What Works Now - Practical E-Records

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Ready to roll: Broughty Ferry, August 2009
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Near the Old Man of Stoer, Skye
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Atop the Quairang, Skye
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John McDonald, Composer
& Pianist
D o n o r C o nve r s a t i o n r e
Hybrid Collections,
i . e . p hy s i c a l a n d e l e c t ro n i c
m a te r i a l s ( i n d i v i d u a l s )
Susanne Belovari, Arch.
for Ref. & Collections
HTTP://E-RECORDS.CHRISPROM.COM/?P=2267
SOME LITERATURE
PARADIGM
www.paradigm.ac.uk/
AIMS
www2.lib.virginia.edu/aims/
CATHERINE MARSHALL
www.csdl.tamu.edu/~marshall/
DIGITAL LIVES RESEARCH PROJECT
www.bl.uk/digital-lives/index.html
PROM’S PRACTICAL E-RECORDS
http://e-records.chrisprom.com/
HTTP://E-REC ORDS .C H RIS P ROM.C OM/? P=2267
GENERAL QUESTIONS AND INFORMATION
!!primary or core identities
!!documented by which materials and formats
DONOR LIST OF IMPORTANT MATERIALS, E.G.
!! Photographs: digital photographs (1998-2011) –
mostly jpg
photographs 1980-2007
!!Art:
!!E-mail:
weaving samplers (1976-2011) –
mostly organic material, some nylon
pine (2009-2011)
HTTP://E-REC ORDS .C H RIS P ROM.C OM/? P=2267
HTTP://E-REC ORDS .C H RIS P ROM.C OM/? P=2267
OTHER ISSUES, E.G.
!!sensitive materials
!!weeding
!!virtual death and will
!!transfer of materials
ORGANIZING AND MAINTAINING YOUR INFORMATION, E.G.
!!naming conventions (physical/digital)
!! storage and backup (physical/digital)
!! structuring, naming and dating materials
!! software /date range (e.g. Open Office 2010 odt/odg)
!!computers, hand-held devices, cloud computing
applications etc.
!!migration of files
!!overlap between physical/digital material
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Arranging and Describing
Born-digital Archives:
The Salman Rushdie Papers at
Emory University
Laura L. Carroll
(former) Manuscript Archivist
Manuscript, Archives, and Rare Book Library
Salman Rushdie papers: Born digital
component
•!
•!
•!
•!
•!
Macintosh Performa 5400/180
Macintosh PowerBook 5300c
Macintosh PowerBook G3
QT9250B5G03
Macintosh PowerBook G3
QT9386CEEY8
SmartDisk FWFL60 FireLite
60GB 2.5” FireWire
Portable Hard Drive
“Verdict”
"!
"!
"!
"!
AS IS - can be released as is for both the emulation
environment and the database
REDACTION – will need to be redacted for access;
will not be available for emulation environment, but
will be for database
RESTRICTED - no access in either environment
EMULATION ONLY - will only appear in the virtual
environment and not go into the database (e.g. files
named "Format," but that have no actual content once
you open them up).
Database
Description
Thank you!
[email protected]
Bibliography: http://tinyurl.com/2behr7n
Practical Approaches to
Born-Digital Archives: Access
SAA 2011
Session 302
Seth Shaw
How can my repository provide
access to our born-digital electronic
records in a practical manner?
It Depends...
3 Questions
1.!What are you providing access to?
2.!What do your users need or expect?
3.!What can you actually do?
Fast, cheap, and good: pick two.
Web-archiving
Example Options
Capture Mechanism
Access Mechanism
Verdict
Adobe Acrobat
PDFs
not good (usually lousy)*
HTTrack
Local copy of the site & a browser
not good (but not bad)
HTTrack
Local copy of the site in a virtual
machine w/ contemporary operating
system, browser, and plug-ins.
not fast
Heritrix
Open Source Wayback & Nutchwax
not fast/easy
Archive-It or WAS
Service provided portal
not cheap (well, not free)
*Authors own opinion using previous version (Acrobat 8 Pro); conduct your own tests as results may have improved.
"My Documents"
Email
Local Media
Local Computer Station
Webserver
Existing Document Management Systems
3rd Party Systems
Restricted Access
… depends on how much you trust people & systems.
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