font policy - Source Interlink Media Procedures

FONT POLICY
Policies and Best Practices for Font Usage and Management on the Mac OS
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SIM Font Policy
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Table of Contents
SIM Font Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
About Fonts in Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
About Font Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Font Locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Required Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Best Practices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
About Helvetica and Helvetica Neue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Font Cache Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Font Management & Purchasing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Support Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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SIM Font Policy
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SIM Font Policy
This document contains information about font usage and best practices for print design on the Macintosh Operating
System. SIM Art Directors are responsible to understand and implement the policies outlined here. Proper font
management and usage is critical to maintain dependable and accurate editorial workflows, consistency of type design,
and reliable, repeatable print output.
As of September 2008, OpenType is the preferred font format to be used in type design for all SIM print publications. Only
OpenType fonts may be purchased going forward. Furthermore, for magazines that allow copy editing to be performed
via InCopy on Microsoft Windows, ONLY OpenType fonts can be used in print design.
About Fonts in Mac OS X
Font management can be one of the biggest problems facing any graphic arts workflow. Mac OS X is a powerful platform
that supports multiple font formats in a multi-user environment. Unfortunately, this makes for a system that is prone to
font conflicts, font duplicates, and a general lack of font control. Applications such as Suitcase can assist in reducing
these problems, but the foundation of any system must be correct font installation and usage.
OS X manages and stores fonts in multiple locations on the hard drive. Several of these fonts are required for Mac OS X
to function properly. Removing or deactivating these fonts can affect the stability of your system. This fact, coupled with
the permissions associated with the various font locations, can make font management very difficult. If fonts are poorly
managed, corrupt fonts, duplicate fonts, orphaned fonts, a corrupt font cache, buggy behavior, application crashes,
and incorrect output can result. The policy below outlines proper steps for font installation and management, which if
followed, will reduce or eliminate such problems.
About Font Formats
The Following is a brief synopsis of all font formats supported by Mac OS X.
OpenType - OpenType fonts use a single file for all of their outline, metric, and bitmap data. OpenType is the only true
cross-platform font type. For SIM print publications, OpenType is the preferred font format. Only OpenType fonts may be
purchased for use in print design. OpenType fonts can contain 65,000 different glyphs, including ligatures, true fractions,
symbols, and multiple languages. OpenType fonts are supported by Adobe CS and QuarkXPress 7 (and up.)
Windows and Mac OpenType = .otf
PostScript - PostScript fonts (also called Type 1) is the traditionally preferred font format for high-end printed output.
Each PostScript font requires two files; a screen (bitmap) font and a printer (outline) font. These two files must coexist in
the same folder. PostScript fonts are not cross platform, and are formatted differently for Windows and Macintosh.
Windows PostScript = .pfm .inf .afm .pfb
Mac PostScript files do not have extensions.
TrueType – TrueType is the forerunner to OpenType, and similarly contains screen, printer, and metrics data in one
file. Some older TrueType fonts contain limited metrics (sizing) information, which can cause the appearance of a font
to change when outputting to a PostScript device. For this reason, older TrueType fonts are not preferred for print
publishing. Mac TrueType fonts work only on a Mac. Windows TrueType fonts work on both platforms.
Windows and Mac TrueType = .ttf
SIM Font Policy
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dFont - dFont stands for “Datafork TrueType font.” DFonts are Classic TrueType fonts repackaged for OS X. DFonts
reside in the System/Library/Fonts folder and are intended for Apple system use only. They are not compatible with
Windows. dFonts are not intended for print output, and can cause conflicts with PostScript or TrueType fonts. They
should not be used for print publishing.
Mac dFont = .dfont
Multiple Master - Multiple Master is a kind of PostScript font that never gained widespread acceptance. Multiple Master
fonts are problematic, should never be used, and should be deleted.
Mac Multiple Master files do not have extensions, but often contain “MM” in their name.
Font Locations
Fonts can be stored in several locations in the Mac OS X system. When the system searches for a font, it searches these
locations in the order listed below using the first matching font that it finds.
1. Application Fonts - Some applications have their own font folder (usually in Library/Application Support).
For that application only, fonts stored in the font folder will take precedence over other fonts on the system.
These fonts must be left intact for the respective applications to function properly.
2. User Library Fonts - <user name>/Library/Fonts contains the fonts available to the logged in user. Source Interlink
Media users should keep this folder empty.
3. Library Fonts - Library/Fonts is intended for shared fonts. Since Source Interlink Media users do not share fonts,
this folder should be empty.
4. System Fonts - System/Library/Fonts in this folder are used by the OS, available to all users of the system, and in
general should be left alone. Some of the fonts in this folder are absolutely required by the OS and removing them
will cause the OS or certain applications to crash or behave erratically. Fonts stored in this location are always active
and available to the OS and all applications. Admin access is needed to modify the contents of this folder.
Note: InDesign CS5.5 has an important and useful feature for managing fonts used in InDesign layouts. When packaging
InDesign layouts, packaged fonts are placed in a folder called “Document Fonts.” This Document Fonts folder is placed
in the same folder as the InDesign layout file. InDesign will automatically activate fonts in this Document Fonts folder, for
use in InDesign only. The fonts in this folder take priority over any other fonts in the system (for InDesign only). Use of
the InDesign Document Fonts folder is encouraged for activating fonts and sending fonts with layouts. This feature helps
guarantee that fonts are correctly activated and used in InDesign layouts.
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SIM Font Policy
Required Fonts
The Mac OS requires that the following fonts must be activated at all times:
Required Fonts
For the Mac OS X
For Adobe CS3
For Microsoft Applications
AppleGothic.dfont
MyriadPro-Black.otf
Andale Mono
AquaKanaBold.ott
MyriadPro-BlackIt.otf
Arial
AquaKanaRegular.ott
MyriadPro-Bold.otf
Arial Black
Courier.dfont*
MyriadPro-BoldCond.otf
Comic Sans MS
Geneva.dfont
MyriadPro-BoldIt.otf
Courier New
Helvetica LT MM and HelveLTMM
MyriadPro-BoldCondIt.otf
Georgia
Helvetica.dfont*
MyriadPro-Cond.otf
Impact
HelveticaNeue.dfont*
MyriadPro-CondIt.otf
Times New Roman
Keyboard.dfont
MyriadPro-It.otf
Trebuchet MS
LastResort.dfont
MyriadPro-Light.otf
Verdana
LucidaGrande.dfont
MyriadPro-LightIt.otf
Webdings
Monaco.dfont
MyriadPro-Regular.otf
Batang.ttf
Osaka.dfont
MyriadPro-Semibold.otf
Gulim.ttf
OsakaMono.dfont
MyriadPro-SemiboldIt.otf
MS Gothic.ttf
Symbol.dfont*
MS Mincho.ttf
Times LT MM and TimesLTMM
MS PGothic.ttf
Times.dfont*
MS PMincho.ttf
ZapfDingbats.dfont*
MT Extra
ProN W3.otf
(HiraMinProN-W3)
PMingLiU.ttf
ProN W6.otf
(HiraMinProN-W6)
SimSun.ttf
ProN W3.otf
(HiraKakuProN-W3)
Wingdings
ProN W6.otf
(HiraKakuProN-W6)
* These fonts are OK to replace with another version of the font. For example, you can substitute a .dfont with a
PostScript version of the same font. However, at least one version of the font is required at all times.
For further details on required fonts and their locations, please see the Extensis Suitcase “Best Practices Guide”.
This PDF can be downloaded at http://dl.extensis.com/downloads/SC/EN/P/Fonts_Best_Practices_in_OSX.pdf
SIM Font Policy
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Best Practices
All other fonts on a Mac can be activated/deactivated as necessary. Suitcase Fusion is installed on SIM Macs to facilitate
font management and activation. It is highly recommended that ALL fonts (other than those listed on page 5) be screened
by Font Doctor™. Font Doctor is installed on all SIM Macs, and facilitates easy ‘clean up’ of a collection of fonts. Before
scanning fonts, check your Font Doctor settings to make
sure they match the screenshot on the right. In the
course of the font scan, conflicting, duplicate, corrupted
and orphaned fonts will be identified (if they exist). These
fonts must be deleted, along with Multiple Master fonts.
The resulting ‘clean’ fonts should be copied to a new ‘Font
Directory.’ Font Doctor can be set do this automatically.
Create a new folder named Font Directory (or whatever
name you prefer) in the <user name> folder, and use the
Organize feature in Font Doctor to save your organized collection of fonts into this folder. The resulting output should
look like: <user name>/Font Directory/A/Aachen Folder/Aachen etc… with a folder for each letter of the alphabet, and
each font separated into its own folder.
This resulting Font Directory then becomes the main repository of fonts for the user. The Font Directory folder should be
loaded into Suitcase Fusion. Individual fonts can then be activated/deactivated as necessary using Suitcase. Font files
should never be moved from the Font Directory.
Font sets (specific collections of fonts) can be created in Suitcase as needed. It is generally best for the Art Director to
create one specific set of fonts for each magazine that they work on. This font set can then be shared with all other users
(editors) as needed.
About Helvetica and Helvetica Neue
Helvetica and Helvetica Neue are essential to the Mac OS, and some applications require active versions of these fonts
in order to function correctly. Because these fonts are required by the Mac OS, they can be problematic when used in
print design. (Other fonts listed on page 5 can be problematic as well, however they are not commonly used in print
design.)
If any of these fonts are used in your print designs, you must take care to activate and use the correct version, particularly
if you are required to use only OpenType fonts (i.e. your designs are copy edited on Windows.) The simplest solution is
simply to use an alternative font in your designs, so as to avoid conflicts with system fonts. If this is not possible, it is best
to activate and use an OpenType version of these fonts, such as those included with the Adobe OpenType Font Folio.
If the latter option is chosen, you may see more that one choice for these fonts in your layout program. You must make
sure that only the OpenType versions of these fonts are used in your print designs (including in your paragraph and
character styles.) Always take care to activate and use the correct version of a font in each design/output scenario. Use
of the InDesign Document Fonts folder can help ensure that the proper version of these fonts is activated and used in
InDesign.
Font Cache Issues
If your fonts appear garbled or if you experience other strange behavior with your fonts, you may be seeing
a problem with the Mac OS X font cache. If you experience this problem, please contact the help desk at
1-866-266-8989. A help desk technician can clear your font cache. This will solve most common font problems on the
Mac OS.
SIM Font Policy
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Font Management & Purchasing
OpenType is the preferred format for print design. Only OpenType fonts can be purchased for use in SIM print publications.
Postscript and TrueType fonts may be used if no OpenType option exists, however they must be converted to outlines
prior to copy editing for editorial workflows that include copy editing on Windows computers. DFonts and Multiple
Master Fonts must never be used.
Users must always embed fonts in pdf files. NEW fonts (or newly replaced fonts) must always be collected when
sending files for output. Be aware that different versions of a single font may exist. A new version of a font must also
be collected and sent for output.
ALL font purchases must be called into the helpdesk. The Art Director should indicate font name, font foundry, format
(must be OpenType) and purchase info, along with accounting code.
1. IT will review font licensing to ensure legal output and our ability to provide fonts to outside vendors for such
purpose.
2. IT will procure font and test for proper output, using this procedure:
a. Install font on test machines (Mac and Windows, if applicable) per the best practices procedures in this
document.
b. C
reate a document containing a list of glyphs for each of our supported platforms (Quark, InDesign,
Illustrator, etc.)
c. Print from each platform to as many output ‘devices’ as possible: PDF, Distiller, .ps, laser printers, etc.
d. Verify that all outputs are consistent and correct
3. Once verified, IT will install the font into the proper location in the <user name>/Font Directory of a user’s machine.
The new font must be added into the Suitcase database, either directly or by reloading the entire Font Directory into
Suitcase.
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SIM Font Policy
Support Contacts
SIM Prepress is responsible for oversight of all prepress
workflows, including font policy implementation. Please
contact the personnel below for any of the following
reasons:
• New employee (Art Director) training
• Specific questions about the SIM Font Policy
• Any other questions relating to prepress workflows
The internal SIM Help Desk is responsible for technical
administration of all SIM computers and software.
Non-emergency tickets should be self-created using
the web site: https://iaas.service-now.com/
Emergency\Critical tickets should be called in.
If you are not connected to the network or can’t
access a computer, you should also call in the issue
at: 1-866-266-8989.
Richard Carlson
PreMedia Specialist
949.705.3452 - Irvine office
[email protected]
Brian Allen
Prepress Manager
424.675.1443 - Mobile
[email protected]
For manuals and instructional videos covering SIM prepress systems and related topics, please visit
http://procedures.sourceinterlinkmedia.com/