UMAC Events Guide - Union Public Schools

TABLE OF CONTENTS
GENERAL INFORMATION
Venue Description
Location
Driving Directions
Management Staff
Telephone/Fax/Websites
4
4
4
4
4
BOOKING PROCEDURES
Facility Use Expense
Facility Use Application
Hold Procedure
Challenge Procedure
Contract Execution
Financial Settlement
Insurance
5
5
5
5
5
5
6
FIRE SAFETY REQUIREMENTS
Pyrotechnics/Open Flame Devices
Permits
Flammables
Lasers
Kiosks/Novelty Stands
Chair Seating Arrangements
Fire Doors
Standby Inspector
Propane
Electrical
6
6
6
6
6
6
6
6
6
7
SEARCH PROCEDURES
Staffing
Visual Search
Full Search
7
7
7
EVICTION POLICY
Eviction Policy
8
PARKING INFORMATION
Guest Parking
Limousine/RV/Bus Parking
Parking Lot Policies
Parking Rates
8
8
8
8
STAGEHAND LABOR
Labor During Move-In Period
Labor During Move-Out Period
9
9
MISCELLANEOUS INFORMATION & SERVICES
Advertising/Promotions
Animal Control
Audio/Visual Equipment
Back of House
Balloons
9
9
9
9
10
2
MISCELLANEOUS INFORMATION & SERVICES – Cont’d
10
10
10
10
10
10
10
10
11
11
11
11
11
11
11
11
11
11
11
12
12
12
12
12
12
12
12
Banners
Banquet and Meeting Rooms
Beverages
Catering
Clean-Up
Concessions
Controlled Substances
Damage to Facility
Emergency Procedures
Equipment Rentals
Event Staffing
Flooring
Holidays
Intermissions
Licenses
Merchandise
Objectionable Items
Overtime
Rigging
Sales Tax
Service Contractors
Signage
Smoking
Soliciting and Protesters
Tape Policy
Ticket Services
Vehicles
BUILDING AND CAMPUS DIAGRAMS
UMAC Campus Map
Meeting Room and Redskin Room Diagrams
John Q. Hammons Arena Diagram (seats retracted)
John Q. Hammons Arena Diagram (seats extended)
Arena Level Diagram
Concourse Level - Lower Seating Extended
Concourse Level -Lower Seating Retracted
13
14
15
15
16
17
18
3
GENERAL INFORMATION
VENUE DESCRIPTION
The Union Multipurpose Activity Center opened its doors in 2003 after two years of construction. Voters approved two separate bond
issues authorizing Union Public Schools to build the $22 million facility. The UMAC will easily accommodate various conventions, trade
shows, sporting events and concerts.
The facility totals more than 150,000 square feet and includes:
• 2934 - 5,662 seat John Q. Hammons Arena (Includes 30 handicapped seats)
• 27,480 sq. ft. Arena floor space
• 1,808 sq. ft. Classroom
• 4,350 sq. ft. Meeting/Banquet Room
• SouthCrest Wellness & Sports Medicine Center
• Climbing Wall
UMAC LOCATION
th
6636 South Mingo Road, Tulsa, Oklahoma, 74133-3247. The Union Multipurpose Activity Center is located at 67 & Mingo on the
st
st
Union High School campus. The UMAC is accessible from Highway 169, Highway 51 (Broken Arrow Expressway), 71 Street, 61
Street and Mingo Road.
DRIVING DIRECTIONS
st
From Hwy 169 North – Take Hwy 169 N and exit 71 Street. Turn left at
st
the light onto 71 Street and turn right at Mingo Road. Turn left at the
UMAC.
st
From Hwy 169 South – Take Hwy 169 S and exit 61 Street. Turn right at
st
light onto 61 Street. Take a left at Mingo Road and turn right at the
UMAC.
From Hwy 51 East (Broken Arrow Expressway) – Take Hwy 51 east.
st
Merge onto Highway 169 South and exit 61 Street. Turn right at light onto
st
61 Street. Take a left at Mingo Road and turn right at the UMAC.
UMAC
From Hwy 51 West (Broken Arrow Expressway) - Take Hwy 51 west.
st
Merge onto Highway 169 South and exit 61 Street. Turn right at light onto
st
61 Street. Take a left at Mingo Road and turn right at the UMAC.
Woodland
Hills Mall
MANAGEMENT STAFF
Marketing Coordinator
Sarah McBryde
(918) 357-4322
[email protected]
Event Coordinator
Alana Kennon
(918) 357-4322
[email protected]
TELEPHONE/FAX
UMAC Management phone
UMAC Management fax
UWear Store
(918) 357-4322
(918) 357-7487
(918) 357- 7465
WEBSITES
UMAC website
Union Public Schools website
umac.unionps.org
www.unionps.org
4
BOOKING PROCEDURES
Questions regarding booking an event at the UMAC should be directed to Sarah McBryde, Marketing Coordinator at
(918) 357-4322 or [email protected].
FACILITY USE EXPENSE
Use fee structure is based on established use rates and determined by the type of event and space required. Per day use fee for a full
arena setup is a fixed rate plus all reimbursable fees. Reimbursable fees include, but are not limited to staffing, stagehands, catering,
turnover, housekeeping, equipment rental, etc. The UMAC retains rights to negotiate for a percentage of ticket sales in lieu of fixed use
rate. The per day use fees for move-in days, rehearsal days, move-out days and scaled-down shows are negotiable.
FACILITY USE APPLICATION
All applicants are required to complete a Union Public School‘s Application for Use of School Facilities form. Upon return of the
application, Union Public School’s Facility Committee will review and make a decision for rental based on:
•
Availability of dates
•
Event feasibility
•
Appropriate Union Public School venue
•
Applicant’s experience in producing events
•
Applicant’s financial capabilities
•
Similar events within the requested time period.
HOLD PROCEDURE
An applicant may place a date on tentative hold without obligation to applicant or Union Public Schools. Holds are reserved for 30 days.
Hold dates may be released unless reconfirmed by applicant.
CHALLENGE PROCEDURE
If a date is already on hold by another party, the following process is enacted:
The prospective facility user must forward to management a written request challenging the first-hold applicant. Management notifies
first-hold applicant of challenge. First-hold applicant is given the opportunity to secure the date through an executed contract. If the
first-hold applicant releases the date, negotiation commences with the prospective user.
CONTRACT EXECUTION
All arrangements are considered tentative until a contract has been fully executed and returned.
Three copies of the contract will be mailed prior to the event. All copies must be signed and returned. The executed copy is returned
for the licensee’s file at which time a non-refundable deposit is due.
Additional use deposits may be required by management to cover the following expenses: balance of minimum use fee, advertising
expenses, estimated staffing, equipment, and technical services.
Upon execution of a contract, the event will be advanced by the UMAC management staff, who is responsible for all operational details
of the event from move-in to event performance and move-out. They are the licensee’s liaison with UMAC staff and will provide all
necessary information and coordination.
After meeting with the licensee, the UMAC management staff prepares an itemized statement of reimbursable expenses for which the
licensee is financially responsible at the time of settlement. A copy of the expenses is provided to the licensee and is considered an
addendum to the contract.
FINANCIAL SETTLEMENT
At the conclusion of the event, licensee is responsible for settling all outstanding facility expenses. The settlement takes place in the
management offices at the UMAC.
In the settlement, the licensee is presented with available documented facility expenses. The event settlement will be paid to Union
Public Schools via cash, check, credit card or wire transfer.
If, at the sole discretion of the UMAC officials, ticket sale proceeds are not sufficient to cover facility expenses, licensee may be required
to make additional deposits prior to event. If such deposits are not made within a designated time frame, the event may be canceled
resulting in forfeiture of the licensee’s deposit. If event ticket sales proceeds do not equal expenses due, the licensee shall be
responsible to pay amount due in full at this time.
Any unresolved or outstanding expenses from the event are to be settled at the time of the event. Any questions regarding financial
settlement should be directed to the UMAC management.
5
INSURANCE
A certificate showing that Licensee is an insured and “Union Public Schools” an additional insured covering a minimum personal liability
insurance of $125,000 for any one person and $1,000,000 for any one accident, and minimum of $100,000 for property damage. Term
of coverage includes pre-event, event and post-event dates. A certificate must be received at the UMAC management office no fewer
than ten (10) business days in advance of occupancy. The presence of policemen, firemen, inspectors or representatives of the District
shall in no event diminish or effect the duties, obligations or responsibilities of the Licensee.
FIRE SAFETY REQUIREMENTS
PYROTECHNICS/OPEN FLAME DEVICES
Pyrotechnics will be considered on a per-event basis. The following must be done in order for pyrotechnics to be permitted:
•
A pyrotechnist licensed by the State of Oklahoma is on site and in charge of pyrotechnics or open flames.
•
A permit from The City of Tulsa Fire Marshal is obtained, no later than 10 days prior to event.
•
Documentation explaining fireworks manufacturer, storage, fire extinguishers, type of firing and operator experience.
•
A site plan indicating structures, required audience separation/fallout radius.
•
A certificate of insurance - $1,000,000 minimum per license.
The UMAC retains the right to cancel the firing if the actual display is altered in any dangerous manner after the initial demonstration.
No candles or other open flames may be used inside the UMAC.
PERMITS
The City of Tulsa Fire Marshal requires a permit and documentation explaining fireworks manufacturer, storage, fire extinguishers, type
of firing and operator experience. Permits cost $50 and can be obtained by contacting the City of Tulsa Fire Marshal’s office at (918)
596-7361. It is the responsibility of the licensee to obtain all proper permits and have copies available on site at all times. The UMAC
will be given a copy no later than 10 days prior to the event.
FLAMMABLES
No flammable materials such as bunting, tissue paper and the like will be used for decoration. All materials used for decorative purposes
such as drapes, banners, fabrics, hangings, Christmas trees, plastics, straw, hay and other materials must be treated with flame
proofing and approved by the City of Tulsa Fire Marshal.
LASERS
Class III and IV Lasers – The City of Tulsa Fire Marshal suggests the recommended practices on Laser Fire Protection of the 1999
addition of NFPA 115 be followed on any type of laser performance.
KIOSKS/NOVELTY STANDS
Approved locations will be designated by the City of Tulsa Fire Marshal. A floor plan must be submitted for approval no fewer than three
(3) days prior to the beginning of an event. Questionable materials shall be subjected to a flame spread test by the Tulsa Fire
Marshal’s office or proper flame spread documentation shall be provided per NFPA 701. No stands or products will be placed in means
of egress pathways.
CHAIR SEATING ARRANGEMENTS
Loose chair seating arrangements for concerts must be approved by the City of Tulsa Fire Marshal prior to the sale of tickets.
FIRE DOORS
The Tulsa Fire Marshal’s office requires that all fire doors will be unlocked during move-in, event hours and move-out. This is not subject
to negotiation.
STANDBY INSPECTOR
When deemed necessary by the Tulsa Fire Marshal, standby personnel may be required. The cost for such personnel will be invoiced
to the applicant/licensee by the UMAC management.
PROPANE
Propane, bottled gas or butane is not permitted inside of building. The only exception would be for fueling heavy equipment such as
forklifts.
6
ELECTRICAL
The following electrical requirements are set forth in the national electrical code and enforced by the Tulsa County Electrical Inspector.
These requirements must be followed and will help you have a safe event.
•
2-wire extension cords must be UL listed.
•
220V single-phase service requires 4-wire cord. 208V 3-phase service requires 5-wire cord.
•
Any exhibit that uses water (spa exhibits, fountains, water beds, etc.) must have a GFI device.
•
All light fixtures in exhibitor booths must be properly grounded. Mounting 2-wire light fixtures to metal structures is strictly
prohibited. If you have these types of fixtures, you must contact UMAC electricians for proper grounding before installing.
•
Romex wire is strictly prohibited.
•
The Tulsa County Electrical Inspector will make periodic inspections and has the authority to require any deficiencies to be
corrected prior to opening show.
•
All electrical wires crossing aisles must have ADA-approved cord covers or be taped down. The UMAC may require exhibitor
to re-route cord, if necessary.
•
All power in exhibitors' booths must be turned off before leaving each day.
SEARCH PROCEDURES
For purposes of public safety and effective crowd management, the UMAC management, at its discretion, will conduct a search of
patrons attending the event. The magnitude and intensity of the search will depend on the type of event and the nature of the crowd
attending the event.
STAFFING
When a search is necessary for an event, the licensee of the event may be required to pay for the additional staffing required. The
exact number of staff used for such purposes, as well as the costs, will be communicated by UMAC management.
VISUAL SEARCH
If, in the opinion of UMAC management, the possibility exists that certain items might be brought into an event but the volatility of the
crowd is low, a visual search will be done at each entrance in the following manner:
1. Visual scan of each patron as they walk by single file.
2. The patron will be asked to open his/her coat. The patron will be asked to open any purses or handbags to display contents.
3. When an inappropriate item is found, the patron will be given the opportunity to dispose of the item before entry or take it back
to his/her vehicle.
This type of search will be done as quickly and effectively as possible. Unless the patron is asked to open a handbag or coat, the
majority of patrons do not realize they have been searched. Inappropriate items include, but are not limited to, weapons, coolers, video
cameras, food and beverages.
FULL SEARCH
When the potential for inappropriate and illegal items being brought into the building is high, a full search will be implemented which will
include a series of checkpoints that:
1. Act as a crowd management tool while patrons enter the event.
2. Direct the patrons through a series of visual points.
3. Search every patron by either physical pat-down (voluntary) or metal detection device for items not permitted in the facility,
i.e., weapons, illegal drugs, alcohol, etc.
This search is required for the safety of the patrons, the entertainer(s), and the facility and its staff. If at any time patrons do not wish to
be subjected to a search, they may return their ticket immediately to the box office for a refund of the ticket price. When an item is found
on a patron during the search, UMAC management determines if entry to the event is granted. When illegal items are confiscated,
UMAC security and other law enforcement officials will investigate the matter.
7
EVICTION POLICY
The following are causes for eviction from the UMAC.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Offensive or profane language; language threatening to other guests
Possession of any unauthorized banners or signs
Possession of controlled substances including intoxicating beverages and/or illegal drugs
Possession of bottles, cans, squirt bottles, or other containers not permitted in the arena
Possession of fireworks, laser pointers, knives with or without a sheath, horns, air horns, whistles (or other irregular sound
devices), bars, sticks, clubs, poles over 20 ft. in length, slingshots, fishnets or other net material, beach balls, Frisbees,
skateboards, roller skates, live pets including all animals or reptiles except seeing-eye or hearing-assistance dogs, or any
object which may obstruct the vision of adjacent guests
Failure to wear shoes, flip-flops, sandals, or other protective foot covering
Refusing to move from an unauthorized area, wrong-seat location, or opposite-gender restroom
Throwing of objects, spitting, or dropping anything on any seating area; throwing objects from the concourse onto the arena
floor including all staging areas and/or surfaces; discarding objects outside the arena including the plaza and parking area
Public intoxication
Possession of stolen tickets
Fighting or threatening to fight
Use of tobacco products
Use of open flame without a permit
NOTE: Eviction will be at the discretion of and enforced by UMAC security or management and other law enforcement
officials.
PARKING INFORMATION
GUEST PARKING
The UMAC has approximately 1,950 parking spaces available on the UMAC campus. Additional parking may be arranged at
designated neighboring facilities.
LIMOUSINE/RV/BUS PARKING
The UMAC has parking areas available for limousines, recreational vehicles and buses. Please contact your event coordinator for more
information.
PARKING LOT POLICIES
1.
2.
3.
4.
5.
6.
7.
No in/out parking privileges unless authorized in advance by management
No overnight parking is allowed unless related to event activities and approved in advance by management. No solicitation
activities allowed in the parking lots, e.g., distribution of flyers, sale of products, etc.
No consumption of alcoholic beverages on public school property
No use of tobacco products on public school property
No tailgate parties, gatherings or similar activities allowed
No parking will be allowed in the fire lanes and any violation is subject to towing and fine
No parking will be allowed in loading/unloading zones and any violation is subject to towing
PARKING RATES
Parking fees at the UMAC are a negotiable item. Parking fees will be discussed on a per-event basis. It will be at the discretion of the
UMAC and licensee if parking fees will be activated.
8
STAGEHAND LABOR
Stagehand services are arranged through UMAC management.
LABOR DURING THE MOVE-IN PERIOD
1.
2.
3.
4.
5.
During the move-in, there is a 4-hour minimum call.
Stagehands are paid straight time until eight hours. After eight hours, hours are computed at time-and-a-half rate.
A meal break must be given after five hours of work; otherwise, a penalty rate will prevail after the fifth hour until a
meal break is given.
Anyone called in before 7 a. m. is paid time-and-a half.
UMAC management will arrange for forklift equipment and qualified operators.
LABOR DURING THE MOVE-OUT PERIOD
1.
2.
3.
During the move-out period, there is a 4-hour minimum call.
Stagehands are paid straight time unless the stagehand has worked the “In” and the “Show” periods. For those
hands, time-and-a-half pay will take effect for the entire “Out” period.
Riggers receive 4 hours and truck loaders receive 2 hours minimum straight time. Any employee called in to work
only the move-out period is paid 2 hours minimum.
MISCELLANEOUS INFORMATION & SERVICES
ADVERTISING/PROMOTIONS
Without consent of Union Public Schools, the licensee can not advertise any performance, exhibit or entertainment occurring at the
UMAC. All proposed advertisements need to be delivered to UMAC management for approval at least ten (10) business days prior to
event. The District has the right to approve, reject or amend advertising copy at its sole discretion. In any advertisements, the event
should be identified by licensee’s corporate name or identification to distinguish it from shows of similar nature.
In any advertisement to appear in any form (posters, flyers, brochures, newspapers, magazines or for broadcast media) the
arena portion of the UMAC shall be identified as: “The John Q. Hammons Arena at the UMAC”
Other areas in the building will be identified as being at the “UMAC.”
ANIMAL CONTROL
Shows that have animal acts are required by the Tulsa County Health Department to keep animals at least 50 feet from Concession
area.
All service animals that assist the physically disabled are to be leashed.
AUDIO/ VISUAL EQUIPMENT
The event coordinator will assist you with any sound, video and lighting requirements. The following services are available for your
event:
VIDEO
SOUND
LIGHTS
▪ Daktronics scoreboard
▪ In-house sound/PA system
▪ Spotlight(s)
▪ Microphone(s)
▪ Pars
▪ CD player
▪ Lekos
▪ Mixer
▪ Sport lighting
▪ 48 channel board
Some of the equipment requires an engineer or technician to operate. An hourly fee will be charged and is based on availability. If any
equipment is missing or damaged at the end of the event, the licensee will be billed for replacement cost or repair.
BACK OF HOUSE
Locker and dressing rooms are located in a non-public area. If you would like to use these rooms, please notify your event coordinator.
During concerts licensee agrees to provide identification to concert employees to gain entry to backstage areas. No one will be
permitted backstage without a stage pass.
9
BALLOONS
When helium tanks are not in use, the cap must be in place. All helium tanks must be secured to a stable, stationary object (i.e. two
wheel dolly) and meet safety regulations.
All helium balloons must be on a stick. There will be a $25 per balloon cleaning charge for any balloons that must be removed from the
ceiling or rafters.
BANNERS
Banners can be hung on the exterior of the UMAC and from the upper concourse rails and the cat-walk in the John Q. Hammons arena.
All banners hung on the exterior of the building or from the cat-walk must be hung by a Union School District Employee. The use of
tape, glue, wire or other-non-approved hanging devices is strictly prohibited. Use of these can cause clients to pay repair costs. For
specific banner requirements and the cost for hanging interior and exterior banners, please contact your event coordinator.
BANQUET AND MEETING ROOMS
The Redskin Room has 4,350 square feet of banquet space and can be divided into two separate rooms. It is ideal for small seminars,
conferences, proms, weddings and banquets. Additionally, there is an 1,808 square-foot classroom available which can be divided into
three separate rooms.
UMAC management will assist you in coordinating your event. For more information, please contact the UMAC at (918) 461-8622.
BEVERAGES
Union Public Schools has entered into a sponsorship agreement with Great Plains Bottling Company (Coca Cola). The agreement
prohibits the display of any signs, banners, or public address announcements that promote or advertise other soft drink products or the
sale or dispensing of other soft drink products in any of the facilities, parking lots, or property controlled by District. The District reserves
the right to display permanent signage promoting Coca Cola in all of its facilities and property. Licensee may not cover or block such
signage without the express written consent of the District. The prohibition to sell, dispense, advertise or promote competing beverage
products of Coca Cola applies to the Licensee and any exhibit or exhibitor associated with this event.
CATERING
All on-site food and beverage caterers must be on the UMAC approved catering list.
CLEAN-UP
Additional cleaning charges will apply depending on type of event and number of people using facility. (i.e. concession stands usage,
excessive trash after trade show, etc.)
You will be subject to an additional fee to remove balloons from the ceiling and glitter/confetti from the arena floor.
CONCESSIONS
Sodexho Sports and Leisure Services has an exclusive contract to provide concessions management in the UMAC. There are six
concession stands located in the John Q. Hammons Arena at the UMAC.
CONTROLLED SUBSTANCES
The possession, sale or consumption of alcoholic/intoxicating beverages or illegal drugs within the UMAC is expressly prohibited. The
possession or use of illegal drugs or intoxicating beverages by anyone employed by, acting on the behalf of, or under the direction of,
while on the premises of the UMAC will constitute immediate termination of the contract. In such event, licensee shall be liable for all
payments without abatement or setoff of any kind.
DAMAGE TO FACILITY
No portion of the sidewalks, entries, passages, vestibules, halls, elevators or means of access to the public will be obstructed in any
manner. Doors, windows, stairways or other openings that reflect light into any portion of the buildings, as well as heating and air
conditioning vents and house lighting attachments, shall in no way be obstructed, nor shall water closets or water apparatus be used for
any purpose other than that for which constructed.
The licensee will not do anything to injure, mar or in any way deface the UMAC. This includes the use of any nails, hooks, tacks,
staples, or other forms of attaching to any part of the UMAC. The licensee will not make or allow to be made any alterations whatsoever
to the UMAC building or any of its equipment or facilities.
The licensee will pay for any damage resulting from licensee’s misuse of any portion of the UMAC facility or its equipment.
10
EMERGENCY PROCEDURES
The UMAC has written policies concerning emergency procedures. Should a fire, tornado, explosion, hazardous spill or other
emergency occur, you will be assisted in the proper procedure.
EQUIPMENT RENTALS
The UMAC has limited quantities of equipment available for events. The UMAC would be glad to offer a list of outside suppliers who can
assist with additional needs event(s) may require.
STAGING (Available in Fall 2004/Spring 2005)
•
6’ x 8’ pieces of STAGERIGHT staging to create a maximum size stage of 40’ x 60’. STAGERIGHT staging is a
“legs and platform” system. It comes with gray carpeting and adjustable heights of 36” – 54.”
•
4’ x 8’ pieces of Versalite staging to create a maximum size stage of 20 X 40. It comes with a black platform and
adjustable heights of 8” – 24.”
•
The STAGERIGHT and Versalite staging are not to be used together as they are two different staging systems.
TABLES AND CHAIRS
● 1,200 stackable, red chairs for arena floor
● (23) 72” rounds
● 230 banquet-style chairs
● 100 courtside sport chairs
● (8) 6’ tables
● (3) Podiums
EVENT STAFFING
The UMAC provides all ushering, ticket takers, door guards and parking services for all events and activities held at the facility, or will
work closely with licensee.
FLOORING
The John Q. Hammons Arena has Mondo, a hard rubberized flooring. Special care must be given in moving items across arena floor.
Please contact your event coordinator for special considerations during move-in, event and move-out.
HOLIDAYS
The following Union Public School holidays are computed at time-and-a-half:
New Year’s Eve
New Year’s Day
Easter
Independence Day
Memorial Day
Labor Day
Day before Thanksgiving
Thanksgiving
Day after Thanksgiving
Christmas Eve
Christmas Day
INTERMISSIONS
If your performance is more than one hour, an intermission of at least 15 minutes should be scheduled during every public performance.
LICENSES
Event must comply with all federal, state, and local requirements regarding licenses required to operate in the state of Oklahoma. Retail
sales events: A Transient Merchant License must be obtained from the Tulsa County Court Clerk's office prior to event.
MERCHANDISE
UMAC provides for the operation and sale of event merchandise, (i.e., programs, novelties, souvenirs, etc.). UMAC will retain a
negotiable percentage of gross merchandise sales.
OBJECTIONABLE ITEMS
No illegal, indecent, obscene, offensive or immoral performance, exhibition or entertainment shall be given or held in the UMAC.
OVERTIME
All overtime shall be computed at the time-and-a-half rate.
RIGGING
There are some stipulations concerning weight; therefore, a rigging plot must be submitted to the event coordinator at least three weeks
before event. All rigging must meet O.S.H.A. regulations and is subject to inspection. All rigging must be done by stagehands from local
I.A.T.S.E.
11
SALES TAX
In accordance with state rule HB1356, Section 16, special event promoters and organizations are required to collect daily, the sales tax
due from each event vendor and to provide Special Event Vendors’ Reporting Forms to the vendors that will be selling tangible personal
property and taxable services at the event. The promoter or organizer is required to file a sales tax report within fifteen days (15)
following the last day of the special event.
Every promoter or organizer of a special event shall file an application for a special event permit ($50) with Taxpayer Assistance
Division, Oklahoma Tax Commission, 2501 N. Lincoln Blvd., Oklahoma City, OK 73194, at least 20 days before the beginning of the
special event.
SERVICE CONTRACTORS
Please make sure your service contractors are aware of all rules in this handbook. Move-in and move-out hours as stated on the
contract also apply to service contractors. Contractors are required to carry public liability and worker's compensation insurance.
SIGNAGE
Licensee can not post or exhibit, or permit to be posted or exhibited any signs, advertisements, show bills, lithograph posters or cards of
any description on any part of the Premises of the UMAC except in space where approved by the UMAC management staff. All signage
and its location must be approved in advance by the District.
SMOKING
It is the policy of the District that all uses of tobacco or tobacco products, including smokeless tobacco, will be prohibited in all of the
district’s facilities or on its property. At no time will the use of tobacco or tobacco products be permitted in meeting rooms, corridors,
restrooms, locker rooms, work areas, offices, gymnasiums, parking lots, stadiums, athletic fields, the UMAC, etc.
SOLICITING AND PROTESTERS
Union Public Schools does not permit soliciting or collecting of signatures for petitions, handing out political literature or promotions of
any type on the exterior of the buildings.
TAPE POLICY
SpectaTape® (pressure sensitive) and blue painters tape are permitted to be used on the John Q. Hammons Arena floor. No tape is
permitted on any of the painted surfaces in the UMAC. Only single-sided Scotch® tape or blue painters tape are permitted on windows
or tiled surfaces in the UMAC. There is a $200 fine to licensee for using any unauthorized tape.
TICKET SERVICES
The UMAC has an exclusive contract with Star Tickets to provide event ticketing services. Licensee may choose to sell tickets itself;
however, if a ticket broker is used, the licensee must contract with Star Tickets. The UMAC serves as a ticket outlet for Star Tickets and
offers ticketing services/sales on the premises as well as at other Star Tickets outlets in the area. Union Public Schools reserves the
right to assess a per-ticket handling fee.
No tickets can be sold or distributed in excess of the seating capacity of the UMAC. The sale of standing room space is prohibited.
All tickets shall be sold at the prices as advertised, and no deviation in prices is allowed unless approved by Union Public Schools.
VEHICLES
All motorized vehicles on the arena floor for events are required by the state of Oklahoma to have battery cables disconnected and gas
caps locked or taped. Only vehicles used for the show are allowed to remain inside building. Vehicles cannot move during public event
hours. Following event, vehicles will not be permitted to enter or exit building until the public has exited.
Vehicles are not permitted to park or drive on the concrete surrounding the UMAC. All vehicles must be loaded through the loading
dock.
12
UMAC CAMPUS MAP
Union High School
13
Meeting Room Diagrams
Meeting Room I
Meeting Room II
Meeting Room III
Redskin Room Diagram
Redskin Room B
Redskin Room A
14
John Q. Hammons Arena
Seats Retracted
John Q. Hammons Arena
Seats Extended
15
16
17
18