county of louisa - Louisa County, Virginia
Transcription
county of louisa - Louisa County, Virginia
Board of Supervisors County of Louisa Tuesday, September 4, 2012 Louisa County Office Building 6:00 PM Call to Order 1. I. Invocation - Mr. Barnes Pledge of Allegiance Constitutional Officers Adoption of Agenda Presentation 2. Presentation - Employee Recognition 3. Presentation - Presentation on the Regional Legislative Program II. Old Business 4. Discussion - Tax Delinquency 5. Discussion - Discussion Regarding the Virginia Community Improvement Grant III. New Business IV. Other 6. Committee Reports 7. County Administrator's Report 8. Board Appointments 9. a. b. c. d. e. f. g. h. i. j. Consent Agenda Items Resolution - Supporting Restoration of State Funding for Aid to Localities Resolution - Designating a 504 Coordinator for the Virginia Community Improvement Grant Resolution - To Adopt a Residential Anti-Displacement and Relocation Assistance Plan Certification for the Virginia Community Improvement Grant Resolution - To Adopt a Local (Section 3) County Business and Employment Plan for the Virginia Community Improvement Grant Resolution - Designating a Responsible Federal Official for the Virginia Community Improvement Grant Resolution - To Adopt a Grievance Procedure for the Virginia Community Improvement Grant Resolution - To Adopt a Non-Discrimination Plan for the Virginia Community Improvement Grant Resolution - To Adopt a Program Income Plan for the Virginia Community Improvement Grant Resolution - Resolution in Support of VDOT Bridge Repair on Route 695 (Hamilton Road, Green Springs District) Resolution - To Accept Tillar Lane in the Shelton Subdivision into the Secondary System of Highways in Louisa County, Virginia Page 1 Board of Supervisors Agenda September 4, 2012 k. Resolution - To Transfer the Budgeted Cost of the Assistant County Attorney from the Human Services Budget to the County Attorney's Budget l. Resolution - Proclaiming September 16-22, 2012 as “Child Passenger Safety Week and September 22 as “National Seat Check Saturday” m. Resolution - Authorizing a Supplemental Appropriation to the Sheriff's Office for K-9 Program 10. Bills Approval a. Resolution - To Approve the Bills for the Month of August 2012 (FY12) b. Resolution - To Approve the Bills for August 2012 (FY13) 11. Minutes Approval a. Monday, August 06, 2012 12. Closed Session a. In Accordance with Section 2.2-3711 (A) (29) VA Code Ann., for the Purpose of Discussion of the Award of a Public Contract b. In Accordance with Section 2.2-3711 (A) (7) VA Code Ann., for the Purpose of Consultation with Legal Counsel on Actual or Probable Litigation 13. Citizen's Information Period - 6:30 p.m. V. Public Hearings - 7:00 p.m. 14. Resolution - To Approve Amendments to the Louisa County Zoning Ordinance Regarding Outdoor Gatherings and Public Assembly 15. Resolution - To Approve the Issuance of a Conditional Use Permit (CUP03-12) for an Outdoor Gathering Adjournment . The Louisa County Board of Supervisors reserves the right to amend and/or change the Agenda the day of the meeting. BY ORDER OF: WILLIE L. HARPER, CHAIRMAN LOUISA COUNTY BOARD OF SUPERVISORS LOUISA COUNTY, LOUISA, VIRGINIA Page 2 1.a COUNTY OF LOUISA TO: The Honorable Members of the Board of Supervisors FROM: Alexandra Dixon, Deputy Clerk DATE: August 30, 2012 RE: Amendments to the September 4, 2012 Agenda Attachment: Adoption of the Agenda - 09-04-12 (1993 : Adoption of Agenda - September 4, 2012) MEMORANDUM The following addition(s) need to be made to the September 4, 2012 agenda: Addition 1. Discussion a. Petition to Support and Protect Coal as a Source for US Electricity Generation 1 WOOLFOLK AVENUE – POST OFFICE BOX 160 - LOUISA, VIRGINIA 23093 www.LouisaCounty.com (540) 967-0401 Packet Pg. 3 Packet Pg. 4 1.b Attachment: Steven Thomas Correspondance (1993 : Adoption of Agenda - September 4, 2012) Packet Pg. 5 1.b Attachment: Steven Thomas Correspondance (1993 : Adoption of Agenda - September 4, 2012) 1.c Coal is fundamental to how our nation produces electricity. Approximately 46 percent of US electricity is derived from coal base load power plants. Coal is also by far the nation’s most abundant source of energy, constituting 94 percent of the nation’s fossil fuel resources. The United States has nearly 261 billion tons of recoverable coal reserves, according to the Energy Information Administration, which is a 249-year supply at current rates of use. The correlation between coal-fueled electricity and economic growth is near-perfect. For example, states that rely predominantly on coal generation are generally the states with the lowest electricity rates. Twenty of the twenty-five states with the lowest electricity costs rely upon coal generation for at least 40 percent of their electricity generation—and all have rates below the national average. It is no coincidence that these states also have the highest concentrations of manufacturing. Some lawmakers and politicians at the Environmental Protection Agency are over-reaching in their attempts to limit the use of coal for electricity generation. When they try to stop us from using coal, they attack the very foundations of our nation. But it doesn’t have to happen. Not if we stand up for keeping our electricity rates low and demand that we take advantage of our most abundant power-generating resource. Coal was the answer generations ago as we built this nation. It’s the answer today as we struggle to restore and renew our economy and make the lives of our people better once again. And, it’s the answer for generations yet to come. Therefore, we, the undersigned, do hereby petition our elected officials to pursue new policies and stop the costly and harmful pursuit of regulations and policies that threaten the benefits provided by coal-based electricity generation. Signature: _______________________________* Date:____________ Print Name: ______________________________ Email: _______________________________________ Title: ___________________ Organization or Business Name: ________________________ City/State:______________________ *I authorize the Count on Coal Campaign to publicly list my name and business/organization as a supporter of affordable coal-based electricity in America. Reliable. Affordable. American. www.countoncoal.org Packet Pg. 6 Attachment: Count on Coal Petition (1993 : Adoption of Agenda - September 4, 2012) Petition To Support and Protect Coal as a Source for US Electricity Generation 1.2 County of Louisa HUMAN RESOURCES Memo To: From: Date: Re: Robert C. Dubé, County Administrator Sherry Vena, Human Resources Director September 4, 2012 Employee Recognition BACKGROUND Several employees will be recognized at the Board meeting for serving many years as a County employee. Mr. Dubé will present brief professional backgrounds for each employee before presenting them with a certificate. Thank you. Page 1 Packet Pg. 7 1.3 County of Louisa ADMINISTRATION Memo To: From: Date: Re: Robert C. Dubé, County Administrator Alexandra Dixon, Deputy Clerk September 4, 2012 Regional Legislative Program BACKGROUND Mr. David Blount, Legislative Liaison for the Regional Legislative Program, will be present to discuss the process for developing the program, to highlight some of the issues being considered for inclusion in the program, and most importantly, to receive input from the Board concerning items it would like to emphasize in the program. Page 1 Packet Pg. 8 1.3.a (Counties of Albemarle, Fluvanna, Greene, Louisa and Nelson & Charlottesville City) SECONDARY ROAD DEVOLUTION We are strongly opposed to any legislation or regulations that would transfer responsibility to counties for construction, maintenance or operation of current or new secondary roads. STATE/LOCAL FUNDING and REVENUES The state should honor its funding obligations to localities and resist cost-shifting to localities. Facing continuing budget woes and funding cuts to localities, the state should relax state requirements or provide flexibility for meeting requirements, and not further restrict local revenue authority. The state and localities should examine contractual relationships for services required by the state. PUBLIC EDUCATION FUNDING The state should fully fund its share of realistic costs of the Standards of Quality (SOQ) without making formula changes that shift the funding burden to localities. CHESAPEAKE BAY TMDL The state and federal governments must provide major and reliable forms of financial and technical assistance for comprehensive water quality improvement strategies. We urge fairness in applying requirements for reductions in nutrient and sediment loading across source sectors, and accompanying authority and incentives for all sectors to meet such requirements. We will oppose actions that impose monitoring, management or similar requirements on localities without providing sufficient resources. Any expansion of the Nutrient Exchange Program should be contained within and be relevant to a particular watershed. TRANSPORTATION FUNDING We request separate and dedicated state revenues for all transportation modes. The state should restore formula allocations for secondary/urban construction and provide stable and increasing dollars for cities and towns to maintain roads within their boundaries. LAND USE and GROWTH MANAGEMENT We request additional tools to manage growth without preempting or circumventing existing local authorities in this area. We support making the use of urban development areas optional for localities. COMPREHENSIVE SERVICES ACT We urge a better partnership between the state and localities in containing the costs of CSA, and in balancing CSA responsibilities. We support additional state funding for administering CSA, as localities foot the bill for most of these costs. Packet Pg. 9 Attachment: TJPDC - Legislative Program Summary (1974 : Regional Legislative Program) Thomas Jefferson Planning District 2012 Legislative Priorities August 24, 2012 Mr. Willie L. Harper., Chairman Louisa County Board of Supervisors P.O. Box 160 Louisa, Virginia 23093 Dear Mr. Harper: I soon will be developing the first draft of the 2013 Thomas Jefferson Planning District Legislative Program. As I typically do, I would like to appear before the Board to discuss the process for developing the program, to highlight some of the issues being considered for inclusion in the program, and most importantly, to receive input from the Board concerning items it would like to emphasize in the program. For your information, I have attached a summary of the priority items from this past year. Specifically, I would like to come before the Board at its September 4th meeting. My presentation would be very brief, to be followed by any suggestions/discussion board members may wish to have. I plan to circulate a copy of the draft program to you (early October) and will request to come before the Board again in November to seek concurrence with the program. Thank you for your attention to this request. I look forward to seeing you soon. Sincerely, David C. Blount Legislative Liaison Packet Pg. 10 Attachment: Thomas Jefferson Planning District - Legislative Program (1974 : Regional Legislative Program) 1.3.b 2.4 County of Louisa FINANCE Memo To: From: Date: Re: Robert C. Dubé, County Administrator Christian Goodwin, Finance Director September 4, 2012 Tax Delinquency BACKGROUND Henry Wash, Treasurer, will be present to update the Board on tax delinquency. Page 1 Packet Pg. 11 2.5 County of Louisa ADMINISTRATION Memo To: From: Date: Re: Robert C. Dubé, County Administrator Alexandra Dixon, Deputy Clerk September 4, 2012 Virginia Community Improvement Grant BACKGROUND Mr. Howard Evergreen, Director of Fluvanna/Louisa Housing Foundation, will be present to update the Board on the Virginia Community Improvement Grant. Page 1 Packet Pg. 12 4.7.a COUNTY OF LOUISA TO: The Honorable Members of the Board FROM: Robert C. Dubé, County Administrator DATE: August 30, 2012 RE: County Administrator’s Report – September 4, 2012 Board Meeting Attachment: County Administrator's Memo 09-04-12 [Revision 1] (1969 : 9/4/2012 County Administrator's Report) MEMORANDUM As of the preparation and printing of this packet, the following has been placed under the County Administrator’s Report for your review: Updates: 1. None Contracts: 2. None Monthly Reports: 3. Revenue Recovery 4. Fire and Emergency Services 5. Human Services 6. VDOT 7. Parks & Recreation 8. Human Resources 9. General Services 10. Landfill 11. Procurement 12. Community Development Correspondence: 13. Letter from Sports Backers regarding the 1st Annual Martin’s Cycling Tour 14. Minutes from the July 2012 LAAC meeting 15. Letter from Feed More regarding the first quarters payment 16. Letter from Virginia Department of Health regarding CDC Naegleria study 17. Letter from CVEC regarding the Application for General Increase in Rates 18. Letter from Virginia Department of Environmental Quality regarding the WWTP 19. Thank you letter from the 4-H students and counselors 1 WOOLFOLK AVENUE – POST OFFICE BOX 160 - LOUISA, VIRGINIA 23093 www.LouisaCounty.com (540) 967-0401 Packet Pg. 13 20. Letter from Citizens in Action program regarding the transfer of funds to Louisa Dental Clinic 21. 2012 Meals Tax 22. Biosolid News for August 2012 23. Letter from the TJPDC regarding the Legislative Program Reminders: 24. Wednesday, September 6, 2012; Finance Working Group; 6:00 p.m.; Emergency Operation Center, 1 Woolfolk Avenue, Louisa, Virginia 23093. 25. Friday, September 7, 2012; First Fridays in Louisa; 6:00 p.m. to 9:00 p.m.; Walton Park in Mineral; Class Act will be performing. Visit www.lcpr.info/FirstFridays.asp for more information. 26. Thursday, September 20, 2012; General County Functions/School System Working Group second meeting; 6:00 p.m.; Emergency Operations Center, 1 Woolfolk Avenue, Louisa, Virginia 23093. 27. Saturday, September 29, 2012; 5th Annual Pooch Plunge; 1:00 p.m. to 3:00 p.m.; Louisa County Aquatic Facility. Visit www.LCPR.info/AquaticActivities.asp for more info. 28. October 4, 2012; J. Sargeant Reynolds Community College Dinner Honoring Local Officials; 6:00 p.m.; workforce Development Conference Center – The Ballroom, 1651 East Parham Road, Richmond, VA. 29. October 20, 2012; Louisa County Parks and Recreation Annual Fall Festival; Walton Park in Mineral. 30. November 11-13, 2012; VACo 78th Annual Conference; The Homestead, 7694 Sam Snead Highway, Hot Springs, VA 2445. Visit www.vaco.org for more information. Page 2 Packet Pg. 14 Attachment: County Administrator's Memo 09-04-12 [Revision 1] (1969 : 9/4/2012 County Administrator's Report) 4.7.a 4.7.b COUNTY OF LOUISA TO: The Honorable Members of the Board of Supervisors FROM: Kimberly Smith, Revenue Recovery Administrator DATE: September 4, 2012 RE: Update – Revenue Recovery Below is an update of the Revenue Recovery Program: Revenue Recovery 1. Statistics for the month of June, 2012 Total Number of Calls Total Number of Transports Total Number of Calls YTD Total Number of Transports YTD FY 2011 FY 2012 Percent Change for FY 11 - FY 12 397 238 4,309 2,620 429 275 4,722 3,001 8.1% 15.5% 9.6% 14.5% a. Percentage of transports processed for billing 64% b. Collection percentage including net adjustments 41% c. Collection percentage NOT including net adjustments 26% 1 WOOLFOLK AVENUE – POST OFFICE BOX 11 - LOUISA, VIRGINIA 23093 Phone (540) 967-3404 Toll Free (866) 330-8272 Fax (540) 967-3439 www.LouisaCounty.com Packet Pg. 15 Attachment: Revenue Recovery June 2012 Report [Revision 1] (1969 : 9/4/2012 County Administrator's Report) MEMORANDUM 4.7.b Revenue Recovery Overview Startup Debt (119,980) FY 08 FY 09 FY 10 FY 11 FY 12* Total 119,980 - Revenue Expenditures Fund Balance 5,135 113,295 415,216 157,801 914,671 161,578 870,099 92,170 726,511 80,715 2,931,632 605,559 2,326,074 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 FY 08 FY 09 FY 10 FY 11 FY 12* Total (500,000) Startup Debt Revenue Expenditures * Unaudited figure 8/1/2012 Packet Pg. 16 Attachment: Revenue Recovery June 2012 Report [Revision 1] (1969 : 9/4/2012 County Administrator's Report) Figures current as of 08/01/12 4.7.c July 2012 Monthly Report Page 1 of 7 County of Louisa Department of Fire & EMS FROM: Robert Dubé, County Administrator DATE: Keith Greene, Fire Chief COPIES: August 30, 2012August 6, 2012 Attachment: Fire-EMS July Monthly Report (1969 : 9/4/2012 County Administrator's Report) TO: SUBJECT: July 2012 Monthly Report ADMINISTRATION DIVISION: Meetings: • Attended Board of Supervisor meetings. • Attended Director’s Meetings. • Officer’s Meetings. • Meeting with Fluvanna Co. • Meet with Chief 1 about invoice submittal. • Meeting with RR admin. • Meet with Chief 6-1. • Met with Phil Bailey (LCWA). • QA/QI Meeting with Dr. Lindbeck. • Meeting with HR concerning application process. • Meeting with Major Lowe. • Meeting with BOS Barlow. • Meeting with BOS Wade. • Meeting with BOS Havasy and CA. • Meeting with Holly grove Rescue and Fire. • Meeting with Jack Carter (Elementary School Engineer). MOG Meeting : • Agenda Items included: o Fluvanna Mutual Aid o Driver Release Program • Topics Discussed o Training o ERG’s o Appointment of Fire-EMS Chief Packet Pg. 17 4.7.c o Insurance RFP for Apparatus, building and equipment o Revenue Recovery Funding o Grant Funding • Items Completed o None Attachment: Fire-EMS July Monthly Report (1969 : 9/4/2012 County Administrator's Report) Other: • NAPS/NRC/FEMA Walk Thru for NAPS/NRC/FEMA Exercise July 10th • Budget reduction proposals. • Options for excess AFG funds. • RSAF Grant. • Applicant testing and PAE • Assisted and attended Charlie Wilson’s Funeral SUPPORT SERVICES DIVISION: Vehicle and Equipment Services: • Picked up broken mask at Company 7. • Fixed switch in CFR4 truck. • Met with Horton dealer concerning Medic 2. • Completed purchase requisition for Lake Anna Rescue for the purchase of radios • Ordered radio for new chiefs car Lake Anna Rescue. • Took Medic 1 to International for service. • Ordered tires for Medic 2. • Provided survival day back-pack numbers for VDEM. • Ordered batteries for Mineral Rescue. • Rotation of vehicles. • Filters for Medic 6. • Worked on inverter on Medic 6. Training: • None. Calls Worked: • EMS call on Main Street. • Small Haz-Mat at Zion Crossroads. • MVA pt trapped Rt. 605. • Brush fire on Mt. Airy Road. • Land Helocopter. • Assisted broken down car Chalklevel Road. • Checked out Brush Fire on Mt. Airy Road. • 3 Fire alarm calls at Louisa Library. • Heart Attack Red Hill Road. • Assisted Town of Mineral broken water pipe. Packet Pg. 18 • • • • • • • • • Unlocked police car. L/Z Food Lion, New Bridge Road Smoke alarm on Douglas Court. Assist Sheriff’s Office with car. MVC on Ellisville Road. Fire alarm 210 Elm Avenue. Meeting with Horton on Medic 2. 3 MCV. House fire Blueberry Lane. Meetings attended: • Meeting with Chief 4 about cost of new equipment. • H.R. Meeting • Met with Chief 2 • Meeting with Sheriff. • Meeting with Brian Mumduke of NAFCO on supplies. • Attended Officer’s Meetings Road Signs: • Road Signs – Investigated, ordered and/or installed: o East Old Mountain Road o West Old Mountain Road o Waltons Store Road o CC Road • Inventoried road sign supplies and ordered. Other: • Assisted with and attended Charlie Wilson’s Funeral. • Delivered D.O.T. books to all fire and rescue stations. • Graded applicant tests for replacement firefighter/EMT positions and participated in the interview process • Supplies for companies 1, 2 and 7 as well as move supplies to the warehouse. • Attended and assisted with the EOC North Anna Drill. • Wrote P.O. for Mineral Volunteer Fire Department with drivers list. Wrote P.O. for SCBA grant EDUCATION DIVISION: Working Projects-Status: • • • • Radio Tower Agreements and Issues under review from County Attorney. On-going. Narrow Band of radio system: On schedule to begin July-August 2012. North Anna Drill completed with no new issues. Will be on vacation from July 14-Aug 1. Packet Pg. 19 Attachment: Fire-EMS July Monthly Report (1969 : 9/4/2012 County Administrator's Report) 4.7.c 4.7.c Training • Preparing the 2013 High School Fire Class Schedule. • Fire Officer I Hybrid class will continue in August. • Planning an EVOC class for August. Attachment: Fire-EMS July Monthly Report (1969 : 9/4/2012 County Administrator's Report) Hazardous Materials Incidents: • None. Fire Prevention • None. • Monthly Fire Alarm Report listed below: None. OPERATIONS DIVISION: Training: • Coordinated and assisted with Regular monthly Fire Training. • Coordinated and assisted with Regular monthly EMS Training. • Officer-1. • CE hours for personnel. • ARFF training preparation. Meetings: • Meeting with Chief 1 • NRC/NAPS/FEMA exercise meeting with Steve Wood NAPS. • Meeting with Ch 6-1. • Meeting with Judy Suma concerning LARS. Other: • Completed first round of interviews for replacement firefighter/EMT staff. • Staffing changes and implementation. • SDP Review and Revision. • Personnel mentoring and discipline. • Recruited two volunteers for the County. Packet Pg. 20 4.7.c Calls: 7 EMS calls and 4 fire calls Louisa County FEMS Call Statistics June 1, 2012 through June 30, 2012 Dispatched Calls HGRS LARS LCRS MRS ZXR Career Grand Total 408 Answered Calls 15 11 37 22 5 318 408 Attachment: Fire-EMS July Monthly Report (1969 : 9/4/2012 County Administrator's Report) Station County Wide Dispatched Fire Call Report June 1, 2012 –June 30, 2012 Co. 1 Co. 2 Co. 3 Co. 4 Co. 5 Co. 6 C0. 7 Co. 24 Total Agency Louisa Mineral Bumpass Holly Grove Locust Creek Trevilians Zion X Road Gordonsville No. # of Calls 92 70 42 50 41 51 62 4 412 Administrative Activity: - Completed the Pet Sheltering Grant. Earthquake Recovery Activity: - Continue to hold weekly meetings with volunteer case workers. The fund awarded $2,607.40 in July in grant funds to citizens for a total of $266,876 so far - Case workers continue to work approximately 31 active cases. - A tour was conducted with Larry Snead of Snead’s Mobile Home Service of several properties to inspect damage of doublewide mobile homes. It was determined that 5 homes could be re-leveled, 1 home needed minor block repair and 1 home was determined to be completely unsafe. The volunteers are working with these citizens and the committee to get the funds needed to make these necessary repairs. Packet Pg. 21 4.7.c - - There are a number of cases that involve wells which are being worked. Clear Water Drilling is working with the committee as well as FEMA to help get these issues resolved. Will continue to work on developing a database of citizens who need volunteer assistance. - Distributed FY13 budget allocations. Received and processed 3 volunteer applications all of which were for Lake Anna Volunteer Rescue. Volunteer Fire Departments - Budget vs. Actual July 2011- June 2012 $145,303 $145,289 $160,000 $140,000 $118,908 $120,663 $111,004 $119,593$117,539 $120,000 $102,078 $104,690 $111,288 $98,643 $89,735 $100,000 $80,888 $80,000 $53,238 $60,000 $40,000 $20,000 $0 Louisa Fire Mineral Fire Bumpass Fire Holly Grove Fire Budget Locust Creek Fire Trevilians Fire Zion Crossroads Fire Actual Packet Pg. 22 Attachment: Fire-EMS July Monthly Report (1969 : 9/4/2012 County Administrator's Report) Volunteer Organizations Information 4.7.c Volunteer Rescue Squads - Budget vs. Actual July 2011 - June 2012 $180,000 $160,000 $140,000 $117,115.00 $108,152.12 $110,385.00 $120,000 $100,000 $82,772.50 $82,155.93 $76,572.04 $78,868.30 $80,000 $45,420.00 $60,000 $40,000 $21,139.45 $20,000 $Louisa Rescue Mineral Rescue Lake Anna Rescue Budget Holly Grove Rescue Zion Crossroads Rescue Actual Packet Pg. 23 Attachment: Fire-EMS July Monthly Report (1969 : 9/4/2012 County Administrator's Report) $161,671.69 Packet Pg. 24 4.7.d Attachment: Sports Backers - First Annual Martin's Cycling Tour of Richmond (1969 : 9/4/2012 County 4.7.e VDH TALKING POINTS August 13, 2012 What is Naegleria fowleri? N. fowleri is a species of ameba that can infect humans. It is commonly found in warm freshwater. Infection with the organism can cause primary amebic meningoencephalitis (PAM), a rare disease that destroys brain tissue. Most people who have been infected with N. fowleri had contact with warm, freshwater prior to their infection. This contact typically occurred from swimming in natural recreational water bodies (e.g., lakes, rivers) when water temperatures were warm. In the US, infection is seen mostly in children and young adults. Most cases result when fresh water that contains the ameba forcefully enters the nose while the person is swimming or diving. Beyond water temperature, it is not clear what environmental factors may contribute to the presence or concentration of N. fowleri in water, or whether such factors are related to a higher risk of infection for swimmers. Are infections with Naegleria fowleri common? Naegleria fowleri infection is very rare. Prior to a recent N. fowleri related fatality in 2011, the last documented case of N. fowleri infection in Virginia occurred in 1969. Why is Naegleria fowleri being studied in Virginia? The Centers for Disease Control and Prevention (CDC) is collaborating with several state partners, including Virginia, to conduct ecological studies of N. fowleri in recreational waters using a new detection method. Reliable detection of N. fowleri in the environment is a critical first step in understanding environmental risk factors and developing prevention strategies. Who is performing the study? The study is being performed collaboratively with staff from the VDH Division of Environmental Epidemiology and the Water, Sanitation and Hygiene Laboratory at CDC. Other stakeholders such as the Department of Environmental Quality and lake associations may also contribute to this study. What will this study tell us? Data from this study will help health officials better understand the environmental conditions that contribute to the presence and concentration of N. fowleri in lake swimming areas. We will also learn if CDC can identify N. fowleri using a new detection method for environmental research in fresh water. What lakes were chosen and why? Several lakes including Smith Mountain Lake in Bedford County, Bear Creek Lake in Cumberland County, Twin Lakes (Prince Edward Lake and Goodwin Lake) in Prince Edward County, and Lake Anna in Spotsylvania County were chosen as study sites. These sites were Packet Pg. 25 Attachment: Virginia Department of Health CDC Naegleria Study (1969 : 9/4/2012 County Administrator's Report) Environmental Surveillance Study of Naegleria Fowleri in Virginia Lakes 4.7.e When and how will the results of the study be released? VDH is working with CDC to determine when results will be made available. Because other states are participating in similar studies, we expect all data to be compared with other states’ data before results can be released. What are the limitations of this study? As the study will use a new N. fowleri detection method, it is not clear how the results should be interpreted or how generalizable these results are for Virginia or any other states. Sample sizes and number of analytical parameters will be limited due to an absence of funding for the study. This study will only provide a snapshot of the N. fowleri presence on the day of sample collection. It is important to remember that N. fowleri may always be present in freshwater during summer months and all recreational water users should take precautions. Although the data will enhance our ongoing efforts to learn more about N. fowleri, this study will not be used to support: o closures of swimming areas or lakes o signage that would indicate one lake has a different risk than another We do not recommend posting signs since it is not known if the amount of N. fowleri in the water is an indicator of infection risk. N. fowleri may always be present in freshwater during summer months, and the presence of signs at water bodies in the study may create a misconception that bodies of water without signs are safe. Recreational water users should assume the possible presence of N. fowleri and take appropriate precautions. This is a study of N. fowleri in the fresh water environment. The CDC’s new detection method is for detecting N. fowleri in fresh water. The test is not used for detecting N. fowleri in blood or tissue from humans or for diagnosing PAM. The study’s results will not be directly useful for clinical decision-making about the risk of human disease after recreational water exposure. How can I prevent N. fowleri infection? Use caution while taking part in warm freshwater during periods of high water temperature and low water levels. Hold the nose shut or use nose clips when swimming in bodies of warm freshwater. Avoid digging in, or stirring up, the sediment while taking part in water-related activities in shallow, warm freshwater areas Packet Pg. 26 Attachment: Virginia Department of Health CDC Naegleria Study (1969 : 9/4/2012 County Administrator's Report) selected because they are used recreationally, have defined swimming areas, and because they vary in size. Packet Pg. 27 4.7.f Attachment: 07.30.12 - LAAC Minutes (1969 : 9/4/2012 County Administrator's Report) Packet Pg. 28 4.7.f Attachment: 07.30.12 - LAAC Minutes (1969 : 9/4/2012 County Administrator's Report) Packet Pg. 29 4.7.f Attachment: 07.30.12 - LAAC Minutes (1969 : 9/4/2012 County Administrator's Report) Packet Pg. 30 4.7.f Attachment: 07.30.12 - LAAC Minutes (1969 : 9/4/2012 County Administrator's Report) Packet Pg. 31 4.7.f Attachment: 07.30.12 - LAAC Minutes (1969 : 9/4/2012 County Administrator's Report) Packet Pg. 32 4.7.f Attachment: 07.30.12 - LAAC Minutes (1969 : 9/4/2012 County Administrator's Report) Packet Pg. 33 4.7.f Attachment: 07.30.12 - LAAC Minutes (1969 : 9/4/2012 County Administrator's Report) Packet Pg. 34 4.7.f Attachment: 07.30.12 - LAAC Minutes (1969 : 9/4/2012 County Administrator's Report) Packet Pg. 35 4.7.f Attachment: 07.30.12 - LAAC Minutes (1969 : 9/4/2012 County Administrator's Report) Packet Pg. 36 4.7.g Attachment: Feed More Re: First Quarter Payment (1969 : 9/4/2012 County Administrator's Report) Attachment: CVEC Application for General Increase in Rates (1969 : 9/4/2012 County Administrator's Report) 4.7.h Packet Pg. 37 Attachment: CVEC Application for General Increase in Rates (1969 : 9/4/2012 County Administrator's Report) 4.7.h Packet Pg. 38 Attachment: CVEC Application for General Increase in Rates (1969 : 9/4/2012 County Administrator's Report) 4.7.h Packet Pg. 39 Attachment: CVEC Application for General Increase in Rates (1969 : 9/4/2012 County Administrator's Report) 4.7.h Packet Pg. 40 Attachment: CVEC Application for General Increase in Rates (1969 : 9/4/2012 County Administrator's Report) 4.7.h Packet Pg. 41 Attachment: CVEC Application for General Increase in Rates (1969 : 9/4/2012 County Administrator's Report) 4.7.h Packet Pg. 42 Attachment: CVEC Application for General Increase in Rates (1969 : 9/4/2012 County Administrator's Report) 4.7.h Packet Pg. 43 Attachment: CVEC Application for General Increase in Rates (1969 : 9/4/2012 County Administrator's Report) 4.7.h Packet Pg. 44 Attachment: CVEC Application for General Increase in Rates (1969 : 9/4/2012 County Administrator's Report) 4.7.h Packet Pg. 45 Attachment: CVEC Application for General Increase in Rates (1969 : 9/4/2012 County Administrator's Report) 4.7.h Packet Pg. 46 Attachment: CVEC Application for General Increase in Rates (1969 : 9/4/2012 County Administrator's Report) 4.7.h Packet Pg. 47 Attachment: CVEC Application for General Increase in Rates (1969 : 9/4/2012 County Administrator's Report) 4.7.h Packet Pg. 48 Attachment: CVEC Application for General Increase in Rates (1969 : 9/4/2012 County Administrator's Report) 4.7.h Packet Pg. 49 Attachment: CVEC Application for General Increase in Rates (1969 : 9/4/2012 County Administrator's Report) 4.7.h Packet Pg. 50 Attachment: CVEC Application for General Increase in Rates (1969 : 9/4/2012 County Administrator's Report) 4.7.h Packet Pg. 51 Attachment: CVEC Application for General Increase in Rates (1969 : 9/4/2012 County Administrator's Report) 4.7.h Packet Pg. 52 Packet Pg. 53 4.7.i Attachment: VDOT - FY14 Revenue Sharing Call (1969 : 9/4/2012 County Administrator's Report) Packet Pg. 54 4.7.i Attachment: VDOT - FY14 Revenue Sharing Call (1969 : 9/4/2012 County Administrator's Report) Attachment: Virginia Department of Environmental Quality - WWTP (1969 : 9/4/2012 County Administrator's Report) 4.7.j Packet Pg. 55 Attachment: 4-H Thank-You Letter (1969 : 9/4/2012 County Administrator's Report) Packet Pg. 56 4.7.k Attachment: LDHS Directors Report-July 2012 (1969 : 9/4/2012 County Administrator's Report) 4.7.l LOUISA COUNTY DEPARTMENT OF HUMAN SERVICES MEMORANDUM To: From: Date: Re: Robert Dube’- County Administrator Janice Allen, Director August 20, 2012 Human Services-July 2012 Status Report FY 2012 Budget On budget Family Services Division Performance Measures: Month of July 2012 29 children in foster care as of July 2012 8 children have been in care for <12 months 5 children have been in care for <24 months 16 children have been in care > 24 months Face to face visits between Social Worker/Child: 100%, 29/29 TPR (Termination of Parental Rights): 0 Placement 8 children in pre-adoptive homes 5 children in congregate care 14 children in non-relative foster homes 2 children in independent living arrangements 0 child on trial home visit Foster Care Case Load Average for 2.5 Workers: 11.6 1 Packet Pg. 57 4.7.l APS Performance Measures Case Load Average for APS/AS: 110 Guardianship Cases: 22 Referrals in July: 22 Closed in July: 6 Attachment: LDHS Directors Report-July 2012 (1969 : 9/4/2012 County Administrator's Report) Foster Care/CPS Performance Measures Number of Children in Custody 29 Case load: (Unit Average) 6 o CPS Intake Referrals: 25 o CPS/Investigations/Assessment: 12 o CPS/Ongoing/Prevention: 71 # of investigations/assessments opened in July: 12 # of investigations/assessment closed in July: 2 # of investigations open over 90 days: 0 # of Family Team Meetings held:1 Benefits/Eligibility Division Performance Measures Ongoing Unit: # of Food Stamp (SNAP) cases: 2,125 # of SNAP Workers: 8 Average cases per worker: 265.625 # of TANF cases: 115 # of TANF Workers: 2 Average cases per worker: 57.50 # of Medicaid cases: 2,577 # of Medicaid Workers: 8 Average cases per worker: 322.125 Total Benefits case count: 4,702 Ongoing Benefits Workers: 8 Average Ongoing case load: 587.75 Transfer-In cases: 39 JULY INTAKE STATS: 124 SNAP applications 24 TANF applications 119 Families/Children and Adult Medicaid applications 248 Cooling applications received in the month of July 2 Packet Pg. 58 4.7.l JULY had an average of 13 SNAP, TANF, Families and Children & ABD applications per working day. Cooling had an average of 12 applications per working day. Customer Service Statistics: Incoming phone calls for July: 8,845 Front lobby walk-ins in July : 814 Attachment: LDHS Directors Report-July 2012 (1969 : 9/4/2012 County Administrator's Report) Benefits/Eligibilty Division Fraud Report July 2012 Referrals received Investigations completed Un-Substantiated Initiated ADH On-going Savings Disqualification Savings Claims established 12 4 2 2 $7,998 $11,640 $6,278.00 We assisted 2 families using money in the discretionary fund. 2 -Utility assistance 3 Packet Pg. 59 Culpeper District Louisa County Monthly Report September 2012 Special Issues RT 695 Additional Environmental Review will be required. VDOT will need Board resolution to proceed Culvert Replacement on RT 611. The road will be closed with a detour set up for an estimated one week period beginning on September 10th with an estimated completion of September 14th. Preliminary Engineering PROJECT LAST MILESTONE NEXT MILESTONE AD DATE Design Build Advertisement Construction Start – Fall 2012 December 2011 Route 697, Vigor Road (2nd part) Unpaved Road -- Project Scoping – Summer 2012 August 2013 Route 723, Bohannon Road Unpaved Road -- Project Scoping – Summer 2012 August 2013 Route 714, Horseshoe Farm Road Unpaved Road -- Project Scoping – Summer 2012 February 2017 Route 633, Lasley Road Unpaved Road -- Project Scoping – 2018 April 2020 I-64 Zions Crossroads Interchange Improvements *Dates to be determined following evaluation of Scoping Team comments. Page 1 of 3 Packet Pg. 60 Attachment: VDOT September Monthly Report (1969 : 9/4/2012 County Administrator's Report) 4.7.m 4.7.m Construction Activities Route 697 Rural Rustic Road Project 0697-054-P90, N501 Scope: Upgrade existing gravel surface to hard surface Attachment: VDOT September Monthly Report (1969 : 9/4/2012 County Administrator's Report) Next major milestone: Complete project. Contract Completion Date: November 2, 2012. Route 699 Rural Rustic Road Project 0699-054-P87, N501 Scope: Upgrade existing gravel surface to hard surface Next major milestone: Begin work scheduled for August 31, 2012. Contract Completion Date: November 5, 2012. Bridge Painting (NFO) BRDG-967-078, N501 Scope: Remove lead base paint and repaint various structures. Next major milestone: Complete bridge painting. Contract Completion Date: July 31, 2012. Bridge Repairs various locations (NFO) BRDG-967-082, N501 Scope: Bridge repairs and preventative maintenance at various locations Next major milestone: Complete bridge repairs. Contract Completion Date: July 11, 2013. Page 2 of 3 Packet Pg. 61 4.7.m Traffic Engineering Studies Completed None. Route 22 and Route 778 (I-64) – Signing and marking review; pending (from consultant). Route 33 and Route 208(Courthouse Square) – Pedestrian signal phasing review; in progress. Mineral Unpaved Roads – Traffic count requested for RT 1127 Chestnut Ave., RT 1126 Forest Ave. and RT 1118 St. Mary’s Ave. Maintenance Activities On-going routine maintenance activities. Mowing Operations—Primary Routes. Joel DeNunzio Acting Charlottesville Residency Administrator Virginia Department of Transportation 701 VDOT Way Charlottesville, VA 22911 Page 3 of 3 Packet Pg. 62 Attachment: VDOT September Monthly Report (1969 : 9/4/2012 County Administrator's Report) Under Review 4.7.n COUNTY OF LOUISA TO: Robert Dubé, County Administrator FROM: Sherry Vena, Human Resources Director DATE: August 22, 2012 SUBJECT: Monthly Report –July, 2012 Recruitment: During the month of July, 2012, we continued to revise job descriptions, conduct interviews, and participate in the interview and selection process for the positions of Services Programs Manager and Human Services Assistant in the Department of Human Services, Firefighter/Medics in the Department of Emergency Services, and part-time grass cutters in the Department of Parks and Recreation. In addition, we conducted New Hire Orientations, Exit Interviews, prepared COBRA paperwork, and checked backgrounds, driving records and references. Benefits: Communicated benefit changes from VRS and Southern Health and updated and revised County Benefits Information “Benefits at a Glance”. Assisted with leave reconciliations. Continue to track employee hours worked for OSHA compliance. Continue to meet with employees on an individual basis to discuss benefit issues, including FMLA and Worker’s Compensation issues. Continue to monitor and respond to data requests for VRS Modernization. Updated employee data for report generation that includes Turnover, Employee Lists, FTE’s, etc. Facilitated ING representative meeting. Compensation: Completed compensation surveys. 1 WOOLFOLK AVENUE – POST OFFICE BOX 160 - LOUISA, VIRGINIA 23093 www.LouisaCounty.com (540) 967-0401 Packet Pg. 63 Attachment: Human Resources Monthly Report - July 2012 (1969 : 9/4/2012 County Administrator's Report) MEMORANDUM 4.7.n Employee Relations: Began revision of policies in the Employee Handbook. Continue to partner with Department Heads and employees to resolve employee relations issues. Miscellaneous: Coordinated the Summer Internship Program. Completed design and dialogue of Customer Service Training, generated scenarios, and began rehearsals and filming. Completed coordination of Employee Recognition Committee efforts, to include facilitating some of the recognition events. Completed review of most Performance Appraisals; however, there are still a few still remaining. Continue review of documentation regarding Common Help transition at DHS. Continue review of Social Worker Title Change implementation process at DHS; first conference scheduled for August, 2012. Assisted with FOIA request. Monthly Report – July, 2012 Page 2 Packet Pg. 64 Attachment: Human Resources Monthly Report - July 2012 (1969 : 9/4/2012 County Administrator's Report) DEPARTMENT OF GENERAL SERVICES 105 Woolfolk Avenue P. O. Box 1980 Louisa, VA 23093 PH: 540-967-3462 FAX: 540-967-5818 MEMORANDUM To: From: Date: Subject: Robert Dube, County Administrator Kevin Linhares, General Services Director August 24, 2012 Solid Waste, Recycling & Litter Monthly Update Landfill Operations Operations have moved to the southwest slope. The working face has continued to have unrestricted access during rain events and has been kept to a small area per VSWMR requirements. In order to ensure continued compliance with both DEQ and the County, Santek has been addressing on a daily basis the following: Repair of erosion rills after storm events. Established road to working face accessible during adverse weather conditions. Maintaining erosion and sediment control measures. Roads and scale area cleaned utilizing on-site water truck. Ensuring a small working face and proper operational procedures to ensure maximum compaction. Site-wide litter pick-up. Ensuring power equipment at metal pile contains no fuel or oil. The following operational activities have occurred over the past month: Erosion rills on the slopes due to precipitation have been repaired by hand. Four truck loads of metal removed for recycling. Maintenance of landfill roads. Litter fence relocation. Ditch cleanout. Refrigerant reclamation. Scale repairs and calibration performed. Leachate pumping and hauling operations. Completion of new white goods/metal area. Preparation for new scale house software system – anticipated “go-live” date is 8/15/2012. Decreased incoming waste due to Thomas Jefferson Elementary School Demolition project completion. The landfill received a total of 1,765.47 tons of waste between July 1, 2012 and July 31, 2012. The average waste received is 67.56 tons per operational day compared to 190.59 tons last month. 1 Packet Pg. 65 Attachment: Solid Waste and Recycling Monthly Update - July 24, 2012 [Revision 1] (1969 : 9/4/2012 County Administrator's Report) 4.7.o 4.7.o Landfill Regulatory Activities The Part B Major Permit Amendment (#567) technical review process has been completed. With the completion of the technical review process, DEQ has completed the draft permit and forwarded to Louisa County for public posting. A tentative schedule for permit issuance and public comment is as follows: 11/16/2011 11/18/2011 12/1/2011 12/5/2011 1/9/2012 1/25/2012 2/1/2012 2/15/2012 Draft permit modules will be sent to Louisa County for public posting (COMPLETED). The Draft permit will be posted at the Louisa County Library for the public to preview. (COMPLETED). Louisa County will be posting a public notice in the Central Virginian (PUBLIC COMMENT PERIOD STARTS ON THIS DATE). (COMPLETED). DEQ sends notifications to the Chairman of the Board and County Administrator. (COMPLETED). PUBLIC HEARING – Louisa County Administration Building – Boardroom – 6:00pm. (COMPLETED). PUBLIC COMMENT PERIOD ENDS. (COMPLETED – NO COMMENTS OR CONCERNS WERE PRESENTED TO DEQ). DEQ responds to comments. (N/A – NO COMMENTS). DEQ issues final permit. (RECEIVED PERMIT). Bidding and Construction for New Cell #567 2/6/2012 2/16/2012 3/2/2012 3/19/2012 3/20/2012 3/26/2012 4/10/2012 7/31/2012 9/14/2012 Invitation to Bid was issued for the construction of new landfill cell #567 (COMPLETED). Pre-Bid Meeting at the landfill (COMPLETED). Bids are due by 2:00 pm (COMPLETED). BOS approval to proceed with construction. (COMPLETED). Contract issued for construction. (COMPLETED). Contractor Mobilization. (COMPLETED). Construction start date. (CONSTRUCTING PROGRESSING ON SCHEDULE). Construction substantial completion date. (SUBSTANTIAL COMPLETION). Final completion (leachate tank installation is in progress). The Louisa County 2012 Second Semi-Annual Groundwater Report is being prepared. 2 Packet Pg. 66 Attachment: Solid Waste and Recycling Monthly Update - July 24, 2012 [Revision 1] (1969 : 9/4/2012 County Administrator's Report) SOLID WASTE, RECYCLING & LITTER MONTHLY UPDATE PAGE TWO 4.7.o Department of Environmental Quality (DEQ) Inspections Our next anticipated Compliance Inspection is September of 2012. Litter Roadside Litter Pickup The regional jail has performed additional roadside litter pickup in Louisa County. Refuse and Recycling Centers Operations No compactor breakdown was reported. No container pickup issues were reported. Personnel Continuing scale house and refuse site cross training. New scheduling has been prepared for August. Next Months Activities and Focus Continued monitoring of the on-site contractor will continue to ensure compliance with DEQ regulations. Continue construction of new landfill cell #567. Roadside Litter Pickup utilizing regional jail inmates. Continued updating and promoting the “Adopt-A-Highway” (AAH) program. 3 Packet Pg. 67 Attachment: Solid Waste and Recycling Monthly Update - July 24, 2012 [Revision 1] (1969 : 9/4/2012 County Administrator's Report) SOLID WASTE, RECYCLING & LITTER MONTHLY UPDATE PAGE THREE 4.7.p DEPARTMENT OF GENERAL SERVICES Attachment: General Services Update [Revision 1] (1969 : 9/4/2012 County Administrator's Report) 105 Woolfolk Avenue P. O. Box 1980 Louisa, VA 23093 PH: 540-967-3462 FAX: 540-967-5818 MEMORANDUM To: From: Date: Subject: Robert Dube, County Administrator Kevin S. Linhares, General Services Director August 24, 2012 General Services Department Monthly Update FACILITIES The following projects are currently under pre-construction administration, construction or renovations: 1. 2. 3. 4. 5. 6. HVAC Adjusting, Testing & Balancing – Administration Building. RTU-11 and RTU-12 Repairs – IGC. Boiler and pump repairs at Circuit Courthouse. Chimney Repairs to Circuit Courthouse. General Services Shop security upgrades. Numerous miscellaneous renovation and repair projects. The following projects have been completed: 1. 2. 3. Emergency compressor replacement – District Courthouse. ACC-1 Unit Repairs – Administration Building. RTU-3 Compressor Replacement – Administration Building. The following projects are either out for bid or getting ready to bid: 1. 2. 3. 4. 5. 6. Human Services reception area modifications. IGC – Damaged exterior/interior wall repairs (insurance claim). Aquatic Facility – Damaged exterior column repairs (insurance claim). Exterior painting of District Court Building. WTC Memorial at Administration Building. HVAC – Building Automation Control upgrades at the Circuit Court building. Packet Pg. 68 4.7.p GENERAL SERVICES DEPARTMENT MONTHLY UPDATE PAGE TWO FY 2012 CARRYOVERS 1. Asphalt Repair, seal-coating and re-striping at the refuse and recycling centers. 2. Concrete pad repair and sealer at the refuse and recycling centers. 3. Repairs to Old Jail and Crank Building. 4. Repairs and re-paving of back parking lot at District Court. 5. LCCF soundproofing at interview room. 6. Sheriff’s Office soundproofing at interrogation room. 7. IGC storage room addition. 8. Administration Building – Upper level corridor, carpet replacement. 9. Administration Building – Parking lot asphalt repair. 10. Provide water supply to the Parks and Recreation Maintenance building. 11. Provide entrance sign to County Building connector road. 12. IGC Parking Lot Repairs –Report and recommendation for repairs has been received and is under review. 13. Energy efficiency upgrades. 14. EMS – Tank preparation room at the General Services Building. 15. Earthquake Repairs. FY 2013 1. Boiler replacement – Administration Building. 2. Circulating pump replacement – Administration Building. 3. RTU #2 replacement – Administration Building. 4. Boiler Replacement – District Court Building. 4. Fire alarm panel replacement – Library. 5. Hot water heater replacement – IGC. 6. Supplemental HVAC – Old Library. 7. Parking lot – repairs, seal-coating and re-striping at District Court/Library. 8. Energy efficiency upgrades. 9. Canopy structure painting at Refuse and Recycling Centers. 10. Sewage and storm water pump replacement – Circuit Court. 11. Circulating pump repairs/replacement – Circuit Court. 12. Connector road from Loudin Lane to the Aquatic Facility parking lot. 13. Miscellaneous painting. FLEET 1. Updating fleet management software. Packet Pg. 69 Attachment: General Services Update [Revision 1] (1969 : 9/4/2012 County Administrator's Report) The following projects are in the planning stages: 4.7.p MISCELLANEOUS 1. On-going daily maintenance calls. 2. Energy efficiency reviews have been performed and upgrades are being scheduled for a phased installation. 3. Updated building audits have been prepared for life-cycle costing analysis. Maintenance projections have been prepared through 2023. 4. As of today, the insurance adjuster has submitted all estimates of damage for the EARTHQUAKE to the insurance company with the exception of the Circuit Courthouse. The insurance adjuster brought an earthquake engineering specialist with him to view the Circuit Courthouse on Monday, August 6, 2012. We are waiting on the engineers report. Packet Pg. 70 Attachment: General Services Update [Revision 1] (1969 : 9/4/2012 County Administrator's Report) GENERAL SERVICES DEPARTMENT MONTHLY UPDATE PAGE THREE Packet Pg. 71 4.7.q Attachment: Meals Tax for FY 2012 (1969 : 9/4/2012 County Administrator's Report) 4.7.r Louisa County Parks and Recreation Post Office Box 864 / 522 Industrial Drive Louisa, Virginia 23093 (540) 967-4420 Fax (540) 967-4450 Jane C. Shelhorse, CPRP, Director To: Robert Dube, County Administrator Fr: Jane Shelhorse Director Parks & Recreation Re: Parks and Recreation Project Update Date: August 23, 2012 Below is an update of what’s going on in our department. 1. Programs Update: The new Parks and Recreation Leisure Times Program Brochure will hit the streets the week of August 27-30th. In addition to being distributed in the August 30th Central Virginian newspaper, and mailed to those who have asked to be on our mailing list, it will be distributed to all elementary school and middle school students, as well as many locations throughout the county. Youth Co-Rec basketball league has finished, and we will be starting girls’ softball League after Labor Day. KidzQuest afterschool program is being held at all four elementary schools. There are approximately 30 children attending each day at the Jouett and Moss-Nuckols locations, with closer to 40 children at the combined Thomas Jefferson/Trevilian location. 2. Events Update: Only approximately 250 people attended First Fridays in August. There were several other events being held that same night including the Ag. Fair and a high school band event. Mark your calendar: First Fridays in Louisa will be held at Walton Park on Friday, September 7th beginning at 6:00 pm. Class Act Band will be playing. This will be the final concert for the season. The Pooch Plunge will be held Saturday, September 29th at the Aquatic Center from 1:00 – 3:00 pm. Besides allowing the dogs to swim that day there are several contests, games and demonstrations planned. The fee is $5 for a dog and owner. 3. Administration Update: The Recreation Advisory Commission met at the Betty Queen Center on Wednesday, August 1st. The group was very excited to learn that the department had won the “Best www.LCPR.info Packet Pg. 72 Attachment: Parks & Recreation Project Update (1969 : 9/4/2012 County Administrator's Report) MEMORANDUM 4.7.r Achievement” Award from VACo for the TeenQuest Special Program last fall. The commission’s next meeting is scheduled for October 3rd @ 6:00 p.m. at the Betty Queen Center. 4. Parks, Maintenance and Lawn Care Update: Crew has been mowing all sites on a regular basis. The motor in the Scagg Turf Tiger mower, which we believe was approximately 13 years old finally died. The cost to repair is several thousand dollars, so at this point the crew is doing its best to get everything cut without it. 5. Aquatic Facility Update: The Aquatic Facility went to a reduced schedule when school started, opened only on weekends. Once school starts, attendance is very low, even on weekends. The pool will close for the season on Labor Day. 6. Tourism Update: Jane and Lisa met with representatives from Orange County and Fluvanna County to discuss the visitor center at Zion Crossroads. The group is in favor of continuing the visitor center and is looking to meet on a regular basis to explore ways to improve the effectiveness of the center. The group also discussed the Piedmont Crossroads Visitor Center website, which Bob Hard has been working on (making some great improvements) and the representatives are all to go back and try to update the information for their county. Lisa provided welcome packets for the Louisa Education Foundation to give to all new teachers before the start of school. Lisa will be representing Louisa Tourism the Southern Seed Exchange event at Monticello on September 15th. Jane met with representatives from the Lake Anna Guide and Lake Anna Breeze to discuss ways to share information about happenings around Lake Anna. She is also meeting with representatives from the LABP soon to also discuss upcoming events. Packet Pg. 73 Attachment: Parks & Recreation Project Update (1969 : 9/4/2012 County Administrator's Report) Staff will be attending the Virginia Parks and Recreation Society annual State Conference in Wintergreen, VA from September 8 – 11. This is an excellent opportunity for staff to keep up with the trends of the recreation field and network with other professionals. County of Louisa Procurement Activity for FY13 As of July 31, 2012 Product/Services Contract Renewal - Operational Medical Director Solicitation # Issue Date Vendor Contract Period Amount Status RFP# ES-10-01 07/01/12 Dr. George Lindbeck, M.D. July 1, 2012 - June 30, 2013 $37,500.00 Procurement Completed Contract Renewal - EMS Management & Consultants, Inc. Cooperative Contract Emergency Services Billing & 07/01/12 Collection Services July 1, 2012 - June 30, 2013 5.25% of Net Collections Procurement Completed Contract Renewal - Lab Services RFP# WA-11-01 Environmental Systems 07/01/12 Service, Ltd. July 1, 2012 - June 30, 2013 Fees Subject to Assigned Work Procurement Completed Contract Renewal - Technical Consulting, DMR Preparation, QA/QC Inspection Services, and Maintenance Services RFP# WA-11-03 Environmental Systems 07/01/12 Service, Ltd. July 1, 2012 - June 30, 2013 Fees Subject to Assigned Work Procurement Completed Contract Renewal - Lift Station Services Sole Source 07/01/12 Innovative BioRemediation July 1, 2012 - June 30, 2013 $825/month Procurement Completed Contract Renewal - Preventative Maintenance Services on ten (10) County-owned Marathon Compactors IFB# GS-11-22 07/01/12 Mid-Atlantic Waste Systems July 1, 2012 - June 30, 2013 Fees Subject to Assigned Work Procurement Completed Contract Renewal - Pest Control/Inspection Services IFB# GS-11-19 07/01/12 PermaTreat Pest Control, Inc. July 1, 2012 - June 30, 2013 $4,820.00 Procurement Completed Contract Renewal - Carpentry Services IFB# GS-11-29 07/15/12 T.E.A.L. Construction, LLC July 15, 2012 - July 14, 2013 Fees Subject to Assigned Work Procurement Completed Contract Renewal - Drywall Services IFB# GS-11-26 07/15/12 L.S. Restoration, LLC July 15, 2012 - July 14, 2013 Fees Subject to Assigned Work Procurement Completed Contract Renewal - Painting Services IFB# GS-11-28 07/15/12 L.S. Restoration, LLC July 15, 2012 - July 14, 2013 Fees Subject to Assigned Work Procurement Completed Contract Renewal - Metal & Welding Services IFB# GS-11-27 07/15/12 Greg Madison Welding, Inc. July 15, 2012 - July 14, 2013 Fees Subject to Assigned Work Procurement Completed Plumbing Services IFB# GS-13-01 07/16/12 Basic Plumbing August 7, 2012 - August 6, 2013 Fees Subject to Assigned Work Procurement Completed Contract Renewal - Geotechnical Engineering, Construction Inspection and Testing Services IFB# GS-10-05 Atlantic Geotechnical 07/23/12 Engineering, Inc. August 27, 2012 - August 26, 2013 Fees Subject to Assigned Work Procurement Completed 4.7.s Packet Pg. 74 Attachment: Procurement Log 07 31 12 (1969 : 9/4/2012 County Administrator's Report) Attachment: Citizens for Better Dental Care Letter (1969 : 9/4/2012 County Administrator's Report) 4.7.t Packet Pg. 75 Packet Pg. 76 4.7.u Attachment: Biosolid News August 2012 (1969 : 9/4/2012 County Administrator's Report) Packet Pg. 77 4.7.u Attachment: Biosolid News August 2012 (1969 : 9/4/2012 County Administrator's Report) Thomas Jefferson Planning District Commission Legislative Newsletter August 28, 2012 Governor Announces Higher FY12 Surplus →Governor Bob McDonnell recently briefed the General Assembly money committees on the official end-of-the-fiscal-year (FY12) revenue picture, which revealed a nearly $450 million dollar state budget surplus. →Total revenue collections rose 5.4% in FY12, exceeding the forecast of 4.5% growth. Collections exceeded the forecast in all major state revenue source categories. The $448.5 million surplus includes $129 million in revenue collections above the estimates and nearly $320 million in savings from unexpended general fund balances and recoveries. →Among the targeted recipients of the excess funds are the following: $78.3 million for the Revenue Stabilization (“Rainy Day”) Fund; $16.9 million to the Water Quality Improvement Fund; $20.9 million to pay transportation for its share of the accelerated sales tax; $17.2 million to cover an increased state share for natural disasters; $30 million to the Federal Action Contingency Trust (FACT) Fund to mitigate consequences of sequestration and other potential federal actions; and $41.8 million is left for “discretionary reappropriations.” The budget surplus also will allow for a three percent performance bonus for state employees (costing up to $77.2 million), effective December 1. →In his remarks, the governor touted “new reforms that will lower total unfunded (VRS) liabilities by nearly $9 billion by 2031.” He did not mention the approved legislation that forced local employees to pay the 5% member contribution to VRS (in the past, paid by local employers) and required local employers to provide an accompanying 5% pay raise…...actions which do nothing to decrease the pension fund’s unfunded liability. →The governor also did not mention the ongoing reductions in “aid to localities” that continue in the FY13/14 state budget. Though the governor proposed, and the General Assembly approved, reducing the amount reverted from localities back to the state from $120 million to $95 million over the next two years, nonetheless, localities still are taking a $95 million hit at a time state officials are boasting of a “surplus” for the third straight year. →In his remarks, the governor cited the “dark cloud” of sequestration looming at the federal level in early 2013 and the impact of that on the Virginia economy. The federal Budget Control Act approved last year established a committee on deficit reduction to find $1.2 trillion to reduce the budget deficit over the next 10 years. That group was unable to reach an agreement, setting the stage for spending cuts to both defense and discretionary programs on January 2, 2013. In the first year alone, this amounts to a $109 billion reduction in federal government spending. Packet Pg. 78 Attachment: Thomas Jefferson Planning District Commission Legislative Newsletter - August 2012 (1969 : 9/4/2012 County Administrator's 4.7.v AOSS Examinations Move Forward →Two groups looking at state regulation of alternative onsite sewage systems (AOSS) are moving forward in their examinations. →The Housing and Environmental Standards Workgroup of the Virginia Housing Commission met recently to get updates on various items related to AOSS. One of the issues of focus concerned the frequency of inspections, now required to be done annually. It heard from representatives of Loudoun County, which has instituted an inspection and monitoring program in the county, that their data shows the benefit of annual inspection, even on fairly new systems, to be preventing future problems. →The cost for such an inspection also was raised. Workgroup chairman, Senator John Watkins, suggested that the State Department of Health (DOH) consider asking operators to report what costs are to the consumer for inspections (thought to be in the $200 to $400 range). →The DOH representative told the group there are about 60,000 AOSS systems statewide, but that DOH has only about 10,000 of those in its database; it hopes to have a complete inventory of systems by the end of 2014. About 1,600 permit applications for AOSS were received in 2011. He also noted that according to reports from AOSS operators over the past few years, the number of repair applications has been steady, while the statewide failing rate (that is, systems not performing properly and causing effluent to not be treated properly) was about 5.6%. →Concerning the frequency of inspection issue, the DOE representative indicated that since the current annual inspection requirement was part of the state’s Watershed Implementation Plan (WIP), a change in the frequency would probably draw the attention of the Environmental Protection Agency, to which the WIP was submitted. There also was an update on the efforts of a working group convened by Delegate Scott Lingamfelter (Prince William), who introduced legislation (HB 942) this past session to address AOSS maintenance standards. Work group members have been wrestling with ways to address challenges posed 1) when an AOSS owner refuses to correct deficiencies identified during an annual inspection, and 2) when an AOSS has failed and the owner cannot afford to repair or replace the system. There have been contending viewpoints about identified solutions regarding additional lien authority for localities in the first instance, and the use of a recovery fund, paid for with higher AOSS permit fees, in the second instance. That working group meets again in mid-September to work on reaching some consensus on possible legislation. Additional Commission on Local Government Mandate Reviews →The Commission on Local Government is continuing its coordination of the review of selected state and federal mandates. Analysis of the following will get underway this fall: Virginia Indoor Clean Air Act (Code of Virginia § 15.2‐2825, 35.1‐5 and 35.1‐14)--Local health departments must inspect restaurants for compliance with the Virginia Indoor Clean Air Act in the course of conducting regular environmental health inspections of restaurants. Assessment Period: September 1 to October 31. State Homeland Security Grant Program (Non‐Discretionary Condition of Aid)--Local governments receiving funds from the State Homeland Security Grant Program are required to comply with guidelines issued by the Department of Emergency Management and the U.S. Department of Homeland Security. Local governments receiving grants are required to report Packet Pg. 79 Attachment: Thomas Jefferson Planning District Commission Legislative Newsletter - August 2012 (1969 : 9/4/2012 County Administrator's 4.7.v periodically on expenditures and on progress toward achieving a project's objectives. Assessment Period: October 1 to November 30. →Local governments may offer comments on the mandates to the Commission through the Commission’s website at http://www.dhcd.virginia.gov/index.php/commission-on-localgovernment/mandates-on-local-governments/agency-assessment-of-mandates.html Packet Pg. 80 Attachment: Thomas Jefferson Planning District Commission Legislative Newsletter - August 2012 (1969 : 9/4/2012 County Administrator's 4.7.v Community Development Department Narrative for July 2012 Monthly Report Building Inspections: During the month of July staff experienced a steady flow of permit applications, inquiries concerning building and county codes, inspections, code complaint tracking and requests for assistance. Additional statistical information can be reviewed in the Summary (data) report. Quick Facts: (July 2012 compared to July 2011) Total Building Permits were up 11% Single-Family Dwelling Permits were up 78% Commercial Permits were up 11% Fees Collected were up 45% Foundation Surveys and Setback Certifications: Building permits applied for that require foundation surveys or setback certifications in the month of July 2012. Commercial Fees Waived: Louisa County Schools - $577.32 Gum Springs United Methodist Church - $204 County of Louisa - $552.07 New Life Community Church - $219.64 Total Fees Waived - $1523.05 Packet Pg. 81 Attachment: Community Development Monthly Narrative Report - July 2012 (1969 : 9/4/2012 County Administrator's Report) 4.7.w 4.7.w o o o o o o County of Louisa – 5 Permits Ferncliff, LLC – 1 Permits Spring Creek Land Development – 1 Permit CFS Resources – 2 Permits New Life Comm. Church – 1 Permit Gum Springs United Methodist – 1 Permit o o o o o Louisa County School Board – 4 Permits Wal-Mart – 2 Permits Dominion Virginia Power – 11 Permit LACD, LLC – 1 Permits Hickory Landing Comm. Assoc. – 1 Permit Zoning Inquiries: These include, but are not limited to, citizen requests for information concerning divisions of land, subdivisions, and zoning regulation clarifications. Such requests require research and review by staff to facilitate citizen requests. Shoreline Applications: In July 2012, three (3) shoreline applications were received and reviewed for compliance with the Lake Anna Shoreline Regulations. These included zero (0) Lake Structures, one (1) application for landscaping (beaches, bulkheads, or riprap) and two (2) application for Stormwater Measures for new single family dwelling and/or amendments to Shoreline Measures previously approved for such homes, and four (4) permits were issued. No Wake Buoy Inspections: There weren’t any “No Wake Buoy” inspections in July. Packet Pg. 82 Attachment: Community Development Monthly Narrative Report - July 2012 (1969 : 9/4/2012 County Administrator's Report) Commercial Permits Issued in: July 2012 4.7.w Complaints by Alleged Violation Building Code Violations: 3 Litter: 2 Illegal Use of Property: 2 E&S Control: 2 Inoperable Vehicles: 0 Miscellaneous Code: 1 Zoning Ordinance: 0 Complaints by Voting District Green Springs: 2 Patrick Henry: 0 Louisa: 4 Mineral: 1 Cuckoo: 1 Jackson: 2 Mountain Road: 0 Erosion and Sediment Control: There was one (1) commercial pre-construction meetings held in July. There were four (4) inquiries and 121 E&S inspections were performed. One (1) E&S application and revision was received. Erosion and Sediment Control Residential Inspections: (Required by Department of Conservation and Recreation (DCR) - 35 Residential E&S inspections were performed. Biosolids: There were five (5) inspections performed and four (4) properties were monitored for Biosolids in July 2012. Reimbursements for July were not available at time of report. GIS Monthly Report Narrative: Address Request: Address request consists of addressing new dwellings and adding new subdivision streets. Change of address on existing dwelling that may have been address incorrectly during the original county street addressing process. Assigning addresses to existing dwellings that may have been omitted during the original street addressing process. Tax Map Parcel Changes: Parcel changes are any and all changes that are made to the Tax Maps. These changes include: adding new subdivision; adding new family divisions; property line vacations; boundary line adjustments; and correcting existing parcel boundaries when new survey plats are provided. Topo/Soil Maps: Topography and soil maps are request that are made by citizens, developers, surveyors and soil scientist. These maps are scaled maps that may include topography and/or soil layers from the GIS of a particular parcel or parcels of land. Maps can be requested to be in paper or digital formats. UPGRADED GIS SYSTEM NOW ONLINE! Special GIS Projects: Special projects are request for GIS data in a format other than what we generally produce. These projects may include: Tax Maps and Zoning Maps made in a larger format than the standard maps the we produce; Querying and analyzing of the GIS data retrieve specific information about the County of Louisa or a particular area of the county; and GIS maps and data that is used to help other local, state, and federal agencies. Any request of GIS that is outside the normal date to date use of the data and system is considered a special project. Packet Pg. 83 Attachment: Community Development Monthly Narrative Report - July 2012 (1969 : 9/4/2012 County Administrator's Report) Building, Zoning and Code Enforcement: Ten (10) complaint cases were opened in July. 4.7.w Attachment: Community Development Monthly Narrative Report - July 2012 (1969 : 9/4/2012 County Administrator's Report) ACTIVE SITE PLAN APPLICATIONS Reflections (Laundromat, Car Wash & Detail Shop) Awaiting resubmittal by applicant A Wise LLC – Open Storage for boats, RV’s and trailers Submitted 04/01/2011 Waiting on resubmittal by applicant SP14-11 Mullco (Lacy Funeral Home) New Chapel & Parking Submitted 12/13/11 Waiting for resubmittal SP05-12 Bright Hope Baptist Church Early Learning Center Submitted 4/24/12 Waiting for resubmittal SP06-12 Cut-A-Long Withdrawn SP07-12 Snyder & Schneider Cut-A-Long Temporary Sales Trailer Preliminary comments sent 6/18/12 and Resubmitted 7/9/12 Approved SP08-12 TJES New School Submitted 6/20/12 Approved 8/10/12 SP09-12 Cutalong Golf Course Submitted 6/21/12 SP10-12 Parisi Commercial Tenant Space Submitted 7/18/12 Waiting for revisions or code amendment SP11-12 Zion Crossroads Carwash Submitted 7/20/12 Approved 8/23/12 SP12-12 LCMS Parking Lots/Tennis Courts Submitted 8/7/12 Waiting for revisions Packet Pg. 84 4.7.w 2011 Information Brochures Obtain & create GIS Layer for FAA Regulated Airport Safety Zones Improvement of GIS online system Land Use Matrix Update and Corrections Application Review / Updates Recreational Trails (e.g. Mineral Rails to Trails) Fiscal input analysis comparing different development types. Ongoing In progress - Ordinance Drafted for ticketing (civil penalties) Now available at front counter PENDING New version released by Timmons, improvements in progress Complete Pending Preliminary Application to DCR Rec. Trail Program Submitted. Funding for Mineral Lake Anna Trails was not awarded. Staff will continue to look for grant opportunities for other trails. Pending OTHER ACTIVE LAN D USE APPLICATIONS Packet Pg. 85 Attachment: Community Development Monthly Narrative Report - July 2012 (1969 : 9/4/2012 County Administrator's Report) DEPARTMENT SPECIAL PROJECTS Biosolid monitoring program evaluation and DCR input Code Enforcement Policy # REZ01-12 NAME Zion 33 LLC A-1 to PUD STATUS N.M. - 4/11/12 DRC – 4/25/12 PC – 9/13/12 BOS - TBD REZ02-12 Route 22 Rail Site, LLC NM - 7/11/12 DRC – 7/25/12 PC – 8/9/12 BOS – 9/17/12 Proffer Amend (REZ13-05) CUP03-12 Hawkins/Boxley Outdoor Gathering (Pending R-2 Code Amendment) NM – 7/11/12 DRC – 7/25/12 PC – 8/9/12 BOS – 9/4/12 REZ03-12 Virginia Community Bank (R-2 to C-2) NM – 8/8/12 DRC – 8/22/12 PC – 9/13/12 BOS - TBD REZ04-12 Chesapeake Holdings NM – 8/8/12 DRC – 8/22/12 PC – 9/13/12 BOS - TBD (A-2 to A-1) CUP04-12 Faulconer Construction Company - Application documents are available online now using the LAD System! http://louweb.louisa.org/maps/LandUseApps.asp NM – 8/8/12 DRC – 8/22/12 PC – 9/13/12 BOS - TBD General Office & Construction Yard CUP05-12 National Communications Towers (NCT) – NM – 9/12/12 DRC – 9/26/12 PC – 10/11/12 BOS – TBD Telecommunications Facility CUP06-12 Sylvia Braxton Public Assembly & Day Care Center (Multi-Use Building) NM – 9/12/12 DRC – 9/26/12 PC – 10/11/12 BOS – TBD Administrative Reports: Packet Pg. 86 Attachment: Community Development Monthly Narrative Report - July 2012 (1969 : 9/4/2012 County Administrator's Report) 4.7.w Land Disturbing Activities – The County is required by the Department of Conservation and Recreation (DCR) to report land disturbing activities associated with the construction of single-family dwellings and commercial projects. US Census Bureau – Report showing single-family dwellings, the number and value. McGraw-Hill Building Statistics – Report on single-family dwellings, number, value and structures over $1M in value. Weekly Community Development Activity Reports. Meetings (Highlights Only): Board of Supervisors Meeting – P. Snyder 7/10/12 – Rosewood Subdivision – Pre-application meeting – Linda Buckler 7/11/12 – Plumbing, Mechanical, Fuel Gas Code Committee meeting – Skip Harper 7/12/12 – Gary Griffith (Boardwalk) – Linda Buckler 7/16/12 – Natural Gas Generation Site – Linda Buckler 7/17/12 – Justin Shimp – Zion33 LLC – Linda Buckler 7/18/12 – APA Virginia Conference, Wintergreen, VA – David Holtzman 7/24/12 – VDOT rezoning and proffers – Linda Buckler 7/25/12 – County Attorney – Hartford – Linda Buckler 7/25/12 – Meet with Cutalong representative – Linda Buckler 7/27/12 – VPMIA Graves Mountain Lodge – Skip Harper Requests for Assistance; Complaints: Provide assistance to citizens on daily basis on a number of inquiries ranging in complexity in the areas of code enforcement, subdivision/divisions, family subdivisions, land rights, land use/zoning, & building code. Earthquake Activity: - 12 permits (Commercial & Residential) have been issued in the month of July and $1675.91 fees have been waived. Packet Pg. 87 Attachment: Community Development Monthly Narrative Report - July 2012 (1969 : 9/4/2012 County Administrator's Report) 4.7.w Jul-11 Jul-12 % of Change YTD-2011 YTD-2012 YTD % of Change Building Division Total Building Permits Issued Single Family Residential Permits Manufactured Home Permits Commercial Permits Plans Received Plans Reviewed Average # of Inspections per day E&S Residential Inspections 107 9 1 26 58 54 34 76 119 16 2 29 59 79 31 35 11.21% 77.78% 0.00% 11.54% 1.72% 46.30% -8.82% -53.95% 721 59 9 207 346 361 221 443 739 64 8 183 332 400 189 173 2.50% 8.47% -11.11% -11.59% -4.05% 10.80% -14.48% -60.95% Zoning Division Zoning Permits Certification Letters Home Occupation Permits Sign Permits Other Permits Agricultural Exempt Structure Permits Agricultural Exempt Clearing Permits Setback Certifications/Foundation Surveys 53 1 1 3 8 2 0 4 61 1 1 1 5 5 1 13 15.09% 0.00% -66.67% 150.00% 225.00% 375 6 16 17 21 15 3 66 310 4 5 10 17 14 3 57 -17.33% -68.75% -41.18% -6.67% -13.64% 6 1 1 3 2 1 -50.00% 100.00% 0.00% 62 15 18 51 20 -17.74% 33.33% -100.00% 4 0 11 0 0 4 -63.64% 36 1 49 23 0 50 -36.11% 2.04% Shoreline Information Shoreline Applications New Home Construction Bulkhead/Rip Rap/Beach/ Other Shoreland Disturbance Lake Structures Common Areas Shoreline Permits Issued Packet Pg. 88 Attachment: Community Development Monthly Summary Report - July 2012 (1969 : 9/4/2012 County 4.7.x COMMUNITY DEVELOPMENT ACTIVITY - July 2012 Zoning & Code Inspections New Case Inspections Zoning Inspections Sign Inspections No Wake Buoy Inspections Agricultural Clearing Inspections Re-Inspections 6 8 2 1 0 14 10 3 0 0 0 12 66.67% 0.00% 77 91 23 2 1 76 42 41 3 1 4 57 -45.45% -54.95% -86.96% 300.00% -25.00% Code Enforcement Cases Opened Building Code Violations Zoning Ordinance Violations Inoperable Vehicle Violations Litter Complaints/Violations E&S Violation Biosolids Violation Miscellaneous Violations 6 3 1 0 0 0 0 2 10 3 0 0 2 2 0 3 66.67% 0.00% 0.00% 0.00% - 91 30 14 4 13 12 0 18 47 14 0 3 10 5 0 13 -48.35% -53.33% -100.00% -23.08% 0.00% -27.78% 2 0 6 1 1 118 1 1 4 0 1 121 -33.33% 0.00% 2.54% 10 7 35 7 5 901 10 10 22 8 2 826 0.00% -37.14% -8.32% Biosolids Information Sites Monitored Inspections Performed 2 3 4 5 - 21 43 9 11 -57.14% -74.42% GIS Division Addresses Topographic/Soil Maps Special Projects Parcels added/corrected to Tax Maps 9 5 10 53 20 6 4 111 122.22% 20.00% -60.00% 109.43% 70 44 97 490 82 45 115 381 17.14% 2.27% 18.56% -22.24% Erosion and Sediment Control Pre-Construction Meetings E&S Control Plans/Revisions Inquiries Complaints Stop Work Orders Inspections Packet Pg. 89 Attachment: Community Development Monthly Summary Report - July 2012 (1969 : 9/4/2012 County 4.7.x COMMUNITY DEVELOPMENT ACTIVITY - July 2012 4.7.x COMMUNITY DEVELOPMENT ACTIVITY - July 2012 Fees Collected Building Permits Zoning Fees Proffer Fees E&S Fees Other Fees Total Fees Waived Fees 82 0 1 1 1 0 2 0 0 0 2 0 0 6 1 0 0 0 0 0 $15,486.28 $4,499.00 $1,040.00 $1,725.00 $554.03 $ 23,304.31 $3,403.91 77 0 0 0 1 1 0 4 0 0 0 3 0 0 5 0 0 0 0 0 0 $22,409.86 $13,564.74 $1,560.00 $1,275.00 $684.51 $39,494.11 $2,969.75 -6.10% 1333 4 6 13 7 1 24 0 5 3 15 0 1 32 7 0 0 0 1 2 492 0 9 9 10 11 1 20 2 0 2 12 0 0 20 2 0 0 0 0 3 0.00% 100.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 44.71% 201.51% -26.09% 23.55% 69.47% -12.75% -63.09% 125.00% -20.00% -37.50% -71.43% - $166,353.23 $43,718.26 $6,760.00 $11,150.00 $12,951.88 $240,933.37 $70,548.42 $130,538.45 $49,576.04 $7,280.00 $12,915.00 $3,392.16 $216,101.65 $17,417.67 -21.53% 13.40% 15.83% -73.81% -10.31% -75.31% Packet Pg. 90 Attachment: Community Development Monthly Summary Report - July 2012 (1969 : 9/4/2012 County Planning Division Planning Inquiries Plat Reviews Divisions Easement Plats Existing Parcels Family/Estate Divisions Subdivisions Vacation Agreements Ag/Forestal District Review Code Amendments Conditional Use Permits Final Plan Submittals/Revisions Lake Anna Waiver Rezoning Applications Site Plan Applications/Revisions Waivers - Administrative Sign Waiver Private Road Waiver Variances Appeal Other Public Hearings/Review Project Title Project Address Owner/Applicant Name Address Total Distrubed Acreage Issued < 1 Acre 7/18/2012 < 1 Acre 7/3/2012 < 1 Acre 7/3/2012 < 1 Acre 7/5/2012 < 1 Acre 7/10/2012 < 1 Acre 7/12/2012 < 1 Acre 7/13/2012 < 1 Acre 7/18/2012 < 1 Acre 7/20/2012 < 1 Acre 7/23/2012 < 1 Acre 7/24/2012 < 1 Acre 7/25/2012 < 1 Acre 7/25/2012 < 1 Acre 7/26/2012 Single Family Dwellings 2012-0721 2041 James Madison Hwy Darnell, Amanda 2012-0653 344 Meltons Hill Drvie Huffman, Brian M. 2012-0698 58 Timber Ridge Ct Spring Creek Land Development 2012-0579 31 Highland Circle Ryan Homes 2012-0711 235 South Fork Drive Hardy, Chad 2012-0726 468 New South Ridge Rd Land South, LLC 2012-0751 296 Bays Farm Drive Monarch Land, LLC 2012-0714 116 Champions Pointe Piedmont Realty Construction 2012-0727 625 Ark Avenue Gaylor, Stephen 2012-0715 82 Eagle Creek Terr Piedmont Realty Construction 2012-0693 3606 Cross County Alvis, Jordan D. & Katherine 2012-0580 67 Hemlock Place Ryan Homes 2012-0781 13523 Cross County Rd Taylor, William H. 2012-0773 1288 Indian Creek Rd Tate, Samuel B. P. O. Box 148 Gordonsville, VA 22942 2289 James Madison Hwy Gordonsville, VA 22942 P. O. Box 7505 Charlottesville, VA 22906 172 Pantops Drive Charlottesville, VA 22911 235 South Fork Drive Louisa, VA 23093 10220 W Broad Street Glen Allen, VA 23060 8249 Crown Colony Pkwy Mechanicsville, VA 23116 6535 Woodbourne Lane Crozet, VA 22932 1438 Fannie Dorsey Road Sykesville, MD 23024 6535 Woodbourne Lane Crozet, VA 22932 2810 Owens Creek Road Mineral, VA 23117 172 Pantops Drive Charlottesville, VA 22911 13523 Cross County Rd Mineral, VA 23117 1148 Gardners Road Mineral, VA 23117 Packet Pg. 91 Attachment: Community Development Monthly DRC Report - July 2012 (1969 : 9/4/2012 County 4.7.y LOUISA COUNTY LAND DISTURBING ACTIVITIES - JULY 2012 2445 Chopping Forad Hein, Timmy R. 4.7.y < 1 Acre 7/31/2012 Attachment: Community Development Monthly DRC Report - July 2012 (1969 : 9/4/2012 County 2012-0737 114 Oakwood Drive Mineral, VA 23117 Packet Pg. 92 4.8.a COUNTY OF LOUISA TO: Honorable Members of the Louisa County Board of Supervisors FROM: Carrie Vincze, Records Clerk/Administrative Assistant SUBJECT: Board Appointments DATE: August 10, 2012, for the September 3, 2012, Board Meeting The following is a list of Board Committee and Commission appointments that are either vacant or have terms expiring. Please feel free to email me at [email protected] if you have any questions. Board of Road Viewers Serves for a one (1) year term. Meets as requested by Board of Supervisors Robert E. Norton Blucher Reidelbach June 30, 2012 June 30, 2012 Green Springs District Jackson District Central Virginia Regional Jail Board (Serves a one (1) year term Meets on the second Thursday of each month at 7:00 pm At-Large Appointment (This position rotates between other Counties; the term begins July 1 and ends June 30 of the following year) Mary Sattazahn June 30, 2012 Louisa Representative Commission on Aging Serves a three (3) year term. Meets on the first Wednesday of each month at 10:00 am. VACANT (Second District Representative) *Carl Perkins EXPIRED - September 16, 2010 *Barbara Pennington EXPIRED - September 16, 2010 *Jeanette Abernathy-Nanninga EXPIRED - October 3, 2011 Green Springs District Patrick Henry District Patrick Henry District Green Springs District Human Services Advisory Board (formerly Social Services) Serves a four (4) year term concurrent with the elected Official. Meets on the second Thursday of every other month at 3:30 p.m. VACANT VACANT December 31, 2011 December 31, 2011 Jackson District Louisa District Packet Pg. 93 Attachment: Board Appointments - September 3, 2012 (1966 : 9/4/2012 Board Appointments) MEMORANDUM 4.8.a Industrial Development Authority Serves a four (4) year term. Meets on the second Thursday after the first Monday at 8:30 a.m. February 4, 2016 Mineral District Rappahannock Juvenile Detention Center Serves a four (4) year term. Board Representative serves a one (1) year term. Meets on the fourth Monday of every month. William Thomas December 31, 2012 Region Ten Community Services Board Serves a three (3) year term with a three (3) term maximum Meets on the second Monday of each month. William Hale June 30, 2012 Transportation Safety Commission Serves a three (3) year term. Meets every other month. VACANT December 31, 2011 Green Springs District Water and Sewer Rate Commission Serves a two (2) year term Meets once a year on the fourth Thursday in October VACANT Dewitt Freeman Brooks Besley August 31, 2011 August 11, 2011 Water Authority IDA Representative Town of Mineral Water Authority Serves a four (4) year term. Meets every other month on the second Wednesday at 6:00 pm beginning in January. At-Large Appointment VACANT August 02, 2014 If you should have any questions, please let me know. Thank you. Page 2 Packet Pg. 94 Attachment: Board Appointments - September 3, 2012 (1966 : 9/4/2012 Board Appointments) VACANT Packet Pg. 95 4.8.b Attachment: Board of Zoning Appeals (1966 : 9/4/2012 Board Appointments) 4.9.a (ID # 1988) BOARD OF SUPERVISORS COUNTY OF LOUISA RESOLUTION At a regular meeting of the Board of Supervisors of the County of Louisa held in the Louisa County Office Building at 6:00 PM on the 4th day of September 2012, at which the following members were present, the following resolution was adopted by a majority of all members of the Board of Supervisors, the vote being recorded in the minutes of the meeting as shown below: A RESOLUTION SUPPORTING RESTORATION OF STATE FUNDING FOR AID TO LOCALITIES WHEREAS, state financial assistance for mandated and high priority programs, including public education, health and human services, public safety and constitutional officers, was $800 million less in FY12 than in FY09 and almost $500 million less in FY13 than in FY09; and WHEREAS, cities and counties must balance their budgets during a time in which future state assistance is unreliable, federal stimulus dollars are depleted, and real estate assessments are either stagnant or in decline; and WHEREAS, the Appropriation Act contains $50 million in across-the-board cuts to cities and counties for FY13 and $45 million in FY14, under which localities are required to either elect to take reductions in particular state aid programs, or to send the State a check for the amounts determined by the Department of Planning and Budget ("Local Aid to the Commonwealth"); and WHEREAS, the reductions are applied to essential services, including law enforcement, jail administration, foster care and child protection services, election administration and social services; and WHEREAS, the County of Louisa does not have the authority to unilaterally decide to discontinue providing services such as election administration or to refuse to house and care for state prisoners in local and regional jails; and WHEREAS, the state budget cuts are not accompanied by any reductions in state-imposed mandates, standards and service requirements, nor do they provide any administrative flexibility for local agencies; and WHEREAS, the County of Louisa remitted $189,923 in FY12 and will be required to remit another $158,718 in FY13; and WHEREAS, cities and counties will have provided the state with $270 million by the close of FY13 for this "Local Aid to the Commonwealth" program; and DOC ID: 1988 Page 1 Packet Pg. 96 4.9.a WHEREAS, these reductions shift state costs to local taxpayers and artificially increases the amount of state surplus revenue; and WHEREAS, state revenues have continued to recover and the state has experienced a budget surplus for the third consecutive year; and WHEREAS, revenue collections for the County of Louisa continue to reflect the struggling housing market; and WHEREAS, the state should not shift its share of the costs for mandates and responsibilities to local governments. NOW, THEREFORE, BE IT RESOLVED, that the Louisa County Board of Supervisors asks Governor Bob McDonnell to submit a budget amendment to the 2013 session of the General Assembly to reverse the $50 million-a-year reduction for the current year, FY13, and to eliminate the aid to localities reduction in FY14 and; BE IT FURTHER RESOLVED, that the members of the General Assembly support a budget amendment to the 2013 session of the General Assembly to reverse the $50 million-a-year reduction for the current year, FY13, and to eliminate the aid to localities reduction in the budget for FY14 BE IT FURTHER RESOLVED, on this 4th day of September, 2012, that the Louisa County Board of Supervisors hereby supports restoration of state funding for aid to localities. A Copy, teste: _______________________________ Robert C. Dubé, Clerk Board of Supervisors Louisa County, Virginia DOC ID: 1988 Page 2 Packet Pg. 97 4.9.b (ID # 1986) BOARD OF SUPERVISORS COUNTY OF LOUISA RESOLUTION At a regular meeting of the Board of Supervisors of the County of Louisa held in the Louisa County Office Building at 6:00 PM on the 4th day of September 2012, at which the following members were present, the following resolution was adopted by a majority of all members of the Board of Supervisors, the vote being recorded in the minutes of the meeting as shown below: A RESOLUTION DESIGNATING A 504 COORDINATOR FOR THE VIRGINIA COMMUNITY IMPROVEMENT GRANT WHEREAS, the County of Louisa has been offered and intends to accept federal funds authorized under the Housing and Community Development Act of 1974, as amended; and WHEREAS, recipients of funding under the Act are required to formally designated an individual who assumes the role of "504 Coordinator" and who assumes the responsibility for coordinating Section 504 compliance efforts; and WHEREAS, the 504 Coordinator will provide prompt and equitable resolution of complaints alleging any action prohibited by the Department of Housing and Urban Development's (HUD) (24 CFR 8.53(b) implementing Section 504 of the Rehabilitation Act of 1973, as amended (29 USC 794). NOW, THEREFORE, BE IT RESOLVED, on this 4th day of September 2012, that the Louisa County Board of Supervisors hereby designates the Director of Human Resources as the 504 Coordinator for the County of Louisa. A Copy, teste: _______________________________ Robert C. Dubé, Clerk Board of Supervisors Louisa County, Virginia DOC ID: 1986 Page 1 Packet Pg. 98 4.9.c (ID # 1985) BOARD OF SUPERVISORS COUNTY OF LOUISA RESOLUTION At a regular meeting of the Board of Supervisors of the County of Louisa held in the Louisa County Office Building at 6:00 PM on the 4th day of September 2012, at which the following members were present, the following resolution was adopted by a majority of all members of the Board of Supervisors, the vote being recorded in the minutes of the meeting as shown below: A RESOLUTION TO ADOPT A RESIDENTIAL ANTI-DISPLACEMENT AND RELOCATION ASSISTANCE PLAN CERTIFICATION FOR THE VIRGINIA COMMUNITY IMPROVEMENT GRANT WHEREAS, the recently awarded Community Development Block Grant for the Louisa County Earthquake Reconstruction Project requires adoption of a Residential Anti-Displacement and Relocation Assistance Plan Certification; and WHEREAS, the certification specifically requires the replacement of all occupied and vacant occupiable low/moderate-income dwelling units that are demolished or converted to use other than as low/moderate income dwelling unit as a direct result of this project; and WHEREAS, the certification is attached. NOW, THEREFORE, BE IT RESOLVED, on this 4th day of September 2012, that the Louisa County Board of Supervisors hereby approves and adopts the Virginia Community Improvement Grant Residential Anti-Displacement and Relocation Assistance Plan Certification. A Copy, teste: _______________________________ Robert C. Dubé, Clerk Board of Supervisors Louisa County, Virginia DOC ID: 1985 Page 1 Packet Pg. 99 COUNTY OF LOUISA Residential Anti-Displacement and Relocation Assistance Plan Certification The County of Louisa will replace all occupied and vacant occupiable low/moderate-income dwelling units demolished or converted to a use other than as low/moderate income dwelling unit as a direct result of activities assisted with funds provided under the Housing and Community Development Act of 1974, as amended. All replacement housing will be provided within three (3) years of the commencement of the demolition or rehabilitation relating to conversion. Before obligating or expending funds that will directly result in such demolition or conversion, the County of Louisa will make public and advise the state that it is undertaking such an activity and will submit to the state, in writing, information that identifies: 1. A description of the proposed assisted activity; 2. The general location on a map and approximate number of dwelling units by size (number of bedrooms) that will be demolished or converted to a use other than as low/moderate-income dwelling units as a direct result of the assisted activity; 3. A time schedule for the commencement and completion of the demolition or conversion; 4. The general location on a map and approximate number of dwelling units by size (number of bedrooms) that will be provided as replacement dwelling units; 5. The source of funding and a time schedule for the provision of replacement dwelling units; 6. The basis for concluding that each replacement dwelling unit will remain a low/moderateincome dwelling unit for at least 10 years from the date of initial occupancy; and 7. Information demonstrating that any proposed replacement of dwelling units with smaller dwelling units is consistent with the housing needs of low- and moderate- income households in the jurisdiction. The County of Louisa will provide relocation assistance to each low/moderate – income household displace by the demolition of housing or by the direct result of assisted activities. Such assistance shall be that provided under Section 104 (d) of the Housing and Community Development Act of 1974, as amended, or the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended. The County of Louisa’s FY 2013 project includes the following activities: 1. Housing rehabilitation and expansion of one (1) owner-occupied single family unit. 1 Woolfolk Avenue ● Post Office Box 160 ● Louisa, Virginia 23093 (540) 967-0401 ● (866) 325-4131 Attachment: Anti Displacement Plan Certification (1985 : CDBG Residential Anti-Displacement & Relocation Assistance Plan Certification) 4.9.c.a Packet Pg. 100 4.9.c.a 3. Connect one (1) house to public wastewater system. 4. Clearance of all junk, debris, weeds, inoperable vehicles and dilapidated structures from the individual properties. The activities as planned will not cause any displacement from or conversion of occupiable structures. As planned, the project calls for the use of existing right-of-way or easements to be purchased or the acquisition of tracts of land that do not contain housing. The County of Louisa will work with the grant management staff, engineers, project area residents, and the Department of Housing and Community Development to insure that any changes in project activities do not cause any displacement from or conversion of occupiable structures. In all cases, an occupiable structure will be defined as a dwelling that meets local building codes or a dwelling that can be rehabilitated to meet code for $25,000 or less. _________________________________ Signature of Authorized Official _________________________________ Date 1 Woolfolk Avenue ● Post Office Box 160 ● Louisa, Virginia 23093 (540) 967-0401 ● (866) 325-4131 Attachment: Anti Displacement Plan Certification (1985 : CDBG Residential Anti-Displacement & Relocation Assistance Plan Certification) 2. Substantial reconstruction of eight (8) owner-occupied single family units. Packet Pg. 101 4.9.d (ID # 1979) BOARD OF SUPERVISORS COUNTY OF LOUISA RESOLUTION At a regular meeting of the Board of Supervisors of the County of Louisa held in the Louisa County Office Building at 6:00 PM on the 4th day of September 2012, at which the following members were present, the following resolution was adopted by a majority of all members of the Board of Supervisors, the vote being recorded in the minutes of the meeting as shown below: A RESOLUTION TO ADOPT A LOCAL (SECTION 3) COUNTY BUSINESS AND EMPLOYMENT PLAN FOR THE VIRGINIA COMMUNITY IMPROVEMENT GRANT WHEREAS, the recently awarded Community Development Block Grant for the Louisa County Earthquake Reconstruction Project requires adoption of a Local (Section 3) County Business and Employment Plan; and WHEREAS, the plan specifically requires, to the greatest extent feasible, the utilization of Section 3 businesses and low-income residents in carrying out all activities related to this project; and WHEREAS, the plan is attached. NOW, THEREFORE, BE IT RESOLVED, on this 4th day of September 2012, that the Louisa County Board of Supervisors hereby approves and adopts the Virginia Community Improvement Grant Local (Section 3) County Business and Employment Plan. A Copy, teste: _______________________________ Robert C. Dubé, Clerk Board of Supervisors Louisa County, Virginia DOC ID: 1979 Page 1 Packet Pg. 102 COUNTY OF LOUISA Local (Section 3) County Business and Employment Plan 1. The County of Louisa designates as its Section 3 Business and Employment Project Area the County of Louisa. 2. The County of Louisa, its contractors, and designated third parties shall in utilizing Community Development Block Grant (CDBG) funds utilize businesses and low-income residents of the Section 3 County in carrying out all activities, to the greatest extent feasible. The Grantee will request all contractors and subcontractors both construction and nonconstruction to verify their eligibility as a Section 3 Business. The Grantee will monitor for Section 3 compliance all contracts in excess of $100,000 relative to new hires with a goal of 30% low income representation and subcontracting with a goal of 10% low income representation. 3. In awarding contracts for construction and non-construction the County of Louisa, its contractors, and designated third parties shall take the following steps to utilize businesses which are located in or owned in substantial part by persons residing in the Section 3 County: (a) The County of Louisa has identified the following contracts as necessary to complete the CDBG activities. 1. General Contractor (b) The County of Louisa shall identify through various and appropriate sources including: 1. The Central Virginian (Section 3 County Newspaper of General Circulation) the Section 3 Business concerns within the Section 3 County which are likely to provide construction contracts and non-construction contracts for services which will be utilized in the activities funded through the CDBG. (c) The identified Section 3 Business concerns shall be included on bid lists used to obtain bids, quotes or proposals for work which will utilize CDBG funds. (d) To the greatest extent feasible the identified Section 3 Business concerns and any other project area business concerns shall be utilized in activities which are funded with CDBG assistance. 4. The County of Louisa and its covered contractors (those awarded a contract for $100,000 or more) shall take the following steps to encourage the hiring of low-income persons residing in the Section 3 County: (a) The County of Louisa in consultation with its contractors (including design professionals) shall ascertain the types and number of positions for both trainees and employees which are likely to be used to conduct CDBG activities. 1 Woolfolk Avenue ● Post Office Box 160 ● Louisa, Virginia 23093 (540) 967-0401 ● (866) 325-4131 Attachment: County Business and Employment Plan (1979 : CDBG Local (Section 3) County Business & Employment Plan) 4.9.d.a Packet Pg. 103 4.9.d.a (c) The County of Louisa, its covered contractors, and subcontractors shall be required to maintain a record of inquiries and applications by project area residents who respond to advertisements, and shall maintain a record of the status of such inquires and applications. (d) To the greatest extent feasible, the County of Louisa, its covered contractors, and subcontractors shall hire low-income project area residents (Section 3 Residents) in filling training and employment positions necessary for implementing activities funded by CDBG activities. 5. In order to document compliance with the above affirmative actions and Section 3 of the Housing and Community Development Act of 1974, as amended, the County of Louisa shall keep, and obtain from its covered contractors and subcontractors, Registers of Contractors, Subcontractors and Suppliers and Registers of Assigned Employees for all activities funded by the Block Grant. Such listings shall be completed and shall be verified by site visits and employee interviews, crosschecking of payroll reports and invoices, and through audits if necessary. 6. The County of Louisa, its covered contractors, and subcontractors shall designate a Section 3 Coordinator to ensure compliance with this regulation. The Section 3 Coordinator for the Louisa County Earthquake Reconstruction Project shall be the Director of the Fluvanna/Louisa Housing Foundation throughout the course of this active CDBG agreement. 7. The County of Louisa, its covered contractors, and subcontractors shall create and maintain a Section 3 Directory of all Section 3 Business concerns within the geographic area that perform the work needed to complete this community development agreement. 8. The County of Louisa shall report annually to DHCD on the numerical goals and dollar amounts awarded to Section 3 Residents and Section 3 Business concerns using HUD form 60002. 1 Woolfolk Avenue ● Post Office Box 160 ● Louisa, Virginia 23093 (540) 967-0401 ● (866) 325-4131 Attachment: County Business and Employment Plan (1979 : CDBG Local (Section 3) County Business & Employment Plan) (b) The County of Louisa shall advertise through the following sources: 1. The Central Virginian (Project Area Newspaper of General Circulation) the availability of such positions with the information on how to apply. Packet Pg. 104 4.9.e (ID # 1978) BOARD OF SUPERVISORS COUNTY OF LOUISA RESOLUTION At a regular meeting of the Board of Supervisors of the County of Louisa held in the Louisa County Office Building at 6:00 PM on the 4th day of September 2012, at which the following members were present, the following resolution was adopted by a majority of all members of the Board of Supervisors, the vote being recorded in the minutes of the meeting as shown below: A RESOLUTION DESIGNATING A RESPONSIBLE FEDERAL OFFICIAL FOR THE VIRGINIA COMMUNITY IMPROVEMENT GRANT WHEREAS, the County of Louisa has been offered and intends to accept federal funds authorized under the Housing and Community Development Act of 1974, as amended; and WHEREAS, recipients of funding under the Act are required to formally designate an individual who assumes the role of "responsible federal official" and who assumes the responsibility for environmental review, decision making, and action pursuant to the National Environmental Policy Act (NEPA) and the implementing regulations, including signing the required Request For Release Of Funds & Certification; and WHEREAS, the Responsible Federal Official will sign the Request for Release of Funds and Certification, which certifies that the County of Louisa has carried out its environmental review and decision-making responsibilities under NEPA and requests that the Commonwealth of Virginia releases the grant money. The Certification will become part of the required Environmental Review Record. NOW, THEREFORE, BE IT RESOLVED, on this 4th day of September 2012, that the Louisa County Board of Supervisors hereby designates the County Administrator as the Responsible Federal Official for the County of Louisa. A Copy, teste: _______________________________ Robert C. Dubé, Clerk Board of Supervisors Louisa County, Virginia DOC ID: 1978 Page 1 Packet Pg. 105 4.9.f (ID # 1977) BOARD OF SUPERVISORS COUNTY OF LOUISA RESOLUTION At a regular meeting of the Board of Supervisors of the County of Louisa held in the Louisa County Office Building at 6:00 PM on the 4th day of September 2012, at which the following members were present, the following resolution was adopted by a majority of all members of the Board of Supervisors, the vote being recorded in the minutes of the meeting as shown below: A RESOLUTION TO ADOPT A GRIEVANCE PROCEDURE FOR THE VIRGINIA COMMUNITY IMPROVEMENT GRANT WHEREAS, the recently awarded Community Development Block Grant for the Louisa County Earthquake Reconstruction Project requires adoption of a Grievance Procedure; and WHEREAS, the procedure specifically outlines the process for filing a complaint regarding discrimination; and WHEREAS, the procedure is attached. NOW, THEREFORE, BE IT RESOLVED, on this 4th day of September 2012, that the Louisa County Board of Supervisors hereby approves and adopts the Virginia Community Improvement Grant Grievance Procedure. A Copy, teste: _______________________________ Robert C. Dubé, Clerk Board of Supervisors Louisa County, Virginia DOC ID: 1977 Page 1 Packet Pg. 106 4.9.f.a COUNTY OF LOUISA The County of Louisa has adopted an internal grievance procedure providing for prompt and equitable resolution of complaints alleging any action prohibited by the Department of Housing and Urban Development's (HUD) (24 CFR 8.53(b) implementing Section 504 of the Rehabilitation Act of 1973, as amended (29 USC 794). Section 504 states, in part, that "no otherwise qualified handicapped individual . . . shall solely by reason of his handicap, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. . . ." Complaints should be addressed to: Director of Human Resources, Human Resources Department, 1 Woolfolk Avenue, Post Office Box 160, Louisa, Virginia 23093, (540) 967-0401, who has been designated to coordinate Section 504 compliance efforts. 1. A complaint should be filed in writing or verbally contain the name and address of the person filing it, and briefly describe the alleged violation of the regulations. 2. A complaint should be filed within 10 days after the complainant becomes aware of the alleged violation. (Processing of allegations of discrimination occurring before this grievance procedure was in place will be considered on a case-by-case basis.) 3. An investigation, as may be appropriate, shall follow a filing of a complaint. The investigation will be conducted by the Director of Human Resources. These rules contemplate informal but thorough investigations, affording all interested persons and their representatives, if any, an opportunity to submit evidence relevant to a complaint. Under 24 CFR 8.53(b), the County of Louisa need not process complaints from applicants for employment or from applicants for admission to housing. 4. A written determination as to the validity of the complaint and description of resolution, if any, shall be issued by the Director of Human Resources and a copy forwarded to the complainant no later than 30 days after its filing. 5. The Section 504 coordinator shall maintain the files and records of the County of Louisa relating to the complaints filed. 6. The complainant can request a reconsideration of the case in instances where he or she is dissatisfied with the resolution. The request for reconsideration should be made within 10 days to the County Administrator. 7. The right of a person to a prompt and equitable resolution of the complaint filed hereunder shall not be impaired by the person's pursuit of other remedies such as the filing of a Section 504 complaint with the Department of Housing and Urban 1 Woolfolk Avenue ● Post Office Box 160 ● Louisa, Virginia 23093 (540) 967-0401 ● (866) 325-4131 Attachment: Grievance Procedure (1977 : CDBG Grievance Procedure) Grievance Procedure Packet Pg. 107 4.9.f.a Development. Utilization of this grievance procedure is not a prerequisite to the pursuit of other remedies. These rules shall be construed to protect the substantive rights of interested persons, to meet appropriate due process standards and to assure that the County of Louisa complies with Section 504 and the HUD regulations. Attachment: Grievance Procedure (1977 : CDBG Grievance Procedure) 8. 1 Woolfolk Avenue ● Post Office Box 160 ● Louisa, Virginia 23093 (540) 967-0401 ● (866) 325-4131 Packet Pg. 108 4.9.g (ID # 1976) BOARD OF SUPERVISORS COUNTY OF LOUISA RESOLUTION At a regular meeting of the Board of Supervisors of the County of Louisa held in the Louisa County Office Building at 6:00 PM on the 4th day of September 2012, at which the following members were present, the following resolution was adopted by a majority of all members of the Board of Supervisors, the vote being recorded in the minutes of the meeting as shown below: A RESOLUTION TO ADOPT A NON-DISCRIMINATION PLAN FOR THE VIRGINIA COMMUNITY IMPROVEMENT GRANT WHEREAS, the recently awarded Community Development Block Grant for the Louisa County Earthquake Reconstruction Project requires adoption of a NonDiscrimination Policy; and WHEREAS, the policy specifically prohibits discrimination on the basis of race, age, handicap, creed, religion, color, sex, or national origin; and WHEREAS, the policy is attached. NOW, THEREFORE, BE IT RESOLVED, on this 4th day of September 2012, that the Louisa County Board of Supervisors hereby approves and adopts the Virginia Community Improvement Grant Non-Discrimination Policy. A Copy, teste: _______________________________ Robert C. Dubé, Clerk Board of Supervisors Louisa County, Virginia DOC ID: 1976 Page 1 Packet Pg. 109 4.9.g.a COUNTY OF LOUISA The County of Louisa or any employee thereof will not discriminate against an employee or applicant for employment because of race, age, handicap, creed, religion, color, sex, or national origin. Administrative and Personnel officials will take affirmative action to insure that this policy shall include, but not be limited, to the following: employment, upgrading, demotion or transfer; rates of pay or other forms of compensation; and selection for training. Duly adopted at the regular meeting of the Louisa County Board of Supervisors on September 4, 2012. _________________________________ Signature of Authorized Official Attachment: Non-Discrimination Policy (1976 : CDBG Non-Discrimination Policy) Non-Discrimination Policy Do Not Remove Prior to December 2014 1 Woolfolk Avenue ● Post Office Box 160 ● Louisa, Virginia 23093 (540) 967-0401 ● (866) 325-4131 Packet Pg. 110 4.9.h (ID # 1975) BOARD OF SUPERVISORS COUNTY OF LOUISA RESOLUTION At a regular meeting of the Board of Supervisors of the County of Louisa held in the Louisa County Office Building at 6:00 PM on the 4th day of September 2012, at which the following members were present, the following resolution was adopted by a majority of all members of the Board of Supervisors, the vote being recorded in the minutes of the meeting as shown below: A RESOLUTION TO ADOPT A PROGRAM INCOME PLAN FOR THE VIRGINIA COMMUNITY IMPROVEMENT GRANT WHEREAS, the recently awarded Community Development Block Grant for the Louisa County Earthquake Reconstruction Project requires adoption of a Program Income Plan; and WHEREAS, the Plan specifically requires that any program income generated from this project be used to benefit low-to moderate-income resident of Louisa County; and WHEREAS, the plan is attached. NOW, THEREFORE, BE IT RESOLVED, on this 4th day of September 2012, that the Louisa County Board of Supervisors hereby approves and adopts the Virginia Community Improvement Grant Program Income Plan. A Copy, teste: _______________________________ Robert C. Dubé, Clerk Board of Supervisors Louisa County, Virginia DOC ID: 1975 Page 1 Packet Pg. 111 4.9.h.a COUNTY OF LOUISA Virginia Community Improvement Grant Program Income Plan Louisa County Project Name: Earthquake Reconstruction Project Date: 9/4/2012 Contract#: 12-UN-25 OBJECTIVE: The expenditure of active and inactive program income generated from the Urgent Need Earthquake Reconstruction Project in a manner that will directly benefit low- to moderate-income residents of Louisa, County Virginia. 1. ACTIVITIES: Housing rehabilitation and associated activities. Active program income: Active income is income received as a result of program activities prior to administrative closeout of the CDBG Grant Agreement. If the total exceeds $25,000 in any of the successive 12-month period of the CDBG Grant Agreement, the funds shall be used to reduce drawdowns for eligible project expenses. If the amount does not reach $25,000, it will be accumulated and used for eligible project costs in excess of the Project Budget with the permission of DHCD. Active income on-hand at the end of the project will be used to reduce drawdowns or returned to DHCD. Active income will be used for the same CDBG activities as approved in the CDBG Grant Agreement. Inactive program income: Inactive income is all revenue received as a result of CIG activities after Administrative Closeout. Income shall be used to continue the same eligible CIG activities as long as LMI households in the project area have unmet needs. After all needs are met in the project area, inactive income will be used for the following purposes: a) To rehabilitate owner-occupied homes, including any necessary construction, exceptions, CRSC expenditures; demolition and clearance/debris removal; Attachment: Program Income Plan (1975 : CDBG Program Income Plan) Grantee: b) Install well and septic systems when existing systems are substandard or failing. Associated costs may include, but are not limited to any necessary surveys, engineering designs, and rehab specialist work. All new wells will be drilled, tested and approved. Payment will be made for only one (1) well, regardless of the number of wells drilled. All old wells will be appropriately abandoned. Pump and haul systems will not be funded. Funds will not be used to install connections to mobile home parks without prior DHCD approval; c) Funds may be added to an existing housing rehabilitation as a loan and/or grant to subsidize any valid “change order” when the needed change order exceeds the DHCD cost limits; 1 Woolfolk Avenue ● Post Office Box 160 ● Louisa, Virginia 23093 (540) 967-0401 ● (866) 325-4131 Packet Pg. 112 4.9.h.a d) Funds may be added to an existing housing rehabilitation to cover the cost of additional temporary relocation costs with prior DHCD approval; e) Funds may be added to an existing housing rehabilitation for the purchase of DHCD-required insurance and VDH-required alternative septic maintenance agreements; g) When property becomes “Non-occupancy,” which means that the intended beneficiary or beneficiaries have vacated the unit for 3 or more consecutive months due to transfer of property, abandonment, institutionalization, death or any other reason; inactive program income will be used funds will be used to board up the house, pay the homeowner’s insurance, any required septic system maintenance agreement, and do those repairs necessary to maintain the integrity of the house until the heir(s) of the house can be identified. Afterwards, these costs will be the responsibility of the heir(s). If no heir(s) can be identified or if all heirs legally waive their claim to the house, funds can be used for these costs and those necessary to market the house so it can be sold to a new low- and moderate-income household who will assume the outstanding IPR loan. This is in addition to those costs identified elsewhere in the Program Income Plan to assist in the homeownership creation. It is assumed that homeownership creation will be done within six months; h) Inactive program income may be used for actual administrative costs. At the time the program income is expended, 10 percent of the expended program income may be allocated for administrative purposes; and i) Up to $5 per loan per month as a service fee to offset the cost of loan collection. Program income will be used only for applicants whose household incomes are at or below 80% of the County’s median income. 2. TIME FRAME: Briefly outline the TIME FRAME during which the project will be carried out and completed. Program income covered by this plan will be derived from a zero percent interest loan with repayment over an estimated average of a 15 year period for all rehabilitation and substantial reconstruction projects. Attachment: Program Income Plan (1975 : CDBG Program Income Plan) f) Funds may be loaned to first-time homebuyers for down payment assistance (up to 50% match), reasonable closing costs normally associated with the purchase of a home (including paying discount points to the lender), principal write-down assistance and mortgage insurance. Payments will only be made directly to the financial institution supplying the mortgage; 3. PROJECT AREA: Identify the project area in which activities will be carried out. Indicate where inactive program income will be spent after all of the needs in the project area are met. All projects funded with program income generated from the Urgent Need Earthquake Reconstruction Project will be used to make whole low- and moderate-income households impacted by the August 23, 2011, 5.8 magnitude earthquake until there is no more need. Thereafter, the projects will be located within Louisa County. 1 Woolfolk Avenue ● Post Office Box 160 ● Louisa, Virginia 23093 (540) 967-0401 ● (866) 325-4131 Packet Pg. 113 4.9.h.a 4. FUNDS TO BE AVAILABLE: 1) Total Projected Program Income for Next 20 Years: $23,200 (including interest) 2) # of Years Until Payback Complete for Each Loan: 15 3) If Revolving Loan Program, # of Years Until Payback Complete: Year 1 $800 Year 11 $1,600 Year 2 $1,600 Year 12 $1,600 Year 3 $1,600 Year 13 $1,600 Year 4 $1,600 Year 14 $1,600 Year 5 $1,600 Year 15 $1,600 Year 6 $1,600 Year 16 $ Year 7 $1,600 Year 17 $ Year 8 $1,600 Year 18 $ Year 9 $1,600 Year 19 $ Year 10 $1,600 Year 20 $ 5. DECISION MAKING: Briefly state who will decide on the use of the Program Income, how that decision will be made, and what oversight will be used to assure that this plan is followed. The Project Management Team will decide on the use of Active Program Income and the Fluvanna/Louisa Housing Foundation will decide on the use of inactive program income, based upon the Program Design guidelines. Louisa County will receive semi annual financial reports showing all income earned and expended. The Fluvanna/Louisa Housing Foundation will approve and track all applications and contracts and ensure proper documentation of the usage of funds. Requests will be submitted to and reviewed by the Board at its monthly meetings. Majority vote will be required to approve the use of the funds. A list of the current Board members is attached. Attachment: Program Income Plan (1975 : CDBG Program Income Plan) 4) Payback Schedule Total Principle and Interest: 6. ADMINISTRATION: Briefly state who will manage the Program Income funds, who will implement the activities and how the activities will be carried out. The Fluvanna/Louisa Housing Foundation will be responsible for receiving direct loan payments. The funds will be deposited in interest-bearing escrow account and identified as revenue or expenditure. Funds will be accounted for separately on the Fluvanna/Louisa Housing Foundation balance sheet. Program income exceeding $25,000 in one (1) year will be reported to DHCD’s Fiscal Analyst regarding receipt and expenditure. 1 Woolfolk Avenue ● Post Office Box 160 ● Louisa, Virginia 23093 (540) 967-0401 ● (866) 325-4131 Packet Pg. 114 4.9.h.a Records will be kept on a twelve-month contract year basis. Records will show the amounts due and received monthly by client’s name, separated by active/inactive and by contract number, and the income expended annually. Copies of source documentation will be placed in the appropriate client file. I certify that this is the plan of this locality for use of income derived from the Community Improvement Grant Program after the current contract expires. I further certify that the governing body Board fully intends to carry out this plan, to oversee its implementation and assures that no other use of these funds will be allowed. I certify that this locality will budget program income funds in a separate, distinct account and will maintain records documenting the use of those under the Home Investment Partnerships Act, as amended and Title I of the Housing and Community Development Act of 1974, as amended. I understand that the Virginia Department of Housing and Community Development may review the receipt and expenditure of program income funds. _________________________________ Signature of Authorized Official _________________________________ Date 1 Woolfolk Avenue ● Post Office Box 160 ● Louisa, Virginia 23093 (540) 967-0401 ● (866) 325-4131 Attachment: Program Income Plan (1975 : CDBG Program Income Plan) The Fluvanna/Louisa Housing Foundation will implement the activities in accordance with the Project Management Plan, the Program Design and the Grant Management Manual. The VA Procurement Act will be followed. The Fluvanna/Louisa Housing Foundation and Louisa County will ensure compliance. Packet Pg. 115 4.9.i (ID # 1984) BOARD OF SUPERVISORS COUNTY OF LOUISA RESOLUTION At a regular meeting of the Board of Supervisors of the County of Louisa held in the Louisa County Office Building at 6:00 PM on the 4th day of September 2012, at which the following members were present, the following resolution was adopted by a majority of all members of the Board of Supervisors, the vote being recorded in the minutes of the meeting as shown below: A RESOLUTION RESOLUTION IN SUPPORT OF VDOT BRIDGE REPAIR ON ROUTE 695 (HAMILTON ROAD, GREEN SPRINGS DISTRICT) WHEREAS, Route 695 (Hamilton Road) is located within the County of Louisa, Green Springs District, which is primarily agricultural in nature; and, WHEREAS, agricultural and residential uses require safe and reliable access to property for emergency services, police response, school buses, tractors and farm implements, delivery trucks and motor vehicles; and, WHEREAS, the Bridge on Route 695 has been scheduled by the Virginia Department of Transportation (VDOT) for repair and replacement to repair severe structural deterioration, deficiencies, and an unsafe condition; and, WHEREAS, residents living in the Green Springs District depend on travel and clear thoroughfare of the Bridge on Route 695; and, WHEREAS, it is the opinion of the Board of Supervisors that the need for the public to have a clear, safe and reliable thoroughfare on 695 within the Green Springs District, is in the best interest of public safety, travel and agricultural commerce within the County; NOW, THEREFORE BE IT RESOLVED, on this 4th day of September, 2012, the Louisa County Board of Supervisors hereby resolves as a matter of public safety, travel, and agricultural commerce, to support the scheduled VDOT repair/replacement of the Bridge located on Route 695 (Hamilton Road), Green Springs District, Louisa County, in accordance with the laws, rules and regulations governing actions of this type by VDOT. A Copy, teste: ______________________________ Robert C. Dube’, Clerk Board of Supervisors Louisa County, Virginia A Copy, teste: DOC ID: 1984 Page 1 Packet Pg. 116 4.9.i _______________________________ Robert C. Dubé, Clerk Board of Supervisors Louisa County, Virginia DOC ID: 1984 Page 2 Packet Pg. 117 4.9.j (ID # 1973) BOARD OF SUPERVISORS COUNTY OF LOUISA RESOLUTION At a regular meeting of the Board of Supervisors of the County of Louisa held in the Louisa County Office Building at 6:00 PM on the 4th day of September 2012, at which the following members were present, the following resolution was adopted by a majority of all members of the Board of Supervisors, the vote being recorded in the minutes of the meeting as shown below: A RESOLUTION TO ACCEPT TILLAR LANE IN THE SHELTON SUBDIVISION INTO THE SECONDARY SYSTEM OF HIGHWAYS IN LOUISA COUNTY, VIRGINIA WHEREAS, the eligible streets described below, fully incorporated herein by reference, are shown on plats recorded in the Clerk’s Office of the Circuit Court of Louisa County; and WHEREAS, the street described below in Shelton Subdivision has been developed in Louisa County and the developer has constructed the streets in accordance with the plans submitted to and approved by the Virginia Department of Transportation and the streets have been inspected by the Office of the Resident Administrator and found to be acceptable in the State Highway System. NOW, THEREFORE BE IT RESOLVED, on this 4th day of September, 2012, that the Louisa County Board of Supervisors hereby requests that the Virginia Department of Transportation adds the following described road to the Secondary System of State Highways of Louisa County, Virginia pursuant to Section 33.1-229 of the Code of Virginia, as amended and the Subdivision Street Requirements: ► Tillar Lane, State Route Number 1133 Old Route Number: 0 From: Route 522 To: South to end of cul de sac, a distance of: 0.65 Miles Recordation Reference: Plat Book 8, Page 2415 Right of Way Width (feet) = 50 ft BE IT FURTHER RESOLVED, that the Board guarantees a clear and unrestricted right-of-way and any necessary easements for cuts, fills and drainage; and BE IT YET FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. DOC ID: 1973 A Page 1 Packet Pg. 118 4.9.j A Copy, teste: _______________________________ Robert C. Dubé, Clerk Board of Supervisors Louisa County, Virginia DOC ID: 1973 A Page 2 Packet Pg. 119 4.9.j.a In the County of Louisa By resolution of the governing body adopted September 4, 2012 The following VDOT Form AM-4.3 is hereby attached and incorporated as part of the governing body's resolution for changes in the secondary system of state highways. Signed (County Official): ____________________________________________ Report of Changes in the Secondary System of State Highways Project/Subdivision Shelton Subdivision Type Change to the Secondary System of State Highways: Addition The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.1-229 Street Name and/or Route Number t Tillar Lane, State Route Number 1133 Old Route Number: 0 l From: Rte 522 To: South to end of cul de sac, a distance of: 0.65 miles. Recordation Reference: PB 8, Page 2415 Right of Way width (feet) = 50 Attachment: Shelton Subdivision AM-4 3 (1973 : Acceptance of Tillar Lane in the Shelton Subdivision) A Copy Testee VDOT Form AM-4.3 (4/20/2007) Maintenance Division Date of Resolution: September 4, 2012 Page 1 of 1 Packet Pg. 120 4.9.k (ID # 1971) BOARD OF SUPERVISORS COUNTY OF LOUISA RESOLUTION At a regular meeting of the Board of Supervisors of the County of Louisa held in the Louisa County Office Building at 6:00 PM on the 4th day of September 2012, at which the following members were present, the following resolution was adopted by a majority of all members of the Board of Supervisors, the vote being recorded in the minutes of the meeting as shown below: A RESOLUTION TO TRANSFER THE BUDGETED COST OF THE ASSISTANT COUNTY ATTORNEY FROM THE HUMAN SERVICES BUDGET TO THE COUNTY ATTORNEY'S BUDGET WHEREAS, the Assistant County Attorney position was initially budgeted within the Human Services Department (DHS) for the purposes of state cost sharing; and WHEREAS, the Commonwealth has since notified the County that, while contracted legal services for DHS cases are reimbursable with state funding, direct employment of legal staff is not permitted in Human Services departments; and WHEREAS, there is no net change in the budget and the County will still recover the aforementioned state funding when these costs are budgeted elsewhere and billed/allocated to DHS. NOW, THEREFORE, BE IT RESOLVED, on this 4th day of September, 2012, that the Louisa County Board of Supervisors hereby resolves to transfer $97,136 from the Department of Human Services Budget (GL#4-201-53100-3150) to the County Attorney's Personnel Budget as follows: GL# 4-100-12210-1100: GL# 4-100-12210-2100: GL# 4-100-12210-2210: GL# 4-100-12210-2220: GL# 4-100-12210-2400: GL# 4-100-12210-2750: $80,000 $6,120 $10,328 $240 $384 $64 A Copy, teste: _______________________________ Robert C. Dubé, Clerk Board of Supervisors Louisa County, Virginia DOC ID: 1971 Page 1 Packet Pg. 121 4.9.l (ID # 1970) BOARD OF SUPERVISORS COUNTY OF LOUISA RESOLUTION At a regular meeting of the Board of Supervisors of the County of Louisa held in the Louisa County Office Building at 6:00 PM on the 4th day of September 2012, at which the following members were present, the following resolution was adopted by a majority of all members of the Board of Supervisors, the vote being recorded in the minutes of the meeting as shown below: A RESOLUTION PROCLAIMING SEPTEMBER 16-22, 2012 AS “CHILD PASSENGER SAFETY WEEK AND SEPTEMBER 22 AS “NATIONAL SEAT CHECK SATURDAY” WHEREAS, every day in 2010, an average of two children age 12 and younger were killed and an average of 345 were injured as occupants in motor vehicle traffic crashes and for children ages 1 through 13, it is the leading cause of death; and WHEREAS, today, all 50 States require that children be restrained in motor vehicles. Research shows car seats reduce the risk of fatal injury by 71% for children younger than 1 and by 54% for children 1 to 4 years old. We also know they are most effective when installed and used correctly. Sadly, nearly three out of four car seats are not used or installed properly. Starting now, we must work together to prevent these unnecessary deaths and injuries; and WHEREAS, Louisa County is committed to working closely with our partners and safety advocates, educating parents and caregivers about child seat safety and to encourage everyone to take advantage of a car seat inspection station for the County’s children’s very best protection. Appointments are available at Louisa County’s inspection station, located at 83 Rescue Lane, Louisa, VA or by contacting the Sheriff’s Office at (540) 967-1234. NOW, THEREFORE, BE IT RESOLVED, on this 4th day of September, 2012, that the Louisa County Board of Supervisors does hereby proclaim September 16-22 as “Child Passenger Safety Week” and September 22th as “National Seat Check Saturday". A Copy, teste: _______________________________ Robert C. Dubé, Clerk Board of Supervisors Louisa County, Virginia DOC ID: 1970 A Page 1 Packet Pg. 122 4.9.m (ID # 1967) BOARD OF SUPERVISORS COUNTY OF LOUISA RESOLUTION At a regular meeting of the Board of Supervisors of the County of Louisa held in the Louisa County Office Building at 6:00 PM on the 4th day of September 2012, at which the following members were present, the following resolution was adopted by a majority of all members of the Board of Supervisors, the vote being recorded in the minutes of the meeting as shown below: A RESOLUTION AUTHORIZING A SUPPLEMENTAL APPROPRIATION TO THE SHERIFF'S OFFICE FOR K-9 PROGRAM WHEREAS, a catfish tournament to benefit the K-9 program was held on Saturday, August 4; and WHEREAS, June Caputi and Mount Olivet Baptist Church donations to the Louisa County Sheriff's Office for the K-9 program; recently gave WHEREAS, this funding, of $1,415, has been provided to the Sheriff's Office to be used towards the purchase of a new K-9; and WHEREAS, this funding was not included in the Fiscal Year 2013 budget and needs to be appropriated at this time. NOW, THEREFORE, BE IT RESOLVED, on this 4th day of September 2012, that the Louisa County Board of Supervisors hereby authorizes a supplemental appropriation in the amount of $1,415.00 to the Louisa County Sheriff's Office for the purchase of a new dog for the K-9 program (GL # 4-100-31200-5876). The source of this funding is Misc. Revenue, Gifts and Donations - K-9 Program (GL # 3-100-189900001-001). A Copy, teste: _______________________________ Robert C. Dubé, Clerk Board of Supervisors Louisa County, Virginia DOC ID: 1967 C Page 1 Packet Pg. 123 4.10.a (ID # 1980) BOARD OF SUPERVISORS COUNTY OF LOUISA RESOLUTION At a regular meeting of the Board of Supervisors of the County of Louisa held in the Louisa County Office Building at 6:00 PM on the 4th day of September 2012, at which the following members were present, the following resolution was adopted by a majority of all members of the Board of Supervisors, the vote being recorded in the minutes of the meeting as shown below: A RESOLUTION TO APPROVE THE BILLS FOR THE MONTH OF AUGUST 2012 (FY12) WHEREAS, the Louisa County Board of Supervisors, by a resolution adopted May 16, 2011, approved the budget for the County of Louisa for the Fiscal Year 20112012; and WHEREAS, the Louisa County Board of Supervisors, by resolution, appropriated funds to be expended during the Fiscal Year 2011-2012 on June 6, 2011, December 19, 2011 and on March 5, 2012, in accordance with the approved budget; and WHEREAS, the checks listed for the month of August 2012 (FY12) represent payments of invoices which are within the original appropriated amounts and/or supplemental appropriated amounts. NOW, THEREFORE, BE IT RESOLVED, on this 4th day of September 2012, that the Louisa County Board of Supervisors hereby approves the bills for the month of August 2012 (FY12) for the County of Louisa and are hereby approved for payment for the County of Louisa in the amount of $69,820.03. A Copy, teste: _______________________________ Robert C. Dubé, Clerk Board of Supervisors Louisa County, Virginia DOC ID: 1980 Page 1 Packet Pg. 124 4.10.a.a COUNTY OF LOUISA CHECK TRANSMITTAL SHEET August 15, 2012 TOTAL VENDOR CHECKS Amount 78886 - 78913 78914 - 78917 $ $ 67,199.53 2,588.00 78918 - 78919 $ 32.50 $ 69,820.03 MANUAL CHECKS – on reports TOTAL MANUAL CHECKS ON REPORTS $ TOTAL AMOUNT ON REPORTS $ - 69,820.03 PREVIOUSLY APPROVED MANUAL CHECKS NOT ON REPORT TOTAL CHANGES ON REPORTS $ TOTAL AMOUNT FOR APPROVAL - August 15 (FY12) ` $ - Attachment: TRANS SUMM AUG 15 (FY12) [Revision 1] (1980 : 9/4/2012 Bills Approval - FY12) Check Numbers VENDOR FUND 100 (O & M) SPECIAL FUND 205 (CSA) SPECIAL FUND 210 (FORFEITURE) SPECIAL FUND 213 (LAW LIBRARY) SPECIAL FUND 225 (REV RECOVERY) SPECIAL FUND 303 (CIP) LANDFILL FUND 505 69,820.03 SUBMITTED BY LORI LYONS DATE SUBMITTED: 8/30/2012 Packet Pg. 125 ! ! # " # # $ # ! # ' # # $ # " # # $ ! % ! # # && && # # ( # # $ $ ! % % " ) ) " " " " * ! ! # # $ # $ ! % ! && && ! $ # $ ) + + + + + " ! * ! # , - # $ ( " ) ! + ) ) ! ' # ' * $. $. - # ! " * / / % - $ " " ! " " " ) " ) ! $ / - $ - * # # % ) ) ! " " +" ! ) " ) ) * # # # - $ " " " +" ) " " ! ! ! # # # * $ # ! $ ! % ! && && # # # - $ + $ " + 012 Attachment: 8-15-12 Bills (FY12) (1980 : 9/4/2012 Bills Approval - FY12) 4.10.a.b Packet Pg. 126 # ! + + - # ! # ! " ) * " " " " * + ! % # % # %+ # # # ( " " ! " " ! # + " # * # # # # ( ' ! % ( # " " " * %+ # # # ( ! " " " " / # # " " ! " " * " " * # $ % # ! ) " " +" * + ! " # # %+ # # ( " " ! + " " ! ! # # # * $ # ! ! $ % ! && && # # %+ # # # ( " ! " + " # # # ! " * " " ) )+ ) ) " ! % % * # # %+ # # ( " ! " + " # # $ - $ % " * " ! + " * " ! $ %+ # $ # # # $ # # # ( " ! " + # # $ # / " " * " " 012 Attachment: 8-15-12 Bills (FY12) (1980 : 9/4/2012 Bills Approval - FY12) 4.10.a.b Packet Pg. 127 " $ ! + " * " ! 3 %+ # # 3 # 3 # # ( " " ! + " " ! ! 3 # # # * $ # ! $ % ! && && ! %+ # # ( " + + + + ! ! # * ) # +) ! " ) " +) . '$ ' ! ) " " * ) " +" ) + * " ! . $ - - # $ ' % / " ! + * ! # # # # + ( $ ( " !) " " ) ") + +) + + ! ! ) ) * ) ( ( $ , ! $ , +) " +) +) * " ! ! ( # # $ # ! ! $ % ! && && $ $ # $ , " ! " " % * - 012 Attachment: 8-15-12 Bills (FY12) (1980 : 9/4/2012 Bills Approval - FY12) 4.10.a.b Packet Pg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ttachment: 8-15-12 Bills (FY12) (1980 : 9/4/2012 Bills Approval - FY12) 4.10.a.b Packet Pg. 129 012 4.10.b (ID # 1948) BOARD OF SUPERVISORS COUNTY OF LOUISA RESOLUTION At a regular meeting of the Board of Supervisors of the County of Louisa held in the Louisa County Office Building at 6:00 PM on the 4th day of September 2012, at which the following members were present, the following resolution was adopted by a majority of all members of the Board of Supervisors, the vote being recorded in the minutes of the meeting as shown below: A RESOLUTION TO APPROVE THE BILLS FOR AUGUST 2012 (FY13) WHEREAS, the Louisa County Board of Supervisors, by a resolution adopted June 4, 2012, approved the budget for the County of Louisa for the Fiscal Year 20122013; and WHEREAS, the Louisa County Board of Supervisors, by resolution, appropriated funds to be expended during the Fiscal Year 2012-2013 on June 18, 2012, in accordance with the approved budget; and WHEREAS, the checks listed for the month of August 2012 (FY13) represent payments of invoices which are within the original appropriated amounts and/or supplemental appropriated amounts. NOW, THEREFORE, BE IT RESOLVED, on this 4th day of September 2012, that the Louisa County Board of Supervisors hereby approves the bills for the month of August 2012 (FY13) for the County of Louisa and are hereby approved for payment for the County of Louisa in the amount of $1,075,692.86. A Copy, teste: _______________________________ Robert C. Dubé, Clerk Board of Supervisors Louisa County, Virginia DOC ID: 1948 A Page 1 Packet Pg. 130 4.10.b.a COUNTY OF LOUISA CHECK TRANSMITTAL SHEET August 16, 2012 TOTAL VENDOR CHECKS Amount 78920 - 79132,79156 79133 - 79154 $ $ 294,025.71 105,554.41 79155 79157 - 79158 79159 - 79162 $ $ $ 1,075.27 255,802.66 1,598.22 $ 658,056.27 MANUAL CHECKS – on reports TOTAL MANUAL CHECKS ON REPORTS $ TOTAL AMOUNT ON REPORTS $ - 658,056.27 PREVIOUSLY APPROVED MANUAL CHECKS NOT ON REPORT TOTAL CHANGES ON REPORTS $ TOTAL AMOUNT FOR APPROVAL - August 16 (FY13) ` $ - Attachment: TRANS SUMM AUG 16 (FY13) [Revision 1] (1948 : 9/4/2012 Bills Approval (FY13)) Check Numbers VENDOR FUND 100 (O & M) SPECIAL FUND 205 (CSA) SPECIAL FUND 210 (FORFEITURE) SPECIAL FUND 213 (LAW LIBRARY) SPECIAL FUND 225 (REV RECOVERY) SPECIAL FUND 303 (CIP) LANDFILL FUND 505 658,056.27 SUBMITTED BY LORI LYONS DATE SUBMITTED: 8/30/2012 Packet Pg. 131 4.10.b.b COUNTY OF LOUISA CHECK TRANSMITTAL SHEET August 30, 2012 Amount 79183 - 79342 79343 - 79358 $ $ 294,070.69 45,181.58 79359 79360 - 79363 $ $ 1,975.85 73,530.38 $ 414,758.50 $ $ 931.00 1,947.09 TOTAL MANUAL CHECKS ON REPORTS $ 2,878.09 TOTAL AMOUNT ON REPORTS $ 417,636.59 TOTAL VENDOR CHECKS MANUAL CHECKS – on reports 8/20/2012 Wire Trans City of Guntersville - Portable Decontamination Showers 8/23/2012 Online Pmt Bank of America - Pcard payment PREVIOUSLY APPROVED MANUAL CHECKS NOT ON REPORT TOTAL CHANGES ON REPORTS $ TOTAL AMOUNT FOR APPROVAL - August 30 ` $ - Attachment: TRANS SUMM AUG 30 [Revision 1] (1948 : 9/4/2012 Bills Approval (FY13)) Check Numbers VENDOR FUND 100 (O & M) SPECIAL FUND 205 (CSA) SPECIAL FUND 210 (FORFEITURE) SPECIAL FUND 213 (LAW LIBRARY) SPECIAL FUND 225 (REV RECOVERY) SPECIAL FUND 303 (CIP) LANDFILL FUND 505 417,636.59 SUBMITTED BY LORI LYONS DATE SUBMITTED: 8/30/2012 Packet Pg. 132 ! # " ! $ $ % " & ! ' ! ' % " ! ! ! ' ! $ % ! % " % '! ! ! " + + + + % % % % ( ( + + % % ( " )) )) & ' # # # $ ( ( ( ( % $ & % % $ " ( + & ( + ! ## % ( " " ! " ! " ## ! # , % ! ! " ! ! ! ! ! . . % * # ( ! % % &(! # . . ! * #- ! * $ '! '! ' !/ &! %!"% ' !/ &! &! ! &! % " - - &! % " - - * % " * &! ! " 0 , ! " ! , * 1 ! + + + 0 & "! " "! " "! " ! # ! # " # # # -# # # - #- - " % " ! " * & & ! ! ( " " + ! ! ! ! % " % " , ! ! % ! % ! ! ! # # # ! ! ! # # * 0 $ ! ! ! ! ! ! ! 0 ! % % ! ! ! ! ! . ! . ! . ! + + + ! ( " ! %! ! ' # - # # ! , - - - # - ! # * " ! $ $ ! ! ! ' ! ' % '! '! '! '! "! "! "! "! ! ! ! ! " ' ' ' ' ! ! ! ! ! ! ! ! ! " " " " ! ! ' ! ! !/ & ' - (! " " $ % ( $ - )) )) # # * % % ' & & '! ! " & ! %## * ' !/ &! % &! % " - * 1 + 1 + "! " 0 # # # * %! 1 # # 0 234 Attachment: 8-16-12 Bills (FY13) (1948 : 9/4/2012 Bills Approval (FY13)) * - 4.10.b.c Packet Pg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ttachment: 8-16-12 Bills (FY13) (1948 : 9/4/2012 Bills Approval (FY13)) 4.10.b.c Packet Pg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ttachment: 8-16-12 Bills (FY13) (1948 : 9/4/2012 Bills Approval (FY13)) 4.10.b.c Packet Pg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ttachment: 8-16-12 Bills (FY13) (1948 : 9/4/2012 Bills Approval (FY13)) 4.10.b.c Packet Pg. 136 + + + + % % % % % % % ! ! ! ! ! ! ! % % % % % % % ( + + + + + + + ! ! '! "! ! ( ( ( ( ( ( % ( ( ! %! " ( 5 5 5 5 ! ! ' " & " & + & % ' "! "! "! "! "! "! "! ! " " " " " " " ! - " " " " " " " " " & % ! ! ! ! ! ! ! !" % & # # # # # # # ! ! 5 % " " " " " " " " " ! 0 ! 0! # # # # # - # ! % # " " " " -#-- 5 0 ! 5! 0 ! % ( % 5 0 % 0 ! % % " * # -# -# -# -# - - # # / * # # - ## - " ! 0 ! ! " ( * " # # " ! # ! $ $ ' % ! % * % ( ! ! ! ! ! ! ! ! % ! ! ! " "% ! 5 ! % & ! ! ! ! ! ! ! % ! ! ( " ! ! " 0 0! (0 ( ! ( , ! ! " + ! ' !" ! ' ! ! ' ! $ ! " % ( $ )) )) - -- " -1 0 #! ( # # # # * ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! " " " " " " " " " " " " " ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! + + + + + + + + + + + + + ! ! ! ! ! ! ! ! ! ! ! ! ! " " " " " " " " " " " " " # ! ! ! ! ! ! ! ! ! ! ! # ! ! ! ! ! ! ! ! ! ! ! # # # # # # # # # # # # 0 0 # # # - #--- # - - # # #--## - ## - * #0 % % ! ! " " % % 0 0 ! ! ! ! ( ( + + + + & & & & ! ! ! ! " " " " %! " %! " # # %! - # # - # # * ' ! " " '! ! ' !" !' ! % ! ! !' * ! % & ! . ! % " #- # # 0# $ " " - '! ! '! '! # # ! ! - # # * # # * # 234 # Attachment: 8-16-12 Bills (FY13) (1948 : 9/4/2012 Bills Approval (FY13)) 4.10.b.c Packet Pg. 137 + ! ! " " - * - ' ' !/ !/ - '! '! ! ! - # # ## $ ! ! " + ! ! ' ! ! " ! ! ! " %"' ! % ! 0# 0 # # 0## # + ! ! %"' # # # " ! # * ! $ $ ' % " ! ! + ! & " ! ! ! % % % % % % ' ' ' ' ' ' ' ' ! & & & & & & ! ! ! ! ! % ' % ' ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! '! " " " " " " " " ' ' ' ' ' ' ' 0 ! 0 ! 0 ! % % ! ! " ' , ! ! ! ! ! ! ' ! ! ! ! " ! ! ! ! ! ! ! ! + + + + + + + + ! ! ! ! ! ! ! + + + + + + + ! ! ' ! $ % ( $ ' )) )) ! # & , # # - " ! - 5 ! (! ! " ( & ' - - - % 5 ! ! ## # -# # -## #- # #- # #- % ! % & * = ! - ! ! ' ! $ ! % * " # # # #" # - - ( % ' % ' 0! 0! -# # * -- 0 - - - # 0 ! ! ! ! ! ! ! ! ! ! '! '! '! '! '! "! "! "! "! "! ! ! ! ! ! & & & & & ' ' ' ' ' ! ! ! ! ! ! ! " ! " * - ! ! ( ! - # ##-# # # # - # - " # # # # 0# + ! ' !/ ' !/ '! ' ' % % " ! % ' * - ' # &! ' % % ' - * # * ! ! ' %! ' %! + + & & . ! . ! !% ! 0 - !50 % ! # * % 0 ' ! ( * 0 $ ! ! ! ! ' ' ! ! ' ' ' ! ! # ! ! ! + + + ! ! ! ! ! 0' ' 0 # # - # !" 0 0 ! # " ! $ $ ! ' ! ! ' ! % '! "! ! & ' " ! ! ! ' ! ! ' ! #- $ % ( $ - )) )) - 234 Attachment: 8-16-12 Bills (FY13) (1948 : 9/4/2012 Bills Approval (FY13)) 4.10.b.c Packet Pg. 138 ' ! ! * - ' !/ ' % % ! ! 0! ' ! % ! ! 0! ' ! % ! ! 0! ' ! % ' ' %! ! ! ! * - # ( " ! ' ( " ! ' ( " ! ' * ## ## * # # * - * 00000 $ ' ! ! % % & & ' ! ! ' ' ! ! ! " ! " ! ! + + ! ! " '! ! 0 0 #- #- ' # ! 0 ! " " " " " " ! ! ! ! ! ! % ' ' ' ' ' ' ' ' '! '! '! '! '! '! ( ! ! ! ! ! ! ! ! ' !/ ' ' ' ' ' ' ' " ( # # # # ' % #-# # 0# # 0 # #0 # * ## ## * ## # ## # * - & " "! ( ! % ' * ( ! ' ! + + + + + + + -# ' ! # * 0 $ % & 0 " ' ' %"' % " ' ' # ! ! % '! % ' # * % " ' ! %"' %"' % ! ! ! " ! " ! ! + + ( 0 0& & & 0 - # # ! ! " " % % " " . ! ! ! '! '! %"' %"' %"' %"' %"' ! ! ! ! ! + + + + + ! ! ! ! % ' 0, "! "! # & 0 ! 0# ! ! # # # 0 0# # " ! # * # - * ! $ $ ' % '! "! ! %"' " ! % . ! % " ! ' ' ! ' ! $ > ' % ! ! ! ' ! % ( $ )) )) * % ' ' ( !/ !/ ! &! &! %"' ! %"' %"' % % % ! %"' ! % & # # # ## # - # * # * % " ' ! %"' ! % " ' ! %"' % " ' ! ' %! + %"' %"' %"' %"' ! ! ! ! ! ' % "% * ( " 0 ! . ! ( '! "! ! '! "! ! + & ! 0 ! . ! ! 1 % & % " ' # # # - # # * # # * -> > ' ' # 234 Attachment: 8-16-12 Bills (FY13) (1948 : 9/4/2012 Bills Approval (FY13)) 4.10.b.c Packet Pg. 139 , " ! '! "! ! %"' ! " ' -> ' 0 % " ' ! %"' ! % ! ! 1 $ ( ' + + ' ( ! + ' !/ ( ' ! ## ! ' # * # ! ! ' % - * #0- - ! % ' % * # # * -- ' * &! ! " ' ! ( %! '!/ ' ' . ! . ! ##* % % !' !' % % % % & & !' !' & & # # -# -# - * 0 $ ! ! '! ! ' " 0 ! ' ! '! ! " , '! ! ! " & ( , ' ! ' * , ' ! ! " ! + ! + ! 0 0 %0 * , 1 ! '! ! ' ! ## ! # $ $ ' , " ! % 1 ! '! ! " ' ! + '! ! ! ! ! ' ! % 0 ! ' ! ! ' ! $ % ( $ )) )) # 0 % ( % ! % ' ' ' & ! ' !/ & ! ! % % ' ! ! ! 0! ' ! % ! ! 0! ' ! % ! ! 0! ' ! ! . ! % ' % ' ' - ! " & ' + ! ' ! . ! ' '0! ! ! % ! /! ! ! , , , 0 ! !' !' !' " " ! ! ' /' ! ! / / / / / % ( " ! ' ( " ! ' ( " ! ' ! " " 0% 0 0 0! ' * # # * * - * # # * * # # * # # * #0 #0 0 /! - ! ! '! ' ' ' ' ' # # ' $ !( # # - % ' %! * "##- # ' '! * - ! + + + + + ! % &! % - " ! 0 ! 0 ! # # # # # !"% &! # # * # -# # - #0 % ! % ' / ' & / ' ! & ! ! " & / ' / ' ## * # # %# * # 234 Attachment: 8-16-12 Bills (FY13) (1948 : 9/4/2012 Bills Approval (FY13)) 4.10.b.c Packet Pg. 140 ' # * ! ( / ' % !' ! / ' ! !' ! / ' ! !' ! / ' ! ! ! / ' / ' " " % / ' # * " " ' %! ! ! ! ! ! ( " ! - - ( " ! - - ( " ! - - ! ! # # * # # * 0 0 # - # ! # * 0 0 " ! $ $ /! ' ! ! ' ! ' % " " ! ! %! " / ' / ' ! ! ! ! " " ! ! / ' ! / ' . ! % ! ! ' ! ( % ( $ # ! # 0 %! $ 0 " - )) 00 ## 0 # # # % )) * * * 0 $ ! ! ! & ! % ! " ! ' ' ' ! " '! '! % ! '! & ! " % , ! " # # " * -* & ! ! ! ! ! . . . . ( ( 1 1 ' ' ' ' ' ' ' ' ' ! ! ! 1 &% ' ' ! " %! %! %! %! %! %! %! %! %! ! + ! ! ! ! ! ! ! ! ! + + + + + + + + + ( #!" % " - - 1 ( # 0 ! ( " 0 ( ! (! 0 % ! 0 ! + ! % ' " & ! - # " ! / 0 & # %& & " ---# # # # # %0 - # # # # -* * - - - * - * * - -- -- * --- * 0 ! ! '! "! ! & ! . ! . ! . ! . % ! ! ! ! ' %! ! ! + ! ! " , 1 - - ! & # # & " - - ( ! & ' . ! 0 " ! ! . 0 # !// ! " + 0 ! 5 " . ! . ! % % 0 - ( # % 0 * # 5 " % ! # # -- * 0 $ ! ! % & ! ' ' ' ! ! " ! + & 0' ! #- - - # $ * " ! $ ! ' 234 - Attachment: 8-16-12 Bills (FY13) (1948 : 9/4/2012 Bills Approval (FY13)) 4.10.b.c Packet Pg. 141 ! ! ' ! ' % ( ! ! ! ' ' '! "! ! & !/ " ! % . ! ' !/ ' " ! ! ( ' ' &! ' % ' ! 0 ( ' ! % % ' % % ! ! ' ! " - ' #- # ' ' ' # ' , % ! " ! % ' - # '! % ! '! ( ' ! " % )) * -# -# * -# # # * * * ## ## - * 0 # ## - # ' ! " ' )) ' $ ! ( - ! ( % $ - % '! - $ , # # ' * " * " ( ' ' ' ! " ! ! ! '! ' %! ' %! ' %! " ! ! ! + + + - , # 0! ! 0 ! !" 0 % ' ! 0 # # - * -# * % ( ' !/ ' !/ &! ' !/ &! ! ! ! % - # % 0 0 - * # * ! % & % ! ! '! &! ' % ( - % ! '! # ! # # * - * - ' * ! 0! ! %.( ' # * , ! , (! % ! ! ! ! ! ! ! ! ! ! ! " " " " + + + + ! "! "! "! "! ! ! ! ! - # # # # - * , ! ! " ( + 5 ( / # # ! # * " ! $ $ ( ' ! ' ! ' % " , ! ! 5 1 ! + + '! "! ! %! %! !/ ! ! ' ! ! $ % ( $ ! )) )) # # %! "! ! # - - * # # - * ! 5 ! ! + ! ! ( # * 0- $ ' ! " ' ! % " ' ' ' '! ! ! " ## ## 234 Attachment: 8-16-12 Bills (FY13) (1948 : 9/4/2012 Bills Approval (FY13)) * 4.10.b.c Packet Pg. 142 % ! ! ! %"' %"' %"' % " ' ' % %"' ( % '! '! '! ! % ' ' %! %"' & ! %"' %"' %"' + 0! ! & - - 5 ! %"' # # # # # # # # # %"' ! " & 0 0 %"' % - * -# -# * - - - * * ' !/ &! %"' % # * % % % " " " ' ' ' ' ' ' %"' %"' %"' % % " " ' ' ' ' %"' %"' % " ' ' %"' ! ! " ! ! " ! ! " + + + !// % ! - ! ! " - - ! % ( " - * ! ! 5 5 % " 0 " ! - ! ! * ! ! " ! ! " ! " # # -# -# * 0 $ # ! ! %! %! ! ! " ! ! " ! ! ! " * ! ! ! ! 0 0 0 0 ! ! ! ! ! ! ! ! ! " ! " - # - " ! ! # ! # " $ $ ! ! ' ! ' % ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! " " " " " " " " ! ! ! ! ! ! ! ! 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 & & & & & & & & ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! " ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! & " " ' ! ! ! ! " % ! ! !/ ! " ! '! ! ! ! % ! ! ! ! % % ( 0 ! !' (! " " ' ! ! ( 0% % ! ! 5 " ' 5 " 5 " ' 5 " ' 5 " %"' 5 " ' 5 " 5 " ' ! ' ! $ 0 % ( $ )) )) # # # # # # # # # " # -## - # # - ! # # # ## # # # # # # - ## # - # # # # # # # # # # # 234 Attachment: 8-16-12 Bills (FY13) (1948 : 9/4/2012 Bills Approval (FY13)) # # -# # # - 4.10.b.c Packet Pg. 143 ! ! ! ! ! ! ! ! # ! ! ! ! ! ! ! ! ! " " " " " " " " ! ! ! ! ! ! ! ! & & & & & & & & ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! 5 " ! ! ! ! ! ! / ' - ' ' ' ' ' - # # #- # - # # # # # 0 !" ! ! ! & ! . ! " ! ' * - * ## * 0 $ ! % % ' " ! " # '! '! & '! ! " & %# - # # * ! # $ $ ' % ! ' " ! '! !/ &! ! ! 5 ! " " %! % ! " &! ! " ! ! ! ' ! % " - % " '! ! ' ! % $ ( $ )) )) - - * * % % % % % & " " ! 1 ! ! ! ! 5 ! ! ! ! ! % % & & . ! ! %& " " " " ! ! ! ! ! %! &! " " " " ! % ( 0 '! " (! #! # ! % ( " & ! ! " ! ! " 0 #- " &0-= ' " $ , ' ' !/ &! ! 6477 89:;4 ! % ! &! ! , ' % " !"% ! " ! - # " !"% * # # # * ! - " ! ! $ %! ! 0- - #00- '! '! ! , # ! $ " # # -## * 0 -- # - % * - * ##- " % # # - - # . & " " " - - 0 & ! ! ! " ! ! # # ! 0# 0# 0# ! * ! ! '! " %0 % * $ # - ! ! ! % & ' %! ! + ! & %0& 50 % # $ ! $ # - ! 234 Attachment: 8-16-12 Bills (FY13) (1948 : 9/4/2012 Bills Approval (FY13)) 4.10.b.c Packet Pg. 144 # " ! ! ' ! ' % ! % ! % ' & & ! ! " ! ' %! ' %! ' %! ! ! ! ! ! " " ! ! + + + + + ! ! ! & & ! ! ' ! %0& 50 % %0& 50 % % $ ( $ # )) )) # # # --- * ! ! " " # # # # - # 0 ! ! ! ! ! ! ! ! ! ! % % % ! ! ! ! ! ! - ! ! ! ! ! 1 1 1 * # # 0 ! 0 ! 0 ! - -# . ! ( ! % " ! # # - # 0 # # # # - -- # # 0 #0# $ # - * - ! ! ' !/ &! % &! % " - $ ! ' !/ ' !/ ! ! ! ! & " ! ! # # # * % % % % # - ! ! ' % % !/ ! % ! ! 0& 0 ( - - - - -# -# --- - - #- ! # $ * * * * ! ! ! ' "! ' " , ! ! ! , , " ! ! # * $ & ! & % " ! ! + ! ! & " ! + ! ! "! & " , 0 0 0 - * - ! # " ! $ $ & " ! + ! ! ' ! ' % " ! ! ! ' ! $ " ! ! & & 0 ! '! 0 $ " % ( $ )) )) '! '! ! ! ! " & " 0" % % " # ! " ' -- #0 , 0 . ! 5 " 0 0 ! # -# -- $# $ $ $ $ $ # - * # # # # # # 234 Attachment: 8-16-12 Bills (FY13) (1948 : 9/4/2012 Bills Approval (FY13)) 4.10.b.c Packet Pg. 145 '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! # $ $ $- # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # ! ' ! !" " # ' ! "" " ! ! ## # # # #- $# $ $ $ $ $ $ $ $! ' # ! - " ' ! "" " ! ! # # # # # # # # ! # " $ $ " '! ! ' ! ' % % % % % % % % % % % % " % % % % % % % % % % % " ! ! ! ! ! 5" ! ! ! ! ! ! ! ! - ! ' ' ' ' ' ' ' ' ' ' ' & & & & & & & & & & & & ! "0 ! ! ! ! ! & & & ! ! ! ! ! ! ! ! ! ! + + + + + + + + ! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! ! ! " & ! " & % " " " " " " " " & & & & & & & & ' " ' $ $ $ $ $ $ $ ! ! ! ? ! 0 ! , % )) )) # # # # # # # # 0 -- # ! !5 % ( # ! % % $ ' ' ! + $ % % # % % - % - # % - ## %# %# # %# -%# %# # $' " ! ! ! ! ! ! ! ! ! ' ! ( 5 5 5 # - - $- # # # ## # # # # # # # # # # # # # 0 # # $ $ $ $ $ $ $ $# 234 Attachment: 8-16-12 Bills (FY13) (1948 : 9/4/2012 Bills Approval (FY13)) 4.10.b.c Packet Pg. 146 1 1 1 1 1 1 1 1 " ! ! ! ! " " " " ! ! ! % '! '! '! & ! ! ( ' ! ! 0 0 0 & & ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! "0 ! ! "0 ! ! + ! 5 5 5 & !" " %! + + + + + + + + + + + + + ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ( ! ! ( & 5 ! " ! % ! -- 0 0 % ! #! & 0 # % " !" 0 5! -# ' - - 0 , %0 ! 0 &! * # % # ! # # # # ! # & - - # # !5 !" # 0- ' ' ! ! ! ! '! '! $ - & # * # # ! # " ! $ $ " '! ! ' ! ' % ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! % % % % % % % % ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! '! "! ! '! "! ! ( ( ( ( ( ( ( ( '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! " ! ! ! ! ! ! ! ! "! "! "! "! "! "! "! "! "! "! "! "! "! "! "! "! "! "! "! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! & & & & & & & & & & & & & & & & & & & " " % % % % 0 ! 0 ! ! ! ! ! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! " " " " - ! , ! ' ! %& ! % ( $ # $ $ )) )) -## # 0 # - # #- % ! ! " ! $ ! $ $ $ $# - # # # - # ! ! & ! " ( ' # $ "" ! " ! " ! ! " (! " ( ( #0 # # -- 0 - #- , ! % & - # - 0 --- # # --# - - ! # ! '! '! '! '! # - & # # # # ! (! " ( ! ! " " - - % # - ! #0 0 # !" ! # # % ! #-- 0 - * # - " # # -# # # # 0 ! ! & & % % ! ! & & '! '! & & & & ! !" * - !/ !/ !/ !/ % % % % $ $ $ $ ### - #- * # #234 # Attachment: 8-16-12 Bills (FY13) (1948 : 9/4/2012 Bills Approval (FY13)) 4.10.b.c Packet Pg. 147 ' ' ' ' ' ' !/ !/ ' !/ % % $ - ! - - &! % &! % " - * * ! % ! ! ! ! ( ! ! ! - # -- % # " ! # ! $ $ " '! ! ' ! ' % ! ! % % & & " ! * , , , , ! % ! ! ! " ! ! ! ! ! ! ! ! ! ! ! ! ! % ! ! ' ! " ! ( $ )) )) ##- % ! " + ! % $ # - ! # ( ! # # -# 0 ! ! ! % % % & & & ! " " ! ! ! ! ! ! ! ! " ! " ! ! ! ! ! ! " 0 0 0 0 ###- & & ( ! ! ( ' # - (! (! * # # # -### -# - # * ! ! ! ! " % -# $ ! # ! ! . $ "! ! ' ! ! % "! ! !" ! + 0 0 0 # # * # * # # "! ! % % % ! ! . . ( + 0 # 0 # 0 # * # # # # * ! ! ! '! . ! # ! . $ ( %! 0 0 0 ! ! "! #-# 482@A< + ! 2@; 4;2;64 !" ! 5 " ' # 0 #-* ! ! ! 0 ! 0 ! 0 ! & & & . ! . ! . ! % ' ! ! " ! ! ! % ! #" #- # ! -- - & * ! %!"% % * ' !/ ' &! % ' &! ! + ! % % " - % - # # # ! # $ ( + ! ! ' ! % " + + + + ! %! %! %! %! %! %! %! %! ! ! ' ! $ % ( $ ( )) )) # # # # " " * 234 Attachment: 8-16-12 Bills (FY13) (1948 : 9/4/2012 Bills Approval (FY13)) 4.10.b.c Packet Pg. 148 1 1 1 1 * ! $ ' * # # " ! ! ! ! ! ! ! % % % % , ( ( ( ( ( ( ( ! & & & & %! ! ! %! + + + + + + + & & & . ! % ! ! ! ! ! ! ! ! " ! ! ! ! ! " ! ! ! " ! ! + + + ! ! 0 - ' ! & #- #- # #- # #- ( % 0" " 0( & ? , # # # - -- + - 0 0 # # * -# # # # * % " " ' & , % % 5 % " ! # & ! # # ( + % 5 ! * & ! " . ! * '! "! ! ' ' ' ' & & & ! ! ! ! ! " " " " " !" !" % "! + + + ( ( ( ! ! ! ( % % % ! ! & ! & 1 ! ! % ! !/ ! ! 0 ! ( ( ' , ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! 0 0 % ! &! 1'! " ! " " " " " " " " " " " " " " " " " " " " " " " " " ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ( ## - ( + ! " ( + ! " %! ( %! # 0 # # # ! # " 0& 0 - ! ( ( # # # %! %! # - # - # ( / / " " ! ! ! !' ' ! -# ## # # ! # ! ! ( ! ! ## /! ! &! ' 0 ,! ,! % " & + ' - # - -0 0#- ! # $ " ( + ! ! ' ! ' % " ! ! $ . ! '! "! ! ! & & ! ! ! ! % ! ! ! ! ! & & '! + " " " " & ! ! ! ! ! ! ! ! ! ! ' ! . $ ! % ( $ )) )) ! ! ! ! ! 1 ! * ! $ ! ! -# - !' ! ! " % # - ##- & & ! ! ! ! - 0# 0# # ( ( ( ( # -# - % %! # - 0 % ! &! # # * -# -# * # # - ! * # # 0 -# # * ! % 234 Attachment: 8-16-12 Bills (FY13) (1948 : 9/4/2012 Bills Approval (FY13)) 4.10.b.c Packet Pg. 149 $ 0 ! % ! %! ! %! ! ! ! # $ ! ' !/ ' &! ! ( &%! ! " ( ! &! ! " & % ! " !/ ' * ! - - # # * # # * ! $ ' 0 0 0 ! % ! # ! ' ' &! % &! % " - * $ ! '! "! ! '! "! ! !' !'! " ! ! ! ' ' ' ! ! " ! ! " ! ! " " ! " ! &! ! ! ## ## # ### # " !' ! # ! $ $ ! ! ! ' ! ' % " /! " ' ! ! ! " ! ! ! ' ! $ % ( $ )) )) ! - # # 0 ' !/ ( ! &! + % % ! ( % &! ! " , 0 & % % " % - * * -# -# * ! '! ! -* 1 ! + + ! %! %! %! ! # # # * 0 $ & . ! ! ! " ! 0 0 0 $ ' ! / 5 " % ! & ! ! ' ! ' ! 5 ! * '! '! + ! ! ! ! ! " ( ! ! ! " ! # # * # # # * # $ ' '! "! ! ' ' ' ' - ' ! " ! " ! ! ! ! ! !/ !/ !/ !/ % % % % % " ! ( % % % ' 5 % ' - ' ' 00 -- 0 0 - 0 ! # # " * # ! # $ ## ** 5 ! ** ! ' ! ' - % " ! ! ! ' ! $ % ( $ 234 Attachment: 8-16-12 Bills (FY13) (1948 : 9/4/2012 Bills Approval (FY13)) )) )) 4.10.b.c Packet Pg. 150 $ # $ ** ( %! ( %! ( %! ( %! ( %! ( %! !"% % !"% % , %1 , %1 , %1 , %1 , %1 , %1 , %1 5 ! ! ! ! ! ! ! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! '! ! ! ! % % % % ' 0 ! ' 0 ! ' 0 ! % ! '! , %! %! %! % "% % "% , , " % ! , % ! % ' &% ' &% % '! '! '! 0 0 0 " % ' ' ' % ! / / %! %! %! %! + + + + ! ! ! ! ! " ! ! ! % ! ( ! ( ! ! ! 0 % % % ! ! ! ! ! ! ## ** 5 ! ** ** %! " + ! ! % ! " ! 00 0 # # 000 0 0 0 00 0 + ! !' !' % % ! ! ! ! + + ' ' ! " ! ! % 5 %! " 0 0 ! ! % ! ! ! ! # ! # 0 ## 00#0#- ! ! 0 ! " ! " % #0 % ! " % ! " % ! " ' '! ! ! ! "0 ! " ! # # # # 0 0 '0 '0 '0 ! ! ! ! # ! $ # $ ## ** 5 ! ** ! ' ! ' % % # 0 0 0 # 0 # 0 " 0 0 0 # # -# ' 0 0 # # # # # # # - 0 ! ' ' ' # # 0 ! " ! ! '! '! '! , , ' 0 ! '0 ! ' ! $ % ( $ )) ! )) 0 - #0# ' !/ &! % &! % " - - - * - * #0## #0## ! # ' # $ % " ! ' ! ' ! ' ! 5 $ ! ! ' ! % ( $ 234 - Attachment: 8-16-12 Bills (FY13) (1948 : 9/4/2012 Bills Approval (FY13)) )) )) 4.10.b.c Packet Pg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ttachment: 8-16-12 Bills (FY13) (1948 : 9/4/2012 Bills Approval (FY13)) 4.10.b.c Packet Pg. 152 234 ! ! " # $ % & & # & ! # $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ % % % % % % % % % % % % % % % $ " # ! # $ ! $ '' '' % % # # # # # # # # # # # # # # # ) $ & $ "" "" " " " " " ( " " " " " " ( " " " " ) * & & & )# # & ) # & ) ) # # # $ * + # * ( " " " " " " " " " " ( ( ( ( " " ! , & & - % % $ ( ( ( "" (( $ # " - , " , - " ! # & # & - " ( ( (( (( ( "" " " " $ $ ))) ))) ) ) ./ ./ , (" ! & % # & % # & & # # " ! " " " ! & % # & & & , ( " # & ! # ( # $ ! * & $ $ '' '' " " " 0 1 , " , 2 2 2 2 2 # "" "" ( "" ( "" "" ( " ( " " ( " "" , 345 Attachment: 8-30-12 Bills (1948 : 9/4/2012 Bills Approval (FY13)) 4.10.b.d Packet Pg. 153 $ $ $ $ $ $ % # # # "" & , - - $ $ $ $ $ $ $ $ ( ( ( "" # " $ " " " , " " "" " "" ( "" ( "" "" "" " $ # " & ) ! & - $ % 6 $ $ % % $ $ % % # (" & " # # # ) -" " " , " " " # # & " " " , " ( 2 - # ) % ) - $ $ % % * & %)& # ) , $ & " " " ( " ( ( , ( ( , - " ! $ ))) ) ./ , ! ! & & # & 2 ! # $ ! '' '' " , ! # ) # # # ) ) # # # ) # ( ( ( , % % ( ( & % * % ( ( (" ( ( ( , ( , 2 2 - - (" (""" ) ( " " ( " , ! $ $ % ))) ) ( ./ , ! # & ) $ # " 345 Attachment: 8-30-12 Bills (1948 : 9/4/2012 Bills Approval (FY13)) 4.10.b.d Packet Pg. 154 # * 2 # # & " # # " " " -" - " ( , ( "( " ( $ $ $ $ ))) ))) ))) ))) ) & ) ) ) ) ./ ./ ./ ./ ) ) - 7 ( , " ( - - ( ((-( " ) "" " , , , " ! ) $ % $ , ( ! ! & & # & & & # ! $ ! 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'' '' ( , $ & % & ) " " , $ % # & , 2 - ( ( , " ! # # - # ( ( ( ! # % # # % % % % % % % & & & ) # & & & & & & & & & # # # # # # # # % & * ( * "- - # " ( # " - & # ( ( ! ) - ( ( " ( -( & ) , # 7 , ( & -( # 7 , " , & & & 6 6 6 # # # # # # # # 2 & & " ( " " ( " , # # # # ) ) # # & & % % % % % % # # # # # " ( " " " ) " ( ) -" $ % 2 # ( " $ , ( ( ( " , " ! ! # % & & & # # # # & $ $ $ $ ) ) ) - $ # $ # $ # ! # $ ! ) '' '' " " " * # $ ( ( ( ( " ( ( # # # # + $ ( , " ( 345 ( Attachment: 8-30-12 Bills (1948 : 9/4/2012 Bills Approval (FY13)) 4.10.b.d Packet Pg. 156 - # # # # $ # 2 2 2 # -) $ $ $ ( - (" $ - * $ # $ $ $ ( - # # $ # ) $ -# ( " " ( ( ( ( ( ( " "( " ) ( " " " # # # # # # % * # # # # # # $ # * " " " " " " ( ( ( ( " , " " " " " " , ( -( - " " # # % % % % % % % % # $ $ 6 & # & ) ) ) ) ) ) ) ) - # & # , " ) " ( ( " ( " ( "" " " " ( ( " " (" ( " " # 7 & ) 7 " - 7 - " ( ( , , ( , - ! % % & # " ( # ( " "( "" ( ! ! ( & & # & $ , & ! # $ ! "" '' '' " , ( ! % % * # % # , ! & & # & - & * ! " - , -( -( -( , & & # & - & " & 345 Attachment: 8-30-12 Bills (1948 : 9/4/2012 Bills Approval (FY13)) 4.10.b.d Packet Pg. 157 ! * & - & & & % % - " (( "" - & $ " , " , - ! # & # # & ( # & & & $ ( , & 6 & 6 # & ) # # & # & # & # & # & # # # & "" # ) ( " " % 2 ( " " ( ) # $ ! ! & # & " ( # & # & # & # & # & & 2 , 6 # # # ) , " " & & & , " " ! # $ ! + " " + " " ( '' '' ( , 2 2 % % % - " $ " ( ( (" # & # & 7 & # % ) 7 # ) - # + - " , " " " , "( (" , & & & & & # # # # # & & & & & " (8 " (8 " 8 " " 8 "8 - & & & & & " " " ( ( " , -"(" " ! $ & $ & & % & & & 7 " " & (( " , & " , $ $ & & $ $ & & $ $ & & $ " & # & # $ " " , " " , " -(( $ " "" "" , ! & ) + & & & & & & # & # % # " & * ( "" " " " " - , , 345 " Attachment: 8-30-12 Bills (1948 : 9/4/2012 Bills Approval (FY13)) 4.10.b.d Packet Pg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ttachment: 8-30-12 Bills (1948 : 9/4/2012 Bills Approval (FY13)) 4.10.b.d Packet Pg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ttachment: 8-30-12 Bills (1948 : 9/4/2012 Bills Approval (FY13)) 4.10.b.d Packet Pg. 160 - - & - ( ( ( ( ( ( ( # $ $ (" " " ( ( ( " ( " ( $ -) ( "( "( - ( ( " ( - ( ( " ( " " ) ) ) ) * ( " ( ( ( " ( - ( " "" "" * # " "" "-" $ " " , ( ( , " " "- ! ( & & + + 7 7 & & 2 * ( " ! ! ( & & & # $ $ & # # 2 ))) ( ) , # ! $ ! '' '' " ./ " , # ) # ) $ ( , - ( , ) ) ( ( $ - ( ( " & # 6 % " -" "- " " " , 7 , -( ! & & & $ $ % " & % " 2 2 # # # # "" " "-" "- " "- " , ! # # # # ) ) # # # # # # # % % % % % % % # & ( * ) ) * #-) 2- # #-) 2- # 2 * - " " & # & # " " 345 Attachment: 8-30-12 Bills (1948 : 9/4/2012 Bills Approval (FY13)) 4.10.b.d Packet Pg. 161 - & & & & & & & - & & & & & & & & & # # # # # # # # # % % % % % % % % % # # # # ( ( - " ( ( * )# - ( ( - $ - % % % % ( ( ( (( (" ( - * * * * ( " ( & $ - " ( ( - " " " " * ! "( " " * , "" " ! & & # & # # * % % % & ! * * & # $ ! '' '' " " * ( " ( "-( # ( (( * * - " , -( ( - $ " ( ( ) ( ( (- , " ! # ) # % % & # & # * " - ( " " ( , # % * " ! - ( ( ( , "" "" "" , # # 2 # & (( ! ( & & & & & & & # ( " (* # ! ( " " " (- # ) 66 ) ( - + + + + + + % % % % % % ( " " " " " " ( " , " ( " ( !" ! ! ! !( ! ( ( ( ( ( ( 345 Attachment: 8-30-12 Bills (1948 : 9/4/2012 Bills Approval (FY13)) 4.10.b.d Packet Pg. 162 ( ! ! ( & & & # + + & % % " " - % % % % % % % % % % % % & - 2 & # # ! - ) & # $ ! ! ! '' '' " ( (" ( " " ( """ -$ " " ) -7 - " " " # " (" ( 2 " ( ) ( ( " $ #6 " #& #& $ , " ( - $ , ( , & & ) ) & & ! ! ( ( " (( ) ) ) ) ) ) ) ) ) # # ) ) ) ) ) ) ) ) ) & & & & & & & & & ) ) ) ) ) ) ) ) ) ) ) ) ) ) ) ) ) ) ( ) ) " " " " " " " ( $ ( ( (( ( # ( ) " " " " " " " , " "( ( ( " , & & & & & 6 6 6 6 6 # # # # # $ $ ! ! !( ( " " " " & ! % % " $ # # " ( (" " "" " , ( ( ( ( " " " ( " ) * * * * * * # # # ) ) - - ( " # " " ( ( - - # " ) $ " - ! ! ( # & ) ) ) ) ) # - ) # ) -# -# $ '' '' ( ( ( ( ) - # ! "" " "" - ! "( ( 345 Attachment: 8-30-12 Bills (1948 : 9/4/2012 Bills Approval (FY13)) 4.10.b.d Packet Pg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ttachment: 8-30-12 Bills (1948 : 9/4/2012 Bills Approval (FY13)) 4.10.b.d Packet Pg. 164 2 2 ( " & # - $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ & # # # # # # # # # ) ) ) ) ) ) ) ) ) % % % % % % % % % % % % % % % % % % % - - " ( ) " , ( ( , " " ( ( (" (" ( 2 ) # ) #- # - " " " " ( -0 1 ) - - ( (" ( ( ) #- # $ -# $ ) ( " " " " " " # " $- " " " ( "" ( $ " " ( " # $ 7 % # # ) ) ) % % % (( (" " & ( ! " ! $ % & & # # # # & ) ) % % $ 2 2 ) , "( # ! $ ! ( '' '' " " & ) " ( , # - $ ( (( ( , " - ( , ) 7 # " , & & & & & & + $ $ $ $ % % % % # # # # ) ) - $ $ ( ( # ( ( ( ( ( ( # ) ) # - " " "( # $ ) ( " # " " " " " $ & " " " " ) ( ( " & # " " "" (" " 7 - "" ) 6 6 7 - ( " " ( ( " & ( 345 Attachment: 8-30-12 Bills (1948 : 9/4/2012 Bills Approval (FY13)) 4.10.b.d Packet Pg. 165 $ $ $ $ $ $ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 - ( ! , 7 7 ) # ) % ) ) ) ( "( "( ( ( " ( + $ # 6 $ - # ) 7 - ! ( " ( ( , " " , 7 & # & 7 , -) ! & , # ! $ ! '' '' # , ! & & & # # & ( # 7 ( # 7 ! -( -( -( , ( ( ( , & & # - & ! & & & # & # & ) # ) 6 " & $ % $ % ) & # ( ( "" , ( ( , ) , # ) ) , 2 2 2 2 2 2 $ $ # # " " " - - ( (" (( " " # " ( ( + # ) ! , ( ( ( , ( " 2 (" , ! ! " # & ! # $ ! 345 '' '' ( Attachment: 8-30-12 Bills (1948 : 9/4/2012 Bills Approval (FY13)) 4.10.b.d Packet Pg. 166 & & ! & & & 2 ( # ( # & 2 & & & & % % # " " ) " " ! , & & & & # # 6 # & " ( " # " " " , "- ( ! ! ,, 2 ,, & & # & ! ,, 2 ,, ! # $ ! 2 '' ,, ,, )# # # & & # # $ $ & & & & & & & & & & & & & & & & & & & & & & & & & & # & # # # # & - & & # # % * # % * # % * # * & )# 6 % # % # # * * # '' & & ) ) ) -" " -" " - % # & -& # & & & -& # & & & & & - & & - ( - ( (" (- " ("(( & - , & - ( - ( "(( " " ( , ! " , # & & " # ( ( ( ! , # & ! ! # $ ! '' '' # # & # # - # - , 345 Attachment: 8-30-12 Bills (1948 : 9/4/2012 Bills Approval (FY13)) 4.10.b.d Packet Pg. 167 - ! ! ( ( 2 & & # & ! ( ( ! # $ ! '' '' 2 2 * $ & & ( ( - * " " " - , , & , * * - * - ) ) - ( ( ) & " (- " (- " - " ! ( ( , , # # % # ( ( , ( -" " 99/>?5@ 3 A55 :<4 >B 8888888888888888888888888 888888888888888888888 :4<5@ 888888888888888888888888888888 888888888888888888888888 8888888888 : C5 3 5 " Attachment: 8-30-12 Bills (1948 : 9/4/2012 Bills Approval (FY13)) 4.10.b.d Packet Pg. 168 345 4.11.a Board of Supervisors County of Louisa Louisa County Office Building Monday, August 6, 2012 6:00 PM CALL TO ORDER Attendee Name Willie L. Harper Richard A. Havasy Tommy J. Barlow Fitzgerald A. Barnes Daniel W. Byers Willie L. Gentry, Jr. Troy J. Wade Title Mineral District Supervisor, Chairman Green Springs District Supervisor, Vice-Chairman Mountain Road District Supervisor Patrick Henry District Supervisor Jackson District Supervisor Cuckoo District Supervisor Louisa District Supervisor Status Present Present Present Present Present Present Present Arrived 6:00 p.m. 6:00 p.m. 6:00 p.m. 6:00 p.m. 6:00 p.m. 6:00 p.m. 6:00 p.m. Others Present: Robert Dubé, County Administrator; Dale Mullen, County Attorney; Christian Goodwin, Finance Director; David Holtzman, Senior Planner; Bob Hardy, Director of Information Technology; Keith Greene, Fire Chief; Andy Wade, Director of Economic Development; Sherry Vena, Human Resources Director; Dr. Pettit, School Superintendent, and Alexandra Dixon, Deputy Clerk, Administration INVOCATION Mr. Havasy led the invocation, followed by the Pledge of Allegiance. ADOPTION OF AGENDA On the motion of Mr. Barnes, seconded by Mr. Wade, which carried by a vote of 7-0, the Board voted to adopt the August 6, 2012 agenda, as amended, with the following changes: - Added a school presentation regarding kindergarten numbers Added employee introduction To amend resolution to adopt the safe harbor policy section (FLSA) of the employee handbook Added a discussion on delinquent taxpayers Added a resolution for budget transfer the Louisa County Water Authority Added discussion of personnel Minutes Acceptance: Minutes of Aug 6, 2012 6:00 PM (Minutes Approval) Chairman Harper called the August 6, 2012 regular meeting of the Louisa County Board of Supervisors to order at 6:00 p.m. PRESENTATION Presentation - 2012 Interns Ms. Vaughn started off by thanking the Board for their support of this year’s internship program. Ms. Vaughn stated the internship program is a highly visible and successful program and is designed to be a representation of a real world experience, and was proud to be given the opportunity to offer the program to the students. Ms. Vaughn also thanked the sponsors for their willingness to challenge the interns, and the interns for meeting those challenges. Page 1 Packet Pg. 169 4.11.a Regular Meeting Minutes August 6, 2012 The students introduced themselves to the Board and gave a brief background on their duties and responsibilities as an intern for the summer. The Board stated they were glad the students were given the opportunity to participate in this year’s internship program and hopes they will use the tools they learned this summer to apply towards their future endeavors. Presentation - Employee Recognition Mr. Gentry recognized Louisa County Parks and Recreation for receiving VACo’s Best Achievement Award for their "Teen Quest Special Program". Employee Introduction Mr. Mullen introduced Gladys Yates the new Assistant County Attorney who came to us from Sands Anderson and prior to that she was the Assistant City Attorney in Lynchburg and Roanoke. Mr. Mullen stated Ms. Yates received her law degree from Washington and Lee and her B.A. in communications and rhetoric from the University of Virginia (UVA). Presentation - Recognizing Conner Waldron as the 2012 Educator of the Year in Louisa County Mr. Dubé recognized Conner Waldron for being awarded the 2012 Educator of the Year. The Board presented Ms. Waldron with a framed resolution of her achievement. CITIZEN'S INFORMATION PERIOD - 6:30 P.M. Betty Smart, Mountain Road District expressed her concerns with the amount of time it took the rescue squad to arrive to her place after placing a call of emergency for her husband who was experiencing severe chest pains. Ms. Smart stated that with the amount of time it took the rescue squad to arrive, and the preparation to get her husband into the vehicle, she could have already been at the hospital. Bill Murphy, Mineral District, addressed the Board regarding the excessive boat noise out at the lake and would like the Board to consider amending the Louisa County Code to include regulation of noise on the Lake. Minutes Acceptance: Minutes of Aug 6, 2012 6:00 PM (Minutes Approval) Mr. Dubé recognized Ms. Lori McLaughlin, Ms. Paula Groome-Turney, and Mr. Roy “Snake” McGhee for their years of service to the County. The Board presented each employee with a Certificate of Appreciation for their service. James "Jim" Kogle, Mineral District, also expressed his concerns with the excessive noise from water craft, but also had concerns with the noise of larger boats that seems to have increased over the past few years. Mr. Kogle encouraged the Board to revisit the County noise ordinance, so that one could be established for the lake. David Shalloway, Patrick Henry District, stated he operates a home business, after receiving a Home Occupation from the Zoning Department, which has grown into a full time job and would like to hire an employee, but the definitions within the Home Occupation do not apply to the expansion of his business, so he applied for a Conditional Use Permit (CUP). Mr. Shalloway stated the Zoning Department felt that the CUP was too much for his business so they requested Page 2 Packet Pg. 170 4.11.a Regular Meeting Minutes August 6, 2012 he propose an amendment be made to the Home Occupation definitions. Ms. Coretta Ezzell, Mountain Road District, addressed the Board regarding Dusty Road. Ms. Ezzell stated she has discussed some of the traffic and hazard issues on Dusty Road before to the Board, but is back to seek assistance on how the residents could bring the road into VDOT’s regulations. PRESENTATIONS (Continued) Dr. Pettit thanked the Board of Supervisors for offering the internship program to the students this year and recognizing Ms. Waldron for her achievement. Dr. Pettit addressed the Board to request the advertisement and hire of three teacher positions, if needed, for the 2012 school year. Dr. Pettit mentioned during the budget season they anticipated for a larger group of kindergartens coming into the 2012 school year, but at that time the number of students were not significantly larger than the previous school years, however, in the past two weeks a large number of kindergarten students have enrolled making it a greater need for the additional kindergarten teachers. The Board asked questions about the student to teacher ratio and discussed the appropriate needs of the additional teachers. On the motion of Mr. Barnes, seconded by Mr. Havasy, which carried by a vote of 7-0, The Board approved to hire three additional teachers, as needed. Presentation - VDOT Quarterly Update Mr. DeNunzio, Acting Charlottesville Residency Manager for VDOT, presented the VDOT quarterly update, which included a summary on special issues, current and future projects, construction and maintenance activities, and traffic engineering studies for the County of Louisa. Mr. DeNunzio reported that secondary and primary mowing operations are underway and the issues regarding the Route 522 pavement reflectors are currently being reviewed. Mr. Wade asked why the speed reduction on Range Rd., which was requested by the residents, was denied. Mr. DeNunzio stated that based off of the VDOT requirements, Range Rd. is not a candidate for a speed reduction. There were several questions and requests in regards to the safety of the roads in the county. PUBLIC HEARINGS - 7:00 P.M. Minutes Acceptance: Minutes of Aug 6, 2012 6:00 PM (Minutes Approval) School Presentation Regarding Kindergarten Numbers Resolution - To Approve Amendments to the Louisa County Zoning Ordinance for Telecommunications Regulations and Fees Mr. Holtzman presented the draft amendments for telecommunications regulations and fees which is intended to clarify allowed uses and height limits for wireless communications facilities; eliminate any provisions of the telecommunications article that may not be in accordance with federal law; and ensure that the Zoning Ordinance, including the Schedule of Fees, make it as simple and affordable as possible to provide wireless services in the county. The Board asked questions in regards to the height restrictions, minimum lot requirements, and Page 3 Packet Pg. 171 4.11.a Regular Meeting Minutes August 6, 2012 how our ordinance compares to other surrounding localities as well as discussing way to reduce review costs. Mr. Harper opened the public hearing. Mr. Wayne Jones, Mineral District, addressed the Board regarding the telecommunications review and stated he is opposed to the proposed increase of fees and asked the Board to postpone action until the citizens have had adequate time to review the proposed amendments. With no one (else) wishing to speak, Mr. Harper closed the public hearing and brought it back to the Board for discussion Several Board members stated they are not in support of the proposed amendment as presented and would like staff to consider making changes, specifically to the telecommunications regulations, Sec. 86-483. On the motion of Mr. Barnes, Seconded by Mr. Wade, Which carried by a vote of 7-0, the Board voted to postpone action on the proposed amendments until a fee structure is revisited and to come back for discussion within 60 days. Resolution - To Approve Amendments to the Louisa County Zoning Ordinance for Temporary Family Health Care Structures There were no questions or discussion prior to the opening of the Public Hearing. Mr. Harper opened the public hearing. With no one (else) wishing to speak, Mr. Harper closed the public hearing and brought it back to the Board for discussion. On the motion of Mr. Barnes, seconded by Mr. Gentry, which carried by a vote of 7-0, the Board voted to adopt the resolution as presented. Minutes Acceptance: Minutes of Aug 6, 2012 6:00 PM (Minutes Approval) Mr. Larry Zempke, Mineral District, addressed the Board regarding the lack of telecommunications towers in the county asked if the Board could spend more time reviewing the proposed amendments to see if it will be an advantage or disadvantage to the citizens of Louisa. Resolution - To Approve Amendments to the Louisa County Zoning Ordinance Regarding Waivers There were no questions or discussion prior to the opening of the Public Hearing. Mr. Harper opened the public hearing. With no one (else) wishing to speak, Mr. Harper closed the public hearing and brought it back to the Board for discussion. On the motion of Mr. Barnes, seconded by Mr. Wade, which carried by a vote of 7-0, the Board voted to adopt the resolution as presented. Page 4 Packet Pg. 172 4.11.a Regular Meeting Minutes August 6, 2012 Resolution - To Approve Amendments to the Louisa County Zoning Ordinance Regarding Side and Rear Setbacks on Lake Anna Mr. Barlow stated he felt that this amendment should apply to all property in Louisa County not just property at Lake Anna. Mr. Byers asked if this amendment would impact Dominion's review process. Mr. Holtzman stated if the structure were to cross over Dominion's easement, the review process would still be the same. On the motion of Mr. Gentry, seconded by Mr. Barlow, which carried by a vote of 7-0, the Board voted to adopt the resolution as presented. OLD BUSINESS Discussion - Update - Future Planning Working Groups Mr. Dubé updated the Board on the Future Planning Working Groups and stated they did not receive the citizen engagement they had hoped for, so instead of seven working groups it has been amended to three. Mr. Dubé stated the three working groups are school and general county functions, public safety, and finance, and he is hoping to start scheduling these meeting in the near future. The Board discussed ways to encourage more citizens to become involved with the working group. Resolution - For Local Governing Body Concurrence with School Division Electing to Pay the VRS Board-Certified Rate On the motion of Mr. Havasy, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board approved the resolution as presented. Resolution - To Re-appropriate FY12 Funding for LCPS CIP Project Dr. Pettit stated the FY11 Capital Improvement Plan (CIP) included budget funding for the replacement of the Trevilians Elementary School gym floor in the amount of $40,000, however, the August 2011 earthquake forced a delay on the project and the funds were not spent and remain in the CIP fund balance. Dr. Pettit is requesting for those funds to be re-appropriated because the gym floor still requires replacement. Minutes Acceptance: Minutes of Aug 6, 2012 6:00 PM (Minutes Approval) Mr. Harper opened the public hearing. With no one (else) wishing to speak, Mr. Harper closed the public hearing and brought it back to the Board for discussion. The Board discussed and asked questions regarding the life expectancy of the gym floor. Dr. Pettit stated Trevilians Elementary School opened in 1987 and those floors have never been replaced. On the motion of Mr. Gentry, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board approved the resolution as presented. Page 5 Packet Pg. 173 4.11.a Regular Meeting Minutes August 6, 2012 NEW BUSINESS Resolution - To Adopt Administrative an Update to the Employee Handbook Mr. Harper stated they are only addressing the changes to the Safe Harbour Policy Section (FLSA) of the employee handbook. The Board asked questions regarding the purpose behind the amended changes. Discussion - Renewal of the Mt. Road Agricultural and Forestal District On the motion of Mr. Barnes, seconded by Mr. Gentry, which carried by a vote of 7-0, the Board approve the renewal of Mt. Road Agricultural and Forestal Districts. Resolution - To Proceed with Selected Fiscal Year 2013 CIP Projects for Louisa County Public Schools The Board discussed and asked questions regarding the fleet maintenance, management, and life span. Mr. Forest mentioned the State has increased the life expectancy of the buses from 12 to 15 years; however maintaining a bus of that age or greater has become more difficult. On the motion of Mr. Barnes, Seconded by Mr. Gentry, which carried by a vote of 7-0, the Board approved the resolution as presented. RESULT: MOVER: SECONDER: AYES: APPROVED [UNANIMOUS] Fitzgerald A. Barnes, Patrick Henry District Supervisor Willie L. Gentry Jr., Cuckoo District Supervisor Barlow, Barnes, Byers, Gentry Jr., Harper, Havasy, Wade Resolution - To Proceed with Select CIP Projects - Sheriff's Office Vehicle Replacements Mr. Goodwin stated the Sheriff's Office has obtained pricing on the state contract for five Dodge Chargers at $23,085 each for a total expenditure of $115,425, and would like authorization to proceed with the vehicle purchases in FY 2013. Minutes Acceptance: Minutes of Aug 6, 2012 6:00 PM (Minutes Approval) On the motion of Mr. Barnes, seconded by Mr. Gentry, which carried by a vote of 6-1, with Mr. Barlow against, The Board adopted the Safe Harbor Policy Section (FLSA) changes of the Employee Handbook The Board asked questions regarding the benefit of purchasing a Dodge Charger in comparison to other vehicles. On the motion of Mr. Barnes, seconded by Mr. Wade, which carried by a unanimous vote, The Board approved the resolution as presented. Discussion on Delinquent Taxes The Board discussed they have received a numerous calls from their constituents regarding the number of county employees who are delinquent on their personal property taxes and felt like it Page 6 Packet Pg. 174 4.11.a Regular Meeting Minutes August 6, 2012 needed to be addressed. Mr. Mullen stated there is a total of 53 county employees, 284 school employees, and 9 Human Service employees who are delinquent creating a total of $95,000 of uncollected taxes. The Boards discussed different type of methods on how to collect the delinquent taxes and some felt like it is the Treasurer's responsibility to implement a process on gathering the uncollected taxes. OTHER Mr. Dubé stated that there were monthly reports and correspondence included in the Board packet and reminded the Board of several upcoming events. Mr. Dubé thanked Jane Shelhorse, Director of Parks and Recreation for organizing the annual county picnic and reminded the Board about the picnic in Walton Park at 6:00 p.m. in honor of Charlie Wilson. BOARD APPOINTMENTS Mr. Gentry stated that Mr. Hopkins has resigned from the Transportation Safety Committee, leaving two vacancies to be filled. On the motion of Mr. Barnes, Seconded by Mr. Havasy, Which carried by a vote of 7-0, the Board voted to approve the following Board appointments: - Ms. Merle Wood to the Clean Community Commission - Ms. Gladys Yates to the Community Policy Management Team - Mr. Norton to the Transportation Safety Committee CONSENT AGENDA ITEMS On the motion of Mr. Gentry, Seconded by Mr. Barnes, which carried by a vote of 7-0, the Board voted to adopt the Consent Agenda items for August 6, 2012, as follows: a. Resolution - To Renew the Maintenance Contract on the Motorola Public Safety Radio/Tower System b. Resolution - Approving Addendum No. 1076-08 Between Joyce Engineering and the County of Louisa for Solid Waste Management Services and Water Quality Monitoring Services for the Landfill c. Resolution - To Reallocate Funding for Earthquake Repairs to County Facilities from the FY12 Budget to the FY13 Budget d. Resolution - To Accept the Streets in Countryside 1 Subdivision into the Secondary System of Highways in Louisa County, Virginia e. Resolution - To Approve and Award a Contract for Plumbing Services f. Resolution - Authorizing a Supplemental Appropriation to the Louisa County Sheriff's Office for Donation to the K-9 Program g. Resolution - Authorizing a Supplemental Appropriation for the Commonwealth Attorney's Office for the Victim Witness Grant h. Resolution - Authorizing a Budget Transfer from Non-Departmental Gas Contingency to Sheriff's Office for FY 2012 i. Resolution - Budget Transfer to the Louisa County Water Authority Minutes Acceptance: Minutes of Aug 6, 2012 6:00 PM (Minutes Approval) COUNTY ADMINISTRATOR'S REPORT Page 7 Packet Pg. 175 4.11.a Regular Meeting Minutes August 6, 2012 BILLS APPROVAL On the motion of Mr. Barnes, Seconded by Mr. Byers, Which carried by a vote of 7-0, the Board approved a resolution to approve the bills for the month of July 2012 (FY12) (FY13), excluding mileage reimbursements. MINUTES APPROVAL On the motion of Mr. Wade, Seconded by Mr. Barnes, Which carried by a vote of 7-0, the Board voted to accept the following minutes as amended: a. b. c. d. e. March 24, 2012 April 9, 2012 April 23, 2012 June 18, 2012 July 2, 2012 Closed Session On the motion of Mr. Wade, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board voted to enter Closed Session at 8:48 p.m. for the purpose of discussing the following: 1. In accordance with §2.2-3711 (A) (7) VA Code Ann., for the purpose of consultation with legal counsel on actual or probable litigation (specific legal matters requiring the provision of legal advice by counsel). 2. In accordance with §2.2-3711 (A) (29) VA Code Ann., for the purpose of discussion of the award of a public contract involving the expenditure of public funds, including interviews of bidders or offerors, and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body. 3. In accordance with §2.2-3711 (A) (1) VA Code Ann., for the purpose of discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body; and evaluation of performance of departments where such evaluation will necessarily involve discussion of the performance of specific individuals. Minutes Acceptance: Minutes of Aug 6, 2012 6:00 PM (Minutes Approval) Mr. Barnes stated the June 18th meeting minutes should reflect the discussion that he made regarding the Housing Foundation's down payment assistance program and the option to purchase land to put towards as the down payment. REGULAR SESSION On the motion of Mr. Wade, seconded by Mr. Gentry, which carried by a vote of 7-0, the Board voted to return to Regular Session at 9:50 p.m. RESOLUTION - CERTIFICATION OF CLOSED SESSION On the motion of Mr. Wade, seconded by Mr. Gentry, which carried by a vote of 7-0, the Page 8 Packet Pg. 176 4.11.a Regular Meeting Minutes August 6, 2012 PRESENT VOTE Mr. Barlow Mr. Barnes Mr. Byers Mr. Gentry Mr. Harper Mr. Havasy Mr. Wade Yes Yes Yes Yes Yes Yes Yes WHEREAS, the Louisa County Board of Supervisors has convened a Closed Meeting this 6th day of August 2012, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, §2.2-3712 of the Code of Virginia requires a certification by the Louisa County Board of Supervisors that such closed meeting was conducted in conformity with the Virginia Law. NOW, THEREFORE BE IT RESOLVED on this 6th day of August 2012, that the Louisa County Board of Supervisors does hereby certify that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting was heard, discussed or considered by the Louisa County Board of Supervisors. ADJOURNMENT On the motion of Mr. Byers, Seconded by Mr. Barnes, Which carried by a vote of 7-0, the Board voted to adjourn the August 6, 2012 meeting at 9:52 p.m. BY ORDER OF: WILLIE L. HARPER, CHAIRMAN LOUISA COUNTY BOARD OF SUPERVISORS LOUISA COUNTY, LOUISA, VIRGINIA Minutes Acceptance: Minutes of Aug 6, 2012 6:00 PM (Minutes Approval) Board voted to adopt the following resolution: Page 9 Packet Pg. 177 5.14 (ID # 1982) BOARD OF SUPERVISORS COUNTY OF LOUISA RESOLUTION At a regular meeting of the Board of Supervisors of the County of Louisa held in the Louisa County Office Building at 6:00 PM on the 4th day of September 2012, at which the following members were present, the following resolution was adopted by a majority of all members of the Board of Supervisors, the vote being recorded in the minutes of the meeting as shown below: A RESOLUTION TO APPROVE AMENDMENTS TO THE LOUISA COUNTY ZONING ORDINANCE REGARDING OUTDOOR GATHERINGS AND PUBLIC ASSEMBLY WHEREAS, staff initiated a review with the Planning Commission of the regulations governing outdoor gatherings and public assembly; and WHEREAS, the Planning Commission held a public hearing on August 9, 2012, and voted to forward a recommendation of approval to the Board of Supervisors on the proposed amendment; NOW, THEREFORE, BE IT RESOLVED, on this 4th day of September 2012, that the Louisa County Board of Supervisors hereby approves the proposed amendment to the zoning ordinance regarding outdoor gatherings and public assembly. A Copy, teste: _______________________________ Robert C. Dubé, Clerk Board of Supervisors Louisa County, Virginia DOC ID: 1982 A Page 1 Packet Pg. 178 5.14 County of Louisa COMMUNITY DEVELOPMENT Memo To: From: Date: Re: Robert C. Dubé, County Administrator Paul Snyder, Community Development Director September 4, 2012 Draft Amendments - Outdoor Gatherings and Public Assembly BACKGROUND Staff requests that the Board consider the attached draft amendment regarding outdoor gatherings and public assembly. RECOMMENDATION A public hearing was held by the Planning Commission on August 9, 2012, at which time the Planning Commission voted to forward a recommendation of approval to the Board of Supervisors. Following the public hearing, it would be appropriate for the Board of Supervisors to take action on this item. DOC ID: 1982 A Page 1 Packet Pg. 179 5.14.a DRAFT AMENDMENT “Outdoor Gatherings in the R-2 District and Public Assembly” This draft amendment is intended to permit Outdoor Gatherings in the R-2 zoning district, subject to a minimum lot size acreage. The amendment would also create a distinction between commercial and non-commercial gatherings. In addition, the amendment revises the definition of Public Assembly in all zoning districts, to clarify that it applies to private as well as government-run facilities. -------------------------------------------------------------------------------------- CHAPTER 66, ARTICLE I. IN GENERAL and CHAPTER 86, ARTICLE I. IN GENERAL o Sections 66‐2 and 86‐2. Definitions. Public assembly. Facilities that accommodate assembly for sports, amusements, or entertainment purposes. Typical uses include auditoriums, sports stadiums, convention facilities, and incidental sales and exhibition facilities. Such facilities may be privately owned and/or operated. Outdoor gathering. Any temporary organized gathering expected to attract 200 or more people at one time in open spaces outside an enclosed structure. Included in this use type would be entertainment and music festivals, church revivals, carnivals and fairs, and similar transient amusement and recreational activities not otherwise listed in this section. Such activities held in public parks or on public school property shall not be included within this use type. Non‐ commercial gatherings with less than 500 people shall also be excluded. An event shall be deemed to be commercial if a charge is imposed or a donation is requested for admission to such event or for the sale of anything at such event. CHAPTER 86, ARTICLE II, DIVISION 4, RESIDENTIAL GENERAL DISTRICT (R‐2) o Section 86‐103. Permitted uses – With conditional use permit. Miscellaneous Outdoor Gathering (subject to section 86‐453) CHAPTER 86, ARTICLE VI, DIVISION 4, SPECIAL PROVISIONS o Secs. 86‐453‐86.454. Reserved Outdoor Gatherings in the R‐2 residential district. Outdoor gatherings in the R‐2 residential district shall be limited to lots with a minimum of 15 acres. Sec. 86‐454. Reserved. -------------------------------------------------------------------------------------- Bolded Text = To Be Added TEXT LEGEND Strikethrough Text = To Be Removed Attachment: DRAFT AMENDMENT_Outdoor Gatherings & Public Assembly (1982 : Draft Amendments - Outdoor Gatherings and Public Drafted 6/11/2012 (DH) Revised 6/18/2012 (DH) Revised 6/25/12 (DH) Revised 7/13/12 (DH) Recommended by Planning Commission 8/9/12 Regular Text = To Remain 1 Packet Pg. 180 5.15 (ID # 1983) BOARD OF SUPERVISORS COUNTY OF LOUISA RESOLUTION At a regular meeting of the Board of Supervisors of the County of Louisa held in the Louisa County Office Building at 6:00 PM on the 4th day of September 2012, at which the following members were present, the following resolution was adopted by a majority of all members of the Board of Supervisors, the vote being recorded in the minutes of the meeting as shown below: A RESOLUTION TO APPROVE THE ISSUANCE OF A CONDITIONAL USE PERMIT (CUP03-12) FOR AN OUTDOOR GATHERING WHEREAS, Greg Hawkins, Applicant, and Frank and Hilda Boxley, Owners, request the issuance of a conditional use permit for an outdoor gathering; and WHEREAS, the property is located on the north side of Kentucky Springs Road, between Pottiesville and Eastham roads, and the property is further identified as tax map parcel 62-98, in the Jackson Voting District; and WHEREAS, the Planning Commission held a public hearing on August 9, 2012 and voted 7-0 to forward a recommendation of approval to the Louisa County Board of Supervisors with the nine conditions listed below; and 1. The outdoor gathering use on this property shall be limited to the triathlon as presented by the applicant. The triathlon has been presented as an event that will attract roughly 1,600 participants over a two-day weekend, plus a certain number of spectators. The event will be limited to one weekend in the spring and one weekend in the fall each year. At the conclusion of each event, temporary structures such as tents and restrooms shall be removed. 2. A site plan will not be required because this is a temporary event; the permanent use of the property will remain the same. 3. A maximum of 10 camping tents will be allowed to be set up for overnight camping as part of the event. 4. Events shall be coordinated as necessary with the following government agencies: Louisa County Health Department, Virginia Department of Transportation, Louisa County Emergency Services, Louisa County Sheriff’s Office, and Louisa County Community Development. Notification to all agencies shall take place at least one month prior to the event. DOC ID: 1983 A Page 1 Packet Pg. 181 5.15 5. The applicant shall notify residents, businesses and others likely to be affected by the temporary closing of a section of Kentucky Springs Road during the triathlon. Notification shall take place at least one week before the event. 6. All required County and State permits and approvals shall be obtained prior to any event. This includes any necessary Health Department permit for potable water and/or sanitary disposal. 7. The Planning Commission shall review the CUP after a three-year period to determine whether any changes are necessary. 8. The Board of Supervisors or their designated representative reserves the right to inspect the site at any reasonable time without prior notice. 9. Violation of any condition of this permit shall be grounds for revocation of the Conditional Use Permit. WHEREAS, because Dominion has advised the applicant that this event may only be held once in the waters adjoining this property, because they are in the Waste Heat Treatment Facility, conditions #1 and #7 are changed to read as follows: 1. The outdoor gathering use on this property shall be limited to the triathlon as presented by the applicant. The triathlon has been presented as an event that will attract roughly 1,600 participants over a two-day weekend, plus a certain number of spectators. This event will be limited to one weekend in October 2012. At the conclusion of the event, temporary structures such as tents and restrooms shall be removed. 7. Per Dominion's regulations, use of the Waste Heat Treatment Facility area of Lake Anna for the swim portion of the triathlon shall be allowed only for the triathlon event to be held in October 2012. NOW, THEREFORE, BE IT RESOLVED, on this 4th day of September 2012, that the Louisa County Board of Supervisors hereby approves the requested conditional use permit with these nine (9) conditions, with the amendments to conditions #1 and #7. A Copy, teste: _______________________________ Robert C. Dubé, Clerk Board of Supervisors Louisa County, Virginia DOC ID: 1983 A Page 2 Packet Pg. 182 5.15 County of Louisa COMMUNITY DEVELOPMENT Memo To: From: Date: Re: Robert C. Dubé, County Administrator Paul Snyder, Community Development Director September 4, 2012 CUP03-12 Hawkins & Boxley BACKGROUND The applicant requests a conditional use permit for an outdoor gathering, to take place the first weekend of October 2012. The outdoor gathering would be a triathlon, to take place on the Boxley property adjacent to Kentucky Springs Road; on several roads in the area; and in the waters of the "warm" side of Lake Anna. Initially the applicant applied for this CUP with the intention of holding the event twice a year, once in the spring and once in the fall. However, Dominion advised the applicant that commercial events of this nature are not allowed in the waters of the warm side of Lake Anna. (The warm side is technically called the Waste Heat Treatment Facility.) Because the applicant only became aware of this rule recently, Dominion has agreed to allow the event, but only in October 2012. RECOMMENDATION Staff requests that the Board consider whether the conditions included in the attached resolution are appropriate. The conditions have been modified from those recommended by the Planning Commission after a public hearing on August 9, 2012. Since then Dominion has provided a note via email (also attached) that suggests a condition allowing this event only once within the company's easement. DOC ID: 1983 A Page 1 Packet Pg. 183 ‐‐‐‐‐Original Message‐‐‐‐‐ From: James K Beazley [mailto:[email protected]] Sent: Thursday, August 23, 2012 2:51 PM To: Robert Dube' Subject: CUP Language Robert, Per our conversation last Friday, I have attached some language for inclusion as a condition in the CUP regarding the Boxley's Cove/triathlon hearing. Would this be acceptable to insert this wording in the CUP prior to the Board meeting on Tuesday, September 4? If you have any questions or concerns, please don't hesitate to contact me. James ************************* 7. Use of the Waste Heat Treatment Facility area of Lake Anna at Boxley Cove for the swim portion of the triathlon shall be allowed only for the triathlon event to be held in October 2012. In recognition of Dominion Virginia Power's rights and policies concerning recreational use of Lake Anna, the swim portion of future triathlon events may not be held on any portion of the Waste Heat Treatment Facility area of Lake Anna. ************************** James K. Beazley Dominion 804‐775‐5942‐Office 804‐814‐5448‐Mobile CONFIDENTIALITY NOTICE: This electronic message contains information which may be legally confidential and/or privileged and does not in any case represent a firm ENERGY COMMODITY bid or offer relating thereto which binds the sender without an additional express written confirmation to that effect. The information is intended solely for the individual or entity named above and access by anyone else is unauthorized. If you are not the intended recipient, any disclosure, copying, distribution, or use of the contents of this information is prohibited and may be unlawful. If you have received this electronic transmission in error, please reply immediately to the sender that you have received the message in error, and delete it. Thank you. Attachment: Email from Dominion re Triathlon (1983 : CUP03-12 Hawkins & Boxley) 5.15.a Packet Pg. 184 5.15.b Permit # 743-9223 Re: Addition of Detour for Oct 6-7 Event Sir, We would like to amend permit #743-9223 to include a detour around an approximately 1.5 mile section of Kentucky Springs Road (652) between Eastham (701) and Pottiesville (650), (between points A and B on the attached map). The reason for this request is that we had the run course all off road for this event which resulted in numerous complaints by the athletes about having to run on gravel. By moving the run course to the road, we can alleviate this but we would have to shut down this section of Kentucky Springs. Having this section of road shut down would make the bike course safer for athletes getting on and off their bikes at the entrance to the race site. Having both parts of the road shut down would allow us to put cyclists in the left lane from Eastham to just shy of Pottiesville to allow for the run course and bike course to be on the same section of road in the right lane. I have spoken with Lt. Roy (Snake) McGee of the Louisa County Sheriff’s Department and he believes doing a detour for these races would be both effective and easy to manage. We would route NW bound traffic on Kentucky Springs right on Eastham then left on Moody Town to then arrive back on Kentucky Springs. SE Bound Kentucky Springs traffic would be routed right on Pottiesville, then left on Frederick hall to arrive at the intersection of Frederick Hall and Bumpass 50 meters south of the intersection of Kentucky Springs and Bumpass. There are about 20 homes on this section of Kentucky Springs that would be affected by the detour. They would still be able to come and go from their homes, they would all just need to go NW on Kentucky Springs until they got to Pottiesville or Moody Town. We would secure an electronic message board to inform the public and would give all the residents on this section a flyer and a map a month out and a week out from the event. Please let me know your thoughts on the proposed detour. I can be reached at the phone # and email address below. Thank you in advance for your time and assistance, Attachment: Road Detour Information for Triathlon (1983 : CUP03-12 Hawkins & Boxley) April 19, 2012 Greg Hawkins Set Up Events [email protected] 336-577-2801 Packet Pg. 185 Attachment: Road Detour Information for Triathlon (1983 : CUP03-12 Hawkins & Boxley) 5.15.b Detour Map Packet Pg. 186 Packet Pg. 187 5.15.c Attachment: Application & Attachments (1983 : CUP03-12 Hawkins & Boxley) Packet Pg. 188 5.15.c Attachment: Application & Attachments (1983 : CUP03-12 Hawkins & Boxley) Packet Pg. 189 5.15.c Attachment: Application & Attachments (1983 : CUP03-12 Hawkins & Boxley) Packet Pg. 190 5.15.c Attachment: Application & Attachments (1983 : CUP03-12 Hawkins & Boxley) Packet Pg. 191 5.15.c Attachment: Application & Attachments (1983 : CUP03-12 Hawkins & Boxley) Packet Pg. 192 5.15.c Attachment: Application & Attachments (1983 : CUP03-12 Hawkins & Boxley) Packet Pg. 193 5.15.c Attachment: Application & Attachments (1983 : CUP03-12 Hawkins & Boxley) Packet Pg. 194 5.15.c Attachment: Application & Attachments (1983 : CUP03-12 Hawkins & Boxley) Packet Pg. 195 5.15.c Attachment: Application & Attachments (1983 : CUP03-12 Hawkins & Boxley) Packet Pg. 196 5.15.c Attachment: Application & Attachments (1983 : CUP03-12 Hawkins & Boxley) Packet Pg. 197 5.15.c Attachment: Application & Attachments (1983 : CUP03-12 Hawkins & Boxley) Packet Pg. 198 5.15.c Attachment: Application & Attachments (1983 : CUP03-12 Hawkins & Boxley) Packet Pg. 199 5.15.c Attachment: Application & Attachments (1983 : CUP03-12 Hawkins & Boxley) Packet Pg. 200 5.15.c Attachment: Application & Attachments (1983 : CUP03-12 Hawkins & Boxley) Packet Pg. 201 5.15.c Attachment: Application & Attachments (1983 : CUP03-12 Hawkins & Boxley) Packet Pg. 202 5.15.c Attachment: Application & Attachments (1983 : CUP03-12 Hawkins & Boxley) August 10, 2012 Greg Hawkins Kinetic Endeavors, LLC 3607 Barn View Place Durham, NC 27705 RE: CUP03-12; Tax Map Parcel 62-98 Dear Mr. Hawkins, At a regular meeting of the Louisa County Planning Commission held August 9, 2012, the Planning Commission voted to forward a recommendation of approval to the Louisa County Board of Supervisors on the request for issuance of a conditional use permit for the operation of an “outdoor gathering” for a triathlon event. Assuming the draft amendment to the zoning ordinance is adopted by the Board the Board of Supervisors, recommendation of approval was made with the following conditions: 1. The outdoor gathering use on this property shall be limited to the triathlon as presented by the applicant. The triathlon has been presented as an event that will attract roughly 1,600 participants over a two-day weekend, plus a certain number of spectators. The event will be limited to one weekend in the spring and one weekend in the fall each year. At the conclusion of each event, temporary structures such as tents and restrooms shall be removed. 2. A site plan will not be required because this is a temporary event; the permanent use of the property will remain the same. 3. A maximum of 10 camping tents will be allowed to be set up for overnight camping as part of the event. 4. Events shall be coordinated as necessary with the following government agencies: Louisa County Health Department, Virginia Department of Transportation, Louisa County Emergency Services, Louisa County Sheriff’s Office, and Louisa County Community Development. Notification to all agencies shall take place at least one month prior to the event. Attachment: CUP0312 Hawkins & Boxley Planning Commission Letter (1983 : CUP03-12 Hawkins & Boxley) 5.15.d Packet Pg. 203 5.15.d 5. The applicant shall notify residents, businesses and others likely to be affected by the temporary closing of a section of Kentucky Springs Road during the triathlon. Notification shall take place at least one week before the event. 6. All required County and State permits and approvals shall be obtained prior to any event. This includes any necessary Health Department permit for potable water and/or sanitary disposal. 7. The Planning Commission shall review the CUP after a three-year period to determine whether any changes are necessary. 8. The Board of Supervisors or their designated representative reserves the right to inspect the site at any reasonable time without prior notice. 9. Violation of any condition of this permit shall be grounds for revocation of the Conditional Use Permit. The property is located on the north side of Route 652 (Kentucky Springs Road), east of the intersection with Route 650 (Pottiesville Road). The property is further identified as tax map parcel 62-98, in the Jackson Magisterial and Voting Districts. You will be notified by certified mail of the date and time of the public hearing to be held by the Louisa County Board of Supervisors. Should you have further questions or need additional information, please contact our office. Sincerely, Linda L. Buckler Co-Zoning Administrator /llb Cc: Frank Jr. and Hilda Boxley 1638 Pottiesville Road Bumpass, Virginia 23024 Attachment: CUP0312 Hawkins & Boxley Planning Commission Letter (1983 : CUP03-12 Hawkins & Boxley) Hawkins/Boxley August 10, 2012 Page 2 Packet Pg. 204 Attachment: Warm Side Management Plan (1983 : CUP03-12 Hawkins & Boxley) 5.15.e Packet Pg. 205