STIDC GIS S

Transcription

STIDC GIS S

STIDC GIS SYSTEM
USER DOCUMENTATION
STIDC GIS System User Documentation
Page 2
Table of Contests
STIDC GIS SYSTEM USER DOCUMENTATION ............. 3
GETTING STARTED ................................................................... 3
INTRODUCING THE MAIN PAGE................................................ 5
CHANGING NUMBER OF RECORDS RETRIEVED ........................ 8
VIEWING DETAILED RECORD ................................................. 10
CHANGING PASSWORD........................................................... 12
NEW CHECK GRADING REQUEST ........................................... 14
NEW FULL GRADING REQUEST .............................................. 19
NEW EXEMPTION REQUEST ................................................... 22
NEW RAILWAY SLEEPER CHECK GRADING REQUEST ........... 27
NEW RAILWAY SLEEPER FULL GRADING REQUEST .............. 32
Page 3
Getting Started
User must first be a registered member and login into the system before using this
application. Logging into the system requires user to provide username and password
in the field provided. Login page looks like that in Fig.1.
To login, user must:
1. Enter username
2. Enter password, and
3. Click the login button.
Fig. 1
Username and Password must correspond to the one existing in the database. In the
event where username and password does not correspond, error message below will
be generated. In that case, user must re-enter corresponding username and password.
Error Message: “username or password incorrect”.
User must not leave any of the login field blank. If for instance both fields are left
blank, the error message below will be generated.
Error Message: “username cannot be blank”. In that case user needs to enter both
username and password in the appropriate field provided.
If a user enters username but fails to enter password before clicking login button, the
error message below will be generated.
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Error Message: “password cannot be blank”. In that case user must enter password
in the password field provided.
Once the login is successful (meaning username and password are correctly keyed in),
the main page will be displayed.
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Introducing the Main Page
Fig.2
The main page as shown in Fig.2 shows actions that can be performed with this
application such as changing of password, new check grading request, new full
grading request, new exemption request, new railway slipper grading request. It also
shows the number of rows retrieved, from which date to which date record will be
displayed, and the types of grading. By default, the number of records retrieve is set to
10, meaning 10 records would be shown at a time, and all checkboxes are checked for
“Type of Request”.
Changing Password enable user to change the old password and set a new password
for security reasons.
New Check Request form is used by an exporter of timber who has their own grader
to grade the timber. After the grader have graded the timber, this form will be used to
send a request to STIDC requiring an officer to go and cross-check the grading
performed by the grader.
New Full Grading Request form is used by exporter of timber who does not have
their own grader to grade the timber and requires full services of STIDC to grade the
timber.
Page 6
New Exemption Request form is used for certain types of timber that does not need
to be graded such as Ramin.
New Railway Sleeper Check Grading Request form is used by the exporter of
timber if the timber to be graded satisfies the specifications of Railway Sleeper.
New Railway Sleeper Full Grading Request is used by the exporter of timber if the
timber to be graded satisfies the specifications of Railway Sleeper. However, the
exporter does not have their own grader to grade the timber and requires full services
of STIDC to grade the timber.
Logout enables the user to exit from the system.
There are 2 different types of statuses, namely: Pending, and Pending Quota. These
statuses depend on the type of grading request and the number of pieces of timber that
will be entered when adding timber details.
In using New Check Request form, the user has a quota as to how many pieces of
timber to request for a grader. During the entry, if the pieces entered are equal to the
quota, the status will be set to Pending, meaning the request is waiting for approval
from STIDC. If the pieces entered are more than the quota but less than the overflow
buffer allocated by STIDC, the status will be set to Pending Quota, meaning the
request is waiting for approval from STIDC.
In using New Full Check Request form, there is no limit as to how many pieces of
timber to enter as STIDC will schedule officers to go and perform the grading. The
status is always set to Pending, meaning the request is waiting for approval from
STIDC.
In using New Exemption Request form, the user has a quota as to the how many
pieces of timber to request for a grader. During the entry, if the pieces entered equal
the quota, the status will be set to Pending, meaning the request is waiting for
approval from STIDC. If the pieces entered are more than the quota but less than the
overflow buffer allocated by STIDC, the status will be set to Pending Quota,
meaning the request is waiting for approval from STIDC.
If user fails to perform any action within 3 minutes after the main page is loaded, the
session will expire, meaning user cannot perform any action any longer and the
warning message as in Fig.3 will be pop-up in a small window:
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Warning Message:
Fig. 3
If that happens, user must click on the “Reload” button in the message box, or
“Refresh” button in the web browser to return to the login page where user may be
required to re-enter username and password to login.
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Changing Number of Records Retrieved
User can make changes as to how many records to view. To change the number of
records to retrieve, user must:
1. Enter how many records to retrieve in the “Number of Row Retrieve” field.
2. Select which date(s) records to view
3. Select the type of request preferred by clicking on the checkboxes provided
4. Click on
button to load the number of records.
In the event where user wants to retrieve more than 10 records lets assume 25 records
with different date(s) and type of grading, with all checkboxes checked, it may look
like the page in Fig.4:
Fig. 4
The page may display different date range, and different types of grading base on the
search criteria. Since the page can load 10 records at a time, it will split the 25 records
into 3 different pages (10-10-5) and the total number of records available for retrieval
base on the search criteria will also be displayed.
The fact that the user entered to retrieve 25 records does not mean exactly 25 records
will be retrieved. It will display only the number of records available for retrieval
based on the other 2 search criteria (dates and type of grading) as well. In Fig.4, the
user wants to retrieve 25 records, but only 21 records were available for retrieval due
to the date range and types of request selected.
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In the event where user wants to retrieve lets assume 15 records with different date(s)
and a specific type of request, it may look like the page in Fig.5:
Fig. 5
The page may display different date range, and a specific type of grading base on the
search criteria. In this case “Check” was selected. Even though, the user wants to
retrieve 15 records, only 4 were displayed, because they were the only records
available within the ”Check” search criteria.
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Viewing Detailed Record
When records are retrieved base on a search criterion, only few details (CG Ref No.,
submission date, status, request type, species, No of pieces, total volume, and total
amount) are made known to the user. User can therefore choose to view the entire
details of a particular record.
To view a record, user must:
1. Click on any of the retrieved record displayed in the main page as shown
in Fig.6
Fig. 6
Upon clicking on a particular record to view, a page giving detailed description of
the record clicked will be opened as shown in Fig.7
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Fig.7
This page cannot be edited nor modified as it is Read-Only. To edit a record, refer to
step 27 of either “New Check Grading Request”, “New Full Grading Request”, “New
Exemption Request”, “New Railway Sleeper Check Grading Request” or New
Railway Sleeper Full Grading Request”
Page 12
Changing Password
Password can be changed as many times as user wants. It is advisable for user to
change password often to avoid security breach. To change password user must:
1. Click on “Change Password” link as shown in Fig.8
Fig.8
Upon clicking on “Change Password” link, a new page will be opened as in Fig.9
where user can change the old password.
Fig.9
In the new page, user must:
1. Enter their old password
2. Enter their new password
3. Re-enter their new password to confirm
4. Click
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button to make the new changes
Old password entered must correspond to the existing password in the database else
error message “Old Password Mismatch” will be generated. In that case, user must reenter old password. During the confirmation of the new password, user must enter
exactly same password as entered in “New Password” field. In the case where there is
a mismatch in the new password, the error message “New Password Mismatch”, will
be displayed. In that case, user must check and re-enter new password correctly.
User can change their mind as to change their old password even though they might
be in Password Change page. If that happens, user can terminate the action by
clicking on “Cancel” button to return to the main page.
Page 14
New Check Grading Request
This form is use by an exporter of Timber Company who has their own grader to
grade their timber. After the grader have graded their timber, this form will be used to
send a request to STIDC requiring an officer to go and cross-check the grading
performed by the grader. In using New Check Request form, the user has a quota as
to how many pieces of timber to request for a grader. During the entry, if the pieces
entered equals to the quota, the status will be set to Pending, meaning the request is
waiting for approval from STIDC. If the pieces entered are more than the quota but
less than the overflow buffer allocated by STIDC, the status will be set to Pending
Quota, meaning the request is waiting for approval from STIDC.
To perform this request, the user must:
1. Click on “New Check Grading Request” link as shown in Fig.10
Fig.10
The page in Fig.11 will be displayed after the “New Check Grading Request” is
clicked.
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Fig.11
To submit this request, user must fill all the required fields in the form. If a user fails
to enter for a required field, the error message “Field cannot be Blank” will be
displayed when the submit link is clicked. In that case user must enter appropriate
data in that field before proceeding to submit the request.
This form supports auto complete so if a user has already submitted a request before
and wanted to submit a new request at different time, he/she does not need to repeat
by entering all the details again. What the user needs to do is to enter the first
character of their contract number at the “contract no” field to auto generate the list of
available contract numbers. Upon clicking on the desired contract number, all the
fields in the “consignee” column will be auto filled based on the previous entries. To
fill the form for the first time, the procedure below must be followed. User must:
1. Click the drop down menu to select requisition office
2. Enter contract number
Page 16
3. Enter contract date (click on the image beside the textbox to pop-up a
calendar to select the date)
4. In the “Consignee” column, enter the name of the consignee (i.e. the
company / client whom the goods are for)
5. Enter address line 1
8. Enter port of origin (i.e. name of the port where the goods are to be
transported from)
9. Enter vessel name (i.e. the name of the ship or large boat that is to transport
the goods)
10. Select the departure date (click on the image beside the textbox to pop-up a
11. Enter place of check grading (.i.e. the place where the grading will take
place)
12. Enter overseas contract number (
13. Enter place of final destination (the name of the port at which the goods are
to be discharge)
14. Enter the country of destination port
15. In the “Timber Details” column, click on the drop down menu to select the
kind of timber.
16. Enter the timber grade by selecting from the drop down menu
17. Choice the Type of measurement. (Metric or Imperial)
18. Enter the permit reference number
Note: Some kinds of timbers are restricted and require a user to enter the
permit number. If user fails to enter the permit number before
button
clicked, error message: “Please key in Reference permit number” will be
displayed”.
19. Click
details:
button to display the window as in Fig.12 to add the timber
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Fig.12
20. Enter supplier name (.i.e. the company who is sending the goods)
21. Enter thickness, width, and length of the wood
22. Enter number of pieces of the timber
23. Enter Contract number.
24. Enter grading from date or clicking side icon to select from the pop-down
menu
25. Enter grading to date or clicking side icon to select from the pop-down
menu
26. Select grader from the drop-down list.
27. Click “Add Next” button to insert new details or Click “Finish” button to
return to the “New Check Grading Request” page
Note:
If the specification i.e. width, height, and length do not match the required size
defined by STIDC, error message: “Invalid specification based on length, width and
height” will be displayed when the “Finish” button is clicked. In that case user needs
to re-type the specification. In the case where the specifications entered are correct but
the corresponding grade number is not correct, the error message: “Timber Grade not
allowed for this specification – STRIPS” will be displayed when the finish button is
clicked. In that case user must re-select different grade number that will match the
corresponding specification.
Page 18
28. To insert the new record above the old record(s):
a. click on
button to pop-up the “Insert New Details” windows
b. repeat steps 18 – 23
29. To insert new record below the old record(s):
a. Click on
b. Repeat steps 18 – 23
30. To delete existing record:
a. Click to highlight the record you want to delete
b. Click on
button to remove the record from the list
31. To edit the entries, user must:
a. Click to highlight the entry they wish to edit
b. Click on
button to display the existing entry you wish to edit
c. Make changes to the field they wish and click on
button to
update the existing entries
d. To maintain the existing entry without any change, click on
button.
32. Click on “Submit Document” link to send the request / order
Page 19
New Full Grading Request
This form is used by exporter of timber who does not have their own grader to grade
their timber and requires full services of STIDC to grade the timber. In using New
Full Check Request form, there is no limit as to how many pieces of timber to enter
as STIDC will schedule officers to go and perform the grading. The status is always
set to Pending.
To perform New Full Grading Request, user must:
1. Click on “New Full Grading Request” link as shown in Fig.13
Fig.13
The page in Fig.14 will be displayed after the “New Full Grading Request” is clicked.
Page 20
Fig.14
to fill a required field, error message “Field cannot be Blank” will be displayed. In
that case user must enter appropriate data in that field before proceeding to submit the
request.
3. Enter contract date (click on the image beside the textbox to pop-up a calendar
to select the date)
4. Select the kind of timber.
5. Enter Estimate Total Volume of Timber
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6. Enter Specification
7. In the “Consignee” column, enter the name of the consignee (i.e. the company
/ client whom the goods are for)
transported from)
the goods)
14. Enter place of check grading (.i.e. the place where the grading will take place)
16. Enter place of final destination (the name of the port at which the goods are to
be discharged)
Page 22
New Exemption Request
This form is used for certain types of timber that does not need to be graded such as
“Ramin”. In using New Exemption Request form, the user has a quota as to the how
many pieces of timber to request for exemption. During the entry, if the pieces entered
equals to the quota, the status will be set to “Pending”. If the pieces entered are more
than the quota but less than the overflow buffer allocated by STIDC, the status will be
set to Pending Quota, meaning the request is waiting for approval from STIDC.
To perform New Exemption Grading Request, user must:
1. click on “New Exemption Grading Request” link
Fig.16
The page in Fig.17 will be displayed after the “New Exemption Grading Request” is
clicked.
Page 23
Fig.17
displayed. In that case user must enter appropriate data in that field before proceeding
to submit the request.
Page 24
to select the date)
transported from)
the goods)
be discharge)
kind of timber.
button
displayed”.
18. Click
button to display the window as in Fig.18 to add the timber details:
Page 25
Fig.18
22. Enter Contract number.
return to the “New Exemption Request” page
Note:
a. click on
a. Click on
b. Repeat steps 18 – 23
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a. Click to highlight the record you want to delete
b. Click on
a. Click to highlight the entry you wish to edit
b. Click on
c. Make changes to the field you wish and click on
button to
d. To maintain the existing entry without any change, click on
button.
Page 27
New Railway Sleeper Check Grading Request
To perform New Railway Sleeper Check Grading Request:
1. click on “New Railway Sleeper Check Grading Request” link as shown in
Fig.19
The page below will be displayed after the “New Railway Sleeper Check Grading
Request” is clicked.
Page 28
Fig.19
Page 29
to select the date)
transported from)
the goods)
be discharge)
kind of timber.
16. Enter the timber grade by selecting from the drop down menu
button
displayed”.
19. Click
button to display the window as in Fig.18 to add the timber details:
Page 30
Fig.20
23. Enter grading from date or clicking side icon to select from the pop-down
menu
24. Enter grading to date or clicking side icon to select from the pop-down menu
25. Select grader from the drop-down list.
return to the “New Slipper Grading Request” page
Note:
a. click on
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c. Click on
d. Repeat steps 18 – 23
c. Click to highlight the record you want to delete
d. Click on
e. Click to highlight the entry you wish to edit
f. Click on
g. Make changes to the field you wish and click on
button to
h. To maintain the existing entry without any change, click on
button.
Page 32
New Railway Sleeper Full Grading Request
To perform New Railway Sleeper Full Grading Request:
1. click on “New Railway Sleeper Full Grading Request” link as shown in Fig.19
The page below will be displayed after the “New Railway Sleeper Full Grading
Request” is clicked.
Page 33
Fig.19
to select the date)
Page 34
transported from)
the goods)
be discharge)

STIDC GIS S

Transcription

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