Board Book - Cossatot Community College

Board of Visitors
March 7, 2016
UA Cossatot embraces diversity and is committed to improving the lives of those in our region by providing quality
education, outstanding service, and relevant industry training.
UA Cossatot Mission Statement
1
Board of Visitors Meeting
De Queen, Arkansas
March 7, 2016
Sevier County Campus
Agenda
I.
Light Meal Served
5:30 p.m.
II.
Open meeting
6:00 p.m.
Introduce Guests:
III.
Staff Reports
A. Chancellor’s Report by Steve Cole .............................................................................. 4-5
B. Financial Report by Charlotte Johnson ....................................................................... 6-18
C. Academic Services Report by Maria Parker ............................................................. 19-22
D. Facilities Report by Mike Kinkade............................................................................ 23-26
E. Public Services & Workforce Development ............................................................. 27-31
IV.
Action Items
No. 1 Approve Minutes of January 11, 2016, Board Meeting ........................................... 33-35
No. 2 Approve Revision of College Policy 101: Authority ............................................... 36-37
No. 3 Approve College Policy 718: Usage of Institutional Assets .................................... 38-39
Move to Executive Session to Discuss Personnel Matters:
2
Return to Open Session:
V.
Adjournment: 7:09 p.m.
Board of Visitors meeting schedule:
March 7, 2016
May 2, 2016
VI.
Sevier County Campus
Little River County Campus
Information Items
1. Employee Changes .................................................................................................................41
2. Thank You Letter from Executive Director of Arkansas Community Colleges .............. 42-43
3. Thank You Card from Faith Willis ........................................................................................44
4. Administrative Council Meeting Minutes ........................................................................ 45-46
5. Academic Council Meeting Minutes ......................................................................................47
6. Distance Education Committee Meeting Minutes ............................................................ 47-48
7. Employee Safety & Wellness Committee Meeting Minutes ............................................ 48-49
8. Faculty/Staff Meeting Minutes ...............................................................................................49
3
COSSATOT COMMUNITY COLLEGE
OF THE UNIVERSITY OF ARKANSAS
REPORT TO THE BOARD OF VISITORS
March 7, 2016
SUBJECT: Chancellor’s Report
STEVE COLE
4
Learning about Us
Two months ago, our college began preparing for our next five-year strategic plan that is aptly
titled “Vision 2020”. This plan will be designed to help guide our college through the rest of 2016 to the
end of 2020. There will be many pieces of information contained in this strategic plan, but there will be
one thing present never before seen in one of our strategic plans: valid input from all of our
stakeholders. We have developed a ten-question survey that we currently are presenting to area leaders,
parents, corporation heads, and others to gain insight into how we are perceived and what we should be
doing to satisfy the needs of our constituents.
A valuable benefit that we are already realizing is the receptiveness and honesty of those who we
are interviewing. We are realizing that, after 40 years in business, our college has come to the point
where we are a trusted community partner. We are trusted with the education that we deliver to our
students, the workforce training we are partnering to provide to our area corporations, and the benefits
we as a major employer provide to the region. While this is gratifying, the main benefits we are gleaning
from these surveys are the ideas and comments from interviewees detailing what they think our
priorities and goals should be to better impact industry and local education.
We feel that over the past five years we have made great strides in offering the right programs
and services that best impact the workforce and careers of our students, however, since we started
performing these stakeholder surveys, we have uncovered a few skill gaps and demands of the
workforce that we will research further.
We take our strategic plans very seriously, and I feel the most important plan ever will be our
“Vision 2020”. I say this because the educational and economic environment we live in now is in a very
fragile state; a state that we embrace but one that will require us to make near-perfect and informed
decisions to succeed. We feel our new strategic plan, with valuable input from stakeholders, will keep us
on track to make these decisions and keep UA Cossatot vibrant, growing, and relevant.
Respectfully submitted,
Dr. Steve Cole, Chancellor
5
COSSATOT COMMUNITY COLLEGE
OF THE UNIVERSITY OF ARKANSAS
REPORT TO THE BOARD OF VISITORS
March 7, 2016
SUBJECT: Financial Report
CHARLOTTE JOHNSON
6
Cossatot Community College of the University of Arkansas
Summary of Unrestricted Revenues/Expenditure Report
As of January 2016
REVENUES
Fiscal Year 2014-2015
ACTUAL
BUDGETED
Fiscal Year 2015-2016
ACTUAL
BUDGETED
General Revenue
Workforce 2000
Tuition & Fees
Book Program Fees
Sales Tax Revenue
Other Income
$2,123,085.07
779,936.08
2,744,986.55
0.00
482,513.30
130,810.81
$3,395,802.00
1,350,337.00
3,482,415.00
0.00
1,105,337.00
224,995.00
$2,075,992.26
787,696.70
2,993,972.72
155,024.26
491,930.82
116,178.55
$3,395,802.00
1,337,033.00
3,733,854.00
150,000.00
1,176,000.00
200,580.00
TOTAL REVENUES
$6,261,331.81
$9,558,886.00
$6,620,795.31
$9,993,269.00
$599,925.89
965,022.96
994,903.65
222,027.65
736,848.83
111,541.79
278,785.77
2,417.26
464,259.23
249,521.38
14,018.50
31,112.06
57,491.03
116,194.68
145,844.67
1,131.34
$1,071,355.00
2,129,115.00
1,785,292.00
300,458.00
1,748,490.00
203,400.00
593,782.00
25,641.00
526,267.00
419,920.00
38,000.00
236,525.00
111,650.00
84,505.00
453,110.00
3,000.00
$597,731.94
972,600.71
1,015,051.35
147,271.60
772,029.02
124,113.63
284,300.22
7,583.83
514,856.87
262,003.48
15,655.32
6,307.94
74,902.67
195,730.36
145,453.23
1,142.18
$1,022,882.00
2,199,599.00
1,860,550.00
288,575.00
1,760,869.00
207,020.00
637,181.00
23,105.00
573,062.00
470,680.00
37,625.00
348,850.00
111,650.00
117,180.00
431,441.00
3,000.00
TOTAL EXPENDITURES
$4,991,046.69
$9,730,510.00
$5,136,734.35
$10,093,269.00
Net Increase (Decrease) for Year
Cash Fund Balance at Beginning of Year
$1,270,285.12
$1,245,095.00
($171,624.00)
$1,549,376.00
$1,484,060.96
$1,591,120.00
($100,000.00)
$1,400,000.00
Fund Balance at End of January
$2,515,380.12
$1,377,752.00
$3,075,180.96
$1,300,000.00
EXPENDITURES
Classified Salaries
Nonclassified / Instruction
Non-Classified / Dept. Operations
Extra Help Salaries
Staff Benefits
Travel, Conf. Expenses, Prof. Dev.
Supplies
Postage/Shipping
Repairs & Rentals
Utilities/Telephone
Insurance
Professional Services
Advertising Promotional
Miscellaneous Other
Debt Service *
Capital Outlay
* Pledges for Debt can be up to 25% of Tuition and Fees. Budgeted for 2015-2016 Tuition and Fees $3,733,854 x 25%
= $933,464 total pledged debt maximum. Budgeted debt is currently $502,023 below the maximum amount.
Student Accounts Receivables
Jan-15
$704,384.53
7
Jan-16
$826,788.18
CCCUA Revenue for FY 2014-2016
for January
3,000,000
2,500,000
2,000,000
20132014
1,500,000
1,000,000
20142015
500,000
20152016
8
Other
Sales Tax
Book Program Sales
Tuition & Fees
Workforce 2000
General Revenue
0
Classified Salaries
Instruction
Dept Operations
Extra Help
Staff Benefits
Travel & Prof Development
Supplies
Postage/Shipping
Repairs & Rentals
Utilities/Telephone
Insurance
Professional Services
Advertising
Miscellaneous
Debt Service
Capital
CCCUA Expenditures for FY 2014-2016
for January
1,200,000
1,000,000
800,000
2013-2014
600,000
2014-2015
400,000
200,000
2015-2016
0
9
Cossatot Community College of the University of Arkansas
Statement of Current Funds, Revenues & Expenditures for Construction
As of January 2016
Available
Expenditures
since 7/1/15 Net Available
GIF Project - Industrial Maintenance Program
13,814.96
13,814.96
-
GIF Project - Student Commons
72,787.41
72,787.41
-
GIF - Student Van
24,612.13
24,612.13
-
GIF - HVAC Crit Maint
50,000.00
12,058.78
GIF - DISS Projects
25,000.00
GIF - Ashdown Improvements
10,000.00
GIF - Curbing
25,000.00
25,000.00
GIF - Landscaping
25,000.00
25,000.00
GIF - Miscellaneous
82,539.83
82,539.83
GIF - Crit Maint
30,000.00
-
30,000.00
GIF - Crit Maint
12,500.00
-
12,500.00
Ashdown Welding Building - Secondary Carryover
40,000.00
40,000.00
$411,254.33
$167,480.79
Total Remainder GIF Funds for Biennnium
10
37,941.22
25,000.00
4,207.51
5,792.49
$243,773.54
Cossatot Community College of the University of Arkansas
Grants & Other Restricted Programs
As of January 2016
Grants
Expiration
Date
D & E (Direct & Equitable)
ABE (Adult Basic Education)
GED
EL/Civics Grant
6/30/2016
6/30/2016
6/30/2016
6/30/2016
$72,594.60
24,295.63
183,552.55
10,293.06
$15,052.55
4,609.50
136,999.81
379.07
6/30/2016
9/30/2017
6/30/2016
12/31/2015
12/31/2016
6/30/2016
12/31/2015
6/30/2016
6/30/2016
6/30/2016
1,009.95
146,924.00
11,233.14
13,140.41
35,000.00
7,145.00
12,419.06
6,000.00
7,857.13
76,500.00
1,009.95
64,138.36
2,691.62
13,140.41
7,631.84
5,597.69
12,419.06
43.80
7,857.13
15,347.88
6/30/2016
6/30/2016
6/30/2016
6/30/2016
6/30/2016
6/30/2016
134.90
15,000.00
2,150.00
72,675.00
188,687.21
196,000.00
$886,611.64
122.73
3,380.08
1,405.66
31,039.33
83,134.98
87,913.85
$406,001.45
Adult Ed - State (Carryover)
TAACCCT Grant
Economic Incentive Grant (Carryover)
Domtar WEC 2015 (Carryover)
Domtar WEC 2016
Perkins Reserve Grant - AWS Welding
Perkins Reserve Grant - AWS Welding
AATYC - Accelerating Opportunity Grant
Arkansas Partnership for Nursing Grant
ADHE Workforce Planning-RAMP
Wal-Mart WEC Grant - carryover
Weyerhauser Corporate Giving Grant
Dept. of Health Trauma Grant
Carl Perkins
Career Pathways (TANF funds)
ACE-Career Coaches
Totals
11
Total Amount
Earned to Date
Cossatot Community College of the University of Arkansas
Schedule of Bank Accounts
As of January 2016
Name of Account
Name & Address of Bank
Balance
Cash Fund Account
Bear State Bank
P.O. Box 980
De Queen, AR 71832
$610,754.08
General Revenue Account
State Treasury
1,380,670.22
Nashville Account
Bear State Bank
P.O. Box 832
Nashville, AR 71852
500.00
Ashdown Account
Bear State Bank
P.O. Box 547
Ashdown, AR 71822
500.00
Financial Aid
Bear State Bank
P.O. Box 980
De Queen, AR 71832
12,516.87
Scholarship Fund
First State Bank
P.O. Box 970
De Queen, AR 71832
5,938.60
Student Organizations
First State Bank
P.O. Box 970
De Queen, AR 71832
32,916.65
Workforce 2000
First State Bank
P.O. Box 970
De Queen, AR 71832
52,414.39
Total
12
$2,096,210.81
Cossatot Community College of the University of Arkansas
Schedule of Investments - Certificate of Deposits
As of January 2016
Amount
Rate
Maturity Date
Bank
Term
College Funds on Certificate of Deposit
$259,024.31
1.25%
3/29/2016
Horatio State Bank
P.O. Box 347
Horatio, AR 71842
12 months
$256,547.32
1.00%
6/26/2016
Horatio State Bank
P.O. Box 347
Horatio, AR 71842
12 months
$256,738.89
1.10%
8/28/2016
Horatio State Bank
P.O. Box 347
Horatio, AR 71842
12 months
$772,310.52
Total College (Agency) Funds
*CD Balance as of January 2015 was at $763,735.52.
13
Cossatot Community College of the University of Arkansas
VSO Account Balances
As of January 2016
Administration
Flower Fund
Milestone Committee
Recognition Committee
Christmas Party
Blue Jean Fridays (Christmas Party Door
Prizes)
Blue Jean Fridays (Relay for Life)
Automotive
Collision
Phi Theta Kappa
Radio/TV
Auto Painting
Agri Club
Pipe Welding - Nashville
Welding - Nashville
Welding - De Queen
Industrial Technology
Post-Secondary Culinary Arts
Culinary - Secondary
Cosmetology
Post-Secondary Cosmetology
OTA - Class of 2015
OTA - Class of 2016
DQ LPN
Nashville Nursing Class of June '16
Nashville Nursing Class of June '15
Nashville Med Pro Ed
De Queen Med Pro Ed
RN Class
Rodeo Team
Cossatot Student Ambassadors/S4S
Student Diversity Association
Soccer Team
Total
14
54.41
102.18
95.19
147.11
2.97
323.51
459.73
2,059.49
2,072.78
2,060.92
207.00
1,768.64
6,076.18
225.00
3,222.76
275.00
850.78
580.92
22.10
638.79
329.64
1,833.00
710.02
2,059.97
652.60
544.10
1,889.74
268.37
33.51
47.24
165.04
842.57
2,295.39
$32,916.65
Cossatot Community College of the University of Arkansas
Schedule of Endowment Funds
January 31, 2016
Amount
Rate
Maturity
Date
Bank
Term
Endowment Funds on Certificate of Deposit
$75,000.00
1.10%
8/28/2016
Horatio State Bank
P.O. Box 347
Horatio, AR 71842
$75,000.00
Balance
12 months
Total Endowment CD's
Name & Address of Bank
Endowment Funds in Checking
$3,660.58
Bear State Bank
P.O. Box 980
De Queen, AR 71832
$3,660.58
Total Endowment Checking
$78,660.58
Total Endowment Funds
*Endowment Fund Balance as of January 2015 was at $77,832.28.
15
Cossatot Community College of the University of Arkansas Foundation, Inc.
Checking Account Details
Estimated Financial Information
As of January 31, 2016
Checking Account - First National Bank
Beginning Balance (July 1, 2015):
Deposits through January 2016:
Employee Payroll Deduction Contributions
General Donation
Diversity Fest Fundraiser Revenue
Fish Fry Fundraiser Revenue
Colt Bolt Fundraiser Revenue
Framed Diploma Fundraiser Revenue
Bill & Nancy Wilson Scholarship Fund Donation
De Queen Auto Group Scholarship Fund Donation
Dee Cole Scholarship Fund Donation
Tre Agaves Scholarship Fund Donation
Clayton Castleman Memorial Scholarship Fund Donations
Shirley Berner Memorial Scholarship Fund Donation
Ruel & Mittie Crow Endowment Scholarship Fund (interest)
Bill & Nancy Wilson Scholarship Fund (interest)
Tri Lakes Area Nursing Scholarship Fund (interest)
Shirley Bartholomew Scholarship Fund (interest)
Leeper Scholarship Fund (interest)
Checking Account Interest
Total Deposits
Expenses through January 2016:
BOGO Scholarship Expense
Awards Expenses
Scholarship Expenses
Fish Fry Fundraising Expenses
Colt Bolt Fundraising Expenses
Miscellaneous Expenses
Software Expense
Advertising Expenses
Conference Expenses
Audit Expenses
Membership Fees
Total Expenses
Ending Checking Account Balance
16
$137,432.68
1,412.60
270.00
35.00
1,321.00
3,055.00
175.00
5,000.00
2,000.00
100.00
250.00
300.00
2,000.00
251.71
86.65
79.45
102.08
126.85
72.40
16,637.74
9,945.00
317.76
21,095.29
1,819.88
1,081.43
$2,351.57
$2,000.00
$500.00
$1,691.20
$1,850.00
$1,046.00
43,698.13
$110,372.29
Cossatot Community College of the University of Arkansas Foundation, Inc.
The University of Arkansas Foundation, Inc.
Estimated Financial Information
Statement of Activities Report - January 2016
Income
Project Description
Beg Balance
Gain (Loss)
Interest
Expenses
End Balance
-
-
$ 120,611.97
Morris Family
Scholarship Fund
$129,049.32
$ (8,437.35)
Morris Family
Scholarship Fund
29,009.84
3,363.91
$1,404.13
-
33,777.88
173,776.34
-
3,206.40
-
176,982.74
$4,610.53
-
$ 331,372.59
CCCUA Foundation
General Fund #1
Totals
$ 331,835.50
$ (5,073.44)
17
Cossatot Community College of the University of Arkansas Foundation, Inc.
Schedule of Certificate of Deposits
Estimated Financial Information
As of January 2016
Short Term Certificate of Deposits
Term
Rate
Maturity
Date
Bank
Amount
Shirley Bartholomew Mem. Sch.
60 months
2.00%
8/13/2019
Horatio State Bank
$10,125.00
DAV/General Scholarship
6 months
1.00%
2/20/2016
Horatio State Bank
$21,895.24
Leeper Scholarship
12 months
1.10%
9/17/2016
Horatio State Bank
$23,000.00
Bill & Nancy Wilson Scholarship
12 months
1.15%
1/24/2016
Horatio State Bank
$10,000.00
Tri Lakes Area Fund Nursing Sch.
12 months
1.00%
10/9/2016
Horatio State Bank
$10,546.69
Name of CD
Total Certificate of Deposits
$75,566.93
Total Checking, CDs, and Investments
$517,311.81
* Total Checking, CDs, and Investments for Foundation totaled $536,382.70 in January 2015.
18
COSSATOT COMMUNITY COLLEGE
OF THE UNIVERSITY OF ARKANSAS
REPORT TO THE BOARD OF VISITORS
March 7, 2016
SUBJECT: Academic Services Report
MARIA PARKER
19
Academic Services Report
1. Summer and Fall registration will open on April 4. Recruiters are busy making high school
visits and activities will continue to ramp up over the next few months.
2. The Board of Trustees approved the Associate of Applied Science, Physical Therapy Assistant.
The Higher Education Coordinating Board will review it in April.
3. CCSSE surveying will begin on March 7. We are excited to see areas of improvement since the
last administration.
4. The Arkansas State Board of Nursing visited our ARNEC sister site, Black River Technical
College, in Pocahontas on the 23rd. The reviewer was quite pleased with the ARNEC program,
students, and outcomes and will recommend reaccreditation to the board in May.
5. We will be launching our BOGO campaign soon with a twist on last year’s promotion. This year
we will offer a free summer class with the paid registration of a summer class. There will be an
action required to claim the offer, such as posting on social media or the UAC app.
6. Six UAC employees attended a BlackBoard product meeting on the 26th. We learned about the
upcoming improvements to our existing system. Faculty will receive training as we move
forward with implementation.
20
Enrollment
Spring 2016 enrollment: 1495 students (854.27 FTE's)
as compared to Spring 2015: 1480 students (855.86 FTE's)
2015
January
Testing And Assessment Centers
ASSET GED Instructor TABE CRC's PRAXIS COMPASS Misc. NOCTI
0
15
302
0
16
0
78
6
0
Total
417
2016
ASSET GED Instructor TABE CRC's PRAXIS COMPASS Misc. NOCTI Total
0
26
132
7
9
0
52
2
0
228
January
Adult Education Department
General Enrollment Head Counts - December 2015
December
Educational
Hours*
Site
Functional Level
1 UAC-De Queen
ESL/ABE/GAE
680.5
2 UAC-Nashville
ESL/ABE/GAE
276.5
3 Dierks Community Center
ABE/GAE
34.75
4 Horatio Elementary School ESL
67.5
1,059.25
December 2014
General Enrollment Head Counts -January 2016
Educational
Site
Functional Level
1 UAC-De Queen
ESL/ABE/GAE
2 UAC-Nashville
ESL/ABE/GAE
3 Dierks Community Center
ABE/GAE
4 Horatio Elementary School ESL
January 2015
1,062.75
January
Hours*
958.75
417.75
26.75
65.75
1,469.00
1,749.25
Students have a minimum of 1 contact hour.
* Total number of contact hours by each student for the month.
** Total number of students that walked in the door for the month.
21
December
Active**
69
43
3
16
131
135
January
Active**
79
50
3
13
145
173
COSSATOT COMMUNITY COLLEGE
OF THE UNIVERSITY OF ARKANSAS
REPORT TO THE BOARD OF VISITORS
March 7, 2016
SUBJECT: Facilities Report
MIKE KINKADE
22
Facilities Update
as of 29 February 2016
Sevier County Campus
Student Commons Planning: This project has been placed “on hold” indefinitely. We have the
drawings and specs for this project available when (or if) we determine the proper time for construction.
Curbing and Landscaping: We are gathering quotes on installing the remaining curbing for this
campus. Our goal is to complete this project this semester, if at all possible. We have quotes on the
landscaping, which was on hold for the Student Commons project. This project should be started by
early to mid-March.
Howard County Campus
Computer / Coding Lab: This project has moved along very nicely, thanks to the funding from
Weyerhaeuser. We have completed the sheetrock and painting for the walls, and are moving to the
blackout of the ceiling and installing the light fixtures and the receptacles. Once these are completed,
we will epoxy the floor, add cove base and install the remaining fixtures. This project should wrap up
by the end of March.
Other Projects
Marquee Signs: As our digital signage is nearing the end of its useful life, we made a conscientious
decision not to replace our two sided marquee signs with new replacement signs. The primary
reason(s):
1) Replacement costs at $25K-$30K per sign;
2) We’re not convinced we can’t get our message out in an “easier to see” format.
We are replacing these digital boards with new logo signs that will be installed this spring.
Video cameras: For the safety of our staff and students, we will continue installing video equipment in
all our buildings. So far, we have completed Lockesburg and pretty well wrapped up Nashville and
Ashdown. We will begin installing cameras in DQ in March.
23
Community Utilization of Sevier County Campus Facilities
Jan-16
Group Name
Weyerhaeuser
Sevier County Ext
Cattlemen's
AFMC
TOTALS
Program Name
Training
Meeting
Meeting
Meeting
Hours Used
8
2
3
2
15
No. Served
65
8
40
10
123
Feb-16
Group Name
Cattlemen's
Sevier County Ext
Pilgrims
EZ-Mart
AFMC
TOTALS
Program Name
Meeting
Meeting
Meeting
Meeting
Meeting
Hours Used
3
2
16
3
2
26
No. Served
40
10
95
100
10
255
Community Utilization of Howard County Campus Facilities
Jan-16
Group Name
HMH
Fleet Staff
DQ Mena Co-op
Relay
Beekeepers
DWS
TOTALS
Program Name
Class Diabetics
Job Fair
Quiz Bowl
Meeting
Meeting
Meeting
Hours Used
2
2
7
2
4
3
20
No. Served
14
10
200
10
65
3
302
Feb-16
Group Name
HMH
Bee Keepers
Foster Grandparents
Relay
Michelle Kuntz
Jr. Auxiliary
MDT
DWS
TOTALS
Program Name
Diabetic Class
Meeting
Meeting
Meeting
Meeting
Bunco
meeting
Meeting
Hours Used
8
4
5
2
2
14
2
5
42
No. Served
56
65
25
10
15
35
3
6
215
24
Community Utilization of Little River County Campus Facilities
January/February 2016
Room
Date
Group
# of hours # of people
Room 207
Total for Room 207
0
0
Total for Room 217
0
0
SW AR Injury Prevention
Coalition
Total for OTA
3
20
3
20
Chamber of Commerce Board of
Directors
Total for Laynesport Room
4
30
4
30
Senior Get Fit Exercise Class
46
345
Poll Worker Training
Poll Worker Training
Swilley Private Party
LifeShare Blood Drive
7.5
7.5
4
5
30
30
50
30
70
485
Little River Genealogy Society
5
20
Carla Myane--Art Lessons
Little River Cattleman's Assoc.
8
5
40
80
2
1.5
3
20
20
40
24.5
220
101.5
755
Room 217
OTA
Laynesport
Room
Civic Center
2nd Tuesday each
month
2nd Tuesday each
month
Mon, Wed, Fri each
week; 2 hrs. each time;
15 people each day
1/19/16
1/26/16
2/20/16
2/22/16
Total for Civic Center
Millwood Room
2nd Tues each month
for 2.5 hrs.
Every Tues for 1 hr.
Last Monday each
month for 2.5 hrs.
1/16/16
1/28/16
2/25/16
Little River 4H Archery
Little River Arts Council
FTN Associates--Public Mtg. for
ARNRC
Total for Millwood Room
GRAND TOTAL FOR January/February 2016
25
COSSATOT COMMUNITY COLLEGE
OF THE UNIVERSITY OF ARKANSAS
REPORT TO THE BOARD OF VISITORS
March 7, 2016
SUBJECT: Public Services & Workforce Development
TAMMY COLEMAN
26
Public Services and Workforce Development Report
DECEMBER 2015 – JANUARY 2016
Total Number Served
Continuing Education/Workforce Development Courses
(768 Training Hours, 77 Tests)
Ashdown Workplace Education Center (418 Tests Given)
Career Pathways
450
201
190
59
Training Hours: # Students x Course Contact Hours
1. UA Cossatot’s Career Pathways program was recently featured in an article published in the
De Queen Bee, entitled “Helping Parents Go Back to School.” The article highlighted multiple
incentives available to qualifying parents to
encourage college enrollment, particularly those
being offer to parents receiving financial
assistance through the federal Transitional
Employment Assistance (TEA) program.
TEA enrollment has increased, representing 3%
of the program’s current overall enrollment.
December 2015 through January 2016, five
Career Pathway participants graduated with
associate degrees in health sciences. Two
students graduated from the Licensed Practical
Nursing program and three others graduated
from the Occupational Therapy Assistant
program.
Additionally, one program participant earned a
General Education Diploma (GED) and seven
others earned employability certificates, a
credential that may be added to student’s
portfolio and can lead to employment. The
certificate program addresses basic academic
skills, career counseling, basic computer
skills and employability skills not always
available in traditional college classes.
27
2. The Continuing Education office released the new Spring 2016 Workforce Development &
Continuing Education Schedule. Over 30 courses are being offered this spring, most beginning in
February. This does not include the 100 plus EducationToGo courses that
will be available online monthly.
Over 900 schedules were mailed to former students and others that have
requested course information. The department also expanded its social
media efforts by opening a new Facebook page and utilizing Constant
Contact to reach out to more than 500 individuals via email to remind
them of upcoming learning opportunities.
Courses/services/activities offered by Continuing Education Services and
Workforce Development, December 2015 through January 2016: included
BLS for Healthcare Providers Renewal, Bunker Gear Drills, Distracted
Driving, Emergency Vehicle Driving Refresher, OSHA Hazardous Waste Operations and
Emergency Response (HAZWOPER), and Microsoft Excel: Level 1.
Corporal J.D. Jones talks
to Emergency Vehicle
Driving course
participants about
Arkansas State Statues
pertaining to emergency
vehicle operations.
Forty-eight area firefighters, EMS
personnel & members of law enforcement
participate in an Emergency Vehicle
Driving course at UAC Nashville.
Participants of the Distracted Driving course observe as officer
Monte Stringfellow of the UA Cossatot police department and a
student complete a driving exercise. Seventy-six high school
students completed the course, offered in conjunction with Red
Ribbon Week.
28
3. The Workplace Education Center --- a member of the Public Services and Workforce Development
Department --- is a cooperative of Domtar, Texarkana Arkansas Adult Education Center and UA
Cossatot. The services provided, number of students served and the number of tests given December
2015 through January 2016, in addition to the year-to-date totals, are as follows:
Workplace Education Center
A Cooperative of Domtar, Texarkana Arkansas Adult Ed Center and UA Cossatot
December 2015
WEC Services
Essential Skills
DHS-TEA/WIA Testing
Total WEC Services
Community Resource
Services
Instructor/ASSET/Compass
Career Ready 101
(KeyTrain)
WorkKeys/CRC
Domtar Employee CR
101/KT
Domtar Employee
WorkKeys
Total CRS Services
Total Students/Hours
Students Tests
Students Tests Hours
YTD
YTD
9
0
9
1 151.75
0
0
1 151.75
77 1,398.50
9
12
86
1410.5
101
227
454
5
2
13
6
15.5
8
60
77
181
230
146.75
306
5
36
14
22
194
98
10
13
292 504.5
293 656.25
26
486
543
441
2676
2762
74
3606.75
5017.25
5
118
127
January 2016
Students Tests Hours
WEC Services
Essential Skills
DHS-TEA/WIA Testing
Total WEC Services
Community Resource
Services
Instructor/ASSET/Compass
Career Ready 101
(KeyTrain)
WorkKeys/CRC
Domtar Employee CR
101/KT
Domtar Employee
WorkKeys
Total CRS Services
Total Students/Hours
51
6
57
Hours
YTD
301 1,630
Students Tests
YTD
YTD
2,982
Hours
YTD
12
2
14
9 108.25
2
2
11 110.25
12
2
14
9
2
11
108.25
2
110.25
25
30
60
25
30
60
13
9
39
27
36.25
36
13
9
39
27
36.25
36
1
11
6
1
11
6
7
9
114 147.25
125 257.5
1
49
63
7
114
125
9
147.25
257.5
1
49
63
29
The Workplace Education Center staff is celebrating one student’s completion of a General
Education Diploma (GED). She immediately enrolled in college classes and is now attending
classes at UA Cossatot this semester. Two of the four recent GED recipients have enrolled in college
classes at UA Cossatot.
The Workplace Education Center received a grant from Domtar Industries in the amount of $35,000
for the 2016 calendar year. Domtar’s long-term support of the center is appreciated and enables the
center to continue to provide adult learners the opportunity to acquire and improve educational and
life skills necessary to enhance the quality of life as workers, family members and citizens of
Southwest Arkansas. Services offered include:
- Industry Test Proctoring
- Career Ready 101
- WorkKeys Testing for the Arkansas Career Readiness Certification
- Blackboard and Course Paper Test Proctoring
- The Adult Basic Education (TABE) Testing for GED Prep, DWS, and WIA
- Basic Skills Improvement
- GED Prep
- Certified Instructor Tutoring for Basic Skills/GED
- College Placement Exam Prep
- College Placement Exams: COMPASS and ASSET
- Keyboarding Instruction
- Computer Literacy
- Other College’s Test Proctoring
4. There are currently 312 registered student/alumni/community and 50 registered employer accounts
within UAC’s virtual career center. There were 26 active job posts in December 2015 and 19 active
job posts in January 2016. Use of the Virtual Career Center is free to both employers and job
seekers.
5. Sixteen Career Readiness Certifications were earned at UAC December 2015 through January 2016,
certifying that each individual has successfully completed the required Reading for Information,
Applied Mathematics and Locating Information WorkKeys® assessments.



5 Gold: Possess core employability skills for approximately 90% of the 14,000 jobs
profiled by WorkKeys® in the three skill areas.
7 Silver: Possess core employability skills for approximately 65% of the 14,000 jobs
profiled by WorkKeys® in the three skill areas.
4 Bronze: Possess core employability skills for approximately 65% of the 14,000 jobs
profiled by WorkKeys® in the three skill areas.
30
6. From the spring 2014 through the spring 2015 semesters, 96 students were enrolled in National
Center for Construction Education and Research (NCCER) certified courses that were embedded
within UA Cossatot’s skilled and technical programs. Sixty-five participants completed Core
Curriculum credentials.
NCCER credentials are portable nationally recognized credentials. The Core Curriculum instruction
included: safety, construction math, hand tools, power tools, construction drawings, basic rigging,
communication skills, employability skills, and material handling. In addition to receiving a wallet
card, participant’s successful completion of the training program has been recorded and will be
maintained in NCCERs Automated National Registry (ANR) to provide easy verification of training
for current or potential employers.
31
COSSATOT COMMUNITY COLLEGE
OF THE UNIVERSITY OF ARKANSAS
BOARD OF VISITORS
ACTION ITEMS
March 7, 2016
32
Board of Visitors Meeting – March 7, 2016
Action Item No. 1: Approve Minutes of the January 11, 2016, Board of Visitors Meeting.
1.
Background information: This is routine action for the Board.
2.
Why action is needed at this time: This action is customary at the meeting following the meeting
for which the minutes are recorded.
3.
Chancellor's Recommendation: The Chancellor recommends the Board approve the minutes of
the January 11, 2016, Board of Visitors Meeting as submitted.
4.
Board of Visitors Action: __________________________________________
The Board of Visitors approved the minutes of the January 11, 2016 Meeting.
_________________________________________________________________
_________________________________________________________________
Motion by: Greg Revels
Seconded by: Robert Martinez
Yeas:
5
Nays: 0
33
34
35
Board of Visitors Meeting – March 7, 2016
Action Item No. 2: Approve Revision of College Policy 101: Authority.
1. Background information: This revision is necessary for UA Cossatot to be in compliance with
the University of Arkansas System Policies.
2. Why action is needed at this time: This is the first time the Board of Visitors has met since the
revision was made.
3. Chancellor's Recommendation: The Chancellor recommends the Board approve the revision to
College Policy 101: Authority.
4. Board of Visitors Action: ___________________________________________
The Board approved the revision of College Policy 101: Authority.
_________________________________________________________________
_________________________________________________________________
Motion by: Robert Martinez
Seconded by: Greg Revels
Yeas:
5
Nays: 0
36
COLLEGE POLICY 101
BOARD OF VISITORS
AUTHORITY
The University of Arkansas System Board of Trustees determines the Board of Visitors’ powers
and authority.
Other than policies that were grandfathered in by the 2001 Merger Agreement with the
University of Arkansas System, P policies and procedures enacted by the Board of Visitors not in accord
with the University of Arkansas system policies and procedures shall be considered null and void.
All college policies in force prior to UA Cossatot’s affiliation with the University of Arkansas
System are considered active and binding policies.
July 7, 2014
January 1, 2011
December 5, 2005
September 24, 2001
37
Board of Visitors Meeting – March 7, 2016
Action Item No. 3: Approve College Policy 718: Usage of Institutional Assets, Personal Use of
College Property, Equipment or Facilities.
1. Background information: This is a new policy written to correspond with the UA System
Policies. We had two old policies, College 318 under Business and Operating Policies and College
Policy 425 under Personnel, which dealt with the use of college property, equipment, and facilities.
By combining these two policies and placing it in the 700s, we will be in line with the UA System.
2. Why action is needed at this time: This is the first time the Board of Visitors has met since
this change was made.
3. Chancellor's Recommendation: The Chancellor recommends the Board approve College
Policy 718: Usage of Institutional Assets, Personal Use of College Property, Equipment or
Facilities.
4.
Board of Visitors Action:
_______________________________________
The Board approved the revision of College Policy 718: Usage of Institutional
Assets, Personal Use of College Property, Equipment or Facilities.
Motion by: Dr. Lance
Seconded by: Barbara Horn
Yeas: 5
Nays: 0
38
COLLEGE POLICY 718
FACILITIES
USAGE OF INSTITUTIONAL ASSETS
PERSONAL USE OF COLLEGE PROPERTY,
EQUIPMENT OR FACILITIES
Institutional assets are to be used for the sole purpose of aiding UA Cossatot in achieving its
stated mission. Any other usage would be a violation of state law. Usage of college assets by community
groups, governmental, quasi-governmental, and other educational institutions is permitted when their
usage is in harmony with the mission of UA Cossatot and does not conflict with college activities nor
subjects the college to potential liability.
No employee of UA Cossatot may use college property, equipment or facilities for personal gain,
nor will employees be permitted to use college assets without prior approval. Persons using school
property including cell phones, equipment, or facilities, for personal use or gain during that person’s
normal duty hours will may have disciplinary action taken against the abuse and, upon repetitive
violation of this policy, is subject to termination of employment.
UA Cossatot does provides cell phones and/or pagers to college employees as required by certain
circumstances of employment allows business to be conducted while employees are away from their
offices.
UA Cossatot employees may be authorized to receive cell phone service for business use, subject
to supervisor or departmental approval. Business use is any use in the course of performing specific job
related duties on behalf of and for the benefit of UA Cossatot. Any employee who has been issued a
college cell phone has the responsibility, along with their supervisor and the Business Office, to select a
rate plan that most efficiently accomplishes college business.
College issued cell phones are not intended for personal use. However, personal use may be
permitted if it does not conflict with business use of the device. Such personal use should be limited in
occurrence and duration. Employees who use a college cell phone or pager for personal use will may be
required to reimburse the college for all personal calls. The business Office will routinely audit the
monthly bills for their intended use. Failure to follow this policy may result in amounts being incurred as
a taxable fringe benefit to the employee. Excessive personal use of the cell phone may also result in this
privilege being revoked. Employees who have not been issued a college cell phone, but who are required
to use a personal cell phone for business use, may submit a copy of charges incurred for reimbursement
to the business office.
Only college employees may operate college vehicles. A vehicle rented by the college is not
considered a “college vehicle” per se, and the rules concerning college vehicles may not apply.
September 8, 2014
August 18, 2014
January 1, 2011
December 6, 2010
July 30, 2001
39
COSSATOT COMMUNITY COLLEGE
OF THE UNIVERSITY OF ARKANSAS
BOARD OF VISITORS
INFORMATION ITEMS
March 7, 2016
40
EMPLOYEE CHANGES
Newly Hired
Julia Shankles
Hire Date: 02-01-16
Position: Administrative Specialist III
Salary: $25,268
Jon Bunyard
Hire Date: 02-11-16
Position: Broadcasting Assistant
Salary: $37,000
Employee Status Change
Fredia Lofland
Change Date: 02-06-16
Position: Food Preparation Specialist
Salary: $17,102
41
42
43
44
Administrative Council Meeting
January 6, 2016
Present: Steve Cole, Maria Parker, Barry Reed, Alisha Lewis, Charlotte Johnson, Dustin Roberts,
Mike Kinkade, Relinda Ruth, Tammy Coleman, Tony Hargrove, Justin White, and
Loren Hinton
The minutes of November 18 were reviewed and stand as recorded. Tony is continuing to work
with PaperCut on our printing solutions. The cost for including the Colt Bucks card is too expensive at
this time. Tony and Mike will continue to work on getting speakers in the shop areas and hallways for
emergency notifications.
Tammy announced Manufacturing Day 2016 is scheduled for February 23 on the Ashdown High
School campus from 9:00 a.m. – 11:00 a.m. They will conduct two sessions in a format similar to last
year’s event. One session will be for Ashdown’s 9th and 10th graders, and a second session for
Foreman’s 10th and 11th graders. Brown & Root, Domtar, Pilgrims, and Weyerhaeuser have already
committed to participate, and we expect more industries to get on board in the days ahead. Steve
suggested that Tommi Cobb and Southwest Arkansas Community College Consortium needed to be on
the program.
Relinda reported that the Educational Resource Centers will be closed on Friday for training.
She will be conducting workshops for students again this semester. She plans to do an English as a
Second Language workshop also.
Steve went over the Stakeholder list and assignments were made to council members. The
deadline date for completing the surveys is March 1, 2016. The surveys should be done in person if
possible. The results will be used in our portfolio for the Higher Learning Commission which is due in
June 2016.
Steve announced that Barry will be writing an ANCRC grant for the Lockesburg project. We
also plan to request that the old Lockesburg High School be placed on the Registry of Historical Places
in Arkansas.
Steve stressed to the council members that if you supervise part-time personnel, do not let them
work over 25 hours per week. Please pay close attention to this as this is out of budgetary concern.
jj
Administrative Council Meeting
January 13, 2016
Present: Steve Cole, Maria Parker, Dustin Roberts, Kelly Plunk, Relinda Ruth, Tony Hargrove,
Mike Kinkade, Alisha Lewis, Justin White, and Charlotte Johnson
The minutes of January 6 were reviewed and stand as recorded. Steve reminded everyone of the
Stakeholder Surveys that need to be completed. He also mentioned the full-time radio position that has
been advertised.
45
Dustin reported on the Diversity Fest scheduled for May 7th. Emily has reached out to a company
regarding a concert in the evening. The day time festivities will be much like last year. We will have an
opening ceremony and invite vendors to sell food and crafts. Tres Agaves Restaurant will host a 5K run
again this year. We may even have a jalapeno pepper eating contest. We will also have a professional
petting zoo. Dustin has also contacted a carnival that may come if they are in the area at the same time.
They would not be able to sell food but would operate rides.
Mike Kinkade brought a new policy on usage of institutional assets for review. With some
additional deletions in the policy, it will be taken to the Board of Visitors for approval at their next
meeting in March.
Charlotte brought College Policy 101: Authority for review of revisions regarding UA Cossatot’s
affiliation with the University of Arkansas System. This policy will also be taken to the Board of
Visitors for approval at their next meeting in March.
jj
Administrative Council Meeting
February 24, 2016
Present: Steve Cole, Barry Reed, Alisha Lewis, Charlotte Johnson, Kelly Plunk, Dustin Roberts,
Mike Kinkade, Montu Patel, and Tammy Coleman
The minutes of the February 17th meeting of the Administrative Council were reviewed and
stand as recorded.
Steve mentioned the Manufacturing Day at Ashdown High School yesterday and the interest the
high school kids had in the robot from the De Queen East Lab students. Domtar and Weyerhaeuser were
two of the industries represented.
The council reviewed two new procedures, 112-1 and 114-1 from the Board of Visitors section
of the Policy Manual. Procedure 114-1 was the procedures for preparation for our Board of Visitors
meetings, and procedure 112-1 was the procedure for members of the Board of Visitors reimbursement
for travel expenses when on official business for the college. The council approved both procedures as
presented and they will be placed in our new procedures manual. The next section of the policies to be
considered for procedures is the Administration section which we will look at next week.
Charlotte is working on an estimated budget for the auditors which is due March 1st. She will be
sending out an e-mail to everyone regarding our 217 budget and we will begin holding our departmental
budget meetings soon after March 1st.
Mike reported the curbing will be finished and the landscaping project will begin. Since we are
not able to begin the student commons project we will be sprucing up the court yard area.
Steve reminded everyone of the Stakeholder Surveys that are to be completed the first of March.
These will be used to build our strategic plan for the next five years.
jj
46
Academic Council Minutes
February 10, 2016
Present: Maria Parker, Alisha Lewis, Barbara Lacefield, Kim Dickerson, Relinda Ruth, Steve
McJunkins, Dustin Roberts, Pat Earnest, Brenda Morris
Maria began the meeting by announcing the University of Arkansas System eVersity Symposium that
will be held on the Cammack Campus in Little Rock, Arkansas on April 8, 2016. She suggested that this
would be a great resource and will help in our efforts to become more OER.
Barbara brought up the text book adoptions and asked how exactly they needed to be handled.
Relinda answered her question by explaining the OER process and voiced that she needs the sheets. She
also suggested that if anyone has used the OER previously to make sure that it is documented correctly
to ensure accuracy.
Steve brought up the fact that some Advisors and Mentors are mentoring outside of their regular work
hours and suggested stipends for those who meet these criteria.
Maria addressed this issue by saying that the council will review the expectations for faculty mentoring
and advising. Nothing has been decided. It was agreed upon that the contracts need to be reviewed
before a decision is made in order to determine whether or not they are going outside the contracted
duties for the college.
Maria mentioned that the enrollment reports were down at the Nashville Campus. She stressed that
Academic Programming needs to be a main concern to attract students and that more information needs
to be advertised as to what is available. Several ideas for new programming were discussed in order to
raise enrollment.
BOGO was discussed for the Summer Campaign in order to increase summer enrollment. We discussed
the opportunities that this would bring for Marketing and it was agreed that the students should have to
take some form of action in order to receive the benefits of “BOGO” whether it be through social media
or another form.
Maria brought up that Course Management will not be used any longer and that we will be using the
previous course schedule in order to obtain more accuracy. She also mentions that open registration for
Summer/Fall 2016 is April 4th. It was made clear that summer needs to be finalized by the end of
February and the schedule needs to be finished by March 1st.
JS
Distance Education Committee
January 29, 2016
Present: Committee Chair Karen Arbuckle, Co-Chair Sunni Davis, Crystal Sims, Barbara Lacefield,
Bruce Franklin, Relinda Ruth (recorder), Kathy Richards, Jeremy Dull, Shannon Duke, Ashley
Dougherty, Tammy Heminger, Laura Riddle, Ashley Aylett, and Lynze Greathouse
The Distance Education Committee met on January 29, 2016 to discuss various items.
47

Laura thanked David Blackwell for his help and Relinda mentioned that the group should do
something nice for him, as he continues to help with Blackboard almost daily. Without him, we
would not be able to continue the Blackboard enrollment process. We rely heavily on his
willingness to continue assisting us.

The group discussed the upcoming Blackboard course contest for faculty and approved selected
contest judges. Judges will review courses through the next two weeks

The group discussed recent technical reviews and agreed that reviewers should complete follow
up as soon as possible

Relinda mentioned that she had encountered several courses with links to the former Learning
Center, the old bookstore (Texas Book Company) and Kimball Library and requests that
instructors remove those links and replace them with a link to the ERC to minimize student
confusion

Tony and Laura have been working on new contact information posters for the AV rooms. (Tony
distributed copies in De Queen and Nashville).

Laura is continuing work on AV room directions and Jeremy offered his assistance

The group discussed the necessity of adding Distance Ed to Blackboard Enhancement courses
and Laura agreed to take care of that
Respectfully submitted by Relinda Ruth
Employee Safety and Wellness Committee
February 2016
Employee Safety and Wellness Committee held monthly meeting in AV11 on February 12, 2016.
Members Present: Annette Davis, Debbie Gatlin, Cathy Billingsley, Michael Marsh, Stephanie Hollis,
Tammy Morris, and Waco Jackson.
Members Absence: Tim Whisenhunt and Rick Pruitt on assignment, Arvadell Lynn on sick leave,
Chrystal Hunter sick leave, Rod Dancer sick leave, David Sirmon leave, Jackie Taylor leave, Allen
Clark in class, Mark Kutak and Felipe Linares out of office.
Our De Queen Campus held a Blood drive on February 8th, 2016, the Nashville campuses will
hold one at a later date. The De Queen campus had a record number of blood donors. Thanks to
everyone that took part in helping our community with the blood drive.
48
Our long term project goal is to have a fitness center on each campus. We will be looking into
the liabilities in this as well as if approved UAC employees may donate exercise equipment or acquire
equipment from Marketing & Redistribution (AR. state surplus). Mike Kinkade will bring to Admin for
approval. 27% employees has taken advantage of the Health and Wellness program. We encourage all
to go on line and complete the assessment.
We will be checking the AED’S to insure date on pads are not expired as well as checking
batteries. Waco Jackson will check Nashville campus, Barry Reed Ashdown and Kay Trotta De Queen
campus.
Cathy Billingsley will be putting out a flyer early March for our Quarterly March-May.
dg
Faculty/Staff Meeting
February 5, 2016
Moderator: Monte Stringfellow
Recorder: Dustin Roberts
Chancellor Steve Cole reported that our college is getting ready to embark on two major grant
projects with a short deadline. We will be writing for another CAMP program and we will be writing for
a TRIO/Talent Search grant. Both will help our college tremendously. Erika Buenrostro is leading the
CAMP Grant. Justin White and Julie Rhodes are leading the Talent Search Grant. Dr. Cole also spoke
about our College’s health insurance rates going up with UMR. Reports show that obesity is the leading
cause of this increase.
UA Cossatot Police Officer Monte Stringfellow presented a safety PowerPoint presentation
about identity theft. Monte gave some reminders to all UA Cossatot employees; always lock your
computer when you step away from your desk and to close POISE to protect employee and student
information. Monte also encouraged everyone to have credit checks done annually to detect any
fraudulent activity.
Tommi Cobb reported for the Milestone Committee and recognized all the February birthdays.
February babies were honored as we sang Happy Birthday.
Moderator for the March Faculty/Staff Meeting will be Justin White and the recorder will be Rachel
Hickey.
dr
49