1 - Oxford County

Transcription

1 - Oxford County

AGENDA
COUNTY OF OXFORD
COUNCIL MEETING
WEDNESDAY, JANUARY 12, 2011
9:30 A.M.
COUNCIL CHAMBER, OXFORD COUNTY ADMINISTRATION BUILDING, WOODSTOCK
MEETING #3
1.
CALL TO ORDER
Time ______
2.
APPROVAL OF AGENDA
3.
DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
4.
ADOPTION OF COUNCIL MINUTES OF PREVIOUS MEETING
December 7 2010 Inaugural Meeting
December 8 2010
5.
PUBLIC MEETINGS
6.
DELEGATIONS AND PRESENTATIONS
1.
Council Remuneration By-law
*See A-2 2011-02
*See By-law No. 5229-2011
2.
Bryce Sibbick, Regional Manager
Frank Cowan Company Limited
Re: 2011 Comprehensive Insurance Program
*See A-1 2011-01
3.
►
►
Craig Merkley, Conservation Services Specialist
Upper Thames River Conservation Authority Clean Water Program
Brad Glasman, Coordinator, Conservation Services
Hugh Fletcher, Chair, Clean Water Program
Re: Update on the Clean Water Program and Request for Financial Support
Clean Water Program 010711
Clean Water Program Presentation
County of Oxford ~ eAgenda Application Version 0.3.0
Agenda Version 2,
► Addition to Agenda
PAGE 2
COUNCIL AGENDA
JANUARY 12, 2011
7.
CONSIDERATION OF DELEGATIONS AND PRESENTATIONS
Consideration of:
A-2 2011-02
Re: Council Remuneration By-law
Consideration of:
A-1 2011-01
Resolution
That the request from the Clean Water Program, for a commitment of $70,000 from the
County in 2011, be referred to Budget deliberations.
8.
CONSIDERATION OF CORRESPONDENCE
1.
Oxford County Trails Council
December 16, 2010
Re: Information Update on the Oxford Thames River Trail (at Beachville)
OCTC - 121610
Resolution
That the correspondence from the Oxford County Trails Council, dated December 16,
2010, providing an information update on the Oxford Thames River Trail (at Beachville),
be received as information.
2.
Friends of the Museum School
January 3, 2011
Re: Thames Valley Museum School - Request for Financial Assistance
Museum School - 010311
Resolution
That the request from the Friends of the Museum School for financial assistance toward
everyday upkeep of the Museum School located in Burgessville, be referred to Budget
deliberations.
3.
Southwest Economic Alliance
December 16, 2010
Re: Southwest Economic Alliance (SWEA) Update and Membership Renewal
SWEA 121610
Resolution
That the correspondence from Southwest Economic Alliance (SWEA), dated December
16, 2010, providing an update on SWEA and requesting membership renewal for 2011, be
referred to Budget deliberations.
►
►
4.
Canadian Mackay Committee
January 10, 2011
Re: Oxford College Stamp
Canadian Mackay Committee 011011
Agenda Version 2,
PAGE 3
COUNCIL AGENDA
JANUARY 12, 2011
►
Resolution
That County Council support the Canadian Mackay Committee in its efforts to have a
stamp issued in 2012 honouring the gift by the people of Oxford County of Oxford College
to Taiwan in 1882.
9.
REPORTS FROM DEPARTMENTS
A
CORPORATE SERVICES
A-1 2011-01
Recommendation
That County Council approves the 2011 Insurance Program presented by the
Frank Cowan Company Limited at a base premium rate of $828,837 plus
applicable sales tax.
A-2 2011-02
Recommendation
That By-law No. 5229-2011, being a by-law to deem one-third of the
remuneration paid to the elected members of the council and its local boards as
expenses incident to the discharge of their duties as members of the council or
local board, be presented to Council for enactment.
A-3 2011-03
Re: 2011 Interim Tax Levy By-law
Recommendation
That By-law No. 5231-2011, being a by-law to provide for an interim tax levy for
purposes of the County of Oxford for the 2011 fiscal year, be presented to
Council for enactment.
A-4 2011-04
Re: Internal Long-term Debt Issue
Recommendation
That By-law No. 5230-2011, being a by-law to authorize the borrowing upon
reserve funds in the amount of $809,491 for the purposes of financing local
improvements for property owners benefitting from the South Norwich Sanitary
Sewer and Water Project in the Township of Norwich, be presented to Council for
enactment.
Agenda Version 2,
PAGE 4
COUNCIL AGENDA
JANUARY 12, 2011
B
►
SOCIAL SERVICES AND HOUSING
B-1 2011-01
Re: Hairdressing/Barbering Service Provider for Woodingford Lodge –
Tillsonburg/Ingersoll
Recommendation
That County Council approve the recommendation of the selection committee
and authorize the Administrator/Manager of Operations to enter into an
agreement with:
Ms. Colleen Pinney of 40 Noxon St , Ingersoll Ontario N5C 1B7
for the provision of hairdressing/barbering services to Woodingford Lodge
Ingersoll and Tillsonburg.
C
►
COMMUNITY AND STRATEGIC PLANNING
C-1 2011-2
Re: Draft Environmental Noise Guidelines NPC-300
Response to Environmental Bill of Rights Registry Number 011-0597
Recommendation
That County Council receive Report No. C-1 2011-2 and authorize County staff to
submit Appendix 1 of the report to the Strategic Policy Branch, Ministry of the
Environment as the County of Oxford’s response to the Environmental Bill of
Rights Registry posting 011-0597, Environmental Noise Guidelines (Noise
Assessment Criteria for Stationary Sources and for Land Use Planning).
Agenda Version 2,
PAGE 5
COUNCIL AGENDA
JANUARY 12, 2011
D
PUBLIC WORKS
D-1 2011-1
Re: Infrastructure Stimulus Fund Project Extensions
Recommendation
WHEREAS the federal and provincial governments are providing a one-time
extension of the deadline for funding of projects under the Infrastructure Stimulus
Fund, Building Canada Fund – Communities Top-Up, the Recreational
Infrastructure Canada/Ontario Recreation Program, and the Knowledge
Infrastructure Program from March 31, 2011 to October 31,
2011;
AND WHEREAS all funding from the Government of Canada and Ontario will
cease after October 31, 2011;
AND WHEREAS the County of Oxford has asked the provincial government for
an extension to federal and provincial funding to October 31, 2011 for the
following projects:
Program Project Number Project Title
Total Eligible Cost
ISF
2126
Old Registry Renovation $1,100,000.00
ISF
2137
Turnkey Renovation
$ 700,000.00
THEREFORE BE IT RESOLVED THAT the County of Oxford attests that it will
continue to contribute its share of the required funding for the aforementioned
projects;
AND BE IT FURTHER RESOLVED THAT actual claims for all eligible costs
incurred by March 31, 2011, for the aforementioned projects must be and will be
submitted no later than April 30, 2011;
AND BE IT FURTHER RESOLVED THAT the County of Oxford will ensure that
the project will be completed.
►
E
HUMAN RESOURCES
F
C.A.O./CLERK
F-1 2011-1
Re: Councillor Appointments / Appointment Procedures - Part Two
Recommendations
*See Report F-1 2011-1 for recommendations
Agenda Version 2,
PAGE 6
COUNCIL AGENDA
JANUARY 12, 2011
F-2 2011-2
Re: Recommentations of Committee Pre-selection of Lay Members of County Committees/Boards
Recommendations
1. That the following three citizen appointments be made to the Oxford County
Library Board:
Sherrill Calder*
James Verhoef
James Gibb
2. That the following seven citizen appointments be made to the Oxford County
Land Division Committee:
Thomas Rock*
John de Bruyn*
Mark Hacon*
Harvey Elliott*
Gordon Brumby*
Wayne Buchanan*
James Palmer*
3. That the following three citizen appointments be made to the Social Housing
Advisory Committee:
James Verhoef
Shannon Lang
Michael Szala
4. That the following six citizen appointments be made to the Accessibility
Advisory Committee:
Ken Dean*
Beth Robinson*
James Verhoef
James Gibb
George VanDorp
Michael Szala
5. That the following two citizen appointments be made to the Agricultural
Advisory Committee:
Robert DeBrabandere*
Kenneth McCutcheon*
*Denotes reappointment of citizen
G
PUBLIC HEALTH AND EMERGENCY SERVICES
H
WARDEN
10. UNFINISHED BUSINESS
Council - Unfinished Business to January 12, 2011
Council - Unfinished Business
Agenda Version 2,
PAGE 7
COUNCIL AGENDA
JANUARY 12, 2011
11. NOTICE OF MOTIONS
12. NEW BUSINESS/ENQUIRIES/COMMENTS
13. CLOSED SESSION
Resolution to go into a Closed session
Time ______
Resolution to rise and reconvene
Time ______
14. CONSIDERATION OF MATTERS ARISING FROM THE CLOSED SESSION
A
CORPORATE SERVICES
B
C
D
PUBLIC WORKS
D-1 (CS) 2011-1
E
HUMAN RESOURCES
E-1 (CS) 2011-1
F
C.A.O./CLERK
F-1 (CS) 2011-3
C.A.O. (CS) Verbal Report
Re:
Long-Term Care
G
H
WARDEN
15. BY-LAWS
BY-LAW NO. 5229-2011
Being a By-law to deem one-third of the remuneration paid to the
elected members of the council and its local boards as expenses
incident to the discharge of their duties as members of the council
or local board.
BY-LAW NO. 5230-2011
Being a By-law to authorize the borrowing upon reserve funds in the
amount of $809,491 for the purposes of the County of Oxford.
BY-LAW NO. 5231-2011
Being a By-law to establish an Interim Levy for the year 2011.
Agenda Version 2,
PAGE 8
COUNCIL AGENDA
JANUARY 12, 2011
BY-LAW NO. 5232-2011
Being a By-law to confirm the appointment of Councillor Donald E.
McKay as the head of council, designated as Warden, of the
Council of the County of Oxford.
BY-LAW NO. 5233-2011
Being a By-law to confirm the appointment of Councillor Margaret E.
Lupton as the acting head of council, designated as Acting Warden,
of the Council of the County of Oxford.
BY-LAW NO. 5234-2011
Being a By-law to amend By-law No. 5139-2010 a By-law
authorizing the incorporation of “South Central Ontario Region
(SCOR)”, a non-profit corporation established under the
Corporations Act (Ontario), as amended, whose members are The
Corporation of the County of Elgin, The Corporation of the County
of Brant, The Corporation of the County of Middlesex, The
Corporation of the County of Norfolk and the County of Oxford (the
“Corporation”).
►
BY-LAW NO. 5235-2011
Being a By-law to authorize the Warden and C.A.O. to sign
amendments to the Service Manager Administration Agreement
attached to By-law No. 5095-2009 a By-law authorizing the Warden
and C.A.O. to sign a Service Manager Administration Agreement
under the Canada – Ontario Affordable Housing Program Extension
(2009) and Social Housing Renovation and Retrofit Program with
Her Majesty the Queen in Right of Ontario as represented by the
Minister of Municipal Affairs and Housing.
16. ADJOURNMENT
Time ______
Agenda Version 2,
MINUTES AND PROCEEDINGS
OF THE INAUGURAL SESSION
OF THE COUNCIL
OF THE
COUNTY OF OXFORD
County Council Chamber
Woodstock
December 7, 2010
MEETING #1
The Inaugural Session of Oxford County Council for the 2011-2012-2013-2014 term is held this
seventh day of December 2010, in the Council Chamber, County Administration Building,
Woodstock at 7:30 p.m.
The Chief Administrative Officer, Michael R. Bragg in the chair.
CALL TO ORDER:
All members of Council present.
Staff Present: M. R. Bragg, Chief Administrative Officer
L. Beath, Director of Public Health and Emergency Services
L. S. Buchner, Director of Corporate Services
C. Fransen, Administrator/Manager of Operations, Woodingford Lodge
G. K. Hough, Acting Corporate Manager of Community and Strategic Planning
J. Kubiak, Corporate Manager of Human Resources
R. G. Walton, Director of Public Works
B. J. Tabor, Clerk
M. Bragg, C.A.O., welcomes everyone, particularly the 2011 - 2014 County Council for Oxford and
congratulates them on their election to office. He also thanks friends and family who have joined the
Councillors tonight along with a number of Ex-Wardens and Ex-Councillors. M. Bragg extends
thanks to special guest Justice Roberts who will be more appropriately introduced later in the
meeting.
M. Bragg announces that the initial duty at the Inaugural Session of Oxford County Council is to
install the 2011-2012-2013-2014 County Council members and elect a Warden and Acting Warden.
The C.A.O. advises that all members have filed with the Clerk the required Certificate as to
Election/Appointment to County Council.
Marion J. Wearn
Township of Blandford-Blenheim
Donald E. McKay
Township of East Zorra-Tavistock
Donald I. Doan
Township of Norwich
David M. Mayberry
Township of South-West Oxford
Margaret E. Lupton
Township of Zorra
Edward J. Comiskey
Town of Ingersoll
John J. Lessif
Town of Tillsonburg
Patrick A. Sobeski
City of Woodstock
Deborah A. Tait
City of Woodstock
Sandra J. Talbot
City of Woodstock
Page 2
December 7, 2010
M. Bragg introduces The Honourable Justice Marietta L. D. Roberts, Ontario Court of Justice, who
we are privileged to have with us this evening. He requests The Honourable Justice Roberts to
administer the Declarations of Office to the Council members.
B. Tabor, Clerk, calls each Councillor forward to the podium in alphabetical order to give their
Declaration of Office before The Honourable Justice Roberts.
The Honourable Justice Roberts declares the 2011-2012-2013-2014 County Council duly sworn into
office and extends congratulations to each member of Council and wishes all the best in the four
years ahead.
After the Declarations of Office, the Clerk, in accordance with Sections 4.1.4, 4.1.9 and 4.1.10 of
Procedure By-law No. 4878-2007 as amended by By-law No. 5208-2010, announces that The
Honourable Justice Roberts will, in fact, draw a ballot to decide on any equality of votes which may
occur during the election of the Warden and Acting Warden.
The Clerk calls for a resolution to proceed with the election of a Warden.
RESOLUTION NO. 1:
Moved by:
Donald Doan
Seconded by: Marion Wearn
That we proceed to elect a Warden in accordance with Section 4 of By-law No. 4878-2007 as
amended by By-law No. 5208-2010.
DISPOSITION:
Motion Carried
Clerk Tabor calls for nominations for the Office of Warden.
RESOLUTION NO. 2:
Moved by:
Deborah Tait
That Sandra Talbot be nominated for the position of Warden for Oxford County for the term 20112012-2013-2014.
Clerk Tabor calls for further nominations.
RESOLUTION NO. 3:
Moved by:
Donald Doan
Seconded by: Ted Comiskey
That Don McKay be nominated for the position of Warden for Oxford County for the term 2011-20122013-2014.
Clerk Tabor calls for further nominations.
RESOLUTION NO. 4:
Moved by:
Patrick Sobeski
Seconded by: Deborah Tait
That nominations for the Office of Warden be closed.
DISPOSITION:
Motion Carried
Clerk Tabor proceeds with the calling of the roll for the first ballot.
Page 3
December 7, 2010
BALLOT 1:
For Talbot: Lupton, Sobeski, Tait, Talbot, Wearn
Total 5
For McKay: Comiskey, Doan, Lessif, Mayberry, McKay
Total 5
The Clerk, due to the equality of votes, refers to Section 4.1.10 of Procedure By-law No. 4878-2007
as amended by By-law No. 5208-2010. The Honourable Justice Roberts draws the name of the
successful nominee from the two names placed in a box on equal sized pieces of paper by the
Clerk.
Councillor McKay is declared Warden Elect for the term 2011-2012-2013-2014.
Warden Elect McKay approaches the Chair and takes the Declaration of Office before The
Honourable Justice Roberts.
The Honourable Justice Roberts proclaims Warden Elect McKay duly sworn into office and declared
Warden of Oxford County for the term 2011-2012-2013-2014.
Warden McKay is presented with the Chain of Office and gavel by The Honourable Justice Roberts
who offers him congratulations before he takes the chair for the remainder of the meeting.
Warden McKay expresses thanks to Council for the opportunity to serve as the Warden of Oxford
County.
Warden McKay calls for a resolution to determine the term of office for the position of Acting Warden
in accordance with Section 5.1 of Procedure By-law No. 4878-2007 as amended by By-law No.
5208-2010.
RESOLUTION NO. 5:
Moved by:
John Lessif
That the term of office for the position of Acting Warden be one year.
DISPOSITION:
Motion Carried
Warden McKay calls for a resolution to determine nomination dates for the election of the position of
Acting Warden in accordance with Section 5.1 of Procedure By-law No. 4878-2007 as amended by
By-law No. 5208-2010.
RESOLUTION NO.6 :
Moved by:
Margaret Lupton
Seconded by: Donald Doan
That the nomination dates for the election of the position of Acting Warden be December 14, 2011,
December 12, 2012 and December 11, 2013.
DISPOSITION:
Motion Carried
Warden McKay calls for a resolution to proceed with the election of an Acting Warden.
Page 4
December 7, 2010
RESOLUTION NO. 7 :
Moved by:
Patrick Sobeski
Seconded by: David Mayberry
That we proceed to elect an Acting Warden in accordance with Section 5 of By-law No. 4878-2007
as amended by By-law No. 5208-2010.
DISPOSITION:
Motion Carried
Warden McKay calls for nominations for the Office of Acting Warden.
RESOLUTION NO. 8:
Moved by:
Patrick Sobeski
That Councillor Margaret Lupton be nominated for the position of Acting Warden for Oxford County
for the term 2011.
Warden McKay calls for further nominations.
RESOLUTION NO. 9:
Moved by:
John Lessif
That nominations for the Office of Acting Warden be closed.
DISPOSITION:
Motion Carried
Councillor Lupton is declared Acting Warden Elect for the term 2011.
Acting Warden Elect Lupton approaches the chair and takes the Declaration of Office before The
Honourable Justice Roberts. Acting Warden Elect Lupton is duly sworn into office and declared
Acting Warden of Oxford County for the term 2011.
Warden McKay congratulates Acting Warden Lupton and states that he looks forward to working
together with her and the rest of Council.
Warden McKay, as part of his acceptance of his election, refers to and reads an excerpt from the
book the Red Rubber Ball written by Kevin Carroll on how to have fun at work. The Warden
comments that the skills we learned in play are the skills that we are going to need to be resourceful
with the challenges we have. Warden McKay reminds Council to look back at their childhoods and
remember the creative aspects, the energy and the enthusiasm they had to take on challenges. He
makes a commitment to work in the pursuit of the betterment of Oxford County.
Warden McKay states that his philosophy toward the County is very simple. The County, its
reputation, its success is measured by the sum of the eight municipalities that make up the County.
It is his commitment to try to build eight strong local municipalities by learning and understanding
what the local municipalities need from the County to become the best that they can be.
Warden McKay refers to the book the Outliers by Malcolm Gladwell. The book looks at people and
tells the story of what made them so successful and set them apart from the rest. M. Gladwell’s
conclusion was opportunities. Warden McKay suggests that this is what County Council needs to
do, ensure that staff have the opportunities to become the best that they can be; that Council can be
the best with the opportunities they have as Councillors; and that the local communities can be their
best.
Page 5
December 7, 2010
Warden McKay comments that it is great to see so many people here tonight. He states that we are
privileged to have many of the past Wardens here whose pictures hang on the walls of the
Chamber. Warden McKay expresses the thought that the opportunity in this term of Council is
because of the work, commitment and dedication in years past and speaks highly of our heritage.
Warden McKay also speaks to the commitment of County staff, under the leadership of M. Bragg,
C.A.O.
Warden McKay thanks everyone for attending.
ADJOURNMENT:
Council adjourns its proceedings until the next meeting scheduled for Wednesday, December 8,
2010 at 9:30 a.m.
8:23 p.m.
Minutes adopted on
by Resolution No.
WARDEN
CLERK
MINUTES
OF THE
COUNCIL OF THE
COUNTY OF OXFORD
County Council Chamber
Woodstock
December 8, 2010
MEETING #2
Oxford County Council meets in regular session this eighth day of December 2010, in the Council
Chamber, County Administration Building, Woodstock.
1.
CALL TO ORDER:
9:30 a.m., with Warden McKay in the chair.
All members of Council present.
Staff Present: M. R. Bragg, Chief Administrative Officer
L. Beath, Director of Public Health and Emergency Services
P. D. Beaton, Manager of Social Services and Housing
L. S. Buchner, Director of Corporate Services
C. Fransen, Administrator/Manager of Operations, Woodingford Lodge
G. K. Hough, Acting Corporate Manager of Community and Strategic Planning
J. Kubiak, Corporate Manager of Human Resources
R. G. Walton, Director of Public Works
B. J. Tabor, Clerk
Warden McKay, further to the Inaugural Meeting proceedings, affords Councillor Lupton an opportunity
to express thanks to Council for the opportunity to serve as the Acting Warden of Oxford County. She
is honoured to hold the position and looks forward to assisting the Warden.
2.
APPROVAL OF AGENDA:
RESOLUTION NO. 1:
Moved by:
Donald Doan
That the Agenda be approved.
DISPOSITION:
3.
Motion Carried
DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF:
NIL
4.
ADOPTION OF COUNCIL MINUTES OF PREVIOUS MEETING:
Council Minutes of November 24, 2010
Page 2
December 8, 2010
RESOLUTION NO. 2:
Moved by:
Donald Doan
Seconded by: Margaret Lupton
That the Council Minutes of November 24, 2010 be adopted.
DISPOSITION:
5.
Motion Carried
PUBLIC MEETINGS:
NIL
6.
DELEGATIONS AND PRESENTATIONS:
1.
Steven Veldman
Chair of Oxford Milk Committee
Chair of Dairy Days Committee
Re: Request for Financial Assistance
Steven Veldman, Chair of the Oxford Milk Committee and the Dairy Days Committee, comes forward to
make a $3,000 financial request to cover the busing for Dairy Days which is no longer covered by the
Thames Valley District School Board. He explains the program as is outlined in correspondence, dated
December 1, 2010, which was provided as an attachment to Council’s electronic Agenda and also
refers to a document handed out at the beginning of today’s meeting.
S. Veldman responds to comments and questions from Councillor Doan and Warden McKay.
7.
CONSIDERATION OF DELEGATIONS AND PRESENTATIONS:
RESOLUTION NO. 3:
Moved by:
Margaret Lupton
Seconded by: John Lessif
That the request from the Oxford Milk Committee for financial assistance in the amount of $3,000 for
Dairy Days busing be referred to 2011 Budget deliberations.
DISPOSITION:
8.
Motion Carried
CONSIDERATION OF CORRESPONDENCE:
1.
Alan Dale
November 23, 2010
Re: Request for Appointment to Grand River Conservation Authority
RESOLUTION NO. 4:
Moved by:
Margaret Lupton
That the correspondence from Alan Dale, dated November 23, 2010, requesting appointment to the
Grand River Conservation Authority be referred for consideration under Report No. F-1 2010-10.
DISPOSITION:
2.
Motion Carried
Township of Norwich
November 24, 2010
Re: Concerns – Former Railway Lands – Springford
Page 3
December 8, 2010
RESOLUTION NO. 5:
Moved by:
Margaret Lupton
That the correspondence from the Township of Norwich dated November 24, 2010, attaching
correspondence with respect to resident concerns with former railway lands owned by the County in
the Village of Springford, be referred to the Public Works Department.
DISPOSITION:
Motion Carried
9.
REPORTS FROM DEPARTMENTS:
A
CORPORATE SERVICES
A-1 2010-57
Re: OIPC Debenture Issue
RESOLUTION NO. 6:
Moved by:
Margaret Lupton
That the recommendation contained in Report No. A-1 2010-57, titled “OIPC Debenture Issue”, be
adopted.
DISPOSITION:
Motion Carried
Recommendation Contained in Report No. A-1 2010-57:
That By-law No. 5225-2010, being a by-law to authorize the borrowing upon installment debentures, for
a term of 30 years, in the amount of $390,000, for the purposes of the Town of Tillsonburg, be
presented to Council for enactment.
A-2 2010-58
Re: 2011 Draft Budget Schedule
RESOLUTION NO. 7:
Moved by:
Sandra Talbot
That the recommendation contained in Report No. A-2 2010-58, titled “2011 Draft Budget Schedule”,
be adopted as amended by changing the time scheduled for the Special Council meeting on January
26, 2011 to be 2:30 p.m. – 6:00 p.m.
DISPOSITION:
Motion Carried
That the 2011 draft budget schedule as set out in Report No. A-2 2010-58 be approved.
A-3 2010-59
Re: Borrowing of Money to Meet Current Expenditures
Page 4
December 8, 2010
RESOLUTION NO. 8:
Moved by:
Sandra Talbot
That the recommendation contained in Report No. A-3 2010-59, titled “Borrowing of Money to Meet
Current Expenditures”, be adopted.
DISPOSITION:
Motion Carried
That By-law No. 5224-2010, being a by-law to authorize the borrowing of money to meet current
expenditures of the County of Oxford for the 2011 fiscal year, be presented to Council for enactment.
A-4 2010-60
Re: Closed Meeting Investigator Agreement
RESOLUTION NO. 9:
Moved by:
Sandra Talbot
That the recommendation contained in Report No. A-4 2010-60, titled “Closed Meeting Investigator
Agreement”, be adopted.
DISPOSITION:
Motion Carried
That the Closed Meetings Investigator Agreement with JGM Consulting, authorized by By-law No.
4879-2007, be extended for the year 2011 under the same terms and conditions agreed upon for the
year 2009 and 2010.
A-5 2010-61
RESOLUTION NO. 10:
Moved by:
Patrick Sobeski
That the recommendation contained in Report No. A-5 2010-61, titled “Council Remuneration By-law”,
be adopted.
DISPOSITION:
Motion Carried.
That Council hold a public meeting, at its regular meeting of January 12, 2011, pursuant to Section
283(7) of the Municipal Act, 2001, as amended, for the purpose of considering a by-law to deem onethird of the remuneration of an elected member of council or local board to be expenses.
B
B-1 2010-17
Re: Dental Service Provider – Woodingford Lodge
Page 5
December 8, 2010
RESOLUTION NO. 11:
Moved by:
Patrick Sobeski
That the recommendation contained in Report No. B-1 2010-17, titled “Dental Service Provider –
Woodingford Lodge”, be adopted.
DISPOSITION:
Motion Carried
Recommendation Contained in Report No. B-1 2010-17:
That County Council approve the recommendation of the selection committee and authorize the
Administrator/Manager of Operations to enter into an agreement with:
Multi Gen Health Care of 2430 Don Reid Drive, Ottawa Ontario K1H 1E1
for the provision of dental services to Woodingford Lodge Woodstock, Ingersoll and Tillsonburg.
B-2 2010-18
Re: Victoria Rest Home Closure
RESOLUTION NO. 12:
Moved by:
Patrick Sobeski
That the recommendation contained in Report No. B-2 2010-18, titled “Victoria Rest Home Closure”, be
adopted.
DISPOSITION:
Motion Carried
Recommendation Contained in Report No. B-2 2010-18:
That Report No. B-2 2010-18 titled “Victoria Rest Home Closure” be received as information.
C
C-1 2010-314
Re: Source Water Protection Funding Agreements for Policy Development
RESOLUTION NO. 13:
Moved by:
Marion Wearn
That the recommendation contained in Report No. C-1 2010-314, titled “Source Water Protection
Funding Agreements for Policy Development”, be adopted.
DISPOSITION:
Motion Carried
Recommendation Contained in Report No. C-1 2010-314:
That Report No. C-1 2010-314 be received by Council and that County Council raise the necessary
by-law to authorize the Warden and the Clerk to enter into agreements with the Upper Thames River
Conservation Authority and the Grand River Conservation Authority for source water protection funding
for policy development.
Page 6
December 8, 2010
D
PUBLIC WORKS
D-1 2010-79
Re: Norwich Avenue, Woodstock Design of Road Widening,
Starbank Development Entrance
RESOLUTION NO. 14:
Moved by:
Marion Wearn
That the recommendation contained in Report No. D-1 2010-79, titled “Norwich Avenue, Woodstock –
Design of Road Widening, Starbank Development Entrance”, be adopted.
DISPOSITION:
Motion Carried
Recommendation Contained in Report No. D-1 2010-79:
That County Council authorize Public Works staff to retain a consultant to undertake the engineering
design and tender documents for the road widening on Norwich Avenue, Woodstock, and the Starbank
Development entrance.
D-2 2010-80
Re: Tender Award – Embro and Innerkip Sewage Pumping Stations
and Odour Control Facilities
RESOLUTION NO. 15:
Moved by:
Ted Comiskey
That the recommendation contained in Report No. D-2 2010-80, titled “Tender Award – Embro and
Innerkip Sewage Pumping Stations and Odour Control Facilities”, be adopted.
DISPOSITION:
Motion Carried
That County Council award a contract to Sierra Construction (Woodstock) Limited, in the amount of
$3,600,000.00 plus HST, for construction of sewage pumping stations and odour control facilities as
part of the sanitary servicing projects in the communities of Embro and Innerkip.
D-3 2010-81
Re: County of Oxford – Woodstock Water System
Universal Water Metering Project Update
RESOLUTION NO. 16:
Moved by:
Ted Comiskey
That the recommendation contained in Report No. D-3 2010-81, titled “County of Oxford – Woodstock
Water System Universal Water Metering Project Update”, be adopted.
DISPOSITION:
Motion Carried
Page 7
December 8, 2010
That County Council receive Public Works Department Report No. D-3 2010-81 as an informational
update of the Woodstock Water Meter Installation Program and that County Council direct Public
Works staff to notify Woodstock Water System residential customers that metered billing is anticipated
to commence in April 2011.
D-4 2010-82
Re: Highway 401 Service Centres – Extension of Municipal
Water and Wastewater Services
RESOLUTION NO. 17:
Moved by:
John Lessif
That the recommendation contained in Report No. D-4 2010-82, titled “Highway 401 Service Centres –
Extension of Municipal Water and Wastewater Services”, be adopted.
DISPOSITION:
Motion Carried
That County Council receive Report D-4 2010-82, regarding the extension of municipal water and
wastewater services to Highway 401 service centres, as information;
And that CJDL Consulting Engineers be directed to proceed with the required Class Environmental
Assessment and design of water and wastewater service connections in parallel to the ongoing Official
Plan Amendment at the cost of the developer.
At 10:54 a.m., Council recesses for a break.
At 11:09 a.m., Council resumes with Warden McKay in the chair.
All members of Council present except Councillor Tait.
E
HUMAN RESOURCES
E-1 2010-9
Re: General Policy Manual: Electrical Safety
RESOLUTION NO. 18:
Moved by:
John Lessif
That the recommendation contained in Report No. E-1 2010-9, titled “General Policy Manual: Electrical
Safety”, be adopted.
DISPOSITION:
Motion Carried
Recommendation Contained in Report No. E-1 2010-9:
That Oxford County Council approve and authorize the CAO to sign the policy attached to Report E-1
2010-9 entitled: “Electrical Safety” for inclusion in the General Policy Manual.
F
C.A.O./CLERK
F-1 2010-10
Re: Councillor Appointments / Appointment Procedures
Page 8
December 8, 2010
RESOLUTION NO. 19:
Moved by:
David Mayberry
Seconded by: Sandra Talbot
That the recommendations contained in Report No. F-1 2010-10, titled “Councillor Appointments /
Appointment Procedures”, be adopted as amended by filling in the names of the appointments made
on December 8, 2010 and noting deferral of items awaiting further input from the Area Municipalities.
DISPOSITION:
Motion Carried
Recommendations Contained in Report No. F-1 2010-10 as Amended:
1.
That the following appointments be made to the Conservation Authorities with jurisdiction in
Oxford:
Catfish Creek Conservation Authority (1)
Grand River Conservation Authority (1)
Township of Blandford-Blenheim/
Township of East Zorra-Tavistock/
Township of Norwich
Councillor D. Anne Vanhoucke
Councillor Bruce Banbury (Blandford-Blenheim)
Long Point Region Conservation Authority (3)
Township of Norwich/
County of Brant
Township of South-West Oxford/
Town of Tillsonburg
Deferred
Councillor Ron Sackrider
Councillor David Beres
Upper Thames River Conservation Authority (5)
City of Woodstock
Deferred
Town of Ingersoll
Deferred
Township of Zorra
Councillor Ron Forbes
Councillor George Way (South-West Oxford)
Township of Norwich
Councillor Don Lazenby (East Zorra-Tavistock)
2.
That the County confirm its agreement with the appointment of Howard Cornwell as a member of
the Lake Erie Region Source Protection Committee representing the County of Oxford and
County of Perth grouping.
3.
That the County confirm its agreement with the appointment of Councillor Patrick Sobeski as a
member of the Thames-Sydenham and Region Source Protection Committee representing the
County of Oxford grouping.
4.
That the County appoint Councillor Donald Doan and Councillor John Lessif to the Board of
Directors of the South Central Ontario Region (SCOR) Economic Development Corporation and
Warden Don McKay as the County’s proxy holder and that By-law No. 5139-2010 be amended
accordingly.
Page 9
December 8, 2010
5.
That the County appoint five voting members to the South West Economic Alliance (SWEA) for
Zone 5 – Oxford County as follows:
Warden Don McKay
Councillor Ted Comiskey
Councillor John Lessif
Brad Hammond, Development Officer, City of Woodstock
Deferred
6.
That the following appointments be made to the three Hospital Boards in the County:
Councillor
Councillor
Councillor Chris Rosehart
7.
Woodstock General Hospital
Deferred
Alexandra Hospital, Ingersoll
Deferred
Tillsonburg District Memorial Hospital
That four members of County Council be appointed to the Oxford County
Library Board as follows:
Warden Don McKay
Councillor Donald Doan
Councillor Margaret Lupton
Councillor David Mayberry
8.
That appointments be made to the following bodies:
•
Agricultural Advisory Committee
Councillor Patrick Sobeski
•
Social Housing Advisory Committee
Councillor Marion Wearn
•
Accessibility Advisory Committee
•
Emergency Management Program Committee
•
Thames Trails Advisory Committee
•
Waste Management Steering Committee
9.
That County Council establish a Committee comprised of the Warden, Acting Warden, C.A.O.
and Corporate Manager of Human Resources to pre- screen the applications for "lay"
appointments to various Boards and Committees of Council and to possibly conduct interviews
and bring forth recommendations for the filling of the various positions at a January 2011 Council
meeting.
Page 10
December 8, 2010
G
G-1 2010-24
Re: Food Safety Program Funding until March 31, 2011
RESOLUTION NO. 20:
Moved by:
David Mayberry
Seconded by: Sandra Talbot
That the recommendation contained in Report No. G-1 2010-24, titled “Food Safety Program Funding
until March 31, 2011”, be adopted.
DISPOSITION:
Motion Carried
Recommendation Contained in Report No. G-1 2010-24:
That County Council approves a funded grant agreement with the Ministry of Health and Long-Term
Care to provide 100% funding of $25,000 for the Food Safety Program until March 31, 2011. This is in
addition to the base funding from the Ministry of Health and Long Term Care through the ProgramBased Grants program.
H
WARDEN
NIL
10.
UNFINISHED BUSINESS:
Council – Unfinished Business List – to December 8, 2010
No discussion takes place regarding the Council – Unfinished Business List.
11.
NOTICE OF MOTIONS:
NIL
12.
NEW BUSINESS/ENQUIRIES/COMMENTS:
Warden McKay advises that he attended the AMO Head of Council Training Session which was very
helpful. The suggestion was given at that session to give the new Councils time regarding their
Procedure By-laws to become comfortable. He suggests that in six month’s time this Council have a
look at its Procedure By-law and in the interim start providing suggestions to the Clerk regarding
potential changes.
13. CLOSED SESSION:
NIL
14. CONSIDERATION OF MATTERS ARISING FROM THE CLOSED SESSION:
Not Required
15.
BY-LAWS:
BY-LAW NO. 5224-2010
Being a By-law to authorize the borrowing of money to meet current
expenditures of the Council of the County of Oxford (the "Municipality").
BY-LAW NO. 5225-2010
Being a By-law of the County of Oxford to authorize the borrowing upon
serial debentures in the principal amount of $390,000 for purposes of
the Corporation of the Town of Tillsonburg.
Page 11
December 8, 2010
BY-LAW NO. 5226-2010
Being a By-law to authorize the execution of an Agreement between
the Upper Thames River Conservation Authority and the County of Oxford
respecting a Source Water Protection Study Project.
BY-LAW NO. 5227-2010
Being a By-law to authorize the execution of an Agreement between the
Grand River Conservation Authority and the County of Oxford respecting
a Source Water Protection Study Project.
BY-LAW NO. 5228-2010
Being a By-law to authorize the Warden and Clerk to sign a Memorandum
of Understanding between the County of Oxford and Southern Sno Riders,
to permit the use of County land, being a portion of the former CN Rail
right-of-way east of County Road 13 in the Township of Norwich, as part of
their trail network for the period November 29, 2010 to March 31, 2011.
RESOLUTION NO. 21:
Moved by:
Patrick Sobeski
That the following By-laws be now read a first and second time: No. 5224-2010, No. 5225-2010,
No. 5226-2010, No. 5227-2010 and No. 5228-2010.
DISPOSITION:
Motion Carried
RESOLUTION NO. 22:
Moved by:
Patrick Sobeski
That the following By-laws be now given third and final reading: No. 5224-2010, No. 5225-2010,
No. 5226-2010, No. 5227-2010 and No. 5228-2010.
DISPOSITION:
Motion Carried
Warden McKay comments that he had the opportunity to attend most of the Area Municipality Inaugural
Meetings and he requests each Councillor to speak to this Council on what they conveyed to their
Councils and local communities at those meetings. The Councillors present respond to the Warden’s
request.
The Warden wishes all a Merry Christmas and a Happy New Year.
16.
ADJOURNMENT:
Council adjourns its proceedings until the next meeting scheduled for Wednesday, January 12, 2011 at
9:30 a.m.
12:09 p.m.
Minutes adopted on
by Resolution No.
WARDEN
CLERK
Funded by your local Municipalities and
delivered by your local Conservation
Authorities
January 7, 2011
Don McKay, Warden
21 Reeve Street
P.O. Box 1614
Woodstock, Ontario N4S 7Y3
Dear Warden McKay:
Re:
As the Chair of the Clean Water Program, I am pleased to forward this letter to you on behalf of our
Review Committee, representing the Counties of Oxford, Middlesex and Perth, the Town of St. Marys
and the Cities of Stratford and London.
The Clean Water Program (CWP) is a locally developed and funded initiative that works with rural
farm and non-farm landowners by providing technical and financial assistance to improve and protect
our surface and groundwater resources. The CWP Steering and Review Committee include farm
leaders and staff from the participating municipalities. The program is delivered by technical staff from
the Upper Thames River, Ausable Bayfield, Grand River, Maitland Valley, Long Point Region and St.
Clair Region Conservation Authorities.
The CWP is more than an incentive program. The Program also has a research and demonstration
component to help develop and share new practices and solutions for surface water and groundwater
quality issues. Examples of this are two nitrate filter demonstrations and a direct seeding project
taking place within the County of Oxford.
Funding for the Clean Water Program comes from the participating municipalities. These monies
have been used to lever other major financial supporters such as the Ontario Ministries of Agriculture
and Food and Environment, the Great Lakes Renewal Foundation and Environment Canada. The
CWP continues to bring additional money into the Program as a result of the municipal contributions.
The Clean Water Program accomplishments to date include:
•
$4.7 million investment generated $12.8 million in projects
•
2469 projects completed
The County of Oxford accomplishments include:
•
$825,320 investment generated $4.77 million in projects
•
As you can see, the Clean Water Program has had significant local impact. Since 2001, the CWP
has provided technical assistance and cost-sharing to assist landowners in carrying out 2469 projects
- resulting in over $12.8 million in local investments. The cumulative environmental affects of this
work is directly reflected in improved surface and groundwater. This is good work!
This investment will work to safeguard public health through protection of drinking water supplies and
provide public confidence in food safety. The cumulative impact of individual water quality
improvement projects will not only improve local water quality but benefit the Great Lakes as well.
The program provides an opportunity for rural and urban citizens to mutually invest in long term local
water quality health.
2010 Highlights
The Clean Water Program has worked with farm and non-farm landowners to carry out 279 projects
this year. The total value of these projects is over $1,252,236. About $563,577 in grants has been
provided to local constituents.
Among the milestones reached in 2010 include:
• Properly decommissioning 409 unused wells and upgrading and protecting another 265 private
wellheads,
• Replacing over 529 faulty septic systems with new systems,
• Carrying out over 403 soil erosion projects to protect over 30,000 acres of farmland from excessive
erosion, and
• Planting over 3000,000 trees and shrubs to retire over 450 acres of fragile lands along watercourses
and steep slopes.
The success of the CWP can be attributed to the dedication of the partners and the technical abilities
of the delivery staff. With new government investments in water quality protection programs, it is
important that the municipal partners consider continuing their financial support, to ensure a
seamless program available to all rural landowners.
Remember, funds supplied by the municipality will help to increase grant rates and directly increase
local uptake by the financially stressed farm community. Funds will also ensure non-farm residents
continue to have access to technical and cost-sharing assistance in the County.
We are making a difference through CWP and feel it is important to keep the momentum building.
We are asking Oxford County to maintain their support to the CWP in 2011 with a $70,000.00
commitment.
Thank you for the opportunity to visit Council to provide a Clean Water Program update and
highlights. The CWP will continue to work on behalf of Oxford County towards reducing rural nonfarm impacts.
Yours truly,
Clean Water Program
Hugh Fletcher, Chair
Clean Water Program
c/o Upper Thames River Conservation Authority, 1424 Clarke Road, London, Ontario N5V 5B9 • Phone: 519451-2800 • Fax 519-451-1188 • Email: [email protected] • Http://www.cleanwaterprogram.ca
Oxford County Update
2010
Counties of Oxford, Middlesex, Perth, City of London, Stratford, St. Marys
Delivered by local Conservation Authorities
What is the Clean Water Program?
•
A technical and financial assistance program to improve and protect water
quality
•
A research and demonstration component to help develop and share new
practices and solutions for surface water and groundwater quality issues
•
A marketing and education component to ensure knowledge is passed
along to landowners, municipalities and the media in an effective and
understandable way
Clean Water Program Region
CWP Funding
Who funds the Clean Water
Program?
Municipalities
Other major financial supporters have
included:
• Ontario Ministry of Agriculture and
Food - Healthy Futures for Ontario
Agriculture Program
• Great Lakes Renewal Foundation
• Canada-Ontario Agreement
• Environment Canada - Habitat
Stewardship Program
• Ontario Ministry of the Environment –
Ontario Drinking Water Stewardship
Program
Grant source flexibility
Grant stacking (70/30)
CWP Review Committee
Municipal Representation
Agricultural Representation
• Allan Rothwell, Perth
• Bob Bedggood, CFFO
• Steve Evans, Middlesex
• Mary McIntosh, OFA
• Paul Michiels, Oxford
• Hugh Fletcher, OFA/London AAC
• Ray Nothdorft, Stratford
• Betty Semeniuk, OFA
Local Guidance
Clean Water Program
• Rural farm and non-farm
• Environmental Farm Plan or
well/septic module required
• Will not fund management changes
• Technical support
• Local issues recognized
• Compliance with by-laws
• Flexibility
Septic Systems
• 529 completed
High priority
Well Decommissioning : Prevent Groundwater Contamination
About 70% of the wells decommissioned were dug wells at a cost of close to
$10/foot, plus clay fill-material.
Wellhead Protection
Most well upgrade projects involved extending the wellhead above the ground
surface, grading the surface and installing vermin proof caps at a cost of
$1,200. Where pitless adapters were installed or casing repairs were needed,
costs may double.
312 projects complete
Fragile Land Retirement
• 346 projects
Before
Spills Prevention
Fertilizer, Chemical, Fuel Storage and Handling
Fuel storage and handling facilities generally included replacing old tanks with
double wall tanks. 35 projects completed.
Livestock Fencing, Crossings
& Alternate Watering
• Over 112 km of stream have been fenced
to exclude livestock.
• 102 projects completed
• One-third of projects involve alternative
watering facilities.
Soil Erosion Control
• 403 projects
Wetland Creation Project
Research &
Demonstrations
•
•
•
•
Virtual fencing
Vegetated filter strips
Dispersion sandwich
Constructed wetlands
Progressive Livestock Restriction
Getting the Information Out
•
Tours
• Media
• Presentations
• Demonstration
Wetland Enhancement
Livestock Access
Wellhead Protection
Woodland Enhancement
Fuel Storage
Decommissioning Unused Wells
Septic Systems
Erosion Control
Total Projects: 279
Clean Water
Diversion
Fragile Land Retirement
Oxford County
Livestock Access
Woodland Enhancement
Wetland Enhancement
Decommissioning
Unused Wells
Wellhead Protection
Total Projects: 129
Septic
Systems
Fragile Land
Retirement
Erosion Control
Oxford County
$800
$700
Total Project Value $4,766,984
Grant $1,763,224
Oxford Contribution $825,320
$600
Dollars (x1000)
$500
$400
v
e
L
$300
$200
$100
$0
2001 2002 2003 2004 2005 2006 2007 2008 2009 2010
CWP Summary: $12,838,412 total project value & $4,720,802 grants
e
g
a
r
e
Oxford County
Number of
Projects
Year
Total Project
Value ($)
Grant
($)
Oxford
Contribution
($)
2001
9
86,662
39,599
-
2002
91
773,478
296,111
115,160
2003
82
695,798
269,671
140,160
2004
83
542,522
204,944
140,000
2005
85
372,002
135,963
70,000
2006
93
377,343
112,627
70,000
2007
85
415,792
113,255
70,000
2008
86
393,274
111,943
80,000
2009
92
528,382
200,229
70,000
2010
129
581,731
214,882
70,000
TOTAL
835
4,766,984
1,763,224
825,320
CWP Summary: Total number of projects 2469
Oxford County Municipalities
2001-2010
Number of
Projects
Total Project
Value ($)
Norwich
113
683,175
273,206
Southwest Oxford
222
1,133,926
487,889
East Zorra-Tavistock
106
616,746
230,280
Zorra
253
1,476,861
500,468
Blandford-Blenheim
120
686,927
257,122
12
128,436
66,967
Woodstock
6
36,432
12,131
Tillsonburg
3
4,481
1,214
835
4,766,984
1,763,224
Municipality
Ingersoll
Oxford County
TOTAL
Grant
($)
CWP Achievements
Woodland Enhancement (10)
Wetland Enhancement (5)
Manure Equipment Modification (80)
Manure Storage (21)
Clean Water Diversion (116)
Wellhead Protection (312)
Well Decommissioning (409)
Septic Systems
(529)
Erosion Control (403)
Total Projects: 2469
Milkhouse Washwater (27)
Nutrient Management Plans (74)
Livestock Access (102)
Fuel & Chemical Storage (35)
Fragile Land Retirement (346)
December 2010
CWP Annual Project Uptake
$3,000
Total Project Value $12,838,412
Dollars (x $1,000)
$2,500
Grant $4,720,802
Municipal Grant $2,392,680
$2,000
r
$1,500
$1,000
ge
a
r
ve
e
L
$500
$0
2001
2003
2005
2007
2009
Landowner input $8,088,659
Cumulative Impact …
Request for 2011 CWP:
$70,000
www.cleanwaterprogram.ca
From: Dixie Westcar [mailto:[email protected]]
Sent: Thursday, December 16, 2010 2:22 PM
To: Louise Gartshore; [email protected]; [email protected]; [email protected]
Subject: FYI update on Oxford County Trails Council - Beachville Trail progress for agenda circulation
To the clerks of Oxford County, City of Woodstock, South West Oxford Township and
Zorra Township:
Please find attached a brief update of our progress on the Oxford Thames River Trail for
circulation with the next package for your Council Meeting
If the Council wants a presentation of a delegation at any time we would be pleased to
attend.
Thank You
Dixie Westcar
Secretary Oxford County Trails Council
[email protected]
To Councillors: Oxford County Council, City of Woodstock, South West
Oxford Township, Zorra Township
From: Oxford County Trails Council
-Information update on the Oxford Thames River Trail (at Beachville)
Our trails building project began 5 years ago with an approach to County Council for permission to
conduct a feasibility study of building a trail network along the Thames River from Woodstock to
Beachville using mainly County lands under the Thames Trail Task Force a predecessor to the Oxford
County Trails Council. In the period since then we have partnered with many community and business
owners as well as the Upper Thames River Conservation Authority to reach the point that we are at
today. It has been some time since we informed you of our progress and wanted to share our success
with the Councils involved. As a group we are thrilled that we will have 2 kms of new trail for the public
use as well as a linking of the approximately 2 kms of trail managed by UTRCA west of the Village of
Beachville for a significant addition to our County trails network. This accomplishment has been made
possible by fundraising efforts in the community and the “in—kind” donations by many.
An example of this was the cooperation of Ontario Hydro in trucking their construction stone aggregate
no longer needed on the Karn Road project to build up the existing mud trails to form the base for the
hiking trail. These materials were pre-approved for use by the UTRCA and cost was minimal. Another
magnificent linkage has been the ongoing cooperation and generosity of Carmeuse Lime (Canada) Ltd
who have allowed the use of some of their lands for the trail and the donation of screenings and cap
rock to help complete Phase 1 of the project. Paul Brown & Son Excavating Ltd has donated the trucking
of these materials to the site. TD Canada Friends of the Environment donated a significant dollar
amount that will be used for other construction costs, educational materials, barriers, gates, parking
area construction etc. We have linked with ERB signs to provide current and future signage needs. An
Ontario Trillium Foundation Grant paid for the Feasibility study. A rough estimate of this combined inkind donation would be at least $100,000 if we had to pay market rates for the materials and services.
Upper Thames River Conservation Authority is applying for Federal Funds to restore and enhance the
natural environment within this Beachville Trail Corridor. If successful this will allow them to organize an
$82,000 2 year project planting 1,880 native trees, 1,000 aquatic plants, 5 acres of tall prairie grasses
and 10 nest boxes with the help of 900 local students. This is projected to start in 2011 with completion
in 2013.
The positive impact on these lands will be huge with curtailing of trespassing of off- road vehicles that
have added to the degradation of the area, the wildlife regeneration, the river bank improvements as
well as the natural environment enhancement that trails bring to everyone in the community.
We would be pleased to provide presentations to Councils with further detailed information if
requested and are planning an official opening of the trail on June 11, 2011.
Est. 1976
THE THAMES VALLEY MUSEUM SCHOOL
‘Preserving Ontario’s Educational Heritage’
January 3, 2011
To Whom it may concern,
The Friends of the Oxford County Museum School is a successful not-for-profit organization that
operates the Thames Valley Museum School, located in Burgessville. In addition to one of the best
collections of educational artefacts in the province, the Museum School has excellent educational
programs, including the award-winning Canadiana Challenge.
We are seeking new funding to continue our mandate of “Preserving Ontario‟s Educational
Heritage”, and are turning to the County of Oxford.
Previously, the Thames Valley District School Board has supported us by maintaining and leasing us
our 1905 two-room schoolhouse while giving us a necessary subsidy to augment our stable income
from government museum grants, our own donors, and programs. Unfortunately, the school board
has decided that our educational programs do not fit in with their future mandate, and cut our
funding last year. They now plan to close the building at the end of this school year, allowing
„demolition by neglect” to take place.
We will be unable to provide our collection and services to the community unless we secure funding
to take over the everyday upkeep of the Museum School, a unique heritage building. With such
reliable funding, we are eligible for other government grants that would assist in the upkeep of the
building, including disability access and repairs.
We urge you to consider the Museum School in your preparation of the County‟s annual budget.
Your financial commitment will show that the County recognizes and supports culture and heritage
within communities, as part of sustaining Oxford‟s rural roots.
Sincerely,
Marilynn St. Denis, Chair
Friends of the Museum School
656 Main Street North, Box 37 ▪ Burgessville, Ontario N0J 1C0 ▪ 519.424.9964
Friends of the Oxford County Museum School Proposal to Oxford County
The Thames Valley Museum School has been operating for over 30 years in Burgessville, in Oxford
County, thanks to the Friends of the Oxford County Museum School. Their collection of school
related artefacts is second to none in Canada, consisting of everything from pens and rulers to
blackboards and desks, not to mention shelves of Oxford County Board of Education textbooks and
school registers, dating back to the 1800’s.
Their educational programming is varied and always changing to reflect the curriculum needs of
today’s educational system. The award winning ‘Canadiana Challenge’ is currently being enjoyed by
over 20 schools. A visit to the Museum School is a treat that children remember for years, as
proven by those that are now adults accompanying their children here on field trips.
However, the Museum School has been a victim of hard economic times. The building, owned by
the Thames Valley District School Board and leased to the Friends, will have all financial support
discontinued by June 2011. In addition, the School Board has eliminated their donation that helped
finance the varied programs. The Museum School has been deemed to be an unnecessary financial
burden and not part of the Board’s educational mandate. The Friends of the Oxford County
Museum School disagree. The history of rural education in southern Ontario, specifically Oxford
County, is a microcosm of our province’s history, and deserves a place in today’s school curriculum.
To continue offering our programs and special schoolroom experiences, we are looking for new
funding possibilities. Because of our previous support from the Thames Valley District School
Board, we have seldom sought funding from sources other than museum organizations. Now we
find ourselves looking to our community for the help we need to support ourselves and stay in our
chosen location, a 1905 two room schoolhouse and designated historic property.
The Friends of the Oxford County Museum School would like you to recognize the many
contributions we have made -and will continue to make - to the County of Oxford, and request that
this recognition become part of the financial assistance we are seeking. A grant of $10,000 would
allow us to cover some of the expenses of taking over ownership of the building known as the
Museum School.
The history of rural education in Oxford County is worth preserving and where better to experience
it than in a schoolhouse filled with the articles that helped make it happen so many years ago.
Page
To reach the Friends of the Oxford County Museum School, you may contact the Thames Valley
Museum School at 519-424-9964 or [email protected] and the curator, Jennifer Beauchamp,
will assist you.
1
We would be pleased to make a presentation or to provide further information such as financials as
you consider this important request. Thank you!
The History of the Thames Valley Museum School
The Thames Valley Museum School building was constructed in 1905 as a two-room rural school
known as S.S. #3 Burgessville. Built in a baronial-style, the school’s ostentatious and elaborate
design shows how Burgessville was once a booming and prosperous community that wanted to
provide their children with the best facilities. The schoolhouse served the community faithfully for
decades until the pressures of modernization – larger schools, centralized facilities, and school
bussing – ultimately led to its closure. In 1961, pupils of S.S. #3 were sent to the newly opened
North Norwich Public School. The building then found limited use as an overflow for Kindergarten
and Grade One pupils, but it was soon closed.
S.S. #3 Burgessville was cast in a new role in 1976, when, through the vision and effort of the Oxford
County Elementary Principals’ Association and the former Oxford County Board of Education, the
Oxford County Museum School was created. Founded on the belief that knowledge and awareness
of the past is important to understanding the present and planning for the future, the Museum
School was charged to house and display educational artefacts and to provide an authentic
historical teaching centre for area students. On September 27, 1987, the building was given the
designation of a Historic Property under the Ontario Heritage Act. In 1993, retired educators and
community members formed the Friends of the Oxford County Museum School, a not-for-profit
organization that assumed responsibility for the continued operation of the Museum School
(incorporated November 25, 1993). In 2001, the Museum School was renamed the Thames Valley
Museum School to reflect the 1998 merger of the school boards.
The mission of the Thames Valley Museum School is to preserve, exhibit, and interpret artefacts
and archival materials that reflect the educational history of Ontario and are of historical interest to
the County of Oxford. Our mandate is “Preserving Ontario’s Educational Heritage.” We achieve this
through the following objectives.




To collect, preserve, exhibit, and interpret educational artefacts and archival material relating to
the County of Oxford and the province of Ontario from 1800 to 1970.
To provide an authentic teaching centre for school and community groups.
To promote public interest in the history of education through programs and events.
To act as a community resource for the purpose of study and research.
Page
2
Currently, the building and property where the Museum School is housed is owned by the Thames
Valley District School Board and leased to the Friends of the Oxford County Museum School. In the
past, the Museum School received a small grant from the school board each year to assist in general
operations and to provide all Thames Valley schools the opportunity to participate in educational
programming at the Museum School free of charge. This grant has been discontinued. The school
board also provided gifts-in-kind services to the Museum School that included utilities and basic
maintenance operations and upkeep. As of June 2011, that too has been discontinued and the
lease will not be renewed.
The Education Programs of the Thames Valley Museum School
The programs provide students with a unique educational opportunity to travel back in time and
experience a school day of long ago. Through role-playing, hands-on activities, and learning outside
the classroom, students make comparisons between the past and present in terms of lifestyles,
values, and teaching methods, and further develop their personal and social skills through an active
learning process. This provides a valuable link to the current curriculum..
The Three R’s
In the reproduction 1830 log schoolhouse, students begin the discovery of how schools have
changed over time. Through role playing and hands-on learning, rural education is discussed and
experienced, utilizing some of the museum’s artefacts, slates, and the costumed school marm.
The museum’s exhibit area is used in an engaging exercise in museology. In groups, students search
the exhibit cases for the answers to questions and report their findings to the whole class. They
learn how a museum collection is cared for, from accessioning to handling, using artefacts brought
out of the cases for closer inspection.
In the 1905 classroom, drills and various rituals typical of our early schools start the day. Students
work in a multi-grade atmosphere, with math, geography, science lessons, and reading from a
Primer. Each grade has their work evaluated, with the consequences of inevitable errors providing
a humourous respite from the new rules being experienced. The program ends with a penmanship
lesson using a straight pen and ink, then a turn ringing the school bell high in the bell tower.
Curriculum Links:
Grades 1: Social Studies – Rules and Responsibilities
Grade 2: Social Studies – Traditions and Celebrations
Grade 3: Social Studies – Early Settlements in Upper Canada
Grade 7: History - New France
Grade 8: History—Canada, a changing society
Cartography
Learning about maps is best done by making one, so students measure the 1905 classroom to
create a map, complete with scale, legend, and direction. Based on an 1887 lesson plan, the
students will use 1905 methods to accomplish their tasks.
Actual artefacts such as maps, globes, and geography books assist in discovering the importance
cartography has played in our world.
Page
Skills used:
Problem solving, working in groups, mathematics, public speaking.
3
Curriculum Links:
Grades 1 to 6: Social Studies – Map, Globe, and Graphic Skills
Discover the World of Art
The art of Renaissance Italy, the Dutch Lowlands, and 20th Century New York is visited in this
hands-on program designed to encourage awareness of the impact art has on Canadian society.
Classes learn about printmaking, portraiture, and Cubism, and then produce their own work in each
of these areas.
Designed and delivered by an Art History graduate, the program can help teachers meet curriculum
expectations.
Curriculum Links:
Grades 1 to 5— Communicating through colour and design
Grade 6 to 8 — Creative use of focal points, perspective and design
There is a $2 per child supply fee for this program.
Outreach
‘Canadiana Challenge’ is currently being enjoyed by over 20 schools in the Oxford County area.
Developed by a team of retired teachers, this jeopardy-style trivia game has won an award from the
Ontario Museums Association for programming excellence. Participants are grade 7 and 8 students
who are challenged to demonstrate their knowledge about Canada, its history, current events,
environment, and much more. It is delivered at the participating schools by the Friends of the
Oxford County Museum School and other volunteers, and culminates with finals held at the
Museum School on the first Monday of Education Week.
Activities and Special Events
Summer camps and Professional Activity Days are regularly programmed events to provide families
in the community with child-oriented activities during times when there is no school. In addition,
the Museum School has adult opportunities, such as the Teacher Appreciation Tea and group tours.
The Museum School also provides volunteer opportunities for local youth trying to accumulate their
high school community hours. Adults also find volunteering at the Museum School to be an
enriching pastime, with numerous choices, such as collections management and newsletter
preparation, to name just two.
Page
4
The Museum School also employs local university students during the summer, allowing them to
experience work in the field they are studying, such as library sciences, history, recreation,
psychology, and others. Job opportunities such as this are a rarity in rural areas, especially in these
difficult economic times, and our students have been thrilled to have been selected.
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COUNTY OF OXFORD
CAO/CLERK'S OFFICE
RECEIVED
DEC 2 22010
One strong voice
for Southwestern
Ontario
REFER TO,
December 16,2010
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BOARD OF DIRECTORS
Dan Mathieson, Chair
Mayor of Stratford
Randy Hope, Vice chair
Mayor of Chatham Kent
Jim Burns, Treasurer
Mayor, Enniskillen Twp.
John Bezaire, Secretary
ADS Industries
Dianne Cunningham
Lawrence National Centre for
Policy and Management,
Ivey School of Business
Dan Gieruszak,
Transformation Services
Group
Fellow SWEA Member:
The start of a new year brings an opportunity to update you on the
achievements the Southwest Economic Alliance has attained during the
past 12 months.
As set out in our operating plan, SWEA has considerably improved its
capacity to serve members and to build on the image and profile ofthe
region. We took delivery of two important pieces of research that,
combined, helped shape perceptions of the region.
•
Bruce Hein,
Express Employment
Professionals
Paul Holbrough.
Past Warden, County of
Oxford; Past Mayor, Town of
Ingersoll
Jim Maudsley,
Mayor, Thames Centre
Patrick Persichilli,
Windsor-Essex Development
Corporation
Serge Lavoie
President, SWEA
•
Setting Priorities for Southwestern Ontario: A collaborative effort
was undertaken by students at faculty at the Richard Ivey School of
Business,. UWO. It gave us the first-ever snapshot of the key
economic sectors as determined by the economic development plan
adopted by our local municipalities. This report formed the basis of
substantive discussions at our Economic Development Summit held
in February.
Ontario Business Leaders Assess Southwestern Ontario as an
Investment Opportunity was done by Allan Gregg Strategies along
with Harris Decima. This survey gave us a clear understanding of
how Southwestern Ontario is perceived by potential investors. It
also told us that the quality of our workforce and our network of
colleges and universities are highly regarded by investors.
All of this research, plus earlier reports, are available on the SWEA web
site at the tab labeled Southwest Advantage/Research.
During the year we entered into formal partnerships with five of our key
universities and community colleges. We expect to conclude agreements
with the remainder in early 2011. We also attracted membership and
sponsorship from six major corporations including Libro Financial, TD
Canada Trust and Smart Centres.
73 Albert Street, Stratford, Ontario N5A 3K2
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Phone 519-859-7763
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On the municipal membership front, we end the year with nine of a possible 15 top tier municipalities
(representing 63 lower tier municipalities) as well as four of six possible separated cities. For 20 II we
aim to add three additional top tier municipalities and the remaining two separated cities. We are
pleased to learn that Elgin County Council has voted to join SWEA.
The SWEA Assembly has been an important annual feature. This year's conference in London
generated considerable debate about creating a brand for Southwestern Ontario. In 20 II, the
conference moves to Guelph, with the participation of the University of Guelph. The day will look at
issues relating to the urban and rural palts of our region and how to get them working together to
create important new synergies.
With a solid base of membership in place, and an important body of research and consultation reports
to draw upon, SWEA will now tackle the next major part of its mandate - establishment ofjoint
Foreign Direct Investment promotion under a common banner.
Your board has given alliance president Serge Lavoie to consult broadly with the membership and to
create a.long term, sustainable initiative for joint promotion at international trade shows and with
inbound and outbound trade missions. Serge has already begun the process of putting together a
steering committee of economic development officers and has set the date and location of an Economic
Development Summit at which the key elements of the new initiative will be agreed upon.
This is an exciting undertaking that will bring SWEA to the next level of its development, making
2011 a crucial year in which we must all affirm our investment in the alliance.
Your 20 II membership renewal invoice is included with this letter, along with important information
on how you can maximize your involvement in SWEA at all levels.
On behalf of the board, I thank. you for your continued support and look forward to working with you
over the coming months.
Sincerely,
SOUTHWEST ECONOMIC ALLIANCE
Dan Mathieson
Chair of the Board of Directors
73 Albert Street, Stratford, Ontario N5A 3K2
I
Phone 519-859-7763
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December 16, 20 I0
2011 Voting Membership Renewal
Your 2011 SWEA Voting Membership renewal invoice is enclosed. The amount is
identical to the 2010 dues and is based on the population of your municipality.
Along with payment, SWEA needs additional information to help you get maximum
value for your membership investment.
1. VOTING REPRESENTATIVES
Your municipality holds Voting Membership status in SWEA. Each Voting Member
is entitled to name one or more Voting Representatives. The exact number is
determined by your dues level and is indicated on the invoice. These are the people
who represent your municipality at all votes at Annual and Special General Meetings.
These Voting Representatives may be any combination of elected official, senior staff
or community representative. Please supply names and contact information for each
Voting Representative your municipality appoints on the attached form Voting
Membership Information. Contact Serge Lavoie if you require a list of your current
Voting Representatives.
2. ADVISORY COUNCIL REPRESENTATIVE
In addition to its elected Board of Directors, SWEA recently created an Advisory
Council to guide it on matters of strategy. Each Voting Member municipality is
entitled to appoint one representative to this council. The Advisory Council also
includes one representative from each university and community college in the region
along with select representatives from private sector fIrms. The council is scheduled
to meet twice each year, in June (in conjunction with the Assembly) and in
November. Your representative may be chosen from among your elected officials,
senior staff or from stakeholders in your community. Please supply the name and
contact details on the attached Voting Membership Information form.
3. ELECTED OFFICIALS AND STAFF
SWEA wants to ensure that all members of your team, both elected and staff, are kept
informed of issues relating to economic development in our region. On a separate
page or spreadsheet, please supply names, titles and emails for all
councilors/aldermen and staff for inclusion in our database. Note: this database is
NEVER shared, rented or othenvise made available publicly.
One strong voice for Southwestern Ontario
73 Albert Street, Stratford ON N5A 3K2 519-859-7763 www.swea.ca
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SWEA Voting Membership 2011
The Voting Member Rate Card is based on the following:
•
•
•
•
•
•
Membership is open to Counties, Regional Municipalities, Separated Cities and Lower
Tier Municipalities within the specified 15 county SWEA zone (as currently described in
by-laws)
When a County or Regional Municipality joins, membership is automatically extended to
all Lower Tier Municipalities (excluding Separated Cities).
Separated Cities and Lower Tier Municipalities may become members regardless if their
counties are or are not members.
Separated Cities and Lower Tier Municipalities may combine their memberships with
their home counties and share the allotted voting reps.
The rate card is based on population as reported in the most recent census.
For the purposes of assessing dues, the population of any County will include the
population of all of its municipalities, even if some or all of its lower tier municipalities are
members (separated cities excluded).
Population
Under 10,000
10,000 to 25,000
25,000 to 50,000
50,000 to 100,000
Over 100,000
Voting Member Rate Card
Annual Dues
$1,000
$2,000
$4,000
$5,000
$10,000
Votina Reps
1
2
3
5
5
Voting Members are eligible to appoint one or more Voting Representatives as set out in the
rate card above. These may be any combination of elected official. staff member, or community
representative (such as university or college personnel, individuals from the private sector or
from any not for profit organization. Voting Representatives make all key decisions at the
Annual General Meeting, including the appointment of the board and officer positions.
In addition, counties and separated cities holding membership are guaranteed a seat on the
SWEA Advisory Council. Member counties or municipalities may appoint an elected official,
staff member or any representative from the community at large·to represent them. This Council
meets at least twice each year and gives direction and guidance to the board on strategic
matters.
For further information about Voting Membership, contact SWEA President
Serge Lavoie ([email protected] or 519-859-7763)
SWEA Voting Membership Rates and Information 2011
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Voting Membership Information 2011
Voting Members are Counties. Separated Cities and lower Tier Municipalities. Each member should supply at least two Key
Contacts for inclusion in our database. These are typically senior staff such as CAD, clerk, etc. Key Contacts do not have a vote.
unless their names are specifically included in the Voting Members Contact list as well (see below).
Name of County/Municipality:
Primary
Contact Name:
Address:
_
Secondary
Contact Name:
Address:
_
Telephone:
Fax:
Email:
_
Telephone:
Fax:
Email:
In addition to Key Contacts, member counties and municipalities are entitled to up to five Voting Members depending on
membership level (see accompanying Rate Card). You are encouraged to include elected officials such as the warden or mayor, as
well as economic development officers or other community stakeholders. Voting Members are entitled to attend the Annual General
Meeting of SWEA and cast vote on all issues raised there.
SWEA Voting Members Contact Information
ConmctName:
Address:
__
Telephone:
Email:
Contact Name:
Address:
_
Telephone:
Email:
_
Telephone:
Email:
ConmctName:
Address:
Contact Name:
Address:
Contact Name:
Address:
Telephone:
Email:
_
PLEASE RETURN THIS FORM TO:
73 Albert St., Stratford ON N5A 3K2 or
E-mail: [email protected]
Telephone:
Email:
SWEA Advisory Council Representative
Name
_
Tille/Organization
Phone
_
Email
SWEA Voting Membership Rates and Information 2011
_
Southwest Economic Alliance
Assembly 2011
Guelph: June 9-10
In Cooperation with the University of Guelph
Many think Southwestern Ontario
suifers from a Rural-Urban Divide.
In fact, research shows that future
prosperity depends on developing
our Rural-Urban Synergies.
SWEA
Join this day long investigation and
debate in one of the key issues facing
our regiOn.
MARK YOUR CALENDARS
Look for updates at www.swea.ca
From: Michael Stainton [mailto:[email protected]]
Sent: Monday, January 10, 2011 2:51 PM
To: Margaret Lupton; Michael Bragg
Subject: Resolution/Letter re Oxford College Stamp
Dear Mike Bragg,
Margaret Lupton has urged me to write you post haste about getting a resolution on
Wednesday's council agenda in support of the Canadian Mackay Committee campaign for a
Canadian stamp in 2012 honouring the gift by the people of Oxford County of Oxford College to
Taiwan in 1882. You may remember the press conference we had in the county building lobby
in September on this. I attach some material.
Canada Post Stamp Advisory Committee will make a decision on the suggestion this winter, so
it is urgent that they get a letter from Oxford County supporting /requesting this. In early
November We have submitted a thick pack of materials and Dave Mackenzie a sheaf of
petitions - but without something from Oxford County Council the request lacks a certain
credibility.
A resolution does not need to be long and with it to hand I can give you the information you
need to mail it to the committee in Ottawa.
Michael Stainton
York Centre for Asian Research
8th Floor York Research Tower
York University
Toronto, Canada M3J 1P3
Tel: 416-224-1870
CANADIAN
MACKAY
COMMITTEE
加拿大馬偕委員會
[email protected]
ANNOUNCEMENT OF PRESS CONFERENCE
Campaign for a stamp honouring Oxford County
On the 130th anniversary of Tamsui Oxford College
WEDNESDAY SEPTEMBER 8 at 09:00H (9 AM)
OXFORD COUNTY ADMINISTRATIVE BUILDING
21 REEVE STREET, WOODSTOCK, ONTARIO
The co-chairs of the Canadian Mackay Committee:
Mr. Paul Holbrough, (Warden of Oxford County)
Mr. Edward Chung (President of the Taiwanese Canadian Association)
will present Mr. Dave Mackenzie (Member of Parliament for Oxford)
with a petition asking Canada Post to issue a stamp in 2012 commemorating
the 130th anniversary of the gift of “Tamsui Oxford College” to the people of
Taiwan by the people of Oxford County in 1882.
This first overseas development assistance project by Canadians was proposed
by the Woodstock Sentinel-Review in support of the work of Oxford native son
George Leslie Mackay, first Canadian Presbyterian missionary to Taiwan.
Background information on the founding of Oxford College, George Leslie
Mackay and plans for the stamp campaign will be distributed at the press
conference. A copy of the petition is attached.
For more information:
Michael Stainton, Secretary of the Canadian Mackay Committee
416-224-1870 or [email protected]
Cathy Bingham, Tourism Oxford
519-537-2718 or 1-866-801-7368
[email protected]
CANADIAN
MACKAY
COMMITTEE
加拿大馬偕委員會
53 Cummer Ave. Toronto M2M 2E5
Canada
October 26, 2010
Chair of the Stamp Advisory Committee, Canada Post
2701 Riverside Drive, Suite N1070, Ottawa K1A 0B1
Dear Sirs,
The Canadian Mackay Committee herewith presents a petition asking Canada Post to issue a
stamp in 2012 commemorating Canada’s first foreign aid project – the gift of a school from
the people of Oxford County to the people of Taiwan. The following supporting materials
are included in this mailing:
1 Cover Letter
2 Petition
3 Background paper (13 pages)
4 Sentinel-Review article July 16, 1880 which initiated the project
5 S-R report October 11, 1881 “grand meeting” that gave Mackay $6215
6 Mackay’s letter July 27, 1882 reporting on College opening
7 Chapter on Oxford College in “From Far Formosa” (3 pages)
8 Canadian Mackay Committee flyer
9 Supporting letters and resolutions:
Clan Mackay Association of Canada
Presbyterian Church in Canada
Knox College Toronto
Canadian Society of Presbyterian history
Oxford Historical Society
Resolution from Township of Zorra
Resolution from Knox Presbyterian Church Embro (email)
Dr. James Rohrer
Other supporting letters and resolutions, and petitions signed with over 2000 signatures, are
being sent to Mr. Dave Mackenzie, Member of Parliament of Oxford, who will present these
directly to Canada Post. We shall forward any additional letters that we receive.
Thank you for considering this request.
Rev. Michael Stainton, Secretary, CMC
On behalf of the co-chairs of the CMC - Mr. Paul Holbrough, Warden of Oxford County
Mr. Edward Chung, President of the Taiwanese Canadian Association.
Petition for A Stamp
Honouring
Oxford College and Oxford County
In 1880 the Woodstock Sentinel-Review initiated Canada’s first overseas
development project – raising funds from the people of Oxford County for the
construction of a school in Taiwan, in support of the work of Canada’s first
missionary to China, George Leslie Mackay.
On October 11, 1881, $6215 was presented to Rev. Mackay at a meeting of
1500 people held at the Woodstock Methodist Church, chaired by the local
Anglican priest, and attended by the premier of Ontario, Oliver Mowat.
On July 26, 1882 Oxford College was opened in Tamsui. Today it is a national
historic site, commemorating the beginning of modern education in Taiwan. In
1884 Mackay expanded it to found Taiwan’s first school for women.
We ask Canada Post to issue a stamp in 2012 for the 130th anniversary of this
important event in Canadian and Taiwanese history. We encourage them to
work with the Post Office in Taiwan to make this a joint commemorative issue.
Canadian Mackay Committee
October 2010
Report No: A-1 2011-01
CORPORATE SERVICES
Council Date: January 12, 2011
TO :
M. Bragg, CAO
FROM:
L. Buchner, Director of Corporate Services
SUBJECT:
2011 Comprehensive Insurance Program
RECOMMENDATIONS:
That County Council approves the 2011 Insurance Program presented by the Frank
Cowan Company Limited at a base premium rate of $828,837 plus applicable sales tax.
PURPOSE:
To approve the County’s 2011 Comprehensive Insurance Program.
BACKGROUND:
At the regular meeting of Council held October 13, 2010, Council received Report No. A-6 201047 entitled “2011 Insurance Program”, and adopted the following recommendation:
“That in accordance with Section 5.4.1 of the Purchasing Policy, County Council waives
the requirement to exercise a tender process for the 2011 insurance program;
And that staff be directed to prepare a report for Council’s consideration that
summarizes the coverage, premiums and options offered by the Insurer when the
information becomes available.”
The County of Oxford Insurance Program is renewed annually for the term January 1st to
December 31st. Prior to renewal, County Staff performs a review of property coverage and
liability limits in preparation of presenting recommendations to Council for their consideration.
The insurance program approved for the 2010 year provided for increased deductibles in an
effort to mitigate the 2010 premium increase. More specifically, the deductible for the boiler and
machinery policy was increased to $10,000 from $5,000. This change did not pose much of a
risk considering the claims history under that particular policy. In addition, the auto third party
and direct comprehensive deductible was increased from $0 to $5,000. The savings generated
by this change could be eroded if there were one claim in the year that meets or exceeds
$5,000, however, claims of this type have been relatively low in dollar value and infrequent in
past experience. The accumulative premium savings by adopting these two changes in
deductible limits was approximately $19,000 in 2010.
As part of the staff recommendation to increase the aforementioned deductibles, it was
recommended that during the annual budget process, reserve contributions be considered that
are at least equivalent to the average amount of costs to the County expended on claims below
the deductible plus claims billed back by the insurer in the past five years in order to build a
reserve fund balance that will sustain future self insured claims. Once a sustainable reserve
CORPORATE SERVICES
balance is established further consideration could be given to increasing deductibles in the
future.
COMMENTARY:
Deductibles
The following represents an analysis of the average number and cost of claims over the past
seven years:
Classification of Claim
Liability and E&O
Year
2004
2005
2006
2007
2008
2009
2010
Totals
Number
0
7
0
3
2
3
4
19
Amount
$333,962
45,200
69,056
95,200
60,300
$603,718
Per Claim
$47,709
15,067
34,528
31,733
15,075
$31,775
The average is 2.7 claims per year. The deductible for liability and errors and omissions
coverage is presently $10,000. If the deductible were to be increased from $10,000 to $25,000,
based on the above noted statistics, it could potentially result in additional annual costs of
$40,700.
Property
Year
2004
2005
2006
2007
2008
2009
2010
Totals
Number
1
2
3
5
1
1
3
16
Amount
Per Claim
$3,528
$3,528
18,812
9,406
45,486
15,162
240,079
48,016
64,000
64,000
25,405
25,405
214,997
71,666
$612,307
$38,269
The average is 2.3 claims per year. An increase in the deductible from $5,000 to $10,000,
could potentially require an additional payment annually of $11,400, based upon the seven year
average claim cost above.
Automobile
Totals
Year
2004
2005
2006
2007
2008
2009
2010
Number
4
1
0
4
2
1
1
13
Amount
Per Claim
$25,198
$6,300
2,239
2,239
30,723
7,681
10,412
5,206
343
343
9,709
9,709
$78,624
$6,048
CORPORATE SERVICES
The average is 1.9 claims per year. An increase in the deductible from $5,000 to $10,000, could
potentially require an additional payment annually of $9,300, based upon the seven year
average claim cost above.
The resulting analysis suggests potential additional annual expenses for increased deductibles
as follows:
Liability and E & O
Property
Automobile
Total
$ 40,700
11,400
9,300
$ 61,400
The following chart provides an analysis of increasing the policies’ current deductibles to
mitigate the increase in the annual premium. The overall premium savings would be $47,672,
reducing the 2011 premium to $781,165 – 10.0% over 2010. The premium savings is actually
less than the anticipated costs based on the seven year average claims history illustrated above
by approximately $13,728, and this does not take into account the additional staff time that will
be required to manage the claims that are not submitted to the insurer. Further, the savings
could easily be eroded by an increase in the average annual claims by two under the property
policy or only one claim under the liability policy.
Policy
Property
Auto
Third Party and Direct Comp
Owned Damage
Municipal Liability
Errors & Omissions
Deductible Changes
Premium Recommended
From
To
Savings
Changes
$5,000
$10,000
$7,025
5,000
5,000
10,000
10,000
10,000
10,000
25,000
25,000
Premium Quote - no change in deductibles
Deduct Savings for Changes in Deductibles
Adjusted 2011 Premium
2010 Premium
2011 Premium Increase
% Increase
3,025
4,037
14,087
31,572
2,013
33,585
$47,672
0
0
0
0
0
0
$0
$828,837
47,672
781,165
710,157
71,008
10.0%
$828,837
0
828,837
710,157
118,680
16.7%
CORPORATE SERVICES
Based on the decision to increase some of the deductibles in 2010, and in an attempt to
mitigate future premium increases, it is recommended that a reserve policy be established that
will provide a reasonable reserve balance to be developed through annually budgeted
contributions that will sustain future self insured claims. Once a sustainable reserve balance is
established, further consideration could be given to increasing deductibles.
“Lynn Buchner”
Lynn Buchner
Director of Corporate Services
“M.R. Bragg”
M.R. Bragg
CAO
CORPORATE SERVICES
TO :
M. Bragg, CAO
FROM:
SUBJECT:
RECOMMENDATION:
That By-law No. 5229-2011, being a by-law to deem one-third of the remuneration paid to
the elected members of the council and its local boards as expenses incident to the
discharge of their duties as members of the council or local board, be presented to
Council for enactment.
PURPOSE:
To hold a public meeting for the purpose of considering enactment of a by-law to deem onethird of the remuneration of an elected member of council or local board to be expenses.
BACKGROUND:
Attached is a copy of Report No. A-5 2010-61 regarding Council Remuneration By-law that was
presented to Council at their regular meeting held December 8, 2010. Consideration of the bylaw was deferred until the next regular meeting of Council to allow the public an opportunity to
comment and/or participate in the discussion of the merits of the by-law.
COMMENTARY:
There will be an opportunity, during the “Delegations and Presentations” portion of the meeting
scheduled for January 12, 2011, for the public to make comment on the by-law in accordance
with subsection 283(7) of the Municipal Act.
“Lynn Buchner”
Lynn Buchner
“M.R. Bragg”
M.R. Bragg
CAO
Page 1 of 1
CORPORATE SERVICES
Council Date: December 8, 2010
TO :
M. Bragg, CAO
FROM:
SUBJECT:
RECOMMENDATION:
That Council hold a public meeting, at its regular meeting of January 12, 2011, pursuant
to Section 283(7) of the Municipal Act, 2001, as amended, for the purpose of considering
a by-law to deem one-third of the remuneration of an elected member of council or local
board to be expenses.
PURPOSE:
To hold a public meeting for the purpose of considering enactment of a by-law to deem onethird of the remuneration of an elected member of Council or local board to be expenses.
BACKGROUND:
Under the provisions of the Municipal Act, 2001 (the “Act”), an important change took place with
respect to Council remuneration. More specifically, the Act provides that a council shall review
a by-law under subsection 283(5) at a public meeting at least once during the four-year period
corresponding to the term of office of its members after a regular election. Further, subsection
283(5) of the Act provides that one-third of the remuneration paid to the elected members of the
council and its local boards may be deemed as expenses incident to the discharge of their
duties as members of the council or local board.
COMMENTARY:
To deem one-third of the remuneration as expenses, in effect, relieves one-third of the
remuneration from being subject to taxation under the Income Tax Act.
In accordance with subsection 283(7) of the Act, Council is required to hold a public meeting for
the purpose of considering a by-law for this purpose. Therefore, if it is Council’s desire to have
one-third of their remuneration deemed to be expenses, it is recommended that a public
meeting be held at the next regular meeting of Council scheduled for January 12, 2011 at which
time an authorizing by-law would be considered.
“Lynn Buchner”
Lynn Buchner
“M.R. Bragg”
M.R. Bragg
CAO
Page 1 of 1
CORPORATE SERVICES
TO :
M. Bragg, CAO
FROM:
SUBJECT:
2011 Interim Tax Levy By-law
RECOMMENDATION:
That By-law No. 5231-2011, being a by-law to provide for an interim tax levy for purposes
of the County of Oxford for the 2011 fiscal year, be presented to Council for enactment.
Purpose:
To present to Council the 2011 Interim Levy By-law for enactment.
Background:
In accordance with Section 311(13) of the Municipal Act, 2001, as amended, in each year, a
lower-tier municipality in a county shall pay amounts to the upper-tier municipality in the
following instalments:
1. 25 per cent of the amount required to be raised by the lower-tier municipality for upper-tier
purposes in the previous year, on or before March 31.
purposes in the current year, less the amount of the instalment paid under paragraph 1, on
or before June 30.
3. 25 per cent of such current amount, on or before September 30.
4. The balance of the entitlement for the year, on or before December 15.
Commentary:
The by-law presented to Council for consideration includes the following instalment due dates:
1st Instalment - Thursday, March 31, 2011
2nd Instalment - Thursday, June 30, 2011
“Lynn Buchner”
Lynn Buchner
“M.R. Bragg”
M.R. Bragg
CAO
Page 1 of 1
CORPORATE SERVICES
TO :
M. Bragg, CAO
FROM:
D. McRoberts, Manager of Finance
SUBJECT:
Internal Long-term Debt Issue
RECOMMENDATION:
That By-law No. 5230-2011, being a by-law to authorize the borrowing upon reserve funds
in the amount of $809,491 for the purposes of financing local improvements for property
owners benefitting from the South Norwich Sanitary Sewer and Water Project in the
Township of Norwich, be presented to Council for enactment.
PURPOSE:
To introduce the appropriate by-law to secure long-term financing for obligations of property
owners benefitting from a special water and sewer local improvement project.
BACKGROUND:
In accordance with By-law No. 5212-2010, the benefitting property owners affected by the South
Norwich Sanitary and Water Project were sent correspondence presenting the options of:
1. paying the project costs allocated to their respective property by a lump sum payment
due November 22, 2010; or
2. debenture the obligation to the County over a period of 10 years at a fixed annual rate of
5.45% or the prevailing rate at the time the debenture is issued.
To date, 38 of the 51 properties affected have opted to debenture their debt obligation through
the County. The total financial obligations of these properties is $809,491 of a total $1,062,837
billed. If the County were to issue a Promissory Note through the County’s banking services
credit facility, the interest rate would be 5.25% amortized over 10 years.
COMMENTARY:
In accordance with Section 418 of the Municipal Act, 2001, as amended, and Ontario
Regulation 438/97, the County’s Investment Policy provides for short, mid and long-term
investments of idle funds, allowing opportunities to borrow from within. The County has
sufficient reserve funds to accommodate internal financing, therefore, it is recommended that
the $809,491 be financed internally at a rate 4.75% for a term of 10 years. The landfill reserve
fund balance is currently $20.4 million with $6.9M in idle funds.
Page 1 of 2
CORPORATE SERVICES
“Lynn Buchner”
Lynn Buchner
“David McRoberts”
David McRoberts
Manager of Finance
“M.R. Bragg”
M.R. Bragg
CAO
Page 2 of 2
Report No: B-1 2011-01
TO:
M. R. Bragg, CAO
FROM:
Corrie Fransen, Administrator/Manager of Operations, Woodingford Lodge
SUBJECT:
HAIRDRESSING/BARBERING SERVICE PROVIDER –
WOODINGFORD LODGE TILLSONBURG/INGERSOLL
RECOMMENDATION:
That County Council approve the recommendation of the selection committee
and authorize the Administrator/Manager of Operations to enter into an
agreement with:
Ms. Colleen Pinney of 40 Noxon St , Ingersoll Ontario N5C 1B7
for the provision of hairdressing/barbering services to Woodingford Lodge
Ingersoll and Tillsonburg.
PURPOSE:
To engage the services of a hairdressing and barbering provider for Woodingford Lodge
Tillsonburg and Ingersoll.
BACKGROUND:
In the past, hairdressing services at all three Woodingford Lodges has been provided by
unionized employees and paid for from the Accommodation envelope. The monies
recovered from the services were less than 40% of the expenditure. The cost of this
service therefore had a direct impact on how many hours activation staff could be
scheduled and was frequently noted during annual inspections by the Ministry of Health
and Long Term Care. With this in mind, and with the goal of meeting the resident’s
recreational needs while still providing hairdressing service, staff negotiated with the
union to gradually phase out the hairdressing position from the union contract by means
of attrition and offer the additional hours to the Activation Department. A hairdressing
position became available in 2010 and the vacancy made it possible to outsource the
hairdressing and barbering services for both Tillsonburg and Ingersoll, therefore
a Request for Proposal was deemed a priority in late 2010.
COMMENTARY:
Responses were reviewed and interviews were conducted with three hairdressing and
barbering providers.
Page 1 of 2
Report No: B-1 2011-01
The presentations were evaluated by a four member team of Woodingford Managers
and a quest to find a suitable fit for our Residents moved forward.
Based on the evaluation criteria, the selection committee recommended Colleen Pinney
of Ingersoll as the most favourable hairdressing and barbering services provider.
The recommendation to choose Colleen Pinney is primarily attributed to her emphasis
on client focused care, comfort level and understanding of mobility issues, extra
services offered and her experience working with an elderly clientele.
As a result of outsourcing the hairdressing and barbering services, the activation staff
hours in both Tillsonburg and Ingersoll, will be increased by eight hours per week
making it possible to provide additional recreational activities for the residents.
“Corrie Fransen”
Corrie Fransen
Administrator/Manager of Operations
Woodingford Lodge
“M.R. Bragg”
M. R. Bragg
CAO
Dated: January 5, 2011
CF/hh
Page 2 of 2
Page 1 of 2
THIS AGREEMENT MADE in duplicate this ____ day of ___________, 2011.
BETWEEN:
(hereinafter called the “Provider”)
PARTY OF THE FIRST PART
AND
The County of Oxford,
(herein called “Woodingford Lodge)
PARTY OF THE SECOND PART
WHEREAS Woodingford Lodge Tillsonburg and Woodingford Lodge Ingersoll is desirous of availing
itself and contracting with the provider herein as a Hairdresser/Barber,
IN CONSIDERATION of the mutual covenants herein and other valuable consideration, the parties
hereby agree as follows:
1.
The contract shall commence services on February 1, 2011 and at other periods of time as
required by Woodingford Lodge.
2.
The hours of operation shall be between Mondays through Friday from 8:00 a.m. to 5:00 p.m.
and flexible when agreed upon
3.
This agreement is effective from the date of execution and shall continue until terminated by
either Party to this agreement which termination shall be effective as twenty eight (28) days
after the said parties serve the other party with a written notice of termination.
4.
If this Agreement is terminated under Clause 3, then the Provider shall be entitled to receive
full remuneration, to the effective date of termination, but the Provider shall not be entitled to
any further payment from Woodingford Lodge because of the termination or because of the
length of notice given of the termination.
5.
If neither party gives notice of termination prior to the expiry date, this Agreement is renewable
on a month-to-month basis by the parties and each party accepts the terms and conditions as
contained in this Agreement.
6.
The immediate supervisor will be the Coordinator of Activation and Volunteer Services of
Woodingford Lodge.
7.
The Provider shall at no time, be considered an employee of Woodingford Lodge. The parties
agree that the Provider in the provision of the contract services is acting as an independent
contractor and in no event shall be deemed to be an agent, employee, partner or associate of
Woodingford Lodge.
8.
The Provider shall make provision independently for personal coverage under WSIB and any
other benefits the Provider deems necessary while she or any replacement is performing the
Hairdressing/Barber duties. Woodingford Lodge is under no obligation to provide any benefit
coverage to the Provider or her designate.
9.
That all records kept and filed with respect to the provision of service for the Provider shall be
the property of the Corporation.
10.
The Provider will furnish to the immediate supervisor a valid license to practice Hairstyling and
Barbering within the Province of Ontario.
Page 2 of 2
11.
The Provider agrees to present a written report to the Administrator or designate as requested.
12.
The Provider agrees to participate in the Woodingford Lodge Annual Staff Influenza
Immunization Policy.
13.
The Provider agrees to supply all tools required for the trade such as shampoo, conditioner,
perming solution, perming rods and papers, colouring solution, brushes, combs, etc.
14.
Woodingford Lodge will provide all physical equipment such as chairs, counters, mirrors, hair
washing basins and related plumbing fixtures, and hair dryers. Linens will also be provided
and laundered by Woodingford Lodge.
15.
The parties agree that all services rendered under this agreement by the Provider shall be paid
at the end of each month.
16.
The Provider will work collaboratively with the Administrator to agree upon a rate increase and
will provide 45 days notice to the residents of any rate increases.
17.
Notwithstanding the above, the Provider hereby agrees to indemnify and save harmless
Woodingford Lodge from any costs, losses, damages, assessments, source deductions for
employment insurance, income taxes and Canada Pension Plan contributions and any other
costs whatsoever arising from any review by Revenue Canada or the Provider’s status as an
independent contractor.
18.
The Provider is responsible to make available replacement coverage for hairdressing and
barbering services during any extended absence.
19. The Provider shall reimburse Woodingford Lodge in the amount of $100.00 per month for the use
of the utilities.
20.
This agreement shall be binding upon the parties hereto and upon their respective heirs,
permitted assigns, executors, administrators and successors.
21.
The parties agree that this document is the entire agreement between the parties hereto and
that no understanding or agreements, verbal or otherwise, exist between the Parties except as
herein expressly set out.
22.
The parties agree that this agreement may only be altered or amended by a subsequent
written agreement between the parties.
23.
The addresses of the parties of this agreement for the purpose of delivery or service of any
documents required under this agreement are:
Woodingford Lodge
300 Juliana Drive
Woodstock ON
N4V 0A1
Corrie Fransen – Administrator
____________________________________
Colleen Pinney
40 Noxon Street Ingersoll ON
N5C 1B7
_____________________________________
Date: _____________
Report No: C-1 2011-2
TO :
M.R. Bragg, CAO
FROM:
G. Hough, Acting Corporate Manager/Senior Development Planner
P. Michiels, Senior Policy Planner
SUBJECT:
Draft Environmental Noise Guidelines NPC-300
Response to Environmental Bill of Rights Registry Number 011-0597
RECOMMENDATION
That County Council receive Report No. C-1 2011-2 and authorize County staff to submit
Appendix 1 of the report to the Strategic Policy Branch, Ministry of the Environment as
the County of Oxford’s response to the Environmental Bill of Rights Registry posting
011-0597, Environmental Noise Guidelines (Noise Assessment Criteria for Stationary
Sources and for Land Use Planning).
PURPOSE
To provide comments in response to the Environmental Bill of Rights (EBR) Registry posting of
the updated Environmental Noise Guideline (Noise Assessment Criteria for Stationary Sources
and for Land Use Planning), Publication NPC-300.
BACKGROUND
The Policy Proposal Notice for the draft Environmental Noise Guideline was posted on
November 16, 2010 for a 60 day comment period and can be accessed on the Government of
Ontario’s Environmental Registry at EBR Registry Number 011-0597. The deadline for
submission of comments to the EBR is January 15, 2011.
There are currently two MOE Noise Pollution Control (NPC) guidelines that address facilities
that are sources of noise. These publications, being: NPC-205 “Sound Level Limits for
Stationary Sources in Class 1 & 2 Areas – Urban” and, NPC-232 (“Sound Level Limits for
Stationary Sources in Class 3 Areas – Rural” – both being dated October 1995. A third MOE
guideline deals specifically with consideration of noise impacts in the land use planning process;
being Publication LU-131 “Noise Assessment Criteria in Land Use Planning” (October 1997).
The primary purpose of the existing MOE noise guideline documents is to set out the
requirements and criteria used by the Ministry of Environment (MOE) when issuing Certificates
for Approval for noise from stationary sources (e.g. various industrial and commercial uses),
pursuant to the Environmental Protection Act, and to provide guidance to Planning Authorities
on how to address noise considerations in the review of proposals for new noise sensitive land
uses.
Page 1 of 4
According to the recent EBR posting, the purpose of the proposed noise guideline document
(NPC-300) is to update the three existing noise guidelines by collapsing them into one
document and to provide clarification on how the related requirements and criteria, some of
which are new, are to be applied. It is intended that the new publication (NPC-300) will replace
all three existing guideline documents.
The County Official Plan contains noise related policies to provide local policy direction for the
implementation of the existing MOE noise guidelines in cases where development requiring
approval of an application under the Planning Act is being proposed. Therefore, once the
proposed amendments to the noise guidelines have been enacted by the Province, the County
will need to review the associated Official Plan policies to determine any new policies or
amendments that might be required. If the final guidelines are adopted by the Province within
the next few months, any necessary changes to the Official Plan policies could potentially be
incorporated as part of the current 5 Year review process.
COMMENTARY
Planning staff have reviewed the draft version of Publication NPC-300 and are of the opinion of
that, in general terms, the new environmental noise guidelines appear to be better organised
and easier to interpret than the existing noise guideline documents. However, Planning Staff
have also identified a number of key areas in the document where staff feel that additional detail
and clarification could improve the guidance provided and allow for more effective and
appropriate implementation of the guidelines. These key areas and associated comments are
summarized in the following commentary and outlined in detail in Appendix 1 of this report.
The new draft noise guidelines are divided into three parts. Part A – Background, identifies the
overall purpose and organization of the updated guideline, provides definitions of key terms and
a listing of references to related legislation, regulations and guidelines. Part B – Stationary
Sources, outlines the sound level limits for Stationary Sources of sound (such as various
industrial and commercial activities) and criteria to be considered by MOE in the issuance of
Certificates of Approval for new, expanded or modified Stationary Noise Sources and in
reviewing reported noise related incidents. Finally, Part C – Land Use Planning, defines criteria
for assessment of noise impact on proposed residential and other noise sensitive land uses
(e.g. schools, churches, nursing home etc.) and specifies procedures to determine sound levels
on the site of such proposed uses from both transportation sources (road, rail and air traffic) and
Stationary Sources (such as industrial and commercial activities).
For the most part, the content, permitted sound levels and implementation criteria in the
proposed noise guidelines appear to be very similar to those contained in the existing MOE
noise guideline documents. However, a number of key differences have been noted through
Planning staff review of the document, as follows:
•
•
Inclusion of a number of additional defined terms, such as “auxiliary transportation
facilities”, “committed noise sensitive land use” “Enclosed Noise Buffer (ENB) balcony”,
“exclusion limit”, “noise sensitive spaces”, “predictable worst case” and “window on a
noise sensitive space” to improve clarity in interpretation.
Introduction of two new noise area classes (Class 4 and 5) and associated definitions.
The existing guidelines contain three noise area classes which are used for the
purposes of applying the various maximum noise level thresholds. These noise area
classes are intended to distinguish between areas with different background sound level
characteristics and a divided into Class 1 - urban, Class 2 – urban/rural fringe and Class
3 – Rural. The two new noise area classes (4 & 5) appear to be intended to provide
additional flexibility for development and re-development of noise sensitive uses within:
Page 2 of 4
appropriately zoned and designated areas containing established noise sensitive
land uses that are already located in closer proximity to existing Stationary Noise
Sources (such as Industrial and Commercial uses); and
o appropriately zoned and designated urban areas with existing high sound levels
due to proximity to an airport and/or railway corridor.
Adding provisions to require noise assessments for new, expanded or modified
Stationary Noise sources to consider points of reception on vacant lots, where such lots
are zoned to permit residential or other noise sensitive lands uses.
o
•
Although the revised guidelines generally appear to be an improvement over the existing
guidelines, in terms of organization and clarification of various terms and implementation
criteria, there are still a number of clarifications and improvements to the document that
Planning Staff believe the Province should consider.
The proposed revisions suggested by Planning Staff are summarized as follows:
Section A
• Further clarification of a number of definitions, such as ‘Class 4 Area’, ‘Class 5 Area’,
‘noise sensitive land uses’, ‘committed noise sensitive land use’, ‘point of reception’ and
‘stationary source’, is required to ensure those definitions accurately reflect the actual
application and intent of those terms as used in the guideline document.
• Incorporation of additional guidance on a number of general implementation issues is
required, such as the specific circumstances (e.g. location and context, use being
proposed and types of Planning Act applications) that should trigger the need for a
proponent to undertake noise feasibility studies and/or detailed noise studies
(particularly with respect to Stationary Noise Sources) and how the new noise guidelines
relate to the MOE’s existing D-Series guidelines with respect to addressing Land Use
Compatibility through the Land Use Planning process e.g. between industrial and
residential land uses.
Section B
• Additional guidance and clarification is required with respect to the proposed Class 4
and Class 5 noise area classes, in order to more clearly establish how and where these
new noise area classes are intended to be implemented. From the wording in the
current draft guidelines it is not entirely clear how these noise area classes are intended
to be used, what the process would be for establishing such noise area classes for a
particular area or site and how the establishment of such noise area classes for an area
would affect the application of the noise guidelines.
• The new provisions requiring appropriately zoned vacant lots to be considered as
sensitive noise receptors need further clarification to ensure they are appropriately
applied to larger vacant lots zoned to permit noise sensitive land uses, particularly those
in an urban context that have already obtained other Planning Act approvals, such as
draft plan of subdivision.
• The provisions with respect to the development of lands adjacent to existing Stationary
Noise sources for a noise sensitive land use need further clarification to establish the
intent of the provision and the mechanism or ‘trigger’ under which they would be applied.
Section C
• Similar to the comments in Section A above, further clarification and guidance is
required with respect to the types of proposals and/or Planning Act applications that
would trigger the need for a proponent to undertake noise feasibility studies and/or
detailed noise studies. For instance, infill consents and conversions to incorporate
Page 3 of 4
•
additional dwelling units within existing developed residential areas. As well, guidance
on the proximity of a proposed noise sensitive land use to a stationary noise source that
would trigger the need for a noise feasibility and/or detailed noise study is required,
similar to the setback distances from transportation sources that have been provided.
Similar to the comments in Section B above, additional guidance and clarification is
required with respect to the intended use of the proposed Class 4 and Class 5 noise
area classes.
The above comments summarize Planning staff’s comments with respect to the draft noise
guidelines as currently posted. Appendix 1 to this report contains a more detailed response to
the draft guidelines, which Planning staff are recommending be forwarded to the Province as
the County’s formal response to the current EBR posting. Planning staff will continue to monitor
the progress of these guidelines and advise County Council of any relevant changes and/or
opportunities for comment on matters that may be of particular interest or concern to the
County.
SUMMARY
The Province has posted the draft Environmental Noise Guideline to the EBR for a 60-day
comment period. The proposed guideline is intended to replace the three existing MOE noise
guidelines and establish the current requirements and criteria used by the Ministry of
Environment (MOE) when issuing Certificates for Approval for noise from stationary sources
(e.g. various industrial and commercial uses), pursuant to the Environmental Protection Act, and
to provide guidance to Planning Authorities on how to address noise considerations in the
review of proposals for new noise sensitive lands uses.
Planning staff have reviewed the proposed guidelines and identified a number of revisions and
clarifications to the document which staff believe the Province should address prior to final
approval. In this regard, it is recommended that staff’s comments with respect to the proposed
regulations, as set out in Appendix 1 of this report, be forwarded to the Province in response to
the EBR posting by January 15, 2011.
"Paul Michiels"
Paul Michiels
Senior Policy Planner
"Gord Hough"
Gordon Hough, MCIP, RPP
Acting Corporate Manager
/Senior Development Planner
"M. R. Bragg"
M.R. Bragg
CAO
SC/PM
OUR FILE: 2011-2 _ EBR-010-0597_Revised Envtl Noise Guidelines
Page 4 of 4
Appendix 1
County of Oxford’s Detailed Comments
on Draft MOE Environmental Noise Guidelines
Comments on the Draft MOE Environmental Noise Guidelines NPC-300
County of Oxford, January 12th, 2011.
The County of Oxford has reviewed the draft MOE Environmental Noise Guidelines NPC-300
and are generally of the opinion that the revised noise guidelines are an improvement over the
existing MOE noise guidelines in terms of organization and clarification of the various terms and
implementation criteria. However, The County of Oxford is also of the opinion that there are a
number of key clarifications and improvements to the document that the Province should
consider, prior to final approval, in order to ensure more effective and appropriate
implementation of the guidelines.
In this regard, following are the County of Oxford’s formal comments in response to the
November 16th, 2010, Environmental Bill of Rights (EBR) Registry posting of the draft
Environmental Noise Guideline (Noise Assessment Criteria for Stationary Sources and for Land
Use Planning), Publication NPC-300, submitted for the Province’s consideration.
Part A – Background
Purpose
As noted in the comments under a number of the following sections, particularly Part C, the
overall application of the proposed noise guideline document could be greatly clarified and
improved by providing additional guidance on the circumstances under which the draft noise
guideline is intended to be applied (e.g. committed land uses, noise study distance triggers,
exemptions for minor infilling and intensification in existing developed areas) and the role and
relationship of this guideline with respect to other related MOE guidelines (e.g. particularly the
MOE D-series guidelines). This additional clarification should be reflected in general terms in
Part A of the document, with additional guidance and clarification on specific implementation
measures addressed in the appropriate sections in Parts B & C.
Definitions
•
‘Class 3 Area’ – The reference to ‘a small community’ in the first bullet point should be
further clarified, as it leaves the intent too open to interpretation. The definition of ‘Class
3 Area’ in the existing MOE noise guidelines qualifies the term small by referencing a
population of 1,000. If the reference to population is to be eliminated, it should be
replaced with other clarification/examples which capture the intent of the definition e.g. a
small settlement in a rural area, generally with less than x number of households, and
comprised primarily of residential development, with limited industrial or commercial
uses.
•
‘Class 4 Area’ – The definitions and/or the implementation criteria related to the noise
area classes needs to be substantially expanded to provide sufficient direction on the
situations and sites/areas to which the new noise area classes are intended to be
applied and to better detail how the Class 4 Area designation would affect the
application of the guidelines. As well, criterion 4 in the definition refers only to
‘designation’ by the land use planning authority for identifying a Class 4 area, while
Sections B & C make reference to other means such as Zoning, Council resolutions and
statements by the head of the planning approval authority.
•
‘Committed noise sensitive land uses’ – This term does not appear to be referred to
anywhere in the draft environmental noise guidelines, except in the definition. However,
this term is referred in Section 4.2 of the existing LU-131, with respect to where a noise
feasibility assessment may be required. The draft guidelines do not currently appear to
address the issues of ‘committed noise sensitive land uses’ and how the guidelines
Page 1 of 4
should be applied to them, other than the incorporation of new provisions to address
point of reception on vacant lots with appropriate zoning. As the new vacant lot
provisions being proposed do not address all committed noise sensitive land use
situations, this issue needs to be further clarified to in the new document to ensure
appropriate implementation.
•
‘Noise sensitive land uses’ – Can recreational uses such as parks, picnic areas,
community centres etc. ever be considered as noise sensitive land uses? Under the
definition of ‘Outdoor Living Area’ in the current LU-131 guidelines, it indicates that a
municipality may identify a passive recreational area as such an area. Is the proposed
guideline intending to eliminate this municipal discretion? If not, some reference needs
to be incorporated into the guideline.
•
‘Point of Reception’ – The first bullet point in the definition makes reference to an
‘existing or proposed noise sensitive use…’. It is not clear exactly what situations the
‘proposed’ portion of this bullet point is meant to refer to. Was this intended to refer to a
‘committed land use’? This point in the definition needs to be reworded/further clarified.
•
‘Stationary Source’ – Under section (1) additional explanation and/or examples are
required for ‘commercial facilities’ to clarify what type and scale of commercial facilities
and operations would be considered stationary noise sources e.g. would trigger the need
for a noise feasibility study/detailed noise assessment. Without further clarification, the
current definition could result in a feasibility study be unnecessarily required for a
commercial use, such as a business or professional office, even though it is unlikely to
generate a substantial amount of noise.
Part B – Stationary Sources
General
As it is currently written, Part B of this guideline document appears to apply exclusively to the
MOE review of C of A’s to establish, expand or modify a Stationary Noise Source. However,
the document should also address appropriate noise related criteria to be considered by a
Planning Authority in the review of proposed Official Plan Amendment and Zoning By-Law
amendments to initially establish and expand employment lands and commercial areas, where
the precise use of such lands have not yet been determined. If this higher level direction is not
to be provided in this document, then the text should direct the reader to the other applicable
MOE documents that should be consulted in that regard e.g. the D-Series guidelines.
Specific Sections
•
B7.2 Class 4 Area - As noted under comments on the ‘Class 4 Area’ definition above,
this section provides a number of options (beyond designation in an Official Plan) for a
land use planning authority to identify an area or site as Class 4. As noted in a number
of the other comments, the intent of Class 4 areas and the specific process required for
establishing such areas requires further guidance and clarification and should be
consistent throughout the document.
•
B7.4 Area Classification Issues – This section would benefit from additional clarification
and an example(s) of how the Class 4 and 5 areas would be implemented and how such
classifications would then apply to land use planning approvals of noise sensitive uses
and MOE C of A processes for stationary sources. This subsection indicates that Class
4 and 5 areas require a noise study, that includes a technical justification for the
classification, in addition to written confirmation from the land use planning approval
Page 2 of 4
authority for the Class 4 designation. This is the only place in the document where the
need for a noise study is indicated to establish a Class 4 area. Is that the intent? If so,
further detail is required with respect to what such a noise study would need to address
to provide the technical justification, particularly for a Class 4 area, as well the criteria
that should be used by the Planning Authority in determining which areas or sites might
be appropriate for a Class 4 designation. If the intent is simply to require a proposal for
a new noise sensitive land use within an established Class 4 area to undertake a noise
study, then that point should also be clarified to read in that way.
•
B8 Point of Reception on Vacant Lot - The provisions requiring vacant lots with
appropriate zoning to be considered as ‘points of reception’ may be appropriate in some
situations, such as a large agriculturally zoned parcel or a rural residential zoned parcel
that allows for the construction of only one single detached dwelling on the property.
However, the proposed provisions do not seem to adequately address the full range of
vacant lot considerations. For instance, in cases where a large lot is entirely zoned to
allow for Noise Sensitive Land Uses (e.g. a 100 ac parcel zoned to allow for a seasonal
trailer park or a draft plan of subdivision) the entire parcel should be treated as a noise
sensitive land use, as opposed to simply using a 1 ha envelope. Although the provisions
speak to the use of known design concepts, in many cases there may be no know
design concept even though an approved zoning for sensitive land uses is in place.
These types of situations might be better addressed by simply incorporating appropriate
provisions into the document to specifically address ‘committed land uses’ as points of
reception, as noted in the comments under definitions.
•
B10 Development of Adjacent Lands - These provisions need to be revised to clarify the
intent and the mechanism, or ‘trigger’, under which the provisions are expected to be
applied. If the provisions are intended to address new stationary noise sources in areas
where they are permitted by existing zoning, then what process would trigger the need
for a noise feasibility study and/or require/recommend cooperation with the owner of the
stationary noise source? If there is no trigger, than what is the point of this provision?
On the other hand, if the provision is intended to refer to proposals where a Planning Act
application such as an OPA or zone change and an associated noise feasibility/detailed
noise study is required, the direction to pursue a cooperative approach is already noted
in the provisions related to such studies.
Part C – Land Use Planning
General Comments
•
Similar to the comments in Section A above, further clarification and guidance is
required with respect to the types of proposals and/or Planning Act applications that
would trigger the need for a proponent to undertake noise feasibility studies and/or
detailed noise studies. For instance, are the noise study requirements and sound level
criteria intended to apply to all Planning Act applications that propose a new, expanded
or modified Noise Sensitive Land use, or are there intended to be exemptions for minor
infilling and intensification within existing developed areas (e.g. infill consents and minor
dwelling conversions e.g. from single unit to 4-plex)? Also, what about exemptions for
the construction of new noise sensitive land uses in areas that are already appropriately
zoned and designated to permit such uses (e.g. where only a building permit and, in
some cases, site plan approval would be required to establish the use). It would seem
appropriate to provide exemptions from the noise study requirements and sound level
criteria in such circumstances, however, the guidelines do not currently provide clear
direction in this regard. Lack of clarification could result in the unnecessary requirement
for noise studies and associated costs for such minor proposals, which are not likely the
Page 3 of 4
intent of the guidelines. The MOE D-Series guidelines seem to address a number of
exemptions that may be appropriate for areas zoned and designated for noise sensitive
development, for infilling and intensification within existing developed areas and for
transition areas. Providing similar direction in the noise guideline document would assist
in achieving more effective implementation.
Comments on Specific Subsections
•
C1.1 to C1.3 Scope, Implementation and Responsibility – As per the general comments
in A and C above, clearer direction is required as to the circumstances where the noise
study requirements and sound level criteria are intended to be applied and what types of
uses and/or situations might be exempted.
•
C2 Noise Impact Studies – As per the general comments in Section A and C above,
more specific guidance is required with respect to the circumstances that would trigger
the need to prepare a noise feasibility and/or detailed noise impact study for proposed
noise sensitive land use.
•
C4.1, 4.2 & 4.3 Noise Impact Assessment – In addition to providing clarification on the
types of proposals and/or Planning Act applications that should trigger the need for a
noise feasibility assessment, as indicated in the general comments under A and C
above, further guidance is also required on the ‘proximity’ to a Stationary Noise Source
that would trigger the need for noise assessment and/or detailed noise study. Section
C2.3 indicates that such studies would be required for a noise sensitive land use
proposed to be located within the influence area of a Stationary Source, but suggests
such distances are case specific and variable. In absence of more specific guidance,
the need for a noise feasibility and/or detailed noise study could end up being
overlooked by the approval authority, or alternatively, be required for every proposal for
a noise sensitive use regardless of the distance from a stationary noise source (which
would seem unnecessary and excessive). Therefore, more specific guidance on ‘trigger’
distances for noise feasibility and/or detailed noise studies needs to be provided in the
document, similar to those provided for transportation sources and the potential
influence areas for Class I, II and III Industrial facilities in the MOE D-Series guidelines.
As well, better references to the MOE D-Series guidelines and more detail on the role of
those guidelines in relation to the proposed noise guidelines might assist in resolving
some of the questions relating to the distances (e.g. potential influence areas for
industrial uses), types of proposals and/or planning applications and circumstances that
would trigger the requirement for preparation of a noise feasibility study and/or detailed
noise studies.
•
C4.4.2 Class 4 Area – See comments above under B7.2
•
C4.4.4 Area Classification Issues – See comments above under B7.4
Page 4 of 4
Report No: D-1 2011-1
PUBLIC WORKS
TO:
M. Bragg, CAO
FROM:
M. Campbell, Operations Manager
R. Walton, Director of Public Works
SUBJECT:
Infrastructure Stimulus Fund Project Extensions
RECOMMENDATION:
WHEREAS the federal and provincial governments are providing a one-time extension of
the deadline for funding of projects under the Infrastructure Stimulus Fund, Building
Canada Fund – Communities Top-Up, the Recreational Infrastructure Canada/Ontario
Recreation Program, and the Knowledge Infrastructure Program from March 31, 2011 to
October 31, 2011;
AND WHEREAS all funding from the Government of Canada and Ontario will cease after
October 31, 2011;
AND WHEREAS the County of Oxford has asked the provincial government for an
extension to federal and provincial funding to October 31, 2011 for the following
projects:
Program
ISF
ISF
Project
Number
2126
2137
Project Title
Old Registry Renovation
Turnkey Renovation
Total Eligible
Cost
$1,100,000.00
$ 700,000.00
THEREFORE BE IT RESOLVED THAT the County of Oxford attests that it will continue to
contribute its share of the required funding for the aforementioned projects;
AND BE IT FURTHER RESOLVED THAT actual claims for all eligible costs incurred by
March 31, 2011, for the aforementioned projects must be and will be submitted no later
than April 30, 2011;
AND BE IT FURTHER RESOLVED THAT the County of Oxford will ensure that the project
will be completed.
Page 1 of 3
PUBLIC WORKS
PURPOSE:
To secure an extension of Federal and Provincial Government funding to support the
completion of two of the Infrastructure Stimulus Funding (ISF) projects.
BACKGROUND:
At the regular meeting held on April 22, 2009, County Council adopted the recommendation
contained in Report No. D-5 2009-37 (Attachment No. 1) titled “Build Canada Fund – Ontario
Infrastructure Stimulus Fund which directed staff to apply for six projects with a total value of
$8,635,000.
On June 5, 2009, the County received confirmation that funding was approved for the following
projects under the ISF:
-26 kilometres of asphalt rehabilitation
-new Water Operators' Shop – Ingersoll
-new POA Courtroom in Old Registry Office
-renovate Turnkey House
The total value of these projects is $7,675,000 and the County of Oxford contribution is
approximately $2,558,333.
The asphalt rehabilitation projects were carried out in 2009 and 2010 and are complete. The
new water operators shop is well under way and is scheduled, and on track, to be completed
prior to the March 31, 2011 deadline. The remaining two projects however are running behind
schedule due to issues with a sub consultant to the architect.
The architect and builder have provided revised schedules indicating project completion of the
Old Registry Office on May 31, 2011 and completion of the Turnkey House on July 4, 2011.
On December 21, 2010, the Governments of Canada and Ontario sent a letter (Attachment No.
2) to the County advising that the deadline for completion of stimulus projects was being
extended to October 31, 2011. The letter also advised that the deadline for application for
extension is January 17, 2011 and outlined the material to accompany the request.
The architect, MMMC, have provided a letter outlining the circumstances surrounding the issue
and its impact on the schedule (Attachment No. 3). They have also provided the solemn
declarations concerning the construction scheduling for the two projects (Attachment No. 4).
The contractor, PK Construction, have provided a revised schedule for each project as well as a
forecast of expenses outlining the costs to be incurred up to March 31, 2011 and the remaining
costs which will be incurred from April 1, 2011 through completion of the projects. This
documentation is attached as Attachment No. 5.
Page 2 of 3
PUBLIC WORKS
COMMENTARY:
Adoption of this resolution will permit Public Works Department staff to apply for an extension of
funding from the senior levels of Government and permit the projects to be completed under ISF
funding program.
“Michael Campbell”
_________________________________
Michael Campbell, M.Sc., P.Eng.
“Robert Walton”
_________________________________
Robert Walton, P.Eng.
Director of Public Works
“M.R. Bragg”
_________________________________
M.R. Bragg
CAO
Attachment No. 1
Attachment No. 2
Attachment No. 3
Attachment No. 4
Attachment No. 5
Public Works Report D-5 2009-37
Letter advising of project deadline extension
Letter from MMMC
Declarations of MMMC
P.K. Construction revised schedule of expenses
Page 3 of 3
Attachment No. 1
PUBLIC WORKS
Council Date: April 22, 2009
TO:
M. Bragg, Acting CAO
FROM:
R. Walton, Director of Public Works
SUBJECT:
Build Canada Fund – Ontario
Infrastructure Stimulus Fund
RECOMMENDATION:
That County Council authorize the CAO to submit an application to the Infrastructure
Stimulus Fund under the Build Canada Fund – Ontario in the amount of $8,635,000, and a
County of Oxford contribution of $2,878,333 which includes the following projects:
1)
2)
3)
4)
5)
6)
26 kilometres of asphalt rehabilitation
Bridge 754832 (County Road 55)
Woodstock Roads Shop Upgrade
New Water Operators’ Shop – Ingersoll
New POA Courtroom in Old Registry Office
Renovate Turnkey House
$5,175,000.00
$360,000.00
$600,000.00
$700,000.00
$1,100,000.00
$700,000.00
PURPOSE:
To gain County Council approval to submit an application to the Infrastructure Stimulus Fund
under the Build Canada Fund – Ontario.
BACKGROUND:
On approximately April 15, 2009, the Infrastructure Stimulus Fund component of the Build
Canada Fund – Ontario Application Guide and Application Forms were provided to Ontario
municipalities. The highlights of the funding program are summarized as follows:
-
$4 billion of funding across Canada on a 1/3 Federal, 1/3 Provincial, 1/3 municipal cost
sharing basis. Funding is to be allocated to the Provinces on a per capita basis, subject
to Provincial uptake.
-
Applications are due on May 1, 2009.
-
Municipalities with a population greater than 100,000 are not limited in the number of
applications. For less than 100,000 people, three applications can be made.
-
Projects must be incremental construction activity that would not have been constructed
by March 31, 2011 if not for this funding.
-
Projects need to be started upon approval and substantially complete by March 31,
2011.
Page 1 of 2
PUBLIC WORKS
Council Date: April 22, 2009
The Infrastructure Stimulus Fund Guide is enclosed as Attachment No. 1 for reference.
There is no guidance in the documentation as to how much a municipality can apply for.
On a straight per capita basis, the County would expect to be eligible for $12,600,000 split
between the County and the eight area municipalities.
The other issue is whether all municipalities across the County will be able to fund their 1/3
share. The funding for the County projects would be as follows:
a)
Projects 1, 2 and 3 (road rehabilitation, bridge and Woodstock Shop)
this would be funded from existing Public Works reserves
$2,045,000.00
b)
Project 4 – new water operators’ shop
this would be funded from water operations reserves
$233,333.00
c)
Projects 5 and 6 – new POA Courtroom and renovate Turnkey House
this would be funded from facilities reserves or general County reserves
$600,000.00
COMMENTARY:
The projects as listed in this application all seem to meet the project criteria set out in the Fund
Guide.
If this application is approved, Public Works staff will also be requesting that County Council
approve the 2010 road rehabilitation program. This will allow a tender for both projects at the
same time with a 2010 completion date. Contractors will be able to better plan for their work in
Oxford over the 2009 and 2010 construction seasons, hopefully producing good tender prices.
“Robert Walton”
_________________________________
Robert Walton, P.Eng.
Director of Public Works
“Michael Bragg”
_________________________________
Michael R. Bragg
CAO
Dated: April 22, 2009
Attachment No. 1
Infrastructure Stimulus Fund Guide
http://www.bcfontario.ca/english/isf/guide.html
Page 2 of 2
Attachment No. 2
Attachment No. 3
127 Brant Avenue
Brantford, Ontario N3T 3H5
T: 519.756.6331
T: 877.789.MMMC
290 King Street East, Suite 201
Kitchener, Ontario N2G 2L3
T: 519.575.2227
E: [email protected]
W: www.mmmc.on.ca
03 January 2011
County of Oxford
21 Reeve St. BOX 1614
Woodstock, ON
N4S 7Y3
Members of Council,
According to the terms and conditions set forth by the Governments of Canada
and Ontario, MMMC Inc. Architects has been asked by the County of Oxford to report on
the progress of both the Old Registry and Turnkey Buildings Additions and Renovations.
Below is a brief explanation of why the Infrastructure Stimulus Fund extension is
required for both.
In September of 2009, shortly after being granted the Old Registry and Turnkey
Building Additions and Renovations projects our firm immediately began work to fulfill
the mandatory completion date of March 31st, 2011. Between the first and last quarter of
2010, both projects have encountered three unforeseeable obstacles that have
postponed their completion dates. The first impediment was encountered on April 20th,
2010 when a geotechnical report prepared by Atkinson, Davies Inc. revealed that
suitable bearing soils were much deeper than had been anticipated. While the present
foundations of both historical buildings sit approximately 1200mm below grade, the
geotechnical investigation revealed that the substructures of both new additions would
have to rest approximately 3600mm below grade. This quickly escalated both project
budgets and required that other cost effective substructures be investigated. As a result,
a more complex foundation system consisting of helical piers and grade beams was
adopted. Although cost effective, this new substructure required more lead time for
design, coordination and shop drawing review. As a result construction was delayed
approximately 6 weeks.
The second hindrance that we encountered, was brought to our attention in April
of 2010. During this period the County of Oxford informed us that the Ontario Heritage
Trust held legal easements on the existing facade of the Turnkey Building. Although, the
design for this building had been completed and approved by the City of Woodstock
Historical Committee, the Ontario Heritage Trust requested that all documents be
submitted for their review. Once reviewed the Ontario Heritage Trust scheduled a site
visit prior to giving any further direction. Upon completion of a brief site visit with a
County of Oxford representative and our design team, the Ontario Heritage Trust
informed the county in writing that MMMC Inc. Architects' proposed design had been
rejected and would need to be redesigned considerably before approval to proceed
could be granted. An extensive redesign of the Turnkey Building delayed the project
approximately 8-10 weeks and forced us to discard the sequential construction schedule
we had hoped to maintain.
Principals
Craig A. Newsome B.Arch,OAA,MRAIC
Lawrence W. Combe B.Arch,OAA,MRAIC
Brantford Studio
Managing Architect
Dwight Lander, B.Arch, OAA, MRAIC
Kitchener Studio
LEED Accredited
Managing Architect
Patrick Trottier B.Arch, Arch.Tech..OAA, LEED AP
Greg Poste, BArchSci, B.Arch, OAA, LEED AP Greg Poste, BArchSci, B.Arch, OAA, LEED AP
Chief Executive Officer
David Heintz, B.Arch,
Last, both projects came to an abrupt standstill in the fall of 2010 when MMMC
Inc. Architects and the City of Woodstock Building Department were informed by the
Professional Engineers of Ontario regulating body that the mechanical and electrical
consultant on both projects had to be replaced. This request by the PEO, required that
both building permits be voided and a new mechanical and electrical consultant be hired.
As a result construction was stopped for approximately 6 weeks while a new mechanical
and electrical consultant was engaged and new documents were produced. In
November of 2010, new permits were issued. Since that time all parties involved with
both projects have worked diligently to ensure that construction be completed as soon
as possible.
I have reviewed the project schedule set forth by PK Construction Ltd. and I am
confident that the construction completion dates of May 2010 for the Old Registry and
July 2010 for the Turnkey Building will be meant.
Sincerely,
Greg Poste
BArchSci, BArch, LEED AP, OAA
Managing Architect - Kitchener Studio
Page 2 of 2
Attachment No. 4
SOLEMN DECLARATION CONCERNING THE CONSTRUCTION
SCHEDULE
In the matter of the Agreement entered into between the Province of Ontario, and ___The
County Of Oxford __, represented by ___MMMC Architects Inc. ______
on_____January 3rd, 2011 _______.
I, ___Gregory Ray Poste________, a(n) Professional Engineer or Architect duly
licensed in the Province/Territory of ___Ontario _______do solemnly certify as
follows:
That I have assessed that the construction schedule for Project __0954 County of
Oxford Renovations and Additions Old Registry Building is reasonable.
That, in my professional opinion, the Project will meet the timelines as detailed in the
attached construction schedule.
Declared at ______Kitchener__________(city), in the Province/Territory of ____
Ontario
this ___03___ day of ______January______, 20_11__.
____________________,
Managing Architect
___
____
____
__
___
____
____
__
____
__
____
__
__
Name,
ame, title
tiitl
te
SOLEMN DECLARATION CONCERNING THE CONSTRUCTION
SCHEDULE
In the matter of the Agreement entered into between the Province of Ontario, and ___The
County Of Oxford __, represented by ___MMMC Architects Inc. ______
on_____January 3rd, 2011 _______.
I, ___Gregory Ray Poste________, a(n) Professional Engineer or Architect duly
licensed in the Province/Territory of ___Ontario _______do solemnly certify as
follows:
That I have assessed that the construction schedule for Project __0954 County of
Oxford Renovations and Additions Turnkey Building is reasonable.
That, in my professional opinion, the Project will meet the timelines as detailed in the
attached construction schedule.
Declared at ______Kitchener__________(city), in the Province/Territory of ____
Ontario
this ___03___ day of ______January______, 20_11__.
____________________,
Managing Architect
____
______
__________
_ __
_ __
Name,
me title
titlle
Attachment No. 5
OLD REGISTRY BUILDING
RENOVATIONS & ADDITION
ESTIMATED CONSTRUCTION SCHEDULE
Rev. 0 - December 23, 2010
Page 1 of 1
Duration
45 days
Start
Sep 23
Finish O 3 N 7 N 1 N 2 N 2 D 5 D 1 D 1 D 2 J 2 J 9 J 1 J 2 J 3 F 6 F 1 F 2 F 2 M 6 M 1 M 2 M 2 A 3 A 1 A 1 A 2 M 1 M 8 M 1 M 2 M 2
Nov 24
U/G Plumbing R/I
5 days
Nov 16
Nov 22
3
U/G Electrical R/I
2 days
Nov 18
Nov 19
4
Insulation & Backfill
6 days
Nov 25
Dec 2
5
Structural Steel & Deck
12 days
Dec 3
Dec 20
6
Demolition
40 days
Dec 3
Feb 1
7
Wind Bearing Studs
15 days
Dec 20
Jan 12
8
Sprayed Insulation
10 days
Jan 13
Jan 26
9
Rough Carpentry
15 days
Jan 13
Feb 2
10
Roofing
10 days
Feb 3
Feb 16
11
Aluminum & Glazing
15 days
Feb 25
Mar 17
12
Masonry Veneer
12 days
Mar 18
Apr 4
13
Metal Fascia / Soffit / Flashings/ Veneer
25 days
Apr 5
May 10
14
Slab-On-Grade (Phased)
10 days
Jan 27
Feb 9
15
Steel Stud / Clg Framing
15 days
Feb 8
Mar 1
16
HVAC R/I
20 days
Feb 8
Mar 8
17
Electrical R/I
25 days
Feb 8
Mar 15
18
Plumbing R/I
15 days
Feb 8
Mar 1
19
Drywall
25 days
Feb 23
Mar 29
20
Paint - Prime + One
10 days
Mar 28
Apr 8
21
Grid
6 days
Apr 5
Apr 12
22
Lighting
10 days
Apr 13
Apr 27
23
HVAC Finishing
10 days
Apr 13
Apr 27
24
Flooring
20 days
Apr 11
May 9
25
Millwork
20 days
Apr 18
May 16
26
Plumbing Fixtures/Finishing
7 days
May 3
May 11
27
Accessories/Hardware/Doors
7 days
May 12
May 20
28
Finish Painting
5 days
May 17
May 24
29
Balancing / Commissioning / Cleaning
5 days
May 25
May 31
ID
1
Task Name
Foundations
2
PK CONSTRUCTION RESERVES THE RIGHT TO MAKE REVISIONS TO THIS SCHEDULE SHOULD PROPER NOTICE TO AFFECTED TRADES BE PROVIDED.
Rev. 0 - December 23, 2010
TURNKEY BUILDING, WOODSTOCK
RENOVATIONS & ADDITION
ESTIMATED CONSTRUCTION SCHEDULE
ID
1
Task Name
Foundations
Duration
32 days
Start
Dec 1
2
Demolition
8 days
Dec 15
Dec 24
3
Interior Partition Framing & Furring
12 days
Dec 29
Jan 14
4
5
U/G Plumbing R/I
4 days
Jan 13
Jan 18
U/G Electrical R/I
4 days
Jan 17
Jan 20
6
Insulation & Backfill
7
Grnd Flr Load Bearing Masonry
7 days
Jan 19
Jan 27
20 days
Jan 28
Feb 25
8
Structural Steel & 2nd Flr Deck
10 days
Feb 22
Mar 7
9
Slab On Deck
7 days
Mar 8
Mar 16
10
2nd Flr Load Bearing Masonry
8 days
Mar 17
Mar 28
11
Structural Steel & Roof Deck
7 days
Mar 28
Apr 5
12
Rough Carpentry / Transition Membranes
5 days
Apr 4
Apr 8
13
Sprayed Insulation
5 days
Apr 11
Apr 15
14
Parapet Steel Stud Framing
4 days
Apr 18
Apr 21
15
Rough Carpentry & Rigid Insulation
7 days
Apr 20
Apr 29
16
Roofing
10 days
Apr 25
May 6
17
Aluminum & Glazing
10 days
May 2
May 13
18
Masonry Veneer
12 days
May 12
May 30
19
Fascia / Soffit / Flashings
20 days
May 24
Jun 20
20
Slab-On-Grade
10 days
Mar 17
Mar 30
21
HVAC R/I
75 days
Jan 17
May 3
22
Electrical R/I
75 days
Jan 28
May 16
23
Plumbing R/I
30 days
Mar 3
Apr 13
24
Fire Suppression R/I
5 days
Apr 14
Apr 20
25
Ceiling Framing & Drywall
25 days
Apr 21
May 27
26
Paint - Prime + One, Fire Proofing
10 days
May 20
Jun 3
27
Lighting
5 days
Jun 6
Jun 10
28
HVAC Finishing
10 days
Jun 6
Jun 17
29
Flooring
20 days
Jun 6
Jul 4
30
Millwork
10 days
Jun 6
Jun 17
31
Plumbing Fixtures/Finishing
5 days
Jun 15
Jun 21
32
Accessories/Hardware/Doors
7 days
Jun 22
Jun 30
33
Finish Painting
5 days
Jun 20
Jun 24
34
Balancing / Commissioning / Cleaning
5 days
Jun 27
Jul 4
Page 1 of 1
Finish
D1 D2 J2 J9 J1 J2 J3 F6 F1 F2 F2 M6 M1 M2 M2 A3 A1 A1 A2 M1 M8 M1 M2 M2 J5 J1 J1 J2 J3
Jan 18
PK CONSTRUCTION RESERVES THE RIGHT TO MAKE REVISIONS TO THIS SCHEDULE SHOULD PROPER NOTICE TO AFFECTED TRADES BE PROVIDED.
NUMBER:
0961
PROJECT:
OLD REGISTRY BUILDING - BUDGET No. 1
DESCRIPTION:
ADDITION AND RENOVATIONS
COST
CODE
ESTIMATED CASH FLOW PROJECTION TO MARCH 31
PREPARED: DECEMBER 23, 2010
SPECIFICATION SECTION/DISCRIPTION
REMARKS
DIRECT COST - TURNKEY
DIRECT COST - REGISTRY BUILDING
VALUE FOR WORK
TO MAR 31
BUDGET AMOUNT
VALUE FOR WORK
AFTER MAR 31
759,984
$327,654
$432,331
1,012,819
$765,201
$247,618
CONNECTION FEE'S
INCL IN EACH BUDGET ABOVE
0
$0
$0
INSPECTION AND TESTING
INCL IN EACH BUDGET ABOVE
0
$0
$0
CONSTRUCTION MANAGEMENT FEE
5.75%
1,772,803
100% PERFORMACE BOND
50% LABOUR & MATERIAL PAYEMENT BOND
TOTAL PROJECT BUDGET
$1,092,855
$679,948
101,936
$62,839
$39,097
29,996
$14,998
$14,998
$3,749
$3,749
7,498
1,912,233
1,174,441
737,792
NUMBER:
0961
PROJECT:
OLD REGISTRY BUILDING
DESCRIPTION:
COST
CODE
SECTION/DESCRIPTION
REMARKS
CURRENT
BUDGET
VALUES
NOTES
%
MARCH 31
1000 GENERAL ACCOUNTS - SITE OVERHEADS
ALLOW
37,318
1020 CASH ALLOWANCES
SEE SPECIFICATIONS
55,500
2050 SELECTIVE DEMOLITION
PK CONSTRUCTION
56,714
2060 BUILDING DEMOLITION
KIESWITTER
9,975
2200 EXCAVATION, GRADING, SERVICES
DEDRICK BROS.
28,432
1
2350 SPECIAL FOUNDATIONS
EBS ENGINEERING
43,253
2
2400 LANDSCAPING
SOD ONLY
2,787
2500 ASPHALT PAVING
PATCHING AT SERVICES
2520 CONCRETE CURBS AND SIDEWALKS
TWO SIDEWALKS
3000 CONCRETE AND FORMWORK
MIDDLESEX CONCRETE
63,738
4200 MASONRY
RPM
29,247
5100 STRUCTURAL STEEL
CATHERWOOD
76,340
5300 METAL DECK
INCL. IN CATHERWOOD
0
3,901
100%
19,401
100%
10%
5500 MISCELLANEOUS METAL FABRICATIONS
6100 ROUGH CARPENTRY
VALUE FOR WORK
TO MAR 31
VALUE FOR
WORK AFTER
MAR 31
70%
30%
$26,123
$11,195
36%
64%
$20,182
$35,318
100%
0%
$56,714
$0
100%
0%
$9,975
$0
95%
5%
$27,010
$1,422
100%
0%
$43,253
$0
0%
100%
$0
$2,787
2,000
0%
100%
$0
$2,000
2,552
0%
100%
$0
$2,552
3,8
100%
0%
$63,738
$0
11
100%
0%
$29,247
$0
100%
0%
$76,340
$0
100%
0%
$0
$0
0%
$3,901
$0
0%
$19,401
$0
90%
$6,459
$58,132
6400 MILLWORK AND FINISHED CARPENTRY
G&S MILLWORK
7110 DAMPPROOFING AND WATERPROOFING
NOT REQUIRED
7200 MISCELLANEOUS INSULATION
PK CONSTRUCTION
7210 SPRAYED APPLIED INSULATION
GREAT NORTHERN/PK CONST.
11,978
7210 BLOWN IN INSULATION
GREAT NORTHERN UNIT RATE
800
7470 EXTERIOR PANEL SYSTEMS
D&M
19,775
7500 FLAT ROOFING SYSTEMS
KELLER/VANRYBROECK
63,120
7510 SLATE SHINGLES
REPAIR AND FLASHINGS
350
10,16
%
COMPLET'N
64,591
13,4
X
2,470
6
15
X
X
X
X
100%
0%
$2,470
$0
100%
0%
$11,978
$0
100%
0%
$800
$0
0%
100%
$0
$19,775
100%
0%
$63,120
$0
100%
0%
$350
$0
7900 CAULKING
3,800
0%
100%
$0
$3,800
7950 FIRESTOPPING
1,150
0%
100%
$0
$1,150
100%
0%
$2,697
$0
75%
25%
$3,521
$1,174
8100 HOLLOW METAL DOORS & FRAMES
SOUTHWEST DOOR & HARDWARE
2,697
8200 WOOD DOORS
SOUTHWEST DOOR & HARDWARE
4,694
8400 ALUM. ENTRANCES WINDOWS ETC.
SOUTHWEST GLASS
8410 RESIDENTIAL WINDOWS & ENTRY SYS.
ALLOW
8420 AUTOMATIC DOOR OPERATORS
S/I INCL. IN 1020 ALLOWANCES
8700 FINISHED HARDWARE
SUPPLY INCL. IN 1020 ALLOW.
8800 MISCELLANEOUS GLAZING
INCLUDED IN 8400
9200 DRYWALL, AND ACOUSTICS
HORIZON DRYWALL
9400 FLOOR COVERINGS
THOMPSON COMMERCIAL
46,625
12
0%
9900 PAINTING
ROSS CHAPMAN
7,078
13
0%
10000 SPECIALTIES
SEE ESTIMATE
5,576
0%
11000 EQUIPMENT
BY OWNER
X
12100 FURNISHINGS
BY OWNER
X
15000 MECHANICAL
TARTAN WI. ALT. EQUIPMENT
16000 ELECTRICAL
LLOYDS ELECTRIC
TOTAL
69,265
13
13
100%
0%
$69,265
$0
5
100%
0%
$1,365
$0
0
0%
100%
$0
$0
2,608
0%
100%
$0
$2,608
1,365
X
102,500
90,000
14
81,221
X
X
X
X
100%
0%
$102,500
$0
100%
$0
$46,625
100%
$0
$7,078
100%
$0
$5,576
X
X
X
X
X
X
X
X
80%
20%
$72,000
$18,000
65%
35%
1,012,819
$52,794
$28,427
$765,201
$247,618
BUDGET NOTES
1
INCLUDES CASH ALLOWANCE OF $3,500.00 FOR CONNECTION TO MAIN, CITY OF WOODSTOCK
2
COST FOR HELICAL PILES DUE TO SOIL CONDITIONS.
3
MIDDLESEX CONCRETE INCLUDES SUPPLY OF REBAR AND INTERIOR SLAB-ON-GRADE.
4
INCLUDES COST OF BENCHES BASED ON 1 1/4" SOLID MAPLE FOR SEAT AND BACKS. SUPPORT GABLES ARE 1 1/4" MAPLE VENEER. INCLUDES BLACK MELAMINE
BACKER TO WALL PANELS. - SEE ADDITIONAL PROCES
5
REPLACEMENT OF EXISTING WINDOWS DELETED FROM SCOPE OF WORK. ALLOW FOR REMEDIAL WORK TO FRONT ENTRY DOOR AND NEW SASH UNIT FOR ONE
SIDE WINDOW: THROUGH WALL A/C CURRENTLY INSTALLED.
6
PK CONSTRUCTION-APPLY TRANSITION MEMBRANES AT SPRAYED FOAM, GREAT NORTHERN APPLIES INSULATION
7
SUBJECT TO POST TENDER ADDENDUM REVISION.
8
SUBJECT TO REVISED FOUNDATION PLAN, (HELICAL PIERS). BUDGET QUOTATION ONLY.
9
ALTERNATE EQUIPMENT INCLUDED.
10
INCLUDES COST OF BUILDING PERMIT. ALL CONSUMPTION CHARGES FOR UTILITIES BY OWNER.
11
INCLUDES CLEANING EXISTING FACE BRICK AT INTERIOR OF ADDITION
12
CARPET SUPPLIED AND INSTALLED IN ROLLED GOODS.
13
ADJUSTED IN ACCORDANCE WITH POST BID ADDENDUM No. 1
14
BASED ON ALTERNATE PRICE AS ACCEPTED.
15
APPROVED ALTERNATE - APOLIC WOOD GRAIN EXTERIOR PANELS
16
WINTER HEAT AND PROTECTION ADDED FOR SPRAYED ON SINULATION AND FACE BRICK VENNER.
NUMBER:
1005
PROJECT:
TURNKEY HOUSE
DESCRIPTION:
COST
CODE
SECTION/DESCRIPTION
REMARKS
1000 GENERAL ACCOUNTS - SITE OVERHEADS
1020 CASH ALLOWANCES
CURRENT
BUDGET
VALUES
NOTES
32,327
ALOWANCE - BASED ON REGISTR
2050 SELECTIVE DEMOLITION & ALTERATION
4
44,000
19,053
%
MARCH 31
%
COMPLET'N
VALUE FOR WORK
TO MAR 31
VALUE FOR
WORK AFTER
MAR 31
55%
45%
$17,728
$14,599
41%
59%
$18,000
$26,000
100%
0%
$19,053
$0
2200 EXCAVATION, GRADING, SERVICES
DEDRICK + ALLOWANCES
32,225
1
95%
5%
$30,614
$1,611
2350 SPECIAL FOUNDATIONS
EBS ENGINEERING
47,129
2
100%
0%
$47,129
$0
2400 SOD
ALLOW
0%
100%
$0
$2,468
2,468
2500 ASPHALT PAVING
ALLOW
3,200
0%
100%
$0
$3,200
2520 CONCRETE CURBS AND SIDEWALKS
ALLOW
9,093
0%
100%
$0
$9,093
3000 CONCRETE & FORMWORK
OXFORD
100%
0%
$54,000
$0
3400 ARCHITECTURAL PRECAST
ALLOW
0%
100%
$0
$1,292
4200 MASONRY
RPM
68,967
60%
40%
$41,380
$27,587
5100 STRUCTURAL STEEL
CATHERWOOD
43,004
90%
10%
$38,704
$4,300
5300 METAL DECK
INCLUDED IN CATHERWOOD
0
0%
0%
$0
$0
5500 MISCELLANEOUS METAL FABRICATIONS
ALLOW
6,450
0%
100%
$0
$6,450
6100 ROUGH CARPENTRY
ALLOW
13,712
10%
90%
$1,371
$12,341
6200 FINISHED CARPENTRY
ALLOW
14,510
0%
100%
$0
$14,510
6400 MILLWORK AND FINISHED CARPENTRY
G & S MILLWORK
15,995
7200 MISCELLANEOUS INSULATION
ALLOW
7210 SPRAYED INSULATION
GREAT NORTHERN
7210 BLOWN IN INSULATION
ALLOW
7250 SPRAYED FIREPROOFING
DONELCO
7500 FLAT ROOFING SYSTEMS
SMITH PEAT/VANRYBROECK
7510 SHINGLES
MAKE GOOD @ PLUMBING STACK
7900 CAULKING
54,000
1
1,292
0%
100%
$0
$15,995
1,688
25%
75%
$422
$1,266
17,890
45%
55%
$8,051
$9,840
2,143
100%
0%
$2,143
$0
5,800
0%
100%
$0
$5,800
$74,025
0%
100%
$0
300
0%
100%
$0
$300
ALLOW
2,700
0%
100%
$0
$2,700
7950 FIRESTOPPING
ALLOW
1,200
0%
100%
$0
$1,200
8100 HOLLOW METAL DOORS & FRAMES
PRO-ABLE SERVICES
3,633
100%
0%
$3,633
$0
8200 WOOD DOORS
PRO-ABLE SERVICES
5,260
0%
100%
$0
$5,260
8400 ALUM. ENTRANCES WINDOWS ETC.
GLASS CANADA
26,902
0%
100%
$0
$26,902
8410 RESIDENTIAL WINDOWS AND ENTRY SYS.
DELETED
0
0%
0%
$0
$0
8420 AUTOMATIC DOOR OPERATORS
INCL. IN CASH ALLOWANCE
0
0%
0%
$0
$0
8700 FINISHED HARDWARE
CASH ALLOWANCE
0
0%
0%
$0
$0
9200 DRYWALL, AND ACOUSTICS
HOME SWEET HOME
31,970
40%
60%
$12,788
$19,182
9400 FLOOR COVERINGS
C & C TONIN
29,000
0%
100%
$0
$29,000
9900 PAINTING
PASSADA PAINTING - ALLOW
13,875
0%
100%
$0
$13,875
0%
100%
$0
$953
X
X
X
X
10%
90%
$2,350
$21,150
25%
75%
$14,421
$43,264
0%
100%
$0
$18,775
45%
55%
10000 SPECIALTIES
74,025
5
1
953
12100 FURNISHINGS
NOT APPLICABLE
14100 ELEVATING DEVICES
FEDERAL ELEAVATOR
23,500
15000 MECHANICAL
STRATFORD METAL PRODUCTS
57,685
15500 SPRINKLERS
GEORGIAN
18,775
16000 ELECTRICAL
RYKSEN ELECTRIC
TOTAL
BUDGET NOTES
1
INCLUDES ALLOWANCES FOR REPLACEMENT OF THE EXISTING EXTERIOR PORCH.
2
COST FOR HELICAL PILES DUE TO SOIL CONDITIONS.
3
BASED ON A SINGLE SYSTEM TO PROVIDE FIRE PROTECTION TO BOTH ROOMS.
4
WINTER HEAT AND PROTECTION ADDED TO BUDGET ESTIAMTE
5
PRE-FINISHED METAL FASCIA AND SOFFIT - APPROX. $42,000.00
X
35,260
759,984
3
$15,867
$19,393
$327,654
$432,331
Report No: F-1 2011-1
C.A.O./CLERK
TO :
Michael R. Bragg, C.A.O.
FROM:
Brenda J. Tabor, Clerk
SUBJECT:
COUNCILLOR APPOINTMENTS / APPOINTMENT PROCEDURES –
PART TWO
RECOMMENDATIONS:
1.
That the following appointments to the Conservation Authorities with jurisdiction in
Oxford be endorsed:
Catfish Creek Conservation Authority (1)
Grand River Conservation Authority (1)
Township of Blandford-Blenheim/
Township of Norwich
Councillor D. Anne Vanhoucke
Councillor Bruce Banbury
(Blandford-Blenheim)
Long Point Region Conservation Authority (3)
Township of Norwich/
County of Brant
Councillor Ron Sackrider
Town of Tillsonburg
Councillor David Beres
Upper Thames River Conservation Authority (5)
City of Woodstock
Town of Ingersoll
Township of Zorra
Councillor Ron Forbes
Councillor George Way
Township of Norwich
(South-West Oxford)
Councillor Don Lazenby
(East Zorra-Tavistock)
2.
That, subject to Budget approval, the appointment of five voting members to the
South West Economic Alliance (SWEA) for Zone 5 – Oxford County be endorsed as
follows:
Warden Don McKay
Brad Hammond, Development Officer, City of Woodstock
and
C.A.O./CLERK
Page 2
That, subject to Budget approval,
representative to the SWEA Advisory Council.
3.
be appointed as a
That the following appointments to the three Hospital Boards in the County be
endorsed:
Councillor
Councillor
Councillor Chris Rosehart
Woodstock General Hospital
Alexandra Hospital, Ingersoll
Tillsonburg District Memorial Hospital
PURPOSE:
To complete the task of appointing Councillors to various boards/committees and the
Conservation Authorities.
BACKGROUND:
At the December 8, 2010 session of County Council, Council made Councillor appointments to
various boards/committees as well as the Conservation Authorities with jurisdiction in Oxford
(Report No. F-1 2010-10). It was not possible, however, to make all of the appointments,
especially the appointments to the Conservation Authorities, since some of the area
municipalities had not had an opportunity to submit their recommendations to Council for
consideration.
COMMENTARY:
In the case of the Conservation Authorities, there are three positions that still need to be decided
as indicated above. Letters from the County of Brant and the City of Woodstock are attached.
In the case of the appointment of five voting members to the South West Economic Alliance
(SWEA) for Zone 5 – Oxford County, there is one remaining position to be filled. Also, further to
the December 8th Council meeting the County received correspondence from SWEA, dated
December 16, 2010, provided to Council under the Consideration of Correspondence section of
the January 12th Agenda, which advised of a newly formed Advisory Council to which SWEA is
requesting the appointment of one representative. Council should be aware that any
appointments to SWEA are associated with the County taking membership in the organization
which is dependant on the outcome of Budget deliberations. Appointments would become null
and void if Council decides against membership.
In the case of appointments to the Hospital Boards, the appointments to Woodstock General
Hospital and Alexandra Hospital, Ingersoll are still outstanding. Further to discussion at the
Council meeting held on December 8th, it has been confirmed with Alexandra Hospital that the
County appointment does not have to be the Mayor of the Township of Zorra or South-West
Oxford, but could be a Councillor as was discussed by Council. As was pointed out in Report
No. F-1 2010-10, it is customary that the appointment, from term to term, alternate between the
two Townships. The Hospital is seeking a representative from South-West Oxford for this term.
C.A.O./CLERK
Page 3
With respect to the appointment of “lay” members on various County boards and committees,
Council did strike a pre-selection Committee to look into the task of bringing forth recommended
appointment names. A separate report will deal with the results of the striking Committee’s work.
“Brenda J. Tabor”
Brenda J. Tabor
Attachments (2)
Clerk
“Michael R. Bragg”
Michael R. Bragg,
C.A.O.
I
R.E.F. Eddy, Mayor
P. Emerson, C.A.0.
Telephone 519-449-2451
Fax
519-449-2454
E-mail brantObranl.ca
WebSite http:/iwww.brant.ca
County Administration Building
26 Park Avenue
Buriord. ON
~ a i l i n~id d r e s s :
P.O. Box 160
Burford, ON NOE 1AO
December 9,2010
COUNTY OF OXFORD
RECEIVED
Mr. Cliff Evanitski
General ManagerISecretary-Treasurer
Long Point Region Conservation Authority
4 Elm Street
Tillsonburg, OM N4G OC4
DEC 2 D 2010
REFER TO-
87
-
Dear Cliff:
Please be advised that at their December 6, 2010 meeting, Brant County Council
appointed Councillor Robert Chambers as the County of Brant/Norwich Township
representative to the Long Point Region Conservation Authority for the term ending
November 30,2014.
Councillor Chambers may be contacted at 144 Fairfield Road, RR 3, Harley, NOE
1E0, by phone at 519-449-2633, or by e-mail at [email protected]. Please contact
Councillor Chambers directly regarding LPRCA meetings.
If you require any further information, please contact our office.
Yours truly,
yyLJ
n
&c-wJ
avne Carman
clerk
County of Brant
cc
Township of Norwich
County of Oxford
Councillor Chambers
&y
OFFICE OF THE CITY CLERK
City Hall
P.O. Box1539
500 Dundas Street
Woodstock. ON
N~S'OA~
Telephone (519) 539-1291
tf
Woodstock
COUNTY OF OXFORD
CAOICLERK'S OFFICE
RECEIVED
DEC 1 0 2010
November 10,2010
REFER TO
FlldEDM@-
.-
Brenda Tabor, Clerk
Oxford County
P.O. Box 1614
Woodstock, ON N4S 7Y3
Re: Brenda Tabor, Clerk. County of Oxford, A ~ ~ o i n t m e nto
t s Conservations
Authorities
At the regular council meeting held on Thursday December 9, 2010, the following
resolution was passed.
"That Woodstock City Council recommend Oxford County Council appoint Councillor
Jim Northcott as Woodstock's representative on the Upper Thames River
Conservation Authority."
Yours truly
Louise Gartshore
City Clerk
Report No. F-2 2011-2
C.A.O./CLERK
TO:
Warden and Members of Oxford County Council
FROM:
Michael R. Bragg, C.A.O.
SUBJECT:
Recommendations of Committee Pre-selection of Lay Members of County Committees/Boards
RECOMMENDATIONS:
1.
That the following three citizen appointments be made to the Oxford County Library
Board:
Sherrill Calder*
James Verhoef
James Gibb
2.
That the following seven citizen appointments be made to the Oxford County Land
Division Committee:
Thomas Rock*
John de Bruyn*
Mark Hacon*
Harvey Elliott*
Gordon Brumby*
Wayne Buchanan*
James Palmer*
3.
That the following three citizen appointments be made to the Social Housing
Advisory Committee:
James Verhoef
Shannon Lang
Michael Szala
4.
That the following six citizen appointments be made to the Accessibility Advisory
Committee:
Ken Dean*
Beth Robinson*
James Verhoef
James Gibb
George VanDorp
Michael Szala
C.A.O./CLERK
Page 2
5.
That the following two citizen appointments be made to the Agricultural Advisory
Committee:
Robert DeBrabandere*
Kenneth McCutcheon*
*Denotes reappointment of citizen
PURPOSE
To bring forth the recommendations of the Committee for the pre-selection of lay members of
County Committees/Boards.
BACKGROUND
At the December 8, 2010 session of County Council, the decision was made to establish a
Committee to pre-review and pre-select the lay members of various County Committees/Boards
and for that Committee to bring forth recommendations to Council.
The Committee met on Wednesday, December 15th. The Committee was comprised of Warden
McKay, Acting Warden Lupton, the C.A.O. and the Corporate Manager of Human Resources.
There were a total of 31 applications for the Committee's consideration. These applications
were submitted by citizens in response to an advertisement that was placed in local
newspapers, on the website and in Customer Service in November of 2010 with a closing date
of December 10th.
Council can refer to Report No. F-1 (CS) 2011-3 which outlines the full list of applicants for the
various positions on the Committees/Boards.
Some of the key criteria used in the selection process by the Committee was prior experience
on any of the relevant Committees/Boards, related experience associated with the mandates of
the Committees/Boards and geographic distribution.
COMMENTARY
To assist with geographic distribution as a criterion, the Council appointments made on
December 8, 2010 are repeated for reference purposes:
Oxford County Library Board:
Warden Don McKay
Councillor Donald Doan
Social Housing
Advisory Committee:
Accessibility Advisory Committee:
Agricultural Advisory Committee:
C.A.O./CLERK
Page 3
It should be pointed out that the Oxford County Library Board serves six of the eight area
municipalities with the exclusion of Woodstock and Tillsonburg while the Land Division
Committee, Social Housing Advisory Committee, Accessibility Advisory Committee and the
Agricultural Advisory Committee serve all eight municipalities.
“Michael R. Bragg”
Michael R. Bragg,
C.A.O.
COUNCIL - UNFINISHED BUSINESS – TO JANUARY 12, 2011
1.
New Business/Enquiries/Comments – January 14, 2009
Councillor Molnar requests a quarterly or semi-annual consolidated report on legal
issues for tracking purposes.
Status / Time-frame
Still awaiting current update from solicitors relative to land acquisition file. Still
delayed, but attempts are being made to move forward on both major files.
(Report dependent on results of current efforts.)
2.
Resolution No. 19, dated June 24, 2009
“That County Council authorize the Chief Administrative Officer to enter into further
negotiations with the County of Elgin relative to the resolution of EMS cross border
billing and a subsequent report be prepared.”
Status / Time-frame
A proposed new agreement has been drafted for consideration from the Western
Ontario Wardens which is being considered at the September 24th meeting of the
C.A.O.s. Further follow up will occur after adoption of new agreement. Proposal
not adopted at meeting – further follow up will take place. Issues around legislative
base for these changes have slowed proceedings.
COUNTY OF OXFORD
BY-LAW NO. 5229-2011
BEING a by-law to deem one-third of the remuneration paid to the elected members of
the council and its local boards as expenses incident to the discharge of their duties as
members of the council or local board.
WHEREAS subsection 283(7) of the Municipal Act, 2001, provides that a council shall
review a by-law under subsection (5) at a public meeting at least once during the fouryear period corresponding to the term of office of its members after a regular election.
AND WHEREAS subsection 283(5) of the Municipal Act, 2001, provides that one-third of
the remuneration paid to the elected members of the council and its local boards may be
deemed as expenses incident to the discharge of their duties as members of the council
or local board.
THEREFORE THE COUNCIL OF THE COUNTY OF OXFORD ENACTS AS
FOLLOWS:
1. That the Council of the County of Oxford resolves that one-third of the remuneration
paid to the elected members of the council and its local boards shall be deemed as
expenses incident to the discharge of their duties as members of the council or local
board.
2. That this by-law shall take effect and come into force upon the inauguration of the
elected members of the council or local board.
READ a first and second time this 12th day of January, 2011.
READ a third time and finally passed in this 12th day of January, 2011.
DONALD E. MCKAY, WARDEN
BRENDA J. TABOR, CLERK
1
COUNTY OF OXFORD
BY-LAW NO. 5230-2011
BEING a by-law to authorize the borrowing upon reserve funds in the amount of
$809,491 for the purposes of the County of Oxford.
WHEREAS Section 9 of the Municipal Act, 2001, S.O. 2001 c. 25, provides that a
municipality has the capacity, rights, powers and privileges of a natural person for the
purpose of exercising its authority;
AND WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001 c. 25, as amended,
provides that the County of Oxford, as an upper-tier municipality, has jurisdiction for
provision of public utilities specifically including collection of sanitary sewage and water
distribution;
AND WHEREAS Section 326(1) of the Municipal Act, 2001, S.O. 2001 c. 25, as
amended, provides that a municipality may prescribe special services; determine the
costs; designate the area of the municipality in which the residents and property owners
receive, or will receive, an additional benefit; determine the portion and set out the
method of determining the apportionment of the costs; and determine whether all, or a
specified portion of the additional costs determined, are to be raised by special levies;
AND WHEREAS Section 401 the Municipal Act, 2001, S.O. 2001 c. 25, as amended,
provides that a municipality may incur a debt for municipal purposes, whether by
borrowing money or in any other way, and may issue debentures and prescribed
financial instruments and enter prescribed financial agreements for or in relation to the
debt;
AND WHEREAS Section 417(3) of the Municipal Act, 2001, S.O. 2001 c. 25, as
amended, provides that money raised by a body exercising a power with respect to
municipal affairs under any Act in unorganized territory for a reserve fund shall be paid
into a special account and may be invested only in the securities or classes of securities
prescribed;
AND WHEREAS the County has adopted an Investment Policy in accordance with
Section 418 of the Municipal Act, 2001, as amended, and Ontario Regulation 438/97,
providing legislative authority for the investment guidelines of municipal funds.
NOW THEREFORE THE COUNCIL OF THE COUNTY OF OXFORD ENACTS AS
FOLLOWS:
1.
That for the benefitting property owners of local improvements referred to as the
South Norwich Sanitary Sewer and Water Project, more specifically identified by
County of Oxford By-law No. 5212-2010, the borrowing upon the credit of the
County of the sum of $809,491 upon the reserve funds of the County to be repaid
in annual instalments of combined principal and interest, as hereinafter set forth,
are hereby authorized.
2.
That the loan shall be dated the 15th day of January, 2011 in lawful money of
Canada and shall mature during a period of 10 years from the date thereof and
the respective amounts of principal and interest payable in each of the years in
such period shall be as set out in Schedule “A” attached hereto and forming part
of this By-law (“Schedule “A”). The loan shall bear interest from the date thereof
payable annually in arrears in each year. The loan shall bear interest at the rate
of 4.75% per annum.
3.
There shall be raised, from the benefitting property owners as set out in
Schedule “B” attached hereto and forming part of this By-law (“Schedule “B”), in
each year as part of the general upper-tier levy, the amounts required to be
repaid to the County in accordance with this By-law.
READ a third time and finally passed in this 12th day of January, 2011.
SCHEDULE “A”
BY-LAW NO. 5230-2011
Date
1/15/2011
1/15/2012
1/15/2013
1/15/2014
1/15/2015
1/15/2016
1/15/2017
1/15/2018
1/15/2019
1/15/2020
1/15/2021
Totals
Payment
Interest
Principal
103,849.48
103,849.48
103,849.48
103,849.48
103,849.48
103,849.48
103,849.48
103,849.48
103,849.48
103,849.48
38,907.43
35,786.05
32,514.64
29,086.00
25,492.56
21,726.41
17,779.24
13,642.36
9,306.64
4,762.47
64,942.05
68,063.43
71,334.84
74,763.48
78,356.92
82,123.07
86,070.24
90,207.12
94,542.84
99,087.01
1,038,494.80 229,003.80 809,491.00
Balance
809,491.00
744,548.95
676,485.52
605,150.68
530,387.20
452,030.28
369,907.21
283,836.97
193,629.85
99,087.01
0.00
SCHEDULE “B”
BY-LAW NO. 5230-2011
Roll Number
3202030010127000000
3202030010118000000
3202030010116000000
3202030010107000000
3202030010114000000
3202030010130000000
3202030010130500000
3202030010124000000
3202030010112000000
3202030010093000000
3202030010094000000
3202030010095000000
3202030010095010000
3202030010096000000
3202030010097060000
3202030010097000000
3202030010098000000
3202030010108050000
3202030010072000000
3202030010072050000
3202030010072010000
3202030010111000000
3202030010073050000
3202030010073000000
3202030010110000000
3202030010121010000
3202030010121020000
3202030010121030000
3202030010121050000
3202030010123010000
3202030010125000000
3202030010126000000
3202030010129000000
3202030010129010000
3202030010132000000
3202030010109000000
3202030010108000000
3202030010092000000
Debenture
Amount
57,134.73
25,802.00
24,940.31
30,067.67
33,691.38
8,105.89
16,500.00
10,767.48
74,534.69
7,500.00
7,500.00
7,928.60
7,500.00
8,280.96
19,536.26
16,566.30
12,375.00
13,338.72
22,936.85
19,505.39
29,579.94
62,608.09
9,680.77
24,294.11
145,211.94
7,500.00
7,500.00
7,500.00
7,500.00
7,500.00
7,500.00
7,500.00
7,500.00
5,493.53
12,375.00
13,227.55
15,008.17
7,500.00
$ 809,491.34
COUNTY OF OXFORD
BY-LAW NO. 5231-2011
BEING a By-law to establish an Interim Levy for the year 2011.
WHEREAS, in accordance with Section 311(13) of the Municipal Act, 2001, as amended, in
each year, a lower-tier municipality in a county shall pay amounts to the upper-tier municipality
in the following instalments:
purposes in the previous year, on or before March 31.
purposes in the current year, less the amount of the instalment paid under paragraph 1, on
or before June 30.
3. 25 per cent of such current amount, on or before September 30.
4. The balance of the entitlement for the year, on or before December 15.
NOW THEREFORE THE COUNCIL OF THE COUNTY OF OXFORD ENACTS AS FOLLOWS:
1.
That the sum of $25,493,064 be levied against the Area Municipalities before the adoption
of the estimates for the year 2011 and shall be apportioned in accordance to Schedule "A"
attached hereto and forming part of this By-law.
2.
That the Levy as set out in Clause 1 be due and payable to the County of Oxford in two
instalments namely:
March 31, 2011; and
June 30, 2011.
3.
That if an Area Municipality fails to make any payment as provided in this By-law, interest
shall be added at the rate of fifteen (15) percent per annum from the date payment is due,
until it is made.
READ a third time and finally passed this 12th day of January, 2011.
COUNTY OF OXFORD
BY-LAW NO. 5231-2011
SCHEDULE “A”
Total
Blandford Blenheim
East ZorraTavistock
Ingersoll
Norwich
South-West
Oxford
Tillsonburg
Woodstock
Zorra
2010 Levies
General
Library
Total
48,462,909
2,523,216
50,986,125
3,525,958
373,437
3,899,395
3,247,955
343,995
3,591,950
5,283,282
559,560
5,842,842
4,019,516
425,712
4,445,228
3,292,679
348,732
3,641,411
6,970,511
0
6,970,511
17,668,516
0
17,668,516
4,454,492
471,780
4,926,272
2011 Interim Levy
25,493,064
1,949,698
1,795,975
2,921,421
2,222,614
1,820,706
3,485,256
8,834,258
2,463,136
Due Dates:
March 31, 2011
June 30, 2011
12,746,533
12,746,531
974,849
974,849
897,988
897,987
1,460,711
1,460,710
1,111,307
1,111,307
910,353
910,353
1,742,628
1,742,628
4,417,129
4,417,129
1,231,568
1,231,568
25,493,064
1,949,698
1,795,975
2,921,421
2,222,614
1,820,706
3,485,256
8,834,258
2,463,136
COUNTY OF OXFORD
BY-LAW NO. 5232-2011
BEING a By-law to confirm the appointment of Councillor Donald E. McKay as the head of
council, designated as Warden, of the Council of the County of Oxford.
WHEREAS, Section 233 of the Municipal Act, 2001, S.O. 2001, Chapter 25 requires an uppertier municipality to appoint a head of council at its first meeting and Procedure By-law No. 48782007 as amended by By-law No. 5208-2010 of the County of Oxford, in Section 4 thereof,
requires that Council appoint the head of council (“Warden”) at its first meeting.
AND WHEREAS, Council, at its first meeting on December 7, 2010, elected Councillor Donald
E. McKay to be Warden of the County of Oxford.
AND WHEREAS, Council wishes to confirm the election and appointment of Councillor Donald
E. McKay as Warden of the County of Oxford.
NOW THEREFORE, the Council of the County of Oxford enacts as follows:
1.
It is hereby confirmed that Councillor Donald E. McKay has been duly elected as the
head of council of the County of Oxford.
2.
It is hereby confirmed that Councillor Donald E. McKay has been appointed as the head
of council of the County of Oxford, to be designated as Warden, for the full term of the
council, effective December 7, 2010.
DONALD E. McKAY,
______________
WARDEN
_______________
BRENDA J. TABOR,
CLERK
COUNTY OF OXFORD
BY-LAW NO. 5233-2011
BEING a By-law to confirm the appointment of Councillor Margaret E. Lupton as the acting head
of council, designated as Acting Warden, of the Council of the County of Oxford.
WHEREAS, Section 242 of the Municipal Act, 2001, S.O. 2001, Chapter 25 provides for the
appointment of a member of council to act in the place of the head of council when the head of
council is absent or refuses to act or the office is vacant and Procedure By-law No. 4878-2007
as amended by By-law No. 5208-2010 of the County of Oxford, in Section 5 thereof, provides
for the appointment of an Acting Warden as acting head of council.
AND WHEREAS, Council, at its meeting on December 7, 2010, elected Councillor Margaret E.
Lupton to be Acting Warden of the County of Oxford.
AND WHEREAS, Council wishes to confirm the election and appointment of Councillor
Margaret E. Lupton as Acting Warden of the County of Oxford.
1.
It is hereby confirmed that Councillor Margaret E. Lupton has been duly elected as the
acting head of council of the County of Oxford.
2.
It is hereby confirmed that Councillor Margaret E. Lupton has been appointed as the
acting head of council of the County of Oxford, to be designated as Acting Warden, for
the term 2011, effective December 7, 2010 to the nomination date of December 14,
2011.
______________
DONALD E. McKAY,
WARDEN
_______________
BRENDA J. TABOR,
CLERK
COUNTY OF OXFORD
BY-LAW NO. 5234-2011
BEING a By-law to amend By-law No. 5139-2010 a By-law authorizing the incorporation of
“South Central Ontario Region (SCOR)”, a non-profit corporation established under the
Corporations Act (Ontario), as amended, whose members are The Corporation of the County of
Elgin, The Corporation of the County of Brant, The Corporation of the County of Middlesex, The
Corporation of the County of Norfolk and the County of Oxford (the “Corporation”).
WHEREAS, County Council is desirous of amending By-law No. 5139-2010 to reflect changes
in appointment of County of Oxford representatives to the Corporation.
AND WHEREAS, Clause 2 of By-law No. 5139-2010 appointed then Warden Paul Holbrough as
the County of Oxford’s representative to exercise its rights as a Member of the Corporation.
AND WHEREAS, Clause 2 of By-law No. 5139-2010 provides the Council for the County of
Oxford the right to appoint, by resolution, any other Member representative(s) for the
Corporation from time to time.
AND WHEREAS, the Council for the County of Oxford did on December 8, 2010, by resolution,
appoint Warden Donald E. McKay as the County of Oxford’s representative to exercise its rights
as a Member of the Corporation.
AND WHEREAS, Clause 3 of By-law No. 5139-2010 authorized the Warden and the Clerk to
sign the Proxy document annexed thereto as Schedule “A”.
AND WHEREAS, Clause 5 of By-law No. 5139-2010 appointed then Councillors Stephen
Molnar and Donald Doan as the County of Oxford’s nominees to the Board of Directors of the
Corporation.
AND WHEREAS, Clause 5 of By-law No. 5139-2010 provides the Council for the County of
Oxford the right to appoint, by resolution, any other Directors for the Corporation from time to
time.
AND WHEREAS, the Council for the County of Oxford did on December 8, 2010, by resolution,
appoint Councillors Donald Doan and John Lessif as the County of Oxford’s nominees to the
Board of Directors of the Corporation.
1. That Clause 2 of By-law No. 5139-2010 be amended to read:
“That Warden Donald E. McKay is hereby appointed as the County of Oxford’s
representative to exercise its rights as a Member of the Corporation. By
resolution, Council for the County of Oxford shall have the right to appoint any
other Member representative(s) for the Corporation from time to time;”.
2. That the Proxy document annexed as Schedule “A” to By-law No. 5139-2010
be replaced with the Proxy document annexed hereto as Schedule “A” appointing
Warden Donald E. McKay as proxy holder.
3. That Clause 5 of By-law No. 5139-2010 be amended to read:
“That Councillors Donald Doan and John Lessif are hereby appointed as the
County of Oxford’s nominees to the Board of Directors of the Corporation.
By resolution, Council for the County of Oxford shall have the right to appoint
any other Directors for the Corporation from time to time;”.
READ a first and second time this 12th day of January 2011.
READ a third time and finally passed this 12th day of January 2011.
DONALD E. McKAY
_________
WARDEN
_
__________ _______
BRENDA J. TABOR
CLERK
SCHEDULE “A”
TO
COUNTY OF OXFORD
BY-LAW NO. 5139-2010
AS AMENDED BY
BY-LAW NO. 5234-2011
PROXY AND ACKNOWLEDGEMENT
TO:
South Central Ontario Region (SCOR) (the “Corporation”)
THE UNDERSIGNED, being a Member of the Corporation, hereby appoints
Warden Donald E. McKay, as proxy holder, to attend meetings of the Membership of the
Corporation and to vote on behalf of the undersigned at the Annual General Meetings of the
Corporation and any Special Meetings of the Corporation until such time as this proxy is
revoked by the undersigned. The undersigned confirms that this proxy shall be revocable
without notice to the proxy holder at the undersigned’s sole and absolute discretion.
DATED this 12th day of January, 2011.
THE COUNTY OF OXFORD
DONALD E. McKAY
_________
WARDEN
_
BRENDA J. TABOR
________ __
CLERK
We have authority to bind the County.
ACKNOWLEDGEMENT OF PROXY
Warden Donald E. McKay, the proxy holder appointed above, hereby confirms that they accept
the said proxy from the County of Oxford and the proxy holder acknowledges that they are
appointed at the pleasure of the County of Oxford and that the said proxy is revocable at the
sole and absolute discretion of the County of Oxford without notice. Further, the undersigned
hereby agrees to exercise any rights under the said proxy in accordance with any written
instructions provided by the County of Oxford to the undersigned. The undersigned also
confirms the County of Oxford’s status as the registered and beneficial Member of the
Corporation.
DATED this 12th day of January, 2011.
________________________
Name: Donald E. McKay,
Warden
COUNTY OF OXFORD
BY-LAW NO. 5235-2011
BEING a By-law to authorize the Warden and C.A.O. to sign amendments to the Service
Manager Administration Agreement attached to By-law No. 5095-2009 a By-law authorizing the
Warden and C.A.O. to sign a Service Manager Administration Agreement under the Canada –
Ontario Affordable Housing Program Extension (2009) and Social Housing Renovation and
Retrofit Program with Her Majesty the Queen in Right of Ontario as represented by the Minister
of Municipal Affairs and Housing.
WHEREAS, by letter, dated August 9, 2010, the Ministry of Municipal Affairs and Housing (“the
Ministry”) advised that the County of Oxford (“the Service Manager”) had been allocated
conditional funds for use under the Renewable Energy Initiative (“REI”).
AND WHEREAS, the Ministry REI funding will flow to the Service Manager in accordance with
Schedule E (Social Housing Renovation and Retrofit Program – Service Manager Funding
Delivery) to the Service Manager Administration Agreement (“AA”), dated August 21, 2009,
between the Minister and the Service Manager.
AND WHEREAS, the Ministry and the Service Manager are desirous of amending the Service
Manager Administration Agreement, attached to By-law No. 5095-2009, to allow for allocated
conditional REI funding to flow to the Service Manager.
1. That Section 5.1 of Schedule E of the Service Manager Administration Agreement (“AA”),
attached to By-law No. 5095-2009, be deleted and replaced with the following wording:
“The Service Manager shall use the Funding only for the purposes of providing unsecured
conditional grants to finance the Projects approved by the Minister. The Service Manager
shall ensure that the Funding is spent in accordance with the relevant Funding Agreement
and only for approved Eligible Project Expenditures and, in the case of Regeneration
Projects, in accordance with the budgets submitted with the business case for the Project as
approved by the Minister. Any Funding that the Minister provides to the Service Manager
and that is not spent in such a manner by three months following the estimated Project
completion date set out in the PIF shall be returned to the Minister. This section shall
survive any termination of the Schedule.”
2. That Appendix A (SHRRP Guidelines) of Schedule E of the Service Manager Administration
Agreement (“AA”), attached to By-law No. 5095-2009, be amended at Page 3 by adding the
following subparagraph at the end of the paragraph entitled “Renovation and Retrofit
Projects”:
“Renovation and Retrofit Projects include projects eligible under the Renewable Energy
Initiative, Information Package dated February 2010. Eligible project expenditures include
any expenditure eligible under the Renewable Energy Initiative, the Information Package for
which is attached as Schedule A.”
3. That this By-law is deemed to have come into force November 16, 2010.
READ a first and second time this 12th day of January 2011.
READ a third time and finally passed this 12th day of January 2011.
DONALD E. McKAY
_________
WARDEN
__________ _______
_
BRENDA J. TABOR
CLERK

1 - Oxford County

Transcription

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