Atlantic Amateur Hockey Association Officiating Program Summary

Transcription

Atlantic Amateur Hockey Association
Officiating Program
Online Background Screening Instructions
Welcome to the Atlantic Amateur Hockey Association Online Background Screening Process for
the District Officiating Program. Thank you for agreeing to participate.
Summary of the Atlantic Amateur Hockey Association Screening
Policy
The AAHA has implemented a new online background screening program in partnership with
AISS, a Sterling Infosystems Company ("AISS"). Beginning with the 2012-2013 playing season
(including Spring and Summer) all coaches (head and assistants), officials, managers and other
individuals who have routine access to children (anyone under the age of majority) must consent
to be screened through AISS and complete the AISS screening process. Further, it is AAHA’s
policy that all member associations affiliated with AAHA adopt this Screening Policy as a
condition of their affiliation.
All officials registered in the Atlantic District who are 18 years of age or older are subject to the
Atlantic Amateur Hockey Association Screening Policy.
A copy of the complete AAHA Screening Policy is available at http://www.atlantic-district.org/
screening.php.
U.S. Law Governing the Screening Process
Under Federal Law (The Fair Credit Reporting Act), volunteer organizations such as the Atlantic
Amateur Hockey Association must obtain a signed consent / release form from each individual
on whom a background check (or consumer credit report) is requested. The screening process
conducted by AISS is intended to comply with governing laws as well as any currently
applicable state and federal regulations.
Your acceptance of the agreements discussed in these instructions constitute your authorization
and consent to these requests.
Who to Contact if You Have Questions
The Online Background Screening Process is conducted by AISS using their website. If you
experience technical difficulties when registering online or otherwise need help, contact AISS at
1-800-384-7105 extension 6505, or by email at [email protected].
AAHA Officiating Program Online Background Screening Instructions!
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Logging Into MyBackgroundReport.com and Setting Up an Account
Each official must set up an online account with AISS in order to be screened.
AISS conducts the screening process through a website called MyBackgroundReport.com.
To access it, please visit http://www.mybackgroundreport.com/.
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Once you have arrived at their website, enter the Atlantic District’s partner code,
USAH3808, into the “Partner Code” field.
Click on the “Enter” next to the words “I am a New User”.
See the illustration below for more information.
On the Account Setup page, enter the following information:
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4.
5.
6.
Enter AAHA in the “Business Name” field.
Enter your full name in the “Contact Name” field.
Enter your home address in the “Address 1” field. Use the “Address 2” field as well if
your address requires it.
Enter the city, state, and zip of your home address in the appropriate fields.
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7.
8.
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10.
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Enter your USA Hockey Member Number in the field marked “Company ID”. This is
extremely important to the screening process. The District Officiating Program
will use your USA Hockey Member Number to ensure that you are
participating in the background screening program.
Enter your phone number in the field marked “Phone”. Repeat your phone number in the
“Fax” field if you do not have a fax number.
Enter your email address in the email address fields.
Choose a Login and Password according to the instructions shown on the page.
Once all of this information is entered, click the “Submit” button.
A completed Account Setup page is shown here.
Accepting the Liability Agreement
In order to continue with the screening process, you must accept the Liability Agreement
presented by AISS.
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1.
On the “Liability Agreement” page, click on the text that says “Additional Agreement Click Here” to display the agreement.
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3.
Read the text of the agreement.
If you accept the agreement, choose “I have read and understood the above agreement and
I accept.” and click the “Submit” button.
A portion of the text of the Liability Agreement is shown in the illustration below.
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Accepting the Adverse Action Processing Agreement
In order to continue with the screening process, you must accept the Adverse Action Processing
Agreement presented by AISS.
1. Read the text of the PreAdverse Action
Letter and the
Adverse Action
Letter. A portion
of one of them is
shown in the
illustration to the
right. Both of
these letters are
posted on the
Atlantic District
website for your
convenience.
2. If you accept the
agreement,
choose “I have
read and understand the adverse action processing procedure. I agree to follow this
process on any action I may decide to take as a result of the background
investigation(s) requested.” and click the “Submit” button.
Registering Yourself as a Sub-Contractor
The AISS screening process that the Atlantic District is using is designed for companies that may
need to register a number of employees or sub-contractors at one time for Background
Screenings. As a result, there is an additional step in this process which requires you to create
yourself as a sub-contractor in the AISS system.
At this time, you will be asked to Register an Employee / Sub-contractor. The information that
you provide on this screen will be used to initiate the Background Screening process.
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1. Click on the “Add an employee / sub-contractor” link on the “Contractors” page.
2. Enter your contact information in exactly the same manner that you did initially on the
“Account Setup” page.
3. When all of the information on the “Register an Employee / Sub-Contractor” page is
completed, click the “Submit” button.
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After you click “Submit,” AISS will send an email containing a web page link and a security
code to the email address specified on the previous page. You must open that email and follow
the instructions in order to complete the screening process.
4. Follow the Address link with your web browser. This link takes you back to a different point
in the same website from where you were previously.
5. Use copy and paste to copy the entire number and letter combination identified by “Security
Code”. The example says “USA979”, but the Security Code you receive will be much
longer.
6. Paste the Security Code into the Security Code field on the simplified login screen that
appears when you follow the link in the email shown below.
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Additional Legal Releases
After signing back into the website, a series of two legal releases will appear. These are called
“Consumer Release” and “Summary of Rights” which are discussions of your legal rights and a
confirmation of your willingness to participate in the screening process. In each case, you have
the right top review and print the documents. If you accept these agreements, please indicate that
you have read or printed them, and click submit.
Order a Background Screening on Yourself
Most of the information on the next page will already be completed because you provided it in
another part of the registration process. The new information that you need to enter on this
screen is your Social Security Number and date of birth.
1. Your Social Security Number should be entered into the “SSN” field, as a 9-digit number
without any dashes.
2. Your date of birth should be entered into the “DOB” field in the MM/DD/YYYY format.
3. Once you have entered all of the requested information, click the green “Submit” button at
the bottom right-hand side of the screen.
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4. A confirmation page will be displayed, showing your name and summary of charges. Note
that if there is any required information missing or incorrectly formatted, it will be
displayed in red print.
5. Click the green “Submit” button on the right side of the screen if the information displayed is
correct.
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Payment for Your Background Check
Payment via major credit card is required at the time of the background check request. After the
background check is ordered, a billing and payment information screen will appear. You must
complete the required information fields to proceed.
If the transaction succeeds, you will receive an immediate payment approval and confirmation.
Once you have reached this point, you have completed the Atlantic Amateur Hockey Association
Online Background Screening request process.
Thank you very much for participating.
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Results of Your Background Check
Average turnaround time for processing and completing background checks is 2-3 business days
from complete submission of a screening request. Response time varies depending upon the
state where you live, how many home addresses you have had in the past, and a number of other
factors.
When you receive your response from the AISS, it may look like the image shown below. The
report is several pages long.
Under federal law, any individual who fails the background check must be provided with a copy
of the report, along with a Summary of Rights under the Fair Credit Reporting Act and a toll-free
telephone number and address for further correspondence. This information is provided in case
you wish to dispute or question information contained in the background check report.
See the AAHA’s Screening Policy at http://www.atlantic-district.org/screening.php for your right
to appeal an adverse result.
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Atlantic Amateur Hockey Association Officiating Program Summary

Transcription

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