CR I-1 - Escambia County

Transcription

EXECUTIVE AOMINISTRATION/LEGAL DIVISION ACCOUNTING DIVISION ApPEALS DIVISION ARCHIVES AND RECORDS CENTURY DIVISION CHILO SUPPORT CLERK TO THE BOARD COUNTY CIVIL COUNTY CRIMINAL COURT DIVISION CIRCUIT CIVIL CIRCUIT CRIMINAL DOMESTIC RELATIONS FAMILY LAw ERNIE LEE MAG AHA
CLERK OF THE ClRCUIT COURT & COMPTROLLER
ESCAMBIA COUNTY, FLORIDA
·;·AUDfTOR ·:· ACCOUNTANT·:·Ex-OFFTCIO CL£RK TO THE BOARO·:·CUSTO DIAN OF COUNTY FUNDS':'
FINANCE JURY ASSEMBLY GUARDI A N S HIP HUMAN RESOURCES JUVENILE DIVISION MARRIAGE MENTAL HEALTH MANAGEMENT INFORMATION SYSTEMS OFFICIAL RECORDS OPERATIONAL SERVICES PROBATE DIVISION TRAFFIC DIVISION TREASURY Escambia County, Florida
Payroll Expenditures of the
Board of County Commissioners
Pay Date: June 8, 2012
$0.00
Check No:
Direct Deposits:
Total Deductions and Matching Costs :
Total Expenditures:
$1,105,805.08
$983,904 .26
$2,089,709.34
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221 PALAFOX PLACE. PENSACOLA, FLORIDA 32502-5843
(850) 595-4830. FAX (850) 595-4823. WWW.ESCAMBIACLERK.COM
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ExECUTIVE ADMINISTRATION/LEGAL DIVISI O N AC C OUNTING DIVISION APPEALS DIVISION ARCHIVES AND RECORDS CENTURY DIVISION CHILO SUPPORT CLERK TO THE BOARD COUNTY CIVIL COUNTY CRIMINAL COURT DIVISION CIRC UIT CIVIL CIRCUIT CRIMINAL DOMESTIC RELATIONS FAMILY LAw FINANCE JURY ASSEMBLY GUARDIANSHIP HUMAN RESOURCES JUVENILE DIVISION MARRIA G E MENTAL HEALTH MANAGEMENT INFORMATION SYSTEMS OFFICIAL RECORDS OPERATIONAL SERVICES PROBATE DIVISION TRAFFIC DIVISION TREASURY
ERNIE LEE MAGAHA CLERK OF THE CIRCUIT COURT & COMPTROLLER ESCAMBIA COUNTY, FLORIDA ·:·AUDITOR·:· ACCOUNTANT·:·Ex..()FFlCIO CLERK TOTHE B O ARO':' CUSTO DIAN OF COUNTY FUNDS':'
Escambia County, Florida
Payroll Expenditures of the
Board of County Commissioners
Pay Date: June 22, 2012
$0.00
Check No:
Direct Deposits:
$1,144,428 .78
Total Deductions and Matching Costs:
$1,021,182.29
Total Expenditures:
$2,165,611 .07
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EXECUTIVE ADMINISTRATlON/LEGAL DIVISION F1NANCE ACCOUNTING DIVISION JURY ASSEMBLY APPEALS DIVISION GUARDIANSHIP
ERNIE LEE MAG AHA
ARCHIVES AND RECOROS CENTURY DIVISION HUMAN RESOURCES
JUVENILE DIVISION
CLERK OF THE CIRCUIT COlTRT & COMPTROLLER
CHILD SUPPORT MARRIAGE
CLERK TO THE BOARD MENTAL HEALTH
COUNTY CIVIL COUNTY CRIMINAL MANAGEMENT INFORMATJON SYSTEMS
OFFICIAL RECORDS
COURT DIVISION OPERATIONAL SERVICES
CIRCUIT CIVIL PROBATE DIVISION
':'A U OITOR':' AcCOUNTANT':'Ex-oFFlCIO CLERK TO THE BOARO ':'CUSTOOIAN OF COUNTY FUNDS':'
CIRCUIT CRIMINAL TRAFFIC DIVISION
DOME:5TIC RELATIONS FAMILY
TREASURY
LAw Escambia County, Florida Disbursement of Funds From: 05/31/12
to
06/06/12
DISBURSEMENTS
Computer check run of:
06/06/12
$ _ _ _4.:.;,5_4..:1,~74_7_.0.;.,;6_
L-Vendor
$ _ _ _ _ _0::.;...;:..00::....
$ _ _ _ _ _0'-.0'-'0,
Hand-Typed Checks
Disbursement By Wire :
Elected Official
$ __
6,--,9-,-60--"_04_5,.2_5_
Preferred Governmental Claims
$ _ _---=.29::..:.,.=:52::.:5o,,-.5::..::8=
Credit Card Purchases
$ _ _ _2::.!'.;:..54.;..;6O".3::..::3=
Total Disbursement by Wire
$ _ _..;;6"",9..,:.9;::;2,'-'.1-'-.17'-..:...;16=
'.
TOTAL DISBURSEMENTS
$ ==1=1=
,5=3=3,=8=64=.2=2=
The detailed backup to th is Report is available for review in the Clerk's Finance Department. If
you have any questions , please call Cheryl Maher, Clerk's Finance Division at (850) 595-4841.
Pursuant to Chapter 13606 (1), Florida Statutes, the Disbursement Report will be filed with the
Board's Minutes.
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ExEC UTIVE ADM I NISTRATION / LEGAL DIVI SIO N
AC CO UNTING DIVISION
ApP E A LS DIVISION
AR C HIVES AND RECORDS
CENTURY DIV ISION
CHILD SUPPORT
CLERK TO TH E BOARD
COUNTY CIVIL
C O UNTY CRIMINAL
COURT DIVISI O N
CIRC U IT C IVIL
CIRC UIT CR I MINAL
DOMESTI C RELAT IONS
FAMILY LAw
FINAN C E
JURY ASSEMBLY
ERNIE LEE MAG AHA
CLERK OF THE CIRCUIT COURT & COMPTROLLER
GUARDIANSHI P
HUMAN RESO U RC ES
JUVENILE DIVISION
MARRIAG E
MEN T AL HEA LTH
MANAGEMENT INFO RMATION SYST E M S
OFFI CI A L REC ORDS
OPERATIONAL S E RVI CES
PROBATE DIVIS ION
TRAFFI C DIVIS ION
TREA S URY
' :' A UD IT O R':' A CCOU NTANT':' Ex-Q F FlC I O CLERK T O T H E B OA R O·:·CUSTOOt A.N O F COU NTY Fu N DS ' :'
Escambia County, Florida Disbursement of Funds From :
06/07/12
to
06/13/12 DISBURSEMENTS
Computer check run of: 06/13/12
$ ___
2,;.,.
,9_16...;,_47_6_
.6_5_
L-Vendor
$ _ _ _ _---.:0:.:,:.0::;0:...
Hand-Typed Checks :
$ _ _ _...:.15=.",.=.00::;0:.:,:.0::;0:...
Disbursement By Wire:
Other
First Transit Transportation
Civic Center
$ _ _-::-::-1::-,5,-:-96-:-::1:-.1::-::3,-
$ _ _-=3~3~574::-:17:-
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$ _ _--=.8""'5,e;;,26.; . ;5;..5.;;..;8,
;,.
TOTAL DISBURSEMENTS
$ _ _---...:4~3::.!6,~64:.:..:3::.:...7:...-1:..
$ ==,,;3,;;;
,3,,;6,;;8':;,12;,;0;;,.3=6~
The detailed backup to th is Report is available for review in the Clerk's Finance Department. If you have any questions , please call Cheryl Maher, Clerk's Finance Division at (850) 595-4841 . Pursuant to Chapter 136.06 (1 ), Florida Statutes , the Disbursement Report will be filed with the Board's Minutes . "-->
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ExECUTIVE ADMINISTRATION/LEGAL DIVISION ACCOUNTING DIVISION ApPEALS DIVISION ARCHIVES AND RECORDS CENTURY DIVISION CHILD SUPPORT CLERK TO THE BOARD COUNTY CIVIL COUNTY CRIMINAL COURT DIVISION CIRCUIT CIV1L CIRCUIT CRIMINAL DOMESTIC RELATIONS FAMILY LAw FINANCE JURY ASSEMBLY GUARDIANSHIP
HUMAN RESOURCES
JUVENILE DIVISION
MARRIAGE
ERNIE LEE MAG AHA
CLERK OF THE CIRCUIT COURT & COMPTROLLER
MENTAL HEALTH
MANAGEMENT INFORMATION SYSTEMS
OFFICIAL RECORDS
OPERATION.AL SERVICES
PROBATE DIVISION
TRAFFIC DIVISION
TREASURY
·;·AUorrOR·:·AcCOUN'TA.NT·:·Ex.<)FACIO CLERK TO THE BOA.RD·:·CUSTOOtAN OF COUNTY FUNDS ':'
Escambia County, Florida Disbursement of Funds From: 06/14/12
to
06/20/12
DISBURSEMENTS
Computer check run of:
06/20/12
$ _ _ _4~,4_6_S';...3_SS_.6_8_
L-Vendor
$ _ _ _ _ _0:..;..0.:...;0'
$ _ _ _ _ _0:..;..0.:...;0'
Hand-Typed Checks:
Disbursement By Wire '
$ _ _---=.3-"-'8,,,,-87-'.-50.;.'7;.,..;8,
Credit Card Purchases
$ _ _----=2-'1,;...16-,-6,-.5_2_
Other
Kevin Wayne White
Veolia Transportation Services
$ _ _....;;2:..;;.8.;;..;3,'"::-9-::-70::-.2::-:1::
$ _ _ _--=.S2::.;0::..c.2
::.;8'
$ _ _-.;3:....;4-'..4:..;:.,S..:.c32::.c,._79,
$ ==::4~,8;;;O,;,9=:;,8,;,88;;;,.,;,,47~
TOTAL DISBURSEMENTS
The detailed backup to this Report is available for review in the Clerk's Finance Department. If
you have any questions, please call Cheryl Maher, Clerk's Finance Division at (850) 595-4841 .
Pursuant to Chapter 13606 (1), Florida Statutes, the Disbursement Report will be filed with the
Board's Minutes .
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EXECunVE AOMINISTRATION/LEGAL DIVISION
ACCOUNTING DIVISION
ApPEALS DIVISION
ARCHIVES AND RECORDS
CENTUR'f DMSIQN
CHILD SUPPORT
CLERK TO THE BOARD
COUNTY CIVIL COUNTY CRIMINAL FINANC E
,JUR'f MANAGEMENT
GUARDIANSHIP
HUMAN RESOURCES
,JUV'ENILL DIVISION
MARRIAGE
MENTAL HEALTH
ERNIE LEE MAGAHA
CLERK OF THE CIRCUIT COURT AND COMPTROLLER
MAHAG04DlT IN~ORMATlON SYsTEMS
OFTICIAL RECORDS
ONE STOP
COURT DIVISION
CIRCUIT" CIVIL
CIRCurr CRIMINAL
DoMEsne RELATIONS
OPERATIONAL SERVICES
• ALCITOR • ACCOlHTANT • Ex-omCIO CLEAM TO THE BOAAO • CUST'OOIAH Of" COl»lTY FIA'IOS •
PROBATE DIVISION
TRAme
MEMORANDUM
- .J
,....., Honorable Board of County Commissioners
TO:
,
- I
Ernie Lee Magaha Clerk of the Circuit Court & Comptroller FROM:
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Patricia L. Sheldon, CPA, CGFO, CPFO, CPFIM
Administrator for Financial Services
Clerk of the Circuit Court & Comptroller
DATE:
June 21, 2012
SUBJECT:
Budget Comparison Reports October 1, 2011 through May 31, 2012
RECOIVIMENDATION:
That the Board accepts, for filing with the Board's Minutes, Budget Comparison Reports for eight
(8) months, or 66.67%, of Fiscal Year 2012 as follows:
1. 2. 3. DIYSI ON
TREASUR'f
FAMILY LAw
Summarized, by fund, Budget to Actual Comparison as of May 31,2012.
Actual Revenue and Expenditure Comparison to the prior fiscal year as of May 31, 2012
General Fund, graph of two-year comparison of actual revenues vs. actual expenditures,
as of May 31, 2012.
PLS/nac
221 PALAFOX PLACE • SUITE 140 • PENSACOLA. FL 32502-5843
H:\CLERK\ADMIN\NA~~~S~'O\~ ~efAt~~Q?n~~g~~~;~~~~~&~endation.doc
Budget to Actual Summary Report For the fiscal year 2012 as of May 31,2012 8 months or 66.67% of Fiscal Year BUDGET ACTIVITY
BUDGET as
originally
published
Fund iI Fund Name
001 General Fund
101 Esc , County Restricted
$
Re-Budgets of
Prior Yr. Projects
173,665,332
$
730,021
Budget
Amendments
$
Total Expenditures
Difference
Percent
Gain/(Use) of Fund
Expended
2012 Actual
Balance 1
Expenditures
To Date
Total Revenue
Percent
2012 Actual
Realized
To Date
Revenue
Amended
Budget
1,457,361
$ 175,852,714
$ 115,482,134
66%
$
101,886,380
58%
$13,595,754
293,382
21,080
1,272,266
1,586,728
205,679
13%
192,671
12%
13,008
102 Economic Development
2,765,000
131,438
1,626,128
4,522,566
437,943
10%
649,881
14%
(2 11 ,938)
103 Code Enforcement
2,188,239
0
972,453
3,160,692
1,110,439
35%
1,547,377
49%
(436,938)
104 Mass Transit
9,030,374
0
1,490,808
10,521,182
4,517,038
43%
4,214,222
40%
302 ,816
18,396
0
45 ,163
63,559
9,298
15%
9,696
15%
(398)
108 Tourist Promotion
5,758,178
2,597,408
1,861,847
10,217,433
4,811,733
47%
5,138,536
50%
(326,803)
110 Grants Fund
8,728,639
2,115,213
6,942,496
17,786,348
5,820 ,959
33%
6,386,565
36%
(565,606)
0
0
0
0
11,495,560
nfa
114 Misdemeanor Probation
2,330,518
0
257,628
2,588,146
1,641,296
63%
1,367,916
53%
273,380
115 Article V
3,322,595
89,951
3,454,597
6,867,143
1,810,633
26%
2,297,624
33%
(486,991)
116 Development Review Fees
255,250
0
110,967
366,217
158,907
43%
148,449
41%
10,458
117 Perdido Key Beach Mouse
0
0
130,196
130,196
6,943
nfa
6,943
160,000
0
476,864
636,864
228,475
36%
218,995
34%
9,480
0
0
598,378
598,378
417 ,734
nfa
194,797
nfa
222,937
124 Affordable Housing Grant
1,732,212
857,931
1,629,377
4,219,520
1,333,960
32%
1,453,507
34%
(1 19,547)
129 CDBGfHUD
5,580,335
577,605
190,466
6,348,406
2,198,779
35%
2,100,528
33%
98,251
19,000
0
195,945
214,945
29,840
14%
9,619
4%
20,221
100,000
0
17,622
117,622
755
1%
3,793
3%
(3,038\
11,186,061
0
462,404
11,648,465
10,452,716
90%
6,670,843
57%
1,448,750
17,500
1,701,635
3,167,885
608,025
19%
1,159,225
37%
50,000
0
39,981
89,981
705
1%
(740)
-1%
1,445
147 HUD-Home Fund
4,416,006
10,000
46,660
4,472,666
951,690
21%
931,833
21%
19,857
151 Community.Redevelopment
1,767,073
296,449
3,840,692
5,904,214
905,437
15%
813,163
14%
92,274
0
3,336,781
1,028,164
4,364,945
29,689
1%
132,546
3%
(102,857)
2,707,500
0
1,274,855
3,982,355
2,107,087
53%
1,503,642
38%
603,445
19,870,212
909,488
2,594,793
23,374,493
13,818,824
59%
12,801,452
55%
1,017,372
748,553
0
373,275
1,121,828
733,063
65%
407,746
36%
325,317
106 Mosquito Control
112 Disaster Recovery
120 SHIP
121 Law Enforcement Trust
130 Handicapped Parking
131 FamilY Mediation
143 Fire Protection Fund
145 E-911
146 HUD-CDBG Housing Rehab
152 Southwest Sector
167 Bob Sikes Toll
175 TranSj:>ortation Trust
177 StreetLighting and Road MSBU
nfa
0
0
nfa
11,495,560
3,781,873
(55 1,200}
Prepared by : Clerk and Complroller's Finance Dept.
6/21/2012
Page 1 of 2
Budget to Actual Summary Report For the fiscal year 2012 as of May 31,2012 8 months or 66.67% of Fiscal Year Total Revenue
Percent
2012 Actual
Realized
Revenue
To Date
BUDGET ACTIVITY
BUDGET as
originally
published
Fund tI Fund Name
181 Master Drainage
Re-Budgets of
Prior Yr. Projects
Budget
Amendments
Amended
Budget
58,829
117,852
876,301
1,052,982
52,427
9,961,141
0
0
9,961,141
53,924,196
320 FTA Grants
0
0
2,779,444
2,779,444
317 ,653
333 New Road Construction
0
0
256,447
256,447
351 LOST II
0
4,765,306
10,601 ,136
352 LOST III
34,420,900
18,288,019
401 Solid Waste
19,342,566
406 Inspections
203 Debt Service
408 EMS
409 Civic Center
501 Internal Service Fund
TOTALS
$
Difference
Total Expenditures
Percent
Gai n/(Use) of Fund
2012 Actual
Expended
To Date
Balance 1
Expenditures
(R7,917)
140,344
13%
541%
51 ,583 ,874
518%
2,340,322
11%
315,836
11%
1,817
1,150
0%
221,379
86%
(220,229
15,366,442
20
0%
16,246,371
106%
(16,246,351 )
59,721,569
112,430,488
37,735,142
34%
29,879,768
27%
7,855,374
0
4,390 ,880
23,733,446
7,579,744
32%
8,863,513
37%
(1,283 ,769
2,639,118
0
1,767,149
4,406,267
1,273,555
29%
1,615,499
37%
13,719,127
0
11,221,769
24,940,896
9,845,387
39%
6,773,803
27%
6,934,743
0
587,018
7,521,761
4,617,209
61%
5,607,462
75%
26,131,936
0
5,820
26,137,756
9,533,730
36%
6,751,163
26%
126,300,554
$ 532,512,561
$ 306,205,554
58%
280,239,278
53%
371,349,965
$
34,862,042
$
5%
$
(341,944)
3,071 ,584
(990,253)
2,782,567
This amount represents the affect on overall fund balance for each particular fund. If the amount
is positive, it is adding to accumulated fund balance. If the amount is negative it indicates that current year
revenue was not sufficient to meet current year expenditures and therefore fund balance is used.
I
Prepared by : Clerk and Comptroller's Finance Dept. 6/21/2012
Page 2 of 2 Comparison of Actual Revenues & Expenditures to Prior Fiscal Year For the fiscal year 2012 as of May 31,2012 8 months or 66.67% of Fiscal Year Fund #
Actual Revenue
Oct - May
Incr/ -Dec
from
Actual
Expenditures
Oct - May
Actual
Expenditures Oct
- May Fiscal
Incr/ ~ Dec
from
Fiscal 2012
Fiscal 2011
Fiscal 2011
Fiscal 2012
2011
Fiscal 2011
Fund Name
001 General Fund
$
115,482,134
$
123,891,235
-7% $
101,886,380
$
111,456,419
-9%
101 Esc. County Restricted
205,679
216,301
-5%
192,671
236,113
-18%
102 Economic Development
437,943
2,424,383
-82%
649,881
1,220,524
-47%
103 Code Enforcement
1,110,439
1,636,367
-32%
1,547,377
1,274,031
21 %
104 Mass Transit
4,517,038
6,683,250
-32%
4,214,222
5,335,483
-21%
9,298
18,784
-5 1%
9,696
20,626
-53%
108 Tourist Promotion
4,811,733
4,742,796
1%
5,138,536
3,063,578
68%
110 Grants Fund
5,820,959
2,215,712
163%
6,386,565
3,580,752
78%
11,495,560
597,621
1824%
5,041,214
-100%
114 Misdemeanor Probation
1,641,296
1,676,211
-2%
1,367,916
1,467,716
-7%
115 Article V
1,810,633
1,921,214
-6%
2,297,624
1,662,724
38%
158,907
201,100
-21%
148,449
144,947
2%
6,943
709
879%
120 SHIP
228,475
53,286
329%
218,995
581,509
-62%
121 Law Enforcement Trust
417,734
281,365
48%
194,797
214,302
-9%
124 Affordable Housing Grant
1,333,960
25,371
5158%
1,453,507
243,328
497%
129 CDBG/HUD
2,198,779
2,737,315
-20%
2,100,528
2,830,790
-26%
29,840
18,845
58%
9,619
53,632
-82%
755
664
14%
3,793
3,128
21%
10,452,716
9,778,502
7%
6,670,843
7,700,218
-13%
608,025
488,591
-24%
1,159,225
949,729
22%
106 Mosquito Control
112 Disaster Recovery
116 Development Review Fees
117 Perdido Key Beach Mouse
130 Handicapped Parking
131 Family Mediation
143 Fire Protection Fund
~ 145
6/21/2012
Actual Revenue
Oct - May
E-911
Prepared by: Clerk and Comptroller's Finance Department
-
-
-
n/a
Page 1 of 2
Comparison of Actual Revenues & Expenditures to Prior Fiscal Year
For the fiscal year 2012 as of May 31, 2012 8 months or 66.67% of Fiscal Year Actual
Expenditures
Oct - May
Fiscal 2012
Actual
Expenditures Oct
- May Fiscal
2011
Incr/ - Dec
from
Fiscal 2011
Actual Revenue
Oct - May
Fiscal 2011
705
223
216%
147 HUD-Home Fund
951,690
1,028,872
-8%
931,833
1,021,264
-9%
151 Community Redevelopment
905,437
953,729
-5%
813,163
1,644,858
-51%
29,689
116,265
-74%
132,546
210,809
-37%
2,107,087
2,234,134
-6%
1,503,642
1,624,750
-7%
13,818,824
14,798,844
-7%
12,801,452
13,926,995
-8%
733,063
747,744
-2%
407,746
363,102
12%
52,427
47,911
9%
140,344
385,310
-64%
53,924,196
5,355,719
907%
51,583,874
3,454,989
1393%
317,653
474,800
-33%
315,836
488,461
-35%
1,150
1,995
-42%
221,379
209,256
6%
153
n/a
80,105
n/a
20
234,373
-100%
16,246,371
5,228,390
211 %
37,735,142
22,828,749
65%
29,879,768
21,382,854
40%
401 Solid Waste
7,579,744
10,525,385
-28%
8,863,513
11,753,371
-25%
406 Inspections
1,273,555
1,228,262
4%
1,615,499
1,729,938
-7%
408 EMS
9,845,387
9,772,677
1%
6,773,803
6,492,688
4%
409 Civic Center
4,617,209
4,468,004
3%
5,607,462
5,213,639
100%
501 Internal Service Fund
9,533,730
13,992,584
-32Q/o
6,751,163
8,303,657
-19%
280,239,278
230,595,199
22%
Fund #
Fund Name
146 HUD-CDBG Housing Rehab
152 Southwest Sector
167 Bob Sikes Toll
175 Transportation Trust
177 StreetLighting and Road MSBU
181 Master Drainage
203 Debt Service
320 FTA Grants
333 New Road Construction
-
350 LOST I
351 LOST II
352 LOST III
TOTALS
6/21/2012
Incr/ -Dec
from
Fiscal 2011
Actual Revenue
Oct - May
Fiscal 2012
$
306,205,554
$
248,420,045
23% $
(740)
-
-
n/a
Page 2 of 2
General Fund Only
Actual Revenues vs. Actual Expenditures
October through May
Two Year Comparison
FY 2012 and FY 2011
140,000,000
130,000,000
120,000,000
110,000,000
100,000,000
90,000,000
80,000,000
70,000,000
60,000,000
50,000,000
40,000,000
30,000,000
20,000,000
10,000,000
-- - --_._--- ----------_. .--------------- ...-.---- ..
- . - -.-. ~--,--
$111,456,419
101,886,380
I
---- I
o Revenues
---~
o Expenditures
-
FY 2012
FY 2011
Note: General Fund Revenues decreased by about $8 million, while General Fund expenditures decreased by about $9.6 million.
6/21/2012
Page 1 of 1
E><EcunVE AOMINISTRATlON!l£GAL DIVISION
FINANC E
A CCOUNTING OtV1~ON
....JURY MANAGEMENT
ApPEALS DIVISION
GUARDIANSH IP
ARCHIVES AND RECORDS CENTURY DM~ON
CHILD SUPPORT
HUMAN RESOURCES
.JUVENILE DIVISION
ERNIE LEE MAGAHA
CLERK OF THE CIRCUIT COURT AND COMPTROLLER
CLERK TO THE BOARD
COUNTY CIVIL COUNTY CRlMINAL MARRIAGE
MENTAL HEALTH
MANAG£MDlT INf'ORMATlOH SYSTEM!>
OmCIAL RECORDS
COURT DIVISION
ONE STOP
CrRCurr CIVIL
OPERATIONAL SERVICES
PROBATE DIVISION
TRAme DIVSION
TREASURY
CIRCurr CRIMINAL DOMEsnC RELATIONS FAMILY LAw MEMORANDUM
TO: Honorable Board of County Commissioners
FROM: Ernie Lee Magaha Clerk of the Circuit Court & Comptroller - -.>
By:
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Patricia L. Sheldon, CPA, CGFO, CPFO, CPFIM Administrator for Financial Services Clerk of the Circuit Court & Comptroller c-
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June 21, 2012 I
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SUBJECT:
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DATE:
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May 2012 Investment Report
RECOMMENDATION:
That the Board accepts, for filing with the Board's Minutes, the Investment Report for the
month ended May 31, 2012 as required by Ordinance 95-13.
The total portfolio earnings for the month of May equaled $110,445. The short term portfolio
achieved an average yield of .24%. This yield should be compared to the benchmark of the
Standard & Poor's Government Investment Pool 30 Day index yielding .06%. The core portfolio
achieved an average Yield to Maturity at Cost of 1.24% and should be compared to the
benchmark of the Merrill Lynch 1- 5 Yr. Treasury Index yielding .19%.
All investments included in the County's portfolio are in compliance with the County's Investment Policy. If you have any questions or comments, please do not hesitate to call me at 595-4825 .
PLSjCMjnac
22 I PAL6.FOX PL6.CE • SUITE 140 • PENSACOL6.. FL 32502-5843
(850) 595-4830 • FAX (850) 595-4823 • WWW.ESCAMBIACLERK.COM
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ESCAMBIA COUNTY BOARD OF COUNTY COMMISSIONERS
INVESTMENT PORTFOLIO SUMMARY REPORT
FISCAL YEAR 2011-2012 May 31, 2012 .
, ~
PORTFOLIO COMPOSITION
Short Term Portfolio Sector Allocation
SHORT TERM PORTFOLIO (Maturities < or
Bank Accounts
Money Market Accounts
State Board of Administration
U S Treasuries
Federal AgencyDiscount Notes
Certificates of Deposit
Bank AccounlS
CDs
14%
14%
Fedl Agency Disc
Notes
2 7%
= to 1 Year):
$
$
Total Short Term Portfolio Assets:
US Treasuries
0%
27%
SBA
18%
Par Value
15,141,962
29,856,002
19,061,151
30,000,000
16,000,000
110,059,116
lI~hort Tenn
Portfolio Yield:
Benchmark S&P GIP Index 30 Da)':
-
- -
$
$
Market Value
15,141,962
29,856,002
19,061,151
29,991,585
16,000,000
Percent
14%
27%
18%
0%
27%
14%
110,050,701
100%
0.24%]" YTD Earnings:
0.06%11
$137,741
Long Term Core Portfolio Sector Allocation
0% Comm Paper
30% US Treas
Bond/Note
0% U S TBili
LONG TERM CORE PORTFOLIO (Maturities> 1 Year) :
US Treasury Bond/Notes
$
US Treasury Bill
Federal Agency Discount Notes
Federal Agency Bond/Note
Corporate Notes/Muni Bonds
Commercial Paper
Federated Govt Money Market Fund
Total Managed CORE Assets:
53% Fed Agency BondfNote 0% Fed Agency
Discos
Par Value
30,730 ,000
Market Value
31,509,498
Percent
30%
52,875,000
17,275.000
30.325
54,917,626
17.654.092
30.325
0%
0%
53%
17%
$100.910.325
$104.111 .542
100%
CORE Portfolio Yield to Maturity at Cost : 1.24%
CORE Portfolio Yield to Maturity at Market: Benchmark Merrill Lynch 1-3 Yr Treasury Index: Benchmark Merrill Lynch 1-5 Yr Treasury Index: 0.56%
0.04%
0.19%
Total Portfolio: $
210,969,441
Current Month Earnings: $
110,445
Year to Date Earnings: $
1,278,034
$
IYTD Earning s:
$
214,162,243
0%
0%
$1 ,140,293 1
INVESTMENTS PORTFOLIO COMPOSITION
May 31, 2012
Security Description
BANK ACCOUNTS:
BANK OF AMERICA (DEPOSITORy)
BANK OF AMERICA (SHIP)
BANK OF AMERICA (DDA)
Purchase
Date
Maturity
Date
Interest
or Coupon
Rate
Yield to
Maturity
0.30%
0.30%
0.30%
NA
NA
NA
0.25%
0.13%
0.30%
STATE BOARD OF ADMINISTRATION Acct #141071
TOTAL STATE BOARD OF ADMINISTRATION
0.33%
Markel
Value
513112012
Book
Value
513 112012
Actual
Percentage
Portfolio
limit
14,333,813
728,816
79,333
14,333,813
728,816
79,333
14,333,813
728,8 16
79,333
15,141,962
15,141,962
15, 141 ,962
NA
NA
NA
24,747,204
102,493
5,006,304
29,856,002
24,747,204
102,493
5,006,304
29,856,002
24,747,204
102,493
5,006,304
29,856,002
27.13%
20.00%
NA
19,061,151
19,061,151
19,061,151
19,061,151
19,06 1,151
19,061,151
17.32%
50.00%
5,000,000
5,000,000
10,000,000
4,997,735
4,999,260
9,996,995
5,000,000
5,000,000
10,000,000
TOTAL BANK ACCOUNT
BRANCH BANKING AND TRUST (MONEY MKT) ACCOUNT
SUNTRUST NOW (MONEY MKT) ACCOUNT
SERVISFIRST (MONEY MKT) ACCOUNT
TOTAL MONEY MARKET ACCOUNT
Face
Value
Issuer
Percentage
Issuer
limit
13.76%
4 .55%
10.00%
10.00%
10.00%
4,998,500
4,999,166
9,997,666
9.08%
25.00%
4,999,750
4,998,540
9,998,290
4,999,572
4,999,000
9,998,572
9.09%
25.00%
22.49%
0.09%
FEDERAL INSTRUMENTALITIES :
MSSB-FHLB
MSSB-FHLMC
TOTAL MSSB
12/1412011
12114120 11
CANTOR-FNMA
CANTOR-FNMA
TOTAL CANTOR
12114/2011
12/1412011
10/1512012
8/16/20 12
7/1612012
911 4/20 12
0.08%
0.08%
0.07%
007%
0 .08%
0.08%
0.07%
0.07%
RBC-FNMA
TOTAL RBC
1/5/2012
9/28/2012
0.08%
0.08%
5,000,000
5,000,000
4,998,350
4,998,350
4,998,678
4,998,678
4.54%
25.00%
UBSPW-FHLMC
1/5/2012
1012/2012
0.10%
0 .10%
5,000,000
5,000,000
4,997,950
4,997,950
4,998,292
4,998,292
4.54%
25.00%
30,000,000
29,991 ,585
29,993,208
5,000,000
6,000,000
11 ,000,000
5,000,000
6000,000
11 ,000,000
5,000,000
6,000,000
11 ,000,000
10.00%
10.00%
5,000,000
5,000,000
5,000,000
5,000,000
5,000,000
5,000,000
4.54%
10.00%
16,000,000
16,000,000
16,000,000
14.54%
110,059,116
110,050,701
110,052,324
100.00%
TOTAL FEDERAL INSTRUMENTALITIES
27.25%
100.00%
CERTIFICATES OF DEPOSITS:
COMPASS BANK
COMPASS BANK
TOTAL COMPASS BANK
07120111
9/16/2011
SERVISFIRST
TOTAL SERVIS FIRST BANK
812512011
TOTAL CERTIFICATES OF DEPOSITS
TOTAL INVESTMENTS
INTEREST RECEIVABLE AS OF:
TOTAL EQUITY IN INVESTMENTS AS OF:
5131/2012
07/20/12
6/15/20 12
812412012
0.35%
0.35%
0.45%
0.35%
0.35%
0.45%
47,421
5/3112012
110,099,745
TOTAL LONG TERM CORE PORTFOLIO ASSETS AS OF:
5/3112012
102,888,810
TOTAL EQUITY IN INVESTMENTS AS OF :
513112012
212,988,555
See Above
20.00%
~
---
:
~-
For the Month Ending May 31, 2012
Managed Account Issuer Summary
ESCAMBIA COUNTY LONG TERM PORTFOLIO - 25000100
Issuer Summary
Issuer
BANK OF NEW YORK
DEERE & COMPANY
FANNIE MAE
FEDERAL FARM CREDIT BANKS
FEDERAL HOME LOAN BANKS
FREDDIE MAC
GENERAL ELECTRIC CO
MCDONALD'S CORPORATION
PROCTER & GAMBLE CO
STATE OF MICHIGAN
UNITED STATES TREASURY
WAL-MART STORES INC
Total
==========~--~~==~~==~=====
Credit Quality (S8tP Ratings)
Market Value
of Holdin2s
2,007,174.00
2,515,244.94
22,651,586.29
3,536,185.84
6,730,413.68
21,999,440.60
3,951,187.50
1,101,588.40
3,011,370.00
1,071,096.00
31,509,498.21
3,996,431.25
$104,081,216.71
Percent
1.93
2.42
21.76
3.40
6.47
21.14
3.80
1.06
2.89
1.03
30.26
3.84
100.00%
AA3.92%
:J...:J.. _
A
3.48%
A+
AA+
86.83%
-=
=
= PF~r
~
PFl\1 Asset Managenlent lle
Account 25000100 Page 3

CR I-1 - Escambia County

Transcription

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