July - City of Abbotsford

Transcription

1
City of Abbotsford
PO Box 589, 203 N. First Street, Abbotsford, WI 54405
City Hall (715) 223-3444
Fax (715) 223-8891
AGENDA FOR THE COUNCIL MEETING TO BE HELD
Tuesday, July 5, 2016 AT 6:00 PM
IN THE COUNCIL CHAMBERS OF THE ABBOTSFORD CITY HALL
203 NORTH FIRST STREET, ABBOTSFORD WI
All items listed will be brought before the Abbotsford City Council for discussion and
possible approval.
1. Call the regular meeting to order
a. Roll call
b. Pledge of Allegiance
2. Comments by the Council President
3. Comments by the Public
4. Minutes from the Council held June 6, 2016 (Page 3-8)
a. Waive the reading and approve the minutes
5. Considerations before the Council
a. Discuss/approve Resolution 2016-14 Resolution of Appreciation for Marty Schwantes (Page 9)
b. Discussion/approve Resolution 2016-15 Resolution of Appreciation for Joanna Mediger (Page 10)
c. Discuss/approve Resolution 2016-16 Resolution of Appreciation for Robert Gosse (Page 11)
Committee Reports
6. Public Works/Water Sewer (Faber)
a. Public Works update (Stuttgen) (Page 12-14)
b. Discuss/approve WWTP Change Order #10 - $426.86 (electric service for condensate pump) (Page 15-18)
c. Discuss/approve WWTP Change Order #11 – additional paving and base area
7. Abbotsford Fire, Ambulance Department, Consolidation Committee (Anders)
a. Minutes from Fire, May 25, 2016 (Page 19)
b. Minutes from Ambulance – June, 2016 - table
c. Minutes from Consolidation Committee/Central Fire & EMS, May 18 & 25, 2016 (Page 20-24)
8. Finance and Personnel (Council President Voss)
a. Minutes from June 29, 2016 (Page 25-26)
b. Discuss/approve pulverizing the cemetery road in 2016 with incorporating the repaving into the 2017
budget (Page 27)
c. Discuss/approve Fabick Cat bid for $10,610.29 for generator service support agreement (Page 28-29)
d. Discuss/approve Resolution 2016-12 Final 2015 Budget amendment (Page 30-31)
e. Discuss/approve Resolution 2016-13 Budget amendment (Page 32)
f. Discuss/approve increasing the local purchase order limit from $50 to $100
9. Police Commission (Faber)
a. Police Minutes from June 13 and June 29, 2016 (Page 33-34)
b. Police bills in amount of $13,340.59 (Page 35-38)
c. Discuss/approve hiring of top scoring candidate for full-time police officer position and giving Police
Chief Jason Bauer authority to hire the number two scoring candidate for the full time police officer
position if the top scoring candidate declines the position
10. Abbotsford Public Library (Grambort)
a. Minutes from May 8, 2016 (Page 39)
11. Plan Commission (Mayor Rachu)
a. Minutes from June 24, 2016 (Page 40)
b. Discuss/approve hiring MSA to provide a wetland delineation of the Blume Property (approximately 78
acres) (Page 41-45)
1
2
c. Discuss/approve creation of additional TIF districts (Page 46-49)
12. License & Ordinance (Council President Voss)
b. Discuss/approve no longer allowing any regulated dogs in section 7-1-10 within the City limits; people
who currently have these types of dogs have until August 1, 2016 to provide proof of insurance and rabies
information and can then obtain a “grandfathered” city license; fines will be enforced after August 1,
2016 (Page 52)
c. Discuss/approve adding the language “no kennels” to be listed in each residential zoning district
d. Discuss/approve changing the regulation on Farm Animals to only allow Farm Animals as defined in the
Ordinance if a property owner has at least 250,000 square feet of contiguous property (Page 54-56)
e. Discuss/approve fee structure for building permits (Page 57)
f. Discuss/approve Operator Licenses as presented:
JAMIE
FLEMING ABBOTSFORD TRAVEL STOP 06/21/2016 08/21/2016 15.00 2016-94
JAMIE
FLEMING ABBOTSFORD TRAVEL STOP 07/05/2016 06/30/2017 25.00 2016-95
ASHLEY
HAGEN
HOLIDAY
07/05/2016 06/30/2017 25.00 2016-96
KWIK TRIP
07/05/2016 06/30/2017 25.00 2016-97
NIXDORF CAP OPERATIONS INC
07/05/2016 06/30/2017 25.00 2016-98
CHRISTINE RAU
JEFFREY
Building Permits issued:
ID PERMIT #
FIRST NAME
LAST NAME
BINNING
ADDRESS
EXPLAINATION
COUNTY
$3,000.00 CLARK
RESIDENTIAL/COMMERCIAL
39 2016-11
WITMER FURNITURE
200 S 11TH ST
ADDITION
6/14/2016 $600,000.00 MARATHON COMMERCIAL
40 2016-12
TP PRINTING
103 W SPRUCE
ENTERANCE
6/15/2016
41 2016-13
ABBYLAND
NEW CONSTRUCTION
6/21/2016
42 2016-14
JUAN
DECK
6/30/2016
318 N FIFTH ST
6/6/2016
COST
GARY
RAMIREZ
223 W BUTTERNUT ST REMODEL BATHROOM
DATE ISSUED
38 2016-10
$16,142.00 CLARK
RESIDENTAL
COMMERCIAL
MARATHON COMMERCIAL
$650.00 MARATHON RESIDENTAL
13. Abbotsford Cemetery (Mayor Rachu)
a. Minutes from May 26, 2016 (Page 58)
14. Abbotsford Colby Area Chamber of Commerce (Lopez)
b. Next meeting – Wednesday, July 6, 2016 at Abbotsford City Hall
15. Set additional committee meetings on the calendar (Page 62-63)
16. Motion to conven to closed session pursuant to Wisconsin State Statute 19.85 (1) (g) conferring with legal counsel
for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body
with respect to litigation in which it is or is likely to become involved for the purpose of updatingthe City Council
on the mediation process with Short Elliot Hendrickson
17. Motion to convene to open session.
18. Discuss/approve items, if any from closed session.
19. Adjourn
2
3
Minutes from the June 6, 2016 City of Abbotsford Council meeting held in the Council Chambers
Council President Voss call the regular meeting to order at 6:00 p.m.
Roll call: Council President Voss, Anders, Horacek, Faber, Loren Voss, Grambort, and Kramer (Weideman –
absent)
Others present: Clerk Lopez, DPW Stuttgen, Water Wastewater manager Medenwaldt, T. Trader – MSA, Rachel
Newberry – Abbyland Foods, Chief Apfelbeck, John Austin, Dean Wiese, and K. O’Brien – Tribune Phonograph
The Pledge of Allegiance was heard.
Under comments by the Council President, Lori Voss stated she is present as a voting member tonight. Voss
congratulated the Fire Department on their improved ISO rating; going from a 5 to a 4 and stated that this will be a
cost saving to the residents and businesses in Abbotsford in their insurance premiums.
Under comments by the Public, Rachel Newberry is present from Abbyland Foods, Inc. It was stated that
Abbyland has received a calculation from the City of Abbotsford for their building permit fee and would like the
council to consider reducing the Abbyland building permit fee.
Motion Kramer/Horacek to waive the reading and approve the minutes from the Council held May 2, 2016. Motion
carried without negative vote.
Considerations before the Council
Under discuss/update on Fire Department Dissolution Plan, a meeting was held last week and discussion was held
regarding what will happen if the deadline of the dissolution would pass without the new District being formed. It
was stated that the Plan of Dissolution was signed last Friday. In the event that the new district is not in effect, the
City will work with the district for a seamless transition. Council President Voss stated the Fund Raising money is
their money; regardless of what happens. Voss reiterated that the fundraising funds will stay with them no matter
what. Jon Austin questioned if the insurance coverage could be purchased for an additional amount of time if the
district is not ready on January 1, 20177. Lopez stated that after discussion with the insurance company, the policy
could be renewed and then cancelled when the new district is in effect.
Discussion/approve Committee Appointments has been tabled.
Under discuss/approve CSM – City of Abbotsford/Abbyland Foods Inc, motion Kramer/Grambort to approve as
presented. Motion carried without negative vote.
Under discuss/approve changing Alley West of First Street from Spruce Street to Birch Street to a One Way
Alley, it was stated that Jakel has obtained a fence permit for his property abutting the alley and due to the erection
of the fence there is no longer room for two-way traffic. DPW Stuttgen stated there is a tremendous snow plow issue
when cars park in this alley. Motion Loren Voss/Horacek to approve changing the alley to a one way street. Motion
carried without negative vote.
Under discuss/approve Resolution 2016-10 CMAR, annual compliance report, motion Faber/Kramer to approve as
presented. Motion carried without negative vote.
Under discuss/approve Resolution 2016-11 A Resolution Authorizing the issuance and sale of $7,376,000
sewerage system mortgage revenue bonds of the City of Abbotsford, Clark and Marathon Counties, Wisconsin,
and providing for the payment of the bonds and other details with respect to the bonds, Motion Anders/Horacek to
approve Resolution 2016-11 as presented. Motion carried without negative vote.
3
4
Under discuss/approve Street Use Permit – First City Days Friday, August 12, 2016 from 3:00 p.m. – Sunday,
August 14, 2016 at 2:00 p.m., it was stated that this will be the same format as the past 11 years. Friday the street
will be closed from 3:00 p.m. – midnight, Saturday morning from 8:00 a.m. – midnight, and Sunday from 9:00 a.m.
– 1:00 p.m. Motion Kramer/Horacek to approve the Street Use Permit as presented. Motion carried without
negative vote.
Committee Reports
Public Works/Water Sewer was presented by Faber.
Public Works update was presented by Stuttgen. Currently the crew is working on installing the scoreboard at Red
Arrow Park. The Force main project will begin tomorrow. The landscaping will begin in the near future as well.
Stuttgen stated that he is very happy with his employees and the quality of work that is being performed. Chief
Apfelbeck stated the siren by the Fire Station has not been working; an inline fuse was blown; and it is now back in
working condition.
Water/Wastewater update was presented by Medenwaldt. It was stated the first level of blacktop was laid; along
with the first portion of concrete in the Linden Street/7th Street intersection. It was stated that today was the water
system DNR inspection.
The minutes from May 25, 2016 were reviewed.
Under discuss/approve Abbyland Building Permit fee; it was stated that the City has been working well with
Abbyland. Abbyland cannot break ground until their air permit is issued, which they expect to be June 24th. It was
stated the current ordinance fee structure is based on value of construction. Motion Kramer/ to meeting with License
and Ordinance committee to meet with Abbyland to come up with an agreed building permit fee. Motion died to to
lack of a second. Motion Faber/Anders to award a TIF cash incentive to Abbyland Foods in the amount of $5,000.00
to offset their building permit fee. Motion carried without negative vote. Loren Voss suggested reviewing the fee
structure in the future at the next License and Ordinance committee meeting.
Under discuss/approve reconsideration of Truck Route Ordinance, Chief Bauer is suggesting the City adopts the
new ordinance allowing local businesses to utilize the local roads. Council President Voss updated Newberry Abbyland Foods, Inc on the history of the truck route ordinance. It was questioned what the citation amount would
be for violators. Kramer stated that the extra 40 seconds is not much time to save the wear and tear of the road and
the children’s safety. DPW Stuttgen stated that every local business on the west side of town has asked that this road
to be kept open as a truck route. Motion Kramer/Loren Voss to continue with the existing Ordinance; Business Hwy
29 West would be used for only local deliveries, not a designated truck route. Roll call: Horacek – yes – Grambort –
yes – Lori Voss – yes, Loren Voss – yes, Brent – no, Dennis – yes, Anders - no
Motion carried 5:2
Under discuss/approve yard drain – Butternut/Sycamore; Stuttgen stated that in alley between 3rd and 4th Avenue
there are severe drainage problems; the solution would be to install a yard drain in the alley. It will be the
responsibility of the local property owners to connect to the yard drain and this will cost about $1,000 in materials.
Motion Kramer/Horacek to approve as presented. Motion carried without negative vote.
Under discuss/approve tubing hill, DPW Stuttgen stated there will be fill removed from the Abbyland project and
the fill will be dumped onto the existing tubing hill at Shorter Park. Motion Faber/Kramer to approve adding the fill
on to the tubing hill. Motion carried without negative vote.
Under discuss/approve bidding the material crushing, it was stated the last time the City hired this service it was
$4.40/ton to have material crushed; to purchase this material is $11/ton delivered. The City saves about $5/ton.
Motion Horacek/Grambort to bid the material crushing. Motion carried without negative vote.
Under discuss/approve proceeding with the Street Vacation of North First Street; it was explained that this is old
street right-of-way that never got developed and now creates odd shaped lots that would have no use to the City. It
4
5
was stated that the City is unable to sell a right-of-way. The statute allows for the property to be divided by the two
land owners and this would eliminate the cost of mowing/maintaining this area. Motion Horacek/Faber to proceed
with the street vacation. Motion carried without negative vote.
Under discuss/approve the addition of street lights on East Elderberry Road, DPW Stuttgen stated he looked
into cost of placing 2 additional lights with stating he has cobra heads and two poles available for the project. The
cost would be approximately $4,000 - $5,000. The City owns lights on Main Street, business 29 and Hwy 13. A no
through traffic sign will be reviewed for the street that stops at the South border of Colby. Motion Faber/Horacek to
add two street lights; Motion carried 6:1 (Kramer)
Under discuss/approve proceeding with the City Hall lighting; DPW Stuttgen stated that currently there are three
lights in every fixture and every section has a 105 wat/fixture. If a change is made to LEDS the amount of WATS
used goes down to 36 WATS. Focus on Energy has grants available for $4.00/bulb for this project and the ballast
cost is $12-15 with each new bulb at $2.50. Since the building was new, the Public Works Department has replaced
about ½ the ballasts in the City Hall. Motion Kramer/Loren Voss to approve as presented. Motion carried. Without
negative vote.
Under discuss/approve UDC Building Inspector – Robert Christensen, Stuttgen and Lopez met with Mr.
Christensen. Motion Faber/Horacek to approve the contract as presented. Motion carried without negative vote.
Under discuss/approve Final Pay Request $129,294.33 Steen Construction, DPW Stuttgen stated the project went
well with only one change order due to the request of gravel alley. The total project came in under budget by about
$6,000. Motion Horacek/Kramer to approve as presented. Motion carried without negative vote.
Abbotsford Fire, Ambulance Department, Consolidation Committee was presented by Anders.
Minutes from Fire, April 27, 2016 were presented. The corporation has now agreed to dissolve and John Niehart has
been hired on a temporary employment basis as Fire Chief. Niehart has experience in consolidations and the district
should be up and running on 1/1/2017. Austin stated that the three fire chiefs and assistants and the EMS Chiefs are
meeting with Niehart do discuss the budget along with the paging system. Niehart is being invited to a meet and
greet at their paper meeting. Anders thanked Austin for his appreciated efforts with the merger. The minutes from
Ambulance – May 9, 2016 were presented.
Finance and Personnel was presented by Council President Voss.
Minutes from May 24, 2016 were presented.
Under discuss/recommend uniform contract, DPW Stuttgen stated that the employees tried on uniforms from both
Unifirst and Armark; two bids were received on a total weekly charge. The Unifirst bid had a weekly total of
$67.14/week (energy charge included) and Armark presented a total weekly charge of $56.14/week. Motion
Kramer/Grambort to approve the Armark bid at a weekly rate of $56.14/week as presented. Motion carried without
negative vote.
Under discuss/recommend landscape plan it was stated the approximate cost of stone is $2,000, the plant cost is
estimated at $1,000 and there would need to be landscape fabric purchased. Motion Kramer/Loren Voss to proceed
with project as discussed. Motion carried without negative vote.
Police Commission was presented by Faber.
Police minutes from May 9, 2016 were presented.
Motion Anders/Horacek to approve the Police bills in amount of $21,280.49. Motion carried without negative vote.
Under discuss/approve hiring Jessica Weich as the Administrative Assistant Position at $15.50 per hour with
full time benefits/32 hours per week; it was stated that the benefits are on a full time status. Motion Faber/Horacek
5
6
to approve as presented. Motion carried 7:1 (Lori Voss).
Abbotsford Public Library was presented by Grambort.
Minutes from May 11, 2016 were presented. Kramer questioned the employment probation period and questioned if
the Library has researched the available Spanish programing and suggested speaking with the school system on
which Spanish program they utilized. Kramer would like to see an annual report comparing area libraries.
License and Ordinance was presented by Council President Voss.
Minutes from May 31, 2016 was presented.
Under discuss/recommend Ordinance pertaining to Alcohol in Municipal Buildings, Stuttgen questioned if there
are ever children in the Fire Hall without supervision and questioned if the alcohol in buildings is a real problem. It
was stated that this building is used as a storm shelter and it was clarified that special events can still have alcohol; it
just cannot be stored there. Motion Anders/Grambort to approve the Ordinance as presented. Motion carried
without negative vote.
Under discuss/recommend Ordinance removing Section -1-3 - Kennel Ordinance, motion Anders/ Horacek to
add no kennels to zoning ordinances. Motion carried without negative vote.
Under discuss/recommend changes to Ordinance 7-1-16 - striking the allowance of 2 fowl; change language to
allow for conditional use permit it was suggested to table this to the June committee meeting for further review of
other farm animals.
Under discuss/recommend changes, if any, to accessory building ordinance; Kramer read the regulations; and felt
we have a good ordinance, but stressed the need to enforce it. It was suggested to advertise the regulations. DPW
Stuttgen reminded the Council that the Ordinance clearly states that the landowner must identify the setback. Motion
Kramer/Anders to charge according to the fee schedule and issue permits for anyone who adds storage unit/accessory
building in yard. Motion carried without negative.
Under discuss/recommend changes, if any to Ordinance 7-1-10 Pit Bulls and Other Regulated Dogs and
Animals, Anders commented if the insurance companies do not cover these animals why would we wish to license
these in our community. It was stated that Neillsville’s ordinance was presented in the packet which allows no pit
bulls. Lori Voss questioned why mastiffs were on our list. An updated list of dogs was requested and this was
tabled for the next committee meeting.
Licenses
Under discuss/approve Cigarette licenses, motion Faber/Grambort to approve the licenses as presented:
a)
b)
c)
d)
e)
f)
Acker Abbotsford, LLC (Abbotsford Travel Stop)
Kramer’s County Market
Nivia Castillo (La Tropicana)
CAP Operation (Holiday)
Dolgencorp, LLC (Dollar General)
Kwik Trip
Motion carried 7:0:1 (Kramer – abstained)
Motion Faber/Horacek to approve the Class A Beer licenses as presented:
a) Acker Abbotsford, LLC (Abbotsford Travel Stop)
b) Cap Operations (Holiday)
Motion carried 7:0:1 (Kramer – abstained)
Motion Faber/Loren Voss to approve the Class B Beer licenses as presented:
a) Abbotsford Baseball Team
b) PH, Hospitality Group, LLC (Pizza Hut)
6
7
Motion Loren Voss/Horacek to approve the Class A Retail licenses as presented:
a)
b)
b)
c)
d)
Kramer’s County Market
Dolgencorp, LLC (Dollar General)
Shopko Holding Company LLC
Nivia Castillo (La Tropicana)
Kwik Trip
Motion carried 7:0:1 (Kramer abstained)
Motion Faber/Loren Voss to approve the Class B Retail licenses as presented:
a)
b)
c)
d)
e)
f)
Poehnelt & Leu (Corral Bar)
Purdy & Purdy (Dirty Shame)
Dwight House
Chelt Development LLC
La Riveria
Medo’s Family Style Restaurant
Motion Faber/Horacek to approve the Original Operator Licenses as presented:
a)
b)
c)
d)
Amy English-County Market
Alissa Irizarry-Abbotsford Travel Stop
Renegade Fons-Abbotsford Travel Stop
Tammy Beisner-Kramer’s County Market
Motion Loren Voss/Grambort to approve the Operator License – Renewals as presented:
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
k)
l)
m)
n)
o)
p)
q)
r)
s)
t)
u)
v)
w)
x)
y)
z)
aa)
bb)
cc)
dd)
Carl Miller-Abbotsford Travel Stop
Carla Blum-Abbotsford Travel Stop
Teresa Egge-Abbotsford Travel Stop
Darby Shannon-Abbotsford Travel Stop
Rachael Reis-Kwik Trip
Lynsie Edblom-Central Fire & EMS
Jody Apfelbeck-Central Fire & EMS
Dallas Wiese-Central Fire & EMS
Jennifer Habermeyer-Kwik Trip
Monica Csukker-Holiday
Ashley Puphal-Holiday
Jessica Dodd-Holiday
Connie Freeman-Holiday
Amanda Dvorak-Holiday
Lynn Giese-Abbotsford Travel Stop
Gregory Miklaszewicz-Abbotsford Travel Stop
Zaira Navarro-Abbotsford Travel stop
Tami Szpara-Kwik Trip
Cynthia Reuter-Kwik Trip
David Hediger-Kramer’s County Market
Ashley Lueddecke-Kramer’s County Market
Thomas Springob-Kramer’s County Market
Melanie Fetting-Kramer’s County Market
David Denzine-Kramer’s County Market
Leticia Rodriguez-La Tropicana
Kimberely Hederer-Kwik Trip
Marcella Hansen-Kwik Trip
Elizabeth Stuttgen-Pizza Hut
Tanya Altman-Kwik Trip
Devon Griepentrog-Kwik Trip
7
8
ee) Toni Kroening-Kwik Trip
ff) Sharon Resler-Kwik Trip
gg) Allison Grothaus-Pizza Hut
hh) Diane Zimmerman-Kwik Trip
ii) Patricia Schmid-Medo’s Family Restaurant
jj) Lisa Balderas-Medo’s Family Restaurant
kk) Rachel Mueller-Kwik Trip
ll) Jade Korallus-Kwik Trip
mm) Sandra Calhoun-Kwik Trip
nn) Maricia Schmitt-Kwik Trip
oo) Charlotte Johnson-Kwik Trip
pp) Angela Wein-Corral Bar
qq) Brenda Spath-Corral Bar
rr) Almi Meraz-Abbotsford Travel Stop
ss) Jaclyn Schmitt-Dollar General
tt) Kayla Breu-Pizza Hut
uu) Trishia Fechhelm-Dollar General
vv) Holly Wilke-Dollar General
ww) Gloria Rueden-Dollar General
xx) Amy Pogue-Shopko
yy) Dave Kaja-Shopko
zz) Nichole Beran-Shopko
aaa) Curtiss Erickson-Shopko
bbb) Tammy Schmitt-Shopko
ccc) Laura Hendrickson-Shopko
The following permits were reviewed:
Fence Permit
a) Paul Jakel
Excavation Permit
a) Metco
b) We Energies
Building Permit
a) McDonalds – New Drive-Thru
b) Diane Horacek – Drive Way $4,500
$108,000
Driveway Permit
a) Wiley & Kathleen Sparks
b) Juvenal Tzintzun
Raze Permit
a) Maurina-Schilling Funeral Home
Abbotsford Colby Area Chamber of Commerce was presented by Lopez. The minutes from May 4, 2016 were
presented. The next meeting is Wednesday, June 8, 2016 at the Abbotsford City Hall.
Additional committee meetings were set on the calendar
Motion Horacek/Faber to adjourn at t 8:19 p.m. Motion carried without negative vote.
8
9
CITY OF ABBOTSFORD
RESOLUTION 2016-14
RE: Appreciation of Marty Schwantes
WHEREAS, Marty Schwantes has served as the Alderman of Ward 4 since 2012.
He has been as a valuable member of the governmental team.
WHEREAS, he has served his last term as Alderman of Ward 4 for the City of
Abbotsford as of April, 2016; Marty Schwantes has held a leadership role in our Finance
and Personnel committee and has been an instrumental leader in the creation of a
centralized Fire District.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Abbotsford, on behalf of the City of Abbotsford, its employees and residents, formally
expresses appreciation to Marty Schwantes for his years of outstanding service and
leadership to the City of Abbotsford.
RESOLVED THIS 5st DAY OF JULY 2016
________________________
Dale Rachu, Mayor
ATTEST:
________________________
Jennifer Lopez, Clerk/Treasurer
________________________
Alderman Lori Voss
___________________________
Alderman Loren Voss
________________________
Alderman Brent Faber
___________________________
Alderman Jessica Grambort
________________________
Alderman Peter Horacek
___________________________
Alderman Roger Weideman
________________________
Alderman Gerry Anders
___________________________
Alderman Dennis Kramer
9
10
CITY OF ABBOTSFORD
RESOLUTION 2016-15
RE: Appreciation of Joanna Mediger
WHEREAS, Joanna Mediger has served as the Alderman of Ward 2 and 5 since
2009. She has been as a valuable member of the governmental team.
WHEREAS, she has served her last term as Alderman of Ward 2 and 5 for the
City of Abbotsford as of April, 2016; Joanna Mediger has held a leadership role in our
Finance and Personnel committee and has been an instrumental leader in the creation of a
centralized Fire District.
expresses appreciation to Joanna Mediger for her years of outstanding service and
________________________
Dale Rachu, Mayor
ATTEST:
________________________
________________________
Alderman Lori Voss
___________________________
Alderman Loren Voss
________________________
___________________________
________________________
___________________________
________________________
___________________________
10
11
CITY OF ABBOTSFORD
RESOLUTION 2016-16
RE: Appreciation of Robert Gosse
WHEREAS, Robert Gosse has served as the Alderman of Ward 1 since 2011. He
has been as a valuable member of the governmental team.
WHEREAS, he has served his last term as Alderman of Ward 1 for the City of
Abbotsford as of April, 2016;
expresses appreciation to Robert Gosse for his years of outstanding service and
________________________
Dale Rachu, Mayor
ATTEST:
________________________
________________________
Alderman Lori Voss
___________________________
Alderman Loren Voss
________________________
___________________________
________________________
___________________________
________________________
___________________________
11
12
12
13
13
14
14
15
Change Order No.
Date of Issuance: June 20, 2016
City of Abbotsford
Owner:
Contractor: Miron Construction Co., Inc.
Engineer: CBS Squared, Inc.
Wastewater Treatment Plant Construction
Project:
10
Effective Date:
Owner's Contract No.:
Contractor’s Project No.:
Engineer's Project No.: ABBOT 15002
Contract Name:
The Contract is modified as follows upon execution of this Change Order:
Description: Electric Service for Condensate Pump in Electrical Room (PCI0024; CB0018)
Attachments: [List documents supporting change]:
Change Order Request from Contractor.
CHANGE IN CONTRACT PRICE
CHANGE IN CONTRACT TIMES
[note changes in Milestones if applicable]
Original Contract Price:
Original Contract Times:
Substantial Completion: June 1, 2016
$ 5,343,600.00
Ready for Final Payment: June 30, 2016
days or dates
[Increase] from previously approved Change Orders
[Increase] [Decrease] from previously approved Change
No. 1 to No. 9 :
Orders No.
to No.
:
Substantial Completion:
$ 13,123.25
Ready for Final Payment:
days
Contract Price prior to this Change Order:
Contract Times prior to this Change Order:
$ 5,356,723.25
days or dates
[Increase] of this Change Order:
[Increase] [Decrease] of this Change Order:
$426.86
days or dates
Contract Price incorporating this Change Order:
Contract Times with all approved Change Orders:
Substantial Completion: June 1, 2016
$ 5,357,150.11
Ready for Final Payment: June 30, 2016
days or dates
RECOMMENDED:
ACCEPTED:
ACCEPTED:
By:
Title:
Date:
By:
Engineer (if required)
Project Manager
06/20/2016
Approved by Funding Agency (if
applicable)
By:
Title:
By:
Owner (Authorized Signature)
Title
:
Date
:
Contractor (Authorized Signature)
Title
:
Date
:
Date:
EJCDC® C-941, Change Order.
Prepared and published 2013 by the Engineers Joint Contract Documents Committee.
Page 1 of 1
15
16
-m-Na
moor—a
Building Excellence
CHANGE ORDER REQUEST
Date:
June 16, 2016
To:
Jennifer Lopez
City of Abbotsford
PO Box 589
Abbotsford, WI 54405
Re:
Abbotsford WWTP
Project #150105
State/Federal Job#:
Notice of Change - PCI # PCIO024
Rev # 01
Change Description: CB018 Condensate Pump in Electric Room
Contractor
Accurate Air Solutions LLC
Total Electric Service
* SUB-TOTAL *
Subcontractor Mark-up - 5%
* SUB-TOTAL *
Bond - 1%
** TOTAL **
Amount
$0.00
$402.50
$402.50
$20.13
$422.63
$4.23
$426.86
Impact Working Days: 0
All terms of our agreement apply and preclude Miron Construction Co., Inc. from performing any extra
work without approval. Please provide your approval by signing this request.
Miron Construction Co., Inc.
Aaron Crass, Project Manager
1471 McMahon Drive, Neenah, WI 54956-6305
Date
P.O. Box 509, Neenah, WI 54957-0509
M I R ON- CO N STRU CTI O N. CO M
PH 920.969.7000 Fx920.969.7396
16
17
CHANGE ORDER REQUEST
Job # 150105
Building Excel►ence
PC[ # PCIO024
Jennifer Lopez
Page 2
Owner Directs Contractor:
()
Approved — Proceed with the change described above. The contract will be adjusted by change order.
()
Rejected — Do not proceed.
Owner Representative
This quote expires on:
cc:
Date
(FLPM3110—V.FL3110_PROP_ISSUED_TO_OWNER)
Joe Fuller - Miron Construction Co., Inc.
17
18
PROJECT NAME: Abbotsford WWTP
Abbotsford, W I
Project Modification
Proposal Request
To:
Email
Phone / Fax
Description:
PROJECT NUMBER:
DATE:
PROJECT MOD #:
Total Electric Service, Inc
PO Box 217
Marshfield, WI 54449
150105
4/19/2016
PCI 0024
doottoCcDtotalelectricinc.com
715-384-3311
CB018
——
----
Self-Performed Work:
0
0
Schedule Impact:
Days: Calendar / Working (Circle one)
Subtotal 1
Subcontractor markup (
0
Total Subcontractor cost with
0
Please review and respond NO LATER THAN the date noted above with any and all changes (add, deduct, or no change)
to your contract in terms of dollars and/or schedule impact caused by the above modification. It is recommended
to use this form when providing your cost, if not please reference Project Modification Number above to identify
this request. Note: if no response is received within the allotted time provided, Miron will proceed with pricing.
PM / PC Name
Project Manager / Coordinator
cc:
File
PAM. 167 (02/11)
18
19
MINUTES of Abbotsford Fire Department
Meeting date: May 25th, 2016
Call to order: A regular meeting of the Abbotsford Fire Department was held on May 25th, 2016. Chief
Jody Apfelbeck called the meeting to order at 7:11 pm. Roll Call was taken with twenty members present.
Members of the Public in attendance: Kevin O’Brien from the Tribune and Peter Horacek from
Abbotsford City Council.
Comments: No comments from the public.
Approval of minutes/financial reports: Motion was made by Mark Gorke, and seconded by Tonya
Dommer to approve the minutes of the April 27th, 2016 meeting and the April financial reports as
presented. Motion carried.
Unfinished Business:
Discussion was held on the corporation consolidation. Costs for forming the district are starting to
incur. John Nyhart may be hired as a consultant. Out of the list of requests made by the fire management
group; only the fundraising money portion was approved. Anyone interested in an officer position for the
new district should get the proper courses taken in order to do so. The interim chief will be responsible for
appointing the officers.
Hose test will be on June 8th, 2016.
Anyone interested in a department jacket or pullover needs to fill out their request on the sign up
sheet.
New Business:
On June 24th, 2016 the cub scouts have requested the fire department to do a presentation for them.
Mark Gorke will take lead with Jim Brodhagen, Sean Wiese, and Ray VanLuven to assist.
Everyone is asked to bring their pagers to the June paper meeting so John Austin can update the inventory.
Proceeds from the $100 raffle fundraiser will be used to purchase additional pagers and radios if needed.
The Waterford of Colby will be hosting a dairy breakfast on June 9th, 2016 from 8:30 to 10:30. They have
sent a donation request letter to the department. A motion was made by Mark Gorke and seconded by John
Austin to donate fifty dollars from the tent account towards the dairy breakfast. Motion Carried.
Training/Schooling:
Participation numbers need to be on the rise for practices both regular and joint. The joint training
in July will be hosted on July 13th, 2016 for the grain bin training at Heartland Co-op. There will be an
extrication course hosted in Port Edwards, see Jody if you are interested.
Motion to Adjourn: Motion made at 8:04 pm by John Austin; seconded by Ray Esselman.
Respectively Submitted,
Lynsie Edblom
Secretary
19
20
Central Fire & EMS District Meeting Minutes
May 18, 2016 – 7:30 p.m.
Colby City Hall
1. Call to Order:
The May 18, 2016 meeting of the Central Fire & EMS District was called to order by Larry Oehmichen, at
7:30 p.m.
2. Meeting posted per statute.
3. Roll Call:
City of Abbotsford, Gerry Anders; City of Colby, Nancy O’Brien; Town of Colby, Larry Oehmichen; Town
of Holton, Pat Tischendorf; Town of Hull, Shane Graffunder; Township of Mayville, Todd Weich; Village of
Dorchester, Wayne Rau.
4. Public Discussion:
Bill Tesmer requested public discussion on agenda item #11; Ross Rannow requested public discussion
on agenda item #10.
5. John Neihart was present to discuss with the Board the District expectations/time line to get the District
operational along with what the Board would expect from him. Larry Oehmichen stated that in a
telephone conversation with Andy Schlagel that Andy would be happy to answer questions that would be
presented to him.
6. Approve Committee Appointments:
Carol Staab reviewed the committee appointments. Todd Weich stated that there was some confusion in
the Town of Mayville meeting minutes, Todd was appointed as the Town representative with James
Dukelow as the alternate.
Discussion was held on a forming a centralized email for open records requests. Gerry Anders stated
that in a discussion with Elizabeth Tesch, Elizabeth would be willing to set this up. A motion was made
by Shane Graffunder, second by Gerry Anders to appoint Elizabeth Tesch to the Oversight Committee as
a nonvoting member. Motion carried. Gerry Anders stated that he researched a Google account at a
cost of $5/person/month. This will be researched further.
7. Firefighter Fund Balances:
The Oversight Committee met on May 5, 2016 and discussed the existing fundraiser balances in each
department account. Existing fund balances for each department will be their funds to be spent by said
department. Any new money raised after 1/1/16 would go into a joint account but earmarked under
separate accounts for each station.
8. Present Bid Example for Accounting for Discussion, Possible Approval:
The bid example for accounting services was presented by Carol Staab. The bid for accounting will be
send to the Tribune Phonograph for 2-week advertising along with the shoppers with a bid deadline of
6/13/16. This bid for accounting will also be sent to the municipal clerks and the existing accountants.
Bids will be mailed to Carol Staab. A motion was made by Wayne Rau, second by Pat Tischendorf to
approve the bidding process. Motion carried.
Nancy O'Brien presented a list of possible questions from Connie Gurtner, City of Colby Clerk:
a) Accounts payable-approximately how many vouchers per month will be paid? Currently each
department cuts between 6-15 check per month excluding payroll. Colby, Dorchester and
Abbotsford Ambulance have monthly payroll, Abbotsford Fire has quarterly payroll. Payroll would
be approximately 100+ per month
b) 1099 info-preparation
20
21
c)
d)
e)
f)
g)
h)
i)
j)
k)
l)
m)
n)
Accounts receivable-deposits and billing
Payroll-approximately how many will be on the payroll
Quarterly 941, annual 940, WT-6, preparation
Annual W-2, collecting W-4 information
Preparing and providing monthly financial statement(s) for District meetings
Federal and State agency filing.
Develop annual District budget a cash flow to ensure sufficient funds
Reconcile District checking accountant(s)
Public official surety bond
How will the treasurer receive invoices to determine if payment should be made?
Will the Chief be responsible to get the mail, approve invoices for the treasurer?
How many hours for payroll will be reported to the treasurer; will the treasurer be responsible to
collect information for payroll or will the Chief compile the information for payment?
9. Discussion and Possible Approval on Operating Structure:
Larry Oehmichen stated that the Colby Fire Commission approved a loan in the amount of $100,000 to
the District at 1% interest. These funds will be considered an advance payment in monies due on 1/1/17
and will be deducted from the amount due at that time.
Discussion was held on the District bank account. A federal employer identification number needs to be
applied for from the IRS. When opening the account, the bank would be informed that application for an
ID number is being made allowing the account to be opened. A motion was made by Nancy O'Brien,
second by Gerry Anders to approve AbbyBank as the depository. Motion carried. Gerry Anders will
contact AbbyBank regarding opening the account.
The District will be set up as a government entity operating under an Intergovernmental agreement. The
District will also file as a non-profit 501(c)3 foundation for tax deductible donations. Abbotsford Fire
Department currently has 501(c)3 status; there is a possibility that the District may be able to use this
under a name change to the District.
10. Abbotsford Firemen Letter of Understanding, Discussion and Possible Approval:
Discussion was held on the Letter of Understanding from the Abbotsford Fire Department. Areas of
concern:
1. Fundraising dollars-separate accounts will be set up; money will be earmarked and restricted for
the respective departments as old and new money. New money will have a new account number
and be earmarked and restricted to said department. Fund raising activities will require
membership and District chief approval.
2. Standeven embezzlement funds-money recovered will be split between the 3 funding entities by
equalized value as per the 2010 resolution.
3. HazMat-assets need to be worked out through the Clark County Emergency Government.
Equipment was funded by state grants and individual funds. John Neihart stated that Abbotsford
is a level B team and that the state has reduced the level A team to possibly 3 or 4. John Neihart
will contact a level A team to have this equipment transferred to the District. John Neihart stated
that the state would most likely not want the equipment back but that the District should maintain
the HazMat team.
4. Fire Chief for District be hired from outside the district and enforce a written agreement to that-a
job description will be written and open to everyone to apply. The personnel committee will
prepare the job description.
5. All members remain for 3 years-members will need to follow a code of conduct for the District,
reapply for a position and have one year to obtain and/or bring qualifications to up to date if not
met. The District Chief will put a management team in place; reduction in members will happen
through attrition and/or retirement or through disciplinary measures.
21
22
6.
7.
8.
Equipment concerns-more specifically equipment purchased with grant or fund raising efforts.
Per John Neihart, to be covered under the District insurance policy, all equipment must be listed
on the Intergovernmental Agreement. If equipment purchased with fund raising proceeds is sold
with Board approval, proceeds from said equipment will be deposited into the fund raising
account earmarked for the department that purchased it.
Members request a seat on the District Board-only elected municipal representatives are allowed
to be Board members due to the District being a governmental entity.
Members requested a letter of protection for 5 years-this is not allowable due to state statutes
and possible change in elected officials.
Discussion was held regarding hiring a chief from within and outside of the District. The Chief will be
accountable to the Board.
Next monthly meeting will be held on June 15, 2016 beginning at 7:30 p.m. at the Colby Town Hall.
11. Consider motion to convene into closed session pursuant to Wisconsin Statute §19.85 (1) (c) for the
purpose of considering the employment, promotion, compensation or performance evaluation data of any
public employee over which the governmental body has jurisdiction or exercises responsibility, specifically
to discuss employment of potential Fire District consultant.
A motion was made by Gerry Anders, second by Nancy O'Brien to consider motion to convene into
closed session pursuant to Wisconsin Statute §19.85 (1) (c) for the purpose of considering the
employment, promotion, compensation or performance evaluation data of any public employee over
which the governmental body has jurisdiction or exercises responsibility, specifically to discuss
employment of potential Fire District consultant. Roll call vote: Gerry Anders-yes; Nancy O'Brien-yes,
Larry Oehmichen-yes; Pat Tischendorf-yes; Shane Graffunder-yes; Todd Weich-yes; Wayne Rau-yes.
Motion carried 7-0.
A motion was made by Gerry Anders, second by Todd Weich to reconvene into open session. Motion
carried.
Discussion followed regarding the Board's closed session discussion. A meeting was scheduled for
Wednesday, May 25, 2016 at the Dorchester Fire Hall beginning at 8:30 p.m.
A motion was made by Pat Tischendorf, second by Gerry Anders to adjourn. Motion carried.
Respectfully submitted,
Carol Staab
Recording Secretary
Minutes pending final approval at the June 15, 2016 Central Fire & EMS Board meeting.
22
23
Central Fire & EMS District Meeting Minutes
May 25, 2016 – 8:30 p.m.
Dorchester Fire Hall
1. Call to Order:
The May 25, 2016 meeting of the Central Fire & EMS District was called to order by Larry Oehmichen, at
8:30 p.m.
2. Meeting posted per statute.
3. Roll Call:
City of Abbotsford, Gerry Anders; City of Colby, Nancy O’Brien; Town of Colby, Larry Oehmichen; Town
of Holton, Pat Tischendorf; Town of Hull, Shane Graffunder; Township of Mayville, Todd Weich; Village of
Dorchester, Randy Cook.
4. Public Discussion:
Pat Tischendorf stated that according to the newspaper it was discussed in April hiring a fire chief. Pat
also stated that he contacted the Towns Association lawyer who stated that Todd Weich is considered an
elected official being that he was appointed to fill a position due to vacancy. It was also noted that there
would be no conflict of interest.
Randy Cook stated that Wayne Rau would like to the approval of hiring an outside resource/consultant
done at the next monthly meeting.
Richard Gumz discussed the existing fund raiser accounts. These funds will be earmarked for each
department.
Larry Oehmichen contacted Attorney Fenner in regard to an appointed official vs. an elected official on
the Board. Either satisfies the requirement. He also discussed with Attorney Fenner the posting and
hiring of an interim chief. Per Attorney Fenner “I am not aware of any state law that requires the position
of an interim chief to be posted, subjected to interview, etc. Section 7.1 provides that the commission
shall make provision for the management of the Fire District; and section 7.2 gives to the commission the
authority to hire and terminate appropriate personnel. There is nothing in the agreement that would
preclude the Commission from hiring the interim chief, without first posting that position.”
Larry Oehmichen also stated that he was very much in favor of having a very open policy of people
attending these Board meetings. He continued “but it was brought to my attention at the meeting on May
18, 2016 after I was interrupted twice by a party questioning the Board's right to make a decision on its
actions. The Fire Board is representatives of a government entity, and as such will and must act within
the laws of the State of Wisconsin. The unjustified interruptions were clearly just that as no laws were
violated nor anywhere close to that. Our meetings operate under Robert's Rules of Order which clearly
gives the Chair the power to remove people or persons who have the intention to disrupt the meeting. I
should hope we would never have to come to that, but as Chair I am more than willing to have open
discussion under Public Comment, or if you feel you have a vital comment to bring up, raise your hand
and ask permission to speak which will be allowed. Any outbursts, from anyone, without the Chair’s
acknowledgment will not be tolerated.”
5. Discussion and possible approval on hiring an outside resource/consultant:
Larry Oehmichen stated that at the April Board meeting he was instructed to seek out some individuals to
assist with the set-up of the Fire District. Larry contacted Andy Schlagel who attended a meeting, but he
is unable to assist with the process; he would more than happy to answer any questions the Board may
have. Larry contacted John Neihart with the Board having some concerns which would not be asked in
open session which is the reason the Board met in closed session. After those concerns were satisfied, a
recommendation was made by Larry Oehmichen to hire John Neihart as a paid consultant. Due to the
fact that many papers that need to be filed would have to have a title, Larry Oehmichen also
23
24
recommended naming him Interim Chief. Larry Oehmichen continued that with John's knowledge and
background, along with the time served as Fire Chief that he would be outstanding to put the District
together. Duties include: 1) obtain all required State and Federal licenses and numbers required for the
new District. 2) Negotiate a new billing fee discount with LifeQuest Services. 3) Prepare the District's
organizational chart. 4) Apply for and obtain a temporary IRS number, FEIN number, and 501c3 nonprofit number for the District. 5) Coordinate the paging protocol between Clark and Marathon Counties. 6)
Obtain titles for all equipment that will be registered and title to the District. 7) Assist with the
implementation of the District's email implementation and a social media presence. 8) Other duties as
may arise from time to time and as may be assigned to the employee.
The term of employment is to 12/31/16 with the option to extend until 12/31/17. John Neihart stated that
he discussed with the Board the maximum length of employment would be 2 years. John Neihart will be
paid an hourly wage of $25/hour. Expected worked hours will be 25-30 hours/week with John Neihart to
schedule his own work time. The District will reimburse John Neihart for mileage while traveling between
stations within the District at state reimbursement rate. There will be no benefits associated with this
position. Start date will be June 6, 2016.
A motion was made by Gerry Anders, second by Pat Tischendorf to hire John Neihart under the terms of
the Limited Term Employment Agreement. Motion carried without opposition.
Next meeting date is June 15, 2016 at the Town of Colby, beginning at 7:30 p.m.
Approval of meeting minutes will be posted on the agendas moving forward.
Shane Graffunder will contact AbbyBank regarding opening the District checking account with the
assistance of Larry Oehmichen. Election of a Board Treasurer will be on the June 15, 2016 agenda.
A motion was made by Pat Tischendorf, second by Todd Weich to adjourn at 8:55 p.m.
Respectfully submitted,
Carol Staab
Recording Secretary
Minutes pending final approval at the June 15, 2016 Central Fire & EMS Board meeting.
24
25
Minutes from the Finance and Personnel Committee meeting held June 28, 2016 at the Abbotsford
City Hall
Alderman Voss called the meeting to order at 4:05 p.m.
Roll call: Voss, Grambort, Kramer, and Chairman Anders via conference call
Others present: Clerk Lopez, DWP Stuttgen, John Mueller, Mary Sanders, Liz Stoss and
K. O’Brien – Tribune Phonograph
Under comments by the public, John Mueller stated he was there to represent the Cemetery
Association and would like to request road repairs be included in the 2017 budget process. Stuttgen
stated that cost to pulverize the road and relay the blacktop would be approximately $28,000.
Under discuss/recommend financing for the cemetery road improvements, Stuttgen suggested
proceeding with the pulverizing of the road with the intent to budget the paving into the 2017 budget.
The Cemetery Association has funds to finance ½ of this project. Depending of the pulverization
schedule, the pot holes will be handled timely.
There were no comments by the Finance Chairman.
Under discuss/approve June bills, motion Kramer/Anders to approve the regular expenditures in the
amount of $126,937.57. Motion carried without negative vote. Motion Anders/Grambort to approve
the Waste Water Treatment USDA expenitures in the amount of $89,951.67. Motion carried without
negative vote. Motion Anders/Kramer to approve the TIF expenditures in the amount of $6,249.00.
Motion carried without negative vote.
The May receipts and expenditures were reviewed.
The year to date Overtime Report was reviewed.
The budget comparison was reviewed. Voss stated that the United Communities of Clark County are
reviewing a group health insurance option that may benefit the City of Abbotsford. At this time there is
one employee enrolled in the group health insurance.
The Fire/EMS financials were reviewed.
Under incidents/accidents/training it was stated that we have one employee who recently underwent a
knee scope surgery on Work Comp. There was no lost time from work besides the doctor appointments
and surgery and the employee is doing well. DPW Stuttgen stated that his employees attended a traffic
safety class that was sponsored by our insurance company last week. Clerk Lopez reminded the
committee that Deputy Clerk Seefluth will be attending the one week UW-Green Bay Clerk’s Institute
training in July.
Under discuss/recommend low bid for annual City of Abbotsford generator service support agreement
– Fabick Cat - $10,610.29 it was stated that this was bid by two companies and presented is the low bid.
As this is a 36 month contract it is about $3,000 per year. It was noted that the generators are exercised
25
26
regularly and are on the plan with the power company where they can be utilized during high energy
peaks. Motion Anders/Grambort to approve without negative vote.
Under discuss/recommend Resolution 2016-12 2015 Final Budget amendment, motion Anders/Kramer
to approve as presented. Motion carried without negative vote.
Under discuss/recommend Resolution 2016-13 2016-13 Budget amendment, motion Kramer/Anders to
approve as presented. Motion carried without negative vote.
Under discuss/recommend increasing the local purchase order limit from $50 to $100, motion
Anders/Kramer to approve as presented. Motion carried without negative vote.
Motion Anders/Grambort to adjourn at 4:57 p.m. Motion carried without negative vote.
26
27
27
28
28
29
29
30
61
RESOLUTION 2016-12
APPROVING AMENDMENTS TO THE 2015 BUDGET
WHEREAS, certain authorized expenditures within the adopted 2015 Annual Budget need to be
reallocated; and
WHEREAS, according to Wisconsin Statutes no appropriations may remain over expended at
year end within the annual budget;
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Abbotsford that
the 2015 budget be amended as stated:
Account Number
Short Description
2015 ACTUAL
100-00-48901-000-000
OTHER MISC REVENUE
39,156.06
100-00-48900-000-100
PY ROLL OVERS
100-00-51100-011-000
CITY COUNCIL-WAGES
100-00-51100-012-000
CITY COUNCIL-SUPP & EQUIP
100-00-51200-011-006
JUDICIAL - COURT CLERK WAGES
100-00-51200-011-100
JUDICIAL - FICA/MED
798.88
400.00
398.88
100-00-51200-013-000
JUDICIAL-PLAN, MAINT, & OPER
1,354.46
2,000.00
(645.54)
100-00-51300-000-000
GENERAL ADMINISTRATION-LEGAL
5,358.05
6,000.00
(641.95)
100-00-51350-000-000
GENERAL ADMIN-CODIFICATION
800.00
2,500.00
(1,700.00)
100-00-51400-011-100
CLERK - FICA/MED
1,940.09
2,488.26
(314.37)
100-00-51400-011-110
CLERK - RETIREMENT
2,323.10
2,234.63
88.47
100-00-51401-001-000
CITY CLERK-PRINTING
3,442.16
3,000.00
442.16
100-00-51401-002-000
CITY CLERK-SUPPLIES
5,702.17
5,000.00
702.17
100-00-51401-005-000
CITY CLERK-MEAL/MILE/SCHOOL
1,150.05
3,000.00
(1,849.95)
100-00-51405-011-000
MAYOR-WAGES
6,650.00
6,500.00
150.00
100-00-51405-011-100
MAYOR - FICA/MED
100-00-51410-011-000
ELECTION-WAGES
100-00-51410-012-000
ELECTION-PRINTING NOTICES
100-00-51432-000-000
GENERAL ADMIN-PREM HEALTH
100-00-51432-001-000
GENERAL ADMIN-PHYS/DRUG TESTS
100-00-51500-000-000
GENERAL ADMIN-AUDITOR
7,916.66
7,825.00
91.66
100-00-51510-000-000
GENERAL ADMIN-ASSESSOR
18,016.51
14,000.00
4,016.51
100-00-51600-000-000
CITY -BLDG MAINT
44,686.18
35,000.00
9,686.18
100-00-51600-000-105
CITY HALL-CLEANING - FICA/MED
1,408.44
803.25
605.19
100-00-51610-000-000
CITY HALL-ELECTRICITY
8,733.44
13,500.00
(4,766.56)
100-00-51938-000-000
GENERAL ADMIN-PROP & LIAB INS
56,044.97
52,000.00
4,044.97
100-00-58300-000-000
CONTINGENCY
7,927.91
(7,927.91)
100-00-51400-011-000
CLERK WAGES
19,251.52
30,234.89
(10,983.37)
100-00-53100-810-000
MACH/EQUIP/VEHICLES
74,056.50
51,969.29
22,087.21
100-00-53311-011-000
PUBLIC WORKS-WAGES
241,656.63
135,501.62
106,155.01
100-00-53311-011-100
PUBLIC WORKS - FICA/MED
8,381.19
10,731.67
(2,350.48)
100-00-53311-011-110
PUBLIC WORKS - RETIREMENT
6,715.37
8,801.95
(2,086.58)
100-00-53311-013-000
PUBLIC WORKS-PLAN,MAINT,OPER
46,948.64
68,000.00
(21,051.36)
100-00-53311-013-001
PUBLIC WORKS - UTILITIES
18,283.24
16,000.00
2,283.24
100-00-53311-013-005
PUBLIC WORKS - FUEL
11,344.33
17,000.00
(5,655.67)
100-00-53311-013-006
PUBLIC WORKS - UNIFORMS CLOTHI
3,492.10
2,600.00
892.10
100-00-53311-013-015
PUBLIC WORKS - VEHICLE MNTCE
23,298.72
20,000.00
3,298.72
100-00-53311-013-020
PUBLIC WORKS - BRUSH WAGES
29,592.58
6,364.09
23,228.49
-
BUDGET
OVER/UNDER
6,000.00
(33,156.06)
38,477.14
(38,477.14)
16,675.00
16,000.00
675.00
19.98
500.00
(480.02)
4,522.67
4,240.00
282.67
526.15
497.25
28.90
1,000.65
3,200.00
(2,199.35)
1,096.45
1,000.00
96.45
27,188.48
36,000.00
(8,811.52)
300.05
200.00
100.05
-
(IMMINENT WATER/XCEL REBATE)
61
30
31
62
100-00-53311-013-021
PUBLIC WORKS - BRUSH FICA/MED
(87.45)
471.10
(558.55)
100-00-53311-013-022
PUBLIC WORKS - BRUSH RET
(68.08)
445.52
(513.60)
100-00-53311-013-025
PUBLIC WORKS - SNOW WAGES
(6,633.84)
25,948.08
(32,581.92)
100-00-53311-013-026
PUBLIC WORKS - SNOW FICA/MED
3,201.16
2,173.49
1,027.67
100-00-53311-013-027
PUBLIC WORKS - SNOW RET
3,101.38
2,070.45
1,030.93
100-00-53420-000-000
STREET LIGHTING-UTILITIES
4,077.32
24,000.00
(19,922.68)
100-00-53631-014-000
LANDFILL- SUB TITLE D
8,537.99
7,450.00
1,087.99
100-00-54910-011-000
CEMETERY-WAGES
10,820.45
8,000.00
2,820.45
100-00-54910-013-000
CEMETERY-PLAN,MAINT,OPER
401.30
200.00
201.30
100-00-54910-014-000
CEMETERY-PERPETUAL CARE
265.39
160.00
105.39
100-00-55200-013-000
PARKS/REC-PLAN,MAINT,OPER
22,033.20
18,000.00
4,033.20
100-00-55200-014-000
PARKS AND RECREATION-CAP IMP
75.00
20,354.65
(4,033.20)
785,555.29
746,770.24
(11,046.82)
*ROLL TO 2016 MACH/EQUIP/VEHICLES
Approved this this 5TH day of July, 2016
__________________________
Dale Rachu, Mayor
Attest: ____________________
Jennifer Lopez, City Clerk
62
31
32
63
RESOLUTION 2016-13
APPROVING AMENDMENTS TO THE 2016 BUDGET
WHEREAS, certain authorized expenditures within the adopted 2016 Annual Budget need to be
reallocated; and
WHEREAS, according to Wisconsin Statutes no appropriations may remain over expended at
year end within the annual budget;
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Abbotsford that
the 2016 budget be amended as stated:
Account Number
Short Description
BUDGET
CHANGE
100-00-48900-000-100
PY ROLL OVERS
27,927.91
11,046.82
AMMENDED BUDGET
38,974.73
100-00-53100-810-000
MACH/EQUIP/VEHICLES
11,046.82
51,046.82
100-00-53100-810-001
MACH/EQUIP/VEHICLES
20,000.00
SAME AS
ABOVE
100-00-53311-013-000
PUBLIC WORKS-PLAN,MAINT,OPER
68,000.00
(20,000.00)
20,000.00
48,000.00
-
Approved this this 5TH day of July, 2016
__________________________
Dale Rachu, Mayor
Attest: ____________________
Jennifer Lopez, City Clerk
63
32
33
Minutes from the Colby Abbotsford Board of Police Commissioners meeting held June 13,
2016 at the Colby Abbotsford Police Department
President Todd Schmidt called the meeting to order at 6:30 p.m.
Roll call: President Todd Schmidt, Dan Hederer, Ken Lynn, Brent Faber, and Loren Voss
(Roger Weideman – absent)
Others present: Chief Jason Bauer, Colby Mayor Jim Schmidt, Officer Schreiber, Abbotsford
Clerk Jeni Lopez, and Julia Wolf – Tribune Phonograph
There were no comments from the public.
Motion Hederer/Faber to approve the minutes from May 9, 2016 as presented. Motion carried
Motion Lynn/Voss to approve the expenditures in the amount of $13,340.59. Motion carried
Motion Hederer/Lynn to accept the resignation from Officer Adam Sazama. It was reported
that all equipment was returned to the department. Motion carried without negative vote.
Motion Hederer/Faber to issue a Chamber gift certificate in the amount of $250 to Sandy
Kocian as a retirement gift. Motion carried without negative vote.
Under Lexipol Policies, Policy 429-First Amendment Assemblies; Policy 432-Crisis
Intervention Incidents; Policy 507-Abandoned Vehicle Violations; Policy 701-Personal
Communication Devices; Policy 1004-Anti-Retaliation; Policy 1008-Communicable Diseases;
Policy 1009-Smoking and Tobacco Use; Policy 1011-Seat Belts; Policy 1012-Body Armor were
reviewed. Motion Hederer/Lynn to approve the policies as presented. Motion carried without
negative vote.
Under Chief’s report, Chief Bauer reported that the water pump went out on the Ford Explorer,
but was under warranty. After the water pump is replaced, the vehicle will go to the body shop
to repair damage from a car/deer accident. Several applicants applied for the open Officer
position, testing will be performed on the applicants and the top five will be selected for
interviews. At this time there is one part-time Officer, Alex Bohman, assisting the Department.
Interviews will be held June 28, 2016 beginning at 5:30 p.m. Chief Bauer stated the Impala now
has 100,000 miles and he will begin looking to replace the vehicle. The Interceptor now has
90,000 miles. This is in line with the budget and monies have been allocated for this purchase.
The next meeting will be June 28, 2016 at 5:30 p.m. for interviews and the next regular meeting
will be July 11, 2016 at 6:30 p.m.
Motion Hederer/Faber to adjourn at 6:43 p.m. Motion carried without negative vote.
33
34
Minutes from the Colby Abbotsford Board of Police Commissioners meeting held June 28, 2016 at
the Colby Abbotsford Police Department
President Todd Schmidt called the meeting to order at 5:30 p.m.
Roll call: President Todd Schmidt, Vice President Dan Hederer, Ken Lynn, Loren Voss and Brent Faber;
Roger Weideman absent
Others present: Colby Mayor Jim Schmidt, Abbotsford City Council President Lori Voss and Police
Chief Jason Bauer
Motion Hederer/Lynn to convene to closed session pursuant to State Statutes 19.85 (1) (c) considering
employment, promotion, compensation or performance evaluation data of any public employee over
which the governmental body has jurisdiction or exercises responsibility for the purpose of conducting
interviews for the full-time police officer position.
Roll call: President Schmidt – yes, Hederer – yes, Lynn – yes, Voss – yes, Faber – yes
Police Chief Jason Bauer, Mayor Jim Schmidt and Council President Lori Voss were invited to
participate in the closed session discussion.
Motion Hederer/Faber to approve the hiring of the top scoring candidate for the full-time police officer
position and giving Police Chief Jason Bauer the authority to hire the number two scoring candidate for
the full-time police officer position if the top scoring candidate declines the position. Hiring request to be
submitted to the Abbotsford and Colby city councils at their respective July 5 meetings for approval.
Motion carried without negative vote.
Motion Faber/Hederer to adjourn in closed session at 8:30 p.m. Motion carried without negative vote.
34
35
35
36
36
37
37
38
38
39 Public Library
Abbotsford
REGULAR MONTHLY MEETING 05/11
Meeting called to order 8 May 2016 / 5:20 PM / Conference Room
ATTENDEES
Hinrichsen, Giffin, Suttner, Bittner, Braun, Schraufnagel, Jochimsen, Writz, Grambort
Members absent:
AGENDA
Previous minutes read and approved.
Public Comment: Grambort inquired about the future purchase of Rosetta Stone for the library and if other language systems had
been researched. Jochimsen informed the board that she has not yet purchased Rosetta Stone. She informed the board that before she
writes a grant request for the service she wishes to survey the library public to grantee that the service will be used. She also would
need to look into where in the library a computer dedicated to the language program would be place.
Old Business: The updated Director’s job description is now in the Library’s policy binder.
New Business:
Director Evaluation: The Board informed Jocimsen they were pleased with her work and that she had passed her 90 probation period.
The Board informed Jochimsen that starting on June 21she will be moved from 32 hours a week to 40 hours a week at salary of 22.00
per hour.
New Board Member: Jessie Grambort was introduced as the new representative for the City of Abbotsford.
Board Volunteers: Giffin will attend Yoga in the Library on June 16th as a library representative and Hinrichsen will be present at the
3D pen lab on the 23rd.
Policy Approval: Movie Loan Policy: Writz moved and Giffin seconded that the policy be approved with one correction to library
name. Updated Policy attached.
Library Assistant Job Description Approval: Schraufnagel moved and Giffin seconded that the job description be approved with the
addition of “Hours will vary by applicant.”
Treasurer’s Report: 36% of total budget is spent.
Circulation Report: May 2016: 2,354
attachments.
May 2015: 1995
May 2014: 2438
April 2016: 2,193.
For more information see
WVLS Report: VCat meeting is scheduled for June 9th.
Director Report:
There are 50 children, 7teens, and 7 adults signed up for the Summer Reading Program. The School visit on May 27th had 332 children
and 5 adult visiting the library. The first Monday craft and activates had 15 children and 5 adults in attendance. Plant a Pizza Garden
on June 7th had 25 children and 5 adults in attendance. The first read to rover had 4 children reading.
Operating Issues: Update on WiFi is now generating statistics on patron use. Update on Microfiche System: ScanPro 300 can now
print.
Staffing Issues: Kim Olson official last day will be June 10th. There is currently one application summited. The Board may hold an
emergency meeting to discuss wage rates.
NOTES
•
The Board may hold an emergency meeting to discuss wage rates. Jochimsen will run totals to see how a new hire will effect
current budget.
•
Writz provided the Board with information on Memory Cafés and Purple Angle classification.
•
Jochimsen applied for the Christens Grant for 1,200 to buy audiobooks for the library’s collection.
ACTION ITEMS
•
Jochimsen will start researching Library Friends Groups.
MOTION TO ADJOURN: Writz/Giffen 6:15pm
NEXT MEETING
July 13th at 5:00 PM
39
40
Minutes from the Abbotsford Plan Commission held June 24, 2016 in the Abbotsford City Hall
DPW Stuttgen called the meeting to order at 9:30 a.m.
Roll call: Welsh, Medenwaldt, and Jakel (Absent Christensen and Weideman)
Others present: Clerk Lopez, DPW Stuttgen, Todd Trader – MSA and K. O’Brien – Tribune Phonograph
The Pledge of Allegiance was heard.
There were no comment from the public.
Under discuss/review appropriate action related to Galvin Property Site meeting, DPW Stuttgen stated
that he and Todd Trader met with the Army Core of Engineers and the DNR and the previous wetland
delineation report was reviewed. The current road system on the Galvin property are only approved for
Agricultural use. If the City would wish to build the roads across the wetlands, a need would have to be
present, meaning that the other lots must be sold prior to the DNR granting a crossing for additional
development. It was stated that only the parcels on the South side of the property could be serviced by
our existing sanitary sewer; the additional lots would require a lift station.
Under discuss/review appropriate action relating to Blume Property Planning, DPW Stuttgen stated he
met with Henry Blume and their understanding is the property has only storm water issues, no wetland
issues. It was stated that Kwik Trip has a proposed road penciled into the property layout on the Eastern
side of their property behind the City’s lift station. This road would provide access to the Blume
property. MSA suggested their recommendation would be for the City to get the wetlands delineated.
It was stated the delineation maps are good for 5 years. After the delineation is complete, the next step
would be to design the property layout with the DNR.
After reviewing the information the committee consensus was to continue exploration in the Blume
property and pass on the proposal from Pat Galvin. Discussion was held on what the procedure would
be to annex property from one school district to another district. It was felt that it would be
advantageous for the Blume property to be located within the Abbotsford School District if that would
be the next area of development. Further review will be done on the possibility of changing districts.
Trader suggested the City may want to consider the addition of two TIF districts as that would grant
more flexibility. It was stated that the provided proposal would be $1,000 higher to create two districts
versus one district.
Motion Welsh/Jakel to recommend hiring MSA to provide a wetland delineation of the Blume property
(approximately 78 acres). Motion carried without negative vote.
Under discuss/review Christensen property, there was no information available at this time to review.
Under discuss/review contract with MSA to create TID #6, motion Welsh/Jakel to recommend to the
City Council to create 2 TIF districts to be finalized on or before October 31, 2016. Motion carried
Motion Medenwaldt/Welsh to adjourn at 10:00 a.m. Motion carried without negative vote.
40
41
June 29, 2016
Craig Stuttgen, Director of Public Works
City of Abbotsford
203 North First Street
Re:
Proposal for Wetland Delineation Services
Blume Property (79.01 Acre Site)
City of Abbotsford, Marathon County
Dear Craig:
As per your request, I have prepared the following proposal for wetland delineation services to be
performed on the Blume Farms property (79.01 acres) located along Elderberry Road part of CSM 82-91,
in the City of Abbotsford, WI.
PROPOSED SCOPE OF SERVICES: MSA proposes to provide the following scope of services under a
wetland delineation services contract. When OWNER is mentioned herein it should be read to mean City
of Abbotsford. It is understood that MSA will be working with the Owner in the performance of the herein
described services.
1. WETLAND DELINEATION
Complete a wetland delineation of 79.01 acres on the Blume parcel of land (see attached map) to
identify the boundary limits of any existing wetland for City planning purposes. This work shall include
research, one site visit to perform field work, preparation of a report including findings and data
sheets, and submitting the report to the Wisconsin Department of Natural Resources (WDNR) for
concurrence. One onsite review meeting with WDNR for concurrence purposes.
Deliverables: One electronic (PDF format) version of the wetland delineation report.
2. FEE SCHEDULE
Wisconsin DNR may charge a concurrence fee of $300/20 Acres. As such, a $1,200 fee may be charged
by the WDNR to field verify the boundary line of any wetlands that are delineated as part of the
project. The $1,200 fee is included in the wetland delineation fee schedule below.
Wetland Delineation Fee…………………………………………………………………………………………………………..$4,000
Wetland Concurrence Site Visit and Coordination…………………………………………………………………….$ 500
Total……………………….….. $4,500
WDNR Wetland Concurrence Fee (By Owner)...………………………………………………………………………..$1,200
41
42
SCHEDULE OF SERVICES: Wetland delineation services (up to and including submitting the report to the
WDNR for concurrence) can be completed within six weeks of the Owner’s authorization to proceed and
execution of a professional services agreement. It is anticipated that the WDNR will complete their field
verification of the delineated wetland boundary and issue a concurrence letter yet this year, prior to the
end of the 2016 growing season.
ASSUMPTIONS & CONDITIONS OF SERVICE:
1. MSA is not responsible for the timeliness or outcome of agency reviews or approvals.
2. Fees charged by agencies for plan review, inspection, or other purposes are the sole responsibility of
the Owner including fees for bid advertisement and public notices, if required.
3. Payment is expected in accordance with the "Prices and Terms of Payment" section of our standard
contract. In addition to the provisions set forth therein, MSA Professional Services, Inc. reserves the
right to stop work any time after balances are more than 30 days past due and all other efforts are
exhausted to resolve any conflicts or disputes.
4. If work is requested of MSA that is not included in the above scope of services, or is a change to work
in progress, the Owner will be advised of the scope of the additional service and the corresponding
fee estimate for approval prior to starting the work. A written contract amendment will be provided
for approval.
5. All work will be done in accordance with the terms and conditions set forth in the contract. Items not
specifically mentioned in the scope of services are not a part of this contract.
6. Meetings not mentioned in the enclosed scope of services will be attended by MSA staff when
requested by the Owner on a time and expense basis as additional work.
7. Lump sum costs include the cost of reimbursable expenses such as: fax, telephone, mileage,
computers and equipment, photocopying, and plan reproduction.
8. MSA assumes no liability for the parcel’s compliance with local zoning, land use, and shoreland
ordinances. Work regarding the parcel’s compliance with local zoning, land use, and shoreland
ordinances is not included in this contract unless otherwise stated. No platting, parcel subdividing, or
easement description preparation is included in this contract. These items shall be provided by others
or provided by MSA as additional services.
42
43
If you have any questions regarding this proposal, please feel free to call me at 715-305-0435 or email at
[email protected].
Sincerely,
MSA Professional Services, Inc.
Todd Trader, PE
Team Leader
Enc.
43
44
Professional
Services Agreement
This AGREEMENT (Agreement) is made today July 5, 2016 by and between CITY OF
ABBOTSFORD (OWNER) and MSA PROFESSIONAL SERVICES, INC. (MSA), which agree as
follows:
Project Name:
Abbotsford Blume Property Wetland Delineation
The scope of the work authorized is:
See Attached Letter Proposal Dated June 29, 2016
The schedule to perform the work is:
Approximate Start Date:
Approximate Completion Date:
The lump sum fee for the work is:
$4,500
7/5/16
10/15/16
All services shall be performed in accordance with the General Terms and Conditions of MSA,
which is attached and made part of this Agreement. Any attachments or exhibits referenced in
this Agreement are made part of this Agreement. Payment for these services will be on a lump
sum basis.
Approval: Authorization to proceed is acknowledged by signatures of the parties to this
Agreement.
CITY OF ABBOTSFORD
MSA PROFESSIONAL SERVICES, INC.
Dale Rachu
Mayor
Date: July 5, 2016
Todd Trader
Team Leader
Date: July 5, 2016
Attest: City Clerk
Clerk Name: Jennifer Lopez
Date:
Phone: 920-887-4600
146 North Central Avenue, Suite 201
Marshfield, WI 5449
Phone: 715-384-2133
44
45
Legend
Parcels
Land Hooks
Section Lines/Numbers
Right Of Ways
Road Names
Named Places
Municipalities
2015 Orthos
Red: Band_1
Green: Band_2
Blue: Band_3
405.91 0
405.91 Feet
User_Defined_Lambert_Conformal_Conic
DISCLAIMER: The information and depictions herein are for informational purposes and Marathon County-City of Wausau specifically
disclaims accuracy in this reproduction and specifically admonishes and advises that if specific and precise accuracy is required, the
same should be determined by procurement of certified maps, surveys, plats, Flood Insurance Studies, or other official means.
Marathon County-City of Wausau will not be responsible for any damages which result from third party use of the information and
depictions herein or for use which ignores this warning.
THIS MAP IS NOT TO BE USED FOR NAVIGATION
Notes
45
46
Professional
Services Agreement
This AGREEMENT (Agreement) is made today July 5, 2016 by and between CITY OF
ABBOTSFORD (OWNER) and MSA PROFESSIONAL SERVICES, INC. (MSA), which
agree as follows:
Project Name:
City of Abbotsford TID #6 and TID #7 Creation
The scope of the work authorized is: Assist the City of Abbotsford with the creation
of up to 2 new Tax Increment Districts (TIDs) (See Attachment A).
The schedule to perform the work is: approximate start:
approximate completion:
The lump sum fee for the work is:
July 5, 2016
December 31, 2016
$13,500
All services shall be performed in accordance with the General Terms and Conditions of
MSA, which is attached and made part of this Agreement. Any attachments or exhibits
referenced in this Agreement are made part of this Agreement. Payment for these
services will be on a lump sum basis.
Approval: Authorization to proceed is acknowledged by signatures of the parties to this
Agreement.
CITY OF ABBOTSFORD
MSA PROFESSIONAL SERVICES, INC.
Dale Rachu
Mayor
Todd Trader, PE
Team Leader
Jennifer Lopez
City Clerk
Date: July 5, 2016
Date:
Phone: (715) 223-3444
146 North Central Avenue, Suite 201
Marshfield, WI 54449
Phone: (715) 384-2133
46
47
SECTION I: BASIC SERVICES
MSA agrees to provide planning services for the creation of Tax Incremental Finance (TIF) District #6 and
TIF District #7 (hereinafter sometimes referred to as the PROJECT) required under Wisconsin Statutes
66.1105, including but not limited to the following:
1.1
Conduct the required Plan Commission meeting and OWNER's City Council meeting for
the OWNER during the formulation and adoption of the TIF Project Plan.
1.2
Assist with the establishment of a Joint Review Board and conduct two meetings with
the Joint Review Board.
1.3
Draft and prepare for signature all resolutions, letters, documents and notices required
for TIF Project Plan approval.
1.4
Prepare Tax Incremental District (TID) boundary and TIF Project Plan maps.
1.5
Prepare economic feasibility study, projected tax increment shares for inclusion in the
TIF Project Plan as required.
1.6
Liaison with the Department of Revenue (TIF - certifying State Agency).
1.7
Submit three TIF Project Plan documents to the OWNER.
1.8
Assist with preparation and submittal of documents required by the Department of
Revenue (DOR) for TIF Project Plan certification, including DOR-required "base packet"
information.
1.9
Assist in preparing updated tax parcel mapping and/or preparing legal descriptions for
purposes of defining TID.
SECTION II: ADDITIONAL SERVICES
If authorized by the OWNER, MSA shall furnish Additional Services of the following type which are not
considered customary Basic Services:
2.1
Maintenance and administrative services to the OWNER in conjunction with the TIF
Project Plan after approval by the DOR.
2.2
Surveying and drafting services as requested by OWNER to update or revise the
OWNER'S base map and/or prepare a reproducible copy of the base map.
2.3
Prepare preliminary engineering estimates for projects to be included in Project Plan.
2.4
Prepare Developer's Agreement which further defines OWNER's TIF implementation as
well as specific expectations of a given private developer.
2.5
Assist OWNER in responding to DOR questions regarding the TID base packet.
47
48
SECTION III: OWNER’S RESPONSIBILITIES
3.1
Provide a Planning Commission to direct the Plans.
3.2
Assist MSA in the establishment of a Joint Review Board.
3.3
Designate in writing a person to act as the OWNER's representative with respect to the
services to be performed under this Agreement; and such person shall have complete
authority to transmit instructions, receive information, interpret and define OWNER's
policies and decisions with respect to the services.
3.4
Assist MSA with the assemblage of documentation required for determination of blight
within the TID(s) (if applicable).
3.5
Provide up-to-date tax parcel map information or documentation (i.e. tax parcel
descriptions) for purposes of defining TIF District boundaries, descriptions, and
determining property valuations within the District.
3.6
Provide copies of studies, plans and reports that include information on community
goals, objectives, needs, and capacities of public facilities (as applicable).
3.7
Advertise for the required public hearings.
3.8
Review, approve and sign all documents and submittals.
3.9
Provide the services of the Attorney, Assessor and Clerk as needed in preparing the TIF
Project Plan and/or DOR base packet.
3.10
Provide such legal, accounting, and insurance counseling services as may be required for
the Project, and such auditing service as the OWNER may require.
3.11
Pay the Department of Revenue $1,000.00 Review Fee for each new TID created.
48
49
SECTION IV: PROPOSED TIMELINE
Date
Meeting/Action
June, 2016
Meet with City Plan Commission to review timetable, discuss potential
projects, etc.
July 5, 2016
City authorizes MSA to prepare the Project Plan and related documents
for Tax Increment Financing (TIF) District #6 and #7.
August 2, 2016
City notifies taxing entities (school district, county, vocational college,
and any special taxing districts) on proposed TIF District #6 and #7 and
upcoming meetings. MSA provides the letter for the City’s review and
distribution.
August 3, 2016
First Notice of Public Hearing is published in the local newspaper (Class
2). MSA prepares the Notice of Public Hearing.
August 10, 2016
Second Notice of Public Hearing is published in local newspaper. Joint
Review Board public meeting is published. MSA prepares the public
meeting notice.
August 17, 2016
Joint Review Board - Meeting #1 to include representatives of taxing
jurisdictions. A review of the draft Project Plan occurs.
August 17, 2016
Plan Commission holds the Public Hearing on the Project Plan and
proposed boundaries.
Following the Public Hearing, the Plan
Commission shall meet and act on a resolution recommending approval
to the City Council. MSA attends the Public Hearing and the Plan
Commission meeting.
September 5, 2016
City Council action on the adoption of Project Plan and creation of TIF
District #6 and #7. Approval by resolution contains findings that detail
the TID’s consistency with state statutes. MSA attends this meeting.
September 14, 2016
Joint Review Board public meeting notice is published. MSA prepares
public meeting notice.
Week of September 19th,
2016
Upon approval of the City Council, the Joint Review Board holds a second
meeting to review the TID and act, by resolution, on the creation of TIF
District #6 and #7. The JRB submits its decision to the City no more than
7 days after the vote. MSA attends this meeting.
September 26, 2016
Department of Revenue is notified of the creation of TIF District #6 and
#7 by the City of Abbotsford and subsequent approval by the Joint
Review Board.
On or Before
October 31, 2016
Submit base packet documentation and Project Plan for Wisconsin
Department of Revenue certification.
49
50
Minutes from the License and Ordinance Committee held June 22, 2016 in the Abbotsford Council
Chambers
Chairman Voss called the meeting to order at 5:00 p.m.
Roll call: Chairman Voss, Kramer, Weideman, and Anders – via conference call
Others present: Clerk Lopez, David Rueden, and K. O’Brien – Tribune Phonograph
The Pledge of Allegiance was heard
Under comments by the public, Lopez informed the Committee that John Swejda came in prior to the
meeting and asked her to share the Junk Ordinance with the committee as he felt this ordinance was
not enforced uniformly throughout the City. He asked that the committee become familiar with the
ordinance and would like to see it uniformly enforced as he felt there were inoperable vehicles
throughout the City that were not being sited.
Under discuss/recommend Ordinance regarding Pit Bulls and Other Regulated Dogs and Animals the
committee felt the Ordinance from the City of Colby that prohibits Pit Bulls entirely would be a better fit
for the City of Abbotsford. It was suggested to allow a grandfather period of 30 days after the July 5,
2016 Council meeting to allow any dog currently in the City limits that falls within the Pit Bull definition
to obtain the proper insurance and become registered. Any dogs located in the City limits after that
time will be subject to the penalties as listed in the Ordinance. Motion Kramer/Anders to no longer
allow any regulated dogs in section 7-1-10 with in the City limits; people who currently have these types
of dogs have until August 1, 2016 to provide proof of insurance and rabies information and can then
obtain a “grandfathered” city license. Motion carried without negative vote. Fines will be enforced
after August 1, 2016.
Under discuss/recommend adding the language “no Kennels” to be listed in each residential zoning
district, Motion Anders/Kramer to add the language “no Kennels” to be listed in each residential zoning
district. It was stated that the existing kennel permit in the City is an annual application and would not
be renewed with the new ordinance in place. Motion carried 3:1 (Weideman).
Under discuss/recommend Ordinance regarding Farm Animals, motion Anders/Kramer to change the
regulation on Farm Animals to only allow Farm Animals as defined in the Ordinance if a property owner
has at least 250,000 square feet of contiguous property. Motion carried without negative vote.
Under discuss/recommend fee structure for building permits discussion was held regarding the
difficulties of calculating the total square footage and the cubic square footage of buildings from blue
prints. It was stated that the current fee structure has not received any complaints until the Abbyland
permit. Discussion was held on the TIF eligibility and it was explained that a table cannot be designed to
graph the funds available per project as the TIF applications are reviewed on a case by case situation and
a formula is applied based upon the estimated increase in tax value. It was suggested to table this issue
and present it again at the July Council meeting.
Motion Weideman/Anders to adjourn at 5:53 p.m. Motion carried without negative vote.
50
51
Sec 7-1-10
Pit bulls and Other Regulated Dogs and Animals
STATE FARM INSURANCE - Marshfield will meet all City Insurance requirements
with listing the City as an additional insured. 715-384-3660 Eddy Bousum
USA (www.PETolog.com)
In America there is no Federal law that imposed a ban and restrictions on dangerous breeds of dogs across the
country. There is a law that prohibits the conduct of dog fighting, as well as training these dogs for fighting and their
movement within the country.
There is a prohibition on the housing of large dogs in the cantonments of the U.S.А. army like Pitbulls, Rottweilers
and hybrids of these species. Municipal authorities had taken several hundreds of laws banning the ownership of
such dogs as:
AMERICAN PITBULL TERRIER
DOGO ARGENTINO
TOSA INU
CANE CORSO
AKITA INU
BANDOG
DOBERMAN PINCHER
KUVASZ
MASTINO NEAPOLITANO
CHOW CHOW
MIXTURE OF WOLVES
AMERICAN STAFFORDSHIRE TERRIER
AMERICAN BULLDOG
DOGO CANARIO
FILA BRASILEIRO (BRAZILIAN MASIFF)
DOGUE DE BORDEAUX
BULLMASTIFF
CA DE BOU (MAJORCA MASTIFF)
GERMAN SHEPERD
ROTWEILER
JAPANESE MASTIFF
HYBRIDS OF ANY OF THESE BREEDS
Limitations of ownership in some States include: the age of the owner must be at least 21 years,
the amount of liability insurance must be $100 000, prohibition the sale of dangerous dogs, the
dog can be given only to relatives, at private homes be sure to hang warning signs.
MEDFORD VET CLINIC: The Clinic uses their best judgement to disclose the proper breed of
dog; they are held to professional standards and will not provide misleading information on the
rabies vaccination documents.
7-1-5 – Penalty for failure to obtain rabies vaccination; owner of animal is responsible for any
expenses incurred
7-1-28 - Penalties – not less than $50 not more than $200 first offense; not less than $100 not
more than $400 SUBSEQUENT OFFENSE
51
52
2
522
53
3
533
54
Section 7-1-16 Snake, Farm Animals.
(b) Farm Animals; Miniature Pigs. Except as provided in Section 7-1-25 regarding
miniature pigs and on properties zoned in an agricultural classification, no person
shall own, keep, harbor or board any cattle, horses, ponies, swine, goats, sheep,
fowl, or rabbits (more than four (4)). Four purposes of this Subsection, the term
“swine” shall not include any miniature pigs of either sex weighing less than eighty
(80) pounds which are intended for and kept as domestic pets.
This Ordinance currently allows for the farm animals to be harbored in
Agricultural areas of the City. (Sec 13-1-52 A-1 Agricultural District)
54
55
SPORTSMEN'S
CEM
SWAMP
STH 13
STREET
OAK
I-2
1
STREET
ADD
SIXTH
2ND
FIFTH
BLANCHARD'S
ADD
1ST
ROAD
GALVIN
STREET
STREET
ADDITION
STREET
FIFTH
STREET
I-1 or B-3
E. ELM ST.
I-1
3
ADDITION
B-2
STREET
ST.
R-1/R-5
SIXTH
SEVENTH
CHRISTENSEN'S
ST.
ROAD
R-1
ASH
FOURTH
LANE
INDUSTRIAL
CHRISTIE
9
2
4
HAWKSKATTRE
LINDEN
PARK
FIRST
ADD.
FIFTH
8
2ND
E.E. DAMON
STREET
7
CHRISTENSEN'S
STREET
ELM
1
2
R-1
OLD HIGHWAY 29
STREET
ELM ST.
HUGHE'S
AVEN UE
ADD
3RD
CHRISTENSEN'S
I-1
6
ADDITION
LINDEN
ADDITION
I-2
B-2
P
ADD.
SECOND
5
ROTER'S
ADDITION
1
ST RE ET
4
AVENUE
ST.
LANE
ASPEN
SECOND
W.
B-2
FIR ST
AVE.
SO UT H
P
STREET
3
I-1
B-2
I-2 ?
SPRUCE
2
CHRISTENSEN'S
FOURTH
J
1
STREET
1
29
ADD
2
ADDITION
ELM
R-1
ET
1ST
CUTTER'S
ST
H
ST RE
A
STREET
HAWKS
ADDITION
SPRUCE
H
BIRC
O
BIRCH
FOURTH
BLANCHARD'S
W.
AVE
THIRD
3
1
B-2
B-1
STREET
SECOND
BARKER'S
OLD HIGHWAY 29
7
6
WOOK'S
FOURTH
FIFTH AVE W.
ADDITION
4
BUTTERNUT
2
PL AT
2ND
3
I
STREET
ADDITION
Red Arrow Park
B
ET
4
ST RE
P
B-2
5
WOOK'S
5
BARKER'S 2ND
SYCAMORE
ELEVENTH STREET
6
R-1/R-5
SUNSHINE MEADOWS ADDITION
ADDITION
TENNANT'S
OAK ST.
ET
ST RE
R-1/R-5
EIGHTH
T
L
C
ST.
1
ADDITION
E
RE
ST
R-1
HEMLOCK
H
5
SE
CO
ND
2
AVENUE
AVENUE
STREET
ADDITION
SUBDIVISION
ET
HEMLOCK
STREET
CEDAR
ADDITION
2
CEDAR
R
ST RE
P
ST.
A
M
ET
ST RE
CE DA
STREET
CEDAR
Red Arrow Park
ST.
D
2
1ST
3
G
INAL
HEIGHTS
4
AVENUE
WEST
3
STREET
HICKORY
STREET
HICKORY
LARCH
ET
E
D
TH IR
4
MAPLE
ST RE
MA PL
OR IG
FAITH
N
F
E
KARSTEN'S
T
FIRS
WEST
STREET
H COURT
RC
LA ADD
ABBEY
CULVER'S
5
LARCH
7
WEST
SCHILLING
R-1
Shortner Park
South
STREET
PINE
6
P
THIRD
SWANSON'S
ADD
WEST
Lawn Refuse
Demolition
Site
SECOND
RUN
BEAR
.
T ST
FIRS
S
SON'
SWAN
ADD
THIRD
E
ADDITION
Material
Storage
STREET
WEST
D RIV
AVENUE
PORCUPINE LN
K
BU C
R-1/R-5
A
Wood Chippings
Cemetery
A
STREET
ASH
ADDITION
STREET
A
I-1
B-2
City of Abbotsford
Zoning Districts
A
STH 29
ST H 13
Draft Map 1
December 5, 2012
ELDERBERRY
ROAD
B-2
City of Abbotsford Zoning Districts
A
A - Agriculture
B-1 - Commercial
R-1 - Residential
B-2 - Commerical
R-1/R-5 - Residential
I-1 or B-3 - Industrial or Commercial
P - Parks and Recreation
I-1 - Industrial
CEM - Cemetery
City of Colby
I-2 - Industrial
0
/
1,000
2,000
4,000
FEET
1 inch = 400 feet
Print date: 2012-12-05
Projection: WISC RS Marathon C ounty (ft)
By: JA M
Map document: P :\A E\A\Abbot\Common\GIS \arcmap\AbbyZoningMap_2010ortho_2012-12-04.mxd
This map is neither a legally recorded map nor a survey map and is not intended to be used as one. This map is a
compilation of records, information, and data gathered from various sources listed on this map and is to be used for
reference purposes only. SEH does not warrant that the Geographic Information System (GIS) Data used to prepare
this map are error free, and SEH does not represent that the GIS Data can be used for navigational, tracking, or any
other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic
features. The user of this map acknowledges that SEH shall not be liable for any damages which arise out of the
user's access or use of data provided.
55
56
_____________
56
57
57
58
58
59
Minutes from the Chamber of Commerce Meeting held Wednesday, June 8, 2016
The Meeting was held at the Colby City Hall.
President Bryce Kelley called the regular meeting to order.
The Pledge of Allegiance was heard
Chamber member Introductions were given.
A welcome was heard from Health View Eye Care Center. Health View Eye Care Center has two
locations, Abbotsford and Medford and has been in the Colby location for the past 17 years.
Motion Jakel/Wiese to approve the minutes from May 4, 2016as presented. Motion carried without
negative vote.
Motion Wiese/Brost to approve the Treasurer’s report as presented. Motion carried without
negative vote.
Old Business:
1. Ambassador Program – It was stated that a new shop local campaign has been executed where
the ambassadors will “Catch” people shopping locally and reward them with Chamber Bucks’
The first event was successful and two shoppers (Willie Mast from Owen and Mary Lobacz
from Unity) were presented with Chamber Buck’s. The Ambassadors will go out again on
June 10th.
2. The Hanging baskets for the City of Colby are now all sponsored.
New Business:
1 New Members:
a. It was stated that membership is down 8 members from last year, due to the loss of
some businesses renewing and with some businesses no longer being in business.
2. Ribbon Cuttings – the Hetch’s LLC ribbon cutting very successful; a nice addition to the
community
3. Chamber After 5
a. Discussion was held regarding how to increase membership attendance at the “After 5”
events, as the last event only had 10 participants. It was stated the business spends too
much time and money to not have a solid attendance. Further discussion will be held
to determine if business tours or a general chamber event be held sponsored by the
chamber versus an individual business.
b. Discussion was held to simplify the sponsorship packet as the existing packet is
confusing. The Exeuctive committee will review the packet and revise.
4. Committee Reports
a. Branding Committee – To be determined
59
60
b.
c.
d.
e.
f.
Christmas Parade – Next meeting June 13, 2016 at noon at Pizza Hut
Colby Dairy Breakfast – June 26, 2016 at the Halopka Farms
Cheese Days – Event scheduled July 15-17, 2016, next meeting June 13, 2106 at 7:00 pm
Cheese Days/Run for Jameson – July 16, 2016
First City Days – Event held – August 12-14, 2016; next meeting July 12, 2016 at 6:00 p.m. at
Pizza Hut
g. ACC Chamber Golf Committee – Black River Golf Course, Medford, WI August 30, 2016;
looking for raffle items
h. Fall Festival –– Event scheduled Sept. 9-11, 2016; meetings are the third Monday of each
month at Abbotsford City Hall
i. Outdoor Craft and Flea –location was changed to the East Town Mall parking lot in
Abbotsford; 11 vendors were present and the weather contributed to the low turnout
5. Office Coordinator’s Report
a. Website statistics were distributed and it was encouraged for the membership to assure
that their website information is current as people are reviewing the information.
6. Room Tax Meeting – July 18, 2016 at 4:00 p.m.
7. Motion K. O’Leary/Jakel to approve the raffle for the Christmas parade with the same format
as in the past, with having a 2 night stay at the Kalahari as the grand price and spending $550 in
cash prizes. Motion carried without negative vote. The general consensus was to approve the
Abby Fall Festival raffle license.
8. Visitor Voucher program – it was felt that all participants must be Chamber members as this is
a shop local benefit to the Chamber members. The Office Coordinator will contact the
businesses who collect Visitor Vouchers that are not members to encourage membership; if
they do not obtain membership they will no longer be reimbursed for the vouchers they collect.
The Exeuctive committee will revise the Visitor Voucher information to clarify that you must
be a chamber member to participate.
9. Other items –
a. A thank you from Hannah Gurtner (scholarship recipient) and Karen Dollman were
received.
b. Ag Economy – Jakel stated that the FSA has concerns about the Ag economy as it is
predicted that the prices will be on a down swing and will not follow the past trends. It
was stressed that when the farmers stop spending money it impacts all other local
business.
c. The Friends of the Colby Library will have their “kick off” fund raising event on
October 15, 2016 at the Colby School Theater with a comedy show by Michael Perry.
10. Motion Jakel/Brost to adjourn at 1:15 p.m.
A Thank You to Betty Harrell – Health View Eye Care Center was given for sponsoring
today’s lunch. Next meeting is the July 6th held at the Abbotsford City Hall – Lunch sponsor
– Wiese Repair and Pizza Hut?
60
61
Minutes from the Exeuctive Chamber of Commerce Meeting held Wednesday, June 13, 2016
The Meeting was held at the Colby City Hall.
President Bryce Kelley called the regular meeting to order.
Roll call: Bryce Kelley, Jenny Jakel, Jeni Lopez, and Kevin Hansen (Connie Gurtner and Kris
O’Leary – absent)
A resignation letter from Exeuctive Board member, Reed Welsh was reviewed. It was stated a full
board vote is required to fill the position with a qualified candidate. The Executive Committee
believes that the Board of Directors should not only be diversified in the businesses that we represent,
but also in the communities that we represent. Currently 9 of the 12 Board Members represent that
Abbotsford community. Bryce will contact a few businesses in the Colby area that the Executive
Committee feels may add to the diversity of the Board. A recommendation will be brought before the
full board for appointment.
The Exeuctive Board will meet at 11:30 a.m. on July 6, 2016 prior to the full membership meeting.
Motion Hansen/Jakel to adjourn at 4:09 p.m. Motion carried without negative vote.
61
62
July 2016
Sun
3
Mon
4
Tue
5
11
Thu
Fri
Sat
1
2
6
7
8
9
12
13
14
15
16
19
20
21
22
23
27
28
29
30
HOLIDAY
OFFICE
CLOSED
10
Wed
COUNCIL
POLICE
17
18
FINANCE 5:00
MUNI COURT
24
25
26
31
CITY OF ABBOTSFORD
62
63
August 2016
Sun
Mon
1
Tue
Wed
Thu
Fri
Sat
2
3
4
5
6
9
10
11
12
13
16
17
18
19
20
25
26
27
COUNCIL
7
8
POLICE
14
15
MUNI COURT
21
22
23
24
28
29
30
31
CITY OF ABBOTSFORD
63

July - City of Abbotsford

Transcription

Similar documents

I`m helping to end MS by participating in the 2016 Jayman BUILT MS

The Board of Directors of Qatar Fuel (WOQOD) is pleased to invite

5 `S` Training Program at ABV-IIITM, Gwalior on 21.07.2016

Stop rodeo cruelty at the Abbotsford Agrifair

4 star ALOE HOTEL, PAPHOS

MAIN ENTRY

loyola institute for ministry on-campus open house thursday, may 12

KMEA Standards Handout

2016 MW Alliance Raffle - Manitowish Waters Alliance LTD