Recharter Packet for Troops

Transcription

August 25, 2015
Welcome to Re-chartering 2016.
Included this PDF for re-chartering are:
1) Your internet re-chartering access number is in the email sent by Council.
2) Your current unit’s roster as of September 1, 2015 will be available at the Roundtable on
September 1.
3) Instructions or “how to” do internet re-chartering
4) The Youth Protection record for your unit
5) The 2016 fee worksheet. Please make sure to calculate your fees on his worksheet. DO
NOT use the fees from the internet re-charting process.
6) The 2015 Journey to Excellence recognition program unit scorecard. Your unit’s scorecard
can be submitted any time after September 1, if you feel you have met the requirements,
but certainly include it with your units 2016 re-chartering.
The focus of the JTE program is to provide you with guidance and standards to assist you in
assessing your unit’s performance in key areas. Continuous improvement is one of the goals of
JTE. Better performance in these key areas means better Scouting for the youth. In order for
any performance based recognition program to be effective, it has to have measureable goals.
However, the numerical goals should not drive your program. Focus on the objectives and the
Scouts will have a better experience and the points will come.
Thank you for your commitment to your unit and the Scouting program.
Yours in Scouting,
Mark M. Tallmadge
Mark M. Tallmadge
Council Commissioner
Specific questions related to rechartering or the JTE program should be directed to your Unit
Commissioner, District Commissioner, or District Executive. The names, email addresses and phone
numbers of the District Commissioners and District Executives are as follows:
Black River
District Commissioner– Dan Stringham, [email protected], 973 659-1491
District Executive – Marc Maratea, [email protected], 973 765-9322 ext 240
Fishawack
District Commissioner – Adam Sonzogni, [email protected], 917 613-1055
District Executive – Al Thomas, [email protected], 973 765-9322 ext 229
Munsee
District Commissioner – Dan Turano, [email protected], 908 688-6204
District Executive – Will Adams, [email protected] , 973 765-9322 ext 234
Raritan Valley
District Commissioner – Karen Gough, [email protected], 732 777-0233
District Executive – Art Lobdell, [email protected], 973 765-9322 ext 228
Sussex
District Commissioner – Karen Rozek, [email protected], 973 786-0233
District Executive – Bill Zinky, [email protected], 973 765-9322 ext 226
Watchung Mountain
District Commissioner – David Helsabeck, [email protected], 908-464-1957
District Executive – Charlean Mahon, [email protected], 973 765-9322 ext 257
INFORMATION PACKAGE RECHARTERING 2016
Recharter – All unit charters expire on December 31, 2015
Enclosed are instructions to complete the 2016 charter for your unit.
This includes an instruction booklet to assist with the online recharter process and a REGISTRATION
FEE WORKSHEET: ALL UNITS MUST USE THIS WORKSHEET AND NOT THE ONLINE
FEE CALCULATION.
ALL CHARTER RENEWAL MATERIAL should be forwarded to the council service center for
posting and activation, NO LATER THAN THE WEEK OF DECEMBER 1ST. Recharter packages
can be brought to the council service center, submitted at the district roundtables, or brought to the
University of Scouting.
Youth Protection – Youth Protection Training is required for ALL registered Scouters. Current registrants’ Youth
Protection Training must expire AFTER the change of year, 1/1/16, in order to be on 2016 charter. New leaders
are required to take Youth Protection Training before they submit an application for registration. The
certificate of completion for this training must be submitted at the time the application is made and before
volunteer service with youth begins. Trainings must be updated every two years. If a volunteer’s Youth Protection
training record is not current at the time of recharter, the volunteer will not be registered. If this volunteer is a key
member of the unit, the unit will not be chartered until the Youth Protection Training is updated. Leaders should
ensure all parents complete the Youth Protection related packet in the front of each Scout handbook with their
Scout.
If you have any questions you may contact your district executive indicated on the address label on this package.
SAVE THE DATE
SAVE THE DATE
SAVE THE DATE
SAVE THE DATE
Visit the Patriots’ Path Council website, www.ppbsa.org, for the latest information and calendar updates.
November 21, 2015 – Merit Badge Workshop
November 27 & 28, 2015 – Annual 10% off days at the council Scout shops
December 5, 2015 – University of Scouting
February 29, 2016 – Patriots’ Path Council Annual Business Meeting
April 29, 2016 – Youth Protection Symposium
Stay connected with us
www.ppbsa.org/facebook
Twitter: @patriots path
www.ppbsa.org
www.beAscout.org
2016 INTERNET
RECHARTERING PROCESS
All completed charters are due at the Council Service Center
during the week of November 30, 2015
1 Saddle Road
Cedar Knolls, NJ 07927
www.ppbsa.org
www.beAscout.org
Page 1
Internet Rechartering 2016
This booklet is a reference to complete the internet rechartering process for the
current packs, troops, and crews registered with the Patriots’ Path Council for the
2016 charter year.
The process may be accessed by following the link “Do It Online” on the Patriots’
Path Council website, www.ppbsa.org.
When completing and forwarding your recharter package to the council service
center, please refer to the 2016 Charter Renewal Completion Checklist. It is the
orange sheet in your envelope. By referencing this list, you will guarantee that an
accurate and complete package will be returned. Use of the 2016 Charter Renewal
Completion List will insure prompt activation of your 2016 charter.
Please note:
Adult and youth application forms can be downloaded from the council website
(follow the link Volunteers to Forms). A complete adult application includes the
application, disclosure statement and a copy of the Youth Protection training
certificate. The Youth Protection Training certificate can be obtained by completing
the online training course at www.myscouting.org. All are necessary to register an
adult with the Boy Scouts of America.
The registration fees due should be calculated by using the fee chart on the Charter
Renewal Completion Checklist. Do not use the fees shown on the Internet Renewal
Report. Fee information is also itemized on page 15 of this booklet.
If you have any questions you may contact your district executive,
Will Adams at 973-765-9322, ext. 234 or you may call the council service
center at any time.
S:\Registration\2016 Charter Materials\2016 Internet Rechartering Process-Online Units.docx
Updated June 29, 2015/CD
Page 2
The access code is the 9 digit number found on the unit address label of
the information package. UNIT NUMBER must be four digits (Troop 4 is 0004)
Page 3
Page 4
Page 5
For example: an 18 year old youth in a Troop moving up to Assistant Scoutmaster.
Page 6
For example: a Pack +Troop chartered to the same Charter Organization. The Troop can promote eligible Webelos
from the Pack.
Page 7
Page 8
As of June 1, 2010, all adult applicants for membership are required to complete Youth Protection Training. It is
available online at www.MyScouting.org. If you take the training online please ensure that your BSA ID number is
entered in your MyScouting profile. The training will automatically be recorded in your record. If you do not have an
ID number, please submit the printed certificate generated at the end of the course with the completed adult
application.
Page 9
Page 10
Page 11
Page 12
Page 13
Page 14
Please have the Charter Renewal Completion Checklist
available for the registration fee structure as you complete
the next few steps.
Page 15
DO NOT USE THIS FEE CALCULATION SUMMARY.
Please refer to and complete the enclosed 2016 Charter Renewal
Completion Checklist enclosed with this booklet.
Re-chartering registration fees for the twelve month period
January 1, 2016 thru December 31, 2016 is the same for all
districts.
Type
Registration
Fee
Insurance
Fee
Activity
Fee
Youth
Adult
$ 24.00
$ 24.00
$ 9.00
$ 9.00
$ 13.00
N/A
A 12 month subscription to Boys’ Life Magazine is $ 12.00.
Page 16
Page 17
Note: you must click on SUBMIT ROSTER to complete the online process.
The unit charter submittal is now complete. Please refer to the Charter
Renewal Completion Checklist to insure that all necessary signatures,
applications, and fees are submitted properly when forwarding the signed
charter to the council service center for activation.
2016 Charter Renewal Completion Checklist
RETURN THIS PAGE
To be reviewed and completed by unit processor
Step 1: Create your Unit Charter Renewal Report Package
The enclosed “2016 Internet Re-chartering Process” contains all the information for creating your package for
submission to re-charter your unit.
Step 2: Review the Unit Charter Renewal Report Package (initial indicating review and completion)
 New Adult Members - Submit completed adult applications for all individuals listed on page 1 of the Renewal Report.
All questions must be answered. Note that complete Adult applications must include the following:
Social Security number
Disclosure statement
Proof of Youth Protection Training
Signatures of both the Institutional Head (Executive Officer) or Chartered Organization Representative
and Committee Chair.
 Youth Protection Training- Review the section “Adults without Youth Protection Training”. If the report indicates that
training is necessary, current training is not recorded in the individual’s record and proof of completed training must be
submitted with the charter.
 New Youth Members - Submit completed youth applications for all new members listed on page 1. All applications
must be signed by both the unit leader and the youth’s parent.
 Signatures for Renewal Report - Obtain the signatures of your Executive Officer (also known as the Institutional Head)
and the Unit Leader.
 Contact Information – Please provide processor contact information
 NAME ___________________________ E-MAIL ______________________ PHONE _____________________
Step 3: Payment
 Use the worksheet below to calculate your unit’s fees. Enclose your unit’s check payable to Patriots’ Path Council.
All completed charter packages are due at the Council Service Center by November 30, 2015
DO NOT use the fees shown on the Renewal Report.
YOUTH
ADULTS
BOY’S
LIFE
Registration
Insurance
Activity Fee
TOTAL PER YOUTH
$24.00
$ 9.00
$13.00
$46.00
X number of youth =
Registration
Insurance
TOTAL PER ADULT
$24.00
$ 9.00
$33.00
X number of adults =
ANNUAL
SUBSCRIPTION
$12.00
X total subscriptions = _______
_______
_______
TOTAL AMOUNT DUE =
$__________
$__________
$__________
$_____
The Council Activity Fee is applicable to all youth who are continuing in the Scouting program for the 2016 Charter Year.
This includes Webelos Scouts who are transitioning to a troop.
Troop ________ of _________________________ District
2015 Scouting's Journey to Excellence
Item
Objective
Bronze Level
Silver Level
Gold Level
Planning and budget: Have a program plan and
budget that is regularly reviewed by the
committee, and it follows BSA policies related to
fundraising.
Silver
Points
Total Points:
Planning and Budget
#1
Bronze
Points
Achieve Silver, plus troop
Achieve Bronze, plus troop
Have an annual program plan
conducts a planning meeting
committee meets at least six
and budget adopted by the
times during the year to review involving youth leaders for the
troop committee.
following program year.
program plans and finances.
Membership
50
Gold
Points
200
100
200
Total Points:
500
#2
Building Boy Scouting: Have an increase in
Boy Scout membership or maintain a larger than
average troop size.
Have a membership growth
plan that includes a recruitment activity and register new
members in the troop.
Achieve Bronze, and either
increase youth members by
5% or have at least 25
members.
Achieve Silver, and either
increase youth members by
10% or have at least 35
members.
50
100
200
#3
Retention: Retain a significant percentage of
youth members.
Reregister 75% of eligible
members or have improvement
over prior year.
members.
members.
50
100
200
#4
Webelos-to-Scout transition: Have an effective
plan to recruit Webelos Scouts into the troop.
With a pack or Webelos den,
hold two joint activities.
Achieve Bronze, plus recruit
two Webelos Scouts.
Achieve Bronze, plus provide
at least one den chief to a pack
and recruit five Webelos
Scouts.
25
50
100
Total Points:
Program
900
Have 40% of Boy Scouts
advance one rank or have
improvement over prior year.
advance one rank.
advance one rank.
50
100
200
Conduct four short-term
overnight campouts.
Conduct seven short-term
overnight campouts.
Conduct nine short-term
overnight campouts.
50
100
200
70% of Scouts attend a longterm camp.
50
100
200
Service projects: Participate in service projects,
Participate in four service
Participate in five service
Participate in three service
with at least one benefiting the chartered
projects and enter the hours on projects and enter the hours on projects and enter the hours on
the JTE website.
the JTE website.
the JTE website.
organization.
25
50
100
Achieve Silver, plus PLC meets
The troop has patrols, and
Achieve Bronze, plus PLC
at least ten times. At least one
each has a patrol leader. There
meets at least six times. The
Patrol method: Use the patrol method to develop
Scout has attended an
is an SPL, if more than one
troop conducts patrol leader advanced training course, such
youth leaders.
patrol. The PLC meets at least
training.
as NYLT or Order of the Arrow
four times a year.
Conference.
50
100
200
Total Points:
400
#5
Advancement: Achieve a high percentage of Boy
Scouts earning rank advancements.
#6
Short-term camping: Conduct short-term or
weekend campouts throughout the year.
#7
Long-term camping: Participate in a long-term
camp with a majority of the troop in attendance.
#8
#9
The troop participates in a long- 60% of Scouts attend a longterm camp.
term camp.
Volunteer Leadership
Achieve Bronze, plus the troop Achieve Bronze, plus the troop
Have a Scoutmaster, an
assistant Scoutmaster, and a
holds two courts of honor,
holds three courts of honor,
committee with at least three where troop plans are reviewed where troop plans are reviewed
with parents.
with parents.
members.
50
100
200
Achieve Silver, plus two-thirds
Achieve Bronze, plus the
of active committee members
Scoutmaster and 60% of
must have completed Troop
assistants have completed
Committee Challenge and at
position-specific training or, if
new, will complete within three least one person has attended
Wood Badge.
months of joining.
50
100
200
#10
Leadership and family engagement: The troop
is proactive in recruiting sufficient leaders and
communicates regularly with parents.
#11
Scoutmaster and assistants
Trained leadership: Have a trained and engaged
have completed an orientation
leaders at all levels.
and youth protection training.
Bronze: Earn at least 525 points by earning points in at least 7 objectives.
Our troop has completed online rechartering by the deadline in order to maintain continuity of our program.
We certify that these requirements have been completed:
Total points earned:
Silver: Earn at least 750 points by earning points in at least 8 objectives.
Gold: Earn at least 1,000 points by earning points in at least 8 objectives.
No. of objectives with points:
Scoutmaster __________________________________________________
Date _____________________
Committee chair _______________________________________________
Date _____________________
Commissioner _________________________________________________
Date _____________________
This form should be turned in to the Scout service center or your unit commissioner with your charter renewal paperwork.
Scouting's Journey to Excellence
2015 Troop Performance Recognition Program
Journey to Excellence uses a balanced approach to measure performance. Below provides specific information to help you understand the criteria
and exactly what data will be used to determine the three levels of performance. In planning your strategy, use actual numbers from the previous year
to guide your performance improvement goal planning. The troop may qualify by meeting a specific standard or by showing improvement.
Planning and Budget Measures
1
The troop has a program plan and budget that is reviewed at all troop committee meetings, and the troop follows BSA policies relating to
fundraising and fiscal management as found on the Unit Money-Earning Application form and any other publication that the council has
developed for fundraising and fiscal management. A meeting is held with youth leaders where they are involved in developing the plan for
the next program year.
2
The troop has a growth plan, and conducts a formal recruiting event. At charter renewal time, the troop has an increase in the number of
youth members over the number of youth members on the previous year's charter renewal. A membership growth plan template can be
found at www.scouting.org/membership.
3
Number of youth members on this year’s charter renewal (C) divided by the number of youth members on last year’s charter renewal (D)
plus any additional youth members (E) minus any transfer-outs or age-outs (F). Total = (C) / (D+E-F).
4
Hold at least two activities with a pack or Webelos den, and recruit new Webelos Scouts into the troop. Den chiefs are provided to one or
more Cub Scout dens.
Membership Measures
Program Measures
5
Total number of Boy Scouts advancing at least one rank (Tenderfoot, Second Class, First Class, Star, Life, Eagle) since your last charter
renewal date, divided by the number of boys at the beginning of your charter renewal year.
6
Conduct short-term (at least one overnight) campouts throughout the year.
7
Number of Boy Scouts who attend any in-council or out-of-council long-term summer camp (of at least five nights), high-adventure
experience, or jamboree, or serve on camp staff within the past year, divided by the Boy Scout membership on June 30, 2015. Youth
attending long-term specialty camps such as NYLT or STEM are also counted.
8
The troop participates in service projects during the year and enters them on the Journey to Excellence website. The projects may be
completed as joint projects with other organizations. At least one project must benefit the chartered organization.
9
The troop is separated into patrols and each patrol has an elected patrol leader. If the troop has more than one patrol, there is an elected
senior patrol leader. If the troop has more than one patrol, the PLC meets at least four times each year. The troop holds patrol leader
training each year, and youth have the opportunity to participate in advanced training.
Volunteer Leadership Measures
10
The troop has a Scoutmaster, an assistant, and a committee of at least three members. Ideally, the chartered organization representative
should not be dual registered as one of the committee members. The troop conducts courts of honor where youth are recognized and
program plans are shared with parents.
11
Scoutmaster and assistants have had an orientation and have completed youth protection training. Scoutmaster and 60% of the
assistants (paid or multiple registration) have completed position-specific training or, if new, will complete within three months of joining.
Two-thirds of active committee members have completed Troop Committee Challenge. For Gold, one leader must have completed Wood
Badge at some point in their Scouting tenure.
Scoring the troop's performance: To determine the troop's performance level, you will use the above information to determine the points earned for
each of the 11 criteria and then add those individual point scores to determine a composite score. Count only the highest point total achieved in any
one criterion. Bronze level requires earning at least 525 points in at least 7 criteria, Silver level requires earning points in at least 8 criteria and 750
points, and Gold level requires earning points in at least 8 criteria and 1,000 points.
WHO USES THIS FORM?
Troops with a charter renewal date in any month from October 2015 to September 2016.
For more resources: www.scouting.org/jte
Revised 9/2/14
513-106
The SERV Awards
(Scouting Excellence - Recognizing Volunteerism)
Service to others has been the heart and soul of
Scouting since William Boyce met up with the
Unknown Scout in the London fog. However,
apart from the Eagle Award, individual Scouts are
not properly recognized for their hours of service.
The community service committee of the Patriots’
Path Council has established a whole new service
awards program called SERV which will recognize
all participants in council programs each year for
their hours of public service performed as a
Scout. This will encourage all to participate in
more service projects and will encourage units to
properly report their hours. Local communities
will benefit. More service = more positive public
exposure.
How It Works – SERV is implemented by the advancement chair of each unit. Service
hours are reported by Scouts each year and the appropriate award is purchased at the
Scout shop and presented at Courts of Honor, pack meetings, etc. The program is
established on a December 1st to November 30th basis to facilitate reporting to The
Journey to Excellence program. This permanent display award encourages everyone
to serve more! More than 100 Gold Pins were awarded in the first year!
Annual Program – A Scout, Explorer, Venturer or adult can earn a
pin based on their hours of service in each calendar year.
Bronze-8 hours/Silver-12 hours/Gold-20 hours
(Cub Scouts: Bronze-4 hours/Silver-6 hours/Gold-10 hours )
These pins can be worn above the Scout uniform pocket. As years
go by, Scouts can wear multiple pins.
SERV Awards Procedure
(Scouting Excellence - Recognizing Volunteerism)
Requirements:
1. Hours are counted from December 1st to November 30th.
2. Service must be of a purely community nature where other recognition or
awards are not offered, including rank and civic awards. Service hours required
by schools, places of worship, and service organizations (Interact, Key Club, etc.)
should not be applied to the SERV award.
3. Service may not be done on Scout council property.
4. Service must be for an organization, group or the public and not for Scouting.
5. Service must be such that no monetary remuneration, directly or indirectly,
is paid to the Scout, unit, district or group that the Scout is working with.
6. The award is available to participants in all of the council's programs; Cub Scouts,
Boy Scouts, Venturers, Explorers, leaders and parents.
Procedure:
1. Each person keeps an individual record on an application form.
2. By November 30th, each person submits their application form to their unit
advancement chair.
3. By December 31st, the unit advancement chair reports hours to the Service Hours
Page at https://servicehours.scouting.org. If some of an individual’s hours have
already been reported as part of a unit project, do not report these again. We do
not want to report the same hours twice.
4. The appropriate award will be requested and purchased at the Scout shop and
presented at Courts of Honor, pack meetings, etc.
If you have any questions about this program, please contact Marc Maratea by e-mail
at marc.maratea@ Scouting.org or by phone at (973) 765-9322 x 240
COMMUNITY SERVICE
HOW TO REPORT YOUR UNIT’S HOURS
HOW TO REPORT
YOUR UNIT’S HOURS
WHY REPORT
YOUR UNIT’S HOURS?
Your “Local Unit #” is always 4 digits, for
instance Pack 1 is 0001.
• Scouting’s image in the community!
This matters to school boards, superintendents,
donors, and parents who are deciding on
Scouting for their son.
• Reporting encourages other units to engage in
community service.
• Reporting lets community service
organizations know that Scouting is
available to support them.
• One of your Journey To Excellence goals
is to report service projects with one
benefitting your chartering organization.
For a unit service project, click on “Would
you like to report a service project?”
EAGLE SCOUTS
Go to http://us.ppbsa.org/goodturn/report.
Log in as a New User or with your existing
username and password.
New users will need your unit’s id number.
This is available from the council or from the
leader in your unit who reports Internet
Advancement.
You will need to know the date of the project,
the # of youth members involved, the # of
non-member youth, the # of adult members,
the # of non-member adults, and the total
service hours.
The whole reporting process takes less than 5
minutes.
Report the service hours from your Eagle project by the
same method described at left for units.
Once you are logged in,
click on “Would you like to report an Eagle Scout service
project?”
You will need to know your member id #.
Be sure to print your certificate and include in your project
workbook.
For assistance, contact your District Community Service Committee Chair:
Black River – Bill Whitley, 908-953-0225, [email protected]
Fishawack – Leona Hobson, 973-372-9017, [email protected]
Munsee – Steven Kurland, [email protected]
Raritan Valley – Tom Mitchell, 908-722-6342, [email protected]
Sussex – Joe Fucito, 973-208-0206, [email protected]
Watchung Mountain - Tony Campasano, [email protected]
The form on back will help you gather all the information you will need to report online.
W:\Community Service\How to Report Service Hours 2.docx
W:\Community Service\How to Report Service Hours 2.docx
PATRIOTS' PATH COUNCIL
UNIVERSITY OF SCOUTING
Saturday, December 5, 2015
Randolph Middle School, 507 Millbrook Avenue, Randolph, NJ 07869
C heck-in at 8:00 am - Opening C eremony at 8:30 am - C lasses start at 9:00 am C losing C eremony at 3:20 pm
What is the University of Scouting? A Day-Long Training Experience – Over 150 Courses To Pick From!
Supplemental Training / Idea Sharing / FUN! FUN! FUN!
Additional Practical Information Beyond Essentials and Specific Training
Valuable Sessions For Even The Most Experienced Leader.
Who can attend? YOU!
ALL Cub Scout Leaders, Boy Scout Leaders, and Venturing Leaders – including youth leaders.
SPECIAL: Bring a buddy who was not at the 2014 U of S, and earn a BUDDY-TAG PATCH!
(NOTE: This offer does not apply to bringing a child for childcare or for the Cub Scout program.)
Childcare and Youth Course Attendance
For your assistance, while you are attending the University of Scouting:
Childcare for your boys and girls, infant through 1st grade, will be provided by the Camp Fire Girls.
Cub Scouts in grades 2-5 will have a Cub Scout program run by trained, experienced den chiefs!
Boy Scouts and Venturers may attend the U of S if they are taking courses as youth leaders/potential youth
leaders. No children are allowed in the classrooms, except Boy Scouts and Venturers taking courses!
ALL REGISTRATION TO BE DONE ONLINE, STARTING EARLY SEPTEMBER, AT
www.ppbsa.org
Click on calendar/main council calendar/December 5/ University of Scouting
If you have questions on the registration process
Contact Linda Mickel, (973) 765-9322, ext. 258, [email protected]
All other questions contact University of Scouting Chancellor
Dave Walsh, [email protected]
When you’re setting up your 2015-16 unit calendar,
be sure to keep December 5 open so your adult and youth leaders can
come to the University of Scouting, for Scouting knowledge,
fellowship, and FUN - to make their jobs easier!
SAVE THE DATE!
MERIT BADGE INTRODUCTION WORKSHOP
SATURDAY MORNING, NOVEMBER 21, 2015
Sponsored by the Patriots’ Path Council Advancement Committee
Brooklawn Middle School
Beachwood Road at Rt. 202,
Parsippany
Conveniently accessible from
Routes 10, 287 & 80.
Go to advancement.ppbsa.org then click on Events and Learning Opportunities for
more information and updates. Approved merit badge counselors are needed as
instructors; you may volunteer online now thru the advancement webpage. Subscribe
to the Patriots’ Path Council e-newsletter to keep up to date on the Workshop
registration which will take place upon completion of the schedule after Labor Day.
Scouts should plan to register early as many of the classes will fill up quickly!
Bruce Benson, MB Workshop Chair
Find us on the web at: advancement.ppbsa.org
Email for this event only: [email protected]
SPECIAL CLASSES FOR EAGLE CANDIDATES
at the Merit Badge Introduction Workshop
SATURDAY MORNING, NOVEMBER 21, 2015
Sponsored by the Patriots’ Path Council Advancement Committee
Brooklawn Middle School, Beachwood Road at Rt. 202, Parsippany
 TRAIL TO EAGLE
INTRODUCTION
So you’re interested in becoming an Eagle Scout
but don’t know where to begin??
Don’t know where to get the information to get you started? Got a good idea for an Eagle Scout
project…or is it? What determines an Eagle Scout project? What requirements are there? Will
I have time to do it all? When shall I start? How will I pay for it all? How long can it take?
These questions and more will be answered during this 1-hour session. This course will be
taught by experienced members of the Patriots’ Path Council Advancement Team.
 EAGLE PROJECT
MANAGEMENT
The Project Management Institute is one of the world’s largest not-for-profit membership
associations for the project management industry. The NJ Chapter will deliver a 1 hour training
session that introduces Eagle Scout candidates to Project Management skills. Learn to
successfully manage projects while highlighting concepts of communication, organization,
leadership, responsibility and teamwork. The presentation is delivered by volunteer Project
Management Professionals (PMP)® from companies across New Jersey.
The team will apply Project Management techniques to the steps outlined in the Eagle Scout
Service Project Workbook. Scouts will come away from the training session with a clear
understanding of how to initiate, plan, deliver and complete projects of all sizes. The concepts
introduced in this class will be used for life experiences beyond Scouting.
Participant online signups will begin after Labor Day upon announcement in the Patriots’
Path Council e-newsletter. Plan to register early as classes fill quickly.
PLEASE NOTE: Neither of these classes is intended to substitute for attending Trail to Eagle Camp.
Find us on the web at: advancement.ppbsa.org
The U. S. Marine Corps Reserves asks the packs, troops and crews of
Patriots’ Path Council to assist with the 2015 Toys For Tots campaign.
 PLAN NOW TO HELP IN 2015
MANY WAYS YOU CAN HELP
 Set up and service a collection box (or boxes) in your town
 Collect from your unit’s members at your November meeting(s)
Or to your December roundtable
Or to the University of Scouting on December 5
Randolph Middle School, Millbrook Avenue 8 AM-3 PM
Or to the council service center in Cedar Knolls by December 15
Help sort the collections at Picatinny Arsenal in December
All toys should be new and unwrapped.
Remember to report your service hours at https://servicehours.scouting.org
For more information, or to receive a collection box, contact Marc Maratea,
[email protected], 973-765-9322 x240
Collection boxes are available for pickup at the Picatinny Arsenal Visitor Center
The Annual Charter Agreement Between:
__________________________________ and the _____________________________ Council, BSA
Chartered Organization
Pack No. _____
Troop No. _____
Local Council
Team No. _____
Crew No. _____
Ship No. _____
(Please identify those units chartered by the Chartered Organization.)
The purpose of the Boy Scouts of America (BSA) program is to prepare young people to make ethical and moral
choices over their lifetimes by instilling in them the values and principles taught in the Scout Oath and Scout Law.
The Chartered Organization, as a duly constituted organization that serves youth, desires to use the program(s)
of the BSA to further its mission respecting the youth it supports. The Local Council provides the support and
service necessary to help the Chartered Organization succeed in its use of Scouting.
The Chartered Organization agrees to:
• Use Scouting to further the Chartered Organization’s
aims and values for youth.
• Conduct the Scouting program consistent with BSA
rules, regulations, and policies. They may be found on
the My Scouting website and at the following location:
www.scouting.org/Membership/Charter_Orgs/
resources.aspx.
• Be represented in the Local Council and the local
Scouting district by a Chartered Organization
Representative (COR), who will be appointed by the
Chartered Organization. The COR will be the point of
contact between the Chartered Organization and the
Local Council; will serve as a voting member of district
and council committees on which the COR serves; and
will, with the Chartered Organization, select and approve
volunteer leaders for submission to the Local Council
for its consideration. The COR will work with the unit
committees sponsored by the Chartered Organization.
• Support unit committee(s) made up of at least three
persons for each unit.
• Assure that adults selected as unit leaders are suitable
by, at a minimum, having the appropriate leaders
of the Chartered Organization review and sign
each application.
The Local Council agrees to:
• Respect the aims and objectives of the Chartered
Organization and assist the Chartered Organization by
making available Scouting resources.
• Make available to the Chartered Organization and
its units and members program training, program
resources, and other Scouting support services.
• Make available training and support for the Chartered
Organization and for the COR, the primary link between
the Chartered Organization, the Local Council, and the
BSA. Track and require all unit leaders to attend BSA
Youth Protection Training.
• Conduct criminal background checks on adult leaders
approved by the Chartered Organization.
• Provide camping opportunities, administrative support,
and professional staff to assist the Chartered Organization
in developing a successful Scouting program.
• Provide primary general liability insurance to cover
the Chartered Organization, its board, officers, COR,
employees, and Scouting members and volunteers for
authorized Scouting activities. Indemnify the Chartered
Organization in accordance with the resolutions and
policies of the National Executive Board of the Boy
Scouts of America.
• Ensure appropriate facilities for the unit for its regular
meetings to facilitate the aims of the Chartered
Organization and Scouting.
•Encourage adult leaders to receive additional
applicable training made available by the council.
Signed ________________________________________ Title___________________________Date_______________
For the chartered organization
For the BSA local council
Chartered Organization Representative
524-182
2014 Printing
Annual Meeting With Chartered Organization
The annual meeting between the executive officer of a chartered organization and the district
professional, or in appropriate cases his or her designee, should be scheduled at least 90 days
prior to the renewal date of the unit’s charter. If problems in renewing the unit’s charter are
anticipated or there is significant corrective action needed, the discussion should be held early
enough to allow time to take positive corrective action before the renewal deadline.
The meeting must be a face-to-face discussion, as the concept of working together is central
to mutual long-term success. Be prepared by reviewing Scouting: It Works for Your Youth. The
video can be downloaded from www.scouting.org/Membership/Charter_Orgs.aspx.
Agenda
1.Review Scouting: It Works for Your Youth together. Discuss how the chartered
organization and the local council are working together.
2. Review highlights or concerns.
a. The chartered organization representative
• Is the chartered organization representative carrying out his or her function well?
b. Quality unit leadership
• What is the training status of the unit leaders?
• Is two-deep leadership in place?
•If there are vacancies, the head of the chartered organization will need to approve
quality leadership to fill them, including the verification of references.
c. Unit committee
• Is it meeting regularly?
• Is the committee functioning well?
d. Unit program
• What level of Journey to Excellence award has the unit achieved and is more
progress expected?
•Discuss advancement, membership, summer activities, and Boys’ Life
magazine subscriptions.
e. Chartered organization’s mission
• How does the unit support the aims and mission of the chartered organization?
• Is there an opportunity for an additional new unit in the chartered organization?
f. Charter review process
•Review charter renewal meeting agenda and charter presentation ceremony and
set tentative dates.
3. Develop an action plan to address concerns.
See other side for charter agreement.

Recharter Packet for Troops

Transcription

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