BPC #13-0380 - City of Los Angeles

INTRADEPARTMENTAL CORRESPONDENCE
October 25, 2013
1.17
TO:
The Honorable Board of Police Commissioners
FROM:
Chief of Police
SUBJECT: REQUEST FOR APPROVAL OF EXTENSION AND BUDGET
MODIFICATION OF THE 2010 SOLVING COLD CASES WITH DNA
PROGRAM
RECOMMENDED ACTIONS
1. That the Board of Police Commissioners (Board) REVIEW and APPROVE this report.
2. That the Board TRANSMIT the attached grant modification, pursuant to Administrative
Code Section 14.6(a), to the Mayor, Office of the City Administrative Officer, Office of the
Chief Legislative Analyst and to the City Clerk for Committee and City Council
consideration.
3. That the Board REQUEST the Mayor and City Council to AUTHORIZE the Los Angeles
Police Department (LAPD) to reprogram funds totaling $83,986 within the 2010 Solving
Cold Cases with DNA Program from the United States Department of Justice, Office of
Justice Programs, National Institute of Justice, as follows:
Category
Personnel
Fringe Benefits
Travel
Equipment
Supplies
Construction
Contractual
Other
Indirect Costs
TOTAL
Current
$464,122
$0
-$57,162
Change
$21,679
-$11,657
$0
$0
$0
$629,900
$0
$79,186
$4,800
$15,167
-$15,167
$1,130,868
$0
New
$406,960
$0
$10,022
$0
$0
$0
$709,086
$4,800
$0
$1,130,868
4. That the Board REQUEST the Mayor and City Council to AUTHORIZE the Chief of Police
or designee to ACCEPT the no-cost extension for the 2010 Solving Cold Cases with DNA
Program from the United States Department of Justice, Office of Justice Programs, National
Institute of Justice, extending the award period to December 31, 2013;
The Honorable Board of Police Commissioners
Page 2
1.17
5. That the Board REQUEST the Mayor and City Council to:
A. AUTHORIZE the Chief of Police, or designee, to execute the First Amendment to
Contract No. C-12 1595, between the City of Los Angeles and The Bode Technology
Group, Inc., extending the term of the agreement from December 31, 2012 to
December 31, 2013, subject to City Attorney approval as to form and legality;
B AUTHORIZE the Chief of Police, or designee, to execute the First Amendment to
Contract No. C-122276, between the City of Los Angeles and Orchid Ceilmark, Inc.,
extending the term of the agreement from December 31, 2012 to December 31, 2013,
subject to City Attorney approval as to form and legality.
DISCUSSION
The Los Angeles Police Department (LAPD) requests approval to reprogram funds totaling
$83,986. Funds would be transferred from Personnel, Travel, and Indirect Costs to
Contractual and Other. The reprogramming of funds will allow the Department to send more
cases for analysis to contract laboratories and fund conference registration fees for detectives and
laboratory personnel.
Given the fact that more evidence items were sent to the contract laboratories for DNA analysis,
the LAPD requests an increase to the Contractual allocation by $79,186. In addition, an increase
in the Other Costs category by $4,800 is needed to pay for registration fees for conferences
and seminars.
Since investigators worked fewer overtime hours than originally planned, there will be a
decrease in the Personnel category by $57,162. Travel will also be decreased by $11,657
because of fewer investigators attending training and seminars than expected, resulting in
reduced expenditures for lodging, per diem, and airfare. Furthermore, a Federal audit revealed
that expenditures charged to Indirect Costs in the amount of $15,167 were not allowable;
therefore, those funds will be allocated to Contractual.
The LAPD is also seeking approval to accept a three-month no-cost extension. The extension
will allow the LAPD to fully utilize grant funds and implement the revised budget. Moreover,
the LAPD also requests approval to amend contracts with The Bode Technology Group and
Orchid Cellmark to accommodate the no-cost extension.
The Honorable Board of Police Commissioners
Page 3
1.17
If you have any questions regarding this matter, please contact Chief Information Officer
Maggie Goodrich, Commanding Officer, Information Technology Bureau, at
(213) 486-0370.
Respectfully,
CHARLIE BEC
Chief of Police
Attachments
INTRADEPARTMENTAL CORRESPONDENCE
October 9, 2013
1.17
TO:
Chief of Police
FROM:
Commanding Officer, Information Technology Bureau
SUBJECT: REQUEST FOR APPROVAL OF EXTENSION AND BUDGET
MODIFICATION OF THE 2010 SOLVING COLD CASES WITH DNA
PROGRAM
Attached for your approval and signature is an Intradepartmental Correspondence to the
Board of Police Commissioners requesting approval to transmit the attached requests for the
2010 Solving Cold Cases with DNA Program to the Mayor, Office of the City
Administrative Officer, Office of the Chief Legislative Analyst, and to the City Clerk for
committee and City Council consideration.
The Los Angeles Police Department (LAPD) requests approval to reprogram funds totaling
$83,986. Funds would be transferred from Personnel, Travel, and Indirect Costs to
Contractual and Other budget categories. The reprogramming of funds will allow the
Department to send more cases for analysis to contract laboratories and fund conference
registration fees for detectives and laboratory personnel.
The LAPD is also seeking approval to accept a three-month no-cost extension. The extension
will allow the LAPD to fully utilize grant funds and implement the revised budget. Moreover,
the LAPD also requests approval to amend contracts with The Bode Technology Group and
Orchid Cellmark to accommodate the no-cost extension.
If you have any questions regarding this matter, please have a member of your staff contact
Senior Management Analyst Stella Larracas, Officer in Charge, Grants Section, at (213)
486-0380.
MAGGIE GOODRICH, Chief Information Officer
Commanding Officer
Information Technology Bureau
Attachments
(10/8/2013) KURT IWASAKI - Change Project Period GAN has been Approved
From:
To:
Date:
Subject:
<donot-repIy ojp.usdoj.gov>
<[email protected] >
10/4/2013 9:02 AM
Change Project Period CAN has been Approved
The request for Change Project Period GAN for 2010-DN-BX-K013 has been approved. Please access
GMS for more information regarding CAN Number 013.
Page 1
Page 1 of3
STELLA LARRACAS - RE: 2010 Solving Cold Cases
From:
To:
Date:
Subject:
" Heurich, Charles" <Charles .Heurich usdoj .gov>
"STELLA LARRACAS" <stel1a.larracaslapd.lacity.org >
9/27/2013 11:21 AM
RE: 2010 Solving Cold Cases
No problem. I just submitted it for first level approval.
Chuck Heurich
Physical Scientist/Program Manager
National Institute of Justice
Office of Investigative and Forensic Sciences
7th
Street NW
810
Washington, D.C. 20531
202-616-9264
From: STELLA LARRACAS [mailto : [email protected] ]
Sent: Friday, September 27, 2013 2:20 PM
To: Heurich, Charles
Subject: RE: 2010 Solving Cold Cases
Thank you so much!
>>> "Heurich, Charles" <[email protected] > 9/27/2013
11:16
AM >>>
Stella,
I will include this in the GAN request for the three month extension. It should be approved early next
week.
Chuck Heurich
Physical Scientist/Program Manager
National Institute of Justice
Office of Investigative and Forensic Sciences
7th
Street NW
810
Washington, D.C. 20531
202-616-9264
file :1/C :\WINDOWS\Temp\XPGrpWise\5245 6A2BLAPDDomAPOA2 1001 767A6D 1 E4E... 10/8/2013
Page 2 of 3
From: STELLA LARRACAS Imailto:stella.larracas©laDd.Iacity.org ]
Sent: Friday, September 27, 2013 2:11 PM
To: Heurich, Charles
Cc: KURT IWASAKI
Subject: RE: 2010 Solving Cold Cases
We are requesting a 3-month extension for the 2010 Solving Cold Cases grant. Due to a correction needed on
the DNA contract, our Controller will not encumber invoices from our DNA contractor until the correction is
made. The contract has not expired so it's still valid. There is just a line in the contract that needed revision.
Unfortunately, this technical correction still needs approval from the Mayor and Council, which will not happen
by September 30th. The extension period will give us enough time to obtain the approval and encumber the
invoices. Let me know if you have any other questions. Thanks!
Stella
Stella Larracas
Senior Management Analyst
Officer in Charge, Grants Section
LAPD I Information Technology Bureau
100W. 1st St., Ste 842, LA, CA 90012
Mail Stop 400-1
Office: 21 3.486.0393
Blackberry: 213.216.9719
>>> "Heurich, Charles" <Charles.Heurich(Thusdoi.qov> 9/27/2013 3:39 AM >>>
Stel Ia,
Please just send me a detailed explanation of the reason for the extension and I will create the GAN. We need to
do this today SO it is in the system before 9/30. 1 work until 3:30 EST so, please get itto me as soon as possible
so I can create aiìd submit the GAN. You cannot do this since you are in the last 30 days of the project.
Thanks.
Chuck Heurich
Program Manager
Department of Justice/Office of Justice Programs
National Institute of Justice
Office of Investigative and Forensic Sciences
810 7th St. N.W. Washington, DC 20531
office: 202-616-9264 fax: 202-307-9907
Email: charIes.heurich usdoi.gov
From: STELLA LARRACAS [mailto: stella. larracas lapd . lacity.orq]
Sent: Thursday, September 26, 2013 6:15 PM
To: Heurich, Charles
Cc: KURT IWASAKI
file :1/C :\WINDOWS\Temp\XPGrpWise\52456A2BLAPDDomAPOA2 1001 767A6D 1 E4E... 10/8/2013
Page 3 of 3
Subject: 2010 Solving Cold Cases
Hi Chuck I am writing on behalf of Kurt Iwasaki, who's currently on vacation. This is regarding the Solving Cold Cases
With DNA 2010 (2010-DN-BX-K013) that is ending on Sept 30. Our Commanding Officer, Maggie Goodrich,
discussed our situation with Greg Ridgeway yesterday about our need for a no-cost time extension. Because of
a technical error on the DNA contract, an amendment is needed to be able to encumber the invoices. Mr.
Ridgeway has agreed to approve an extension. I have also spoken to Mark Nelson who is managing our DNA
Backlog grant regarding this glitch in the contract and he has agreed to a 90-day extension. Please let me know
what we need to do on our end. I was told by Kurt that we can no longer access GMS to submit a GAN.
Thanks!
Stella
Stella Larracas
Senior Management Analyst
Officer in Charge, Grants Section
LAPD I Information Technology Bureau
100W. 1st St., Ste 842, LA, CA 90012
Mail Stop 400-1
Office: 213.486.0393
Blackberry: 213.216.9719
file :1/C :\WINDOWS\Temp\XPGrpWise\52456A2BLAPDDomAPOA2 1001 767A6D 1 E4E... 10/8/2013
US DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
GRANT ADJUSTMENT NOTICE
Grantee Information
Grantee
Name:
City of Los Angeles
Project
Period:
01/01/2011 06/30/2013
GAN
Number:
008
Grantee
Address:
200 N. SPRING ST SW MEZZANINE
RM M175 LOS ANGELES, 90012
Program
Office:
NIJ
Date:
03/21/2013
Grantee
DUNS
Number:
03-784-8012
Grant
Manager:
Charles
Heurich
Grantee EIN:
95-6000735
Application
Number(s):
20 10-903 13CA-DN
Vendor #:
956000735
Award
Number:
2010-DN-BXK013
Project Title:
2010 Solving Cold Cases With DNA
Award
Amount:
$1,130,868.00
Budget Modification
* All editable Bud et fields must contain a numeric value.
Approved Budget
Categories
Requested Changes to
Budget
Revised Budget
A. Personnel
B. Fringe Benefits
C. Travel
$
21679
D. Equipment
$
E. Supplies
F. Construction
G. Contractual
$
$
1629900
[629900
H. Other
TOTAL DIRECT COST
Total Direct Costs = (Sum of lines A-H)
$
TNTIFCT rncT
$
.11 lI
SflI_. I
5167
SJ..J I
TOTAL PROJECT COST
$
0
$
1130868
$
11130868
Total Project Costs = Total Direct Costs + Indirect Cost
Total Project Costs = Federal Funds Approved + Non-Federal Funds + Program Income
FEDERAL FUNDS
APPROVED
$
11130868
NON-FEDERAL FUNDS
APPROVED
$
0
$
1130868
$
0
$
0
PROGRAM INCOME
Re • uired Justification for Bud' et Modification
See attached documents.
ttachments:
User:
Filename:
Timestamp:
GAN 8 Justffication.docx
LAPDGRANTS
03/13/2013 139
PM
GAN 8 Budget Narrative.doc
LAPDGRANTS
03/13/2013 1:39
PM
GAN 8 Cold Case Budget Detail Worksheet with Narrative
sections.xlsx
LAPDGRANTS
03/13/2013 1:40
PM
02/15/2013 129
PM
Cold Case Budget Detail Worksheet with Narrative sections.xlsx
udit Trail:
Description:
Approved-Final
Submitted
Change Requested
User:
Role:
Timestamp:
OCFMD - Financial Analyst
obrienr
1 03 / 21 / 2013 2:25 PM
Ipo - Grant Manager
LAPDG RANTS
heurichc
03/13/2013 1:40 PM
P0 - Grant Manager
02/15/2013 1:30 PM
Please transfer all information to the new MANDATORY budget detail worksheet
1.
attached and continue to use this for the remainder of the award period.
2. In Personnel OT, I do not understand how you arrive at $6019 for Criminalists
to Review Cases not CODIS suitable, and $6624 for Lab Techs to package and ship reference samples. Based on the calculation in the box to the left of the
number: (59.4 hours x $76/hr = $4,514.40 NOT $6,019) and (43hours x $46/hr =
Change Requested
fi.
IEXTERNAL - External User
heurichc
102/15/2013 1:30 PM
Please transfer all information to the new MANDATORY budget detail worksheet.±J
attached and continue to use this for the remainder of the award period.
2. In Personnel OT, I do not understand how you arrive at $6019 for Criminalists
to Review Cases not CODIS suitable, and $6624 for Lab Techs to package and ship
reference samples. Eased on the calculation in the box to the left of the
number: (59.4 hours x $76/hr = $4,514.40 NOT $6,019) and (43hours x $46/hr =
Submitted
P0 - Grant Manager
LAPDG RANTS
102/12/2013 6:02 PM
D raft
EXTERNAL - External User
LAPDG RANTS
02/12/2013 6:01 PM
LOS ANGELES POLICE DEPARTMENT
2010 Solving Cold Cases with DNA
2010-DN-BX-K013
GAN #8 Justification
The Los Angeles Police Department (LAPD) requests approval to transfer funds from the
Supply and Indirect Costs categories to Travel, Other Costs, and civilian overtime.
A site visit from the U.S. Department of Justice, Office of the Chief Financial Officer
(OCFO) from December 3, 2012 through December 7, 2012 identified two discrepancies in the
grant's budget.
Travel for training purposes was charged to the grant. The travel was not listed on the
Budget Detail Worksheet. Conference registration fees not listed in the budget were also
charged to the grant. The LAPD requests permission to add the training and registration costs to
the budget.
Unallowed indirect costs were charged to the grant. To address the issues raised by
OCFO, the LAPD requests permission to delete indirect costs from the grant.
While addressing the issues raised from the site visit and reviewing the budget, the LAPD
found that office supplies are not an allowable purchase. The LAPD requests permission to
remove the supply costs from the budget.
The LAPD requests permission to use funds originally allocated for supplies and indirect
costs to fund training, registration, and civilian overtime.
The LAPD will also be submitting revised Federal Financial Reports (FFR) SF-425 to
address the site visit findings.
Page lof 1
Bud g et Detail Worksheet
Or. kIghllgI d tow, rIgid 0110k reel .eI.et 91.. Cepy
liQII' yen treed .ete lItre, 1 tire .Preedebeet e ' °n. eN Or. neN eIen 1) *gIrll9I en .. . row 2) KeepIng yet. o'er.. es.r
•
by 1.16 niCkIng Un. of thi tecls$0aerei cane. Bed pen
epllan by fell ClICkIng 3) NeaL rigfit 01100 wIll, yew coon. egeIn err lb. hIghlighted row end Cbeee lb. optic. tee.rt Copied n.
dccl cher91e ItO forredes Oteerted Lv the spreadeheet.
& Pereereret-Let eavh position by tltl.. Show the awlual reedy rate and the percentage ol tiwe to be devoted to lire prqevt Contpensatnn pad for errrpbyee, engaged in
graro actotten wed be corusaterl wots ttret paid for dollar work wlttat tfe apphcard orgarttzahoo.
Cettrnelatloe
AteeeeN per e. g
$78.00
078/00
$4800
Pemncaeel type
Onetbrre . D.feeftenO
Overignre . Ctktmhtadeo g
OcerEme . Labwatnrylecholct.aII
OnlIne UnO
Perfdgtg
Perldorv,
P.nl4otlr
8 celIa
469.2
7.2
(2.0
I hodIvIdrarl.
00
91)
70
-
PERSONNEL TOTAL:
$472178.60
Note: In the B ot onoo coktren, yoo can dnptey the enlry eva percentage )%) ore nuwber. To change between numbers and percentage: ,elevt the ccl by 1.8
cttck:ng on I, then right nIck and select FORMAT CELLS, then the NUMBER tab, than relent rslwber or percentage (to) (wet tire 191
Badgel Narrellne for Peveereref:
Ten detevtrveo, who reverIe an average of $78 on hoot in overrun. pay, wit worb 4,800 tours of overtiwe to review and knoeebgate 800 cases fore total of $374,400. The 4.000
hotu5 o denved by emuttpty:rlg 8 hoots, the evorege Wee to revere a coo., by 800 casew Each week, e cent of detective. wit renew rootiiple caaee. Detectee, wordrrg 000cc
Program wit be rotated to ereure that enemy one te provided an opportunky to learn end pertlapate. aret that ret ore burns ccl ekrce they cay treed to wottl ovetlilne for other
reasons Ike court appearances.
The LAPD hen else allecated $7,176 for 92 ttot,s of detente. rrueetigettve flevet ovenece. lion provides two detecteee 000.1,9 tcgeftee Icc hours each er day of onertirte.
The LAPD antcpatee approdntetefy 23 hIps ole ore-day wore eight deretroc wO be necessary Bevause defector.. cararet rely entirety no DNA evidence to prove thee caaee,
they wd have to bevet to ,nfervew vidtiems, wkresses end respects end erey have to heed to venus cdiee or efatee. Wtate 000re destirtafen, reey be relaticaty clone 01 prosrroty
to tie Coy of Los Angeles, others are fbi When neveleg to detent denfcretiovn, detente., wit reguce edare. bogt'rg. weaN, esvdeetaltr and t,anaportafor A total of 4.0 bOre.
per day of ovetrne end 23 days resufs 1082.0 totes of krvestgafrve hovel overtone. 920 hoots tones the acreage lonely detectus overtrtre ,etecf $70 eqtlates to $7176
Tie LAPD hen donated e total of $49157 in overtcrte pay for Crcntnleets Crlreerattsta, who earn an average of $76 in eo.rtkrre pay, wit reqcee 0.9 (wren per care to revere 264
cane packete fore total of $10,032 In ovell:nte. Cnnntnaloto wit .150 requIre 2.75 holes per case to perfo.rtr date review (01 approterrtetety 1584 cases (00% of the 264 cases
typed) pror to uploading developed prcfdee into COOlS. Title eticaten teen additorrat $33,106 to ovet:rrre. Crinn,natints wit reopare 0.79 reran to review, hug 0 fimnllogs end
generate repotla 1w apyrocrrralefy 105.6 nones (40% of the 264 canoe typed) eta cant at 66.019 In overt ene.
The LAPD han ati004tod a total of $41,446 et ovetliwe pay to Laboratory Tevhoicwvs. The LAPD eopecto that 30% of Ore 000 canes reviewed (approevrretety 264 case.) wiN
have Lvdcgrcal evidence. At on average overhore pay of $46 en hoot, the Laboratory Technrnans wit pavkage 264 cases, taking 3.25 hours for cactI ate total cccl of $30,400.
dIva, $1,978 iv overtime wit be needed to package the actctpated 43 COOlS 'hid' and chip the reference nar,rpieo for card,ncatoru Laboratory Tentvin1.rw reqove 1.0 bOors pat
sample for packaging (43 vurnpiec a $46o1 0 tao par rarrryie = $1,970)
B. Frteg. Beeefffa-Pringa hereto. .hould be booed on avtvrel krwwn conts wan eetablnhed formula. Pnuga benefits at. for the petsororet Sated category (A) and omdy 7cr tier
percentage of 110cc devoted to the prqecn. Any fnnge bereft that c cued and aewvabie by the agercy obey be appled to overtime.
Amount of
Petsoreel Icr
bans
$472,f78/80
$000
$0.00
$0.00
$0.00
*0.00
Ber.eIIl type
Errg,lgy.t'OEIcIA
R.flr,trreof
Ltc peremAllgreartCe
eie4.olrkrslaoace
Wertintw'm'e Co,r'p.neeberr
Uner,gdayrttortf ltoltt0tO,tS91ktrt
% of Arrrorarl
of Precancel
Addidunal
canmpotetion
(ophecat)
0,00%
0.00%
0.00%
0,00%
0.00%
0.00%
FRINGE TOTAL:
$0.00
I 9472,178.80
TOTA L PERSONNEL A ND FRINGE:
Badgef Narrative ten Frlege Beneitta:
C. Tre,vel-Oertrree bevel eape000s of prof cot pateorwie by purpose (e.g - staff Ic barreng, field .ntervlews, edvooty group rtreetinge, etc. Show Ore baste of comnprdebon co.. 5w
people eta 3-day hwnecg at $0 adare, ST hudgim91. SZ eubsietenve). For traedtlg ptqevfa, bevel and weed far trerrees alandd belated separately. Strove the tIriwLee of thereen
and unfi cost Involved. identffy fire to0.hno of hovel, 6 krmurwv indicate ereace of Travel Polciee eppied: Appltcant or Federal Treed Regubtiorov
Parpeee efTran.l
Cold Con.
Leeallen
8.0
Ce.npet.11ee
Ceef
0468/64.
8 IndInIdrele 8 NlghtatDesr.
3
I TrIpe
1
Ceef
91400,92
$000
$000
$000
$0.00
$0.00
TRAVEL TOTAL:
I
929,210.401
Badget Nerr.11n. far Trenel:
The LAPO han cisc alocated $21,151 for cventigatrve hovel The foods allow for 23 hips of one-day or on. nti tmt duratroru Benoulse Detechoes cancel rely eatoety cv DNA
eordemeve to prove thel cases, they wit hero to heed to lctetvmew fbtlwn, wtrreeaev atsl respects, Deleof flee way have to bevel to veroos cOws or staten. Whie settle
dest imahoos eray be rebtivefy dose to prooncity to the COy of Lns Angeles, others ore cal When fraedcg to dctant deetnahotla. detectives wiN requce aefate, betel, and wsals
Ttre LAPD ten a1000tnt $4,065 01 treed costs foe thea LAPD deteotfies to attend lire Cold Case Hortricide Confenetica In Mcrfreenborc, TN front 6(7/11 11500gb 8/12/11. The
catde,ence wit ajaw the detectIves to interact with other bw eofotcewect ilvestgetors front f500gtlard tire United State, as wel en reemnbets of proeecuttieg agencies, federal We
eoforcereenl off bats, and sullIed wanor eeparto. The voofeceore wil hnnhtda presentations on eulr)ecto retch as presenuhvg cr01 case iworicictee, bbed paceto analyse, cOre,
scene renotuottoctorn, vrctlnlology, behavwtal arrafyns of vtoiemd cleee, arid medal metatone. The conference wil etdmance the detevnves' ittuenhga000 eli end ptorttote the
itteravtloo between dttfeent agencies.
be used. E,gerdubt.
D.Eq eeet-tst ron-eopenduble Oenos that ore to be perctresed. (Note Orgerszsten's own nopfiutoubon posoy for cio500cuton of eqreperent should
horns should be ircioded in the Suppbes cutegory. Apphcorits should unelyce Ore cost benef en of purctnuetng versus teuereg equfimern, espece gy 15gb cost leers u,td those
suiect to rope1 technioret udvurce Reread or teased equipment costs should be hoed fl the Concovtuur cotegory. The budget rIarreIrfis for tint, cutegmy should erploon how
the equipment th neoe000ry fo, the morons of Ore project us wel us descrtre the pt000rerrrerl method to be used A neperete justthcutun must be prnunted for note source
prectreses cr0055 of $100,000
Csmeststisn
Cost per Unit
Insulement or Eqrdpmerl tear
Vender
Defies Unit
N Unite
Coat
$000
$000
0-o0
$0.00
3000
$0110
$5500
EQUIPMENT TOTAL
$0.00
Budget Narruttva far Equipment (be sure to Irdude procurement typo for uny purchases over $100,000- eootrrrg oonhect, note source, corepefelue ho):
E. Suppfsn ..Lbt only ho surpptes to worir roses, or process dutubuse surnplen, or reugeros end nupples to uefdute mw teoteofogles bore. Do rot Indude dutubuse coltechon
kIn here - pious thee rn the other cuteqory. A sepu,ute (usbfioobon must
Sopply floes
be
Cost par unit
prodded for sole source preohuses ts eocesn
Dsifne UnIt
C
of $100,000.
Cent
Vssdor
Units
SodS
saoo
$0.00
Budget Nurretive for Supplies (be sure to indude procurement type for wry purobusos osmm 0100,000 from u single vendor - flooding coritmuct, sole source, competfbe bid):
F.Constrnetlss-Au u role, censbscbon costs ore rot ulowolde.
Cost
Osneriptlen sO Work
ssebf
e urtdertitege eBenOs
INrf000
Purpose
IM(6
$0.50
TOTAL
G. ConeuftestslContructs-indicute whether uppirvurob foenul, written Pr000merrrent Pointy or toe Fedenni Apoceojons Policy te hong upphed
Csnsuttont Fee: For ouch c0000flunt. enter cr0 flume, krrown, sery loe to be provided, hourly or defy fee (8 hour duy(, und outirneted hone on the prc3oct Corrnubunt fees n
eoceuv of $450 p en duO requre uddlronol Iustfll0000n nod p ro, e pp rovol from OJP.
Seeds. Provided
Name of Coeauttaet
Cerefsduttefl
Coot par edt Define Unit
Cent
0 Unit.
Csnauttant Fee Subtotut
0.00 Net.. A ewnnutfont In someone you hire to p.001st. adntce. Do
-.1st not nabe an crOny so ff65 section wIthout flrnf dlaes.ntrng tIm
0.00 melter with yen. program manager.
$0.00
Coesufturet flspennae: List ul erpenses to be pod from the grOw to the lodividuot conodlunt in uddibon to the. fees (I.e., buvei, meets, bdgkrg, etc.)
Leeatten
Cempetatiss
Cent par unit DefIes UntO
B Unttn
B rndhodneta
Cent
differS
s0
Mt
$0.00
Ceneuftunt E panes Stdrfetst
Contracts- Provide u desctrpbon of the product or nerurces to be procured by cordrsct cr51 en estinrute
of
the cost Aypticuoto ow encooruged to pororote free snot open
compebhon cm uwordlnq oor0ruotn A sepuretejushficuhon must be provided t sole sores. conhocts In cr0055 of $100,000.
tam
Ceceroct,85errrpiee
Ceoeeorlt Sorrmp/nv
Snrnlce Provided
DNA Aeelynis
ONAM4'elo -
Vendor
Omhrdt'elbnen*
Bode Tecnlmotoqy
Cost
$3f4O$0aO
$314,45add
-
$000
$000
$000
$000
Csntrneta Subflotet
I
CONSULTANTBJCONTRACTS
TOTAL
$629,900.00
I
$629,900.00
Budget Narrntloe for CoenuitestulCoefracts (be sure to indude peomeenrent type for sny purchssen over $100,000 from u sergte vendor - cOwing corirsut, tots noses,
oompescve bid):
The LAPD w utitfe u 10101 of $628,900 for corsruct teborulory eerrcs.s. One to en Increasing demued on Is nenlce tie LAPD Luboflutory curoort petfotnt tIre ecceenr'rg owl/or
tesbng of Ore bidlogicul evidence Owls retrieved. The LAPO uolrvgutes thut 30% or 240 of the 800 roses roB hose bologcni evidence llet coo be tented. My bidiogOw
evidence frorrn the 240 coves roB be nfdpped to a concoct niboretory for euresnmng Tides eumples from such of the 240 cones (u feInt of 720 eumples) WB be screened ste wet
015350 per tsm for u tots coot of $252,000. The LAPD bother untlolputes thul 60% of the 720 eumpbs 0,432 euonplen me roqune DNA typing ate cost of $525 pee seenpie for
O tots core of 0356,400. 0e ortsuputnd Ret nrorlf flOe sumpies from the sums nose wil onuuoy yleld only ore DNA profle foreh3n to the urchm. to Osone klsturoeA erdy one suonpie
w:I be uploudod bOo CODIS, renuibng em epprodmeloly 144 unque DNA profiles added to the DNA dutubuse. Bused on colrerl ruten, ordy 30% of thene 144 upiouded profiles or
43 proffes em elg,00tod to 'for toe npeofiv personu These 43 'trIO' 06 mnqu.n coof.rrretOry testlrng: u new reference eumple from eeoh dereifed person In the CODIS dutubuss
w:I hove to be tested by the centred toboretory et e cool of $500 ouch lone 10104 cost of $21,800
H. Other Ceata-Lot Colon hke regotrolrvn and worhOtmp teen, oottware poectranon, renovation coats ),t not covered by contnactn), LIMS nynteonn, books and )ocre% and
eqolpnrent hems wtsch have cost betow ogoncy roqcrernents to be noted eqotprnerfi. Lot regosason teen and workshop tees aonocteted wEt ,n005r6s and corderentron to the
designated spaces
Nate
CFII# Crortenonco Regtnttnnbemt
Cold Cane Honnlca Clorttomemtce f9etehattort
CM Aeetoneao Eriooattooal Fo,n,m ?fagkmatton
-
CoerDetatlen
Coat per ant
(define nell)
Each
$222.06
Each
$426.00
flash
$00.00
it Uelta
9
6
Vender
CAFemalde km Anee
ffuflt.rfeCd Couetp StwWf
LA County Dtat1ct Ally
OTHER TOTAL
$3,573.00
Bodg.t Narrative for Other (be nero to krdcda prsccreetent type toe any puoott0005 over $100000 tronr norgat cordon - esintog coNtact, note torane, sorrrpet*ue bat):
The LAPD hen afl000ted $3,573 toe regdtretbo foes toe cordorerwen and Salon9. Rogobahon tsr three detoottOon to cooed the MtetreonbO.n, TN Coat Cane Horntoido
Conference won $1,275. Regtottobon tons for nOt dotectties to attend the Itoh 8,0004 DNA Awaroneeo Edtwahorol Ftorrm it Lee Angaten was $300. Nine detootites pten to
attend the Cat6rano Honvorde lnvenhgatms Aonooatson Conterence it Las Vegark NV. The grant WI hoot rngtithattin tees of $1,998 whie attondeon WI pay for 98 other contend
the Lao Vegas mrderence.
The oonterernven 04110110w delevhvev to itteract with other tow erdoroernenl hrcenkgatorn hoot lfeoeghorrt 010 hoSed States an wel an nternbet5 of peon000tirti agernoen, tederat
tow erdorconnont othcorn, and scl4oct nrattor eeportn. The corderer.re WI enhanoe the detoctuen' ervonhgation k and promote the .tleraotion ber.neon dfiterere agerwow.
Learneft shoot the toteS tnohnqven and teohrodogy wit help the deteotroes keep thek krnentedqe ovorerd and ennote cortinoed program raroceso
I. tlndlreot Coat-Indirect 000to are alowed only I the appfcavt hat Fed000ly approves indirect coot rate. A copyot tIer rate approval, (a tcly eoecuted, negotiated agreement),
noel be attached. S the apphcard Soon rot hove on approved solo, nor can be rnqcanted by contacting the applvanro cogrdzarl Federal agency, wheh wit reomow al
doconrerfiahoo and approve orate for the apphoarti orgacrlaahorh ott the appkcori'n aococorting nyatern pernrfi costs nay he alocated in the dtieot coda categthen.
D..crtptton
Conmpotatton
Indirect Coat
Antolart of DIrect Coat, the
Rate
IndIrect Rate AppIl., to:
$0.00
0.00%
Coat
$0.00
INDIRECT COST TOTAL I
$0001
Badgat Sateemary-When yomr hove completed fan broigel wrehnlonet, the totalS toe each category wit trarefeC to the spaven betow. The total coSta and totle prc9ect coato WI he
conrpvned va Ecoat forrntda. Indoate the anrocnt nt Federal roqoented and the anr000t of non-Federal fords that WI nlrppott the prc4eot
Badget Category
A. P.reera..t
B. Frtega Beneilta
C. Travel
D. Eqalpment
E. SmnpIIee
F. Coealractloe
0. ConealtaetelCanlracta
H. Other
Tatal DIrect Coata
I. IndIrect Coat,
TOTAL PROJECT COSTS
Federal Reqonat
Non-Federal Anrotart
Aenoant
$472,176.60
$006
$25,218.40
$0.00
$000
$0.00
$829,900.00
$3,573.00
51,130.88800
$000
$1,130,868.00
$000
NOTE: 0 a Non-Federal anroont sectored, rn0ko ewe Irene tents tom whtoh they wit be osod Wont be :ncorproaled into yore ovoral blrdgnt. Inditate clearly tfenc5tsvtd yoc
brotget namralrce and delai worksheet for Wtrevh Cents theno IroniC wit he coed
BUDGET NARRATIVE
The Los Angeles Police Department (LAPD) budget for the Solving Cold Cases With
DNA Program (Program) promotes the apprehension of those individuals who have committed
homicides and UCR, Part I sexual assaults through the review of casebooks or files for
solvability, and retrieval and analysis of DNA evidence. In addition, the budget facilitates
investigation of "cold" homicide and sexual assault cases prior to and after initial DNA testing or
re-testing, ensuring successful prosecution of these crimes. No law enforcement agency has as
great or similar need to review this volume of unsolved cold case homicides, in an effort to bring
the suspects to justice and provide closure for the victims' families, as does the LAPD.
Personnel Services
Utilizing a total of $472,179 the LAPD will provide overtime to Detectives, Laboratory
Technicians and Criminalists. The overtime will ensure that these individuals will be able to
work on the Program, while carrying out their primary responsibilities.
Ten detectives, who receive an average of $78 an hour in overtime pay, will work 4,800
hours of overtime to review and investigate 800 cases for a total of $374,400. The 4,800 hours is
derived by multiplying 6 hours, the average time to review a case, by 800 cases. Each week, a
team of detectives will review multiple cases. Detectives working on the Program will be rotated
to ensure that every one is provided an opportunity to learn and participate, and that no one burns
out, since they may need to work overtime for other reasons like court appearances.
1
The LAPD has also allocated $7,176 for 92 hours of investigative travel overtime. This
provides two detectives travelling together two hours each per day of overtime. The LAPD
anticipates approximately 23 trips of a one-day or one night duration will be necessary. Because
detectives cannot rely entirely on DNA evidence to prove their cases, they will have to travel to
interview victims, witnesses and suspects and may have to travel to various cities or states.
While some destinations may be relatively close in proximity to the City of Los Angeles, others
are not. When traveling to distant destinations, detectives will require airfare, lodging, meals,
incidentals and transportation. A total of 4.0 hours per day of overtime and 23 days results in
92.0 hours of investigative travel overtime. 92.0 hours times the average hourly detective
overtime rate of $78 equates to $7,176.
The LAPD has allocated a total of $90,603 in overtime pay to Laboratory Technicians
and Criminalists for their work under this Grant. This overtime amount is derived by
determining the probability of locating and retrieving DNA evidence from the 800 cases
reviewed. The LAPD expects that 33% or 264 of the 800 cases reviewed will have biological
evidence.
The LAPD has allocated a total of $49,157 in overtime pay for Criminalists.
Criminalists, who earn an average of $76 in overtime pay, will require 0.5 hours per case to
review 264 case packets for a total of $10,032 in overtime. Criminalists will also require 2.75
hours per case to perform data review for approximately 158.4 cases (60% of the 264 cases
typed) prior to uploading developed profiles into CODIS. This equates to an additional $33,106
in overtime. Criminalists will require 0.75 hours to review, log the findings and generate reports
for approximately 105.6 cases (40% of the 264 cases typed) at a cost of $6,019 in overtime.
2
The LAPD has allocated a total of $41,446 in overtime pay to Laboratory Technicians.
The LAPD expects that 30% of the 800 cases reviewed (approximately 264 cases) will have
biological evidence. At an average overtime pay of $46 an hour, the Laboratory Technicians
will package 264 cases, taking 3.25 hours for each at a total cost of $39,468. Also, $1,978 in
overtime will be needed to package the anticipated 43 CODIS "hits" and ship the reference
samples for confirmation. Laboratory Technicians require 1.0 hours per sample for packaging
(43 samples x $46 x 1.0 hrs per sample = $1,978).
Travel
The LAPD has also allocated $21,151 for investigative travel. The funds allow for 23
trips of one-day or one night duration. Because Detectives cannot rely entirely on DNA
evidence to prove their cases, they will have to travel to interview victims, witnesses and
suspects. Detectives may have to travel to various cities or states. While some destinations may
be relatively close in proximity to the City of Los Angeles, others are not. When traveling to
distant destinations, detectives will require airfare, hotel, and meals.
The LAPD has allocated $4,065 in travel costs for three LAPD detectives to attend the
Cold Case Homicide Conference in Murfreesboro, TN from 8/7/11 through 8/12/11. The
conference will allow the detectives to interact with other law enforcement investigators from
throughout the United States as well as members of prosecuting agencies, federal law
enforcement officers, and subject matter experts. The conference will include presentations on
subjects such as prosecuting cold case homicides, blood pattern analysis, crime scene
reconstruction, victimology, behavioral analysis of violent crime, and media relations. The
3
conference will enhance the detectives' investigation skill and promote the interaction between
different agencies.
Consultants/Contractors
The LAPD will utilize a total of $629,900 for contract laboratory services. Due to an
increasing demand on its services, the LAPD Laboratory cannot perform the screening and/or
testing of the biological evidence that is retrieved. The LAPD anticipates that 30% or 240 of the
800 cases will have biological evidence that can be tested. Any biological evidence from the 240
cases will be shipped to a contract laboratory for screening. Three samples from each of the 240
cases (a total of 720 samples) will be screened at a cost of $350 per item for a total cost of
$252,000. The LAPD further anticipates that 60% of the 720 samples or 432 samples will
require DNA typing at a cost of $825 per sample for a total cost of $356,400. It is anticipated
that multiple samples from the same case will usually yield only one DNA profile foreign to the
victim. In those instances, only one sample will be uploaded into CODIS, resulting in
approximately 144 unique DNA profiles added to the DNA database. Based on current rates,
only 30% of these 144 uploaded profiles or 43 profiles are expected to "hit" to a specific person.
These 43 "hits" will require confirmatory testing: a new reference sample from each identified
person in the CODIS database will have to be tested by the contract laboratory at a cost of $500
each for a total cost of $21,500.
Other Costs
The LAPD has allocated $3,573 for registration fees for conferences and training.
Registration for three detectives to attend the Murfreesboro, TN Cold Case Homicide
4
Conference was $1,275. Registration fees for six detectives to attend the 10th Annual DNA
Awareness Educational Forum in Los Angeles was $300. Nine detectives plan to attend the
California Homicide Investigators Association Conference in Las Vegas, NV. The grant will
fund registration fees of $1,998 while attendees will pay for all other costs of the Las Vegas
conference.
Nine detectives plan to attend the California Homicide Investigators Association
Conference in Las Vegas, NV from 3/6/12 through 3/9/12. The grant will fund registration fees
of $1,998 while attendees will pay for all other costs of the Las Vegas conference.
The conferences will allow detectives to interact with other law enforcement
investigators from throughout the United States as well as members of prosecuting agencies,
federal law enforcement officers, and subject matter experts. The conference will enhance the
detectives' investigation skill and promote the interaction between different agencies. Learning
about the latest techniques and technology will help the detectives keep their knowledge current
and ensure continued program success.
5
ModifyBudget GAN
9/16/13
US DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
GRANT ADJUSTMENT NOTICE
Grantee Information
Grantee
Name:
City of Los Angeles
Project
Period:
01/01/2011 09/30/2013
GAN
Number:
012
Grantee
Address:
200 N. SPRING ST SW MEZZANINE
RM M175 LOS ANGELES, 90012
Program
Office:
NIJ
Date:
09/16/2013
Grantee
DUNS
Number:
03-784-8012
Grant
Manager:
Charles
Heu rich
Grantee EIN:
95-6000735
Application
Number(s):
20 10-903 13CA-DN
Vendor #:
956000735
Award
Number:
2010-DN-BXKU 13
Project Title:
2010 Solving Cold Cases With DNA
Award
Amount:
$1,130,868.00
Budget Modification
* All edftable Budget fields must contain a numeric value.
Requested Changes to
Budget
Approved Budget
Categories
Revised Budget
$
A. Personnel
-65219
B. Fringe Benefits
C. Travel
D. Equipment
E. Supplies
F. Construction
G. Contractual
H. Other
$
629900
$
79186
$
j709086
$
4800
:3573
TOTAL DIRECT COST
Total Direct Costs = (Sum of lines A-H)
$
$
$
rnc
TNflTPF(T
https://grants.cp.usd.golgnsedernal/gan/budgetModif43AN.st
1/3
Modify Budget GAN
9/16/13
iu
$
TOTAL PROJECT COST
1130868
$
$
10
j1130868
Total Project Costs = Total Direct Costs + Indirect Cost
Total Project Costs = Federal Funds Approved + Non-Federal Funds + Program Income
FEDERAL FUNDS
APPROVED
NON-FEDERAL FUNDS
APPROVED
$
PROGRAM INCOME
$
$
0
* Required Justification for Budget Modification
See attached documents.
tta ch me nts:
Timestamp:
User:
Filename:
GAN 9 Budget Narrative.doc
LAPDGRANTS
09/06/2013 2:17 PM
GAN 9 Budget Detail Worksheet.xlsx
LAPDGRANTS
09/06/2013 2:17 PM
GAN 9 Justification docx
LAPDGRANTS
08/30/20 13 12:50 PM
udit Trait:
Description:
Timestamp:
User:
Role:
I
Approved-Final
OCFMD - Financial Analyst
f obrienr
09/16/2013 7:46 AM
Submitted
P0 - Grant Manager
] LAPDGRANTS
09/06/2013 2:19 PM
change Requested
!EXTERNAL - External User
Iheurichc
09/06/2013 7:32 AM
±1
5)Why are 3 people charging $22 a day for 5 days for transportation at a
conference?
6)What does "Misc." mean for 30 people at $22.10 for the Forensic Science Forum?v
7,
Change Requested
P0 - Grant Manager
heurichc
09/06/2013 7:32 AM
Please address the following:
l)The number of OT hours increased yet the total decreased
-
2)Investigative travel expenses are unclear (# trips; # people?, # nights?) Why
are there 2 people x 6 for airfare for one trip with only 2 hotel nights with 6
days of meals?
Submitted
Draft
P0 - Grant Manager
EXTERNAL - External User
hllps://grants. p.usd.goIgmseternal/g an/budgetModifGAN.st
LA P D G RANTS
LAPDGRANTS
8
/3 0 / 2 0 13 12:51 PM
08/3 0 / 201 3 12:50 PM
10
9/16/13
https://grants.cp.usdc.go'Igmsex1erriaI/g ari/budgetModifGAN.st
ModifyBudgetGAN
3/3
LOS ANGELES POLICE DEPARTMENT
2010 Solving Cold Cases with DNA
2010-DN-BX-K013
GAN #9 Justification
The Los Angeles Police Department (LAPD) requests approval to transfer funds from the
Personnel and Travel categories to Contracts and Other Costs.
Overall, LAPD personnel worked fewer overtime hours than originally planned.
Detectives worked fewer hours while Criminalists and Laboratory Technicians worked more
overtime. LAPD request permission to transfer $65,218 from overtime funds to the
Consultants/Contracts category.
Travel for investigative purposes was decreased. An additional conference for training
was added to the budget. LAPD requests permission to transfer $15,194 from Travel to the
Consultants/Contracts and Other Costs.
The additional funding in the Consultants/Contracts category will be used to fund DNA
analysis by contract laboratories. LAPD sent more evidence to the contract laboratories than
originally budgeted. LAPD requests permission to increase funding in the Consultants/Contracts
category by $79,186.
The additional funding in the Other Costs category will be used to registration costs for
the Forensic Science forum in Alhambra, CA. LAPD anticipates approximately 30 Detectives,
Criminalists, and Laboratory Technicians will attend. LAPD requests permission to increase
funding in the Other category by $1227.
The LAPD respectfully requests approval of this GAN. The GAN will assist the LAPD
in closing out the grant and making maximum usage of the award amount.
Page 1 of 1
Budqet Detail Worksheet
NOT - flyaa need extra linen in the opreadsh.et under on. of the categorIes: 1) Highlight s entire roe 2) Keeping your mouse over the highlighted row, tight clicit end select the
opy ptl n by l.ft cii hi g3) N I right cli K with you teoa.. agei
the bight ghted ow d flea, the option Ins I copied Celia by left clicking Use of lb tedrroque wril
erruure thai you don'i change the formulas mooned in the spreadsheet.
A. Pernonrsel—Lisi each position by title. Show the annual salary rate and the percentage of tone to be decoted to the prqoct. Compensation yeid for employeee engaged in
grant activities must be consistent wrih that paid lot similar cork within tire applicant organization.
Computation
Amount per unit
Pernonnei typo
Onmsllre-Defeclaiell
Dvwrkmre'Cunmirei(allI
Onarf,bne - Leborato,y Tnvlmnrvimr ii
$78.00
$76.00
4d 04
Define Unit
PerHam,
PerHeur
8 sntta
Per Hvcr
U lsdlnidaeis
380.0
10
95
00
19.0
70
$406,968.00
PERSONNEL TOTAL:
Note: in the #01 unds column, you can display the aniry asa perceniege 1%) ore number. To change beinwen numbers and perceniaga: select the cell by left
clicking on it, herr right click and select FORMAT CELLS, then 11w NUMBER tub, ihen select number or percenlage (%) from iha hut
Budget Narrative for Personnel:
Ten defecbves, who roceive an everage of $78 en hour in overtime pay, will work 3,576 hours of overtime 10 renew and invsstigeie 800 cases fore total of $278,928. The
3,576 hours is derived by rnulbplying 4.47 hours, the average hive to review a case, by 800 cases. Each week, e learn of detectives will review multiple cases. Delectroen
working on Ike Program will be rotaled to ensure that every one is provided en opportuniiy to learn end padiupate, and thai noons burns out, since they way need to work
overtime br Olher reasons like court appearances.
The LAPD has also allocated $1,872 br 24 hours of detective investigative travel overlirne. This providee two detectives Irexelling together bno hours ouch per day of
overtime. The LOPD anticipates approoimalely 6 lrps ole one-day or ore right duration roll be oecesaary. Because detectives cannot rely entirely on DNA evidence to
prove their cases, they roll have 10 travel to interview victims, witnesses and suspects and may have 10 travel to various Utica or stoles Whila some destinations maybe
relaliusly ctose in proximity to lire City of Los Angeles, others urn rot. When trevaiing 10 distant destinations, detectives will require airfare, lodging, meals, incidentals and
transportal on. A tofal 014.0 hours per day of overtime and 6 days results in 24.0 hours 01 investigabve travel Overtime. 24.0 hours times the everage hourly detective
overtime rate of $78 equates to $1,872.
The LAPO has allocalad a 101st 01 $64,980 in overtime pey for Cnimmnulists. Criminelists, who earn an average of $76 in overtime pey. will require 0.920 hours per case to
review 264 case puckels twa lotal 01 $18,459 in overtime. Criminalists will also require 3.1105 hours per case to perform data review to, approoimalaly 158.4 canon (60% of
the 264 cases typed) prier to uploading developed profiles into CODIS. This equoies to an additional $37,445 in overtime. Cnimirelists will require 1.1309 hours to review, log
the tindivgs and gena(ate reports los approoimaiely 1006 cares (40% of the 264 caveo typed) eta cost 0109,076 in overtime.
The LAPO has allocated a total 01061,180 in overtime pay to Laboratory Technicians The LAPD expects thaI 30% of the 800 cases reviewed (approoimstely 264 casesl will
kay o biological evidence. Alas averega overtime pey of $46 an hour, the Laboralory Technicians will peckage 264 canes, taking 4.8 hours for each ala total coat of $58,202.
Also. $2,888 in ovsdime will be needed to peckage the anticipated 43 COD1S hiis and ship the relarence samples for ovnfirmeliomm. Laboraiory Tecirniciarru require 1 46
hours per sample for packaging (43 samples o $46o I 46 hrs per sample = $2,880).
B. Fringe Benefits—Fringe benehtn should be hosed sir actual known cools or an established formula. Fnnge berahts are for the personnel listed caiegory (A) and only for
lire percentage of time devoted to lIre project. Any fringe benefit thol is usual and allowable by the agency may ha eppbed to overtime.
Amrrounl of
Personnel for
Oh of Amount
of Personnel
bests
$406,980.00
Benefit type
Enrployer'a PICA
Additional
computation
(optional)
Cost
$0011
$000
$000
$000
0.00%
tiirfform Aitowaoce
Hee0h inauraqve
Wortrsna,ris Osorpenoefkvr
Une,rtiloymetrl Con,perruailon
(5 80%
0.00%
0. 00%
FRINGE TOTAL:
TOTA L
$0.00
I $406,960.00
PERSONNEL AND PRINGE:
Budget Narrative for Fringe Benefits:
C. Tranei..ilomize lreoal expenses of project personnel by purpose (e.g.. staff to homing, held interviews, advisory group mactinge, etc. Show lbs basis of compuiaiion (e.g.,
six people ala 3-day iremning at $X airfare, $Y lodging, $Z subsistence). For training projects. irevel and meals for tremsses should he listed seperetely. Show iSa number of
irainees and unil cost invotved. Identif y ihe location ol lrauel. 0 known, indicate source of Travel PoOcies applied: A pp licant or Federal Travel Regulations.
Purpose of Travel
Tr-aveIlw#wealigalive Puqtooe
(Oelectheo bevel vie ad)
Tr98ret 70' Irs atipatina Pu,poge
(Defeofiuce travfiI Fm
brie
Locution
Various Locatiooe
Bern
A liferp
Hotel
Meals
Tacle end ShiAfteo
Computation
6 IndIvIduals 0 NightslDay,
Cost
$330.00
$80A
14
6 TrIps
Cast
$1 080.98
4?85.o
729.00
$180.00
$127.50
$60.00
$30.00
•
165.05
Oo,td Cene Honrminide
Cor'rfeiwnce
Mesh
Tern end Slraffdoo
1,080.00
$330.00
$22
TRAVEL TOTAL:
I
$l0,022.00
Budget Nerratlsa for Travel:
The LAPD has ailocaled $5,310 for inveufigetive lravsl. Because Detectives cannot rely entirely on DNA evidence to proos ibeir cases, Ihey roll hans to Iravel lo interview
victims, witresses and suspects. Detectives may bane to travel to ourisus cities or states. While some deslinations maybe relatively ctOOe in prooimity 10 the City of Lire
gates, others are not. Whoa traveling to distant destinations, detectives isilt require airtare, hotel, and meals.
LAPD anticipates that Detectives witl need to take three tnps by air. Airfare expenses total $1,980 ($330 roxndtnp airfare x 3 tnps 02 Detectives $1980). Lodging totals
$765 ($127.50 per night x I night per trip 03 tops 02 rooms = $765). Meals total $720 ($60 per day a 2 days per trip 03 trips 02 Detectives = $720). Taxi and shuttle
expenses total $180 ($30 per day 02 days par trip 03 trips $180).
LAPO anticipates that Detechves will need to lake three tripe by axtornobile. Due to the drioing distances, LAW) estvnates that Detectives will need 3 nights ot lodging. At an
estimated $127.50 per night, lodging totals $870 ($127.50 per night o 1 night per lop 03 trips 52 rooms = $765). Funding has been allocated tar meals totaling $720 ($60 per
day a 2 days per tnp 53 tnps 02 Detechvee $720). Parking at hotels and locetione for intemievo and follaw-up rrvesbgehons total $780 ($30 per days 1 oehicle 02 days
per trip x 3 trips = $180)
The LAPD allocated $4,049 in travel costs for three LAPD detectives to attend the Cold Case Homicide Conference in Murfreesbors, TN from 8/7/11 through 8/12111 The
conference allowed the detectives to interact roth other law enforcement investigators from throughout the United Statea as well as members of prosecuting agencies, federal
law enforcement ofhcars, and subject matter experts. The conference included presentations on subjects such as prosecuting cold case homicides, blood pettem analysis,
crime scene reconstruction, victimotegy, behavioral analysis of violent crime, end media relations. The conference enhanced thedetectivee' investigahon skill end promote
the interaction between different agencies.
Airfare for the conference totaled $1,401 80(5700.80 round trip airfare x 2 Detectives = $1041 80) One LAPD Detective paid for his own airfare expenses. During the
conference, the grant funded lodging for lhroe Detectives at a cost of $1,237.20 ($82.48 per night o 5 nights n 3 Detectives $1,237.20). Meals totaled $1,080.00 ($60 per
day a 6 days o 3 Detectives = $1,080) Taxi and shuttles between the hotel, conference ovation, and airport totaled $330 (average cost $22 par day o 5 days o 3 Detectives
$330)
The LAPO allocated $663 in travel costs for Detectives, Criminalists, and Laboratory Tevhniciaoe In attend the Forensic Science Forum in Alharobre, CA on 9/12/13. The
conference will focus on cutting-edge forensics to catch the 21st century criminal. Topics include digital evidence, brometncs, arson investigabons, forensic art, 3D come
scene modeling. DNA analysis and the future of forensic science. The conference will enhance investigative skill and promote the interaction between di8erenl agendas.
The conference starts at epprosioralely 800AM. The City of Los Mgeles will be paying employees their regular salary end their normal work day will startleod at the
conference location Employees roll he driving thief personal xehides from their resideoces 108/c conference location. The grant roll fund parking expenses of approoimatet
$22.10 per person ($20.70 parking per employees 30 employees = $663). Esrployees will be encouraged Ix carpool to reduce parking eopenees. However, carpocding will
not he f easible for all em.lx . s due to drivi dislanoss residence locations and the start time of the conference
D. Eqaipesent-List non-expendable items that are to be purcbaeed. (Note: Organizations own capitalizabon policy for cjaswficetiomr of equipment shoots be used.
Evpendable items should be included ix the Suppltes category. Appliceots should analyze the cost benefits of purchasing versus leasing equipment, eepecially high cost
items end those subject to rapid technical edxances. Rented or leased equipment nests ehxald be listed in the Conhectua7 category. The budget narrabxe for thin category
shouki eoptain how the equipment is necessary for the success of the project en well as describe the procurement method tO be used. A separete jusbficebon moust be
provided for sole source purchases in excess of $100,000.
Compatatles
Cast per Unit
tostrsnrest or Eqalpmest teem
6 Usits
Deflse UsIt
Cost
$008
$000
$00
$0.00
$0.00
$5Q5
50.00
$0.00
Vesdor
EQUIPMENT TOTAL
$0.00
Badget Narrattne for Eqatpmrrent (he sure to include procurement type for any purchases over $100000- existing contract, sole source, competitive bid):
E. Sapptiee-List only lab supplies to work cases, to process database samples, or reagents and supplies to validate new tachnotogiee here. Do not include database
collection kits here-place them in the other catettory. A separate ustificetisn must be provided for sole source p urchsses in excess of $700,000.
Ssppfy Items
Cast per ssit
Define Unit
P UsIt,
Vender
Cost
scott
$300
$300
$0.00
$0.00
$0.00
SUPPLY TOTAL)
$0.00
BadgeS Narratine for Sappllee (be sure to include procurement type for any purchases over $100,000 frame single vendor - existing contract, sole source. ronrpetitine bid):
F. Cersstructten-Ax a rule, construction costs are not alloweble.
Perpose
lid/A
Descriptlas of Work
I 't etloWebf8 onderfhes. emnarnig
Cost
TOTAL
$0.00
0. CosnsltsntstCestracte--lndicate whether applicant's lxrmal, written Prcourement Policy or the Federal Acquisitions Policy is being applied
Censsitast Fee: For each consultant, enter the nsme, it known, service lo be provided, hourly or daily fee (8 hour day), end estimated time on the project. Consultant fans in
excess of $450 oar dxv reQuire addibonel iustificatinn and orisr aoornvel from OJP
Nan,. of Csn.altant
Sends. Prenided
Compatatten
Cost per sf11
Define Unit
# UsfS.
Cesealtast Fee Ssbtetal
Cosealleet Expenses: List all expenses to be paid from the grant to the individual consultant in addition to their fees (i.e.. travel, meals, lodging, etc.)
$0.50
Item
Co,spatatten
Cost per unit
Location
Delco Unit
0 UnIts
C Indivldaals
Cast
$000
0000
Airfare
Hndei
Consultant Eupense Sabtotat
I
$0.00
Contracts. Provide a descnption of the product or services to be procured by contract and an estimate of Ore cost. Applicants are encouraged to promote tree end open
com petition in awardin g contracts. A se p arate iust g icalio must be provided tor sole source contracts in excess of $100,000.
Cost
Service Pronided
0864 A,rwtyafs
Vender
tens
Casework Sartipt ox Omtdd CnIImwb
Caees'orfr Sempleio
aoste 7.thnsfogy
DOts
sioa,1o.o6
t59k'16.00
Mawls
$000
Contracts Sabtatal
I
CONSULTANTStCONTRACTS TOTAL
$709000001
I $709,096.50
.
Badget Narratins for Conaaltants/Contracta (be sure to indude procurement type for any purchases oven $100,000 trom a single vendor eoisbng coatracf, sole nvvrce,
competitive bid):
The LAPD writ utilize a lobe of $709,086 for contract laboratory services. Due loan increaaing demand err its services, the LAPD Laboratory cannot perform tbe screening
andlor testing of the bictogical evidence that is retrieved. The L,APO anticipates that 30% or 240 of the 800 cases wrIt bane biological evidence that can be tested. Any
biological evidence trom the 240 cases will be shipped to a contract laboratory ton screening. Three samptea from eacb of the 240 cases (e total 0(720 samples) 0411 be
screened at a cost of $394 per item for a total cost of $283,680. The LAPD further anticipates that 60% ot the 720 samples or 432 samples vitl require DNA typing eta cost of
$928 per sample tore total cost of $400,896. It is anticipated that multiple samples from the same case will usually yield only one DNA profile foreign to the oictim. In those
instances, only one sample sill be uploaded into COOlS, recoIling in epprovimately 144 unique DNA profiles added to the DNA database. Based on current rates, only 30% Of
these 144 uploaded prof len 0r43 profiles are eopecled to hir toe specific person. These 43 hife isilt require continnatory testing a new reference sample from each
idenldied cerson in the COOlS database wrIt hone to be test ed by the conSent laborator y ala cost of $570 each fore total cost of $24,510.
H. Other Costs--List items like registration end workshop tees, software purchases, renovation costs (if not covered by contracts), LIMS systems, books and journals, and
equipment items odiich have a cost below agency requirements lobe culled equipment. List registration fees end workshop tees associated rath meetings and conferences in
the designated spaces.
Iran
CH1A Conference ff000st00on
Cold Case Homicoie Conthnonce Pegistrathn
DNA Awareness Educational Fonorr Regiofretion
y
Forensic Solerere Fo vrr
.
Comoatation
Cost per anit
$225.00
$42500
$00.00
$40.00
define unit)
Each
Each
Each
Each
C Units
0
3
0
30
Coot
$2,026.00
$1,275.00
$300.00
$1,200.00
$0.00
$000
$000
6000
Vendor
CA Horsicide Inn Aano
Rutherford County Street I
LA Cusnty District My
LA Coerg y District Airy
OTHER TOTAL
$4,800.00
Budget Narrat'me far Other (be sure to include procurement type for any purchaees over $100,000 from a single vendor - exisbng owrlract, sole nource, sompelitive bid):
The LAPO has allocated $4,000 for registration fees for conferences and training. Registration for three detectives to eflerd the Murfrsesboro, TN Cold Case Homicide
Conference was $1,278. Registration tees for sic detectives to effend the 10th Annual DNA Awareness Educational Forum in Los Angeles woo $300 Nine detncboen
attended the California H omicide Investigators Association Conference in Lao Vegas, NV. The grant funded registration fees ofS2,025. Aitandeea paid alt other omis of the
Las Vegas conference. Delecbves, Cnminalists, end Laboratory Tevhniciens plants attend the Forensic Science Forum in Alhembra, CA.
The conferences sill allow Detectives, Crirrinatists, and Laboratory Technicians to interact with other law enforcement investigators from throughout the United Slates as welt
as members of prosecuting agencies, federal law enforcement officers, and subject melter eoperts. The conference silt enhance investigative skills end promote interaction
between different agencies. Learning about ho latest techniques and technology sill help ivostigatort keep their knowledge curreol and ensure continued progrwn success
Indirect Cost-Indirect costs are allowed only if the applicant has Federally approved indirect cost rate. A copy of the rate approval, (a fully enecuted. negotiated
agreement), moot be attached. 8 the applicant does not have an approved rate, one can be requested by contacting the applicant's cognizant Federal agency, which rail
review all documentation end approve a rate ton the applicant organization, or if the applicant's accounting system permits, costs may be allocated in the direct costs
categories.
Deecription
Conspatattan
Amoant of Direct Casts the fndlrect Cast
Bate
Indirect Rate Appilee to:
0.00%
$0.5)
Cost
$000
I
tNDtRECT COST TOTAL
$0.00
Badget Sannnary-Wtien you have completed this budgel worksheet, ihe totals for each category writ transfer to the spesen below. The total costs end total project coats rail
be computed via Escei formula. indicate the amount of Federal requested and the amount of non-Federal funds thet sill support the project.
Aanoant
$406,960 00
$0.00
$10,022.00
$0.00
$0.00
$0.00
0709,00600
$4,000.00
$113086800
$0.00
Badget Category
& Personnel
B. FrInge Benefits
C. Travel
D. Eqalpnsenf
E. Supplies
F. Construction
0. ConeultantatContracfs
H. Other
Total Direct Coats
Indirect Costa
$1,130,868.00
TOTAL PROJECT COSTS
I
Fedarat Reqaeat
Non-Federal Amoant
NOTE: it a Non-Federal amount is entered, make sure Ihosa items for which they will
budget narrative and detail worksheet for which items these funds sill he used.
be
$1,130,868,00J
$0.00
used must be incorporated mb your overall budget. Indicate cloudy bhrvughouf you
I
BUDGET NARRATiVE
The Los Angeles Police Department (LAPD) budget for the Solving Cold Cases with
DNA Program (Program) promotes the apprehension of those individuals who have committed
homicides and UCR, Part I sexual assaults through the review of casebooks or files for
solvability, and retrieval and analysis of DNA evidence. In addition, the budget facilitates
investigation of "cold" homicide and sexual assault cases prior to and after initial DNA testing or
re-testing, ensuring successful prosecution of these crimes. No law enforcement agency has as
great or similar need to review this volume of unsolved cold case homicides, in an effort to bring
the suspects to justice and provide closure for the victims' families, as does the LAPD.
Personnel Services
Utilizing a total of $406,960 the LAPD will provide overtime to Detectives, Laboratory
Technicians and Criminalists. The overtime will ensure that these individuals will be able to
work on the Program, while carrying out their primary responsibilities.
Ten detectives, who receive an average of $78 an hour in overtime pay, will work 3576
hours of overtime to review and investigate 800 cases for a total of $278,928. The 3,576 hours is
derived by multiplying 4.47 hours, the average time to review a case, by 800 cases. Each week,
a team of detectives will review multiple cases. Detectives working on the Program will be
rotated to ensure that every one is provided an opportunity to learn and participate, and that no
one bums out, since they may need to work overtime for other reasons like court appearances.
In addition to the hours listed above, 24 hours has been allocated for detective
investigative travel overtime. Investigative travel overtime totals $1,872. This provides two
1
detectives travelling together two hours each per day of overtime. The LAPD anticipates
approximately 6 trips of a one-day or one night duration will be necessary. Because detectives
cannot rely entirely on DNA evidence to prove their cases, they will have to travel to interview
victims, witnesses and suspects and may have to travel to various cities or states. While some
destinations may be relatively close in proximity to the City of Los Angeles, others are not.
When traveling to distant destinations, detectives will require airfare, lodging, meals, incidentals
and transportation. A total of 4.0 hours per day of overtime and 6 days results in 24.0 hours of
investigative travel overtime. 24.0 hours times the average hourly detective overtime rate of $78
equates to $1,872.
The LAPD has allocated a total of $126,160 in overtime pay to Laboratory Technicians
and Criminalists for their work under this Grant. This overtime amount is derived by
determining the probability of locating and retrieving DNA evidence from the 800 cases
reviewed. The LAPD expects that 33% or 264 of the 800 cases reviewed will have biological
evidence.
The LAPD has allocated a total of $64,980 in overtime pay for Criminalists.
Criminalists, who earn an average of $76 in overtime pay, will require 0.92 hours per case to
review 264 case packets for a total of $18,459 in overtime. Criminalists will also require 3.1105
hours per case to perform data review for approximately 158.4 cases (60% of the 264 cases
typed) prior to uploading developed profiles into CODIS. This equates to an additional $37,445
in overtime. Criminalists will require 1.1309 hours to review, log the findings and generate
reports for approximately 105.6 cases (40% of the 264 cases typed) at a cost of $9,076 in
overtime.
2
The LAPD has allocated a total of $61,180 in overtime pay to Laboratory Technicians.
The LAPD expects that 30% of the 800 cases reviewed (approximately 264 cases) will have
biological evidence. At an average overtime pay of $46 an hour, the Laboratory Technicians
will package 264 cases, taking 4.8 hours for each at a total cost of $58,292. Also, $2,888 in
overtime will be needed to package the anticipated 43 CODIS "hits" and ship the reference
samples for confirmation. Laboratory Technicians require 1.46 hours per sample for packaging
(43 samples x $46 x 1.48 brs per sample = $2,935).
Travel
The LAPD has allocated $5,310 for investigative travel. Because Detectives cannot rely
entirely on DNA evidence to prove their cases, they will have to travel to interview victims,
witnesses and suspects. Detectives may have to travel to various cities or states. While some
destinations may be relatively close in proximity to the City of Los Angeles, others are not.
When traveling to distant destinations, detectives will require airfare, hotel, and meals.
LAPD anticipates that Detectives will need to take three trips by air. Airfare expenses
total $1,980 ($330 roundtrip airfare x 3 trips x 2 Detectives = $1,980). Lodging totals $765
($127.50 per night x 1 night per trip x 3 trips x 2 rooms = $765). Meals total $720 ($60 per day
x 2 days per trip x 3 trips x 2 Detectives = $720). Taxi and shuttle expenses total $180 ($30 per
day x 2 days per trip x 3 trips = $180).
LAPD anticipates that Detectives will need to take three trips by automobile. Due to the
driving distances, LAPD estimates that Detectives will need 3 nights of lodging. At an estimated
3
$127.50 per night, lodging totals $810 ($127.50 per night x I night per trip x 3 trips x 2 rooms =
$765). Funding has been allocated for meals totaling $720 ($60 per day x 2 days per trip x 3
trips x 2 Detectives = $720). Parking at hotels and locations for interviews and follow-up
investigations total $180 ($30 per day x 1 vehicle x 2 days per trip x 3 trips = $180).
The LAPD allocated $4,049 in travel costs for three LAPD detectives to attend the Cold
Case Homicide Conference in Murfreesboro, TN from 8/7/11 through 8/12/11. The conference
allowed the detectives to interact with other law enforcement investigators from throughout the
United States as well as members of prosecuting agencies, federal law enforcement officers, and
subject matter experts. The conference included presentations on subjects such as prosecuting
cold case homicides, blood pattern analysis, crime scene reconstruction, victimology, behavioral
analysis of violent crime, and media relations. The conference enhanced the detectives'
investigation skill and promote the interaction between different agencies.
Airfare for the conference totaled $1,401.80 ($700.90 round trip airfare x 2 Detectives =
$1041.80). One LAPD Detective paid for his own airfare expenses. During the conference, the
grant funded lodging for three Detectives at a cost of $1,237.20 ($82.48 per night x 5 nights x 3
Detectives = $1,237.20). Meals totaled $1,080.00 ($60 per day x 6 days x 3 Detectives =
$1,080). Taxi and shuttles between the hotel, conference location, and airport totaled $330
(average cost $22 per day x 5 days x 3 Detectives = $330).
The LAPD allocated $663 in travel costs for Detectives, Criminalists, and Laboratory
Technicians to attend the Forensic Science Forum in Alhambra, CA on 9/12/13. The conference
will focus on cutting-edge forensics to catch the 21st century criminal. Topics include digital
evidence, biometrics, arson investigations, forensic art, 3D crime scene modeling, DNA analysis
and the future of forensic science. The conference will enhance investigative skill and promote
4
the interaction between different agencies.
The conference starts at approximately 8:00AM. The City of Los Angeles will be paying
employees their regular salary and their normal work day will start/end at the conference
location. Employees will be driving their personal vehicles from their residences to the
conference location. The grant will fund parking expenses of approximately $22.10 per person
($22.10 parking per employee x 30 employees = $663). Employees will be encouraged to
carpool to reduce parking expenses. However, carpooling will not be feasible for all employees
due to driving distances, residence locations, and the start time of the conference.
Consultants/Contractors
The LAPD will utilize a total of $709,086 for contract laboratory services. Due to an
increasing demand on its services, the LAPD Laboratory cannot perform the screening andlor
testing of the biological evidence that is retrieved. The LAPD anticipates that 30% or 240 of the
800 cases will have biological evidence that can be tested. Any biological evidence from the 240
cases will be shipped to a contract laboratory for screening. Three samples from each of the 240
cases (a total of 720 samples) will be screened at a cost of $394 per item for a total cost of
$283,680. The LAPD further anticipates that 60% of the 720 samples or 432 samples will
require DNA typing at a cost of $928 per sample for a total cost of $400,896. It is anticipated
that multiple samples from the same case will usually yield only one DNA profile foreign to the
victim. In those instances, only one sample will be uploaded into CODIS, resulting in
approximately 144 unique DNA profiles added to the DNA database. Based on current rates,
only 30% of these 144 uploaded profiles or 43 profiles are expected to "hit" to a specific person.
These 43 "hits" will require confirmatory testing: a new reference sample from each identified
5
person in the CODIS database will have to be tested by the contract laboratory at a cost of $570
each for a total cost of $24,510.
Other Costs
The LAPD has allocated $4,800 for registration fees for conferences and training.
Registration for three detectives to attend the Murfreesboro, TN Cold Case Homicide
Conference was $1,275. Registration fees for six detectives to attend the 10th Aimual DNA
Awareness Educational Forum in Los Angeles were $300. Registration fees for nine detectives
to attend the California Homicide Investigators Association Conference in Las Vegas, NV were
$2,205. The grant funded registration fees while attendees paid for all other costs of the Las
Vegas conference.
Detectives, Criminalists, and Laboratory Technicians plan to attend the Forensic Science
Forum in Alhambra, CA on 9/12/13. The grant will fund registration fees of $600.
The conferences will allow investigators to interact with other law enforcement
investigators from throughout the United States as well as members of prosecuting agencies,
federal law enforcement officers, and subject matter experts. The conference will enhance the
investigators' skill and promote interaction between different agencies. Learning about the latest
techniques and technology will help investigators keep their knowledge current and ensure
continued program success.
6