29 February 2016 be received.
CARRIED 6/0
Minutes
Page 12
11.2.3
Shire of Laverton
REIMBURSEMENT OF EXPENSES AS AT 29 FEBRUARY 2016
(FILE REF: 957)
SUBMISSION TO:
OWNER/APPLICANT:
Shire of Laverton
AUTHOR:
SENIOR OFFICER:
Community Services
Not applicable
Presentation of an information report to Council on expenses that have been reimbursed to
Staff who have incurred expenditure during the course of business on behalf of Council.
ATTACHMENTS
Nil
Not applicable.
BACKGROUND
Pursuant to Policy No. 3.11, expenses have been incurred on behalf of Council:
Andrew Sutcliffe
Workshop Manager
Graham Stanley
EMCCS
Laurinda Hill
Great Beyond Co-Ordinator
Laurinda Hill
Great Beyond Co-Ordinator
Martin Seelander
Community Liaison Officer
Mary-Jane Golding
Library/CRC Officer
Raymond Martin
Swimming Pool Manager
Robyn Smith
Finance & Administration
Manager
Reimbursement For BPT Side Window & MRI
Inspection
$218.60
Reimbursement For 50% Of Mobile Phone
Expenses – May 2015 to January 2016
$360.00
Reimbursement For Valentines Day Gifts
$34.00
Reimbursement For Ice For Australia Day &
Milk For Great Beyond
$30.80
Reimbursement For Fuel Costs
$87.50
Reimbursement For Meals & Travel Cost
Incurred Whilst Attending DOT Traning
$133.79
Reimbursement For Printer Cartridges &
Other Stationery
$126.29
Reimbursement For Expenses For Final
Interview & Relocation to Laverton Shire
$580.10
TOTAL
$1,571.08
Shire of Laverton
Minutes
Page 13
As per adopted Council Policy 3.11 – Reimbursement of Expenses.
POLICY IMPLICATIONS
Policy 3.11 - Reimbursement of Expenses.
CONSULTATION
Not applicable.
COMMENT
Copies of attachments to support the purchases and the amount reimbursed can be found
in the February 2016 Information Bulletin.
VOTING REQUIREMENTS
OMC160309
Moved Cr R Ryles; Seconded Cr G Walder:
That Council acknowledge the reimbursement of expenses already paid in
accordance with Policy No. 3.11 amounting to $1,571.08.
CARRIED 6/0
11.2.4
FINANCIAL ACTIVITY STATEMENTS FOR THE PERIOD TO 31 JANUARY
2016 (FILE REF: 958)
SUBMISSION TO:
OWNER/APPLICANT:
Not applicable
AUTHOR:
Community Services
SENIOR OFFICER:
Not applicable
To accept the Financial Activity Statements for the period to 31 January 2016.
Minutes
Page 14
Shire of Laverton
ATTACHMENTS
OMC1603-11.2.4.A
Financial Report for Period to 31 January 2016 (Appended)
Not applicable.
BACKGROUND
Regulation 34 of the Local Government (Financial Management) Regulations 1996
requires the preparation of a statement of financial activity each month, reporting on
revenue and expenditure. Material variances (as determined by the Council annually)
between actual and budgeted figures must be commented on.
Variances between budgeted and actual expenditure, including the required Material
Variances of plus or minus 10% and $10,000, which is the limit set as per Council
Resolution, should be reported on.
Reg 34(2) –
Provides a local government may require such other supporting
information as is considered relevant by the local government.
POLICY IMPLICATIONS
CONSULTATION
Not applicable.
COMMENT
The Financial Reports are presented monthly, generated by our off-site Accountants, Moore
Stephens and printed in our office.
Once the reports are received from Moore Stephens, comments are added to various
sections of the report to provide additional information or explanations. Explanations for any
material variance identified in the reports are provided in Note 13 Major Variances.
VOTING REQUIREMENTS
Shire of Laverton
OMC160310
Minutes
Page 15
Moved Cr G Walder; Seconded Cr R Ryles:
That the Financial Activity Statements for the month ending 31 January 2016, as
presented (Attachment OMC1603-11.2.4.A), be accepted.
CARRIED 6/0
11.2.5
BANK RECONCILIATION REPORT AS AT 31 JANUARY 2016
(FILE REF: 959)
SUBMISSION TO:
OWNER/APPLICANT:
Not applicable
AUTHOR:
Community Services
SENIOR OFFICER:
Not applicable
The report presented reflects the reconciliation of the Council’s bank accounts, including
invested funds, as at 31 January 2016.
ATTACHMENTS
Nil
Not applicable.
BACKGROUND
Each month Council’s financial accounting system and the various bank accounts operated
by Council are reconciled as a means of determining the completeness and integrity of
transaction processing.
Reg 34(2) –
Provides a local government may require such other supporting
information as is considered relevant by the local government.
POLICY IMPLICATIONS
Minutes
Page 16
Shire of Laverton
CONSULTATION
Not applicable.
COMMENT
The balance of the bank statement does not identify any outstanding receipts or payments
that have not been received by the bank. This will generally mean that the balance on the
bank statement will differ from the balance in the financial statements. The Bank
Reconciliation Report shown below provides information of any outstanding receipts or
payments so that a true picture is provided in relation to the balance of the various bank
accounts.
SHIRE OF LAVERTON
BANK RECONCILIATION AS AT 31 JANUARY 2016
MUNICIPAL
FUND
OBH DEV.
FUND (HELD
IN TRUST
ACCOUNT)
INVESTMENT
- RESERVES
RESTRICTED
CASH FUND
(TRUST)
Balance as per General Ledger :
A01101 Municipal Fund
A1102 Unrestricted Short Term Investment
623,348.40
2,000,000.00
3,985,332.44
A01110 Term Deposit Reserves/Muni
38,741.28
A1000 Restricted Cash Fund
A1001 Outback Highway Tourism Fund
164,616.21
A1002 Outback Hwy Development Fund
Balance as per Bank Statement
2,623,348.40
164,616.21
3,985,332.44
38,741.28
2,685,007.28
164,616.21
3,985,332.44
38,741.28
164,616.21
3,985,332.44
38,741.28
2,623,348.40
164,616.21
3,985,332.44
38,741.28
0.00
0.00
0.00
0.00
Adjustments
Un-receipted Income
Outstanding Deposits
2,175.30
2,687,182.58
Less Outstanding Cheques/Withdrawal
Reconciled Balance
Variance
63,834.18
Shire of Laverton
Minutes
Page 17
VOTING REQUIREMENTS
OMC160311
Moved Cr R Prentice; Seconded Cr S Weldon:
That Council accept the Bank Reconciliation Report as at 31 January 2016, as outlined
above.
CARRIED 6/0
11.3
WORKS AND SERVICES BUSINESS
11.3.1
TENDER PURCHASE OF MOTOR GRADER (FILE REF: 1020)
SUBMISSION TO:
The applicant has no financial interest in this matter
OWNER/APPLICANT:
Not applicable
AUTHOR:
Russell Williams; Executive Manager Technical
Services
SENIOR OFFICER:
Steven Deckert; Chief Executive Officer
Not applicable
To consider options for the changeover of a grader as provided for in the budget, due to
changing market conditions.
ATTACHMENTS
Nil
Not applicable.
BACKGROUND
Plant management through a plant replacement program assists staff to identify a
continuous turnover of major plant items, as and when required. The plant replacement
program supports practices incorporated in the annual budget to maintain a steady level of
funding on a yearly basis to avoid spikes and troughs when determining a budget.
In considering the replacement of the oldest John Deere Grader, it has become evident that
the market has changed since the budget estimates were prepared. This has probably come
about due to the downturn in the mining industry with an increase in second-hand machines
for sale.
Minutes
Page 18
Shire of Laverton
Council is therefore requested to give due consideration whether to call tenders for the
replacement of the grader or to consider other options.
Local Government Act 1995
Section 3.57 –
A local government is required to invite tenders before it enters into a
contract of a prescribed kind under which another person is to supply
goods or services.
Local Government (Functions and General) Regulations 1996
Reg. 11 – 24
sets out all the parameters for the calling of Tenders.
POLICY IMPLICATIONS
A budgeted allocation (net changeover cost of $180,000, being $360,000 less trade-in of
$180,000) was included in the 2015/16 financial year budget. Consideration has to be given
to the recent mining downturn and the possiblity that the Shire may not achieve the
anticipated trade-in value that was estimated to be in the vicinity of $180,000. Indications
reveal that the trade value could be less than $100,000.
Coupled with indicative increases in new machine prices, there could be a shortfall of around
$120,000 if tenders were to be called.
Not applicable.
CONSULTATION
Fintan Kearns, Westrac Equipment
Ken MacDonald: Hitachi Construction Equipment
Steve Maffesioni; Komatsu Australia
COMMENT
It is ideal for Council to endeavour to maintain a modern, well maintained fleet of
earthmoving equipment. This is highlighted in the Shire’s Plant Replacement Program. In
the current budget, the oldest of three graders, P282, was due for changeover in
acccordance with the Plant Replacement Program. As indicated in the ‘Financial
Implications’ section above, Council has available $180,000 of net funds for the purchase of
a new grader. Current indications are:
Purchase Price
Trade-In
Net cost to Council
$400,000
$100,000
$300,000
Therefore there is a potential shortfall of $120,000 Council would need to fund.
Shire of Laverton
Minutes
Page 19
The two options available to Council are:
1.
Call tenders on the understanding that Council will need to identify savings in
other areas of the budget.
2.
Defer this plant replacement and re-budget in 2016/17
The recommendation of this report is to request the EMTS to investigate these options
further and report on his findings at the next Council Meeting.
It should be noted that Council still has the option to make a decision in respect to calling
tenders or deferring, however there is insufficient information at this time to make an
informed decision.
VOTING REQUIREMENTS
OMC160312
That Council requests the EMTS to investigate further the options of inviting tenders
for the purchase of a new grader (including trade-in of P282) or to defer the
changeover to 2016/17, and to report his findings and recommendation to the next
Ordinary Meeting of Council.
CARRIED 6/0
11.4
COMMUNITY DEVELOPMENT BUSINESS
There was no Community Development Business listed for this Agenda.
11.5
MANAGEMENT AND POLICY BUSINESS
11.5.1
GVROC MEETING MINUTES 26 FEBRUARY 2016 (FILE REF: 850)
SUBMISSION TO:
OWNER/APPLICANT:
Not applicable
AUTHOR:
Tiffany Farlow, Executive Assistant to the CEO
SENIOR OFFICER:
Not applicable
The Council is requested to receive the minutes of the meeting of the Goldfields Voluntary
Regional Organisation of Councils (GVROC) held by teleconference on 26 February 2016.
Minutes
Page 20
Shire of Laverton
ATTACHMENTS
OMC1603-11.5.1.A
Minutes of the GVROC Meeting held by teleconference on
26 February 2016
Not applicable.
BACKGROUND
The GVROC is a voluntary regional organisation established to enhance service
delivery
and infrastructure for the collective and individual communities and to achieve a sustainable,
cost effective model for sharing of resources. The GVROC comprises the following local
governments:
Shire of Coolgardie
Shire of Dundas
City of Kalgoorlie-Boulder
Shire of Laverton
Shire of Leonora
Shire of Menzies
Shire of Ngaanyatjarraku
Shire of Wiluna
Shire of Esperance
Shire of Ravensthorpe
The objectives of the GVROC are to form a strategic alliance for the retention of
infrastructure and community services, acquiring funding from government grants, economic
development initiatives and private sector funding and establish and maintain effective
communication and consultative mechanisms between the participating local governments
on policy and processes using a management strategy.
Section 2.7(2) –
Provides that Council is to oversee the allocation of local government
finances and resources and to determine the local government policies;
Section 3.1 –
Provides that the general function of the local government is to provide
for the good government of persons in its district;
POLICY IMPLICATIONS
Council’s participation in and support of the GVROC is important in ensuring that Laverton
has a regional voice and will be important as our preferred regional grouping of local
governments in the structural reform process.
Shire of Laverton
Minutes
Page 21
CONSULTATION
Not applicable.
COMMENT
The minutes of the Meeting of the GVROC held by teleconference on 26 February 2016 are
appended for Council’s information.
The minutes are presented as an agenda item in case Council is required to consider any
matter within the minutes and make a decision. While Council’s delegates to the GVROC
meeting can make decisions at the GVROC meeting, the GVROC cannot make decisions
binding on the individual member Councils.
In respect to this meeting, there are no specific items requiring Council’s consideration from
the GVROC Minutes and they are presented for information and noting.
VOTING REQUIREMENTS
OMC160313
Moved Cr S Weldon; Seconded Cr D Ross:
That Council:
1.
Receives the Minutes of the teleconference Meeting of the GVROC held on 26
February 2016, and notes the decisions of the GVROC Council contained within
the Minutes; and
2.
Endorses the decisions made at the meetings and as recorded in the Minutes of
the Meeting held 26 February 2016.
CARRIED 6/0
11.5.2
COUNCILLORS’
(FILE REF: 779)
INFORMATION
BULLETIN
FEBRUARY
2016
SUBMISSION TO:
OWNER/APPLICANT:
Not applicable
AUTHOR:
SENIOR OFFICER:
Not applicable
Receiving of the Councillors’ Information Bulletin for the period ending 29 February 2016 by
Council.
Minutes
Page 22
Shire of Laverton
CONFIDENTIAL ATTACHMENTS
Shire of Laverton Councillors’ Information Bulletin February 2016 circulated under separate
cover and is deemed to be a ‘Confidential’ document for Councillors’ information only.
Not applicable.
BACKGROUND
Councillors’ Information Bulletin February 2016 for the period ending 29 February 2016 was
completed and circulated to Councillors.
Section 2.7(2) –
Section 3.1 –
for the good government of persons in its district;
POLICY IMPLICATIONS
Keeping Councillors updated and informed in respect to matters impacting on their role as
Councillor.
CONSULTATION
Nil.
COMMENT
The Councillors’ Information Bulletin is produced to provide Councillors with information that
is relevant to their role as a Councillor for the Shire of Laverton, but not requiring a decision
of Council.
The Councillors’ Information Bulletin was never intended to be a public document. Now with
the inclusion of confidential information, it is important that the Information Bulletin be
circulated to Councillors and Senior Staff only and not released to the general public.
VOTING REQUIREMENTS
Shire of Laverton
OMC160314
Minutes
Page 23
That Council receive the Councillors’ Information Bulletin February 2016 for the
period ended 29 February 2016, as previously circulated to Councillors.
CARRIED 6/0
11.5.3
MINUTES OF AUDIT COMMITTEE MEETING – 24 MARCH 2016
(FILE REF: 568)
SUBMISSION TO:
OWNER/APPLICANT:
Shire of Laverton
AUTHOR:
SENIOR OFFICER:
Not applicable
Minutes of the Audit Committee meeting which is being held on 24 March 2016.
ATTACHMENTS
OMC1603-11.5.3.A
Minutes of the Audit Committee Meeting held 24 March 2016
Minutes of the Audit Committee meeting which is being held on 24 March 2016.
BACKGROUND
A mandatory duty of the Audit Committee is to review the annual compliance audit return.
As a consequence, Council therefore needs to receive the Minutes of the Audit Committee
meeting held on 24 March 2016 and consider the Committee’s recommendations to Council.
The Minutes of the Audit Committee meeting held on 24 March 2016 are now presented
(Attachment OMC1603-11.5.3.A) to Council for consideration.
Local Government (Audit) Regulations 1996
Regulation 14(3) –
After the audit committee has reported to the council under sub
regulation (3A), the compliance audit return is to be –
(a) presented to a meeting of the council;
(b) adopted by the council; and
(c) recorded in the minutes of the meeting at which it is adopted.
Minutes
Page 24
Shire of Laverton
Regulation 15 –
A certified copy of the return together with a copy of the relevant section
of the minutes at which it was adopted, is to be submitted to the Executive
director by 31 March next following for the period to which the return
relates.
POLICY IMPLICATIONS
There are no financial implications in respect to this report.
There are no strategic implications in respect to this report.
CONSULTATION
This return has been completed by Project Officer, Glenn Bone, following liaison with
relevant staff members.
COMMENT
It is anticipated the Audit Committee will note the outcome as to the result of the Compliance
Audit Return 2015.
Based on this outcome it is then proposed that the Compliance Audit Return 2015 be
presented to Council for adoption (along with any comments and/or amendments).
VOTING REQUIREMENTS
OMC160315
That Council:
1.
Receives the Minutes of the Audit Committee Meeting held on 24 March 2016
(Attachment OMC1603-11.5.3.A) and notes the resolution of the Committee
contained therein.
2.
Acknowledges the five issues of non-compliance and notes the explanation and
mitigation steps provided by the CEO.
3.
Is satisfied that the Audit Committee has fulfilled its responsibilities in review of
the 2015 Compliance Audit Return, including the issues of non-compliance.
4.
Adopts Recommendation 3 of the Audit Committee Meeting as a resolution of
Council, namely:
That the Audit Committee recommends that Council now adopt the
attached Compliance Audit Return as the official return of Council for the
period of 1 January – 31 December 2015 and the return be certified by the
President and the Chief Executive Officer.
CARRIED 6/0
Shire of Laverton
11.5.4
Minutes
Page 25
DELEGATIONS REVIEW - ANNUAL REVIEW DUE 2016 (FILE REF: 113)
SUBMISSION TO:
OWNER/APPLICANT:
Shire of Laverton
AUTHOR:
SENIOR OFFICER:
Not applicable
The review of delegations to the Chief Executive Officer (CEO) made under the Local
Government Act 1995 and other Acts, plus delegations made to other officers by Council
pursuant to various Acts.
ATTACHMENTS
OMC1603-11.5.4.A
Delegation Register
Council last carried out a review of delegations in March 2015. It is again necessary to
review the total of 42 delegations currently in existence in accordance with Local
Government Act requirements.
BACKGROUND
There are currently 42 delegations in place (please refer to the current Delegation Register
– Attachment OMC1603-11.5.4.A), with the breakup being:


Thirty-eight delegations direct to the CEO, who in turn delegates a number to other
Officers; and
Four delegations direct to other Officers.
Delegations 007-008, 010, 012-013, 015, 017-018, 020-023, 025-030, 038-040, 042-044,
047, 050 and 053-054 are made under the Local Government Act 1995.
The remainder (being 002-006, 034, 037, 045-046, 048, 052 and 055-057) are made under
various other Acts or legislation as indicated in “Statutory Environment”. However, whilst
Delegations 034, 037, 045, 046-048, 052 and 055-057 do not have to be reviewed each
year, they are included for the sake of consistency.
Of the 38 delegations to the CEO, 24 have in the past been delegated to various employees,
either completely or in part. Part of the review process for delegations also includes a
requirement for the CEO to review delegations made by him. Within the “comment” section
appears a listing of delegations currently authorised to the CEO and other officer/persons.
It should be noted a number of delegations have either not been used through lack of need
or on occasions the subject itself has been referred to Council for determination because of
sensitivity. Usage of the delegations varies considerably according to the nature of the
delegation itself.
Minutes
Page 26
Shire of Laverton
Delegation 021 (Payment from Shire of Laverton Bank Accounts) is by far the most active
followed by the likes of Delegation 028 (Rate Book) and Delegation 002 (Grant of Building
Permits).
Section 5.18 –
provides that a local government is to keep a register of delegations and
review the delegations once every financial year (to committees).
Section 5.46(2) – provides that at least once in every financial year delegations are to be
reviewed by the delegator (Council).
Building Act 2011
Sections 20-22,
32, 58, 110 and
117 –
provides for the CEO to be delegated various powers whilst section 117
enables the CEO to delegate such powers to the Environmental Health
Officer/Building Surveyor (EHO).
Bush Fires Act 1954
Section 17(10) – provides that a local government may delegate to the President and its
Chief Bush Fire Control Officer, jointly its powers and duties under
17 (7-8) – variation of prohibited burning times.
Section 18 (5C) – provides that a local government may delegate to the President and its
Chief Bush Fire Control Officer, jointly the power to vary the restricted
burning times.
Sections 59/59A enables the CEO to institute proceedings for offences under the Act.
Cat Act 2011
Section 44(1) –
provides that the CEO may be delegated the exercise of any power or
duty of the local government under the Act.
Dog Act 1976
Section 10AA(1) – provides that the CEO may be delegated the exercise of any power or
duty of the local government under the Act.
Section 44 –
enables the CEO to initiate proceedings for offences under the Act.
Food Act 2008
Section 122 –
enables the EHO to institute, exercise and discharge powers and
functions of the local government under the Act.
Health Act 1911
Section 26 –
enables the EHO to be appointed as the Shire of Laverton’s deputy.
Town Planning Scheme No. 2 (2003)
Clause 11.3 –
enables Council to delegate powers and duties to the CEO.
POLICY IMPLICATIONS
There are no direct implications on any current policies however a number of delegations
are linked to Council policies.
Shire of Laverton
Minutes
Page 27
The delegations allow for staff to authorise expenditure, raise income, write-off monies,
provide staff benefits and also hasten processing times across various areas of operations.
From a local government perspective, the concept of “delegation” is:

To entrust or commit (authority etc.) to another as an agent or deputy.
Consequently, the decision making power of the delegator (Council) to the delegate (CEO,
other officer or committee), is bestowed by a formal Council resolution. The effect of
delegating is to streamline the decision making process as the subject matter does not have
to wait for a Council meeting for a decision. The outcome is that the Shire of Laverton is
perceived more favourably by customers for making timely decisions.
CONSULTATION
No public consultation is required on this matter. Appropriate staff have been consulted as
to the relevance and/or updating of the existing delegations.
COMMENT
Delegations to the CEO
002
003
004
005
006
007
008
010
012
013
015
017
018
020
021
022
023
025
026
027
Grant of Building Permits
Demolition Permits
Grant of Occupancy Permit
Grant of Building Approval
Certificate
Building Orders
Bush Fire – Use of Council Plant
Staff – Housing Bonds
Staff – Private Use of Council
Vehicles
Land Valuations
Tenders for Equipment Purchase
Plant – Use by Employees
Early Morning Swimming
Private Works
Road Train Permits
Payment from Shire of Laverton
Bank Accounts
Hire Charges – Council Property
& Equipment
Mobile Food Vans
Staff – Housing Rental Subsidies
Liquor – Sale of from Council
Property
Contract Variations
028
029
030
037
038
039
040
042
043
044
046
047
048
050
053
054
055
056
Rate Book
Thoroughfares – Temporary
Closure to Vehicles
Disposal of Surplus Equipment,
Materials, Tools etc
Native Title
Telephones (Private) – Use by
Employees for Council Business
Impounding Goods – Authorised
Employee
Sale of Impounded, Seized or
Confiscated Vehicles, Animals or
Goods
Insurance – Public Liability Claims
Staff Housing
Contractors – Use on Works
Offences – Bush Fires Act
Mining Tenements
Proceedings under Dog Act
Write off of Debts Less than $500
Local Government Property Local
Law
Laverton Race Club Activities
Dog Act Powers and Duties
Cat Act Powers and Duties
Minutes
Page 28
Shire of Laverton
Delegations to other Officers (by Council for other Acts)
034
045
Septic Tank Approvals
Burning, Prohibited and Restricted
Times (Variation)
Health Act - (Deputy)
Food Act 2008
052
055
As part of the review, all delegations have been thoroughly examined to ensure they are still
relevant and the wording of each is appropriate. In considering the review each delegation
has been viewed in the context of whether it is a power or a duty of the local government,
hence a delegation can occur, or it is an administration function that is part of the CEO or
other officer’s responsibility and therefore a delegation is not required.
In undertaking this review it is particularly acknowledged there was a substantial revamp of
delegations in the 2010 review but only minor changes in the following years. Two additional
delegations were introduced on 19 June 2014 (Delegations 056 and 057).
VOTING REQUIREMENTS
Absolute majority decision of Council required.
OMC160316
Moved Cr G Walder; Seconded Cr D Ross:
That Council:
1.
Reaffirms Delegation numbers 002-008, 010, 012-013, 015, 017-018, 020-023,
025-030, 037-040, 042-044, 046-048, 050, 053-054 and 056-057 (as per
Attachment OMC1603-11.5.4.A) to the Chief Executive Officer; and
2.
Reaffirms Delegation numbers 034, 045, 052 and 055 (as per Attachment
OMC1603-11.5.4.A) to other Officers/Persons.
CARRIED 6/0
11.5.5
REVIEW OF POLICY 02.18 – PURCHASING (FILE REF: 95)
SUBMISSION TO:
The author has no financial interest in this matter.
OWNER/APPLICANT:
Shire of Laverton
AUTHOR:
SENIOR OFFICER:
OMC151220 of 17/12/2015
For Council to consider the revised Policy 02.18 – Purchasing.
Shire of Laverton
Minutes
Page 29
ATTACHMENTS
OMC1603-11.5.5.A
OMC1603-11.5.5.B
Current Purchasing Policy
Draft Purchasing Policy
Not applicable.
BACKGROUND
A Purchasing Policy was first adopted in1997 with major reviews resulting in new policies in
both 2011 and again in 2014 when WALGA produced a comprehensive model for use by
local government in general. The intent of the Model Policy was to ensure full compliance
and best practice in local government purchasing.
The 2014 version of the Model Policy incorporated far more of the regulatory provisions than
were included in the past. Whilst this is arguably not essential, the material benefit is to
place all relevant purchasing information in the one document and this has been very useful
for all staff members with purchasing responsibilities. The Shire adopted a modified version
of the Model Policy in 2014 which had been tailored to the particular needs of the Shire of
Laverton. Please refer to Attachment OMC1603-11.5.5.A to view the current policy.
WALGA have recently produced a revised 2015 version of the Model Policy which
incorporates recent changes to the Local Government (Functions and General) Regulations
1996. In the main these relate to the new provisions for Panels of Pre-qualified Suppliers,
however there are some other minor changes due to other regulatory amendments.
Section 2.7(2) (b) – It is the role of Council to determine the local government’s policies.
Reg. 11A(1) –
A local government is to prepare or adopt a purchasing policy for
goods and services worth $150,000 or less.
Reg. 5(1)(e) –
Efficient systems and procedures are to be established by the CEO of
a local government to ensure proper authorisation for the incurring of
liabilities and the making of payments.
POLICY IMPLICATIONS
Policy 02.17 – Policy Manual, sets down guidelines for the making and changing of Shire
policies.
The recommendations of this report have no financial implications for Council.
Minutes
Page 30
Shire of Laverton
The recommendations of this report have no strategic implications for Council
CONSULTATION
Mr Steven Deckert
Mr Graham Stanley
Mr Russell Williams
Ms Robyn Smith
Ms Joanna Seczkowski
Chief Executive Officer;
Executive Manager Corporate and Community Services;
Executive Manager Technical Services;
Finance and Administration Manager; and
Community Development Manager for Strategic and Special
Projects.
COMMENT
There are substantially similarities in the new WALGA Model Policy to that contained in the
earlier 2014 version. Much of the previous policy (amended in December 2015), has been
retained with only minor changes due to regulatory amendment through clauses 1 - 4.
A copy of the proposed draft Policy is appended (Attachment OMC1603-11.5.5.B) for
Council’s information. A summary of the changes (where applicable), is set out below:

Clause 1 Policy– In the current policy the first paragraph is titled “Introduction” and
is un-numbered, however the context is the same.

Clause 2 Objectives – The current policy has the same title and is also un-numbered.
The Model Policy has been reworded but embraces the same meaning as previously.

Clause 3 Ethics & Integrity – Referred to as clause 1 in the current policy but the
Model Policy retains the same wording.

Clause 4 Value for Money – Referred to as clause 2 in the current policy. Re-worded
in the Model Policy with the same intent.

Clause 5 Purchasing Requirements – Clauses 5.1, 5.2 are the same as in the
current policy 3.1 and the first two paragraphs of clause 3.2.

Sub-clause 5.4 Purchasing from Existing Contracts – This is a new provision.

Sub-clause 5.5 Purchasing Thresholds – Previously sub-clause 3.3 and last
amended on 22 October 2015. Sub-clause 5.5 has been expanded to include more
explicit definitions of the “Purchasing Method Required” and there is also been some
minor modification to those persons identified in “Authorised Purchaser”.

Sub-clause 5.6 Tender Exemptions – Previously attached to the second part of
sub-clause 3.2. Sub-clause 5.6 has been amended in the Model Policy to include the
new regulatory changes to this area.

Sub-clause 5.7 Inviting Tenders Under the Tender Threshold - Whilst this is now
a new sub-clause, the provisions therein were previously contained in part of
sub-clause 3.3.
Shire of Laverton
Minutes
Page 31

Sub-clause 5.8 Sole Source of Supply - A new provision.

Sub-clause 5.9 Anti-Avoidance – A new provision.

Sub-clause 5.10 Emergency Purchases – A new provision.

Sub-clause 5.11 Purchasing Procedures – All of the purchasing processes
identified in the current policy have been retained.

Clause 6 Records Management – Previously sub-clauses 4.1 and 4.2, the Model
Policy has been consolidated.

Clause 7 Sustainable Procurement and Corporate Social Responsibility
Previously Clause 5 the Model Policy has been extensively reworded.

Clause 8 Buy Local Policy – A new provision.

Clause 9 Purchasing From Disability Enterprises – Previously clause 6 the Model
Policy has been extended to include Australian enterprises rather than just West
Australian ones.as part of the new regulatory changes.

Clause 10 Purchasing From Aboriginal Businesses – A new provision resultimg
from regulatory changes in September 2015.

Clause 11 Panels of Pre-qualified Suppliers - Last December Council adopted
clause 7 which was added to the current policy in response to the regulatory changes
made in September 2015. The new Model Policy which was not available in
December, will now be used to set out the Shire’s future position in this area.

Form 02.18.A – Record of Verbal Quotations – This form is retained.

Form 02.18.B – Evaluation of written Quotations - This form is retained.

Form 02.18.C – Allocating Work to Pre-qualified Contractors/Suppliers of Plant
Hire – This form, which was adopted in December 2015, is also being retained. In
conjunction with each use of Form 02.18C, the Shire will also need to prepare a
Spreadsheet Ranking Template. A sample format of this document is attached to
Form 02.18.C for information purposes.
VOTING REQUIREMENTS
OMC160317
That Council:
1. Revokes Policy 02.18; and
2. Adopts new Policy 02.18 – Purchasing (as per Attachment OMC1603-11.5.5.B).
CARRIED 6/0
Minutes
Page 32
11.5.6
Shire of Laverton
DISPOSAL OF TOYOTA PRADO P233 (FILE REF: 143)
SUBMISSION TO:
OWNER/APPLICANT:
Not applicable
AUTHOR:
Russell Williams; Executive Manager Technical
Services
SENIOR OFFICER:
Not Applicable
Consider the offers received for the purchase of the Shire’s 2006 Toyota Prado.
ATTACHMENTS
OMC1603-11.5.6.A
OMC1603-11.5.6.B
Offer - Mr Jute Taylor
Offer - Mr Rod Kison
Not applicable
BACKGROUND
The 2006 Toyota Prado is now surplus to requirements and was advertised for sale on
27 February 2016. A new vehicle has been purchased for the Executive Manager Corporate
and Community Services and his current vehicle will now become the Administration Pool
vehicle.
Section 3.58(3)
A local government can dispose of property other than under subsection
(2) if, before agreeing to dispose of the property(a) it gives local public notice of the proposed disposition
Section 30(3)
A disposition of property other than land is an exempt disposition if (a) its market value is less than $20,000.
POLICY IMPLICATIONS
Shire of Laverton
Minutes
Page 33
The adopted budget includes the following in respect to the purchase of the new Prado and
sale of the 2006 Prado:
Purchase of new vehicle
Sale of 2006 Prado
Net changeover cost
$75,000
$10,000
$65,000 (excluding GST)
The actual cost for the new Prado is $57,847.40 (excluding GST). Accepting either of the
offers still results in a better than budget outcome for the Shire.
The recommendations of this report have no strategic implications for Council.
CONSULTATION
Goldfields Toyota - to gain a estimated trade/sale value.
COMMENT
Purchased in 2006, the Toyota Prado has provided 10 years of service to the Shire. With
the purchase of new executive vehicles, this vehicle has become redundant and excess to
the Shire’s requirements. An advertisement was placed in the Kalgoorlie Miner on
27 February 2016 requesting offers to purchase. The closing date was 9 March 2016.
Two offers were received, the highest being $8,500.00 and the second being for $8,000.00.
Red Book value for a 2007 GX 3 Litre Diesel. The Red Book
does not provide prices prior to 2007 – as the Shire vehicle is
a 2006 model, an estimated value has been provided for
comparison.
$16,650.00
2006 Model Toyota Prado GX Manual Diesel (Average
Condition)
$14,000.00
Consideration of the vehicle as it stands - discount
-$3,500.00
Estimated Fair Value
$10,500.00
Whilst the two offers received are less than the estimated fair value (and budget provision),
it is debatable whether a better price could be obtained using other sale methods, such as
re-advertising or placing the vehicle with a car auction house.
In this case the vehicle has been offered for sale by an open sale process which has resulted
in offers that reflect the current market, therefore it is recommended to sell the vehicle to the
highest offer.
VOTING REQUIREMENTS
Minutes
Page 34
Shire of Laverton
OMC160318
That Council accept the highest offer received of $8,500 for the 2006 Toyota Prado,
and should the sale not proceed to then offer the vehicle to the second highest bidder
for $8,000.
CARRIED 6/0
06:40pm
11.5.7
Miss T Farlow left the meeting.
NEW LOCAL GOVERNMENT ACT PROVISIONS - DISCLOSURE OF
CONTRIBUTIONS TO TRAVEL (FILE REF: 57)
SUBMISSION TO:
OWNER/APPLICANT:
Not applicable
AUTHOR:
Glenn Bone, Project Officers
SENIOR OFFICER:
Not Applicable
Awareness of the recent changes to gift and travel disclosure provisions in the Local
Government Act 1995 and subsidiary legislation.
ATTACHMENTS
OMC1603-11.5.7.A
Special Governance Bulletin
Not applicable
BACKGROUND
In the latter part of last year a furore erupted with the release by the Corruption and Crime
Commission (CCC) – Report on an Investigation into Acceptance and Disclosure of Gifts
and Travel contributions by the Lord Mayor of the City of Perth (5 October 2015).
The government moved swiftly to address the fallout from these disclosures and proposed
amendments to the Local Government Act 1995 and subsidiary legislation to alleviate
identified shortcomings. This resulted with a number of amendments contained within the
City of Perth Bill 2015 which passed into law on 3 March 2016.
Shire of Laverton
Minutes
Page 35
A period of 28 days from the Royal Assent date (3 March 2016), will be allowed for
Councillors and designated employees to disclose gifts and travel contributions during the
transition period. Specifically, the transition period is from 1 July 2015 to 3 March 2016,
meaning that the disclosure of gifts and travel contributions needs to be completed by
31 March 2016.
Section 5.78 -
Information to be disclosed in returns
This section has been amended to remove the need to disclose gifts
and contributions to travel under sections 5.82 and 5.83 in the annual
return.
Section 5.82 -
Gifts
From 4 March 2016 the amendments to sections 5.82 and 5.83 require
relevant persons to declare gifts and contributions to travel, in writing,
to the CEO within 10 days of receipt, rather than on an annual basis.
This includes multiple gifts made within a year made by the same
person, the aggregate value of which reach the prescribed amount of
$200.
Section 5.83 -
Contributions to travel
See s.5.82 above.
Section 5.89A -
Register of gifts and contributions to travel
A new section that requires the CEO to keep a register of gifts and
contributions to travel in the form prescribed (Form 4).
Local Government (Rules of Conduct) Regulations 2007
Regs 14-15 -
Transitional provisions for council members
These two regulations require council members to disclose gifts and
contributions to travel received between 1 July 2015 and 3 March 2016
within 28 days (that is, by 31 March 2016). This disclosure is
necessary as these will no longer form part of the annual return. The
disclosure needs to be in writing and to the CEO.
Local Government (Administration) Regulations 1996
Regs 34F-34G -
Transitional provisions for designated employees
These two regulations require designated employees to disclose gifts
and contributions to travel received between 1 July 2015 and 3 March
2016 within 28 days (that is, by 31 March 2016). This disclosure is
necessary as these will no longer form part of the annual return. The
disclosure needs to be in writing and to the CEO.
Shire of Laverton Code of Coduct
This Code was adopted by Council on 23 April 2009 (from a WALGA model) and is
unaffected by by the recent changes to legislation.
POLICY IMPLICATIONS
Minutes
Page 36
Shire of Laverton
CONSULTATION
Nil.
COMMENT
The Department of Local Government and Communities has just released a Special
Governance Bulletin to provide information regarding recent changes to gift and travel
disclosure provisions in the Local Government Act 1995 and subsidiary legislation as part
of the City of Perth Act 2015. This edition provides an in-depth look at the new legislative
requirements and guidance on how they apply to elected members and staff across all local
governments in Western Australia. A copy of the Bulletin is attached (Attachment
OMC160311.5.7.A) for Councillors' information.
It is of vital importance for Councillors (and designated staff) to study this document without
delay as there may well be a need for some individuals to make a declaration in accordance
with the transitional requirements – that is, by 31 March 2016.
Also of vital importance is the ongoing need as from 4 March 2016, for relevant persons
who accept a gift worth more than $200 to disclose this gift, in writing, to the CEO within
10 days of receipt.
A final note of importance is that there is nothing in the new provisions that affects a council
member or any employee’s obligations in the new provisions in relation to notifiable or
prohibited gifts.
The Shire’s Code of Conduct (adopted 23 April 2009), is unaffected by the recent legislative
changes. It contains the following provisions:
 “token gift”
 “notifiable gift”
 “prohibited gift”
means a gift that is worth less than $50 (does not need to be
recorded in the Gifts Register)
means a gift worth more than $50 (record in Gifts Register)
means a gift worth more than $300 (cannot be accepted)
The Bulletin also contains eleven (11) Case Studies to provide valuable insight regarding
interpretation and understanding of the new requirements.
VOTING REQUIREMENTS
Shire of Laverton
Minutes
Page 37
Moved Cr R Prentice; Seconded Cr R Ryles:
That Councillors (and designated staff) assess their need or otherwise of making a
written disclosure to the CEO (by 31 March 2016), pursuant to the transitional
requirements of the Regulations regarding gifts and contributions to travel.
OMC160319
1.
That Councillors (and designated staff) assess their need or otherwise of making
a written disclosure to the CEO (by 31 March 2016), pursuant to the transitional
requirements of the Regulations regarding gifts and contributions to travel.
2.
That Council is aggrieved with the imposition of these requirements and
requests that this matter be referred to GVROC for discussion on a regional
basis.
CARRIED 6/0
Council is of the view that the reporting requirements in respect to gifts and travel
being placed on Councillors is becoming unreasonable, prohibitive, restrictive and a
burden and should be referred to GVROC so that a region-wide position is agreed
upon.
07:04pm
The meeting was adjourned.
07:44pm
The meeting resumed.
12. ELECTED MEMBERS' MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN
GIVEN
At the time of preparing this Agenda there were no motions from Elected Members of which
previous notice has been given.
13. NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF THE
MEETING
OMC160320
PROCEDURAL MOTION
That Council consider the following items of new business of an urgent nature
introduced by decision of the meeting:
13.1
RFQ – Provision of Design Services Great Central Road - 385 to 435
SLK (File Ref: 27)
13.2
Laverton Men’s Shed Inc. – Renewal of Use Arrangements for Old
Courthouse (File Ref: 817)
Minutes
Page 38
Shire of Laverton
13.3
Proposal to Use External Project Management Services for Main Street
Project (File Ref: 566)
13.4
Design Laverton Western Heavy Haulage Bypass (File Ref: 556)
13.5
Consideration of Proposed RFQ Brief for the Design, Fabrication and
Installation of Town Signage (File Ref: 566)
13.6
Playgroup/Childcare Building Upgrade and Renovation Update (File
Ref: 883)
CARRIED 6/0
13.1
RFQ - PROVISION OF DESIGN SERVICES GREAT CENTRAL ROAD - 385
TO 435 SLK (FILE REF: 27)
SUBMISSION TO:
OWNER/APPLICANT:
Not applicable
AUTHOR:
Russell Williams, Executive Manager Technical
Services
SENIOR OFFICER:
OMC150511 Great Central Road Redevelopment
21/05/2016
To consider the ‘Quotation Assesment’ carried out by the Executive Manager Technical
Services in respect to the responses received for RFQ for the Provision of Design Services,
Great Central Road - 385 to 435 Straight Line Kilometre (SLK).
ATTACHMENTS
OMC1603-13.1.A
Confidential Attachment: Evaluation Matrix - RFQ - Provision of
Design Services Great Central Road - 385 to 435 SLK.
Not applicable
BACKGROUND
In 2014 the Federal Government announced an allocation of thirty three million dollars
funding for improvements to the Outback Way/Great Central Road to a sealed standard.
The funding was divided equally between Queensland, Northern Territory and Western
Australia. The funding was provided on the agreed understanding that the individual States
and Territory provided matching funding on a dollar for dollar basis to see the project go
ahead.
Shire of Laverton
Minutes
Page 39
The Federal contribution to Western Australia is eleven million dollars which will be matched
on a dollar for dollar basis by the Western Australian State Government to be distributed
equally between the Shire of Ngaanyatjarraku and the Shire of Laverton, with each Shire
receiving eleven million dollars each, extended over a three year period at $3.667 million
dollars per year. The money allocated for this project will be used for the design,
construction and sealing of a predetermined section of the Great Central Road (385 to 435
SLK).
To begin the process, a feature survey had to be completed to provide the road designer
with a digital “foot print” of the conditions, vertical and horizontal alignments and other
prominent elements of the existing road. The feature survey was completed in September
2015. This digital survey will be provided to the respondent who is awarded the design
works.
Section 3.57 –
A local government is required to invite tenders before it enters into a
contract of a prescribed kind under which another person is to supply
goods or services
Reg. 11 – 24
Sets out all the parameters for the calling of Tenders.
POLICY IMPLICATIONS
Council has no policies in respect to this matter
The cost associated with this Request for Quotation are accounted for under Item CR 16417
which is included in the 15/16 budget (Great Central Road Major Project).
The ongoing development of the Great Central Road in consultation with the Outback Way
Development Council has subtaintial positive implications for the Shire.
The sealing of the Great Central Road will contribute to the practical sustainability of
Laverton with the advent of more tourism, commercial enterprises and mining ventures using
the road as a conduit to central Australia and beyond.
The ongoing development of the Great Central Road has a focus on safety and serviceability
of the Shire's road network.
CONSULTATION
Contribution Agreement; Great Central Road, Main Roads WA
Minutes
Page 40
Shire of Laverton
COMMENT
In January 30 2016 an advertisement was placed in the West Australian and Kalgoorlie
Miner for a Request for Quotation - Provision of Design Services Great Central Road 385 to
435 SLK. Twenty eight briefs were forwarded to suppliers of services. The closing date for
responses was 15 February 2016 at 1400 hours (2.00pm).
On Monday 15 February 2016 at 3.00pm the tender box was opened with nineteen
responses being received in total. All respondents delivered their responses via electronic
email to the Shire’s encrypted email address.
Each response has been evaluated using the qualitative criteria as described in the brief.
All nineteen responses were deemed compliant and considered in the evaluation.
All responses were evaluated and results recorded on the attached spread sheet. The
preferred supplier Shawmac Pty Ltd were slightly ahead on the points scoring ratio with the
final decision being made on the turnaround time to have the design delivered back to the
principal.
Referees of the preferred quote provider were contacted for comment and these comments
are provided in the assessment matrix spread sheet provided as an attachment in this item.
Council's attention is drawn to costs as reflected in the confidential spreadsheet
(Confidential Attachment OMC1603-13.1.A), there is a substantial variation in design
quotes. Local Government has to be diligent in selecting the supplier that offers the best
value for money while offering depth of ability and capacity. A selective evaluation was
made to reduce the number of responses that would be considered in the final four. Broadly
speaking, all responses were accepted as being compliant. All responses were graded on
their ability compliance with the qualitative criteria.
Of the nineteen responses received, nine of these were priced over the $150,000 dollar
threshold. If these responses were to be accepted, the Local Government (Functions and
General) Regulations 1996 would dictate that a tender would have to be called. In reviewing
the remaining ten responses, it was revealed that all were comparable and all acceptable
for further assessment.
VOTING REQUIREMENTS
OMC160321
That Council approve that the RFQ Provision of Design Services Great Central Raod
- 385 to 435 SLK be awarded to Shawmac Pty. Ltd for the cost of $39,149.00 (excluding
GST).
CARRIED 6/0
Shire of Laverton
13.2
Minutes
Page 41
LAVERTON MEN’S SHED INC. – RENEWAL OF USE ARRANGEMENTS
FOR OLD COURTHOUSE (FILE REF: 817)
SUBMISSION TO:
OWNER/APPLICANT:
Not applicable
AUTHOR:
SENIOR OFFICER:
OMC150327 from OMC 19/03/2015
To consider a request by the Laverton Men’s Shed Inc. to renew their use arrangements of
the Old Courthouse.
ATTACHMENTS
Copy of Laverton Men’s Shed current insurances.
OMC1603-13.2.A
Not applicable
BACKGROUND
Conditional approval for the Laverton Men’s Shed Inc. to use the Old Courthouse was
originally granted by Council on 22 August 2013. The initial approval period was for six
months expiring on 21 February 2014. Since then Council has approved two further twelve
months usage renewals with the most recent one being approved on 19 March 2015. The
Laverton Men’s Shed Inc. have provided copies of their current insurance policies in
compliance with one of the provisos of their continuing agreement with the Shire.
Section 2.7(2) –
Section 3.1 –
for the good government of persons in its district; and
Section 3.58 –
Provides for the methods a local government can dispose of property.
POLICY IMPLICATIONS
Minutes
Page 42
Shire of Laverton
Strategic Community Plan; the following goals are relevant:



Goal 1.2 – Foster a greater sense of community pride
Goal 1.3 – Encourage a more active and engaged community
Goal 1.4 – Support our senior residents in their community
CONSULTATION
Not applicable.
COMMENT
The arrangements that Council put in place at the August 2013 Council Meeting have been
working well, with the Men’s Shed having completed clean up and maintenance works and
progressed with extending a roofed area at the back of the Old Courthouse, repainting the
interior of the building and other refurbishment works. These works are ongoing, so the
request for an extension of time is to allow them to complete these improvements.
It is recommended that the ‘conditional’ hire arrangements as previously approved be
extended for a further twelve months.
VOTING REQUIREMENTS
OMC160322
Moved Cr R Ryles; Seconded Cr S Weldon:
That Council:
1.
Grants approval to the Laverton Men’s Shed Inc. for the hire of the courtroom,
kitchen/servery and an area of the back patio at the Old Courthouse, for the
purposes of conducting their activities;
2.
The approval granted in point 1 above is subject to:
a.
The hire charge will be waived on the condition the Laverton Men’s Shed
Inc. undertakes minor repairs and maintenance of the Old Courthouse
building;
b.
This arrangement being reviewed in twelve months’ time;
c.
The Laverton Men’s Shed Inc. continue to maintain appropriate insurance
cover;
d.
That should the facilities be required for another purpose, the Laverton
Men’s Shed Inc will temporarily remove their belongings and/or allow
access when requested;
e.
The Laverton Men’s Shed Inc. ensuring other users of the facilities, such as
Gym members, are not inconvenienced by their activities; and
f.
Any proposed works to be carried out on the Old Courthouse must be
approved by the CEO and Building Permit applications lodged and
approved if required, before any work commences.
CARRIED 6/0
Shire of Laverton
13.3
Minutes
Page 43
PROPOSAL TO USE EXTERNAL PROJECT MANAGEMENT SERVICES
FOR MAIN STREET PROJECT (FILE REF: 566)
SUBMISSION TO:
OWNER/APPLICANT:
Not applicable
AUTHOR:
SENIOR OFFICER:
Not applicable
Minute OMC160225, Ordinary Meeting 18 February
2016
To receive an update following the close of RFQ submissions and to determine whether to
appoint a consultant project manager.
ATTACHMENTS
OMC1603-13.3.A
CONFIDENTIAL ATTACHMENT - Summary of CEO’s assessment
of RFQ’s received against the ‘Assessment and Selection Criteria’.
Not applicable.
BACKGROUND
At the Ordinary Meeting of Council on 18 February 2016, Council resolved to undertake a
Request for Quotation process with the intention of appointing a Project Manager to provide
superintendence and supervision services for the next stage of the Main Street Project.
An advertisement was placed in the West Australian and Kalgoorlie Miner on Saturday
5 March 2016 and closing 21 March 2016 inviting submissions in response to the RFQ Brief
endorsed at the last meeting by Council.
At the close of submissions, 9 responses had been received. The CEO has carried out an
assessment of the RFQ’s against the ‘Assessment and Selection Criteria’ endorsed by
Council.
This report presents the CEO’s assessment and seeks the Council’s decision on whether to
accept the recommendation of the CEO.
Section 2.7(2) –
finances and resources and to determine the local government policies
Section 3.1 –
for the good government of persons in its district
Minutes
Page 44
Shire of Laverton
POLICY IMPLICATIONS
The recommendation of this report has no financial implications for Council. The provision
in the 2015/16 Adopted Budget for the Main Street Project includes allowance for the
engagement of a Project Manager.
CONSULTATION
Nil.
COMMENT
The CEO has carried out an assessment of the 9 submissions received and this is
summarised in Attachment OMC1603-13.3.A.
All respondents had the ability and capacity to fulfil the requirements of the Brief. Some had
more relevant experience in this region while others had experience in this type of project,
and as consequence, excluding the pricing, the scoring was close. However, the price, which
had a weighting of 25% saw a variation in prices ranging from $109,785 to $246,000 (excl.
GST), which impacted on the final assessment outcome.
The CEO will provide further information at the meeting on the final assessment outcome,
however the three highest rated RFQ’s, in order of preference are:
1. WML Consultants
2. NS Projects
3. Cardno
78 points
73 points
72 points
$109,785
$127,035
$161,604
Council now needs to consider the foregoing and determine whether to appoint the highest
ranked consultancy which represents the most advantageous outcome for the Shire or to
determine any other outcome.
VOTING REQUIREMENTS
Simple Majority decision of Council required.
OMC160323
Moved Cr R Ryles; Seconded Cr G Walder:
That Council:
1.
Receives and notes the outcome of the assessment of the RFQ’s undertaken by
the CEO;
2.
Appoints WML Consultants as Project Manager for the next stage of the Main
Street Project in accordance with the RFQ Brief adopted at the Ordinary Meeting
on 18 February 2016, at the quoted price of $109,785 (excl. GST), subject to point
3 following.
Shire of Laverton
3.
Minutes
Page 45
Is of the understanding that the final cost for the Project Management Service
may vary from the quoted price depending on the actual length of the project
and whether the Shire needs additional services over and above the level
outlined in the RFQ Brief.
CARRIED 6/0
13.4
DESIGN LAVERTON WESTERN HEAVY HAULAGE BYPASS
(FILE REF: 566)
SUBMISSION TO:
OWNER/APPLICANT:
Not applicable
AUTHOR:
Russell Williams, Executive Manager Technical
Services
SENIOR OFFICER:
Not applicable
For Council to:
1.
Consider a revision of the intersecting roads on the enterance to the town of Laverton,
including the following roads; Laverton – Leonora Road, Mt Margaret Road and the Mt
Weld Road (known as the Laverton Bypass). For all intent and for the purpose of this
design, it will be known as the ‘Laverton Western Heavy Haulage Bypass’ until such
time Council considers a suitable project name.
2.
Establish a working group of elected Councillors to work with the Technical Sevices
staff and attend meetings as representatives of Council.
ATTACHMENTS
OMC1603-13.4.A
OMC1603-13.4.B
Email from Ammar Mohammed, Main Roads WA 12/02/2016
Sketch of a practical design – open for discussion
Not applicable
BACKGROUND
Main Roads WA representative, Mr Ammar Mohammed, has advised that his department
has been asked to consult with the Shire’s Technical Services Staff and discuss the
possibility of improving the flow of traffic through the intersection of the Leonora – Laverton,
Mt Margaret and Mt Weld Roads and other intersections, dependent on priority.
The intersection has been discussed at a Council level without a recommendation being
presented to Main Roads WA.
Minutes
Page 46
Shire of Laverton
Some design work has been completed by Cardno’s, although this design is still in a design
stage.
Section 2.7(2) –
finances and resources and to determine the local government policies.
Section 3.1 –
for the good government of persons in its district.
POLICY IMPLICATIONS
This concept is in the planning stages and there has been no estimate of cost calculated.
Design cost will be met by Main Roads WA.
There are no financial Implications to Council at this point in time.
The implementation of a more practical design will aid the coefficient flow of traffic through
what is now a ‘bottle-neck’, and provide a safe, practical flow of traffic into the town of
Laverton while attending to the needs of transport agents navigating their way to the
minesites to the south of Laverton.
CONSULTATION
Main Roads WA - Mr Ammar Mohammed
Main Roads WA - Mr Shane Power
COMMENT
Main Roads representatives approached the EMTS requesting information and a concept
design of what Council would like to have established in this area. Ammar Mohammed will
be visiting Laverton on Tuesday 5 April 2016 at 11.00 am to meet with Council executives
and representatives of Council to discuss a variety of suggested options as detailed in the
attached email.
The comment from Mr Shane Power was that the Main Roads WA would like to consider all
proposals that are placed on the table by the Shire. Main Roads WA have not budgetted
any funding for projects in the Laverton area for some time and would like to receive some
indication from the Shire of projects that have priority for consideration.
This is an oportunity for this Shire to nominate projects that would be of benefit to the Shire
and its constituent.
VOTING REQUIREMENTS
Shire of Laverton
Minutes
Page 47
That Council:
1.
Agree in principle to presenting the ‘Practical Design’ with amendments to Main
Roads WA and;
2.
Appoint elected councillors to make up a Technical Services Working Group.
OMC160324
Moved Cr S Weldon; Seconded Cr D Ross:
That Council:
1.
Agree in principle to presenting the ‘Practical Design’ with amendments to Main
Roads WA and;
2.
Appoint all elected councillors to make up a Technical Services Working Group.
CARRIED 6/0
Council believes it is important for any Councillor interested in this to be on the
Working Group.
13.5
CONSIDERATION OF PROPOSED RFQ BRIEF FOR THE DESIGN,
FABRICATION AND INSTALLATION OF TOWN SIGNAGE (FILE REF: 566)
SUBMISSION TO:
OWNER/APPLICANT:
Not applicable
AUTHOR:
SENIOR OFFICER:
Not applicable
Not applicable
To consider the draft RFQ Brief for the design, fabrication and installation of town entry
statements and other signage and, if appropriate, to approve commencement of the
advertising seeking submissions.
ATTACHMENTS
OMC1603-13.5.A
Draft RFQ Brief – Design, Fabrication and Installation of Town
Signage
Not applicable
Minutes
Page 48
Shire of Laverton
BACKGROUND
The Shire has included within its budget for the past couple of years, a provision of $100,000
for Town Entry statements as part of the Main Street Project. These entry statements have
effectively been placed on hold, pending the outcome of the review of the Shire’s logo and
branding. Now that this review is completed, we can commence the process for the entry
statements.
A draft RFQ Brief has been developed for Council’s consideration.
Attachment OMC1603-13.5.A.
Please refer to
Section 2.7(2) –
Section 3.1 –
POLICY IMPLICATIONS
The recommendation of this report has no financial implications for Council as a provision
of $100,000 has been made in the 2015/16 Adopted Budget. It is anticipated that the quotes
will be in the vicinity of this amount and should the quotes exceed the budget, then
adjustments can be made to suit.
CONSULTATION
Nil.
COMMENT
With the adoption of a new logo, we can now commence consideration of new town entry
statements. Also incorporated into the draft RFQ Brief are other signs to compliment the
entry statements such as smaller entry statements for minor roads, Shire boundary signage
and airport signage.
Council’s endorsement of the RFQ Brief including the selection criteria and weightings, with
or without amendment is sought so we can commence the process.
VOTING REQUIREMENTS
Shire of Laverton
OMC160325
Minutes
Page 49
Moved Cr R Prentice; Seconded Cr D Ross:
That Council:
1.
Receives the RFQ Brief for “REQUEST FOR QUOTATION DESIGN,
FABRICATION AND INSTALLATION OF TOWN SIGNAGE” as appended
(Attachment OMC1603-13.5.A).
2.
Endorses the RFQ Brief for the purposes of advertising;
3.
Endorses the Assessment and Selection Criteria as listed in Section 4, namely:
Selection Criteria
4.

Submissions to meet the requirements of this request for quotation – 15%

Assessment of the preliminary entry statement concept designs and
signage incorporating the Shire of Laverton’s style guide – 35%

Relevant experience (of tenderer and proposed sub-contractors) in
designing, fabrication and installation of entry statements and signage –
25%

Lump sum fee to undertake scope – 25%
Authorises the CEO to receive and assess the RFQ’s received and to then make
a recommendation to Council for Council’s consideration on the appointment of
the preferred respondent.
CARRIED 6/0
13.6
PLAYGROUP/CHILDCARE BUILDING UPGRADE AND RENOVATION
UPDATE (FILE REF: 883)
SUBMISSION TO:
OWNER/APPLICANT:
Not applicable
AUTHOR:
SENIOR OFFICER:
Not applicable
Minute OMC160223 – Ordinary Meeting 18
February 2016
To consider a revised scope of works and if appropriate to seek quotes for the proposed
works.
ATTACHMENTS
OMC1603-13.6.A
Revised scope of works
Minutes
Page 50
Shire of Laverton
Not applicable
BACKGROUND
At the February 2016 Ordinary Meeting, Council resolved:
That Council:
1. Acknowledges the receipt of the Scope of Works, plans and costings as prepared by
Stockdale Building for the upgrade and maintenance of the current Playgroup
Building, as tabled at this meeting;
2. Acknowledges that some works are required on the existing building if it is to be used
for the next 2 to 3 years;
3. Refers this information to the Playgroup/Childcare Project Working Group and
consults with the Working Group on their views of:
a.
reducing the scope of works further to within a budget of $100,000 (accounting
for the $50,000 grant received to be matched on a $ for $ basis), or
b. Holding off any further decisions or actions until such time as the outcomes of
the various funding applications for the Laverton Community Hub Project are
known and a more informed decision can be made.
As directed, this matter was referred to the Playgroup/Childcare Project Working Group for
their consideration. The Working Group has met informally on 3 occasions and has formed
the opinion that even if the Laverton Community Hub Project proceeds, there will be a period
of at least 3 years where the existing building is still to be used.
Therefore, the working group recommends that some works be undertaken to extend the
usable life of the existing facility and has reviewed the initial scope of work accordingly.
Please refer to Attachment OMC1603-13.6.A which shows the original scope (on the left)
and the Working Group’s recommended scope (on the right).
Council is now requested to consider the revised scope and determine whether to approve
seeking of quotes.
Section 2.7(2) –
Section 3.1 –
POLICY IMPLICATIONS
The recommendation of this report has no financial implications for Council as the 2015/16
Budget has sufficient grant and Shire funds available to carry out the works of the revised
scope.
Shire of Laverton
Minutes
Page 51
CONSULTATION
Playgroup/Childcare Project Working Group comprising:
Councillors:
Staff:
Community Representatives:
(reference group)
Deanne Ross, Geoff Walder & Rex Ryles
CEO, EMCCS
Jasmine Walder, Tracey Murphett, Megan James,
Rebecca Wells and Kathy James
COMMENT
While Council has resolved to form the Playgroup/Childcare Project Working Group and
appointed Shire representatives, the appointment of community representatives has not
been finalised due to more nominations being received than positions available. The
Working Group discussed this aspect and believes that all nominees for the community
positions be included as an informal ‘reference group’ rather than formal committee
members. This may need to be reviewed in due course, however seems to be working for
the time being. As the Working Group is more informal than formal, their meetings have not
been minuted as any ideas or suggestions from the Working Group have no formal status.
As requested by Council, the Playgroup/Childcare Project Working Group has met to
discuss the proposed scope of works for the Playgroup Building. They have met on three
separate occasions and have reviewed the scope of works to include only those items that
are necessary to enable the Playgroup and future childcare service to operate safely and
comfortably for the next few years.
The estimated cost of these works, as indicated on the attached scope of works (Attachment
OMC1603-13.6.A), is $108,500 compared to the original estimate of $274,300.
The Working Group understands that quotes will need to be called and that the actual cost
will not be known until the quotes have been received. Therefore the amount of $108,500
could be considered indicative and Council may wish to set a ‘ceiling’ of say $100,000 based
on the grant of $50,000 matched $ for $ by the Shire.
If Council agrees with this course of action, it is requested that Council endorse the revised
scope of works for the purpose of advertising seeking quotes from registered builders.
VOTING REQUIREMENTS
OMC160326
Moved Cr R Ryles; Seconded Cr S Weldon:
That Council:
1.
Endorse the revised scope of works for the upgrade and renovation of the
Playgroup building as proposed by the Playgroup/Childcare Project Working
Group as appended (Attachment OMC1603-13.6.A).
Minutes
Page 52
Shire of Laverton
2.
Approves that advertising commence as soon as practicable calling for quotes
from registered builders to undertake the works in accordance with the scope.
3.
Agrees to not set a limit on the maximum expenditure for the works at this stage
and that this be further considered once the quotes have been received and
referred to Council.
CARRIED 6/0
14. ITEMS FOR CONSIDERATION BEHIND CLOSED DOORS
There were no items listed for consideration behind closed doors.
15. NEXT MEETING
The next Ordinary Meeting of Council will be held on Thursday, 22 April 2016 at the Shire
of Laverton Council Chambers, commencing at 5.00pm.
16. CLOSURE OF MEETING
There being no further business, the President declared the meeting closed at 8:37pm.
17. CERTIFICATION BY CHAIRMAN
I, Patrick Hill, hereby certify that the Minutes of the Ordinary Meeting of Council held
on 24 March 2016 are confirmed as a true and correct record, as per the Council
resolution of the Ordinary Meeting of Council held on 21 April 2016.
SIGNED:
DATED:
2016
ATTACHMENT OMC1603-10.2.B
Page 1 of 1
Report to Ordinary Meeting of Council
24 March 2016
I was on Study Leave for several weeks earlier in the year however I have attended
the following meetings in recent weeks:
DATE
DETAIL
Tue 22 Dec 2016
Attended Leonora meeting to hear proposal from Minister
Alan Tudge, Wendy Duncan MP and Rick Wilson MP
regarding Cashless Welfare Card (with President Hill, Cr
Cannons and Marty Seelander)
Wed 27 Jan 2016
Completed WALGA Training – Serving on Council.
Thu 28 Jan 2016
Completed WALGA Training – Meeting Procedures and
Debating.
Fri 29 Jan 2016
Attended the GVROC Council meeting in Esperance with the
President and the CEO:
 Salaries & Allowances Tribunal
 Presentation from GEDC
 Electoral Distribution Commission submission
 National Broadband Network
Fri 29 Jan 2016
Attended a Regional Biosecurity Workshop in Esperance with
President Hill and the CEO.
Thu 04 Feb 2016
Attended the Annual Electors Meeting.
Tue 23 Feb 2016
Attended Special Meeting of Council
Wed 09 Mar 2016
Attended Laverton Working Group meeting, chaired by
Wendy Duncan MP and President Hill
 Community Safety Plan
Shaneane Weldon
Deputy President
ATTACHMENT OMC1603-10.2.A
Page 1 of 1
Page 1 of 1
ATTACHMENT OMC1603-11.2.4.A
Page 1 of 56
SHIRE OF LAVERTON
MONTHLY FINANCIAL REPORT
For the Period Ended 31 January 2016
LOCAL GOVERNMENT ACT 1995
LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996
TABLE OF CONTENTS
Statement of Financial Activity by Program
Summary Graphs ‐ Financial Activity
Note 1
Note 2
Note 3
Note 4
Note 5
Note 6
Note 7
Note 8
Note 9
Note 10
Note 11
Note 12
Note 13
Significant Accounting Policies
Net Current Funding Position
Capital ‐ Acquisitions, Funding and Disposal
Cash and Investments
Receivables
Payables
Cash Backed Reserves
Rating Information
Information on Borrowings
Grants and Contributions
Budget Amendments
Trust
Material Variances
2
3
4‐6
7
8‐11
12
13
14
15
16
17‐18
19‐20
21
22
23
Page 2 of 56
Page 3 of 56
SHIRE OF LAVERTON
STATEMENT OF FINANCIAL ACTIVITY
Statutory Reporting Program
Adopted Annual Budget
$
500
3,539,855
1,362,058
57,260
100,100
175,805
39,124
108,790
114,359
4,504,503
702,724
143,560
10,848,638
Note Operating Revenues
Governance
General Purpose Funding ‐ Rates
General Purpose Funding ‐ Other
Law, Order, Public Safety
Health
Education and Welfare
Housing
Community amenities
Recreation and Culture
Transport
Economic Services
Other Property and Services
Total Operating Revenue
Operating Expense
Governance
(859,572)
General Purpose Funding
(261,604)
(454,710)
Health
(308,340)
(217,225)
Housing
(118,256)
Community Amenities
(483,482)
(918,271)
Transport
(7,360,995)
Economic Services
(2,138,641)
(47,901)
Total Operating Expenditure (13,168,997)
Funding Balance Adjustments
Add back Depreciation
1,992,900
Adjust (Profit)/Loss on Disposal
88,516
Adjust Provisions and Accruals
0
Net Cash from Operations (238,943)
Capital Revenues
Grants, Subsidies and Contributions
6,880,151
Proceeds from Disposal of Assets
3
336,000
Total Capital Revenues
7,216,151
Capital Expenses
Land 3
(185,000)
Land and Buildings
3
(1,537,500)
Infrastructure ‐ Roads
3
(5,882,167)
Infrastructure ‐ Other
3
(4,427,842)
Plant and Equipment
3
(1,149,000)
Furniture and Equipment
3
(128,460)
Total Capital Expenditure
(13,309,969)
Net Cash from Capital Activities
(6,093,818)
Financing
Transfer from Reserves
7
2,404,420
Proceeds from Borrowings
9
400,000
Repayment of Debentures
9
(122,189)
Transfer to Reserves
7
(110,374)
Net Cash from Financing Activities
2,571,857
Net Operations, Capital Financing
Opening Funding Surplus(Deficit)
2
Closing Funding Surplus(Deficit) 2
YTD Budget (a)
$
292
3,539,855
794,534
33,402
58,392
102,553
22,822
63,461
66,709
2,627,627
409,922
83,743
7,803,312
YTD Actual (b)
$
203
3,553,830
693,096
11,071
84,029
1,812
21,701
106,850
9,852
51,271
369,496
92,532
4,995,743
Var. $
(b)‐(a)
Var. % (b)‐(a)/(a) Var.
$
%
(89)
(30%)
13,975
0%
(101,438)
(13%) 
(22,331)
(67%) 
25,637
44% 
(100,741)
(98%) 
(1,121)
(5%)
43,389
68% 
(56,857)
(85%) 
(98%) 
(2,576,356)
(40,426)
(10%)
8,789
10%
(2,807,569)
(501,417)
(152,602)
(265,248)
(179,865)
(126,715)
(68,983)
(282,031)
(535,658)
(4,293,914)
(1,247,541)
(27,942)
(7,681,915)
(459,904)
(121,400)
(88,572)
(201,123)
(133,549)
(44,485)
(227,735)
(594,858)
(1,612,745)
(1,007,050)
(154,346)
(4,645,767)
1,162,525
51,634
0
1,335,556
1,373,036
(5,000)
(70,581)
1,647,431
4,013,421
196,000
4,209,421
162,285
20,000
182,285
(3,851,136)
(96%) 
(176,000)
(90%) 
(120,000)
(398,000)
(1,727,826)
(449,842)
(180,000)
(33,240)
(2,908,908)
1,300,513
(200,292)
(90,441)
(1,934,222)
(135,193)
(127,277)
(23,894)
(2,511,319)
(2,329,034)
(80,292)
0
0
(60,400)
(64,385)
(124,785)
0
0
(60,400)
(59,889)
(120,289)
2,511,285
3,760,904
6,272,189
(801,892)
3,798,037
2,996,145
(3,760,904)
3,760,904
0
41,513
31,202
8%
20% 
176,676
67% 
(21,258)
(12%) 
(6,834)
(5%)
24,498
36% 
54,296
19% 
(59,200)
(11%) 
2,681,169
62% 
240,491
19% 
(126,404)
(452%) 
3,036,148
210,511
18% 
(56,634)
(110%) 
(70,581)
(100%)
311,875
(4,027,136)
(67%) 
307,559
77% 
(206,396)
(12%) 
314,649
70% 
52,723
29% 
9,346
28%
397,589
(3,629,547)
0 0 0
0%
4,496
4,496
(7%)
(3,313,178)
(37,133)
Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold.
Refer to the attached Explanation of Material Variances Statement for an explanation of the reasons for the variance.
This statement is to be read in conjunction with the accompanying financial statements and notes.
2
Please refer to Compilation Report
Page 4 of 56
Amount $(000's)
12,000
10,000
8,000
6,000
4,000
2,000
0
14,000
12,000
10,000
8,000
6,000
4,000
2,000
0
Jul
Jul
Oct Nov Dec
Jan
Nov Dec
Jan
Feb Mar Apr May Jun
Capital Expenses
Oct
12,000
10,000
8,000
6,000
4,000
2,000
0
8,000
7,000
6,000
5,000
4,000
3,000
2,000
1,000
0
Jul
Jul
Aug
Aug
Amount $(000's)
3
Nov Dec
Jan
Feb Mar
Operating Revenue
Oct
Operating Revenue Budget 2015‐16
Operating Revenue Actual 2015‐16
Capital Revenue
Apr May
Jun
Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Capital Revenue Budget 2015‐16
Capital Revenue Actual 2015‐16
Sep
SHIRE OF LAVERTON
SUMMARY GRAPHS ‐ FINANCIAL ACTIVITY
Feb Mar Apr May
Operating Expenses
Sep
Operating Expenditure Budget 2015‐16
Operating Expenditure Actual 2015‐16
Aug Sep
Aug
Capital Expenditure Budget 2015‐16
Capital Expenditure Actual 2015‐16
Amount $(000's)
This information is to be read in conjunction with the accompanying financial statements and notes.
Amount $(000's)
Page 5 of 56
SHIRE OF LAVERTON
NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
1. SIGNIFICANT ACCOUNTING POLICIES (a) Basis of Accounting This statement comprises a special purpose financial report which has been prepared in accordance with Australian Accounting Standards (as they apply to local governments and not‐for‐profit entities), Australian Accounting Interpretations, other authoritative pronouncements of the Australian Accounting Standards Board, the Local Government Act 1995 and accompanying regulations. Material accounting policies which have been adopted in the preparation of this statement are presented below and have been consistently applied unless stated otherwise. Except for cash flow and rate setting information, the report has also been prepared on the accrual basis and is based on historical costs, modified, where applicable, by the measurement at fair value of selected non‐current assets, financial assets and liabilities. Critical Accounting Estimates The preparation of a financial report in conformity with Australian Accounting Standards requires management to make judgements, estimates and assumptions that effect the application of policies and reported amounts of assets and liabilities, income and expenses. The estimates and associated assumptions are based on historical experience and various other factors that are believed to be reasonable under the circumstances; the results of which form the basis of making the judgements about carrying values of assets and liabilities that are not readily apparent from other sources. Actual results may differ from these estimates. (b) The Local Government Reporting Entity All Funds through which the Council controls resources to carry on its functions have been included in this statement. In the process of reporting on the local government as a single unit, all transactions and balances between those funds (for example, loans and transfers between Funds) have been eliminated. All monies held in the Trust Fund are excluded from the statement, but a separate statement of those monies appears at Note 11. (c) Rounding Off Figures All figures shown in this statement are rounded to the nearest dollar. (d) Rates, Grants, Donations and Other Contributions Rates, grants, donations and other contributions are recognised as revenues when the local government obtains control over the assets comprising the contributions. Control over assets acquired from rates is obtained at the commencement of the rating period or, where earlier, upon receipt of the rates. (e) Goods and Services Tax Revenues, expenses and assets are recognised net of the amount of GST, except where the amount of GST incurred is not recoverable from the Australian Taxation Office (ATO). Receivables and payables are stated inclusive of GST receivable or payable. The net amount of GST recoverable from, or payable to, the ATO is included with receivables or payables in the statement of financial position. Cash flows are presented on a gross basis. The GST components of cash flows arising from investing or financing activities which are recoverable from, or payable to, the ATO are presented as operating cash flows. (f) Cash and Cash Equivalents Cash and cash equivalents include cash on hand, cash at bank, deposits available on demand with banks and other short term highly liquid investments that are readily convertible to known amounts of cash and which are subject to an insignificant risk of changes in value and bank overdrafts. Bank overdrafts are reported as short term borrowings in current liabilities in the statement of financial position. (g) Trade and Other Receivables Trade and other receivables include amounts due from ratepayers for unpaid rates and service charges and other amounts due from third parties for goods sold and services performed in the ordinary course of business. Receivables expected to be collected within 12 months of the end of the reporting period are classified as current assets. All other receivables are classified as non‐current assets.
Collectability of trade and other receivables is reviewed on an ongoing basis. Debts that are known to be uncollectible are written off when identified. An allowance for doubtful debts is raised when there is objective evidence that they will not be collectible. (h) Inventories General Inventories are measured at the lower of cost and net realisable value. Net realisable value is the estimated selling price in the ordinary course of business less the estimated costs of completion and the estimated costs necessary to make the sale. Land Held for Resale Land held for development and sale is valued at the lower of cost and net realisable value. Cost includes the cost of acquisition, development, borrowing costs and holding costs until completion of development. Finance costs and holding charges incurred after development is completed are expensed. Gains and losses are recognised in profit or loss at the time of signing an unconditional contract of sale if significant risks and rewards, and effective control over the land, are passed on to the buyer at this point. Land held for sale is classified as current except where it is held as non‐
current based on Council’s intentions to release for sale. (i) Fixed Assets All assets are initially recognised at cost. Cost is determined as the fair value of the assets given as consideration plus costs incidental to the acquisition. For assets acquired at no cost or for nominal consideration, cost is determined as fair value at the date of acquisition. The cost of non‐current assets constructed by the local government includes the cost of all materials used in the construction, direct labour on the project and an appropriate proportion of variable and fixed overhead. Certain asset classes may be revalued on a regular basis such that the carrying values are not materially
different from fair value. Assets carried at fair value are to be revalued with sufficient regularity to ensure the carrying amount does not differ materially from that determined using fair value at reporting date. (j) Depreciation of Non‐Current Assets All non‐current assets having a limited useful life are systematically depreciated over their useful lives in a manner which reflects the consumption of the future economic benefits embodied in those assets 4
Page 6 of 56
SHIRE OF LAVERTON
Note 1 (j) (Continued)
Borrowings are classified as current liabilities unless the Council has an unconditional right to defer settlement of the liability for at least 12 months after the balance sheet date.
Borrowing Costs Borrowing costs are recognised as an expense when incurred except where they are directly attributable to the acquisition, construction or production of a qualifying asset. Where this is the case, they are capitalised as part of the cost of the particular asset. (n) Provisions Provisions are recognised when: The council has a present legal or constructive obligation as a result of past events; it is more likely than not that an outflow of resources will be required to settle the obligation; and the amount has been reliably estimated. Provisions are not recognised for future operating losses. Where there are a number of similar obligations, the likelihood that an outflow will be required in settlement is determined by considering the class of obligations as a whole. A provision is recognised even if the likelihood of an outflow with respect to any one of item included in the same class of obligations may be small. (o) Current and Non‐Current Classification In the determination of whether an asset or liability is current or non‐current, consideration is given to the time when each asset or liability is expected to be settled. The asset or liability is classified as current if it is expected to be settled within the next 12 months, being the Council's operational cycle. In the case of liabilities where Council does not have the unconditional right to defer settlement beyond 12 months, such as vested long service leave, the liability is classified as current even if not expected to be settled within the next 12 months. Inventories held for trading are classified as current even if not expected to be
realised in the next 12 months except for land held for resale where it is held as non current based on Council's intentions to release for sale. (p) Nature or Type Classifications Rates All rates levied under the Local Government Act 1995. Includes general, differential, specific area rates, minimum rates, interim rates, back rates, ex‐gratia rates, less discounts offered. Exclude administration fees, interest on instalments, interest on arrears and service charges. Operating Grants, Subsidies and Contributions Refer to all amounts received as grants, subsidies and contributions that are not non‐operating grants. Non‐Operating Grants, Subsidies and Contributions Amounts received specifically for the acquisition, construction of new or the upgrading of noncurrent assets paid to a local government, irrespective of whether these amounts are received as capital grants, subsidies, contributions or donations. Profit on Asset Disposal Profit on the disposal of assets including gains on the disposal of long term investments. Losses are disclosed under the expenditure classifications.
Depreciation is recognised on a straight‐line basis, using rates which are reviewed each reporting period. Major depreciation rates and periods are: Asset Buildings Furniture and Equipment Plant and Equipment Roads and Streets Footpaths ‐ slab Airport Parks and gardens equipment Information Bay Town Centre Facilities Tools Depreciation Rate 40 years 10 years 3 ‐ 10 years 35 years 20 years 20 years 35 years 35 years 35 years 10 years (k) Trade and Other Payables Trade and other payables represent liabilities for goods and services provided to the Council prior to the end of the financial year that are unpaid and arise when the Council becomes obliged to make future payments in respect of the purchase of these goods and services. The amounts are unsecured, are recognised as a current liability and are normally paid within 30 days of recognition. (l) Employee Benefits The provisions for employee benefits relates to amounts expected to be paid for long service leave, annual leave, wages and salaries and are calculated as follows: (i) Wages, Salaries, Annual Leave and Long Service Leave (Short‐term Benefits) The provision for employees’ benefits to wages, salaries, annual leave and long service leave expected to be settled within 12 months represents the amount the Shire has a present obligation to pay resulting from employees services provided to balance date. The provision has been calculated at nominal amounts based on remuneration rates the Shire expects to pay and includes related on‐costs. (ii) Annual Leave and Long Service Leave (Long‐term Benefits) The liability for long service leave is recognised in the provision for employee benefits and measured as the present value of expected future payments to be made in respect of services provided by employees up to the reporting date using the project unit credit method. Consideration is given to expected future wage and salary levels, experience of employee departures and periods of service. Expected future payments are discounted using market yields at the reporting date on national government bonds with terms to maturity and currency that match as closely as possible, the estimated future cash outflows. Where the Shire does not have the unconditional right to defer settlement beyond 12 months, the liability is recognised as a current liability. (m) Interest‐bearing Loans and Borrowings All loans and borrowings are initially recognised at the fair value of the consideration received less directly attributable transaction costs. After initial recognition, interest‐bearing loans and borrowings are subsequently measured at amortised cost using the effective interest method. Fees paid on the establishment of loan facilities that are yield related are included as part of the carrying amount of the loans and borrowings. 5
Page 7 of 56
SHIRE OF LAVERTON
Note 1 (p) (Continued)
Fees and Charges Revenues (other than service charges) from the use of facilities and charges made for local government services, sewerage rates, rentals, hire charges, fee for service, photocopying charges, licences, sale of goods or information, fines, penalties and administration fees. Local governments may wish to disclose more detail such as rubbish collection fees, rental of property, fines and penalties, other fees and charges. Service Charges Service charges imposed under Division 6 of Part 6 of the Local Government Act 1995. Regulation 54 of the Local Government (Financial Management) Regulations 1996 identifies the These are television and radio broadcasting, underground electricity and neighbourhood surveillance services. Exclude rubbish removal charges. Interest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors. Interest Earnings Interest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors. Other Revenue / Income Other revenue, which can not be classified under the above headings, includes dividends, discounts, rebates etc. Employee Costs All costs associate with the employment of person such as salaries, wages, allowances, benefits such as vehicle and housing, superannuation, employment expenses, removal expenses, relocation expenses, worker's compensation insurance, training costs, conferences, safety expenses, medical examinations, fringe benefit tax, etc. Materials and Contracts All expenditures on materials, supplies and contracts not classified under other headings. These include supply of goods and materials, legal expenses, consultancy, maintenance agreements, communication expenses, advertising expenses, membership, periodicals, publications, hire expenses, rental, leases, postage and freight etc. Local governments may wish to disclose more detail such as contract services, consultancy, information technology, rental or lease expenditures. Utilities (Gas, Electricity, Water, etc.) Expenditures made to the respective agencies for the provision of power, gas or water. Exclude expenditures incurred for the reinstatement of roadwork on behalf of these agencies. Insurance All insurance other than worker's compensation and health benefit insurance included as a cost of employment. Loss on asset disposal Loss on the disposal of fixed assets. Depreciation on non‐current assets Depreciation expense raised on all classes of assets. Interest expenses Interest and other costs of finance paid, including costs of finance for loan debentures, overdraft accommodation and refinancing expenses. Other expenditure Statutory fees, taxes, provision for bad debts, member's fees or levies including WA Fire Brigade Levy and State taxes. Donations and subsidies made to community groups.
(r) Program Classifications (Function/Activity) Governance Includes the activities of members of council and the administrative support available to the council for the provision of governance of the district. Other costs relate to the task of assisting elected members and ratepayers on matters which do not concern specific council services. General Purpose Funding Rates, general purpose government grants and interest revenue. Law, Order, Public Safety Supervision and enforcement of various local laws relating to fire prevention, animal control and other aspects of public safety including emergency services. Health Inspection of food outlets and their control, provision of meat inspection services, noise control and waste disposal compliance. Education and Welfare Maintenance of child minding centre, playgroup centre, senior citizen centre and aged care centre. Provision and maintenance of home and community care programs and youth services. Housing Provision and maintenance of elderly residents housing. Community Amenities Rubbish collection services, operation of rubbish disposal sites, litter control, construction and maintenance of urban storm water drains, protection of the environment and administration of town planning schemes, cemetery and public conveniences. Recreation and Culture Maintenance of public halls, civic centres, aquatic centre, beaches, recreation centres and various sporting facilities. Provision and maintenance of parks, gardens and playgrounds. Operation of library, museum and other cultural facilities. Transport Construction and maintenance of roads, streets, footpaths, depots, cycle ways, parking facilities and traffic control. Cleaning of streets and maintenance of street trees, street lighting etc. Economic Services Tourism and area promotion including the maintenance and operation of a caravan park. Provision of rural services including weed control, vermin control and standpipes. Building Control. Other Property and Services Private works operation, plant repair and operation costs and engineering operation costs. 6
Page 8 of 56
SHIRE OF LAVERTON
NOTE 2. NET CURRENT ASSETS
Note
Net Current Assets
Current Assets
Cash Municipal
Cash Reserves
Receivables ‐ Rates Receivables ‐Other
Provision for Doubtful Debts
Inventories
Less: Current Liabilities
Payables
Provisions
Less: Cash Reserves
Add: Cash Backed Leave Provisions
30 June 2015
$
YTD 31 Jan 2015
$
YTD 31 Jan 2016
$
4
4
5
5
2,998,646
3,925,443
286,855
1,219,684
(138,000)
177,979
8,470,607
2,578,413
3,855,676
472,886
432,301
(138,000)
153,959
7,355,235
2,640,938
3,985,332
691,200
259,721
(138,000)
123,733
7,562,924
6
(747,127)
(508,961)
(3,925,443)
508,961
(608,516)
(385,350)
(3,855,676)
385,350
(581,447)
(438,380)
(3,985,332)
438,380
3,798,037
2,891,043
2,996,145
7
Net Current Funding Position
Positive=Surplus (Negative=Deficit)
Liquidity Over the Year 6,000
Amount $ ( '000s)
5,000
4,000
3,000
2,000
1,000
0
Jul
Aug
Sep
Oct
Nov
Dec
2014‐15
7
Jan
Feb
Mar
Apr
May
Jun
2015‐16
Page 9 of 56
SHIRE OF LAVERTON
NOTE 3. CAPITAL ‐ ACQUISITIONS AND FUNDING
YTD YTD Actual Actual (Renewal New Note /Upgrade Expenditure)
Capital Acquisitions
(a)
(b)
$
$
Land
200,292
0
Buildings and Improvements
87,896
2,545
Roads
0
1,934,222
Other Infrastructure
4,894
130,299
Plant & Equipment 33,077
94,200
Furniture & Equipment
12,420
11,474
Capital Expenditure Totals
338,579
2,172,740
$
185,000
1,537,500
5,882,167
4,427,842
1,149,000
128,460
13,309,969
Capital Acquisitions Funded By
Capital Grants and Contributions
Borrowings
Other (Disposals & C/Fwd)
Total Council Contribution‐ Cash Backed Reserves
Council Contribution ‐ Operations
Capital Funding Total
6,880,151
400,000
336,000
0
5,693,818
13,309,969
Annual Budget
YTD Actual YTD Budget
Total
Variance
(d)
(c) = (a)+(b)
(d) ‐ (c) $
$
$
120,000
200,292
(80,292)
398,000
90,441
307,559
1,727,826
1,934,222 (206,396)
449,842
135,193
314,649
180,000
127,277
52,723
33,240
23,894
9,346
2,908,908
2,511,319
397,589
4,013,421
0
0
0
(1,104,513)
2,908,908
162,285
0
0
0
2,349,034
2,511,319
Capital Expenditure Program YTD
YTD Actual Total
YTD Budget
Plant & Equipment
Roads
Buildings and Improvements
0
100 200 300 400 500 600 700 800 9001,0001,1001,2001,3001,4001,5001,6001,7001,8001,9002,0002,100
Amount $(000's)
8
Page 10 of 56
SHIRE OF LAVERTON
NOTE 3. CAPITAL ACQUISITIONS
Annual Budget
Building and Improvements
New House for Doctor
Early Childhood Precinct
8 Leahy Close Completion
1 Mikado Way
Burt St Group Housing
Staff Housing Upgrading
First Aid Room For Swimming Pool
Electrical Upgrade Depot
Coach House Restoration
3 Laver Place
TOTAL ‐ Building and Improvements
Land
Surplus ALT land
Old Post Office Site
UCL Hawke Place
3 Laver Place
TOTAL ‐ Land
Plant & Equipment
Dog Pound Upgrade
Youth Officer Vehicle
Depot Fuel Facility
Four Wheel Car Trailer 4.5 Tonne Boom Spray for JD Tractor
Drum Mower for Town Oval
Dethatcher for Town Oval
Maintenance Accom Trailer
Grader
Retro Fit Loading Ramps P240
Metro Count Traffic Counters
37 KVA Generator Executive Vehicle EMCCS
Executive Vehicle EMTS
Executive Vehicle CEO
TOTAL ‐ Plant & Equipment
Honour Board Council Chambers
Youth Officer Computer
Pool Blanket Winder
Dry Chlorine Dosing System
Pocket Ramm, Metro Count/Roman Tablet
Thuraya Satellite Phones
Hall of Fame Screens & Audio
GB Security Screens
GB Artefact Display Cabinets
GB Shelving for Sea Container
CRC Computer Replacement
CRC Large Fridge & Freezer
Replace Desktop Computers
Wi‐Fi Computer Connections
YTD Budget
YTD Actual $
$
Variance (Under)/ Over
$
(500,000)
(275,000)
(1,455)
(2,500)
(232,104)
(66,000)
(40,000)
(20,000)
(145,000)
(165,000)
$
500,000
275,000
4,000
2,500
320,000
66,000
40,000
20,000
145,000
165,000
1,537,500
0
0
0
0
200,000
13,000
0
20,000
0
165,000
398,000
0
0
2,545
0
87,896
0
0
0
0
0
90,441
New
New
New
New
30,000
50,000
50,000
55,000
185,000
5,000
50,000
10,000
55,000
120,000
2,768
4,523
5,775
187,226
200,292
(27,232)
(45,477)
(44,225)
132,226
Upgrade
Renewal
Upgrade
New
New
Renewal
Renewal
Renewal
Renewal
New
Renewal
Renewal
Renewal
Renewal
Renewal
5,000
41,000
38,000
25,000
15,000
57,000
18,000
250,000
360,000
45,000
20,000
25,000
75,000
80,000
95,000
0
0
0
25,000
15,000
57,000
18,000
0
0
45,000
20,000
0
0
0
0
0
0
0
0
7,955
57,000
18,000
0
0
25,122
19,200
0
0
0
0
(5,000)
(41,000)
(38,000)
(25,000)
(7,045)
0
0
(250,000)
(360,000)
(19,878)
(800)
(25,000)
(75,000)
(80,000)
(95,000)
0
1,149,000
180,000
127,277
Upgrade
Renewal
Renewal
Renewal
New
4,000
3,000
9,655
0
3,000
4,000
3,000
9,655
0
0
1,300
0
9,045
2,429
3,035
(2,700)
(3,000)
(610)
2,429
35
Renewal
New
New
New
New
Renewal
New
Renewal
New
20,000
20,000
4,000
8,085
2,420
15,000
3,800
3,500
32,000
0
0
0
8,085
0
5,000
0
3,500
0
0
0
0
8,085
0
0
0
0
0
(20,000)
(20,000)
(4,000)
0
(2,420)
(15,000)
(3,800)
(3,500)
(32,000)
128,460
33,240
23,894
New
Upgrade
Renewal
Renewal
New
Upgrade
New
Upgrade
Renewal
New
TOTAL ‐ Furniture & Equipment
9
Page 11 of 56
SHIRE OF LAVERTON
NOTE 3. CAPITAL ACQUISITIONS
Building and Improvements
Roads
Erliston Road (I) CO 21109289
Old Laverton Rd (I) RRG 21109952
Gt Central Rd (I) Major Project 21100777
Gt Central Rd (I) Major Project Fed & Direct Grant Works to be determined
Bandya Rd (I) RRG 21111449
Bandya Rd (I) RRG 21111446
Lav ‐ Mt M Rd (I) RRG 21111445
Gt Cent Rd Major Gt 21100777
Roads to Recovery (RAAR) GCH
Roads to Recovery Mt Weld Road
Roads 2 Recovery Reseal Town Sts
RAAR Gt Central Rd TBD
TOTAL ‐ Roads
War Memorial Lighting
Bore Water Supply to Oval Tank
Racecourse Bore Water Supply to Tank
Renewal
Renewal
Renewal
Renewal
Renewal
Renewal
Renewal
Renewal
Renewal
Renewal
Renewal
Renewal
Renewal
Renewal
Renewal
Renewal
Annual Budget
YTD Budget
YTD Actual $
$
$
79,941
80,792
93,870
477,004
2,666,666
154,200
113,322
62,367
113,322
188,870
19,949
1,000,000
320,000
48,000
343,864
120,000
0
80,792
93,870
477,004
0
154,200
33,322
62,367
113,322
0
19,949
645,000
0
48,000
0
0
88,917
309,998
60,325
0
0
0
56,353
60,897
140,372
0
14,433
1,161,885
0
41,042
0
0
5,882,167 1,727,826
1,934,222
Variance (Under)/ Over
$
8,976
229,206
(33,545)
(477,004)
(2,666,666)
(154,200)
(56,969)
(1,470)
27,050
(188,870)
(5,516)
161,885
(320,000)
(6,958)
(343,864)
(120,000)
New
New
New
15,000
60,000
150,000
0
0
0
0
0
0
(15,000)
(60,000)
(150,000)
Racecourse Power Supply
Laver Place Revitalisation & Retic
Leahy Park Upgrade ‐ with MEEDAC
Tourist Bays Infrastructure
Airport Runway Lighting Replacement
New
Upgrade
Upgrade
Upgrade
Renewal
50,000
100,000
92,000
15,000
260,000
0
0
92,000
0
0
0
0
0
0
0
(50,000)
(100,000)
(92,000)
(15,000)
(260,000)
Airport Runway Enrichment Seal
Airport Runway Pavement Rating
Airport Runway Linemarking
Main Street Project Augusta Stg IB Civil Main Street Project Civil Works 1B Part B
Renewal
Renewal
Renewal
268,000
35,000
35,000
0
325,000
0
0
0
0
235,000
0
32,985
0
4,894
92,554
(268,000)
(2,015)
(35,000)
4,894
(232,446)
1,922,842
122,842
4,760
(1,918,082)
100,000
1,000,000
0
0
0
0
(100,000)
(1,000,000)
Renewal
Main Street Project Landscaping 1B Part Renewal
A
Renewal
Town entry Statements
Underground Power SUPP Program
New
TOTAL ‐ Other Infrastructure
4,427,842
449,842
13,309,969 2,908,908
10
135,193 (4,292,649)
2,511,319
Plant and Equipment
Youth Officer X‐Trail
Trailer 1TAX661 #404 and Trailer #261
Grader John Deere 770 P282 LA3262
1 Erlistoun St Lot 339 #199
Pool Vehicle 160LA (EMCCS)
Toyota Prado GX 2006 (EMTS)
Landcruiser GXL 0LA (CEO)
Description Disposed Asset
Assets Disposed
NOTE 3. CAPITAL DISPOSALS
0
1,503
48,087
0
4,508
7,514
11,872
0
73,484
0
498,000
Accum Depr
$
11,000
8,000
320,000
15,000
15,000
50,000
79,000
Cost
$
11
0
336,000
11,000
10,000
180,000
45,000
10,000
35,000
45,000
Proceeds
$
0
(88,516)
0
3,503
(91,913)
30,000
(492)
(7,486)
(22,128)
Adopted Budget Profit/(Loss)
$
SHIRE OF LAVERTON
0
5,000
0
0
0
5,000
0
0
0
Actual Profit/(Loss)
$
Comments
0
93,516
0
(3,503)
91,913
(25,000)
492
7,486
22,128
Variance
$
Page 12 of 56
(a) Cash Deposits
Municipal Account
Short Term Investments
Trust Account
Outback Highway Development Fund
Outback Highway Investment
Cash on Hand
(b) Term Deposits
N/A
(c) Other Investments
Reserves ‐ Term Deposit 77‐216‐3432
Total
Bank Accounts
NOTE 4. CASH AND INVESTMENTS
2,640,938
17,590
623,348
2,000,000
Municipal $
3,985,332
3,985,332
Reserves $
12
203,357
38,741
4,616
160,000
Trust
$
Investments
$
0
3,985,332
6,829,627
0
623,348
2,000,000
38,741
4,616
160,000
17,590
Total
Amount
$
SHIRE OF LAVERTON
NAB
NAB
NAB
NAB
NAB
NAB
N/A
Institution
31/03/2016
Cheque Acc
29/02/2016
Cheque Acc
Cheque Acc
31/03/2016
On Hand
Maturity
Date
3.03%
Variable
2.88%
Variable
Variable
2.88%
Interest
Rate
Page 13 of 56
0
500
1,000
1,500
2,000
2,500
3,000
Jul
Aug
Sep
Dec
2014‐15
Nov
Jan
2015‐16
Feb
Mar
Apr
May
Jun
YTD 31 Jan 2016 30 June 2015
$
$
286,855
250,553
3,553,830
3,702,053
(3,149,485)
(3,665,751)
691,200
286,855
691,200
286,855
82.00%
92.74%
Rates Receivable
Oct
Opening Arrears Previous Years
Levied this year
Less Collections to date
Equals Current Outstanding
Net Rates Collectable
% Collected
Receivables ‐ Rates and Other Rates Receivable
NOTE 5. RECEIVABLES
Credit
$
(429)
Current
$
13
60 Days
83%
Current
0%
90+Days
60 Days
30 Days
Current
Credit
Credit
0%
Accounts Receivable (non‐rates)
90+Days
11%
30 Days
6%
259,721
30 Days
60 Days 90+Days Total
$
$
$
$
0
16,271 216,497
27,382 259,721
Total Receivables General Outstanding
Amounts shown above include GST (where applicable)
Receivables ‐ General
Receivables ‐ General
SHIRE OF LAVERTON
Page 14 of 56
Page 15 of 56
SHIRE OF LAVERTON
NOTE 6. PAYABLES
Payables Credit
$
(1,005)
Payables ‐ General
Current
$
305,268
30 Days
$
11,605
60 Days
$
1,708
90+Days
$
52,533
Total
$
370,109
Balances per Trial Balance
Sundry Payables
370,109
Payroll Payables
ATO Liability
Other Payables
Accrued Expenses
Total Payables General Outstanding
Amounts shown above include GST (where applicable)
202,695
(23,983)
32,626
0
211,338
581,447
Total Payables
Aged Payables
90+Days
14%
Credit
Credit
0%
Current
30 Days
60 Days
60 Days
1%
90+Days
30 Days
3%
Current
82%
Payables Accrued Expenses
Other Payables
ATO Liability
Payroll Payables
Sundry Payables
(50,000)
0
50,000
100,000
150,000
200,000
14
250,000
300,000
350,000
400,000
Aerodrome Reserve
Leave Reserve
Road Reserve
Plant Reserve
Swimming Pool Reserve
Council Builing Reserve
Great Beyond Reserve
Community Bus Reserve
Town Site Revitalisation Reserve
$0
Community Loan and Grant…
Economic Development Reserve
Coach House Renovation…
GCF / Skull Ck Floodway Reserve
Aerodrome Reserve
Leave Reserve
Road Reserve
Plant Reserve
Swimming Pool Reserve
Council Builing Reserve
Great Beyond Reserve
Community Bus Reserve
Town Site Revitalisation Reserve
Community Loan and Grant Reserve
Economic Development Reserve
Coach House Renovation Reserve
GCF / Skull Ck Floodway Reserve
Reserves
NOTE 7. CASH BACKED RESERVE
$100,000
$200,000
Opening Balance $
274,070
221,822
607,121
273,708
209,991
922,493
110,187
14,016
276,323
19,038
549,704
222,149
224,821
3,925,443
$400,000
15
$500,000
$600,000
$700,000
$900,000
Budget Closing Balance
$1,000,000
Actual YTD Budget Closing Closing Balance
Balance
$
$
16,237
278,251
226,813
225,206
220,781
616,384
101,920
277,884
174,716
213,195
139,249
936,567
86,246
111,868
34,331
14,230
12,540
280,539
9,466
19,328
237,072
558,091
142,147
225,538
229,879
228,251
1,631,397
3,985,332
Actual YTD Closing Balance
$800,000
Actual Budget Actual Budget Actual Transfers In Transfers In Transfers Out Transfers Out Transfer out Interest (‐)
Reference
(‐)
(+)
(+)
Earned
$
$
$
$
$
4,181
(264,000)
3,384
0
9,263
(400,000)
4,176
(180,000)
3,204
(40,000)
14,074
(804,000)
1,681
(26,420)
214
20,000
0
4,216
(270,000)
290
(10,000)
8,387
(325,000)
3,389
(85,000)
3,430
0
59,889
20,000
0 (2,404,420)
0
0
$300,000
Budget Interest Earned
$
6,167
4,991
13,660
8,212
4,725
20,756
2,479
315
6,217
428
12,368
4,998
5,058
90,374
SHIRE OF LAVERTON
Page 16 of 56
.
Discounts
Concessions
Amount from General Rates Rates Written Off
Total 1,359
59
1
0
410
13
483
Minimum $
280
280
280
280
140
Minimum Payment
GRV Townsite
GRV Mining
UV Pastoral
UV Mining
UV Shared Tenements
Sub‐Totals
160
12
17
687
876
Rate in
$
0.1072
0.0803
0.0880
0.1486
Number
of
Properties
Sub‐Totals
RATE
Differential General Rate
GRV Townsite
GRV Mining
UV Pastoral
UV Mining
NOTE 8. RATING INFORMATION
30,927,839
17,618
20
0
408,817
4,199
430,654
30,497,185
Rateable
Value
$
2,451,074
13,002,176
592,775
14,451,160
136,180
16,520
280
0
113,960
5,420
136,180
0
262,755
1,044,074
52,164
2,144,097
Rate
Revenue
16
0
0
0
0
313
0
0
0
0
YTD Actual
Interim
Back
Rates
Rates
0
0
0
0
0
0
0
0
0
0
0
0
(85,753)
0
3,553,830
0
3,553,830
3,639,583
16,520
280
0
114,273
5,420
136,493
3,503,090
262,755
1,044,074
52,164
2,144,097
Total
Revenue
SHIRE OF LAVERTON
280
16,520
280
0
114,800
1,820
280
3,506,435
262,755
1,044,074
52,164
2,147,442
Rate
Revenue
0
0
0
0
0
0
0
0
0
0
0
0
(95,000)
(5,000)
3,539,855
(15,000)
3,524,855
3,639,855
16,520
280
0
114,800
1,820
133,420
3,506,435
262,755
1,044,074
52,164
2,147,442
Total
Revenue
0
0
0
0
0
0
0
0
0
0
0
0
Budget
Interim
Back
Rate
Rate
Page 17 of 56
400,000
598,825
0
1,132,100
Economic Services
Loan 80 Main St Project Funding
New ‐ Main St Underground Power
All debenture repayments will be financed by general purpose revenue. 200,000
165,411
367,864
0
200,000
New
Loans
Housing
Loan 79B Two Executive Houses
Loan 81 Burt St Group Housing
New ‐ Doctor's House
Particulars
Principal
1‐Jul‐15
17
60,400
32,152
0
11,609
16,639
0
122,189
64,944
0
23,574
33,671
0
Principal
Repayments
2015/16
2015/16
Actual
Budget
$
$
(a) Debenture Repayments
Movement in debentures and interest between the beginning and the end of the current financial year.
NOTE 9. INFORMATION ON BORROWINGS
SHIRE OF LAVERTON
1,071,700
566,673
0
153,802
351,225
0
1,532,100
598,825
200,000
165,411
367,864
200,000
Principal
Outstanding
2015/16
2015/16
Actual
Budget
$
$
49,965
23,194
0
9,800
16,971
0
25,677
11,917
0
5,078
8,682
0
Interest
Repayments
2015/16
2015/16
Actual
Budget
$
$
Page 18 of 56
400,000
200,000
200,000
Amount Borrowed
Budget
WATC
WATC
Institution
Debentures
Debentures
Loan
Type
10
10
Term
(Years)
18
The Shire does not have an overdraft facility. It is not anticipated a facility will be required during 2015/16.
(d) Overdraft
The Shire had no unspent debenture funds as at 30th June 2015, nor is it expected to have unspent debenture funds as at 30th June 2016.
(c) Unspent Debentures
Doctor's House
Main St Underground Power Particulars/Purpose
(b) New Debentures ‐ 2015/16
NOTE 9. INFORMATION ON BORROWINGS (Continued)
SHIRE OF LAVERTON
108,670
54,335
54,335
Total
Interest &
Charges
4.72
4.72
Interest
Rate
%
Balance
Unspent
$
0
0
0
400,000
200,000
200,000
Amount Used
Used
Budget
Page 19 of 56
1,390,981
320,000
I121020 Government Grant ‐ Project Based Grants MRWA
I121025 Remote Aboriginal Access Roads C/O
MRWA
Subtotal
Regis Resources
WANDRRA
Federal Govt
State/Federal
5,845,313
299,000
11,510,479
19
100,000
4,151,000
0
0
0
0
0
0
100,000
4,151,000
391,864
2,666,666
40,000
220,800
MRWA
MEWA
154,200
MRWA
I121025 Remote Aboriginal Access Roads 15‐16
Other Streets/Roads Funding
I121035 Contribution to Roadworks Maintenance
I121048 Funding for Flood Damage
I121045 Roads to Recovery I121066 OHDC Grant Funding Aerodrome Funding
I126030 RADS Grants
32,000
47,087
9,000
0
0
32,000
47,087
9,000
9,655
72,000
DSR
Dept Ed
Various
0
171,605
0
0
171,605
0
100,000
50,000
50,000
100,000
2,960
1,000
2,960
1,000
764,298
416,363
DPC
Minara
Y
DFES
764,298
416,363
Budget
$
0
0
0
0
0
0
299,000
5,665,166
0
0
391,864
2,666,666
40,000
1,390,981
320,000
220,800
154,200
0
0
0
9,655
72,000
0
0
100,000
2015‐16 Budget
Operating
Capital
$
$
100,000
Y
Y
WALGCC
WALGCC
Grant Provider Approval
(Y/N)
2015‐16
Various
I032010 Grants Commission
I032020 Local Road Grants
I051125 Contributions and Donations
I053005 Grant Income
I054015 Contribution towards Flood Management Plan
Health
I074010 Mining Company Subsidy
Education & Welfare
I085005 Youth Worker Grant
I087020 Grant Income
I088010 Grant Early Childhood Precinct
I112006 CPRC Swimming Pool Grant
I113015 Govt Grants ‐ Education Dept Oval
I119010 Reimbursements
I112006 CPRP Swimming Pool Grant
I113020 Grant for War Memorial Lighting
Transport
MRWA Funding
I122200 MRWA Direct
I121020 Government Grant ‐ Project Based Grants Carry‐over
Grants
NOTE 10. GRANTS AND CONTRIBUTIONS
SHIRE OF LAVERTON
0
1,521
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1,521
0
0
0
0
0
0
0
831,170
0
0
0
0
0
0
0
0
154,200
0
0
0
0
0
0
1,521
0
83,829
0
1,290
0
382,149
208,181
$
299,000
10,680,830
100,000
4,151,000
391,864
2,666,666
40,000
1,390,981
320,000
220,800
0
32,000
47,087
9,000
9,655
72,000
171,605
0
100,000
16,171
50,000
1,670
1,000
382,149
208,182
$
Recoup Status
Received Not Received
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Variations
Additions / (Deletions)
Operating
Capital
$
Page 20 of 56
Economic Services
Community Development
I131011 Grants & Donations
Community Resource Centre
I134045 CRC Support Unit Funding
I134065 CRC Operating Grants
Economic Development
I131036 Purchase of Land
Public Utility Services
I131051 Main Street Project
I131052 Underground Power Heritage Development
I131060 Influential Families
I131042 Coach House Remediation Works
Great Beyond Visitor Centre
I133061 Great Beyond VC Grant Funding
I134081 GRANT FUNDING
TOTALS
Grants
NOTE 10. GRANTS AND CONTRIBUTIONS
GVROC et al
Grant Provider Approval
(Y/N)
Subtotal
126,813
4,500
0
0
0
20,415
0
0
0
6,339,058
126,813
4,500
45,000
600,000
500,000
20,415
60,000
8,085
1,900
13,219,209
20
342,017
8,085
1,900
6,880,151
0
60,000
600,000
500,000
45,000
0
0
0
0
0
1,521
0
0
0
0
0
0
0
0
8,085
0
934,365
0
0
0
0
0
95,110
0
0
$
831,170
0
1,900
12,286,365
20,415
60,000
600,000
500,000
45,000
31,703
4,500
342,017
$
10,680,830
Recoup Status
Received Not Received
0
0
0
0
0
0
0
0
0
0
0
Variations
2015‐16 Budget
Additions / (Deletions)
Operating
Capital
Operating
Capital
$
$
$
5,845,313 5,665,166
1,521
0
342,017
Budget
$
11,510,479
2015‐16
SHIRE OF LAVERTON
Page 21 of 56
Description
Council Resolution
Amended Budget Cash Position as per Council Resolution
Opening Carried Forward Surplus (Deficit) COA
Budget Amendments
Amendments to original budget since budget adoption. Surplus/(Deficit)
NOTE 11. BUDGET AMENDMENTS
21
Classification
SHIRE OF LAVERTON
0
No Change ‐
(Non Cash Items) Adjust.
$
0
0
0
0
0
0
0
0
0
Amended Increase in Decrease in Available Budget Running Available Balance Cash Cash $
$
$
Page 22 of 56
Page 23 of 56
SHIRE OF LAVERTON
NOTE 12. TRUST FUND
Funds held at balance date over which the Shire has no control and which are not included in this statement are as follows:
Description
Housing Bonds
Building Levies
Youth Advisory Council
Laverton Clubs and Discos
Donations Received
North East G/fields LCDC holding
Sport & Recreation Grant Funds
Outback Hwy Development Fund
Unclaimed Monies
Opening Balance
1 Jul 15
$
3,950
2,384
1,029
1,530
9,044
14,333
6,000
181,377
261
219,908
22
Amount
Received
$
610
Amount
Paid
$
(400)
1,045
(17,806)
1,655
(18,206)
Closing Balance
31 Jan 16
$
4,160
2,384
1,029
1,530
9,044
14,333
6,000
164,616
261
203,357
Page 24 of 56
NOTE 13. EXPLANATION OF MATERIAL VARIANCES
Details and explanations of the material variances reflected on the Statement of Financial Activity are provided below as required by
Local Government (Financial Management) Regulation 34(1) (d). pq Indicates a variance between Year to Date (YTD) Budget and
YTD Actual data as per the adopted materiality threshold of 10%.
Reporting Program
Operating Revenues
Governance
General Purpose Funding - Rates
General Purpose Funding - Other
Health
Housing
Community amenities
Transport
Economic Services
Total Operating Revenue
Variance
$
Variance Var.
Timing/
Permanent Explanation of Variance
(89)
13,975
%
(30.40%)
0.39%
(101,438)
(12.77%)
q
Timing
(22,331)
(66.85%)
q
Timing
25,637
43.91%
p
Timing
(100,741)
(1,121)
(98.23%)
(4.91%)
q
Timing
43,389
68.37%
p
Timing
(56,857)
(85.23%)
q
Timing
(2,576,356)
(40,426)
8,789
(2,807,569)
(98.05%)
(9.86%)
10.49%
0.00%
q
Timing
No significant variance
Revenue appears lower due to
timing of Grants Commission
payment and receipt of interest on
Revenue is lower due to the timing
of the Flood Management Plan
funding.
Variance due to timing of Mining
company contributions towards
Medical Service
Revenue is down due to timing of
Youth Service Grant & Pre School
Lease fees
Revenue appears up due to he
timing of the rubbish collection
charges
Revenue is down due to the timing
of the swimming pool & oval grants
Revenue is down due to the timing
of the flood damage funding and
lower airport fees & fuel sales.
Page 25 of 56
Operating Expense
Governance
$
41,513
%
8.28%
31,202
20.45%
q
Timing
176,676
66.61%
q
Timing
Expenditure is down due to the
timing of Valuation expenses, lower
Admin costs and rates write offs.
timing of the Flood Management
plan expenditure, lower animal
control expenses and lower Fire
Control Expenses
(21,258)
(6,834)
(11.82%)
(5.39%)
p
Housing
24,498
35.51%
q
Community Amenities
54,296
19.25%
q
(59,200)
(11.05%)
p
2,681,169
62.44%
q
240,491
19.28%
q
Expenditure is up due to the timing
of payments for the Doctors subsidy
Timing
& Nurses incentives
timing of Loan Interest and Loan
Timing
Guarantee Fee payments
Expenditure is down due to lower
Cemetery Maintenance costs, loweer
public convenience and town
Timing
planning costs
Expenditure is up mainly due to
increased depreciation resulting
from the revaluation of buildings last
Permanent year.
Expenditure is down. Most of this is
due to the timing of flood damage
Timing
works.
timing of Dr Laver celebrations,
Influential Families project, Advances
to Community Groups, The GVROC
Energy Efficiency Program
expenditure, the Coach House
Redevelopment Plan, Gt Beyond
Stage 2 Planningand Cactus control
contributions as well as lower
Timing
Building control expenses and Admin
(126,404) (452.37%)
3,036,148
0.00%
0
0.00%
210,511
18.11%
p
Expenditure is up due to the timing
of Insurance payments, Licences and
holiday pay and increased
expenditure on Tyres, termination
payments and higher depreciation.
(56,634) (109.68%)
(70,581) (100.00%)
0
311,875
0.00%
q
Health
Transport
Economic Services
Total Operating Expenditure
Funding Balance Adjustments
Add back Depreciation
Adjust (Profit)/Loss on Disposal
Adjust Provisions and Accruals
Adjust Deferred Rates
Net Cash from Operations
p
Timing
Permanent Depreciation was under budgeted.
A number of vehicle changeovers are
Timing
yet to take place.
Page 26 of 56
Capital Revenues
$
%
Grants, Subsidies and Contributions (3,851,136)
(95.96%)
q
Timing
Proceeds from Disposal of Assets
Total Capital Revenues
Capital Expenses
Land
(176,000)
(4,027,136)
(89.80%)
0.00%
q
Timing
(80,292)
(66.91%)
p
Permanent
307,559
77.28%
q
Timing
Infrastructure - Roads
(206,396)
(11.95%)
p
Timing
Infrastructure - Other
314,649
69.95%
q
Timing
52,723
9,346
397,589
(3,629,547)
29.29%
28.12%
0.00%
0.00%
q
Timing
Land and Buildings
Plant and Equipment
Furniture and Equipment
Total Capital Expenditure
Net Cash from Capital Activities
Additional Comments
Note 2 - Net Current Assets
Note 3 - Capital
Note 4 - Cash
Note 5 - Receivables
Note 6 - Payables
Note 7 - Reserves
Note 8 - Rates
Note 9 - Borrowings
Note 10 Grants
Note 11 - Budget Amendments
Note 12 - Trust
Timing isssues on a number of
infrastructure grants.
A number of asset purchases are yet
to take place.
Timing of staff housing and
Community Hub
Roadworks have been focussed on
completing grant jobs.
Timing of Main Street Project &
Airport works
A number of vehicle changeovers are
scheduled to occur between March
Nil
Page 27 of 56
Shire of Laverton
STATEMENT OF FINANCIAL ACTIVITY
(Statutory Reporting Program)
SUPPLEMENTARY REPORTS
10:21 AM
16/02/16
Accrual Basis
Page 28 of 56
Shire of Laverton
Balance Sheet
As of January 31, 2016
Jan 31, 16
Jun 30, 15
$ Change
ASSETS
Current Assets
Chequing/Savings
A01100 · Cash at Bank
623,348.40
2,997,046.39
2,000,000.00
0.00
2,623,348.40
2,997,046.39
A1111 · Aerodrome Reserve Account
278,251.52
274,070.12
4,181.40
A1112 · Leave Reserve Account
225,206.27
221,822.01
3,384.26
A1113 · Road Reserve Account
616,383.90
607,121.27
9,262.63
A1114 · Plant Reserve Account
277,884.10
273,708.23
4,175.87
A1115 · Swimming Pool Reserve Account
213,195.12
209,991.35
3,203.77
A1116 · Council Building Reserve
936,567.52
922,493.36
14,074.16
A1117 · Great Beyond Reserve
111,867.92
110,186.84
1,681.08
14,229.80
14,015.97
213.83
280,538.14
276,322.38
4,215.76
19,328.40
19,037.94
290.46
A1121 · Economic Development Reserve
558,090.91
549,704.26
8,386.65
A1123 · Coach House Renovation Reserve
225,537.69
222,148.44
3,389.25
A1124 · GCR/Skull Ck Floodway Reserve
228,251.15
224,821.13
3,430.02
3,985,332.44
3,925,443.30
59,889.14
6,608,680.84
6,922,489.69
(313,808.85)
A01101 · Unrestricted Municipal Bank
A01102 · Unrestricted Short Term Investm
Total A01100 · Cash at Bank
(2,373,697.99)
2,000,000.00
(373,697.99)
A01110 · Reserved Cash
A1118 · Bus Reserve
A1119 · Townsite Revitalisation Reserve
A1120 · Community Loan & Grant Reserve
Total A01110 · Reserved Cash
Total Chequing/Savings
Accounts Receivable
A01120 · ACCOUNTS RECEIVABLE
A01122 · Prov Doubtful Debts
A01120 · ACCOUNTS RECEIVABLE - Other
Total A01120 · ACCOUNTS RECEIVABLE
Total Accounts Receivable
(138,000.00)
(138,000.00)
0.00
950,920.65
1,008,487.14
(57,566.49)
812,920.65
870,487.14
(57,566.49)
812,920.65
870,487.14
(57,566.49)
15,990.00
0.00
Other Current Assets
1499 · Undeposited Funds
15,990.00
1,600.00
1,600.00
A01131 · Prepayments - Other
0.00
57,391.25
(57,391.25)
A01133 · Accrued Jet Fuel Revenue
0.00
338,895.25
(338,895.25)
A01134 · Other Accrued Income
0.00
101,765.32
(101,765.32)
123,732.51
177,978.65
(54,246.14)
141,322.51
677,630.47
(536,307.96)
7,562,924.00
8,470,607.30
(907,683.30)
A01105 · Petty Cash and Cash on Hand
A01190 · STOCK ON HAND
Total Other Current Assets
Total Current Assets
0.00
Page 1 of 29
OMC1603-11.2.4.A
10:21ATTACHMENT
AM
Page 29 of 56
16/02/16
Accrual Basis
Shire of Laverton
Balance Sheet
Jan 31, 16
Jun 30, 15
$ Change
Fixed Assets
A0151 · Land
903,000.00
918,000.00
62,572.06
62,572.06
0.00
62,572.06
62,572.06
0.00
CL16211 · Land For Redevelopment
2,768.13
0.00
2,768.13
CL16212 · Swap Costs for i Erlistoun OPO
4,523.15
0.00
4,523.15
A015100 · Land at Valuation
(15,000.00)
A01512 · At Cost
A015121 · Additions 14/15
C130210 · Land for Redevelopment
Total A015121 · Additions 14/15
CL16 · Land Additions 15-16
5,775.00
0.00
5,775.00
187,225.56
0.00
187,225.56
200,291.84
0.00
200,291.84
262,863.90
62,572.06
200,291.84
1,165,863.90
980,572.06
185,291.84
A015200 · Buildings at valuation
5,090,000.00
5,090,000.00
0.00
A015202 · Improvements at Valuation
3,217,000.00
3,217,000.00
0.00
CL16213 · Aqcuisition of UCL Hawks Place
CL16214 · Acquisition of 3 Laver Place
Total CL16 · Land Additions 15-16
Total A01512 · At Cost
Total A0151 · Land
A0152 · Buildings and Improvements
A01521 · Accum.Depn - Buildings
(835,367.80)
(611,301.63)
(224,066.17)
31,999.09
31,999.09
0.00
31,999.09
31,999.09
0.00
87,895.69
0.00
87,895.69
2,545.45
0.00
2,545.45
90,441.14
0.00
90,441.14
122,440.23
31,999.09
90,441.14
7,594,072.43
7,727,697.46
A01522 · At Cost
CB15 · Buildings Additions 14-15
CB15208 · Electrical Upgrade Transport De
Total CB15 · Buildings Additions 14-15
CB16 · Buildings Additions 15-16
CB16204 · Burt St Group Dwelling C/O
CB16207 · 8 Leahy Close Completion
Total CB16 · Buildings Additions 15-16
Total A0152 · Buildings and Improvements
(133,625.03)
Page 2 of 29
10:21 AM
16/02/16
Accrual Basis
Page 30 of 56
Shire of Laverton
Balance Sheet
Jan 31, 16
Jun 30, 15
$ Change
A0153 · Infrastructure - Roads
A01531 · Accumulated Depn - Infra
(32,962,924.71)
(32,313,879.46)
(649,045.25)
A01533 · At Cost
A01548 · Additions 2013-14
C120432 · Bandya Rd C/O (I) E104
66,380.29
66,380.29
0.00
C120433 · Erlistoun Rd C/O (I) E105
39,836.68
39,836.68
0.00
C120434 · Great Central Rd (E100) I
403,490.40
403,490.40
0.00
12,445.82
12,445.82
0.00
C120436 · GCR - Sealing
316,318.94
316,318.94
0.00
C120437 · Old Laverton Rd (P)
217,225.67
217,225.67
0.00
1,418.40
1,418.40
0.00
C120435 · Mt Weld Rd C/O from 2012-13
C120438 · Laverton-Mt Margaret Rd (P)
98,613.90
98,613.90
0.00
C120440 · Bandya Rd (I)
122,535.33
122,535.33
0.00
C120442 · Great Central Rd C/O 2012-13
389,761.23
389,761.23
0.00
C120443 · Great Central Rd - R2R
484,489.16
484,489.16
0.00
C120444 · Great Central Rd - RAAR
125,898.14
125,898.14
0.00
2,278,413.96
2,278,413.96
0.00
76,058.78
76,058.78
0.00
284,368.92
284,368.92
0.00
40,867.00
40,867.00
0.00
C120439 · Old Laverton Rd (I)
Total A01548 · Additions 2013-14
CR15 · IR Additions 2014-15
CR15400 · Erlistoun Road (I)
CR15401 · Mt Weld C/O PIN 21105520
CR15402 · Old Laverton Road C/O 21109285
84,035.00
84,035.00
0.00
CR15404 · Bandya Rd (I) CO 21109288
120,001.44
120,001.44
0.00
CR15405 · Erliston Rd(I)CO 21104166
19,200.00
19,200.00
0.00
CR15403 · Old Laverton Road (I)CO21109287
9,834.00
9,834.00
0.00
CR15410 · Old Laverton (i) RRG 21109952
189,208.21
189,208.21
0.00
80,130.64
80,130.64
0.00
CR15412 · Bandya Rd (I) RRG 21109953
497,081.26
497,081.26
0.00
CR15413 · Great Central (I) RAAR 21100784
133,677.20
133,677.20
0.00
CR15406 · Mt Weld Rd Seal R2R
31,618.00
31,618.00
0.00
CR15415 · Bandya Rd (I)RAAR 21100782
100,792.84
100,792.84
0.00
CR15416 · Great Central Road (1) 21100777
529,171.46
529,171.46
0.00
CR15436 · Great Central Road – Sealing (C
382,593.56
382,593.56
0.00
CR15438 · Laverton-Mt Margaret Rd (P) (C/
50,200.42
50,200.42
0.00
CR15442 · Great Central Road – C/O 2012-1
185,695.83
185,695.83
0.00
2,814,534.56
2,814,534.56
0.00
CR16401 · Mt Weld Road Sealing (R2R)
41,041.88
0.00
41,041.88
CR16402 · Erliston Road (I) CO 21109289
88,916.73
0.00
88,916.73
CR16403 · Old Laverton Rd(I) RRG 21109951
60,325.35
0.00
60,325.35
CR16405 · Bandya Rd (I) RRG 21111449
56,352.75
0.00
56,352.75
CR16406 · Bandya Rd (I) RRG 21111446
60,897.08
0.00
60,897.08
CR15414 · Old Laverton Rd (I)RAAR21100783
Total CR15 · IR Additions 2014-15
CR16 · IR Additions 2015-16
140,371.69
0.00
140,371.69
CR16409 · Lav - Mt M Rd (I) RRG 21111445
14,432.86
0.00
14,432.86
309,998.47
0.00
309,998.47
1,161,885.04
0.00
1,161,885.04
1,934,221.85
0.00
1,934,221.85
CR16407 · Old Laverton Rd (I RRG 21111448
CR16416 · Great Central Road (1) 21100777
Total CR16 · IR Additions 2015-16
Page 3 of 29
OMC1603-11.2.4.A
10:21ATTACHMENT
AM
Page 31 of 56
16/02/16
Accrual Basis
Shire of Laverton
Balance Sheet
Jan 31, 16
Jun 30, 15
$ Change
61,423,586.33
61,423,586.33
0.00
68,450,756.70
66,516,534.85
1,934,221.85
35,487,831.99
34,202,655.39
1,285,176.60
53,693.91
53,693.91
0.00
(31,747.39)
(14,872.60)
5,137.75
5,137.75
0.00
Total C120337 · Council Chambers Upgrade
5,137.75
5,137.75
0.00
C120346 · Transportable Office Partitions
4,179.72
4,179.72
0.00
C120347 · CEO's Office Furniture C/O
4,331.72
4,331.72
0.00
32,131.09
32,131.09
0.00
6,454.64
6,454.64
0.00
52,234.92
52,234.92
0.00
CF15302 · Dry Chlorine Dosing system
32,966.18
32,966.18
0.00
CF15303 · Surv System - Depot
34,084.00
34,084.00
0.00
CF15304 · Surv System - Airport
17,077.00
17,077.00
0.00
CF15306 · Ssecurity Surveillance - GB
A01533 · At Cost - Other
Total A0153 · Infrastructure - Roads
A0154 · Furniture & Equipment
A015400 · F & E Management Valuation
A01541 · Accumulated Depn - F&E
(16,874.79)
A01542 · At Cost
A01588 · Additions 13-14
C120337 · Council Chambers Upgrade
120337A · Cabinet
C120349 · IT Admin Office Renewal
C120350 · Medical Equipment
CF15 · Furniture Additions 14-15
16,628.00
16,628.00
0.00
CF15308 · GB Laptop Computer
1,424.00
1,424.00
0.00
CF15309 · Computer for P.O.S - GB
2,093.00
2,093.00
0.00
CF15310 · Security Surveillance - CRC
17,452.00
17,452.00
0.00
CF15315 · Security Surv Syst Admin Office
17,752.00
17,752.00
0.00
CF15316 · SBS Radio Services - install
19,672.00
19,672.00
0.00
20,330.29
20,330.29
0.00
179,478.47
179,478.47
0.00
CF16301 · Council Chamber Honour Board
1,300.00
0.00
1,300.00
CF16302 · Dry Chlorine Dosing System
2,428.94
0.00
2,428.94
CF16304 · Pocket Ramm Metro Count
3,034.96
0.00
3,034.96
CF16308 · GB Artefact Display Cabinets
8,085.00
0.00
8,085.00
CF16317 · Pool Blankets Roller Winder
9,044.60
0.00
9,044.60
23,893.50
0.00
23,893.50
255,606.89
231,713.39
23,893.50
277,553.41
270,534.70
7,018.71
CF15317 · Pool Blankets and Rollers
Total CF15 · Furniture Additions 14-15
CF16 · Furniture Additions 15-16
Total CF16 · Furniture Additions 15-16
Total A0154 · Furniture & Equipment
Page 4 of 29
10:21 AM
16/02/16
Accrual Basis
Page 32 of 56
Shire of Laverton
Balance Sheet
Jan 31, 16
Jun 30, 15
$ Change
(1,194,195.80)
(1,074,635.18)
(119,560.62)
A0155 · Infrastructure - Other
A01551 · Accumulated Depn. - Inf Other
A01552 · At Cost
C120131 · FCWP Oval Upgrade
145,734.25
145,734.25
0.00
C120133 · MSP Constr'n, Designs & Plan'ng
1,040.37
1,040.37
0.00
C120134 · MSP Augusta Stg 1B Civil Works
878,883.80
878,883.80
0.00
C120135 · MSP Project Management
105,528.15
105,528.15
0.00
C120138 · FCWP Main St Underground Power
C120140 · Landscaping - Trans Office
450.00
450.00
0.00
2,131.57
2,131.57
0.00
1,133,768.14
1,133,768.14
0.00
1,441,986.03
1,441,986.03
0.00
CIO15 · IO Additions 2014-15
CI15109 · Main St Proj Stage 1B Part B
4,366.28
4,366.28
0.00
1,446,352.31
1,446,352.31
0.00
4,894.00
0.00
4,894.00
CI16109 · Main St Proj Stage 1B Part B
92,553.88
0.00
92,553.88
CI16111 · Airport Runway Pavement Rating
32,985.27
0.00
32,985.27
4,760.00
0.00
4,760.00
135,193.15
0.00
135,193.15
1,671,709.96
1,671,709.96
0.00
4,387,023.56
4,251,830.41
135,193.15
3,192,827.76
3,177,195.23
15,632.53
2,934,214.76
2,934,214.76
0.00
CI15114 · Racecourse Power
Total CIO15 · IO Additions 2014-15
CIO16 · IO Additions 2015-16
CI16100 · MSP Augusta Stg 1B Civil Works
CI16113 · Main St Stage 1B Part A
Total CIO16 · IO Additions 2015-16
A01552 · At Cost - Other
Total A0155 · Infrastructure - Other
A0156 · Plant & Equipment
A015600 · P & E Management Valuation
A01561 · Accumulated Depn - P&E
(936,293.00)
(696,344.82)
(239,948.18)
A01562 · At Cost
C120539 · Vehicle - CCBO
35,643.00
35,643.00
0.00
C120541 · Generator 30KVA
20,103.08
20,103.08
0.00
C120543 · Transfer Pump
27,222.53
27,222.53
0.00
C120544 · Tyre Changer
24,153.64
24,153.64
0.00
C120545 · Depot Manager's Vehicle
55,403.11
55,403.11
0.00
C120547 · Crew Cab Truck
85,310.00
85,310.00
0.00
5,460.50
5,460.50
0.00
C120550 · Bitumen Spray Emulsion Unit
21,350.00
21,350.00
0.00
C120553 · Works Manager's Vehicle
C120549 · Hydraulic Repair Station
50,217.73
50,217.73
0.00
C120554 · Tractor Attachments
6,430.00
6,430.00
0.00
C120555 · Traffic Counters
8,220.00
8,220.00
0.00
339,513.59
339,513.59
0.00
Page 5 of 29
OMC1603-11.2.4.A
10:21ATTACHMENT
AM
Page 33 of 56
16/02/16
Accrual Basis
Shire of Laverton
Balance Sheet
Jan 31, 16
Jun 30, 15
$ Change
CP15 · Plant Additions 14-15
CP15501 · Doctor's Vehicle
CP15505 · Generator 8KVA
CP15506 · Tipper Truck (HR) 13-14
CP15507 · Laser Level Constr Works
39,216.23
39,216.23
0.00
44,586.79
44,586.79
0.00
120,170.00
120,170.00
0.00
4,180.00
4,180.00
0.00
22,000.00
22,000.00
0.00
123,720.00
123,720.00
0.00
CP15513 · Town Crew Service Veh (1)
21,360.36
21,360.36
0.00
CP15514 · Town Crew Service Veh (2)
26,219.36
26,219.36
0.00
CP15515 · SP14-23 Bore Pump
21,763.28
21,763.28
0.00
Total CP15 · Plant Additions 14-15
423,216.02
423,216.02
0.00
CP16505 · Drum Mower for Town Maintenance
57,000.00
0.00
57,000.00
CP16506 · Dethatcher for Town Oval Mtce
18,000.00
0.00
18,000.00
CP16509 · Retro Fit Loading Ramps P240
25,122.00
0.00
25,122.00
CP15508 · Kevrek Crane for Crew Cab
CP15511 · Second Hand Trailer
CP16 · Plant Additions 15-16
CP16510 · Boom Spray
CP16511 · Metro Count Traffic Counters 4
Total CP16 · Plant Additions 15-16
Total A0156 · Plant & Equipment
7,954.60
0.00
7,954.60
19,200.00
0.00
19,200.00
127,276.60
0.00
127,276.60
890,006.21
762,729.61
127,276.60
2,887,927.97
3,000,599.55
(112,671.58)
A0157 · Tools
A01571 · Accumulated Depn - Tools
A015722 · Management Valuation
Total A0157 · Tools
(1,591.27)
(1,230.00)
4,050.00
4,050.00
(361.27)
2,458.73
2,820.00
(361.27)
(121,047.87)
0.00
(121,047.87)
(121,047.87)
0.00
(121,047.87)
0.00
A0158 · Improvements
A01581 · Acc Depn - Improvements
Total A0158 · Improvements
A0159 · Golf Course
52,000.00
52,000.00
0.00
52,000.00
52,000.00
0.00
28,000.00
28,000.00
0.00
28,000.00
28,000.00
0.00
A01610 · At Valuation
39,000.00
39,000.00
0.00
A01611 · Acc Depn - Payground Equipment
(5,761.47)
(3,630.00)
(2,131.47)
33,238.53
35,370.00
(2,131.47)
50,600,726.85
49,477,444.39
Total A0159 · Golf Course
A0160 · Race Course
Total A0160 · Race Course
A0161 · Playground Equipment
Total A0161 · Playground Equipment
Total Fixed Assets
1,123,282.46
Page 6 of 29
10:21 AM
16/02/16
Accrual Basis
Page 34 of 56
Shire of Laverton
Balance Sheet
Jan 31, 16
Jun 30, 15
$ Change
1,086,828.68
1,086,828.68
0.00
1,086,828.68
1,086,828.68
0.00
59,250,479.53
59,034,880.37
215,599.16
370,108.60
609,802.61
(239,694.01)
370,108.60
609,802.61
(239,694.01)
L01210 · Mr Steven John Deckert
3,767.12
3,040.89
726.23
L01211 · Mr Graham Phillip Stanley
3,945.81
2,836.12
1,109.69
Other Assets
A0180 · Buildings WIP
Total Other Assets
TOTAL ASSETS
LIABILITIES
Current Liabilities
Accounts Payable
L01215 · SUNDRY CREDITORS
Total Accounts Payable
Credit Cards
2,301.83
1,375.93
925.90
10,014.76
7,252.94
2,761.82
320.00
0.00
320.00
144,485.43
879.47
143,605.96
1,640.00
0.00
1,640.00
56,249.60
53,528.96
2,720.64
Total 2100 · Payroll Liabilities
202,695.03
54,408.43
148,286.60
2200 · Tax Payable
(23,982.82)
34,546.13
(58,528.95)
6,175.31
(6,175.31)
L01212 · Mr Russell Joseph Williams
Total Credit Cards
Other Current Liabilities
2100 · Payroll Liabilities
L01261 · Transfer to Trust Account
L01262 · Superannuation
L01263 · Social Club
L01266 · PAYG Tax
L01216 · Accrued Expenses
0.00
L0122 · Employee Entitlements
L01225 · Annual Leave
276,416.67
276,416.67
L01226 · LSL Liability Current
161,962.93
180,640.86
(18,677.93)
L01235 · Accrued Wages Liability
0.00
51,904.21
(51,904.21)
Total L0122 · Employee Entitlements
438,379.60
508,961.74
(70,582.14)
61,789.03
122,189.17
(60,400.14)
L01221 · Borrowings - Current
L01222 · Accrued Interest
L01233 · Transport (DPI)
L01234 · Fringe Benefit Tax
L01244 · Deposits paid (Key & General)
L01258 · ESL Levied
Total Other Current Liabilities
Total Current Liabilities
0.00
0.00
13,319.16
(13,319.16)
4,540.40
1,903.35
2,637.05
0.00
7,802.00
(7,802.00)
4,806.80
4,441.80
365.00
13,263.98
7,474.51
5,789.47
701,492.02
761,221.60
(59,729.58)
1,081,615.38
1,378,277.15
(296,661.77)
Page 7 of 29
OMC1603-11.2.4.A
10:21ATTACHMENT
AM
Page 35 of 56
16/02/16
Accrual Basis
Shire of Laverton
Balance Sheet
Jan 31, 16
Jun 30, 15
$ Change
Long Term Liabilities
52,015.57
52,015.57
0.00
1,009,911.18
1,009,911.18
0.00
1,061,926.75
1,061,926.75
0.00
2,143,542.13
2,440,203.90
(296,661.77)
57,106,937.40
56,594,676.47
512,260.93
3000 · Opening Bal Equity
19,060,513.57
19,120,402.71
3900 · *Retained Earnings
29,439,403.72
24,459,982.41
L01230 · Provision - Employee LSL
L01710 · Loan Liability
Total Long Term Liabilities
TOTAL LIABILITIES
NET ASSETS
EQUITY
(59,889.14)
4,979,421.31
L01900 · Reserved Equity
4,109,426.74
4,109,426.74
0.00
L01904 · Aerodrome Reserve
278,251.52
274,070.12
4,181.40
L01905 · Leave Reserve
225,206.27
221,822.01
3,384.26
L01907 · Plant Reserve
277,884.10
273,708.23
4,175.87
L01909 · Road Reserve
616,383.90
607,121.27
9,262.63
L01911 · Swimming Pool Reserve
213,195.12
209,991.35
3,203.77
L01916 · Council Buildings Reserve
936,567.52
922,493.36
14,074.16
L01917 · Great Beyond Reserve Equity
111,867.92
110,186.84
1,681.08
L01901 · Revaluation Reserve
L01918 · Bus Reserve Equity
L01919 · Townsite Revitalisation Reserve
14,229.80
14,015.97
213.83
280,538.14
276,322.38
4,215.76
19,328.40
19,037.94
290.46
L01921 · Economic Development Reserve
558,090.91
549,704.26
8,386.65
L01923 · Coach house Renovation Reserve
225,537.69
222,148.44
3,389.25
L01924 · GCR/Skull Creek Floodway
228,251.15
224,821.13
3,430.02
8,094,759.18
8,034,870.04
59,889.14
512,260.93
4,979,421.31
57,106,937.40
56,594,676.47
L01920 · Community Loan & Grant Reserve
Total L01900 · Reserved Equity
Net Income
TOTAL EQUITY
(4,467,160.38)
512,260.93
Page 8 of 29
10:31 AM
Accrual Basis
Page 36 of 56
Shire of Laverton
Income Statement by Program
July 1, 2015 to 31 January, 2016
Jul 15 - Jan 16
Budget
$ Over Budget
Annual Budget
Income
I03 · GENERAL PURPOSE FUNDING
I04 · GOVERNANCE
4,246,926.38
4,473,477.00
(226,550.62)
4,901,913.00
203.32
500.00
(296.68)
500.00
I05 · LAW ORDER & PUBLIC SAFETY
11,071.09
57,260.00
(46,188.91)
57,260.00
I07 · HEALTH
84,028.81
100,100.00
(16,071.19)
100,100.00
1,811.66
275,805.00
(273,993.34)
275,805.00
I08 · EDUCATION & WELFARE
21,700.58
39,124.00
(17,423.42)
39,124.00
106,850.00
108,790.00
(1,940.00)
108,790.00
9,852.26
196,014.00
(186,161.74)
196,014.00
I12 · TRANSPORT
205,470.85
9,988,014.00
(9,782,543.15)
9,988,014.00
I13 · ECONOMIC SERVICES
377,581.44
1,917,709.00
(1,540,127.56)
1,917,709.00
92,531.76
143,560.00
(51,028.24)
143,560.00
5,158,028.15
17,300,353.00
(12,142,324.85)
17,728,789.00
5,158,028.15
17,300,353.00
(12,142,324.85)
17,728,789.00
E03 · GENERAL PURPOSE FUNDING.
121,400.29
261,604.00
(140,203.71)
261,604.00
E04 · GOVERNANCE.
459,904.26
859,572.00
(399,667.74)
859,572.00
88,571.85
454,710.00
(366,138.15)
454,710.00
E07 · HEALTH.
201,123.27
308,340.00
(107,216.73)
308,340.00
E08 · EDUCATION & WELFARE.
133,548.65
217,225.00
(83,676.35)
217,225.00
44,484.91
118,256.00
(73,771.09)
118,256.00
E10 · COMMUNITY AMENITIES.
227,734.84
483,482.00
(255,747.16)
483,482.00
E11 · RECREATION & CULTURE.
594,857.39
918,271.00
(323,413.61)
918,271.00
E12 · TRANSPORT.
1,612,745.32
7,360,995.00
(5,748,249.68)
7,360,995.00
E13 · ECONOMIC SERVICES.
1,007,050.10
2,138,640.00
(1,131,589.90)
2,138,640.00
154,346.34
47,902.00
4,645,767.22
13,168,997.00
(8,523,229.78)
13,168,997.00
512,260.93
4,131,356.00
(3,619,095.07)
4,559,792.00
I09 · HOUSING
I10 · COMMUNITY AMENITIES
I11 · RECREATION & CULTURE
I14 · OTHER PROPERTY & SERVICES
Total Income
Gross Profit
Expense
E05 · LAW ORDER & PUBLIC SAFETY.
E09 · HOUSING.
E14 · OTHER PROPERTY & SERVICES.
Total Expense
Net Income
106,444.34
47,902.00
Page 9 of 29
2:30 PM
Page
37 of 56
Accrual
Basis
Shire of Laverton
Income Statement by Nature and Type
July 1, 2015 to January 31, 2016
Jul 15 - Jan 16
Budget
$ Over Budget
Annual Budget
13,974.87
3,539,855.00
Revenue
3,553,829.87
3,539,855.00
Operating Grants,subs & Contrib
772,079.79
5,945,504.00
(5,173,424.21)
6,339,058.00
Non-op Grants, subs & contrib
162,285.00
6,880,151.00
(6,717,866.00)
6,880,151.00
Fees and Charges
325,612.34
628,661.00
(303,048.66)
628,661.00
Interest earnings
83,252.03
139,015.00
(55,762.97)
173,897.00
Rates
5,000.00
33,503.00
(28,503.00)
33,503.00
255,969.12
133,664.00
122,305.12
133,664.00
5,158,028.15
17,300,353.00
(12,142,324.85)
17,728,789.00
Employee Costs
(1,953,814.89)
(3,766,696.00)
1,812,881.11
(3,766,696.00)
Materials and Contracts
(1,752,725.81)
(6,193,638.00)
4,440,912.19
(6,193,638.00)
Depreciation non-current asset
(1,373,035.62)
(1,992,900.00)
619,864.38
(1,992,900.00)
Insurance expenses
(209,949.99)
(212,876.00)
2,926.01
(212,876.00)
Utility Charges
(174,308.59)
(252,600.00)
78,291.41
(252,600.00)
(15,613.08)
(49,965.00)
34,351.92
(49,965.00)
(122,019.00)
122,019.00
(122,019.00)
(578,303.00)
312,313.39
(578,303.00)
(13,168,997.00)
8,523,229.78
(13,168,997.00)
Profit on Asset Disposal
Other Revenue
Total Revenue
Exp
Interest Expense
Loss on Asset Disposal
Other expenditure
0.00
(265,989.61)
Alloc
Admin Allocated
228,971.66
POC
563,246.11
PWOH
307,452.60
Total Alloc
1,099,670.37
Total Exp
Unclassified
TOTAL
0.00
Wages
(4,645,767.22)
0.00
0.00
512,260.93
4,131,356.00
0.00
(3,619,095.07)
0.00
4,559,792.00
Page 10 of 29
10:27 AM
Accrual Basis
Page 38 of 56
Shire of Laverton
Income Statement by Program (Detailed)
July 1, 2015 to 31 January 2016
Jul 15 - Jan 16
Budget
$ Over Budget
Annual Budget
Income
I03 · GENERAL PURPOSE FUNDING
I031 · Rates
I031005 · GRV
5.1 · GRV Townsite
5.2 · GRV Minesite
Total I031005 · GRV
262,754.99
262,755.00
1,044,074.73
1,044,074.00
(0.01)
0.73
1,044,074.00
262,755.00
1,306,829.72
1,306,829.00
0.72
1,306,829.00
I031010 · UV
52,164.21
52,164.00
10.2 · UV Mining
2,144,096.59
2,147,442.00
(3,345.41)
2,147,442.00
Total I031010 · UV
2,196,260.80
2,199,606.00
(3,345.20)
2,199,606.00
16,520.00
16,520.00
0.00
16,520.00
280.00
280.00
0.00
280.00
16,800.00
16,800.00
0.00
16,800.00
113,960.00
114,800.00
5,419.55
1,820.00
3,599.55
1,820.00
Total I031020 · UV - Minimum
119,379.55
116,620.00
2,759.55
116,620.00
I031025 · Instalment Interest
10,658.96
5,000.00
5,658.96
5,000.00
4,989.90
17,500.00
(12,510.10)
30,000.00
0.00
2,000.00
(2,000.00)
2,000.00
10.1 · UV Pastoral
0.21
52,164.00
I031015 · GRV - Minimum
15.1 · GRV Town Mins
15.2 · GRV Mining Mins
Total I031015 · GRV - Minimum
I031020 · UV - Minimum
20.2 · UV Mining Mins
20.3 · UV Mining Shared
I031030 · Non Payment Penalty
I031035 · Rates Administration Fee
I031040 · Account Enquiries
I031045 · Discount Allowed
761.00
(85,753.50)
500.00
(840.00)
261.00
114,800.00
500.00
(95,000.00)
9,246.50
(95,000.00)
I031046 · Interim Rates
46.2 · UV Interims
46.2.2 · UV Mining Interims
310.59
Total 46.2 · UV Interims
310.59
Total I031046 · Interim Rates
310.59
I031052 · Bad Debts Recovered
140.33
I031055 · Rate Concession
I031060 · Legal Expenses Recovered
Total I031 · Rates
(5,000.00)
5,000.00
(5,000.00)
6,275.01
0.00
5,000.00
1,275.01
5,000.00
3,576,652.36
3,569,855.00
6,797.36
3,582,355.00
Page 11 of 29
10:27ATTACHMENT
AM
OMC1603-11.2.4.A
Page
39 of 56
Accrual
Basis
Shire of Laverton
Jul 15 - Jan 16
Budget
$ Over Budget
Annual Budget
I032 · Other GPF
I032010 · Grants Commisson
382,149.00
509,532.00
(127,383.00)
764,298.00
I032020 · Local Road Grants
208,181.50
277,575.00
(69,393.50)
416,363.00
I032030 · Interest on Investments - Muni
20,054.38
28,307.00
(8,252.62)
48,522.00
I032045 · Interest - Aerodrome Reserve
4,181.40
4,001.00
I032050 · Interest - Leave Reserve
3,384.26
4,991.00
(1,606.74)
4,991.00
I032055 · Interest - Plant Reserve
4,175.87
8,212.00
(4,036.13)
8,212.00
I032060 · Interest - Road Reserve
9,262.63
13,660.00
(4,397.37)
13,660.00
I032065 · Interest - Swim Pool Reserve
3,203.77
4,725.00
(1,521.23)
4,725.00
180.40
6,168.00
14,074.16
20,756.00
(6,681.84)
20,756.00
I032074 · Interest - Great Beyond Reserve
1,681.08
2,479.00
(797.92)
2,479.00
I032075 · Interest - Coach House Ren Res
3,389.25
4,998.00
(1,608.75)
4,998.00
I032076 · Interest - Eco Develop Reserve
8,386.65
12,368.00
(3,981.35)
12,368.00
0.00
0.00
I032078 · Interest - Comm. Bus Reserve
213.83
315.00
(101.17)
315.00
I032079 · Interest - Community Loan Res
290.46
428.00
(137.54)
428.00
I032081 · Interest - Townsite Rev Reserve
4,215.76
6,217.00
(2,001.24)
6,217.00
I032082 · Interest GCR/Skull Cr F Reserve
3,430.02
5,058.00
(1,627.98)
5,058.00
670,274.02
903,622.00
(233,347.98)
1,319,558.00
4,246,926.38
4,473,477.00
(226,550.62)
4,901,913.00
203.32
500.00
(296.68)
500.00
203.32
500.00
(296.68)
500.00
203.32
500.00
(296.68)
500.00
1,290.00
2,960.00
(1,670.00)
2,960.00
9,183.59
1,000.00
8,183.59
1,000.00
10,473.59
3,960.00
6,513.59
3,960.00
I032070 · Interest - Council Build Reserv
I032077 · Interest - Short Stay Acc Res
Total I032 · Other GPF
Total I03 · GENERAL PURPOSE FUNDING
0.00
0.00
I04 · GOVERNANCE
I041 · Governance - Membership
I041010 · Reimbursements - Members
Total I041 · Governance - Membership
Total I04 · GOVERNANCE
I05 · LAW ORDER & PUBLIC SAFETY
I051 · Fire Prevention
I051125 · Contributions & Donations
I051130 · Fire Control Charges
Total I051 · Fire Prevention
I052 · Animal Control
I052110 · Fines & Penalties
0.00
300.00
(300.00)
300.00
I052120 · Impounding Fees
0.00
1,000.00
(1,000.00)
1,000.00
597.50
1,000.00
(402.50)
1,000.00
597.50
2,300.00
(1,702.50)
2,300.00
0.00
1,000.00
(1,000.00)
1,000.00
0.00
1,000.00
(1,000.00)
1,000.00
I054015 · Cont. - Flood Management Plan
0.00
50,000.00
(50,000.00)
50,000.00
I054020 · Emergency Management Support
0.00
0.00
0.00
50,000.00
(50,000.00)
50,000.00
11,071.09
57,260.00
(46,188.91)
57,260.00
I052130 · Dog Registrations
Total I052 · Animal Control
I053 · Other Law Order & Public Safety
I053005 · Grant - Crime Prevention
Total I053 · Other Law Order & Public Safety
I054 · Emergency Managemnt & Recovery
Total I054 · Emergency Managemnt & Recovery
Total I05 · LAW ORDER & PUBLIC SAFETY
0.00
0.00
Page 12 of 29
10:27 AM
Accrual Basis
Page 40 of 56
Shire of Laverton
Jul 15 - Jan 16
Budget
$ Over Budget
Annual Budget
100.00
100.00
I07 · HEALTH
I074 · Admin. & Inspections
200.00
100.00
I074010 · Mining Company Subsidy
83,828.81
100,000.00
I074011 · Medical Practice Receipts
0.00
0.00
0.00
0.00
I074025 · Grant Funding
0.00
0.00
0.00
0.00
84,028.81
100,100.00
(16,071.19)
100,100.00
84,028.81
100,100.00
(16,071.19)
100,100.00
0.00
171,605.00
(171,605.00)
171,605.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
290.91
171,605.00
(171,314.09)
171,605.00
0.00
4,200.00
(4,200.00)
4,200.00
0.00
4,200.00
(4,200.00)
4,200.00
0.00
100,000.00
(100,000.00)
100,000.00
0.00
100,000.00
(100,000.00)
100,000.00
1,811.66
275,805.00
(273,993.34)
275,805.00
3,750.58
5,000.00
(1,249.42)
5,000.00
13,450.00
26,520.00
(13,070.00)
26,520.00
17,200.58
31,520.00
(14,319.42)
31,520.00
4,500.00
7,604.00
(3,104.00)
7,604.00
4,500.00
7,604.00
(3,104.00)
7,604.00
21,700.58
39,124.00
(17,423.42)
39,124.00
I074005 · Charges - Food Vendors
Total I074 · Admin. & Inspections
Total I07 · HEALTH
(16,171.19)
100,000.00
I08 · EDUCATION & WELFARE
I085 · Youth Worker
I085005 · Youth Worker Grant
I085010 · Youth Services Reimbursement
I085100 · Youth & Recreation Services
I085110 · Profit on sale of vehicle
Total I085 · Youth Worker
290.91
I086 · Pre-School
I086010 · Leases/Charges
Total I086 · Pre-School
I087 · Other Education
I087020 · Grant Income
Total I087 · Other Education
1,520.75
1,520.75
I088 · Care of Families & Children
I088010 · Grant Funds - Early Childhood
Total I088 · Care of Families & Children
Total I08 · EDUCATION & WELFARE
I09 · HOUSING
I091 · Staff Housing
I091005 · Reimbursements
I091010 · Staff Housing Rental
Total I091 · Staff Housing
I092 · Other Housing
I092005 · Housing Rental - Other
Total I092 · Other Housing
Total I09 · HOUSING
Page 13 of 29
10:27ATTACHMENT
AM
OMC1603-11.2.4.A
Page
41 of 56
Accrual
Basis
Shire of Laverton
Jul 15 - Jan 16
Budget
$ Over Budget
Annual Budget
0.00
103,790.00
I10 · COMMUNITY AMENITIES
I101 · Sanitation - Townsite Refuse Co
I101016 · Rubbish Collection Charges
103,790.00
103,790.00
360.00
600.00
(240.00)
600.00
I101025 · Septic Tank Fees
0.00
100.00
(100.00)
100.00
I101030 · Liquid Waste Disposal Fees
0.00
1,500.00
(1,500.00)
1,500.00
104,150.00
105,990.00
(1,840.00)
105,990.00
0.00
0.00
0.00
0.00
I102105 · Charges Cemetery By-Laws
2,700.00
1,800.00
900.00
1,800.00
Total I102 · Other Community Amenities
2,700.00
1,800.00
900.00
1,800.00
0.00
1,000.00
(1,000.00)
1,000.00
0.00
1,000.00
(1,000.00)
1,000.00
106,850.00
108,790.00
(1,940.00)
108,790.00
481.36
500.00
(18.64)
500.00
481.36
500.00
(18.64)
500.00
0.00
41,655.00
(41,655.00)
41,655.00
I101020 · Sale of Bins
Total I101 · Sanitation - Townsite Refuse Co
I102 · Other Community Amenities
I106 · T.P & Regional Develop
I106010 · Town Planning Fees
Total I106 · T.P & Regional Develop
Total I10 · COMMUNITY AMENITIES
I11 · RECREATION & CULTURE
I111 · Public Halls and Civic Centres
I111005 · Charges - Hall Hire
Total I111 · Public Halls and Civic Centres
I112 · Swimming Areas & Beaches
I112006 · CPRC Swimming Pool Grant
I112010 · Charges - Pool Admissions
2,297.91
3,500.00
(1,202.09)
3,500.00
Total I112 · Swimming Areas & Beaches
2,297.91
45,155.00
(42,857.09)
45,155.00
47,087.00
(47,087.02)
47,087.00
I113 · Other Recreation
I113015 · Grant - Education Dept Oval
(0.02)
778.20
2,500.00
(1,721.80)
2,500.00
778.18
49,587.00
(48,808.82)
49,587.00
I115005 · Lost Books
0.00
100.00
(100.00)
100.00
I115060 · Grant Funds & Donations/Gifts
0.00
0.00
0.00
100.00
(100.00)
100.00
I113050 · Community Gym Subscriptions
Total I113 · Other Recreation
I115 · Library
Total I115 · Library
0.00
0.00
I119 · TV & Radio Rebroadcasting
6,294.81
28,672.00
(22,377.19)
28,672.00
I119020 · Cont. Digital TV Conversion
0.00
72,000.00
(72,000.00)
72,000.00
Total I119 · TV & Radio Rebroadcasting
6,294.81
100,672.00
(94,377.19)
100,672.00
9,852.26
196,014.00
(186,161.74)
196,014.00
Total I11 · RECREATION & CULTURE
Page 14 of 29
10:27 AM
Accrual Basis
Page 42 of 56
Shire of Laverton
Jul 15 - Jan 16
Budget
$ Over Budget
Annual Budget
I12 · TRANSPORT
I121 · Roads & Streets
I121020 · Govt Grant - Project Based Gran
0.00
1,611,781.00
(1,611,781.00)
1,611,781.00
(360,000.00)
360,000.00
0.00
360,000.00
154,200.00
154,200.00
I121035 · Contributions to Roadworks Main
0.00
100,000.00
I121045 · Roads to Recovery
0.00
391,864.00
(391,864.00)
391,864.00
I121048 · Funding for Flood Damage
0.00
4,151,000.00
(4,151,000.00)
4,151,000.00
I121025 · Aboriginal Access Roads Grant
I121030 · Government Grant - Direct Grant
I121066 · OHDC Grant Fund. for Gt Cent.Rd
Total I121 · Roads & Streets
0.00
(100,000.00)
154,200.00
100,000.00
0.00
2,666,666.00
(2,666,666.00)
2,666,666.00
154,200.00
9,435,511.00
(9,281,311.00)
9,435,511.00
0.00
3,503.00
(3,503.00)
3,503.00
0.00
3,503.00
(3,503.00)
3,503.00
(70,357.31)
120,000.00
I123 · Plant Costs
I123005 · Gain on Disposal of Assets
Total I123 · Plant Costs
I126 · Aerodrome
49,642.69
120,000.00
I126010 · Telephone
0.00
0.00
I126012 · Fuel Sales
1,628.16
130,000.00
(128,371.84)
130,000.00
0.00
299,000.00
(299,000.00)
299,000.00
51,270.85
549,000.00
(497,729.15)
549,000.00
205,470.85
9,988,014.00
(9,782,543.15)
9,988,014.00
I131042 · Coach House Remedial Works
0.00
60,000.00
(60,000.00)
60,000.00
I131060 · Influential Families
I126005 · Landing Fees
I126030 · RADS Grants
Total I126 · Aerodrome
Total I12 · TRANSPORT
0.00
0.00
I13 · ECONOMIC SERVICES
I131 · Economic Development
I1310 · Heritage Development
0.00
20,415.00
(20,415.00)
20,415.00
Total I1310 · Heritage Development
0.00
80,415.00
(80,415.00)
80,415.00
0.00
100.00
(100.00)
100.00
153,000.00
342,017.00
(189,017.00)
342,017.00
I131036 · Purchase of Land
0.00
45,000.00
(45,000.00)
45,000.00
I131040 · R4R - Comm Local Govern Fund
0.00
0.00
I131011 · Grants & Donations
I131044 · Proceeds from Sale of Assets
0.00
0.00
5,000.00
I131051 · Grant Funds Main Street Project
0.00
600,000.00
(600,000.00)
600,000.00
I131052 · Grant Funds Underground Pwr
0.00
500,000.00
(500,000.00)
500,000.00
158,000.00
1,567,532.00
(1,409,532.00)
1,567,532.00
I132010 · Police House Admission
0.00
100.00
(100.00)
100.00
I132025 · Laverton Calendar Sales Anglogo
0.00
0.00
0.00
5,564.00
(5,564.00)
5,564.00
0.00
5,664.00
(5,664.00)
5,664.00
Total I131 · Economic Development
I132 · Tourism/Area Promotion
Total I132 · Tourism/Area Promotion
0.00
0.00
Page 15 of 29
10:27ATTACHMENT
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OMC1603-11.2.4.A
Page
43 of 56
Accrual
Basis
Shire of Laverton
Jul 15 - Jan 16
Budget
$ Over Budget
Annual Budget
I133 · Great Beyond Explorers Centre
40,794.50
75,000.00
(34,205.50)
75,000.00
5,330.00
8,500.00
(3,170.00)
8,500.00
44,828.21
50,900.00
(6,071.79)
50,900.00
145.27
275.00
(129.73)
275.00
I133025 · Sale of Mt Morgans Books
0.00
0.00
I133026 · Sale of Outback Way Atlas
1,221.27
2,500.00
(1,278.73)
2,500.00
116.37
700.00
(583.63)
700.00
I133005 · Cafe Sales
I133010 · Entrance Fees
I133015 · Merchandise Sales
I133020 · Sale of GQDT Books
I133030 · Sale of Laverton Calendars
0.00
0.00
0.00
100.00
(100.00)
100.00
I133050 · Goldrush Tours
7,155.18
10,000.00
(2,844.82)
10,000.00
I133061 · Display Cabinet
8,085.00
8,085.00
107,675.80
156,060.00
849.99
100.00
I134020 · Sturt Pea Advertising
1,977.22
4,000.00
(2,022.78)
4,000.00
I134025 · Secretarial/Internet Access
1,962.24
5,000.00
(3,037.76)
5,000.00
0.00
200.00
(200.00)
200.00
I133035 · Sale of Outback Angles Video
Total I133 · Great Beyond Explorers Centre
0.00
(48,384.20)
8,085.00
156,060.00
I134 · Community Resource Centre
I134010 · CRC Memberships
I134030 · Equipment & Conference Area Hir
749.99
100.00
I134035 · Sale of Stock
581.81
600.00
(18.19)
600.00
I134040 · General Income
921.12
1,500.00
(578.88)
1,500.00
95,109.75
126,813.00
(31,703.25)
126,813.00
I134050 · Licensing Agent - Commissions
5,927.08
11,000.00
(5,072.92)
11,000.00
I134065 · CRC Operating Grants
3,500.00
4,500.00
(1,000.00)
4,500.00
457.00
50.00
98.07
100.00
I134045 · CRC Support Unit Funding
I134066 · Express Yourself Printing
I134067 · DPS Photo Lab
407.00
(1.93)
I134080 · Coach House Ren/CRC Co-loc'n
0.00
0.00
I134081 · Community Garden Project
0.00
1,900.00
(1,900.00)
0.00
50.00
100.00
0.00
1,900.00
0.00
30,000.00
(30,000.00)
30,000.00
111,384.28
185,763.00
(74,378.72)
185,763.00
I135005 · Building Permits
86.36
1,000.00
(913.64)
1,000.00
Total I135 · Building Control
86.36
1,000.00
(913.64)
1,000.00
435.00
1,690.00
(1,255.00)
1,690.00
435.00
1,690.00
(1,255.00)
1,690.00
377,581.44
1,917,709.00
(1,540,127.56)
1,917,709.00
4,129.92
10,000.00
(5,870.08)
10,000.00
0.00
10,000.00
(10,000.00)
10,000.00
4,129.92
20,000.00
(15,870.08)
20,000.00
I134600 · Gain on sale of assets
Total I134 · Community Resource Centre
I135 · Building Control
I136 · Other
I136005 · Caravan Park Registration Fees
Total I136 · Other
Total I13 · ECONOMIC SERVICES
I14 · OTHER PROPERTY & SERVICES
I141 · Private Works
I141005 · Charges - Private Works
I141010 · Community Bus Hire
Total I141 · Private Works
Page 16 of 29
10:27 AM
Accrual Basis
Page 44 of 56
Shire of Laverton
Jul 15 - Jan 16
Budget
$ Over Budget
Annual Budget
I143 · Public Works Overheads
Total I143 · Public Works Overheads
5,000.00
5,500.00
(500.00)
5,500.00
5,000.00
5,500.00
(500.00)
5,500.00
0.00
6,000.00
(6,000.00)
6,000.00
I144 · Plant Operation Costs
I144010 · Charges - Sale of Scrap
I144030 · Fuel Tax Credits Income
Total I144 · Plant Operation Costs
0.00
7,000.00
(7,000.00)
7,000.00
59,763.00
90,000.00
(30,237.00)
90,000.00
59,763.00
103,000.00
(43,237.00)
103,000.00
I145 · Administration
I145020 · Commissions
I145022 · BCITF & Bldg Comm Commissions
I145030 · Photocopies & Facsimiles
Total I145 · Administration
2,179.25
1,000.00
1,179.25
1,000.00
20,492.56
14,000.00
6,492.56
14,000.00
0.00
0.00
0.00
0.00
56.63
60.00
(3.37)
60.00
22,728.44
15,060.00
7,668.44
15,060.00
92,531.76
143,560.00
(51,028.24)
143,560.00
5,158,028.15
17,300,353.00
(12,142,324.85)
17,728,789.00
5,158,028.15
17,300,353.00
(12,142,324.85)
17,728,789.00
I148 · Unclassified
I148020 · Suspense - Income
Total I148 · Unclassified
Total I14 · OTHER PROPERTY & SERVICES
Total Income
Gross Profit
910.40
910.40
Expense
E03 · GENERAL PURPOSE FUNDING.
E031 · Rates
214.60
2,000.00
(1,785.40)
2,000.00
E031010 · Legal Expenses
7,385.44
10,000.00
(2,614.56)
10,000.00
E031020 · Valuation Expenses
2,414.85
17,500.00
(15,085.15)
17,500.00
E031005 · Rate Advertising
E031025 · Rate Printing, Postage & Statio
0.00
2,500.00
(2,500.00)
2,500.00
E031040 · Rates Written Off
0.00
15,000.00
(15,000.00)
15,000.00
E031200 · Admin Allocation - Rates
Total E031 · Rates
91,202.89
175,949.00
(84,746.11)
175,949.00
101,217.78
222,949.00
(121,731.22)
222,949.00
1,520.93
2,500.00
(979.07)
2,500.00
E032 · Other
E032005 · Bank Charges
E032010 · Title Searches
E032200 · Admin Allocation - Other GPF
Total E032 · Other
Total E03 · GENERAL PURPOSE FUNDING.
24.60
200.00
(175.40)
200.00
18,636.98
35,955.00
(17,318.02)
35,955.00
20,182.51
38,655.00
(18,472.49)
38,655.00
121,400.29
261,604.00
(140,203.71)
261,604.00
Page 17 of 29
10:27ATTACHMENT
AM
OMC1603-11.2.4.A
Page
45 of 56
Accrual
Basis
Shire of Laverton
Jul 15 - Jan 16
Budget
$ Over Budget
Annual Budget
E04 · GOVERNANCE.
E041 · Membership
24,129.34
40,000.00
(15,870.66)
40,000.00
E041010 · Election Expenses
4,399.81
10,000.00
(5,600.19)
10,000.00
E041015 · Subscriptions
9,756.07
10,313.00
(556.93)
10,313.00
E041020 · Donations
5,100.00
5,500.00
(400.00)
5,500.00
E041005 · Members Conference Expenses
3,319.78
3,320.00
(0.22)
3,320.00
25,000.00
27,500.00
(2,500.00)
27,500.00
E041035 · Other Expenses
945.05
10,000.00
(9,054.95)
10,000.00
E041040 · Public Relations
2,963.56
10,000.00
(7,036.44)
10,000.00
E041045 · President's Allowance
9,381.82
17,200.00
(7,818.18)
17,200.00
E041050 · Members Travel Expenses
1,557.19
5,000.00
(3,442.81)
5,000.00
E041055 · Deputy President's Allowance
2,345.47
4,300.00
(1,954.53)
4,300.00
E041065 · Attendance Fees
30,136.36
67,000.00
(36,863.64)
67,000.00
E041070 · Refreshments & Receptions
11,227.56
14,500.00
(3,272.44)
14,500.00
2,820.89
6,286.00
(3,465.11)
6,286.00
792.14
5,000.00
(4,207.86)
5,000.00
25,800.00
30,000.00
(4,200.00)
30,000.00
0.00
16,000.00
(16,000.00)
16,000.00
3,664.25
5,000.00
(1,335.75)
5,000.00
296,315.24
571,653.00
(275,337.76)
571,653.00
249.73
1,000.00
(750.27)
1,000.00
Total E041 · Membership
459,904.26
859,572.00
(399,667.74)
859,572.00
Total E04 · GOVERNANCE.
459,904.26
859,572.00
(399,667.74)
859,572.00
E051005 · Insurance - Fire Control
3,000.00
3,000.00
E051010 · Fire Control Expenses
5,668.43
26,455.00
(20,786.57)
26,455.00
0.00
19,229.00
(19,229.00)
19,229.00
1,522.30
2,937.00
(1,414.70)
2,937.00
E041025 · Insurance - Members
E041030 · Outback Highway Development Exp
E041075 · Council Chamber Maintenance
E041080 · Members Training
E041085 · Consultancies
E041090 · Regional Local Government
E041091 · GVROC Records Facility
E041200 · Admin Allocation - Members
E041298 · Depn - Membership
E05 · LAW ORDER & PUBLIC SAFETY.
E051 · Fire Prevention
E051020 · Fire Control - Shire Properties
E051200 · Admin Allocation - Fire Control
E051298 · Depn - Fire Control
Total E051 · Fire Prevention
0.00
3,000.00
176.23
2,400.00
(2,223.77)
2,400.00
10,366.96
54,021.00
(43,654.04)
54,021.00
56.73
10,610.00
(10,553.27)
10,610.00
E052 · Animal Control
E052010 · Dog Pound Maintenance
0.00
3,500.00
(3,500.00)
3,500.00
E052020 · Dog Control Expenses
4,706.52
77,662.00
(72,955.48)
77,662.00
E052200 · Admin Allocation - Animal Contr
3,157.65
6,092.00
(2,934.35)
6,092.00
0.00
1,000.00
(1,000.00)
1,000.00
7,920.90
98,864.00
(90,943.10)
98,864.00
E052015 · Control Expenses - Other
E052298 · Depn - Animal Control
Total E052 · Animal Control
Page 18 of 29
10:27 AM
Accrual Basis
Page 46 of 56
Shire of Laverton
Jul 15 - Jan 16
Budget
$ Over Budget
Annual Budget
E053 · Crime Prevention
33,632.62
80,668.00
(47,035.38)
80,668.00
923.40
7,517.00
(6,593.60)
7,517.00
3,483.95
5,260.00
(1,776.05)
5,260.00
981.81
6,245.00
(5,263.19)
6,245.00
86.00
300.00
(214.00)
300.00
E053016 · CCBO - Housing
7,033.90
18,491.00
(11,457.10)
18,491.00
E053017 · CCBO - FBT
2,771.67
1,000.00
1,771.67
1,000.00
E053018 · Short Term Camp Fac. - Op. Exp
7,784.71
10,363.00
(2,578.29)
10,363.00
E053019 · Community Engagement
2,384.67
8,495.00
(6,110.33)
8,495.00
E053200 · Admin Allocation - Crime Preven
4,521.72
8,723.00
(4,201.28)
8,723.00
E053298 · Crime Prevention - Deprecn
4,411.20
7,000.00
(2,588.80)
7,000.00
68,015.65
154,062.00
(86,046.35)
154,062.00
40,913.00
(40,913.00)
40,913.00
E053010 · Crime Prevention Strategies
E053011 · CCBO - Superannuation
E053012 · Crime Prevention - M/V Expenses
E053013 · Crime Prevention - CCBO Other
E053014 · CCBO - Subsidies
Total E053 · Crime Prevention
E054 · Emergency Management & Recovery
E054010 · Local Emerg Man. & Recov. Plan
2,268.34
E054011 · Emergency Management - Wages
0.00
E054012 · Emergency Management - Super
0.00
3,850.00
(3,850.00)
3,850.00
E054020 · Skull Creek Flood Mngement Plan
0.00
103,000.00
(103,000.00)
103,000.00
2,268.34
147,763.00
(145,494.66)
147,763.00
88,571.85
454,710.00
(366,138.15)
454,710.00
0.00
3,000.00
(3,000.00)
3,000.00
454.26
1,286.00
(831.74)
1,286.00
E074015 · Doctor's House - 6 Duketon Stre
9,013.84
21,854.00
(12,840.16)
21,854.00
E074020 · Health Expenses Inspection
4,462.09
15,227.00
(10,764.91)
15,227.00
E074025 · Medical Practice Subsidy
77,188.77
104,500.00
(27,311.23)
104,500.00
E074030 · Doctor's Subsidy - Mining Compa
77,014.61
100,000.00
(22,985.39)
100,000.00
Total E054 · Emergency Management & Recovery
Total E05 · LAW ORDER & PUBLIC SAFETY.
E07 · HEALTH.
E074 · Admin. & Inspections
E074005 · Health - Other Expenses
E074010 · Doctor's Vehicle Expenses
22.18
22.00
E074200 · Admin Allocation - Other Health
5,772.72
11,137.00
E074298 · Depn. - Health Admin. & Inspect
8,057.85
8,000.00
E074031 · Medical Practice Expenses
E074300 · Emergency Services Support
Total E074 · Admin. & Inspections
0.18
(5,364.28)
57.85
22.00
11,137.00
8,000.00
1,099.83
5,405.00
(4,305.17)
5,405.00
183,086.15
270,431.00
(87,344.85)
270,431.00
E075 · Preventative Services
E075005 · Analytical Expenses
E075010 · Mosquito Control Industrial Are
E075015 · Pest Control
Total E075 · Preventative Services
450.00
450.00
0.00
1,000.00
(1,000.00)
0.00
1,000.00
450.00
0.00
2,000.00
(2,000.00)
2,000.00
450.00
3,450.00
(3,000.00)
3,450.00
E077 · Other
E077005 · Flying Doctor Services
E077010 · Gratuity Payments - Registered
0.00
2,500.00
(2,500.00)
2,500.00
17,250.00
27,500.00
(10,250.00)
27,500.00
337.12
4,459.00
(4,121.88)
4,459.00
Total E077 · Other
17,587.12
34,459.00
(16,871.88)
34,459.00
Total E07 · HEALTH.
201,123.27
308,340.00
(107,216.73)
308,340.00
E077020 · GP Network Building Expenses
Page 19 of 29
10:27ATTACHMENT
AM
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Page
47 of 56
Accrual
Basis
Shire of Laverton
Jul 15 - Jan 16
Budget
$ Over Budget
Annual Budget
E08 · EDUCATION & WELFARE.
E085 · Youth & Recreation Services
E085060 · Youth & Recreation Services
55,249.93
93,274.00
(38,024.07)
93,274.00
E085062 · Youth & Rec Superannuation
7,033.10
8,728.00
(1,694.90)
8,728.00
E085063 · Youth & Rec - Utilities & Ins.
9,572.34
8,436.00
1,136.34
8,436.00
E085061 · Youth & Rec Officer Salary
E085064 · Youth & Rec - Subsidies
E085065 · Youth & Rec - Training & Conf
0.00
1,000.00
(1,000.00)
1,000.00
881.84
2,500.00
(1,618.16)
2,500.00
1,520.69
1,521.00
(0.31)
1,521.00
E085067 · Youth & Rec. - M/V Expenses
734.78
4,099.00
(3,364.22)
4,099.00
E085068 · Youth & Rec. - FBT
183.96
1,000.00
(816.04)
1,000.00
E085069 · Youth & Rec. - Other Expenses
484.18
2,500.00
(2,015.82)
2,500.00
E085070 · Youth & Rec. - Housing Alloc
4,180.35
4,998.00
(817.65)
4,998.00
E085071 · Youth Centre Operations
9,867.54
12,286.00
(2,418.46)
12,286.00
E085072 · Youth Ctr Activities & Programs
3,386.07
10,000.00
(6,613.93)
10,000.00
E085200 · Admin Allocation - Youth Co-Ord
18,840.47
36,347.00
(17,506.53)
36,347.00
4,229.51
1,200.00
3,029.51
1,200.00
E085066 · Youth & Rec. - Advertising
E085298 · Youth Centre - Depreciation
E085060 · Youth & Recreation Services - Other
538.17
116,702.93
187,889.00
(71,186.07)
187,889.00
116,702.93
187,889.00
(71,186.07)
187,889.00
E086005 · Pre-School Maintenance
3,949.66
3,511.00
E086200 · Admin Allocation - Pre School
1,092.75
2,109.00
(1,016.25)
E086298 · Depn - Pre School
2,614.07
4,500.00
(1,885.93)
4,500.00
7,656.48
10,120.00
(2,463.52)
10,120.00
935.62
2,762.00
(1,826.38)
2,762.00
7,500.00
15,000.00
(7,500.00)
15,000.00
753.62
1,454.00
(700.38)
1,454.00
9,189.24
19,216.00
(10,026.76)
19,216.00
217,225.00
(83,676.35)
217,225.00
Total E085060 · Youth & Recreation Services
Total E085 · Youth & Recreation Services
E086 · Pre-School
Total E086 · Pre-School
438.66
3,511.00
2,109.00
E087 · Other Education
E087005 · Playgroup
E087010 · Playgrp/Day Care Ctr Planning
E087200 · Admin Allocation - Other Educat
Total E087 · Other Education
E089 · Welfare Services
E089200 · Admin Allocation - Welfare Serv
Total E089 · Welfare Services
Total E08 · EDUCATION & WELFARE.
0.00
0.00
133,548.65
Page 20 of 29
10:27 AM
Accrual Basis
Page 48 of 56
Shire of Laverton
Jul 15 - Jan 16
Budget
$ Over Budget
Annual Budget
E09 · HOUSING.
E091 · Staff Housing
E091005 · 10 Lancefield St (1 Burt St)
4,165.21
15,772.00
(11,606.79)
15,772.00
E091010 · 2 Shirley Avenue
7,818.94
25,959.00
(18,140.06)
25,959.00
E091021 · 1 Erlistoun Street
2,651.00
2,873.00
(222.00)
2,873.00
15,219.16
22,796.00
(7,576.84)
22,796.00
E091030 · 11 Boomerang Street
2,255.13
36,533.00
(34,277.87)
36,533.00
E091035 · 8 Cable Street
6,284.33
10,883.00
(4,598.67)
10,883.00
E091040 · 15 Cable Street
5,880.07
23,619.00
(17,738.93)
23,619.00
E091045 · 6 Craiggie Street
4,641.37
16,672.00
(12,030.63)
16,672.00
E091050 · 8A Craggie Street
2,363.55
11,373.00
(9,009.45)
11,373.00
E091055 · Interest Loan 79 & 81
3,696.46
26,771.00
(23,074.54)
26,771.00
125.79
3,732.00
(3,606.21)
3,732.00
E091060 · 8B Craiggie Street
2,610.57
11,204.00
(8,593.43)
11,204.00
7,601.03
13,078.00
(5,476.97)
13,078.00
E091025 · 3 Mikado Way
E091056 · Loan Fees - Loan 79 Exec Houses
3,396.71
17,378.00
(13,981.29)
17,378.00
11,722.74
7,796.00
3,926.74
7,796.00
4,412.77
7,785.00
(3,372.23)
7,785.00
E091085 · 8 Leahy Close
6,458.77
7,993.00
(1,534.23)
7,993.00
12,837.42
22,257.00
(9,419.58)
22,257.00
E091086 · Burt St - Group Dwelling
E091090 · Staff Housing Asset Mngmnt Plan
E091100 · Less Housing Allocated to Other
E091200 · Admin Allocated - Staff Housing
E091298 · Depn - Housing - Council Staff
E091 · Staff Housing - Other
Total E091 · Staff Housing
0.00
(147,184.79)
3,000.00
(293,971.00)
(3,000.00)
146,786.21
3,000.00
(293,971.00)
8,937.90
17,243.00
(8,305.10)
17,243.00
58,864.81
40,000.00
18,864.81
40,000.00
0.00
0.00
0.00
0.00
24,758.94
50,746.00
(25,987.06)
50,746.00
8,650.93
29,267.00
(20,616.07)
29,267.00
E092 · Other Housing
E092001 · 14 Erlistoun Street
E092004 · 14 Augusta St
272.57
500.00
(227.43)
500.00
E092006 · 12 Weld Drive
1,864.57
20,500.00
(18,635.43)
20,500.00
0.00
0.00
8,937.90
17,243.00
0.00
0.00
19,725.97
67,510.00
(47,784.03)
67,510.00
44,484.91
118,256.00
(73,771.09)
118,256.00
E092035 · Loss on Disposal on Asset
E092200 · Admin Allocation -Other Housing
E092298 · Depn - Other Housing
Total E092 · Other Housing
Total E09 · HOUSING.
0.00
(8,305.10)
0.00
0.00
17,243.00
0.00
Page 21 of 29
10:27ATTACHMENT
AM
OMC1603-11.2.4.A
Page
49 of 56
Accrual
Basis
Shire of Laverton
Jul 15 - Jan 16
Budget
$ Over Budget
Annual Budget
E10 · COMMUNITY AMENITIES.
E101 · Sanitation Townsite
E101005 · Litter Control
71,919.40
107,763.00
(35,843.60)
107,763.00
E101010 · Commercial/Industrial Collectio
11,737.84
39,717.00
(27,979.16)
39,717.00
E101015 · Domestic Collection
24,800.49
41,194.00
(16,393.51)
41,194.00
2,356.27
3,400.00
(1,043.73)
3,400.00
E101020 · Purchase of Bins
43,234.31
73,523.00
(30,288.69)
73,523.00
E101030 · Household Verge Collection
0.00
10,524.00
(10,524.00)
10,524.00
E101100 · Domestic Coll. - Mt Margaret
9,143.12
26,638.00
(17,494.88)
26,638.00
E101200 · Admin Allocation - Refuse
7,912.99
15,266.00
(7,353.01)
15,266.00
171,104.42
318,025.00
(146,920.58)
318,025.00
E106005 · Consultants Fees, Advertising e
5,383.85
22,500.00
(17,116.15)
22,500.00
E106200 · Admin Allocation - Town Plannin
1,311.30
2,530.00
(1,218.70)
2,530.00
6,695.15
25,030.00
(18,334.85)
25,030.00
5,786.16
61,565.00
(55,778.84)
61,565.00
0.00
10,374.00
(10,374.00)
10,374.00
E101025 · Refuse Site Maintenance
Total E101 · Sanitation Townsite
E106 · T.P. & Regional Devel
Total E106 · T.P. & Regional Devel
E107 · Other
E107005 · Cemetery Operations
E107010 · Other Cemetery Expenses
5,841.87
6,099.00
(257.13)
6,099.00
E107015 · Public Conveniences
18,129.75
40,562.00
(22,432.25)
40,562.00
E107020 · Church Maintenance
1,268.62
5,269.00
(4,000.38)
5,269.00
E107200 · Admin Allocation - Other Commun
5,991.25
11,558.00
(5,566.75)
11,558.00
E107298 · Depn - Other Community Services
12,917.62
5,000.00
7,917.62
5,000.00
49,935.27
140,427.00
(90,491.73)
140,427.00
227,734.84
483,482.00
(255,747.16)
483,482.00
13,604.10
43,963.00
(30,358.90)
43,963.00
E107011 · Grave Digging
Total E107 · Other
Total E10 · COMMUNITY AMENITIES.
E11 · RECREATION & CULTURE.
E111 · Public Halls & Civic Centres
E111005 · Town Hall Operations
E111010 · Refund Hall Hire
E111200 · Admin Allocation - Public Halls
E111298 · Depn - Public Halls
Total E111 · Public Halls & Civic Centres
0.00
500.00
(500.00)
500.00
7,626.62
14,713.00
(7,086.38)
14,713.00
47,893.31
22,000.00
25,893.31
22,000.00
69,124.03
81,176.00
(12,051.97)
81,176.00
Page 22 of 29
10:27 AM
Accrual Basis
Page 50 of 56
Shire of Laverton
Jul 15 - Jan 16
Budget
$ Over Budget
Annual Budget
100.00
0.00
E112 · Swimming Areas
E112005 · Swimming Pool FBT
E112010 · Swimming Pool Salaries
E112015 · Swimming Pool Superannuation
E112020 · Swimming Pool Maintenance
100.00
0.00
42,980.51
81,203.00
(38,222.49)
4,083.16
7,556.00
(3,472.84)
7,556.00
45,698.91
49,437.00
(3,738.09)
49,437.00
227.89
81,203.00
E112025 · Swimming Pool Telephone
1,227.89
1,000.00
E112030 · Swimming Pool Electricity
4,817.59
20,000.00
(15,182.41)
20,000.00
E112035 · Swimming Pool Water
3,948.73
30,000.00
(26,051.27)
30,000.00
E112040 · Swimming Pool Chemicals
15.36
12,000.00
(11,984.64)
12,000.00
E112045 · Swimming Pool Insurance
7,880.41
7,880.00
0.41
1,000.00
7,880.00
0.00
300.00
(300.00)
300.00
E112055 · Swimming Pool Training & Confer
1,972.71
2,000.00
(27.29)
2,000.00
E112200 · Admin Allocation - Swimming
6,428.37
12,402.00
(5,973.63)
12,402.00
(844.58)
4,998.00
E112050 · Swimming Pool Subsidies
E112201 · Staff Housing Allocation
E112298 · Depn - Swimming Pool & Beaches
Total E112 · Swimming Areas
4,153.42
4,998.00
10,052.75
5,000.00
133,359.81
233,776.00
5,052.75
(100,416.19)
5,000.00
233,776.00
E113 · Other Recreation
E113005 · Racecourse and Stable Maintenan
25,259.09
32,826.00
(7,566.91)
32,826.00
E113010 · Parks, Gardens & Reserves
69,046.44
183,925.00
(114,878.56)
183,925.00
E113015 · Shire/Education Oval
42,285.24
94,174.00
(51,888.76)
94,174.00
13,852.00
E113025 · Youth Centre Repairs & Maint
98.04
E113040 · Community Gym Operations
8,149.68
13,852.00
(5,702.32)
E113050 · Oval Changeroom-Old Court House
1,683.30
8,353.00
(6,669.70)
8,353.00
E113060 · Recreation & Sport Planning
72,100.00
80,000.00
(7,900.00)
80,000.00
E113200 · Admin Allocation - Other Recrea
18,395.82
35,489.00
(17,093.18)
35,489.00
E113298 · Depn - Other Recreation
93,865.71
45,000.00
48,865.71
45,000.00
330,883.32
493,619.00
(162,735.68)
493,619.00
6,625.66
19,361.00
(12,735.34)
19,361.00
753.62
1,454.00
(700.38)
1,454.00
4,781.01
8,000.00
(3,218.99)
8,000.00
12,160.29
28,815.00
(16,654.71)
28,815.00
17,210.89
20,066.00
(2,855.11)
20,066.00
2,482.27
1,857.00
10,892.75
10,879.00
104.94
600.00
(495.06)
600.00
6,650.00
12,000.00
(5,350.00)
12,000.00
E115035 · Library Training/Conference Exp
0.00
4,000.00
(4,000.00)
4,000.00
E115040 · Lost Books
0.00
500.00
(500.00)
500.00
Total E113 · Other Recreation
E114 · TV & Radio Broadcasting
E114005 · TV Operating Expenses
E114200 · Admin Allocated - TV
E114298 · Depn - TV
Total E114 · TV & Radio Broadcasting
E115 · Library
E115005 · Library Costs - Salaries
E115010 · Library Costs - Superannuation
E115020 · Library Utilities & Insurance
E115025 · Library Subsidies
E115030 · Library Floor Rental
E115045 · Library Repairs & Maintenance
E115050 · Library - Other Expenses
E115060 · Expenditure from Grant funds
E115200 · Library Admin Allocation
E115298 · Library Depreciation
Total E115 · Library
Total E11 · RECREATION & CULTURE.
625.27
1,857.00
13.75
10,879.00
0.00
4,000.00
(4,000.00)
4,000.00
2,803.26
8,518.00
(5,714.74)
8,518.00
0.00
0.00
9,156.46
17,665.00
(8,508.54)
29.37
800.00
(770.63)
800.00
49,329.94
80,885.00
(31,555.06)
80,885.00
594,857.39
918,271.00
(323,413.61)
918,271.00
0.00
0.00
17,665.00
Page 23 of 29
10:27ATTACHMENT
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OMC1603-11.2.4.A
Page
51 of 56
Accrual
Basis
Shire of Laverton
Jul 15 - Jan 16
Budget
$ Over Budget
Annual Budget
E12 · TRANSPORT.
E122 · Road Maintenance
E122005 · Shire Number Plates
0.00
300.00
(300.00)
300.00
337,284.16
847,322.00
(510,037.84)
847,322.00
E122012 · Roads to Recovery
0.00
1,200.00
(1,200.00)
1,200.00
E122015 · Depot Maintenance
23,694.88
45,746.00
(22,051.12)
45,746.00
E122010 · Maintenance Rural Roads
E122016 · Gravel Pits
E122017 · Flood Damage
E122020 · Footpath Maintenance
E122025 · Street Lights - Townsite
E122030 · Information Bays
E122035 · Tourism/Picnic Tables
E122040 · Drainage Works
0.00
15,000.00
(15,000.00)
15,000.00
3,215.44
4,151,000.00
(4,147,784.56)
4,151,000.00
2,881.06
33,101.00
(30,219.94)
33,101.00
12,199.51
43,000.00
(30,800.49)
43,000.00
4,997.16
7,914.00
(2,916.84)
7,914.00
0.00
7,423.00
(7,423.00)
7,423.00
1,139.57
70,000.00
(68,860.43)
70,000.00
6,542.30
51,218.00
(44,675.70)
51,218.00
E122050 · Traffic & Street Signs, inc Gui
64,589.45
75,994.00
(11,404.55)
75,994.00
E122055 · Maintenance - Town Streets
E122045 · Street Trees and Tree Watering
85,119.93
148,820.00
(63,700.07)
148,820.00
E122060 · Depot Nursery Operations
236.15
8,047.00
(7,810.85)
8,047.00
E122075 · Mt.Weld Rd Maint.0-12kms
0.00
0.00
E122100 · Loss on sale of assets
0.00
91,913.00
(91,913.00)
91,913.00
20,920.43
40,360.00
(19,439.57)
40,360.00
E122200 · Admin Allocation - Roads
E122298 · Depreciation - Transport Other
Total E122 · Road Maintenance
0.00
0.00
676,202.92
1,240,000.00
(563,797.08)
1,240,000.00
1,239,022.96
6,878,358.00
(5,639,335.04)
6,878,358.00
7,897.54
40,070.00
(32,172.46)
40,070.00
124,543.06
106,684.00
17,859.06
106,684.00
3,017.37
6,500.00
(3,482.63)
6,500.00
99,881.75
136,763.00
(36,881.25)
136,763.00
6,541.41
12,620.00
(6,078.59)
12,620.00
E126 · Aerodrome
E126005 · Airport Terminal Maintenance
E126010 · Aerodrome Operations
E126015 · Collection costs - Landing Fees
E126020 · Refuelling Facility
E126200 · Admin Allocation - Aerodromes
131,841.23
180,000.00
(48,158.77)
180,000.00
Total E126 · Aerodrome
373,722.36
482,637.00
(108,914.64)
482,637.00
Total E12 · TRANSPORT.
1,612,745.32
7,360,995.00
(5,748,249.68)
7,360,995.00
E126298 · Depn - Aerodromes
Page 24 of 29
10:27 AM
Accrual Basis
Page 52 of 56
Shire of Laverton
Jul 15 - Jan 16
Budget
$ Over Budget
Annual Budget
E13 · ECONOMIC SERVICES.
E131 · Community Development
39,949.01
82,198.00
(42,248.99)
82,198.00
E131010 · CDM Superannuation
6,529.10
13,069.00
(6,539.90)
13,069.00
E131015 · Utilities & Insurance
3,380.86
4,245.00
(864.14)
4,245.00
0.00
5,000.00
(5,000.00)
5,000.00
0.00
2,000.00
(2,000.00)
2,000.00
1,920.00
2,000.00
(80.00)
2,000.00
E131005 · CDM Salary
E131020 · Laverton Shire Web Site
E131025 · Economic Development
E131030 · Curtin Volunteers - Accomm, etc
0.00
0.00
66.00
600.00
(534.00)
600.00
1,150.37
3,000.00
(1,849.63)
3,000.00
584.82
3,106.00
(2,521.18)
3,106.00
E131045 · Comm Develop Advertising
0.00
500.00
(500.00)
500.00
E131031 · Cont. to Comm. Groups Secretary
E131035 · Comm Develop Subsidies
E131037 · CDO Fringe Benefits Tax
E131040 · Comm Develop Vehicle Expenses
0.00
0.00
E131050 · CDO Training & Conference Exp
0.00
4,000.00
(4,000.00)
4,000.00
E131055 · Comm Develop - Other Expenses
0.00
2,500.00
(2,500.00)
2,500.00
E131060 · Influential Families
0.00
15,190.00
(15,190.00)
15,190.00
E131062 · Laverton Celebrations
0.00
100,000.00
(100,000.00)
100,000.00
0.00
10,000.00
(10,000.00)
10,000.00
E131066 · Loan Interest
8,660.71
23,194.00
(14,533.29)
23,194.00
E131067 · Loan Fees
3,763.44
4,191.00
(427.56)
4,191.00
353,320.00
645,337.00
(292,017.00)
645,337.00
23,754.04
45,826.00
(22,071.96)
45,826.00
E131065 · Advances to Community Groups
E131069 · Grant Expenditure
E131200 · Comm Develop Admin Allocation
E131298 · Comm Develop Depreciation
Total E131 · Community Development
9,994.88
14,896.00
(4,901.12)
14,896.00
26,851.50
15,000.00
11,851.50
15,000.00
479,924.73
995,852.00
(515,927.27)
995,852.00
2,675.24
5,500.00
(2,824.76)
5,500.00
0.00
500.00
(500.00)
500.00
E132 · Tourism/Area Promotion
E132009 · Printing of Maps and Brouchures
E132010 · Expenses and Consumables
E132011 · Tourism Training Conference
2,020.35
2,000.00
E132012 · Tourism Signage Project
3,972.36
15,016.00
E132013 · Tourism and Area Promotion
7,218.43
7,000.00
E132014 · Tourism & Area Advertising
7,426.97
9,088.00
(1,661.03)
9,088.00
E132015 · Visitor Centre Memberships
1,695.82
1,800.00
(104.18)
1,800.00
E132016 · Famils
E132200 · Admin Allocation - Tourism
Total E132 · Tourism/Area Promotion
20.35
(11,043.64)
218.43
2,000.00
15,016.00
7,000.00
0.00
500.00
(500.00)
500.00
656.43
1,454.00
(797.57)
1,454.00
25,665.60
42,858.00
(17,192.40)
42,858.00
1,637.82
18,263.00
(16,625.18)
18,263.00
E133 · Heritage Dev. & Maintenance
E133005 · Heritage Development
E133006 · Coach House Operations
E133004 · Couch House Redevelopment Plann
E133008 · Depreciation on Coach House
E133006 · Coach House Operations - Other
Total E133006 · Coach House Operations
0.00
50,000.00
(50,000.00)
50,000.00
22,276.05
10,000.00
12,276.05
10,000.00
5,210.42
11,925.00
(6,714.58)
11,925.00
27,486.47
71,925.00
(44,438.53)
71,925.00
Page 25 of 29
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Page
53 of 56
Accrual
Basis
Shire of Laverton
Jul 15 - Jan 16
E133009 · Display of Historic Equipment
Budget
$ Over Budget
Annual Budget
0.00
2,000.00
(2,000.00)
2,000.00
141.48
14,604.00
(14,462.52)
14,604.00
E133011 · Mt Morgans's Muni Chambers
1,303.68
2,736.00
(1,432.32)
2,736.00
E133015 · Golden Quest Discovery Trail
36,600.00
40,000.00
(3,400.00)
40,000.00
E133017 · Laverton History & Research
0.00
10,000.00
(10,000.00)
10,000.00
E133018 · History Walk
0.00
1,000.00
(1,000.00)
1,000.00
E133019 · Heritage Collections
1,457.97
26,037.00
(24,579.03)
26,037.00
E133200 · Admin Allocation - Heritage Dev
3,865.27
7,269.00
(3,403.73)
7,269.00
72,492.69
193,834.00
(121,341.31)
193,834.00
0.00
75,000.00
(75,000.00)
75,000.00
114,437.57
208,069.00
(93,631.43)
208,069.00
E133010 · Windarra Heritage Trail
Total E133 · Heritage Dev. & Maintenance
E1330 · Great Beyond Visitor Centre
E133021 · Planning - GB Stage 2 and Cafe
E133030 · GB - Hall/Fame Salarys
E133035 · GB - Advertising
5,542.66
7,978.00
(2,435.34)
7,978.00
E133050 · GB - Superannuation
9,435.90
20,550.00
(11,114.10)
20,550.00
E133054 · Bank Charges (EFTPOS Fees)
E133055 · GB - Utilities
E133056 · GB - Professional Development
653.49
1,100.00
(446.51)
1,100.00
25,124.06
37,265.00
(12,140.94)
37,265.00
360.00
5,000.00
(4,640.00)
5,000.00
0.00
1,000.00
(1,000.00)
1,000.00
56.73
500.00
(443.27)
500.00
E133060 · GB - Repairs & Maint
8,656.79
19,083.00
(10,426.21)
19,083.00
E133065 · GB - Souvenirs
2,970.49
5,000.00
(2,029.51)
5,000.00
E133066 · GB - G/rush Tours less comm
9,344.11
9,000.00
E133067 · GB - Merchandise
7,353.04
15,000.00
(7,646.96)
15,000.00
259.08
1,000.00
(740.92)
1,000.00
E133070 · GB - Operating Expenses
4,959.75
11,500.00
(6,540.25)
11,500.00
E133075 · GB - Books, Cd's and Videos
5,397.33
8,000.00
(2,602.67)
8,000.00
26,120.47
37,500.00
(11,379.53)
37,500.00
1,361.05
2,000.00
(638.95)
2,000.00
E133057 · GB - Uniforms
E133058 · Medicals, Recruitment Costs
E133068 · Events, Functions & Promotions
E133080 · GB - Cafe Costs
E133085 · GB - T-shirts and Clothing
344.11
9,000.00
234.88
1,000.00
(765.12)
1,000.00
E133095 · GB - Maps and Map Books
3,698.28
3,000.00
698.28
3,000.00
E133096 · GB - Cleaning
6,603.47
11,358.00
(4,754.53)
11,358.00
9,156.46
17,665.00
(8,508.54)
17,665.00
17,481.79
20,000.00
(2,518.21)
20,000.00
E133090 · GB - Signage
E133097 · Admin Allocation - G/Beyond
E133098 · GB - Depreciation
E133099 · GB Staff Housing
Total E1330 · Great Beyond Visitor Centre
4,647.66
38,351.00
(33,703.34)
38,351.00
263,855.06
555,919.00
(292,063.94)
555,919.00
Page 26 of 29
10:27 AM
Accrual Basis
Page 54 of 56
Shire of Laverton
Jul 15 - Jan 16
Budget
$ Over Budget
Annual Budget
E134 · Community Resource Centre
69,074.74
110,654.00
(41,579.26)
110,654.00
E134010 · CRC Superannuation
7,825.61
12,980.00
(5,154.39)
12,980.00
E134015 · Repairs & Maintenance
4,959.99
12,368.00
(7,408.01)
12,368.00
E134020 · Utilities & Insurance
6,848.94
9,694.00
(2,845.06)
9,694.00
313.44
600.00
(286.56)
600.00
E134025 · Functions, Events & Promotions
10,721.52
15,600.00
(4,878.48)
15,600.00
E134030 · Training & Conference Expenses
0.00
1,000.00
(1,000.00)
1,000.00
E134045 · Production of the 'Sturt Pea'
7,569.53
21,000.00
(13,430.47)
21,000.00
E134050 · Stock Purchases for Re-Sale
158.03
1,000.00
(841.97)
1,000.00
2,502.90
6,450.00
(3,947.10)
6,450.00
0.00
1,500.00
(1,500.00)
1,500.00
E134068 · Professional Development
6,296.62
7,000.00
(703.38)
7,000.00
E134069 · ICT Support & Development
5,285.27
13,000.00
(7,714.73)
13,000.00
E134070 · Floor Rental
6,650.00
12,000.00
(5,350.00)
12,000.00
E134005 · CRC Salaries
E134021 · Bank Charges (EFTPOS Fees)
E134066 · Equip, Fixtures & Fittings
E134067 · Marketing & Promotions
600.17
1,500.00
(899.83)
1,500.00
2,095.54
5,700.00
(3,604.46)
5,700.00
E134085 · Housing
10,211.48
27,777.00
(17,565.52)
27,777.00
E134200 · Admin Allocation - CRC
15,690.33
30,270.00
(14,579.67)
30,270.00
156,804.11
290,093.00
(133,288.89)
290,093.00
E135005 · Building Control Expenses
4,462.09
15,227.00
(10,764.91)
15,227.00
E135200 · Admin Allocation - Building
3,813.32
7,357.00
(3,543.68)
7,357.00
Total E135 · Building Control Expenses
8,275.41
22,584.00
(14,308.59)
22,584.00
E136010 · Weed Control
32.50
37,500.00
(37,467.50)
37,500.00
Total E136 · Rural Services
32.50
37,500.00
(37,467.50)
37,500.00
1,007,050.10
2,138,640.00
(1,131,589.90)
2,138,640.00
E141005 · Private Works
4,102.61
3,896.00
E141100 · Community Bus Expenses
1,471.55
3,230.00
(1,758.45)
3,230.00
E141101 · Community Bus Depn
1,174.86
5,000.00
(3,825.14)
5,000.00
E141200 · Admin Allocation - Private Work
2,939.12
5,670.00
(2,730.88)
5,670.00
9,688.14
17,796.00
(8,107.86)
17,796.00
E134075 · Subsidies
E134080 · CRC Other Expenses
Total E134 · Community Resource Centre
E135 · Building Control Expenses
E136 · Rural Services
Total E13 · ECONOMIC SERVICES.
E14 · OTHER PROPERTY & SERVICES.
E141 · Private Works
Total E141 · Private Works
206.61
3,896.00
Page 27 of 29
10:27ATTACHMENT
AM
OMC1603-11.2.4.A
Page
55 of 56
Accrual
Basis
Shire of Laverton
Jul 15 - Jan 16
Budget
$ Over Budget
Annual Budget
E143 · Works Overheads
E143005 · Exec Mgr Tech Serv Salary
0.00
E143006 · Works Management Salary
120,151.29
E143010 · Exec Mgr Tech Serv Super
(2,284.62)
E143011 · Works Management Super
25,178.70
E143015 · Works Supervisors Salary
72,390.27
134,006.00
(134,006.00)
134,006.00
21,900.00
(24,184.62)
21,900.00
106,166.00
(33,775.73)
106,166.00
E143020 · Works Supervisors Superannuatio
0.00
9,992.00
(9,992.00)
9,992.00
E143021 · Works Technical Officer Salary
0.00
68,720.00
(68,720.00)
68,720.00
E143022 · Works Technical Officer Super
0.00
6,832.00
(6,832.00)
6,832.00
E143023 · Depot - Admin Support Salary
0.00
74,529.00
(74,529.00)
74,529.00
0.00
12,055.00
(12,055.00)
12,055.00
E143025 · Depot Operational Expenses
39,763.03
34,780.00
4,983.03
34,780.00
E143030 · Superannuation of Workmen
90,751.23
136,650.00
(45,898.77)
136,650.00
E143035 · Holiday Pay
53,806.61
81,477.00
(27,670.39)
81,477.00
E143037 · Termination Payments
38,315.57
E143040 · Insurance on Works
E143024 · Depot - Admin Support Super
47,862.73
47,863.00
(0.27)
47,863.00
E143045 · Tech Services/Works FBT
8,872.70
10,000.00
(1,127.30)
10,000.00
E143050 · Protective Clothing
8,237.51
9,900.00
(1,662.49)
9,900.00
E143055 · Induction, Medicals
1,388.36
2,000.00
(611.64)
2,000.00
E143060 · Public Holidays
19,737.87
39,109.00
(19,371.13)
39,109.00
E143065 · Sick Leave
10,252.73
16,295.00
(6,042.27)
16,295.00
E143070 · Advertising
1,643.28
4,000.00
(2,356.72)
4,000.00
0.00
6,000.00
(6,000.00)
6,000.00
2,356.85
11,000.00
(8,643.15)
11,000.00
23,303.93
55,280.00
(31,976.07)
55,280.00
7,612.25
12,000.00
(4,387.75)
12,000.00
E143095 · EMTS & Works Manager Vehicles
10,234.22
30,717.00
(20,482.78)
30,717.00
E143100 · Training/Meetings Town Crew
15,068.09
34,801.00
(19,732.91)
34,801.00
66,352.13
121,048.00
(54,695.87)
121,048.00
284,569.00
(137,063.18)
E143075 · Relocation Expenses
E143080 · Training & Conference Expenses
E143085 · Subsidies
E143090 · Computer Services
E143200 · Admin Allocation
E143290 · LESS PWOH ALLOCATED-PROJECTS
E143298 · Depreciation
Total E143 · Works Overheads
147,505.82
(718,667.66)
(1,383,689.00)
8,551.73
12,000.00
98,384.62
0.00
234,791.61
425,000.00
665,021.34
(3,448.27)
98,384.62
284,569.00
(1,383,689.00)
12,000.00
0.00
E144 · Plant Cost Overheads
E144005 · Fuel & Oil
(190,208.39)
425,000.00
76,217.98
55,000.00
21,217.98
55,000.00
E144015 · Parts and Repairs
150,202.65
250,000.00
(99,797.35)
250,000.00
E144020 · Repair Wages
188,973.48
384,434.00
(195,460.52)
384,434.00
19,473.49
18,000.00
1,473.49
18,000.00
7,997.63
15,000.00
(7,002.37)
15,000.00
E144010 · Tyres & Tubes
E144025 · Workshop Operations
E144030 · Sundry Tools
E144035 · Insurance and Licences
E144290 · LESS POC ALLOCATED-PROJECTS
E144298 · Plant Depreciation
Total E144 · Plant Cost Overheads
27,416.42
(856,006.62)
34,678.00
(1,507,112.00)
196,990.39
325,000.00
46,057.03
0.00
(7,261.58)
651,105.38
(128,009.61)
46,057.03
34,678.00
(1,507,112.00)
325,000.00
0.00
Page 28 of 29
10:27 AM
Accrual Basis
Page 56 of 56
Shire of Laverton
Jul 15 - Jan 16
Budget
$ Over Budget
Annual Budget
E145 · Administration Overheads
E145005 · Employee Costs - Salaries
E145010 · Employee Costs - Superannuation
329,726.75
670,918.00
(341,191.25)
670,918.00
51,890.83
96,299.00
(44,408.17)
96,299.00
362.60
3,500.00
(3,137.40)
3,500.00
E145025 · Employee Costs - FBT
7,306.10
31,000.00
(23,693.90)
31,000.00
E145030 · Employee Costs - Training
2,453.62
24,000.00
(21,546.38)
24,000.00
E145035 · Staff Recruitment
4,448.86
2,500.00
1,948.86
2,500.00
E145036 · Subscriptions
7,969.76
8,500.00
E145020 · Uniforms
E145040 · Employee Costs - Subsidies
E145045 · Maintenance - Building/Office
(530.24)
8,500.00
4,610.04
9,500.00
(4,889.96)
9,500.00
27,443.52
35,281.00
(7,837.48)
35,281.00
2,051.20
4,500.00
(2,448.80)
4,500.00
13,307.19
22,051.00
(8,743.81)
22,051.00
E145056 · Loss on Disposal of Asset
0.00
30,106.00
(30,106.00)
30,106.00
E145060 · Conference and Travelling
9,767.39
9,000.00
E145065 · Printing and Stationery
2,913.96
8,000.00
(5,086.04)
0.00
2,500.00
(2,500.00)
2,500.00
6,993.09
13,000.00
(6,006.91)
13,000.00
E145050 · Office Expenses Other
E145055 · Vehicle Expenses
E145066 · Records Management Products
E145070 · Telephone Expense
767.39
8,000.00
2,489.47
2,000.00
15,732.23
22,000.00
(6,267.77)
22,000.00
4,297.08
40,000.00
(35,702.92)
40,000.00
70,700.00
104,220.00
(33,520.00)
104,220.00
657.96
1,500.00
(842.04)
1,500.00
E145095 · Consultancy Fees
24,444.28
113,500.00
(89,055.72)
113,500.00
E145100 · Insurance - Administration
51,821.51
56,704.00
(4,882.49)
56,704.00
E145105 · Audit Fees
26,025.13
65,000.00
(38,974.87)
65,000.00
2,046.00
10,000.00
(7,954.00)
10,000.00
40,637.90
63,412.00
(22,774.10)
63,412.00
E145075 · Advertising
E145080 · Maintenance - Office Equipment
E145085 · Computer Services
E145087 · Financial Management Services
E145090 · Postage and Freight
E145110 · Legal Expenses
E145298 · Depn - Administration General
E145300 · LESS ADMIN ALLOCATED-PROGRAMS
Total E145 · Administration Overheads
43,521.98
(753,618.45)
0.00
35,000.00
(1,453,885.00)
489.47
9,000.00
8,521.98
700,266.55
2,000.00
35,000.00
(1,453,885.00)
30,106.00
(30,106.00)
30,106.00
1,706,920.08
3,191,679.00
(1,484,758.92)
3,191,679.00
(1,706,919.83)
(3,191,679.00)
1,484,759.17
(3,191,679.00)
E146 · Salaries Control
E146010 · Gross Total Salaries and Wages
E146200 · LESS SALS/WAGES ALLOCATED
Total E146 · Salaries Control
0.25
0.00
0.25
0.00
154,346.34
47,902.00
106,444.34
47,902.00
4,645,767.22
13,168,997.00
(8,523,229.78)
13,168,997.00
512,260.93
4,131,356.00
(3,619,095.07)
4,559,792.00
E147 · Unclasified Items
E147900 · Suspense
Total E147 · Unclasified Items
Total E14 · OTHER PROPERTY & SERVICES.
Total Expense
Net Income
216.30
216.30
Page 29 of 29
Page 1 of 15
SHIRE OF LAVERTON
AUDIT COMMITTEE MEETING
MINUTES
of the meeting held on
Thursday 24 March 2016
commencing at 4.30 pm
Page 2 of 15
Minutes
Page 2
Shire of Laverton
Audit Committee Meeting 24 March 2016
MINUTES OF THE AUDIT COMMITTEE,
HELD IN THE LAVERTON COUNCIL CHAMBERS
ON 24 MARCH 2016 COMMENCING AT 4:30PM
1.
DECLARATION OF OPENING
The Chairman, Cr Patrick Hill, Declared the meeting open at 4.30pm and
welcomed everyone to the meeting.
2.
RECORD OF ATTENDANCE
2.1 PRESENT
Cr P Hill
Cr G Walder
Cr R Ryles
Cr R Prentice
Cr D Ross
Mr S Deckert
Mr G Stanley
Miss T Farlow
Chairman
Councillor
Councillor
Councillor
Councillor
EMCCS (from 4:45pm)
Executive Assistant
2.2 APOLOGIES
Cr S Weldon
Cr D Cannons
Councillor
Councillor
2.3 LEAVE OF ABSENCE
Nil
2.4 VISITORS
Nil
160324 Audit Committee Meeting Minutes
Page 3 of 15
Minutes
Shire of Laverton
Audit Committee Meeting – 24 March 2016
Page 3
3.
CONFIRMATION OF MINUTES OF PREVIOUS MEETING:
3.1
MINUTES OF AUDIT COMMITTEE MEETING HELD 17 DECEMBER 2015
(File Ref: 793)
AC160301
COMMITTEE DECISION/OFFICER RECOMMENDATION
That the Minutes of the Audit Committee Meeting held on 17 December 2015
(Attachment AC1603-3.1.A) be confirmed as a true and accurate record.
CARRIED 5/0
4.
REPORTS OF COMMITTEE AND OFFICERS
4.1
COMPLIANCE AUDIT RETURN 2015 (File Ref: 568)
SUBMISSION TO:
Audit Committee Meeting, 24 March 2016
The applicant has no financial interest in this matter
OWNER/APPLICANT:
Not applicable
AUTHOR:
SENIOR OFFICER:
Not applicable
MATTER FOR CONSIDERATION:
For the Audit Committee to consider the Compliance Audit Return for 2015.
ATTACHMENTS:
AC1603-4.1.A
Completed Compliance Audit Return for 2015
APPLICANT’S SUBMISSION:
Not applicable.
BACKGROUND:
The Local Government Compliance Audit return for the period 1 January – 31 December
2015 must be completed and returned to the Executive Director, Department of Local
Government and Communities by 31 March 2016.
The Compliance Audit Return is to be:
a)
b)
c)
Reviewed by the Audit Committee;
Presented to Council at a meeting of the Council;
Adopted by Council (along with comments and amendments); and
Page 4 of 15
Minutes
Page 4
Shire of Laverton
The adoption is to be recorded in the minutes of the meeting at which it is adopted.
STATUTORY ENVIRONMENT:
Local Government (Audit) Regulations 1996
Requires a local government to carry out a compliance audit for the
period 1 January to 31 December in each year.
Regulation 14(3A) – The local government’s audit committee is to review the compliance
audit return and is to report to council the results of that review.
After the audit committee has reported to council under subregulation
(3A), the compliance audit is to be –
a) presented to a meeting of the council;
b) adopted by the council; and
c)
recorded in the minutes of the meeting at which it is adopted.
Regulation 15 –
A certified copy of the return together with a copy of the relevant
section of the minutes at which it was adopted, is to be submitted to
the Executive Director by 31 March next following for the period to
which the return relates.
POLICY IMPLICATIONS:
FINANCIAL IMPLICATIONS:
There are no financial implications in respect to this report.
STRATEGIC IMPLICATIONS:
There are no strategic implications in respect to this report.
CONSULTATION:
This return has been completed by Project Officer, Glenn Bone, following liaison with
relevant staff members.
COMMENT:
This year’s Compliance Audit Return poses a total of 87 questions including 10 new
questions in the section dealing with Tenders for Providing Goods and Services.
A number of issues of non-compliance are noted in the Compliance Audit Return 2015.
Specifically these relate to the sections dealing with “Disclosure of Interest” and “Finance”.
Explanations for these instances are set out below:
Disclosure of Interest
Question 4: Was a primary return lodged by all newly elected members within three
months of their start day?
Shire of Laverton
Audit Committee Meeting – 24 March 2016
Page 5 of 15
Minutes
Page 5
COMMENT:
Two members submitted their return after the due date.
Question 6: Was an annual return lodged by all continuing elected members by
31 August 2015?
COMMENT:
All five continuing members as at 31 August 2015 failed to lodge an annual return
by the due date. Subsequently received.
Question 7:
Was an annual return lodged by all designated employees by
31 August 2015?
COMMENT:
Three designated employees failed to lodge an annual return by the due date.
Subsequently received.
CEO’S COMMENT:
While it is every individual person’s (Councillors and designated staff) responsibility to
ensure that they fulfil their legislative obligations in respect to the completion of Financial
Intertest Returns, it can be very easily overlooked as they are only required on an annual
basis. This year due to an administrative oversight, a ‘reminder’ was not issued to
Councillors and staff at the appropriate time.
PROPOSED ACTION:
It is proposed that to overcome this in future, the CEO’s Executive Assistant (and the CEO)
will place a reminder of this requirement so they can then arrange the issue of the
necessary returns for Councillors/staff to complete by the due date.
Finance
Question 5: Was the Auditor’s report for the financial year ended 30 June 2015
received by the local government within 30 days of completion of the audit?
COMMENT:
As at 8 March 2016 the audit has not yet been undertaken. Pursuant to s.6.4(3) of
the LGA, the Minister has allowed until 23 December 2015 for the completion of the
annual financial reports.
NOTE:
The audit will be progressed as soon as possible.
Question 6: Was the Auditor’s report for 2014/15 received by the local government
by 31 December 2015?
COMMENT:
See Question 5 above.
CEO’S COMMENT:
Due to the delayed completion of the 2013/14 Annual Report, this has, as a consequence,
delayed the completion of the 2014/15 financials for presentation to the Auditor. A further
compounding factor is the requirement for the Shire’s infrastructure assets to be re-valued
as part of the completion of the 2014/15 Financial Reports. This is currently being done
and it is expected that the final reports will be presented to the Auditor no later than 15
April 2016.
Page 6 of 15
Minutes
Page 6
Shire of Laverton
PROPOSED ACTION:
The excessive workload placed on the Executive Manager Corporate and Community
Services (EMCCS) has been acknowledged for some time. In February this year, in
accordance with the Organisational Structure Review, a Finance and Administration
Manager (FAM) commenced employment. This will enable the EMCCS to divest a number
of time consuming day to day tasks and responsibilities to the FAM so that he can
concentrate on the Shire meeting its financial management compliance requirements,
particularly in respect to completion of the Annual Financial Statements.
04:45pm
Mr Graham Stanley joined the meeting.
VOTING REQUIREMENTS:
AC160302
COMMITTEE DECISION/OFFICER RECOMMENDATION
That the Audit Committee:
1.
Advise Council that it has conducted a review of the Compliance Audit Return
2015 and notes the five (5) issues of non compliance raised;
2.
Notes the explanations and mitigation steps identified by the CEO to avoid any
reoccurrence of these shortcomings in 2016; and
3.
Recommends that Council now adopt the Compliance Audit Return 2015
(Attachment AC1603-4.1.A) as the official return of Council for the period of
1 January – 31 December 2015 and the return be certified by the President and
the Chief Executive Officer.
CARRIED 5/0
5.
CLOSURE OF MEETING
There being no further business, the Presiding Member declared the meeting closed at
04:42 pm.
6.
CERTIFICATION
I, Patrick Hill, hereby certify that the Minutes of the Audit Committee Meeting held
on 24 March 2016 are confirmed as a true and correct record, as per the Council
resolution of the Ordinary Meeting of the Audit Committee held on __________.
SIGNED:
DATED:
2016
Page 7 of 15
AC1603-4.1.A
Page 8
2 of 15
9
Page 9 of 15
AC1603-4.1.A
Page 10
4 ofof915
Page 11 of 15
AC1603-4.1.A
Page 12
6 ofof915
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AC1603-4.1.A
Page 14
8 ofof915
Page 15 of 15
Page 1 of 51
SHIRE OF LAVERTON
DELEGATION
REGISTER
2015-03-20 Delegation Register - Reprinted January 2016 – Reprinted January 2016
Shire of Laverton – Delegation Register
Page 2 of 51
PREFACE
The Meaning of Delegation
Macquarie defines the word ‘delegate’ as to meaning, ‘to commit powers or functions to
others.’ Before a person can commit a power or duty to another, the person proposing
the delegation:
 Must possess that power or duty; and
 Must possess the power to delegate that specific power or duty.
However, a Council cannot delegate any of the powers or duties under the Local
Government Act 1995 to:




An individual Council member;
Any officer other than the Chief Executive Officer;
Committees mentioned under Section 5.17(2); or
Any other person.
Notwithstanding the above, this Register also contains a number of other delegations that
derive from other Acts or the Shire’s Town Planning Scheme.
Purpose of Delegating Authority
The aim of delegated authority is to assist with improving the time taken to make decisions
within the constraints allowed by the relevant legislation. This is consistent with the
Shire’s commitment to a strong customer focus.
Preparation of the Register
This Register has been prepared following an extensive review of delegations made in
previous years and also includes some new additions.
Indexing has been approached on three (3) fronts:
 a Table of Contents
 a Subject Section Index
 an Alphabetical Index
Amendments to Delegations
The Register will be subject to ongoing review with amendments and additions to keep in
vogue with current requirements. This includes the review of delegations by the delegator
at least once every financial year (Section 5.46(2)). When these changes occur,
Councillors and staff will be provided with amended copies of relevant delegations and
requested to keep their register updated.
Steven J Deckert
CHIEF EXECUTIVE OFFICER
W:\04 Delegations\2015-03-20 Delegation Register - Reprinted January 2016.docx
Page 3 of 51
LEGISLATIVE PROVISIONS
LOCAL GOVERNMENT ACT
Legislation
The Local Government Act 1995 made significant changes to the way local government
conducts its business. Its general aim is to enable local governments to provide good,
open and accountable government to the community.
One of the changes was the degree of delegated authority available to be passed onto
the Chief Executive Officer or a Committee in order to manage the day to day operations
of the Shire.
The Act allows for a local government to delegate to the Chief Executive Officer the
exercise of most of its powers or the discharge of most of its duties. All delegations must
be by an absolute majority decision.
Limits on Delegations
The following are decision areas that cannot be delegated by Council to the Chief
Executive Officer under the Local Government Act 1995.
Any power or duty that requires a decision of an absolute majority of the local government:
 accepting a tender which exceeds an amount determined by the local government;
 appointing an auditor;
 acquiring or disposing of any property valued at an amount determined by the local
government;
 any of the local government’s powers under Sections 5.98, 5.98A, 5.99, 5.99A and
5.100 of the Act;
 borrowing money on behalf of the local government;
 hearing or determining an objection of a kind referred to in Section 9.5;
 the power under section 9.49A(4) to authorise a person to sign documents on behalf of
the local government
 any power or duty that requires the approval of the Minister or Governor; or
 such other duties or powers that may be prescribed by the Act.
Delegation to Committees
A local government may delegate to a committee any of its powers and duties:
5.16
(1)
(2)
(3)
(4)
(5)
Absolute majority required to delegate. Cannot delegate power of
delegation.
To be in writing and may be general or conditional.
Can be for a period of time or indefinite.
Doesn’t prevent Council acting through another.
Limits of delegations to committees.
5.17
Register of Delegations to committees is to be kept and reviewed annually.
5.18
Register of Delegations to committees is to be kept and reviewed annually.
Page 4 of 51
Delegation to Chief Executive Officer
5.42
(1)
(2)
5.43
Limits on delegation to Chief Executive Officer.
5.44
Chief Executive Officer may delegate to others, but not the power of delegation.
5.45
(1)
(2)
5.46
(1)
(2)
(3)
Absolute majority required to delegate.
To be in writing and may be general or conditional.
(a) Can be for a period of time or indefinite.
(b) Absolute majority required to amend or revoke.
Doesn’t prevent Council or Chief Executive Officer acting through another.
Register of the delegations made to the CEO and employees to be kept.
Delegations to be reviewed at least once every financial year.
A person to whom a power of duty is delegated under this Act is to keep
records in accordance with regulations in relation to the exercise of the
power or the discharge of the duty.
Records to be kept by Delegates
Admin Reg. 19
“Where a power of duty has been delegated under the Act to the Chief Executive Officer
or to any other local government employee, the person to whom the power or duty has
been delegated is to keep a written record of:
(a)
(b)
(c)
how the person exercised the power or discharged the duty:
when the person exercised the power or discharge the duty:
the persons or classes of persons, other than Council or Committee members or
employees of the local government, directly affected by the exercise of the power
or the discharge of the duty.”
ASSOCIATED LEGISLATION
Delegations or authorisations may occur in the following legislation, and where
applicable, regulations:











Planning and Development Act 2005
Dog Act 1976;
Cat Act 2011;
Bush Fires Act 1954;
Health Act 1911;
Freedom of Information Act 1992;
Land Administration Act 1997;
Litter Act 1979;
Local Government (Miscellaneous Provisions) Act 1960;
Caravan Parks and Camping Grounds Act 1995; and
Control of Vehicles (Off Road Areas) Act 1978.
(Note: This is not an exhaustive list)
Page 5 of 51
Contents
DELEGATION
NUMBER
DELEGATION SUBJECT
CURRENT
DATE
001
Animals - Unlawful Release from Pound
002
19/03/2015
003
Demolition Permits
19/03/2015
004
19/03/2015
005
Grant of Building Approval Certificate
19/03/2015
006
Buildings Orders
19/03/2015
007
Bush Fire - Use of Council Plant
19/03/2015
008
Staff - Housing Bonds
19/03/2015
009
Recovery of Debts
010
Staff - Private Use of Council Vehicles
011
Legal Advice
012
Land Valuations
19/03/2015
013
Tenders for Equipment Purchases
19/03/2015
014
Staff - Attendances at Conferences and Training Courses
015
Plant - Use by Employees
016
Roads and Footpaths - Damage to
017
19/03/2015
018
Private Works
19/03/2015
019
Signs - Roads and Streets
020
Road train Permits
19/03/2015
021
Payments from Shire of Laverton Bank Accounts
19/03/2015
022
Hire Charges - Council Property & Equipment
19/03/2015
023
Mobile Food Vans
19/03/2015
024
Air BP - Laverton Airport Lease
REVOKED
025
Staff Housing Rental Subsidies
19/03/2015
026
Liquor - Sale of from Council Property
19/03/2015
027
Contract Variations
19/03/2015
028
Rate Book
19/03/2015
029
Thoroughfares – Temporary Closure to Vehicles
19/03/2015
030
Disposal of Surplus Equipment, Materials, Tools etc
19/03/2015
031
Buildings - Dangerous
REVOKED
032
Buildings - Certificates of Classification
REVOKED
033
Media Authorisation
REVOKED
034
035
Finance - Preparation of Annual Financial Report
REVOKED
036
Award/Industrial Matters
REVOKED
037
Native Title
19/03/2015
038
Telephones (Private) – Use by Employees for Council Business
19/03/2015
039
Impounding Goods – Authorised Employee
19/03/2015
REVOKED
REVOKED
19/03/2015
REVOKED
REVOKED
19/03/2015
Revoked
REVOKED
19/03/2015
Page 6 of 51
DELEGATION
NUMBER
DELEGATION SUBJECT
CURRENT
DATE
040
Sale of Impounded/Seized/Confiscated Vehicles, Animals or Goods
041
Insurance – Contracts of
042
19/03/2015
043
Staff Housing
19/03/2015
044
19/03/2015
045
Burning, Prohibited and Restricted Times (Variation)
19/03/2015
046
19/03/2015
047
Mining Tenements
19/03/2015
048
19/03/2015
049
Plant and Equipment – Use by Private Persons
050
051
Powers and Duties of the Laverton Housing Project Development
Committee
052
Health Act – (Deputy)
19/03/2015
053
Local Government Property Local Law
19/03/2015
054
19/03/2015
055
Food Act 2008
19/03/2015
056
Dog Act – Powers and Duties
19/03/2015
057
Cat Act – Powers and Duties
19/03/2015
(Please see last page for Alphabetic Index)
19/03/2015
REVOKED
REVOKED
19/03/2015
REVOKED
Page 7 of 51
Delegation 002:
Legislative Power:
Building Act 2011
 Sections 20, 22, 32 and 127
Delegate:
Delegation:
The Chief Executive Officer is delegated authority under sections 20, 22 and 32 of the
Building Act 2011 to:
1.
Approve or refuse to approve plans and specifications; and
2.
Approve or refuse an extension of time where a building has not been
completed within the specified time.
CEO Delegation:
The Chief Executive Officer, in exercising authority under
Section 127 of the Building Act 2011, has delegated this
power/duty to the Environmental Health Officer/Building
Surveyor (EHO).
SJ Deckert, Chief Executive Officer, 20 March 2015.
Method of Recording
Use of Delegation:
Building License Register and individual files within
Building Licence Cabinet. For refusals – refer also to
agenda report to Council.
BIBLIOGRAPHY
Adopted
15/05/1997
Reaffirmed
22/05/1998
Reaffirmed
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/06/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
21/07/2005
Reaffirmed
24/04/2006
Amended
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Revoked
17/04/2014
Reissued
17/04/2014
Reaffirmed
19/03/2015
Page 8 of 51
Delegation 003:
Demolition Permits
Legislative Power:
Building Act 2011
 Sections 21, 22 and 127
Delegate:
Delegation:
The Chief Executive Officer is delegated authority to approve the issue of a demolition
permit under Sections 21 and 22 of the Building Act 2011 to take down a building or a
part of a building and such permit may be subject to such conditions as the Chief
Executive Officer considers necessary for the safe and proper execution of the work. It
is a condition of this delegation that the Chief Executive Officer ensures that the work is
in accordance with all legislative requirements and in accordance with the appropriate
Australian Standards.
CEO Delegation:
Surveyor (EHO).
Method of Recording
Use of Delegation:
Demolition Permit Register and relevant property file
within Building Licence Cabinet.
BIBLIOGRAPHY
Adopted
15/05/1997
Reaffirmed
22/05/1998
Reaffirmed
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/06/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
21/07/2005
Reaffirmed
24/04/2006
Amended
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Revoked
17/04/2014
Reissued
17/04/2014
Reaffirmed
19/03/2015
Page 9 of 51
Delegation 004:
Legislative Power:
Building Act 2011
 Sections 58 and 127
Delegate:
Delegation:
The Chief Executive Officer is delegated authority under section 58 of the Building Act
2011 to approve, modify or refuse Grant of Occupancy Permit applications.
CEO Delegation:
Surveyor (EHO).
Method of Recording
Use of Delegation:
Relevant property file within Building Licence Cabinet.
BIBLIOGRAPHY
Adopted
15/05/1997
Reaffirmed
22/05/1998
Reaffirmed
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/06/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
21/07/2005
Reaffirmed
24/04/2006
Amended
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Revoked
17/04/2014
Reissued
17/04/2014
Reaffirmed
19/03/2015
Page 10 of 51
Delegation 005:
Legislative Power:
Building Act 2011
 Sections 58 and 127
Delegate:
Delegation:
The Chief Executive Officer is delegated authority under section 58 of the Building Act
2011 to approve, modify or refuse Grant of Building Approval Certificate Applications.
CEO Delegation:
Surveyor (EHO).
Method of Recording
Use of Delegation:
Relevant property file within Records System.
BIBLIOGRAPHY
Adopted
15/05/1997
Reaffirmed
22/05/1998
Reaffirmed
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/06/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
21/07/2005
Reaffirmed
24/04/2006
Amended
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Revoked
17/04/2014
Reissued
17/04/2014
Reaffirmed
19/03/2015
Page 11 of 51
Delegation 006:
Building Orders
Legislative Power:
Building Act 2011
 Sections 110, 117 and 127
Delegate:
Delegation:
The Chief Executive Officer is delegated authority under the following sections of the
Building Act 2011 to:
1.
2.
Section 110 – To make building orders in relation to –
(a)
Building work
(b)
Demolition work
(c)
An existing building or incidental structure
Section 117 – To revoke building orders.
CEO Delegation:
Surveyor (EHO).
Method of Recording
Use of Delegation:
Relevant property file within the Records System.
BIBLIOGRAPHY
Adopted
15/05/1997
Reaffirmed
22/05/1998
Reaffirmed
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/06/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
21/07/2005
Reaffirmed
24/04/2006
Amended
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Revoked
17/04/2014
Reissued
17/04/2014
Reaffirmed
19/03/2015
Page 12 of 51
Delegation 007:
Bush Fire – Use of Council Plant
Legislative Power:

Section 5.42
Delegate:
Delegation:
The Chief Executive Officer is delegated authority to place Shire plant and operators at
the disposal of a Bush Fire Control Officer in the event of an emergency for bush fire
prevention and/or control measures. In situations where Shire plant or equipment is
required, the persons requesting such assistance must first guarantee payment for all
costs incurred.
CEO Delegation:
Section 5.44 of the Local Government Act 1995, has
delegated this power/duty to the Executive Manager
Technical Services.
SJ Deckert, Chief Executive Officer, 20 March 2015
Method of Recording
Use of Delegation:
Relevant subject File within Records System.
BIBLIOGRAPHY
Adopted
15/05/1997
Reaffirmed
22/05/1998
Reaffirmed
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/06/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
21/07/2005
Reaffirmed
24/04/2006
Amended
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 13 of 51
Delegation 008:
Staff – Housing Bonds
Legislative Power:
Residential Tenancies Act 1987
 Section 5.42
Local Government (Functions and General) Regulations
1996
 Regulation 30(2)(d)
Delegate:
Delegation:
The Chief Executive Officer is delegated authority to levy the appropriate maintenance
and cleaning bonds on the prospective tenants of Council houses and to manage the
bonds in accordance with the Residential Tenancies Act 1987.
CEO Delegation:
Corporate and Community Services.
Method of Recording
Use of Delegation:
On relevant personnel file.
BIBLIOGRAPHY
Adopted
15/05/1997
Reaffirmed
22/05/1998
Reaffirmed
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/06/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
21/07/2005
Reaffirmed
24/04/2006
Amended
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 14 of 51
Delegation 010:
Staff – Private Use of Council Vehicles
Legislative Power:
 Section 5.42
Delegate:
Delegation:
The Chief Executive Officer is delegated the authority to make all appropriate private use
arrangements with all staff entitled to the use of a Council vehicle.
CEO Delegation:
Not applicable.
Method of Recording
Use of Delegation:
BIBLIOGRAPHY
Adopted
15/05/1997
Reaffirmed
22/05/1998
Reaffirmed
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/06/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
21/07/2005
Reaffirmed
24/04/2006
Amended
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 15 of 51
Delegation 012:
Land Valuations
Legislative Power:
 Section 5.42
Delegate:
Delegation:
Subject to provision being made in the budget for land valuation expenses, the Chief
Executive Officer is delegated authority to obtain from the Valuer General or a qualified
private Valuer, the value of any land or property that is the subject of a report or
submission to the Council involving negotiations for the purchase or sale of the property.
CEO Delegation:
Not applicable.
Method of Recording
Use of Delegation:
Relevant subject file within Records System.
BIBLIOGRAPHY
Adopted
15/05/1997
Reaffirmed
22/05/1998
Reaffirmed
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/06/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
21/07/2005
Reaffirmed
24/04/2006
Amended
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 16 of 51
Delegation 013:
Tenders for Equipment Purchase
Legislative Power:
 Section 5.42
Delegate:
Delegation:
Where provision has been made in the budget, the Chief Executive Officer is delegated
authority to call tenders for items of plant, equipment or machinery subject to compliance
with Functions and General Regulation 14. On the receipt of the tenders, the Chief
Executive Officer shall report on tenders received to the next meeting of Council.
CEO Delegation:
Not applicable.
Method of Recording
Use of Delegation:
Relevant Tender file within Records System.
BIBLIOGRAPHY
Adopted
15/05/1997
Reaffirmed
22/05/1998
Reaffirmed
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/06/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
21/07/2005
Reaffirmed
24/04/2006
Amended
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 17 of 51
Delegation 015:
Plant – Use by Employees
Legislative Power:
 Section 5.42
Delegate:
Delegation:
The Chief Executive Officer is delegated authority to allow after hours usage of plant to
employees subject to the following:
1.
Usage will be permitted within the townsite area, to those employees who are
conversant with the operating capabilities of the plant that they propose to use
and subject to their agreement to accept full responsibility for any loss or
damage caused by negligence to that plant.
2.
Where the use, or intended use, of plant is likely to conflict with usage of
Council, of that plant, then permission will not be given.
CEO Delegation:
delegated this power/duty to the Executive Manager,
Technical Services
Method of Recording
Use of Delegation:
BIBLIOGRAPHY
Adopted
15/05/1997
Reaffirmed
22/05/1998
Reaffirmed
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
19/06/2003
Reaffirmed
17/09/2004
Reaffirmed
21/07/2005
Reaffirmed
24/04/2006
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 18 of 51
Delegation 017:
Legislative Power:
 Section 5.42
Delegate:
Delegation:
The Chief Executive Officer is delegated authority to consider and approve or reject
applications from swimmers wishing to participate in early morning swimming.
CEO Delegation:
Not applicable.
Method of Recording
Use of Delegation:
BIBLIOGRAPHY
Adopted
15/05/1997
Reaffirmed
22/05/1998
Reaffirmed
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/06/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
21/07/2005
Reaffirmed
24/04/2006
Amended
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 19 of 51
Delegation 018:
Private Works
Legislative Power:
 Section 5.42
Delegate:
Delegation:
The Chief Executive Officer is authorised, without reference to Council to approve
carrying out of private works where the value of the works does not exceed $20,000. This
delegation is subject to the following:

Private works will only be undertaken when time permits to ensure there is no
disruption to Council’s work programme.

Requests for private works for time other than that suited to Council shall be
completed outside Council’s normal working hours and charged at the
appropriate penalty rates.

All private works undertaken by Council staff is to be listed in the Works
Manager’s report for presentation at the next following monthly Council
meeting.
CEO Delegation:
Technical Services.
Method of Recording
Use of Delegation:
Private Works Register and Executive Manager Technical
Services Report in next available Councillors’ Information
Bulletin.
BIBLIOGRAPHY
Adopted
15/05/1997
Reaffirmed
22/05/1998
Reaffirmed
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/06/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
21/07/2005
Reaffirmed
24/04/2006
Reaffirmed
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 20 of 51
Delegation 020:
Road Train Permits
Legislative Power:
 Section 5.42
Delegate:
Delegation:
The Chief Executive Officer is delegated authority to approve or reject applications to use
road trains on roads under the Shire’s control. Details of any approvals or rejections
issued under this delegation are to be reported via the Information Bulletin.
CEO Delegation:
Technical Services.
Method of Recording
Use of Delegation:
Councillors’ Information Bulletin and relevant subject file in
Records System.
BIBLIOGRAPHY
Adopted
15/05/1997
Reaffirmed
22/05/1998
Reaffirmed
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/06/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
21/07/2005
Reaffirmed
24/04/2006
Amended
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 21 of 51
Delegation 021:
Legislative Power:
 Section 5.42
Local Government (Financial Management) Regulations
1996
 Reg 11 & 12
Delegate:
Delegation:
The Chief Executive Officer is delegated authority to authorise the approval of payments
by cheque, electronic funds transfer or by other means from bank accounts held in the
name of the Shire of Laverton subject to:
1.
The authority extends only to payments for items previously authorised by the
Council by either inclusion in the budget or Council resolution and approved by
the Chief Executive Officer.
2.
The Chief Executive Officer is to ensure the relevant debt was incurred by a
person who was properly authorised to do so, was in accordance with
purchasing policies and that the goods or services to which each account
relates were provided in a satisfactory condition or to a satisfactory standard
as the case requires. (See Policy 3.20 - Authorisation for Payment of Accounts)
3.
Notwithstanding the above, authority also extends to the payments to Creditors
who provided goods or services by Tender, Contract or Quote previously
authorised by Council. The authority is limited to amounts set out in the
Tender, Contract or Quote. Furthermore, the works, services or goods must
be supplied to the satisfaction of the Chief Executive Officer.
4.
A list of the accounts so paid is to be presented to the next meeting of the
Council and included in the minutes of that meeting, and (See also Policy 3.20)
5.
The vouchers, supporting invoices and other relevant documents be made
available for inspection by Councillors at any time following the date of the
payment and at the next ordinary meeting of the Council. (See also Policy 3.20)
CEO Delegation:
Method of Recording
Use of Delegation:
Accounts Paid Listing as presented to Council – Summary
in Agenda, Detailed Listings in Councillors’ Information
Bulletin.
BIBLIOGRAPHY
Adopted
15/05/1997
Amended
22/05/1998
Reaffirmed
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/06/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
21/07/2005
Reaffirmed
24/04/2006
Amended
18/09/2008
Reaffirmed
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 22 of 51
BIBLIOGRAPHY
Adopted
15/05/1997
Amended
22/05/1998
Reaffirmed
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/06/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
21/07/2005
Reaffirmed
24/04/2006
Amended
18/09/2008
Reaffirmed
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 23 of 51
Delegation 022:
Hire Charges – Council Property and Equipment
Legislative Power:
 Section 5.42
Delegate:
Delegation:
That the Chief Executive Officer be delegated authority to consider applications for the
free use of Council property and equipment or the use of Council property and equipment
at a reduced charge and to approve or reject such applications. The Chief Executive
Officer in exercising this delegation shall have due regard to all Council policies.
CEO Delegation:
Method of Recording
Use of Delegation:
BIBLIOGRAPHY
Adopted
15/05/1997
Reaffirmed
22/05/1998
Reaffirmed
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/06/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
21/07/2005
Reaffirmed
24/04/2006
Reaffirmed
18/02/2010
Amended
23/09/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 24 of 51
Delegation 023:
Mobile Food Vans
Legislative Power:
 Section 5.42
Delegate:
Delegation:
Pursuant to the provisions of clause 11.3 of Town Planning Scheme No. 2, the Chief
Executive Officer is delegated authority to consider and approve or reject applications by
mobile food van operators to operate from locations within the Shire other than within the
caravan park.
CEO Delegation:
Technical Services.
Method of Recording
Use of Delegation:
BIBLIOGRAPHY
Adopted
15/05/1997
Reaffirmed
22/05/1998
Reaffirmed
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/06/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
21/07/2005
Reaffirmed
24/04/2006
Reaffirmed
18/02/2010
Amended
23/09/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 25 of 51
Delegation 025:
Legislative Power:
 Section 5.42
Delegate:
Delegation:
The Chief Executive Officer is delegated authority to determine applications for a housing
subsidy in accordance to the guidelines set down in Policy 5.14 – Employee Housing
Subsidy.
CEO Delegation:
Not applicable.
Method of Recording
Use of Delegation:
Relevant employee’s personnel file.
BIBLIOGRAPHY
Adopted
15/05/1997
Reaffirmed
22/05/1998
Amended
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/06/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
21/07/2005
Reaffirmed
24/04/2006
Amended
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 26 of 51
Delegation 026:
Liquor – Sale of From Council Property
Legislative Power:
 Section 5.42
Delegate:
Delegation:
The Chief Executive Officer is delegated authority to approve applications for the sale of
liquor from property under the care, control and management of the Council and to
approve applications to consume liquor on property under the care, control and
management of Council.
CEO Delegation:
Method of Recording
Use of Delegation:
BIBLIOGRAPHY
Adopted
15/05/1997
Reaffirmed
22/05/1998
Reaffirmed
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/06/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
21/07/2005
Reaffirmed
24/04/2006
Reaffirmed
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 27 of 51
Delegation 027:
Contract Variations
Legislative Power:
 Section 5.42
Delegate:
Delegation:
The Chief Executive Officer is delegated authority to approve minor variations to contracts
entered into by Council, subject to the funds required to meet the cost of the variations
being contained within the amount set aside in the budget adopted by the Council.
CEO Delegation:
Not applicable.
Method of Recording
Use of Delegation:
BIBLIOGRAPHY
Adopted
15/05/1997
Reaffirmed
22/05/1998
Reaffirmed
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/06/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
21/07/2005
Reaffirmed
24/04/2006
Amended
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 28 of 51
Delegation 028:
Rate Book
Legislative Power:
 Section 5.42
Delegate:
Delegation:
1.
Entering into an agreement in accordance with 6.49 of the Local Government
Act 1995.
2.
The recovery of rates by complaint or action pursuant to the provisions of
6.56(1) of the Local Government Act 1995.
3.
Requiring a lessee to pay rent to the Council in satisfaction of rates or service
charges due and payable in accordance with 6.60(2) of the Local Government
Act 1995.
4.
The exercise of discretion in regard to granting of any extension of time for
service of objections to the Rate Book 6.76(4) of the Local Government Act
1995.
CEO Delegation:
Method of Recording
Use of Delegation:
BIBLIOGRAPHY
Adopted
15/05/1997
Reaffirmed
22/05/1998
Reaffirmed
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/06/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
21/07/2005
Reaffirmed
24/04/2006
Amended
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 29 of 51
Delegation 029:
Legislative Power:
 Section 5.42
Delegate:
Delegation:
Pursuant to the provisions of section 3.50(1) of the Local Government Act 1995, the Chief
Executive Officer is delegated authority to temporarily close a thoroughfare or a portion
of a thoroughfare in the following circumstances:
1.
Rain Damage
For a period not exceeding 28 days if he is of the opinion that by reason of
heavy rain a thoroughfare is likely to be damaged by the passage of traffic
generally or traffic of any particular class.
2.
Unsafe Conditions
For a period not exceeding 7 days due to roadworks or safety issues where a
thoroughfare may be unsafe to the user.
3.
Blasting Conditions
For a period not exceeding 30 minutes to enable a mining operator to carry out
blasting in the near vicinity of a thoroughfare.
4.
Community Events
For a period not exceeding 7 days for community or fundraising events, which
must also have the approval of the Commissioner of Police or to safety issues,
where use of the street may be unsafe to the user.
CEO Delegation:
Technical Services.
Method of Recording
Use of Delegation:
BIBLIOGRAPHY
Adopted
15/05/1997
Reaffirmed
22/05/1998
Reaffirmed
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/06/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
21/07/2005
Reaffirmed
24/04/2006
Amended
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 30 of 51
Delegation 030:
Legislative Power:
 Section 5.42
Delegate:
Delegation:
Pursuant to the provisions of section 3.58 of the Local Government Act 1995 and
regulation 30(3) of the Local Government (Functions & General) Regulations 1996, the
Chief Executive Officer is delegated authority to:
1.
Sell by calling for expressions of interest, holding of a surplus goods sale at
the Shire Depot, or any other fair means, items of surplus equipment,
materials, tools, etc which are no longer required, or are outmoded, or are no
longer serviceable.
2.
This delegation applies only to items with an estimated value of less than
$2,000.
CEO Delegation:
Technical Services.
Method of Recording
Use of Delegation:
BIBLIOGRAPHY
Adopted
15/05/1997
Reaffirmed
22/05/1998
Reaffirmed
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/06/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
21/07/2005
Reaffirmed
24/04/2006
Amended
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 31 of 51
Delegation 034:
Legislative Power:
Health Act 1911
 Section 5.42
Delegate:
Environmental Health Officer/Building Surveyor
Delegation:
Pursuant to the provisions of section 107 of the Health Act 1911, the Environmental
Health Officer/Building Surveyor is delegated authority pursuant to the Health
Amendment Act 1996 to approve septic tank systems to serve single dwellings on existing
vacant lots (or non residential lots having a single residential equivalent) where such
systems are designed to serve up to 10 persons.
CEO Delegation:
Not applicable.
Method of Recording
Use of Delegation:
BIBLIOGRAPHY
Adopted
15/05/1997
Reaffirmed
22/05/1998
Reaffirmed
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/06/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
21/07/2005
Reaffirmed
24/04/2006
Reaffirmed
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 32 of 51
Delegation 037:
Native Title
Legislative Power:
 Section 5.42
Native Title Act 1993
Delegate:
Delegation:
The Chief Executive Officer is delegated authority to register an interest in any Native
Title Claim affecting Council in order for Council to have sufficient interest to become a
party to the Native Title Application.
CEO Delegation:
Not applicable.
Method of Recording
Use of Delegation:
BIBLIOGRAPHY
Adopted
15/05/1997
Reaffirmed
22/05/1998
Reaffirmed
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/06/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
21/07/2005
Reaffirmed
24/04/2006
Reaffirmed
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 33 of 51
Delegation 038:
Telephones (Private) – Use by Employees for Council
Business
Legislative Power:
 Section 5.42
Delegate:
Delegation:
The Chief Executive Officer is delegated authority to make appropriate financial and other
arrangements with all employees to have a telephone installed in his/her principal place
of residence within the Shire for some use on Council business. The Chief Executive
Officer is further delegated authority to make appropriate arrangements to reimburse any
employee with any telephone expenses incurred on Council business.
CEO Delegation:
Not applicable.
Method of Recording
Use of Delegation:
Relevant employee’s personnel file.
BIBLIOGRAPHY
Adopted
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/09/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
24/04/2006
Reaffirmed
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Amended
21/03/2013
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 34 of 51
Delegation 039:
Legislative Power:
 Section 5.42
Delegate:
Delegation:
Pursuant to the provisions of section 3.39(i) of the Local Government Act 1995, the Chief
Executive Officer is delegated authority to authorise any employee to remove and
impound any goods that are involved in a contravention that can lead to impounding.
CEO Delegation:
Technical Services.
Method of Recording
Use of Delegation:
BIBLIOGRAPHY
Adopted
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/09/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
24/04/2006
Amended
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 35 of 51
Delegation 040:
Sale of Impounded/Seized/Confiscated Vehicles, Animals
or Goods
Legislative Power:
 Section 5.42
Delegate:
Delegation:
Pursuant to the provisions of sections 3.47 and 3.58 of the Local Government Act 1995,
the Chief Executive Officer is delegated authority to:
1.
Dispose of any vehicles, animals or goods that have been impounded/seized
or confiscated.
2.
Dispose of the above only after calling tenders in accordance with Part 4 of the
Local Government (Functions and General) Regulations.
3.
Pursuant to section 5.43 (b) of the Local Government Act 1995, to accept any
tender up to the value of $1000 and subject to the proviso that tenders for
amounts exceeding $1000 shall be referred to the Council for consideration.
CEO Delegation:
Technical Services.
Method of Recording
Use of Delegation:
BIBLIOGRAPHY
Adopted
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/09/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
24/04/2006
Amended
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 36 of 51
Delegation 042:
Legislative Power:
 Section 5.42
Delegate:
Delegation:
The Chief Executive Officer is delegated authority to consider claims against Council for
property damage that do not exceed the insurance policy excess levels, and to accept
or deny liability on behalf of Council.
In cases where liability is accepted, payment may only be made up to value of Council’s
relevant insurance excess amount and then only upon receipt of an appropriate release
form prepared by Council’s Solicitors.
CEO Delegation:
Not applicable.
Method of Recording
Use of Delegation:
BIBLIOGRAPHY
Adopted
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/09/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
24/04/2006
Amended
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 37 of 51
Delegation 043:
Staff Housing
Legislative Power:
 Section 5.42
Delegate:
Delegation:
The Chief Executive Officer is delegated authority to make all arrangements in regard to
occupancy and maintenance of all staff accommodation provided by Council. In
exercising this delegation the Chief Executive Officer shall have regard to any Council
policy in place from time to time.
In the event that any Council provided accommodation is, at any time, not required for
Council employees, the Chief Executive Officer is delegated authority to rent the
accommodation to persons other than Council employees, provided the tenancy
arrangement is only on a monthly basis.
The Chief Executive Officer is further delegated authority to determine the level of bond
to be applied to each occupancy arrangement.
CEO Delegation:
Not applicable.
Method of Recording
Use of Delegation:
BIBLIOGRAPHY
Adopted
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/09/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
24/04/2006
Reaffirmed
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 38 of 51
Delegation 044:
Contracts – Use on Works
Legislative Power:
 Section 5.42
Delegate:
Delegation:
The Chief Executive Officer is delegated authority to engage private contractors to assist
and compliment Council’s work staff in carrying out any works and services. In exercising
this delegated authority, the Chief Executive Officer shall have due regard to the following:
a)
It must be demonstrated that by engaging the private contractors, it will be in
the best interests of Council.
b)
Appropriate funds are provided within the budget.
c)
The engagement of private contractors shall only take place with due
compliance with the Local Government (Functions and General) Regulations
relating to tenders.
CEO Delegation:
Technical Services.
Method of Recording
Use of Delegation:
Relevant subject file within Records System and Tender
Register if appropriate.
BIBLIOGRAPHY
Adopted
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/09/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
24/04/2006
Reaffirmed
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 39 of 51
Delegation 045:
Burning – Prohibited and Restricted Times (Variation)
Legislative Power:
Bush Fires Act 1954
Delegate:
President and Chief Bush Fire Control Officer
Delegation:
Pursuant to Sections 17(10) and 18(5C) of the Bush Fires Act 1954, the President and
the Chief Bush Fire Control Officer are jointly delegated the Council’s powers and duties
under Section 17(7) and (8) and Section 18(5) of the Bush Fires Act 1954 in respect to
varying the prohibited and restricted burning times, provided that the Officer in Charge of
the Department of Parks and Wildlife (DPAW) is consulted before the authority under this
delegation is exercised.
CEO Delegation:
Not applicable.
Method of Recording
Use of Delegation:
BIBLIOGRAPHY
Adopted
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/09/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
24/04/2006
Amended
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 40 of 51
Delegation 046:
Legislative Power:
Bush Fires Act 1954
 Section 59(3)
Delegate:
Delegation:
The Chief Executive Officer is delegated general authority to consider allegations of
offences alleged to have been committed against the Bush Fires Act 1954 within the
district, and if considered appropriate, to institute and carry out proceedings in the name
of the Shire against any person alleged to have committed any of those offences. This
delegation also extends to the issue of infringement notices in accordance with the
provisions of Section 59A of the Act.
CEO Delegation:
Technical Services.
Method of Recording
Use of Delegation:
BIBLIOGRAPHY
Adopted
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/09/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
24/04/2006
Amended
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 41 of 51
Delegation 047:
Mining Tenements
Legislative Power:
 Section 5.42
Delegate:
Delegation:
The Chief Executive Officer is delegated authority to lodge objections to the granting of
mining tenements that may affect Council property. The Chief Executive Officer is further
delegated authority to negotiate/impose appropriate conditions to be applied to the
granting of any mining tenement in order to protect Council’s interest in that property.
CEO Delegation:
Not applicable.
Method of Recording
Use of Delegation:
BIBLIOGRAPHY
Adopted
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/09/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
24/04/2006
Reaffirmed
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 42 of 51
Delegation 048:
Legislative Power:
Dog Act 1976
Delegate:
Delegation:
Pursuant to Section 44 of the Dog Act, the Chief Executive Officer is authorised to institute
and carry on proceedings in the name of the Shire in respect to offences alleged to have
been committed within the district against the Dog Act 1976.
This delegation also enables the Chief Executive Officer to issue infringement notices
pursuant to the provisions of Section 29 of the Act.
CEO Delegation:
Technical Services.
Method of Recording
Use of Delegation:
BIBLIOGRAPHY
Adopted
20/05/1999
Reaffirmed
18/05/2000
Reaffirmed
21/09/2000
Reaffirmed
21/09/2001
Reaffirmed
20/06/2002
Reaffirmed
19/06/2003
Reaffirmed
17/06/2004
Reaffirmed
24/04/2006
Amended
18/02/2010
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 43 of 51
Delegation 050:
Write-off of Debts
Legislative Power:
 Section 5.42
Delegate:
Delegation:
Pursuant to section 6.12(1)(c) of the Local Government Act 1995, the Chief Executive
Officer is delegated authority to write off amounts of money owed, subject to the following
conditions:
1.
The authorisation shall apply to an individual amount up to a value of
$500 (excluding GST);
2.
Council is are to be advised of such decisions via the Information Bulletin
on a monthly basis, or as the need arises; and
3.
Factors to be considered when deciding to write-off a debt include:
i.
The amount of the debt outstanding;
ii.
The likelihood of the monies being collected;
iii.
The costs and administrative time in pursuing payment;
iv.
The impact of the writing off of the debt will have on the Shire’s
finances and the debtor; and
v.
Any other relevant legislation, delegation or Council Policy.
CEO Delegation:
Method of Recording
Use of Delegation:
Relevant subject file within Records System and next
available Councillors’ Information Bulletin.
BIBLIOGRAPHY
Adopted
18/09/2009
Reaffirmed
18/02/2010
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Page 44 of 51
Delegation 052:
Legislative Power:
Health Act 1911
 Section 26
Delegate:
Environmental Health Officer/Building Surveyor (EHO)
Delegation:
Pursuant to section 26 of the Health Act 1911, the EHO is appointed and authorised to
be the Shire of Laverton’s deputy and to exercise and discharge all or any of the powers
and functions of the local government for such time and subject to such conditions and
limitations (if any) as the local government shall see fit from time to time.
CEO Delegation:
Not applicable.
Method of Recording
Use of Delegation:
BIBLIOGRAPHY
Adopted
18/02/2010
Reaffirmed
19/03/2015
Reaffirmed
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Page 45 of 51
Delegation 053:
Legislative Power:
 Section 5.42
 Section 9.10
Delegate:
Delegation:
The administration of the Local Government Property Local Law, including the
appointment of authorised persons (under section 9.10 of the Act) to perform any of the
functions of the authorised person under this local law, be delegated to the Chief
Executive Officer, subject to the following:
a)
The Chief Executive Officer may refer any matter, at his discretion, for decision
to the Council;
b)
The Council is to be provided details of any prosecution under the local law;
c)
Only the Council is to:
i.
Make a determination under Part 2;
ii.
Adopt or vary a policy containing conditions subject to which an
application for a permit may be approved under clauses 3.3(1)(a);
iii.
Enter into an agreement with a permit holder in respect of ownership
of a materials in a building (clause 3.7);
iv.
Issue a permit under clause 3.13(1)(I) (erect a building) or 3.13 (1)(n)
(erect or install any utility service structure);
v.
Cancel a permit under clause 3.12;
vi.
Hear an objection under Part 7; and
vii.
Appoint authorised persons who are not employees under section 9.10
of the Act.
CEO Delegation:
delegated his power/duty in respect to the control and
operation of the Laverton Swimming Pool to the Swimming
Pool Manager, with the exception of the power to appoint
authorised persons under section 9.10 of the Act.
Method of Recording
Use of Delegation:
Relevant subject file written Records System.
BIBLIOGRAPHY
Adopted
22/02/2011
Reaffirmed
22/03/2012
Reaffirmed
21/03/2013
Reaffirmed
20/03/2014
Reaffirmed
19/03/2015
Page 46 of 51
Delegation 054:
Legislative Power:
 Section 5.42
Delegate:
Delegation:
The Chief Executive Officer is delegated authority, subject to not exceeding the
annual Budget provision, to authorise:
1.
Applications from the Laverton Race Club to conduct Race Days at the Laverton
Race Course (Reserve 33841).
2.
The grading and preparation of the trace for the annual Race Day, together with the
provision of associated services, such as rubbish removal.
3.
The printing of the Race Book and Certificates.
4.
Waiving the requirement for the bond and hire charges relevant to the use of the
Community Bus on Race Day, but subject to the conditions that the Bus is returned
in a clean condition and that the Laverton Race Club accepts responsibility for any
damage that may occur while in the Club’s possession.
5.
A contribution to the race prize pool of up to $1,000 to be drawn from Account
E113005 – Race Course and Stable Maintenance.
CEO Delegation:
Not applicable.
Method of Recording
Use of Delegation:
In the next issue of the ‘Information Bulletin’.
BIBLIOGRAPHY
Adopted
18/09/2014
Reaffirmed
19/03/2015
Page 47 of 51
Delegation 055:
Food Act 2008
Legislative Power:
Food Act 2008
 Section 122
Delegate:
Environmental Health Officer/Building Surveyor (EHO)
Delegation:
Pursuant to section 122 of the Food Act 2008, the Environmental Health Officer is
appointed and authorised to exercise and discharge powers and functions of the local
government for such time and subject to such limitations (if any) as the local government
shall see fit from time to time.
CEO Delegation:
Not applicable.
Method of Recording
Use of Delegation:
BIBLIOGRAPHY
Adopted
18/09/2014
Reaffirmed
19/03/2015
Page 48 of 51
Delegation 056
Dog Act Powers and Duties
Legislative Power:
Dog Act 1976
 Section 10AA
Delegate:
Delegation:
Pursuant to section 10AA(1) of the Dog Act 1976, the Chief Executive Officer is delegated
the exercise of any power or duty of the local government under another provision of this
Act.
CEO Delegation:
Method of Recording
Use of Delegation:
BIBLIOGRAPHY
Adopted
18/09/2014
Reaffirmed
19/03/2015
Page 49 of 51
Delegation 057
Cat Act Powers and Duties
Legislative Power:
Cat Act 2011
 Section 44(1)
Delegate:
Delegation:
Pursuant to section 44(1) of the Cat Act 2011, the Chief Executive Officer is delegated
the exercise of any power or duty of the local government under another provision of this
Act.
CEO Delegation:
Method of Recording
Use of Delegation:
BIBLIOGRAPHY
Adopted
18/09/2014
Reaffirmed
19/03/2015
Page 50 of 51
Index
DELEGATION
NUMBER
DELEGATION SUBJECT
CURRENT
DATE
024
Air BP - Laverton Airport Lease
REVOKED
001
Animals - Unlawful Release from Pound
REVOKED
036
Award/Industrial Matters
REVOKED
032
Buildings - Certificates of Classification
REVOKED
031
Buildings - Dangerous
REVOKED
006
Buildings Orders
19/03/2015
045
Burning, Prohibited and Restricted Times (Variation)
19/03/2015
007
Bush Fire - Use of Council Plant
19/03/2015
057
Cat Act – Powers and Duties
19/03/2015
027
Contract Variations
19/03/2015
044
19/03/2015
003
Demolition Permits
19/03/2015
030
19/03/2015
056
Dog Act – Powers and Duties
19/03/2015
017
19/03/2015
035
Finance - Preparation of Annual Financial Report
055
Food Act 2008
19/03/2015
005
19/03/2015
002
19/03/2015
004
19/03/2015
052
19/03/2015
022
Hire Charges - Council Property & Equipment
19/03/2015
039
19/03/2015
041
Insurance – Contracts of
042
19/03/2015
012
Land Valuations
19/03/2015
054
19/03/2015
011
Legal Advice
026
Liquor - Sale of from Council Property
19/03/2015
053
19/03/2015
033
Media Authorisation
047
Mining Tenements
19/03/2015
023
Mobile Food Vans
19/03/2015
037
Native Title
19/03/2015
046
19/03/2015
021
19/03/2015
015
Plant - Use by Employees
19/03/2015
049
Plant and Equipment – Use by Private Persons
REVOKED
REVOKED
REVOKED
REVOKED
REVOKED
Page 51 of 51
DELEGATION
NUMBER
DELEGATION SUBJECT
CURRENT
DATE
051
Powers and Duties of the Laverton Housing Project Development
Committee
018
Private Works
19/03/2015
048
19/03/2015
028
Rate Book
19/03/2015
009
Recovery of Debts
REVOKED
020
Road train Permits
19/03/2015
016
Roads and Footpaths - Damage to
040
Sale of Impounded/Seized/Confiscated Vehicles, Animals or Goods
19/03/2015
034
19/03/2015
019
Signs - Roads and Streets
REVOKED
014
Staff - Attendances at Conferences and Training Courses
REVOKED
008
Staff - Housing Bonds
19/03/2015
010
Staff - Private Use of Council Vehicles
19/03/2015
043
Staff Housing
19/03/2015
025
19/03/2015
038
Telephones (Private) – Use by Employees for Council Business
19/03/2015
013
Tenders for Equipment Purchases
19/03/2015
029
19/03/2015
050
19/03/2015
REVOKED
Revoked
ATTACHMENT OMC1603-11.5.5.B
Page 1 of 24
Page 02.18-1
Shire of Laverton – Policy Manual
02.
ADMINISTRATION
02.18
Purchasing
1.
Introduction
The Shire of Laverton (the “Shire”) is committed to delivering best practice in the purchasing
of goods, services and works that align with the principles of transparency, probity and good
governance and complies with the Local Government Act 1995 (the “Act”) and Part 4 of the
Local Government (Functions and General) Regulations 1996, (the “Regulations”).
Procurement processes and practices to be complied with are defined within this Policy and
the Shire’s prescribed procurement procedures.
2.
Objectives
The objectives of this Policy are to ensure that all purchasing activities:

demonstrate that best value for money is attained for the Shire;

are compliant with relevant legislations, including the Act and Regulations;

are recorded in compliance with the State Records Act 2000 and associated
records management practices and procedures of the Shire;

mitigate probity risk, by establishing consistent and demonstrated processes that
promotes openness, transparency, fairness and equity to all potential suppliers;

ensure that the sustainable benefits, such as environmental, social and local
economic factors are considered in the overall value for money assessment; and

are conducted in a consistent and efficient manner across the Shire and that
ethical decision making is demonstrated.
3.
Ethics and Integrity
3.1 Code of Conduct
All officers and employees of the Shire undertaking purchasing activities must have
regard for the Code of Conduct requirements and shall observe the highest standards
of ethics and integrity. All officers and employees of the Shire must act in an honest
and professional manner at all times which supports the standing of the Shire.
3.2 Purchasing Principles
The following principles, standards and behaviours must be observed and enforced
through all stages of the purchasing process to ensure the fair and equitable treatment
of all parties:
BIBLIOGRAPHY
Adopted
15/05/1997
Substituted
17/04/2014
Reaffirmed
24/05/2007
Reaffirmed
17/09/2015
Reaffirmed
18/06/2009
Amended
22/10/2015
Substituted
22/02/2011
Revoked:
24/03/2016
Amended
22/03/2012
Reissued
24/03/2016
OMC1603-11.5.5.B
Page 2 of 24
Page 02.18-2
02.
ADMINISTRATION
02.18
Purchasing cont’d

full accountability shall be taken for all purchasing decisions and the efficient,
effective and proper expenditure of public monies based on achieving value for
money;

all purchasing practices shall comply with relevant legislation, regulations, and
requirements consistent with the Shire’s policies and Code of Conduct;

purchasing is to be undertaken on a competitive basis where all potential
suppliers are treated impartially, honestly and consistently;

all processes, evaluations and decisions shall be transparent, free from bias and
fully documented in accordance with applicable policies, audit requirements and
relevant legislation;

any actual or perceived conflicts of interest are to be identified, disclosed and
appropriately managed; and

any information provided to the Shire by a supplier shall be treated as
commercial-in-confidence and should not be released unless authorised by the
supplier or relevant legislation.
4.
Value for Money
4.1 Policy
Value for money is determined when the consideration of price, risk and qualitative
factors that are assessed to determine the most advantageous outcome to be achieved
for the Shire.
As such, purchasing decisions must be made with greater consideration than obtaining
lowest price, but also to incorporate qualitative and risk factors into the decision.
4.2 Application
An assessment of the best value for money outcome for any purchasing process
should consider:

all relevant Total Costs of Ownership (TCO) and benefits including transaction
costs associated with acquisition, delivery, distribution, as well as other costs
such as but not limited to holding costs, consumables, deployment, maintenance
and disposal;
BIBLIOGRAPHY
Adopted
15/05/1997
Substituted
17/04/2014
Reaffirmed
24/05/2007
Reaffirmed
17/09/2015
Reaffirmed
18/06/2009
Amended
22/10/2015
Substituted
22/02/2011
Revoked:
24/03/2016
Amended
22/03/2012
Reissued
24/03/2016
OMC1603-11.5.5.B
Page 3 of 24
Page 02.18-3
02.
ADMINISTRATION
02.18
Purchasing cont’d

the technical merits of the goods or services being offered in terms of compliance
with specifications, contractual terms and conditions and any relevant methods
of assuring quality, including but not limited to an assessment of levels and
currency of compliances, value adds offered, warranties, guarantees, repair and
replacement policies, ease of inspection, ease of after sales service, ease of
communications etc.

financial viability and capacity to supply without risk of default (competency of the
prospective suppliers in terms of managerial and technical capabilities and
compliance history);

a strong element of competition in the allocation of orders or the awarding of
contracts. This is achieved by obtaining a sufficient number of competitive
quotations wherever practicable;

the safety requirements associated with both the product design and specification
offered by suppliers and the evaluation of risk when considering purchasing
goods and services from suppliers;

purchasing of goods and services from suppliers that demonstrate sustainable
benefits and good corporate social responsibility; and

providing opportunities for businesses within the Shire’s boundaries to be given
the opportunity to quote for providing goods and services wherever possible.
5.
Purchasing Requirements
5.1 Legislative/Regulatory Requirements
The requirements that must be complied with by the Shire, including purchasing
thresholds and processes, are prescribed within the Regulations, this Policy and
associated purchasing procedures in effect at the Shire.
5.2 Policy
Purchasing that is $150,000 or below in total value (excluding GST) must be in
accordance with the purchasing requirements under the relevant threshold as defined
under Section 5.5 of this Policy.
Purchasing that exceeds $150,000 in total value (excluding GST) must be put to
public Tender when it is determined that a regulatory Tender exemption, as stated
under Section 5.6 of this Policy is not deemed to be suitable.
BIBLIOGRAPHY
Adopted
15/05/1997
Substituted
17/04/2014
Reaffirmed
24/05/2007
Reaffirmed
17/09/2015
Reaffirmed
18/06/2009
Amended
22/10/2015
Substituted
22/02/2011
Revoked:
24/03/2016
Amended
22/03/2012
Reissued
24/03/2016
OMC1603-11.5.5.B
Page 4 of 24
Page 02.18-4
02.
ADMINISTRATION
02.18
Purchasing cont’d
5.3 Purch asing Value Definition
Determining purchasing value is to be based on the following considerations:

Exclusive of Goods and Services Tax (GST);

The actual or expected value of a contract over the full contract period, including all
options to extend; or the extent to which it could be reasonably expected that the Shire
will continue to purchase a particular category of goods, services or works and what total
value is or could be reasonably expected to be purchased. A best practice suggestion
is that if a purchasing threshold is reached within five years for a particular category of
goods, services or works, then the purchasing requirement under the relevant threshold
(including the tender threshold) must apply.

Must incorporate any variation to the scope of the purchase and be limited to a 10%
tolerance of the original purchasing value.
5.4 Purchasing from Existing Contracts
Where the Shire has an existing contract in place, it must ensure that goods and
services required are purchased under these contracts to the extent that the scope of
the contract allows. When planning the purchase, the Shire must consult its Tender
Register in the first instance before seeking to obtain quotes and tenders on its own
accord.
5.5 Purchasing Thresholds
The table below prescribes the purchasing process that the Shire must follow, based
on the purchase value:
Monetary Threshold
(excluding GST)
Up to $499
Purchasing Method Required
Quotation not required for operational
expenditure
Authorised Purchaser *
Great Beyond Coordinator
Works Supervisor
Depot & Town Services
Coordinator
Workshop Manager
Pool Manager
ETO (Building Maintenance
Items only)
CRC Coordinator
BIBLIOGRAPHY
Adopted
15/05/1997
Substituted
17/04/2014
Reaffirmed
24/05/2007
Reaffirmed
17/09/2015
Reaffirmed
18/06/2009
Amended
22/10/2015
Substituted
22/02/2011
Revoked:
24/03/2016
Amended
22/03/2012
Reissued
24/03/2016
OMC1603-11.5.5.B
Page 5 of 24
Page 02.18-5
02.
ADMINISTRATION
02.18
Purchasing cont’d
Monetary Threshold
(excluding GST)
Purchasing Method Required
Authorised Purchaser *
Up to $999
(Form 02.18.A)
Two (2) verbal quotations that are documented CEO
by the officer.
EMTS
EMCCS
$1,000 - $9,999
(Form 02.18.A or
Form 02.18.B)
Three (3) verbal quotations or two (2) written
quotations that are documented by the officer
and being either from:
• an existing panel of pre-qualified suppliers
administered by the Shire; or
• a pre-qualified supplier on the WALGA
Preferred Supply Program or State
Government CUA; or
• from the open market.
$10,000 - $49,999
(Form 02.18.B)
Three written quotations that are documented CEO
by the officer and being either from:
EMTS
• an existing panel of pre-qualified suppliers EMCCS
Government CUA; or
• from the open market.
$50,000 - $149,999
(Form 02.18.B)
Three (3) written quotations based upon a
CEO
written specification or brief having been
EMTS
provided.
EMCCS
• an existing panel of pre-qualified suppliers
Government CUA; or
• from the open market
$150,000 and above
Public tender process (subject to section 5.6 – Council
Tendering Exemptions, as set out below).
CEO
EMTS
EMCCS
FAM ($2,000 limit)
* The listing of “Authorised Purchasers” is a management (CEO) responsibility that has been included
in this document for the sake of identity and clarity.
BIBLIOGRAPHY
Adopted
15/05/1997
Substituted
17/04/2014
Reaffirmed
24/05/2007
Reaffirmed
17/09/2015
Reaffirmed
18/06/2009
Amended
22/10/2015
Substituted
22/02/2011
Revoked:
24/03/2016
Amended
22/03/2012
Reissued
24/03/2016
OMC1603-11.5.5.B
Page 6 of 24
Page 02.18-6
02.
ADMINISTRATION
02.18
Purchasing cont’d
5.6 Tendering Exemptions
An exemption to publicly invite tenders may apply in the following instances:

the purchase is obtained from a pre-qualified supplier under the WALGA
Preferred Supply Program or State Government Common Use Arrangement.

the purchase is from a Regional Local Government or another Local Government;

the purchase is acquired from a person registered on the WA Aboriginal Business
Directory, as published by the Small Business Development Corporation, where
the consideration under contract is worth $250,000 or less and represents value
for money;

the purchase is acquired from an Australian Disability Enterprise and represents
value for money;

the purchase is from a pre-qualified supplier under a Panel established by the
Shire; or

any of the other exclusions under Regulation 11 of the Regulations apply.
5.7 Inviting Tenders Under the Tender Threshold
Where considered appropriate and beneficial, the Shire may consider publicly
advertising Tenders in lieu of undertaking a Request for Quotation for purchases under
the tender threshold. This decision should be made after considering the benefits of
this approach in comparison with the costs, risks, timeliness and compliance
requirements and also whether the purchasing requirement can be met through the
WALGA Preferred Supply Program or State Government CUA.
If a decision is made to undertake a public Tender for contracts expected to be
$150,000 or less in value, the Shire’s tendering procedures must be followed in full.
5.8 Sole Source of Supply
Where the purchasing requirement is over the value of $5,000 and of a unique nature
that can only be supplied from one supplier, the purchase is permitted without
undertaking a tender or quotation process. This is only permitted in circumstances
where the Shire is satisfied and can evidence that there is only one source of supply
for those goods, services or works. The Shire must use its best endeavours to
determine if the sole source of supply is genuine by exploring if there are any
alternative sources of supply. Once determined, the justification must be endorsed by
the relevant Manager, prior to a contract being entered into.
BIBLIOGRAPHY
Adopted
15/05/1997
Substituted
17/04/2014
Reaffirmed
24/05/2007
Reaffirmed
17/09/2015
Reaffirmed
18/06/2009
Amended
22/10/2015
Substituted
22/02/2011
Revoked:
24/03/2016
Amended
22/03/2012
Reissued
24/03/2016
OMC1603-11.5.5.B
Page 7 of 24
Page 02.18-7
02.
ADMINISTRATION
02.18
Purchasing cont’d
From time to time, the Shire may publicly invite an expression of interest to effectively
determine that one sole source of supply still genuinely exists.
5.9 Anti-Avoidance
The Shire shall not enter into two or more contracts or create multiple purchase order
transactions of a similar nature for the purpose of "splitting" the value of the purchase
or contract to take the value of the consideration of the purchase below a particular
purchasing threshold, particularly in relation to Tenders and to avoid the need to call a
public Tender.
5.10 Emergency Purchases
An emergency purchase is defined as an unanticipated and unbudgeted purchase
which is required in response to an emergency situation as provided for in section
6.8(1)(c) the Local Government Act 1995. In such instances, quotes and tenders are
not required to be obtained prior to the purchase being undertaken.
An emergency purchase does not relate to purchases not planned for due to time
constraints. Every effort must be made to anticipate purchases required by the Shire
in advance and to allow sufficient time to obtain quotes and tenders, whichever may
apply.
5.11 Purchasing Procedures
5.11.1
Tender or Request for Quotation through Tender Exempt Panels ($150,000 or
over in value)
For the procurement of goods, services or works where the value exceeds $150,000,
the Shire must either undertake:

a public Tender process; or

a Request for Quotation process from a Tender exempt panel of prequalified suppliers including WALGA Preferred Supply Contracts (which are
specifically designed around local government requirements) or State
Government Common Use Arrangements (where local government access
is permitted).
5.11.1.1
Using a Tender Exempt Panel of Pre-Qualified Suppliers
When accessing a Tender exempt panel of pre-qualified suppliers, such as a
WALGA Preferred Supply Contract, the Shire must utilise a Request for Quotation
process through eQuotes or in writing direct with the Preferred Suppliers.
BIBLIOGRAPHY
Adopted
15/05/1997
Substituted
17/04/2014
Reaffirmed
24/05/2007
Reaffirmed
17/09/2015
Reaffirmed
18/06/2009
Amended
22/10/2015
Substituted
22/02/2011
Revoked:
24/03/2016
Amended
22/03/2012
Reissued
24/03/2016
OMC1603-11.5.5.B
Page 8 of 24
Page 02.18-8
02.
ADMINISTRATION
02.18
Purchasing cont’d
In undertaking a Request for Quotation, the Shire does not need to request that
pre-qualified suppliers provide the type of information that is normally provided in
a public Tender. The fact that WALGA has already undertaken a public
procurement process and has pre-qualified each Preferred Supplier means that
this information has already been obtained and validated.
Additionally, the Shire does not need to use its own contractual terms and
conditions given that WALGA has already developed best practice contractual
terms and conditions which have been accepted by every Preferred Supplier.
These contractual terms and conditions ensure that the interests of the Shire are
fully protected.
Keeping the scope of the Request for Quotation focused on the Specification and
the selection criteria that will be utilised by the Shire to assess different quotations
will ensure that only the required information is sought from Preferred Suppliers
and the response process is streamlined.
Responses from Preferred Suppliers should be in writing and contain the price
and a sufficient amount of information that addresses the Specification and
selection criteria provided by the Shire.
5.11.1.2
eQuotes
eQuotes is a secure, web-based procurement tool that streamlines and simplifies
the Request for Quotation process with WALGA Preferred Suppliers at the same
time as facilitating purchasing compliance, probity and control over all aspects of
purchasing.
All WALGA Preferred Supply Contracts are available on eQuotes and all
necessary contract information is preloaded to enable informed procurement
choices, including contract details, insurances, pricing (where applicable) etc.
The Shire can also upgrade eQuotes to include their local suppliers.
5.11.1.3
Request for Quotation Process
In the event that the Shire elects to call a Request for Quotation, the following
process should be followed:

The Request for Quotation documentation must include:


written Specification that communicates the requirement(s) in a
clear, concise and logical fashion;
selection criteria to be applied;
price schedule;

conditions of responding; and

validity period of offer.

BIBLIOGRAPHY
Adopted
15/05/1997
Substituted
17/04/2014
Reaffirmed
24/05/2007
Reaffirmed
17/09/2015
Reaffirmed
18/06/2009
Amended
22/10/2015
Substituted
22/02/2011
Revoked:
24/03/2016
Amended
22/03/2012
Reissued
24/03/2016
OMC1603-11.5.5.B
Page 9 of 24
Page 02.18-9
02.
ADMINISTRATION
02.18
Purchasing cont’d

Invitations to quote must be issued simultaneously to ensure that all
parties receive an equal opportunity to respond. This can be done
through eQuotes or directly to suppliers.

New information that is likely to change the requirements must be
offered to all prospective suppliers at the same time.

Written responses must be assessed for compliance, then against the
selection criteria, and then value for money. All evaluations must be
documented.

Respondents must be advised in writing as soon as possible after the
final determination is made and approved.
For this procurement range, selection must be based on value for money (in
accordance with the definition stated within this Policy) and which quotation would
be most advantageous to the Shire.
The evaluation process should include an assessment of qualitative factors such
as quality, stock availability, accreditation, time for completion or delivery,
warranty conditions, technology, maintenance requirements, organisation’s
capability, previous relevant experience, environmental and social impacts,
corporate social responsibility and any other relevant factors as part of the
assessment of the supplier’s response.
The Shire can utilise the flexible nature of WALGA Preferred Supply Contracts to
leverage optimal value for money through the competitive nature of the quotation
process and based on their purchasing intent (e.g. volume or value of items to be
purchased, period of contract etc). Additionally, when using a WALGA Preferred
Supply Contract the Shire may negotiate with the highest rated Preferred Supplier
from the evaluation process. This does not rule out the other Preferred Suppliers
until successful conclusion of negotiations via award of contract.
The responsible officer is expected to demonstrate due diligence when
conducting a Request for Quotation process and must comply with any record
keeping and audit requirements. Record keeping requirements must be
maintained in accordance with record keeping policies.
5.11.1.4
Public Tender
In the event that the Shire elects to call a Public Tender, the following process
should be followed:

Before Tenders are publicly invited, the Shire must record the decision
to invite Tenders (which is to be recorded in the Tender Register) and
must determine in writing the criteria for deciding which tender should
be accepted.
BIBLIOGRAPHY
Adopted
15/05/1997
Substituted
17/04/2014
Reaffirmed
24/05/2007
Reaffirmed
17/09/2015
Reaffirmed
18/06/2009
Amended
22/10/2015
Substituted
22/02/2011
Revoked:
24/03/2016
Amended
22/03/2012
Reissued
24/03/2016
OMC1603-11.5.5.B
Page 10 of 24
Page 02.18-10
02.
ADMINISTRATION
02.18
Purchasing cont’d

The Evaluation Panel must be established prior to the advertising of
the Tender and include a mix of skills and experience relevant to the
nature of the purchase. For Tenders with a total estimated value (ex
GST) of between $50,000 and $149,999, the Evaluation Panel must
contain a minimum of two (2) members. For Tenders with a total
estimated value (ex GST) of $150,000 and above, the Evaluation
Panel must contain a minimum of three (3) members.

A Tender Notice must be advertised in a State wide publication e.g.
“The West Australian” newspaper (Local Government Tenders
section), preferably on a Wednesday or Saturday.

The Tender must remain open for at least 14 days after the date the
Tender is advertised. Care must be taken to ensure that 14 full days
are provided as a minimum.

The Tender Notice must include:

a brief description of the goods or services required;

information as to where and how Tenders may be submitted;

the date and time after which Tenders cannot be submitted; and

a contact person to supply more detailed information if required.
Detailed information must include:

such information as the local government decides should
be disclosed to those interested in submitting a Tender
response;

detailed specifications of the goods or services required;

the criteria for deciding which Tender response should be
accepted; and

whether or not the local government has decided to submit
a Tender response.
Tenders must not be made available (counter, mail, internet, referral,
or other means) without a robust process to ensure the recording of
details of all parties who acquire the documentation. If clarifications,
addendums or further communication are required prior to the close of
Tenders, all potential Tenderers must have equal access to this
information in order for the local government not to compromise its
duty to be fair.
(NOTE: Delegation 013 – Tenders for Equipment Purchase: Where
provision has been made in the budget the CEO is delegated authority
to call tenders for items of plant, equipment or machinery subject to
compliance with Local Government (Function’s and General)
Regulation 14.)

BIBLIOGRAPHY
Adopted
15/05/1997
Substituted
17/04/2014
Reaffirmed
24/05/2007
Reaffirmed
17/09/2015
Reaffirmed
18/06/2009
Amended
22/10/2015
Substituted
22/02/2011
Revoked:
24/03/2016
Amended
22/03/2012
Reissued
24/03/2016
OMC1603-11.5.5.B
Page 11 of 24
Page 02.18-11
02.
ADMINISTRATION
02.18
Purchasing cont’d


If, after the Tender has been publicly advertised, any changes,
variations or adjustments to the Tender document and/or the
Conditions of Tender are required, the Shire may vary the initial
information by taking reasonable steps to give each person who has
sought copies of the Tender documents notice of the variation.

A Tender response that is not received in full in the required format by
the advertised Tender Deadline must be rejected.

No tenders are to be removed from the Tender Box or opened (read
or evaluated) prior to the Tender Deadline.

Tenders are to be opened in the presence of at least two employees
of the Shire or one employee of the Shire and at least one other person
authorised by the Chief Executive Officer to open tenders. The details
of all Tender responses received and opened must be recorded in the
Tenders Register. Tender responses are to be opened in accordance
with the advertised time and place. There is no obligation to disclose
or record tendered prices at the Tender opening, and price information
should be regarded as commercial-in-confidence to the local
government. Members of the public are entitled to be present.

The Tenderer’s offer form, price schedule and other appropriate pages
from each Tender shall be date stamped and initialled by at least two
(2) Shire officers present at the opening of Tenders.

Where the local government has invited Tenders and no compliant
submissions have been received; direct purchases can be arranged
on the basis of the following:
 a sufficient number of quotations are obtained;
 the process follows the guidelines for seeking quotations (see
5.11.1.3 Request for Quotation process on page 02.18-8);
 the specification for goods and/or services remains unchanged; and
 purchasing is arranged within six (6) months of the closing date of
the lapsed Tender.
Tender responses that have not been rejected must be assessed by the
Shire by means of a written evaluation against the pre-determined criteria.
The Evaluation Panel must assess each Tender response that has not
been rejected to determine which response is most advantageous.
BIBLIOGRAPHY
Adopted
15/05/1997
Substituted
17/04/2014
Reaffirmed
24/05/2007
Reaffirmed
17/09/2015
Reaffirmed
18/06/2009
Amended
22/10/2015
Substituted
22/02/2011
Revoked:
24/03/2016
Amended
22/03/2012
Reissued
24/03/2016
OMC1603-11.5.5.B
Page 12 of 24
Page 02.18-12
02.
ADMINISTRATION
02.18
Purchasing cont’d

If after the Tender has been publicly advertised and a successful Tenderer
has been chosen, and before the Shire and Tenderer have entered into a
contract, a minor variation may be made by the Shire. A minor variation
may not alter the nature of the goods and/or services procured, nor may it
materially alter the specification or structure provided for by the initial
Tender.

Each Tenderer shall be notified of the outcome of the Tender following
Council’s resolution or appropriate delegated authority. Notification must
include:
 the name of the successful Tenderer; and
 the total value of consideration of the winning offer.

The details and total value of consideration for the winning offer must be
entered into the Tenders Register at the conclusion of the Tender process.
For this procurement range, selection of Tenderer must be based on value for
money (in accordance with the definition stated within this Policy) and which
Tender response would be most advantageous to the local government.
To comply with the requirements of Regulation 18(4) of the Local Government
(Functions and General) Regulations 1996, the Tender evaluation process must
provide a written assessment of the extent that each Tender response satisfies
the criteria which was set prior to advertising the Tender. This should include an
assessment of qualitative factors such as quality, stock availability, accreditation,
time for completion or delivery, warranty conditions, technology, maintenance
requirements, organisation’s capability, previous relevant experience,
environmental and social impacts, corporate social responsibility and any other
relevant factors as part of the assessment of the Tender response.
The responsible officer is expected to demonstrate due diligence when
conducting a public Tender and must comply with any record keeping and audit
requirements.
5.11.2
Request for Quotation ($50,000 or over to $149,999 in value)
For the procurement of goods or services where the value exceeds $50,000 but is less
than $149,999, it is a general requirement that at least three (3) written quotations be
obtained from the market or from a pre-qualified panel of suppliers including WALGA
Preferred Supply Contracts. Where circumstances dictate or there is a genuine lack
of competitive quotations available, then these reasons must be recorded on Form
02.18.B.
In the event that a Shire elects to call a Request for Quotation, the following process
should be followed:
BIBLIOGRAPHY
Adopted
15/05/1997
Substituted
17/04/2014
Reaffirmed
24/05/2007
Reaffirmed
17/09/2015
Reaffirmed
18/06/2009
Amended
22/10/2015
Substituted
22/02/2011
Revoked:
24/03/2016
Amended
22/03/2012
Reissued
24/03/2016
OMC1603-11.5.5.B
Page 13 of 24
Page 02.18-13
02.
ADMINISTRATION
02.18
Purchasing cont’d

Provide a Request for Quotation that includes as a minimum:

written Specification that communicates the requirement(s) in a clear,
concise and logical fashion;

selection criteria to be applied;

price schedule;

conditions of responding; and

validity period of offer.

Invitations to quote must be issued simultaneously to ensure that all parties
receive an equal opportunity to respond. This can be done through eQuotes
or directly to suppliers.
New information that is likely to change the requirements must be offered
to all prospective suppliers at the same time.
documented.
Respondents must be advised in writing as soon as possible after the final
determination is made and approved.



Requests for Quotation to a panel of pre-qualified suppliers, such as a WALGA
Preferred Supply Contract, should be undertaken through eQuotes or in writing directly
with the Preferred Suppliers. Responses from Preferred Suppliers should be in writing
and contain the price and a sufficient amount of information that addresses the
Specification and selection criteria provided by the local government.
For this procurement range, selection of supplier should be based on value for money
(in accordance with the definition stated within this Policy) and the response which
would be most advantageous to the local government.
The evaluation of quotations should consider qualitative factors such as quality, stock
availability, accreditation, time for completion or delivery, warranty conditions,
technology, maintenance requirements, organisation’s capability, previous relevant
experience, environmental and social impacts, corporate social responsibility and any
other relevant factors as part of the assessment of the quote).
The Shire can utilise the flexible nature of WALGA Preferred Supply Contracts to
leverage optimal value for money through the competitive nature of the quotation
process and based on their purchasing intent (eg volume or value of items to be
purchased, period of contract etc). Additionally, when using a WALGA Preferred
Supply Contract the Shire may negotiate with the highest rated supplier from the
evaluation process. This does not rule out the other suppliers until successful
conclusion of negotiations via award of contract.
BIBLIOGRAPHY
Adopted
15/05/1997
Substituted
17/04/2014
Reaffirmed
24/05/2007
Reaffirmed
17/09/2015
Reaffirmed
18/06/2009
Amended
22/10/2015
Substituted
22/02/2011
Revoked:
24/03/2016
Amended
22/03/2012
Reissued
24/03/2016
OMC1603-11.5.5.B
Page 14 of 24
Page 02.18-14
02.
ADMINISTRATION
02.18
Purchasing cont’d
The responsible officer is expected to demonstrate due diligence seeking quotes and
to comply with any record keeping and audit requirements. Record keeping
requirements must be maintained in accordance with record keeping policies.
5.11.3
Written Requests for Quotation - Under $50,000 in value
For the procurement of goods or services where the value is under $50,000, it is a
general requirement that at least three (3) written quotations be obtained from the
market or from a pre-qualified panel of suppliers including WALGA Preferred Supply
Contracts. Where circumstances dictate or there is a genuine lack of competitive
quotations available, then these reasons must be recorded on Form 02.18.B.
In the event that the Shire elects to call a Request for Quotation, the following process
should be followed:

Provide a simple Request for Quotation document that outlines the key
elements of the process and requires written quotations.

Provide an appropriately detailed written Specification that communicates
the requirement(s) in a clear, concise and logical fashion.

Invitations to quote must be issued simultaneously to ensure that all parties
receive an equal opportunity to respond. This can be done through eQuotes
or directly to suppliers.

New information that is likely to change the requirements must be offered
to all prospective suppliers at the same time.

documented.

Respondents must be advised in writing as soon as possible after the final
determination is made and approved.
5.11.4
Request for Quotation - $1,000 or over to $9,999 in value
For the procurement of goods or services where the value is between $1,000 and
$9,999 the local government may undertake a verbal or written Request for Quotation
process.
At least three (3) verbal quotations or two (2) written quotations must be obtained from
the market or the local government may purchase from a Tender exempt panel of prequalified suppliers including WALGA Preferred Supply Contracts.
The requirements relating to verbal quotations are:

Ensure that the requirement/specification is clearly understood by the local
government employee seeking the verbal quotations.
BIBLIOGRAPHY
Adopted
15/05/1997
Substituted
17/04/2014
Reaffirmed
24/05/2007
Reaffirmed
17/09/2015
Reaffirmed
18/06/2009
Amended
22/10/2015
Substituted
22/02/2011
Revoked:
24/03/2016
Amended
22/03/2012
Reissued
24/03/2016
OMC1603-11.5.5.B
Page 15 of 24
Page 02.18-15
02.
ADMINISTRATION
02.18
Purchasing cont’d

Ensure that the requirement is clearly, accurately and consistently
communicated to each of the suppliers being invited to quote.

Ensure that all quotations from suppliers are in writing and/or refer to a
pricing list in an email, website or catalogue.
to comply with any record keeping and audit requirements. The quotations must be
recorded on Form 02.18.A (verbal quotations) or Form 02.18.B (written quotations).
5.11.5
Verbal Requests for Quotations - $500 or over to $9,999 in value
For the procurement of goods or services where the value is under $1,000 the local
government may undertake a verbal Request for Quotation process.
At least two (2) verbal quotations must be obtained from the market or the local
government may purchase from a Tender exempt panel of pre-qualified suppliers
including WALGA Preferred Supply Contracts.
For the procurement of goods or services where the value is in the range of $1,000 to
$9,999, the local government may also undertake a verbal Request for Quotation
process.
At least three (3) verbal quotations must be obtained from the market or the local
government may purchase from a Tender exempt panel of pre-qualified suppliers
including WALGA Preferred Supply Contracts.
The requirements relating to verbal quotations are:

Ensure that the requirement/specification is clearly understood by the local
government employee seeking the verbal quotations.

Ensure that the requirement is clearly, accurately and consistently
communicated to each of the suppliers being invited to quote.

Ensure that all quotations from suppliers are in writing and/or refer to a
pricing list in an email, website or catalogue.
to comply with any record keeping and audit requirements. The quotations must be
recorded on Form 02.18.A.
6.
Records Management
Records of all purchasing activity must be retained in compliance with the State Records
Act 2000 (WA), the Shire’s Records Management Policy and associated procurement
procedures.
BIBLIOGRAPHY
Adopted
15/05/1997
Substituted
17/04/2014
Reaffirmed
24/05/2007
Reaffirmed
17/09/2015
Reaffirmed
18/06/2009
Amended
22/10/2015
Substituted
22/02/2011
Revoked:
24/03/2016
Amended
22/03/2012
Reissued
24/03/2016
OMC1603-11.5.5.B
Page 16 of 24
Page 02.18-16
02.
ADMINISTRATION
02.18
Purchasing cont’d
For each procurement activity, such documents may include:

The Procurement initiation document such as a procurement business case
which justifies the need for a contract to be created (where applicable);

Procurement Planning and approval documentation which describes how the
procurement is to be undertaken to create and manage the contract;

Request for Quotation/Tender documentation;

Copy of public advertisement inviting tenders, or the notice of private invitation
(whichever is applicable);

Copies of quotes/tenders received;

Evaluation documentation, including individual evaluators note and clarifications
sought;

Negotiation documents such as negotiation plans and negotiation logs;

Approval of award documentation;

All correspondence to respondents notifying of the outcome to award a contract;

Contract Management Plans which describes how the contract will be managed;
and

Copies of contract(s) with supplier(s) formed from the procurement process.
7.
Sustainable Procurement and Corporate Social Responsibility
The Shire is committed to providing a preference to suppliers that demonstrate sustainable
business practices and high levels of corporate social responsibility (CSR). Where
appropriate, the Shire shall endeavour to provide an advantage to suppliers demonstrating
that they minimise environmental and negative social impacts and embrace CSR.
Sustainable and CSR considerations must be balanced against value for money outcomes
in accordance with the Shire’s sustainability objectives.
8.
Buy Local Policy
As much as practicable, the Shire must:

where appropriate, consider buying practices, procedures and specifications that
do not unfairly disadvantage local businesses;

consider indirect benefits that have flow on benefits for local suppliers (i.e.
servicing and support);
BIBLIOGRAPHY
Adopted
15/05/1997
Substituted
17/04/2014
Reaffirmed
24/05/2007
Reaffirmed
17/09/2015
Reaffirmed
18/06/2009
Amended
22/10/2015
Substituted
22/02/2011
Revoked:
24/03/2016
Amended
22/03/2012
Reissued
24/03/2016
OMC1603-11.5.5.B
Page 17 of 24
Page 02.18-17
02.
ADMINISTRATION
02.18
Purchasing cont’d

ensure that procurement plans address local business capability and local
content;

explore the capability of local businesses to meet requirements and ensure that
Requests for Quotation and Tenders are designed to accommodate the
capabilities of local businesses;

avoid bias in the design and specifications for Requests for Quotation and
Tenders – all Requests must be structured to encourage local businesses to bid;
and

provide adequate and consistent information to potential suppliers.
To this extent, a qualitative weighting may be afforded in the evaluation of quotes and
tenders where suppliers are located within the boundaries of the Shire, or substantially
demonstrate a benefit or contribution to the local economy.
9.
Purchasing From Disability Enterprises
Pursuant to Part 4 of the Local Government (Functions and General) Regulations 1996, the
Shire is not required to publicly invite tenders if the goods or services are to be supplied
from an Australian Disability Enterprise, as registered on www.ade.org.au. This is
contingent on the demonstration of value for money.
Where possible, Australian Disability Enterprises are to be invited to quote for supplying
goods and services under the tender threshold. A qualitative weighting may be afforded in
the evaluation of quotes and tenders to provide advantages to Australian Disability
Enterprises.
10.
Purchasing From Aboriginal Businesses
Pursuant to Part 4 of the Local Government (Functions and General) Regulations 1996, the
Shire is not required to publicly invite tenders if the goods or services are to be supplied
from a person registered on the Aboriginal Business Directory published by the Small
Business Development Corporation on www.abdwa.com.au, where the expected
consideration under contract is worth $250,000 or less. This is contingent on the
demonstration of value for money.
Where possible, Aboriginal businesses are to be invited to quote for supplying goods and
services under the tender threshold. A qualitative weighting may be afforded in the
evaluation of quotes and tenders to provide advantages to Aboriginal owned businesses, or
businesses that demonstrate a high level of aboriginal employment.
BIBLIOGRAPHY
Adopted
15/05/1997
Substituted
17/04/2014
Reaffirmed
24/05/2007
Reaffirmed
17/09/2015
Reaffirmed
18/06/2009
Amended
22/10/2015
Substituted
22/02/2011
Revoked:
24/03/2016
Amended
22/03/2012
Reissued
24/03/2016
OMC1603-11.5.5.B
Page 18 of 24
Page 02.18-18
02.
ADMINISTRATION
02.18
Purchasing cont’d
11.
Panels of Pre-qualified Suppliers
11.1 Policy Objectives
In accordance with Regulation 24AC of the Local Government (Functions and General)
Regulations 1996, a Panel of Pre-qualified Suppliers (“Panel”) may be created where
most of the following factors apply:

the Shire determines that a range of similar goods and services are required to
be purchased on a continuing and regular basis;

in a remote town with only a few suppliers of goods and services , a panel tender
provides transparency, fairness and integrity;

the purchasing activity under the intended Panel is assessed as being of a low to
medium risk;

the Panel will streamline and will improve procurement processes; and

the Shire has the capability to establish, manage the risks and achieve the
benefits expected of the proposed Panel.
The Shire will endeavour to ensure that Panels will not be created unless most of the
above factors are firmly and quantifiably established.
11.2 Establishing a Panel
Should the Shire determine that a Panel is beneficial to be created, it must do so in
accordance with Part 4, Division 3 the Local Government (Functions and General)
Regulations 1996.
Panels may be established for one supply requirement, or a number of similar supply
requirements under defined categories within the Panel.
Panels may be established for a minimum of eighteen (18) months and for a maximum
length of time deemed appropriate by the Shire.
Evaluation criteria must be determined and communicated in the application process
by which applications will be assessed and accepted.
Where a Panel is to be established, the Shire will need to appoint at least three (3)
suppliers to each category, on the basis that best value for money is demonstrated.
Where less than three (3) suppliers are available to each category within the Panel,
the category is not to be established.
BIBLIOGRAPHY
Adopted
15/05/1997
Substituted
17/04/2014
Reaffirmed
24/05/2007
Reaffirmed
17/09/2015
Reaffirmed
18/06/2009
Amended
22/10/2015
Substituted
22/02/2011
Revoked:
24/03/2016
Amended
22/03/2012
Reissued
24/03/2016
OMC1603-11.5.5.B
Page 19 of 24
Page 02.18-19
02.
ADMINISTRATION
02.18
Purchasing cont’d
In each invitation to apply to become a pre-qualified supplier (through a procurement
process advertised through a state-wide notice), the Shire must state the expected
number of suppliers it intends to put on the panel.
11.3 Distributing Work Amongst Panel Members
To satisfy Regulation 24AD(5) of the Regulations, when establishing a Panel of prequalified suppliers, the detailed information associated with each invitation to apply to
join the Panel must either prescribe whether the Shire intends to:

Obtain quotations from each pre-qualified supplier on the Panel with respect to
all purchases, in accordance with Clause 11.4; OR

Purchase goods and services exclusively from any pre-qualified supplier
appointed to that Panel, and under what circumstances; OR

Develop a ranking system for selection to the Panel, with work awarded in
accordance with Clause 11.3.(b).
In considering the distribution of work among Panel members, the detailed information
must also prescribe whether:
(a)
each Panel member will have the opportunity to bid for each item of work
under the Panel, with pre-determined evaluation criteria forming part of the
invitation to quote to assess the suitability of the supplier for particular items
of work. Contracts under the pre-qualified panel will be awarded on the
basis of value for money in every instance; OR
(b)
work will be awarded on a ranked basis, which is to be stipulated in the
detailed information set out under Regulation 24AD(5)(f) when establishing
the Panel. The Shire is to invite the highest ranked Panel member, who is
to give written notice as to whether to accept the offer for the work to be
undertaken. Should the offer be declined, an invitation to the next ranked
Panel member is to be made and so forth until a Panel member accepts a
Contract. Should the list of Panel members invited be exhausted with no
Panel member accepting the offer to provide goods/services under the
Panel, the Shire may then invite suppliers that are not pre-qualified under
the Panel, in accordance with the Purchasing Thresholds stated in section
5.5 of this Policy. When a ranking system is established, the Panel must
not operate for a period exceeding 12 months.
Form 02.18.C – Allocating Work to Prequalified Contractors/Suppliers of Plant Hire, is
to be completed for each bidding opportunity created. In conjunction with each use of
Form 02.18.C, the Shire will also need to prepare a Spreadsheet Ranking Template.
A sample format is attached to Form 02.18.C for information purposes.
BIBLIOGRAPHY
Adopted
15/05/1997
Substituted
17/04/2014
Reaffirmed
24/05/2007
Reaffirmed
17/09/2015
Reaffirmed
18/06/2009
Amended
22/10/2015
Substituted
22/02/2011
Revoked:
24/03/2016
Amended
22/03/2012
Reissued
24/03/2016
OMC1603-11.5.5.B
Page 20 of 24
Page 02.18-20
02.
ADMINISTRATION
02.18
Purchasing cont’d
In every instance, a contract must not be formed with a pre-qualified supplier for an
item of work beyond 12 months, which includes options to extend the contract.
11.4 Purchasing from the Panel
The invitation to apply to be considered to join a panel of pre-qualified suppliers must
state whether quotations are either to be invited to every member (within each
category, if applicable) of the Panel for each purchasing requirement, whether a
ranking system is to be established, or otherwise.
11.5 Recordkeeping
Records of all communications with Panel members, with respect to the quotation
process and all subsequent purchases made through the Panel, must be kept. The
Record of Decisions Made must be recorded on Form 02.18.C.
For the creation of a Panel, this includes:

The Procurement initiation document such as a procurement business case
which justifies the need for a Panel to be created;

Procurement Planning and approval documentation which describes how
the procurement is to be undertaken to create and manage the Panel;

Request for Applications documentation;

Copy of public advertisement inviting applications;

Copies of applications received;

Evaluation documentation, including clarifications sought;

Negotiation documents such as negotiation plans and negotiation logs;

Approval of award documentation;

All correspondence to applicants notifying of the establishment and
composition of the Panel such as award letters; and

Copies of framework agreements entered into with pre-qualified suppliers.
BIBLIOGRAPHY
Adopted
15/05/1997
Substituted
17/04/2014
Reaffirmed
24/05/2007
Reaffirmed
17/09/2015
Reaffirmed
18/06/2009
Amended
22/10/2015
Substituted
22/02/2011
Revoked:
24/03/2016
Amended
22/03/2012
Reissued
24/03/2016
OMC1603-11.5.5.B
Page 21 of 24
Page 02.18-21
02.
ADMINISTRATION
02.18
Purchasing cont’d
BIBLIOGRAPHY
Adopted
15/05/1997
Substituted
17/04/2014
Reaffirmed
24/05/2007
Reaffirmed
17/09/2015
Reaffirmed
18/06/2009
Amended
22/10/2015
Substituted
22/02/2011
Revoked:
24/03/2016
Amended
22/03/2012
Reissued
24/03/2016
OMC1603-11.5.5.B
Page 22 of 24
Page 02.18-22
02.
ADMINISTRATION
02.18
Purchasing cont’d
BIBLIOGRAPHY
Adopted
15/05/1997
Substituted
17/04/2014
Reaffirmed
24/05/2007
Reaffirmed
17/09/2015
Reaffirmed
18/06/2009
Amended
22/10/2015
Substituted
22/02/2011
Revoked:
24/03/2016
Amended
22/03/2012
Reissued
24/03/2016
OMC1603-11.5.5.B
Page 23 of 24
Page 02.18-23
02.
ADMINISTRATION
02.18
Purchasing cont’d
BIBLIOGRAPHY
Adopted
15/05/1997
Substituted
17/04/2014
Reaffirmed
24/05/2007
Reaffirmed
17/09/2015
Reaffirmed
18/06/2009
Amended
22/10/2015
Substituted
22/02/2011
Revoked:
24/03/2016
Amended
22/03/2012
Reissued
24/03/2016
OMC1603-11.5.5.B
Page 24 of 24
Page 02.18-24
02.
ADMINISTRATION
02.18
Purchasing cont’d
BIBLIOGRAPHY
Adopted
15/05/1997
Substituted
17/04/2014
Reaffirmed
24/05/2007
Reaffirmed
17/09/2015
Reaffirmed
18/06/2009
Amended
22/10/2015
Substituted
22/02/2011
Revoked:
24/03/2016
Amended
22/03/2012
Reissued
24/03/2016
OMC1603-11.5.5.B
Page 1 of 7
Page 2 of 7
Page 3 of 7
Page 4 of 7
Page 5 of 7
Page 6 of 7
Page 7 of 7
Remove existing wall mounted airconditioners and
surrounds, provide trimming and resheet as
required. Allow 4 panels. Replace damaged exterior
BUILDING FABRIC
Remove and replace existing ramp to main door
and rear door to extent drawn. Hardwood
construction c/w handrails. Allow 2 coat tinted deck
seal
Remove west verandah.
Remove northern timber pergola.
Remove existing shade cloth covered play space,
realign post locations.
Agree. Nil cost
Agree. Nil cost
Leave play space in
current location. Realign
post locations.
Allow $2,500?
Agree
Provision of $1,500
2,500
1,500
Agree with this.
Provision of $5,000
5,000
Remove existing wall mounted airconditioners and
surrounds, provide trimming and resheet as
required. Allow 4 panels. Replace damaged exterior
BUILDING FABRIC
Remove and replace existing ramp to main door
and rear door to extent drawn. Hardwood
construction c/w handrails. Allow 2 coat tinted deck
seal
Remove west verandah.
Remove northern timber pergola.
Realign posts as required within existing location
Repave and extend paving where required to make
safe and improve amenity.
15,000
Create nominal 5m x 5m hardwood deck off south
side in front of new sliding door set. Include for
steps and 2 coat tinted deck seal. Allow to relocate
exiting shade sail structure c/w new footings as
directed by Shire of Laverton
Make provision to repair
and make good existing
fence to make safe and
compliant. Need to
replace front fence. Allow
$5,000?
Delete this component at
this time. Providing other
existing external doors
and access are
upgraded. Also existing
surface is upgraded
where required. Allow
$10,000?
Replace front fence (MacPherson Place) and repair
and make good remaining existing fence to make
safe and compliant.
EXTERIOR
SITE
COMMENTS FROM
WORKING GROUP
3/3/16 & 16/3/16
30,000
COST
ex GST
$
1,500
2,500
5,000
10,000
5,000
COST
ex GST
$
Working Group’s revised scope and cost estimate
Replace site fencing with nominally 90 m of 2.1
high powder coated steel fencing, with gates.
Include for demolition and removal of existing.
Allow for staged removal and replacement to
maintain security on site.
EXTERIOR
Original scope of works and cost estimate
SITE
PRIORITY WORKS
Page 1 of 6
Can this be reviewed with
the view of refurbishing
existing?
Allow $10,000
35,000
3,000
1,500
Agree
Provision of $3,000
Agree
Provision of $1,500
Not sure this is required.
1,500
3,500
Remake in existing
location (or relocated if
no extra cost)
Allow $2,000?
Agree to extent of
refurbishing existing.
Have a 5m x 5m shade
sail in store.
Allow $3,000?
Agree
Provision of $3,500
3,000
Make good roof sheeting and flashings.
Longitudinal/ joiner flashing to be resealed
adequately. Nominally 18m. repair 2 damaged end
sheets, replace 150mm x 150mm barge flashing,
zincalume, nominally 10m. replace apron flashings
as required, nominally 15m. clean all guttering and
downpipes.
Make good falls to existing paving away from
building.
Extend paving to cover removed north sand pit.
Source pavers to match existing.
New patio roof off existing building to north, west
and south sides of existing building. Minimum width
2.4 m. Note this may be superseded if Shire
accepts price for full parasol roof over, see
Discretionary Items schedule.
Make good base of wall corrosion all round existing
structure. Remove rusted material, treat with rust
kill as specified, cover with enlarged
Delete this component at
this time
7,500
3,000
Agree
Provision of $1,000
1,000
Reinstate existing shade cloth structure for
enlarged shaded area. Supply and install new
shade cloth 90 % shade factor. Confirm colour
selection with Shire representative
wall sheet and corner flashings with similar low
profile metal sheet panel.
Relocate existing water supply and external GPO
south side. Disconnect and remove existing
external vent south wall.
Supply and install nominal 3 m sliding door, fully
trimmed and new frame. All aluminium clear
anodised finish. Include sliding security door and
deadlatch keyed alike to sliding door. Door wire
security stainless steel mesh.
Remake southern play space to accommodate sail
shade plus 1.2 m fall space all round, fill with fine
shredded pine mulch. Soft fall edge.
Make good base of wall corrosion all round existing
structure. Remove rusted material, treat with rust
Refurbish existing patio roof and extend if feasible.
Make good roof sheeting and flashings.
Longitudinal/ joiner flashing to be resealed
adequately. Nominally 18m. repair 2 damaged end
sheets, replace 150mm x 150mm barge flashing,
zincalume, nominally 10m. replace apron flashings
as required, nominally 15m. clean all guttering and
downpipes.
Make good falls to existing paving away from
building.
Potential site for small shed.
Remake southern play space in current location to
accommodate sail shade plus 1.2 m fall space all
round, fill with fine shredded pine mulch. Soft fall
edge.
Reinstate existing shade cloth structure for shaded
area. Install new 5m x 5m shade sail (supplied).
wall sheet and corner flashings with similar low
profile metal sheet panel.
Relocate existing water supply and external GPO
south side. Disconnect and remove existing
external vent south wall.
3,000
10,000
1,500
3,500
3,000
2,000
1,000
Page 2 of 6
Remove and replace wall between toilet and store.
Water proof and protect base of panelling to
prevent cleaning water damage.
Laundry/pantry to be in room next to sleeping room,
office to be in room next to kitchen. Note new vinyl
resilient flooring to these areas will be by the Shire
Repaint interior complete with scrubbable low
sheen acrylic. Allow deep base colours for pricing.
INTERIOR
BUILDING FABRIC
Remove and replace damaged ply panels
around in-wall airconditioners. Allow to repaint. 4
panels 1200x2400
Remove and replace damaged ceiling panels
throughout. 3 sheets(~2800x1200) with damage
Supply and install 50mm coved cornice to all
ceilings and to cover services on roof complexing
beam.
Supply and install block out curtains to children’s
sleeping area. 3 lots ~1200x900 each
Replace three half doors and toilet partitions to
children’s toilets. Reuse existing door hardware.
Cut from white two face laminated, WP sheet. Trim
all edges with white powder coated aluminium trim.
75mm flashing sealed against remaining wall
sheet.
Remove and replace front and rear doors, including
new frames, with 920 solid core doors, external
grade, weather stripped 4 sides, three coat gloss
paint finish.
Allow to remove and replace door hardware with
keyed alike lever sets. Keying to match sliding door
lock.
5,000
2,500
3,500
500
Are there any costs other
than the Shire installing
the flooring?
Remove this from scope.
The Shire will undertake
Agree
Provision of $500
Can existing doors be reused? Would like to have
one adult (unisex) toilet
cubicle and two
children’s cubicles.
Plumbing needs to be
checked.
Allow $3,500?
Agree
Provision of $2,500
Agree
Provision of $1,500
Agree
Provision of $1,500
1,500
1,500
Agree
Provision of $1,500
Agree
Provision of $500
500
1,500
Agree
Provision of $2,500
2,500
INTERIOR
BUILDING FABRIC
Remove and replace damaged ply panels
around in-wall airconditioners. Allow to repaint. 4
panels 1200x2400
Remove and replace damaged ceiling panels
throughout. 7 sheets(~2800x1200) with damage
Supply and install 50mm coved cornice to all
ceilings and to cover services on roof complexing
beam.
Supply and install block out curtains to children’s
sleeping area. 3 lots ~1200x900 each
Renovate existing toilet block to provide one adult
(unisex) toilet cubicle and two children’s cubicles.
Reuse existing doors and hardware where possible.
Cut from white two face laminated, WP sheet if
needed. Trim all edges with white powder coated
aluminium trim.
Inspect plumbing to toilet building and repair as
required.
Remove and replace wall between toilet and store.
Water proof and protect base of panelling to
prevent cleaning water damage.
Laundry/pantry to be in room next to sleeping room,
office to be in room next to kitchen. Note new vinyl
resilient flooring to these areas will be by the Shire
Cost of painting to Shire – will be removed from
final scope. Allow- to repaint interior and exterior
kill as specified, cover with enlarged 75mm flashing
sealed against remaining wall sheet.
Remove and replace front and rear doors, including
new frames, with 920 solid core doors, external
grade, weather stripped 4 sides, three coat gloss
paint finish.
Allow to remove and replace door hardware with
keyed alike lever sets. Keying to match sliding door
lock.
1,000
(vinyl
flooring)
2,500
2,500
3,500
500
1,500
1,500
1,500
500
2,500
Page 3 of 6
MECHANICAL
Remove existing wall mount airconditioners.
Remove existing cool room refrigeration plant
externally and internally.
ELECTRICAL
Terminate and blank off four existing wall GPO to
playgroup area.
Supply and install 3 of hard wired smoke alarms to
children’s sleeping area (1) and playgroup room (2)
Allow new circuit to supply children’s sleeping area
airconditioning unit with WP isolator.
Replace 11 internal fluorescent light fittings with
1200mm twin tube 30 W warm white fittings c/w
diffusers.
Supply new single bowl sink with overflow to
laundry/ change area, c/w hot and cold over-sink
outlet and washing machine cocks.
SERVICES
HYDRAULIC
Supply and install 30 litre, single phase, mains
pressure storage hot water unit, connected to
kitchen and laundry area c/w tempering valve.
Relocate cold water supply to south side clear of
proposed double sliding doors.
As above
1,000
4,500
1,500
1,000
800
1,500
500
1,500
Agree
Agree. Investigate if this
space can be
incorporated into the new
Agree
Provision of $800
Agree
Provision of $1,000
Agree
Provision of $1,500
Agree with the need to
replace, however could
this be done later by local
sparky as might be
cheaper?
Allow $3,000?
Agree. Even though
sliding door excluded,
relocate water supply if
sliding door installed at
later date.
Provision of $500
Agree
Provision of $1,500
Agree
Provision of $1,500
this task. Consider
repainting external
surfaces as well.
MECHANICAL
Remove existing wall mount airconditioners.
Remove existing cool room refrigeration plant
externally and internally. Incorporate into new ofice
space.
ELECTRICAL
Terminate and blank off four existing wall GPO to
playgroup area.
Supply and install 3 of hard wired smoke alarms to
children’s sleeping area (1) and playgroup room (2)
Allow new circuit to supply children’s sleeping area
airconditioning unit with WP isolator.
Replace 11 internal fluorescent light fittings with
1200mm twin tube 30 W warm white fittings c/w
diffusers.
This item to be carried out by local contractor.
Supply new single bowl sink with overflow to
laundry/ change area, c/w hot and cold over-sink
outlet and washing machine cocks.
SERVICES
HYDRAULIC
Supply and install 30 litre, single phase, mains
pressure storage hot water unit, connected to
kitchen and laundry area c/w tempering valve.
Relocate cold water supply to south side clear of
proposed double sliding doors.
As above
1,500
3,000
1,500
1,000
800
1,500
500
1,500
Page 4 of 6
INTERIOR
BUILDING FABRIC
Replace existing kitchen door with fully trimmed
half door c/w barrel bolt to kitchen side.
Supply and install practising structural engineer
certified full parasol/ tropical roof over building
and to extent of verandahs north, west and
south as shown. Nominal area 185sq/m - not
covering back half of main building
BUILDING FABRIC
Supply and fit 900 deep awning shades to 2 x
children’s sleeping area windows.
1,000
90,000
Refurbish existing door.
Need some shade to
these windows?
Preferably roller shutters.
Not required
Site to be determined onsite. Storage needed so
include. Material costs
only as Shire can erect.
3,000
3,000
Refurb existing. Costs
included above.
5,000
INTERIOR
BUILDING FABRIC
Refurbish existing door to make usable.
BUILDING FABRIC
Supply and fit 900 deep roller shutters to 2 x
children’s sleeping area windows.
Supply and install nominal 3m x 2m lockable
garden shed, on raised precast 600 x 600 slab
base, to north side paved area clear of existing
hydraulic services and kitchen window, or other
site as determined. Material costs only, Shire to
instal.
SITE
Allow to provide nature play area to southern
playground to future detail. Allow provisional
sum of $5,000 for preparation and installation
using Shire supplied material.
Supply and install nominal 3m x 2m lockable
garden shed, on raised precast 600 x 600 slab
base, to north side paved area clear of existing
hydraulic services and kitchen window.
EXTERIOR
Supply and install split, reverse cycle
airconditioning unit to children’s sleeping area,
nominal capacity 1.5 hp
SUBTOTAL
SITE
$149,300
5,000
EXTERIOR
DISCRETIONARY WORKS
Supply and install split, reverse cycle
airconditioning unit to children’s sleeping area,
nominal capacity 1.5 hp
SUBTOTAL
office space, maybe as
storage.
Provision of $1,500
Agree
Provision of $5,000
200
0
3,000
1,000
0
$83,300
5,000
Page 5 of 6
TOTAL
Site mobilisation
Site demobilisation
Transport allowance for material to be included
in each scope element cost
Preliminaries – Included
Profit and Overhead to be included in each
scope element cost noted above.
Sub-Total
CONTRACTOR COSTS
MECHANICAL
nil
Sub-Total
$274,300
Up to
$20,000
~ 7-10,000
Nil
7-10,000
7-10,000
nil
$105,000
Allow
MECHANICAL
nil
Sub-Total
ELECTRICAL
Supply and install of 2 off movement sensor
external security lights.
Only 2 required
ELECTRICAL
Supply and install of 6 off movement sensor
external security lights.
3,000
SERVICES
HYDRAULIC
nil
SERVICES
HYDRAULIC
nil
$108,500
20,000
$5,200
1,000
Page 6 of 6

minutes - Shire of Laverton

Transcription

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