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NATIONAL CONFERENCE ON
MINISTRY TO THE ARMED FORCES
ENDORSER S HANDBOOK
OF POLICIES AND PROCEDURES
Version 3.24.2016
NATIONAL CONFERENCE ON MINISTRY TO THE ARMED FORCES
PO Box 7572
Arlington, VA 22207-9998
Phone: 703-608-2100
E-Mail: [email protected] or [email protected]
Web: www.NCMAF.com
Preface
This digital document is designed to capture in one place the essential policies
and procedures required for your work as an endorser. It will be updated as needed but
at least annually. Most of the information can also be readily located on the NCMAF
web site (NCMAF.com). The latest news, policies and procedures will always be located
there. If you have any suggestions for additional material to be added to this handbook
please contact Clara at [email protected] or Ken Bush at [email protected].
The page reference that correspond to the table of contents are located on the
upper right hand corner of the page. Page references at the bottom of the page are the
original page numbers internal to the document.
Table of Contents
Introductory Material about NCMAF
1-2
NCMAF Amended and Restated Bylaws
3-30
NCMAF Guidelines
31-34
NCMAF Endorser’s Code of Ethics
35-37
NCMAF Strategic Plan
38-64
Fair Share Document
65
Endorser Protocol for Visits
66
Service Chiefs and VA Office Addresses and Web Sites
67
Recruiting Web Site Addresses
68
Blank and Sample DD 2088 and VA Endorsements
69-77
Army Chief of Chaplain Change of Endorser Form
78
NCMAF Change of Endorser Form and Chaplain Release
79 -81
Key References
82-84
Endorser Roster*
85-94
NCMAF Brochure
95-96
*Because of the sensitive nature of this roster, please do not publically
disseminate this handbook before removing the roster.
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Mission
NCMAF connects member faith groups with military and VA chaplaincies, and
celebrates the religious diversity of the United States of America.
Vision
NCMAF will advocate for the First Amendment and provide a unified voice on religious
freedom and religious diversity.
Distinctives: We are Protestant and Roman Catholic, Jewish and Orthodox, Buddhist
and Islamic and span the total theological spectrum of religious life in the United
States. As such, we are a uniquely American organization, sustained by the First
Amendment of the U.S. Constitution, and found nowhere else in the world. Our
members represent all major faith communities in America in a mutually supportive
relationship.
Who We Are: Our members endorse chaplains for service in the Armed Forces on
behalf of their respective religious organizations. They are the point of contact between
the Department of Defense and over 150 religious denominations and faith groups.
We recruit, endorse and provide oversight for clergy-persons who desire to serve as
chaplains in any one of the branches of our Armed Forces. Our common vision is
clergy-persons who are credible, committed to their faith, open to all persons, able to
meet all military standards, and who represent the highest standards of their faith
communities.
ECVAC: The Endorsers Conference for Veterans Affairs Chaplaincy (ECVAC) is a
standing committee of NCMAF. ECVAC’s focus is endorsing clergy-persons for service
as chaplains in VA hospitals. ECVAC serves as a liaison between American religious
communities and the Department of Veterans Affairs.
Our History: We began in 1982 as a private, non-profit, organization, but our roots go
back to 1901 when the War Department decided to require ecclesiastical endorsement
for clergy-persons as a prerequisite for service as chaplains in the Armed Forces.
Support: Most of our support comes from our member religious organizations but it is
donations from individuals, offerings from faith communities, and grants from
foundations that allow us to accomplish our mission. If you believe in chaplaincy in the
Armed Forces and VA hospitals, or support religious freedom in America, please donate
to NCMAF today using the button below. Alternatively, you may send a check
to NCMAF, P.O. Box 7572, Arlington, VA 22207-9998. All gifts are tax-deductible.
Mailing Address:
P. O. Box 7572
Arlington, VA 22207-9998
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Web Site:
http://www.ncmaf.com
Facebook Site:
https://www.facebook.com/NCMAF
Twitter:
https://twitter.com/ncmaforg
E-mail:
[email protected]
NCMAF Staff and Executive Committee
NCMAF Staff:
Jack Lea, Executive Director
Clara Everhart, Executive Assistant
Ken Bush, Director of Training, Programs and Research
[email protected]
[email protected]
[email protected]
NCMAF Executive Committee
Chair
Chair-Elect
Secretary
Treasurer
ECVAC Representative
Past Chair (Ex Officio)
Harold Robinson, Jewish Welfare Board
Sarah Lammert, Unitarian Universalist Church
Bobby Smith, Baptist General Convention of Texas
Derek Jones, Convocation of Anglicans in North America
Wally Jensen, Episcopal Church
Keith Travis, North American Mission Board
Members at Large
Paul Anderson, Adventist Chaplaincy Ministries
Lawrence Greenslit, Presbyterian Council, U.S.A.
Douglas Lee, Presbyterian and Reformed Commission
Jay Magness, Episcopal Church
Kristina Moeller, American Baptists of North America
Richard Pace, Church of God, Cleveland TN
Mike Yakir, Roman Catholic Church
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AMENDED AND RESTATED BYLAWS
OF
Adopted: January 12, 2016
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TABLE OF CONTENTS
Article/Section
Heading
Page
ARTICLE I
Section 1.01
OFFICES
Location
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ARTICLE II
Section 2.01
MEMBERS
Not-For-Profit; Members of the Corporation;
Representatives of Members
Term of Membership; Resignation; Removal
Annual or Plenary Meeting; Agenda; Motions
Special Meetings
Place and Time of Meetings
Notice of Annual and Special Meetings
Waiver of Notice
Members' List or Record for Meeting
Quorum
Proxies
Voting
Qualification of Voters; Fixing Record Date
Presiding Officer and Secretary;
Conduct of Meeting
Informal Action by Members;
No Meetings by Conference Telephone
Section 2.02
Section 2.03
Section 2.04
Section 2.05
Section 2.06
Section 2.07
Section 2.08
Section 2.09
Section 2.10
Section 2.11
Section 2.12
Section 2.13
Section 2.14
ARTICLE III
Section 3.01
Section 3.02
Section 3.03
Section 3.04
Section 3.05
Section 3.06
Section 3.07
Section 3.08
Section 3.09
Section 3.10
Section 3.11
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EXECUTIVE COMMITTEE
Power of ExCom and Qualifications of Directors
Members of the ExCom
Election and Term of Directors and Officers
Newly Created Directorships and Vacancies
Removal of Directors and Officers
Resignation
Quorum of Directors and Voting
Meetings of the ExCom
Informal Action by ExCom;
Meetings by Conference Telephone
Compensation of Directors
Executive Director
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ARTICLE IV
Section 4.01
Section 4.02
Section 4.03
Section 4.04
Section 4.05
COMMITTEES
ExCom Committees; Standing Committees;
ECVAC
Committee Rules
Service of Committees
Nominating Committee
ECVAC Committee
ARTICLE V
Section 5.01
Section 5.02
Section 5.03
Section 5.04
Section 5.05
Section 5.06
Section 5.07
OFFICERS, AGENTS AND EMPLOYEES
Elected Officers
Additional Officers
Term of Office and Removal
Resignation
Powers and Duties of Officers
Agents and Employees
Compensation of Officers, Agents and Employees
ARTICLE VI
Section 6.01
Section 6.02
Section 6.03
Section 6.04
Section 6.05
Section 6.06
Section 6.07
FINANCIAL AFFAIRS; BOOKS AND RECORDS
Member Dues
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Fundraising
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Investments
24
Income Producing Activity
24
Books and Records
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Member Inspection of Books and Records
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Questions to the ExCom
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ARTICLE VII
Section 7.01
Section 7.02
Section 7.03
Section 7.04
Section 7.05
Section 7.06
MISCELLANEOUS
Fiscal Year
Corporate Seal
Checks, Notes and Contracts
Notice
Indemnification and Insurance
Amendment of Articles of Incorporation and
Bylaws
Transitional Provisions
Section 7.07
SCHEDULE A
SCHEDULE B
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Guidelines of the National Conference on
Ministry to the Armed Forces
Code of Ethics for Endorsers
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AMENDED AND RESTATED BYLAWS
OF
(Formed under the Virginia Nonstock Corporation Act, Va. Code §13.1-801, et seq.)
THESE AMENDED AND RESTATED BYLAWS are adopted at the plenary annual
meeting of the NATIONAL CONFERENCE ON MINISTRY TO THE ARMED FORCES
on ______________, 2016, pursuant to requirements of the Corporation’s Articles of
Incorporation and the Corporation’s Guidelines in existence immediately prior to the adoption of
these Bylaws. The Corporation intends that these Bylaws fully amend and restate the Guidelines
and the Corporation’s Code of Ethics for Endorsers.
ARTICLE I. OFFICES
Section 1.01. Location.
A. The current principal office of the Corporation is located at 3850 North Tazewell Street,
Arlington, Virginia 22207, with a mailing address of P.O. Box 7572, Arlington, Virginia 222079998. The principal office of the Corporation shall be located within or without the
Commonwealth of Virginia, at such place as the Executive Committee shall designate from time
to time. The Corporation may maintain additional offices at such other places as the Executive
Committee may designate. The principal office may be changed from time to time by the
Executive Committee.
B. The current Registered Agent and Registered Office of the Corporation is:
Mark D. Cummings, Esq.
Sher, Cummings & Ellis
Tower Villas, Suite 7
3800 North Fairfax Drive
Arlington, Virginia 22203-1703
Tel. 703-525-1200
The Corporation shall continuously maintain within the Commonwealth of Virginia a Registered
Office at such place as may be designated by the Executive Committee in conjunction with the
designation of a Registered Agent. The Registered Agent may be changed from time to time by
the Executive Committee,
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ARTICLE II. MEMBERS
Section 2.01. Not-For-Profit; Members of the Corporation; Representatives of Members.
A. The Corporation is a “not-for-profit” corporation organized under the Virginia Nonstock
Corporation Act, Va. Code §13.1-801, et. seq.
B. In conducting all of its affairs, the Corporation shall adhere to the requirements imposed
under the IRS Code and Regulations for non-discrimination and inclusiveness. In addition, the
Corporation shall allow for broad participation by Members in Corporate governance and seek
diversity, ethical conduct, and mutual respect from its Directors and Officers in the conduct of
Corporate affairs.
C. The Corporation has no shareholders and is owned by its duly admitted Members.
D. The Corporation shall have one class of Members. The Members of the Corporation shall be
limited to “Faith Groups,” as defined below, which have properly applied for membership and
desire to share in the work and the benefits of the Corporation. Each applicant for Membership
shall declare their willingness to cooperate under these Bylaws and the Articles of Incorporation,
and under the “Guidelines” and “Code of Ethics for Endorsers,” each as described below.
However, notwithstanding the foregoing:
1. The Corporation shall not infringe upon the autonomy of a Member;
2. The Corporation shall take no action in direct violation of a Member’s religious
principals;
3. The Corporation shall comply with the Guidelines;
4. The Corporation shall comply with the Code of Ethics for Endorsers; and
5. The Corporation shall not impede the free exercise of religion by a Member or a
Member’s adherents.
E. To be in “in good standing,” subject to the restrictions in Subsections (D)(1)-(5) above,
Members must in fact, and upon the current records of the Corporation, establish that the
Member is:
1.
in compliance with these Bylaws, the Guidelines, the Code of Ethics and the duly
adopted policies of the Corporation;
2. current in the payment of Membership Dues as established by the Corporation;
3. current in the filing of all mandatory reports and notices with the Department of
Defense; and
4. either currently recognized by the Department of Defense or other proper authority to
endorse or certify chaplains for a branch of the Armed Forces, the National Guard or
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Reserves, or currently recognized by the Department of Veterans Affairs to endorse
or certify chaplains for VA facilities.
F. Each Member of the Corporation shall be represented in all Corporation meetings and other
Member actions by one person to be known as the Member’s “Representative.” A Member’s
Representative shall be selected by the Member from among those persons who are officially
related to the Armed Forces chaplaincy endorsing or certifying activity of the Member’s
ecclesiastical body. Except as otherwise specifically noted in these Bylaws, all votes, consents or
other actions of a Member shall be taken by the Member’s Representative on behalf of the
Member. At any Corporate meeting, the Representative shall be the only person authorized and
recognized to speak on behalf of the Member.
G. By acceptance of Membership in the Corporation, each Member acknowledges that their
respective designated Representative has full power and authority to vote and/or consent to all
matters that may come before a meeting of Members under Sections 2.03 or 2.04, below, or
consent of the Members under Section 2.14, below. For all Corporation matters, notice to a
designated Representative shall be deemed sufficient to satisfy the requirements of Sections 2.06
or 2.07, or any other mandatory notice to a Member as may be required by the Articles of
Incorporation, these Bylaws, or the laws of the Commonwealth of Virginia.
H. No less than once each calendar year, each Member shall designate in writing to the Secretary
the name and contact information for the Member’s Representative. Upon written request from
the Corporation, a Member shall confirm the name and contact information for the Member’s
Representative. Members in good standing may substitute or replace a Representative at any time
upon 24 hours’ prior written notice to the Secretary of the Corporation.
I. As used herein, the term “Faith Group” shall mean an ecclesiastical endorsing agency engaged
in spiritual ministry that is also recognized by the Department of Defense or other proper
authority to endorse or certify chaplains for any branch of the Armed Forces, the National Guard
or Reserves, or currently authorized by the Department of Veterans Affairs to endorse or certify
chaplains for VA facilities, provided that regardless of the total number of recognitions for any
Faith Group, any multiply recognized Faith Group shall have only one Membership, only one
Representative and only one vote in all matters presented to the Members under these Bylaws.
J. The “Guidelines” are a statement of purpose and responsibilities adopted by the Members, as
may be modified from time to time by a majority vote of the Members. The Members have
adopted the Guidelines attached hereto as SCHEDULE A with the adoption of these Bylaws.
K. The “Code of Ethics for Endorsers’ Chaplains” is a statement of practices required of
Members’ endorsed chaplains for any branch of the Armed Services, the National Guard,
Reserves, or the Department of Veterans Affairs facilities. The Code of Ethics for Endorsers is
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adopted by the Members and may be modified from time to time by a majority vote of the
Members. The Members have adopted the Code of Ethics for Endorsers attached hereto as
SCHEDULE B with the adoption of these Bylaws.
L. The term “majority” or “majority vote” as used herein with respect to the Members, or their
Representatives, shall mean a vote of the majority of Representatives then present at the vote
under Section 2.11 after the determination of a quorum under Section 2.09, provided that any
informal action of the Members or their Representatives .under Section 2.14(A) shall require the
written consent of an absolute majority of Representatives for all Members in good standing.
Section 2.02. Term of Membership; Resignation; Removal.
A. Unless a shorter term shall be specified by the other Members at the time of the admission of
a Member, the term of a Member shall continue until:
1. resignation by the Member;
2. removal of the Member by the Members; or
3. failure of a Member to remain in good standing, following 30 days’ written notice
from the Corporation to a Member.
B. Any Member may resign at any time by mailing or delivering written notice to the Secretary.
Such resignation shall take effect on the date specified in the notice or, if not specified in the
notice, then upon receipt of the notice by the Secretary.
C. Any Member may be removed at any time by majority vote of the other Members as provided
in Section 2.11 or Section 2.14, below.
Section 2.03. Annual or Plenary Meeting; Agenda; Motions.
A. A meeting of the Members shall be held annually for the election of at large Directors and
Elected Officers, determination of policy related to the Corporation’s relationships with Armed
Forces Chaplains ExCom and each Service’s Chief of Chaplains, and the transaction of other
business as may properly come before the Members (the “Plenary Meeting”).
B. The Plenary Meeting shall be held each year during January. Consistent with the calendar
requirements, the Executive Committee shall select the date and the location of each Plenary
Meeting. At or before the Plenary Meeting, the Executive Committee (“ExCom”) shall notify the
Members of the date and location for the next four (4) Plenary Meetings.
C. No less than Thirty (30) days prior to the Plenary Meeting, the ExCom shall distribute the
Meeting Agenda to the Members.
D. No less than Thirty (30) days prior to the Plenary Meeting, the ExCom shall distribute copies
of all ExCom sponsored Motions for the Plenary Meeting to the Members.
Section 2.04. Special Meetings.
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A. Special meetings of the Members may be called at any time by the Chairperson of the
ExCom, by majority vote of the ExCom, or by majority consent of the Members. Only such
business within the purpose or purposes described in the notice of the special meeting may be
conducted at the special meeting. The special meeting shall be held within Ninety (90) of a
proper call.
B. The date, time and place for a special meeting shall be determined by a majority vote of the
ExCom. Upon a majority vote of the ExCom, the ExCom may, in lieu of a meeting, submit the
matters identified in the call for a meeting to the Members in the form of a request for a written
consent as provided in Section 2.14, below.
Section 2.05. Place and Time of Meetings. Meetings of Members may be held at such place,
either inside or outside of the Commonwealth of Virginia, and at such hour as may be fixed in
the notice of the meeting issued by the ExCom.
Section 2.06. Notice of Annual and Special Meetings.
A. Notice of each meeting of the Members shall be given by the Corporation, shall state the date,
time and place of the meeting and shall clearly state the purpose or purposes for which the
meeting is being called. The notice for a Plenary Meeting shall include the matters required
under Section 2.03(A), above.
B. Notice of any meeting shall be given to each Member entitled to vote at such meeting. The
notice shall be given either personally or by mail not less than Thirty (30) nor more than Ninety
(90) days before the date of the meeting. The Corporation may also give Members such written
notice by a form of electronic transmission consented to by the Member to whom such notice is
given. A Member’s notice address shall be the last known address of the Member’s
Representative contained in the records of the Corporation.
C. If a Plenary or special meeting is adjourned to a different date, time or place, then further
notice need not be given of the new date, time or place provided that the new date, time or place
is announced at the meeting before adjournment. Notwithstanding the foregoing, any Member
joining the Corporation after the issuance of the original notice shall receive notice of the new
record date for the adjourned meeting, but such notice need not be given to the new Member
more than Thirty (30) days prior to the new meeting date.
Section 2.07. Waiver of Notice. A Member may waive any notice required by law or these
Bylaws before or after the date and time of the meeting that is the subject of such notice. The
waiver shall be in writing, shall be signed by the Member’s Representative entitled to such
notice, and shall be delivered to the Secretary of the Corporation for inclusion in the minutes of
the meeting or filing with the corporate records. A Member whose Representative attends a
meeting: 1) waives objection to lack of notice or defective notice of the meeting unless the
Member at the beginning of the meeting objects to holding the meeting or transacting business at
the meeting and 2) waives objection to consideration of a particular matter at the meeting that is
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not within the purpose or purposes described in the meeting notice, unless the Representative
who is in attendance objects to considering the matter when it is presented.
Section 2.08. Members' List or Record for Meeting. At least Thirty (30) days before each
meeting, the Secretary shall make available a complete list of Members in good standing
including the address of each. Such list shall be subject to inspection by any Member at any time
during usual business hours for a period of Thirty (30) days prior to each meeting and shall be
produced and kept open at the time and place of the meeting, subject to inspection during the
whole time of the meeting for the purposes thereof.
Section 2.09. Quorum.
A. A majority of the Members’ Representatives in good standing, in person, shall constitute a
quorum at a meeting of Members for the transaction of any business. Once a Member’s
Representative is present in person at a meeting, such Member’s Representative is deemed
present for quorum purposes for the remainder of the meeting and for adjournment of that
meeting unless a new record date is, or shall be, set for that adjourned meeting. The Members’
Representatives appearing at a duly called meeting with less than a quorum in attendance may
adjourn the meeting by a majority vote of the Representatives then present.
B. A Member may designate other persons, in addition to the Member’s Representative, to
appear at a meeting by a written notice to the Secretary; however, persons so designated shall not
be entitled to vote, speak or be included in the determination of a quorum.
Section 2.10. Proxies. Intentionally Omitted.
Section 2.11. Voting.
A. Each Member shall have one vote. The Member’s vote shall be cast by the Member’s
Representative. Except as otherwise allowed under Section 2.14(A), whenever any Corporate
action is made subject to a vote, the action shall be carried by a majority of the votes cast at a
meeting of Members’ Representatives at which a quorum is present unless a greater majority is
required by the Articles of Incorporation, these Bylaws or the laws of the Commonwealth of
Virginia.
B. Upon a request made by any Member’s Representative voting under Subsection (A), above, or
responding to an informal action under Section 2.14(A), dissenting and abstaining votes shall be
noted in any such approved action.
C. Any vote of the Members authorized for the election of Directors or Elected Officers may be
made by written consent of a majority of the Members, by written ballot or by ballot submitted
by electronic transmission.
Section 2.12. Qualification of Voters; Fixing Record Date. Any Member in good standing
otherwise eligible to vote is entitled to vote at any meeting of Members through the Member’s
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designated Representative, provided that the ExCom may fix, in advance, a date as the record
date for the purpose of determining the Members entitled to vote at any meeting of Members or
any adjournment thereof. Such record date shall not be more than Ninety (90) days before the
date of the meeting or action without a meeting. If a determination of Members of record entitled
to notice of, or to vote at, any meeting of Members has been made as provided in this Section
2.12, then such determination shall apply to any adjournment of such meeting or action.
However, if the meeting is adjourned to a date more than One Hundred and Twenty (120) days
after the date fixed for the original meeting, then the ExCom shall fix a new record date for the
adjourned meeting.
Section 2.13. Presiding Officer and Secretary; Conduct of Meeting.
A. At any Meeting of the Members, the presiding officer shall be the person designated to
preside at such meeting by the ExCom. If no such person has been designated, then, unless such
person shall decline to preside, the presiding officer shall be in the following order: 1) the
Chairperson of the ExCom; 2) the Chairperson-Elect of the ExCom; or 3) a Vice Chairperson of
the ExCom. If no other presiding officer is present, then the Members present shall appoint a
presiding officer for the meeting. If the Secretary is not present, then the appointee of the person
presiding at the meeting shall act as secretary of the meeting.
B. To the extent practicable, all meetings of the Members shall be conducted by the presiding
officer under Robert’s Rules of Order.
Section 2.14. Informal Action by Members; No Meetings by Conference Telephone.
A. Any action required or permitted to be taken at a meeting of the Members’ Representatives
may be taken without a meeting if a deciding majority of Members entitled to vote on such
action shall consent in writing to the action. The action shall be evidenced by one or more
written consents describing the action taken, signed by the deciding majority of the Members
entitled to vote on the action and delivered to the Secretary for inclusion in the minutes or filing
with the corporate records. Any such action shall be effective according to its terms when all
consents are in possession of the Corporation. The ExCom may fix a record date for informal
actions under Section 2.12. Such a record date shall be no more than Ninety (90) days before the
notice date for the informal action.
B. In order to participate in any meeting of the Members, the Members’ Representatives must
attend the meeting in person and without a proxy. The Members’ Representatives may not
participate in a meeting of the Members by means of conference telephone or similar
communications equipment.
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ARTICLE III. EXCOM
Section 3.01. Power of Executive Committee and Qualifications of Directors.
A. All corporate powers shall be exercised by, or under the authority of, and the business of the
Corporation shall be managed under the direction of, the Executive Committee known as the
“ExCom.” The ExCom shall implement the policy positions established by the Members, but the
ExCom shall not determine the policy positions of the Corporation.
B. The ExCom shall be composed of duly elected at large Directors, in the number provided in
Section 3.02(A), below, and the ex officio Directors as provided in Section 3.02(D), below,
together with the Elected Officers designated in Section 3.02(B), below.
C. The Directors and Elected Officers of the ExCom need not be residents of the Commonwealth
of Virginia. However, each Director and Elected Officer must be a properly designated
Representative of a Member that is in good standing at all times during the Director’s or Elected
Officer’s term. If a Member removes a Director or an Elected Officer as the Member’s
Representative during the Representative’s term as a Director or an Elected Officer, then such
Director or Elected Officer shall be deemed to have resigned as of the date the Director or
Elected Officer ceased to be a Member’s Representative.
Section 3.02. Members of the ExCom.
A. The ExCom shall be composed of no less than Six (6) at large Directors. The number of
Directors may be increased or decreased by a vote of the Members as provided in Section 2.11
or Section 2.14(A), above, but in no event shall the number of at large Directors be less than
Three (3).
B. The ExCom shall also include four Elected Officers: the Chairperson; the Chairperson-Elect;
the Secretary; and the Treasurer. Unless another meaning is apparent in these Bylaws, “Officer”
or “Officers” shall mean the Elected Officers of the Corporation.
C. Each at large Director and Elected Officer designated in Subsection (B), above, shall have one
vote at each meeting of the ExCom or for any informal action by the ExCom. Each ex officio
Director shall have one vote if authorized as provided in Subsection (D), below.
D. The Chairperson of the “ECVAC,” as defined in Section 4.01(C)(2), below, shall be an ex
officio Director of the ExCom with voting and notice rights identical to the at large Directors. By
action of the Members or of the ExCom, other ex officio non-voting members may be designated
as additional members of the ExCom. Except as provided below for the ECVAC Chairperson,
the failure of notice to, or attendance by, an ex officio Director or non-voting member shall not
impair or invalidate an action by the ExCom.
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Section 3.03. Election and Term of Directors and Officers.
A. The Directors shall be elected by the majority vote of the Members under Section 2.11 or
Section 2.14(A). Each Director shall hold office for a term of Three (3) years or until the
election of a qualified successor. A Director shall not be elected to a successive term but may be
elected as an Officer of the Corporation. In no event shall any person serve as a Director and
Officer for more than Sixty (60) consecutive months. A Director shall not serve simultaneously
as both a Director and an Officer. Directors shall be divided into Three (3) classes of equal or
equivalent numbers with staggered terms: one class of Directors shall be elected at each Plenary
Meeting. A former Director or Officer who has left the ExCom for at least one year shall be
qualified for re-election as a Director.
B. Except as otherwise provided in these Bylaws, the Officers shall be elected by the majority
vote of the Members under Section 2.11 or Section 2.14(A). Except as provided in Subsection
D, below, regarding the election of an Officer to fill a vacancy, an Officer shall not be elected to
a successive term in the same office but may be elected to a new office not previously held or as
a Director. In no event shall any person serve as an Officer and Director for more than Sixty (60)
consecutive months. An Officer shall not serve simultaneously as both a Director and an Officer
and shall not simultaneously serve in two or more offices. A former Officer who has left the
ExCom for at least one year shall be qualified for re-election to an office previously held by the
former Officer or to a new office. The term for each Officer shall be as follows:
1. The Chairperson shall serve a term of Two (2) years. The Chairperson shall be
elected as the “Chairperson-Elect” during the term of the immediately preceding
Chairperson and shall then succeed to the office of Chairperson upon the end of the
term of the preceding Chairperson, but in no event shall such person serve as
Chairperson-Elect and Chairperson for more than Forty-Eight (48) consecutive
months. However, if the offices of both the Chairperson and Chairperson-Elect are
vacant at the same time, then the ExCom may elect an interim Chairperson until the
Members may elect a Chairperson to fill the office for the remainder of the term.
2. As detailed above, the Chairperson-Elect shall serve a term of up to Two years and
shall thereupon succeed the office of Chairperson to serve a term of Two (2) years as
Chairperson.
3. The Secretary shall serve a term of Three (3) years.
4. The Treasurer shall serve a term of Three (3) years.
Section 3.04. Newly Created Directorships and Vacancies.
A. Newly created Directorships resulting from an increase in the number of Directors shall be
filled by vote of the Members under Section 2.11 or Section 2.14(A).
B. Vacancies in the number of at large Directors occurring for any reason other than the creation
of new Directorships may be filled by majority vote of the ExCom. If the members of the
ExCom remaining in office constitute less than a quorum of the ExCom, the vacancies may be
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filled by the vote of a majority of the remaining members of the ExCom. A Director elected to
fill a vacancy shall hold office until the next Plenary Meeting of the Members or until such
Director’s successor is elected and qualified.
C. If a vacancy in the office of Chairperson shall occur, then the Chairperson-Elect shall rise to
fill that position for the remainder of the term and, at the expiration of such term, shall again
serve as Chairperson for the next one-year term, subject to the consecutive term limitation
provided in Section 3.03(b)(1), above.
D. With the exception of a vacancy in the office of Chairperson, vacancies in an office occurring
for any reason other than the creation of new Corporation offices may be filled by majority vote
of the ExCom. If the members of the ExCom remaining in office constitute less than a quorum of
the ExCom, the vacancies may be filled by the vote of a majority of the remaining members of
the ExCom. An Officer elected to fill a vacancy shall hold office until the next Plenary Meeting
of the Members or until such Officer’s successor is elected and qualified. An Officer elected by
the ExCom or the Members to fill the remainder of a term may succeed himself or herself in such
office for a full term.
Section 3.05. Removal of Directors and Officers. Except as otherwise provided in the Articles
of Incorporation, any one or more of the Directors or Elected Officers may be removed at any
time, with or without cause, by a two-thirds vote of the Members during the Plenary Meeting, at
a special meeting called for that purpose as stated in the notice of the special meeting or by a
two-thirds consent in an informal action as provided in Section 2.14(A).
Section 3.06. Resignation. Any Director or Officer may resign at any time by delivering written
notice to the ExCom or the Secretary. Such resignation shall take effect when such notice is
delivered unless the notice specifies a later effective date.
Section 3.07. Quorum of ExCom and Voting. A majority of the Directors and Elected Officers
in office immediately before a meeting begins shall constitute a quorum. The vote of a majority
of the Directors present during a quorum shall be the act of the ExCom.
Section 3.08. Meetings of the ExCom.
A. An annual meeting of the ExCom shall be held each year immediately after the Plenary
Meeting of the Members. The annual meeting shall be held at such reasonable time and place as
shall be fixed by the ExCom.
B. Regular meetings of the ExCom shall be held at such times as may be fixed by the ExCom.
C. Special meetings of the ExCom may be held at any time whenever called by the Chairperson
of the ExCom, the Chairperson-Elect of the ExCom, if any, or any two Directors.
D. Regular and special meetings of the ExCom may be held at such places inside or outside of
the Commonwealth of Virginia as designated by the ExCom. No notice need be given of regular
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meetings of the ExCom. Notice of each special meeting of the ExCom shall be given to each
Director and Elected Officer as is prescribed by resolution of the ExCom. Notice of any meeting
of the ExCom may be given by a form of electronic transmission consented to by the Director or
Elected Officer to whom the notice is given. A notice, or waiver of notice, need not describe the
purpose of any special meeting of the ExCom. Notice of a meeting of the ExCom need not be
given to any Director or Elected Officer entitled to such notice who submits a signed, written
waiver of notice whether before or after the date and time stated in such notice. A Director's or
Elected Officer’s attendance at or participation in a meeting waives any required notice to
him/her of the meeting unless at the beginning of such meeting, or promptly upon his/her arrival,
such Director or Elected Officer objects to holding the meeting or transacting business at the
meeting and does not thereafter vote for or assent to action taken at the meeting.
E. The Chairperson shall conduct all meetings of the ExCom under such rules as the ExCom
may adopt by majority vote.
Section 3.09. Informal Action by ExCom; Meetings by Conference Telephone.
A. Any action required or permitted to be taken at any meeting of the ExCom may be taken
without a meeting if a majority of ExCom members consent in writing (including e-mail or other
electronic format) to such action. Such action shall be evidenced by one or more written consents
stating the action taken, signed by each ExCom member, either before or after the action taken,
and shall note dissents and abstentions. Such written consents shall be included in the minutes or
filed with the corporate records reflecting the action taken.
B. Any one or more of the ExCom members may participate in a regular or special meeting of
the ExCom by means of conference telephone or similar communications equipment by means
of which all persons participating in the meeting may simultaneously hear each other during the
meeting. A member participating in a meeting by such means is deemed to be present in person
at the meeting.
Section 3.10. Compensation of Directors. The Corporation shall not pay compensation to
Directors for their services as a Director.
Section 3.11. Executive Director.
A. By majority vote, the ExCom shall hire an Executive Director. The duties and compensation
of the Executive Director shall be established by a written employment agreement approved by
the ExCom. The ExCom may also hire such other executives as it may determine necessary, but
such executives shall thereafter be subject to the direction and control of the Executive Director,
who shall be responsible for review of such executives and renewal of any initial term of
employment. Among such other executive duties as the ExCom may assign, the Executive
Director shall prepare and present to the ExCom annual budgets and financial projects and
staffing requirements of the Corporation.
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B. The Executive Director shall sit as an ex officio non-voting member of the ExCom. However,
failure of notice to, or attendance by, the Executive Director shall not be deemed to impair or
invalidate any action of the ExCom.
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ARTICLE IV. COMMITTEES
Section 4.01. ExCom Committees; Standing Committees; ECVAC.
A. By a majority vote, the ExCom may create one or more committees and appoint Directors
and/or Officers to serve on the committees. With the exception of the “Standing Committees,” as
defined below, each committee shall have two or more Directors who serve at the pleasure of the
ExCom. The ExCom may also establish advisory committees, which may include non-ExCom
members, but whose members must be Representatives of a Member in good standing. With the
exception of the ECVAC as defined in Section 4.01(c)(2), below, the ExCom Chairperson shall
designate the chairperson of each committee. However, no person shall serve as a committee
chairperson for more than Three (3) consecutive years.
B. If explicitly authorized by the ExCom, a committee composed of only Directors and/or
Officers, but not Standing Committees or advisory committees, may exercise the authority of the
ExCom, except that such a committee may not exercise authority prohibited by law.
C. A “Standing Committee” is a committee that is required by these Bylaws or by a vote of the
Members. A Standing Committee need not be composed of one or more members of the ExCom,
but must report to the ExCom. The ExCom may not abolish a Standing Committee. The ExCom
may not remove a member of a Standing Committee without good cause. Each year the ExCom
must present to the Members any annual report timely prepared by a Standing Committee. Under
these Bylaws, the ExCom must have at least two Standing Committees:
1. The “Nominating Committee,” which shall report to the ExCom on
recommendations of Representatives for election as at large Directors and
Officers; and
2. The Endorsers Conference for Veterans Affairs Chaplaincy (“ECVAC”)
Committee, which shall be responsible for supervising and conducting all of the
Corporation’s activities with the Department of Veterans Affairs.
Section 4.02. Committee Rules. The rules established by these Bylaws for an action without
meetings, notice and waiver of notice, and quorum and voting requirements for the ExCom, shall
also apply to committees, including Standing Committees, unless otherwise limited by these
Bylaws, and as may be allowed by Va. Code §13.1-869, and Va. Code §§13.1-864-13.1-868 of
the Virginia Nonstock Corporation Act, as now in effect or as may hereafter be amended, or any
other statutory provision governing meetings or corporation directors.
Section 4.03. Service of Committees. With the exception of the Standing Committees, each
committee of the ExCom shall serve at the pleasure of the ExCom. The creation of, delegation of
authority to, or action by a committee does not alone constitute compliance by a Director with
the standards of conduct described in Va. Code §13.1-870 of the Virginia Nonstock Corporation
Act, as now in effect or as may hereafter be amended.
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Section 4.04. Nominating Committee.
A. The Nominating Committee shall be composed of not less than Three (3) Members’
Representatives selected by the Chairperson. In addition to these voting members of the
Nominating Committee, the Chairperson and the Chairperson-Elect shall also sit on the
Nominating Committee as ex officio non-voting members.
B. The voting members of the Nominating Committee shall not be currently serving Directors or
Officers of the Corporation.
C. Members of the Nominating Committee shall serve Two (2) year terms. The voting members
of the Nominating Committee shall not serve more than One (1) successive term. Former
Nominating Committee members who have left the Nominating Committee for more than One
(1) year shall be eligible for re-selection by the Chairperson.
D. The membership and contact information for the Nominating Committee shall be made
available to the Members on the Corporation’s website. On or before July 1 of each year, any
Member in good standing may make a written referral of one or more potential candidates for
consideration by the Nominating Committee.
E. By majority vote, the Nominating Committee shall recommend candidates to the ExCom for
the positions of Director, Chairperson-Elect, Secretary, Treasurer, and any other Elected Officer
position. Membership on the Nominating Committee shall not exclude the members from
recommendation as candidates. On or before October 30 of each year, the Nominating
Committee shall deliver a report to the ExCom recommending candidates for consideration by
the Members. The ExCom shall rely upon the Nominating Committee’s report in preparing a
recommended slate of candidates for Officers and Directors for the Plenary Meeting and the
ballots for election.
F. In its consideration and recommendation of potential candidates, the Nominating Committee
shall consider each of the following:
1. For the position of Chairperson-Elect, confirmation that a candidate has personally
attended not less than Two (2) Plenary Meetings;
2. Whether a potential candidate reflects the values of the Corporation as reflected in the
Guidelines and the Code of Ethics for Endorsers;
3. Whether a potential candidate has evidenced broad participation in conference
governance, diversity, ethical conduct, inclusiveness and mutual respect.
G. No person who is not recommended for consideration by the Nominating Committee but who
is otherwise qualified for an elective position with the Corporation shall be excluded from
nomination from the floor for consideration in a vote.
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Section 4.05 ECVAC Committee.
A. The activities of the Corporation with regard to the Department of Veterans Affairs are
entrusted to, and shall be supervised and conducted by, the ECVAC.
1. The actions and authority of the ECVAC shall be subject to the provisions of this
Section 4.05.
2. The “ECVAC Chairperson,” as defined below, shall be an ex officio Director serving
on the ExCom with notice and voting rights identical to the at large Directors.
Notwithstanding the provisions of Section 3.02(D), above, the ECVAC Chairperson shall
receive proper notice of all meetings and informal actions by the ExCom, including, but not
limited to, the activities of the Corporation with regard to the Department of Veterans Affairs.
B. ECVAC Committee Members. The ECVAC, including the ECVAC Chairperson, shall be
composed of no less than Seven (7) voting members (“ECVAC Committee Members”). Each
ECVAC Committee Member shall be a Member’s Representative, but need not be a member of
the ExCom. Each ECVAC Committee Member shall have one vote in all matters that may come
before the ECVAC.
1. To the fullest extent as may be reasonably practicable based upon the pool of available
Members in good standing at the time of election as provided in Subsection (C), below,
the ECVAC Committee Members shall be drawn from diverse religious affiliations:
a. One Committee Member shall have affiliation with the Jewish faith community;
b. One Committee Member shall have affiliation with the Christian Catholic faith
community;
c. One Committee Member shall have affiliation with the Christian Orthodox faith
community;
d. One Committee Member shall have affiliation with the Christian Protestant faith
community; and
e. One Committee Member shall have affiliation with a non-Judeo-Christian faith
community and/or non-Trinitarian Christian faith community, such as the Islamic
faith community, the Unitarian Universalist faith community, or the Baha’i faith
community.
C. Election of ECVAC Committee Members. The ECVAC Committee Members, including
the ECVAC Chairperson, shall be elected by a majority vote under Section 2.11 or Section
2.14(A), provided however that the only Representatives who may vote on the election of
ECVAC Members are the Representatives of those Members who are then currently recognized
by the Department of Veterans Affairs to endorse chaplains for the Department of Veterans
Affairs (“ECVAC Participants”). Upon the failure of the ECVAC Participants to elect ECVAC
Committee Members, the ExCom may appoint as many Committee Members, including the
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ECVAC Chairperson, as may be necessary for the ECVAC to conduct the Corporate affairs
entrusted to the Standing Committee under these Bylaws.
D. ECVAC Committee Officers. The ECVAC shall have officers (“ECVAC Officers”).
1. The ECVAC Officers shall include the “ECVAC Chairperson.” The ECVAC
Chairperson shall be an ECVAC Committee Member. The ECVAC Chairperson shall
be the chief executive officer of the ECVAC and shall preside over all ECVAC
meetings and all meetings of ECVAC Participants. The ECVAC Chairperson shall be
authorized to sign any documents or agreements entered into by the ECVAC.
2. The ECVAC shall have such other officers, with such other responsibilities, as the
ECVAC Participants may determine from time to time.
3. ECVAC Officers shall be elected by the ECVAC Participants by a majority vote
under Section 2.11 or Section 2.14(A).
4. Each elected ECVAC Officer shall be a voting ECVAC Committee Member.
5. The ECVAC Officers shall have terms as determined from time to time by the
ECVAC Participants, provided that: the term of the ECVAC Chairman shall not
exceed One (1) year: and the terms of any other ECVAC Officers shall not exceed
Three (3) years.
E. Conduct of ECVAC Committee Affairs. Consistent with these Bylaws, the ECVAC
Participants shall adopt rules for conducting the affairs of the ECVAC, the meetings of the
ECVAC, and the meetings of ECVAC Participants. Meetings of ECVAC Participants shall be
conducted as much as may be practicable under Robert’s Rules of Order. The rules adopted by
ECVAC Participants shall be subject to the review and approval of the ExCom, which approval
shall not be unreasonably withheld.
F. ECVAC Committee Quorum and Actions. A majority of ECVAC Committee Members in
office immediately before a meeting begins shall constitute a quorum of the ECVAC. The vote
of a majority of the ECVAC Committee Members present at a quorum shall be an action of the
ECVAC.
G. ECVAC Committee Meetings and Informal Actions. The ECVAC shall hold meetings in
the same manner provided for the ExCom under Section 3.08. The ECVAC may take informal
action in the same manner provided for the ExCom under Section 3.09.
H. Executive Director’s Duties to ECVAC Committee. The Executive Director for the
Corporation as designated under Section 3.11 shall also act as Executive Director for the affairs
of the ECVAC with similar duties to the ECVAC as the Executive Director may have to the
ExCom, and such other additional duties as the ECVAC may reasonably request.
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I. Financial Affairs of the ECVAC Committee.
1. The financial and business affairs of the ECVAC shall be conducted under the Tax
Identification Number and Tax Exemption Letter of the Corporation. All assets,
expenses, income donations and actions of the ECVAC shall be consolidated with the
Corporation in the preparation of tax returns and financial statements of the Corporation.
2. The assets, expenses, income, donations and actions allocated to the ECVAC shall be
segregated from those of the Corporation to allow for a separate accounting for each.
3. The assets of the ECVAC shall be held by the Corporation in its name for the benefit of
the Corporation business activities entrusted by these Bylaws to the ECVAC.
4. The Corporation shall account to the ECVAC for its actions related to assets, expenses,
income, donations and actions allocated to the ECVAC.
5. The Executive Director and/or an Elected Officer of the Corporation shall be an
authorized signatory for each cash or equity account of the ECVAC.
6. No ECVAC Committee Member shall have signature authority over any cash or equity
account held by the Corporation for the ECVAC.
7. Upon request of the ExCom, but no less than annually, the ECVAC and the ExCom shall
cooperate in the generation of financial statements to the ExCom sufficient for the
preparation of Corporate tax returns and financial statements.
8. The ECVAC shall provide such information to the ExCom as it may reasonably request
from time to time.
9. The ECVAC shall present an annual report to the Members, including the financial
affairs of the ECVAC.
10. The ECVAC shall obtain and maintain receipts or vouchers for all disbursements and
provide the same to the ExCom upon request.
J. Mandatory Approvals by ExCom for ECVAC Committee Disbursements.
1. The ExCom shall authorize the ECVAC to disburse funds and incur liabilities on behalf
of the Corporation for those matters entrusted to the ECVAC under these bylaws.
2. Prior to disbursing funds or incurring any liability on behalf of the Corporation, the
ECVAC shall obtain the written consent of the ExCom, which consent shall not be
unreasonably withheld. It shall be reasonable for the ExCom to withhold its consent for
any disbursement or liability that the ExCom determines:
a. is not related to a matter entrusted to the ECVAC;
b. may result in a termination of the Corporation’s tax exempt status;
c. may materially impair the financial ability of the Corporation to discharge its
financial obligations;
d. may result in a violation of the Articles of Incorporation or Bylaws;
e. is in violation of a resolution of the Members.
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3. The ECVAC may seek, and the ExCom shall reasonably approve, advance authorization
for ongoing or regular disbursements and liabilities incurred in the ordinary course of the
conduct of the affairs entrusted to the ECVAC. Advance authorizations may be
terminated by the ExCom upon any determination that such disbursements are, or may
become, unreasonable.
4. In order to properly evidence an action of the ECVAC, the ECVAC Chairperson, or other
ECVAC Officer, shall execute such documents as the ExCom may require for
presentation of an action to the ExCom for approval. Upon approval of an ECVAC action
by the ExCom, an Elected Officer and/or Executive Director shall execute such document
as may be required for the approved disbursement or liability and provide confirmation of
the same to the ECVAC.
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ARTICLE V. OFFICERS, AGENTS AND EMPLOYEES
Section 5.01. Elected Officers. As provided in Section 3.02(B), above, the Corporation shall
have four Officers who are also voting members of the ExCom: Chairperson; Chairperson-Elect;
Secretary; and Treasurer. These voting Officers shall be elected as provided in Section 3.03(B).
Election of an Officer shall not of itself create any employment contract rights between the
Officer and the Corporation.
Section 5.02. Additional Officers. The Corporation shall have such other officers (“Additional
Officers”) with such titles and duties as shall be stated in a resolution of the ExCom consistent
with these Bylaws. An Additional Officer may be engaged by the ExCom under the terms of an
employment agreement approved by a majority vote of the ExCom. With the exception of the
Executive Director, no Additional Officers shall be a member of the ExCom. No Additional
Officer shall be entitled to vote in the ExCom.
Section 5.03. Term of Office and Removal. Each elected Officer shall hold office for a term as
provided in Section 3.03(B). Any elected Officer may be removed as provided in Section 3.05.
Subject to any applicable employment agreement, each Additional Officer may be removed with
or without cause by an action of the ExCom.
Section 5.04. Resignation. Each elected Officer may resign as provided in Section 3.06, above.
Except as modified by an ExCom-approved written employment agreement with an Additional
Officer, such Officer may resign at any time by delivering written notice to the Corporation.
Unless the written notice specifies a later effective date, the resignation shall be effective when
the notice is delivered to the Corporation.
Section 5.05. Powers and Duties of Officers.
A. Chairperson. The Chairperson shall serve as the chief executive officer of the Corporation.
The Chairperson shall preside at all meetings of the ExCom and, subject to the supervision of the
ExCom, shall perform all duties customary to that office and the office commonly known as
“president” and shall supervise and control all of the affairs of the Corporation in accordance
with policies and directives approved by the ExCom and the Members.
B. Chairperson-Elect. In the absence of the Chairperson, or in the event of his/her inability or
refusal to act, the Chairperson-Elect shall perform the duties of the Chairperson, and, when so
acting, shall have all the powers of, and be subject to all the restrictions upon, the Chairperson.
The Chairperson-Elect shall perform such other duties and have such other powers as the ExCom
may from time to time prescribe by standing or special resolution, or as the Chairperson may
from time to time provide, subject to the powers and the supervision of the ExCom.
C. Secretary. The Secretary shall be responsible for preparing and maintaining custody of
minutes of all meetings of the Members and meetings of the ExCom and for authenticating the
records of the Corporation, shall give or cause to be given all notices in accordance with these
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Bylaws or as required by law and, in general, shall perform all duties customary to the office of
Secretary. The Secretary shall have custody of the corporate seal of the Corporation, if any; and
he/she shall have authority to affix the same to any instrument requiring it; and, when so affixed,
it may be attested by his/her signature. The ExCom may give general authority to any Officer to
affix the seal of the Corporation, if any, and to attest the affixing by his/her signature.
D. Treasurer. The Treasurer shall perform all duties customary to the office of Treasurer and in
addition to such customary duties:
1. The Treasurer shall have the custody of, and be responsible for, all funds and
securities of the Corporation.
2. He/she shall keep or cause to be kept complete and accurate accounts of receipts
and disbursements of the Corporation and shall deposit all monies and other
valuable property of the Corporation in the name and to the credit of the
Corporation in such banks or depositories as the ExCom may designate.
3. Whenever required by the ExCom, the Treasurer shall render a statement of
accounts.
4. The Treasurer shall at all reasonable times exhibit the books and accounts to any
Officer or Director of the Corporation and shall perform all duties incident to the
office of Treasurer, subject to the supervision of the ExCom, and such other
duties as shall from time to time be assigned by the ExCom.
5. The Treasurer shall, if required by the ExCom, give such bond or security for the
faithful performance of his/her duties as the ExCom may require, for which
he/she shall be reimbursed.
6. For each Plenary, the Treasurer shall prepare and present a report on the financial
condition of the Corporation.
Section 5.06. Agents and Employees. The ExCom may appoint agents and employees who shall
have such authority and perform such duties as may be prescribed by the ExCom. The ExCom
may remove any agent or employee at any time with or without cause. Removal without cause
shall be without prejudice to such person's contract rights, if any, and the appointment of such
person shall not itself create contract rights.
Section 5.07. Compensation of Officers, Agents and Employees. The Corporation may pay
compensation in reasonable amounts to Additional Officers for services rendered, with such
amounts to be fixed in a written employment agreement by a majority of the entire ExCom. The
Corporation may pay compensation in reasonable amounts to agents and employees for services
rendered, with such amount to be fixed by the ExCom or, if the ExCom delegates power to any
Officer or Officers, then by such Officer or Officers. The ExCom may require Officers, agents or
employees to give security for the faithful performance of their duties.
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ARTICLE VI. FINANCIAL AFFAIRS; BOOKS AND RECORDS
Section 6.01. Member Dues. By vote of the Members under Section 2.11 or Section 2.14, the
Corporation shall establish annual Member Dues reasonably necessary for the conduct of
Corporation’s business affairs. Dues shall be paid on or before December 31 of each year.
Members who fail to pay the dues on or before the deadline shall be in default of their
obligations and shall not be in good standing. Defaulting Members may be reinstated upon
payment of the arrearage in full, together with a 10% penalty and interest at the rate 1% per
month for each month during which the Member was in default. Upon a recommendation of the
ExCom and a vote of the Members under Section 2.11 or Section 2.14, some or all of a
defaulting Member’s arrearage may be waived on the grounds of Member hardship.
Section 6.02. Fundraising. The ExCom shall institute fundraising programs for the purpose of
creating an endowment for the Corporation providing for the Corporation’s ongoing capital
requirements and current expenses. The ExCom shall report to the Members on its fundraising
activity at each Plenary.
Section 6.03. Investments. The ExCom shall establish one or more investment accounts for
purpose accumulating an endowment for the Corporation.
Section 6.04. Income Producing Activity. To the extent allowable under the Corporation Tax
Exemption Letter and related IRS Regulations, the ExCom shall engage in income producing
activity, provided however that such activity shall be consistent with the Corporation’s business
purpose and goals as set out in the Articles of Incorporation, these Bylaws and the resolutions of
the Corporation.
Section 6.05. Books and Records. The Corporation shall keep at its principal business office
correct and complete books and records of the accounts, the activities and transactions of the
Corporation, the minutes of the proceedings of the ExCom and any committee of the
Corporation, and current lists of the Members, Member’s Representatives, at large Directors,
Elected Officers and Additional Officers and their respective addressees and contact information.
Any of the books, minutes and records of the Corporation may be in written form or in any other
form capable of being converted into written form within a reasonable time. In cooperation with
the Secretary and the Treasurer, the Executive Director shall be responsible for establishing,
maintaining and producing the books and records of the Corporation.
Section 6.06. Member Inspection of Books and Records.
A. Each Member in good standing shall have the right to inspect the books and records of the
Corporation upon reasonable written notice to the Corporation.
B. Written notice of intent to inspect shall be directed to the Secretary. If the Secretary is
unavailable for any reason, then written notice shall be directed to any Elected Officer of the
Corporation. The notice shall specifically state the matters or documents to be inspected, the
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person or persons who shall inspect and the date for inspection, which shall be no sooner than
Ten (10) business days from the date that the notice issued.
C. Although when reasonably necessary, Members may inspect original documents, during any
inspection all original documents shall remain in the custody and control of the Corporation. The
Corporation shall reasonably assist any Member with the copying of any books and records
subject to inspection. In lieu of, or in addition to, a physical inspection of the books and records
specified in a notice, a Member may request that electronic copies of such books and records.
Electronic copies of books and records shall be provided to a Member in the format reasonably
selected by the Corporation.
D. If the ExCom reasonably determines that a Member’s inspection notice will impose more than
a de minimis financial burden upon the Corporation, then the Corporation may require an
inspecting Member to pay a reasonable fee to the Corporation for the costs of the inspection.
E. The Corporation shall not be required to prepare any document or statement in response to a
Member’s notice of intent to inspect books and records. However, the Corporation shall
reasonably cooperate in good faith with a Member’s notice. If necessary to meet the substance of
a Member’s notice, the Executive Director shall assist the Member in expanding or tailoring the
specific items requested for inspection by the Member. Notwithstanding the foregoing, neither
the Executive Director nor any member of the ExCom shall be responsible for providing
summary answers to questions posed by a Member under the inspection procedure.
Section 6.07. Questions to the ExCom. Any Member in good standing may direct one or more
written questions to the ExCom regarding the business affairs of the Corporation. If the ExCom
reasonably determines that an answer to all or some of the question would be beneficial to the
Members, then the ExCom shall respond to the Member in writing and make such response
available to all other Members in good standing. If the ExCom fails or refuses to respond to any
or all of the written questions, then the presiding officer shall allow such unanswered questions
to be raised by the questioning Member’s Representative from the floor during the next
occurring Plenary Meeting.
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ARTICLE VII. MISCELLANEOUS
Section 7.01. Fiscal Year. The fiscal year of the Corporation shall be the calendar year or such
other period as may be fixed by the ExCom.
Section 7.02. Corporate Seal. The corporate seal shall be circular in form, shall have the name
of the Corporation inscribed thereon and shall contain the words “Corporate Seal” and
“Virginia” and the year the Corporation was formed in the center, or shall be in such form as
may be approved from time to time by the ExCom.
Section 7.03. Checks, Notes and Contracts. The ExCom shall determine who shall be
authorized from time to time on the Corporation's behalf to sign checks, drafts, or other orders
for payment of money; to sign acceptances, notes, or other evidences of indebtedness; to enter
into contracts; or to execute and deliver other documents and instruments.
Section 7.04. Notice. Unless otherwise provided in these Bylaws, or required by the Code of
Virginia, any notice required to be given under these Bylaws shall be given in writing, addressed
to the recipient at the address last known to the sender and mailed to the recipient by first class
mail, postage prepaid. In lieu of mailing a notice, a sender may use a nationally recognized
overnight delivery service. Where reasonably appropriate, notice may be given by email,
provided that the recipient has consent to receive such notice by email and has designated an
email address for receipt of notices.
Section 7.05. Indemnification and Insurance.
A. The Corporation shall indemnify any Director, former Director or any person who, while a
Member’s Representative, may have served with Corporate authorization as a Director, Officer,
partner, trustee, employee or other agent of the Corporation (collectively “Corporate Agent”)
against any and all expenses and liabilities actually and necessarily incurred by him/her or
imposed on him/her in connection with any claim, action, suit, or proceeding (whether actual or
threatened; civil, criminal, administrative, or investigative, including appeals) to which he/she
may be or is made a party by reason of being or having severed as a Corporate Agent, subject to
the limitation, however, that there shall be no indemnification in relation to any such matters
unless such Corporate Agent:
(1) conducted himself/herself in good faith;
(2) believed that conduct in his/her official capacity with the Corporation that his/her
conduct was in the best interest of the Corporation; and in all other cases that his/her
conduct was at least not opposed to the best interests of the Corporation; or
(3) in the case of any criminal proceeding, he/she had no reasonable cause to believe that
his/her conduct was unlawful.
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29
Provided, however, that there shall be no indemnification in connection with a proceeding:
(1) by or in the right of the Corporation in which the Corporate Agent was judged liable
to the Corporation; or
(2) in which improper personal benefit by the Corporate Agent is determined.
The Corporation shall indemnify a Corporate Agent who entirely prevails in the defense of any
proceeding to which he/she was a party because he/she is or was a Corporate Agent, for
reasonable expenses incurred by him/her in connection with the proceeding. Amounts paid in
indemnification of expenses and liabilities may include, but shall not be limited to, counsel fees
and other fees; costs and disbursements; judgments, fines, and penalties against, and amounts
paid in settlement by, such Director, Officer, employee or agent. The Corporation may pay for or
reimburse the reasonable expenses in advance of final disposition of the proceeding provided
that the provisions of Va. Code § 13.1-878 of the Virginia Nonstock Corporation Act are met.
The provisions of this Article shall be applicable to claims, actions, suits, or proceedings made or
commenced after the adoption hereof, whether arising from acts or omissions to acts occurring
before or after adoption hereof. The indemnification provided by this Article shall not be deemed
exclusive of any other rights to which such Corporate Agent may be entitled under any statute,
bylaw, agreement, vote of the ExCom, or otherwise and shall not restrict the power of the
Corporation to make any indemnification permitted by law.
B. The ExCom may authorize the purchase of and maintain insurance on behalf of any Corporate
Agent against any liability asserted against or incurred by him/her which arises out of such
person's status in such capacity or who is or was serving at the request of the Corporation as a
Corporate Agent, or out of acts taken in such capacity, whether or not the Corporation would
have the power to indemnify the person against that liability under law. In no case, however,
shall the Corporation indemnify, reimburse, or insure any person for any taxes imposed on such
individual under chapter 42 of the Internal Revenue Code of 1986, as now in effect or as may
hereafter be amended (“the Code”). Further, if at any time the Corporation is deemed to be a
private foundation within the meaning of § 509 of the Code then, during such time, no payment
shall be made under this Article if such payment would constitute an act of self-dealing or a
taxable expenditure, as defined in §§ 4941(d) or 4945(d), respectively, of the Code. Moreover,
the Corporation shall not indemnify, reimburse, or insure any person in any instance where such
indemnification, reimbursement, or insurance is inconsistent with § 4958 of the Code or any
other provision of the Code applicable to corporations described in § 501(c)(3) of the Code. If
any part of this Article shall be found in any action, suit, or proceeding to be invalid or
ineffective, the validity and the effectiveness of the remaining parts shall not be affected.
Section 7.06. Amendment of Articles of Incorporation and Bylaws. The Articles of
Incorporation of the Corporation may be adopted, amended or repealed in whole or in part by
two-thirds vote of all Members in good standing pursuant to the procedure required by Va. Code
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30
§13.1-886 of the Virginia Nonstock Corporation Act, as now in effect or as may hereafter be
amended. These Bylaws may be amended or repealed in whole or in part in the by the same
procedure used for amendment or repeal of Articles of Incorporation.
Section 7.07. Transitional Provisions.
A. Without explicit action by majority vote of the Members to the contrary, the adoption of these
Bylaws shall not affect, limit nor control the actions or operations the Corporation during the
meeting in which these Bylaws are approved and adopted
B. Without explicit action by majority vote of the Members to the contrary, the adoption of these
Bylaws shall not affect, limit or terminate the terms of the Corporation’s then serving directors,
officers or committee members. Notwithstanding the foregoing, by adoption of these Bylaws,
the Members hereby direct the ExCom to adjust any and all terms for directors and officers so
that the election of three class can be implemented as required by Section 3.03(A).
C. Without explicit action by majority vote of the Members to the contrary, the adoption of these
Bylaws shall not affect, limit or terminate any policy, action or obligation of the Corporation
approved by the Corporation prior to the adoption of these Bylaws.
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SCHEDULE A
GUIDELINES OF THE NATIONAL CONFERENCE
ON MINISTRY TO THE ARMED FORCES
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GUIDELINES
PREAMBLE
As the NATIONAL CONFERENCE ON MINISTRY TO THE ARMED FORCES
(NCMAF) also doing business as MINISTRY TO THE ARMED FORCES AND
VETERANS AFFAIRS, we are Protestant and Roman Catholic, Jewish and Orthodox,
Buddhist and Islamic. Our members span nearly the total theological spectrum of faith
organizations that make up the religious communities of the United States. We are a oneof-a-kind organization in the world, bringing together official representatives of all the
major faith communities in the United States in a mutually supportive, working
relationship.
As NCMAF endorsers for particular bodies, we are the point of contact between
the armed forces and over 200 religious denominations and faith groups. Our common
goals are to recruit, endorse and provide oversight for clergypersons who desire to serve
as chaplains in any one of the branches of our armed forces. As the ENDORSERS
CONFERENCE FOR VETERANS AFFAIRS CHAPLAINCY (ECVAC), our focus is to
endorse clergypersons for service as chaplains to all the Department of Veterans Affairs
hospitals. We serve as a liaison organization between America s religious communities
and the Department of Veterans Affairs.
In addition to its Amended and Restated Bylaws and Code of Ethics for Endorsers,
members of NCMAF/ECVAC agree to the following guidelines for the support of the
common good of its members and to advance the purposes of the organization. These
guidelines provide the essential commitments of the organization but are not meant to
replace or otherwise supersede the organization s formal governing bylaws.
PURPOSE AND RESPONSIBILITIES
The National Conference on Ministry to the Armed Forces exists for the
following agreed upon purposes:

To provide a means of dialogue to discuss concerns and objectives and, when
agreed upon, to take action with the appropriate authority to support the spiritual
ministry to and the moral welfare of the armed forces.

To maintain relationships with the Armed Forces Chaplains Board and the Chief
of Chaplains of each Service.

To provide information and assistance, as requested, on matters pertaining to the
procurement, endorsement, and the ecclesiastical support, care and status of
chaplains.
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
To disseminate information on matters that affect the ministry of the chaplains
and the spiritual and moral welfare of service personnel, veterans, and their
families.

To render support to the institution of the chaplaincy and to the needs of the
chaplains.

To foster within the Conference an understanding of and concern for the welfare
and interest of each endorsing agency and the chaplain's denominational integrity.

To manifest to the nation and its armed forces that there are common areas of
spiritual and moral convictions to which those within the Conference affirm
unified commitment.

To foster ways and means to support the spiritual ministry of the Chaplaincies.
REPRESENTATION
Representation in the Conference with all its attendant privileges and
responsibilities shall be open to all endorsing agencies or groups authorized to provide
chaplains for any branch of the armed forces and the Veterans Administration. These
Representatives shall be from among those persons who are officially related to the
endorsing activity of their ecclesiastical body and be selected and empowered by that
body to act in the capacity of endorser as recognized by the Armed Forces Chaplain
Board and/or the Veteran s Administration. Only one Representative per endorsing body
will be authorized to vote, and each Representative shall be entitled to one vote. A
quorum for a particular meeting shall consist of a majority of the NCMAF
Representatives authorized to vote who have registered at that meeting.
AUTHORITY
The Conference shall not infringe upon the autonomy of an endorsing agency or
Representative. No action shall be taken in the name of the Conference in violation of the
principles of any faith group or religious body or NCMAFʼs Code of Ethics for
Endorsers. The Conference shall take action only upon consensus of a majority vote of
the NCMAF Representatives. When requested, dissenting and abstaining votes shall be
noted in any communication.
ORGANIZATION
The Conference shall organize itself into committees as needed for the
performance of its tasks. The Executive Committee shall implement the policies
determined by the Conference but is not empowered to determine policy itself. The
choice of all persons for positions of service, whether by vote or appointment, shall
reflect the values of the association, which include broad participation in conference
governance, diversity, ethical conduct, inclusiveness and mutual respect. The Executive
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Committee may appoint any ad hoc committee as may be required for specialized issues
or needs.
MEETINGS
The Conference shall meet annually. Dates for subsequent meetings should be
projected four (4) years in advance. The agenda for the annual meeting shall be prepared
by the Executive Committee and distributed at least thirty (30) days in advance. Motions
submitted by the Executive Committee shall also be distributed to the membership at
least thirty (30) days in advance of the plenary meeting.
FINANCES
Financial support of the Conference shall be the responsibility of the participating
agencies.
STAFF
The Conference shall employ such staff as may be needed to conduct its business.
AMENDMENTS
These Guidelines may be amended by a two-thirds (2/3) vote of representatives at
the annual plenary meeting. Written notice of a proposed statement of amendment shall
be submitted to representatives thirty (30) days in advance.
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SCHEDULE B
CODE OF ETHICS FOR ENDORSERS’S CHAPLAINS
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The Covenant and the Code of Ethics for Chaplains of the Armed Forces
Preamble
This Covenant and Code of Ethics has been developed for chaplains who belong to the Faith
Communities that are Members of the National Conference on Ministry to the Armed Forces.
We encourage the Members of NCMAF to educate their chaplains on the Covenant and Code of
Ethics. Based upon the understanding that the 1st Amendment to the Constitution supports the
free exercise of religion, we ask each Member to partner with us to ensure that our uniformed
service members and authorized members of their families receive outstanding spiritual care.]
The Covenant
Having accepted God's Call to minister to people who serve in the Armed Forces of our country,
I covenant to serve God and these people with God's help: to deepen my obedience to the
Commandments, to love the Lord our God with all my heart, soul, mind and strength, and to love
my neighbor as myself. In affirmation of this commitment, I will abide by the Code of Ethics for
Chaplains of the Armed Forces and I will faithfully support its purposes and ideals. As further
affirmation of my commitment, I covenant with my colleagues In ministry that we will hold one
another accountable for fulfillment of all public actions set forth In our Code of Ethics.
The Code of Ethics
I will hold in trust the traditions and practices of my religious body.
I will carefully adhere to whatever direction may be conveyed to me by my endorsing body for
maintenance of my endorsement.
I understand as a chaplain in the Armed Forces that I must function in a pluralistic environment
with chaplains of other religious bodies to provide for ministry to all military personnel and their
families entrusted to my care.
I will seek to provide pastoral care and ministry to persons of religious bodies other than my own
within my area of responsibility with the same investment of myself as I give to members of my
own religious body. I will work collegially with chaplains of religious bodies other than my own
as together we seek to provide as full a ministry as possible to our people. I will respect the
beliefs and traditions of my colleagues and those to whom I minister. When conducting services
of worship that include persons of other than my religious body I will draw upon those beliefs,
principles, and practices that we have in common.
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I will, if a supervisory position, respect the practices and beliefs of each chaplain I supervise, and
exercise care not to require of them any service or practice that would be in violation of the faith
practices of their particular religious body.
I will seek to support all colleagues in ministry by building constructive relationships wherever I
serve, both with the staff where I work and with colleagues throughout the military environment.
I will maintain a disciplined ministry in such ways as keeping hours of prayer and devotion,
endeavoring to maintain wholesome family relationships, and regularly engaging in educational
and recreational activities for professional and personal development. I will seek to maintain
good health habits.
I will recognize that my obligation is to provide ministry to all members of the Military Services,
their families, and other authorize personnel. When on Active Duty, I will only accept added
responsibility in civilian work or ministry if it does not interfere with the overall effectiveness of
my primary military ministry.
I will defend my colleagues against unfair discrimination on the basis of gender, race, religion or
national origin.
I will hold in confidence all privileged and confidential communication.
I will respect all persons of other religious faiths. I will respond to any expressed need for
spiritual guidance and pastoral care to those who seek my counsel.
I will show personal love for God in my life and ministry, as I maintain the discipline and
promote the integrity of the profession to which I have been called.
I recognize the special power afforded me by my ministerial office. I will never use that power in
ways that violate the personhood of another human being, religiously, emotionally or sexually. I
will use my pastoral office only for that which is best for the persons under my ministry.
Adopted by the National Conference on Ministry to the Armed Forces
January 2011
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38
NATIONAL CONFERENCE ON
MINISTRY TO THE ARMED
FORCES (NCMAF)
STRATEGIC PLAN
Leticia Banful, Candace Brown, Angela Buondonno,
Hakim Clark, Taylor Dimas, Lauren Donato, Alyson
Drabick, Samantha Jonson, Christopher Neils, Haley
Schmidt, Carrie Stroup, Tonny Sultana and Caryn
Thompson
December 2015
39
TABLE OF CONTENTS
LETTER FROM EXECUTIVE .......................................................................................................................... 3
INTRODUCTION AND STRATEGIC PLAN ..................................................................................................... 4
NATIONAL CONFERENCE TO MINISTRY ON THE ARMED FORCES HISTORY .......................................................... 4
ORGANIZATIONAL HISTORY .......................................................................................................................... 4
MARKET RESEARCH ..................................................................................................................................... 5
STRATEGIC PLAN PROPOSE ........................................................................................................................... 9
STRATEGIC PLAN METHODOLOGY .................................................................................................................. 9
P.E.S.T. RESULTS ....................................................................................................................................... 11
S.W.O.T. RESULTS....................................................................................................................................... 15
MISSION STATEMENT ................................................................................................................................. 16
VISION STATEMENT .................................................................................................................................... 16
MANDATES AND STAKEHOLDERS ............................................................................................................ 17
MANDATES ................................................................................................................................................ 17
STAKEHOLDERS .......................................................................................................................................... 17
STRATEGIES AND GOALS ...........................................................................................................................18
CONCLUSION ..............................................................................................................................................19
APPENDIX: METHODOLOGY & ANALYSIS ............................................................................................... 20
FORMAL MANDATES .................................................................................................................................. 20
STAKEHOLDERS ......................................................................................................................................... 20
S.W.O.T. ANALYSIS .................................................................................................................................... 21
MISSION AND VISION ANALYSIS .................................................................................................................. 23
STRATEGIES, GOALS, AND OBJECTIVES ......................................................................................................... 23
REFERENCES .............................................................................................................................................. 27
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40
Letter from Executive
Message from the Executive Director
NCMAF is an organization that exemplifies collaboration across a diverse group of people,
while still honoring significantly different theologies. As political agendas polarize individuals
to more conservative or progressive viewpoints, NCMAF strives to find a middle ground that
ensures the continued delivery of faith and care services to military members, veterans, and
their families.
While our mission remains as important as it has ever been our path forward as an
organization requires more definition. We have to adapt to the changing social climate in
America today and ensure that we remain relevant as an organization, so that we might
become the go-to source regarding chaplain advocacy. We must also strive to stand out,
loudly and clearly, as a unified voice championing the 1st Amendment.
As NCMAF moves forward, we will continue to serve as an organization that models
tolerance, respect, and celebration of religious diversity in our nation and we will leverage
our collective experience and resources to help ensure that the men and women of the
armed forces always feel able to exercise their right to religious liberty.
It is our hope that you will join us on this journey, and help us give back to those who serve
our country.
Sincerely,
Jack Lea
Executive Director of NCMAF
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Introduction and Strategic Plan
National Conference to Ministry on the Armed Forces History
Organizational History
The National Conference on Ministry to the Armed Forces (NCMAF) is a registered non-profit
501(C)(3) organization that was established in 1982. The organization has ties that go back to
1901, which is the year the War Department (DoD) mandated ecclesiastical endorsement for
military chaplains. Chaplains have had a long-standing role in America s military that
predates the ecclesiastical endorsement mandate. On July 29, 1775 the Continental
Congress, under George Washington s request, permitted one chaplain for each regiment of
the Continental Army. Washington believed that chaplains were an essential component of
the military because they provided religious guidance and support to soldiers and helped
heighten troop morale.
NCMAF is a non-theological and non-partisan organization. It is a unique organization that
represents over 150 of the 200 religious institutions and faiths recognized by the DoD. This
organization acts as a liaison between the religious institutions and the armed forces. Along
with representing current chaplains, NCMAF aids in endorsing, recruiting and mentoring
clergy who aspire to be military chaplains. In order to become a chaplain in the military, a
clergyperson must demonstrate that he/she upholds the highest religious and military
standards. Clergy are required to gain ecclesiastical endorsement from their respective
religious organization and NCMAF aides in this process.
NCMAF is comprised of retired and current officers of the Air Force, Army and Navy.
Currently, there are over 5,000 military chaplains serving throughout the Department of
Defense. Chaplains are an essential part of the military framework. Often, the role of a
chaplain varies, but for the majority of the time they act as spiritual advisors and provide
support to military families. Some service men and women may choose to talk to chaplains
as opposed to mental health specialists. NCMAF also oversees the Endorsers Conference for
Veterans Affairs Chaplaincy (ECVAC).Chaplains who are endorsed through ECVAC are
dispersed throughout the Veteran s Administration (VA) Hospital system.
Currently, NCMAF s Executive Committee is comprised of the following: (Chair) Harold
Robinson, (Chair-Elect) Sarah Lammert, (Secretary) Derek Jones, (Treasurer) Scott
McChrystal, (ECVAC Rep. and Chair) Wally Jensen, and seven members-at-large. Members of
the executive committee represent various denominations. They all work together to make
sure that NCMAF is progressing and doing its best to protect religious freedom. The
organization is also maintained by Jack Lea (Exec. Director), Clara Everhart (Exec. Assistant)
and Kenneth Bush (Training and Research).
NCMAF is an organization that places high value on exercising freedom of religion and unity
through religion. Military chaplains are required to help followers of different religions
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without proselytizing their own beliefs. Endorsed chaplains are required to work together
with one another in an effort to create unity and religious solidarity. NCMAF is a strong
advocate for protecting all rights outlined in the First Amendment and protecting the
interests of its community.
Market Research
This paper examines the marketplace that the National Conference on Ministry to the Armed
Forces (NCMAF) occupies. While it may initially seem odd to discuss a marketplace for a
not-for-profit organization that represents military chaplains, all of the elements of a
marketplace exist, including potential revenues for services, competitors for NCMAFs
constituents, and customers who receive the benefit of NCMAF s services. In terms of
NCMAF s core mission, its marketplace is well-defined; it can potentially receive
endorsement fees from 200 religious organizations recognized by the Department of
Defense (DoD) as eligible to endorse chaplains for military service. Of those 200
organizations, 165 send chaplains to the DoD and 150 are members of NCMAF. This means
NCMAF currently represents 90% of endorsers for military chaplaincy. As such, they hold a
considerable market share of military chaplaincy interests. There is an additional market
place in terms of fund raising to support the free practice of religion within the military, and
support of military members and their families. Tapping into this fund raising market holds
considerable promise, however this could be difficult for NCMAF since it does not currently
represent individual chaplains, nor can they use a particular theology to raise interest in
giving.
Competitors:
The National Conference on Ministry to the Armed Forces (NCMAF) faces competition on
two fronts; charitable giving and First Amendment advocacy for military chaplaincy. NCMAF
reports that 8% of their budget is supported by donations received through the Combined
Federal Campaign (CFC), a workplace charity campaign for federal employees. In 2014, CFC
offered a universal giving option, allowing federal employees access to 20,000 charities
nationally as opposed to focusing on local organizations; there are 4,400 charities identified
in the national capitol area. Through the CFC, NCMAF is competing for dollars against
organizations that support lay-led ministries for service members, organizations that
endorse military chaplains and are members of NCMAF, as well as chaplain support and
advocacy groups.
While organizations that support lay-led ministries are most often local in nature, chaplainendorsing and advocacy groups are like NCMAF; acting on a national level. Three endorser
organizations repeatedly appear on the same CFC faith , chaplain , and military
searches as NCMAF. The Presbyterian & Reformed Chaplain Commission (PRCC) endorses
and ecclesiastically supports ordained, qualified chaplains; approves chaplain candidates;
helps presbyteries and congregations in biblical ministry to military personnel and their
families (Chaplain ministries, 2015). The Presbyterian Council for Chaplains and Military
Personnel (PCCMP) endorses federal chaplaincies and provides career guidance, training
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43
opportunities, pastoral care and transition assistance (PCCMP: Presbyterians caring, 2015).
The Archdiocese for the Military Services serves as the sole endorser of Roman Catholic
chaplains to the United States government; for those actively serving in the armed forces
and those in the Veterans Administration (Archdiocese for the Military Services, 2015).All
three of these; The Archdiocese, PRCC, and PCCMP are NCMAF members, and while they are
not focused on advocacy for military chaplaincy as a whole and are sectarian organizations,
they do compete with NCMAF for CFC funding through the universal giving option.
It is also important to note that there are numerous other CFC-funded organizations who
have ministries dedicated to serving U.S. troops. They are often key partners with chaplains
and many dollars are donated to them to assist with religious support. These groups include
the Officers Christian Fellowship (OCF), Christian Military Fellowship (CMF), Inter Varsity
Christian Fellowship (IVCF), Mission to the Military, Club Beyond, and CRU Military. Even
groups contrary to religious support, such as Military Religious Freedom Foundation (MRFF)
receive money through the CFC.
However, one another organization prominently shares CFC search results with NCMAF: the
Military Chaplains Association of the USA (MCA). MCA was founded in 1925 and chartered
by Congress in 1950. MCA s membership is made up of individual active and retired military
chaplains. Their non-sectarian ministry involves advocacy for military chaplaincy. As
members of The Military Coalition, they have routine access to Congress for providing
crucial information on pending or needed legislation (MCA: The military chaplain, 2015).
They also support chaplaincy by providing trainings, conferences, and an annual award of
Chaplain Candidate Scholarships. Finally, they maintain a chaplain database and respond to
civilian and media inquiries involving military chaplaincy. MCA can readily compete with
NCMAF for CFC donations. With an interactive website they clearly communicate their
mission while establishing themselves as an organization with a historical and stable
foundation. They cite certification by both the Independent Charities of America (ICA) and
Military, Veterans, & Patriotic Service Organizations of America which annually screen and
support those charities with the highest standards of public accountability and
effectiveness (ICA: Independent charities, 2015). Membership is available at $25 followed
by a $50 annual renewal fee or at $400-$600 for a lifetime membership (MCA: The military
chaplain, 2015). Finally, they offer services beyond advocacy and conference events
including scholarship opportunities. Below, Table 1 shows NCMAF s CFC competitors and
how they align on organizational services.
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44
Table 1: Top CFC Competitors Chaplaincy Services
Advocacy
& Political
Influence
Watchdog
/ Protection
of religious
freedom
Over
sight
Inform
of policy
changes
Confe
rences
Training
Scholar
ships
Biblical
Ministry &
Pastoral
Care
NCMAF
X
X
X
X
X
Archdiocese
for the
Military
Services
X
X
X
X
X
Military
Chaplains
Association
(MCA)
X
X
X
X
X
Presbyterian
& Reformed
Chaplain
Commission
X
X
X
X
Presbyterian
Council for
Chaplains and
Military
Personnel
X
X
X
X
Organization
Transition
Assistanc
e
X
MCA, is listed on the CFC as having a similar mission to NCMAF in their advocacy for the
military chaplaincy. Their interfaith, one voice approach has positioned both
organizations in competition with sectarian lobbyists who advocate for more religious
freedom of assembly for their own military chaplains. NCMAF does not represent a single
theology, but rather defends a constitutional argument based on the First Amendment; that
chaplains in the military are necessary to ensure the free exercise of religion among service
members. Because of this, NCMAF does not make public statements based on faith
traditions and therefore is not as visible an entity as some sectarian organizations.
NCMAF identified two groups with whom they compete to represent Christian
conservatives: the Chaplain Alliance for Religious Liberty (CALL) and International
Conference of Evangelical Chaplain Endorsers (ICECE). ICECE is a direct competitor to
NCMAF as the other endorsing conference. It represents some strictly Evangelical
endorsers. They argue that NCMAF does not adequately represent their member s
churches(International conference of evangelical chaplain endorsers, 2015). CALL, on the
other hand, is not a direct competitor to NCMAF. The majority of CALL s membership are
also members of NCMAF. Voting members must be valid endosers and hold to a traditionally
orthodox Statement of Faith. Non-endorsers can be non-voting partners of CALL. Their
mission is to allow chaplains and those whom they serve to freely exercise their
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45
constitutional right to religious liberties without persecution or fear of reprisal (Chaplain
alliance for religious liberty, 2015).
While CALL and ICECE do not compete with NCMAF for CFC funding, they represent a larger
trend: the increased presence of advocacy groups for organized religion in Washington, DC,
raising $390 million annually ( Lobbying for the faithful, 2011). NCMAF will find it difficult to
compete with that kind of spending power from membership fees alone. Below, Table 2
compares membership fees for military chaplaincy advocacy groups.
Table 2: Comparison of Membership Fees
Organization
Chaplain Alliance for
Religious Liberty
(CALL)
Endorser
Member
$200
annually
Individual
Assoc.
Member
or
$100
annually
International
Conference of
Evangelical Chaplain
Endorsers (ICECE)
Full
pay full fiscal
fair share &
have
attended 2
yrs. of
meetings
Associate
Member
none
Military Chaplains
Association (MCA)
NCMAF
$25 First
year
$50 renewal
$250
+
$7
+
Other
Partner
$50
one-time
or
Lifetime
$600 55 &
under
$500 56-65
$400 66 &
above
Per capita
assessment
According to a 2011 study by the Pew Research Center s Forum on Religion and Public Life,
advocacy on behalf of religion is five times what it was 40 years ago ( Lobbying for the
faithful, 2011). Common domestic agendas include church-state relations, religious liberty,
bioethics, and the definition of marriage and family, all of which resonate with NCMAF s
leadership. But, while 19% of religious advocacy are Roman Catholic, 18% evangelical
Protestant, 12% Jewish, and 8% mainline Protestant, only 25% of lobbyists either represent
multiple faiths or advocate without representing a specific religion ( Lobbying for the
faithful, 2011).
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Conclusion:
NCMAF is operating in a changing political and religious landscape where debates are
heating up over individual s freedom of religious expression. Military chaplains as
government officials, are therefore in a unique position. What accommodations should be
allowed for chaplains expression of personal faith traditions and would those
accommodations conflict with their responsibilities to the uniformed men and women they
serve? Within this landscape, NCMAF dominates the market on military chaplaincy
advocacy and protection. However, there is room for growth in military chaplaincy services,
such as providing additional endorser conferences and forums, chaplaincy trainings, and
scholarship funds, all of which can open revenue streams for the organization. In addition,
there is room for growth in the raising of charitable contributions, where NCMAF has been
relying on passive giving through the CFC Universal Option. NCMAF would do well to
pursue direct solicitations and active giving from individuals and organizations who relate
to and are inspired by NCMAF s constitutional argument and interfaith representation.
Strategic Plan Purpose
The purpose of this strategic planning document is to provide members of National
Conference on Ministry Armed Forces (NCMAF) with a roadmap to understand where they
have been, as well as the planned direction for future success. This document should serve
as a guideline for future decision-making with regards to financial stability, organization of
resources, growth, and development. This plan has been drafted with the core mission of
NCMAF in mind, and seeks to encourage the organization to attain the outlined goals and
objectives while remaining true to what gives it a unique voice. Employees of NCMAF should
use this document to better understand the role they can play in the organization s success,
while members should use it to better understand the unique business model and core
beliefs which set NCMAF apart.
Strategic Plan Methodology
The strategic plan for the National Conference on Ministry to the Armed Forces (NCMAF)
represents the culmination of a six-phase process. The phases include 1) Environmental
Scan; 2)Market Research; 3)Organizational Assessment; 4) Analysis of Strategic Issues;5)
Creation of Mission, Vision, and Values statements; and 6) Plan Implementation. This
strategic plan covered phases 1-5. Phase 6 will require a separate tactical planning effort.
An environmental scan evaluates the external factors surrounding a business or
organization, so that the strategic planning team can get an idea of the climate the
organization operates in. This assessment included a compiled list of external stakeholders,
a compiled list of external mandates, research on the history of NCMAF, and also included a
P.E.S.T. (political, economic, social, and technological) analysis through interviews with
stakeholders of the organization. This analysis provided important context about how
NCMAF operates, and provided a greater understanding of macro-level issues surrounding
NCMAF. After establishing an understanding of the larger context that NCMAF operates
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within, the strategic planning team then focused on understanding the marketplace NCMAF
operates within.
Market research evaluates the current and potential customers that the organization caters
to, along with the critical issues that the organization and its competitors face. For this
phase, the strategic planning team collected information on what services NCMAF was
presently providing to its endorsers, and what organizations provided similar services
looked within the organization itself, in phase three.
The organizational assessment phase took stock of the factors that influence NCMAF from
within: this includes things like internal mandates/stakeholders, organizational culture, and
what internal resources NCMAF has available to it. As part of this phase, the strategic
planning team held a workshop with members of NCMAF and conducted a Strengths,
Weaknesses, Opportunities, and Threats (S.W.O.T) analysis. During this S.W.O.T analysis, the
participants were asked to generate statements about the four dimensions of the analysis-after the initial generation of the statements by each participant, they then collaborated to
group the statements based on the themes the statements had in common. At the
conclusion of this workshop, the team grouped SWOT statements into a SWOT Matrix in
order to evaluate where Strengths intersected with Opportunities, and where Weaknesses
Intersected with Threats. These intersections were then used to formulate strategic issue
statements.
The analysis of strategic issues phase involved a second workshop where the participants
used the SWOT matrix to identify strategic issues that NCMAF is facing, based on the
intersection of Strengths and Opportunities (titled the Future quadrant of the matrix),
and the intersection of Threats and Weaknesses (titled the Survival Quadrant ). After the
strategic issues were identified, participants in the workshop then went on to create
strategic questions (essentially asking, What can we do to address this particular strategic
issue? ). Participants were then tasked with generating answers to the strategic questions
through the use of an electronic pass the worksheet activity--these answers were then
recorded by the strategic planning team as strategies that NCMAF can use to address the
identified strategic issues.
The Creation of Mission, Vision, and Values statements phase involved a third workshop
that was conducted during the NCMAF Executive Committee retreat. After reviewing the
draft strategic issues and questions that had previously been created by the team, NCMAF
Executive Committee members participated in exercises to further refine the underlying
goals and objectives that answered the strategic questions. Next, the participants were
asked to split into three groups and create a 24 word vision statement, then to specify it
further, a 12 word vision statement. Once the activity was over, they were asked to create
one statement together. The values and mission statement was then worked on by the
executive committee during their retreat in the following days.
This document represents the beginning of the plan implementation phase of the strategic
planning process. It provides a final strategic plan that NCMAF can use for implementation
purposes.
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P.E.S.T. Results
The P.E.S.T. analysis occurs during the environmental scan phase, and is an integral
component of the strategic planning process. During the P.E.S.T. analysis, we examined the
political, environmental, social, and technological factors that affect NCMAF. The strategic
planning team developed a protocol of questions using the information from the market
research and environmental scan.. The final set of interview questions appear below in Table
3.
Table 3: Interview Questions
Political
1. What do you see as the most important political issues in our nation today that are
having (or are likely to have) an effect on DOD/military families/ chaplains and ultimately
NCMAF?
2. Do you expect these political issues will have an increasing effect on NCMAF over the
next 3-5 years? If yes, why?
3. What types of actions do you believe NCMAF should take to prepare for the
consequences of these political issues?
4. Have you ever considered the possibility of insider threat in terms of an extremist
trying to obtain membership to disrupt your organizational goals or values? How would
you deal with such an issue?
Economic
1. What are the most critical economic issues in our nation today that are having an effect
on DOD/Military Families and NCMAF and ultimately on military chaplains?
2. Does the proposed budget cuts in the DOD have an effect on the military chaplains
(and ultimately on NCMAF?
3. What affect does the fluctuating labor market have on military members and families?
Do Chaplains have a role in helping military members and spouses who are seeing
employment (either due to impending departure from the military, or jobs for spouses
when relocated? If so, what is this role and does this affect NCMAF in any way?
4. Do you expect that these economic issues will have an increasing impact on NCMAF
over the next 3-5 years? If yes why?
5. What types of actions do you believe NCMAF should take to address these economic
issues?
6. What types of effects would NCMAF experience if it does not meet its financial goals
and has to operating completely from reserve funds?
Social Factors
1. What are the most critical social issues that are having an effect on DOD/military
families/ chaplains and ultimately NCMAF?
2. How specifically do these issues affect NCMAF?
3. Do you expect that these social issues will have an increasing impact on NCMAF over
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the next 3-5 years?
4. What steps have you taken in the past to strengthen social relationships within NCMAF
staff members and the Ex Com? Were these effective? Why or why not?
5. What s the one thing you believe NCMAF members want, but are not currently getting
from NCMAF?
6. Have you been involved in any decision making processes with NCMAF? If so, can you
give some examples of the challenges you have faced when making these decisions?
7. How has the rise in PTSD affected the role of the military chaplains? What are some
things NCMAF has done (or should do) to support this changing role?
Technological Factors
1. What are some of the current uses of social media that you feel would help NCMAF
communicate with its members more effectively?
2. What are some technological issues that are having an impact on NCMAF?
3. What are some of the technological changes that you see that could help NCMAF
improve its internal operating efficiency?
4. Can you think of any new technologies that could present challenges to NCMAF in the
future?
5. In the event of a cyberattack or breach of security, what steps would you take to
protect the personal information of your members and staff?
General Questions
1. Given every issue we discussed previously, what do you believe is the greatest threat to
NCMAF in the future?
2. What do you hope to achieve through the strategic planning process this year?
3. What concerns do you have about the strategic planning process? If you do have
concerns, what are some recommendations you have for mitigating these concerns?
Our class had originally invited twenty NCMAF members to interview with us. These
individuals were selected due to their high level of involvement with NCMAF; either as a
member of Executive Committee or as office staff. Seven individuals responded to our
interview request and then we re-interviewed using the P.E.S.T. protocol. Each individual
was interviewed for 45 minutes each, via phone in order to capture their responses to the
aforementioned political, economic, social, and technological issues impacted NCMAF. The
individuals that were interviewed were:
o
o
o
o
o
o
o
Jack Lea - Executive Director
Harold Robinson - Chair
James Autry - Attorney
Jay Magness - Member at Large
Sarah Lammert - Chair-Elect
Derek Robinson - Secretary
Doug Lee - Member at Large
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50
After the interviews, a thematic analysis was conducted in order to identify common
responses. During the interviewers detailed notes were taken and then imported into a
thematic analysis table (see Appendix). Additionally, the notes from all interviews were fed
into an online Wordle generator that provided a graphic demonstration of the most used
words. Wordle displays the words that appear most often in a larger font, and words that
appear less frequently in a smaller font (see Figure 1 below).
Figure 1: P.E.S.T. Wordle
In terms of political themes, respondents mentioned that the variability of viewpoints on
same-sex marriage, as well as the recent legislation on same-sex marriage were big political
issues that led to a division between the members of NCMAF. This division between
members led to a lack of cohesion, which then caused inability for many members to agree
on policy. Respondents also mentioned that presidential elections, and the pressure for
NCMAF to respond in a timely manner to political changes, greatly affected the organization.
Lastly, respondents voiced that religious accommodations in the military, political unrest,
and unpredictable deployments of military members were more political issues that affected
NCMAF.
In terms of economic themes, respondents mentioned that declining federal resources led
to a reduction of the Department of Defense's budget, which ultimately led to a need for
NCMAF to expand its donor base by developing a public media outlet to attract donors. This
decline in federal funds has also led to an inability for NCMAF to fund its staff. Lastly,
respondents mentioned that the widening economic gap between social classes was an
economic issue that affected NCMAF.
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In terms of social themes, interviewees mentioned that changing demographics in the
United States, the LGBTQA community, as well as a decline in spirituality, were social issues
that deeply affected NCMAF. Veteran issues, such as a disconnect between military
members and civilians, rising depression, suicide rates, and PTSD rates for veterans, as well
as resources for veterans, were deemed as all having an impact on NCMAF. Lastly, the fact
that fifty percent of all marriages end in divorce means that many military members do not
have spouses as a support system, therefore further showcasing a need for chaplains in the
military to aid in providing that much needed support, was mentioned as a big social issue
that can ultimately have an effect on NCMAF.
In terms of technological themes, respondents stressed improving both NCMAF's website
and Facebook page; this improvement would aid in creating varying sources of
communicational tools. Respondents also mentioned that members of NCMAF all had
varying levels of technological expertise. Lastly, respondents mentioned that internet
security was a technological issue that affected NCMAF. Please see Table 4 below for the
abridged P.E.S.T. thematic analysis.
Table 4: P.E.S.T Thematic Analysis
P.E.S.T. Category
Political
Economic
Social
Theme
Variability of viewpoints on same-sex marriage
Legislation of same-sex marriage
Religious Accommodations
Division between members of NCMAF regarding political issues
Presidential Elections
NCMAF is challenged to respond in a timely manner to political
changes
Political unrest and unpredictable deployment
Lack of cohesion, which causes inability to agree on policy
Presidential Elections
Declining Federal Resources
Reduction of DOD budget
Widening economic gap between social classes
Need to expand donor base
Inability to fund staff
Need public media outlet to attract donors
Decline of spirituality in the United States
Resources for Veterans
Stability of Marriages
Disconnect between military members and civilians
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Technological
Changing demographics in the USA
LGBTQA
Rising depression, suicide rates, and PTSD rates for veterans
Varying levels of technological expertise
Varying sources of communicational tools
Improvement of website and Facebook
Internet Security
S.W.O.T. Results
A S.W.O.T. analysis captures the internal strengths and weaknesses of the organization, as
well as the external opportunities and threats. Combined, these factors provide a
comprehensive picture of the organization s likely challenges and potential drivers for future
success. In workshop #1 held on Thursday, September 24, 2015, the participants
independently indicated what they believe to be NCMAF s strengths, weaknesses,
opportunities, and threats onto Post-it notes and then attached them to flip-chart pages at
the front of the room. Next the participants grouped similar responses into overarching
categories. It is important to note that all the participants had to come to an agreement on
the final list of S.W.O.T. categories. To continue, further adjustments to the categories were
made in workshop #2. For more comprehensive information about this process, please view
the S.W.O.T. Analysis in the Appendix. Please view the final list of strengths, weaknesses,
opportunities, and threats below in Table 5.
Table 5: NCMAF s S.W.O.T. List
NCMAF s S.W.O.T. List
Strengths
•
•
•
•
•
•
Weaknesses
•
•
•
•
•
Opportunities
•
15
Positive rationale for existence,
Professional membership,
We celebrate religious diversity,
Effective annual meeting,
Providing equal access and resources
to all endorsers
NCMAF struggles to communicate the
value of the organization,
NCMAF has not properly defined its
role or mission,
Lack or regular engagement,
Lack of fiscal stability,
Lack of cohesive culture
Become the model for the world
religious accommodation,
Capitalize on new public interest in
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•
Threats
•
•
pluralism and religious liberty
Responding appropriately changing
social and cultural norms,
Potential loss of membership fees due
to declining number of chaplains,
Declining of public and institutional
awareness of value of chaplains
NCMAF s Mission and Vision
Mission Statement
A mission statement helps communicate the purpose of an organization. The mission
statement outlines the reason for the organization s existence, and describes who the
organization serves. The mission statement has a customer-focus.
The National Conference on Ministry to the Armed Forces (NCMAF) connects
member faith groups with military and VA chaplaincies, and celebrates the
religious diversity of the United States of America.
Vision Statement
A vision statement captures the ultimate aspiration of the organization. The vision
statement is inspiring, future oriented and has a societal focus.
The National Conference on Ministry to the Armed Forces (NCMAF) will
advocate for the First Amendment and provide a unified voice on religious
freedom and religious diversity.
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Mandates and Stakeholders
Mandates
A mandate is a rule or expectation that can affect the actions and operations of an
organization. Mandates may include laws, regulations, policies, contracts, and established
rules and are imposed by governing bodies. See the key mandates below in Table 6.For a full
list of formal mandates and the purposes they serve, please see Appendix A: Formal
Mandates.
Table 6: Key Mandates
Mandates
US Constitution
Regulations for each Military Branch (Service Policies)
NCMAF Bylaws
Title X U.S. Code
Stakeholders
A stakeholder is a person, group or organization that has direct or indirect stake in an
organization because it can affect or be affected by the organization's actions, objectives
and policies. Further a stakeholder can place demands on an organization s time and
attention. The key stakeholders are captured in Table 7below.For a full list of NCMAF's
stakeholders along with each stakeholder's expectation, please see the Appendix A:
Stakeholders.
Table 7: Key Stakeholders
STAKEHOLDERS
Endorsers
NCMAF Staff
Department of Defense
Veteran's Affairs (VA)
NCMAF Lawyer
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Strategies and Goals
1. Demonstrate to the nation the value of religious cooperation by highlighting NCMAF s
track record of working towards common goals despite different theologies
1.1 Increase public awareness of chaplaincy and its value to the nation through
increased media presence, publishing, guest speaking, and coverage of the annual
event
1.2 Use educational opportunities in order to improve public and institutional
awareness of the relevancy of chaplaincy
1.3 Capture and publicize NCMAF s history of achievement
2. Influence NCMAF s membership to continue working toward a shared view of the
common good
2.1 Improve the awareness and knowledge of current issues for EXCOM and
endorsers
3. Improve the operations of the Executive Committee and of NCMAF in order to rapidly
respond to isses, present a compelling and unified voice, and maintain a constitutional
definition of the free exercise of religion
3.1 Improve processes and procedures
3.2 Maximize NCMAF s use of technology
3.3 Ensure ongoing, constructive team dynamics
4. Ensure NCMAF s fiscal stability by diversifying its revenue stream without compromising
its core mission.
4.1 Conduct a comprehensive financial assessment and implement prudent financial
controls
4.2 Continually demonstrate NCMAF s value to endorsers and membership
4.3 Increase revenue streams through a diverse donor base
4.4 Establish strategic partnerships to improve advocacy
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Conclusion
Effective strategic planning can institutionalize a culture of continuous improvement,
effective decision making and disciplined change. Through the process of developing a
vision statement, mission statement, and strategic questions, and strategic goals a
framework for continuous improvement is formed. While the strategic planning process we
used was successful, it is by no means the only approach that can be taken to generate a
strategic plan. The approach has to fit the culture, resources and style of the organization
and must reinforce the confidence of management to make consistent and workable
decisions.
A strategic plan provides a map for navigating the future. It has a starting point (current
conditions and environment) and an ending point (where the organization wants to be, in
terms of success). It also has a middle, where factors that either encourage or hinder
success are captured.
This plan should be viewed as the first step in a long-term process which will continue to
evolve over time. As new programs and initiatives are implemented, new strengths,
weaknesses, opportunities and threats will emerge. We recommend that NCMAF develop
and adopt a formal process for systematically reviewing this strategic plan, reflect on
successes and challenges, and continually and collection stakeholder impressions of the
organization s performance. By creating this plan, NCMAF has shown commitment and
dedication to its vision to champion the 1st Amendment right to religious freedom through
modeling tolerance, respect, and celebration of the religious diversity of the Nation--and by
engaging in this modeling, becoming a unified, expert voice in advocating for the members
of the military chaplaincy .
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Appendix: Methodology & Analysis
Formal Mandates
Mandates were discussed in both Workshop #1 and 2. Discussion regarding mandates was
lengthy as NCMAF's is influenced by complex governing structures, which includes the U.S.
Constitution. Kenneth Bush, NCMAF s Training and Research associate, assisted our team
with compiling the information for this list. Listed below is a full list of mandates for NCMAF
in Table 8.
Table 8: Full Mandate List
MANDATE
1st Amendment
Free Exercise Clause/ Establishment
Clause
US Constitution
Regulations for each Branch (Service
Policies)
NCMAF Bylaws
Title X US Code
501(c)(3) IRS Requirements
Department of Defense Directive 1304.19
Commonwealth of VA State Corporation
Commission (Articles of Inc.)
PURPOSE
Freedom of Religion, Freedom of Speech,
and Freedom of Assembly
Cannot create a state religion or prohibit
the practice of religion
Governing document
Regulate the branches; sets policy and
procedures/instructions
Internal operating procedures
Mandates everything about the DOD
Mandates what is required of a non-profit
organization
Policy for appointment of military chaplains
State compliance, legitimizes organization
Stakeholders
The stakeholders identified below were also assembled in conjunction with Kenneth Bush,
NCAMF's Training and Research associate. NCMAF has many stakeholders in both the
political and religious arena. The list is arranged into "buckets" which help organize
stakeholders into categories of likeness in Table 9.
Table 9: Full Stakeholders List
STAKEHOLDER
EXPECTATION
Our primary constituency and the reason
for our existence. Look to us to represent
them to DOD and VA and to give them
collective power. Return on Investment
Endorsers
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NCMAF Board
Executive Committee (EXCOM)
(ROI) legitimacy, training, support, and
representation
Provide vision, policy and direction on
behalf of fellow endorsers.
Daily operations of NCMAF. Look to the
Board and EXCOM for vision, policy and
direction.
Required to work under the endorsing
process. Looking to NCMAF for advice on
issues impacting chaplains in the DOD.
Return on Investment (ROI) high
standards for chaplains and endorsers,
unified voice of majority of faith traditions,
advice on resolving potential or actual
conflicts
NCMAF Staff
Department of Defense (DOD)
Secretary of Defense
• Joint Chiefs of Staff
• Armed Forces Chaplain s Board
(AFCB): Consists of AFCB staff and
sitting Service Chiefs and Deputies.
Provide guidance on behalf of DOD
Service Secretaries
• Service Chiefs (Navy CNO and Army
and Air Force Chiefs of Staff)
• Service Chiefs of Chaplains:
• Chaplains
Veteran's Affairs (VA)
VA Staff (Hampton, Virginia): Provides
policy guidance and broad oversight.
• VA Staff (Local Centers): Hires staff
locally through decentralized
process.
• VA Chaplains
Required to work under the endorsing
process. Looking to NCMAF for advice on
issues impacting chaplains in the VA.
Return on Investment (ROI) high
standards for chaplains and endorsers,
unified voice of majority of faith traditions,
advice on resolving potential or actual
conflicts.
Provides pro-bono legal advice to NCMAF.
NCMAF Lawyer
S.W.O.T. Analysis
During Workshop #1, the participants were provided Post-IT notes to brainstorm NCMAF s
internal strengths and weaknesses and external opportunities and threats. The participants
then wrote individual responses that fit the associated S.W.O.T. category on to a Post-It
note. Please see a sample of the Post-It below in Figure 2.
Figure 2: Post-IT S.W.O.T. Example
S.W.O.T. category
(Example: Strength)
Specific thought (Example:
Passionate members)
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Each participant wrote as many individual strengths, weaknesses, opportunities and threats
as he or she could produce in the allotted time. The Post-It notes were then collected and
categorized on a flip chart under their designated S.W.O.T. category. Without speaking to
their fellow member, each participant was instructed to categorize the Post-it notes into like
groups within each of the S. W.O. T categories. Once the Post-it notes were sorted, the
participants then move clockwise to the next S.W.O.T. category. In this stage, the
participants were able to move or change any previous groups within the next S.W.O.T.
category.
After everyone assessed all of the categories and grouped Post-It notes under the strengths,
weaknesses, opportunities, and threats flip chart, NCMAF members with the aid of our team
developed overarching themes that described the groupings of the Post-It notes. During
this period NCMAF members expressed their reasoning behind certain groupings of specific
thoughts and identified overall categories. Which described the grouping of similar clusters
of Post-It notes. Please view the chart that shows the final groups under each S.W.O.T
below in Table 10.
Table 10: S.W.O.T. Matrix
NCMAF s S.W.O.T. Matrix
Strengths:
·
Positive rationale for existence
·
Professional membership
·
We celebrate religious diversity
·
Effective annual meeting
·
Providing equal access and resources
to all endorsers
Opportunities:
·
Become the model for the world
religious accommodation
·
Capitalize on new public interest in
pluralism and religious liberty
Weaknesses:
·
NCMAF struggles to communicate the
value of the organization
·
NCMAF has not properly defined its
role or mission
·
Lack or regular engagement
·
Lack of fiscal stability
·
Lack of cohesive culture
Threats:
·
Responding appropriately changing
social and cultural norms
·
Potential loss of membership fees due
to declining number of chaplains,
·
Declining of public and institutional
awareness of value of chaplains
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Mission and Vision Analysis
NCMAF s mission statement was briefly discussed in Workshop #3 but was completed by the
NCMAF executive committee independently.
In Workshop #3, the retreat members were split up into groups of three where the teams
were asked to create vision statements in exactly 24 words. Each group came up with the
following statements:
1. NCMAF will promote and defend religious freedom by being an organization that
models tolerance, respect, and celebration for this country s religious diversity.
2. To be known and respected as the expert and experienced voice advocating for
chaplains serving our armed forces and in their free exercise of religion.
3. NCMAF: Americans of faith modeling religious collaboration without compromise,
celebrating religious diversity, championing the First Amendment, becoming the
resource on religious liberty in the military.
After a short discussion on the 24 word statements, the groups were then asked to cut their
statement into 12 words. Each group came up with the following statements:
1. NCMAF promotes religious freedom by modeling tolerance and respect for
religious diversity.
2. Known, respected, expert voice advocating free exercise in the VA and DoD.
3. Championing the First Amendment. The resource on religious liberty in the military.
The final vision statement combines favored language from the three groups. Further
discussion on the vision statements were conducted independent from the retreat and was
emailed to us by Jack Lea.
Strategies, Goals, and Objectives
1. Demonstrate to the nation the value of religious cooperation by highlighting NCMAF s
track record of working towards common goals despite different theologies
1.1 Increase public awareness of chaplaincy and its value to the nation through
increased media presence, publishing, guest speaking, and coverage of the annual
event
1.1.1 Create a NCMAF newsletter for key stakeholders (to include Armed
Services Committees), focused on specific areas of interest to
stakeholders and highlighting inclusivity
1.1.2 Have staff and EXCOM members write articles for journals on topics
relating to religious liberty and free exercise of religion
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1.1.3
1.1.4
1.1.5
Seek media coverage of our annual event in Military (e.g., Military
Times ) and Commercial Newspapers, and in faith centered journals
and periodicals
Create a public event in honor of a hero or heroic organization who has
demonstrated religious cooperation as a proponent of religious liberty
Provide a speakers bureau of staff and endorsers who are willing to
speak to organizations on topics related to religious liberty and free
exercise issues
1.2 Use educational opportunities in order to improve public and institutional
awareness of the relevancy of chaplaincy
1.2.1
1.2.2
1.2.3
1.2.4
1.2.5
1.2.6
1.2.7
1.2.8
1.2.9
Conduct quarterly educational and informational workshops on
religious diversity, religious liberty, the endorsing process, and other
timely topics in venues near Capitol Hill for staffers and other federal
officials
Showcase different traditions in worship together
Invite chaplains to attend a conference to witness cooperation in
action
Provide content and/or facilitators to teach courses on religious liberty
and free exercise within Service (or component) training venues
Offer quarterly webinar updates for endorsers on hot topics that affect
the military
Offer seminars for senior or mid-level military leaders
Hold semi-annual training events to highlight the contribution of
chaplaincy and the heritage of religious liberty
Develop free web-based training on the history of religious liberty as
demonstrated through the history of chaplaincy
Increase outreach to academic institutions specializing in chaplaincy
and offer our resources to them as a part of their curriculum
1.3 Capture and publicize NCMAF s history of achievement
1.3.1
1.3.2
1.3.3
1.3.4
Refine NCMAF s history paper, as published in this strategic plan,
catalogue NCMAF s historical achievements, and integrate them into
the NCMAF history paper
Craft messages that appeal to the audience s personal interests
Publicize NCMAF s story (see goal 1.1 above)
Establish systems to continue capturing and publicizing future
achievements.
2. Influence NCMAF s membership to continue working toward a shared view of the
common good
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2.2 Improve the awareness and knowledge of current issues for EXCOM and
endorsers
2.2.1
2.2.2
2.2.3
2.2.4
Ensure EXCOM members regularly know what religious liberty issues
are surfacing across the military community
Incorporate more of an emphasis on tolerance and understanding
during new endorser training
Create a compelling presentation on NCMAF s vision for the future,
and showcase it at the annual conference in order to continually
emphasize NCMAF s vision to improve unity
Continue to work with stakeholders to highlight the importance of our
unified voice on matters pertaining to religious accommodation,
despite our divergent theologies.
3. Improve the operations of the Executive Committee and of NCMAF in order to rapidly
respond to isses, present a compelling and unified voice, and maintain a constitutional
definition of the free exercise of religion
3.2 Improve processes and procedures
3.1.1
3.1.2
3.1.3
Develop a standard procedure and process for achieving consensus
and communicating NCMAF s view to relevant stakeholders
Develop a crisis response flow chart with various levels of decision
making authority outlined
Vet and include these in the bylaws by amendment voted in the
plenary
3.2 Maximize NCMAF s use of technology
3.2.1
Invest in a digital meeting platform that allows seamless
communication with stakeholders
3.3 Ensure ongoing, constructive team dynamics
3.3.1 Create a standard set of safeguards to be used at every NCMAF
meeting in order to ensure civility and meaningful discourse
3.3.2 Accept the risk of conflict to build a higher, more meaningful level of
unity
3.3.3 Conduct monthly, virtual meetings with the EXCOM leadership and
staff in order to keep abreast of trends and developments
4. Ensure NCMAF s fiscal stability by diversifying its revenue stream without compromising
its core mission.
4.1 Conduct a comprehensive financial assessment and implement prudent financial
controls
25
63
4.1.1 Complete a comprehensive review of current member contribution
mechanisms and levels
4.1.2 Create a separate committee to conduct a complete review of the
budget and the funding structure of NCMAF
4.1.3 Adopt a balanced budget
4.2 Continually demonstrate NCMAF s value to endorsers and membership
4.2.1 Demonstrate actual costs of the organization to membership
4.2.2 Offer a vision of what the organization can afford currently, and what
the organization could afford if revenue increases, that includes
increased programming and staffing funding levels
4.2.3 Align staffing levels and skills sets to NCMAF s mission, vision, and
goals
4.2.4 Ensure NCMAF membership has a clear picture of staff and board
activities between annual meetings
4.2.6 Emphasize to endorsers that organizational vitality depends on them
encouraging the participation of their constituents in the CFC and
designated offerings
4.3 Increase revenue streams through a diverse donor base
4.3.1 Increase donor base to include those interested in promoting diversity
with harmony
4.3.2 Offer scholarships for professional growth or spiritual renewal in order
to generate revenue through partnerships
4.3.3 Create programs that will increase outside awareness of NCMAF s
unique role in maintaining free exercise
4.3.4 Explore proven fund-raising methodologies that can expand a financial
base outside NCMAF
4.3.5 Utilize veteran support groups for awareness, leading to funding
benefits
4.4 Establish strategic partnerships to improve advocacy
26
64
References
America's changing religious landscape. (2015, May 12). Retrieved from
http://www.pewforum.org/2015/05/12/americas-changing-religious-landscape/
Archdiocese for the military services, USA. (2015, October 30). Retrieved from
http://www.milarch.org/site/c.dwJXKgOUJiIaG/b.6287755/k.8A2F/Archdiocese_for_the
_Military_Services_provides_the_Catholic_Churchs_full_range_of_pastoral_ministries_and
_spiritual_services_to_those_in_the_United_States_Armed_Forces.htm
Chaplain alliance for religious liberty. (2015). Retrieved from http://chaplainalliance.org/
Chaplain ministries. (2015).Retrieved from http://pcamna.org/chaplain-ministries/
Combined Federal Campaign. Retrieved September 24, 2015, from
https://www.opm.gov/combined-federal-campaign/
Cooperman, A. (2006, March 30). Chaplains group opposes prayer order. Retrieved from
http://www.washingtonpost.com/wpdyn/content/article/2006/03/29/AR2006032902207.html
ICA: Independent charities of America. (2015). Retrieved from
http://www.independentcharities.org/home/
International conference of evangelical chaplain endorsers. (2015). Retrieved from
http://www.icece-militarychaplains.com/
Lobbying for the faithful: Religious advocacy groups in Washington, D.C. (2011, November). Retrieved
from http://www.pewforum.org/2011/11/21/lobbying-for-thr-faithful-exec/
MCA: The military chaplain. (2015). Retrieved from http://mca-usa.org/
PCCMP: Presbyterians caring for chaplains and military personnel. (2015). Retrieved from
http://pccmp.org
27
65
National Conference on
FAIR-SHARE
Contribution for NCMAF
(As approved by unanimous plenary vote in January 2016)
Our National Religious Organization is _____________________________________________
Contact Information:
Endorser Name: ______________________________
Phone:_______________________
Associate Name:______________________________
Phone:_______________________
Contact Address: ______________________________
City: ________________________
______________________________
State: __________ Zip: _________
E-mail 1: _______________________________ E-mail 2: _____________________________
Website: ________________________________ Other Social Account: ___________________
---------------------------------1. Base Membership Dues (All Member Organizations)
$
300.00
2. National Religious Organization Membership Fair Contribution
Category
I
II
III
IV
V
VI
National Membership
>100K
>100,001 to <500K
>500,001 to <1M
>1M + 1 to <3M
>3M + 1 to <5M
>5M + 1
NCMAF
$ 195
$ 250
$ 650
$ 910
$1250
$1900
ECVAC
$ 150
$ 205
$ 400
$ 600
$ 750
$1000
2.a Total Membership Contribution NCMAF
$ _________
2.b Total Membership Contribution ECVAC
$ _________
2.c Additional Membership Contribution (Voluntary)
$ _________
3. Endorsed Chaplain Contribution @ $10 per chaplain
(Total Active Duty, Reserve, & Guard. No Candidates or VA)
Total # of Chaplains _________ X $10 =
OUR 20___ Fair Share Contribution Total is
$ _________
$ ____________
66
ENDORSER PROTOCOL FOR VISITS - CONUS - OCONUS
In order to plan endorser OCONUS travel:
Log on to the APAN site, https://wss.apan.org/s/AFCB/default.aspx
Fill out the OCONUS Travel Request, Form 500
Submit it via the site to this email address, [email protected]
The DoDI 1304. 28 outlines the relevant requirements:
6.6. Visits of Endorsing Agents to military installations in overseas areas are
encouraged to enhance the spiritual welfare of military personnel, particularly at
seasons of special religious significance.
6.6.1. Such visits shall keep the religious organization aware of the ministry of the
organization's chaplains and the spiritual and religious activities of the military
community and permit Ecclesiastical Endorsing Agents to maintain their professional
relationships with endorsed chaplains.
6.6.2. Such visits shall be at the discretion of the commander(s) of the installations
involved.
6.6.3. The Ecclesiastical Endorsing Agents who visit installations representing their
religious organizations shall do so at no expense to the Government. The Ecclesiastical
Endorsing Agent shall be afforded protocol privileges appropriate to those of a civilian
employee in the grade of GS-15.
6.6.4. The Military Departments may establish procedures governing the visits of
Ecclesiastical Endorsing Agents to overseas installations. The AFCB may provide
administrative assistance in arranging such visits.
67
Service Chiefs of Chaplains and VA
Office Addresses and Web Sites
Army Chief of Chaplains Office
Army Chief of Chaplains
2700 Army Pentagon
Room 3E524
Washington, DC 20310-2700
www.chapnet.army.mil
Navy Chief of Chaplains Office
Navy Chief of Chaplains
2000 Navy Pentagon
Room 5E270
http://www.chaplain.navy.mil/
Air Force Chief of Chaplains
Air Force Chief of Chaplains
1380 AF Pentagon
Room 4E260
http://www.chaplaincorps.af.mil
National VA Chaplains Center
National VA Chaplains Center
VA Medical Center
100 Emancipation Drive
Hampton, VA 23667
http://www.va.gov/chaplain/
68
Recruiting Web Sites
Army
http://www.goarmy.com/chaplain.html
Navy
http://www.navy.com/careers/chaplain-support.html
Air Force
Active:
https://www.airforce.com/careers/specialty-careers/chaplain
Reserve:
http://afreserve.com/chaplain/
National Guard:
https://www.goang.com/join/chaplain
.
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Dec 31, 2017
STATEMENT OF ECCLESIASTICAL ENDORSEMENT
The public reporting burden for this collection of information is estimated to average 45 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering
and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information,
including suggestions for reducing the burden, to the Department of Defense, Washington Headquarters Services, Executive Services Directorate, Directives Division, 4800 Mark Center Drive,
Alexandria, VA 22350-3100 (0704-0190). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection
of information if it does not display a currently valid OMB control number.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE ABOVE ADDRESS. RETURN COMPLETED FORM TO CHIEF OF CHAPLAINS (ITEM 3).
PRIVACY ACT STATEMENT
AUTHORITY: 10 U.S.C. Sections 136, 533(a)(1), 643, 827, 3353(a)(1), and 5600(a)(1); DoD Directive 1304.19; DoD 1304.28; and E.O. 9397, as amended (SSN).
PRINCIPAL PURPOSE(S): The information collected on this form is used to verify the professional and ecclesiastical qualifications of Religious Ministry Professionals for
initial appointment or chaplains change of career status appointments as chaplains in the Military Services. This form is an essential element of a chaplain's professional
qualifications and will become part of a chaplain's military personnel record. Completed forms are covered by recruiting and official military personnel file SORNs
maintained by each of the Services.
ROUTINE USE(S): The DoD "Blanket Routine Uses" found at http://dpclo.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx apply to this collection.
DISCLOSURE: Voluntary. However, failure to provide the requested information may significantly delay the processing of this endorsement.
1. ECCLESIASTICAL ENDORSING AGENT (To be completed by Endorsing Agent)
a. AS THE ECCLESIASTICAL ENDORSING AGENT AUTHORIZED TO REPRESENT (Name of religious organization) (Item 4a)
, I HEREBY VERIFY THAT THE PERSON INDICATED IN PARAGRAPH
2, BELOW, IS CREDENTIALED AND QUALIFIED FOR AN APPOINTMENT WITHIN THE MILITARY CHAPLAINCY (as indicated in paragraph 2(j)(k)
IN ACCORDANCE WITH THE STANDARDS CONTAINED IN DODI 1304.28. (Date of agent authorization - YYYYMMDD:)
b. TYPED OR PRINTED NAME (Last, First, Middle Initial)
c. E-MAIL ADDRESS
d. ADDRESS. (1) STREET (Include apartment or suite number)
(2) CITY
e. TELEPHONE
(Include Area Code)
f. FAX NUMBER
(Include Area Code)
(3) STATE
(4) ZIP CODE
h. DATE SIGNED (YYYYMMDD)
g. SIGNATURE
2. PROSPECT INFORMATION. a. IS THIS AN INITIAL ENDORSEMENT? (X one)
u
YES
NO
c. SOCIAL SECURITY NUMBER (Last 4) d. TELEPHONE (Include Area Code)
e. ADDRESS. (1) STREET (Include apartment or suite number)
(2) CITY
f.
(3) STATE
(4) ZIP CODE
g. DATE OF BIRTH (YYYYMMDD)
E-MAIL ADDRESS
h. NUMBER OF YEARS OF PROFESSIONAL MINISTRY
EXPERIENCE PROSPECT HAS COMPLETED
i. NUMBER OF MONTHS OF PRIOR ACTIVE MILITARY SERVICE PROSPECT HAS COMPLETED
(1) OFFICER
(2) ENLISTED
k. DATE OF ORDINATION/PROFESSIONAL
CREDENTIALS (YYYYMMDD)
j. SOURCE OF ORDINATION/PROFESSIONAL CREDENTIALS
l. APPLICATION IS FOR (X one)
(1) CHAPLAIN CANDIDATE
(4) ACTIVE DUTY (Navy Only: X (a) or (b))
X
(2) RESERVE
(3) NATIONAL GUARD
(b) Extended Active Duty - Indefinite
3. TO
b. ADDRESS. (1) STREET (Include apartment or suite number)
a. CHIEF OF CHAPLAINS (X appropriate block)
X
(1) ARMY
(5) WITHDRAWAL OF ENDORSEMENT
(a) Initial Active Duty - 3 Years
(2) NAVY
2700 Army Pentagon, 1D143A, ATTN: Endorsement Manager
(2) CITY
(3) AIR FORCE
(3) STATE
Washington
DC
(4) ZIP CODE
20310
4. FROM (To be completed by Endorsing Agent)
b. DATE OF CURRENT INTERNAL
REVENUE CODE (IRC) 501(c)(3)
EXEMPT STATUS
c. EMPLOYER IDENTIFICATION
NUMBER (IRC)
d. TELEPHONE (Include Area Code)
e. FAX NUMBER (Include Area Code)
f. ADDRESS. (1) STREET (Include apartment or suite number)
(2) CITY
(3) STATE
g.
h. WEB SITE
a. TYPED OR PRINTED NAME OF RELIGIOUS ORGANIZATION GRANTING
RELIGIOUS MINISTRY PROFESSIONAL ENDORSEMENT
E-MAIL ADDRESS
(4) ZIP CODE
5. COMMENTS
DD FORM 2088, DEC 2014
PREVIOUS EDITION IS OBSOLETE.
Adobe Designer 9.0
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c. E-MAIL ADDRESS
(2) CITY
e. TELEPHONE
(Include Area Code)
f. FAX NUMBER
(Include Area Code)
(3) STATE
(4) ZIP CODE
g. SIGNATURE
u
YES
NO
(2) CITY
f.
(3) STATE
(4) ZIP CODE
E-MAIL ADDRESS
(1) OFFICER
(2) ENLISTED
X
(2) RESERVE
(3) NATIONAL GUARD
3. TO
X
(1) ARMY
(2) NAVY
2700 Army Pentagon, 1D143A, ATTN: Endorsement Manager
(2) CITY
(3) AIR FORCE
(3) STATE
Washington
DC
(4) ZIP CODE
20310
EXEMPT STATUS
NUMBER (IRC)
(2) CITY
(3) STATE
g.
h. WEB SITE
E-MAIL ADDRESS
(4) ZIP CODE
5. COMMENTS
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c. E-MAIL ADDRESS
(2) CITY
e. TELEPHONE
(Include Area Code)
f. FAX NUMBER
(Include Area Code)
(3) STATE
(4) ZIP CODE
g. SIGNATURE
u
YES
NO
(2) CITY
f.
(3) STATE
(4) ZIP CODE
E-MAIL ADDRESS
(1) OFFICER
(2) ENLISTED
(2) RESERVE
X
X
(3) NATIONAL GUARD
3. TO
(1) ARMY
X
(2) NAVY
(3) AIR FORCE
2000 Navy Pentagon, Room 5E270
(2) CITY
(3) STATE
DC
Washington
(4) ZIP CODE
20350
EXEMPT STATUS
NUMBER (IRC)
(2) CITY
(3) STATE
g.
h. WEB SITE
E-MAIL ADDRESS
(4) ZIP CODE
5. COMMENTS
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c. E-MAIL ADDRESS
(2) CITY
e. TELEPHONE
(Include Area Code)
f. FAX NUMBER
(Include Area Code)
(3) STATE
(4) ZIP CODE
g. SIGNATURE
u
YES
NO
(2) CITY
f.
(3) STATE
(4) ZIP CODE
E-MAIL ADDRESS
(1) OFFICER
(2) ENLISTED
X
(2) RESERVE
(3) NATIONAL GUARD
3. TO
(1) ARMY
X
(2) NAVY
(3) AIR FORCE
1380 AF Pentagon, Room 4E260
(2) CITY
(3) STATE
Washington
DC
(4) ZIP CODE
20330
EXEMPT STATUS
NUMBER (IRC)
(2) CITY
(3) STATE
g.
h. WEB SITE
E-MAIL ADDRESS
(4) ZIP CODE
5. COMMENTS
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c. E-MAIL ADDRESS
(2) CITY
e. TELEPHONE
(Include Area Code)
f. FAX NUMBER
(Include Area Code)
(3) STATE
(4) ZIP CODE
g. SIGNATURE
u
YES
NO
(2) CITY
f.
(3) STATE
(4) ZIP CODE
E-MAIL ADDRESS
(1) OFFICER
(2) ENLISTED
(2) RESERVE
(3) NATIONAL GUARD
3. TO
(1) ARMY
(2) NAVY
(2) CITY
(3) STATE
(4) ZIP CODE
(3) AIR FORCE
EXEMPT STATUS
NUMBER (IRC)
(2) CITY
(3) STATE
g.
h. WEB SITE
E-MAIL ADDRESS
(4) ZIP CODE
5. COMMENTS
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c. E-MAIL ADDRESS
(2) CITY
e. TELEPHONE
(Include Area Code)
f. FAX NUMBER
(Include Area Code)
(3) STATE
(4) ZIP CODE
g. SIGNATURE
u
YES
NO
(2) CITY
f.
(3) STATE
(4) ZIP CODE
E-MAIL ADDRESS
(1) OFFICER
(2) ENLISTED
(2) RESERVE
(3) NATIONAL GUARD
3. TO
(1) ARMY
(2) NAVY
(2) CITY
(3) STATE
(4) ZIP CODE
(3) AIR FORCE
EXEMPT STATUS
NUMBER (IRC)
(2) CITY
(3) STATE
g.
h. WEB SITE
E-MAIL ADDRESS
(4) ZIP CODE
5. COMMENTS
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c. E-MAIL ADDRESS
(2) CITY
e. TELEPHONE
(Include Area Code)
f. FAX NUMBER
(Include Area Code)
(3) STATE
(4) ZIP CODE
g. SIGNATURE
u
YES
NO
(2) CITY
f.
(3) STATE
(4) ZIP CODE
E-MAIL ADDRESS
(1) OFFICER
(2) ENLISTED
(2) RESERVE
(3) NATIONAL GUARD
3. TO
(1) ARMY
(2) NAVY
(2) CITY
(3) STATE
(4) ZIP CODE
(3) AIR FORCE
EXEMPT STATUS
NUMBER (IRC)
(2) CITY
(3) STATE
g.
h. WEB SITE
E-MAIL ADDRESS
(4) ZIP CODE
5. COMMENTS
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ECCLESIASTICAL ENDORSEMENT FOR VETERANS AFFAIRS CHAPLAINCY*
Applicant Information
Name:
Address:
(Street)
(City)
(State)
Telephone Number:
Endorsement
(Zip code)
E-mail Address (if any):
I hereby certify that the above named individual is in good standing with the Presbyterian and Reformed
Commission on Chaplains (PRCC) and member in good standing in the ____________
The individual is qualified, in the opinion of the Authorized Endorsing Official, to perform the full range of
ministry required by persons of this faith group, and is authorized to represent this organization/faith group in
ministry to veterans and others who receive care from Veterans Health Administration facilities.
I, therefore, endorse him/her for the Department of Veterans Affairs as a:
Full time Chaplain
Contract Chaplain
Part time Chaplain
Fee Basis Chaplain
Intermittent Chaplain
All Categories
Additional Comments as desired:
Rev. _______ is a seasoned clergyman with many years of varied pastoral experience. He will provide wise
counsel and support wherever he serves in the VA system.
Signature of Authorized Endorsing Official
Date Signed
Typed or Printed Name of Official
Phone Number of Official
*Note: This is not a Federal form. The requirement for ecclesiastical endorsement is described in VA Handbook 5005, Part II, Appendix
F1. An ecclesiastical endorsement may be submitted in any format as long as the applicant information is present, the certification in the
endorsement section is included, and the form is signed by the authorized official of an ecclesiastical endorsing organization.
77
INFORMATION
To Whom Sent:
Please do not send endorsements to the National VA Chaplain Center. Applicants are responsible for
submitting their ecclesiastical endorsement in accordance with instructions given in job announcements.
Additional Comments:
This section has been provided for any additional comments the endorser may desire to make about the
candidate or about the endorsement. For example, in the event this is a time limited endorsement, it would be
appropriate to state the time limitation in this section.
Definitions:
Full Time Chaplains:
Clergy employed to work at least 40 hours per week, plus on call responsibilities.
Part Time Chaplains:
Clergy who are employed to work at least 4 hours per week, but less than full
time on a pre-scheduled regular basis.
Intermittent Chaplains:
Clergy who are employed to work less than full time with no pre-scheduled tour
of duty. Utilized on an as-needed basis.
Fee-Basis Chaplains:
Clergy who are appointed at VA health care facilities to provide specified services
for which they are compensated by fees. Fee-basis individuals are covered by
Social Security (FICA), but receive no other benefits.
Contract Chaplains:
Clergy utilized on a contractual basis to provide specified services to supplement
the employed chaplains at a VA health care facility.
Note:
Each applicant must have an endorsement dated within the past year at the time they begin work for VA. VA
Chaplains do not have to get updated endorsements after they are hired.
78
APPENDIX B-18. REQUEST FOR CHANGE IN ECCLESIASTICAL ENDORSEMENT
HEADING
Office Symbol
Date
MEMORANDUM FOR OFFICE OF THE CHIEF OF CHAPLAINS, 2511 JEFFERSON DAVIS
HWY, RM 12500, ARLINGTON, VA 22202-3907
SUBJECT: Request for Change in Ecclesiastical Endorsement
1. I request Chief of Chaplain approval for a change in ecclesiastical endorsement from
____________________________________ to ______________________________________
effective _________________.
2. I verify that I have informed my endorsing agent of this requested action and my current
religious organization does not have a religious, moral, or legal issue that would preclude my
change in ecclesiastical endorsement.
_____________ (Initial Here)
3. My signature below authorizes the Chief of Chaplains or his representative to speak with both
my current and prospective endorsing agencies about any issue(s) having bearing on my
endorsement. I verify that I am not now, nor have I ever been, under religious censure,
discipline, or the threat thereof, for any religious, moral, legal, or any other cause that would or
could be reason for removal of my endorsement and/or credentials. Furthermore, I verify that I
have made full and complete disclosure of my reasons for a change in ecclesiastical endorsement
to both my current and prospective ecclesiastical endorsers.
4. Contact Information. Phone: _____________________, Email: _______________________
Signature Block
Office of the Chief of Chaplains
Current Endorsing Agent Coordination:
Advisory Group Recommendation:
Approve
Change in Ecclesiastical Endorsement Request:
Signature: _______________________________
Yes
Disapprove
Approved
No
Date: _____________
Disapproved
Date: _____________________
79
The National Conference on Ministry to the Armed Forces (NCMAF)
Suggested Change of Endorser Verification and
Chaplain Release of Information Forms
Fill in the content below as directed - print out - sign and mail
TO:
Chaplain Personnel Office of the ___ Army ___ Navy ___ Air Force ___CAP
Regarding Chaplain ________________________________
CURRENT ENDORSER VERIFICATION
Name of Religious Body: ___________________________________________________
Name of Endorsing Official: _________________________________________________
Complete Address of Endorsing Official: _______________________________________
Phone Number/s: __________________
Fax #: __________
E-Mail Address ____________________
This chaplain served under our endorsement for _____ years. I verify that to my knowledge
there is no past or pending religious, moral, legal or other issue(s) that would preclude
Chaplain _____ from remaining under our endorsement. The stated reason for the change of
endorsement is ______________________________________________________________.
We are ___ willing / ___ not willing to continue our endorsement of this chaplain through a
transition period to the new endorsing agency. It is anticipated that the transition period will not
exceed ______ days. The beginning date will be the latest signed date on this form.
Page 1 of 3
80
NEW PROSPECTIVE ENDORSER VERIFICATION
Name of Religious Body: ____________________________________________________
Name of Endorsing Official: __________________________________________________
Complete Address of Endorsing Official: ________________________________________
Phone Number/s:
____________
Fax #: ___________
By my signature below, I affirm that this office has had professional and personal contact
with this chaplain’s current Endorser regarding the request for a change of endorsement.
After careful and complete discussion(s) with the current Endorser, we are satisfied that
there is no religious, moral, legal issue(s) or other history or behavior, which would be an
impediment to our religious body granting endorsement. We anticipate the endorsement
process to take ___ days.
VERIFYING SIGNATURES OF AGREEMENT
Current Endorser: ___________________________________________________________
Religious Body: _______________________________________________________________
Date Signed: ____________
New Prospective Endorser: ____________________________________________________
Religious Body: _______________________________________________________________
Date Signed: ___________
NOTE: The endorsers may re-negotiate the time schedules for issuance of the new endorsement, but should do so
mutually in writing. The gaining endorser will inform the individual Chief of Chaplains office involved.
The new prospective endorser will provide copies of this completed and signed document and
Chaplain Release Form to:
1. The named chaplain
2. The current endorser
3. The personnel section of the Chief of Chaplains office involved
Page 2 of 3
81
CHAPLAIN RELEASE FORM
Release and Authorization for Exchange of
Information Regarding a Change of Endorsement
I, ___________________________(Chaplain’s name), grant my current endorser or
his/her representative from the ____________________________ (religious organization) to
discuss any issue(s) with regard to my proposed change of endorsement with the
_________________________________ (religious organization). I also grant this
authorization to the prospective endorser or his/her representative. This includes
authorization for either of the parties to contact other knowledgeable individuals for
clarification of any endorsing issue should they desire to do so.
I further authorize the Office of the ___ Army ___ Navy ___ Air Force ___CAP
Chief of Chaplains to speak with both my current and prospective endorsing agencies
about any issue(s) having bearing on my endorsement. My stated reason for seeking a
change of endorsement is:
___________________________________________________________
By my signature below, I verify that I am not now, nor have I ever been, under religious
censure, discipline, or the threat thereof, for any religious, moral, legal, or any other
cause that would or could be reason for removal of my endorsement and/or credentials.
If there has been any issue, such as mentioned above, I verify that I have made full and
complete disclosure to both my current and prospective endorsers.
Typed Name: ________________________________________________________________
Signature: _____________________________________________________________________
Date: ______________
Page 3 of 3
82
Key Documents Reference List
Department of Defense
DoD Directive 1300.17, Accommodation of Religious Practice Within the Military
Services, February 10. 2009.
http://www.dtic.mil/whs/directives/corres/pdf/130017p.pdf
DOD Directive 1304.19, Appointment of Chaplains for the Military Departments, June
11, 2004
http://www.dtic.mil/whs/directives/corres/pdf/130419p.pdf
DoD Directive 1304.28, Guidance for the Appointment of Chaplains for the Military
Departments, June 11. 2004.
http://www.dtic.mil/whs/directives/corres/pdf/130428_2004_ch3.pdf
Army
Army Regulation 165-1, Army Chaplain Corps Activities, 23 June 2015
http://armypubs.army.mil/epubs/pdf/r165_1.pdf
DA PAM 165-17, Chaplain Personnel Management, 11 May 1998.
http://armypubs.army.mil/epubs/pdf/p165_17.pdf
FM 1-05, Religious Support, October 2012.
http://armypubs.army.mil/doctrine/DR_pubs/dr_a/pdf/fm1_05.pdf
Navy
SECNAVINST 1730.7D, Religious Ministry within the Department of the Navy, 8 August
2008.
https://doni.daps.dla.mil/Directives/01000%20Military%20Personnel%20Support/01700%20Morale,%20Community%20and%20Religious%20Services/1730.7D.pdf
SECNAVINST 1730.9, "Confidential Communications to Chaplains," February 7, 2008.
https://doni.daps.dla.mil/Directives/01000%20Military%20Personnel%20Support/01700%20Morale,%20Community%20and%20Religious%20Services/1730.9.pdf
SECNAVINST 1730.8 Accommodation of Religious Practices, 28 March 2012.
https://doni.daps.dla.mil/Directives/01000%20Military%20Personnel%20Support/01700%20Morale,%20Community%20and%20Religious%20Services/1730.8B%20CH1.pdf
83
SECNAVINST 5351.1, Professional Naval Chaplaincy, 21 April 2011
https://doni.daps.dla.mil/Directives/05000%20General%20Management%20Security%2
0and%20Safety%20Services/05300%20Manpower%20Personnel%20Support/5351.1.pdf
NWP 1-05, Religious Ministry in the Fleet, August 2003.
http://www.marforres.marines.mil/Portals/116/Docs/Chaplain/instruction/NWP%20RELM
IN%20IN%20THE%20USN.pdf
NTRP 1-05.1 Religious Ministry Lay Leader, March 2010.
http://www.public.navy.mil/fccc10f/Important%20RMT%20Instructions/LAY_LEADER_PROGRAM_NTRP_105__MAR_10__.pdf
MILPERSMAN 1730-010, Use of Lay Leaders in Religious Services, 1 August 2006.
http://www.public.navy.mil/bupersnpc/reference/milpersman/1000/1700Morale/Documents/1730-010.pdf
Navy FMFM 3-6, Religious Ministries in the Fleet Marine Force, 29 August 1989.
http://www.marforres.marines.mil/Portals/116/Docs/Chaplain/instruction/FMFM%2036%20RELMIN%20IN%20FMF.pdf
Navy FMFM 3-61, Ministry in Combat, 22 June 1992.
http://www.marforres.marines.mil/Portals/116/Docs/Chaplain/instruction/FMFM%20361%20MINISTRY%20IN%20COMBAT.pdf
Marine Corps Manual, para. 2816, Chaplains and Religious Affairs, 18 August 1995
http://www.marines.mil/Portals/59/Publications/MARINE%20CORPS%20MANUAL%20
W%20CH%201-3.pdf
Marine Corps Order, 1730.6D, Command Religious Programs in the Marine Corps, 29
September 1997.
http://www.marforres.marines.mil/Portals/116/Docs/Chaplain/instruction/MCO%201730.
6D%20CRP%20IN%20USMC.pdf
Marine Corps Order, 1730.6E, Religious Ministry in the Marine Corps, 4 June 2012.
http://www.marines.mil/Portals/59/Publications/MCO%201730_6E.pdf
MCWP 6-12, Religious Ministry Support in the U.S. Marine Corps, 15 June 2001.
http://www.marines.mil/Portals/59/Publications/MCWP%20612%20Religious%20Ministry%20in%20the%20United%20States%20Marine%20Corps.
pdf
84
Air Force
Air Force Instruction, 52-102, Volume 1, Chaplain Professional Development, 19 August
2013
http://static.e-publishing.af.mil/production/1/af_hc/publication/afi52-102v1/afi52102v1.pdf
Air Force Instruction, 52-104, Chaplain Corps Readiness, 30 August 2012.
http://static.e-publishing.af.mil/production/1/af_hc/publication/afi52-104/afi52-104.pdf
Air Force Policy Directive 52-1, Chaplain Service, 19 December 2013.
http://static.e-publishing.af.mil/production/1/af_hc/publication/afpd52-1/afpd52-1.pdf
Veterans Administration
Veterans Health Administration Handbook 1111.01, Ecclesiastical Endorsing
Organizations, May 5, 2011
http://www1.va.gov/vhapublications/publications.cfm?pub=2
Veterans Health Administration Handbook 1111.02, Spiritual and Pastoral Care
Procedures, July 18, 2008.
http://www1.va.gov/vhapublications/publications.cfm?pub=2
Military OneSource
Military OneSource Chaplain Service Regulations and Orders
http://www.militaryonesource.mil/non-medical-counseling/serviceproviders?content_id=268837
Contact List
85
Advent Christian General Conference
Phone
The Reverend William M. Gardner
Email
?
PO Box 690848, Charlotte, NC 28227
Alliance of Baptists, Inc.
Carole Collins
Phone
Email
866-745-7609
[email protected]
3939 LaVista Rd, SUITE E-122 Tucker, GA 30084
ECVAC
American Association of Lutheran Churches
Rev. Richard T. Day
Phone
Email
Phone
Email
501-943-7127
[email protected]
Phone
Email
610-768-2051
[email protected]
Phone
Email
610-768-2428
[email protected]
,
American Baptist Association
Dr. Herbert E. Kitchens
307 Morningside Dr., Bryant, Arkansas 72022
American Baptist Churches USA
Dr. Laura Miraz
PO Box 851, Valley Forge, PA 19482-0851
CH (Col-Ret.) Kristina Moeller
PO Box 851, Valley Forge, PA 19482-0851
ECVAC
Phone
Dr. Jeffrey Haggray
Email
,
ECVAC
Anglican Catholic Church
The Rt. Rev. D. Francis Lerow, CAPT. CHC, USN
(Ret.)
Phone
Email
910-378-5118
[email protected]
Phone
Email
845-496-2804
[email protected]
www.acahome.org
Phone
Email
540-635-5521
[email protected]
www.stjamesanglican.com
496 Waters Rd, Jacksonville, NC 28546
ANGLICAN CHURCH IN AMERICA, THE
Rev. Allan M. Koller, CH (COL) USA (Ret.)
5 Haynes Place, Washingtonville, NY 10992
ANGLICAN CHURCH, THE
The Rt. Rev. Larry Johnson
5825 Simons Way, Front Royal, VA 22630
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86
ANGLICAN MISSION IN AMERICA CHAPLAINCY
The Very Rev. David B. Fucci
Phone
Email
310-292-7465
[email protected]
Phone
Email
843-237-0318
[email protected]
2117 Front St, #12 San Diego, CA 92101
ANGLICAN MISSION IN THE AMERICAS, THE
The Venerable H.G. Miller III
PO Box 192447, Dallas, TX 75219
ECVAC
APOSTOLIC CATHOLIC ORTHODOX CHURCH
The Most Reverend Diana C. Dale
Phone
Email
713-266-2456
[email protected]
www.apostoliccatholic.org
2402 Potomac, Houston, TX 77057
ASSEMBLIES OF GOD, GENERAL COUNCIL OF
Phone
Rev. Scott McChrystal, CH (COL) USA (Ret.)
417-862
-2781x3281
1445 N Boonville Ave, Springfield, MO 65802
Email
[email protected]
ASSEMBLY OF CANONICAL ORTHODOX BISHOPS OF NORTH AND CENTRAL
Uhl
Phone
Email
303-333-7794
[email protected]
4610 E Alameda Ave, SUITE D1 Denver, CO 80246
BAPTIST BIBLE FELLOWSHIP INTERNATIONAL
Reverend James G. Smith
Phone
Email
417-350-2922
[email protected]
PO Box 191, Springfield, MO 65801
BAPTIST GENERAL CONFERENCE (CONVERGE WORLDWIDE)
Rev. George C. Paul, CAPT, CHC, USN (Ret.)
Phone
Email
407-563-6074
[email protected]
www.convergeworldwide.org
11002 Lake Hart Dr, MAIL CODE 200 Orlando, FL 32832
ECVAC
BAPTIST GENERAL CONVENTION OF TEXAS
Rev. Dr. Bobby R. Smith
Phone
Email
214-828-5381
[email protected]
www.texasbaptists.org/chaplaincy
333 N Washington Ave, Dallas, TX 75246
BAPTIST MISSIONARY ASSOCIATION OF AMERICA
Mr. David R. Norvell
Phone
Email
501-213-6657
[email protected]
www.bmaamissions.org
Phone
Email
515-450-9856
[email protected]
687 South Avilla Heights, Alexandrer, AK 72002
BIBLE CHURCHES CHAPLAINCY
Rev. Robert J. Meyer
63033 Timber Ridge Rd, Nevada, IA 50201
Page 2
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87
BIBLE FELLOWSHIP CHURCH
Reverend Dennis M. Cahill
Phone
Email
732-393-9800
[email protected]
1347 Stelton Rd, Piscataway, NJ 08854
BIBLE PRESBYTERIAN CHURCH (GENERAL SYNOD)
Elder Philip Resnick
Phone
Email
859-261-7276
[email protected]
5577 Taylor Mill Rd, Taylor Mill, KY 41015
ECVAC
BUDDHIST CHURCHES OF AMERICA
Rev. Kodo Umezu
Phone
Email
415-776-5600 x22
[email protected]
www.buddhistchurchesofamerica.orgi
1710 Octavia St, San Francisco, CA 94109
ECVAC
CBAmerica
Mr. Andrew C. Meverden
Phone
Email
720-283-3030
[email protected]
3686 Stagecoach Rd, UNIT F Longmont, CO 80504-5660
ECVAC
CHAPLAINCY FULL GOSPEL CHURCHES (CFGC)
Klon K. Kitchen, Jr
Phone
Email
214-331-4373
[email protected]
150 East Highway 67, SUITE 250 Duncanville, TX 75137
ECVAC
CHRISTIAN AND MISSIONARY ALLIANCE, THE
Reverend Robert W. Collins II
Phone
Email
254-732-1441
[email protected]
www.cmalliance.org
Phone
Email
1305 Meadow Mountain Dr, Waco, TX 76712
CHRISTIAN CHURCH (DISCIPLES OF CHRIST)
The Reverend Steven B. Doan
317-713-2664
130 E. Washington St, PO BOX 1986 Indianapolis, IN 46206-1986
[email protected]
ECVAC
CHRISTIAN CHURCHES AND CHURCHES OF CHRIST
Mr. John D. Craycraft
Phone
Email
859-294-0693
[email protected]
www.cec-chap.org
Phone
Email
314-381-3111
[email protected]
PO Box 744, Grayson, KY 41143-0744
CHRISTIAN METHODIST EPISCOPAL CHURCH
Bishop Paul A. Stewart
5925 W Florissant Ave, St Lewis, MO 63136
ECVAC
CHRISTIAN REFORMED CHURCH IN NORTH AMERICA
Reverend Ron Klimp
Phone
Email
616-224-0733
[email protected]
1700 Kalamazoo Ave SE, Grand Rapids, MI 49508-1407
Page 3
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2/22/2016
Contact List
88
CHURCH OF CHRIST
Rev. Donald Taylor, CH (COL) USA (Ret.)
Phone
Email
703-631-2100
[email protected]
www.fxcc.org/chaplain
3901 Rugby Rd, Fairfax, VA 22033
ECVAC
CHURCH OF GOD (CLEVELAND, TENNESSEE)
Reverend Richard L. Pace
Phone
Email
423-478-7706
[email protected]
www.cogchaplains.com
Phone
Email
901-743-2720
[email protected]
www.cogic.org
Phone
Email
770-427-5923
[email protected]
www.ichaplains.com
PO Box 3330, 900 WALKER ST NE Cleveland, TN 37320
CHURCH OF GOD IN CHRIST, INC.
Bishop Delano J. Ellis II
11655 Regent Park Dr, Munson Township, OH 44024
CHURCH OF GOD OF PROPHECY
Reverend Dr. Douglas R. Stephenson
35 Dee Vue Ln, Rossville, GA 30741
ECVAC
CHURCH OF JESUS CHRIST OF LATTER-DAY SAINTS, THE (LDS)
Mr. Frank W. Clawson
Phone
801-240-2286
50 E North Temple St, 24TH FLOOR Salt Lake City, UT 84150-6080
Email
[email protected]
CHURCH OF THE LUTHERAN BRETHREN
Reverend Paul Larson
Phone
Email
218-739-3336
[email protected]
1020 W Alcott Ave, Fergus Falls, MN 56538
ECVAC
CHURCH OF THE NAZARENE
Rev. Donald Wilson
Phone
Email
800-233-8962
[email protected]
17001 Prairie Star Parkway, Lenexa, KS 66220
CHURCHES OF GOD, GENERAL CONFERENCE
Dr. Thomas L. Lucas
Phone
Email
419-424-1961
[email protected]
700 E Melrose Ave, Findlay, OH 45840
ECVAC
COALITION OF SPIRIT-FILLED CHURCHES INC. (CSC)
Reverend David B. Plummer
Phone
Email
877-272-2427
[email protected]
www.spirit-filled.org
PO Box 6606, Newport News, VA 23606
COMMUNION OF EVANGELICAL EPISCOPAL CHURCHES, THE
The Most Reverend David Scott
Phone
[email protected]
www.theceec.org
902 Spring Valley Rd, Altamonte Springs, FL 32714
Page 4
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2/22/2016
Contact List
89
CONGREGATIONAL METHODIST CHURCH, THE
Reverend Therman Hayes Hayes
Phone
Email
912-218-2087
[email protected]
110 Lakeshore Dr, Alma, GA 31510
ECVAC
Conservative Congregational Christian Conference
The Reverend Dr. Robert G. Leroe
Phone
Email
617-803-9191
[email protected]
www.ccccusa.com
,
CONVOCATION OF ANGLICANS IN NORTH AMERICA
Phone
The Right Reverend Derek S. Jones
888-460-5556
x228
1320 Highland St, PO BOX 738 Montevallo, AL 35115
Email
[email protected]
www.anglicanchplains.org
ECVAC
COOPERATIVE BAPTIST FELLOWSHIP, INC.
Reverend Gerald F. Hutchison, Jr. Hutchison, Jr.
Phone
Email
770-220-1600
[email protected]
160 Clairemont Ave, SUITE 500 Decatur. GA 30030
ECVAC
EPISCOPAL Armed Forces & Federal Ministry
The Rt. Reverend James B. Magness
Phone
Email
202-459-9998
[email protected]
3504 Woodley Rd NW, Washington, DC 20016
ECVAC
EPISCOPAL MISSIONARY CHURCH
The Rt. Rev. Jeffrey W. Anderson
Phone
Email
571-289-6376
[email protected]
6309 Capella Ave., Burke, VA 22015
ECVAC
EVANGELICAL CONGREGATIONAL CHURCH
Rev. Robert A. Brown, CHC, USN, (Ret.)
Phone
Email
1-800-866-7581
[email protected]
100 W Park Ave, Myerstown, PA 17067
ECVAC
EVANGELICAL COVENANT CHURCH, THE
Reverend Mark A. Novak
Phone
Email
773-585-3211
[email protected]
www.covchurch.org/ministry
Phone
Email
8303 W. Higgins Rd, Chicago, IL 60631
EVANGELICAL FREE CHURCH OF AMERICA
Rev. Phillip F. Wright, CH (COL) USA (Ret.)
901 East 78th St, Minneapolis, MN 55420-1300
EVANGELICAL FRIENDS CHURCH INTERNATIONAL
Phone
Email
18639 Yorba Linda Blvd, Yorba Linda, CA 92886
Page 5
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2/22/2016
Contact List
90
ECVAC
EVANGELICAL LUTHERAN CHURCH IN AMERICA
Pastor Franklin Eric Wester
Phone
Email
202-417-3690
[email protected]
www.elca.org/federalchaplain
Phone
Email
719-433-2747
[email protected]
www.epc.org
305 E St NW, SUITE 300 Washington, DC 20001
EVANGELICAL PRESBYTERIAN CHURCH
Reverend Mark Ingles
17197 N Laurel Park Dr, #567 Livonia, MI 48152-7912
FEDERATED ORTHODOX CATHOLIC CHURCHES INTERNATIONAL
Most Reverend John T. Kelly
Phone
Email
631-878-4172
[email protected]
www.Jesus-focus.org
PO Box 5374-P, Bay Shore, NY 11706
FELLOWSHIP OF GRACE BRETHREN CHURCHES, THE
Reverend John W. Schumacher
Phone
Email
623-561-5485
[email protected]
www.gbnam.org
Phone
Email
617-450-3336
[email protected]
6289 W. Donald Dr, Glendale, AZ 85310
FIRST CHURCH OF CHRIST, SCIENTIST, THE
Ms Janet Y. Horton
210 Massachusetts Ave, P9 Boston, MA 02115
ECVAC
FREE METHODIST CHURCH OF NORTH AMERICA / USA
Rev. Rex E. Carpenter, Ch, Lt Col, USAF (Ret.)
Phone
Email
757-719-2717
[email protected]
132 Michaels Woods Dr, Hampton, VA 23666
ECVAC
FULL GOSPEL FELLOWSHIP OF CHURCHES AND MINISTERS INTERNATIONAL
Reverend Robert M. Green
Phone
Email
214-492-1254
[email protected]
www.thefellowshiptoday.com
1000 N Belt Line Rd, STE 201 Irving, TX 75061
ECVAC
Fairfax Church of Christ
Chaplani (COL) Donald Taylor, USA, Ret.
Phone
Email
703-631-2100
[email protected]
3901 Rugby Rd, FairfaX, va 22033
GENERAL CHURCH OF THE NEW JERUSALEM, THE
Reverend George D. McCurdy
Phone
Email
215-947-9878
[email protected]
Phone
Email
PO Box 707, 2815 BENADE CIR Bryn Athyn, PA 19009
GRACE CHURCHES INTERNATIONAL
Rev. Ronald A. Crews, CH (COL) USA (Ret.)
910-578-6082
5117 Cliffdale Rd, ATTN: CHAPLAIN ENDORSER Fayetteville, NC 28314
Page 6
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[email protected]
www.gracechurches.com
2/22/2016
Contact List
91
INTERNATIONAL CHRISTIAN CHURCH
Rev. Daniel J. Tyler
Phone
Email
407-886-3619
[email protected]
www.newvisioncc.com
PO Box 1208, 3927 HWY 441 N Plymouth, FL 32768
ECVAC
INTERNATIONAL CHURCH OF THE FOURSQUARE GOSPEL
Rev. Daniel A. Miller, CH (COL) USA, (Ret.)
Phone
Email
213-989-4246
[email protected]
www.foursquare.org
PO Box 26902, Los Angeles, CA 90026
INTERNATIONAL COMMUNION OF THE CHARISMATIC EPISCOPAL CHURCH
Archbishop Craig Bates
Phone
Email
516-612-4027
[email protected]
www.cec-nd.org
122 Broadway, Malverne, NY 11565
ECVAC
INTERNATIONAL MINISTERIAL FELLOWSHIP
Reverend Ronald Brovold
Phone
Email
612-382-5702
[email protected]
www.i-mf.org
2477 Shadywood Rd, PO BOX 100 Navarre, MN ?
ECVAC
KOREAN EVANGELICAL CHURCH OF AMERICA
Reverend Samuel Jang
Phone
Email
213-427-0691
[email protected]
691 S Harvard Blvd, Los Angeles, CA 90005
LIBERTY BAPTIST FELLOWSHIP FOR CHURCH PLANTING, INC.
Dr. Charles N. Davidson
Phone
Email
434-592-4241
[email protected]
Phone
Email
PO Box 10174, Lynchburg, VA 24506
LUTHERAN CHURCH - MISSOURI SYNOD, THE
Rev. Craig Muehler
,
ECVAC
LUTHERAN CONGREGATIONS IN MISSION FOR CHRIST
Reverend Tim White
Phone
Email
734-207-5400
[email protected]
Phone
Email
336-725-5811
[email protected]
7000 N. Sheldon Rd, Canton, MI 48187
MORAVIAN CHURCH IN AMERICA
The Reverend David Guthrie
459 South Church St, Winston-Salem, NC 27101
ECVAC
NATIONAL ASSOCIATION OF EVANGELICALS (NAE)
CH Steve West
Phone
[email protected]
PO Box 23269, Washington, DC 20026
Page 7
Email
www.nae.com
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2/22/2016
Contact List
92
NATIONAL BAPTIST CONVENTION, USA, INC.
Phone
Norman Poehike
916-797-6222 ext
227
1219 Pleasant Grove Blvd, Rocklin, CA 95678
Email
[email protected]
ECVAC
NATIONAL JEWISH WELFARE BOARD (JWB)
Rabbi Harold Robinson
Phone
Email
212-920-7205
[email protected]
520 Eighth Ave, 4TH FLOOR New York, NY 10018
ECVAC
NORTH AMERICAN MISSION BOARD (NAMB) / SOUTHERN BAPTIST CONVENTION
Dr. Keith Travis
Phone
Email
770-410-6366 x67
[email protected]
www.namb.net/chaplain
Phone
Email
4200 North Point Pkwy, Alpharetta, GA 30022
OPEN BIBLE STANDARD CHURCHES
Chaplain (COL) R. Terry Meek, USA (Ret)
[email protected]
,
ORIGINAL FREE WILL BAPTISTS CONVENTION
Rev. Harry C. Grubbs, CH (COL) USAR (Ret.)
Phone
Email
252-747-1503
[email protected]
Phone
Email
757-848-8218
[email protected]
PO Box 39, Ayden, NC 28513
ORTHODOX ANGLICAN CHURCH
The Very Reverend Fr. Paul K. Hubbard
,
Orthodox Church in America, Military and VA Chaplaincy
Very Rev. Theodore Boback, Jr.
Phone
Email
443-831-6870
[email protected]
www.oca.org
2028 E Lombard St, Baltimore, MD 21231
ECVAC
ORTHODOX CHURCH IN AMERICA, THE
Metropolitan Tikhon (Mollard) Metropolitan Tikhon
(Mollard)
Phone
Email
516-922-0550
[email protected]
www.oca.org
Phone
Email
505-323-5674
[email protected]
PO Box 675, Syosset, NY 11791
PENTECOSTAL CHURCH OF GOD, INC.
Reverend Dr. Lemuel M. Boyles
6828 Vista del Sol, Albuquerque, NM 87120
ECVAC
PENTECOSTAL HOLINESS CHURCH, INTERNATIONAL
Rev. Jerry L. Jones, CH (COL) USA (Ret.)
Phone
Email
580-695-6945
[email protected]
7300 NW 39th Expressway, Bethany, Oklahoma 73008
Page 8
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93
PIRCHEI SHOSHANIM
Rabbi Yosef Todd
Phone
Email
732-370-3344
[email protected]
360 Valley Ave, #23 Hammonton, NJ 08037
PLYMOUTH BRETHREN / STEWARDS MINISTRIES
Dr. Kenneth V Botton
Phone
Email
847-842-0227
[email protected]
www.stewardsministries.com
1101 Perimeter Dr, SUITE 100 Schaumburg, IL 60173
ECVAC
PRESBYTERIAN Council for Chaplains (PCCMP)
Lawrence P. Greenslit
Phone
Email
202-244-4177
[email protected]
www.pccmp.org
4125 Nebraska Ave NW, Washington, DC 20016
PRESBYTERIAN AND REFORMED COMMISSION ON CHAPLAINS AND MILITARY
CH (BG) Douglass E. Lee USA (Ret)
Phone
Email
678-701-5151
[email protected]
www.prcc.co
2509 Great Alexander St, Marriottsville, MD 21104
ECVAC
REFORMED CHURCH IN AMERICA
Rev. Alan Baker, RDML, CHC, USN (Ret.)
Phone
Email
202-351-1678
[email protected]
4500 60th Street SE, Grand Rapids, MI 49512
ECVAC
REFORMED EPISCOPAL CHURCH
Biship Ray R. Sutton
Phone
Email
972-248-6505
[email protected]
17405 Muirfield Dr, Dallas, TX 75287
ECVAC
REGULAR BAPTIST CHURCHES, GENERAL ASSOCIATION OF
Reverend Dr. John B. Murdoch
Phone
Email
765-455-9727
[email protected]
www.garbc.org
1300 North Meachland Rd, Schaumberg, IL 60173
ECVAC
ROMAN CATHOLIC CHURCH, THE
Archbishop Timothy P. Broglio
Phone
Email
202-719-3600
1025 Michigan Ave NE, Washington, DC 20017
ECVAC
Shul at the Aleph Institute
Rabbi Sanford L. Dresin
Phone
Email
302-762-2705
[email protected]
www.aleph-institute.org
Phone
Email
617-969-4240
[email protected]
PO Box 9564, Wilmington, DE 19809
SWEDENBORGIAN CHURCH, THE
Reverend Richard L. Tafel
11 Highland Ave, Newtonville, MA 02460
Page 9
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Synod Bible Presbyterian Church
Philip I. Resnick, Major USAF
Phone
Email
859-663-6125
[email protected]
5577 Taylor Hill Rd, Taylor Mill, KY 41015
UNAFFILIATED BAPTIST CHURCHES OF AMERICA
Dr. Ronald L. Tottingham
Phone
Email
605-339-2038
[email protected]
2013 S Van Eps Ave, Sioux Falls, SD 57105
ECVAC
UNITARIAN UNIVERSALIST ASSOCIATION, THE
Reverend Sarah K. Lammert
Phone
Email
617-742-2100
[email protected]
24 Farnsworth St, Boston, MA 02108
ECVAC
UNITED CHURCH OF CHRIST
Rev. Stephen Boyd
Phone
Email
562-301-1622
[email protected]
5352 East Abbeyfield St, Long Beach, CA 90815
ECVAC
UNITED PENTECOSTAL CHURCH INTERNATIONAL
Reverend Daniel E. Batchelor
Phone
Email
618-709-6222
[email protected]
www.upci.org
8855 Dunn Rd, Hazlewood, MO 63042
ECVAC
UNITED METHODIST CHURCH, THE
Rev. Bruce Fenner
Phone
615-340-7411
1001 Nineteenth Avenue South, PO BOX 340007 Nashville, TN 37203-0007
Email
[email protected]
ECVAC
WESLEYAN CHURCH, THE
Reverend Russ Gunsalus
Phone
Email
317-774-3914
[email protected]
www.wesleyan.org
Phone
Email
817-274-7161
[email protected]
www.wbfi.net
PO Box 50434, Indianapolis, IN 46250-0434
WORLD BAPTIST FELLOWSHIP, INC.
Reverend Thomas M. Raley
PO Box 13459, Arlington, TX 76094
ECVAC
NATIONAL ASSOCIATION OF EVANGELICALS (NAE)
CH Gary Sexton
Phone
[email protected]
,
Page 10
Email
www.nae.com
Contact List
2/22/2016
THOUGHTS FOR LEADERS
What You Can Do
Military and civilian leaders can do much to
help citizens celebrate their distinctive religious
beliefs and practices. It helps to hear leaders
speak about:
• Our dynamic First Amendment
• The wonder of religious diversity
• The privilege of hearing chaplains speak
from their specific faith traditions
• The importance of spiritual health
• Sensitivity towards all faiths or no faith
• The privilege of defending our Constitution
against “all enemies, foreign and domestic”
• That they live in a country which is still the
envy of all the world
Washington wrote a letter to the
Marquis de Lafayette describing
the agreement on the Constitution
among the 13 founding states as
‘little short of a miracle.’
May the miracle continue!
NCMAF
&
ECVAC
Endorsers Conference for
Veterans Affairs Chaplaincy
7724 Silver Sage Court
Springfield, VA 22153
(703) 608-2100
E-mail: [email protected] or
[email protected]
Celebrating
the Blessing of
Religious Diversity
in Our Military
We come together as official
representatives of the major
faith communities in the United
States in a mutually supportive,
working relationship.
Endorsers Conference for
Veterans Affairs Chaplaincy
NCMAF & ECVAC
CELEBRATING AMERICAN PLURALISM
We are Protestant and Roman
Catholic, Jewish and Orthodox,
Buddhist and Islamic.
Our members span the theological spectrum
of faith organizations that make up the
religious communities of the United States.
“The First Amendment may be rightfully
considered one miracle in American
Democracy. The genius of the military
chaplaincy has been its ability to provide
comprehensive, continuous religious support
to Service members, families and authorized
civilians without establishing a state religion.”
– Chaplain (COL) Jan Horton, USA-Ret
Dear Chaplain,
Your ministry is a result of America’s founders’
desire to live in a country where no state
religion existed. They were earnest in their
hope that America would be a place where
religious freedom was enjoyed, celebrated,
and respected. They would be amazed to
see the diversity in our military and federal
chaplaincies today. It truly is a miracle to see
varied faith-groups respecting each other in
a pluralistic setting while not compromising
their own personal faith tenets.
As you press on with your Service, please
consider these few thoughts…
Your Task
As ECVAC, we function as the sister
organization of NCMAF. Our focus is to
endorse clergypersons for service as
chaplains to all the Department of Veterans
Affairs hospitals. We serve as a liaison
organization between the American
religious communities and the Department
of Veterans Affairs
The First Amendment
As NCMAF endorsers for particular bodies,
we are the point of contact between
the armed forces and over 200 religious
denominations and faith groups. Our
common goals are to recruit, endorse and
provide oversight for clergypersons who
desire to serve as chaplains in any one of the
branches of our armed forces.
On December 15, 1791, a remarkable sentence
was added to our Constitution’s Bill of Rights:
“Cooperation without Compromise” is a motto
that has stood the test of time in the chaplain’s
world… and it is as critical today as it ever was.
Ensure all know that you will care for anyone
coming your way—no matter who they are—or
you will do everything possible to find them
help. But, at the same time, let them know you
are endorsed to faithfully represent your faithgroup and hold true to your own beliefs.
Whether it’s “Perform & Provide” (USA); “Provide
& Facilitate & Care for All” (USN); or “Provide &
Provide For” (USAF), you embody the miracle
of the First Amendment. Non-chaplain leaders
often do not understand or appreciate the
distinction, and your respectful explanation can
go a long way to helping them celebrate, too.
Congress shall make no law respecting an
establishment of religion, or prohibiting the
free exercise thereof; or abridging the freedom
of speech, or of the press; or the right of the
people peaceably to assemble, and to petition
the Government for a redress of grievances.
This sentence is precious and significant to
our country’s wellbeing and our identity as
Americans. The religious diversity you represent
is almost unknown in most of the world.
Educate your “flock” about the benefits such
diversity brings to our military and federal
institutions. Celebrate with them the fact that
our troops and civilians can freely exercise their
religion without fear! Help them understand
difference is not simply to be tolerated but to
be embraced.

File - National Conference onMinistry to the Armed Forces

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