AVMA Convention 2008 - College of Veterinary Medicine
Transcription
AVMA Convention 2008 - College of Veterinary Medicine
2008 AVMA Convention New Orleans, LA House of Delegates Meeting Documents July 20-21, 2008 Student American Veterinary Medical Association Constitution (Revised July 15, 2007) ARTICLE I — TITLE Section 1 — The Association shall be known as the Student American Veterinary Medical Association and shall be incorporated under the laws of the General Not for Profit Corporation Act of the State of Illinois. Section 2 — The Association title may be abbreviated as Student AVMA (SAVMA). Section 3 — The SAVMA shall forever remain a not-for-profit organization in fact, and its officers shall comply with the laws of the State in which the Student AVMA is incorporated. Section 4 — Officially recognized Chapters shall be known as the (name of the college or school) Student Chapter of the American Veterinary Medical Association. Section 5 — A Chapter’s name may be abbreviated as the Student Chapter of the AVMA. (SCAVMA) ARTICLE II — PURPOSE Section 1 — To introduce veterinary students to the concept of professionalism and organized veterinary medicine. Section 2 — To promote contact and exchange of ideas between veterinary students, veterinarians and the American Veterinary Medical Association. (AVMA) Section 3 — To promote, enhance and support veterinary medical education. ARTICLE III – MEMBERS Section 1 — Membership Any full-time student enrolled in a program of study leading directly to a professional veterinary degree may be eligible for membership. Category of membership and rights are to be determined as specified in the SAVMA Bylaws. Section 2 — Tenure Members of the Association shall retain their membership only so long as they comply with the provisions of the Constitution, Operational Guidelines, and Principles of Ethics of the AVMA. ARTICLE IV — RULES OF GOVERNMENT Section 1 — This Constitution shall be the rules of government of the Student AVMA. Section 2 — Operational Guidelines The Bylaws, Digest of Official Actions, and the Manual of the House of Delegates are the Operational Guidelines and policy statements of the Student AVMA as adopted by the House of Delegates. Section 3 — Whenever a provision of this Constitution is inconsistent with a provision of the related Operational Guidelines, the provision in the Constitution shall be controlling. Section 4 — In all cases where the SAVMA Constitution and Operational Guidelines are found to be insufficient, the Student AVMA shall employ Robert’s Rules of Order as a guide. Section 5 — The Executive Committee shall, when necessary, interpret the SAVMA Constitution, Bylaws, Manual, or Digest. Section 6 — All SAVMA official documents should not conflict with AVMA official documents. Section 7 — No person(s) may solicit funds on behalf of the SAVMA or by using the Student AVMA’s title without prior approval from the SAVMA Executive Committee or the House of Delegates. Section 8 — All profits and losses from educational symposia and The Vet Gazette are the sole property and responsibility of the Student AVMA. ARTICLE V — OFFICERS Section 1 — The officers having immediate charge of the Student AVMA administrative affairs shall consist of President, President-elect, Secretary, Treasurer, International Exchange Officer, and Information Technology Officer. Section 2 - All officers, including the President, President-elect, Secretary, Secretary-elect, Treasurer, Treasurer-elect, The Vet Gazette Editor, The Vet Gazette Editor-elect, International Exchange Officer, International Exchange Officer-elect, Information Technology Officer, and Student AVMA Constitution Page 2 Information Technology Officer-elect; shall be active members of the Student AVMA until graduation or term of office is completed whichever comes last. Section 3 — Prior to election, any candidate for a SAVMA officer position (with the exception of The Vet Gazette Editor and The Vet Gazette Editor-elect) must have served one full meeting as a SAVMA delegate. Section 4 — Procedures for officer election will be according to the SAVMA Operational Guidelines. Section 5 — Terms of Office a) The term of office for the President, Secretary, Treasurer, The Vet Gazette Editor, International Exchange Officer, and Information Technology Officer shall be one year from installation. b) The term of office for the Secretary-elect, Treasurer-elect, The Vet Gazette Editor-elect and Information Technology Officer-elect shall extend from election at the SAVMA House of Delegates meeting at the AVMA annual convention until installation at the next SAVMA House of Delegates meeting at the Educational Symposium. c) “The term of office for the President-elect and International Exchange Officer-elect shall extend from election at the SAVMA House of Delegates meeting at the Educational Symposium until installation at the following SAVMA House of Delegates meeting at the Educational Symposium.” Section 6 — Installation Installation of officers will be according to the procedures outlined in the Operational Guidelines. ARTICLE VI — ADVISORS The advisors to the Student AVMA shall be the AVMA Vice President, an AVMA staff member(s) (as appointed by the AVMA Executive Vice President), the SAVMA Immediate Past President and a presidential advisor selected by the SAVMA President and endorsed by the SAVMA Executive Committee. Terms of office will be as specified in the Operational Guidelines. ARTICLE VII — HOUSE OF DELEGATES Section 1 — Purpose Student AVMA Constitution Page 3 a) The House of Delegates shall be the legislative body of the Association and shall, in principle, be the voice of its members. b) The House of Delegates shall conduct and oversee all business of the Association except as is otherwise specifically stated in the Constitution and Operational Guidelines. Section 2 — Composition a) The House of Delegates shall be composed of delegates, officers and associate members who are SAVMA members in good standing (See SAVMA Bylaws Article 4) b) Delegates shall be representatives of Student Chapters of the AVMA or representatives as allowed by the Operational Guidelines. c) All Chapters and other veterinary schools or colleges meeting guidelines for representation as defined in the SAVMA Bylaws shall be represented by two delegates at each HOD meeting. d) Delegates shall begin their term of office at the SAVMA Educational Symposium during their first year of veterinary school, unless granted an exception by the SAVMA Executive Committee. e) Delegates should serve a two-year term of office. f) Each delegate shall have one vote in accordance with the Operational Guidelines. Section 3 — House of Delegates Meetings a) Officially scheduled Student AVMA House of Delegate meetings take place during the annual Educational Symposium and the annual AVMA Convention in accordance with the Operational Guidelines. Section 4 — Quorum a) Representation from two-thirds of the all delegates shall constitute a quorum for the transaction of business in the House of Delegates. b) Delegates must be registered with the Secretary in order to cast votes and establish a quorum for the house, during that day of meetings. c) Reference to a “day” shall refer to an individual calendar day. ARTICLE VIII — OFFICIAL REPRESENTATIVES Student AVMA Constitution Page 4 Section 1 — Only the following are eligible to represent the Student AVMA in an official capacity a) Officers, Delegates, and Advisors to the Student AVMA. b) Special representatives appointed by the President, Executive Committee, or House of Delegates to accomplish a specific task. ARTICLE IX — COMMITTEES Section 1 — Standing a) Standing committees shall be established or dissolved by amendment to the Constitution and shall report to the House of Delegates in accordance with the Operational Guidelines. b) The Standing Committees shall be i) ii) iii ) iv) v) vi) vii) viii) ix) x) xi) xii) xiii) Executive Judiciary Budget Animal Welfare and Human Animal Bond Economics, Finance and Management Education and Licensure Emerging Issues Government Affairs International Veterinary Exchange Committee Multicultural Student Outreach Native American Project Public Relations Symposium Section 2 — Ad Hoc Committees a) Ad hoc committees may be convened or dissolved as deemed necessary by the President or the Executive Committee. b) Ad hoc committees shall report to the House of Delegates at all meetings. ARTICLE X — EDUCATIONAL SYMPOSIA Student AVMA Constitution Page 5 Section 1 — The Student AVMA may sponsor educational symposia as per the specifications and guidelines established in the Operational Guidelines. Section 2 — The SAVMA Educational Symposium shall be held annually in accordance with the Operational Guidelines. Section 3 — These Symposia shall be designed to permit students in attendance to become familiar with phases of veterinary medicine that are not usually covered in their regular curricula. Section 4 — It is recognized that there is great value in affording veterinary students the opportunity to meet and socialize together, and to gain an introduction to organized veterinary medicine. ARTICLE XI —The Vet Gazette Section 1 — The Student AVMA shall publish an official journal known as The Vet Gazette per the specifications and guidelines established in the Operational Guidelines. Section 2 — The purpose of The Vet Gazette is to educate and inform veterinary students. The Vet Gazette will also serve to help build a sense of national community among veterinary students. Section 3 — The goal is to provide articles by and for veterinary students. Information pertaining to veterinary schools, SCAVMA, the AVMA, and veterinary medicine shall receive priority. Article XII — CONSTITUTIONAL AMENDMENTS Section 1 — The House of Delegates may amend this Constitution at any of its meetings by a two-thirds vote cast by the Delegates registered and voting at the meeting, provided the proposed amendment shall meet the following requirements. Section 2 — The proposed amendment must be introduced at the preceding meeting and a copy must be filed with the Executive Committee at least ten (10) days prior to the beginning of said meeting. Introduction of properly filed amendments, indicating the exact words to be added or deleted, does not require action by the House of Delegates. Section 3 — The proposed amendment must be approved by the AVMA Executive Vice President prior to final action. Amendments may be introduced by the SAVMA Executive Committee or any member of the SAVMA House of Delegates. Student AVMA Constitution Page 6 ARTICLE XIII — DISSOLUTION Section 1 — Only an officer or Delegate may propose dissolution of the Student AVMA. Section 2 —The House of Delegates may approve the dissolution of the Student AVMA by a two-thirds majority of votes cast by Delegates registered and voting at two consecutive House of Delegates meetings. Section 3 — The written preceding dissolution must be introduced at the meeting preceding the first vote, and a copy must be filed with the SAVMA Executive Committee and the AVMA Executive Vice President at least ten (10) days prior to the beginning of said meeting. Section 4 — AVMA Executive Board shall have the authority to dissolve the Student AVMA if no meetings of the House of Delegates are held for two consecutive years. Section 5 — In the event of the dissolution of the Student AVMA the assets of the Association, after discharging all its obligations, shall be donated to the AVMA Auxiliary Student Loan Fund that is managed by the American Veterinary Medical Foundation. Student AVMA Constitution Page 7 Student American Veterinary Medical Association Bylaws (Revised July 15, 2007) Article I — Membership Categories Section 1 – Active Members Active members of the Student AVMA (SAVMA) are full-time students at AVMAaccredited schools or colleges of veterinary medicine who are also members of the chartered Student Chapters of the AVMA at their respective schools or colleges. Section 2 – Associate Members Associate members of the Student AVMA are full-time students enrolled in a program of study leading directly to a professional veterinary degree, granted by a school or college of veterinary medicine where a student chapter does not exist. Section 3 — Application Veterinary students who meet the criteria in this Article will apply through their local organization or directly to the Student AVMA and upon receipt of dues, will be accepted into membership. Article II — Officers Section 1 — Officer Descriptions a) President i) The President shall be the presiding officer at all meetings of the HOD and the Executive Committee. ii) The President shall ensure that all rules of government of the Association are followed as set forth by the Constitution and the Operational Guidelines. iii) In the absence of the President, the President-elect shall act as presiding officer at all meetings of the HOD and the Executive Committee. In the absence of the President-elect, the Secretary shall act as presiding officer. iv) If the President is unable to complete the specified term of office, the President-elect shall assume the office of President for the remainder of that term in addition to the regular term of office. If the President-elect has not been elected, the Secretary shall assume the office of President for the remainder of that term of office. v) The President shall promptly appoint replacements for any other officer unable to complete the specified term of office. These appointments are subject to approval by the Executive Committee and subject to a vote of the SAVMA HOD at the next regularly scheduled meeting of the SAVMA HOD. SAVMA HOD approval will be signified by a majority vote. vi) The President shall direct the Executive Committee in the appointment of all Standing and Ad-Hoc Committee members and shall promptly fill vacancies in committees created by any cause. vii) The President shall be the Student AVMA Delegate in the AVMA HOD. viii) The President is responsible for maintaining a written history for the organization for the duration of his/her term of office. b) President-elect i) The President-elect shall become familiar with all duties and responsibilities of the office of the President. ii) The President-elect shall be considered a member of all committees in addition to the Executive Committee. iii) The President-elect shall be the Student AVMA Alternate Delegate in the AVMA HOD. c) Secretary i) The Secretary shall record and prepare for publication the minutes of each of the HOD meetings and Executive Committee meetings. These minutes shall be distributed to officers, delegates, the AVMA Executive Vice President, and Student AVMA Advisors. ii) The Secretary shall prepare committee reports, lists, and other information for distribution as directed by the President, the Executive Committee, or the HOD. iii) The Secretary shall ensure that all rules regarding the preparation of reports, lists, correspondence, histories, and other written communications are followed. iv) The Secretary shall submit proposed amendments to the Constitution to the AVMA Executive Vice President no later than 10 days prior to introduction by the Student AVMA HOD. v) The Secretary shall submit proposed resolutions or amendments to the Bylaws to the AVMA Executive Vice President no later than 30 days prior to final action by the Student AVMA HOD. vi) In the event that the AVMA HOD session occurs when there is no SAVMA President-elect in office, the Secretary shall serve as the Alternate Delegate. d) Treasurer Student American Veterinary Medical Association Bylaws Page 2 i) The Treasurer shall be responsible for the resources of the Student AVMA, and shall keep a careful account of the same and shall make such disbursements as the Student AVMA HOD, Executive Committee, or the President shall direct. ii) The Treasurer shall be responsible for ensuring that annual audits of the Educational Symposia and The Vet Gazette accounts are conducted. iii) The Treasurer shall be responsible for ensuring that federal tax returns are completed and submitted in a timely manner. iv) The Treasurer and the Student AVMA Staff Advisor with the approval of the Executive Committee shall select repository of the Student AVMA’s resources. e) The Vet Gazette Editor i) The Editor may run for reelection, as long as he/she is eligible. ii) The Editor shall be responsible for the publication of The Vet Gazette, the official journal of the Student AVMA. iii) The Editor shall have the responsibility to appoint any staff members who are necessary to conduct business. iv) The transition between schools hosting The Vet Gazette shall be conducted as quickly and efficiently as possible, not to exceed 30 days after installation of the new The Vet Gazette editor. f) International Exchange officer (IEO) i) The IEO shall maintain correspondence with the International Veterinary Student Association’s (IVSA) Executive Committee and serve as the official representative between the Student AVMA and foreign veterinary schools. He/she shall also represent SAVMA at the annual IVSA Summer Congress and shall submit copies of all correspondence to the AVMA Advisor and SAVMA Executive Committee once available. ii) In the event the IEO cannot attend the IVSA Summer Congress, the SAVMA President shall appoint a representative. iii) The IEO shall be a member of the International Veterinary Student Relations Committee. iv) The IEO shall correspond with the president or representative of the local IVSA chapters at each US college of veterinary medicine to help stay informed and help coordinate with international activities. g) Information Technology Officer (ITO) i) The ITO shall oversee the Student AVMA’s information technology resources. These include, but are not limited to, inventory and management of the Student AVMA’s hardware and software, updates to the SAVMA web site and support the Student AVMA Delegate List-serve. Student American Veterinary Medical Association Bylaws Page 3 ii) The ITO shall have the responsibility to appoint any SAVMA volunteer staff members necessary. iii) The ITO shall be responsible for oversight of any conference calls involving the Student AVMA. Section 2 — Election of officers a) Nominations and elections for Secretary-elect, Treasurer-elect, The Vet Gazette Editorelect, and Information Technology Officer-elect shall be made at the AVMA Convention. b) Nominations and elections of the President-elect and International Exchange Officerelect shall be made at the Educational Symposium HOD meeting. c) Nominees for an office with a term that will continue after their graduation from veterinary school shall be eligible to seek that office providing the member shall not have graduated before election to that office. d) All elections shall require a majority vote of the Student AVMA HOD. e) In the event that one candidate does not receive a majority on the first balloting, the two candidates receiving the most votes shall move to a second balloting. If there is a tie for the second position, both nominees may advance to the second balloting. f) In the event of a tie, the President shall cast the deciding vote g) The President, Secretary, and Treasurer shall not run for a second term in the same office. h) Nominations for officer and officer-elect positions shall include a resume. i) Only Active Members may run for and hold office. Section 3 — Installation of officers a) Installation of the President, President-elect, Secretary, Treasurer, The Vet Gazette Editor, International Exchange Officer, International Exchange Officer-elect, and Information Technology Officer shall take place on the last day of the SAVMA HOD meeting at the annual Educational Symposium. b) The installation of the Secretary-elect, ITO-elect, The Vet Gazette Editor-elect, and Treasurer-elect shall take place on the last day of the SAVMA HOD meeting at the AVMA Annual Convention. Section 4 — Resignation, removal, death, and succession of an SAVMA officer a) Resignation of a SAVMA officer must be submitted to the entire SAVMA Executive Committee in written form. The SAVMA Executive Committee will inform the AVMA Student American Veterinary Medical Association Bylaws Page 4 Staff Advisor(s) and the SAVMA HOD within 5 working days of receipt of the resignation. b) Removal of a SAVMA officer from their elected position must be by 2/3 majority vote of the SAVMA Executive Committee. This vote cannot occur via electronic means other than phone conference. Parliamentary rules must be strictly enforced for this vote and prior discussion. The SAVMA Executive Committee will inform the SAVMA HOD within 5 working days of the removal of a SAVMA Officer. Removal of a SAVMA Officer can occur for the following reasons: i) Failure to perform the duties of the elected office which are outlined in the SAVMA Operational Guidelines (Bylaw Article 2, Manual part 1, and any other section of Operational Guidelines that applies). ii) Failure to attend two (2) consecutive meetings without prior approval by the President and/or Executive Committee or failure to attend three (3) consecutive meetings. Meetings of the SAVMA Executive Committee may be electronic (including, but not limited to, via telephone) or in person. iii) Failure to attend any of the regularly scheduled SAVMA HOD meetings. iv) Inappropriate representation of SAVMA and/or the AVMA (as outlined in the SAVMA Operational Guidelines). c) All proceedings to remove an officer must be presented to the AVMA Staff Advisor(s) for review and recommendation prior to a SAVMA Executive Committee vote to remove a SAVMA Officer. The AVMA Executive Vice President and the AVMA Staff Advisor(s) must be informed of the removal of a SAVMA Officer within 5 working days of the vote to remove said officer. d) In the case of death of a SAVMA Officer all SAVMA Executive Committee members, the SAVMA HOD, and the AVMA Staff Advisor(s) must be informed within 5 working days of the announcement of the death. The process of succession for the deceased SAVMA officer is outlined in the SAVMA Operational Guidelines (Bylaw Article II Section 1, a, v). e) Succession of a vacant SAVMA Officer position which occurs, for whatever reason, shall be as outlined in the SAVMA Operational Guidelines (Bylaw Article II Section 1, a, Article III — ADVISORS Section 1 — AVMA Vice President Serves as the official liaison from the AVMA Executive Board to the Student AVMA and the Student Chapters of the AVMA. Student American Veterinary Medical Association Bylaws Page 5 Section 2 — AVMA Staff Advisor Shall be responsible for advising the Student AVMA on matters of AVMA policy, and keeping the AVMA Executive Board informed of the activities of the Student AVMA. Section 3 — The AVMA Vice President and AVMA Staff Advisor shall be allowed to act on behalf of the Student AVMA and the Executive Committee regarding any or all matters of fiscal inquiry. Section 4 — Presidential Advisor a) The Presidential Advisor shall be a member of the AVMA, appointed by the SAVMA President-elect and approved by the Executive Committee. b) This advisor shall be an individual who can benefit the Student AVMA by advising from that person’s area(s) of perspective and expertise and gain from better knowledge of the Student AVMA. c) The term of office for the Presidential Advisor shall be two years, to coincide with the appointer’s term of office. Section 5 — Immediate Past President a) The Immediate Past President shall serve as advisor to the Student AVMA Executive Committee and Student AVMA HOD. b) The term of office for the Immediate Past President shall extend from the installation of the new president until the adjournment of the HOD meeting held at the following Educational Symposia. Article IV— House of Delegates Section 1 — House of Delegates (HOD) representation for Active members There shall be two delegates, referred to as Senior or corresponding Delegate (in their 2nd term in the HOD) and Junior or alternate Delegate (in their first term in the HOD), with voting representation from each of the veterinary schools and colleges that meet one of the following provisions: a) U.S. veterinary schools or colleges that are AVMA accredited and have 80% of the student body as Student AVMA members. b) Foreign AVMA accredited veterinary schools or colleges with AVMA recognized chapters and have 80% of the student body as Student AVMA members. Student American Veterinary Medical Association Bylaws Page 6 Section 2 — House of Delegates representation for Associate members There may be two delegates (non-voting) from each of the veterinary schools and colleges that meet the criteria for Associate membership, based on the following requirements.: a) The Associate members of that school must maintain 80% of their enrolled student body as the Student AVMA Associate members and maintain at least 80% membership in their local student organization. b) The request for representation by a new Associate organization will be made at a meeting of an officially convened HOD and may be granted at the following meeting upon review and approval of application materials as outlined in the Operational Guidelines. Former affiliate organizations represented in the HOD shall continue their representation as Associate members. c) Upon the recommendation of the Student AVMA Advisors, approval of representation by an Associate organization in the HOD will be granted by a majority vote of the House. Section 3 — House of Delegates representation for guest student organizations Schools and colleges that do not meet the criteria in Article 4 Sections 1 or 2 may have non-voting representation. Section 4 — Meetings a) The President will provide a copy of the proposed agenda for meetings to all Delegates, Officers, and Advisors in advance of meetings. b) The President may modify the order of business as deemed necessary or expedient; except that if a Delegate objects, the modification must be approved by two-thirds of the Delegates, providing a quorum is present. Article V — Standing Committees Section 1 – Executive Committee The Executive Committee shall consist of the following voting members: President, President-elect, Secretary, Treasurer, The Vet Gazette Editor, Information Technology Officer and International Exchange Officer. The non-voting members consist of the following members: Secretary-elect, Treasurer-elect, ITO-elect, IEO-elect, and The Vet Gazette Editor-elect. Section 2 — Other Standing Committees a) The Executive Committee as directed by the President shall appoint Delegates to any and all standing committees listed in the Constitution, Article 9, however the Budget Committee shall include all committee chairs and the SAVMA Executive Committee. The Judiciary Committee shall consist of Executive Committee members. Student American Veterinary Medical Association Bylaws Page 7 b) Delegates shall remain members of a committee as long as their tenure as Delegate, unless otherwise determined necessary by the President or Executive Committee. c) Standing committees shall nominate a committee member to fill any vacant committee chair position. The Executive Committee before the end of the current, scheduled HOD meeting will approve this nomination. d) The President shall appoint a committee chair in the advent of a vacancy that occurs between official HOD meetings. Section 3 — Reports and Communications a) Each committee shall submit, to the Secretary, a written report of meeting minutes, activities, and proposed activities, thirty (30) days in advance of all HOD meetings, after each committee meeting, and by the close of all HOD meetings or as requested by the Executive Committee. b) Each committee shall submit, to the Secretary, a written interim report of activities by November 1 of each year. c) Any person who represents the Student AVMA at a meeting of another organization, and/or receives money other than a prize from the Student AVMA must submit a written report of related activities to the HOD. Section 4 — Charges to Standing Committees a) Executive The Executive Committee shall be the administrative body of the Student AVMA and be charged with ensuring that the provisions of the Student AVMA Constitution and Operational Guidelines are met on a yearly basis. b) Judiciary The committee shall function to review Resolutions and propose amendments to the Student AVMA Constitution and Operational Guidelines. At the discretion of the President, the HOD may refer proposed amendments to the Constitution and Operational Guidelines to this committee for review and recommendations prior to any action. c) Budget This committee shall function to establish a working budget for the Student AVMA. d) Animal Welfare/Human Animal Bond i) The committee shall keep abreast of topics relating to animal welfare, and inform the HOD and provide information for distribution to the local chapters of Student American Veterinary Medical Association Bylaws Page 8 the Student AVMA. This shall include information on professional ethics as they relate to the animal welfare and the human-animal bond as well as information regarding domestic, exotic and laboratory animals. ii) The committee chair or the chair’s appointee will act as a voting member, and student representative to the AVMA Animal Welfare Committee. iii) The committee chair or the chair’s appointee will act as a voting member, and student representative to the AVMA Human-Animal Bond Committee. iv) The committee shall promote student awareness and participation in issues pertaining to Animal Welfare and the Human-Animal Bond. e) Economics, Finance and Management The committee shall serve to promote education of current economic issues facing the veterinary industry; maintain a liaison with the NCVEI (National Commission for Veterinary Economic Issues); promote opportunities for student personal and professional development and serve as a resource for SCAVMA chapters and business clubs f) Education and Licensure The committee shall serve to encourage the development and refinement of veterinary educational programs at veterinary schools and colleges in the United States and other AVMA-accredited institutions, and to facilitate licensure of graduates from these schools. In addition to encouraging continued communication between the Student AVMA and the AAVMC, the committee shall also encourage Student Chapters of the AVMA to become involved in the development of curriculum and educational opportunities at their respective schools and colleges. g) Emerging Issues i) The Committee will act as a resource/contact/information center for emerging issues in the profession, which affect veterinary students. ii) The Committee will encourage programs, which support conservation and promote the veterinarian as a key and necessary element in them. iii) The Committee will support the AVMA HOD, when appropriate,in their efforts to bring conservation issues to the forefront. iv) The Committee chair or the chair’s appointee will represent the Student AVMA as a member of the AVMA’s Committee on Environmental Issues. h) Governmental Affairs i) The committee shall survey current legislative actions applicable to veterinary medical students and report such actions to the SAVMA HOD as well as sponsoring informational programs to distribute legislative materials to each of Student American Veterinary Medical Association Bylaws Page 9 the Student Chapters and to support programs for legislative awareness at member veterinary schools. ii) The Committee chair or the chair’s appointee will serve as a student liaison to the AVMA Political Action Committee. i) International Veterinary Exchange Committee This committee shall promote the advancement of veterinary education and animal welfare throughout the world. The committee shall facilitate individual cultural and educational exchange through the recruitment of veterinarians and veterinary students to participate in international student exchange programs. The committee shall also distribute information about the activities of the International Veterinary Student Association and encourage local chapters to be involved in international activities. j) Multicultural Student Outreach The Multicultural Student Outreach Committee communicates and addresses the concerns of our diversifying student body to the SAVMA House of Delegate, strives to educate students about the importance of diversity and multicultural competency within our profession, and provides public awareness of the multifaceted field of veterinary medicine. k) Native American Project The committee shall assist in the provision of the veterinary medical care for Native American Nations, the provision of practical experience for Student AVMA members and to interest Native American youth in careers in veterinary medicine or allied health careers. l) Committee on Communications i) The Committee shall serve to present ideas and suggestions on ways to enhance communication among the AVMA, the Student AVMA, and its student chapters. ii) The Committee will provide ideas for the promotion of veterinary medicine within the community and sponsor projects with this goal. iii) The Committee chair, or an appointee of the chair, will act as an ex-officio representative to the AVMA Council on Committee on Communications. The representative will serve a one-year term, starting at the AVMA Annual Convention and ending at the Student AVMA symposium. m) Symposium i) The Committee is charged with the responsibility of updating and maintaining the Educational Symposium guidelines. ii) The Committee will assist in the transfer of information among hosting schools or colleges, and schools or colleges interested in presenting a bid for Student American Veterinary Medical Association Bylaws Page 10 hosting the Symposium. iii) The chair shall be one of the Delegates from the school hosting the upcoming Annual Student AVMA Educational Symposium as selected by the HOD. iv) The assistant chair shall be one of the Delegates from the school hosting the following Annual Student AVMA Educational Symposium as selected by the HOD. ARTICLE VI — FINANCES Section 1 — Budget and Financial reports a) The Treasurer shall annually submit a projected budget, which is approved by the budget committee for the coming fiscal year at the SAVMA HOD meeting at the AVMA Annual Convention. A majority vote of the HOD will be required for approval. b) The fiscal year for all Student AVMA business shall be September 1 to August 31. c) The Treasurer’s report to the HOD, at each meeting, shall contain an account of all monies spent, received, and retained by the Student AVMA during the fiscal year. d) At the completion of the fiscal year, the Treasurer shall balance accounts and turn the records, including all bank statements and cancelled checks, over to a committee or agency selected by the Executive Committee for audits. Section 2 — Disbursement of Funds a) Budgeted funds may be drawn upon with approval of the Treasurer. b) Requested funds that are not budgeted, or requested funds that exceed the budgeted amount, may be provided upon approval of the Executive Committee or the HOD. c) In order to receive budgeted funds, delegates or officers must submit to the Secretary all reports required by the Constitution and Operational Guidelines unless otherwise approved by the Executive Committee. d) Students receiving scholarships, awards, or financial disbursement from the Student AVMA must be Student AVMA members in good standing. Section 3 — Membership Dues a) The Executive Committee, with the approval of the SAVMA HOD, shall determine the annual dues and any applicable late fees for each membership category. b) Membership dues shall be received on or before December 1 of each year for that school year. Membership dues received after the above date may be subject to a late fee assessment. Student American Veterinary Medical Association Bylaws Page 11 c) Student Chapters and local student organizations must maintain payment of dues for at least 80% of enrolled students at least 30 days prior to a SAVMA HOD meeting to maintain their voting privileges in the SAVMA HOD. The SAVMA Treasurer will notify the chapter or local organization that is below 80% membership on December 1st. Section 4 — Travel Expenses a) The Student AVMA shall provide travel funds, as approved by the Executive Committee, for the following: i) The SAVMA Officers ii) The Student AVMA Presidential Advisor iii) Representatives of the Student AVMA as deemed necessary by the Executive Committee or HOD. iv) Delegates as per the Constitution and Operational Guidelines. b) Travel expenses shall include the following: i) The lowest available coach airfare or a per mile expense specified in the annual budget. ii) Rental car fees if deemed necessary by the Executive Committee iii) Hotel accommodations iv) All meals and travel-related expenses. c) Delegates may seek reimbursement for travel expenses per the following: i) The lowest available coach air fare, not to exceed $500.00, per Delegate from a Student Chapter or local student organization, or per mile expense specified in the annual budget, may be requested for travel expenses to the HOD meetings, granted upon approval of the Executive Committee, based on need and number of requests received prior to the deadline. ii) All requests for travel expenses and documentation of financial need and hardship by Delegates must be received by the Student AVMA Treasurer at least ninety (90) days prior to the Student AVMA HOD meeting. iii) Financial need must be demonstrated by the requesting student chapter or local organization to the satisfaction of the Executive Committee, including complete financial disclosure by the requesting chapter. d) All mileages shall be calculated as air miles between the point of origin and the point of destination. Student American Veterinary Medical Association Bylaws Page 12 Section 5 — Educational Symposium a) An emergency fund, which is approximately equal to 25% of the average gross cost of the past two Symposia, shall be held as reserves and shown on a balance sheet reviewed annually by the Student AVMA. These funds are to be maintained as a contingency against debts incurred, and may be disbursed upon approval of the Executive Committee or the HOD. b) Following the close of the Symposium, the Host School or College must ensure that all accounts are closed and records turned over to the Treasurer for audit at least ten (10) days prior to the start of the HOD meeting at the AVMA Annual Convention that immediately follows this Symposium. Section 6 — The Vet Gazette a) The Student AVMA Treasurer shall be informed quarterly of all debits or credits to allfiscal accounts related to the hosting of The Vet Gazette. b) Following publication of the final issue of The Vet Gazette of the school year, the Editor must ensure that all accounts are closed and records turned over to the Treasurer for audit at least ten (10) days prior to the start of the HOD that immediately follows the publication of the last issue. Article VII — Symposium Section 1 — Time and Place a) The Student AVMA shall hold an annual Educational Symposium at a school or college of veterinary medicine with voting representation in the HOD, between February 1 and April 30 (a period of 90 days). b) Official activities, not inclusive of the HOD or its committees' actions, for these Symposia shall take place for two (2) days and three (3) nights. Section 2 — Bids The SAVMA HOD shall select the Symposium site from submitted bids two years in advance of the proposed Symposium. Section 3 — Symposium General Manager and Treasurer The Host school or college which has been awarded the symposium by the SAVMA HOD shall select the Symposium General Manager and Treasurer. Upon selection of these two positions the Host school will notify the SAVMA Executive Committee, SAVMA HOD, and the AVMA Staff Advisor(s). Student American Veterinary Medical Association Bylaws Page 13 Section 4 — Finances a) The Symposium shall maintain banking accounts at the same location as the Student AVMA accounts unless otherwise permitted by the Executive Committee. b) The Student AVMA Treasurer and the Treasurer of the Educational Symposium shall be the sole custodians of the resources of the Symposium. c) A strict accounting of all funds received and expended and all accounting close records, including all cancelled checks (or photocopies) and all bank statements, shall be sent to the AVMA Staff Advisor and the Student AVMA Executive Committee, ten (10) days prior to the start of the AVMA Annual Convention unless an extension is granted by the Executive Committee. d) The Student AVMA Treasurer shall be informed quarterly of all debits or credits to all fiscal accounts related to the hosting of the Educational Symposia. e) Expenses for all speakers shall be limited to travel, hotel and miscellaneous expenses to be paid through sponsorship. The hosting school's Symposium committee will bear the responsibility of finding such sponsorship. No additional honoraria, gifts, or mementos shall be given by the hosting school's Symposium committee. f) Chapters or local student organizations may not, prior to being awarded the Symposium bid, solicit funding or promises of funding without the express consent of the Executive Committee. Section 5 — Information Booths In accordance with SAVMA Exhibitor Rules and Guidelines, the Educational Symposium Planning chair may invite or permit non profit organizations, AVMA allied groups and veterinary-related commercial entities to present educational materials and/or product information to symposium attendees only during specified time periods as specified by hosting schools. Section 6 — Symposium Report The Symposium Chair shall create a file composed of a chronologic record of the events in the planning of the Symposium and of reports from each committee chair. These reports shall contain the committee’s protocol, problems, and suggestions. Student American Veterinary Medical Association Bylaws Page 14 Section 7 — Symposium Proceedings a) Symposium proceedings (written lecture texts, electronic texts, or outlines of scheduled presentations) shall be provided. b) The Symposium proceedings may not be republished, reproduced, transmitted or distributed, whether mechanically, electronically or in any other medium, without prior written approval from the Student AVMA Executive Committee and the AVMA Staff Advisor. Commercial reproduction and multiple distribution or publication, in any form or medium, is prohibited. Section 8 — Symposium Contests a) The following two athletic and four academic contests will be conducted annually at the Student AVMA Symposium: volleyball, tug-o-war, bovine reproduction, equine aging, SAVMA Challenge, and freshman anatomy (open to freshmen/ first year students only). b) The Host school or college shall not enter any academic competitions. Section 9 — Commercial Sponsors a) Corporation sponsorship of any activity associated with the Student AVMA Educational Symposium is permitted provided that such sponsorship furthers the symposium objectives and is in keeping with the professional environment of the event. The Host School Symposium Planning Committee (HSSPC) shall have the final selection of content and of presenters for the scientific program and its workshops. Corporate sponsors shall be provided the opportunity for appropriate recognition during the symposium and in symposium literature. The corporate sponsors shall be recognized in the following ways: "provided through an educational grant from..." or "co-sponsored by..." b) When conferences, meetings, or lectures are sponsored by outside entities, the organization that presents the program, not the funding sponsor, shall have control of the content and speakers. c) The corporate sponsor will be expected to avoid any implication in its announcement, descriptive programs, or promotional materials that the Student AVMA is part of a joint sponsorship. d) The HSSPC reserves the right to refer any request for corporate sponsorship to the Student AVMA Executive Committee for evaluation, approval, or disapproval Student American Veterinary Medical Association Bylaws Page 15 Section 10 — Alcohol Policy a) Non-alcoholic beverages will be available at all times at all Symposium-sponsored events where alcohol is being served. If the alcohol is to be served free, non-alcoholic beverages must also be free and subject to the same restrictions as the free alcohol. b) Alcohol will not be served at any SAVMA sponsored function that involves the handling of animals by students. c) Free, unlimited quantities of alcohol shall not be served at any Symposium sponsored events. d) Symposium-sponsored events that serve alcohol will have transportation services to and from the event available for all Symposium attendees throughout the course of events. ARTICLE VIII — THE VET GAZETTE (the official journal of the Student AVMA) Section 1 — Circulation a) All members of the Student AVMA shall receive a subscription and/or access to the journal upon payment of membership dues. b) It shall be produced no fewer than three (3) times during each academic school year, which is defined as September to May. Section 2 — Management a) Editor i) The Editor is responsible for coordination of all aspects of the publication and distribution. ii) The Editor is a member of the Student AVMA Executive Committee and shall have a thorough understanding of the Student AVMA. b) Editorial Rights i) It is the goal of the Student AVMA in publishing The Vet Gazette to promote all aspects of veterinary medicine, and to represent and support all points of view on topics pertinent to veterinary medicine, with the exception of those that may conflict with AVMA Policy Statements and Guidelines, and the Veterinary Code of Ethics. ii) The Student AVMA, The Vet Gazette Editor, and the AVMA reserve the right to edit or withhold publication of any submissions. iii) The outgoing The Vet Gazette Editor shall contact current The Vet Gazette advertisers to establish preliminary advertising for the following year. The Student American Veterinary Medical Association Bylaws Page 16 outgoing The Vet Gazette Editor, in conjunction with the incoming The Vet Gazette Editor, shall review and approve any advertising contracts that extend beyond the outgoing school's publishing responsibility. c) Advisor i) There shall be a local faculty or staff member at the host school or college to serve as an advisor to the The Vet Gazette Editor ii) The advisor shall act to facilitate publication at the host school or college and assist the editor in any manner possible. Section 3 — Contributing Editors a) Contributing Editors shall be responsible for local distribution of The Vet Gazette within a reasonable amount of time and/or notification of online publication of the magazine. b) The Senior Student AVMA Delegate from each school or college shall serve as that school's or college’s local Contributing Editor. c) The Contributing Editors may appoint another Student AVMA member to assist them. Section 4 — Distribution/ Access The Vet Gazette staff shall send the required number of copies, specified in the host school’s or college’s bid to each school or college in bulk and/or provide notification of new online issues via Contributing Editors or another method to each member of the Student AVMA upon publication. Section 5 — Bids The host school or college and, The Vet Gazette Editor, shall be selected from the Student AVMA HOD at the Educational Symposium for the following academic year. Section 6 — Finances a) A strict accounting of all funds received and disbursed by The Vet Gazette shall be sent to the AVMA Staff Advisor and the Student AVMA Executive Committee ten (10) days prior to the start of the AVMA convention. b) The Vet Gazette may maintain bank accounts under the financial umbrella of the Student AVMA in a location to be approved by the Executive Committee, with quarterly reports submitted to the Treasurer. Student American Veterinary Medical Association Bylaws Page 17 c) The solicitation of monies from potential advertisers or sponsors shall be conducted only after the school has been awarded the bid, and only with the prior approval of the President or Executive Committee. d) Funds to be used for Editor travel may be requested through the Student AVMA budget. These funds may be used for either travel as needed or to expedite the transition of the publication. Article IX — Amendments Section 1 — Bylaw Amendments and Resolutions a) The HOD may amend these Bylaws or pass a Resolution at any of its meetings by a majority vote of the Delegates registered and voting at the meeting, provided a quorum of Delegates are present. The proposed amendment or resolution shall meet the following requirements: i) The Executive Committee or any member of the Student AVMA HOD may introduce a resolution or a proposed amendment to the Bylaws in writing to the Executive Committee no later than 40 days prior to the Student AVMA HOD meeting at which it is to be considered. ii) The AVMA Executive Vice President must approve all proposed resolutions or Bylaws amendments no later than 30 days prior to the vote by the Student AVMA HOD. b) The Secretary shall advise the AVMA Executive Vice President in writing of all new resolutions or amendments to the Bylaws passed by the Student AVMA. c) Bylaws and Resolutions shall be recorded, dated and distributed with the Student AVMA Constitution. Student American Veterinary Medical Association Bylaws Page 18 Manual of the SAVMA House of Delegates (Revised July 15, 2007) INTRODUCTION The Student AVMA House of Delegates(HOD) comprises Senior Delegates and Junior Delegates who are elected or appointed by and represent the constituent organizations of the Student AVMA. The HOD is the voice of the active members. The House and its members are responsible for guiding and directing the policy and activities of the Association in the best interest of the veterinary profession and the public it serves. The House has the authority to elect the President, President-elect, Secretary, Secretary-elect, Treasurer, Treasurer-elect, Information Technology Officer(ITO), Information Technology Officer-elect, International Exchange Officer(IEO), International Exchange Officer-elect, The Vet Gazette Editor and The Vet Gazette Editor-elect of the Student AVMA; to elect committee chairs; to elect liaisons to the AVMA committees; to make and adopt resolutions; and to amend the Constitution and Bylaws of the Association. Part 1 — Officers Section 1 — Installation a) The President shall install the officers. b) The Installation shall read as follows: “I (your name) do solemnly swear to uphold, in letter and spirit, the Constitution and Bylaws of the Student American Veterinary Medical Association, and to the best of my ability execute the office of ______.” Part 2 — Delegates Section 1 — Responsibilities a) Study the Constitution and Operational Guidelines of the Student AVMA, and Roberts Rules of Order Newly Revised, so you will have a good working knowledge of the Association’s organizational structures, rules, and procedures. b) Access the Volunteer Leadership Center of the Student AVMA Online Network to review rosters and meeting minutes of the Executive Committee and all AVMA councils and committees, and participate in the HOD discussion group to share ideas and confer with fellow Delegates. Access instructions were separately provided to all delegates. Additional copies are available, on request, from the Secretary of the Student AVMA. c) Study all reports, resolutions, recommendations, and preprints furnished to you prior to any meetings. d) Submit any resolutions that are to be introduced on behalf of your student constituents to the Student AVMA Executive Committee no later than 30 days prior to a Student AVMA HOD meeting. e) Determine the desires of student constituents regarding the issues that are to be addressed by the Student AVMA HOD. Section 2 — Rules of order a) General Cellular telephones and audible pagers will not be used by members of the House or others within the House chamber while the House is in session. Such equipment will either be turned off or be set for inaudible notification. In the latter case, the user will not answer an incoming call verbally within the House chamber, but shall depart the chamber to conduct any conversation. b) Order of Business SAVMA SYMPOSIUM HOD AGENDA Date Start Time HOD meeting call to order / roll call Pledge of Allegiance Reading of SAVMA HOD Mission Statement Approval of previous meeting minutes Approval of the Manual of the HOD President’s opening remarks AVMA VP - remarks SAVMA Advisor - Remarks President’s Report Secretary’s Report Treasurer’s Report ITO’s Report IEO’s Report The Vet Gazette Editor’s Report Delegate Introductions Manual of the SAVMA House of Delegates Page 2 Call for nominations- IEO-elect and Symposium Chair Presentation and Approval of Pre-Symposium Reports Note: "Committee reports read and accepted into the Minutes of the HOD become official policy of SAVMA. Exception: Proposed Bylaws amendments, new budget items and other action items included within Committee Reports must be considered, discussed and voted upon as separate motions. Any Committee member or other HOD member may move one of these items as a Recommendation to the House." Animal Welfare Committee (AWC) Committee on Communications (COC) Economics, Finance and Management (EFM) Education and Licensure Committee (ELC) Emerging Issues Committee (EIC) Executive Committee Governmental Affairs Committee (GAC) International Veterinary Exchange Committee (IVEC) Multicultural Student Outreach Committee (MSOC) Native American Project (NAP) Symposium Committee Symposium Chair nominee will present their Proposals AVMA Convention Registration Introduction of Guests to the HOD: AVMA delegates, GRD representatives, and others Second Day (SAVMA SYMPOSIUM HOD AGENDA) - Start Time HOD meeting call to order Nomination speeches for officer-elect candidates Symposium Committee reports Animal Welfare Committee Committee on Communications Economics, Finance and Management Education and Licensure Committee Emerging Issues Committee Executive Committee Manual of the SAVMA House of Delegates Page 3 Governmental Affairs Committee International Veterinary Exchange Committee Multicultural Student Outreach Committee Native American Project Symposium Committee Voting for new IEO-elect and Symposium Chair by secret ballot Break/vote counting by Executive board Announcement of new IEO-elect and Symposium Chair Installation of Executive Committee-Elect officers to new President, Secretary, Treasurer, ITO and The Vet Gazette Editor, Installation of IEO that has already served 1 year as IEO-elect Unfinished business Out going officers, delegate appreciation, & Honor role schools (100% AVMA membership conversion) HOD adjournment SAVMA AVMA Convention HOD AGENDA Date Start Time HOD meeting call to order / roll call Pledge of allegiance Reading of SAVMA HOD Mission Statement Approval of previous meeting minutes Approval of the Manual of the HOD President’s opening remarks AVMA VP - remarks SAVMA Advisor - Remarks President’s Report Secretary’s Report Treasurer’s Report ITO’s Report IEO’s Report Manual of the SAVMA House of Delegates Page 4 The Vet Gazette Editor’s Report Delegate Introductions Call for nominations – Executive Committee-elect officers (Presidentelect, Secretary-elect, ITO-elect, The Vet Gazette Editor-elect, Treasurerelect) Presentation and Approval of Pre-Convention Reports Note: "Committee reports read and accepted into the Minutes of the HOD become official policy of SAVMA. Exception: Proposed Bylaws amendments, new budget items and other action items included within Committee Reports must be considered, discussed and voted upon as separate motions. Any Committee member or other HOD member may move one of these items as a Recommendation to the House." Animal Welfare Committee (AWC) Committee on Communications (COC) Economics, Finance and Management (EFM) Education and Licensure Committee (ELC) Emerging Issues Committee (EIC) Executive Committee (EC) Governmental Affairs Committee (GAC) International Veterinary Exchange Committee (IVEC) Multicultural Student Outreach Committee (MSOC) Native American Project (NAP) Symposium Committee Introduction of Guests to the HOD: AVMA delegates, GRD representatives, and others Second Day (SAVMA AVMA Convention HOD AGENDA) - Start Time HOD meeting call to order Nomination speeches for Executive Committee-elect candidates Convention Committee reports Animal Welfare Committee Committee on Communications Economics, Finance and Management Education and Licensure Committee Emerging Issues Committee Manual of the SAVMA House of Delegates Page 5 Executive Committee Governmental Affairs Committee International Veterinary Exchange Committee Multicultural Student Outreach Committee Native American Project Symposium Committee Voting for Executive Committee-elect officers by secret ballot Break/vote counting by Executive Committee Announcement of new Executive Committee-elect officers Unfinished business Installation of IEO-elect to IEO Out going officers & delegate appreciation (if there are any) HOD adjournment c) Procedural 1) Situations that are not specifically covered by the Student AVMA Constitution and Operational Guidelines will be governed by the principles and procedures prescribed in the latest edition of Roberts Rules of Order Newly Revised. 2) Junior Delegates will be accorded the same privileges as Senior Delegates. Section 3 — Meetings a) The HOD All Senior Delegates and Junior Delegates are expected to attend all meetings of the Student AVMA HOD, including the meetings of the assigned standing committee. Should a Delegate be unable to attend, notification must be made to the student AVMA Executive Committee prior to the start of the HOD meeting. b) Ancillary Meetings 1) The SAVMA HOD, at the President's discretion, may hold a New Delegate Orientation, prior to the regularly scheduled meetings. This orientation shall be designed to acquaint new members with the method of business and purpose of the House. Attendance at the New Delegate Orientation shall be mandatory for all new members of the HOD, Officers, and Standing Committee Chairs. 2) The HOD, at the President's discretion, may hold Student Chapter AVMA workshops where matters common to all Chapters shall be discussed. This meeting shall be held prior to the regularly scheduled meetings and all Chapter Manual of the SAVMA House of Delegates Page 6 officers shall receive an invitation. Attendance at a Student Chapter AVMA workshop should be considered mandatory for all Delegates as these are designed to aid the Delegate's respective school or college. Other schools’ or colleges’ of veterinary medicine leaders are also encouraged to attend these workshops if at all possible. Part 3 — Standing Committees Section 1 — Function and Procedure a) Election and approval of Committee Chairs and Student Liaisons: Each committee shall elect a chair to be approved by the President according to the Bylaws. If a SAVMA committee has representative or liaison positions to AVMA allied organizations or AVMA entities (councils or committees), the SAVMA committee shall report such appointments at the annual SAVMA Symposium for approval by the President and further credentialed by the AVMA or allied organization. All elections or appointments shall be reported in either the committee’s Symposium or Convention reports. b) Committee Meetings Each Standing committee will convene at scheduled times during the Student AVMA HOD meetings. Committees may communicate or convene on-line or by phone during the interim. Without the objection of the Executive Committee, a standing committee chair may invite other resource persons or guests to address the committee. Section 2 — Reports a) Required reports include: Pre-Symposium, Symposium, Post-Symposium, PreConvention, Convention and Post-Convention, Interim Committee Meeting and Liaison Meeting Travel reports. Each report shall be submitted in a timely fashion. Pre-Meeting reports shall be submitted 30 days in advance of the upcoming meeting. Meeting reports shall be submitted at the time designated by the Secretary. PostMeeting reports shall be submitted within 30 days after said meeting. Interim Meeting and Liaison travel reports shall be submitted within 30 days following the meeting. b) Format: 1)To: From: Date: Re: Manual of the SAVMA House of Delegates Page 7 2) Numeric Outline format of points reported. A parenthetical reference (Action Item) following the numbered point should designate all Action Items as such. To Do List : to follow action items. 3) Items to be included in specific reports: Each Meeting report shall include a review of the committee’s charge as stated in the bylaws and an action- oriented plan to fulfill that charge. Symposium report shall include a list of all students elected to committee chair or liaison positions. Post-Symposium report shall include a preliminary budget for the budget meeting to be held prior to the start of Convention. Post Convention reports shall include a History of the year’s activity for the committee. Section 3 — History a) Committee chair shall maintain a history of the committee’s activity for the year of their term. The history should include successes and failures as well as the discussion on relevant topics. b) The history shall be given to the Secretary at the beginning of the Student AVMA HOD meeting at the annual Convention. Part 4 — Liaisons and Student Representatives to AVMA Entities Section 1 — Elections a) Liaisons or student representatives to AVMA Entities shall be elected by their standing committees and approved by the HOD to serve for a 1 year term (re-election or reappointment to a second term is acceptable, if the student is still eligible). b) Liaisons or student representatives should be elected at the Student Symposium. Section 2 — List of Positions a) AVMA AWC - Animal Welfare Committee – A member of the Animal Welfare / Human Animal Bond serves as a committee member. b) AVMA CEI - Committee on Environmental Issues – A member of the Emerging Issue Committee serves as a committee member. c) AVMA CHAB - Committee on the Human-Animal Bond – a member of the Animal Welfare / Human Animal Bond serves as a committee member. Manual of the SAVMA House of Delegates Page 8 d) AVMA CoC - Council on Communications – a member of the Committee on Communications Committee serves as a liaison to the Council. e) AVMA EB - Executive Board – SAVMA President is a guest to EB meetings. f) AVMA MSC - Member Services Committee – SAVMA Executive Committee member serves as a committee member. h) AVMA LAC - Legislative Advisory Committee – SAVMA Executive Committee member serves as a liaison to the committee. i) AVMA HOD – SAVMA President and President-elect* serve as Delegate and Alternate Delegate to the AVMA HOD. (*SAVMA Secretary will serve in lieu of the President-Elect if that office is vacant) j) AVMA PAC – Political Action Committee – a member of the Governmental Affairs Committee serves as a liaison to the Committee. Section 3 — Responsibilities a) Liaisons or student representatives shall submit their resumes and nomination form (if required) to the Student AVMA Secretary within 30 days after their election. b) Liaisons or student representatives are responsible for providing information to the AVMA entity at which they serve as the Student AVMA’s liaison or representative, and for reporting any pertinent information back to the Student AVMA HOD in a written report. Section 4 — Reports a) Reports shall be turned in to the Student AVMA Secretary 30 days prior to the annual student Symposia or Convention. b) The report shall be attached to the standing committee report and summarized in the committee report. c) The format shall be the same as the standing committee reports. Part 5 — Symposium Section 1 — Bids a) The Symposium site shall be selected from submitted schools or college bids as outlined in the Bylaws. b) The following shall be considered requirements for uniform bid presentations: Manual of the SAVMA House of Delegates Page 9 1) A time limit of fifteen (15) minutes for the bid presentation and five (5) minutes per school or college for a question and answer period shall be allowed. 2) The bid presentation shall include: introduction, finances, proposed symposium budget, speakers and programs, travel considerations, registration and housing, social and/or special considerations, progress to date. 3) A realistic statement of attendance capacity and expected attendance shall be included with the bid. This statement shall be verified with the Student AVMA Executive Committee prior to formulation of the bid. 4) An information packet will be presented to the Delegates, Officers, Advisors, and the AVMA convention planning staff. It is recommended this be done at least thirty (30) days prior to bid presentations. It should contain the following information: abstracts of information listed in Bylaws Article 7, Student AVMA Symposium planning committee reports, maps and other appropriate materials. 5) Audiovisual materials are encouraged. 6) Bid presentations and related activities shall be informative and not extravagant, as monies could be better utilized by the schools and colleges. Section 2 — The Vet Gazette Schools and colleges that are submitting bids for the Educational Symposium will be allowed an equal amount of space in The Vet Gazette for three issues before the time of voting. Logistics are to be decided between the interested schools or colleges and the The Vet Gazette Editor. Section 3 — Communication One year prior to a scheduled Symposium, host school or college shall send a letter to the deans of all schools and colleges of veterinary medicine in the United States and Canada asking for their cooperation and encouragement of student attendance. Section 4 — Finances a) Active members other than Delegates or Officers attending the Symposium shall pay a registration fee not to exceed $75.00. b) The registration fee for Student AVMA Delegates and Officers shall not exceed $40.00. This expense shall not be borne by the Hosting school or college. c) The registration fee for non-Student AVMA members shall be determined by the Hosting school or college. If the attendance capacity of the Symposium is reached, registration priority goes to Student AVMA members. d) The Student AVMA will give the $4,000.00 budgeted for the Symposium to the Hosting school at the Symposium the year previous to their Symposium. These funds will Manual of the SAVMA House of Delegates Page 10 be used for either set up costs, Symposium travel for committee members, fund raising, opening a bank account, or office supplies. This money must be fully accounted for in the quarterly report to the Student AVMA Treasurer. e) Refunds for registered participants shall be left to the discretion of the Hosting school or college. Rules concerning refunds shall be included in the registration packet. f) One year prior to the scheduled Symposia, Host school or college shall present their budget to the Student AVMA HOD for approval. g) All checks written by the Hosting school or college must have at least two authorized signatures. h) The Symposium Chairperson shall receive a scholarship totaling $2,500.00. This will be in compensation for his/her responsibilities pertaining to the Symposium. This scholarship will be funded annually through the SAVMA budget. Receipt of the scholarship will occur upon approval of the post-symposium report. i) All financial data that records all the transactions that occur during the entire process of hosting the symposium shall be kept on a Student AVMA Executive Committee approved computer program. The Student AVMA Treasurer will provide the program with instructions on requirements for quarterly reports and tax filing. Section 5 — Information booths Groups wishing to participate in an Exhibitor Fair to be held in conjunction with the educational lectures may do so by purchasing booth space. A fee, as determined by the hosting school's Symposium committee, can be charged for the booth space. A group may purchase more than one booth space if desired. Hosting schools may provide the table, but the groups will supply all other materials. Exhibitors must agree to and sign an AVMA Exhibitor Agreement which states: “According to the AVMA Official Rules and Regulations ineligible exhibits include, but are not limited to: those exhibiting illegal services or activities, those not appropriate for a family venue, those espousing philosophies or actions in opposition to those of the AVMA, and those that are harassing, discriminatory, or violate the AVMA Code of Ethics. I have read, understood and agreed to abide by this and the entire set of Official Rules, Regulations, and Policies of the American Veterinary Medical Association attached to this application. I understand that failure to adhere to the rules, regulation and policies may impact upon our ability to exhibit in this and future AVMA conventions. I sign this application on behalf of the organization exhibiting.” Section 6 — Symposium report a) The Symposium Chair shall pass a copy of the Bylaw mandated report directly to the following Educational Symposium Chair. Manual of the SAVMA House of Delegates Page 11 b) A copy of this file should be kept by the Student AVMA Staff Advisor. Section 7 — Symposium proceedings a) Symposium proceedings (written texts, electronic texts, or outlines of schedule presentations) shall be provided at the time of registration for each registered participant in attendance. b) A copy shall be sent to each major contributor to the Symposium and to the AVMA headquarters library. c) A copy shall be sent to each veterinary school or college of veterinary medicine library. d) Registrants may obtain proceedings for other registrants not in attendance after providing written authorization to do so. Section 8 — Symposium contests a) All rules and contest formats must be stated in the registration packet. b) A trophy to be provided by the Student AVMA Symposium Committee will be awarded to the winning teams of bovine reproduction, equine aging, SAVMA Challenge, and volleyball. c) All perpetual trophies awarded for both academic and athletic competitions shall be housed at the AVMA headquarters. Each Host school or college of Symposium shall pay for updating the plaques to reflect the new winners of these trophies. Each competition winner shall receive an individual trophy. d) The rules and contents of the volleyball, tug-o-war, and equine aging contests will be determined by the Host school’s or college’s SAVMA Symposium Committee. e) The rules for the bovine reproduction contest are as follows: 1) The contest format shall be designed by the Hosting school and shall consist of palpation of live animals and/or reproductive tracts, and a written examination. 2) A team shall consist of three students to be selected at the discretion of their school. 3) Seniors shall not be allowed to participate. Participation by students from all other classes is encouraged. 4) If a school or college cannot field a team of three members, one or two individuals from that school may participate and compete for the individual awards. f) SAVMA Challenge Manual of the SAVMA House of Delegates Page 12 1) The Symposium Host school shall be financially responsible for the SAVMA challenge. The buzzers will be paid for by the Student AVMA HOD. 2) The Host school shall be responsible for all planning, registration, advertising, and coordination of the challenge. They will provide all judges for the challenge and finally they will gather and compile a file of clinical cases from their own facility to be used in the event. 3) SAVMA Challenge rules a) Each school or college may enter one team consisting of at least three members. b) There must be at least three years of the veterinary program represented: one team member must be a freshman, and only one senior is allowed. c) The Hosting school or college shall set the specific rules of the challenge but the competition must be based on clinical cases gathered from actual clinical settings. d) Questions must be based on the specifics of each case presented to the teams. However the questions may be only loosely based the specifics on the case presented. e) Rules of the SAVMA Challenge shall be mailed to each school three months prior to the Symposium. Section 9 — AVMA convention staff planning coordination Schools or colleges of veterinary medicine that wish to submit Symposium bids should prepare a plan including a list of objectives, timetables, housing, and transportation goals that the chapter would like to provide. The plans will be presented to the AVMA Convention and Meeting Planning Division staff for review and advice on negotiations and other aspects of convention planning, prior to contacting any commercial interest or businesses. Section 10 — Registration a) A registration window shall be set between November 15 and February 1. Registration material must arrive to each corresponding delegate at least 45 days before registration opens, unless the registration is to be accomplished by Web-based registration. The Hosting school may use its own discretion on whether to accept late registrations. b) All tour and workshop confirmations must be sent to registrants no later than three weeks before the Symposium. Manual of the SAVMA House of Delegates Page 13 c) Registration may be available to non-Student AVMA members at the discretion of the Hosting school or college. If the maximum attendance capacity is reached, priority shall be giving to Student AVMA members. Section 11 — Symposium entertainment events The Host school will submit a proposal describing all entertainment events involving the use of animals at the student symposium. The proposal must be forwarded to the SAVMA Executive Committee and the Animal Welfare Committee by May 1 of the year prior to the symposium. The proposal will be reviewed for approval by the SAVMA Executive Committee with a recommendation from the Animal Welfare / Human Animal Bond Committee at the SAVMA HOD meeting held at the AVMA Annual Convention. Section 13 — General Manager The Symposium General Manager shall participate in all conference calls and/or actual meetings of the Student AVMA Executive Committee that will have agenda items pertinent to the Symposium or Symposium finance. Part 6 — The Vet Gazette Section 1 — Editor The Editor shall serve as a voting member of the Executive Committee and an ex-officio, non-voting member of the HOD. Section 2 — Circulation a) Print media subscriptions or electronic archival copies may be purchased by other interested individuals at the discretion of the Executive Committee at a cost determined by the Executive Committee, upon approval by the HOD. b) Each school or college should be properly notified of new issues being available, either through print media or through electronic means. Section 3 — Management The composition of the staff of The Vet Gazette will be left to the discretion of the Editor. Section 4 — Contributing Editors a) The Senior SAVMA Delegate from each school shall serve as that school’s local Contributing Editor. Manual of the SAVMA House of Delegates Page 14 b) The Contributing Editors are responsible for local participation in The Vet Gazette. c) The Contributing Editors may appoint another Student AVMA member to assist them. d) The Contributing Editors shall provide information to students at their school or college about The Vet Gazette. Section 5 — Finances a) SAVMA will provide scholarships for the The Vet Gazette Editor and up to 4 additional editorial staff as compensation for one year’s service as proposed by the host school and approved by the HOD in its annual budget. The Editor shall not receive more than $1,000 per annum, and editorial staff may not receive more than $750 each per annum. Total scholarship may not exceed $2,500. b) The The Vet Gazette Editor shall mail an expense report plus all receipts to the Treasurer quarterly. c) The The Vet Gazette Editor shall send a Check Requisition form to the Student AVMA Treasurer for all award winners (see Section 7) directing the Treasurer to make sure all award checks are properly distributed. Section 6 — Editorial rights a) The Student AVMA and The Vet Gazette encourage submissions on any topics pertinent to veterinary medicine. [See SAVMA Bylaws Article 8, Section 2, b) i)] b) There are no restrictions as to length, number of pictures, drawings, etc., per submission. Editorial staff retains the right to edit for content or length as necessary, and to withhold publication of any submission. c) The opinions expressed in articles, advertisements, and all other material appearing in The Vet Gazette are solely the author’s and do not necessarily reflect the opinions of The Vet Gazette staff or the Student AVMA. Section 7 — Contests a) The Vet Gazette staff shall have an article contest for informational and educational articles in each issue. b) The Vet Gazette shall have a contest for poems or humorous articles on a semiannual basis. c) The Vet Gazette contests shall be decided by the host school and included in The Vet Gazette bid, which must be approved by the Executive Committee and the HOD. d) Submission requirements may be set by the The Vet Gazette Editor. Manual of the SAVMA House of Delegates Page 15 e) All submissions provided by members of the Student AVMA and submitted prior to graduation from a professional veterinary program shall be considered as an entry in these contests. f) The Vet Gazette staff members shall be ineligible for all contests. g) Prize winning submissions shall be selected by The Vet Gazette staff and may be announced in the present issue or next issue of The Vet Gazette. h) Other compensation for submissions published may be awarded at the discretion of the The Vet Gazette Editor, upon approval of the Executive Committee. Section 8 — Bids for The Vet Gazette a) The following shall be considered requirements for uniform bid presentations: 1) A time limit of fifteen (15) minutes for the bid presentation and a five (5) minute question and answer period per school or college shall be allowed. 2) The bid presentation shall include: introduction, proposed budget, editor’s qualifications, staff qualifications, and printer qualifications. 3) An information packet shall be presented to the SAVMA HOD regarding the above information. b) Bid presentations and related activities shall be informative and not extravagant, as monies could be better utilized by the schools or colleges. Section 9 — Continuity The outgoing The Vet Gazette Editor shall instruct the The Vet Gazette Editor-elect through the process of publishing a new issue. Part 7 — Amending/Revising the Manual Section 1 — Basic rules a) Any member of the HOD or SAVMA Executive Committee may suggest a revision to the Manual b) The revision must be written and submitted both in written form and electronically to the SAVMA Executive Committee. c) A proposed revision can be included in a committee report to the HOD or introduced to the HOD during open discussion. d) All approved revisions must be voted on by the HOD to officially become part of the SAVMA HOD manual. Manual of the SAVMA House of Delegates Page 16 e) A vote seeking approval or disapproval of the SAVMA HOD Manual will be part of all SAVMA HOD meeting agendas; the vote will be scheduled for the start of every meeting. f) AVMA Staff Advisor must be consulted before any revision becomes part of the manual. g) Any revision approved by the SAVMA Executive Committee and/or SAVMA HOD must be submitted to the AVMA Executive Vice President. Section 2 — Procedure of revision approval a) The SAVMA Executive Committee will refer any proposed revisions of the SAVMA HOD Manual to the SAVMA Judiciary Committee for review. b) After review of the proposed revision, the SAVMA Judiciary Committee is to return either a recommendation of approval or disapproval to the SAVMA Executive Committee. c) The SAVMA Executive Committee will, after following parliamentary procedure, vote on the proposed revision thus approving or disapproving the change. The result of this vote plus a copy of the SAVMA HOD Manual revision will be forwarded to the AVMA Staff Advisor and AVMA Executive Vice President. d) At the next SAVMA HOD meeting the entire SAVMA HOD manual, including the new revision will be presented. The presentation of the revised SAVMA HOD Manual will include the recommendation of the SAVMA Executive Committee on the revision. e) A majority vote will pass the SAVMA HOD Manual as presented to the SAVMA HOD. f) The AVMA Staff Advisor and the AVMA Executive Vice President will be notified by the SAVMA Secretary of any SAVMA HOD approved SAVMA HOD Manual revisions. g) All Manual revisions will become effective immediately following approval of the HOD (see Basic Rules). Manual of the SAVMA House of Delegates Page 17 Delegate Handbook July 25, 2004 (Update March 2005) The purpose of the Student American Veterinary Medical Association (Student AVMA) is stated in Article II of the Student AVMA Constitution. The legislative body governing the Student AVMA is the House of Delegates (see Article IV, V, and VI of the Constitution). This body is essential to the functioning of the Student AVMA, and in service to its members. The purpose of this document is to define and clarify the duties and responsibilities of Delegates to the Student AVMA. Responsibilities A. At the National Level 1. Delegates are elected by each chapter, but serve as national officers of the Student AVMA. As such, they are expected to act as the legislative body, as well as the voice of the active members. 2. Delegates are responsible for the promotion of the Student AVMA and service to its members nationally and internationally. 3. Promote the delegate’s respective school and chapter. B. At the local Level 1. Should be considered officers of the delegate’s respective SCAVMA organizations. 2. Responsible for liaison work between the Student AVMA, local chapters, and the individual members. 3. Promote the Student AVMA at the local level. Duties A. Duties in the House of Delegates 1. Attend all meetings and participate in discussion of items on agendas. 2. Maintain a file of committee reports and other pertinent information for reference and information. This file should be passed on to the delegate’s successor. 3. Reports and draft minutes should be reviewed and corrected as soon as they are received a) Compare with notes taken at the last meeting. b) Study the contents for information and accuracy. c) 4. Send corrections to the Student AVMA Secretary or the appropriate committee chair. The meeting agenda, pre-meeting reports, pertinent past reports, as well as the Student AVMA Constitution, Bylaws, and Resolutions should be read prior to meetings. a) Review and complete committee assignments b) Decide on personal viewpoint c) Poll chapter for their viewpoint Student AVMA Delegate Handbook d) Plan to discuss alternatives e) 5. Items may be added to the agenda by delegates Disseminate information sent to the corresponding delegates. a) Promptly disseminate information directed through the corresponding delegate to the appropriate people. b) Assimilate information requested by the Student AVMA Officers or Committees c) All delegates should advise the Student AVMA Secretary and AVMA Advisor to the Student AVMA of any change in address, phone number, or email address. B. Committee Duties 1. Committee assignments to be completed at the time of the meeting a) Meet with other committee members at assigned time b) Reach consensus on solution with other committee members c) Draft solution d) Have committee report completed and turned in to the Student AVMA Secretary by the requested time. 2. Committee assignments to be completed at the time of the next meeting. a) Communicate with other committee members before meeting b) Complete work before the meeting at which it is to be reported c) If possible, meet with other committee members just prior to the meetings d) Draft committee report and recommendations. Send these to the Student AVMA Secretary before the assigned date. C. Reports 1. All committees are required to submit a pre-meeting report to the Student AVMA Secretary thirty (30) days in advance of meetings. 2. Each committee is required to submit a report to the House of Delegates following every meeting. The committee reports must include the committee mission statement every time. 3. Each committee will submit an interim report before November 1st of each year. 4. Any person representing the Student AVMA at meetings of another organization, or receiving money from the Student AVMA must submit a written report of activities. This report must be received by the Student AVMA Secretary before full reimbursement of expenditures can be made. 5. Committee Chairs and their members are responsible for proof reading their report before submission to the SAVMA Secretary. It is perfectly okay to cut and paste using an old report as a template, but make sure you use the correct date and venue and all committee members have their correct names and schools listed on the bottom. 2 of 2 ROBERT'S RULES OF ORDER Introduction WHAT IS PARLIAMENTARY PROCEDURE? It is a set of rules for conduct at meetings, that allows everyone to be heard and to make decisions without confusion. WHY IS PARLIAMENTARY PROCEDURE IMPORTANT? Because it's a time tested method of conducting business at meetings and public gatherings. It can be adapted to fit the needs of any organization. Today, Robert's Rules of Order newly revised is the basic handbook of operation for most clubs, organizations and other groups. So it's important that everyone know these basic rules! Organizations using parliamentary procedure usually follow a fixed order of business. Below is a typical example: 1. 2. 3. 4. 5. 6. Call to order. Roll call of members present. Reading of minutes of last meeting. Officers reports. Committee reports. Special orders (Important business previously designated for consideration at this meeting.) 7. Unfinished business. 8. New business. 9. Announcements. 10. Adjournment. MOTIONS The method used by members to express themselves is in the form of moving motions. A motion is a proposal that the entire membership take action or a stand on an issue. Individual members can: 1. 2. 3. 4. Call to order. Second motions. Debate motions. Vote on motions. There Are Four Basic Types of Motions: 1. Main Motions: The purpose of a main motion is to introduce items to the membership for their consideration. They cannot be made when any other motion is on the floor, and yield to privileged, subsidiary, and incidental motions. 2. Subsidiary Motions: Their purpose is to change or affect how a main motion is handled, and is voted on before a main motion. 3. Privileged Motions: Their purpose is to bring up items that are urgent about special or important matters unrelated to pending business. 4. Incidental Motions: Their purpose is to provide a means of questioning procedure concerning other motions and must be considered before the other motion. How Are Motions Presented? 1. Obtaining the floor a. Wait until the last speaker has finished. b. Rise and address the Chairman by saying, "Mr. Chairman, or Mr. President." c. Wait until the Chairman recognizes you. 2. Make Your Motion a. Speak in a clear and concise manner. b. Always state a motion affirmatively. Say, "I move that we ..." rather than, "I move that we do not ...". c. Avoid personalities and stay on your subject. 3. Wait for Someone to Second Your Motion 4. Another member will second your motion or the Chairman will call for a second. 5. If there is no second to your motion it is lost. 6. The Chairman States Your Motion a. The Chairman will say, "it has been moved and seconded that we ..." Thus placing your motion before the membership for consideration and action. b. The membership then either debates your motion, or may move directly to a vote. c. Once your motion is presented to the membership by the chairman it becomes "assembly property", and cannot be changed by you without the consent of the members. 7. Expanding on Your Motion a. The time for you to speak in favor of your motion is at this point in time, rather than at the time you present it. b. The mover is always allowed to speak first. c. All comments and debate must be directed to the chairman. d. Keep to the time limit for speaking that has been established. e. The mover may speak again only after other speakers are finished, unless called upon by the Chairman. 8. Putting the Question to the Membership a. The Chairman asks, "Are you ready to vote on the question?" b. If there is no more discussion, a vote is taken. c. On a motion to move the previous question may be adapted. Voting on a Motion The method of vote on any motion depends on the situation and the by-laws of policy of your organization. There are five methods used to vote by most organizations, they are: 1. By Voice: The Chairman asks those in favor to say, "aye", those opposed to say "no". Any member may move for a exact count. 2. By Roll Call: Each member answers "yes" or "no" as his name is called. This method is used when a record of each person's vote is required. 3. By General Consent: When a motion is not likely to be opposed, the Chairman says, "if there is no objection ..." The membership shows agreement by their silence, however if one member says, "I object," the item must be put to a vote. 4. By Division: This is a slight verification of a voice vote. It does not require a count unless the chairman so desires. Members raise their hands or stand. 5. By Ballot: Members write their vote on a slip of paper, this method is used when secrecy is desired. There are two other motions that are commonly used that relate to voting. 1. Motion to Table: This motion is often used in the attempt to "kill" a motion. The option is always present, however, to "take from the table", for reconsideration by the membership. 2. Motion to Postpone Indefinitely: This is often used as a means of parliamentary strategy and allows opponents of motion to test their strength without an actual vote being taken. Also, debate is once again open on the main motion. Parliamentary Procedure is the best way to get things done at your meetings. But, it will only work if you use it properly. 1. 2. 3. 4. 5. Allow motions that are in order. Have members obtain the floor properly. Speak clearly and concisely. Obey the rules of debate. Most importantly, BE COURTEOUS. ROBERT'S RULES OF ORDER Summary Version For Fair and Orderly Meetings & Conventions Roberts Rules of Order provides common rules and procedures for deliberation and debate in order to place the whole membership on the same footing and speaking the same language. The conduct of ALL business is controlled by the general will of the whole membership - the right of the deliberate majority to decide. Complementary is the right of at least a strong minority to require the majority to be deliberate - to act according to its considered judgment AFTER a full and fair "working through" of the issues involved. Robert's Rules provides for constructive and democratic meetings, to help, not hinder, the business of the assembly. Under no circumstances should "undue strictness" be allowed to intimidate members or limit full participation. The fundamental right of deliberative assemblies require all questions to be thoroughly discussed before taking action! The assembly rules - they have the final say on everything! Silence means consent! • Obtain the floor (the right to speak) by being the first to stand when the person speaking has finished; state Mr./Madam Chairman. Raising your hand means nothing, and standing while another has the floor is out of order! Must be recognized by the Chair before speaking! • Debate can not begin until the Chair has stated the motion or resolution and asked "are you ready for the question?" If no one rises, the chair calls for the vote! • Before the motion is stated by the Chair (the question) members may suggest modification of the motion; the mover can modify as he pleases, or even withdraw the motion without consent of the seconder; if mover modifies, the seconder can withdraw the second. • The "immediately pending question" is the last question stated by the Chair! Motion/Resolution - Amendment - Motion to Postpone • The member moving the "immediately pending question" is entitled to preference to the floor! • No member can speak twice to the same issue until everyone else wishing to speak has spoken to it once! • All remarks must be directed to the Chair. Remarks must be courteous in language and deportment - avoid all personalities, never allude to others by name or to motives! • The agenda and all committee reports are merely recommendations! When presented to the assembly and the question is stated, debate begins and changes occur! © 1997 Beverly Kennedy ROBERT'S RULES OF ORDER The Rules • POINT OF PRIVILEGE: Pertains to noise, personal comfort, etc. - may interrupt only if necessary! • PARLIAMENTARY INQIRY: Inquire as to the correct motion - to accomplish a desired result, or raise a point of order • POINT OF INFORMATION: Generally applies to information desired from the speaker: "I should like to ask the (speaker) a question." • ORDERS OF THE DAY (Agenda): A call to adhere to the agenda (a deviation from the agenda requires Suspending the Rules) • POINT OF ORDER: Infraction of the rules, or improper decorum in speaking. Must be raised immediately after the error is made • MAIN MOTION: Brings new business (the next item on the agenda) before the assembly • DIVIDE THE QUESTION: Divides a motion into two or more separate motions (must be able to stand on their own) • CONSIDER BY PARAGRAPH: Adoption of paper is held until all paragraphs are debated and amended and entire paper is satisfactory; after all paragraphs are considered, the entire paper is then open to amendment, and paragraphs may be further amended. Any Preamble can not be considered until debate on the body of the paper has ceased. • AMEND: Inserting or striking out words or paragraphs, or substituting whole paragraphs or resolutions • WITHDRAW/MODIFY MOTION: Applies only after question is stated; mover can accept an amendment without obtining the floor • COMMIT /REFER/RECOMMIT TO COMMITTEE: State the committee to receive the question or resolution; if no committee exists include size of committee desired and method of selecting the members (election or appointment). • EXTEND DEBATE: Applies only to the immediately pending question; extends until a certain time or for a certain period of time • LIMIT DEBATE: Closing debate at a certain time, or limiting to a certain period of time • POSTPONE TO A CERTAIN TIME: State the time the motion or agenda item will be resumed • OBJECT TO CONSIDERATION: Objection must be stated before discussion or another motion is stated • LAY ON THE TABLE: Temporarily suspends further consideration/action on pending question; may be made after motion to close debate has carried or is pending • TAKE FROM THE TABLE: Resumes consideration of item previously "laid on the table" - state the motion to take from the table • RECONSIDER: Can be made only by one on the prevailing side who has changed position or view • POSTPONE INDEFINITELY: Kills the question/resolution for this session - exception: the motion to reconsider can be made this session • PREVIOUS QUESTION: Closes debate if successful - may be moved to "Close Debate" if preferred • INFORMAL CONSIDERATION: Move that the assembly go into "Committee of the Whole" - informal debate as if in committee; this committee may limit number or length of speeches or close debate by other means by a 2/3 vote. All votes, however, are formal. • APPEAL DECISION OF THE CHAIR: Appeal for the assembly to decide - must be made before other business is resumed; NOT debatable if relates to decorum, violation of rules or order of business • SUSPEND THE RULES: Allows a violation of the assembly's own rules (except Constitution); the object of the suspension must be specified © 1997 Beverly Kennedy ROBERT'S RULES OF ORDER Chart of Motions Based on Robert's Rules of Order Newly Revised (10th Edition) Part 1, Main Motions. These motions are listed in order of precedence. A motion can be introduced if it is higher on the chart than the pending motion. § indicates the section from Robert's Rules. § PURPOSE YOU SAY INTERRUPT 2ND Close meeting I move to adjourn No Yes No No Majority §20 Take break I move to recess for ... No Yes No Yes Majority Register §19 complaint I rise to a question of privilege Yes No No No None §21 DEBATE AMEND VOTE §18 Make follow I call for the agenda orders of the day Yes No No No None §17 Lay aside temporarily I move to lay the question on the table No Yes No No Majority I move the §16 Close debate previous question No Yes No No 2/3 Limit or §15 extend debate No Yes No Yes 2/3 No Yes Yes Yes Majority I move to refer the motion to ... No Yes Yes Yes Majority I move to amend the motion by ... No Yes Yes Yes Majority I move that the Kill motion be §11 main motion postponed indefinitely No Yes Yes No Majority Bring business I move that [or §10 before "to"] ... assembly (a main motion) No Yes Yes Yes Majority I move that debate be limited to ... I move to Postpone to a §14 postpone the certain time motion to ... §13 Refer to committee Modify §12 wording of motion Part 2, Incidental Motions. No order of precedence. These motions arise incidentally and are decided immediately. § INTERRUPT 2ND §23 Enforce rules Point of Order Yes No No No None Submit §24 matter to assembly I appeal from the decision of the chair Yes Yes Varies No Majority I move to suspend the rules No Yes No No 2/3 Avoid main §26 motion altogether I object to the consideration of the question Yes No No No 2/3 §27 Divide motion I move to divide the question No Yes No Yes Majority §29 Demand a rising vote I move for a rising vote Yes No No No None Yes No No No None Yes No No No None §25 PURPOSE Suspend rules YOU SAY Parliamentar Parliamentary §33 y inquiry law question §33 Request for information Point of information DEBATE AMEND VOTE Part 3, Motions That Bring a Question Again Before the Assembly. No order of precedence. Introduce only when nothing else is pending. § PURPOSE YOU SAY §34 Take matter from table I move to take from the table ... Cancel §35 previous action §37 Reconsider motion INTERRUPT 2ND No Yes DEBATE AMEND No VOTE No Majority I move to rescind ... No Yes Yes Yes 2/3 or Majority with notice I move to reconsider ... No Yes Varies No Majority DRESS CODE Regular Business Attire Guidelines (AVMA CONVENTION & AVMA COMMITTEE MEETINGS) Men’s Attire: Acceptable attire includes: collared shirts, business suits, sports jackets or blazers with coordinated slacks, and dress shoes. Ties are required at all times unless wearing a tie presents a safety hazard. Women’s Attire: Acceptable attire includes: business suits, pantsuits, business dresses, coordinated skirts, blouses, sweaters, and blazers; and dress shoes. Business Casual Guidelines (SAVMA SYMPOSIUM) The primary objective of business casual is to have delegates project a professional image while taking advantage of more "casual" atmosphere. Business casual clothing should make you and everyone you work with feel comfortable, but remember, not all casual clothing is appropriate. Anything you might wear to the gym, to a picnic, club or to work in the yard should be left at home. Acceptable & Unacceptable Business Casual Attire · Slacks – Cotton slacks/ “Dockers” are acceptable provided they are clean and wrinkle-free. Unacceptable items include sweat pants, casual shorts, bib overalls, jeans, spandex or other form-fitting pants that are excessively worn or faded. · Shirts – Casual shirts with collars, golf shirts, sweaters and turtlenecks are acceptable. Unacceptable items include sweatshirts, tank tops, halter-tops, shirts with large lettering or logos, and any tops with bare shoulders unless worn under another blouse or jacket. · Dresses/Skirts – Casual dresses and skirts are acceptable. Mini-skirts and spaghetti-strap dresses should not be worn. Dress shorts are normally acceptable if they are worn with hosiery. · Footwear – Loafers, boots, flats, dress sandals and leather deck shoes are acceptable. Athletic shoes, thongs, and slippers are not acceptable. · Miscellaneous – Bike pants, all forms of beachwear, hats and excessively short and/or tight clothing are unacceptable. SAVMA HOD AGENDA 145th AVMA Annual Convention New Orleans, LA Hilton New Orleans Riverside July 19 - 21, 2007 (Tentative, Items & Times Subject to Change) Saturday, July 19th 6:30AM – 6:00PM AVMA Convention Registration (New Orleans Morial Convention Center- Hall Lobby H) [due to our schedule, this is the ideal time to register and get your Convention materials] 7:30AM – 9:00AM AVMA Opening Session (New Orleans Morial Convention CenterLaNouvelle Ballroom) Saturday, July 19th – Grand Salon Section 03 & 06 1:00PM - 4:00PM Budget Meeting/ New Delegate Orientation (Committee chairs are required to attend. All delegates welcome. Committees with co-chairs must have at least one representative present.) Sunday, July 20th – Grand Ballroom C 7:00AM Breakfast (Please be on time and dressed appropriately) 7:45AM Break 8:00AM Call to Order Roll Call Pledge of Allegiance Reading of the SAVMA Mission Statement Approval of the Manual of the SAVMA HOD Approval of SAVMA Symposium 2008 Meeting Minutes Approval of SAVMA Symposium Post-Symposium Committee Reports President’s Opening Remarks (Emily Eaton) SAVMA Program Coordinator Remarks (Theresa De Carli) SAVMA Co-Advisor Remarks (Dr. Rosemary LoGiudice) SAVMA Co-Advisor Remarks (Dr. Derrick Hall) Student AVMA House of Delegates Meeting Agenda 145th AVMA Annual Convention New Orleans, LA July 19 - 21, 2007 AVMA Vice-President-elect Introduction (Dr. Gary Brown) AVMA Vice-President Remarks (Dr. Charles Hendrix) 9:00AM Officer Introductions New Delegate Introductions Delegate Introductions 10:00AM Guest Speaker remarks (speakers to be announced) 10:20AM Call for Officer Nominations • Secretary-elect • Treasurer-elect • Information Technology Officer-elect • The Vet Gazette Editor-elect [Those wishing to run for office need to present a resumé to the Executive Committee prior to the commencement of the HOD meeting. Please be prepared to address the house on Monday for 3-5 minutes.] 10:30AM Presentation and Approval of Pre-Convention Committee Reports Note: "Committee reports read and accepted into the Minutes of the HOD become official policy of SAVMA. Exception: Proposed Bylaws amendments, new budget items and other action items included within Committee Reports must be considered, discussed and voted upon as separate motions. Any Committee member or other HOD member may move one of these items as a Recommendation to the House." Animal Welfare-Human Animal Bond Committee (AWHABC) Committee on Communications (COC) Economics, Finance and Management (EFM) Education and Licensure Committee (ELC) Emerging Issues Committee (EIC) Executive Committee (EC) Governmental Affairs Committee (GAC) International Veterinary Exchange Committee (IVEC) Multicultural Student Outreach Committee (MSOC) Native American Project (NAP) Symposium Committee (SYMP) OHC Ad-Hoc Committee (OHC) 11:00AM Guest speaker: Dr. Karen Felsted, CEO of NCVEI 11:15AM AVMA Auxiliary Marketplace of States (Hilton New Orleans RiversideGrand Ballroom AB, 1st floor) 11:30AM - 2:00PM AVMAPAC Luncheon (Hilton New Orleans Riverside- Grand Ballroom D, 1st floor) HOD Agenda, Convention 2008 Page 2 Student AVMA House of Delegates Meeting Agenda 145th AVMA Annual Convention New Orleans, LA July 19 - 21, 2007 (All delegates have been invited, please be prompt) 2:00PM Budget Presentation 2:30PM Guest Speaker: Allison Shepherd and Animal Welfare Focus Groups Presentation 2:50PM Guest speaker: Mylissia Stuckey and World Rabies Day 2008 3:05PM Presentation and Approval of Officer Reports President’s Report (Emily Eaton) Secretary’s Report (Cara Pugliese) Treasurer’s Report (Cyndi Albert) ITO’s Report (Bryant Blank) IEO’s Report (Laura Chan) The Vet Gazette Editor’s Report (Beth Pelletier) 3:20PM New Business 1. Voting on proposed amendments to the governance documents 2. St. Matthew’s Request for SAVMA Representation 3. Organization and Future of One Health Challenge 3:30PM Unfinished Business 3:45PM Call for additional nominations • Secretary-elect • Treasurer-elect • Information Technology Officer-elect • The Vet Gazette Editor-elect 3:50PM Adjourn until Monday, July 21st at 7am 4:00PM HOD Committee Meetings (Chequers and Cambridge) ** Reports due to Secretary by 6:00PM ** 6:30 PM – 8:30PM VCA Cocktail Hour for SAVMA HOD (La Bayou) Monday, July 21st – Grand Ballroom C 7:00AM Breakfast and reading of reports (Please be on time and dressed appropriately) 8:00AM Reconvene - Call to Order Roll Call HOD Agenda, Convention 2008 Page 3 Student AVMA House of Delegates Meeting Agenda 145th AVMA Annual Convention New Orleans, LA July 19 - 21, 2007 8:10AM Revisit nominations for officer elect positions Officer-elect Candidate Speeches (approximately 3-5 minutes each) • Secretary-elect • Treasurer-elect • Information Technology Officer-elect • The Vet Gazette Editor-elect 9:00 AM Presentation and Approval of Convention Committee Reports Note: "Committee reports read and accepted into the Minutes of the HOD become official policy of SAVMA. Exception: Proposed Bylaws amendments, new budget items and other action items Included within Committee Reports must be considered, discussed and voted upon as separate motions. Any Committee member or other HOD member may move one of these items as a Recommendation to the House." Animal Welfare-Human Animal Bond Committee (AWHABC) Committee on Communications (COC) Economics, Finance and Management (EFM) Education and Licensure Committee (ELC) Emerging Issues Committee (EIC) Executive Committee (EC) Governmental Affairs Committee (GAC) International Veterinary Exchange Committee (IVEC) Multicultural Student Outreach Committee (MSOC) Native American Project (NAP) Symposium Committee (SYMP) 9:40AM Voting for 2008 Executive Committee by secret ballot 9:50AM Short Break & vote counting by Executive Committee 10:00AM Guest Speaker: Dr. Chaddock and the Foresight Analysis Report 10:30AM Guest Speaker: Adrian Hochstadt and Non-economic damages 10:50AM Announcement of new Executive Committee-elect officers 11:00AM Unfinished Business 11:15AM New Business 12:00PM SAVMA HOD Luncheon (Napoleon Ballroom, 3rd floor) sponsored by Hill’s Pet Nutrition 2:15PM Meeting resumes HOD Agenda, Convention 2008 Page 4 Student AVMA House of Delegates Meeting Agenda 145th AVMA Annual Convention New Orleans, LA July 19 - 21, 2007 2:20PM Guest Speakers: AVMA-Governmental Relations Division Fellows 2:40PM Installation of new Executive Committee-elect officers 3:00PM Recognition of Outgoing Delegates 3:30PM House adjourns until SAVMA Symposium 2009 at The Ohio State University 3:30PM HOD Committee Meetings (Chequers and Cambridge) ** Reports due to Secretary by 6:00PM ** 6:30PM - 10:00PM Alumni Receptions (Hilton New Orleans Riverside- see Convention schedule for room assignment) HOD Agenda, Convention 2008 Page 5 SAVMA HOD Meeting Minutes SAVMA Symposium Auburn & Tuskegee Universities Foy Student Union at Auburn University March 20-21, 2008 Thursday, March 20th – Foy Student Union Ballroom 7:00AM - 8:00AM Breakfast, sponsored by Banfield (Please be on time and dressed appropriately) 7:20 AM– 8:00 AM New Delegate Orientation (Delegates that have not attended a HOD meeting are required to attend; you may bring breakfast with you.) 8:00 AM Delegate and Officer Introductions 8:45 AM Break 9:00 AM Call to Order Roll Call University of Florida – requesting two votes Oklahoma State University – requesting two votes Washington State University – requesting two votes Pledge of Allegiance Reading of the SAVMA Mission Statement Approval of the Manual of the SAVMA HOD – Approved Approval of SAVMA Convention 2007 Meeting Minutes – Approved 9:10AM President’s Opening Remarks (Justin Sobota) - First Joint Symposium – thank you to Tuskegee and Auburn Universities for hosting our Symposia - Thank you to the AVMA for supporting Symposium this year, as in previous years - Hopefully this EC has been able to improve SAVMA. We focused on three goals for the year: o Establishing the One Health Challenge as an annual event Student AVMA House of Delegates Meeting Minutes SAVMA Symposium 2008 Auburn & Tuskegee Universities March 20-21, 2008 o Increasing the awareness of the Veterinary Workforce Expansion Act o Improving public outreach on behalf of SAVMA - There are many partners at this Symposium between public, corporate, private and educational entities; they can provide many wonderful opportunities so be sure to take advance of these opportunities while you are here. - Congratulations to the new delegate from Nebraska (nonvoting), which marks yet another new venture in the history of SAVMA. AVMA Vice-President Remarks (Dr. Charles Hendrix) - Welcome to east Alabama! Be safe during your time here and enjoy yourself! AVMA President Remarks (Dr. Greg Hammer) - Please approach him with any questions you have, and introduce yourself to him. - Thank you for volunteering to serve on the Student AVMA. - Veterinary Workforce Expansion Act Update o Crisis situation, in regards to time, likely the bill won’t pass in Congress. We may get it through attached to the Farm Bill, as the Veterinary Workforce Expansion Grant, but we only have until April 18th to get it approved. o If the Farm Bill doesn’t pass, it may be extended until after fall elections going into January 2009. Thus, the Farm Bill would be changed for next year, and the Veterinary Workforce Expansion Grant wouldn’t be passed. o So, when you get back to your schools please encourage all students to contact government representatives and ask them to support the Farm Bill in its current state. AVMA Executive Board Member (Dr. Ted Cohn) - Thank you for having me here. - Thank you, SAVMA, for putting this meeting together, especially the students at both Auburn and Tuskegee for working together on this joint symposium. - The AVMA Executive Board is here to help you, and anything they can do to support SAVMA they will try to do. - In the exhibit hall the AVMA will have a booth with a new Animal Welfare brochure, please be sure to stop by and pick one up. We are the leaders in animal welfare and it’s important to spread the word about what AVMA does when it comes to animal welfare policy and utilizing multiple view points to form such policies. SAVMA HOD Minutes, Symposium 2008 Page 2 Student AVMA House of Delegates Meeting Minutes SAVMA Symposium 2008 Auburn & Tuskegee Universities March 20-21, 2008 SAVMA Advisor Remarks (Dr. Kevin Dajka) - You, as an organization, represent approximately 11,300 students nationally and internationally. Please use your time here to learn about the organization and take what you learn back to your school and tell the students at your school about it! - Spend time learning about the students and people here, make connections, etc. SAVMA Program Coordinator Remarks (Theresa De Carli) - Please contact me if you need anything, I am here as a resource. 9:10 AM Presentation and Approval of Post-Convention Committee Reports Note: "Committee reports read and accepted into the Minutes of the HOD become official policy of SAVMA. Exception: Proposed Bylaws amendments, new budget items and other action items included within Committee Reports must be considered, discussed and voted upon as separate motions. Any Committee member or other HOD member may move one of these items as a Recommendation to the House." Animal Welfare-Human Animal Bond Committee (AWHABC) -Approved Committee on Communications (COC) - Approved Economics, Finance and Management (EFM) – Approved Education and Licensure Committee (ELC) – Approved with friendly amendments Emerging Issues Committee (EIC) - Approved Executive Committee (EC) - Approved Governmental Affairs Committee (GAC) - Approved International Veterinary Exchange Committee (IVEC) - Approved Multicultural Student Outreach Committee (MSOC) - Approved Native American Project (NAP) - Approved Symposium Committee (SYMP) - Approved 9: 30 AM Presentation and Approval of Interim Officer Reports President’s Report (Justin Sobota) SAVMA HOD Minutes, Symposium 2008 Page 3 Student AVMA House of Delegates Meeting Minutes SAVMA Symposium 2008 Auburn & Tuskegee Universities March 20-21, 2008 – Approved with friendly amendment Secretary’s Report (Rachel Shaff) - Approved Treasurer’s Report (Whitney Miller) – Approved ITO’s Report (Maci Keithly) - Approved IEO’s Report (Dominic Tauer) Not submitted The Vet Gazette Editor’s Report (Erin Hicks) - Approved 10:00 AM Presentation and Approval of Interim Committee and Liaison Reports Note: "Committee reports read and accepted into the Minutes of the HOD become official policy of SAVMA. Exception: Proposed Bylaws amendments, new budget items and other action items included within Committee Reports must be considered, discussed and voted upon as separate motions. Any Committee member or other HOD member may move one of these items as a Recommendation to the House." Animal Welfare-Human Animal Bond Committee (AWHABC) - Approved Committee on Communications (COC) - Approved Economics, Finance and Management (EFM) – Approved Education and Licensure Committee (ELC) – Approved Emerging Issues Committee (EIC) – Approved Executive Committee (EC) – Approved with a friendly amendment Governmental Affairs Committee (GAC) – Approved with a friendly amendment International Veterinary Exchange Committee (IVEC) - Approved Multicultural Student Outreach Committee (MSOC) – Approved Native American Project (NAP) – Approved with a friendly amendment Symposium Committee (SYMP) – Approved 10:45 AM Break 10:55AM -11:30AM IVSA Presentation Marelies Schnierer – IVSA President SAVMA HOD Minutes, Symposium 2008 Page 4 Student AVMA House of Delegates Meeting Minutes SAVMA Symposium 2008 Auburn & Tuskegee Universities March 20-21, 2008 Carla Villiger – IVSA Development Fund Officer David Sobrino – IVSA Info-Technology Trustee Choi Eun Sang – IVSA Exchange Trustee Laura Chan – IVSA Secretary/Treasurer 11:30AM Guest Presentation on the AVMA GRD John Sullivan, AVMA Legislative Policy and Program Coordinator Christine Baker, AVMA Political Action Committee (AVMAPAC) and Grassroots Manager - - - - - 11:45AM - 1:00PM The GRD has many opportunities available to veterinarians and veterinary students including externships and fellowships. Farm Bill Reauthorization o Major farm and food legislation o Very important to encourage government representatives to support the Bill GRD Extern Program o 4 week program in DC o $1,000 stipend o No experience necessary, but you’ll get trained on-site and get to meet with members of Congress, the USDA, other veterinarians in government, and much more. AVMA Fellowship o Work on Capitol Hill or the Executive Branch the year following veterinary school. o Stipend is approximately $67,000 o Provides veterinary expertise on Capitol Hill, used as a resource to further scientific programs Congressional Advocacy Network o Anyone can get involved – friends, family, etc.! o Advocate on behalf of the veterinary profession, spread the word on AVMA issues and build relationships with members of Congress. o Site visits with members of Congress – have them come see your school, etc. AVMAPAC o Trying to get scholarships approved so that alumni donations can be used to support scholarships at schools, thus encouraging more donations to PAC. Will provide for friendly competition between schools to increase quantity and amounts of donations. SAVMA HOD and SCAVMA Presidents Luncheon (Foy Student Union, Ballroom) sponsored by Nestle Purina SAVMA HOD Minutes, Symposium 2008 Page 5 Student AVMA House of Delegates Meeting Minutes SAVMA Symposium 2008 Auburn & Tuskegee Universities March 20-21, 2008 1:00 PM Call for Officer Nominations • President-elect o Rebecca Steers, Cummings School of Veterinary Medicine at Tufts • International Exchange Officer-elect o Virginia Kiefer, University of Tennessee [Those wishing to run for office need to present an electronic resumé to the Executive Committee prior to the commencement of the HOD meeting. Please be prepared to address the house on Friday for 2-4 minutes.] 1:05 PM Call for Bids for Symposium 2010 1. Oregon State University 2. University of California, Davis 3. University of Wisconsin 1:10 PM Presentation and Approval of Pre-Symposium Committee Reports Note: "Committee reports read and accepted into the Minutes of the HOD become official policy of SAVMA. Exception: Proposed Bylaws amendments, new budget items and other action items included within Committee Reports must be considered, discussed and voted upon as separate motions. Any Committee member or other HOD member may move one of these items as a Recommendation to the House." Animal Welfare-Human Animal Bond Committee (AWHABC) - Approved Committee on Communications (COC) - Approved Economics, Finance and Management (EFM) - Approved Education and Licensure Committee (ELC) – Approved Emerging Issues Committee (EIC) – Approved with a friendly amendment Executive Committee (EC) – Approved Governmental Affairs Committee (GAC) - Approved International Veterinary Exchange Committee (IVEC) -Approved Multicultural Student Outreach Committee (MSOC) – Approved Native American Project (NAP) -Approved with a friendly amendment Symposium Committee (SYMP) - Approved with a friendly amendment SAVMA HOD Minutes, Symposium 2008 Page 6 Student AVMA House of Delegates Meeting Minutes SAVMA Symposium 2008 Auburn & Tuskegee Universities March 20-21, 2008 1:40PM Break 1:50PM -2: 10PM Presentation and Approval of Pre-Symposium Officer Reports President’s Report (Justin Sobota) – Approved Secretary’s Report (Rachel Shaff) - Approved Treasurer’s Report (Whitney Miller) – Approved ITO’s Report (Maci Keithly) – Approved IEO’s Report (Dominic Tauer) Not submitted The Vet Gazette Editor’s Report (Erin Hicks) – Approved with friendly amendments 2:10PM – 2:30PM Dr. Erin Kennedy, Centers for Disease Control and Prevention - World Rabies Day 2007 – A collaborative success! - September 28, 2008 is World Rabies Day 2008 o Start-up funds available up to $400 o Winner will again receive a Rabies Symposium at their veterinary school o Essay competition will occur again this year, based on a zoonotic disease outbreak. The winner will get a 2week paid sabbatical in Africa. 2:35PM -2:45PM Break 2:50PM -3:00PM “SAVMA Online” – Maci Keithly and Erin Hicks - Volunteer Leadership Area - Delegate ListServe - The Vet Gazzette online access 3:05PM – 3:45PM Symposium 2010 Bid Presentations 1. Oregon State University – Carla Webb, Class of 2010 2. University of California, Davis - Shane Nelson and Roselle Matli, Delegates 3. University of Wisconsin – Samantha Vande Hey and Ewan Wolff, Delegates 3:45PM – 4:12PM New Business 1. Proposed amendments to SAVMA Governance Documents 2. Ewan Wolff, University of Wisconsin a. The AVMA CEI has passed a resolution to remove the SAVMA Liaison position. Ewan Wolff would like to send a resolution from SAVMA to the AVMA SAVMA HOD Minutes, Symposium 2008 Page 7 Student AVMA House of Delegates Meeting Minutes SAVMA Symposium 2008 Auburn & Tuskegee Universities March 20-21, 2008 regarding this change that the student voice needs to be heard on this committee. b. Jill Cordeiro explained the situation from her standpoint, as the most recent EIC Liaison. c. Emily Olsen would like more information on the situation before voting. Motion: Table discussion until tomorrow. – Approved 4:12PM – 4:20PM Unfinished Business 1. Raye Taylor-Vokes, St. George’s University a. Regarding the proposed changes to the governance documents, item #4. b. Would like to change the wording of the proposed change to the HOD Manual Part 3. Section 2b, part 3, point 2: switch proposed change from “ students elected to committee” to “students serving on a committee” c. The change was made and will be voted on at the next HOD meeting at AVMA Convention 4:20 PM Call for additional nominations • President-elect • International Exchange Officer-elect 4:25PM Announcements - Buses for tonight will be leaving from the Conference Center at 30 minute intervals beginning at 5PM 4:28 PM Adjourn until Friday, March 21st at 7am 4:30PM – 5:45PM HOD Committee Meetings ** Reports due to Secretary by 6:00PM ** Friday, March 21st – Foy Student Union Ballroom 7:30AM - 8:00AM Breakfast, sponsored by ALVMA (Please be on time and dressed appropriately) 8:16AM Call to Order Pledge of Allegiance Roll Call 8:20AM AVMA Convention 2008: registration and information - Register now – it’s free! SAVMA HOD Minutes, Symposium 2008 Page 8 Student AVMA House of Delegates Meeting Minutes SAVMA Symposium 2008 Auburn & Tuskegee Universities March 20-21, 2008 8:22 AM Guest: Dr. Gary Brown - Running for AVMA VP at Convention 2008 8:25AM -8:27 AM Revisit nominations for officer elect positions • President-elect o Emily Olsen, Virginia-Maryland Regional College of Veterinary Medicine 8:27 AM – 8:47AM Symposium 2010 Bids – Question/Answer Session 1. Oregon State University a. Transportation from airport – shuttle system between Portland and Corvalis already exists, so can utilize it for Symposium b. Hotel rooms – if everything books-up in Corvalis, there is a city about 10 minutes away that could be used and a shuttle system can be established for transportation c. Portland has an international airport, which is the closest airport to the veterinary school. 2. University of California, Davis a. School support – the administration and faculty are supportive, even though no letter from the Dean was submitted to the HOD. b. Activities in San Francisco – a day trip to the city is in the works c. Timing of spring breaks and hosting Symposium – UC Davis may be able to shift their spring break to match with the majority of vet schools d. How will transportation work with hosting events at the vet school in Davis and the convention center in Sacramento? – Only evening events would be in Sacramento, the rest during the day at the vet school. e. Wireless access available for HOD with modern facilities 3. University of Wisconsin a. Wireless access available for HOD, also modern facilities and IT support. b. Transportation – lots of public transportation c. Feasibility of travel – several different locations i. Milwaukee to Madison = 1.5 hrs ii. Chicago to Madison = 2 hours iii. Flights directly into Madison are affordable d. Lectures will be at the Convention Center and on campus – easy to coordinate so it’s not a problem. The distance between the two places is about 10 minutes by shuttle. 8:50 AM Guest: Dr. Joe Kinnarney SAVMA HOD Minutes, Symposium 2008 Page 9 Student AVMA House of Delegates Meeting Minutes SAVMA Symposium 2008 Auburn & Tuskegee Universities March 20-21, 2008 8:50 AM – 9:05 AM Officer-elect Candidate Speeches (3-5 minutes each) • President-elect o Rebecca Steers o Emily Olsen • International Exchange Officer-elect o Virginia Kiefer 9:05AM 9:35 AM Break Presentation and Approval of Symposium Committee Reports Note: "Committee reports read and accepted into the Minutes of the HOD become official policy of SAVMA. Exception: Proposed Bylaws amendments, new budget items and other action items Included within Committee Reports must be considered, discussed and voted upon as separate motions. Any Committee member or other HOD member may move one of these items as a Recommendation to the House." Animal Welfare Human Animal Bond Committee (AWHABC) – Approved with friendly amendments Committee on Communications (COC) – Approved with a friendly amendment Economics, Finance and Management (EFM) – Approved Education and Licensure Committee (ELC) – Approved with friendly amendments Emerging Issues Committee (EIC) – Approved with a friendly amendment Executive Committee (EC) – Approved with friendly amendments Governmental Affairs Committee (GAC) – Approved with a friendly amendment International Veterinary Exchange Committee (IVEC) - Approved with friendly amendments Multicultural Student Outreach Committee (MSOC) - Approved with a friendly amendment Native American Project (NAP) - Approved with a friendly amendment Symposium Committee (SYMP) - Approved 10:15 AM Voting for 2008 Executive Committee & Symposium 2010 Location by secret ballot 10:20AM Break Vote counting by Executive Committee SAVMA HOD Minutes, Symposium 2008 Page 10 Student AVMA House of Delegates Meeting Minutes SAVMA Symposium 2008 Auburn & Tuskegee Universities March 20-21, 2008 10: 45AM Voting for Symposium 2010 – tie breaker between UC Davis and University of Wisconsin 10:55AM – 11:10AM SAVMA Treasurer Presentation Budget: Questions & Answers - Reminder: Please include your proposed budget for 2008 -2009 in your post-symposium committee report. This will be used to format the SAVMA Budget for 2008-2009, which will be reviewed by the Budget Committee prior to the first day of the HOD meeting at Convention 2008. - Discussion regarding our current checking account balance and if we have other options in order to earn a higher yield. 11:20AM Announcement of Executive Committee-elect officers - President-elect: Rebecca Steers, Cummings School of Veterinary Medicine at Tufts - IEO-elect: Virginia Kiefer, University of Tennessee 10:21AM Symposium 2010 Location Announcement - University of Wisconsin 11:00AM Unfinished Business 1. Ewan Wolff, University of Wisconsin a. Motion: Rescind yesterday’s motion to submit a letter of discontent to the AVMA CEI regarding the removal of the SAVMA EIC Liaison from their committee. Approved 2. Philippa Pavia a. Motion: Proposal from the Emerging Issues Committee to address the AVMA Committee on Environmental Issues’ restructuring – Approved i. Discussion: 1. A letter would be sent to the SAVMA Executive Committee for approval prior to sending it to the Chair of the CEI. 2. A suggestion (Whiteny Linnenkohl, Georgia) was made to request that the position be a non-voting member, however Jill Cordero (past EIC Liaison) responded stated that the vote wasn’t the issue. Instead, the issue was the lack of efficiency within the AVMA committee itself. 3. Another suggestion (Emily Olsen, VMRCVM) was to offer to pay for the SAVMA HOD Minutes, Symposium 2008 Page 11 Student AVMA House of Delegates Meeting Minutes SAVMA Symposium 2008 Auburn & Tuskegee Universities March 20-21, 2008 liaison travel arrangements, pending budgetary approval by the SAVMA HOD. 11:10AM New Business 1. Kira Ramdas, Texas A&M University The position descriptions for the EC members may be considered antiquated and gender biased. She recommended the consideration of updating the position titled for the EC using the example of changing “Treasurer” to “Chief Financial Officer.” The Executive Committee welcomed the consideration of these changes and recommended that a written proposal be submitted to the EC. The EC reminded the HOD that a proposal can be submitted to at any time in order to propose a change in our governance documents. 2. Jill Nelson, University of Missouri The AVMA COC DVD mentioned yesterday in the COC PreSymposium Report has already been sent to your school (directly to your senior faculty advisor) so please look for it if you have not seen it yet. 3. Ewan Wolff, University of Wisconsin Thank you for your support of our symposium bid, and we look forward to seeing you in Madison in 2010. Please email with me with any suggestions! 4. Rebecca Steers, Cummings School of Veterinary Medicine at Tufts The ELC site on the SAVMA webpage will now have electronic access to the Journal of Veterinary Medical Education. 5. Roselle Matli, University of California, Davis – thank you for making the bid for Symposium 2010 such a close race, we look forward to attending. 6. David Tentser, Oregon State University – we are still interested in hosting Symposium and will re-apply next year for Symposium 2011! 11:40AM -11:55AM Guest Speaker: Adrian Hochstadt, JD, CAE, AVMA State Legislative and Regulatory Affairs Asst. Director - Why State policy matters in private practice – legislation impacts your career. Loan Forgiveness Programs – in rural areas and public health o AVMA is working at the federal level, but many states are not waiting and have already established programs SAVMA HOD Minutes, Symposium 2008 Page 12 Student AVMA House of Delegates Meeting Minutes SAVMA Symposium 2008 Auburn & Tuskegee Universities March 20-21, 2008 - - - - AVMA is working on establishing animal law courses to law schools Getting involved in state legislation is not very time consuming and one person can have a huge impact The AVMA works with state VMA’s: coalition partners, grassroots advocacy training, and promote the association at national meetings. Resources are available online www.avma.org Click on “Advocacy” on the left side of the screen. Then you can select your state from the map and receive specific information for that state. AVMA cannot lobby at the state level – this is the job of the state association, they will represent your interests in your state capitol. Contact information: [email protected] 847-285-6780 [State Policy Analyst - Tara Madson: [email protected] 847285-6779] The AVMA State Advocacy Committee would like to add a liaison from the SAVMA HOD, the GAC is working on contacting them and is planning on submitting a proposal t the SAVMA EC. 11:55AM – 12:00PM Shannon Mesenbourg, University of Minnesota Books were distributed yesterday from the AVMA GRD containing a listing of senators and state representatives, with their offices’ contact information. Please take the next ten minutes to use your cell phones and call your government officials at their office in Washington DC to thank them for their support of the Veterinary Workforce Expansion Act. 12:05PM – 12:15PM Break 12:15PM – 12:45PM Guest Speaker: Gail C. Golab, PhD, DVM, Director of Animal Welfare Division of the AVMA - How values frame your choices – function, feelings, & natural behavior. o Most veterinarians fit into the category of “function” - Every choice is conditioned by experience - AVMA is trying very hard to expand its information base and improve its accessibility - Working to provide education to veterinary students and veterinarians - Working to empower veterinary leader to advocate animal welfare - Available for Veterinary Students: o Guest speakers and presentations for SCAVMA SAVMA HOD Minutes, Symposium 2008 Page 13 Student AVMA House of Delegates Meeting Minutes SAVMA Symposium 2008 Auburn & Tuskegee Universities March 20-21, 2008 - o Online resources in development - webinars/podcasts, etc. o Externships in Schaumburg are being established, can be done with Animal Welfare Division o Animal Welfare Judging/Assessment Competition Competition involves veterinary students, animal behavior students, and agriculture students 1st place this year – Atlantic Veterinary College o Curricula models are being developed for veterinary schools Contact info: [email protected] 12:50PM - 2:00PM Lunch (Auburn University Hotel and Conference Center Prefunction Foyer) sponsored by Pfizer Animal Health 2:00PM – 4:00PM MSOC 2nd Annual Diversity Forum (AUHCC Auditorium) Guest Speaker: Dr. Debbye Turner Sponsored by Novartis and SAVMA 4:30PM Installation of new Executive Committee-elect Officers - Rebecca Steers, President-elect - Virginia Kiefer, International Exchange Officer-elect 4:34PM Presentation of Plaques to Schools with 100% Graduate Conversion to AVMA Membership: Atlantic Veterinary College Auburn University University of Florida University of Georgia University of Illinois Kansas State University Louisiana State University Mississippi State University North Carolina State University Oklahoma State University Oregon State University Washington State University 4:40PM Recognition of outgoing Delegates - Leslie Sklena, Atlantic Veterinary College - Roselle Matli, University of California, Davis - Ashtri Bonaparte, Tuskegee University 4:45PM Recognition of incoming Delegates SAVMA HOD Minutes, Symposium 2008 Page 14 Student AVMA House of Delegates Meeting Minutes SAVMA Symposium 2008 Auburn & Tuskegee Universities March 20-21, 2008 - Mark Finke, Auburn University Lisa Kellihan, Colorado State University Mary Bellosa, Cornell University Megan Nelson, University of Florida Katie Fisher, University of Georgia Robin Hansen, University of Illinois Tamara Hancock, Iowa State University Garrett Stewart, Kansas State University Nanci Solis, Louisiana State University Kristen Twedt, Michigan State University Kajia Wilson, University of Minnesota Bridget O’Connell, Mississippi State University Jamie Swoboda, University of Missouri Jennafer Glaesmann, University of Nebraska Meghan Slanina, The Ohio State University Jennifer Lu, Oklahoma State University Brain Kulauf, Oregon State University Caroline Canter, University of Pennsylvania Josh Warren, Purdue University Cara Clouse, University of Tennessee Susan Land, Texas A&M University Carolyn Gross, Cumming’s School of Veterinary Medicine at Tufts Lauren Rowe, Tuskegee University Lauren Giebel, Virginia-Maryland Regional College of Veterinary Medicine Aaron Gibbons, Washington State University Deirde Murdy, Western University of Health Sciences Brandon Boren, Western University of Health Sciences Ewan Wolff, University of Wisconsin Michael Miller, Ross University Madelyn Goocher, Ross University Raye Taylor-Vokes, St. George’s University 4:55PM Recognition of outgoing Officers - Dominic Tauer, International Exchange Officer - Erin Hicks, The Vet Gazette Editor - Maci Keithly, Information Technology Officer - Whitney Miller, Treasurer - Rachel Shaff, Secretary - Justin Sobota, President 5:00PM Installation of incoming Officers - Cara Pugliese, Secretary - Cyndi Albert, Treasurer - Laura Chan, International Exchange Officer - Bryant Blank, Information Technology Officer SAVMA HOD Minutes, Symposium 2008 Page 15 Student AVMA House of Delegates Meeting Minutes SAVMA Symposium 2008 Auburn & Tuskegee Universities March 20-21, 2008 - Beth Pelletier, The Vet Gazette Editor Emily Eaton, President 5:11 PM SAVMA HOD Adjourns until AVMA Convention in New Orleans 5:15PM – 6:30PM HOD Committee Meetings ** Reports due to Secretary by 6:45PM ** Respectfully Submitted, Rachel Shaff SAVMA Secretary SAVMA HOD Minutes, Symposium 2008 Page 16 *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD To: SAVMA House of Delegates From: Animal Welfare – Human Animal Bond Committee Date: March 21, 2008 Re: Post-Symposium Report Committee Charge: The Animal Welfare/Human-Animal Bond Committee shall keep abreast of topics related to animal welfare, inform the HOD, and provide information for distribution to local chapters of the Student AVMA. This shall include information on professional ethics as they relate to animal welfare and the human animal bond as well as information regarding domestic, exotic and laboratory animals. 1. We would like to welcome our five new members; Mary Bellosa from Cornell University, Bridget O’Connell from Mississippi State University, Jamie Swoboda from University of Missouri, Jennafer Glaesmann from University of NebraskaLincoln/Iowa State University, and Meghan Slanina from The Ohio State University. 2. Congratulations to Jennafer Glaesemann from University of Nebraska-Lincoln who will be serving as the new liaison to the Committee on Human Animal Bond, Jamie Swoboda from the University of Missouri who will be serving as the new liaison to the Animal Welfare Committee, and Bridget O’Connell from Mississippi State University who will be serving as the Josh Project Liaison. 3. The committee reviewed four excellent applications for this year’s grant program. We are pleased to award $600 to Alison J. Barnstable from the University of Pennsylvania in support of the Pennsylvania Veterinary Animal Welfare Society (PVAWS) program. We are also glad to provide $450 to the Kuranda Dog Bed Project and the Sterile Feral Foundation from the University of Illinois. Ryan will be mailing out letters of congratulations to the winners as well as a letter of general support to the fourth applicant. 4. The committee made revisions to the website and submitted them to the ITO. 5. As a committee we are hoping to advance our impact on the SAVMA student body as a whole. To accomplish this we would like to request additional funds for the 2008-2009 fiscal year. Symposium 2008 Post-Symposium Committee Report_AWHABC Line Item AWHAB Grant Program Awards Supplies Animal Welfare Competition Travel Animal Welfare Survey >>Survey Administration >>Incentive Package Conference Calls TOTAL Projected Expense $2,500.00 10.00 1,000.00 $125.00 $700.00 $100.00 $4,435.00 6. As a committee, we would like to assess the current opinions of students across the country in regards to animal welfare issues and also their perception of their education in issues relating to animal welfare and the human animal bond. To accomplish this, we would like to explore conducting a survey. Details of the survey will be determined in subsequent conference calls and at Convention 2008 in New Orleans. A proposed incentive package was discussed however with ten $20 gift cards raffled off to participants as well as a package for the student chapter with the most participation. This chapter could receive $400 towards their efforts with the Josh Project or another Animal Welfare cause of their choosing in addition to a $50 and two $25 gift certificates to randomly drawn members of that chapter. 7. Committee meeting times are too short to accomplish all that we hope to in our arena. Due to this, we will be investigating the possibility of meeting for conference calls and having an additional meeting at Convention 2008. 8. Dr. Gail Golab, Director of the AVMA Animal Welfare Division, addressed the entire House of Delegates this afternoon regarding the AVMA’s approach to Animal Welfare Issues as well as ways that students can get involved. 9. We feel that the greatest area in which this committee can expand its impact on students is through the dissemination of information relating to key issues as they arise. We will be looking into the possibility of adding an Animal Welfare feature in The Vet Gazette as well as gauging delegate interest in emailed articles of interest. Symposium 2008 Post-Symposium Committee Report_AWHABC Delegate To-Do List 1. Continue to support the Josh Project in your local chapters. Individual schools having great success with the project should contact Bridget O’Connell so that we can spread the word on successful strategies for implementing and fostering this program. 2. Watch your email for animal welfare and human-animal bond related emails and keep your students informed. Please feel free to direct students with specific questions to members of our committee so that we might serve as a source of information for them. 3. Encourage students who are interested in animal welfare or the human animal bond to create initiatives or projects at their schools and to apply for the AWHAB Grant Program for 2009. Questions related to this program can be directed to Ryan Colburn, [email protected]. Respectfully submitted, Ryan Colburn, Chair, Outgoing Animal Welfare Committee Liaison, Michigan State University Mary Bellosa, Cornell University Bridget O’Connell, Josh Project Liaison, Mississippi State University Jamie Swoboda, Animal Welfare Committee Liaison, University of Missouri Jennafer Glaesmann, Liaison to the Committee on the Human Animal Bond, University of Nebraska-Lincoln / Iowa State University Meghan Slanina, The Ohio State University Kira Ramdas, Outgoing Committee on The Human-Animal Bond Liaison, Texas A & M University Symposium 2008 Post-Symposium Committee Report_AWHABC *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD To: SAVMA House of Delegates From: Committee on Communications Date: March 21, 2008 Re: Post Symposium Report ________________________________________________________________________ Committee Charge: The Committee on Communications shall serve to present ideas and suggestions on ways to enhance communication among the AVMA, the SAVMA and its student chapters. The committee strives to provide ideas for the promotion of veterinary medicine within the community and sponsor projects with this goal. 1. Budget Proposal: The COC proposes the following monetary allocations for the 2008-2009 fiscal year: TEA Stained Glass Awards TEA Award Stipend TEA Convention Registration TEA Travel TEA Lodging TEA Awards for Best Submission TEA Reimbursement for TEA expenses Public Relations Grant Awards Promotional Material Production $850 $525 $800 $1,050 $1,050 $220 $140 $1,100 $350 2. Action Items: a. Joe Freeman is to draft an article to be submitted to JAVMA and to The Vet Gazette recognizing the TEA winners and nominees. The winners’ checks are to be mailed to the winners. Congratulatory and rejection letters are to be drafted and mailed as well. Jim Henry Inc is to be contacted to start making the stained glass award. b. David Laubert is to send out the Public Relations Grant applications to the Delegate listserv. c. Madelyn Goocher is to receive the contact information from each veterinary school to be compiled into a National Housing Database. The database will be completed prior to the 2008 AVMA Convention for the distribution to the HOD and to be uploaded to the SAVMA website. 3. To do list: a. Once delegates receive the PR Grant applications from David Laubert the delegates are to send the applications out to their students and post information about the PR grants. 2008 Symposium Post Symposium Committee Report_COC b. Delegates are to send the contact information of the individual who handles student/visitor housing requests from their affiliate veterinary school to Madelyn Goocher at [email protected]. Please send the name of each school’s contact, phone number, and email address by April 1, 2008. Respectfully submitted, Jill Nelson (COC Liaison, COC Chair) University of Missouri David Laubert (Public Relations Grant Chair) University of Illinois Joe Freeman (Media Development Chair and TEA Chair) Oklahoma State University Margaux Edwards-Milewski (COC Chair Elect) Atlantic Veterinary College Robin Hansen (COC Liaison Elect) University of Illinois Madelyn Goocher (TEA Chair Elect) Ross University Cara Clouse (PRG Chair Elect & Media Dev. Chair Elect) University of Tennessee 2008 Symposium Post Symposium Committee Report_COC *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD To: SAVMA HOD From: Samantha Vande Hey, EFMC Co-chair Date: March 21, 2008 Re: EFMC Post-Symposium Report Committee Charge: The committee shall serve to promote education of current economic issues facing the veterinary industry, maintain a liaison with the NCVEI, promote opportunities for student personal and professional development, and serve as a resource for SCAVMA chapters and business clubs. 1. EFMC is going to show our support and emphasize that we would be interested in supporting “Elephant in the Room” event that the executive committee is considering implementing at the AVMA convention. 2. EFMC will be starting a biannual quiz competition, assuming budget approval for awards to SAVMA member participation. 3. Each EFMC member is assigned a business related webpage to use to develop a question that will be sent to the committee for review by July 1, 2008. 4. Individual Business Skills Essay contest deadline is June 1, 2008. Delegates will be receiving flyers for the contest shortly after SAVMA Symposium 2008. 5. The submission from the Individual Business Skills Essay contest will be collected and submitted to the committee by July 1, 2008 for review. A winner will be selected at 2008 AVMA Convention. Delegate to do list: Advertise and encourage student submissions to the EFMC Individual Business Skills Essay contest. Symposium 2008 Post-Symposium Committee Report_EFMC EFMC Proposed 2008 Budget: Economics, Finance and Management (2008-2009) Copies Postage Travel to NCVEI: Liaison Travel to NCVEI: Liaison-elect Lodging at NCVEI: Liaison Lodging at NCVEI: Liaison-elect Supplies Awards 20.00 20.00 1,000.00 1,000.00 750.00 750.00 50.00 2,500.00 Subtotal 6,090.00 Respectfully submitted, Samantha Vande Hey, University of Wisconsin, Co-chair Deirdre Murdy, Western University, Co-chair Jennifer Bruno, Louisiana State University, NCVEI Liaison Aaron Gibbons, Washington State University, NCVEI Liaison-elect Stephanie Schneider, Kansas State University Caroline Cantner, University of Pennsylvania Symposium 2008 Post-Symposium Committee Report_EFMC *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD To: From: Date: Re: SAVMA House of Delegates Education and Licensure Committee March 21, 2008 Post-Symposium Committee Report Committee Charge: The committee shall serve to encourage the development and refinement of veterinary educational programs at veterinary schools and colleges in the United States and other AVMA-accredited institutions, and to facilitate licensure of graduates from these schools. In addition to encouraging continued communication between the Student AVMA and the AAVMC, the committee shall also encourage Student Chapters of the AVMA to become involved in the development of curriculum and educational opportunities at their respective schools and colleges. 1. Extracurricular Funding Grant: This spring’s Extracurricular Funding Grant coordinated by Adam was awarded to the Colorado State’s Student Chapter of American Association of Equine Practitioners “Farrier Wetlab”. The winning group will have their event in late March 2008. After completion of their event they will be required to send a synopsis of the activity to The Vet Gazette and illustrate the helpful role SAVMA played. Adam will be contacting that group and coordinating with the SAVMA Treasurer to send them their $250 grant. 2. Best Advice Essay Contest: Brent Plonski from Texas A&M University was the winner of the Best Advice Essay Contest. Rebecca will contact him and coordinate with SAVMA Treasurer to send him his $150 award. She will also coordinate sending the Mosby Review Books to their veterinary school library. 3. Liaison Position/ SAVMA Representative with the AAVSB: Adam will continue our committee’s relationship with the AAVSB and plans on attending their next meeting in the fall. We plan on increasing our budget to maintain the liaison position. 4. AAVMC Liaison to the AAVMC: Nanci Solis, will be our official liaison to the AAVMC meetings at the AVMA Convention 2008, provided they do not conflict with the SAVMA House of Delegates meetings. She plans on contacting Dr. Michael Chaddock to continue the cooperation the Michael Hickey put in place. We are awaiting on the AAVMC approval of the liaison position proposal. This will help us determine how much we will need in our budget to maintain the position. Symposium 2008 Post-Symposium Committee Report_ELC Nanci will also speak with them about the possibility of publishing our survey results in JVME. 5. NAVLE Survey: The winners of the five $100 gift certificates were chosen at random amongst all participants. They were Amanda Thoet from Colorado State University, Heather Wright from Cornell University, Martha Delaney from Tufts University, Erin Schou from Colorado State University, and Kathryn Rook from the University of Pennsylvania. David will contact their respective SAVMA chapters to ensure that they are fourth year members in good standing and then he will coordinate sending them their awards. David and Mike are going to finish analyzing the survey results which will then be submitted to The Vet Gazette and also published on our website.We are encouraged by the terrific response and we plan to continue this new venture. 6. Budget Proposal: Supplies Travel to AAVSB Lodging to AAVSB Awards for Essay Contest Extracurricular Grant Competition Travel to AAVMC Lodging to AAVMC Survey Prizes Survey Costs $25 $600 $600 $450 $500 $500 $500 $500 $75 $3,750 Respectfully Submitted, Rebecca Steers, Cummings School of Veterinary Medicine at Tufts University (Co-Chair) David Tentser, Oregon State University (Co-Chair) Adam Berman, North Carolina State University Michael Miller, Ross University Meghan Nelson, University of Florida Nanci Solis, Louisiana State University Symposium 2008 Post-Symposium Committee Report_ELC *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD To: SAVMA HOD From: Emerging Issues Committee Re: Post-Symposium Report Date: March 21, 2008 Committee Charge: The Emerging Issues Committee acts as a resource/contact/information center for emerging issues in the profession, which affect veterinary students. The Committee coordinates information and updates on the SAVMA web page, and develops programs for students on NOAH. 1. Thirteen essay submissions were received for the 2008 EIC Essay contest. The Committee reviewed the essays and have decided to split the award for most essays between Texas A&M and Tufts Cummings School of Veterinary Medicine (2 from each school). Each school’s SCAMA chapter will receive $50. First place: Holly Bennett from Texas A&M University ($300). Second Place: Carolyn Gates from University of Pennsylvania ($250). Third Place: Amy Earl from Tufts Cummings School of Veterinary Medicine ($200). Fourth Place: Jennifer McRobbie from Tufts Cummings School of Veterinary Medicine ($150). Fifth Place: Claire Simeone from VA-MD Regional School of Veterinary Medicine ($100). Congratulations to our winners and we would like to take a moment to thank all of our fellow delegates for promoting this essay contest to their students. All winners will be notified via email, they will be posted on The Vet Gazette, and checks will be hand delivered. 2. The EIC is requesting to maintain our budget at $1100. Attached is the proposal for the budget. 3. The EIC website was updated with the names of the new committee members and a link to The Vet Gazette winning essays will be added to the bottom of our committee webpage for direct access. 4. We are in the process of drafting a letter to the AVMA Committee on Environmental Issues regarding the reinstatement and reworking of the liaison position. 5. Congratulations to Brian Zulauf from Oregon State University who will be stepping in as the new co-chair following Symposium replacing Catherine Clinton. To Do: Committee members should be thinking about possible essay topics and guidelines for the 2009 essay contest. The topic will be decided upon at convention. The monthly EIC newsletters shall be sent out to delegates for dissemination to their schools as well as to The Vet Gazette for publication. 2008 Symposium Post-Symposium Committee Report_EIC Respectfully submitted, Philippa Pavia, University of Pennsylvania; Co-Chair Brian Zulauf, Oregon State University; Co-Chair Jill Cordeiro, Auburn University; CEI Liaison Brandon Boren, Western University Lisa Kellihan, Colorado State University Keisha O’Neal, Tuskegee University Shane Nelson, UC Davis Budget: The entirety of the EIC operating budget is spent upon the EIC Essay Contest. The funds are allotted as follows: 1st Place 2nd Place 3rd Place 4th Place 5th Place $300 $250 $200 $150 $100 2008 Symposium Post-Symposium Committee Report_EIC Most Submissions $100 *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD To: From: Date: Re: SAVMA House of Delegates SAVMA Executive Committee March 21, 2008 Post-Symposium Report Committee Charge: The Executive Committee is the administrative body of the Student AVMA and is charged with ensuring that the provisions of the Student AVMA Constitution and Operational Guidelines are met on a yearly basis. I. President’s Report (Emily Eaton) a. Auburn and Tuskegee have done a great job hosting this Symposium! b. Thank you to outgoing Officers, you have all done a great job and we hope we can continue in your footsteps. c. Welcome to our newest members – Virginia and Rebecca d. Any Comments about our meeting, the Diversity Symposium, etc.? Please let her know if you have any suggestions. i. Diversity Forum: SAVMA was not recognized as a sponsor of this program for the 2nd year in a row. In the future, SAVMA should require that the SAVMA logo be placed on documents and advertisements. e. The One Health Challenge Meeting is tomorrow at 12:30 -1:00 in the hotel lobby if anyone wants to attend; as this is an ad hoc committee, a budget can be submitted to the Treasurer. f. The EC will meet informally at 3:30 tomorrow in the downstairs lobby. II. Past-Secretary’s Report (Rachel Shaff) a. SAVMA History – we will work on writing it tonight b. Officer histories - please submit them now via email so that Cara can begin to work on them III. Past-Treasurer’s Report (Whitney Miller) a. Cyndi and I met today to go over the position. The computer will be transitioned to Cyndi tomorrow. b. All check requisitions and travel expense forms should be mailed to Cyndi Albert at: 1305 Bayou Paul Lane, Saint Gabriel, Louisiana, 70776 c. The budget presentation went great today and stimulated committees to think about their budgets and plan for the future. d. Cyndi will need your Officer and Officer-elect budgets as soon as possible. IV. Past-ITO Report (Maci Keithly) a. New computer for the President has been set-up, it even has web-conferencing! b. Need to download antivirus programs on the old computers. 2008 Symposium Symposium Committee Report_EC c. Descriptions of the Officer positions to be posted online so that new Delegates will know more about our positions (outside of what is written in the governance documents) d. Facebook for SAVMA V. IEO‘s Report (Laura Chan) a. Shannon is going to work on getting the IEO computers from Dominic and have them mailed to SAVMA Headquarters and then they will be mailed to the IEO and IEO-elect. b. Laura will not be at Convention, as she will be on a rotation in Spain at the time. c. Wisconsin delegates are considering hosting a group exchange with IVSA immediately prior to Symposium 2010 so that the international students would then be able to attend SAVMA Symposium. VI. The Vet Gazette Editor Report (Erin Hicks) a. Maci and I spoke to a student that did not run for an EC office due to lack of student support. b. AVMA VLE proposal was emailed this afternoon. i. Motion: To support the 2008 AVMA VLE with a donation of $5,000. – Approved Respectfully submitted, The Student AVMA Executive Committee Emily Eaton, President Cara Pugliese, Secretary Cyndi Albert, Treasurer Laura Chan, Int’l Exchange Officer Bryant Blank, Information Tech. Officer Beth Pelletier, The Vet Gazette Editor Rebecca Steers, President-elect Virginia Kiefer, Int’l Exchange Officer-elect 2008 Symposium Symposium Committee Report_EC Justin Sobota, Past-President Rachel Shaff, Past-Secretary Whitney Miller, Past-Treasurer Erin Hicks, Past-The Vet Gazette Editor Dominic Tauer, Past-Int’l Exchange Officer Maci Keithly, Past-Information Technology Officer To: From: Date: Re: SAVMA House of Delegates Governmental Affairs Committee March 21, 2008 Post-Symposium Report *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD Committee Charge: The committee shall survey legislative actions applicable to veterinary medical students and report such actions to the SAVMA HOD as well as sponsoring informational programs to distribute legislative materials to each of the Student Chapters and to support programs for legislative awareness at member veterinary schools. 1. The GAC quiz was a success again this year and we had 60 students respond. The winners of the 10 $100 prizes are: Morgan Wiseley (University of Wisconsin), Ashley Peterson (Virginia-Maryland Regional College of Veterinary Medicine), Matthew Groover (University of Georgia), Beth Yash (University of Georgia), Violet Kirk (University of Illinois), Joel Green Weltman (University of Wisconsin), Jaclyn Thomas (University of Georgia), Erin Keefe (Kansas State University), Carly Waugh (Kansas State University), Amy Jo Neal (Purdue University). 2. Quiz checks were handed out to the delegates of the winners’ schools to be taken back with them. 3. Congressional Directories were distributed to each school at the HOD meeting. Each delegate was asked to contact their Senators and Representatives during a brief break in the meeting and thank them for their support of VPHWEA. 4. Shannon Mesenbourg will contact John Sullivan about getting Congressional Directories for future SAVMA Symposium HOD meetings. 5. We are going to change from monthly chats to a discussion group format. Emily Olson will facilitate these discussions. 6. We look forward to having our next newsletter as a part of The Vet Gazette. The next edition is May 2008 and we will be sending out a request for submissions to the Local Legislative Corner. Tamara Hancock will be in charge of compiling submissions and articles. 7. We discussed further how the GAC could best utilize the AVMA SAC after our meeting with Adrian Hochstadt. The first step that the committee would like to take is to get access to previous meeting minutes to assess the utility of the information to which a liaison position would grant us access. 2008 Symposium Post Symposium Committee Report_GAC 8. Budget: GAC quiz, ten $100 awards issued annually Local Legislative Corner, four $100 awards issued PAC Liaison position travel and lodging expenses GAC Representative to the LAC position travel and lodging expenses $1000 $400 $1000 $1600 9. Delegate to do list: Please watch for requests for submissions to the Local Legislative Corner and send them to your students. When distributing the next couple of editions of The Vet Gazette please add a note that included is the GAC Newsletter to keep up with current legislation. Please keep the Congressional Directories that were given out to each school readily accessible for your students. These will be of great use for any future legislative issues that require student involvement. Please share the information presented by John Sullivan and Christine Baker about the AVMA CAN and encourage student involvement in the program. Delegate involvement would be great as well! Respectfully submitted, Shannon Mesenbourg, Co-Chair, GAC Representative to the LAC, University of Minnesota Christopher Hall, Co-Chair, Purdue University Emily Olson, PAC liaison, Virginia-Maryland Regional College of Veterinary Medicine Tamara Hancock, Iowa State University Susan Land, Texas A&M University Garrett Stewart, Kansas State University 2008 Symposium Post Symposium Committee Report_GAC *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD To: SAVMA House of Delegates From: International Veterinary Exchange Committee Committee Date: March 21st, 2008 Re: Post-Symposium Report Committee Charge: "This committee shall promote the advancement of veterinary education and animal welfare throughout the world. The committee shall facilitate individual cultural and educational exchange through the recruitment of veterinarians and veterinary students to participate in international student exchange programs. The committee shall also distribute information about the activities of the International Veterinary Student Association and encourage local chapters to be involved in international activities." 1. 2008-2009 Proposed SAVMA IVEC Budget: IVEC IVSA Membership Dues Travel Stipend to IVSA Congress or Symposium Advertising Postage/Supplies IVSA Executive Stipend to Symposium IVSA Chapter Awards (Start-up and Activity Level) IVSA Externship Abroad Stipends (2*500) Donation to IVSA Development Fund Global Give Back Fund Subtotal 1,400.00 1,500.00 300.00 100.00 600.00 1,000.00 1,000.00 500.00 500.00 6,900.00 2. Scholarships: Award recipients for individual student scholarships are Jennifer Janes from Washington State University and Estella Perez Hovland from the University of Georgia. The award recipient for the need-based IVSA chapter scholarship is the University of Tennessee. The award recipient for the excellence-based IVSA chapter scholarship is Washington State University. Congratulations to all award recipients! The IVEC committee is updating the scholarship application process for next year to be more specific about the criteria we are using to select recipients. These updated applications will be made available to 3. International Exchange and IVSA Chapter Update Survey: Mona Radheshwar will create a survey for the HOD to fill out. This survey will inquire about the types of international exchange programs in the U.S. at our respective veterinary colleges available to traveling students and the current IVSA Chapter contact at each college. This survey will be distributed to the HOD via list serve email and returned to Mona via email ([email protected]). 2008 Symposium Post Symposium Committee Report_IVEC 4. IVSA Silent Auction: At this time the IVSA Silent Auction has raised approximately $2500. Thank you to for participating and for spreading the word to your students for helping to make the auction such a great success! 5. Update list of host veterinarians in the United States: Josh Warren will lead the task of updating the list of veterinarians in the U.S. willing to host international exchange students. The current master list needs to be obtained from Dominic Tauer, IEO. 6. IVSA-Hills Adopt-a-School: The IVEC Committee will be requiring all Delegates to provide the names of the contact person for each respective school’s IVSA chapter or organization in order to facilitate communication about the IVSA-Hill’s Adopt a School Program. Please watch for an email about this soon. Virginia Kiefer will utilize the information gained from the HOD surveys to interact with the IVSA Chapters of each veterinary college and to educate the Chapters on the program. She will also be contacting Hills to figure out more of the details of their program and potentially work with them at future AVMA Conventions and/or SAVMA Symposia to do a veterinary medicine textbook drive. 7. IVSA Development Fund: IVEC would like to donate $500 to the Development Fund per year as a part of our proposed budget for 2008-2009 and in the future. 8. Global Give Back Fund: IVEC would like to donate $500 to an international veterinary organization that has supported an exchange of an IVSA or SAVMA member in the past. The recipient will be chosen by an application written by the student who visited the particular organization, and wishes to give back funds to help. The goal is that this organization will benefit from the funds and will host more students in the future. 9. Delegate To Do List a. Please contact your IVSA chapter presidents or IVSA representative/ liaison and send their contact information (name and email address) to Virginia Kiefer at [email protected] by Friday, March 28th 2008. Respectfully submitted, Amanda Ardente, (Co-Chair) North Carolina State University Virginia Kiefer, (Co-Chair) University of Tennessee Laura Chan, (IEO-elect) Western University of Health Sciences Mona Radheshwar, Washington State University Serene Onuma, Colorado State University Josh Warren, Purdue University Kaija Wilson, University of Minnesota Kristen Twedt, Michigan State University Lauren Giebel, Virginia-Maryland Regional College 2008 Symposium Post Symposium Committee Report_IVEC *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD To: SAVMA House of Delegates From: Multicultural Student Outreach (MSO) Committee Date: March 21, 2008 Re: Post-Symposium Report Committee Charge: The Multicultural Student Outreach Committee (MSOC) is committed to supporting and addressing the concerns of culturally underrepresented students to the SAVMA House of Delegates, increasing cultural diversity within our profession, and raising multicultural awareness in the field of veterinary medicine. 1. The Diversity Forum was held during the SAVMA Symposium on Friday March 21, 2008 at the Auburn Hotel and Conference Center from 2-4pm. The 2nd Annual Diversity Forum featured Dr. Debbye Turner, veterinarian, CBS correspondent, and Miss America 1990. The event was once again sponsored by Novartis Animal Health and the Student AVMA. This years’ forum was a great success and there was an overwhelming positive response to Dr. Turner who spoke on the topic “Diversity and the Future of Veterinary Medicine. The committee thanks the SAVMA Executive Committee and House of Delegates for their support. 2. The MSOC recognized Sarah Churgin (Texas A&M) as the 2008 recipient of the Multicultural Student Outreach Award for her outstanding effort in promoting multiculturalism in veterinary medicine. Due to the great response for the MSOC award, the committee decided to make plans to offer two additional awards per year. 3. MSOC would like to submit a budget proposal as follows: Multicultural Student Outreach Outreach forum at Symposium 2006 Speaker Honorarium and gifts MSOC Award Postage, Copies, and Supplies 2,000.00 2,500.00 1,500.00 200.00 Subtotal 6,200.00 Respectfully submitted, Brenda Arens, Iowa State University Katie Fisher, University of Georgia Cynthia Jeyapaul, University of Florida Whitney Linnenkohl, University of Georgia Jennifer Lu, Oklahoma State University Lauren Rowe, Tuskegee University Cherese Sullivan, Chair Cornell University Symposium 2008 Post-Symposium Committee Report_MSOC *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD To: SAVMA HOD From: Native American Project (NAP) Committee Date: March 21, 2008 RE: Post Symposium Report ________________________________________________________________________ Committee Charge: The committee shall assist in the provision of the veterinary medical care for Native American Nations, the provision of practical experience for Student AVMA members and to interest Native American youth in careers in veterinary medicine or allied health careers. 1. The AVMA Council on Communications DVD was viewed by the NAP Committee and approved for use as an educational material for veterinary student participating in the NAP externship stipend program. 2. The website was updated to reduce some of the redundancy apparent on the committee webpage. 3. A proposal will be submitted to the SAVMA Executive Committee to reallocate funds originally marked for speaker travel expenses to be used for additional externship stipends. 4. 2008-2009 Proposed Budget: Speaker Travel Expenses - flight, hotel, booth, gift Externship Stipends - we will be making 1 wk stipends $300 and 2 wk stipends $600 to keep up with the increasing cost of fuel Materials Expense - production of documents w/ AAIP - mailing educational DVDs to/from NAP chair - posters for HOD $1500 $3000 $200 5. Delegate to do list: We will be redistributing our electronic fliers and information to all delegates to pass on to your students. Please forward these to your students and remind them that an externship on any Native American Nation Reservation, including RAVS trips, are eligible for an NAP stipend. Respectfully submitted, Holly Weber, Chair (Mississippi State University) Leslie Sklena (Atlantic Veterinary College) Alison Achey (St. George’s University) Roselle Matli (University of California-Davis) Mark Finke (Auburn University) Carolyn Gross (Cummings School of Medicine at Tufts) Raye Taylor-Vokes (St. George’s University) 2008 Symposium Post Symposium Committee Report_NAP *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD To: From: Date: Re: SAVMA House of Delegates SAVMA Symposium Committee March 21, 2008 Post-Symposium Report Committee Charge: The Symposium Committee shall maintain the Educational Symposium guidelines and update it as necessary; assist in the transfer of information among hosting schools or colleges, and schools or colleges interested in presenting a bid for hosting the Symposium. 1) The Symposium Committee would like to congratulate University of Wisconsin on winning the bid for SAVMA Symposium 2010 and welcome Ewan Wolff to the Committee. 2) Budget: The Symposium committee has asked for an additional $20,000 from next year’s budget in hopes that the SAVMA Committee would continue their sponsorship of the Symposium. Also the General Manager scholarship needs to be returned to $2500. 3) History: AVMA Convention 2006-Hawaii: Symposium committee met with Dr. Kevin Dajka for update on planning. September 2006-Auburn/Tuskegee AL: SAVMA Symposium 2008 planning committee formed. First meeting held October 2006. Monthly meetings have been held afterwards. SAVMA Symposium 2007-Raleigh, NC: o Symposium planning committee met once again for updates in planning. o The Ohio State University won 2009 symposium bid! o Bryna Riley, General Manager of SAVMA Symposium 2007 passed along planning CD. She also took Ashtri, Liz and Jamie Berning of OSU on a tour of the exhibit hall to meet the major sponsors. o We had an informal dinner meeting where both NC and the AUTU planning committees met. The purpose was for the AUTU chairs to meet their NC counterparts. The meeting was very effective as each chair had gathered much information in planning their respective committees. o AUTU planning committee felt that advertising and marketing for SAVMA Symposium 2008 went very well! 2008 Symposium Post Symposium Committee Report_COC o Fundraising for 2008 officially began at the culmination of 2007 symposium. May 2007 o Auburn, AL: Dr. Kevin Dajka and Mr. Kevin Little, AVMA Director of Convention and Meeting Planning, came down to Alabama to visit AUTU planning committee to offer effective planning strategies. o Brian Gorby of OSU named new General Manager of SAVMA Symposium 2009 AVMA Convention 2007-DC: Meeting during House of Delegates at Renaissance Hotel with AUTU Planning committee, OSU, and Dr. Kevin Dajka. January 2008 o The Ohio State University Planning Committee was formed and first met. Symposium 2008 o Brian Gorby and Ashtri Bonaparte met several times to exchange information to improve the planning of the 2009 Symposium. o The University of Wisconsin won the bid to host the 2010 Symposium. o Brian, Ashtri, and Justin began talking about the possible needed to hire professional help, lessen the burden on the Symposium General Manager. o The AU/TU and OSU planning committees will meet Saturday night to discuss plans for 2009 Symposium. Respectfully Submitted, Ashtri Bonaparte, Co-Chair, Tuskegee University Brian Gorby, Co-Chair, The Ohio State University Ewan Wolff, Co-Chair, University of Wisconsin 2008 Symposium Post Symposium Committee Report_COC *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD To: From: Date: Re: SAVMA House of Delegates Emily Eaton, SAVMA President June 18, 2007 Pre-Convention Report I have had the tremendous opportunity to represent the Student American Veterinary Medical Association student voice and vision at the following meetings. Thank you for the opportunity to serve you. As always, your questions, comments and concerns are welcomed and valued. AVMA Executive Board Meeting- Schaumburg, Illinois (April 11 12th, 2008). 1. Members of the AVMA Executive Board spoke very highly about the great success of SAVMA Symposium 2007!! They were truly impressed! 2. The AVMA Executive Board approved partnership with the Alliance for Rabies Control for collaboration on outreach opportunities for World Rabies Day, September 28, 2008. 3. The AVMA Executive Board approved AVMA’s sponsorship and promotion of a National FFA Organization proficiency award in veterinary medicine, beginning in 2009 through 2012. This sponsorship is intended to recruit talented individuals who might be interested in practicing veterinary medicine in rural areas. 4. The AVMA Executive Board approved the formation of a Foresight Analysis Task Force to review the 2007 report entitled Envisioning the Future of Veterinary Medical Education: The Association of Veterinary Medical Colleges Foresight Project, Final Report. This report details some of the current challenges facing veterinary medical education. The Task Force will evaluate the current and future status of the veterinary medical education and help to guide AVMA educational objectives and policies. Should you be interested in learning more about The Foresight Project or contributing to the discussion, please contact me at any time. AVMA Executive Board Meeting- Schaumburg, Illinois (June 5th June 7th, 2008). 1. The AVMA Executive Board will recommend that the AVMA HOD disapprove the elimination of the position of AVMA Vice President. The AVMA Vice President visits the veterinary schools in order to educate students about the AVMA and organized veterinary medicine. 2. The AVMA Executive Board will recommend to the AVMA HOD that the AVMA increase its interaction and involvement with veterinary students. 3. The AVMA Executive Board approved conducting a three day animal welfare symposium in 2009. This symposium will be a joint cooperative effort between the AVMA and AAVMC and will facilitate dissemination of animal welfare information and policy. The symposium will address the current state of animal Convention 2008 Pre Convention Officer Report_President welfare, to include the role of science and society in welfare decision making and animal welfare education and research. It will also address improvements in and models for veterinary medical animal welfare education. The symposium will be held at a college of veterinary medicine. They estimate an attendance of approximately 300 people. 4. The Executive Board approved partnering with the ASPCA in the production of Web-based educational materials for AVMA members on identifying and addressing animal neglect, abuse and cruelty and better understanding relationships between animal abuse and domestic violence. 5. The Executive Board approved establishment of a Task Force on Future Roles and Expectations to define future time, travel and financial commitment for AVMA officers and Executive Board members. This Task Force will also examine the AVMA’s relationship with students, SAVMA, SCAVMA and veterinary colleges and faculty. The Task Force will consist of seven members, including one SAVMA representative. One Health Challenge Ad-Hoc Committee Conference Call Meetings1. The OHC ad-hoc committee has accomplished a great deal since SAVMA Symposium. They have solicited national sponsorship for WRD 2008, submitted a proposal to the SAVMA Executive Committee requesting monetary support of OHC, proposed the topic ‘Obesity Awareness’ for OHC 2009, and communicated with other health professionals to share the idea of ‘one health, one medicine.’ In addition, they are working hard to reorganize the One Health Challenge Committee in order to make it a permanent and lasting SAVMA entity. 2. Thank you to all those who are committed to the ‘one health, one medicine’ ideal. Your efforts, energy and enthusiasm have made participation in One Health Challenge a tremendous experience. The SAVMA Executive Board and One Health Challenge Ad-Hoc Committee continue to meet via teleconference on a regular basis. Please feel free to read our conference call minutes and contact me with any comments, questions, concerns. It is my distinct pleasure to represent you and your vision. Convention 2008 Pre Convention Officer Report_President *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD Date: To: From: Re: June 8, 2007 SAVMA House of Delegates Cara Pugliese, Secretary Pre-Convention Report 1. At Symposium 2008, Pfizer was gracious enough to donate 56 flash drives which allowed us to more efficiently disseminate documents at our HOD meeting. Five of these flash drives went missing, only 1 of which was mailed back to me upon my request to the HOD. Therefore, I have labeled the remaining flash drives with each school’s name, allowing me to better keep track of them in the future. 2. I have continued to upload all SAVMA documents directly to the ftp site, rather than sending them to the ITO to do so. This continues to allow the efficient posting of documents to the AVMA Volunteer Leadership Area in a timely fashion, meeting the deadlines within our governing documents. 3. I requested that all committees submit an annual history with their pre-convention report. I will compile all the histories into one document, which will become SAVMA’s 2007-2008 History. 4. I am in the process of finalizing all documents to be included in the 2008 HOD Convention Binder. Once I have all the documents and convert them to PDF, the Binder will be posted online for all delegates to download and/or print and review prior to Convention. At this time, all but the COC and IVEC pre-convention reports have been received. A tentative agenda is currently being worked on and will be posted online for the HOD to reference. As the agenda is revised leading up to Convention, I plan to continue to post online the most current version. 5. SAVMA Liaisons and Representatives at AVMA Meetings: I request that all SAVMA liaisons and representatives serving an AVMA committee or council provide me with the anticipated meeting dates for the coming year and be sure to provide me with a copy of thier resume or curriculum vitae. I have requested these items multiple times, and still do not have them from everyone. 6. As this is the third year of complete electronic documents for Convention, I am requesting that if any delegate requires a printed copy of the HOD Binder to email me with that request no later than July 6th, 2007. Respectfully submitted, Cara Pugliese, Student AVMA Secretary Convention 2008 Pre Convention Officer Report_Secretary To: SAVMA HOD From: Cynthia Albert, Treasurer Re: Pre-Convention Report Date: June 18, 2008 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD The balance in the SAVMA Chase checking account is: $376,504.53 The balance in the SAVMA Vanguard account is: $391,236.50 SAVMA has spent $114,390.82 of its estimated $127,330.00 budget for the year. Our current income for the year is $190,673.48, including a $56,639.69 overage reimbursement from NCSU 2007 SAVMA Symposium. The SAVMA Symposium IVSA Silent Auction raised $2,772.65. Money was sent to the IVSA. All check requisitions and expense reports can be sent to: Cynthia M. Albert 1305 Bayou Paul Lane Saint Gabriel, LA 70776. Please allow a few weeks for processing. All committees and members are asked to send all check requisitions and expense reports for the 2007-2008 fiscal year by July 28, 2008. The Symposium committee has requested SAVMA funding for the 2009 SAVMA Symposium at The Ohio State University and hopes that SAVMA continues to sponsor SAVMA symposium. The books for the 2008 SAVMA Symposium at Auburn University and Tuskegee University are still open. The budget proposal for the 2008-2009 is currently being compiled. It will be discussed at the budget meeting prior to the full HOD meeting, and approved by the entire HOD. Convention 2008 Pre Convention Officer Report_Treasurer *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD Date: June 20, 2008 To: SAVMA House of Delegates From: Information Technology Officer, Bryant Blank Re: Pre-Convention Report 1. House of Delegates Meeting, Symposium 2008: a. New Delegates were oriented to the SAVMA web page, how to access the Veterinary Leadership Area, and discussion groups (on the AVMA web page). b. New Delegate photos were taken. The web page have been updated with the new photos following Symposium. c. Updated photos were taken of the HOD Committees and have also been placed online. d. All pictures taken at Symposium have been placed online in the „Photo Journal.‟ 2. Web page: a. HOD Committees who have submitted changes to their web pages have all had their pages updated 3. Equipment/Supplies: a. A new computer was purchased to replace the current President‟s computer prior to symposium. i. The computer is a Gateway laptop ($1400) with MS Vista operating system. ii. Microsoft Office Enterprise Edition 2007 was installed. iii. Norton (Symantec) anti-viral software was installed. The software has a 3 year subscription and will need to be updated 03/2011. b. Old VGE computer was sent to Theresa/Kevin at AVMA Headquarters. i. The computer does not have a hard drive. ii. The EC decided to sell/scrap the old VGE computer and it has been recycled. c. Three computers (ITO, Treasurer, Old Secretary) are still functioning. i. These computers were evaluated during Symposium and necessary updates were installed. ii. Norton anti-viral software was installed (1 yr subscriptions). d. Two computers (IEO, IEO-Elect) are with Dominic Tauer (Outgoing IEO). i. Shannon Mesenbourg (Delegate, University of Minnesota) has volunteered to contact Dominic in regards to passing the computers along to the new IEO (Laura Chan) and IEO-Elect (Virginia Kieffer). ii. Currently, the status of these computers is unknown as it has been difficult to contact Dominic. iii. These two computers will likely need antiviral, and MS Office updates. e. The Secretary and Treasurer computers have been having technical difficulties and their functionality will be reevaluated at Convention. Convention 2008 Pre Convention Officer Report_ITO f. The software and any documentation (warranties, etc) from the Secretary, Treasurer, VGE and President (new) computers were given to Theresa for archiving. i. Software includes all copies of MS Office installed on the computers, as well as Dreamweaver (for The Vet Gazette web page design), Quickbooks, Adobe Acrobat, antiviral software, etc. g. If any of the officers (or future officers) requires the software (in the event of a malfunction, etc), Theresa DeCarli or Kevin Dajka (at AVMA Headquarters) will overnight mail the items to them. h. Archiving (documentation and software) should be continued for any future purchases of software or equipment. The archiving is meant to provide more consistency when transitioning between officers each year and to avoid losing equipment and software. 4. Facebook a. A facebook profile has been created, “Savma Hod,” in order to help connect past, present, and future HOD members. Respectfully submitted: Bryant Blank, SAVMA Information Technology Officer Convention 2008 Pre Convention Officer Report_ITO *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD To: From: Date: Re: SAVMA House of Delegates SAVMA International Exchange Officer June 15, 2008 Pre-Convention Report 1.I would first like to welcome Virginia Keifer from Tuskegee University as the new IEO-elect. She will be taking over the duties of incoming student exchanges for the next year after becoming more familiar with the position. 2.The previous International Exchange Officer had extreme personal/family circumstances that unfortunately prevented the completion of their officer duties so the transition of officers and duties has been difficult. The past few months have been spent getting organized and updating the exchange application with a FAQ sheet for exchanges as the old application generated many questions from applicants. IEO and IEO-elect computers are still with the ex-IEO and have yet to be returned to SAVMA although efforts are being made through the delegates to obtain the computers and have them sent back. As such I do not have any of the IEO files including those for host veterinarians or past exchanges. 3.Following the transition of the IEO position there were multiple inquiries as to the exchange applications for this year which were not placed. I have tried my best to place those students who have contacted me for a 2008 summer exchange but receiving the applications myself at such a late date has made it difficult to set up exchanges, which is no fault of the applicants as they may have sent their applications last fall/winter to the ex-IEO. 4.Exchange report as of 6/15/08 for the summer 2008: a. Confirmed: i. Incoming - 2 students 1. The exchange between Aleksandra Krawczyk (Poland) and Suffield Veterinary Hospital (CT) has been arranged. Clinic was concerned about the eligibility status of the student but since the EO of student’s country screens their applicants and a recommendation is required, her concern was alleviated. Housing and transportation will be provided by the clinic. 2. An exchange between Korean student Cho Rong Lee and VCA Southeast Denver in Colorado is being arranged. Housing will be provided by the clinic. ii. Outgoing - 1 student iii. Group- 0 b. In Progress: i. Incoming - 6 Convention 2008 Pre Convention Officer Report_IEO ii. Outgoing - 0 c. Wisconsin University delegates are considering hosting a group exchange with IVSA immediately prior to Symposium 2010 so that the international students would then be able to attend SAVMA Symposium. 5.Host veterinarians and hospitals are still needed for incoming exchanges as I do not have a current list of potential spots to place students a. VCA Student program coordinator (Donna Kimball) was contacted and they may still be able to potentially place students this upcoming year. b. I spoke with Fort Dodge Director, Academic Liaison Program (Arne Zislin) and we may have a potential spot for an international student interested in pharmaceutical/corporate veterinary medicine to spend time in their in company. May also be a spot for a student during their student rep orientation but so far I have not received interest from international students for this year. Perhaps there will be next year if the opportunity is offered earlier. 6.International Veterinary Student Association (IVSA) Updates a. The 57th IVSA Summer Congress will be held in Istanbul, Turkey from July 14 – July 25, 2008. b. The 57th IVSA Winter Symposium will be held in the United Kingdoms from December 29, 2008 – January 5, 2009. c. The organizing committees in both Turkey and the UK are very excited and have much planned so it will be an exciting year of meetings. 7.Goals for this upcoming year: a. Post specific opportunities on the IVSA website for international students interested in coming to the states for a veterinary exchange. b. Obtain specific opportunities for SAVMA students from international exchange officers from other countries and post them on the SAVMA website. c. Create a new US host veterinarian list with the help of the IVEC. d. Place all the incoming and outgoing students who apply. e. Improve communication with the other international exchanges officers to facilitate the application and placement process. Respectfully Submitted, Laura Chan, IEO Convention 2008 Pre Convention Officer Report_IEO *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD To: SAVMA HOD From: The Vet Gazette Date: June 19, 2008 Re: Pre-Convention Report 1. Volume 44 Issue 1 went live in May. We implemented a few changes in The Vet Gazette’s appearance and content: - the addition of the Governmental Affairs Committee Newsletter. - a new topic called “Experiences” to encourage students to share their experiences at various externship and summer job locations - A “Did you know?” section on the homepage highlighting a different opportunity or resource available to students in each issue - the removal of “other opportunities” under the links in the left-hand navigation bar. We have decided to limit opportunity listings to AVMA and SAVMArelated ads -new graphics and font 2. The pdf version of each issue will continue to be provided. Please make sure this gets printed and distributed around your campuses! 3. We will continue keeping track of submissions sent for each issue and topic by school. We had submissions from 36 students from 18 schools, including the article about the new veterinary school at St. Matthews University. It is our goal this year to have at least one submission from every veterinary school so please continue encouraging your students to submit! Feel free to contact me if you are interested in knowing about your schools contributions. 4. We encourage committees to use The Vet Gazette to promote their cause. Please submit timely contest, educational, and externship information as well as any winning essays or extern testimonials for publication. Thanks to all of the committees that submitted information for this past issue. 5. The initial response to our new topic “Experiences” was so enthusiastic that we would like to give an award of $75 for the best submission in that topic. We would also like to add two honorable mention awards of $25 each to our budget, to accommodate the new topic. The current budget per issue is $975, which includes an extra $75 because the best overall submission does not also receive a prize for the topic entered; the winner only receives $125. The previous budget did not account for this. We would like to reallocate that extra $75 to the new “Experiences” topic and add the two honorable mentions. This would increase the budget by only $50 making the total per issue $1025. The breakdown of prize money is as follows: Convention 2008 Pre Convention Officer Report_VetGazette Current: Chapter w/ most submissions: $200 Best Overall Submission: $125 Life As a Vet Student: $75 Forum: $75 Case Reports/Abstracts: $75 Foot in Mouth Disease (new topic): $75 Creative Corner: $100 ($50 per winner) Trivia: $100 ($50 per winner) Honorable mentions: $150 ($25 per winner) Total: $975 per issue Proposed: Chapter w/ most submissions: $200 *Best Overall Submission: $50 (added to the $75 award for best submission in a category for a total of $125 to the winner) Life As a Vet Student: $75 Forum: $75 Case Reports/Abstracts: $75 Foot in Mouth Disease: $75 Creative Corner: $100 ($50 per winner) Trivia: $100 ($50 per winner) *Honorable mentions: $200 (8 winners at $25 each) *new topic* Experiences: $75 Total: $1025 * indicates a change 6. The deadline for the second issue is August 24, 2008. Topics for the next issue can be found on the website and in the pdf version. 7. As a reminder, The Vet Gazette website is www.avma.org/savma/vetgazette and submissions for publication should be sent to [email protected] Respectfully submitted: Beth Pelletier — Editor-in-Chief (Cummings School of Veterinary Medicine at Tufts University) Convention 2008 Pre Convention Officer Report_VetGazette *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD To: SAVMA House of Delegates From: Animal Welfare – Human Animal Bond Committee Date: June 19, 2008 Re: Pre-Convention Report Committee Charge: The Animal Welfare/Human-Animal Bond Committee shall keep abreast of topics related to animal welfare, inform the HOD, and provide information for distribution to local chapters of the Student AVMA. This shall include information on professional ethics as they relate to animal welfare and the human animal bond as well as information regarding domestic, exotic and laboratory animals. 1. Jennafer Glaesemann from University of Nebraska-Lincoln will be serving as the new liaison to the Committee on Human Animal Bond and she will be representing SAVMA at the upcoming committee meetings on September 12-13, 2008 and March 6-7, 2009. 2. Jamie Swoboda from the University of Missouri will be serving as the new liaison to the Animal Welfare Committee, and she will be representing SAVMA at upcoming committee meetings on October 3-4, 2008 and February 6-7, 2009. 3. The committee will be opening up the application for the 2009 AWHAB Grant Program soon, and due dates for interested applicants will be decided upon at Convention. 4. The AVMA Animal Welfare Division recently launched its new Animal Welfare Web Area on the AVMA’s website. This should serve as an excellent resource for students and veterinarians as well as the general public. For more information, visit the website at http://www.avma.org/issues/animal_welfare/default.asp 5. Plans for an upcoming Animal Welfare Human Animal Bond student survey will be discussed and set in motion at Convention 2008 in New Orleans! Respectfully submitted, Ryan Colburn, Chair, Outgoing Animal Welfare Committee Liaison, Michigan State University Mary Bellosa, Cornell University Bridget O’Connell, Josh Project Liaison, Mississippi State University Jamie Swoboda, Animal Welfare Committee Liaison, University of Missouri Jennafer Glaesmann, Liaison to the Committee on the Human Animal Bond, University of Nebraska-Lincoln / Iowa State University Meghan Slanina, The Ohio State University Kira Ramdas, Outgoing Committee on The Human-Animal Bond Liaison, Texas A & M University Convention 2008 Pre-Convention Committee Report_AWHABC *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD To: SAVMA HOD From: Animal Welfare – Human Animal Bond Committee Date: June 19, 2008 Re: Committee History Committee Charge: The Animal Welfare/Human-Animal Bond Committee shall keep abreast of topics related to animal welfare, inform the HOD, and provide information for distribution to local chapters of the Student AVMA. This shall include information on professional ethics as they relate to animal welfare and the human animal bond as well as information regarding domestic, exotic and laboratory animals. During the past year, our committee has maintained two liaison positions with the AVMA. The committee sends a liaison to the AVMA Animal Welfare Committee and a liaison to the AVMA Committee on Human-Animal Bond. 2007-2008 liaisons were Ryan Colburn, Michigan State University, and Kira Ramdas of Texas A&M. The 2008-2009 liaisons will be Jamie Swoboda, University of Missouri, to the AVMA Animal Welfare Committee and Jennafer Glaesemann, University of Nebraska-Lincoln, will be acting as the liaison to the AVMA Committee on Human-Animal Bond. Ryan Colburn assumed the role as chair at the 2007 Convention, succeeding Jaclyn Carlson, University of Minnesota. A new chairperson will be named at the 2008 Convention in July 2008. After its inaugural year in 2007, the AWHAB grant program, which replaced the essay contest, continued its success in 2008. The grant proposals were due in February and the committee selected the winners at the 2008 Symposium hosted by Auburn and Tuskegee Universities. We had four very competitive applicants. We were pleased to award $600 to Alison J. Barnstable from the University of Pennsylvania in support of the Pennsylvania Veterinary Animal Welfare Society (PVAWS) program. We were also glad to provide $450 to the Kuranda Dog Bed Project and the Sterile Feral Foundation from the University of Illinois. The committee will be seeking additional monies for the 2008-2009 budget and we hope to award $2,500 in grant money next year to deserving programs that support animal welfare or the human animal bond. Our attempt to collect syllabi and materials from classes teaching animal welfare or discussing the human animal bond from all of the veterinary schools was not as successful as we had hoped. In order to better evaluate student opinions and concerns in the areas of animal welfare and human-animal bond issues, the committee plans to organize a survey project for the 2008-2009 year. This year marked the inaugural year of the new veterinary student division in the Animal Welfare Judging and Assessment Competition hosted at Michigan State University. The competition will be hosted again in October 2008. The AWHAB committee hopes to promote Convention 2008 Pre-Convention Committee Report_AWHABC this competition and help spread the word to students at the various colleges and schools of veterinary medicine. AWHAB committee has also been active in Josh Project promotion and AKC Dog Bite Prevention and dog safety programs. Respectfully submitted, Ryan Colburn, Chair, Outgoing Animal Welfare Committee Liaison, Michigan State University Mary Bellosa, Cornell University Bridget O’Connell, Josh Project Liaison, Mississippi State University Jamie Swoboda, Animal Welfare Committee Liaison, University of Missouri Jennafer Glaesmann, Liaison to the Committee on the Human Animal Bond, University of NebraskaLincoln / Iowa State University Meghan Slanina, The Ohio State University Kira Ramdas, Outgoing Committee on The Human-Animal Bond Liaison, Texas A & M University Convention 2008 Pre-Convention Committee Report_AWHABC *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD To: SAVMA House of Delegates From: Kira Fleitman Ramdas Date: June 18, 2007 Re: Committee on the Human-Animal Bond (CHAB) Feb 29-March 1, 2008 preconvention report. 1. Approved a motion that the Executive Board approve the revisions to the charge and objective of the Committee on Human-Animal Bond. 2. Provided input to AVMA staff on ideas/recommendations as to how to best accomplish the objectives that were listed under the Animal Welfare goal that “AVMA is a leading advocate for, an authoritative, science-based resource on animal welfare”. 3. Received news that the AVMA is discussing putting together an “Animal Welfare Decision Making Symposium”. This symposium would explain how the AVMA goes about make animal welfare decisions and establishing policies. 4. Noted that the FBI is recommending that the offense of cruelty to animals be considered a crime against society and be tracked in a separate offense category. Animal cruelty is currently being tracked under the “other” category. Examples of other tracked offenses are murder, theft, sexual crimes. 5. Approved a motion to request that the Legislative Advisory Committee (LAC) of the AVMA “support” S. 2439 “Tracking Animal Cruelty Crimes.” 6. Approved a motion that AVMA staff develops a backgrounder on animal cruelty crimes with the data that is presently available. 7. Approved a motion to inform the LAC that in general the CHAB “supports” the concept of H.R. 2491—Pet Trust Bill, but is concerned about the pet outliving the trust’s allotted period of time and the interpretation of the definition of “companion animal”. Will also inquire if the list of companion animals is all inclusive or only includes other animals besides those that are listed. 8. Approved a motion to accept the Bustad Award nominators’ survey and a separate judges survey after revisions and discussion by the committee as an attempt to determine any impediments to securing quality nominations 9. Suggested that the AVMA develop a special pin/ribbon for award winners to attach to their name badge at the AVMA Convention specifying which award they have won. Convention 2008 Pre- Convention Committee Report_AWHAB_CHAB Liaison 10. Finalized the text for the Pet Selection brochures on reptiles, amphibians, and fish. Staff will forward the finalized text for the brochures to the Communications Division for further editing and production. 11. Recommended that Dr. Patterson-Kane begin development of a backgrounder as an alternate way to accomplish the goals of the proposed Animal Abuse and Domestic Violence task force which was disapproved by the Executive Committee. The backgrounder is to encompass the following points: 1) reviewing and summarizing current definitions, legal and otherwise, of neglect and abuse of animals and people with an emphasis on common elements, and 2) reviewing and summarizing data-based reports, published and otherwise, for the purpose of defining the nature and extent of abuse to people and animals, and examining the link between animal abuse and domestic violence. 12. Approved a motion requesting an AVMA staff member to attend the June 8-9, 2008 meeting on “Helping Communities and Policy Makers Stop the Violence against People and Pets.” Dr. Emily Patterson-Kane will attend the meeting on behalf of AVMA and report back to the CHAB at its fall 2008 meeting. 13. Discussed creating a joint AVMA/ASPCA website devoted to animal abuse with the assistance of ASPCA. After discussion, the CHAB approved a motion that the Executive Board approve the development of an animal abuse AVMA website with the expertise and input of the ASPCA. During the June 2008 Executive Board meeting the motion was passed. The website will be similar to the CVMA website devoted to animal abuse which can be found at: http://canadianveterinarians.net/animal-abuse.aspx. 14. Received as information the American Humane’s PAWS TM Manual which provides simple, how-to methods for starting a PAWS Program at a domestic violence shelter. American Humane’s Pets and Women’s Shelters (PAWS)TM Program acknowledges the richness of the bond between people and their pets, which often provided unconditional love and comfort to adult domestic violence victims and their children. The PAWS TM Program is the first program to advocate for on-site housing of pets and to acknowledge the human-animal bond, which can be essential during a crisis. 15. Approved a motion that the Executive Board approve the policy on “Service Animals”. The CHAB also approved a motion that AVMA staff develops a backgrounder on service animals to include other definitions, such as assistant animals, therapy animals, etc. Convention 2008 Pre- Convention Committee Report_AWHAB_CHAB Liaison 16. Viewed the Delta Society DVD “Moment by Moment: The Human-Animal Health Connection” which is available on their website www.deltasociety.org. 17. Began a discussion on organ transplants and blood donors in animals as it becoming an issue of interest. AVMA does not currently have a policy statement on this issue. 18. Learned that The Nikki Hospice Foundation for Pets (www.pethospice.org) and the Assisi International Institute (www.assisianimals.org) are sponsoring the First International symposium on Veterinary Hospice Care, to be held at the University of California at Davis, on March 28-30, 2008, at the School of Veterinary Medicine. Dr. Hamil informed the CHAB that someone from his clinic was going to attend the Veterinary Hospice Meeting on and he would report on it at the fall 2008 CHAB meeting. Respectfully Submitted, Kira Fleitman Ramdas SAVMA Animal Welfare-Human Animal Bond Committee CHAB Liaison Convention 2008 Pre- Convention Committee Report_AWHAB_CHAB Liaison *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD To: SAVMA HOD From: Committee On Communications Date: June 26, 2008 Re: Pre-Convention Report Committee Charge: The Committee On Communications shall serve to present ideas and suggestions on ways to enhance communication among the AVMA, the SAVMA and its student chapters. The committee strives to provide ideas for the promotion of veterinary medicine within the community and sponsor projects with this goal. 1. The TEA progress is going well. Winners have received their congratulatory letters and have remained in contact with Joe Freeman, TEA Chair regarding convention travel arrangements and their travel stipends. The award trophies have been ordered, and SAVMA has been billed. Those who did not win also received thank you letters for applying. We look forward to distributing the awards at the 2008 AVMA Convention. 2. The Public Relations Grant applications have been sent and submissions are being collected by PR Chair, David Laubert. A reminder email will be sent prior to the July16, 2008 deadline. The submissions will be reviewed and four winners selected during the 2008 AVMA Convention. 3. The committee has also been working on a National Housing Database. The database will compile a list of contact information from each veterinary school. The contact individual will be helpful in providing suggestions for short-term housing arrangements at each school. 4. The COC liaison has nothing to report in regards to the AVMA Council on Communications. The next upcoming council meeting dates are September 12-13, 2008. 5. History: The COC has been diligently working on the Teaching Excellence Awards, Public Relation Grants, and compiling a National Housing Database. The Teaching Excellence Award winners were selected at symposium and will be presented with their awards at the AVMA Convention. The PR Grants have been promoted and the winners will be chosen at AVMA Convention. The National Housing Database will provide contact information to each veterinary school that will assist students with short-term housing needs. The liaison to the AVMA COC attended one meeting over the course of the year and presented pertinent information to the HOD. A ‘How to be a COC Chair’ folder was compiled by the previous COC co-chairs in order to ease the transition of committee leadership and this will be passed on to the next COC chair with any necessary updates. Respectfully submitted, Jill Nelson (COC Liaison, COC Chair) University of Missouri David Laubert (Public Relations Grant Chair) University of Illinois Joe Freeman (Media Development Chair and TEA Chair) Oklahoma State University Margaux Edwards-Milewski (COC Chair Elect) Atlantic Veterinary College Robin Hansen (COC Liaison Elect) University of Illinois Madelyn Goocher (TEA Chair Elect) Ross University Cara Clouse (PRG Chair Elect & Media Dev. Chair Elect) University of Tennessee Convention 2008 Pre-Convention Committee Report_COC *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD To: From: Date: Re: SAVMA HOD Samantha Vande Hey, EFMC Co-chair June 25, 2008 Pre-Convention Report Committee Charge: The committee shall serve to promote education of current economic issues facing the veterinary industry, maintain a liaison with the NCVEI, promote opportunities for student personal and professional development, and serve as a resource for SCAVMA chapters and business clubs. 1. EFMC is waiting budget approval in order to start a biannual quiz competition, which will award SAVMA member participation. Each EFMC member developed one question for the quiz; the questions will be compiled at convention. 2. Individual Business Skills Essay contest deadline was June 1, 2008. We will be deciding on the best applicant at 2008 AVMA Convention. 3. The NCVEI liaison and liaison-elect attended a NCVEI meeting in April, they will be discussing their liaison report at convention. 4. The idea of EFMC sponsoring an event at SAVMA Symposium in the future will continue to be discussed at AVMA Convention. 5. Our business speaker database, located on the EFMC webpage, is continually updated with AVPMCA quarterly updates. Committee History: a. Throughout the past year, the EFMC has worked to achieve its mission through annual business club awards, individual business essay contest for entrepreneurial students, and business scenario contest within the Vet Gazette. b. Regarding the annual business club awards, the Louisiana State University won the Excellence Award and the University of Wisconsin won the Chapter Start-up award. c. The EFMC discontinued offering the business scenario contest within the Vet Gazette, due to lack of submissions. d. Aaron Gibbons was elected by the EFMC to serve as NCVEI liaison-elect with Jennifer Bruno as our NCVEI liaison, Deirdre Murdy was elected co-chair. e. The EFMC business skills speaker database is updated quarterly with the AVPMCA updates, the database is located on our webpage. Convention 2008 Pre-Convention Committee Report_EFMC f. The EFMC is starting the project of finding a route to provide unbiased and useful information that will assist students with managing their growing debt responsibility. g. An email account was developed in order to facilitate correspondence to the EFMC, the address is [email protected]. h. The EFMC will be starting a biannual quiz competition, after budget approval, in order to expose students to websites that contain helpful information relating to economics, management, and finance. i. The EFMC has introduced the idea of sponsoring a business related speaker or event at SAVMA Symposium in the future. No plans were made, but ideas were discussed and will continue to be discussed. Respectfully submitted, Samantha Vande Hey, University of Wisconsin, Co-chair Deirdre Murdy, Western University, Co-chair Jennifer Bruno, Louisiana State University, NCVEI Liaison Aaron Gibbons, Washington State University, NCVEI Liaison-elect Stephanie Schneider, Kansas State University Caroline Cantner, University of Pennsylvania Convention 2008 Pre-Convention Committee Report_EFMC *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD To: From: Date: Re: SAVMA HOD Jennifer Bruno, NCVEI Liaison, Aaron Gibbons, NCVEI Liaison-elect April 22 – 23, 2008 NCVEI Liaison Report Committee Charge: The committee shall serve to promote education of current economic issues facing the veterinary industry, maintain a liaison with the NCVEI, promote opportunities for student personal and professional development, and serve as a resource for SCAVMA chapters and business clubs. 1. Dr. Ralph Richardson, Chairman of the Board, announced that the search committee has named Dr. Karen Felsted as the new NCVEI Chief Executive Officer, effective July 1, 2008. Dr. Felsted is both a veterinarian and a Certified Public Accountant, and, amongst a long list of accomplishments, she has over 15 years experience as a consultant with veterinary practices and animal health companies. Dr. Felsted will be relocating to Schaumburg, Illinois. We have been asked to distribute this information to all SAVMA members. 2. Dr. Lawrence Heider presented the CEO report and outlined several new projects that have been in the works, including the following: The Communications Tools Project with its initial release at the Western Veterinary Conference in February 2008; The VTH Project, a tool created exclusively for veterinary teaching hospitals, launched at the AAVMC meeting in March; The Financial management project (practice management software) with release of this project anticipated for summer 2008; and, finally, The Software integration project, with ongoing talks to create a software program that would interface with the NCVEI's benchmarking tools and be compatible with multiple software programs, would greatly increase repeat usage as well as use of additional tools and give the NCVEI better benchmarking data. 3. Mr. Kerric Tratt presented a review of statistics from the NCVEI website, which showed that there continues to be a steady increase in the number of new users, particularly after one of the major conferences; and that there are currently approximately 15,000 practices in the database. 4. Dr. John Albers, in reference to one of the issues discussed at the NCVEI Strategic Planning Session in October 2007, addressed the need to have the NCVEI's data analyzed, and put forth the possibility of creating a partnership with interested business schools who are often looking for data for research projects. The NCVEI's data collection is ongoing and can be analyzed over extended periods of time. Convention 2008 Pre-Convention Liaison Report_EFMC_NCVEI 5. Dr. Richardson brought up the issue of Debt Profitability and spoke of the presentation "Inviting the Elephant into the Room…" regarding student debt given at the North American Veterinary Conference held in conjunction with the annual VBMA meeting in January 2008. A second meeting was held at the AAHA convention in March and a third meeting is planned for the AVMA convention in July. A number of Board members were in attendance and were impressed with the presentation, the students involved, and the highly interactive discussions that followed. The following points represent some of the many issues raised and discussed by the Board: One of the questions to come out at the AAHA meeting was: Who can we expect to lead the change? - the NCVEI was a common answer According to the KPMG Study the issue is not student debt, but an income problem. Other professions face similar student debt numbers but are able to manage the debt because their level of pay is higher, making it easier to pay off the loans; there is no real ability to decrease the debt load, so focus should be how to improve profitability to handle debt load The issue of student debt has always been presented as an emotional issue. It needs to be addressed as a financial matter that includes actual data: e.g. What are the actual debt numbers? How many veterinarians are defaulting on their student loans? One Board member recently gave a report on student debt and compared the data between the medical, dental and veterinary professions. It was noted that the American Medical Association is addressing the problem and asked why the veterinary profession is not Veterinary students often lose confidence and self esteem while in veterinary school. This needs to be addressed. At the NAVC conference, students voiced their concerns and asked: "…are we ready to go out and practice?" This general lack of confidence and low self-esteem was discussed; many students are now considering internships and residencies; what are the economic implications of this re: loans; one member was struck by the fact that students don't portray themselves in terms of the value that they bring, with possible far reaching effects (e.g. contract negotiation for employment; "opportunity cost" of debt) At the NAVC conference, all ages of veterinarians were asked about their student loans. The older veterinarians said that they never had student loans because many of their parents had paid for their educations. This is not true for today’s veterinary students. 6. For the first time since the commission was formed, the NCVEI Student Liaison was asked to give a presentation to the Board of Directors on the following topics (**please see attached report): Update on SAVMA Update on the National VBMA and VBMA Chapters Convention 2008 Pre-Convention Liaison Report_EFMC_NCVEI Give input on what students would like the NCVEI to do for them 7. Dr. Richardson announced the members of the following newly formed NCVEI committees: Finance Committee Program Pre-planning Committee Committee to study income of Public Practice Veterinarians 8. Dr. Richardson asked the Board members and Sponsor representatives to review the Top Ten Priority Objectives that were identified at the Board of Directors meeting in October 2007, and each person was then asked to vote for their choice of the top three issues on which to focus. The top three items included: Mine, analyze & communicate intelligent data Use every opportunity to publicize NCVEI role Increase value & impact of benchmarking 9. Mr. Tratt asked the Board members and Sponsor representatives to preview an advertisement that the NCVEI had created. The advertisement was scheduled to be published in JAVMA and Trends and would encourage new and repeat usage of the benchmarking models. 10. Dr. Richardson facilitated a brain-storming session on the following topic: “I would like for you to support NCVEI because . . .” -whereby each individual was asked to write down their reason for supporting the Commission. 11. Mr. Tratt gave a demonstration of the Communications tools launched in February 2008. The project consists of three segments: Introduction, List of lessons, Texts, graphics and videos. Several lessons were reviewed and a few of the training videos were shown. It was noted that the models could serve as a good staff training program. 12. Future NCVEI meeting dates to be determined after the arrival of the new CEO, Dr. Felsted. Respectfully submitted, Jennifer Bruno, Louisiana State University, NCVEI Liaison Aaron Gibbons, Washington State University, NCVEI Liaison-elect Convention 2008 Pre-Convention Liaison Report_EFMC_NCVEI *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD To: From: Date: Re: Cheri Kowal Jennifer Bruno, NCVEI Liaison, Aaron Gibbons, NCVEI Liaison-elect April 22 – 23, 2008 SAVMA Student Liaison Presentation Report to the NCVEI Board of Directors Committee Charge: The committee shall serve to promote education of current economic issues facing the veterinary industry, maintain a liaison with the NCVEI, promote opportunities for student personal and professional development, and serve as a resource for SCAVMA chapters and business clubs. Wednesday, April 23, 2008 The student liaisons were asked to give an update on both the Student American Veterinary Medical Association (SAVMA) and the National Veterinary Business Management Association (VBMA) and VBMA chapters. We were also asked to give input on what students would like the NCVEI to do for them. SAVMA update: SAVMA is a national student organization that represents 31 schools/colleges of veterinary medicine with 9,910 student members in the United States (representing 95% of all veterinary students) with an additional 1,380 students represented internationally. SAVMA and the activities of the student chapters represented in SAVMA are focused to introduce students to organized veterinary medicine and to promote contact and exchange between students and veterinarians, as well as enhance and support veterinary medical education. The student chapters are brought together on a national level at an annual SAVMA Educational Symposium. This year's 38th Symposium was recently cohosted by Auburn and Tuskegee Universities with nearly 1000 students in attendance. The House of Delegates met to discuss various topics including numerous grants, scholarships and programs that we put together on a yearly basis, as well as the 2nd One Health Challenge, which will be focusing on World Rabies Day again this year. Next year's Symposium will be held at The Ohio State University; and University of Wisconsin just won the bid for Symposium 2010. There are several committees within the House of Delegates, each with its own mission. Aaron and I sit on the Economics, Finance and Management Committee (EFMC) which serves to promote awareness of current economic issues facing the veterinary profession. The committee also serves as a resource for SCAVMA and VBMA chapters, and holds annual chapter start-up and excellence awards, both of Convention 2008 Pre-Convention Liaison Presenation Report_EFMC_NCVEI which come with a monetary prize. It is from this committee that we were both elected as NCVEI student liaisons. Other committees include: o Animal Welfare-Human Animal Bond Committee o Committee on Communications (to enhance communication between the AVMA, SAVMA & SCAVMA) o Education and Licensure Committee o Emerging Issues Committee o Government Affairs Committee (which made a huge effort for student involvement and support of the Veterinary Workforce Expansion Grant within the Farm Bill) o International Veterinary Student Relations Committee o Multicultural Student Outreach Committee o Native American Project Committee VBMA update: The National VBMA is a student-driven organization that was established in September 2004. As of 2007, 27 of the 28 veterinary schools/colleges now have local chapters. The mission of the National VBMA is to advance the profession through increasing business knowledge, to create networking opportunities, and empower students to achieve their personal and professional goals. Studies have been done which indicate the importance of business education in improving income level as well as the quality of service provided by veterinarians. The goal of the VBMA is to supplement the traditional curriculum to address this need. Currently, the National VBMA estimates that there are approximately 2,300 members across the 27 veterinary schools. Through the Southern Regional Leader 2008 of the National VBMA, a current LSU Student and former President of the VBMA chapter at LSU, The President and Vice-President of the National VBMA, both students at University of Missouri-Columbia, have expressed an interest in opening up a dialogue between the National VBMA and NCVEI. What would students like from the NCVEI? The primary and overwhelming concern of most veterinary students is the everincreasing debt load. The issues are complex and multifaceted…. Convention 2008 Pre-Convention Liaison Presenation Report_EFMC_NCVEI o Although many students in other professional and graduate programs accrue similar debt, veterinary students face a unique challenge in that salaries are significantly lower and not commensurate with the increasing cost of education. (NAVC presentation, 'Inviting the Elephant in the Room') o The current economic climate is contributing to the concerns regarding student debt. o Young age/inexperience of applicants/veterinary students: i. idea of student loans/debt vs. reality of debt ii. 'mystique' of admission into vet school (due to the highly competitive nature of the program, students are so excited to be accepted, that the financial aspect becomes secondary). In consideration of the above, we would like to suggest the following: Create a loan comparison tool for students to help evaluate and determine what would be the cheapest and/or most cost effective loan option/lenders available to suit individual circumstances Create a loan amortization/cost of living tool to allow students to further evaluate and compare options We propose that discussions regarding loans, debt, salary, and profitability as well as the above tools be made available to all students of veterinary medicine, and also to prospective students as a proactive measure before entering vet school. o The former can be accomplished within the schools, at least initially, through the VBMA chapters. o The latter can be accomplished as part of the admissions process, through career counseling services, pre-vet clubs, and/or via financial aid offices. Exposure for available tools… Promote the NCVEI -- let students know the NCVEI exists! Respectfully submitted, Jennifer Bruno, Louisiana State University, NCVEI Liaison Aaron Gibbons, Washington State University, NCVEI Liaison-elect Convention 2008 Pre-Convention Liaison Presenation Report_EFMC_NCVEI *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD To: From: Date: Re: SAVMA House of Delegates Education and Licensure Committee June 20, 2008 Pre-Convention Committee Report Committee Charge: The committee shall serve to encourage the development and refinement of veterinary educational programs at veterinary schools and colleges in the United States and other AVMA-accredited institutions, and to facilitate licensure of graduates from these schools. In addition to encouraging continued communication between the Student AVMA and the AAVMC, the committee shall also encourage Student Chapters of the AVMA to become involved in the development of curriculum and educational opportunities at their respective schools and colleges. 1. Extracurricular Funding Grant: The Colorado State University’s Student Chapter of the American Association of Equine Practitioners held their “Ferrier Wetlab” on March 28, 2008. Adam has already notified them that they are required to send a synopsis of the activity to The Vet Gazette and to illustrate the helpful role SAVMA played. Adam will ensure that this will happen before the next submission deadline. 2. Best Advice Essay Contest: Brent Plonski from Texas A&M University received his $150 as the winner of the Best Advice Essay Contest. Rebecca also coordinated with Ms. Nancy Burford, the Resources Management Librarian at the Medical Sciences Library at Texas A&M University, to gift a set of Mosby Review Books. Each book will be plated with a dedication recognizing Brent’s achievement and SAVMA’s commitment to student support. 3. Liaison Position/ SAVMA Representative with the AAVSB: Adam will continue our committee’s relationship with the AAVSB and plans on attending their next meeting in the fall. We plan on increasing our budget to maintain the liaison position. 4. AAVMC Liaison to the AAVMC: Nanci Solis, will be our official liaison to the AAVMC meetings at the AVMA Convention 2008, provided they do not conflict with the SAVMA House of Delegates meetings. She plans on contacting Dr. Michael Chaddock to continue the cooperation the Michael Hickey put in place. We are waiting on the AAVMC approval of the liaison position proposal. This Convention 2008 Pre-Convention Committee Report_ELC will help us determine how much we will need in our budget to maintain the position. Nanci will also speak with them about the possibility of publishing our survey results in JVME. 5. NAVLE Survey: Rebecca contacted the winners of the survey raffle and all five were SAVMA members in good standing and have received their $100 gift certificates. David and Michael are finalizing their analysis of the survey results which will then be submitted to The Vet Gazette and also published on our website. We are encouraged by the terrific response and we plan to continue this new venture next year. Respectfully Submitted, Rebecca Steers, Cummings School of Veterinary Medicine at Tufts University (Co-Chair) David Tentser, Oregon State University (Co-Chair) Adam Berman, North Carolina State University Michael Miller, Ross University Meghan Nelson, University of Florida Nanci Solis, Louisiana State University Convention 2008 Pre-Convention Committee Report_ELC *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD To: SAVMA House of Delegates From: Education and Licensure Committee Date: June 20, 2008 Re: Committee History During the 2007-2008 business year, the Education and Licensure Committee accomplished the following: 1. Separated the Extracurricular Funding Grant Competition to award one $250 grant each semester to clubs at the veterinary schools to fund lectures or labs addressing topics that are underrepresented in their school’s curriculum. The competition attracted 25 entries for the Fall and 14 entries for the Spring; 2. Continued the “Best Advice” Essay Contest with a $150 cash prize to the author of the best essay and a book award to the winner’s college library. This contest received 9 entries this year; 3. Planned and implemented the inaugural nation-wide NAVLE Studying Survey to give veterinary students an impression of how their colleagues prepared for boards and which resources they found most useful. As an incentive to complete the survey, we held a raffle to win a $100 gift certificate for those fourth years that completed the survey. The survey received close to 700 responses; 4. Solidified the emphasis on liaison positions with professional organizations with missions close to the committee’s charge. The committee sent a student representative to the AAVSB and we are finalizing an official liaison position with the AAVMC; and 5. Built upon the increased activity of the 2007-2008 business year. The committee continues to use the budget wisely and plans to increase the budget as activities expand and new actions require. Respectfully Submitted, Rebecca Steers, Cummings School of Veterinary Medicine at Tufts University (Co-Chair) David Tentser, Oregon State University (Co-Chair) Adam Berman, North Carolina State University Michael Miller, Ross University Meghan Nelson, University of Florida Nanci Solis, Louisiana State University Convention 2008 Pre-Convention Committee Report_ELC To: SAVMA HOD From: Emerging Issues Committee Re: Pre-Convention Report Date: June 12, 2008 *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD Committee Charge: The Emerging Issues Committee acts as a resource/contact/information center for emerging issues in the profession, which affect veterinary students. The Committee coordinates information and updates on the SAVMA web page, and develops programs for students on NOAH. 1. Since SAVMA Symposium 2008, the Emerging Issues Committee has issued an EIC enewsletter each month. This year, the format was greatly improved thanks to the efforts of Shane Nelson. The EIC will be discussing the e-newsletter at Convention to see if any changes should be made. 2. The EIC newsletters and 2008 EIC Essay Contest winner’s essays are accessible online under the Emerging Issues Committee page on the SAVMA website. 3. In preparation for Convention, the EIC members are researching current emerging issues in veterinary medicine in order to choose one for the next EIC Essay Contest topic. The topic will be decided at Convention. 4. Jill Cordeiro, our liaison to the AVMA Committee on Environmental Issues, has nothing to report at this time due to the removal of our liaison position from the AVMA committee. Members have been discussing the best method of reinstating this liaison position or creating an equivalent replacement position. 5. We regret to acknowledge that Shane Nelson will be stepping down from her position as delegate, however we welcome Rachel Kaplan to the EIC in her stead. Committee History: Since the Symposium 2008, the EIC has been very busy; The 2007-2008 Co-chairs were Philippa Pavia and Brian Zulauf. The EIC liaison to the AVMA Committee on Environmental Issues was Jill Cordeiro until Symposium 2008, when the position was removed. Monthly newsletters have been emailed to all delegates and forwarded to their student body. At Symposium 2008, we awarded six cash prizes to the winners of our essay contest. These awards included the top five submissions as decided upon by our committee members as well as an award for the school with the most submissions. (This award was split due to a tie.) Respectfully submitted, Philippa Pavia, Co-Chair, University of Pennsylvania Brian Zulauf, Co- Chair, Oregon State University Brandon Boren, Western University Shane Nelson, University of California Davis Rachel Kaplan, University of California Davis Lisa Kellihan, Colorado State University Jill Cordeiro, Liaison to the AVMA Committee on Environmental Issues, Auburn University Keisha O’Neal, Tuskegee University Convention 2008 Pre-Convention Committee Report_EIC *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD To: From: Date: Re: SAVMA House of Delegates SAVMA Executive Committee June 8, 2008 Pre-Convention Report Committee Charge: The Executive Committee is the administrative body of the Student AVMA and is charged with ensuring that the provisions of the Student AVMA Constitution and Operational Guidelines are met on a yearly basis. 1. SAVMA One Health Campaign: SAVMA has continued to move forward with their involvement in the One Health Challenge. There is currently an OHC ad-hoc committee that holds monthly conference calls. Also, within the EC there has been much discussion regarding eventually making an OHC EC position. The HOD decided at Symposium to continue their involvement in World Rabies Day 2008, however focus on an additional topic as well. The ad-hoc committee is leaning towards “Obesity Awareness,” but will discuss this further at Convention. 2. Veterinary Leadership Experience: Once again, the EC was able to send two members, Cynthia Albert and Virginia Kiefer, to the VLE in June. In addition, due to the loss of $50,000 in sponsorship of the VLE, the EC approved at Symposium to donate $5,000 to VLE this year. 3. Changes to Governing Documents: The EC presented several changes to our governing documents, bringing them up to date. These documents were presented to the HOD at Symposium 2008 and will be voted on at Convention 2008. 4. Several members of the EC serve as representatives to various Committees and entities. a. Emily Eaton: AVMA Executive Board, AVMA Legislative Advisory Committee, AVMA House of Delegates, AVMA Veterinary Leadership Conference, & AVMA Foresight Analysis Task Force b. Laura Chan: International Veterinary Student Association (non-AVMA) c. Rebecca Steers: AVMA House of Delegates, AVMA Veterinary Leadership Conference, & AVMA Task Force on Future Roles and Expectations. d. Virginia Kiefer: AVMA Member Services Committee 5. In honor of and gratitude for their service to SAVMA, the EC presented Gentle Doctor Statues to Dr. Charlie Hendrix, AVMA Vice President, Ashtri Bonaparte and Elizabeth Lantz, SAVMA Symposium General Managers 2008. 6. Upgrading EC Computers: The EC is continuing to upgrade officer computers on a rotating schedule. The President’s laptop was replaced at Symposium, and the old laptop was donated, with the hard drive removed. Convention 2008 Pre-Convention Committee Reports_EC 7. Executive Committee Goals for 2008-2009 1) One Health Challenge 2) IEO position 3) Associate Members Respectfully submitted, The Student AVMA Executive Committee Emily Eaton, President Cara Pugliese, Secretary Cynthia Albert, Treasurer Bryant Blank, Information Technology Officer Beth Pelletier, The Vet Gazette Editor Convention 2008 Pre-Convention Committee Reports_EC Laura Chan, International Exchange Officer Rebecca Steers, President-elect Virginia Kiefer, International Exchange Officer-elect Justin Sobota, DVM, Past-President *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD To: SAVMA HOD From: Whitney Miller, SAVMA Treasurer Date: March 13, 2008 Re: Member Services Committee Liaison Report AVMA Member Services Committee The purpose of the Committee is to enhance the ability of the AVMA to advance the veterinary medical profession and to address the diversity and economic condition of the veterinary profession. 1. The MSC discussed adding/changing certain positions on the committee. I was discussed adding a position for a member of the AVMA Auxiliary and a veterinarian from corporate clinical practice. 2. At the November meeting of the AVMA Executive Board they approved the following policy “Future AVMA programs in which students can participate will be made available to all Student American Veterinary Medical Association members.” This policy was recommended from the September meeting of the MSC. 3. Jim Flanigan gave an extensive, in depth presentation of the Member Needs Assessment Survey. The committee spent a lot of time discussing verbatim comments of negative feelings about AVMA. Student issues highlighted were: o SCAVMA/SAVMA Issues o Point systems and other requirements by individual SCAVMAs were talked about as a possible reason for lower SAVMA membership o GHLIT issues including aggressive representatives, poor coverage for females/families, confusion about coverage, denial of coverage o AVMA, SCAVMA, and SAVMA are not seen as separate entities Verbatim comments will be given to EC for further review The Student Issues Subcommittee will be discussing these issues at future meetings. 4. Dr. Kevin Dajka talked to the committee about how SCAVMA chapters are formed, and that the AVMA does not financially back any of these chapters after they are formed. He suggested to the committee that they look at possibly suggesting that the AVMA financially back some of these chapters and the programs that they do. 5. Future meeting dates scheduled are: September 7-8, 2008 and March 15-16, 2009. The SAVMA EC will need to nominate the next student liaison to the MSC by summer. 6. The Student Affairs Subcommittee chose the recipients of the 15 AVMA Externship Stipends for food animal clinical practice and public practice. The winners will be announced in JAVMA News, on The Vet Gazette, and at the 2008 SAVMA Symposium. 7. The Diversity Subcommittee discussed the need to increase diversity among veterinary students and the profession as a whole. The committee will begin to work on programs, with the help of the AVMA Auxiliary, to make resources available to attract children from diverse backgrounds to veterinary medicine. The program will be designed for middle school and high school children around the US. Convention 2008 Pre-Convention Committee Report_EC_MSC Liaison *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD To: From: Date: Re: SAVMA House of Delegates Governmental Affairs Committee June 20th, 2008 Pre-Convention Report Committee Charge: The committee shall survey legislative actions applicable to veterinary medical students and report such actions to the SAVMA HOD as well as sponsoring informational programs to distribute legislative materials to each of the Student Chapters and to support programs for legislative awareness at member veterinary schools. 1. Our committee is excited to announce that the Government Affairs Newsletter has now become a part of The Vet Gazette. Volume 44, Issue 1 of The Vet Gazette that was sent out in May and was the first issue containing the GAC Newsletter. We hope this merger will allow our newsletter to reach more students and faculty at the various colleges and we also hope that it will aid in centralizing information reaching schools. For the first few editions we would appreciate the delegates mentioning the inclusion of the GAC Newsletter when sending out The Vet Gazette. 2. Regarding our most recent GAC Newsletter, we had another winning submission for our Local Legislative Corner feature. Congratulations to Gregory Krane, Class of 2009, from Tufts University for his article centered on his home state of New Jersey. He was sent a check for $100 for his well-written submission. 3. Our committee is currently utilizing Facebook for online chatting and message posting regarding committee business. Our committee created a closed group on Facebook postSymposium as a means to facilitate more committee discussion and allow more flexible chat and posting times for our members. 4. We have discussed the exchange of meeting minutes with Adrian Hochstadt, a member of the AVMA State Advocacy Committee. We received by email their latest AVMA State Legislative Update for May 15th, 2008. We plan to furnish ours to them as we meet online for discussions and hold our meetings at Convention. 5. We would like to remind everyone of the AVMA-CAN, which is the Congressional Action Network. This is a new network from the AVMA built with the intention of being an AVMA grassroots network for students to stay informed and also voice their opinions. See our newsletter for more information on how to join and the website for the AVMA-CAN. Convention 2008 Pre-Convention Committee Report_GAC 6. The GAC has been working with Bryant Blank and John Sullivan to create an AVMA GRD Extern blog to be added to the GAC webpage. The blog will be a way for students to read what the externship experience is like from the extern’s point of view. 7. The next AVMA LAC Meeting is October 6th and 7th in Washington D.C. We will be choosing a new LAC liaison during our committee meetings in New Orleans. 8. The AVMA PAC Meeting is September 15th and 16th in Washington D.C. We will be choosing a new PAC liaison during our committee meetings in New Orleans. 9. History a. This year the Local Legislative Corner was added to the GAC newsletter to feature student submissions about legislative news in their area. b. The fourth annual GAC quiz was held this year with 60 responses and ten $100 awards distributed to students. c. The committee has had the opportunity to continue its liaison position with the AVMA PAC and had its first year of a having a representative to the AVMA LAC for its meetings. d. The GAC has partnered with the AVMA GRD to distribute Congressional directories to each school to help encourage students to write or call their representatives and voice their opinions on current issues within veterinary medicine currently being debated in Congress. Respectfully submitted, Shannon Mesenbourg, Co-Chair, University of Minnesota Christopher Hall, Co-Chair, Purdue University Emily Olson, PAC Liaison, Virginia-Maryland Regional College of Veterinary Medicine Tamara Hancock, Iowa State University Garrett Stewart, Kansas State University Susan Land, Texas A&M University Convention 2008 Pre-Convention Committee Report_GAC *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD To: SAVMA House of Delegates From: Emily Olson, GAC Liaison to the AVMA PAC Date: April 2, 2008 Re: AVMA PAC Policy Board Meeting Spring 2008 Committee Charge: The committee shall survey legislative actions applicable to veterinary medical students and report such actions to the SAVMA HOD as well as sponsoring informational programs to distribute legislative materials to each of the Student Chapters and to support programs for legislative awareness at member veterinary schools. 1. The AVMA PAC Policy Board met on March 31 and April 1, 2008 in Washington, D.C. at the AVMA GRD office on Sunderland Place. 2. The openings in the GRD staff were discussed. The positions have been open to Veterinarian and non-veterinarians. The competitive salary was reviewed and how to attract and maintain people in these positions. Staff members are missing in key areas that need attention now. The office is confident that the key issues during this time of year are being met and addresses adequately. 3. We explored the new Congressional Advocacy Network web page and how the program will work and how we can increase involvement in the PAC through this page. The site should be live and fully active in the next two weeks. There will be a monthly e-news letter to those enrolled in CAN and enrolled members will receive Action Alerts from the AVMA. 4. All of the current issues that the GRD is focusing on were reviewed. a. Farm Bill is a large issue that has been focused on. Many different parts of the Farm Bill have been worked on and they are very pleased. But most of the things we got put in were on the Senate side so now the GRD is working to make sure the conference legislation will maintain the language that was obtained on the Senate side. The next deadline for the Farm Bill is April 18, 2008 and the budget within the Farm Bill is over by billions of dollars. If the bill is not finalized by April 18th, it is projected that there will be a one year extension. b. VPHWEA- action lately has been mainly in the House. We have little legislative time left and the bill is still in committee with other time sensitive issues on the table. Even if the bill passes the house, the opposition will be difficult to overcome in the Senate. The main opposition currently is government spending money on “bricks and mortar” to support construction expansion, and how to ensure that the grants to school will directly produce more public health or food animal practitioners. There is language within the Senate version of the Farm Bill that has similar goals to the stand alone bill. c. FARAD Funding- need 2.5 million per year and needs a commitment to long term funding to keep the program running. A multidirectional approach has been taken to find funding from different groups. d. NVMSA- looking toward an incentive program versus a loan repayment to get this program back to its purpose. Currently the USDA does not have the staff to implement a loan repayment program. Convention 2008 Pre- Convention Liaison Report_GAC_PAC e. ADUFA- up for reauthorization. This is important for getting drugs approved in a timely manner. We have policy to support it and will be educating staff members later today on Capitol Hill. 5. The list of contributors was overviewed and discussed. It was also discussed key people to target for donations. 6. Financial support to incumbent legislators as well as legislative candidates was allocated from PAC contributions. Donations are recommended based on committee assignment and previous support to AVMA key issues. Ranking Members and Committee Chairs are key Legislators that are targeted as well that are active on Committees that are active on the AVMA key issues. 7. Members of the board went up on Capitol Hill to speak with their home legislators on the current issues. 8. The AVMAPAC Business Plan and Marketing Plan were overviewed and revised. New ideas were brainstormed and evaluated. a. School Alumni and state competitions were considered. b. Programs and ways to get recent graduates involved were also considered. 9. The AVMAPAC Luncheon at Convention was overviewed. Student invitation and attendance was debated. Last year 75 tickets were paid for and attendance looked poor. The compromise was an invitation will be extended to all Delegate, EC members and SCAVMA Presidents and they will need to RSVP and commit to attending. This way students that are interested can attend but money will no be wasted by AVMAPAC on students that are no committed to attending. Christine and I will be working on this task. 10. Student enrollment strategies for the AVMA Congressional Advocacy Network were discussed to get students educated in the legislative process. Students can not be solicited for money by the PAC but if we get them educated in the processes and the issues our hope is that they will contribute in the future. 11. The AVMAPAC Booth needs staffing help on Saturday and Sunday morning of convention. Student assistance from GAC was discussed and may be an option for Saturday. 12. Elections took place for new officer positions. 13. The committee will be meeting at the AVMA Convention in New Orleans on Sunday July 20, 2008. 14. The fall meeting is tentatively scheduled for September 15-16, 2008 in Washington, D.C. at the AVMA GRD office on Sunderland Place. 15. I would like to thank my fellow members of the GAC as well as the PAC Policy Board for the wonderful opportunity to attend this meeting and serve as the SAVMA Liaison for the past year. Respectfully Submitted, Emily Olson, Virginia Maryland Regional College of Veterinary Medicine SAVMA Governmental Affairs Committee PAC Liaison Convention 2008 Pre- Convention Liaison Report_GAC_PAC To: From: Date: Re: SAVMA House of Delegates International Veterinary Exchange Committee June 20, 2008 Pre-Convention Report *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD Committee Charge: "This committee shall promote the advancement of veterinary education and animal welfare throughout the world. The committee shall facilitate individual cultural and educational exchange through the recruitment of veterinarians and veterinary students to participate in international student exchange programs. The committee shall also distribute information about the activities of the International Veterinary Student Association and encourage local chapters to be involved in international activities." 1. Scholarships: Kaija Wilson is working on standardizing the criteria by which IVEC chapter and individual scholarship awards are chosen by the IVEC committee. These standards for evaluation and the scholarship applications will now be sent to IVEC committee members via email before each SAVMA Symposium to expedite the selection process. Kaija is also updating the IVEC scholarship applications for the 2008-2009 school year. These applications are available online at www.avma.org on the SAVMA HOD committee site. 2. International Exchange and IVSA Chapter Update Survey: Mona Radheshwar will create a survey for the HOD to fill out. This survey will inquire about the types of international exchange programs in the U.S. at our respective veterinary colleges available to students. This survey will be announced at the HOD meetings at Convention and distributed to the HOD in various formats. 3. Update list of host veterinarians in the United States: Josh Warren is working on updating the list of veterinarians in the U.S. willing to host international exchange students. He is currently waiting on more information from the present and past IEO’s. 4. IVSA Contact List and IVSA-Hills Adopt-a-School: Members of the IVEC committee sent emails to delegates to provide the names of the contact person for each respective school’s IVSA chapter or organization in order to facilitate communication about the IVSA-Hill’s Adopt a School Program, the SAVMA International Exchange Officer position, and other international opportunities through SAVMA. We will utilize the information gained to interact with the IVSA chapters of each veterinary college to educate and to encourage collaboration between schools about international veterinary medicine. Virginia Kiefer is in contact with the Development Fund officer of the IVSA to learn more about the Hill’s/IVSA Adopt a School Program, and will distribute this information to the IVSA contact list as soon as it becomes available. Convention 2008 Pre-Convention Committee Report_IVEC 5. Delegate To Do List a. Please contact your IVSA chapter presidents or IVSA representative/ liaison and send their contact information (name, email address, phone number, term of office) to Virginia Kiefer at [email protected] if you have not already done so. b. Be sure to fill out the survey about international opportunities at your school before the end of Convention and send them to Mona Radheshwar at [email protected] or hand them in to a member of the IVEC Committee. Respectfully submitted, Virginia Kiefer, ( IEO-Elect, Co-Chair) University of Tennessee Laura Chan, (IEO) Western University of Health Sciences Mona Radheshwar, Washington State University Serene Onuma, Colorado State University Josh Warren, Purdue University Kaija Wilson, University of Minnesota Kristen Twedt, Michigan State University Lauren Giebel, Virginia-Maryland Regional College Convention 2008 Pre-Convention Committee Report_IVEC *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD To: SAVMA House of Delegates From: International Veterinary Exchange Committee Date: June 20, 2008 Re: Committee History This past year, the IVEC Committee has mainly focused on updating our scholarships. In the past, the IVEC awarded two scholarships: one for an individual student wishing to do an international exchange through the IVSA (International Veterinary Student Association), and one for an IVSA chapter in one of the U.S. colleges of veterinary medicine that demonstrated need or excellence. As it was hard to differentiate between need and excellence in terms of choosing the beneficiary of the scholarship money, the committee decided to add a 3rd scholarship, which effectively created two chapter scholarships (one is need-based, the other, excellence-based) and the individual scholarship remained the same. The committee has also been working on standardizing the selection process for these scholarships. At Symposium 2008, the committee came up with a numerical system for grading the applications and each person gave each application a score (the total amount of points depended on which application was being evaluated). Thus, for each application, numerical scores were averaged together and the applicant with the highest average score was awarded the scholarship. These criteria will be written up formally and presented to the IVEC committee for approval at Convention 2008 and will be used by the IVEC committee at the next SAVMA Symposium and in the foreseeable future. The IVEC Committee is also working on creating more collaboration between IVSA chapters at U.S. colleges of veterinary medicine. The committee put together a list of IVSA contacts from each school who are either Presidents of the IVSA (if the school has a chapter) or IVSA Representatives. These individuals have been contacted and encouraged to begin this collaborative process with the IEO position(s) and one another. The IVEC Committee would like to see the IVSA/Hill’s Adopt a School program instituted across the country, and is working currently on a plan to do so. The Committee would also like to create a list of international opportunities that are available at each school and distribute that on the SAVMA website, so that present and future veterinary students can have access to international opportunities from other schools that are already in place. Also, the Committee is working on raising awareness of the IEO position and international exchange opportunities through the IVSA, which will be facilitated by communication with the contacts above mentioned from each school. The goal is to create a list serve of these contacts that will be updated at least annually by the Committee and the IEO. The Committee is working on a “Global Give Back Fund”, to be approved at the budget meeting at Convention 2008. This fund would award an organization or clinic that supported a U.S. veterinary student doing an international exchange, in the hopes that these funds will give them incentive to support another U.S. veterinary student in the future. Lastly, the Committee and the IEO’s are working on obtaining a list of veterinarians in the U.S. willing to take international exchange students into their clinics. The immediate-past IEO had a list, but it cannot be located at this time and is not up-to-date. Respectfully submitted, Virginia Kiefer,IVEC Committee Co-Chair and IEO-Elect for SAVMA Convention 2008 Pre-Convention Committee Report_IVEC *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD To: SAVMA House of Delegates From: Multicultural Student Outreach (MSO) Committee Date: June 20, 2008 Re: Pre-Convention Report Committee Charge: The Multicultural Student Outreach Committee (MSOC) is committed to supporting and addressing the concerns of culturally underrepresented students to the SAVMA House of Delegates, increasing cultural diversity within our profession, and raising multicultural awareness in the field of veterinary medicine. 1. MSOC welcomed three new delegates at SAVMA Symposium Lauren Rowe (Tuskegee), Katie Fisher (UGA), and Jennifer Lu (Oklahoma). Jennifer Lu will be our new MSOC chairperson for 2008-2009. 2. Sarah Churgin (Texas A&M) was the 2008 recipient of the Multicultural Student Outreach Committee Award. 3. The 2nd Annual Diversity Forum was held during the SAVMA Symposium on Friday March 21, 2008 at Auburn University. The keynote speaker was Dr. Debbye Turner, veterinarian, CBS correspondent, and Miss America 1990. Novartis Animal Health is once again graciously sponsored the event. 4. MSOC will review and finalize the budget and for 2008-2009 at the AVMA Convention 2008. 5. MSOC will request one new member at the 2008 AVMA Convention. Proposed Budget Multicultural Student Outreach Outreach forum at Symposium 2009 Speaker Gifts MSOC Award Postage, Copies, and Supplies 1,800.00 100.00 500.00 300.00 Subtotal 2,700.00 Convention 2008 Pre-Convention Committee Report_MSOC Committee History: Second annual Diversity Forum sponsored by Novartis was held at the 2008 SAVMA Symposium hosted by Auburn and Tuskegee Universities. Dr. Debbye Turner, veterinarian, CBS correspondent, and Miss America 1990 was our keynote speaker. Audience participation and feedback was outstanding. The first SAVMA MSOC Award was granted to Sarah Churgin, Texas A&M University for her promotion of multiculturalism in veterinary medicine. Chair for the 2007-2008 year was Cherese Sullivan (Cornell University). Committee members also included: Brenda Arens (Iowa State University), Cynthia Jeyapaul (University of Florida), and Whitney Linnenkohl (University of Georgia). MSOC welcomed the following new committee members for 2008-2009: Katie Fisher, (University of Georgia), Jennifer Lu (Oklahoma State University), and Lauren Rowe (Tuskegee University) Respectfully submitted, Brenda Arens, Iowa State University Katie Fisher, University of Georgia Cynthia Jeyapaul, University of Florida Whitney Linnenkohl, University of Georgia Jennifer Lu, Oklahoma State University Lauren Rowe, Tuskegee University Cherese Sullivan, Chair Cornell University Convention 2008 Pre-Convention Committee Report_MSOC To: SAVMA House of Delegates From: Native American Project (NAP) Committee Date: June 20, 2008 Re: Pre-Convention Report *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD Committee Charge: The committee shall assist in the provision of the veterinary medical care for Native American Nations, the provision of practical experience for Student AVMA members and to interest Native American youth in careers in veterinary medicine or allied health careers. 1. Committee History: a. The committee revised its externship reimbursement guidelines to allow any student that gains clinical experience on a Native American Nation Reservation to be eligible for a stipend. Since revision of the guidelines, we have awarded 4 stipends. b. The committee continues to work on ways of meeting our committee charge. We have been in contact with the American Association of Indian Practitioners (AAIP) and have discussed how we can help recruit high school students to become interested in veterinary medicine and/or biomedical sciences. c. The VSMART program was adapted for a broader audience and was posted to our homepage. The program can be used as a tool to help veterinary students on externships provide an educational presentation to the native people and fulfill their presentation requirement to be considered for a stipend. d. We were unable to contact Dr. Scott Bender of the Navajo Nations to speak to the House of Delegates at Symposium 2008 about veterinary medicine and the Native American Nations. We are currently working to contact Dr. Susan Monger of Rural Area Veterinary Service (RAVS) to speak to the House of Delegates at Symposium 2009. Dr. Monger would also be provided opportunities to speak with all students that attend Symposium 2009 about opportunities with RAVS. e. The committee continues to try and gain more student interest. We are working to find additional contacts beyond the Navajo Nations and RAVS to provide all SAVMA members a wide range of opportunities to serve the Native American Nations. 2. We are pleased with the increased interest in our externship reimbursement program. Currently, there are 4 awards pending due to requirements that need to be fulfilled. Once the requirements are fulfilled and the awards are given out, the NAP will have used its entire stipend budget for the 2007-2008 fiscal year. 3. At convention we plan to create an application for students pursuing reimbursement stipends. A standardized document will help speed up our stipend disbursement Convention 2008 Pre-Convention Committee Report_NAP process. 4. The members of the committee have been working on their individual projects and will discuss their findings when our committee meets at convention. 5. We have been e-mailing past stipend awardees for information on additional Native American Nation contacts to help broaden the scope of our externships. 6. The NAP committee submitted a request to the Executive Committee to allow us to redistribute funds originally marked for Dr. Bender’s travel. We asked the EC to allow us to use the money for additional stipends since our current number of stipend requests exceeds our stipends budget for the 2007-2008 fiscal year. The proposal will be discussed by the EC during their July conference call. Respectfully Submitted, Holly Weber, Mississippi State University, Chair Leslie Sklena, Atlantic Veterinary College Alison Achey, St. George’s University Mark Finke, Auburn University Carolyn Gross, Cummings School of Medicine at Tufts Raye Taylor-Vokes, St. George’s University Convention 2008 Pre-Convention Committee Report_NAP *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD To: From: Date: Re: SAVMA House of Delegates SAVMA Symposium Committee June 15, 2008 Pre-Convention HOD Report Committee Charge: The Symposium Committee shall maintain the Educational Symposium guidelines and update it as necessary; assist in the transfer of information among hosting schools or colleges, and schools or colleges interested in presenting a bid for hosting the Symposium. 1. SAVMA Symposium 2009 will be held March 26th-28th hosted by The Ohio State University “You’d Have to be Nuts to Miss This” 2. Brian Gorby received the symposium computer passed on from North Carolina State University. 3. Congratulations to University of Wisconsin for winning the 2010 symposium bid! The Ohio State planning committee will help in any way to make sure that Wisconsin has all that they need in their planning efforts. 4. OSU is in the process of finalizing contracts for the both the convention center and also the facilities which will house Thursday’s and Saturday’s evening events. 5. Please spread the word about symposium to your student body come fall! The symposium website is up and running and there will be more information to follow. In the meantime, all questions regarding symposium can be addressed to [email protected]. 6. The Symposium Committee has entered a bid for SAVMA to continue their $20,000 sponsorship for all upcoming educational symposiums. 7. Our committee history is attached. Respectfully submitted, Brian Gorby, Symposium General Manager, The Ohio State University Convention 2008 Pre-Convention Committee Report_SYMP *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD To: From: Date: Re: SAVMA House of Delegates One Health Challenge Ad-Hoc Committee July 15th, 2008 Pre-Convention Report 1. In order to support the ‘one health, one medicine’ agenda and activities, we submitted a budget request to the SAVMA Executive Committee requesting $2,500 from the 20072008 budget. The SAVMA Executive Committee generously approved this budget request. We plan to use this money for sponsorship letter production and mailing, conference calls, OHC pin production, outreach, and a World Rabies Day 2008 Essay Contest. We would like to thank the SAVMA Executive Committee for their generous support of the One Health Challenge. 2. Our budget request for the 2008-2009 year will be $2,500. These funds will again be used for sponsorship letters, conference calls, OHC pins as well as to cover new costs associated with OHC 2009’s change in topics. Ryan will be requesting this funding at the budget meeting during the 2008 AVMA Annual Convention. 3. In appreciation of the delegates support One Health Challenge 2008, World Rabies Day, we look forward to distributing One Health Challenge 2008 pins at the 2008 AVMA Annual Convention during the SAVMA House of Delegates meeting. We hope that you will wear these pins proudly and share the ‘one health, one medicine’ vision. Any input about the pins or their distribution is welcome. Thank you all for your hard work and support of OHC 2008, World Rabies Day! 4. In order for OHC to become a lasting SAVMA entity, we recognize that it needs to find a permanent structure in the SAVMA House of Delegates. We have discussed potential reorganization of One Health Challenge at length during numerous conference calls. a. As a result of this Brandon and Emily have created a survey to assess the interest in OHC and ideas of the SAVMA Delegates. This survey was sent out to the delegates just prior to the 2008 AVMA Annual Convention and hard copies will be available at the SAVMA House of Delegates meetings. In order to best serve the needs of the House and address any delegate concerns, we request that all delegates complete the survey with careful thought and foresight. b. Additionally, we are submitting a proposal to the SAVMA HOD to create an adhoc Executive Committee member position for the One Health Challenge. We believe that this position is important to promote continuity in the progress made by the OHC ad-hoc committee as well as relieve the leadership duties currently placed on the SAVMA President and President-elect. Convention 2008 Pre-Convention Report_OHC 5. In response to requests from our sponsors that they receive any sponsorship solicitations one full year prior to any monetary need, we started planning for One Health Challenge 2009. With input from delegates, we have proposed pursuing ‘Obesity Awareness’ for OHC 2009. This topic will coincide with the AVMA and Hills’ Pet Nutrition Obesity Awareness and Prevention Program, and a few sponsors have already expressed tentative interest and excitement regarding the topic. 6. The OHC Ad-Hoc Committee exists on a volunteer basis. Delegates from other committees can participate in the Ad-Hoc Committee and contribute to the success of the OHC endeavors. Should you be interested in contributing to One Health Challenge or have any questions or concerns, please contact Rebecca Steers. 7. We would like to thank the many individuals who have contributed to the vision and success of One Health Challenge. In addition, we appreciate the hard work and dedicated spirit of the outgoing OHC Ad-Hoc Committee delegates as well as the time and leadership from our SAVMA President Emily Eaton and SAVMA President-elect Rebecca Steers. The servant leadership practiced throughout this committee is inspirational. Thank you!! Respectfully Submitted, Shannon Mesenbourg, University of Minnesota Senior Delegate Brandon Boren, Western University Senior Delegate Deidre Murdy, Western University Junior Delegate David Laubert, University of Illinois Senior Delegate Cynthia Jeyapaul, University of Florida Senior Delegate Ryan Colburn, Michigan State University Senior Delegate Convention 2008 Pre-Convention Report_OHC *~* DRAFT COPY *~* Not an official document until approved by the SAVMA HOD To: From: Date: Re: SAVMA House of Delegates One Health Challenge Ad-Hoc Committee July 13th, 2008 Pre-Convention Report 1. One Health Challenge Budget Request: In order to support their ‘one health, one medicine’ agenda and activities, the One Health Challenge Ad-Hoc Committee submitted a budget request to the SAVMA Executive Committee requesting $2500 from the 2007 2008 budget. The SAVMA Executive Committee generously approved this budget request. The One Health Challenge Ad-Hoc Committee plans to use this money for sponsorship letter production and mailing, conference calls, OHC pin production, outreach, and a World Rabies Day 2008 Essay Contest. The OHC Ad-Hoc Committee thanks the SAVMA Executive Committee for their generous support of the One Health Challenge. 2. One Health Challenge 2009: In response to our sponsor requests that they receive any sponsorship solicitations one full year prior to any monetary need, the One Health Challenge Ad-Hoc Committee started planning for One Health Challenge 2009. With input from delegates, the One Health Challenge Ad-Hoc Committee has proposed pursuing ‘Obesity Awareness’ for OHC 2009. Not only does this coincide with the AVMA and Hills’ Pet Nutrition Obesity Awareness and Prevention Program, but a few sponsors have expressed tentative interest and excitement regarding the topic. 3. One Health Challenge 2008 Pins: In appreciation of the delegates support One Health Challenge 2008, the One Health Challenge Ad-Hoc Committee looks forward to distributing One Health Challenge 2008 pins at the SAVMA House of Delegates meeting. Thank you all for your hard work and support of OHC 2008, World Rabies Day! We hope that you will wear these pins proudly and share the ‘one health, one medicine’ vision. Additional pins are available and further distribution will be discussed by the Committee. All input is welcome. 4. The Future of One Health Challenge: In order for OHC to become a lasting SAVMA entity, the One Health Ad-Hoc Committee recognizes that One Health Challenge needs to find a permanent structure in the SAVMA House of Delegates. Potential reorganization of One Health Challenge has been discussed at length during numerous conference calls. The OHC Ad-Hoc Committee has created a survey to assess the interest and ideas of the SAVMA Delegates. This survey will be sent out to the delegates prior to the AVMA Convention and hard copies will be available at the SAVMA House of Delegates meetings. In order to best serve the needs of the House and address Convention 2008 Pre-Convention Report_OHC any delegate concerns, the OHC Ad-Hoc Committee requests that all delegates complete the survey with careful thought and foresight. 5. Request for Additional One Health Challenge Ad-Hoc Committee Members: The OHC Ad-Hoc Committee exists on a volunteer basis. Delegates from other committees can participate in the Ad-Hoc Committee and contribute to the success of the OHC endeavors. Should you be interested in contributing to One Health Challenge or have any questions or concerns, please contact Rebecca Steers. 6. Appreciation: The One Health Challenge Ad-Hoc Committee would like to thank the many individuals who have contributed to the vision and success of One Health Challenge. In addition, we appreciate the hard work and dedicated spirit of the outgoing OHC Ad-Hoc Committee delegates. Your servant leadership is inspirational. Thank you!! Respectfully Submitted, Shannon Mesenbourg, Senior Delegate at the University of Minnesota Brandon Boren, Senior Delegate at Western University Deidre Murdy, Junior Delegate at Western University David Laubert, Senior Delegate at the University of Illinois Cynthia Jeyapaul, Senior Delegate at the University of Florida Ryan Colburn, Senior Delegate at Michigan State University Convention 2008 Pre-Convention Report_OHC Summary of Proposed Changes to the SAVMA Governance Documents To be presented to the SAVMA HOD at the AVMA Convention, July 2008 Updated March 20, 2008 Note: An overview of the amendment procedures outlined in the SAVMA governance documents are provided at the end of this document. Newly proposed changes to be voted on at AVMA Convention 2008 #1: SUNSET OF JUDICIARY COMMITTEE Summary of Proposal: The Judiciary Committee is currently composed of the Executive Committee members, and revisions to the governing documents have been handled by the Executive Committee. The Executive Committee would like to eliminate the redundancy of these two Committees by dissolution of the Judiciary Committee and incorporating the previous responsibilities of the Judiciary Committee into the charge of the Executive Committee. Proposed changes in SAVMA governance documents: Constitution CHANGE Article IX. Section 1. b. ii DELETE “Judiciary” Bylaws CHANGE Article V. Section 2a FROM “The Executive Committee as directed by the President shall appoint Delegates to any and all standing committees listed in the Constitution, Article 9, however the Budget Committee shall include all committee chairs and the SAVMA Executive Committee. The Judiciary Committee shall consist of Executive Committee members.” TO “The Executive Committee as directed by the President shall appoint Delegates to any and all standing committees listed in the Constitution, Article 9, however the Budget Committee shall include all committee chairs and the SAVMA Executive Committee.” CHANGE Article V. Section 4.a,b AVMA Convention 2008 Proposed Changes to SAVMA Governance Documents 1 FROM “a) Executive: The Executive Committee shall be the administrative body of the Student AVMA and be charged with ensuring that the provisions of the Student AVMA Constitution and Operational Guidelines are met on a yearly basis. b) Judiciary: The committee shall function to review Resolutions and propose amendments to the Student AVMA Constitution and Operational Guidelines. At the discretion of the President, the HOD may refer proposed amendments to the Constitution and Operational Guidelines to this committee for review and recommendations prior to any action.” TO “a) Executive: The Executive Committee shall be the administrative body of the Student AVMA and be charged with ensuring that the provisions of the Student AVMA Constitution and Operational Guidelines are met on a yearly basis. The committee shall function to review Resolutions and propose amendments to the Student AVMA Constitution and Operational Guidelines. The HOD may refer proposed amendments to the Constitution and Operational Guidelines to this committee for review and recommendations prior to any action.” Manual CHANGE Part 7. Section 2.a, b, c FROM “a) The SAVMA Executive Committee will refer any proposed revisions of the SAVMA HOD Manual to the SAVMA Judiciary Committee for review. b) After review of the proposed revision, the SAVMA Judiciary Committee is to return either a recommendation of approval or disapproval to the SAVMA Executive Committee. c) The SAVMA Executive Committee will, after following parliamentary procedure, vote on the proposed revision thus approving or disapproving the change. The result of this vote plus a copy of the SAVMA HOD Manual revision will be forwarded to the AVMA Staff Advisor and AVMA Executive Vice President. “ TO “a) Proposed revisions of the SAVMA HOD Manual will be referred to the SAVMA Executive Committee for review. b) The SAVMA Executive Committee will, after following parliamentary procedure, vote on the proposed revision thus approving or disapproving the change. The result of this vote plus a copy of the SAVMA HOD Manual revision will be forwarded to the AVMA Staff Advisor and AVMA Executive Vice President. “ Proposal presented to the Executive Committee on October 14, 2007 AVMA Convention 2008 Proposed Changes to SAVMA Governance Documents 2 Presented to the SAVMA Advisors October 14, 2007 Introduced to the HOD at the SAVMA Symposium in March 2008 To be voted on by the HOD at the AVMA Convention in July 2008 #2: DISTRIBUTION OF THE VET GAZETTE Summary of Proposal: The Vet Gazette is an online publication and hard copies of the publication are no longer mailed in bulk to local chapters. Proposed changes in SAVMA governance documents: Bylaws CHANGE Article VIII. Section 4 FROM “The Vet Gazette staff shall send the required number of copies, specified in the host school’s or college’s bid to each school or college in bulk and/or provide notification of new online issues via Contributing Editors or another method to each member of the Student AVMA upon publication.” TO “The Vet Gazette staff shall provide notification of new online issues via Contributing Editors or another method to each member of the Student AVMA upon publication.” Proposal presented to the Executive Committee on October 14, 2007 Presented to the SAVMA Advisors October 14, 2007 To be introduced to the HOD at the SAVMA Symposium in March 2008 To be voted on by the HOD at the AVMA Convention in July 2008 #3: OFFICER AND SCHOOL BIDS TO HOST THE VET GAZETTE Summary of Proposal: Now that The Vet Gazette is an online publication, the school hosting the publication does not need to arrange printing services nor does the publication need to be staffed by multiple individuals. Currently, The Vet Gazette Editor is responsible for selecting a staff and ensuring electronic publication of the newsletter. Proposed changes in SAVMA governance documents: Manual CHANGE Part 7. Section 8 AVMA Convention 2008 Proposed Changes to SAVMA Governance Documents 3 FROM “a) The following shall be considered requirements for uniform bid presentations: 1) A time limit of fifteen (15) minutes for the bid presentation and a five (5) minute question and answer period per school or college shall be allowed. 2) The bid presentation shall include: introduction, proposed budget, editor’s qualifications, staff qualifications, and printer qualifications. 3) An information packet shall be presented to the SAVMA HOD regarding the above information. b) Bid presentations and related activities shall be informative and not extravagant, as monies could be better utilized by the schools or colleges.” TO “a) Bids for The Vet Gazette shall be presented as a normal officer election speech at AVMA Convention.” Proposal presented to the Executive Committee on October 14, 2007 Presented to the SAVMA Advisors October 14, 2007 To be introduced to the HOD at the SAVMA Symposium in March 2008 To be voted on by the HOD at the AVMA Convention in July 2008 #4: CLARIFICATION OF COMMITTEE AND OFFICER REPORT REQUIREMENTS Summary of Proposal: Several inconsistencies have been noted in the governance documents regarding reports. Additionally, some reports have a specified timeline for submission to the Secretary while others do not. The following revisions will clarify the ambiguity that currently exists in the governance documents. Proposed changes in SAVMA governance documents: Bylaws CHANGE Article V. Section 3c FROM “Any person who represents the Student AVMA at a meeting of another organization, and/or receives money other than a prize from the Student AVMA must submit a written report of related activities to the HOD.” TO “Any person who represents the Student AVMA at a meeting of another organization, and/or receives money other than a prize from the Student AVMA must submit a written report of related activities to the HOD within 30 days.” AVMA Convention 2008 Proposed Changes to SAVMA Governance Documents 4 Manual CHANGE Part 3. Section 2b, part 3 FROM “Items to be included in specific reports: Each Meeting report shall include a review of the committee’s charge as stated in the bylaws and an action- oriented plan to fulfill that charge. Symposium report shall include a list of all students elected to committee chair or liaison positions. Post-Symposium report shall include a preliminary budget for the budget meeting to be held prior to the start of Convention. Post Convention reports shall include a History of the year’s activity for the committee.” TO “Items to be included in specific reports: Each Meeting report shall include a review of the committee’s charge as stated in the bylaws and an action- oriented plan to fulfill that charge. All reports shall include a list of all students serving on a committee, as well as specifying chair and/or liaison positions. Post-Symposium report shall include a preliminary budget for the budget meeting to be held prior to the start of Convention. Pre- Convention reports shall include a History of the year’s activity for the committee.” CHANGE Part 4. Section 4a,b FROM “a) Reports shall be turned in to the Student AVMA Secretary 30 days prior to the annual student Symposia or Convention. b) The report shall be attached to the standing committee report and be summarized in the committee report.” TO “a) Reports shall be turned in to the Student AVMA Secretary and the committee chair within 30 days following the liaison meeting. b) The report shall be attached to the subsequent standing committee report and be summarized in the committee report.” Proposal presented to the Executive Committee on October 14, 2007 Presented to the SAVMA Advisors October 14, 2007 To be introduced to the HOD at the SAVMA Symposium in March 2008 To be voted on by the HOD at the AVMA Convention in July 2008 AVMA Convention 2008 Proposed Changes to SAVMA Governance Documents 5 #5: VOTING MEMBERS OF THE EXECUTIVE COMMITTEE Summary of Proposal: A discrepancy exists between Article V, Section 1 of the Constitution and Article V, Section 1 of the Bylaws. The revision of the Constitution reflects what is already in the Bylaws. Proposed changes in SAVMA governance documents: Constitution CHANGE Article V. Section 1 FROM “The officers having immediate charge of the Student AVMA administrative affairs shall consist of President, President-elect, Secretary, Treasurer, International Exchange Officer, and Information Technology Officer.” TO “The officers having immediate charge of the Student AVMA administrative affairs shall consist of President, President-elect, Secretary, Treasurer, International Exchange Officer, Information Technology Officer, and The Vet Gazette Editor.” Proposal presented to the Executive Committee on October 14, 2007 Presented to the SAVMA Advisors October 14, 2007 To be introduced to the HOD at the SAVMA Symposium in March 2008 To be voted on by the HOD at the AVMA Convention in July 2008 Respectfully submitted, Cara Pugliese Secretary, SAVMA Overview of the amendment procedures outlined in the AVMA Convention 2008 Proposed Changes to SAVMA Governance Documents 6 SAVMA governance documents CONSTITUTION Article XII — CONSTITUTIONAL AMENDMENTS Section 1 — The House of Delegates may amend this Constitution at any of its meetings by a two-thirds vote cast by the Delegates registered and voting at the meeting, provided the proposed amendment shall meet the following requirements. Section 2 — The proposed amendment must be introduced at the preceding meeting and a copy must be filed with the Executive Committee at least ten (10) days prior to the beginning of said meeting. Introduction of properly filed amendments, indicating the exact words to be added or deleted, does not require action by the House of Delegates. Section 3 — The proposed amendment must be approved by the AVMA Executive Vice President prior to final action. Amendments may be introduced by the SAVMA Executive Committee or any member of the SAVMA House of Delegates. BYLAWS Article IX — Amendments Section 1 — Bylaw Amendments and Resolutions a) The HOD may amend these Bylaws or pass a Resolution at any of its meetings by a majority vote of the Delegates registered and voting at the meeting, provided a quorum of Delegates are present. The proposed amendment or resolution shall meet the following requirements: i) The Executive Committee or any member of the Student AVMA HOD may introduce a resolution or a proposed amendment to the Bylaws in writing to the Executive Committee no later than 40 days prior to the Student AVMA HOD meeting at which it is to be considered. ii) The AVMA Executive Vice President must approve all proposed resolutions or Bylaws amendments no later than 30 days prior to the vote by the Student AVMA HOD. b) The Secretary shall advise the AVMA Executive Vice President in writing of all new AVMA Convention 2008 Proposed Changes to SAVMA Governance Documents 7 resolutions or amendments to the Bylaws passed by the Student AVMA. c) Bylaws and Resolutions shall be recorded, dated and distributed with the Student AVMA Constitution. MANUAL Part 7 — Amending/Revising the Manual Section 1 — Basic rules a) Any member of the HOD or SAVMA Executive Committee may suggest a revision to the Manual b) The revision must be written and submitted both in written form and electronically to the SAVMA Executive Committee. c) A proposed revision can be included in a committee report to the HOD or introduced to the HOD during open discussion. d) All approved revisions must be voted on by the HOD to officially become part of the SAVMA HOD manual. e) A vote seeking approval or disapproval of the SAVMA HOD Manual will be part of all SAVMA HOD meeting agendas; the vote will be scheduled for the start of every meeting. f) AVMA Staff Advisor must be consulted before any revision becomes part of the manual. g) Any revision approved by the SAVMA Executive Committee and/or SAVMA HOD must be submitted to the AVMA Executive Vice President. Section 2 — Procedure of revision approval a) The SAVMA Executive Committee will refer any proposed revisions of the SAVMA HOD Manual to the SAVMA Judiciary Committee for review. b) After review of the proposed revision, the SAVMA Judiciary Committee is to return either a recommendation of approval or disapproval to the SAVMA Executive Committee. AVMA Convention 2008 Proposed Changes to SAVMA Governance Documents 8 c) The SAVMA Executive Committee will, after following parliamentary procedure, vote on the proposed revision thus approving or disapproving the change. The result of this vote plus a copy of the SAVMA HOD Manual revision will be forwarded to the AVMA Staff Advisor and AVMA Executive Vice President. d) At the next SAVMA HOD meeting the entire SAVMA HOD manual, including the new revision will be presented. The presentation of the revised SAVMA HOD Manual will include the recommendation of the SAVMA Executive Committee on the revision. e) A majority vote will pass the SAVMA HOD Manual as presented to the SAVMA HOD. f) The AVMA Staff Advisor and the AVMA Executive Vice President will be notified by the SAVMA Secretary of any SAVMA HOD approved SAVMA HOD Manual revisions. g) All Manual revisions will become effective immediately following approval of the HOD (see Basic Rules). AVMA Convention 2008 Proposed Changes to SAVMA Governance Documents 9