Arlington ISD

Transcription

Arlington ISD

ARLINGTON INDEPENDENT SCHOOL DISTRICT
REGULAR MEETING OF THE BOARD OF TRUSTEES
Thursday, February 4, 2016
5:30 p.m.
NOTICE
of Regular Meeting of the Board of Trustees at the Administration
Building, Board Room, 1203 West Pioneer Parkway, Arlington, Texas
CALL TO ORDER:
Board Work Session: 5:30 p.m., Conference Room “B”
During this open meeting work session, Board Members may discuss and ask AISD staff
questions concerning any of the subjects listed in the Notice/Agenda under the headings of
Program and/or Presentation, Appointments, Public Hearing, Action Items, Consent Items and
Discussion Items.
CLOSED MEETING:
6:00 p.m., Board Conference Room
Adjournment to closed meeting pursuant to Sections 551.071 (consultation with attorney to
seek and receive legal advice), 551.072 (discuss the purchase, exchange, lease or value of
real property), and 551.074 (consider the appointment, employment, evaluation, reassignment,
duties, discipline or dismissal of a public officer or employee, or to hear complaints or charges
against a public officer or employee) of the Texas Government Code for the following purposes:
1.
Fine Arts Center
2.
Phillip Weldon v. Arlington Independent School District, Cause No. 096-280986-15;
Petition of Phillip Weldon and Weldon Contractors, LLC, Cause No. 096-283078-16
RECONVENE INTO OPEN SESSION:
7:00 p.m., Board Room
OPENING CEREMONY:
PROGRAM AND/OR
PRESENTATION:
This time has been designated for the purpose of allowing
programs and/or presentations relating to matters such as curricular,
extracurricular, co-curricular and PTA type activities.
A.
Student Performance by the Sam Houston High School String Quintet
B.
Student of the Month
APPOINTMENTS:
A.
Consider Administrative Appointment: (pg. 7)
Assistant Principal for Shackelford Junior High
PUBLIC HEARING:
None
OPEN FORUM FOR
AGENDA ITEMS:
Persons attending the meeting may request an Open Forum Sign-Up
Card. The card must be completed in its entirety and submitted to the
Board President prior to the meeting being convened. This first Open
1
Agenda – Regular Meeting
February 4, 2016
Page 2 of 6
Forum is limited to agenda items other than personnel. Any personnel
concern should be brought directly to the Superintendent or Board
President prior to the meeting. Speakers will be limited to five (5)
minutes. When more than one individual wishes to address the same
agenda item, the President may ask the group to appoint one
spokesperson.
ACTION:
A.
Consider Proposal for Nonrenewal and Termination of Juan Carpio
DISCUSSION / ACTION:
A.
Consider Schools Closed to Transfer for 2016-17 School Year (pg. 9)
B.
Consider Revisions to Board Policy FDA (LOCAL) Admissions – Interdistrict Transfers
and Board Policy FDB (LOCAL) Admissions – Intradistrict Transfers and Classroom
Assignments (pg. 10)
ITEMS TO BE WITHDRAWN FROM THE CONSENT AGENDA:
CONSENT ITEMS:
Materials relating to the items to be acted upon in the Consent Agenda
are provided to the Board Members for study and review prior to the
meeting. The items contained in the bid portion of the Agenda have
been endorsed by the Board Members during the budget process.
A.
Consider Personnel Recommendations: New Hires, Retirements, Resignations, Leaves
of Absence, Dismissals, Terminations, Non-Renewals, Non-Extensions (pg. 15)
B.
Consider Donations (pg. 18)
C.
Consider Bids (pg. 20)
16-33 RFP for Telecommunications Services – eRate
16-34 RFP for Internet Access – eRate
16-41 3D Printers & Supplies
16-42 Copier Paper – Quarterly Contract
D.
Consider Purchases Greater Than $50,000 Exempt from Bid (pg. 31)
16-02-04-001 International Baccalaureate Program
16-02-04-002 Life Fitness Equipment for Multi-Purpose Activity Centers
16-02-04-003 Powernetics Fitness Equipment for Multi-Purpose Activity Centers
16-02-04-004 Environmental Consulting Services
16-02-04-005 Choir, Orchestra & Band Uniforms for Junior High
16-02-04-006 Office Supplies
E.
Consider a Resolution Changing the Committed Portions of the June 30, 2016 Capital
Projects Fund Balance (pg. 33)
2
February 4, 2016
Page 3 of 6
F.
Consider Budget Changes (pg. 36)
G.
Consider Minutes of Previous Meeting – January, 2016 (pg. 38)
H.
Consider Interim Financial Report for Period Ending December 31, 2015 (pg. 45)
I.
Consider Quarterly Investment Report – October 1, 2015 through December 31, 2015
(pg. 55)
J.
Consider Selection of Method of Procurement for Capital Improvements for Mechanical,
Electrical and Plumbing (MEP), and Roofing Systems for the Enterprise Centre (pg. 80)
K.
Consider Adoption of Procedures for Electronic Receipt of Bids or Proposals (pg. 82)
OPEN FORUM
FOR NON-AGENDA
ITEMS:
Persons attending the meeting may request an Open Forum
Sign-Up Card. The card must be completed in its entirety and
submitted to the Board President prior to the meeting being
convened. This second Open Forum allows individuals to
address the Board on any subject, except personnel. Any
personnel concern should be brought directly to the attention
of the Superintendent or Board President prior to the meeting.
Speakers will be limited to five (5) minutes. When more than
one individual wishes to address the same topic, the Board
President may ask the group to appoint one spokesperson.
SUPERINTENDENT'S
REPORT:
This time is for the Superintendent to acknowledge varying
kinds of activities occurring within the district. This includes
such items as recognition of outstanding performance by
district staff and/or students, the initiating of new programs and
special activities.
The Superintendent will report on the following subjects:
A.
B.
Recognition of outstanding performance by district staff and students
Initiation of new programs and special activities
SCHOOL BOARD'S
REPORT:
This time on the Agenda allows each member to inform
other Board Members, the administrative staff and the public
of activities which are of interest.
The Board Members will report on the following subjects:
A.
B.
C.
D.
E.
Board member attendance at various school and community events.
Board member announcement of various upcoming school and community events.
Board member visits to various campuses
Board member recognition of outstanding performance by district staff and students
Board member recognition of new programs and special activities
3
February 4, 2016
Page 4 of 6
EMPLOYEE GRIEVANCE HEARING
A.
Level III Personnel Grievance Hearing of Hector Negrete
B.
Level III Personnel Grievance Hearing of Leonsio Yanez
CLOSED MEETING:
Adjournment to closed meeting pursuant to Sections 551.071, 551.072, and 551.074 of the
Texas Government Code for the following purposes:
A.
B.
C.
Consultation with General Counsel to seek and receive legal advice pursuant to Section
551.071 of the Texas Government Code.
Consider appointment, employment, evaluation, reassignment, duties, discipline or
dismissal of a public officer or employee or to hear complaints or charges against a
public officer or employee, pursuant to Texas Government Code Section 551.074.
Discuss the purchase, exchange, lease or value of real property
ADJOURNMENT
If, during the course of the meeting covered by this Notice, the Board should determine that a
closed meeting of the Board should be held or is required in relation to any item included in this
notice, then such closed meeting is authorized by Texas Government Code Section 551.001, et.
seq., for any of the following reasons:
Section 551.071 - For the purpose of a private consultation with the Board's attorney on any or
all subjects or matters authorized by law.
Section 551.072 - For the purpose of discussing the purchase, exchange, lease or value of real
property.
Section 551.073 - For the purpose of negotiating contracts for prospective gifts or donations.
Section 551.074 - For the purpose of considering the appointment, employment, evaluation,
reassignment, duties, discipline or dismissal of a public officer or employee or to hear
complaints or charges against a public officer or employee.
Section 551.076 - To consider the deployment, or specific occasions for implementation, of
security personnel and devices.
Section 551.082 - For the purpose of deliberating in a case involving discipline of a public
school child or children, or in a case in which a complaint or charge is brought against an
employee of the school district by another employee and the complaint or charge directly results
in a need for a hearing.
Section 551.0821 - For the purpose of deliberating in a matter regarding a public school student
if personally identifiable information about the student will necessarily be revealed by the
deliberation.
4
February 4, 2016
Page 5 of 6
Section 551.083 - For the purpose of considering the standards, guidelines, terms or conditions
the Board will follow, or instruct its representatives to follow, in consultation with representatives
of employee groups in connection with consultation agreements provided for by Section 13.901
of the Texas Education Code.
Section 551.084 - For the purpose of excluding a witness or witnesses from a hearing during
examination of another witness.
Should any final action, final decision or final vote be required in the opinion of the Board with
regard to any matter considered in such closed meeting, then such final action, final decision or
final vote shall be at either:
A.
B.
the open meeting covered by this notice upon the reconvening of this public meeting, or
at a subsequent public meeting of the Board upon notice thereof, as the Board shall
determine.
5
6
7
This page intentionally left blank.
8
9
10
Arlington ISD
220901
ADMISSIONS
INTERDISTRICT TRANSFERS
AUTHORITY
CHANGE OF
RESIDENCE
FDA
(LOCAL)
The Superintendent is authorized to accept or reject any transfer
requests, provided that such action is without regard to race, religion, color, sex, disability, national origin, or ancestral language.
A resident student who becomes a nonresident but remains a city
of Arlington resident shall be permitted to continue in attendance.
Otherwise, a resident student who becomes a nonresident during
the course of a semester shall be permitted to continue in attendance for the remainder of the semester.
TRANSFER
REQUESTS
A nonresident student wishing to transfer into the District shall file
an application for transfer each school year with the Superintendent or designee. Transfers shall be granted for one regular
school year at a time.
Transfer requests for any special program offered by the District
shall default to the application process for admittance into that
special program and shall not be addressed through this transfer
process.
TRANSFER
PRIORITY
The District shall annually determine space available for transfers
from outside the District, after considering transfers between
schools by resident students in accordance with FDB(LOCAL).
The District shall consider transfer requests from nonresidents,
subject to the factors outlined below, in the following order:
1.
The children of nonresident, full-time employees (other than
substitute or temporary employees).
If an employee ceases to work full-time for the District, his or
her child shall be permitted to continue in attendance for the
remainder of the semester.
FACTORS
TRANSFER
AGREEMENTS
TRANSPORTATION
DATE ISSUED: 1/7/2015
LDU 2014.03
FDA(LOCAL)-X
2.
The city of Arlington residents who reside outside District
boundaries.
3.
All other nonresident applicants on a first-come, first-served
basis.
In approving transfers, the Superintendent or designee shall consider availability of space and instructional staff and the student’s
disciplinary history and attendance records.
A transfer student shall be notified in the written transfer agreement
that he or she must follow all rules and regulations of the District.
Violation of the terms of the agreement may result in a transfer request not being approved the following year.
The District shall not provide transportation for a nonresident student who transfers into the District. The District’s transfer agree1 of 2
11
Arlington ISD
220901
ADMISSIONS
INTERDISTRICT TRANSFERS
FDA
(LOCAL)
ment with the student’s parent or guardian shall include an acknowledgment that transportation shall not be provided.
TUITION
If the District charges tuition, the amount shall be set by the Board,
within statutory limits.
WAIVERS
The Board may waive tuition for a student based on financial hardship upon written application by the student, parent, or guardian.
[See FP]
NONPAYMENT
The District may initiate withdrawal of students whose tuition payments are delinquent.
APPEALS
LDU 2014.03
FDA(LOCAL)-X
Any appeals shall be made in accordance with FNG(LOCAL) and
GF(LOCAL), as appropriate.
ADOPTED:
12
2 of 2
Arlington ISD
220901
ADMISSIONS
INTRADISTRICT TRANSFERS AND CLASSROOM ASSIGNMENTS
Note:
FDB
(LOCAL)
For the transfer of a student who is the victim of bullying
or who engaged in bullying, see FDB(LEGAL). For the
transfer of a student who attends a persistently dangerous school, becomes a victim of a violent criminal offense, or becomes a victim of sexual assault, see FDE.
A student shall be assigned to a school in the attendance area in
which he or she resides.
CLASS CHANGES
The campus principal shall be authorized to investigate and approve the transfer of a student from one classroom to another on
that campus.
ASSIGNMENTS /
REASSIGNMENTS
The Superintendent shall be authorized to reassign a student to
conform to any change in attendance areas. When student reassignment is deemed necessary by the Superintendent, the parent(s) or guardian of each student reassigned shall be notified individually in writing.
APPLICATION FOR
TRANSFER BETWEEN
SCHOOLS
Transfer requests for any special program offered by the District
shall default to the application process for admittance into that
special program and shall not be addressed through this transfer
process.
All other transfers between District schools shall be by application
on a space-available basis, in accordance with the following:
1.
The children of full-time resident employees shall receive first
priority for transfer.
1.2. Children of residents
2.3. All other requests for transfer between schools shall be on a
first-come, first-served basis.
Once a transfer has been granted, the transfer student shall enter
the feeder pattern of the school into which he or she transferred
and shall remain in the feeder pattern until the student graduates
or requests transfer to another school.
EXCEPTION
SIBLING
TRANSFERS
LDU 2014.03
FDB(LOCAL)-X
A sibling of a current transfer student shall be granted a transfer if
the applicant’s sibling has been in attendance at the requested
school for one full year prior to the transfer request.
ADOPTED:
13
1 of 1
This page intentionally left blank.
14
New Employees Hired January 14, 2016 - February 3, 2016
Last Name
RODRIGUEZ
BARNUM
JACKSON
HALL
RAMIREZ
UWAGBAI
DECAMPS
GALLEGOS
BURGOS
GULSETH
APPLEGATE
ANDREAS ROYES
DELGADO
BROWN
COOPER
GUAJARDO
BUKSA
KRESSER
RASMUSSEN
JONES
GARZA
HARRIS
EHRLICH
HAMDAN
VIEIRA
TILSON
BRETLINGER
REID
COLBERT
KATZ
ROBERSTON
First Name
ERIC
MITCHELL
KEIJUANNA
COLLEEN
ANDREA
CHARLES
NANCY
CELINA
DEBORAH
JOSEPH
LAUREN
VENESSA
ANTHONY
ASHA
PEGGY
ERIC
SARAH
KATHY
REGINA
LINDSAY
FAAMASANI
HOLLY
AMANDA
SEAN
ANNA
DAVID
MAGGIE
CRISTINA
TIFFANY
SARAH
JANA
Elementary Summary
Teacher
Teacher/ESL
Other
Total
7
9
1
17
Secondary Summary
Teacher
Admin
Total
11
3
14
Grand Total
31
Location
ENTERPRISE CENTER
SERVICE CENTER
HILLDALE
KEY
SPEER
SHERROD
FOSTER
FOSTER
BERRY
WIMBISH
CROUCH
SHORT
SPEER
LARSON
WEST
THORNTON
SPEER
PATRICK
BURGIN
CROW
SAM HOUSTON
OUSLEY
WORKMAN
LAMAR
SAM HOUSTON
CARTER
LAMAR
LAMAR
SAM HOUSTON
WORKMAN
YOUNG
Subject/Position
INSTRUCTIONAL SPECIALIST-SCIENCE
MANAGER/IMAGE PROCESSING
STUDENT DEVELOPMENT & SUPPORT SERV. FACILITATOR
4TH GRADE TEACHER
5TH GRADE TEACHER
ADAPTIVE PE
BILINGUAL TEACHER
BILINGUAL TEACHER
BILINGUAL TEACHER
ESL TEACHER
ESL TEACHER
ESL TEACHER
ESL TEACHER
ESL TEACHER
ESL TEACHER
ESL TEACHER
ESL TEACHER
ESL TEACHER
KG TEACHER
NURSE
ART TEACHER
ELAR TEACHER
ELAR TEACHER
SCIENCE TEACHER
SOCIAL STUDIES
SOCIAL STUDIES
SPANISH TEACHER
SPED CO-TEACHER
SPED INCLUSIONS TEACHER
STRINGS TEACHER
TECHNOLOGY APPLICATIONS
15 grade, then start date
Data sorted by level, then
Start Date
1/7/2016
1/5/2016
1/8/2016
1/11/2016
1/22/2016
1/8/2016
1/11/2016
1/25/2016
1/25/2016
1/5/2016
1/11/2016
1/13/2016
1/19/2016
1/20/2016
1/21/2016
1/25/2016
1/25/2016
2/1/2016
1/20/2016
1/14/2016
1/4/2016
1/12/2016
1/25/2016
1/14/2016
1/4/2016
1/21/2016
1/7/2016
1/25/2016
1/6/2016
1/11/2015
1/5/2016
LEVEL
ADMIN
ADMIN
ADMIN
ELEM
ELEM
ELEM
ELEM
ELEM
ELEM
ELEM
ELEM
ELEM
ELEM
ELEM
ELEM
ELEM
ELEM
ELEM
ELEM
ELEM
SEC
SEC
SEC
SEC
SEC
SEC
SEC
SEC
SEC
SEC
SEC
Separation of Service - Effective between Nov. 20, 2015- Feb. 3, 2016
CODE
UNSPECIFIED - 13
LAST
MEDICAL REASON - 4
TITLE
DATE
YRS
MELINDA
LAMAR
CTA
0
11/20/2015
CANTU
CASSANDRA
KEY
CLERK
0
1/21/2016
CONNER
JENNIFER
SEGUIN
TEACHER
9
1/11/2016
DAVOODY
SARAH
THORNTON
TEACHER
0
12/18/2015
FENNER
REBECCA
LAMAR
TEACHER
2
1/4/2016
GONDOLA
SHANNON
SAM HOUSTON
CTA
1
1/31/2016
JEFFERY
PAMELA
SPEC ED SVCS
TEACHER
5
1/15/2016
MARTINEZ
IRENE
CARTER
CLINIC ASST
0
1/29/2016
O'BRYANT
MONIQUE
APT
SR. PROG. EVALUATOR
6
1/3/2016
ROBERTS-VERAS
MARIA
CROUCH
TEACHER
0
1/21/2016
TAGHDIRI
NEDA
ROQUEMORE
SPEECH PATH
3
1/7/2016
WAGNER
EDNA
BARNETT
CTA
12
12/18/2015
WEITH
ROSA
SPEC ED SVCS
CTA
0
1/15/2016
ALLISON
MOORE
CTA
3
12/10/2015
FOREMAN
KAREN
ROQUEMORE
NURSE
8
1/5/2016
GLOVER
TAYLOR
SOUTH DAVIS
NURSE
0
12/18/2015
HARWELL
ROSE
ARL COLLEGIATE
SECRETARY
7
1/13/2016
MORAIS
LINDSY
WIMBISH
CTA
2
12/18/2015
HERNANDEZ
ELIZABETH
BOWIE
CLERK
0
12/18/2015
HOOD
SANDRA
SPEER
TEACHER
3
12/18/2015
KING
AMANDA
REMYNSE
TEACHER
2
1/8/2016
LOGAN
SHAMIKA
SEGUIN
TEACHER
0
1/11/2016
SOTO-ADAMOS
IVELISSE
ADAMS
CTA
3
1/8/2016
RAINBOLTORRES
BECKY
STARRETT
CTA
6
1/22/2016
BARNES
JEFFREY
CARTER
TEACHER
3
1/18/2016
BELL
AMANDA
WIMBISH
TEACHER
3
12/18/2015
KRIEWALL
ERYN
WEST
TEACHER
0
12/4/2015
TOWNZEN
LINDA
SPEC ED SVCS
DIAGNOSTICIAN
3
1/4/2016
EMILY
ARLINGTON
CLERK
6
1/19/2016
BOLEN
DALILAH
ROQUEMORE
CTA
1
1/19/2016
LEWIS
CHANEL
NICHOLS
CTA
0
12/18/2015
RETURN TO SCHOOL - 3 ALARDIN
RETIREMENT - 3
LOCATION
ARTHUR
EMPLOYMENT
OUTSIDE EDUCATION 5
CURRY
CARING FOR FAMILY
MEMBER (S) - 6
FIRST
BRADLEY
KEO
WORKMAN
ASST PRIN
19
1/31/2016
DONNELLY
KAREN
SPEC ED SVCS
AUDIOLOGIST
22
12/18/2015
DUNN
STEVE
OUSLEY
ASST PRIN
29
1/31/2016
16
CODE
UNHAPPY W/JOB - 2
LAST
FIRST
LOCATION
TITLE
DATE
YRS
KELLEY
PAMELA
BURGIN
CLERK
0
1/22/2016
OSEGUERA
PATRICIA
LYNN HALE
CTA
9
1/11/2016
MOVING TO ANOTHER
AREA - 2
ESPINDOLA
MARIBEL
RANKIN
TEACHER
1
1/29/2016
SEXTON-GREEN
MARIANNE
LAMAR
TEACHER
9
12/18/2015
LAMOTHE
MARY
WORKMAN
TEACHER
6
1/22/2016
NICHOLS
LYDIA
WILLIAMS
CTA
12
1/22/2016
TULL
REMINGTON
MORTON
CTM
1
1/6/2016
EMP W/ANOTHER
DISTRICT - 2
FALIURE TO REPORT
TO WORK - 1
TOTAL # OF
SEPARATIONS - 41
17
TO:
Cindy Powell
Chief Financial Officer
FROM:
Tammy Craig
Director of Purchasing
DATE:
February 4, 2016
Arlington ISD Families in Transition to accept the donation of coats from Park Place Mercedes-Benz
$3,000.00
Arlington ISD Drop Out Prevention to accept a cash donation from Arlington Alliance for Youth, Inc.
$2,100.00
Arlington ISD Families in Transition to accept gift boxes from Saint Barnabas UMC
Youth Group/Upward Sports
$1,320.00
Arlington High School to accept a cash donation from the Arlington High School Wrestling Booster Club
$5,700.00
Arlington High School to accept a cash donation from the Arlington High School Softball Booster Club
$3,165.00
Arlington High School to accept a cash donation from the Arlington High School Band Booster Club
$2,249.96
Arlington High School to accept cash donations from Arlington Kiwanis Foundation
$1,100.00
Arlington High School to accept a cash donation from the Arlington High School
Boys Soccer Booster Club
$900.00
Arlington High School to accept a cash donation from the Arlington High School
Boys Basketball Booster Club
$880.00
Arlington High School to accept a cash donation from the Arlington High School Baseball Booster Club
$400.00
Martin High School to accept a cash donation from the Martin High School Boys Soccer Booster Club
$6,600.00
Martin High School to accept a cash donation from Rob Bethmann - First Rate, Inc.
$3,800.00
Martin High School to accept a cash donation from the Martin High School Golf Booster Club
$3,000.00
Martin High School to accept a cash donation from the Martin High School Choir Booster Club
$2,745.89
Martin High School to accept a cash donation from Blue Star Operation Services LLC
$1,000.00
Martin High School to accept a cash donation from the Gene and Jerry Jones Family Foundation
$1,000.00
Martin High School to accept a cash donation from Lockheed Martin
$2,000.00
Seguin High School to accept a cash donation from Game Day Media
$2,500.00
Boles Junior High School to accept a cash donation from the Boles Junior High School Choir Booster Club
$5,000.00
Boles Junior High School to accept a cash donation from the Martin High School Choir Booster Club
$600.00
Nichols Junior High School to accept a cash donation from the Primrose School N.E. Green Oaks
$400.00
18
Shackelford Junior High School to accept a cash donation from Lockheed Martin
$500.00
Blanton Elementary School to accept a cash donation from Church of the Good Shepherd
Butler Elementary School to accept a cash donation from the Butler Elementary School PTA
$758.59
$5,984.00
Corey Academy of Fine Arts & Dual Language to accept a cash donation from The Cooper Institute
$542.81
Corey Academy of Fine Arts & Dual Language to accept a cash donation from Box Tops for Education
$678.60
Crouch Elementary School to accept the donation of multiple items from Scholastic Books
Duff Elementary School to accept a cash donation from Box Tops for Education
$8,007.05
$570.70
Duff Elementary School to accept a cash donation from Glamourcraft Studio, Inc.
$1,791.00
Duff Elementary School to accept a cash donation from the Duff Elementary School PTA
$1,500.00
Duff Elementary School to accept a cash donation from Box Tops for Education
$570.70
Hale Elementary School to accept a cash donation from Lifetouch National School Studios
$670.71
Hill Elementary School to accept a cash donation from Chipotle Mexican Grill
$665.58
Hill Elementary School to accept a cash donation from Spring Creek Barbeque
$1,200.00
Moore Elementary School to accept a cash donation from the Moore Elementary School PTA
$2,000.00
Moore Elementary School to accept a cash donation from Glamourcraft Studio, Inc.
$1,938.00
Moore Elementary School to accept a cash donation from Box Tops for Education
$1,013.20
South Davis Elementary School to accept a cash donation from Pantego Lions Foundation, Inc.
$2,000.00
South Davis Elementary School to accept a cash donation from Classic Star Group, LP
$79,781.09
Total
cc:
$500.00
Total to date in the 2015-2016 School Year
$505,576.98
Prior year total as of February 5, 2015
$485,319.14
Total for the year 2014-2015 School Year
$953,976.62
Tony Drollinger
Executive Director of Finance
19
20
TO:
Cindy Powell
FROM:
Tammy Craig
Director Purchasing
DATE:
February 4, 2016
RE:
RFP Number 16-33 – Telecommunications Services - eRate
Request for Proposal 16-33 consisted of three parts, Plain Old Telephone Services (POTS),
Primary Rate Interface (PRI), and long distance services. The District received three responses
to the RFP. We are only recommending award for POTS from this RFP. The District has the
option to renew the existing contracts for PRI and long distance services. At this time, renewing
these contracts is in the best interest of the District.
The vendor marked with an asterisk was marked not as specified due to quoting a different
technology that will not satisfy the requirements of the District. POTS is a non-contract, monthto-month service agreement. The POTS lines are fax lines and emergency lines that must remain
active in the event the building loses electrical power. These lines are located in all schools and
administrative buildings.
Attached is a letter of recommendation from Lance McCutchen, Director of Network Services
for POTS.
It is recommended that the low bid meeting specifications be approved.
cc:
Tony Drollinger
21
Inter-Office Communication
TO:
Tammy Craig, Director of Purchasing
FROM:
Lance McCutchen, Director of Network Services
DATE:
January 22, 2016
SUBJECT:
Recommendations for RFP 16-33 for POTS
We have completed our review of the responses received by AISD for RFP 16-33 for POTS (Plain Old
Telephone Service). Based on all of the information we have gathered, it is recommended AISD select
AT&T to continue to provide POTS Service to AISD. One vendor quoted a solution that was a different
technology than requested that would not work to satisfy the requirements of AISD, therefore they
should be considered “not as specified”.
The eRate program is federally funded, with discounts on a graduated scale based on the percentage of
students participating in the NSLP free and reduced lunch program. AISD plans to complete the next
step in the application process upon approval for this service.
22
RFP# 16-33
Telecommunications Services - eRate
Plain Old Telephone Services (POTS)
VENDOR ID NUMBER:
SPIN #:
ONE-TIME INITIAL COST:
TERMS:
AT& T
Granite
Masergy*
15331000
Not Set Up
Not Set UP
143004662
NA
143033715
$0 - Existing Svs
NET 30
RESIDENT VENDOR:
HUB VENDOR:
DESCRIPTION
NET 30
NET 30
Texas
Texas
Texas
District
District
District
NO
NO
NO
PRICE
PRICE
PRICE
752 Lines Total - AISD School District
$
11,923.04
$
24,412.00
12 Month Total $
.
143,076.48
$
.
292,944.00
Total Per Month
Point-of-Presence (POP) in DFW metroplex
Vendor has provided similar service to AISD previously
Local POP is a Tier 1 provider AND support staff are
employed directly by bidder
References Provided
YES
YES
YES
NO
YES
YES
YES
YES
.
AWARDED VENDOR
ESTIMATED TOTAL:
2016-2017
$
143,076.48
* - Not as Specified
23
Page 1 - Prepared 1/28/2016 - TLC
TO:
Cindy Powell
FROM:
Tammy Craig
Director Purchasing
DATE:
February 4, 2016
RE:
RFP Number 16-34 –Internet Access Services - eRate
Request for proposal 16-34 is for district-wide internet access services. We received six
responses to this RFP. The contract is for three years, the tabulation represents the yearly cost
of this service.
Attached is a letter of recommendation from Lance McCutchen, Director Network Services.
It is recommended that the low bid meeting specifications be approved.
cc:
Tony Drollinger
24
Inter-Office Communication
TO:
Tammy Craig, Director of Purchasing
FROM:
Lance McCutchen, Director Network Services
DATE:
January 22, 2016
SUBJECT:
Recommendations for Bid 16-34
We have completed our review of the responses received by AISD for Bid 16-34, “Internet Access
Services”. Based on the information we have gathered, it is recommended AISD select Time Warner
Cable for this service.
Several factors were considered in the requested length for this contracted service of three years.
Installation costs incurred by a selected provider of this type of technology translate to greater annual
savings in cost to AISD in a multi-year arrangement. The entire process to switch to a new or different
internet services provider takes over two months to complete, therefore a multi-year arrangement is
more cost effective for AISD from a personnel perspective. Also, eRate filings for eligible services such as
internet services are streamlined for multi-year arrangements.
The eRate program is federally funded, with discounts on a graduated scale based on the percentage of
students participating in the NSLP free and reduced lunch program. AISD plans to complete the next
step in the application process upon approval for this service.
25
RFP# 16-34
Internet Access
Services - eRATE
VENDOR ID NUMBER:
SPIN #:
TERMS:
RESIDENT VENDOR:
DESCRIPTION
Connection Point 1
Arlington High School
Monthly Cost $
One-time Cost $
AT& T
Cogent
Conterra
Nitel
Time Warner
Zayo Group
1314600
Not Set Up
Not Set Up
Not Set Up
10274410
Not Set Up
143001192
143035907
143025700
143028851
143048275
143028685
NET 30
NET 30
NA
NET 30
NET 30
NET 30
Texas
Texas
Texas
Texas
Texas
Texas
District
District
District
District
District
District
PRICE
PRICE
PRICE
PRICE
PRICE
PRICE
3,077.90
-
$
$
4,485.00
1,250.00
$
$
6,200.00
-
$
$
3,873.97
-
$
$
2,500.00
-
$
$
9,190.00
-
12-Month Total $
36,934.80
$
55,070.00
$
74,400.00
$
46,487.64
$
30,000.00
$
110,280.00
Monthly Cost $
One-time Cost $
3,077.90
-
$
$
4,485.00
1,250.00
$
-
$
$
3,873.97
-
$
$
2,500.00
-
$
$
5,555.00
-
12-Month Total $
36,934.80
$
55,070.00
$
-
$
46,487.64
$
30,000.00
$
66,660.00
Monthly Cost $
One-time Cost $
3,077.90
-
$
$
4,485.00
1,250.00
$
-
$
$
3,253.17
-
$
$
2,500.00
-
$
$
2,775.00
-
12-Month Total $
36,934.80
$
55,070.00
$
-
$
39,038.04
$
30,000.00
$
33,300.00
Monthly Cost $
One-time Cost $
9,233.70
-
$
$
13,455.00
3,750.00
$
-
$
$
11,001.11
-
$
$
7,500.00
-
$
12-Month Total $
110,804.40
$
165,210.00
$
-
$
132,013.32
$
90,000.00
$
Connection Point 2
Sam Houston High School
Connection Point 3
Sequin High School
Bundled Price
Point-of-Presence (POP) in
DFW metroplex
Local POP is Tier 1 Services &
Support Staff responding for
service are employed
Support
directly by the bidder
Vendor has provided
AISD Experience simular service to AISD
previously
References
210,240.00
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
NO
NO
NO
YES
NO
Vendor has provided this
type of service contiguously
for the past 5 years
YES
YES
YES
YES
YES
YES
References Provided
YES
YES
YES
YES
YES
YES
Location
Stability
-
AWARDED VENDOR
ESTIMATED TOTAL:
2016-2017
$
90,000.00
26
Page 1 - Prepared 1/28/2016 - TLC
TO:
Cindy Powell
FROM:
Tammy Craig
DATE:
February 4, 2016
RE:
BID 16-41 3-D Printers & Supplies
Bid 16-41 is for 3-D printers and supplies. 3-D printers are to be used in the makerspace
environment in the Title I school libraries. Each Title I school will be evaluated by the Library
Services Department and the needs will be assessed for 3-D printer placement.
The printers are used as a tool for creating and designing materials to cultivate solving real-world
problems. A catalog portion was also included to provide for supplies unknown at this time.
It is recommended that vendors meeting specifications be awarded by line item.
cc:
Tony Drollinger
27
Prices Effective February 5, 2016 - February 3, 2017
Bid 16-41
3D Printer & Supplies
CDW-G
Image Net
Office Depot
USI Inc.
100581
0%
Net 30
Not Set Up
10%
Net 30
9507
N/A
Net 30
Not Set Up
5%
Net 30
Vendor Number
Catalog Discount
Terms
Resident Vendor
HUB Vendor
Item
Number
Min.
Quantity
1
20
Description
MakerBot 5th Generation 3D
Printer. 3-Year Warranty Required
2
20
Training on MakerBot 5th
Generation 3D printer and included
software for librarians
3
20
Filament - Assorted colors, Large,
10 Pack
4
40
Build Plate Tape, 10 Pack
5
20
Smart Extruder
50
Print copies of Makerbot in the
Classroom: An Introduction to 3D
Printing and Design ISBN 978-14951-6175-9
6
Texas
Texas
Texas
Texas
District
District
District
District
No
Unit Price
No
Total Price
$ 3,054.75 $
61,095.00
$
$
7.92
$
$ 155.68
$
Total Price
Unit Price
$
3,528.95
$
220.00
$ 4,400.00
$
430.00
$ 8,600.00
$
369.59
316.80 $
10.00
$
400.00
$
8.95
$ 3,800.00
$
170.64
Included with Printer
$ 337.45
Unit Price
No
6,749.00
3,113.60
Free Download
ESTIMATED TOTAL
$
190.00
$
5.50
$ 235,000.00
28
$ 70,579.00 $
$
275.00
3,280.25
No
Total Price
Unit Price
Total Price
$ 65,605.00
$ 3,625.39
$ 72,507.80
$ 7,391.80
$ 416.86
$ 8,337.20
$
$
$
358.00
$ 3,412.80
Free Download
10.95
438.00
$ 186.00
$ 3,720.00
$
$
-
-
TO:
Cindy Powell
FROM:
Tammy Craig
DATE:
February 4, 2016
RE:
Bid 16-42 Copier Paper – Quarterly Contract
Bid Number 16-42 is a quarterly contract for dual purpose copier paper. This paper is used throughout
the District for printing a variety of items including, but not limited to, correspondence, lesson plans,
tests, worksheets, and workbooks.
It is recommended that the low bid meeting specifications be awarded the contract.
cc:
Tony Drollinger
29
01.35.0320
7560 cartons
Brand:
Mill:
Mill Location:
Delivery Time ARO:
Uni
sou
rc
er
Pap
RW
Sta
ple
s Ad
rn B
van
ot
NET 30
Texas
Texas
Texas
Texas
Texas
Texas
Texas
District
District
District
District
District
District
District
District
$
OK
P
4685000
9507
NET 30
We
ste
NET 30
Texas
QTY ESTIMATE
Copier Paper, Dual Purpose, 8.5" X
11". True 20#, #4 Sulphite, White, 92
Brightness, 500 sheets/ream, 10
reams/carton
Dep
NET 30
Off
ice
10281531
HUB VENDOR:
DESCRIPTION
ape
r
Libe
rty
10947000
RESIDENT
VENDOR:
STOCK #
Pap
Pap
Em
pire
Off
ic
Not Set Up
123
VENDOR ID
NUMBER:
TERMS:
er
er
tag
e
luti
ons
Copier Paper- Quarterly
e So
BID# 16-42
eW
orld
wid
e
Effective Date: February 5, 2016 - April 30, 2016
10273496
5716
10276427
Net 30
NET 30
NET 30
NET 30
NO
NO
NO
NO
NO
NO
NO
NO
PRICE
PRICE
PRICE
PRICE
PRICE
PRICE
PRICE
PRICE
23.79 $
23.91 $
23.48 $
23.40
$
22.50
$
22.93
$
22.41
$
22.40
APEX
Georgia
Pacific
Copy &
Laser
IP Xerographic
Office Depot
Xerograpic
Copy Paper
Comet
Business
Choice
Carvajal
Muskogee
April
International
Paper
Boise
Georgia
Pacific
Boise
Suzano
Colombia
Oklahoma
Indonesia
Alabama
Alabama
Louisiana
Alabama
Brazil
10 days
10-14 days
2-5days
4-5 days
7 days or less
7-10 days
7 days
7-12 days
AWARDED VENDOR
Estimated Total Amount:
$ 180,000.00
30
31
Arlington Independent School District
Purchases Greater than $50,000 Exempt from Bid
Date: February 4, 2016
AISD Department
Vendor Name
16-02-04-001
Transformational
Learning
International
Baccalaureate
16-02-04-002
Purchasing
Life Fitness
16-02-04-003
Purchasing
Powernetics
16-02-04-004
Operations
EFI Global, Inc.
16-02-04-005
Fine Arts
Multiple Vendors
Control No.
16-02-04-006 All Department/Schools
Estimated
Amount
Goods or Services
Registration for IB students at Arlington, Bowie,
Lamar and Sam Houston High Schools for the spring
2016 Diploma program IB exams.
Life Fitness equipment for Multi-Purpose Activity
Centers at each High School
Powernetics fitness equipment for Multi-Purpose
Activity Centers at each High School
Environmental Consulting Services for Asbestos
Abatement & Mold Remediation
Choir, Orchestra & Band uniforms for Junior High
Schools
Office Depot & Staples
Office Supplies (Final contract extension)
Advantage
Board Spreadsheet for Purchases Over $50,000 Exempt from Bid
32
$
173,264.00
$ 2,400,000.00
Purchase Method
Single Source
State Contract (TXMAS 5-78040)
$
164,000.00
Single Source
$
450,000.00
Professional Service
$
450,000.00
Buyboard (416-12)
$ 1,350,000.00
RFP 12-55
33
RESOLUTION CHANGING THE COMMITTED PORTIONS OF THE JUNE 30, 2016,
CAPITAL PROJECTS FUND BALANCE
WHEREAS, the Governmental Accounting Standards Board ("GASB") Statement 54
("GASB 54"), a standard for governmental fund balance reporting and governmental fund type
definitions, states that fund balance of a governmental entity may be committed for a specific
purpose by formal action of the entity’s governing body, and
WHEREAS, Arlington Independent School District Board of Trustees (the "Board")
implemented GASB 54 requirements beginning with the 2011 fiscal year, and
WHEREAS, Board Policy CE (LOCAL) defines the categories of governmental fund
balance set forth in GASB 54, and
WHEREAS, on August 18, 2011, the Board previously committed portions of its August
31, 2011 Capital Projects fund balance as follows:

Local Construction Fund - Rebates received pursuant to the agreement between the
City of Grand Prairie and AISD to participate in the City of Grand Prairie Tax
Increment Financing District (TIF) #2 and accounted for in the Local Construction
Fund are committed for construction and/or operation of school facilities within the
TIF Zone, as permitted by the agreement.

Local Construction Fund – Revenues and Other Resources generated through
transactions other than bond issues and TIF Rebates accounted for in the Local
Construction Fund, and earnings on investments of the fund, are committed for
capital projects to be approved by the Board of Trustees. And,
WHEREAS, the City of Grand Prairie closed TIF #2 in 2015 because all TIF #2 planned
projects were completed as of September 2015, and
WHEREAS, the Board elects to change the committed portion of the June 30, 2016
Capital Projects Fund balance related to the City of Grand Prairie TIF #2 and, instead, commit
those funds for capital projects to be approved by the Board of Trustees;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
ARLINGTON INDEPENDENT SCHOOL DISTRICT THAT
Section 1. The District commits portions of its June 30, 2016, Capital Projects fund
balance, as follows:
34

Local Construction Fund – Revenues and Other Resources generated through
transactions other than bond issues accounted for in the Local Construction Fund,
and earnings on investments of the fund, are committed for capital projects to be
approved by the Board of Trustees.
Passed, approved, and effective this February 4, 2016.
_____________________________
President, Board of Trustees
ATTEST:
_____________________________
Secretary, Board of Trustees
35
36
37
BOARD OF TRUSTEES
MINUTES
Regular Meeting
January 14, 2016
7:00 p.m.
Members Present:
Jamie Sullins, Dr. Aaron D. Reich, John Hibbs, Kecia Mays,
Polly Walton, Kristen Hudson, Bowie Hogg
Members Absent:
None
Media Present:
None
CALL TO ORDER:
Conference Room B
President Jamie Sullins called the open meeting work session to order at 5:48 p.m. The meeting was
held at the Administration Building, 1203 West Pioneer Parkway, Arlington, Texas in Conference
Room B. During this meeting Board Members may discuss and ask AISD staff questions concerning
any of the subjects listed in the Notice/Agenda under the headings of Program and/or Presentation,
Appointments, Public Hearing, Action Items, Consent Items and Discussion Items.
President Sullins adjourned the meeting at 6:20 p.m. to move to the Board Room.
President Sullins called the meeting to order in the Board Room at 6:27 p.m. with seven trustees
present.
CLOSED MEETING:
Board Conference Room
President Sullins adjourned to closed meeting at 6:27 p.m. pursuant to Sections 551.071
(consultation with attorney to seek and receive legal advice), 551.072 (discuss the purchase,
exchange, lease or value of real property), and 551.074 (consider the appointment, employment,
evaluation, reassignment, duties, discipline or dismissal of a public officer or employee, or to hear
complaints or charges against a public officer or employee) of the Texas Government Code for the
following purposes:
1.
Fine Arts Center
RECONVENE INTO OPEN SESSION:
Board Room
President Jamie Sullins convened the Board into the open meeting at 7:03 p.m. with seven trustees
in attendance.
OPENING CEREMONY:
Kecia Mays led the audience in the Pledge of Allegiance. Mrs. Sullins called for a moment of silence.
PROGRAM AND/OR PRESENTATION:
A.
Student Performance by Beckham Blazer Honor Choir, Beckham Elementary School
The Beckham Blazer Honor Choir, directed by Eric Robertson, performed “Ubuntu” by Mark Hayes.
Ubuntu is a South African concept meaning that “a person is a person through other people.” The
Beckham Blazer Honor Choir consists of 4th, 5th, and 6th grade students who audition for the
ensemble. The Honor Choir meets every Monday and Thursday after school during the entirety of
the school year. This is the 3rd year in which the ensemble practices all year long. The Honor Choir
generously gives back to the community by traveling and performing at senior living care facilities and
nursing homes during the holiday season. For the past two years, the Honor Choir has competed at
The Pride of Texas Music Festival where they received 1st division ratings. This group focus is to
grow as individual musicians as well as an ensemble and to strive for musical excellence in all they
pursue and hope to achieve.
B.
Student of the Month
Martin High School Principal Marlene Roddy introduced the January 2016 Student of the Month,
Martin High School student Landon Hackley. Landon is an amazing young man who exhibits the
characteristics of leadership, maturity, commitment and passion in each facet of his life and especially
at Martin High School. Landon’s interests in school are related specifically to science and math, and
he is an officer in HOSA and he was the impetus behind the creation of Martin’s Math Honor Society.
Landon also serves on the Student Council as the student body secretary, and he’s in the National
Honor Society, Science National Honor Society and Martin Chamber Singers. He created as a cofounder the non-profit organization Communities Raising Awareness of Student Homelessness, or
38
Minutes – Regular Meeting
January 14, 2016
Page 2 of 7
CRASH, raising more than $5,000 for either direct donation to support teens that are homeless or for
service projects that help with supplies for homeless teens. Landon is a creative problem solver, and
he’s a person who follows through with commitments. His goal is to pursue a medical career.
C.
Martin Luther King Celebration Art and Essay Winners
Mr. Lemuel Randolph, the 2016 event chair, shared information about the Martin Luther King
Celebration Advancing the Dream Celebration contests, events and this year’s theme, “The Strength
to Love: Tough Minds, Tender Hearts”. He reported that there were over 500 entries and introduced
the following art and essay winners:
Art Winners:
First Place, $1000 award
Second Place, $750 award
Third Place, $500 award
Thien Bui, Arlington High School
Kate Knight, Martin High School
Kaila Garcia, Ousley Junior High School
Essay Winners:
First Place, $1000 award
Second Place, $750 award
Third Place, $500 award
Sierra Salser, Arlington High School
Ky Perkins, Arlington High School
Khirstyn Vu, Seguin High School
D.
School Board Recognition Presentation
Director of Communications Leslie Johnston shared that School Board Recognition Month was a
good time to honor the Board for their hard work and dedication. The Communications Department
worked with Visual Arts Coordinator Linh Nguyen to select a school to reflect this year’s theme,
“Super Heroes for Schools” in appreciation of the Board. Rankin Elementary School art teacher, Ms.
Rhoda Keprta, assisted 4th grade students Brave Brian, Joyous Jocelyn, Amazing Amy, Invincible
Ivan, Vibrant Valerie, Awesome Abraham, Imaginative Isaac and Adept Aaron in presenting their
original super hero artwork to Dr. Cavazos and Board Members. In addition to the artwork presented,
signs and cards from our other campuses were displayed throughout the building.
APPOINTMENTS:
Superintendent Cavazos recommended approval of the individuals discussed in executive session for
administrative positions.
Motion by John Hibbs, second by Dr. Reich, to approve the administrative appointments as
recommended in executive session.
Voting For: 7
Voting Against: 0
Dr. Cavazos introduced:
Wendy Britton as the new principal for West Elementary School. Ms. Britton is currently the assistant
principal at Beckham Elementary School.
Jimmy Callender as a new assistant principal for Ousley Junior High School.
currently a teacher and coach at Bowie High School.
Mr. Callender is
James Edward Jones, Junior, as a new assistant principal for Workman Junior High School. Mr.
Jones is currently working in DeSoto ISD.
He also introduced the new Director of Professional Learning, Ms. Shannon Terry.
previously worked in Garland ISD.
Ms. Terry
President Sullins adjourned the meeting at 7:52 p.m. to give the audience time to congratulate the
new administrators.
The meeting was reconvened at 8:09 p.m. with seven trustees in attendance.
PUBLIC HEARING:
A.
Texas Academic Performance Report (TAPR)
President Sullins opened the Public Hearing regarding Texas Academic Performance Report (TAPR)
at 8:09 p.m.
39
January 14, 2016
Page 3 of 7
Executive Director of Accountability, Planning and Testing Dr. Kevin Barlow and Chief Financial
Officer Cindy Powell presented the results of the 2014-2015 Texas Academic Performance Report.
The report is intended to inform the public about the educational performance of the District and of
each campus in relation to the district, the state, and a comparable group of schools. The 2015
Accountability Rating for the District is Met Standard.
TAPR components include District
Performance, District Participation, District Attendance and Postsecondary Readiness and District
Profile. 40 campuses received at least one Distinction Designation. On the October 2015 PEIMS
Snapshot date the total number of AISD total students was 63,814; the total staff number was 8,064;
and our total operating expenditure per student was $8,246.
There were no speakers from the audience, and Mrs. Sullins closed the Public Hearing at 8:39 p.m.
OPEN FORUM FOR AGENDA ITEMS:
Mr. Geoffry Harris, representing UEA, spoke regarding Board Appreciation Month. Mr. Harris
thanked the Board for all they do and reported that in honor of the Board, UEA was making a
donation to the AISD Education Foundation.
ACTION:
A.
Consider a Charge to the 2016-17 Financial Futures Committee
Dr. Aaron Reich, Chairman of the Board Community Engagement Committee, shared information
regarding the proposed Charge to the 2016-17 Financial Futures Committee.
Motion by Dr. Reich, second by Kristen Hudson to approve the Charge to the 2015-2016 Financial
Futures Committee as presented.
Voting For: 7
Voting Against: 0
B.
Consider Appointment of the 2016-17 Financial Futures Committee and Appointment of the
2016-17 Financial Futures Committee Chairperson
Dr. Reich, Chairman of the Board Community Engagement Committee, thanked all the citizens who
applied for the Financial Futures Committee. He shared that the committee chose 20 members with
the anticipation of adding an additional representative from the Bowie High School or Seguin High
School network. If this is unsuccessful the first alternate will become the 21st member. He then read
the following names as proposed members of the 2016-2017 Financial Futures Committee:
MHS:
Greg Meyer
Thomas Hackley
Giles Hawkins
Enrico Accenti
Tony Pompa
AHS:
Mark Schatzman
Emily Klophaus
Theresa Moffitt
Claudia Perkins
BHS:
Harry Flood
Alternates:
Mary Whittenberg
Leann Haynes
John Demby
SHHS:
Maribel Dimas
Demi Garland
H. Michael Ledford
Danielle Carey
UEA: Geoffry Harris
TSTA: Jacqueline Echols
ATPE: Marcie Walker
AISD Principal: Bill Manley
SHS:
Michelle Mackey
LHS:
Jeffrey Levy
David Wilbanks (Chair)
Claire Miller
Kevin Shutte
Javier Najera
40
Motion by Dr. Reich, second by Kristen Hudson, to accept the names as read for membership on the
2016-17 Financial Futures Committee with Mr. David Wilbanks as the committee chair.
Voting For: 7
Voting Against: 0
C.
Consider Order of Election for School Board
The three-year terms for places four and five on the Arlington ISD Board of Trustees end in May
2016. Therefore, the Board of Trustees ordered a general election to fill those three-year terms on the
Board. This general election will be held jointly with the four municipalities that lie within the
boundaries of the District. These municipalities are as follows: the City of Arlington, the City of
Dalworthington Gardens, the Tarrant County portion of the City of Grand Prairie, and the Town of
Pantego.
Motion by Bowie Hogg, second by John Hibbs, to approve the Order of Election for May 7, 2016.
Voting For: 7
Voting Against: 0
D.
Consider Adoption of 2016-2021 Strategic Plan
Superintendent Dr. Cavazos reported that the Arlington ISD Board of Trustees approved the Achieve
Today. Excel Tomorrow. Strategic plan in August 2012. This was a three-year plan that set forth
District goals within a framework of Inspired Learners, Effective Leadership and Engaged Community.
The Board discussed the draft five-year strategic plan during the December 10, 2015 Board Meeting.
Chief Financial Officer Cindy Powell shared that the Board and senior administration worked over the
last six months to develop a new five year strategic plan to continue to advance the work. Mrs. Powell
shared the following specifics of the plan:
Beliefs
We Believe:
 Our success depends upon
o A commitment by all to a clear and focused vision
o Effective teaching and leadership
o A positive culture that promotes continuous improvement by all
o An engaged community
 Our students can excel
Vision
The AISD will be a premier school district and a leader in education
Mission
The mission of the Arlington Independent School District is to empower and engage all students to be
contributing, responsible citizens striving for their maximum potential through relevant, innovative and
rigorous learning experiences.
Goal
100% of AISD students will graduate exceptionally prepared for college, career and citizenship
Chief Academic Officer Dr. Steven Wurtz shared the following Performance Objective Categories:




Academic Achievement
College Readiness
Workforce Readiness
Leadership, Citizenship and Responsibility
Dr. Steven Wurtz also shared that the next steps include: rolling out the approved plan; designing
activities to meet the identified strategies; defining progress measures and establishing a reporting
schedule; and allocating resources to support the identified activities and progress measures.
Motion by John Hibbs, second by Kecia Mays, to accept the recommendation of Administration to
move forward with the strategic plan.
Voting For: 7
Voting Against: 0
41
January 14, 2016
Page 5 of 7
ITEMS TO BE WITHDRAWN FROM THE CONSENT AGENDA:
Polly Walton requested Item F, Minutes of Previous Meeting, be withdrawn from the consent agenda.
CONSENT ITEMS:
A.
Consider Personnel Recommendations: New Hires, Retirements, Resignations, Leaves of
Absence, Dismissals, Terminations, Non-Renewals, Non-Extensions
B.
Consider Donations
The total donations for this meeting was $112,438.16. The year-to-date total for the 2015-2016
school year was $425,795.89.
C.
Consider Bids
Chief Financial Officer Cindy Powell recommended approval of the following bids meeting
specifications:
16-27 RFQ for Architecture/Engineering Services for 2014 Bond – Phase III
16-28 Transportation Parts, Supplies and/or Service for Inventory & Catalog
16-38 Art Supplies for Inventory & Catalog
16-39 Custodial Supplies for Inventory & Catalog
16-40 Custodial Equipment Repair Parts and/or Service for Inventory & Catalog
D.
Consider Purchases Greater Than $50,000 Exempt from Bid
16-01-14-001 Real Estate Brokerage Services
16-01-14-002 Colored Copy Paper
16-01-14-003 Extension of Annual Contract for Frozen/Refrigerated/Dry
Commodity/Commercial Goods
16-01-14-004 Extension of Annual Contract for Frozen/Refrigerated/Dry
Commodity/Commercial-Beef
Staples/
Staples/
E.
Consider Budget Changes
F.
Consider Minutes of Previous Meeting - December, 2015
G.
Consider Interim Financial Report for Period Ending November 30, 2015
H.
Consider Approval of Instructional Materials for AP European History
I.
Consider Amending the Contract with Balfour Beatty Construction for 2014 Bond Project,
Phase II – Bid Package 9 to Remove Scope of Work for Sam Houston High School
J.
Consider Change Order #1 Amending the Contract Amount for 2014 Bond Construction
Project for Peach Elementary School, Phase I – Bid Package 6
K.
Consider Change Order #1 Amending the Contract Amount for 2014 Bond Construction
Project for McNutt Elementary School, Phase I – Bid Package 7
L.
Consider Selection of Method of Procurement for 2014 Bond Project Renovations for Phase III
– Bid Packages 1-10
M.
Consider the Prevailing Wage Scale for 2014 Bond Projects Phase III and Miscellaneous
District Construction Projects
N.
Consider Selection of Method of Procurement for Addition, Renovations and Condition
Improvements for Sam Houston High School
Motion by Bowie Hogg, second by Kristen Hudson, to approve the consent agenda items as
presented, with the exception of Item F, Minutes of Previous Meeting.
Voting For: 7
Voting Against 0
Regarding Item F, Polly Walton requested that we amend Mr. Schatzman’s comments to add “Fact
Sheet” and change the word “instead” to “also”. Bowie Hogg asked for clarification. Ms. Walton
requested that the minutes be amended to read “He asked that the Board not take the information
posted on the School Start Time Fact Sheet into consideration with the strategic plan but also ask
members of the committee for information.”
42
January 14, 2016
Page 6 of 7
Motion by Polly Walton, second by Kristen Hudson, to approve consent agenda Item F, Minutes of
Previous Meeting, as amended.
Voting For: 7
Voting Against 0
DISCUSSION:
A.
2014 Bond Program Update
Chief Financial Officer Cindy Powell reported that Arlington ISD voters approved a bond proposition
in the amount of $663,130,000 on May 10, 2014. The proposition is a five-year capital plan that
includes new construction, renovations and facility condition improvements along with capital
purchases for technology, fine arts and transportation. Construction is underway on Peach and
McNutt elementary schools; however, due to unforeseen site conditions and permit requirements,
change orders were needed for both. Construction at Workman Junior High and the six multipurpose activity centers construction are on schedule. Bids for the Career/Tech Center are being
evaluated and construction is planned to start in April. The construction schedule at Jones Academy
of Fine Arts and Dual Language was modified due to foundation problems discovered during design
work. Foundation repairs will be made and then the renovations will start with completion planned for
fall 2017. The outdoor performance area funded by Texas Trust Credit Union will be completed by fall
2016. Design work is ongoing for phase II life cycle condition improvements, elementary STEM labs,
strings rooms and security vestibules. The Sam Houston High School deficiency work and addition
approved by the Board in November will be bid as one construction project. Earlier tonight the Board
approved a recommendation to engage six architecture firms for the phase III projects. Phase III bond
projects are scheduled to begin in spring 2017 and include deficiency improvements and life cycle
replacements for 19 campuses, and tracks for eight junior high schools Year two purchases of fine
arts instruments, equipment and uniforms; security camera and network upgrades; technology
upgrades; buses and white fleet vehicles are also underway. AISD received preliminary notice of a
grant award from SECO for an $80,000 rebate for the purchase of propane buses.
OPEN FORUM FOR NON-AGENDA ITEMS:
None
SUPERINTENDENT’S REPORT:
Dr. Cavazos reported that the Arlington ISD continues to be a strong supporter of Jump Rope for
Heart and Hoops for Heart. The district had the ninth-highest amount of funds raised in the state in
the 2014-2015 school year with $128,400 raised. The AISD was recognized for this accomplishment
at the Texas Association for Health, Physical Education, Recreation and Dance annual conference in
December. He thanked all of our physical education teachers and coaches for continuing to help
students understand the importance of a healthy heart.
He was honored to welcome participants and say a few words during the closing general session at
the annual Statewide Parental Involvement Conference that was held in December at the Arlington
Convention Center. This great conference brought together educators, parents and community
leaders to help them learn strategies for empowering all stakeholders to increase student
achievement.
Our Board had the pleasure of honoring Tillie Burgin and Mission Arlington/Mission Metroplex with
the district’s Community Engaged for Excellence award in December. Dr. Cavazos and several Board
members attended one of their meetings to present a plaque for their unwavering support of our
district and the youth of Arlington. He shared that AISD is proud of the work that they do, and we
know it positively affects the lives of our students daily.
For the fourth consecutive year, the Arlington ISD received the Association of School Business
Officials Meritorious Budget Award for the 2015-2016 budget submission. The district also received a
Certificate of Excellence in Financial Reporting from ASBO, and a Certificate of Achievement for
Excellence in Financial Reporting from the Government Finance Officers Association for the CAFR
report for the fiscal year that ended in June of 2014. These awards are a reflection of the district’s
commitment to fiscal integrity and the quality of our annual budget documents. Congratulations to
Chief Financial Officer Cindy Powell, Executive Director of Finance Tony Drollinger, Director of
Budget and Cash Management Mandy Mew, Director of Accounting Alice Hamrick and all of our
finance staff members for these outstanding honors.
A team of Bailey Junior High staff members worked to create an AED (Automated External
Defibrillator) emergency plan and has been recognized by Cook Children's Medical Center as a
43
January 14, 2016
Page 7 of 7
Project ADAM (Automated Defibrillators in Adam's Memory) Heart-Safe School. The school has a
cardiac emergency response designated team, written plans and AED drills, and it has educated
school staff on the warning signs and treatment of sudden cardiac death. All of our schools have an
AED on campus and staff is trained each year to use it.
Dr. Cavazos thanked the new Park Place Motorcars Mercedes-Benz dealership in Arlington for
donating 122 winter coats to the AISD Families in Transition department. They sponsored a coat
drive during the month of December, and we are so thankful for their support.
This afternoon President Sullins and Dr. Cavazos had the opportunity to see Texas Lieutenant
Governor Dan Patrick speak to seventh graders at Young Junior High. After he shared an example of
the legislative process with the students and answered their questions, they led him to a CTHEI class
at Young so he could learn more about this innovative program. This was a great experience for our
students and Dr. Cavazos thanked Lieutenant Governor Patrick for taking the time to visit Young
Junior High today.
SCHOOL BOARD’S REPORT:
Kecia Mays shared that, like Dr. Reich, she is looking forward to parents from Seguin High School
and Bowie High School networks volunteering to serve on the Financial Futures Committee. She
thanked all the schools, teachers and students for the items shared in honor of School Board
Appreciation Month. She also thanked the Rankin Elementary School student for her artwork and the
MLK committee for all the upcoming weekend opportunities. Ms. Mays shared a favorite quote,
“Ultimately a genuine leader is not a searcher for consensus but a molder of consensus.”
Polly Walton thanked all the schools, students and organizations for the cards, signs, cookies and
donations provided in honor of Board Appreciation Month.
John Hibbs, Board Secretary, reported a request for Administration to bring a plan to gather and
report feedback on the strategic plan to the Board.
Bowie Hogg reported that he went to Granbury for a Coalition for Public Schools meeting. He shared
that it was good to work with other trustees as he represented AISD and Region XI on behalf of
TASB.
EMPLOYEE GRIEVANCE HEARING
A.
Level III Personnel Grievance Hearing of Hector Negrete
B.
Level III Personnel Grievance Hearing of Leonsio Yanez
President Sullins reported that Employee Grievance Hearing A and Hearing B had been postponed.
ADJOURNMENT:
President Sullins adjourned the meeting at 9:56 p.m. The Board did not meet in closed session.
44
Interim Financial Report
For the Period Ended December 31, 2015
45
Interim Statement of Revenues, Expenditures, and Changes in Fund Balance by Function
Funds with Legally Adopted Budgets
(Unaudited)
Current
Budget
Revenues:
Property taxes
Tuition and fees
Other revenues from local sources
Co-curricular and enterprising services
State revenues
Federal revenues
Total revenues
Expenditures:
Instruction
Instructional Resources and Media Service
Curriculum and Instructional Staff Development
Instructional Leadership
School Leadership
Guidance and Counseling Services
Social Work Services
Health Services
Student Transportation
Food Service
Co-curricular/Extracurricular Activities
General Administration
Plant Maintenance and Operations
Security and Monitoring Services
Data Processing
Community Services
Debt Service
Facilities Acquisition and Construction
Payments to JJAEP
Payments to TIF
Other Intergov Charges
Total expenditures
Other financing sources (uses):
Other resources
Sale of mineral interests
Non-operating revenues (Enterprise Fund)
Other non-operating revenues
Residual equity
Other uses
Total other financing sources (uses)
Excess of revenues and other sources over (under)
expenditures and other uses
1
General Fund
Year to
Date
$ 227,496,580
925,000
8,756,822
626,500
254,627,641
4,210,000
$ 87,803,534
376,221
6,901,754
484,119
113,577,743
3,577,779
496,642,543
212,721,150
319,748,746
6,112,784
6,280,554
8,374,875
29,109,915
27,065,865
1,717,383
5,580,545
11,520,880
9,875,439
9,082,129
43,065,007
5,667,599
9,038,976
716,004
1,387,651
21,829,182
90,000
1,142,470
2,034,124
132,564,793
2,573,999
1,845,564
3,300,649
12,952,542
11,542,528
715,312
2,364,255
5,301,422
3,760,639
4,044,709
19,605,967
2,745,764
4,288,015
170,387
567,013
3,412,487
15,867
1,285,398
519,440,128
Debt Service Fund
Current
Year to
Budget
Date
39 %
41
79
77
45
85
$ 81,900,641
17,500
584,932
Capital Projects Fund
Current
Year to
Budget
Date
$ 31,423,879 38 %
11,529 66
931
292,151 50
82,503,073
31,728,490
78,295,856
-
213,057,310
-
$ (22,797,585) $
$
450,000
-
$
216,934
-
450,000
216,934
10,747,781 14
-
21,871,008
166,352
7,099,624
60,000
169,517,643
361,243
9,560,435
1,632,259
185,499,572
-
9,749,557
4,202,970
56,763
8,783,042
113,878
1,614,475
1,632,259
8,010,072
-
78,295,856
10,747,781
395,768,136
34,163,016
431,307
-
-
48
-
233,255,000
-
234,918,654
-
431,307
-
48
233,255,000
234,918,654
4,207,217
$ 20,980,757
41
42
29
39
44
43
42
42
46
38
45
46
48
47
24
41
16
18
0
63
95,147
$
Several of the grants represented in these funds are budgeted and accounted for based on periods that differ from the the District's fiscal year.
46
$(162,063,136) $ 200,972,571
48 %
45
0
59
95
5
32
17
100
4
101
Total
Food Service Fund
Current
Year to
Date
Budget
$
$
118,500
6,510,491
196,000
-
$
21,803
2,602,117
-
Other Special Revenue Funds 1
Current
Year to
Budget
Date
Natural Gas Fund
Current
Year to
Budget
Date
$
18 %
40
0
1,585,000
-
$
607,540
-
$
38 %
76,566
1,072,852
43,217,960
$
20,271
84,077
10,173,239
(Memorandum Only)
Current
Year to
Budget
Date
%
26
8
24
$ 309,397,221
925,000
11,004,388
7,136,991
255,896,493
48,012,892
$ 119,227,413
376,221
7,779,831
3,086,236
113,662,751
14,043,169
632,372,985
258,175,621
368,804,624
7,227,195
13,308,685
12,184,479
29,113,891
28,713,160
2,910,104
5,624,080
18,630,448
34,269,544
9,943,469
9,207,129
212,591,518
6,028,842
18,599,410
3,205,849
81,315,766
207,328,754
90,000
1,142,470
2,034,124
152,626,359
2,600,351
4,086,568
4,049,586
12,975,477
12,114,503
928,888
2,385,647
9,504,392
13,802,740
3,819,314
4,071,662
28,392,387
2,859,641
5,902,490
948,777
12,947,053
11,422,559
15,867
1,285,398
6,824,991
2,623,920
1,585,000
607,540
44,367,378
10,277,587
34,269,544
7,500
-
13,802,740
3,378
-
125,000
-
26,953
-
27,184,870
1,114,411
6,861,779
3,809,604
3,976
1,647,295
1,192,721
43,535
9,944
8,030
1,368
2,489,845
-
10,312,009
26,352
2,241,004
748,937
22,935
571,975
213,576
21,392
1,912
778,390
-
34,277,044
13,806,118
125,000
26,953
44,367,378
14,938,482
1,072,273,542
286,739,660
27,662,223
-
12,952,876
-
-
-
-
-
233,255,000
27,662,223
-
235,350,009
12,952,876
-
27,662,223
12,952,876
-
-
-
-
260,917,223
248,302,885
210,170
$
1,770,678
40
45
47
$
1,460,000
$
22
580,587
$
47
-
$
(4,660,895)
38
2
33
20
577
35
18
49
0
24
0
31
$(178,983,334) $ 219,738,846
Interim Statement of Revenues, Expenditures, and Changes in Fund Balance by Object
Funds with Legally Adopted Budgets
(Unaudited)
Current
Budget 1
Revenues:
Property taxes
Tuition and fees
Other revenue from local sources
Co-curricular and enterprising services
State revenues
Federal revenues
Total revenues
Expenditures:
Teachers and other professional personnel
Support personnel
Employee benefits
Professional services
Tuition services
Regional Education Service Center services
Contracted maintenance and repair
Utilities
Rentals and operating leases
Miscellaneous contracted services
Maintenance and operations supplies
Textbook and other reading materials
Testing materials
Food Service
General supplies and materials
Travel
Insurance and bonding expenditures
Election expenditures
Depreciation
Miscellaneous operating expenditures
Debt principal
Interest
Other debt service expenditures (fees)
Capital outlay
Total expeditures
Other financing sources (uses):
Other resources
Sale of mineral interests
Non-operating revenues (Enterprise Fund)
Other non-operating revenues
Residual equity
Other uses
Total other financing sources (uses)
General Fund
Year to
Date
$ 227,496,580
925,000
8,756,822
626,500
254,627,641
4,210,000
$ 87,803,534
376,221
6,901,754
484,119
113,577,743
3,577,779
496,642,543
212,721,150
328,782,238
55,460,158
55,047,881
3,106,924
696,850
33,800
5,627,203
11,763,129
843,906
8,728,526
5,315,930
1,431,998
612,417
11,551,680
2,236,586
1,445,250
78,000
3,410,869
1,235,665
151,986
21,879,133
145,296,499
25,244,367
13,199,309
1,854,391
335,355
635
3,191,748
5,430,014
368,471
3,748,864
2,260,417
636,056
115,272
6,252,777
699,064
1,142,526
11,161
752,712
514,231
52,782
1,950,657
519,440,128
39 %
41
79
77
45
85
Debt Service Fund
Year to
Capital Projects Fund
Current
Year to
Budget 1
Date
Date
$ 81,900,641
17,500
584,932
$ 31,423,879
11,529
931
292,151
82,503,073
31,728,490
450,000
51,995,000
26,275,856
25,000
-
10,745,081
2,700
-
168,605,303
1,180,659
4,800
27,827,863
-
213,057,310
78,295,856
-
431,307
-
-
Excess of revenues and other sources over (under)
expenditures and other uses
$ (22,797,585) $
1
Current
Budget 1
44
46
24
60
48
2
57
46
44
43
43
44
19
38 %
66
50
$
450,000
-
$
216,934
-
48 %
216,934
1,632,259
196,517,252
1,284,373
5,784,577
3
751
1,779,149 151
7,888 164
9,929,798
36
1,632,259 100
13,744,223
7
10,747,781
395,768,136
34,163,017
-
48
-
233,255,000
-
234,918,654 101
-
431,307
-
48
233,255,000
234,918,654
95,147
$ 4,207,217
$ 20,980,757
54
31
79
14
22
42
35
9
0
41
11
Several of the grants represented in these funds are budgeted and accounted for based on periods that differ from the the District's fiscal year.
48
$(162,063,136) $ 200,972,571
Total
Food Service Fund
Current
Year to
Budget 1
Date
$
118,500
6,510,491
196,000
-
$
6,824,991
$
18 %
40
0
2,623,920
1,084,822
10,399,568
1,674,375
7,000
320,007
7,500
3,100
3,036,200
275,737
500
15,731,088
593,000
20,000
22,147
1,000,000
102,000
-
$
21,803
2,602,117
-
Other Special Revenue Funds 1
Current
Year to
Budget 1
Date
Natural Gas Fund
Current
Year to
Budget 1
Date
449,272 41
4,517,578 43
691,950 41
7,000 100
134,456 42
3,378 45
3,009 97
335,013 11
194,402 71
0
7,112,522 45
322,808 54
3,140 16
6,850 31
0
24,742 24
-
1,585,000
-
$
607,540
-
$
38 %
76,566
1,072,852
43,217,960
$
20,271
84,077
10,173,239
1,585,000
607,540
44,367,378
10,277,587
75,000
50,000
-
26,953
-
19,646,066
5,911,282
1,682,503
1,130,253
202,363
37,934
1,368
866
2,249,995
4,765
3,529,684
109,158
8,530,371
937,885
376,535
16,350
7,056,214
2,648,407
1,119,912
188,451
144,252
3,508
66
457,057
3,265
384,570
37,878
2,629,536
231,309
26,697
7,360
36
0
(Memorandum Only)
Current
Year to
Budget 1
Date
%
26
8
24
36
45
67
17
71
9
8
20
69
11
35
31
25
7
45
$ 309,397,221
925,000
11,004,388
7,136,991
255,896,493
48,012,892
$ 119,227,413
376,221
7,779,831
3,086,236
113,662,751
14,043,169
632,372,985
258,175,621
349,513,126
71,771,008
58,404,759
4,312,177
899,213
40,800
174,590,447
11,771,997
847,872
15,245,380
5,596,432
4,966,982
721,575
15,731,088
48,502,914
3,194,471
1,467,397
78,000
1,000,000
3,889,404
53,230,665
26,427,842
1,657,259
218,412,735
152,801,985
32,410,352
15,011,171
3,354,168
479,607
7,635
9,114,290
5,433,392
372,297
6,320,083
2,458,083
1,028,514
153,150
7,112,522
19,134,918
933,513
1,149,376
11,161
804,151
514,231
10,797,863
1,634,959
15,702,240
34,277,044
13,806,118
125,000
26,953
44,367,378
14,938,482
1,072,273,542
286,739,661
27,662,223
-
12,952,876
-
-
-
-
-
233,255,000
27,662,223
-
235,350,009
12,952,876
-
27,662,223
12,952,876
-
-
-
-
260,917,223
248,302,885
210,170
$
1,770,678
47
$
1,460,000
$
580,587
$
-
49
$
(4,660,895)
$(178,983,334) $ 219,738,845
General Operating Fund
% of Budget Recognized
Revenues and Other Sources
(for the six months ended December 31)
100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
50
2015
2016
% of Budget Spent
Expenditures by Function
100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
51
2015
2016
% of Budget Spent
Expenditures by Object
100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
52
2015
2016
Schedule of Cash and Short-term Investments
All Funds
December 31, 2015
General Fund:
Checking Account
Money Market
Lone Star
TexPool
LOGIC
$
Total General Fund
32,821,493
50,168,589
10,032,413
5,039,312
111,314,690
209,376,496
Debt Service Fund:
Checking Account
TexPool
LOGIC
1,000
147,986
15,532,092
Debt Service Fund
15,681,078
Capital Projects Fund:
Checking Account
TexPool
LOGIC
6,391,268
2,001,878
231,604,838
Total Capital Projects Fund
239,997,984
Food Service Fund:
Checking Account
TexPool
LOGIC
290,484
22,640
6,565,097
Total Food Service Fund
6,878,221
Natural Gas Fund:
LOGIC
13,512,170
Total Natural Gas Fund
13,512,170
Other Special Revenue Funds:
Checking Account
7,459,585
Total Other Special Revenue Funds
7,459,585
Internal Service Fund:
Checking Account
LOGIC
4,000
4,700,928
Total Print Shop Fund
4,704,928
Agency Fund:
Checking Account
4,491,916
Total Cash and Investments
$ 502,102,378
53
Tax Collections Report
For the period ended December 31, 2015
December 2015
Current
$
Delinquent
P&I
Total Tax Collections
Year-To-Date
100,798,773
$
(89,255)
88,661
$
$
Current Tax
Original Tax Levy
Adj to Date
$
118,259,704
2,639,822
585,261
100,798,179
Last Year-To-Date
121,484,787
$
1
2,415,053
527,270
2
$
Delinquent Tax
283,330,370
$
1,311,283
18,263,886
(440,804)
130,444,208
133,386,531
Totals
$
301,594,256
870,479
Adj Tax Levy
284,641,653
17,823,082
302,464,735
Collections To Date
118,259,704
2,639,822
120,899,526
O/S Tax 12/31/15
166,381,949
15,183,260
181,565,209
Year-To-Date
Last Year-To-Date
Current % Coll
41.5469%
45.3081%
Delinquent % Collected
14.8113%
14.4137%
Total % Coll
42.4743%
46.1470%
1
2
$ 2,054,452 has been accrued to the 2014-2015 year
$ 220,244 has been accrued to the 2014-2015 year.
54
55
Arlington I.S.D.
Investment Report
For the period ending December 31, 2015
56
Table of Contents
Exhibit A Exhibit B Exhibit C Exhibit D Exhibit E Exhibit F Exhibit G Exhibit H Exhibit I Exhibit J -
Authorization to Invest District Funds
Authorization of Securities Dealers
Authorization of Investment Training
Strategy for Investment of District Funds
Objective for Investment of District Funds
Quarterly Investment Transaction Summary Oct. 1, 2015 - Dec. 31, 2015
Interest Rate Change
Investment Rates
Historic Investment Rates
AISD Earnings Rates Comparison
57
Authorization to Invest District Funds
Pursuant to Government Code, Sec. 2256.005, Investment Officer, the Board of
Trustees hereby authorizes and designates the following officers to deposit,
withdraw, invest, transfer, or manage the District's investable funds in accordance
with District Policy.
Philip Roberson - Treasurer
Mandy Mew - Director of Budget and Cash Management
Anthony Drollinger - Executive Director of Finance
Cindy Powell - Chief Financial Officer
Exhibit A
58
Authorization of Securities Dealers
Pursuant to Government Code, Sec. 2256.025, Selection of Broker, the Board of
Trustees authorizes the following securities dealers to engage in investment
transactions with the District.
BNY Mellon
Citigroup
First Financial Equity
First Tennessee
J.P.Morgan/Chase
PFM Asset Mgmt.
UBS AG
Cantor Fitzgerald
Federated Investors
First Public
Goldman Sachs & Co.
Morgan Stanley
Prudential
Wells Fargo & Co.
Exhibit B
59
Carty & Company
Fidelity Investments
First Southwest
Great Pacific Securities
Multi-Bank Securities
Southwest Securities
Zions First National
Authorization of Investment Training
Pursuant to Government Code, Sec. 2256.008, Investment Training, the Board of
Trustees authorizes the following independent entities to provide investment
training for the District.
TASB
TASA
TASBO
LOGIC
First Southwest Securities
Texas Tech University
University of North Texas
Regional Service Center XI
Government Treasurers Organization of Texas
Exhibit C
60
Investment Strategy
The investment strategy for each District fund shall have the following priorities in
order of importance:
1. Safety
Preservation and safety of principal - Skill and judgment shall be exercised in order that no individual or
group of transactions undertaken would jeopardize the total capital sum of the overall portfolio.
2. Suitability
Understanding the suitability of the investment to the financial requirements of the entity - The investment
officer shall exhibit prudence and discretion in the selection and management of securities.
3. Liquidity
Maintain sufficient liquidity to provide adequate and timely working funds.
4. Marketability
Marketability of the investment if the need arises to liquidate the investment prior to maturity - Investments
of the District shall be of a readily marketable type of security instrument.
5. Diversification
Diversification of the investment portfolio - Diversify investments as to maturity, instruments, and
financial institutions where permitted by law.
6. Yield
Attain a competative rate of return while providing necessary protection of principal consistent with
District operating requirements as determined by the Board.
Exhibit D
61
Investment Objective
In addition to the investment strategy used for all funds each fund has an individual objective
as follows:
Local Maintenance Objective
Local Maintenance Funds shall be invested in such a manner that they meet daily liquidity needs of the District.
Local Special Revenue Objective
Local Special Revenue Funds shall be invested in such a manner that they provide the necessary liquidity to meet the cash
flow requirements of the District's special projects as approved by the Board of Trustees.
Debt Service Objective
Debt Service Funds shall be invested in such a manner that they provide the necessary liquidity to meet the semiannual
bond payments on the District debt.
Construction Funds Objective
Construction Funds shall be invested in such a manner that they provide the liquidity needed to meet the cash flow
requirements of the District's construction and renovation projects.
Internal Service Funds Objective
Internal Service Funds shall be invested in such a manner that they meet daily liquidity needs of the District.
Food Service Objective
Food Service Funds shall be invested in such a manner that they provide the necessary liquidity to meet the cash flow
requirements of the District's food service operations.
Agency Funds Objective
Agency Funds shall be invested in such a manner that they provide the necessary liquidity to meet the cash flow
requirements of the District.
Exhibit E
62
Quarterly
Investment Transaction Summary
October 1, 2015 - December 31, 2015
Exhibit F
63
Arlington I.S.D.
Investment Transaction Report
199 LOCAL MAINTENANCE
Description
Rating
Purchase
Date
US GOVERNMENT AGENCY SECURITIES
FHLB Discount Notes
AAAm
12/18/2015
FHLB Discount Notes
AAAm
12/17/2015
FHLB Discount Notes
AAAm
12/17/2015
Maturity
Date
Face
Amount
01/29/2016
03/28/2016
03/30/2016
30,000,000.00
10,000,000.00
25,000,000.00
Beginning
Balance 10/01/2015
Investments
Purchased
Investments
Matured/Sold
Ending
Balance 12/31/2015
Book Value
12/31/2015
Market Value
12/31/2015
Book Value
9/30/2015
Market Value
9/30/2015
0.00
0.00
0.00
29,990,900.00
9,987,533.33
24,966,777.78
0.00
0.00
0.00
29,990,900.00
9,987,533.33
24,966,777.78
29,993,677.16
9,989,219.23
24,971,184.42
29,996,880.00
9,993,000.00
24,982,075.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
64,945,211.11
0.00
64,945,211.11
64,954,080.81
64,971,955.00
0.00
0.00
50,144,629.24
0.00
17,097.94
50,168,588.65
50,161,727.18
0.00
0.00
50,168,588.65
0.00
50,168,588.65
0.00
50,168,588.65
50,144,629.24
0.00
50,144,629.24
0.00
50,144,629.24
50,185,686.59
50,161,727.18
50,168,588.65
50,168,588.65
50,168,588.65
50,144,629.24
50,144,629.24
113,382,490.57
10,030,857.56
5,003,052.52
365,408,622.53
3,019.31
1,656.65
388,302,308.27
0.00
0.00
90,488,804.83
10,033,876.87
5,004,709.17
90,488,804.83
10,033,876.87
5,004,709.17
90,485,185.28
10,034,177.89
5,004,308.79
113,382,490.57
10,030,857.56
5,003,052.52
113,388,386.46
10,031,940.89
5,003,302.67
Sub-Total
128,416,400.65
365,413,298.49
388,302,308.27
105,527,390.87
105,527,390.87
105,523,671.96
128,416,400.65
128,423,630.02
Total Portfolio
178,561,029.89
480,544,196.19
438,464,035.45
220,641,190.63
220,650,060.33
220,664,215.61
178,561,029.89
178,568,259.26
Sub-Total
MONEY MARKET FUNDS
Fidelity Money Market 2013
Fidelity Money Market 2014
AAA
12/31/2015
12/31/2015
01/01/2016
01/01/2016
Sub-Total
LOCAL GOVERNMENT POOLS
Logic
AAAm
Lone Star
AAA
Texpool
AAAm
12/31/2015
12/31/2015
12/31/2015
01/01/2016
01/01/2016
01/01/2016
64
Yield to
Maturity
0.26
0.44
0.46
0.28
0.29
0.30
0.23
0.24
Arlington I.S.D.
480 NATURAL GAS FUNDS
Description
Rating
Purchase
Date
FHLB Discount Notes
AAAm
12/17/2015
FHLB Discount Notes
AAAm
12/18/2015
Maturity
Date
Face
Amount
03/24/2016
05/16/2016
10,000,000.00
5,350,000.00
Beginning
Balance 10/01/2015
Investments
Purchased
Investments
Matured/Sold
Ending
Balance 12/31/2015
Book Value
12/31/2015
Market Value
12/31/2015
Book Value
9/30/2015
Market Value
9/30/2015
0.00
0.00
9,988,294.44
5,337,962.50
0.00
0.00
9,988,294.44
5,337,962.50
9,989,942.51
5,338,990.06
9,993,330.00
5,341,696.80
0.00
0.00
0.00
0.00
0.00
15,326,256.94
0.00
15,326,256.94
15,328,932.57
15,335,026.80
0.00
0.00
28,308,827.06
529,600.34
15,326,256.94
13,512,170.46
13,512,170.46
13,511,629.97
28,308,827.06
28,310,299.12
Sub-Total
28,308,827.06
529,600.34
15,326,256.94
13,512,170.46
13,512,170.46
13,511,629.97
28,308,827.06
28,310,299.12
Total Portfolio
28,308,827.06
15,855,857.28
15,326,256.94
28,838,427.40
28,841,103.03
28,846,656.77
28,308,827.06
28,310,299.12
Sub-Total
Logic
AAAm
12/31/2015
01/01/2016
65
Yield to
Maturity
0.43
0.54
0.30
Arlington I.S.D.
599 DEBT SERVICE
Description
Rating
Logic
AAAm
Texpool
AAAm
Total Portfolio
Purchase
Date
Maturity
Date
12/31/2015
12/31/2015
01/01/2016
01/01/2016
Face
Amount
Beginning
Balance 10/01/2015
Investments
Purchased
Investments
Matured/Sold
Ending
Balance 12/31/2015
Book Value
12/31/2015
Market Value
12/31/2015
Book Value
9/30/2015
Market Value
9/30/2015
11,251,360.87
147,937.10
4,318,001.03
49.02
37,270.09
0.00
15,532,091.81
147,986.12
15,532,091.81
147,986.12
15,531,470.53
147,974.28
11,251,360.87
147,937.10
11,251,945.94
147,944.50
11,399,297.97
4,318,050.05
37,270.09
15,680,077.93
15,680,077.93
15,679,444.81
11,399,297.97
11,399,890.44
66
Yield to
Maturity
0.30
0.24
Arlington I.S.D.
632 CONSTRUCTION 2009 #6
Description
Rating
Logic
AAAm
Total Portfolio
Purchase
Date
Maturity
Date
12/31/2015
01/01/2016
Face
Amount
Beginning
Balance 10/01/2015
Investments
Purchased
Investments
Matured/Sold
Ending
Balance 12/31/2015
Book Value
12/31/2015
Market Value
12/31/2015
Book Value
9/30/2015
Market Value
9/30/2015
1,560,134.82
1,946,956.95
2,031,722.23
1,475,369.54
1,475,369.54
1,475,310.53
1,560,134.82
1,560,215.95
1,560,134.82
1,946,956.95
2,031,722.23
1,475,369.54
1,475,369.54
1,475,310.53
1,560,134.82
1,560,215.95
67
Yield to
Maturity
0.30
Arlington I.S.D.
Description
Rating
Purchase
Date
FHLB Discount Notes
AAAm
09/29/2015
FHLB Discount Notes
AAAm
10/01/2016
Maturity
Date
Face
Amount
02/16/2016
02/22/2016
20,000,000.00
20,000,000.00
Beginning
Balance 10/01/2015
Investments
Purchased
Investments
Matured/Sold
Ending
Balance 12/31/2015
Book Value
12/31/2015
Market Value
12/31/2015
Book Value
9/30/2015
Market Value
9/30/2015
19,984,444.40
0.00
0.00
19,984,000.00
0.00
0.00
19,984,444.40
19,984,000.00
19,994,856.30
19,993,970.02
19,994,020.00
19,993,200.00
19,984,556.31
0.00
19,986,880.00
0.00
19,984,444.40
19,984,000.00
0.00
39,968,444.40
39,988,826.32
39,987,220.00
19,984,556.31
19,986,880.00
123,888,954.91
5,530,833.34
38,386,009.96
91,033,778.29
91,033,778.29
91,030,136.94
123,888,954.91
123,895,397.14
Sub-Total
123,888,954.91
5,530,833.34
38,386,009.96
91,033,778.29
91,033,778.29
91,030,136.94
123,888,954.91
123,895,397.14
Total Portfolio
143,873,399.31
25,514,833.34
38,386,009.96
131,002,222.69
131,022,604.61
131,017,356.94
143,873,511.22
143,882,277.14
Sub-Total
Logic
AAAm
12/31/2015
01/01/2016
68
Yield to
Maturity
0.21
0.20
0.30
Arlington I.S.D.
Description
Rating
FHLB Discount Notes
AAAm
FHLB Discount Notes
AAAm
FHLB Discount Notes
AAAm
FHLB Discount Notes
AAAm
FHLB Discount Notes
AAAm
Purchase
Date
Maturity
Date
Face
Amount
09/29/2015
09/29/2015
10/01/2015
10/01/2015
10/01/2015
02/17/2016
02/18/2016
02/23/2016
02/24/2016
02/25/2016
20,000,000.00
20,000,000.00
20,000,000.00
20,000,000.00
20,000,000.00
Beginning
Balance 10/01/2015
Investments
Purchased
Investments
Matured/Sold
Ending
Balance 12/31/2015
Book Value
12/31/2015
Market Value
12/31/2015
Book Value
9/30/2015
Market Value
9/30/2015
19,984,333.40
19,984,222.20
0.00
0.00
0.00
0.00
0.00
19,983,888.80
19,983,777.80
19,983,666.60
0.00
0.00
0.00
0.00
0.00
19,984,333.40
19,984,222.20
19,983,888.80
19,983,777.80
19,983,666.60
19,994,743.24
19,994,631.98
19,993,858.76
19,993,747.71
19,993,636.45
19,993,880.00
19,993,760.00
19,993,060.00
19,992,920.00
19,992,780.00
19,984,445.31
19,984,334.11
0.00
0.00
0.00
19,986,800.00
19,986,700.00
0.00
0.00
0.00
39,968,555.60
59,951,333.20
0.00
99,919,888.80
99,970,618.14
99,966,400.00
39,968,779.42
39,973,500.00
188,347,244.82
8,852,192.77
65,031,570.14
132,167,867.45
132,167,867.45
132,162,580.74
188,347,244.82
188,357,038.88
Sub-Total
188,347,244.82
8,852,192.77
65,031,570.14
132,167,867.45
132,167,867.45
132,162,580.74
188,347,244.82
188,357,038.88
Total Portfolio
228,315,800.42
68,803,525.97
65,031,570.14
232,087,756.25
232,138,485.59
232,128,980.74
228,316,024.24
228,330,538.88
Sub-Total
Logic
AAAm
12/31/2015
01/01/2016
69
Yield to
Maturity
0.21
0.20
0.20
0.20
0.20
0.30
Arlington I.S.D.
699 CONSTRUCTION LOCAL
Description
Rating
Logic
AAAm
Texpool
AAAm
Total Portfolio
Purchase
Date
Maturity
Date
12/31/2015
12/31/2015
01/01/2016
01/01/2016
Face
Amount
Beginning
Balance 10/01/2015
Investments
Purchased
Investments
Matured/Sold
Ending
Balance 12/31/2015
Book Value
12/31/2015
Market Value
12/31/2015
Book Value
9/30/2015
Market Value
9/30/2015
7,014,409.72
2,001,215.06
3,294.11
662.68
89,881.26
0.00
6,927,822.57
2,001,877.74
6,927,822.57
2,001,877.74
6,927,545.46
2,001,717.59
7,014,409.72
2,001,215.06
7,014,774.47
2,001,315.12
9,015,624.78
3,956.79
89,881.26
8,929,700.31
8,929,700.31
8,929,263.05
9,015,624.78
9,016,089.59
70
Yield to
Maturity
0.30
0.24
Arlington I.S.D.
701 FOOD SERVICE
Description
Rating
Logic
AAAm
Texpool
AAAm
Total Portfolio
Purchase
Date
Maturity
Date
12/31/2015
12/31/2015
01/01/2016
01/01/2016
Face
Amount
Beginning
Balance 10/01/2015
Investments
Purchased
Investments
Matured/Sold
Ending
Balance 12/31/2015
Book Value
12/31/2015
Market Value
12/31/2015
Book Value
9/30/2015
Market Value
9/30/2015
6,729,899.89
22,632.84
5,725,433.07
7.52
5,890,235.47
0.00
6,565,097.49
22,640.36
6,565,097.49
22,640.36
6,564,834.89
22,638.55
6,729,899.89
22,632.84
6,730,249.84
22,633.97
6,752,532.73
5,725,440.59
5,890,235.47
6,587,737.85
6,587,737.85
6,587,473.43
6,752,532.73
6,752,883.82
71
Yield to
Maturity
0.30
0.24
Arlington I.S.D.
752 PRINT SHOP
Description
Rating
Logic
AAAm
Total Portfolio
Purchase
Date
Maturity
Date
12/31/2015
01/01/2016
Face
Amount
Beginning
Balance 10/01/2015
Investments
Purchased
Investments
Matured/Sold
Ending
Balance 12/31/2015
Book Value
12/31/2015
Market Value
12/31/2015
Book Value
9/30/2015
Market Value
9/30/2015
360.21
145,508.05
142,338.34
3,529.92
3,529.92
3,529.78
360.21
360.23
360.21
145,508.05
142,338.34
3,529.92
3,529.92
3,529.78
360.21
360.23
72
Yield to
Maturity
0.30
Arlington I.S.D.
770 WORKERS COMPENSATION
Description
Rating
Logic
AAAm
Total Portfolio
Purchase
Date
Maturity
Date
12/31/2015
01/01/2016
Face
Amount
Beginning
Balance 10/01/2015
Investments
Purchased
Investments
Matured/Sold
Ending
Balance 12/31/2015
Book Value
12/31/2015
Market Value
12/31/2015
Book Value
9/30/2015
Market Value
9/30/2015
4,668,788.04
441,446.55
409,306.81
4,700,927.78
4,700,927.78
4,700,739.74
4,668,788.04
4,669,030.82
4,668,788.04
441,446.55
409,306.81
4,700,927.78
4,700,927.78
4,700,739.74
4,668,788.04
4,669,030.82
73
Yield to
Maturity
0.30
Arlington I.S.D.
863 PAYROLL CLEARING
Description
Rating
Logic
AAAm
Texpool
AAAm
Total Portfolio
Purchase
Date
Maturity
Date
12/31/2015
12/31/2015
01/01/2016
01/01/2016
Face
Amount
Beginning
Balance 10/01/2015
Investments
Purchased
Investments
Matured/Sold
Ending
Balance 12/31/2015
Book Value
12/31/2015
Market Value
12/31/2015
Book Value
9/30/2015
Market Value
9/30/2015
68,586.96
34,591.87
81,545,150.95
11.47
81,540,744.27
0.00
72,993.64
34,603.34
72,993.64
34,603.34
72,990.72
34,600.57
68,586.96
34,591.87
68,590.53
34,593.60
103,178.83
81,545,162.42
81,540,744.27
107,596.98
107,596.98
107,591.29
103,178.83
103,184.13
74
Yield to
Maturity
0.30
0.24
Arlington I.S.D.
864 FINANCE CLEARING
Description
Bating
Purchase
Maturity
Face
Hcuinniim
Investments
Investments
F.ndinu
Honk Value
Market Value
Hook Value
Market Value
Yield to
Date
Date
Amount
Balance 1(1/01/2015
Purchased
Matured/Sold
Balance 12/31/2015
12/31/2015
12/31/2015
9/30/2015
9/30/2015
Maturity
12/31/2015
01/01/2016
Logic
AAAm
Total Portfolio
0.00
35.495.S96.72
34.864.534.44
631.362.28
631.362.28
631.337.03
0.00
0.00
Ml
35.495.896.72
34.864.534.44
631.362.28
631.362.28
MI.H7.M
0.00
0.00
This repoH-isin compliance with the strategies of the Arlington Independent School District as approved and the Public Funds Investment Act.
Mandy Mew. Director of Budget and Cash Management
Anthony Drollinger] ExecutivafDlrector of Finance
Cindy Powifll. Chief Financial Officer
75
0.30
Exhibit G
76
90 Day Treasury
TexPool
Lone Star
Logic
Fidelity MM Fund
Earnings Rate in Percent
Interest Rate Change
1.5
1.0
Sep. 2015
Dec. 2015
0.5
0.0
Investment Rates
December 31, 2015
0.80
0.70
0.60
Fidelity MM
Logic
Lone Star
TexPool
US Treasury
Agency Disc.
0.50
0.40
0.30
0.20
0.10
0.00
1 Day
1 Month
3 Months
6 Months
Investment Term
Exhibit H
77
1 Year
Exhibit I
3 Month TBill
78
3 Month Agency
Logic
Texpool
Dec 2015
Sep 2015
Jun 2015
Mar 2015
Dec 2014
Sep 2014
Jun 2014
Mar 2014
Dec 2013
Sep 2013
Jun 2013
Mar 2013
Dec 2012
Sep 2012
Jun 2012
Mar 2012
Dec 2011
Sep 2011
Jun 2011
Mar 2011
Dec 2010
Sep 2010
Jun 2010
Mar 2010
Dec 2009
Sep 2009
Jun 2009
Mar 2009
Dec 2008
Sep 2008
Historic Investment Rates
3.0
2.5
2.0
1.5
1.0
0.5
0.0
Exhibit J
79
Dec 2015
Sep 2015
Jun 2015
Mar 2015
Dec 2014
Sep 2014
Jun 2014
Mar 2014
Dec 2013
Sep 2013
Jun 2013
Mar 2013
Dec 2012
Sep 2012
Jun 2012
Mar 2012
Dec 2011
Sep 2011
Jun 2011
Mar 2011
Dec 2010
Sep 2010
Jun 2010
Mar 2010
Dec 2009
Sep 2009
Jun 2009
Mar 2009
Dec 2008
Sep 2008
AISD General Fund
Earnings Rate Comparison
3.0
2.0
AISD Yield
3 Mo. TBill
1.0
0.0
80
MEMORANDUM
TO:
Cindy Powell, Chief Financial Officer
FROM:
Wm. Kelly Horn, Executive Director of Plant Service
DATE:
January 26, 2016
SUBJECT:
Method of Procurement for Enterprise Centre Capital Improvements Project
State law sets forth eight procurement methods that governmental entities, including school districts,
can use to procure construction services. As summarized in Board Policy CV (LEGAL), the law requires
all district construction contracts valued at $50,000 or more in the aggregate for each 12 month period
to be made by the method that provides the best value to the district, and the Board must declare the
procurement method to be used for each project. The two methods used most commonly statewide are
Competitive Sealed Proposal and Construction Manager at Risk. Following is a brief description of
these procurement methods and a recommendation for the procurement method to be used for the
capital improvements project at the Enterprise Centre.
Competitive Sealed Proposal (CSP)
CSP is a delivery method similar to competitive bidding in that the District selects an Architect/Engineer
to design the project. Once the construction documents are fully completed, the District solicits
proposals from contractors to perform the work. Selection is generally based on a combination of price
and other factors that the District deems in its best interest, such as project team personnel, schedule,
contractors past experience, etc.
Construction Management at Risk (CMR)
CMR is a delivery method wherein the Construction Manager at Risk serves as the General Contractor
assuming the risk for construction guaranteed price and provides design phase consultation in
evaluating costs, schedule, implications of alternative designs and systems and materials during and
after design of the facility.
Based on the project scope, size, and simplicity, as well as very competitive market conditions for this
type of project, the District will receive best value by employing CSP as the method of procurement.
District Administration is recommending that Competitive Sealed Proposal (CSP) be selected as the
procurement method for the Enterprise Centre Capital Improvements Project.
81
82
ARLINGTON ISD PROCEDURES FOR ELECTRONIC RECEIPT OF BIDS OR PROPOSALS Page 1 of 2 Pursuant to Texas Education Code 44.0313, “Procedures for Electronic Bids or Proposals,” the District may accept bids or proposals through electronic transmission in accordance with Board adopted procedures. Such procedures will safeguard the integrity of the competitive procurement process by ensuring the identification, security, and confidentiality of electronic bids or proposals and ensuring that the electronic bids or proposals remain effectively un‐opened until the proper time. The following procedures will be followed by District staff and agreed to by any electronic procurement system (“System”) provider utilized by the District: Technology: 1. Data transmitted between end‐user computing devices and the System must be encrypted using industry standard security methods, such as secure socket layer (SSL) encryption. 2. The District and/or provider of the System must have reasonable plans in place for System redundancy and disaster recovery. 3. If an electronic processing system is selected for the solicitation and receipt of bids or proposals, the Superintendent or designee shall provide a letter certification that details compliance with state law. User Accounts: 1. End users (District and suppliers) are required to access the System through unique login accounts consisting of a user name and a password. 2. End user passwords are stored in an encrypted manner that cannot be accessed by any other user. District administrative accounts will only be provided access to reset an end user password through standard System functionality. 3. End‐user sessions will automatically expire or be automatically logged out after a reasonable period of System inactivity. Procurement Process: 1. Supplier response data to sealed bids or proposals will be stored in an encrypted format during the period in which responses can be submitted. During this period, supplier response data will only be viewable by the supplier who created the response. 2. The System will not allow for any late bids after the closing date and time. 3. After the closing date and time has passed, the System will provide authorized District staff the ability to “unseal” the submitted responses. This function will decrypt the supplier data, providing District staff the ability to view the response data. 83
ARLINGTON ISD PROCEDURES FOR ELECTRONIC RECEIPT OF BIDS OR PROPOSALS Page 2 of 2 4. The System will perform auditing of actions taken by District users on a bid or proposal, including but not limited to the dates the bid was issued, closed, unsealed, awarded, and the like. 5. The System will perform auditing of actions taken by suppliers in response to a bid or proposal, including but not limited to when suppliers viewed the opportunity, submitted their response, attempted to submit after the closing date, and the like. 6. The System will retain procurement data based on the District’s internal data retention requirements, which may be based on the requirements of the Texas records retention schedule. Retained data will include electronic bids and proposals, supplier responses, award notifications, supplier contact data, and system communications. 84
3653 South Avenue ● Springfield, MO 65807
January 19, 2016
1203 West Pioneer Parkway
Arlington, TX 76013
Dear Ms. Tammy Craig, Director of Purchasing,
Ion Wave Technologies Inc. certifies that our electronic bidding application, Enterprise Sourcing, complies with Section 44.0313
of the Education Code by providing the following security steps and/or features:








All electronic sealed bid data is stored in encrypted fields while the solicitation is still available for supplier responses.
Identity authentication: Each buyer and supplier user is required to use a unique user account and password.
Further, the District may request additional identity information within an electronic bid event.
The District has options for dictating password requirements/complexity.
All data transmitted between end users and the system is encrypted using standard Secure Sockets Layer technology.
Passwords are stored in an encrypted format using a one-way hash. This ensures that passwords cannot be
recovered by system administrators or by the system itself.
User sessions are validated to prevent hijacking and expire after inactivity.
Key buyer and supplier activities are audited, such as response submission or solicitation unsealing.
The application will not allow for any late bid submissions by suppliers after the closing date and time.
Two primary levels of security exist to ensure bidders can only access their own electronic bid data:
First, all electronic sealed bid data is encrypted at the database level utilizing a security key uniquely generated for each bidding
event. This protects the sealed data from everything but the bidding application itself, which is the only component that has
the security logic and seeds required to generate the security key. This provides protecting from system administrators and any
potential risks of external hackers.
Second, the application includes security checks on every page that displays bid data to ensure that only the vendor who
entered the electronic sealed bid data can view their own electronic sealed bid data. All other users are denied access to
electronic sealed bid data by these security checks.
As a result of the above mentioned security measures, electronic sealed bid information is sealed in an electronic lockbox and
unavailable to all system users until after a bid’s due date and time passes. Electronic Bid Responses are time-stamped upon
acceptance by the system. Time-stamps are reported in the Respondents report and in the Bid History logs. Authorized users,
as established by system roles, may “Unseal” a bid at the appropriate time to begin bid evaluation and review.
IWT’s systems are configured to perform multiple backups throughout the day, both within our hosting center as well as to a
secure offsite storage method. IWT performs full transaction logging and backup, allowing for recovery to a specific point in
time as needed.
Currently, IWT does not enforce any data retention limits on our customers. For customers with an active license agreement,
all system generated procurement data is retained and available on demand. Customers also have the ability to download
copies of documents loaded into or generated by the application. Clients have the right to retain a copy of all downloaded
documents in perpetuity.
Sincerely,
Darren C Henderson
CEO
85

Arlington ISD

Transcription

Similar documents

I`m helping to end MS by participating in the 2016 Jayman BUILT MS

The Board of Directors of Qatar Fuel (WOQOD) is pleased to invite

5 `S` Training Program at ABV-IIITM, Gwalior on 21.07.2016

4 star ALOE HOTEL, PAPHOS

2016 MW Alliance Raffle - Manitowish Waters Alliance LTD

HERE - Perfect Shots Photography

2016 Sponsorship Prospectus

Annonce S1

CREATEng

Brochure - Strasburg Rail Road