Seattle SAKE Dragon Boat Club Annual Meeting
Transcription
Seattle SAKE Dragon Boat Club Annual Meeting
SEATTLE SAKE DRAGON BOAT CLUB ANNUAL MEETING Sunset Hill Community Center, Seattle, WA 2013-03-04 | 7:00 pm AGENDA 7:00 7:05 7:15 7:25 7:35 7:50 8:11 8:13 8:30 Welcome Review 2012 Goals for 2013 Equipment Finance Marketing+Membership Closing Remarks Q&A Cleanup 2 CLUB SAKE BOARD DIRECTORS 2013 Lesley Blyth President [email protected] Danny Chow President Elect [email protected] Dina Stark Secretary [email protected] <OPEN> Equipment Manager [email protected] Michelle Locke Hemby Communications Manager [email protected] Rick Renaud Treasurer [email protected] Jessica Chiang Membership/PR Manager [email protected] even-year odd-year 3 CLUB SAKE BOARD NON-VOTING MEMBERS Thank you! Koichi Kitazumi Safety Officer [email protected] Mark Schubert Jr Equipment Manager Gordon Hom Merchandise Manager [email protected] Tavo Arzola Communications Manager appointed outgoing 4 BIG THANK YOU TO ALL WHO HELPED OUT AT CLUB SAKE EVENTS Bette B. Diane J. Judy W. Loraine H. Sanzen Y. Betty W. Dina S. Jules H. Mary C. Steve Y. Bev W. Doug C. Karen S. Michelle H. Susan I. Bill T. Edwin T. Karyn O. Michelle L. H. Suzi D. Chana L. Hai T. Kathleen S. MJ S. Tim R. Cheri R. Ilana T. Keiko Y. Nancy K. Wendy C. Cindy T. Jean M. Koichi K. Olwen B. Will S. Clyde I. Jean V. Kotaro T. Pam S. M. Zheng W. Collin H. Jessica C. Lak K. Patricia C. & many more… Dave M. Joan P. Laura B. Peyton G. Debbie R. Juan L. Linda I. Rick R. Denise J. Judy L. Lisa B. Russ M. 5 2012 CLUB EVENTS Club SAKE’s footprints across Seattle New Year’s Challenge Intramural Annual Meeting Seattle Dragon Boat Festival Groupon Promotion Windermere Kent Cornucopia Host of Wasabi Sausage Pull Club Picnic 6 2012 BY THE NUMBERS 61 Absolute Starbucks SAKE 44 36 47 Hot SAKE Habu SAKE Survivor SAKE 91 24 M 24 Team Spitfire SAKE 24 Team Spitfire SAKE Jr. 159 Jr. 0 mi Intramural Farthest Race 1256 mi San Diego Mon Tue Wed Vintage SAKE ? New Members W Closest Race 37 Most SAKE teams Kent Cornucopia Thu Fri Sat 7 Sun MISSION STATEMENT ENRICH OUR COMMUNITY Club SAKE Goals Support amateur dragon boat athletes for training and competition Create a sustainable dragon boating Club in the Seattle area Promote the physical , social, and emotional benefits of dragon boating Provide safe training, advocacy, and opportunities for paddling enthusiasts Build relationships with the community and other paddling Clubs Examples Charity Walk Expand our “community” to include Seattle neighborhoods and paddling organizations in the region Transcend team boundaries Become the steward of the community Drive of positive changes Send in your ideas to [email protected] Street Fair Lake Cleanup 8 2013 IN THE WORKS Lock in a long-range financial plan Revise the safety manual and tiller training guide Intro to dragon boat sessions Refresh the website Club Picnic Dock Improvements & Maintenance Electronic payment and waiver 9 EQUIPMENT Dina Stark Secretary 10 EQUIPMENT MANAGER OPEN POSITION New Job Description An administrative position Publish the practice schedule Coordinate Adopt-A-Dragon a light-weight program to keep the boats clean by all the teams Supported by Hai and Mark Mark Schubert Jr Vintage SAKE Hai Tran Hot SAKE 11 EQUIPMENT MANAGER PRACTICE SCHEDULE Practice Time Mon Tue Wed Thu Weekday 6:30p8:30p 6:30p8:30p 6:30p8:30p 6:30p8:30p Team Sat 8:00a8:30a 8:30a9:00a 9:00a9:30a 9:30a10:00a 10:00a10:30a 10:30a11:00a 11:00a11:30a Habu Habu TSS Jr. Vin TSS Abs Abs Sur Sur Hot Hot BuKs return to the Lake Washington March 9: Koichi, Michelle Heinrichs, Hot and TSS, Samay Team Captains Send in your race dates to [email protected] for BuKs scheduling 12 FINANCE Rick Renaud Treasurer 13 FINANCE 2012 REVENUES Member Dues 18,614.00 Boat Rental 584.31 Donations 250.00 Interest Unclassified Revenue Total Revenues 10.05 0.00 19,458.36 Boat Rental Interest Donations Member Dues 14 FINANCE 2012 EXPENSES Moorage 5,481.54 Boat Supplies 3,394.82 Boat Repairs 2,401.96 Insurance 2,049.00 Storage Leased Facilities 1,278.00 Food 1,205.74 Mileage 588.30 PDBA Fees 300.00 Web Service 189.90 Mailbox 65.00 Government Fees 40.00 Postage 18.19 Unclassified Expenses Total Expenses 2,296.18 Unclassified Expenses Moorage Mileage Food Storage Leased Facilities Insurance Boat Supplies Boat Repairs 19,308.63 15 FINANCE 2012 OVERVIEW Beginning Balance 39,767.39 Total Revenues 19,458.36 Total Expenses 19,308.63 Ending Balance 39,917.12 NET +$149.73 Donation -$3,500 Financial Trends Reduced revenue from donations. $4,000/yr (2008-2010) $250 in 2012 Revenue from membership dues remains consistent Some reductions in revenue from merchandise sales and fundraisers Operating expenses have remained generally consistent 16 FINANCE Dave M. Team Spitfire SAKE BUDGET COMMITTEE REPORT Rick R. Team Spitfire SAKE Charter, Mission and Purpose Doug C. Team Spitfire SAKE 1. Evaluate the Club’s existing fleet, boat maintenance strategies, the Club’s projected fleet needs and develop a fleet management plan. 2. Evaluate the club historical budget, and prepare a financial plan to support the proposed fleet management along with the projected operating budget. Corinne S. Habu SAKE Jean V. Survivor SAKE Bea W. Absolute Starbuck SAKE Michelle L. H. Hot SAKE 17 FINANCE BUDGET COMMITTEE REPORT Tasks 1. Identify the need size and type (of boat) to support Club’s functions and projected membership. 2. Evaluate the Club’s budget to address significant fleet and equipment needs. 3. Evaluate the condition of the existing boats, evaluate replacement alternatives, including the need for current replacements, needed maintenance on the existing boats, level of maintenance strategies, and boat replacement schedule. 4. Recommend future financial plan to support the Club’s projected budget and fleet. 18 FINANCE BUDGET COMMITTEE REPORT Fleet Recommendations 1. Reduce the fleet size to six boats Maximum demand of 8 practices on Saturday morning 2. Develop a fleet mix of 3-BuK or Kahluas and 3-6/16s High demand for BuKs – used in more races Balanced fleet for race preparation and Lake Washington choppy conditions 3. Begin program of major maintenance and boat replacement Major maintenance on the two BuKs in 2013 Replacement of the 6/16 boats beginning in 2015 19 FINANCE BOAT MAINTENANCE PROJECTION Operational Deficit Starting in 2017 50000 40000 30000 w/ $2000 donation 20000 Add Revenue $5000/yr 10000 0 2012 e.g. 250pp @ $20/yr Proposed Boat Repair and Replacement 2013 2014 2015 2016 2017 2018 2019 2020 2021 -10000 -20000 -30000 -40000 Ops Add R+R Balance 20 FINANCE BOAT INVENTORY Recommended Replacement/Maintenance Schedule Date of Restoration Recommended Replacement Year Recommended Major Maintenance Year Type Production Year “6/16” 2001 2016 “6/16” 2002 2017 “6/16” 1995 2010 “6/16” 2003 2018 “6/16” 2006 2021 BUK 2002 2008 2020 2013 BUK 2002 2008 2020 2013 21 FINANCE ASSUMPTIONS USED IN FINANCIAL ANALYSIS 1. No significant change in the Club membership 2. Conservative revenue based on historical revenues (e.g. $2000 donation income per year) 3. Inflation was estimated on expenses only at 2.5% each year (2012 base year) 4. New dragon boats cost is $14,000 including tax and transportation 5. The recommended 5 yr major maintenance is conservatively estimated at $4,500 for each boat based on estimates from local boat shops 6. Negligible value and revenue potential in selling the Clubs current used boats 22 FINANCE PROJECTED CASH FLOW With Increased Revenue of $4,900/yr 2012 2013 2014 2015 2016 2017 2018 2019 2020 Total Revenues 19,458 22,508 27,407 27,408 27,406 27,404 27,402 27,400 27,400 Boat Expenses -11,938 -15,260 -15,642 -16,033 -16,433 -16,844 -17,265 -17,697 -18,139 -14,000 -14,000 -14,000 New boat purchase Boat Restoration Operating Expenses Total Expenses Annual Cash Flow Total Remaining Cash Assets -28,000 -9,000 -7,369 -6,425 -6,586 -6,750 -6,919 -7,092 -7,269 -7,451 -7,637 -19,308 -29,685 -21,202 -35,732 -36,275 -36,832 -23,403 -23,988 -52,588 151 -7,177 6,204 -8,324 -8,869 -9,428 3,999 3,412 -25,188 39,917 32,740 38,945 30,620 21,751 12,323 16,322 19,734 -5,454 23 MARKETING + MEMBERSHIP Jessica Chiang PR/Membership Michelle Locke Hemby Communication 24 MARKETING+MEMBERSHIP GROUPON 2012 Thanks to efforts of volunteer coaches, paddlers, and tillers!!! The MOST SUCCESSFUL recruiting initiative to date! Wendy C. Vintage SAKE Ilana T. Habu SAKE Tim R. Absolute Starbucks SAKE Rick R. Team Spitfire SAKE Bill T. Habu SAKE Koichi K. Absolute Starbucks SAKE New paddlers tried the sport New members Russ M. Habu SAKE 25 MARKETING+MEMBERSHIP GOALS Increase membership by +20 for the club by the end of the season STRATEGY Increase the visibility of the club through marketing promotions and collateral Increase the accessibility of the sport for new paddlers Create recruiting programs and incentives 26 MARKETING+MEMBERSHIP NEW INITIATIVES Programs with same curriculum as 2012 GroupOn program with GroupOn and other deal sites (Gold Star, Amazon Local Deals) First Sunday Monthly beginner paddle Incentive recruiting program Increasing signage to Leschi and nearby neighborhoods Placement of ads on search engines, Facebook ads, local new paper community events 27 MARKETING+MEMBERSHIP WEBSITE PREVIEW Updated to new format Visible from your home computer, tablet or smartphone Be a resource for members waivers safety information calendar of events "Meet the Member" profiles A recruiting tool General information about dragon boating Profiles of the different teams Practice times 28 MARKETING + MEMBERSHIP VOLUNTEERS In order to grow the club we need your help! Coach Extra Paddler to fill the Boat Tiller Posting Signs around the Neighborhood Coordinate Scheduling of Volunteers Photographer for Events Design Sandwich Boards Build Sandwich Boards Please sign up if you are interested in volunteering! [email protected] 29 SAFETY Koichi Kitazumi Safety Officer 30 SAFETY MANUAL CHANGES Bruce H. Hot SAKE Chuck L. Vintage SAKE Ben H. Habu SAKE Jan A. Hot SAKE Thank you to all the Safety Committee members who participated in the 6 hour working meeting to split and update the safety manual Jules H. Survivor SAKE Changes to the Safety Manual Karen S. Survivor SAKE 1. All references to tiller training broken out to separate manual 2. Tiller specific guidelines will be kept in Safety Manual and enhanced in a Steersperson safety manual for 2014 3. Quick guide at front of manual – to offer quick answers to frequently asked questions 4. In Case of Emergency page added Karyn O. Survivor SAKE Keiko Y. Survivor SAKE Peyton G. Team Spitfire SAKE 5. Manual follows quick guide and provides further information 31 ODDS AND ENDS Contact Gordon [email protected] Grey Owls Paddles April 30th Baseball Night Contact Michelle [email protected] Seeking content for next newsletter 32 Q&A 33 < Back APPENDIX MEMBERSHIP FEES OF WEST COAST DB ORG full year partial year partial "post" date Club Sake 90 50 1-Jul Tacoma 100 Seattle Flying Dragons 100 50 1-Sep Kent 125 Bridge City (PDX) 200 Stumptown (PDX) 288 DragonMax (Berkeley) 100 Los Angeles Racing Dragons (LARD) 150 North Puget Sound 75 Dieselfish 280 other notes 60 Team Survivor discount/full time students and seniors 100 discount for second family member 20 $20 for college students, $0 for under 18 includes registration for events on team calendar includes CDBA membership, 3 CDBA races and race munchies - CDBA teams; DRagon Warriors, SF Blazing Dragons, Dragon Healers, High School teams (7+), Dieselfish, Sant Cruz, San Jose Spartans, Marshall, Phoenix, Ripple CDBA 120 general membership as listed on their website - non team specific mystery team (Wasabi) 250 no discounts, includes use of heated facilities including showers and free parking 34