We are Lisbon!

Transcription

We are Lisbon!

ISAAC BIENNIAL CONFERENCE – 2014
We are
Lisbon!
CONTENTS
. Invitation and Letter of Intent - SCITEVENTS
. Conference Organization
. Conference Management Company
. Preliminary Conference Program
. The City
. Transportation
. Conference Facilities
- Meeting Rooms
- Technical Facilities
- Catering
. Accommodation
. Social Events
. Budget
. Contact Details
Annex I A : Recommendation Letter by Seville University
Annex I B : Recommendation Letter by Angers University
Annex I C : Recommendation Letter by Wroclaw University
Annex I D : Recommendation Letter by Paris-EST Créteil (UPEC) University
Annex I E : Recommendation Letter by Barceló Hotel
Annex I F : Recommendation Letter by Meliã Hotel
Annex II A : Lisbon Congress Center Accessibility Checklist
Annex II B : Hotel Accessibility Checklist
We are
Culture!
INVITATION & LETTER OF INTENT - SCITEVENTS
To ISAAC International Office,
We are very excited that you have chosen Lisbon as the location for the ISAAC 2014 and would hereby like to offer
our services as your logistic and hospitality partner in Portugal.
With a team consisting of about 30 highly qualified members and having successfully organized over 250 international
meetings in Portugal and abroad, we believe that SCITEVENTS is your ideal partner for the organization of ISAAC
2014 in Lisbon.
Adding to its vast international experience, SCITEVENTS has all the advantages of working from Lisbon, which guarantees we are able to provide all kinds of services, leveraging our flexibility and efficiency with the help of deep local
knowledge and an extensive contact network.
The goal of our work is to guarantee that organizers of scientific events are able to concentrate on gathering inspiration
for future research, enjoying the event and taking full advantage of the networking opportunities it entails.
As such, we spare no efforts in the organization of every event and work with our large network of partners, including local hotels and venues with whom we have long-standing business relationships, to provide the best possible
supporting services.
Moreover, we remain flexible throughout the entire project and our team, including your dedicated project manager,
remain open to new requirements and challenges in all planning and execution phases, which we believe is especially important in events of this dimension, particularly if they include catering to the needs of attendees with special
needs.
We hope that the enclosed offer leaves no doubt of our strong commitment to making ISAAC 2014 a success.
Please do not hesitate in contacting us should you have any questions, additional requirements or details you would
like to have clarified.
We would be delighted should you choose to work with us in this venture and will be looking forward to your reply.
Yours sincerely,
General SCITEVENTS Director
CONFERENCE ORGANIZATION
ISAAC CONFERENCE 2014 CO-CHAIRS
LUIS AZEVEDO
MARIA MARGARIDA RAMALHO TALONE NUNES DA PONTE
. PhD in Informatics (Thesis in Rehabilitation Engineering), University of the
. MPhil (Master of Philosophy) in Special Education, Open University and West-
Basque Country, Spain.
minster College, Oxford, England , 1997.
. Master of Science – Biomedical/Rehabilitation Engineering – University of Dun-
. Kindergarten and Preschool teacher at the Centre for Cerebral Palsied Chil-
dee, Scotland, United Kingdom.
dren, Lisbon, Portugal, since 1980, where she is currently the coordinator of
. Professional Engineer – Technical University of Lisbon – Portugal
the UTAAC Unit for Augmentative and Alternative Communication Technologies.
. Researcher at the Technical University of Lisbon, Centre for Analysis and Signal
. Invited Professor, Lusofona University, Lisbon Portugal, since 2002, teaching
Processing, in the area of Assistive Technology for Augmentative
Augmentative Communication in MSc courses on Special Education for Teachers.
Communication.
. Has given courses at the Polytechnical University of Madrid, Spain, the Univer-
. Director of ANDITEC, a Portuguese company specialized in Assistive Technology.
sity of Quito, Ecuador, the Pedagogical National University of Bogota, Colombia,
. Professor of the “Faculty of Human Motricity”, Technical University of Lisbon,
the University of Cartagena, Colombia, and the University of Magalhaes, Punta
area of Assistive Technology.
Arena, Chile.
PEDRO ENCARNAÇÃO
ISABEL AMARAL
. Received the ‘Licenciatura’ degree in 1994, the M.Sc. degree in 1998, and
. PhD in Psychology, Area Development and Education. Faculty of Psychology
the Ph.D. degree in 2002, all in Electrical and Computer Engineering from the
and Educational Sciences, University of Porto.
Instituto Superior Técnico, Lisbon, Portugal.
. Master of Education, in Curriculum Development and Administration. Speciali-
. Assistant Professor at the Faculty of Engineering of the Catholic University of
zation in the education of deafblind children and children with multiple disabilities,
Portugal.
Boston College, Boston, USA.
. Research Affiliate of the Glenrose Rehabilitation Hospital, Edmonton, Canada.
. Diploma in SpeechTherapy – Escola de Reabilitação – Alcoitão, Portugal.
. Served as Associate Dean (Finance, Personnel, Postgraduate studies) of the
. Visiting Professor at the following universities: Zagreb, Croatia; Ljubljana, Slo-
Faculty of Engineering, Catholic University of Portugal, from 2002 to 2008.
venia; HogeschoolZuid, Holland; Mackenzie Presbyterian University, Brazil; Uni-
. Current research interests include Rehabilitation Engineering, namely the use of
versity of Yerevan, Armenia.
robots for pediatric rehabilitation, and nonlinear control of autonomous vehicles.
. Consultant to the Perkins International Program, Perkins School for the Blind,
Boston, USA.
CONFERENCE MANAGEMENT COMPANY
YOUR DEDICATED PROJECT TEAM WILL BE LEAD BY:
PROJECT MANAGER
Mónica Saramago - General Director,
SCITEVENTS, Portugal
Mónica Saramago started her career at INSTICC, an international scientific
institute, and joined SCITEVENTS as a General Director in 2010. She has
been involved in conference planning since 2003, having been responsible
for the organization of over 250 conferences, congresses and meetings in
this period. An engineer by training, she has also pursued studies in management and was awarded a Cambridge First Certificate in English in 2001.
ASSOCIATE PROJECT MANAGER
Rita Dantas
SCITEVENTS, Portugal
Rita Dantas has joined SCITEVENTS in 2012 after six years working for the
German Helios Media Group, where she was in charge of corporate communication and the organization of international events. Before this, she had
worked for Siltra, a Destination Management Company. She has lived and
studied in four different countries and is fluent in English and German. She
is currently pursuing a PhD in Digital Media, a joint program by the University
of Austin and the New University of Lisbon.
PRELIMINARY CONFERENCE PROGRAM
Preconference Workshops
July 21, 2014
Monday
July 22, 2014
Main Conference
July 23, 2014
July 24, 2014
Wednesday
Tuesday
Research Symposium
July 25, 2014
Thursday
8:00
AM
Registration
Opens
at 8:00 AM
8:30
ISAAC
Chapter
Presidents
at 8:00 AM - 9:00
Registration
Opens
at 8:00 AM
Publication
Committees
at 8:00 AM - 9:00
July 26, 2014
Friday
Registration
Opens
at 8:00 AM
BUILD meeting
at 8:00 AM - 9:00
AAC Journal
Meeting (CEs)
at 8:00 AM - 9:00
Saturday
Registration
Opens
at 8:00 AM
July 27, 2014
Sunday
July 28, 2014
Monday
Friends of ISAAC
at 8:00 AM - 9:00
9:00
ISAAC
Committee
Membership
Meeting
Meeting TDB
1:00
1:30
2:00
2:30
3:00
PM
3:30
4:00
Pre conference Workshops
AAC Camp
Leadership Workshop
ISAAC Executive Council
9:00 AM // 7:00 PM
ISAAC 2014
Meeting TDB
WORDS+
/ISAAC
Consumer
Lecture TDB
Scientific Sessions 9:00 AM // 7:00 PM
12:30
12:00
Educational & PWU AAC Exhibitions
Meetings TDB
Scientific Sessions 10:30 PM // 5:45 AM
11:30
Chapter
10:30
11:00
Meeting TDB
POSSUM
ISAAC
Aspiration
Award TDB
International
AAC
Awareness
Month
Aspiration
Presentation TDB
10:00
READ
LEAD
Opening Ceremony
9:00 AM - 10:30 AM
9:30
Able Net/ISAAC
Remarkable
Achievement
Awards TDB
Research Symposium
9:00 AM - 7:00 PM
LEGEND:
4:30
5:00
Awards & Closing Ceremony
4:35 PM - 5:35 PM
5:30
6:00
6:30
Welcome Reception
5:45 PM - 6:45 PM
7:00
7:30
8:00
8:30
9:00
9:30
10:00
President’s Reception
7:30 PM - 10:00 PM
Local Party
? PM - 10:00 PM
Pre & Post Conference
Exhibitions
Registration
Open Sessions
Invite-only Sessions
Scientific Sessions
Receptions
Opening & Closing Ceremonies
TDB: Time to be determined for
awards and sessions.
Exhibition Hall: Time for unopposed sessions
yet to be identified.
We are
Lisbon!
THE CITY
LISBON
A PLACE TO ENJOY & LEARN
Lisbon is known as the white city, thanks to its unique light. The luminous
Close to the castle, in Graça, lies the church and monastery of São Vicente
environment and the kind climate allow for marvelous walks through the old
de Fora, one of the most imposing and notable religious monuments in the
town. The city has a beauty that extends beyond its famed monuments, an
city, built following a vow made by King Afonso Henriques to São Vicente
atmosphere that is best experienced directly in its streets and alleys.
during the siege of Lisbon.
Strolling down from Graça to Santa Apolónia to explore the riverside neigh-
The culture, architecture and people found in the city’s historical neighbor-
borhood, it is impossible to miss the unique 16th century Casa dos Bi-
hoods are fundamental aspects of Lisbon’s identity, and those who explore
cos, so named after the diamond shaped stones that cover its façade.
them will discover their own personal map.
The building belonged to Afonso de Albuquerque, Viceroy of India, and is
the site of a number of Roman archaeological finds. It currently hosts the
Saramago Foundation, dedicated to the Portuguese Literature Nobel Prize
TOURISTIC ATRACTIONS
winner José Saramago.
As the capital of the former Portuguese Empire, Lisbon boasts a thousand
years of history, and is peppered with monuments of great importance,
reflecting key moments in the country’s history. The peak of Lisbon’s wealth
was during the Age of Discovery, a time which has left a heritage of rare
beauty.
If a city’s soul is to be found in its origins, it makes sense to start our trip at
Castelo de São Jorge, a Moorish castle taken by Portugal’s first king when
conquering Lisbon in 1147. The castle also boasts magnificent views over
Lisbon.
We are
History!
Next along the riverside after passing Terreiro do Paço, Lisbon’s entry way,
plants and animals – are represented in many different forms in the Torre de
and one of the harbor areas, is the neighborhood with the largest num-
Belém, which sports also the first sculptural portrayal of an African animal,
ber of heritage sites connected with the Portuguese discovery voyages:
a rhinoceros.
Belém. It was from the beach of Belém that Vasco da Gama set sail to
Much more recent, but still invoking the grandeur of the Age of Discover-
discover the sea route to India and several of the area’s monuments reflect
ies, is the Padrão dos Descobrimentos. The monument, dating from 1960,
this.
commemorates the five hundredth anniversary of the death of Henry the
One of the most imposing symbols of the city is the Mosteiro dos Jeróni-
Navigator, paying tribute to the instigator of the Voyages of Discovery and
mos, the construction of which was started in 1501 by King Manuel I and
to the most important Portuguese sailors.
finished a century later. Royal, religious, naturalist and nautical decorative
Belém is the symbol of the “golden age” of the Discoveries, however the
elements combine to create a building that is considered the jewel of the
modern age is very much in evidence right around the corner at the CCB –
distinctively Portuguese Manueline style, and it has been recognized as
Centro Cultural de Belém, which includes Museu Berardo, one of Lisbon’s
a World Cultural Heritage site by UNESCO. Overlooking the magnificent
modern art museums.
Praça do Império, the monument is regarded as one of Lisbon’s finest land-
When mentioning culture, Fado, a form of vocal music unique to Lisbon,
marks.
is never far away. Ranging from the most formal performances, where the
emotional force of the music generates an almost tangible appreciation
Also in Belém, on the river bank, lies another marvelous Manueline monu-
among the audience, to the most informal displays, in which everybody
ment, again classified as a UNESCO World Heritage site - the Torre de
sings spontaneously, Fado combines joy and sadness, reflecting life in all
Belém. Designed in the 16th century by Francisco Arruda, the Torre de
its force and passion.
Belém is a square tower with a polygonal bastion facing the river Tagus.
But Fado is not the end of it, Lisbon is an extremely lively city with a vibrant
The exterior façades, balconies and verandas are covered with abundant
night life and a variety of cultural events. There is always something hap-
decoration, its Arab and Venetian influences contrasting with the austerely
pening, 365 days a year.
decorated interior. The organic elements of the Manueline style – such as
“THE COLOURS, GASTRONOMY,
HISTORY, PLURAL CULTURE AND
THE DIVERSITY OF THE COUNTRYSIDE
ALL HELP TO ENRICH YOUR VISIT.”
Did you
Know?
Great value for a low-cost-Lisbon is Europe’s
second oldest capital city and the least
expensive one.
Here you can purchase great value for little
money. So, why don’t take advantage of this
great opportunity?
We are
Unique!
TRANSPORTATION
TRANSPORTATION
LISBON IS EASY TO GET TO. IT HAS DIRECT CONNECTIONS FROM SEVERAL US AIRPORTS, IS A SHORT FLIGHT
AWAY FROM MOST EUROPEAN CITIES, AND IS JUST AS EASILY ACCESSIBLE BY ROAD, RAILWAY OR SEA.
BY AIR
BY RAIL
Lisbon International Airport, 7 km from the city centre, has daily flights to
Scores of national and international trains arrive in Lisbon every day. In ad-
and from the major cities in Europe and the world. The Portuguese airline
dition to “Santa Apolónia” terminal station, the city has the new “Gare do
TAP - Air Portugal, as well as major international airlines, fly to and from
Oriente”, which opened in 1998 adjacent to the “Parque das Nações”. Both
Lisbon.
stations have direct bus and underground connections to the city centre.
BY SEA
BY ROAD
The Port of Lisbon is the busiest port on the European Atlantic coast.
Arriving in Lisbon by road is a pleasant experience, as the visitor can enjoy
Lisbon is often a port of call for many cruise ships coming from different
the beautiful countryside along the way. The city has good road accesses
places. It has three terminals for cruise ships: the “Alcântara”, “Rocha de
and the most frequently used routes are the A1 motorway, the “25th April
Conde d’Óbidos” and “Santa Apolónia” terminals. Furthermore, the city also
Bridge”, the new “Vasco da Gama Bridge”, and the “CREL”, the outer ring-
has marinas for recreational boats in the docks of “Belém”, “Santo Amaro”,
road for the Lisbon region.
“Bom Sucesso”. “Alcântara” and, most recently, “Olivais”.
We are
Innovation!
FACILITIES
CONFERENCE FACILITIES
THE LISBON CONGRESS CENTER
The Lisbon Congress Center - CCL located in the historical area of Belém, is
the largest congress centre in Lisbon. It has been designed to host national
and international conventions, congresses, seminars, fairs, exhibitions and
meetings of different sizes in a total area of 15,000 sqm. It offers flexibility,
maximum comfort and efficiency and the latest in technology (audiovisual
and IT equipments), as well as several certifications: ISO 9001, AIPC Quality Standards, and Meeting Matrix International PCMA Space Verified.
The building has lecture halls of different sizes and an attractive exhibition
area, as well as a number of rooms for spontaneous small scale meetings.
With the Tagus River nearby and close to the prestigious area of Belém,
Lisbon Congress Centre is about 15 minutes by car from the city centre
and 20 minutes away from Lisbon Airport.
MEETING ROOMS
. AUDITORIUM I (1500 Pax)
TECHNICAL INFORMATION:
Area: 1.700,00 m2
ACCESS:
4 access doors: Width 1,60m / Height 2,00m.
. AUDITORIUM II (400 Pax)
. AUDITORIUM III (120 Pax)
. AUDITORIUM III+IV (240 Pax)
Area: 290 m2
Area: 120 m2
Area: 240 m2
ACCESS:
ACCESS:
ACCESS:
1 access door: Width 1,35m / Height 2,00m.
MEETING ROOMS
. AUDITORIUM IV (120 Pax)
. AUDITORIUM V (400 Pax)
. AUDITORIUM VI (300 Pax)
Area: 120 m2
Area: 400 m2
Area: 300 m2
ACCESS:
ACCESS:
ACCESS:
1 access door: Width 1,35m / Height 2,00m.
. AUDITORIUM VII (400 Pax)
. AUDITORIUM VI+VII (700 Pax)
. AUDITÓRIO VIII (400 Pax)
Area: 400 m2
Area: 700 m2
Area: 400 m2
ACCESS:
ACCESS:
ACCESS:
TECHNICAL FACILITIES
The Lisbon Congress Center offers comprehensive IT solutions for presentations,
meetings, exhibitions and registration. The highly qualified technical staff members
will not only ensure a technically trouble free event; they will be your partners for the
planning of individual, tailor-made technical solutions for your event.
Audiovisual areas comprised in their services include but are not limited to lighting,
image projection, simultaneous translation and audio enhancement, as well as video
and audio recording and edition in several formats.
We are
Technology!
CATERING
GREAT CUISINE SKILLS & HEALTH
Portuguese cuisine brings together the best of the mediterranean and the
continental traditions, combining them in a wide variety of dishes that never
fails to surprise foreign visitors. The diversity and quality of fresh produce
and local ingredients guarantees that tasty and healthy choices are available
for all, including vegetarians and participants with allergies or other special
needs.
We are
Cuisine!
ACCOMMODATION
GREAT COMFORT & GREAT PRICE
As any capital city, Lisbon has a large offer regarding accommodation. With
options ranging from major international hotel chains to boutique hotels,
many of which located in former convents and palaces, you can be sure to
find an alternative within your budget and taste.
SOCIAL EVENTS
With its variety of historical and modern sites, Lisbon offers countless venues for social events of every format and a plethora of animation and entertainment
options that can be chosen to accompany the events, from historical reenactments at a Moorish castle or baroque palace to modern productions, traditional
concerts and Fado performances. The options below constitute a sample of what Lisbon can offer for your social event:
CASTELO DE S. JORGE
The combined history and significance of the Castelo de S. Jorge make it an excellent place
to hold a social event at the ISAAC 2014. With unique architectural spaces benefiting from
their history and location in a unique urban setting and landscape, the Castelo de S. Jorge is
available for several activities beyond the usual visit, including cultural events, concerts, exhibits, seminars, company meetings, theatre and other performances, banquets, receptions,
promotional events and film and photo shoots.
MUSEU DA ELECTRICIDADE
The Electricity Museum opened to the public in May 2006 and is located at the former Tejo
Power Station, one of Lisbon’s architectural landmarks. In its day it was a real pioneer in
electricity generation, which can still be seen in all the industrial structures contained within
and the industrial appearance of its façade, a must-see for all who appreciate the glory of
old industrial architecture.
Today, almost a century after it was built, the power station has again taken on innovative
aspects and a prominent position as a museum and a premium venue in which meetings
and events can be held in a unique atmosphere.
SOCIAL EVENTS
OCENÁRIO DE LISBOA
The Oceanário is Europe’s largest aquarium and the vastness of its main tank, combined with
several other tanks and structures, provides for a unique atmosphere and lighting. Opened
in 1998, the Oceanário was the centerpiece of the XXth century’s last World Fair, themed
“The Oceans, a Heritage for the Future”. With over one million visitors per year, the Oceanário
is also Portugal’s most visited attraction.
Perfectly integrated in the Tagus surroundings, the Oceanário is the ideal venue for meetings
and events. The rooms, local atmosphere and all the logistic support provided will guarantee
a successful and memorable event.
PALÁCIO NACIONAL DE QUELUZ
A former residence of kings and queens, the National Palace of Queluz invites you to meet
the Portuguese cultural and natural heritage of an historical period that combines baroque,
rocaille and neoclassical influences. The palace and its gardens and settings constitute a remarkable monument, in which every detail brings back to life the daily existence of the Royal
Family during the second half of the 18th century.
Today, besides being open for visitors and regularly housing foreign heads of state on official
visits, the Palácio Nacional de Queluz offers a variety of options for entertaining, including
evening receptions, dinners, historical shows and concerts with a private view of the palace,
gardens and collections.
We are
on Budget!
BUDGET
1. LOGISTICS
1.1 CONFERENCE SITE CONTRACT
2.800.00 €
INCLUDING:
Negotiating and securing a conference site for the conference, based on the conference’s meeting rooms and exhibitors needs.
Coordinating and securing all the audiovisual equipment for Delegates and Exhibitors. Developing signage to clearly indicate
directions and services relevant to people who use AAC, e.g. signs to clearly identify where blender stations are available, where
catering functions are held, where batteries can be recharged, etc.
DOES NOT INCLUDE:
Any cost with the conference facilities: meeting rooms, exhibition areas, security or maintenance services.
1.2 HOTELS MANAGEMENT
4.200.00 €
INCLUDING:
Negotiating and coordinating hotel contracts based on the number and needs of delegates. Managing hotel room blocks at
guaranteed rates. Managing ISAAC Executive Board, staff, and VIP room’s. Managing rooming lists for all hotels with bi-weekly/
weekly reports (including modifications, additions, cancellations, special requests, etc). Providing an online conference / hotel
registration software solution. Managing and supporting an online conference / hotel registration software solution.
DOES NOT INCLUDE:
Any costs with conference management software.
1.3 EXHIBIT HALL AND EXHIBITORS
11.700.00 €
INCLUDING:
Planning and promoting the exhibit portion of the Conference. Managing changes according to the exhibitor’s needs. Coordinating the exhibit floor plan and technical set-up. Producing the exhibitor information sheet and technical manual. Liaising with
paying and complimentary exhibitors (confirming space, confirming logistics details,etc). Onsite management (managing setup
and tear-down, liaising with exhibitors and suppliers). Negotiating and setting a contract with a decorator.
DOES NOT INCLUDE:
Printing costs or decoration materials.
Any costs with the stands infrastructure and furniture.
1.4 CATERING
500.00 €
INCLUDING:
Negotiating and coordinating a Catering Contract based on the number and needs of delegates.
DOES NOT INCLUDE:
Any F&B costs.
Any blender renting costs.
1.5 OTHER SERVICES
3.200.00 €
INCLUDING:
Developing advance registration materials for conference delegates, like bage, certificates, eventual meal tickets,etc.
Preparing all delegate bags with stationery and other ISAAC materials (ISAAC may provide a Conference Proceedings Tribute
Book, a Conference Proceedings publication and a Membership Directory to be distributed inside the bag). Developing a list of
registrants with information regarding each participant (including email-address).
Providing a virtual community for participants to share information prior, during and/or after the conference.
2. CUSTOMER SUPPORT
2.1 ON-SITE ACTIVITIES
21.700.00 €
INCLUDING:
Providing all kind of technical support for the Conference Delegates and Exhibitors. Coordinating and securing volunteers during
all conference days. Providing on-site registration desk/materials/badges and staff to provide these services.
Establishing hospitality desk and materials for assistance, including tourist information.
2.2 PRIOR ACTIVITIES
11.400.00 €
INCLUDING:
Providing telephone and customer service support for the online paper submission and conference registration. Providing costumer support for delegates regarding their hotel reservation.
Developing and coordinating services for persons with special needs (e.g.,visas, transportation to and from site; attendants if
needed; sign language interpreter; brailled materials). Coordinate and provide all kinds of usefull information for the participants,
namely transportation to and from airports, restaurants,etc.
DOES NOT INCLUDE:
Any possible costs with software not owned by SCITEVENTS or SCITESOFT.
3. MARKETING SUPPORT
6.000.00 €
INCLUDING:
Creating a communications and media plan for ISAAC 2014 that includes: production of advertising materials, coordination the
production of conference related videos, production of promotional items to be used at events, etc. Arranging publicity and
local press coverage of the conference.
4. SCIENTIFIC AND PROFESSIONAL PROGRAM
3.800.00 €
INCLUDING:
Managing and coordinating the conference program: sessions, times, rooms, etc. Managing and coordinating session chairs,
and confirming presentation submission. Confirming keynote speakers information and special sessions information. Providing
all the necessary materials for official program and/or proceedings. Special events (e.g., Evening Social Event) organization.
Coordinating Welcome Reception. Coordinating President’s Reception.
DOES NOT INCLUDE:
Any costs with Keynotes / VIP’s travelling fees. Any printing costs with official program and proceedings. Any costs with
Welcome Reception F&B, renting space, transportation. Any costs with President’s Reception F&B, renting space, transportation.
5. REPORTING
4.200.00 €
INCLUDING:
Creating a conference operational and implementation plan. Creating a final report in collaboration with ISAAC Executive
Board. Provide several plans that should include registration, program and budgetary information. Designing an online conference evaluation form in collaboration with ISAAC Executive Board.
TOTAL
69.500.00 €
CONTACT DETAILS
MONICA SARAMAGO
General SCITEVENTS Director
Email: [email protected]
Tel.: 00351 265 520 185
Fax: 00351 265 520 186
Annex
Annex I A
Recommendation Letter by SEVILLE University
Annex I B
Recommendation Letter by ANGERS University
Hammoudi Slimane
Professor
Computer Science Department
ESEO, School of Engineering
Angers – France
Tèl : +33 (0)2 41 86 67 07
E-mail : [email protected]
Angers , November 28, 2012
I am since 1999 involved in the organisation of international conferences
among which ICEIS, WEBIST and ICSOFT. We have always had a fruitful
cooperation with Scitevents to the success of our scientific events.
Working with Scitevents is always a pleasure. They are incredibly
professional and excellent to work with and their events really do a lot for
the reputation of our school. We have been working with them since 2003
and are happy to announce that we will also be organizing several
conferences together in 2013 (ICEIS , http://www.iceis.org/) and 2014
(BIOSTEC, http://www.biostec.org/)
.
S .hammoudi
Slimane HAMMOUDI (Tel :02 41 86 67 07)
Enseignant-Chercheur, Professor
ESEO, Angers
FRANCE
Annex I C
Recommendation Letter by Wroclaw University
Annex I D
Recommendation Letter by PARIS-EST CRÉTEIL (UPEC) University
Annex I E
Recommendation Letter by BARCELÓ HOTEL
Annex I F
Recommendation Letter by MELIÃ HOTEL
Since 2011 our Hotel have had the pleasure to work with SCITEVENTS in several occasion.
Every single event held in collaboration with their team has been very constructive; their experience in
planning and organizing conferences worldwide has been a plus in dealing with them.
From the Hotel’s perspective every single event went smoothly with a great deal of compliments and
positive feedback from the attendees.
We hope to keep on working with SCITEVENTS in the future.
Dario Indovino
Groups & Conference Coordinator – Meliá Roma Aurelia Antica
C/ Via degli Aldobrandeschi, 223
00163 Roma, Italy
T. +39 06 66544 468 - F. +39 06 66544 467
Pagina 1 di 1
Sol Melia Italia srl di Socio Unico - gruppo Sol Melia –Direzione e coordinamento so Sol Melia S.A.
Sede legale: Via Masaccio, 19 -20149 Milano – Italia – C.F. e Partita Iva n° iscrizione al R.I. di Milano 05307630961 - REA di Milano 1811248 - Capitale Sociale € 100.000,00 i.v.
Annex II A
LISBON CONGRESS CENTER ACCESSIBILITY CHECKLIST
ISAAC BIENNIAL CONFERENCE RFP – 2014
Lisbon Congress Center Accessibility Checklist
Item #
Conference Site Accessibility Criteria
Yes
1.
IN ADVANCE
a)
Have you appointed a coordinator to address the needs of people who use AAC to
use as a resource before and during the conference? (Is this person available by
phone or in advance, by email?)
X
b)
Have you considered the need for contingency plans, especially at
outside venues (example: lifts at train stations being out of order.)?
2.
AIRPORT
a)
Can the airport provide sufficient access to aircraft and terminal buildings, to
ensure smooth handling of conference attendees and associated luggage?
X
b)
Ensure that additional assistance is pre-arranged for conference attendee arrival,
particularly those with disabilities
X
c)
Ensure airport security personnel and staff are aware of conference attendee
arrival / departure airlines, days, and times, to ensure sufficiency of numbers and
training
X
3.
CONFERENCE SITE PARKING
a)
Is handicapped parking available at conference site? If so, how many spaces?
X
b)
Is the parking easily accessible to the main entrance of the Conference?
X
c)
If parking is located in a multi-level garage, are elevators easily accessible?
d)
Are handicapped spaces at least 12 ft./3.65 m. wide?
4.
CONFERENCE VENUE
a)
Have you named a Conference Coordinator for people who use AAC
in advance to be available to advise on individual requests / issues?
X
b)
Does the site have reasonable distances between conference rooms,
dining rooms, etc.?
X
c)
Do the lifts / elevators accommodate at least one large wheelchair and facilitator?
X
d)
Does one restroom / lavatory/ WC (at least) have an adult change table?
X
e)
Is the information about the location of the restroom(s) / lavatory (ies) / WC(s)
posted?
X
5.
DISABILITY SENSITIVITY TRAINING FOR STAFF
a)
Will training for facility staff about disability issues been planned?
6.
CONFERENCE ENTRANCE
a)
Are main doors power operated?
b)
Are curbs to the entrance cut out?
No
X
X
X
Item #
Yes
c)
Is the walkway to the entrance on a continuous surface without steps or step
gradations?
d)
Is there front door access for wheelchairs?
7.
CONFERENCE ROOMS
a)
Are public rooms spacious and accessible with plenty of room around
tables for wheelchairs and facilitators?
b)
Are all conference rooms (including exhibits, plenary session rooms)
located on the main entrance floor?
c)
If not, are non-freight elevators available and easily accessible to get to the
conference rooms?
d)
Does a security guard or maintenance person need to be contacted to gain access
to special elevators for wheelchairs?
e)
Are elevator controls placed at heights of 54"/137.16 cm. or less?
X
f)
Are conference room doors at least 32'/81.28 cm. wide?
X
g)
Are conference rooms large enough to accommodate at least 10 persons in
wheelchairs?
X
h)
Will conference site arrange room to accomplish this accommodation?
X
i)
Can speaker platforms be accessed by persons in wheelchairs?
X
J)
If you ticked “Yes” for i), how is this accommodated:
k)
Are there accommodations for other special needs (e.g. hearing or visual
impairment?
l)
For the Forum for People Who Use AAC: is the room large enough to
accommodate as many people as you expect and wheelchairs in a circle
or other arrangement which allows eye contact? Is the environment
quiet?
8.
RESTROOMS / LAVATORIES / WCs
a)
Are they accessible to persons in a wheelchair?
X
b)
Is the doorway to the toilet at least 32”/81.28 cm. wide?
X
c)
Is the toilet area at least 3 feet/90 cm wide and 5 feet/150cm deep?
X
d)
Are there special grab bars installed?
X
e)
Male Urinal Basin Height (cm or inches) off the floor:
X
No
X
X
X
X
X
X
Item #
Yes
f)
Are wash basins and towel dispensers accessible from a wheelchair?
X
g)
Will they be equipped / staffed with a hoist and/or an attendant?
X
9.
SAFETY
a)
Are plans in place for evacuating persons in wheelchairs, if necessary?
X
b)
Do floors have a non-slip surface?
X
c)
Are there warning systems accessible to person with sensory impairments?
X
10.
WATER FOUNTAINS
a)
Are fountains no higher than 36”/91.44 cm.?
X
b)
Are the spout and controls at the front of the fountain?
X
11.
No
PUBLIC TELEPHONES
a)
Is at least one public phone accessible to persons in wheelchairs?
X
b)
Is the height no more than 54”/137.16cm.?
X
c)
Are speaker phones available for public use?
X
12.
RESTAURANTS / FOOD STANDS
a)
Are these wheelchair accessible?
X
b)
Can furniture be moved to accommodate those using wheelchair?
X
c)
Are less expensive options available which are easily accessible?
13.
MEALS
a)
Is there the capability to provide for a variety of health and / or religiously
required dietary restrictions (ie. peanut, nut, lactose, vegetarian, kosher, hallal,
etc)
X
b)
Is there the capability for the mincing or liquidizing of food?
X
c)
Will all meals have food choices that are soft and easy to chew?
X
d)
Will the following food suggestions be taken into consideration?
Soup and hard rolls are difficult to eat; flaky pastry is very messy. Sandwiches,
quiche, and soft bread are much easier to eat, with bananas being essential
Item #
14.
ADDITIONAL COMMENTS REGARDING CONFERENCE SITE ACCESSIBILITY
Provide any additional details here:
Yes
No
Item #
15.
* TRANSPORTATION TO AND WITHIN SITE
(NOTE: Vehicles should be able to hold large luggage; ie: hoist, commode, etc.)
a)
Is there enough wheelchair accessible transportation available between hotels
and the conference site? (Please provide times of service)
b)
Is wheelchair accessible transportation available to and from the airport?
c)
Is wheelchair accessible transportation available to and from the train / subway/
tube station?
d)
Is wheelchair accessible transportation available for local travel to restaurants and
places of interest?
e)
Have you collected information on where and how to obtain accessible
transportation? (Please provide costs, if any, and times of service)
f)
Are accessibility maps available?
g)
Will you be able to provide accessible transport for social events?
h)
Additional Comments
*To be determined later according to the event needs
Yes
No
Item #
16.
* SOCIAL ACTIVITIES
Comment on the accessibility of any special social events being considered:
*To be determined later according to the event needs
Yes
No
Item #
17.
*LOCAL RESTAURANTS
a)
Are there wheelchair accessible restaurants in the hotels?
b)
Are there wheelchair accessible restaurants within a reasonable distance from the
hotel?
c)
Are there accommodations for other special needs, such as visual or hearing
impaired? If so, please describe below:
*To be confirmed later according to the event needs
Yes
No
Item #
18.
Yes
No
* LOCAL HOTEL ACCESSIBILITY
a)
Do the major hotels being considered have rooms specifically for persons in
wheelchairs (door width at least 32”/81.28 cm. for room and bath; adequate room
between the beds to manoeuvre a wheelchair; grab bars for toilet and bath)?
b)
Are guest rooms large enough to accommodate a commode or hoist?
c)
Is there access possible all around the bed in guest rooms?
d)
Are bathrooms in guest rooms able to accommodate a wheelchair next to the
bath and toilet?
e)
Are roll-in showers available? If so, are they large enough to hold a shower chair?
f)
For each hotel being considered, list the number of guest rooms that would be
available to conference registrants using wheelchairs.
Hotel Name:
# of Rooms:
Hotel Name:
# of Rooms:
Hotel Name:
# of Rooms:
Hotel Name:
# of Rooms:
g)
Are elevators easily accessible to persons in wheelchairs?
h)
Describe the process for conducting an emergency evacuation of any venue, with respect to ensuring
the safety and security of all individuals with special needs
i)
Additional Comments (add page if necessary)
*Check the Annex II B
Item #
19.
Yes
No
OTHER THINGS TO NOTE
TIMING

Workshops for people who use AAC should be held late morning or early afternoons.

People who use AAC take longer to eat, so meetings over lunch or immediately after lunch
don’t work well.
CONTENT OF FORUM FOR PEOPLE WHO USE AAC

Because many people have literacy difficulties, written material in visual presentations should
be limited; if it is used, it should be read out.

Give adequate time for people to become confident of speaking in a group (at least 1 hour).

Take time to interpret symbol users’ communication.
POSTER PRESENTATION

It is recommended that an audio cassette be available to assist people who have literacy or
visual problems to understand the presentation.

Posters should be arranged at a height conducive to viewing by people using wheelchairs.
Annex II B
HOTEL ACCESSIBILITY CHECKLIST
As most hotels did not as of yet have definitive prices for 2014, most room prices are indications based on the current price level.
All of the information mentioned below has been provided by the hotels themselves. As such, SCITEVENTS does not take responsibility for the accuracy of the
information provided. This list is only a small sample of accommodation choices and does not aim to be comprehensive.
REQUIREMENTS
HOTELS
Rooms specifically for persons in
wheelchairs 1
Rooms available in the hotel to
conference attendees using
wheelchairs
Guest rooms wide enough to
accommodate a commode or hoist
Access all around the bed in
guest rooms
Bathrooms in guest rooms able to
accommodate a wheelchair next to
the bath and toilet
Roll-showers wide enough to hold
a shower chair
Elevators easily accessible to
persons in wheelchairs
SINGLE
DOUBLE
59 € 3
59 € 3
Hotel Ibis José Malhoa**

6
X




Hotel Fénix Garden***

1



X
4

55 €
60 €
Fontana Park Design Hotel****

1



X4

80 € 3
90 € 3
SANA Metropolitan Hotel ****

4



X4

85 €
90 €
SANA Lisboa Hotel ****
2
2
X


X4

90 €
100 €
SANA Malhoa Hotel****
2
1


X4

TBA
TBA
Hotel Tivoli Jardim ****

1




170 €
185 €
Vip Executive Villa Rica****

1
2


X4

TBA
TBA
Vila Gale Opera****

7



X4

TBA
TBA
Hotel Aviz****

2
X




TBA
89 €
Hotel Alif Avenidas****

1
2

2
2

75 €
85 €
Hotel Fénix Lisboa****

1



X4

65 €
70 €
Hotel Fénix Urban****

2





60 €
65 €
Hotel Zenit Lisboa****

1





95 €
102 €
Hotel Florida****

1





60 € 3
Hotel Marquês de Pombal****

2



X
4

Lisbon Marriott Hotel****

2



X
4

80 €
Mercure Lisboa Hotel****

1



X4

69 € 3
69 € 3
Novotel Lisboa hotel****

3





80 € 3
80 € 3
Olissipo Marquês de Sá****

1





70 €
79 €
Holiday Inn Lisbon Continental****

3



X

3
Altis Park Hotel ****

2
2 (19m2)


X4

TBA
TBA
Four Seasons Hotel The Ritz Lisboa *****

1





365 € 2
365 € 2
Hotel Altis *****

2



X4

65 € 2
75 € 2
Tiara Park Atlantic Lisboa *****

3


X
4

TBA
TBA
Pestana Palace*****

1
2

X4

205 €
220 €
Sheraton Lisboa Hotel & Spa *****

2
-
-
-
-
Hotel Tivoli Lisboa *****

2
2





2
2
2
(15m )
2
(34m )
2
X4
174 €
63 €
3
3
70 € 3
186 € 3
80 € 3
80 € 3
-
TBA
TBA

110 €
110 €
1 Door width of at least 32”/81.28 cm. for room and bath; adequate room between the beds to maneuver a wheelchair; grab bars in the toilet and bathtub | 2 To be confirmed with the hotel | 3 Breakfast not included | 4 Every bathroom has grab bars in the bathtub
We are
Ready!
OFFICE
Av. D. Manuel I, 27A, 2 esq. 2910-595 Setubal - Portugal

We are Lisbon!

Transcription

Similar documents

A000657 . Managers Specials_Dec

expose - Mallorca Immobilien 24

BURJ AL ARAB

Paradise Hotel Flyer

9-Conde Nast Traveler - Steve King

TIME FOR THE EXTRAORDINARY

Coco de Mer Hotel

Ice Cream Parlor Business for Sale TWISTEE TREAT on I

Malaquita Apartment, Bairro Alto, Lisbon

DOCOMOMO International Workshop The Adaptive Re