AGENDA MAYOR AND CITY COUNCIL WORK SESSION

1
AGENDA
r
MAYOR AND CITY COUNCIL WORK SESSION
M.
TUESDAY, AUGUST 26,2008 -12:00 P.
Closed Session - 00p.m.1:
-
00
12:
Reconvenes at
on
Closed
p.
m. Legal,
- Real
and Contractual Matters Open Session
Estate
00 p.
m. 1.
1:
Report
Session - Tuesday,
August
26,
2008 12:
- 00
p.
m.
Legal,
- RealEstate
and
Contractual
Introduction of
Matters 2.
Solid Waste Employees - Charles Marble
A. Miscellaneous
and Timothy
Dale 3.
Bid Openings
Painting
and Repairs
Two Trucks
B.
with Utility Bodies C.
Convention Center
Carpet
Hangars
Painting -Airport
D.
and Terminal Building
4.
Review
of
Budget Amendment #2 for FY 2008 Presented by:Jennie
Knapp,Budget Manager
Revised
4
Schedule
Approval of
5.
for Springfest and Sunfest
Mathias,Assistant
Approval of Policy
Beer
Trucks Presented by:Kathleen
to City Manager 6.Review
and
Roger
on Retirement Recognition Presented by:
of
7.
Review
Resources Director
Weseman, Human
Proposed Ordinance to Amend Chapter 102, Entitled
Ayres,City
Tourism
Commission
Meeting
Member
Report
Solicitor 8.
of August
Margaret
Pillar P1
Vehicles for
Hire Presented by: Guy
on
2008 Presented by: Council
7,
L~
~~
REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY -AUGUST
3 -Bid
26,2008
Openings
A. Miscellaneous
Painting
and
Repairs
i~
r~
P8
C
~.
u~ ~~.-~
BID SPREAD SHEET
OC-159 MISCELLANEOUS PAINTING AND REPAIltITEM: WR/
FALL
2008
Town Painting
Bay
a o3,
Corfu Contractors
~~~
Corrosion
Control Corp.George Kountoupes
W of
Painting Co. J&
K
K&
NorthCarolina
Painting
Inc.Kent
Painting
3q,
~~
Companies, In.
County
ll~
vt a~
Maccari
Co.
9,
y~
R&
R Coatings
T
S&
~ ~ ~ ~ ~~~
Painting Co.Town
Hall Painting
BID
X NO:
Entrances
YES
BOND:
375,
STAFFESTIMATE:
00
000.
375,
BUDGETESTIMATE:
000.
00
WROCa-
159 Painting Wastewater
Clarifier Convention Center
CoastGuard
Tower5%
270,000
5,
SECTION 00020
ADVERTISEMENT FOR BIDS
TOWN OF OCEAN CITY,MARYLAND
MISCELLANEOUS PAINTING AND REPAIRS
FALL 2008
CONTRACT NO. WR/OC-1
given that separate sealed bids for the Miscellanous Painting and
Repairs for the Contract No.
WR/ OC- 159, will be received from qualified Contractors
City,Maryland, c/o the City Manager, Town
and City Council
The
59 Notice
is hereby
of Ocean
Mayor
by
Maryland 21842, on
of Ocean City, Maryland, 301 Baltimore Avenue, Ocean City,
m.,
local time. The bids will be publicly opened and
August 26,2008until 11:00 a.
and
on the same dateat 1:
00 p.m.at the meeting of the Mayor
read
aloud
be accepted under
City Council. Any bids received after the above time will not
resolved against
any circumstances. Any uncertainty regarding the time a bid is received will be
the Bidder.The Contract will be awarded on a lump
sum basis. The work
Ocean
Coast
Clarifier, North
consists
of
painting
and repairs for
the South
Primary
Secondary Clarifier and miscellaneous items within the Headworks at the
Plant. The project also includes painting at the north
City y Wastewater Treatment
Convention Center and painting and repairs for the
entrances at the
Guard t Observation Tower on the boardwalk at the Ocean City Inlet, all in accordance
with the attached specifications. The work is intended to be performed
center
and
in Fa112008. A Pre- Bid Conference will be held at the Ocean City
Wastewater Treatment Plant Conference Room, on August 12, 2008at 10 a.m.local time. The purpose
of the Pre- Bid Conference is for Bidders to familiarize themselves with the project
sites and
Bidders are
be
encouraged
to ask
questions
to attend and can
available and
meeting, specifications may also
distributed
to
pertaining to the
visit
interested bidders
at this
be obtained from the
Department
Specifications and
the
meeting. Subsequent
of Public
Maryland
to the
65~
the offices
Works, 208
City, 21842. The Specifcations are also available at
of Whitman, Requardt and Associates, LLP,801 South Caroline
Street, Ocean
work.All
the sites afterwards. Specifications will
by a Bid Security in the form of
company or a Bid Bond. The
trust
incorporated
either a
Certified Check or Bid Bond shall be for an amount not less than five percent of the Bid Price
Mayor and City Council of Ocean City,Maryland"
"
and shall be made payable to The
wi
t
h
dr
aw his Bid for a period of 60 days after
will
not
Bidder
as a guarantee that the
bids are opened, and that the successful Bidder will fill in and execute the proposed
bonds within ten days after Notice of Award
and furnish the appropriate
Each Bid
Certified Check upon an
Street, Baltimore, Maryland 21231.
Contract
must
be
accompanied
bank or
additional
of
Bonds must be written by a corporate surety acceptable to the Town and authorized to
write bonds of such character and amount under the laws of the State of
Maryland.
However, a Bidder may withdraw his Bid from consideration if his Bid is
substantially
lower than the other bids due solely to
submitted in
a
faith and the mistake
mistake
therein, provided that the Bid
was
clerical and due to an unintentional
good
arithmetic error or omission. In such event, the Bidder shall give notice in
writing of this
claim or right to withdraw his Bid within two business days after the bids are opened.
The successful Bidder will be
required
to
was
furnish Performance and Payment Bonds, each
in the amount of 100%
of the Contract Price.
Failing
to do so, he will forfeit his Bid
Security.
The Town
reserves
the
right
to
accept
or
reject
any
or
all bids, to waive
irregularities
and
to award the Contract as it deems will best serve its interest.
The Town shall have the
authority to negotiate with the apparent low Bidder on projects
Maryland Code, where the Bid from such Bidder exceeds
bid in accordance with the
available
funds, in order to obtain a Contract P rice within such available funds. For
of
this paragraph, the term "available funds"shall refer to the Town's
purposes
established budget for a particular project. The Town shall take reasonable
steps to obtain
the lowest and most competitive price possible within available funds.
Bid Miscellaneous
Painting & Repair
P11
i
Owner.
BID
ARTICLE 1RECIPIENT1.
to:THE MAYOR AND CITY COUNCIL OF OCEAN CITY,
01 This Bid is submitted
MARYLANDc/o Office of
the City
Manager 301 Baltimore
Avenue
218421.
Ocean City,Maryland
The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter
Owner in the form included in the Bidding Documents to perform all Work as
02
Bidding Documents for
and conditions of
into
specified
an Agreement
or indicated in
prices and within the times indicated in this Bid and in accordance with the
the
the
with
the
other
terms
Bidding
Documents. ARTICLE 2BIDDER'
-S
ACKNOWLEDGEMENTS2.
to Bidders,including without limitation
remain subject to acceptance for 60 days after
may agree to in writing upon request of
01 Bidder accepts all of the terms and conditions of the Instructions
those dealing with the disposition of Bid security. This Bid will
the
Bid
opening,
or for
such longer
period of time that Bidder
BIDDER'S REPRESENTATIONS
I'
ARTICLE
3
3.
01
In
-
this Bid,Bidder represents that:
submitting
A. Bidder has exanuned and
Bidding
carefully studied the Bidding Documents, the other related data identified
following Addenda, receipt of which is hereby acknowledged.
Addendum Date
Addendum No.
B. Bidder has visited the Site and become familiar with and is satisfied
conditions that may affect cost, progress, and
C.
Bidder is familiar with and is satisfied
affect cost, progress and
D.
in the
Documents, and the
performance
as
performance
to all
federal, state
(
carefully studied all: 1)
reports of explorations
contiguous
to the
subsurface structures at
identified in
to the
general, local
and Site
and local Laws and
Regulations
that may
of the Work.
Bidder has
Site and all
as
of the Work.
drawings
or
surface
or
relating to existing
physical
the Site ( except Underground Facilities) which
contiguous to
02, and ( 2)
reports and
SC-4.
or
and tests of subsurface conditions at
conditions in
of
or
have been
drawings of Hazardous Environmental Conditions that
have been identified inSC4.
all
obtained and careful y studied (or accepts the consequences for not doing so)
data
tests,
studies
explorations,
i
n
vesti
g
ati
o
ns,
or
and
supplementary examinations,
additional
06.
E.Bidder has
concerning
conditions surface,
affect
cost,
subsurface and
methods, techniques,
sequences,
Underground
Facilities)
at
or contiguous to the Site which
may
Work or which relate to any aspect of the means,
and procedures of construction to be employed by Bidder, including applying
progress, or performance
of
the
specific means, methods, techniques, sequences, and procedures of construction expressly required
by the Bidding Documents to be employed by Bidder, and safety precautions and programs
the
for
incident thereto. EJCDC C-410 Suggested Bid Form
Copyright ©2002 National Society of Professional Engineers for EJCDC.
Construction Contracts
Miscellaneous Painting
word\
reserved.H:\
Allrights
Bid Contract
doc
June
2008
00410 -
F.
Bidder does not consider that any further examinations, investigations, explorations, tests, studies, or data
bid and within
are necessary for the determination of this Bid for perfonmance of the Work at the price(
s)
the times and in accordance with the other terms and conditions of the
G. Bidder is
to the
of the
aware
Work
as
general
indicated in the
nature of work to be
Bidding
drawings
investigations, explorations, tests, studies, and
I.
Bidder has
Owner and others at the Site that relates
Bidder, information
and observations obtained from visits
Bidding Documents, and all additional examinations,
identified in the
the Site, reports and
Documents.
Documents.
H. Bidder has correlated the information known to
to
performed by
Bidding
data with the
Bidding
Documents.
given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder
Bidding Documents, and the written resolution thereof by Engineer is acceptable to
has discovered in the
Bidder.
J.
The
Bidding
of all terms and
are generally sufficient to indicate and convey understanding
performance of the Work for which this Bid is submitted.
Documents
conditions for the
K. Bidder will submit written evidence of its
authority
to do business
in the state where the
Project
is located
date of its execution of the Agreement.
not later than the
ARTICLE 4 - REPRESENTATIONS
nr,
R 4.
FUR><
further represents that:A.
01Bidder
This
Bid is genuine
and
not made in the interest of or
is not submitted in conformity
with
on behalf
any agreement or
rules
of any undisclosed individual or entity and
of any group, association, organization or corporation;
B.
Bidder
has not directly
Bidder
has not solicited or
Bidder
has not sought
or
indirectly
induced
induced
by collusion
or
solicited
any other Bidder to submit a
any individual or
entity
to
refrain
to obtain for itself any advantage
false
or
over
any
other Bidder or
410 Suggested Bid Form for Construction Contracts
C2002 National Society of Professional Engineers for EJCDC. All rights reserved.
Copyright ©
June 2008
H:\
Bid
word\Contract Miscellaneous Painting.doc
2
Bid;C.
from bidding; and D.
EJCDC
00410 - P13
sham
over Owner.
ARTICLE 5 -BASIS OF BID
5.
01
Bidder will
complete
the Work in accordance with the Contract Documents for the
following price(s):
BID DULE
St_;
t1r,
ITEM
DESCRIPTION
NO.
UNIT
QUANTITY
UNIT PRICE
TOTAL PRICE
PART A PAINTING OF PRIMARY AND SECONDARY CLAR>
Ir t~
RS AT OCEAN CITY WW PLANT
A-
1
South
2
North
Secondary
Headworks
LS
Painting
Primary
Clarifier
Clarifier
and Repair
Work
to
LS
LS
A-
A-
4
HR 40 $ $ be
A-
3
Contingent
used
at Owner' s DiscretionTOTAL FOR
PART A PART
$ B CONVENTION CENTER PAINTING B1
Painting
at
North &South
Entrance LS
---
--TOTAL
$
FOR
PART
B PART
$
C COAST GUARD OBSERVATION TOWER PAINTING &
REPAIItS CI
Painting
LS C--- --- $
2
LS --- --$
C3
Repair
Work to
Contingent
HR
used
40 be
$ $
s Discretion TOTAL FORPART C
at
Tower
Tower
Painting
Repairs
and
Owner'
$
RECAPITULATION TOTAL BID A"
" (
PART
A)
TOTAL BID "B"
PART
B)
TOTAL BID "C"
PART
C)
TOTAL BID
(
(
FOR CONTRACT (
PARTS A,
B C)
&
g EJCDC C-
410
Sug ested
Bid Form for Construction Contracts Copyright © 2002 National
Society of Professional Engineers for EJCDC.All rights reserved. H:\
word~Bid
Painting.doc June 200800410 ContractMiscellaneous
3 P14
Basis for Award: The Owner intends to award the contract to the lowest
responsible
bidder based upon the
TOTAL BID FOR CONTRACT.
ARTICLE 6 -TIME OF COMPLETION
Bidder agrees that the Work will be
6.
01
substantially complete
and will be
B
07.of the General Conditions
payment in accordance with Paragraph 14.
number of calendar days indicated in the Agreement.
Bidder accepts the provisions of the Agreement
complete the Work within the Contract Times.
6.
02
as
to
completed
on or
and
ready for
before the dates
liquidated damages
or
final
within the
in the event of failure to
ARTICLE 7 -ATTACHMENTS TO THIS BH)
The
7.
01
A.
following
Required
Bid
documents
security
are
attached to and made
a
condition of this Bid:
in the form of
B. Affidavit ofNon-
Collusion ARTICLE 8 DEFINED
initial capital letters have the
the Supplementary
01 The terms used in this Bid with
TERMS8.
to
Bidders, the General Conditions, and
meanings stated in the Instructions
Conditions. ARTICLE 9 BID
01 This Bid
SUBMITTAL9.
submit ed
by:If Bidder
is:An
Individual
Name (typed or
By. (
printed):
SEAL)bzdividual' s
signature) Doing
business
as: A
Partnership
Name: (
Partnership
SEAL)
Signature of general
By:
Name (typed
or
partner --
attach evidence
of authority
to
sign)
printed):
A Corporation
SEAL)
Corporation Name: (
State of Incorporation:
Contracts
EJCDC C410 Suggested Bid Form for Construction
National Society of Professional Engineers for EJCDC. All rights
Copyright ©2002
doc June
Bid Contract MiscellaneousPainting.
word\
reserved.
H:\
2008
00410 -
P15
4
Type (General Business, Professional, Service, Limited Liability):
By:
Signature --
attach
typed
or
printed):
evidence of
authority to
sign)
Name (
Title:
SEAL)
SEAL)
Attest
Date
of Authorization to do business in Maryland
is A
Joint Venture Name
of Joint Venture: First
By:
Joint Venturer Name:CORPORATE
Signature
tnerattach
-of firstjoint venture pm•
or
evidence
of authority
to sign)Name ( typed
printed):Title: Second
Joint
Signature
By: .
(
Venturer Name: SEAL)
of
second joint venture partner --attach evidence
printed):Title:Each
of
authority to
( or
sign)Name typed
joint
venturer
must sign.The
a party
to
manner
the
of
joint
venture
signing
each individual, partnership, and corporation
for
that
should be in the manner indicated above.) Additional Bidder
Business Address Phone
No.
Fax
on 20
.
No.SUBMITTED
State
License
Contractor
No.If
. (
applicable) Bid
Painting EJCDC
word~
Contract
Bid Miscellaneous
Contract- Miscellaneous
C-
410 Suggested Bid Form for Construction Contracts Copyright ©
2002 National Society of Professional Engineers for EJCDC. All rights reserved. H:\
2008 00410 Painting.docJune
5
P16
is
Information
BID SPREAD SHEET
iir:
M:
Convention Center
Meeting
Bidders
Room
Carpet Replacement
Total Bid
Affordable Flooring
Selbyville,DE
Bozmans
Flooring
Salisbury,MD
Mohwal Commercial
Carpet
Gambrills,MD
Dunrite
Carpet
Bishopville, MD
Carpets by the Ocean
Fenwick Island,DE
op
j 3 7 7/
OC Floor
Ocean
Gallery
City MD
C.OL.
Contract
Carpet Systems
Beltsville,MD
Mike's
Carpet Connection
Ocean City,MD
Island Floor
Ocean
Coverings
City,MD
Royal Pius
City,MD
Ocean
P23
j 3~
i Q~
Expenditures
1
AMENDMENT#
2 SECOND
SOURCE
AMENDMENT#
READING FIRST
Section XII,Pension Trust Funds:
A.
Anticipated Revenue:
Employer Contributions
Employee Contributions
Investment
READING5,
089,
815,
01,
664,
03,
Earnings
569,
010,
Total Revenue
B.
Anticipated Expenditures:
Benefit Payments
01,
600,
0440,
Personal
NonServices Reserve
Retirement
569,
010,
Total
0 Section XIII,General
Fund:
529,
08,
forEmployee' s
Capital
795
0001,
815,
664,
7563,
000
55110,
569,
$
600,
000
1,
$
000440,
529,
5518,
55110,
569,
$
756
551
000
000
551
551
Projects
Anticipated
A.
Revenue: General Fund
Contribution $Program Open
Space Inlet Lot Parking
513,
Expendi
tures 1
$
,
000136,
020320,
Issuance Miscellaneous
Grants Total
B.
Anticipated
Expenditures: Street
Avenue Right of
Bayshore
Drive
Way
Undergrounding City Hall
Paving $
Baltimore
Displays Caroline Street Land
2247,
170,
$
125,
3215,
097500,
0002,
517,
$
017,
6382,
638150,
0588,
091,
0105,
000150,
107588,
21591,
180105,
017,
0201,
0585,
Pavilion 4th Street
020
Park Northside Park Press
764
115
Public Safety Building
Street Shop
Expansion 65th
142
Expansion St Louis
291
Projects
Total
000
045,
7172,
0
Avenue Tarry A
While Underground Utility
Fund Humane Society
Design Reserve for Future Capital
000320,
82923,
41517,
3605,
074,
71710,
36075,
Purchase Fiesta Park
Box
536,
829
1,
$
395153,
05,
074,
00085,
0
Revenue Bond
Revenue $
7955,
089,
$
41075,
717155,
01,
183,
0605,
0504,
00085,
000
107
215
180
02017,
764201,
115585,
1421,
183,
291605,
410504,
71710,
722155,
722
000
0320,
00060,
000320,
045,
02,
2247,
170,
$
060,
097
000
125,
3215,
Changes
From
Budget Amendment #
7
eral Fund Revenue:
Property
Taxes
Penalties and Interest
Room Tax
Licenses and Permits
Revenue From Other
Agencies
Charges for Services
Fines and Forfeitures
Other Revenue
Services52,
revenue35,
revenue120,
096 To reduce
P&
Z
000 To reduce
P~
Z
000 Room Tax exceeded annual estimate; Used to reduce
revenue318, 544)131, 774
P&
Z
Increased license
reduction in P 8<Z
318}
revenue;585,
(
fees;35,000 Critical ArealStonnwater Mgt programs;100, 000 Cable TV
franchise205, 600106,
(
069)Program Open Space;187, 500 Tourism Development;52,
300 Miscellaneous Grarrts;21,869 County Ambulance grant over estimate;50,
000 County Undesignated grant over
estimate159, 27230,000 Recycling Sales;83,777Sunfest/ Special EventslWintertest
000)
Reduction in Mailing
revenue;54,495 Recreation Revenue;9,
(
Fees45, 00030,000 Parking Fines;15, 000 Forteited
Vehicles7, 78522,000 Miscellaneous Revenue;85, 609 Donations;99,
824)interest
(
on
Appropriated
Fund Balance
investments
353
Year-
EndAdjustments
General Fund Expenses:
General Government
Public Safety
Public WorkslBeach Maintenance
Sanitation and Waste Removal
Highways
and Streets
306,562 330,874
448,325
850)Fire Companysavings; 150,000 EMS part Umesalaries; 85,000
000) transfer to Public Safety
EMSovertime; 47,
809 grants/donations; (23,
Building expansion for reconfiguration of CID
interviewrooms 300,238)199,
{
( 064)Winterfest; (
600)Year-End savings; 77,
36,956) Sunfest;35,499) Springfest; 29,000 CriticalAreas projects;
(
,
519)Funds transferred from one PW
27,
400Boardwalk benches; 7
(
divisionto another399,426)174,
( 000)Tipping Fees;220,
000)Year- End
Savings;2,
(
447)Springfest; 2,
740)Sunfest; (239)Winterfest 230,902)194,
(000) Year-Endsavings; (12,
108)Sunfest; 25,
355)Springfest; (16,
958)
Wintertest; 10,000
Stonhwater Management
conomic
Development -Tourism
Culture and Recreation
Transfer to Transportation
Transfer to
Airport
projects;
7,519 Transfer from
division toanother 1,
onePW
169,712 590,000Advertising; 60,
930Springfest; 67,
293Sunfest; 260,789 Wintertest 187,500 State Tourism
200Year-End adjustments 186,306) 136,
(
Grant;3,
Expensereductions; 107,
440)
000 Concertexpenses; 8,
500 Museum unemployment;9,
780
(
528)
MuseumBuilding maintenance; (10,
629)Springfest 11,489) Sunfest; 157,
Wirttertest;4,500Beach wheelchair donations 62,37458, 427 AVL project
947 other year-end overages 17,
367) To delete
costs;3,
Transfer to Golf Course
Transfer to Convention Center
Transfer to Vehicle Trust
Transfer to Capital
EEOC LegalExpenses; (117,451) reduction
inexpenses 196,041)293,
(
000)OCPDsavings; (50,
000)Communicationssavings; (112,
Projects
forcapita4 projects
shortfallsfor Greens
no longer
funding
being funded 130,000 To cover revenue
Fees and Cart Rental 73,
000 To cover Hall Rental and
Service Charge revenue shortfalls
andto coverEnergy costs exceeding budget 152, 098)48,063revenue exceeding budget
for
assetsales; 104,Of5 expenses under budget;23, 000 Transfer to Public Safety
Building
to
covercosts
Water Fund Revenue;
Service
Charges
Capacityllmpact Fees
Bond Issuance
itw
Water Fund
toreconfigure CIDinterview
room 306, 562153, 000
000
ConnectionFees; 50,
103,000)
amountcollected
103,
000
Interest on Investments
Reduce to actual
Expenses:
rsonal Services
504,410 2007Bond
Issue
(
554,41039,114)20,
000)Distributionsalaries; (
30,000)
Meter Reading
Personal
Non-
salaries;10, 886Meter installation interdepartmentallabor 89,114 10,678 Supplies; 80,983 Energy
costs;46,146 Vehicle Fueland Repairs; 15, 900)
ContractedServices; (
27,
493)
Repair
504,410 398,465
Capital Outlay
52nd Street Wellsite Land
Acquisition; 105,945 Subaqueous
Crossings
554,410
Transportation Fund Revenue:
s
Revenue
Train Revenue
Federal and State Grants
550,000) Land
Bond Proceeds
Interest
on
41,000 Bus Advertising
9,
000
4,
950, Land Purchase; 252,283
5,
283)
202, 000
Investments
Transfer From General Fund
MTA unfunded items
Purchase
9,
000
62,374
5,
909)
630,
Transportation Fund Expenses:
Personal Services (
unemployment Non-
to cover
96,
671) 112,
( 711)Part-Time bus drive salaries;76,040 Tram
349 increase invehicle
PersonalServices 187,649 172,981 Increase in vehiclefuel; 58,
661) reduction in other expenses
parts/labor 43,
000)
LandPurchase; (280,314)MTA unfundeditems; 58,
721,887)500,
(
CapitalOutlay (5,
5,
5,
427AVL
909)Wastewater
630,
Fund Revenue:Wastewater
fixturecharges Capacity/
BondIssuance 500,602
3,
3,
BondIssue
to actual
722
527,
TreatmentCharges 219,985
Recognize
additional
lmpactFees (192,865) Reduce
2007
Wastewater
Fund Expenses:
Interdepartmental Labor
to cover
210)Collection System
PersonalServices ( 5,
Non-Personal Services138, 890 60,607Energy Costs;97,000
Outlay
abovecapital
Additional work
K
by KB<
painting;
277) other reductions in maintenance costs
(
19,560Lab HVAC; 38,
2,
3,
042
394,
017,638 InfluentPump Upgrade;776,791Jamestown
Road;706,173Aeration Basin;106,(560)
reductions in operating
capital
outlay to
expenses
coveroperetional
527,722
3,
Airport Fund
100 LL Fuel Rents
hangar; 1,
359
t02120 Design; 45,
(
000)
( 5, 931)
415) 29,516Jet Fuei; 4
(
Revenue:Fuel Sales16,
1,
000 Tiedown;6,000
andOther Revenue11, 334 2,975Parking Lot;
(
interestState andFederal Grants (330,352)285,
Town portion
352)Transfer From General Fund ( 17,387)
ofFAA
unfunded capital projects
468 Interdepartmental
0482,287 Part-TimeSalaries;
AirportFund Expenses:Personal Services 18,
9,
( 906)Purchases forResale - Fuel;
Labor;6,293Unemployment Non-Personal Services (23,129)25,
534 Vehicle
Fuel;1,
243Miscellaneous expenses
352,820)
1,
Capital
000)
Runway D1J20
(
Outlay 347,739)300,
Design;47,
(
739)FAA unfunded
capital
projects
Greens Fees;51,
(
000)
352,820) GolfCourse
000)Cart
Revenue: Service
000)79,
(
Charges130,
(
Rental Advance From General
Fund
130,000 To
cover
revenue
reductions
Convention
Service
Center Revenue:
Charges
State and County grants
Bond Issuance
sfer From General Fund
r
Year Reserves
( 753}Service charges; 1,
126,000) 85,
( 720) Hall rental; 41,
( 473) miscellaneous changes
73,000 Increased Stadium Authority funding
60,000 Future Bond Funds for Economic study
73,000 Increased funding to cover revenue reductions
71,900 Capital
Reserve funds to
cover
canopy
repair
151,900
Convention Center
Expenses:
Non Personal Services
Capital Outlay
80,000 60,000 Convention Center Economic Study; 16,000 Energy costs; 15,147
Landscaping expenses; 11,
(
147)Operational Supplies
71,900 Canopy repair
151,900
S erv i ce C en t er R evenue:
No
Change
Service Center Expenses:
Personal Services (
14,634) 12,
( 700)Administrative
retirement Non-
FuIITime Salaries; (925)FICA;1,
( 009)
PersonalServices 14,634 8,
100 Securitycameras; 6,
034 restroom HVAC; 500 fuel
tank
repairs 0 Vehicle
Trust
Revenue: Service
Charges to
replacement radio Sale
Vehicle Sales eneral
OtherFunds 41,000 40,000 Police VehicleRadios; 1,
000
ofAssets 48,083
FundContribution
Recycling
152,098)
63,
015)Vehicle
Trust Expenses:
039)Vehicles underbudget; 40,
000 Police Vehicleradios; (26,
CapitalOutlay 63,015}77,
(
976}radios underbudget;
000
1,
Recyclingradio
63,
015}t
Capital Projects
Fund Revenue: General
interview rooms Program
Fiesta Park
Street Paving
FundContribution
23,
000 Transfer of Funds to reconfigure CID
OpenSpace 17,
020 Additional grant funds for
5,
BondIssuance
074,360 160,142 Public Safety BuildingExpansion; 201, 764 4th
1,
StreetPark; 585,115 Northside Park PressBox; 605,291 Public Works
ShopExpansion; 504, 410 St LouisAvenue;
017,638
2,
10,717 OCDC funds far
MiscellaneousGrants
TarryAwhile
5,
125,097 Capital Projects
Fund
Expenses:
017,638 Fiesta
17, 020 4th
201,
764 Northside Park
585, 115
183,142 65th
605, 291 St
504,410 Tarry
Street
StreetPaving
2,
ParkPavilion
StreetPark
PressBox
1,
PSBExpansion
ShopExpansion
LouisAvenue
AWhile
5,
10,
717
125,
MEMORANDUM
TO:
Mayor and City Council
FROM: Kathleen
Special
Date:
Mathias, Assistant
Events contacted
me
to
regarding
City Mgr
an
August 21, 2008
SUBJECT: Beer Trucks
organization
that
they
were
unable to reach for
Sunfest. Waterfowlers of America is no longer a viable nonproft organization.
We checked our records and found any contacts that we had in the past with
the
organization and the last person that Brenda Moore
the organization was
in
Special
Events
spoke with indicated that
defunct.Therefore, based upon the Mayor and CityCouncil' s policy, when an organization
is removed, all the organizations move forward in the rotaion. I have attached a
reworked listing of the beer truck schedule. When I got to the end of the rotation list, the last
4 organizations listed in Sunfest 2013, I left those organizations in place and started
the rotation again beginning with Springfest 2013 so that the organizations
would
properly rotate between Springfest and Sunfest. This was done since there is now an even
number of organizations ( 44).
This will carry through to 2018 at which time, if there is
no
change in the list,you may want to have another drawing or begin with the list as
drawn originally. Many changes have occurred since the original drawing as organizations
have been added, so this may be a viable option for the
future. The
can be
very
confusing
when organizations are moved around andI've tried
as pos ible. I have reworked the list with the
events listed as they occure
( .g.
Springfest frst)and extended it for another full
A
d
i
t
o
n
a
l
y
,
I
have
included
rotation.
the original format for your review. Please let me know
you
if
have any
list
to make the
list
as easy to
understand
questions.
kapm
cc:
Dennis
W.Dare, City
lword\Beer Truck
ManagerH:
RofaLion
Changes8-
26-
TOWN OF OCEAN CITY
OCEAN CITY, MARYLAND
POLICY AND PROCEDURE MANUAL
PPM 900-
5
SECTION:
Legislation SUBJECT: Springfest and
Sunfest Beer
Trucks
The
Mayor
profit organizations located
and City Council allow non-
in the 7th election district and based in Ocean City to operate four 4)
(
concessions to sell beer at Springfest and four 4}
(
concessions at Sunfest.
organizations
were determined by a lottery drawing conducted at the Mayor andCity
Council' s meeting on February 20,1996.The position of the
organizations was determined at this meeting and rotation through the list will proceed with
four 4)
(organizations per event. Any new organizations will be added to the
the
list
at
bottom of
the time of approval as an eligible organization. , Shouldan
oraani~ ation be removed from the list,
all organizations will move forward in therotation
fro_m_
the point ofthe rem_
oval. 1Nhen an organization cancels out at one
event,the organization at the same rank order on thefollowing year' s same event
will be selected to fil{
the position. Should they decline, then one of
the other organizations for that same year and same event will be selected
to move forward to fill the vacancy.Any organization on the list and located
outside the 7m Election District as of February 18, 2003 will be grandfathered as
eligible in the rotation. Submit als must be made between January 1st and February
1st of each year.Each organization must have a separate Federal ID number
to be considered. An annual update of additions and deletions to the list will
be made and is provided as an addendum to this policy. In the event that
Springfest or Sunfest are cancelled for any reason, organizations will move to
The
the next
available festival.Annual submission ofeach organization' s proof of nonprofit status and IRS Certificate is required for the eight organizations scheduled for
a beer truck in that calendar year in order to remain on the festival list. Information
submitted tothe City Manager' s Office by the close of day on
or before February 1st of each year. Any organization not providing
the appropriate documentation wilt be removed from the list after review by the Mayor
is to be
and
Date:
CityCouncil.
8/
27/
Revised:
96 98;
3/
10/ 3/9/99;
6/
99;
1 /
2/
2001;2/
20/2003;
18/2003;
10/
28/2005;
2/
22/2005;
4/
12/
2/
2006;
21/
20/ 2007
2/
1
Page
ADDENDUM
ORGANIZATIONS SELECTED FOR
SPRiNGFEST AND SUNFEST BEER TRUCKS
2.
Delmarva Irish American Club
Eastern Surfing Association
1.
3.
American Red Cross
4.
Temple
5.
Ocean
6.
7.
8.
9.
10.
11.
12.
13.
Berlin
Columbus
City
2645
Association
Bat Yam
City Lioness
Optimist Club of Ocean City/Berlin
Power Squadron of Ocean City
Parks and Recreation Advisory Board
8296
VFW Post #
166
American Legion Post #
2474
Sons of Italy Lodge #
Worcester County Humane Society
Opti-MS of OceanCity/
14.Knights of
15.Art League of Ocean
16.Elks Lodge #
17.United States Lifesaving
18.Ladies Ancient Order of the
Association
Downtown
19.
20.Lions Club of Ocean
City
Maryland Coastal Bays
21.
Program
22. OC Parrothead
Hibernians
Club
Ravens Roost #44,
23.
Inc.
24.
Surfrider
Foundation
Maryland Saltwater SportFishermen' s
25.
26.
American Legion Auxiliary #
Association
166
Believe in Tomorrow
27.
Foundation
Ancient Order of
28.
Hibernians
VFW
30.Rotary Club of OceanCity/
31.Ladies Auxiliary of the
32. OC Chapter of
AHEPA
33.OC Aviation
Association
34.OC Sister
Berlin
Date:2/
Cities 20/
96 10/
01;
2/
00;2/
99;6/99;2122/ 20/
Revised:3/
98;3/1/
9/
2006;
20/
2/
2005;2/
21/
2005;4/
12/
2007'8/
26/
[
03;
2/
18103;10/22/
28!
08]Page
3
2 of
SUNFEST/SPRINGFEST BEER TRUCK SCHEDULE
8/
26/Original
(
EFFECTIVE 2008
Format)
Saringfest 2008
Rotary Club of OCBerlin
Ladies Auxiliary of VFW
Sunfest 2008
American Red Cross
Temple Bat Yam
Ocean City Lioness
American
Canter
KOC
4~'
Degree
8296
VFW Post #
Societ~
Snrin~
fest 2009
Foundation
Paramedic
Sunfest 2009
Lodge #2472
Cty.Humane Society
Shrine Club of Ocean City
Club Lions Club of Ocean
Sons of Italy
Power
Worcester
Squadron
of Ocean
City
American
Delmarva IrishCity
American
Legion #
2010Snrin~fest
166 Sunfest
Association
2010U.S.Life Saving
Club Ladies Ancient Order of
Optimist
Board Downtown
Advisory
&
Hibernians Park Rec
Association MD Saltwater Sport
Fishermen OC Aviation
Association Kiwanis Club
CityBerlin Sunfest
2011Snrin~fest
166 Knights of
2011
American Legion
Auxiliary #
Art League of Ocean
OC Chapter of
Foundation Ocean City Reef
Foundation
Columbus Believe in Tomorrow
City Ancient Order of
Hibernians
AHEPA Surf Rider
2012Snrin~fest
Foundation Sunfest
2012
Ocean
Ladies Philoptochos
Society of
St.
George OC Sister
Cities OC Lions Charities,
Inc. St.
Mary' s Catholic
Church
Elks Lodge #
Auxiliary Eastern Surfing
2645
Ocean CityBerlin
Sunfest2013 Snrin~
fest 2013
Elks Lodge Ladies
Association Opt-MS of
Coastal Bays Rotary Clubof
Club Ladies Auxiliary
44,Inc.KOC 4`
MD
Parrothead
OC/ Berlin OC
of VFW
Ravens
Roost #
Degree OCDC VFW
h
Post 8296
#
Sunfest2014 Snrin~
fest 2014
Paramedic Foundation American
Red
Ocean
Cross Power Squadron of
Ocean
City
City Temple
Irish-American Club
Bat Yam Delmarva
#
American Legion 166
Lioness
American Cancer
SocietySunfest 2015
fest
Snrin~
Italy Lodge #
2472 Park &
Cry.Humane Society MD
of Ocean City Kiwanis Club
2015
OptimistClub Sons of
Advisory Board Worcester
Saltwater Sport Fishermen Shrine Club
of Greater OC Lions Club
Rec
of
1
SUNFEST/SPRINGFEST BEER TRUCK SCHEDULE (EVENT ORDER)
EFFECTIVE 2008
8/
26/
r
Snringfest 2008
Cancer Society
Rotary
Club of OCBerlin
Ladies
of VFW
KOC
Auxiliary
4~'
Degree
Sunfest 200$American
Red Cross Temple
Yam Ocean
City Lioness American
Bat
VFW Post #
8296
Snringfest 2009
Ocean City
Paramedic Foundation
Power
Squadron
of Ocean
Sunfest 2009 Sons
City
of
Italy
Lodge 2472
# Worcester
Cty.
Delmarva IrishAmerican
Humane Society Shrine Club of
Club American Legion #
Ocean City Lions Club
166 Snringfest
2010
Club
Ocean City
Optimist
Sunfest2010 U.S.
Life
Park &
Rec.Advisory
Board MD
of
Saving Association Ladies Ancient Order
Saltwater Sport
of Hibernians
Fishermen Kiwanis Club ofBerlin/ Ocean
Downtown Association OC
City Snringfest
Aviation Association
2011 Knights of
Columbus Art League of Ocean
City OC Chapter of
AHEPA Ocean Ciry Reef
Sunfest
2011 American
of Hibernians
Foundation Snringfest
Surfrider Foundation
2012 OC Sister
Sunfest
Cities
St.Geo.OC Lions
2012 Ladies
St.Mary' s Catholic
Church Elks Lodge Ladies
Auxiliary Opti- MS of
Charities, Inc.Elks
Ocean CityBerlin
Surfing Association
Philoptochos Society
Lodge #
2645 Eastern
2013
Rotary Clubof
OC/Berlin Ladies Auxilimy
of VFW KOC
Snringfest
Legion
Auxiliary #166 Believe in
Tomorrow Foundation Ancient Order
Sunfest
2013
Maryland Coastal
Bays Program OC
Parrothead Club Ravens Roost #
44,
4TH Degree VFW
Post 8296
#
Inc.
OCDC
Snringfest 2014 American
Sunfest 2014
Red Cross Temple
Yam Ocean
City Lioness American
Ocean City Delmarva
IrishAmerican Club
Cancer Society
American Legion #
Paramedic
Bat
Snringfest
2015 Sons of Italy
Lodge2472
#
Wog°cester County
Humane Society Shrine Club of
Ocean City Lions Club of
Foundation Power Squadron of
166
2015
Rec
Sunfest
Optimist
Club Park &
Advisory Board MD
Saltwater Sport
of
Fishermen Kiwanis Club
Sarin~
fest 2016
Sunfest 2016
U.S. Life
Knights of Columbus
Art League of Ocean City
OC Chapter AHEPA
Ocean City Reef Foundation
Saving Association
Ladies Ancient Order ofHibernians
Downtown Association
OC Aviation Association
Suringfest 2017
American
Legion Auxiliary
Sunfest 2017
166
#
OC Sister Cities
Believe in Tomorrow Foundation
St. Mary's Catholic Church
Ancient Order
Elks
Surfrider
of Hibernians
Lodge Ladies Auxiliary
Opti-MS of OceanCity/
Foundation
Surin~
fest 2018
Ladies
Philoptochos Society
Berlin Sunfest
St. Geo.
2018 Maryland Coastal Bays
OC Lions Charities, Inc.
Elks Lodge #
2645
Club Ravens
Eastern
Inc.
Program OC Parrothead
Surfing Association
OCDC
Roost #44,
REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY A
- UGUST 26,2008
6 -Review and
Presented
Approval
of
Policy
on
Retirement
Recognition
by: Roger Weseman, Human Resources Director
i~~
G%
1h0~f
P54
TOWN OF OCEAN CITY
OCEAN
CITY,MARYLAND
POLICY AND PROCEDURE MANUAL
PPM
300-
15 SECTION:
Personnel SUBJECT: Retirement
Recognition
Purpose: The Town of
and
appreciation
Ocean City desires to provide an appropriate level of recognition
to retiring employees for their years of loyal and dedicated service to
the
Town.
time General
Eligibility: Full'
or more years of service and
and Public Safety
meet their respective
employees
pension
who have completed
plan
ten ( 10)
age requirements.
Special Requirements: ' Full- time
General and Public Safety employees who meet
forward to the City Clerk and Human Resources
notification of their intent to retire.The notice should be presented
all eligibility requirements should prepare and
Departments
a letter or other
days in advance of the intended and stated retirement date.
at least sixty ' 60)
Human
Resources
Department will then work with the retiring employee to properly complete
The
and file
allassociated
paperwork.Procedure/
Responsibilty:
formal '
members
be
given
Department Head: 1.
Reserves
,
space on the agenda of the Mayorand City Council'
s Work Session immediatelypreceding the employee' s actual retirement date
for a
Recognition Ceremony. _2.
Schedules the employee and all interested family
to attend. 3. Workswith the Mayor' s Office to have an
appropriate "Proclamation of Appreciation for Service Rendered" prepared together with a
Key to U the City"
to be presented to the retiring employee. The Mayor may
decide that in a`
case
a gift would
particular
more appropriate. , 4.
Notifies and requests that the Town Public Relations Director take a
photo of the Work Session presentation and include it and an appropriate
up in area newspapers as well as the
writeCity employees' newsletter, "
The Sandpaper." A copy 'of the picture used will be
to the retiree. 5.
Work Sessions and Council Meetings are taped for
later broadcast, which will permit the public to witness these events on
Government Access television
soon ' afterthey
occur.
symbolic "
c~ I~~
10 ~
68~
Date:1~
( 99f~
Page