exhibitors guide - Espace Exposant SILMO 2016

Transcription

EXHIBITORSGUIDE
> Interactive
browsing,click
onthetitles
toaccessthe
information
youneed.
USER
GUIDE
USEFUL
INFORMATION
FITTINGS
REGULATIONS
&FORMALITIES
SILMOPARIS2016-23>26SEPTEMBER2016–PARISNORD-VILLEPINTE
EXHIBITORSGUIDE
> BACK TO THE HOME PAGE
USER
GUIDE
TWOTOOLS
TOHELPYOU
GETREADYFOR
THESHOW
• THISISANINTERACTIVEEXHIBITORGUIDE
Withthisdocument,youcan:
• Easilyaccessalltheinformationneeded
togetyouupandrunning.
• ReachyourExhibitorArea
• Completetheformsfromthisdocument,
directlyonyourcomputer.
• THEEXHIBITORAREA(forbarestands)
In this store, you can order all of the technical services you need
untilTuesday20September2016.
Pleasenote:fromTuesday20September2016,technicalservicesmustbeordered
directlyon-siteinExhibitorsdeskslocatedhalls6.
EXHIBITORSGUIDE
• Access/traffic&parking
• Hangings&overheadpowersupply,trussesandlight
USEFUL
INFORMATION
• Events/StandActivities
• Architecture&Decoration
• Complementaryinsurance
• CateringfortheExhibitors
• Accessbadges
• Usefulcontacts
• ExhibitortimetablesAssembly/Opening/Dismantling
• Exhibitionopeninghours/Exhibitorsdesks
• Healthandsafety
• Cleaning/Vacatingthestand
• Meeting/Conferencerooms
• Hallmonitoring/Standsecurity
BACKTOTHECONTENTS
USEFULINFORMATION
ACCESS/TRAFFIC
&PARKING
ACCESS TO THE PARIS-NORD VILLEPINTE EXHIBITION CENTRE
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London:2h35(Eurostar)
Lille:50mn(TGV)
Rennes:2h45(TGV)
LyonPartDieu:1h55(TGV)
Montpellier:3h50(TGV)
Marseille:3h30(TGV)
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BACKTOTHECONTENTS
USEFULINFORMATION
ACCESS/TRAFFIC
&PARKING
CARS AND PEDESTRIAN ACCESS
2/6
BACKTOTHECONTENTS
USEFULINFORMATION
ACCESS/TRAFFIC
&PARKING
3/6
TWO INTERNATIONAL AIPORTS TO GET TO SILMO
Roissy Charles de Gaulle airport
TheParcdesExpositionsislocated5mins.awayfromRoissyCharlesdeGaulleairport.
TaketheRERB–direction:Robinson-SaintRémy-Les-Chevreuseandgetoffatthestop:
ParcdesExpositions.
Orly airport
TaketheOrly-Val(automatedmetro)toAntony,thentaketheRERB(direction:Roissy-Charles
deGaulle).GetoffatParcdesExpositions.
YOUR TICKETS AT THE BEST PRICE WITH AIR FRANCE AND KLM GLOBAL MEETINGS
Visitthewebsite:www.aifranceklm-globalmeetings.com
• Event:SILMO 2016
• EventID:27962AF
• Validfortransportfrom18/09/2016 to 01/10/2016
• Eventlocation:ParcdesExpositionsdeParisNordVillepinte,France
AttractivediscountsonawiderangeofairfaresonallAirFranceandKLMflightsworldwide**.
(Until47%ofreductionontheinternalFrenchflights(includingCorsica).
Usethewebsiteofthiseventorvisitwww.airfranceklm-globalmeetings.comto:
• Accessthepreferentialfaresgrantedforthisevent*,
• Makeyourbooking,
• Issueyourelectronicticket*,
• Selectyourseat**.
IfyoubuyyourticketviaAIRFRANCE&KLMGlobalMeetingswebsite,yourelectronicticket
willcarryaspecialmentionwhichjustifiestheapplicationofthepreferentialfares.Shouldyou
prefer to process your reservations and ticket-purchase directly with an Air France and KLM
salesoutlet,youmustkeepthiscurrentdocumentwhichservestojustifytheapplicationofthe
preferentialairfares
Keep the document to justify the special fares with you as you may be asked for it at any
point of your journey.
Frequent flyer / loyalty programs of Air France and KLM partner airlines are credited with
"miles"whenAirFranceorKLMflightsareused.
*Subjecttoconditions/**Notavailableincertaincountries
BACKTOTHECONTENTS
USEFULINFORMATION
ACCESS/TRAFFIC
&PARKING
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TRAFFIC IN THE EXHIBITION CENTER
TherearestrictrulesfordrivingthroughtheExhibitionCentregrounds.Youmustrespectthem
andnotifyallyourinstallationworkers,transportersandsuppliers.
Do not forget to tell them your stand and hall numbers.
• Obeythehighwaycode
• Limityourspeedto20kmh(12mph)
• Nostoppingandnoparkingintrafficlanes,
• Lightdutyvehicleswon’tbeallowedintotheHalls,
• Lorrieswillbeallowedaccessunderspecificconditionsandsubjecttotrafficcontrol.
• Deliveriesareauthorizedfrom7:30amto8:30am.
Any vehicle which contravenes these rules will be removed without notice, at the expense
and risk of its owner or the party responsible.
CAUTION:We thank you to plan your deliveries because of circulation restrictions in France
during weekends. Formoreinformation:www.bison-fute.equipement.gouv.fr
DURING BUILD-UP
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Duringinstallationanddismantling,exhibitor’scarparksarefree.
No cars will be allowed inside the Halls.
Lorrie’s trafficwillbecontrolled.
Emptypackingmaterialsmustberemoved immediately and stored by the Exhibitors or
their freight carriers.
Storage space on stands must not be used to keep packing materialsoranyothergoods
thatcouldconstituteafirehazard.
SettingupmustbecompletedbythetimetheSafety Commissionmakesitsinspection.
Thepersoninchargeofyourstandmustbepresentatthistime.Dateandtimewillbe
announcedlater.
No motor vehicles will be allowed into the halls on Thursday 22nd September(unless
specialpermissionisgrantedbytheorganizer).
ToentertheexhibitionHallsduringinstallationanddismantling,all personnel must wear
personal safety equipment,inparticularsafetyshoes.Otherwise,accesstotheexhibition
willberefused.
Forsafetyreasons,workintheHallsisforbiddenoutsidethespecifiedhoursonWorking
hours.
BACKTOTHECONTENTS
USEFULINFORMATION
ACCESS/TRAFFIC
&PARKING
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PARKING
> During assembly
It is free to park on Exhibition Centre grounds as long as the regulations regarding parking
times and areas are respected. Exhibitors car parks will no longer be free as of midnight on
Thursday22ndSeptember.
LorryaccessissubjecttospecialconditionsdependingontrafficlevelsaroundtheHalls.
No motor vehicles may enter the Halls on Thursday 22nd September (except where special
permissionhasbeengrantedbytheorganiser).
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Avoidorderingdeliveriesforthedaybeforetheexhibition.
Assoonasyouhaveemptiedyourvehicles,movethemon.
> On dismantling evening
Only trolleys, platform trolleys and hand pallet truck may be used when the show is closed.
MotorvehiclesmayentertheHallstwohoursafterpublicclosingtime,aslongasthespaceis
insuchaconditionastopermitthis.
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USEFULINFORMATION
ACCESS/TRAFFIC
&PARKING
6/6
> During opening times
Deliveriesareauthorisedfrom7:30amto8:30amoncevehicleshavebeenapprovedforentry
intotheExhibitionCentregroundsandgivenatemporarydeliverypermit.
NoparkingorvehiclestorageofanykindisauthorisedwithintheExhibitionCentregrounds.
Parking is not permitted on traffic movement corridors or safety perimeters once the
exhibitionhasbeenopenedtothepublic.
Please note:asofFriday 23rd September at 9:00 am,allvehiclesparkedbesidetheHallsmust
havebeenmovedtotheauthorisedcarsparks,failingwhichthevehiclemayberemovedand
impounded.
RESERVING A PARKING SPACE
Parkingsubscriptionscanbetakenoutforafee.TheycanbereservedviayourExhibitorArea.
Whileset-upanddismantlingperiods,youcanbuycarparkingspacesattheExhibitorsDesks,
hall6.
TheExhibitors’carparksareopenfrom7:00amto11:00pmeverydaythroughouttheevent.
BACKTOTHECONTENTS
AMÉNAGEMENTDESTANDS
HANGING&OVERHEADPOWER
SUPPLY,TRUSSES&LIGHTS
Hangings and overhead power supplies Trusses and lights
SILMO is available to support you along with its partner VERSANT EVENEMENT , which
offers a total service package for setting up your presentation space. Its varied stock of
displaystructureswillmeetallyourrequirements.Fromthebiggestofspacestothemost
elaborate, VERSANT can help you at every stage of your project, from advice to
engineeringplans,yourchoiceofstructures,lightingandmore.
Contact VERSANT EVENEMENT :
Tel.:+33(0)148633251
E-mail:[email protected]
Website:www.versantevenement.com
BACKTOTHECONTENTS
USEFULINFORMATION
EVENTS/STANDSACTIVITIES
TheSILMOhassetupguidelinestoguaranteethattheeventrunssmoothlyandvisitorsenjoy
theirvisittothemaximum.
Exhibitors are given free reign as to how their stands are run, so long as the following
provisionsareadheredtoandtheexhibitortimetablesarerespected.
PROHIBITED SERVICES
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Thedistributionorplacingofleafletsintheexhibitionaisles,attheentrance,onthe
esplanadeorclosetothestation,
Promotionintheaisles(withrobots,hostesses,sandwichboards,etc.),
Offeringtastingsontheedgesoftheaislesorintheaislesthemselves.Theseare
permittedwithinthestands,
Musicalpromotion,
Videowallsmustbesetbackaminimumof2metersfromtheedgesoftheaisle.
EventsarrangedwithouttheauthorisationofOrganizerareprohibitedattheexhibition.
BACKTOTHECONTENTS
USEFULINFORMATION
ARCHITECTURE&DECORATION
FIND OUT MORE VIA YOUR EXHIBITOR AREA “PRACTICAL INFO”
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Theshow'sArchitecture&Decorationrules
Specialregulations
The architecture and decoration rules for the SILMO incorporate standards and norms for
standlayoutdisplay,establishedtoensuretheexhibitionisrolledoutsmoothlyandiseasyto
navigate.ThesenormsandstandardsalsoincludetheSecurity&Firerulesapplicabletoshows,
fairsandexhibitions.
TheSILMOisgovernedbyspecificregulationsinaccordancewithitsownspecial
characteristics.Allproposalsforbarestands,reusedstandsorfittedstandsfittedoutbythe
SILMOtowhichnewdecorativeitemsaretobeadded,mustbesubmittedfor approval by 26th
August 2016 at the latest.
DECOPLUS
Élisabeth TOUGARD
EACH FLOOR PLAN MUST INCLUDE
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Abird'seyeviewofthestand,includinginformationpertainingtoscales,sidesand
positioningofset-backspace(adjacentareasandaisles),
Across-sectionfloorplanincludinginformationpertainingtoscales,sidesandheightsof
theplannedvolumes.
VERY IMPORTANT
Anyproposalsthatdonotcomplywiththesetrulesshallberejectedand,inparticular,any
standassembledwithouttheSILMO’sagreementmaybedismantledattheexhibitor's
expense.
BACKTOTHECONTENTS
USEFULINFORMATION
COMPLEMENTARYINSURANCE
FIND OUT MORE VIA YOUR EXHIBITOR AREA
Tofindoutwhatrulesandregulationsgovernyourinsuranceduringtheshow,checkthe
"Practical information/Regulations"sectioninyourExhibitorAreaandordercomplementary
insurancein"My Store" section.
COMPLEMENTARY INSURANCE AGAINST DAMAGE TO PROPERTY
Exhibitors may take out complementary insurance provided by the SILMO to cover their
propertyifthelatter'svalueexceedstheamountcoveredbytheinsurancepolicytakenoutas
partoftheregistrationapplication.
This cover takes effect from the day before the show opens to the public (at 7:00 pm on
22/09/2016)totheeveningonwhichtheshowclosestothepublic(6:30pmon26/09/2016).
Thepremiumwillbeequalto0.27%ofthevalueoftheinsuredgoods.
PLASMA SCREEN & LCD INSURANCE
ExhibitorshavetheoptionoftakingoutspecificinsurancefromtheSILMOforplasmascreens
andLCDfixedorsecurelywiredtothestand'sframe.
This cover takes effect from the day on which the show opens to the public (at 8:30 am on
23/09/2016)totheeveningonwhichtheshowclosestothepublic(6:30pmon26/09/2016).
Thepremiumwillbeequalto4%ofthevalueoftheequipment,withaminimumof250euros
perinsuredscreen.
THEFT INSURANCE
Theft insurance enables you to insure the full value of your stand (excluding food products,
beverages, etc.) against the risk of theft, with an excess of € 300 per incident. For the extra
declaredvalue,theinsurancepremiumincludingtaxandcostswillbecalculatedatarateof
0.63%.
LOSSES
No losses may be accepted as valid without having been declared to the show's exhibitor
reception within 24h. All damage claims must state the date, the circumstances and the
approximateamountofdamagesandmustbeaccompaniedbytheoriginalpolicereportinthe
event of theft. Cases of theft that are not covered by the SILMO but are insured by the
exhibitor'sownpolicymustbedocumentedinacomplaintformsentwithintherequiredtimeframetotheVillepintePoliceStationortheexhibitor'shometown(ifinMetropolitanFrance):
VILLEPINTE POLICE STATION
1/3,rueJeanFourgeaud–93420VILLEPINTE-FRANCE
Tél.:+33(0)149634610
BACKTOTHECONTENTS
USEFULINFORMATION
ACCESSBADGES
VERY IMPORTANT: COMPULSORY PASS-WEARING
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InordertobegrantedaccesstotheexhibitionHalls,all individuals must have been
issued an SILMOaccessbadge,whichmustbecustomizedonyouExhibitorAreaandbe
wornduringtheassembly,openinganddismantlingperiods.
Identity checkswilltakeplacearoundtheHalls.
Security equipmentsandthewearingofsafetyfootweariscompulsoryduringset-upand
dismantlingperiods.FailuretocomplyshallresultinaccesstotheHallsbeingdenied.
EXHIBITOR BADGE
TheexhibitorbadgegrantsaccesstotheExhibitionCentreduringtheassembly,openingand
dismantlingperiodsinaccordancewiththetimetablesthatfeatureontheexhibitortimetable.
(SeeExhibitorTimetabledocument–Clickhere).
• ExhibitorscandeclareandpersonalisetheirbadgesintheExhibitorArea.
• Thenumberofbadgesprovidediscalculatedautomaticallyaccordingtothesurfaceareaof
thestand,tothevalueoffourbadgesfor12,00sq.m.
• BadgesmustbeprintedfromyourExhibitorArea.
• Requestsforadditionalbadges,anorderisavailableinyourExhibitorArea.
ASSEMBLY/DISMANTLING BADGES
RegisteryourserviceprovidersinyourExhibitorAreasothattheycangeneratetheirassembly
anddismantlingBadge.
The assembly/dismantling badge grants access to the Exhibition Centre during the assembly
anddismantlingperiodsinaccordancewiththetimetablesthatfeatureonthebadge.
Badges are not valid during the exhibition opening period which runs from 23 to 26
September 2016.
BACKTOTHECONTENTS
USEFULINFORMATION
USEFULCONTACTS
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FOR FURTHER INFORMATION, CONTACT HOTLINE: +33 (0)1.40.68.23.00
Monday to Friday, 9.00 am – 6.00 pm
Accommodations
Architecture & decoration
(layout control)
B-NETWORK
DECOPLUS
LauraPACCHIONI
Tel:+33(0)158162010
E-mail: [email protected]
Website:http://silmo.b-network.com/
13, rue de Fourqueux 78100 St-Germain-Laye - France
Tél. : +33 (0)1 47 63 94 84 - Élisabeth TOUGARD
Catering on stand
AREAS a subsidiary
of ELIOR Group
Tel:+33(0)148633200
Website:www.elior-parcexpos.com
Catering on stand
HORETO
Tel:+33(0)148633345
E-mail:[email protected]:www.horeto.com
Catering on stand
(External suppliers declaration)
VIPARIS
MyriamMOTTIN
Tel.:+33(0)1406814 46
Complementary insurance
Copyrights
SIACI
SACEM
18,ruedeCourcelles
75008Paris-France
Tel:+33(0)144202981
Fax:+33(0)144202980
DélégationRégionaledeStGratien
16,avenueGabrielPéri-BP103
95210STGratien–France
Tel:+33(0)176767480
Website:www.sacem.fr/
French customs
INFO DOUANES SERVICE
FromFrance:0811204444(0.06€/mn)
Fromabroad:+33(0)172407850
Website:www.douane.gouv.fr/
Hanging & hoverhead power supply
Trusses & lights
VERSANT EVENEMENTS
Tél.:+33(0)148633251
Website:www.versantevenement.com:
GO TO YOUR EXHIBITORS AREA TO SEE THE COMPLETE LIST OF SERVICE PROVIDERS.
BACKTOTHECONTENTS
USEFULINFORMATION
USEFULCONTACTS
2/2
USEFUL CONTACTS (CONT.)
Hospital
HPS coordinator
Fire Prevention
Fireproofing
On-site access for people with
disabilities
Parc des Expositions
Personalized stand
Police station
VAT refound
HOPITAL INTERCOMMUNAL
ROBERT BALLANGER
SOCIÉTÉ D.O.T.
BdRobertBallanger
93602Aulnay-sous-Bois-France
Tel.:15or+33(0)148964444
81,ruedeParis
92100Boulogne-France
Tel:+33(0)146051785
Fax:+33(0)146057648
CABINET SÉCURITÉ
& INCENDIE AFS CONSEILS
AlainFRANCIONI
76,rueBaudin
93130Noisy-le-Sec-France
Tel:+33(0)141550721
Port:+33(0)670619511
GROUPEMENT NON FEU
37-39ruedeNeuilly–BP121
92582Clichy-France
Tel:+33(0)147563080
Fax:+33(0)147370620
Website:www.securofeu.com/
POINT INFO VIPARIS
LIVRAISON
DE MARCHANDISES
DECORAMA
COMMISSARIAT DE POLICE
TEVEA INTERNATIONAL
+33(0)614169384
SILMO
VIPARIS-ParcdesExpositions
Yourcompanyname,Hall/Stand
number
93420Villepinte-France
11,rueMauriceGunsbourg
94200Ivry/Seine-France
Contact:IngridTHORAVAL
Tel:+33(0)145152400
E-mail: [email protected]
1/3,ruedeFourgeaud
93420Villepinte-France
Tel.:+33(0)149634610
29-31rueSaintAugustin
75002Paris6-France
Tel:+33(0)142249696
Fax.:+33(0)142248923
Website:www.tevea-international.com
GO TO YOUR EXHIBITORS AREA TO SEE THE COMPLETE LIST OF SERVICE PROVIDERS.
BACKTOTHECONTENTS
USEFULINFORMATION
EXHIBITORSTIMETABLES
ASSEMBLY/OPENING/DISMANTLING
WORKING HOURS, SET UP, DISMANTLING, POWER SUPPLY
Exhibitors
schedule
Power supply
Tuesday 20 September
7:00am–8:00pm
-
Wednesday 21 September
7:30am–8:30pm
7:30am–8:30pm
Thursday 22 September
7:30am–midnight
7:30am–midnight
Friday 23 September
7:30am–7:00pm
7:30am–7:00pm
Saturday 24 September
8:00am–7:00pm
8:30am–7:00pm
Sunday 25 September
8:00am–7:00pm
8:30am–7:00pm
Monday 26 September
8:00am–6:30pm
8:30am–6:30pm
BareStands
ComexposiumNaço
Stand(2)
Monday 26 September
6:30pm–midnight
6:30pm–7:00pm
Barestands
Tuesday 27 September
7:00am–midnight
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Barestands
Wednesday 28 September
7:00am–2:00pm
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Dates
Set Up
Barestands
BareStands
ComexposiumNaço
Stand(1)
Dismantling
Opening
(1)
(2)
nd
ComexposiumNaçostanddeliverywillbemadeonThursday22 September2016from8:00am.
Storageandfurnitureshouldbeemptiedofcontentson26Septemberbetween6:30pmandmidnight
Advice:
To get power supply outside this hours, don’t forget to order 24 hours power
supply.
EXHIBITORS TIMETABLE DURING THE EXHIBITION
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ThehallsareaccessibletoExhibitorswithabadgefrom8:00am(7:30amonthefirstday
oftheexhibition).
Deliveriesduringtheexhibitionopeningperiodaretobemadebetween7:30amand8:30
am,failingwhichthevehiclemayberemoved.
BACKTOTHECONTENTS
USEFULINFORMATION
EXHIBITIONOPENINGHOURS
EXHIBITORSRECEPTIONDESKS
EXHIBITION OPENING HOURS
Dates
rd
Friday 23 September 2016
th
Saturday 24 September 2016
th
Sunday 25 September 2016
th
Monday 26 September 2016
Visitors opening hours
9:00 am – 6:30 pm
9:00 am – 6:30 pm
9:00 am – 6:30 pm
9:00 am – 6:30 pm
THE EXHIBITORS RECEPTION DESK ON SITE
•
ExhibitorsReceptionDeskswillbelocatedinthehall 6.
BACKTOTHECONTENTS
USEFULINFORMATION
HEALTHANDSAFETY
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ToreadtheHealth&Safetyregulations,checkthe'RegulationsandFormalities'section
FillinyourHealth&Safetycertificatedirectlyonlineinthe'MyForms'section
HEALTH AND SAFETY GUIDELINES
IHSPP: Individual Health & Safety Protection Plan.
ToenjoyaccesstotheexhibitionHalls,allindividualsmustbefittedwithanaccesspassforthe
SILMO(Exhibitorpass,Assembly/Dismantlingpass)andmustwearsafetyequipment,including
inparticularsafetyfootwear.
FailuretodososhallresultinaccesstotheExhibitionHallsbeingrefused.
IMPORTANT
TheHealth&Safetyguidelinesmustbesharedwithallofyoursub-contractorsavailableinyou
ExhibitorArea.
BACKTOTHECONTENTS
USEFULINFORMATION
CATERING
FOREXHIBITORS
SET AND PROVISIONAL CATERING
TheSILMOmakesrestaurantsavailabletoyouandyourclientsintheexhibitionHalls.
Barsarealsoavailable.
A list of the restaurants and bars open during the assembly and dismantling periods will be
availableontheshow'swebsite.
RECEPTIONS AND COCKTAIL RECEPTIONS
Theconcessionaireisatyourservicetoorganisereceptions:meals,buffets,cocktails.
All caterers are authorised to provide their services in the exhibition centre upon notifying
VIPARISandfinalisingatemporaryinterventioncontract.
For further details, contact:
Exhibition Centre Concessionaire
AREAS a subsidiary of ELIOR Group
Salesdepartment
Tel:+33(0)148633200
Website:www.eliance-parcexpos.com
HORETO TRAITEUR
Salesdepartment
Tel:+33(0)148633345
Website:www.horeto.com
External caterer declaration
VIPARIS
Concessiondepartment
MyriamMottin
Tel:+33(0)140681446
BACKTOTHECONTENTS
USEFULINFORMATION
CLEANING
VACATINGTHESTAND
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HALLS & STANDS CLEANING
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Halls,standsandaisleswillbecleanedeverymorningbeforeopeningoreveryevening
aftertheshowhasbeenclosedtovisitorsandExhibitors.
Dailycleaningisincludedinyourstandhire(excludingglasscabinets,partitionsand
washing)andthefinalpreparationcleaningofpartitionsandglasscabinetsthedaybefore
opening(onlyforfittedstand).
Thoroughcleaningofyourstandandglasscabinetsisessentialtodisplayyourproductsto
theirbestadvantagetocustomers.TheSILMOguaranteesthequalityofthisservice.
Cleaningisprohibitedduringtheshowopeninghours,asisplacingwasteandrubbishin
theaislesinthemorningsafter9:00am.
Please note:
Ifyou have booked a bare stand,dailycleaningofyourstandisincluded(withoutfinal
preparationcleaningofpartitionsandglasscabinetsthedaybeforeopening).
Ifyouhave booked a fitted stand,dailycleaningofyourstandisincluded(withfinal
preparationcleaningofpartitionsandglasscabinetsthedaybeforeopening).
SERVICES INCLUDED IN THE DAILY CLEANING OF YOUR STAND
Daily cleaning with vacuuming includes: vacuuming the floor including on upper levels,
emptying of ashtrays and waste paper bins, wiping furniture and furnishing objects within
reach,collectingandremovingproductionwaste.
Excluded from this service are: The cleaning of partitions and signs, cleaning exhibited
machinesandmaterials,cleaningglassanddisplaycabinets,theprovisionofskips,theremoval
of carpets and glue at the end of the exhibition (unless your carpet was ordered from the
SILMO).
Toordercleaningskips,check"MyStore"section.
BACKTOTHECONTENTS
USEFULINFORMATION
CLEANING
VACATINGTHESTAND
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DURING ASSEMBLY AND DISMANTLING
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ShowcleaningserviceprovidersareonhandattheExhibitordesksareaslocatedhalls6to
provideyouwithanestimateforsupplyingaskipforyourmaterialsandwaste/rubbish.
Allstands,materials,merchandiseandwasteofanykind(adhesives,carpeting,etc.)must
beremoved.
Theexhibitorundertakestoremoveandprocesstheirwasteincompliancewiththe
regulationsinforce.
Oncethedismantlingdeadlinehaspassed,theSILMOmaytakeanymeasuresitdeems
usefultoremovethematerialsandwastethatremainonthestandsiteattheexhibitor's
expense,riskandperil,aswellasmeasuresusefultodestroyingstructuresanddécorof
anykindwhichtheexhibitormayhavefailedtodismantle.
Tip:Ifyoucallupontheservicesofadecorator/designerforyourstand,makesurethatthe
quoteyouagreeuponincludeswasteremoval.
OPTIONAL SERVICES
Forbarestands,the final preparation cleaning the day before openingistoorderinyour
exhibitorspace.
Thisserviceincludestheremovalofemptypackagingandwaste,thecleaningofpartitions,
glasscabinetsandprovisionofbinliners.
Duringbuild-upanddismantlingperiods,weofferthelastcarriagearrangement(1.00m3)and
dumpsters(30.00m3)todisposeofyourwaste.
Orderyoursupplementaryservicesin ‘My Store’ section.
BACKTOTHECONTENTS
USEFULINFORMATION
MEETING/CONFERENCEROOMS
CONFERENCE AND MEETING ROOMS RENTAL
Conference/meetingroomsareavailabletohireduringthedurationoftheshow.
Ifyou'dliketoseeourroomhireoffers,pleasecontact:
SandrineQUESNOT
Tel.:+33(0)176771528
Thanktospecify:
• Dayandtimeofdesiredrental
• Numberofpeopleexpected
• Settingthedesiredroom(meeting,"U",...)
• Typeofeventyouwanttoorganize(pressconference,productpresentation,cocktails...)
• Specialneeds(audiovisual,cateringservice,...)
BACKTOTHECONTENTS
USEFULINFORMATION
HALLMONITORING
&STANDSECURITY
Toorderasecurityservice,checkthe"Practical info”section,list of suppliers.
HALL MONITORING
Generalsurveillanceoftheshowistheresponsibilityoftheorganiserandiscarriedoutinthe
verybestconditions,yetthisisanobligationofmeansandnotofresults.
The show's security company is aware of an increase in thefts and will ensure increased
surveillanceinthecommonareas.
Car parks are not monitored, objects of value inside vehicles must not be left out to ensure
theydonotattractinterest.
STAND SURVEILLANCE
Exhibitors who choose to use special surveillance for their stands are asked to inform the
organiserofthisfactbyprovidingalistofthepeoplewhowillbeinterveningonthestandas
wellasthenameandcontactdetailsofthechosensurveillancecompany.
Exhibitors are responsible for their own stands and must take all necessary precautions to
ensure their equipment is protected and removed in the evening upon closing if no
surveillancehasbeenputinplace.
ImportedgoodsmustbeclearedbytheCustomsServicebeforebeingplacedontheExhibitor's
stand.
Please note:Standstockroomsarenotsecurepremises.
THEFT PREVENTION
Duetoanincreaseintheftnotedduringtheassembly,openinganddismantlingperiods,some
basicrulesmustbeappliedbytheexhibitor:
• Donotleaveyourpersonalbelongingsout(wallets,handbags,bags,etc.),
• Donotleavemobilephonesunattended,
• Intheevening,tidyawayanyvaluableitems(computers,laptops,tablets)inalockable
unitortakethemhomewithyou,
• Duringtheassemblyanddismantlingperiods,onepersonmustcontinuouslybepresentat
thestand.
This person serves as your only guarantee against theft.
EXHIBITORSGUIDE
• Baresurface
• Prepstepsforyourfittedstand Naço
FITTINGS
• ComexposiumNaçostandbyMarceloJoulia
BACKTOTHECONTENTS
FITTINGS
BARESURFACE
1/3
YOU HAVE RESERVED A BARE SURFACE
•
Minimumsurfacearea>12.00s.qm.
Equipment included in your surface area hire includes:
• Demarcationofyoursurfaceareaonthefloor,
• Awoodenpartition(2.50mhigh)coveredwithbeigebrushedcottonfabric(exceptfor
islandstands),
• Astandsign,
• Dailystandcleaningincluding:binsemptied,floorvacuumed,countersandfurniture
wipeddown,
• Oneparkingpass(Onrequestviatheformoftheonlineshopbeforethe1stSeptember).
STAND LAYOUT PREP STEPS, BARE SURFACE
>
•
•
1st step: stand allocation
TheSILMOwillsendyouafloorplanforyoutoconsiderbeforeacceptingyoursite
offer.
Onceapproved,thisfloorplanwillallowyoutoplanforyourstandlayoutwiththe
decorator/designerofyourchoice.
2nd step: order any technical services (electric and internet connections, phone lines,
parking facilities, etc.)
FindallavailableservicesinyourExhibitorArea,under“MyStore”.
>
> 3rd step: checking your plan
Your stand's decoration and design plan must be submitted for approval by the show's
Architecture&Decorationdepartmentbefore 26th August 2016 to:
DECOPLUS
Élisabeth TOUGARD
For information on the details to be supplied, check the Architecture & Decoration
Regulations (in the regulations chapter of this guide, or on your Exhibitor Area, section
“Practicalinfo/Rules”).
> 4th step: your stand at the fair
Pleasechecktheassemblyschedule.Clickhere.
BACKTOTHECONTENTS
FITTINGS
BARESURFACE
2/3
MANDATORY: HEALTH & SAFETY NOTICE
(HSP:HealthandSafetyPlan).
•
•
•
•
TheHealthandSafetyNoticeshouldbecompletedbyExhibitors,andcanbefoundin
yourExhibitorAreaunder“MyForms”.
TheNoticemustbedistributedtoallsuppliersandsub-contractors.
YoumustbewearingaSILMOaccessbadge(Exhibitor/ServiceProviderBadge)aswell
aspropersafetyequipment(safetyboots,helmet,etc.)inordertoenterthehall.
Failuretomeettheseconditionswillresultinyoubeingrefusedentrytothehall.
TheHSPmustbevalidatedbeforereceivingauthorizationtoenterthehall.
ADDITIONAL SERVICES
SILMO provides a full range of services to improve the organization of your stand and to
optimize your presence at the fair. Details can be found in your Exhibitor Area, under “My
Store”.
HANGINGS AND OVERHEAD POWER SUPPLIES, TRUSSES AND LIGHTS
SILMOisavailabletosupportyoualongwithitspartnerVERSANT EVENEMENT,whichoffersa
total service package for setting up your presentation space. Its varied stock of display
structureswillmeetallyourrequirements.Fromthebiggestofspacestothemostelaborate,
VERSANTcanhelpyouateverystageofyourproject,fromadvicetoengineeringplans,your
choiceofstructures,lightingandmore.
Contact VERSANT EVENEMENT:
Tel.:+33(0)148633251
BACKTOTHECONTENTS
FITTINGS
BARESURFACE
3/3
ADDITIONAL SERVICES TO BE ORDERED BEFORE THE STAND IS FITTED:
•
•
•
•
•
•
Additionalfittings(carpet,technicalfloor,storageroom,partitions,lighting,etc.)
Furniture,
Refrigeratedfurniture,
Floraldecoration,
Video/Audiomaterial,
Coffeemachine,fridge.
Besuretoorderinadvanceasstockislimitedoncefittinghasbegun.
CLEANING/WASTE REMOVAL
During fitting and dismantling:
SILMOisavailableandmorethanhappytoprovideyouwithanestimatefordisposingofyour
equipmentandwastes.WeareatyourdisposalattheExhibitorsDesks.
Toorderclean-upskips,seeyourExhibitorArea,“MyStore”.
OTHERS ADDITIONAL SERVICES
Stand security, hostesses, caterer… in your Exhibitor Area, section “practical info, list of
suppliers”.
IMPORTANT
All stands, equipment, merchandise and waste (stickers, carpet, etc.) absolutely must be
removedbeforetheendofdismantling.
Ifyoudonotmakeuseoftheservicesprovidedbytheorganizer,thenyouareresponsiblefor
removinganddisposingofallproducts,inlinewithcurrentlegislation.
Oncethedismantlingdeadlineshavepassed,theOrganizermay,atthecostandliabilityofthe
Exhibitor,takeanymeasuresdeemedusefultodisposeoftheremainingequipmentandwaste
onthepitch,aswellasthedestructionofstructuresanddecorationofanykindthathavenot
beendismantled.
Recommendation
Ifyououtsourcedecoratorservices,besurethatyourquoteincludes“fitting”,“dismantling”,
andwasteremoval,andaddthemiftheyarenotfeaturedonthequote.
BACKTOTHECONTENTS
FITTINGS
PREPSTEPSFORYOUR
COMMEXPOSIUMNAÇOSTAND
STAND LAYOUT PREP STEPS FOR YOUR FITTED STAND
> Step 1: ordering your stand
SILMOwillsendyouaplanforyourstandbypostorbyemailforyourapproval.
> 2nd step: equipment approval included in your stand
ASILMOFittedStandadvisorwillcontactyoubyemailforyourapprovalaboutyourchoiceof
colour scheme, the positioning of your storage and sign, your choice of furniture, and the
variousservicesincludedwithyourstand.
> 3rd step: ordering add-on technical facilities and services
The SILMO fitted stand advisor will confirm all additional services required to organize your
stand,withacatalogueofoptions.
Additional services to be ordered before stand is fitted:
• Additionalfurnishings,refrigeration,flowers,
• Audio-visualequipment,officeequipment,etc.
Besuretoorderinadvanceasstockislimitedoncefittinghasbegun.
Ifyoubookadditionalservices,theymustbeorderedassoonaspossibleandcertainlybefore
thefair,inordertoguaranteethebestpossiblevarietyofranges,colourschemes,sizes,and
deliverydates.
Onsite,orderedserviceswillbeprovidedwhilestockslast.
Forsecuritystandproviders,hostesses,caterers,etc.consultthe"listofsuppliers":Clickhere.
> 4th step: Health and Safety
TheHealthandSafetyNoticemustbecompletedonyourExhibitorAreaunder“MyForms”.
>
5th step: delivery of your stand on Thursday 22nd September 2016
*Forallstandswithfreshproducts,remembertoorderapermanent24helectricitysupply,not
includedasstandard.
BACKTOTHECONTENTS
FITTINGS
COMEXPOSIUMNAÇOSTAND
1/2
ANEXCLUSIVESTANDBYMARCELLOJOULIA
YOU HAVE BOOKED COMEXPOSIUM NAÇO STAND
•
•
Surfacearea:from12,00sq.m.to36,00sq.m.maximum
Standoccupancystartdate:ThursdaySeptember22nd–8.00am
Non-bindingpicture
Carpet:tiles2colorsavailable(Bordeauxred),
Non-bindingpicture
Carpet:tiles2colorsavailable(Bordeauxred),
BACKTOTHECONTENTS
FITTINGS
COMEXPOSIUMNACOSTAND
ANEXCLUSIVESTANDBYMARCELLOJOULIA
2/2
Fittings includes:
• Carpet:tiles2colorsavailable(greyorBordeauxred),
• Whitepartitions(10cmthick/2.70mhigh),partitionsheadsinanodizedaluminum.
1mrecessfromtheaisles,
• 1sq.mstorageareaforstandsfrom12to24sq.m/2sq.mforstandsfrom24to36
sq.m,
• DigitalSign(tablet)withnameandstandnumberdisplayedonthepartitionhead,
• Backlitsignage,
• Lighting:walllightsingreymetal+LED(3for12sq.m),
• Powersupply:3kwfusedpowersupply(daytimeonly)locatedinthestorageroom,
1triplesocketincluded,1socketoneachstandside,
• Dailycleaning(includingafinalpreparationcleaningthedaybeforetheopening).
Example including furniture:
Exampleincludingwhitefurniture(tobeorderin“MyStore”)
EXHIBITORSGUIDE
REGULATIONS
&FORMALITIES
REGULATIONS
• Disabledaccessattheshow
• Architecture&decorationrules
• Fire&panicriskspreventionregulations
READOTHERREGULATIONSINYOUREXHIBITORAREA
• Standardtermsandconditionsofexhibitionfloor
spacelettingandstandequipment
• Generalrulesandregulationsgoverningexhibitions
• Tenantrisk/propertydamageinsurancepolicy
• Generaltermsandconditionsofsalefor
communicationtools
FORMALITIES
• Customs
• Exhibitorsafetyinstructions
• Usingforeignserviceproviders
• RefoundofFrenchVAT(TVA)
BACKTOTHECONTENTS
REGULATIONS
DISABLEDACCESS
ATTHESHOW
PREAMBULE
ACCESS TO STANDS ON UPPER FLOORS
The order of 1st August 2006 lays out the conditions for
applicationofarticlesR111-19toR111-9-3andR111-19-6
oftheBuildingandHabitationCodeconcerningtheaccessof
handicapped people in establishments for public use and
installations open to the public during their construction or
creation.
Generally the Halls, exhibition Halls, and installations in
exhibition centres meet the requirements of this order:
accessibility,toilets,carparking,etc.
Furthermore, regarding installations open to the public
during their creation, it is necessary to allow handicapped
people access to stands, conference or meeting rooms,
grandstands,orcateringareas.
In the shows organised by COMEXPOSIUM, the Security
Manager is responsible for ordering any measures required
andcarryingoutinspectionsatshows.
Thegeneralandspecificmeasuresapplicabletoinstallations
createdattradeshowsandexhibitionsaregivenhereafter:
ACCESS TO SINGLE-LEVEL STANDS
1)Whenthenumbersofgeneralpublichostedontheupper
floor does not exceed 50 people, the services on the upper
floormustbeequivalenttothegroundfloor.
• If this is not the case, and/or if the numbers of the public
hosted on the upper floor exceeds 50 people, the upper
floor will be accessible via a lift in compliance with the
standardNFEN81-70.Thisinstallationmustbeverifiedby
an organisation approved by the Ministry of the Interior
beforeitsuse.
2)Respecttheprovisionsofarticle7.1oftheaforementioned
order,regardingstaircases.
Widthof1.20mbetweenhandrails.
• Two continuous hand rails, extended at the top and the
bottom of the staircase, horizontally, returning on a
partitionorextendedbythelengthofthetreadofastep.
• Amaximumstepheightof16cmandaminimumtreadof
28cm–stepedgesincontrastingcolours
• 0.5mwidthtactilefootstripatthetopofthestairs.
• Respectthestaircasedesigngoodpractice:60cm<2H+T
<64cm(H=stepheight,T=streptread).
• Hand rails and safety rails must respect the standards
NFP01-12andNFP01-013.
FITTING OF ROOMS OR AREAS RECEIVING SEATED
MEMBERS OF THE PUBLIC (CONFERENCES, STANDS,
GRANDSTAND, ETC.)
Eachstand,areaopentothepublic,fittedwithafloorhigher
than2cmmustbeaccessibletoPeopleofReducedMobility
(PRM).
One or several ramps, of a minimum width of 90 cm, will
facilitate this access. Slopes will respect the following
percentages:
• 4%slopewithoutlimittothelengthofthepassageway
• 5%slopeonalengthoflessthan10m
• 8%slopeonalengthoflessthan2m
• 10%slopeonalengthoflessthan0.5m
Clearance of a radius of 1.5 m will be left free for
manoeuvringateachendoftheramp.
PATHWAYS
• Widthof1.4mminimum.
Areasreservedforwheelchairuserswillbeprovided.
These areas must be located outside of alleyways and
corridors and close to exits. The number will be calculated
enabling two places for the first 50 seats and one place per
additional50seats.
WELCOME AND INFORMATION DESKS
Welcomeandinformationdesksmustbeaccessibletopeople
usingawheelchair.
• Height80cm,agapof30cmdepthonaheightof70cm,
enablingspaceforknees.
BACKTOTHECONTENTS
REGULATIONS
ARCHITECTURE
&DECORATIONRULES
IMPORTANT
The SILMO Architectural Regulations cover the stand fittingout and construction rules which have been set out to
guarantee the proper operation of the exhibition as well as
optimumvisitcomfort.
No agreement made between exhibitors will be authorized,
only the Organizer are entitled to grant dispensation upon
submissionofawrittenrequest
In order to avoid disputes, it is mandatory to submit the
th
standlayoutplanforapprovalbyAugust 26 , 2016.
Thestandlayoutplanmustnecessarilyincludethefollowing
elements:
• Planviewincludingscaleanddimensions;
• Elevationviewincludingscale,dimensions,andheights
ofprojectedvolumes.
AnyprojectthatwillnotcomplywiththeRegulationswillbe
rejected, and any stand that would be erected without the
approval of the following architectural firm would be
dismantledattheexhibitor'sexpense.
DECOPLUS
Mme Élisabeth TOUGARD
13, rue de Fourqueux
78100 SAINT-GERMAIN-EN-LAYE
Your space must be restored to its original condition. An
outgoing inventory of fixtures will be requested; it will be
issued by the exhibition's technical support office on
completionofthestanddismantling.
All waste materials (e.g. carpeting, adhesives) must be
removed. Otherwise COMEXPOSIUM will charge you a
packagedependingonthesurfaceofyourboothis:
• Boothlessthanabout99,00sq.m=1000,00€,
• Boothbetween100,00sq.mand199,00sq.m=2000,00€,
• Boothfrom200,00sq.m=3000,00€
Anydamagereportedonstanddismantlingwillbechargedto
theexhibitorwhoisliableforthedamage.
The exhibitor is personally responsible for his suppliers, i.e.
decorators,installers,contractors.
1- HALL FLOOR, PILLARS AND WALLS
Itisstrictlyforbiddentodrill,screw,nailorembedthewalls,
claddingpanels,pillarsandfloorsofthehalls,inparticularto
anchorexhibitedmachines.
Afixedpriceof€300excl.VATperholewillbechargedtothe
exhibitor in case of non-compliance with these instructions.
Furthermore,itisforbiddentopaintormarkthewalls,pillars
andfloorofthehalls.
1/2
2- STAND INSTALLATION AND DISPLAY OF
EXHIBITS
Exhibitsondisplaymustnotdisturbnordamageneighbouring
stands. Equipment and machinery must not project beyond
thestandboundaries.
3- SOUND PRESENTATIONS
Exhibitors who wish to use sound equipment on their stands
mustcomplywiththefollowingrules:
Thesoundpowerreflectedbythedecorationorpresentation
items shall not exceed 80 dB(A) – when measured within a
2.50metreareasurroundingthestand.Theruleslaiddownfor
the use of sound equipment on stands are intended to
minimizeinconveniencetoneighbouringstands.
Moreover, for playing music or organizing musical
presentations on your stand, you must pay fees before the
exhibitionopeningtotheFrenchmusicrightsbody:--
SACEM
16,avenueGabrielPéri
95210SAINTGRATIEN-FRANCE
Tel.:+33(0)139341910
Please comply with the above sound level without exception
and even for a short time. Continuous and severe inspection
will be carried out to ensure that these rules are strictly
observed.
The organizer reserves the right to take all appropriate
measures to stop any sound presentation performed in
violationoftheaboverules.
4- ELECTRICAL INSTALLATIONS ON STANDS
Forobvioussafetyreasons,itisstrictlyforbiddentousetheprivate
installations of the exhibition centre (e.g. hall ducts, water ducts)
forlayingelectricalcablestothestands.
5- STAND CONSTRUCTION
Maximum height for stand decoration: 4.00m
Structures,decorationitemsandsigns(standsign,advertising
panels and balloons) must not be higher than 4.00 m above
thebuildingfloor.
Nosetbackisrequiredfromadjoiningstandsandfromaisles.
ATTENTION: Office backsides, decoration items and panels
facingneighbouringstands(from2.40mto4.00mhigh)must
be smooth, plain, painted in neutral colours, and must not
includeanysignsoradvertisements.
Electricalcablesmustnotbevisible.
Allowedfloorloading:35tonnesor13tonnesperaxle.
Overload:5tonnes/sq.m.
Resistancetopuncture:6.5tonnesmaxiper10sq.cm.
BACKTOTHECONTENTS
REGULATIONS
ARCHITECTURE
&DECORATIONRULES
Stand enclosing:
Entirelyenclosedstandsareprohibited.
Anopeningofatleastonethirdofthestandperimetermust
beprovided.
Stand on your project we will find through openings in
compliancewithfiresafetyregulations(seeregulationsforfire
safetyofexhibitor'sguide).
6- DOUBLE-DECK STANDS
Double-deckconstructionsinhallsareauthorizedsubjectto
theexpressapprovaloftheOrganizer,andprovidedtheir
floorsurfaceisatleast250,00sq.mandtheyarelocated
alonghallperipherywalls.
7- SIGN
Anoffercombiningsignsandkakemonosisproposedto
exhibitorswithastandsurfaceareaof120,00sq.mandabove.
Thesesignsandkakemonosaremanufacturedandinstalledby
theOrganizer.
Theywillbeplacedat6,00mabovethebuildingfloor.
8- LIGHTING BRIDGES
Lightingbridgeswillbeauthorizedataheightof4.50mabove
thebuildingfloor.
Theyshallincludenosignsanddonotneedtobesetback
fromadjacentstandsandaisles.
Gobosshallbeconfinedtoyourstandsurfacearea,light
sweepingshallnotbeauthorizedoutsideyourstandlimits.
Flashinglightsandbeaconsareprohibited.
COMEXPOSIUM accompanies you with his VERSANT partner
Ofthecatcherinthehighlight,VERSANTrealizeaglobal
serviceforthedirectionofyourspace.
Hisstockofscenicstructurevariedallowstoanswerallyour
demands.
Ofthesmallestsurfaceinthemostelaborate,VERSANT
accompaniesyouinallthestagesofyourproject:advice,
studiestechniques,choiceofthestructures,highlight…
To contactVERSANT EVENEMENT:
Tel.:+33(0)148633251
2/2
10- HANGING FROM THE FRAMEWORK
Hanging operations from the hall framework must be carried
out exclusively by the technical services of the exhibition
centre. Requests must be submitted directly to the SILMO
platform(http://services.silmoparis.com).
In all cases, suspended elements must comply with the
exhibition'sdecorationrules.
Theslingingpointshallbecontrolledatamaximumheightof
4.80m.
11- LEAFLETS AND MUSIC
Unlessacommercialagreementhasbeenspecificallyreached,
it is strictly forbidden to distribute leaflets, handouts, etc.
outsidethestands,includingintheareasaroundthehalls(i.e.
check-ingallery,carparks,frontsquare).
12- MACHINERY
OPERATION
AND
EQUIPMENT
IN
All machines and equipment shown in operation during the
exhibition must be declared to the exhibition Organizer,
otherwisetheywillhavetoceaseoperation.Allpresentations
anddemonstrationsshallbecarriedoutundertheexhibitor's
fullresponsibility.Aprotectedareashallbeprovidedtoensure
thatthepubliciskeptataminimumdistanceof1.00mfrom
operating machines. This distance may be increased
depending on the exhibit's features. Only machines and
equipment approved by the Safety Commission as complying
with the regulations will be allowed to be exhibited in
operation
13- ACCESSIBILITY FOR PERSONS WITH
REDUCED MOBILITY
Accordingtotheapplicableregulations,whenthestand
floorboardheightisgreaterthan2.00cm,arampisrequired
toprovideaccessforpeoplewithreducedmobility.Access
rampsarenotpermittedtoprojectintoaisles.
Accessrampsshallbeatleast0.90mwidewithslopes
between2%and5%.
9- PILLAR COVERING
Maximum height 4.00 m from the floor.
Coveringmaterialscanrestonthepillar,butmustbekept
awayor,atleast,isolatedwithasoftmaterial(e.g.felt,soft
board)placedatcontactpoints.
BACKTOTHECONTENTS
REGULATIONS
FIRE&PANICRISK
PREVENTIONREGULATIONS
1. OVERVIEW
Safetyrulesregardingrisksoffireandpanicinestablishments
opentothepublichavebeenestablishedbytheOrderdated
th
June 25 , 1980 (general provisions). The Order dated
th
November 18 , 1987 sets forth the specific provisions
applicabletoexhibitionHalls.
Thetextbelowisexcerptedfromsaidregulationsinorderto
facilitateunderstanding.
TheSafetyBoardisquitesevereregardingstandconstruction
(stability, construction and decoration materials, electrical
installations, etc.). The decisions made during Safety Board
inspections, the day before or the morning the event opens
must be immediately implemented. Stand installation must
becompletedforSafetyBoardinspections.
The exhibitor (or his representative) must be present at the
standandbepreparedtoprovideflammabilityreportsforall
materials used. Non-compliance with this rule may lead to
theremovalofsuchmaterialsoraprohibitiononopeningthe
standtothepublic.
All large projects (> 40 m²) must be submitted to the trade
show’s Safety Supervisor for approval. Drawings and
technicalinformationmustbesubmittedtotheorganizerat
leastonemonthbeforethetradeshowopens.
During the assembly period, the Safety Supervisor shall
monitor application of the safety rules indicated
hereinafter. Moreover, all information regarding fire safety
may be obtained by calling:
AFS Conseils et Sécurité
M.AlainFRANCIONI
76,rueBaudin–93130NOISYLESEC
Tél.:+33(0)670619511-Fax:+33(0)141550721
FIRE SAFETY RATINGS FOR MATERIALS (Decree of 30 June
1983): In France, there are 5 categories of fire ratings (given
here with their rough equivalents): M0 (A2), M1 (A2-B), M2
(C), M3 (D) and M4 (E except Ed2). M0 is an incombustible
material.
2. STANDS FITTING-OUT
2.1 – Stand framework and partitions – Large furniture
All materials classed M0, M1, M2, and M3(1) shall be
permitted for stand framework and partition construction
and for building large furnishing (crates, counters, display
stands,separationscreens,etc.)
Conventional classification for wooden materials (Order
th
datedJune30 ,1983)
Thefollowingshallbedeemedtohavethecharacteristicsof
M3classmaterials:
• solidnon-resinouswoodwhosethicknessisgreaterthanor
equalto14mm,
• solid resinous wood whose thickness is greater than or
equalto18mm,
1/8
• wood-derivative panels (plywood, lath, fibreboard,
particleboard) whose thickness is greater than or equal to
18mm.
N.B.: It is absolutely prohibited to place any facilities above
the alleyways (structure or fascia band, bridge, etc.)
2.2 - Surfacing Materials
2.2.1 - Wall Surfacing
Wallsurfacing(naturaltextilesorplastics)mustbecomposed
ofM0,M1,orM2(1)classmaterials.Theymaybestretched
or attached with clips. Various very thin (1 mm max.)
surfacing (fabric, paper, plastic films) may be used bonded
directly on M0, M1, M2, or M3 material support surfaces.
However,embossedorreliefpapermustbebondeddirectly
to M0 materials only. Exhibited materials may be presented
inthestandswithoutrequiredfire-reactiontesting.
Nevertheless, if said materials are used for decorating
partitions or fake ceilings, and if they represent more than
20% of the total surface of said elements, the provisions
contained in the preceding paragraphs shall apply to them.
However,saidprovisionsshallnotapplytotradeshowsand
stands specifically for interior decoration in which textiles
andwallsurfacingarepresented.
(1)Ormadesobyfireproofing
2.2.2 - Curtains - Wall Hangings - Sheer Curtains
Curtains, wall hangings, and sheer curtains may be freehangingiftheyareclassM0,M1,orM2.Theyare,however,
prohibitedonstandentranceandexitdoors,butauthorized
oncabindoors.
2.2.3 - Paints and Varnishes
Paints and varnishes are strictly prohibited if they are
deemedflammable(e.g.nitrocelluloseorglycerophtalic)
2.2.4 - Floor, Podium, Stage, and Tier Surfacing
FloorsurfacingmustbecomposedofM4classmaterialsand
solidly attached. Surfacing, whether horizontal or not, of
podiums,stages,andtiershigherthan0.3mandtotalsurface
area greater than 20 s.qm must be constructed of M3 class
materials.Iftheirtotalsurfaceareaislessthanorequalto20
m²saidsurfacingmaybeconstructedinM4classmaterials.
N.B.: for M3 or M4 class carpets on wood, factor in the
attachment method. Fire reaction testing data must include
the statement: “Valid for stretched laying on M3 class
supports.”
2.3 - Decorative Elements
2.3.1 - Free-Hanging Elements
Decorative elements or free-hanging decor panels
(advertising panels with a surface area greater than 0.5 m²,
garlands, light decorative items, etc.) must be composed of
M0orM1classmaterials.
Theuseofsignsandadvertisingcontainingwhitelettersona
green background is strictly prohibited, as said colours are
exclusivelyreservedforindicatingexitsandemergencyexits.
BACKTOTHECONTENTS
REGULATIONS
FIRE&PANICRISK
2.3.2 - Floral Decorations
Floraldecorationsandsyntheticmaterialsmustbelimited.If
not, said decorations must be produced using M2 class
materials. The present provisions shall not apply to trade
showsandstandsspecifictofloralactivities
N.B.: For natural plants, give preference to the use of peat
humuswhichmustbekeptdampatalltimes.
2.3.3 - Furniture
There are no requirements for common furniture (chairs,
tables, desks, etc.). However, crates, counters, shelving, etc.
mustbecomposedofM3(1)materials.
2.4 - Canopies - Ceilings - Suspended Ceilings
Standswithceilings,suspendedceilings,orfullcanopiesmust
have a covered surface area less than 300 m². Should the
coveredsurfaceareabegreaterthan50m²,theappropriate
fire suppression systems manned continuously by at least
one safety agent must be provided during times when the
publicispresent.
2.4.1- Canopies
Canopiesshallbeauthorizedunderthefollowingconditions:
• in establishments protected by an automatic water based
fire suppression system (2), the canopies must be
composedofM0,M1,orM2(1)materials,
• in establishments not protected by an automatic water
basedfiresuppressionsystem,theymustbecomposedof
M0orM1classmaterials.
In addition, they must have an effective hanging system
preventing them from falling and be supported by a system
ofcrosswireswithamaximummeshsizeof1m².Inallcases,
ceiling and suspended ceiling suspension and attachment
mustuseM0classmaterials.Wheninsulationisplacedinthe
ceilingorsuspendedceilingplenum,itmustbecomposedof
M1classmaterials.
2.4.2 - Ceilings and Suspended Ceilings
CeilingsandsuspendedceilingsmustbecomposedofM0or
M1classmaterials.
Nevertheless, 25% of the total surface area of ceilings and
suspended ceilings may be composed of M2 class materials.
Lighting fixtures and accessories shall be included in said
percentage. Moreover, should the ceiling and suspended
ceiling component elements be perforated or netted, they
may be composed of M2 class materials where the solid
surface is less than 50% of the total surface area of such
ceilingsandsuspendedceilings.
2.5 – Handicapped Person Access
Installing a floor pan on the ground whose thickness is
greater than 7 mm requires it to be fitted around its entire
perimeter with a slope whose depth shall be equal to twice
itsheight(i.e.:fora2cmthickfloorpan,theslopeshallhave
a 4 cm depth). This point shall constitute dispense for the
creationofanambulantdisabledpersons’entranceforfloor
pansupto4cmthick.Beyondthisthickness,inaddition,all
floors where the public may go must include an integrated
ambulantdisabledpersonsramp,whichmaynot
2/8
impingeuponthetravelcircuits.Itmustbe0.9mwidewitha
slopebetween2%and5%.
2.6 – Fireproofing
Proof of fire reaction classification for the materials used in
the exhibition Halls must be provided upon request to the
Safety Supervisor in the form of labels, reports, and
certificates.
Surfacingandmaterialsfulfillingthesafetyrequirementsare
availableforpurchasefromspecializedmerchantswhomust
providecertificatescorrespondingtomaterialclassification.
Toobtainalistofsuchmerchants,contact:
GROUPEMENT NON FEU
37-39,ruedeNeuilly
BP249,92113Clichy(Tel.:+33(0)147563081)
(2)ThisisthecaseofHalls5and6attheParcd’ExpositonsdeParisNordVillepinte
N.B.: Fireproofing may only be applied to wooden panels or
natural fabrics or those with a significant proportion of
natural fibres. It is not possible for synthetic fabrics or
plastics.
VERY IMPORTANT:
Original foreign reports may not be used. Only reports from
approved French laboratories shall be accepted (Euroclass
classification table at the end of the present rules)
2.7 – Exterior Stands and Marquees, Tents, and Structures
AnybuildingorconstructionslocatedoutsidetheHallsmust
have a case file indicating site location, dimensioned
drawings of the construction with surface area, number of
levels,etc.
This file must be submitted for approval to the Security
Supervisoratleasttwomonthsbeforetheevent.
In some cases, smoke evacuation, verification of assemblysolidity-stability,andaverificationofelectricalfacilitiesbyan
approvedbodymayberequested.
Marquee, tent, structure definition: A closed, itinerant
establishmentwithaflexiblecover,forvarioususes.
This type of establishment must have an attestation of
conformity delivered by a Marquee, Tent, and Structure
Verification Office. Contact the Security Supervisor ((M.
Alain Francioni, Cabinet AFS conseils & sécurité)) for
information regarding the steps to take.
3 – ELECTRICITY
3.1 - Electrical Facilities
The electrical facilities for each stand must be integrally
protected against surcharges and ground faults. All metal
grounds must be interconnected and connected to the
stand’selectricalswitchboardground.Electricalconnections
must be made inside connection housings. Electricity cut-off
systemsmustbecontinuouslyaccessibletostandstaff.
BACKTOTHECONTENTS
REGULATIONS
FIRE&PANICRISK
3.2 - Electrical Equipment
3.2.1 - Electric Wiring
Electric wiring must be insulated for a minimum of 500 V,
which prohibits the use of H-03-VHH (scindex) wiring. Use
only wiring for which each conductor has its own protective
sheath, with all conductors housed in a single protective
sheath.
3.2.2 – Conductors
Theuseofconductorswithacross-sectionlessthan1.5mm²
isprohibited.
3.2.3 - Electric Devices
Class 0 (3) electric devices must be protected by nominal
differentialcurrentsystemsofatleast30MA.
Class I (3) electric devices must be connected to the
protectiveconductorintheirsupplyline.
ForClassII(3)electricdevices,thosebearingthesymbolare
recommended.
3.2.4 - Multi-sockets
Only fixed-based multi-sockets or adapters are allowed
(mouldedmulti-sockets)
3.2.5 - Halogen bulbs (EN 60598 standard)
Lightingfixturescontaininghalogenbulbsmustbe:
• placedataheightofatleast2.25m,
• kept away from flammable materials (at least 0.5 m from
woodandotherdecorativematerials),
• solidlyattached,
• fitted with safety screens (glass or fine mesh) providing
protectionagainsttheeffectsofexplodingblubs.
3.2.6 - High-Voltage Lighted Signs
High-voltagelightedsignswithinreachofthepublicorstand
staff must be protected, in particular the electrodes, by a
screenofM3classmaterialorbetter.Thecut-offswitchmust
beindicatedandtransformersplacedinaspotthatdoesnot
pose a danger to people. Their presence may be indicated
withasign“Danger,HighVoltage.”
(3)asdefinedinstandardNFC20-030
4 - CLOSED STANDS - ROOMS SETUP IN THE
HALLS
4.1 - Closed Stands
Some Exhibitors may prefer to be isolated in closed stands.
Such stands must comply with decoration rules on page 23
Article 5 and must have direct exits to travel ways. Their
numberandsizeshallbebasedonstandsurfacearea,i.e.:
• Lessthan20m²:one0.9mexit
• from20to50m²:2exits,one0.9m,theother0.6m
• from51to100m²:eithertwo0.9mexitsor2exits,one1.4
m,theother0.6m
• from101to200m²:eithertwoexits,one1.4m,theother
0.9m,orthree0.9mexits
Exits must be evenly distributed (1 every 6 m) and on
oppositessidesifpossible.Eachofthemmustbeindicated
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with an “Exit” sign in clearly visible white letters on a green
background.Ifthestandisclosedwithdoors,theymustopen
outwards,withnolockingsystem,andwithoutswinginginto
traffic.
4.2 - Rooms Setup in the Halls
Independently of surfaces reserved for exhibition, meeting
rooms, restaurants, movie theatres, or presentation rooms
withstagesortiers,etc.maybesetup.
Platformsandtiersforstandingmusthavearesistanceof600
kilos per m². Platforms and tiers with seats must have a
resistanceof400kilosperm².
Stairsaccessingtiersmusthaveaheightofatleast0.1mand
at most 0.2 m with a going of at least 0.2 m. In this case
flightsofstairsarelimitedto10andnosealignmentmustnot
exceed45°.
As each case is specific, a detailed drawing must be
submitted to the Safety Supervisor who shall define the
measurestobeapplied.
5 – RAISED LEVELS
5.1 - General Remarks
In accordance with standard NF P 06-001, raised level
facilitiesmustbesufficientlysolidtoresistweightsof:
• forlevelsoflessthan50m²surfacearea:250kilosperm²,
• forlevelsof50m²andover:350kilosperm².
Undernocircumstancesmayraisedlevelsbecovered.
N.B.: The method for calculating weights or floor resistance
certification must be submitted to the trade show Safety
Supervisor during the assembly period.
Inaddition,acertificatefromanapprovedorganizationmust
certifystandstability.
Inaddition,anapprovedorganizationmustverifythestability
ofallraisedlevels.
Piercing resistance must not be greater than that permitted
in the relevant site. Each stand may only have one raised
level. Its surface area must be less than 300 m². Each stand
must be fitted with fire suppression systems, i.e.: a water
sprayextinguisher,placedatthebottomofeachstairwayand
a CO2 extinguisher located near the electrical switchboard.
Should the raised level be greater than 50 m², the
appropriate supplemental fire suppression means must be
manned by at least one safety agent at all times when the
publicispresent.
5.2 – Entrances and Exits
Raised levels must be served by evenly distributed stairs,
whosenumberandwidthshallbebasedonthesurfacearea
ofsaidlevels,i.e.:
• upto19m²:one0.9mstairway,
• from20to50m²:2stairways:one0.9m,theother0.6m,
• from 51 to 100 m²: either two 0.9 stairways, or two
stairwaysone1.4mandtheother0.6m,
• from 101 to 200 m²: 2 stairways, one 1.4 m, the other
0.9m,
• from201to300m²:two1.4mstairways.
BACKTOTHECONTENTS
REGULATIONS
FIRE&PANICRISK
Onlystairwaysseparatedbyatleast5metresshallbetaken
into account. Exits must be indicated with an “Exit” sign in
clearlyvisiblewhitelettersonagreenbackground.
5.3 – Straight Stairs
Straightstairsforpubliccirculationmustbeconstructedsuch
thatthestepscomplywithprofessionalstandardsandflights
havenomorethan25steps.Insofaraspossible,flightsmust
be in opposite directions. Step height must be between at
least13cmand17cmatmost;widthmustbeatleast28cm
and36cmatmost.Stepheightandwidthmustberelatedas
follows: 0.6 m < 2 H + G < 0.64 m. Said heights and widths
must be regular in the same flight, although this is not
required for the first step. Landings must be of the same
width as the stairs; for fights in the same direction, landing
length must be greater than one metre. Stairways whose
widthisatleastonepassageunitwidemusthaveahandrail
(passage unit = 0.9 m) Those whose width is two passage
unitsorgreatermusthaveahandrailoneachside.
5.4 – Spiral Stairs
Normal or supplementary spiral stairs must have a
continuouscurve,withoutlandingsotherthanatfloors.Step
going and height in the stride line, 0.6 m from the core or
central gap, must comply with professional standards as
indicatedintheprecedingArticle.
Moreover,stepexteriorgoingmustbelessthan0.42m.
For stairs with a single passage unit, the handrail must be
locatedontheouteredge.
5.5 - Stairs with Straight and Spiral Sections
In so far as a stairway complies, in its various straight and
spiral sections, with the professional standards defined in
paragraphs 5.3 and 5.4 hereinabove, said stairway shall be
deemed in compliance with regulations and may be used in
establishmentsopentothepublic.
5.6 - Guardrails and Stairway Ramps
InaccordancewithstandardsNFP01-012andNFP01-013,
guardrailsmustresistthrustof100kilosperlinearmetre.
Glass panels used as protection must be reinforced or ply
glass.Socalled“securit”glassisprohibited.
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6 - LIQUEFIED GASES
Bottlesofgas,butaneorpropane,shallbealloweduptoone
13 kilo bottle at most for every 10 m² of stand with a
maximum of six per stand. The following measures must be
taken:
There must be at least 5 metres of space between two
bottles, unless they are separated by a rigid, noncombustible,1cmthickscreen.
No bottle, empty or full, must remain within the exhibition
hallifitisnotconnectedtoaworkingline.
Bottles must be connected to the device by a standardcompliantflexiblehose.
Suchhosesmust:
• bereplacedattheirexpirationdate,
• be appropriate in connector diameter and fitted with
clampingcollars,
• notexceed2metresinlength,
• be inspectable for their entire length and move freely
withoutclamping,
• not be reachable by burner flames or by combustion
products.
BACKTOTHECONTENTS
REGULATIONS
FIRE&PANICRISK
6.2 - Device Supply
If,exceptionally,abottleistosupplyseveraldevices,tubing
must be made of metal (copper or steel). Using solder for
connectionsisprohibited.
Bottlesmustalwaysbeplaceduprightandthecut-offvalve
must remain accessible in all circumstances. All closed-in
areas where they are stored must include, on the top and
bottom,airventsplacedsoasnottobeblockedbyawall,
furniture,oraneighbouringdevice.
6.3 - Installing Cooking Equipment
In addition to the abovementioned rules, the following
measuresmustbetaken:
• The floor (or table) supporting the cooking equipment
must be composed of non-combustible material or
surfacedwithM0materials.
• Cooking equipment must be kept at an appropriate
distancefromanycombustiblematerialandbeinstalled
soastopreventanyfiredanger.
• Ifsuchdevicesarelocatednearapartition,M0surfacing
mustbeprovideduptoaheightofonemetrebesidethe
device.
• Hood vents must be installed above devices producing
emanationsorcondensation.
• Electricitymetresmustbeatleastonemetrefromwater
faucets.
Each facility must:
- have safety instructions (steps to take in case of fire,
numbersforemergencyservices...)
-befittedwithoneormoreextinguishers.
7 - OPERATING EQUIPMENT - INTERNAL
COMBUSTION ENGINES
Every machine presented in operation during the trade
show must be declared beforehand, at least one month
before the event opens. Only installations that have been
declaredmaybeauthorized.
Allequipmentmustbecorrectlystabilizedtoavoidrisksof
overturning. All protective measures must be fully
completedwhentheSafetyBoardpassesforinspection.A
person in a position of authority must be present at the
standatthistime.
No machine may be started or presented operational
without qualified personnel present at the stand. All
presentations and demonstrations shall be conducted
undertheExhibitor’ssoleresponsibility.
The electrical power supply shall be suspended, at the
relevantexhibitor’sexpense,toanystandwheremachines
inoperation
presentadangertothepublicandforwhichnomeasures
havebeentakentoeliminatethem.
7.1 - Equipment Presented in Operation at a Permanent
Station
Equipment presented in operation at a permanent station
must include appropriate permanent screens or casings,
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preventingthepublicfromaccessingdangerousparts,orbe
placed such that the dangerous parts are kept away from
thepublic,andattheleast,atadistanceofonemetrefrom
trafficcircuits.
7.2 - Equipment Presented in Movement
Where equipment is presented in movement, a protected
areamustbesetasidesothatthepublicmaynotapproach
closer than one meter - said distance may be increased
given the characteristics of the equipment presented.
Theseprovisionsshallbevalidforallstands,includingthose
intheopenair.
7.3 - Equipment with Hydraulic Cylinders
If equipment with hydraulic cylinders is exposed in
stationary extended position, hydraulic safeties must be
supplemented by a mechanical system preventing any
unexpectedretraction.
7.4 - Internal Combustion Engines
Approval for the use of internal combustion engines must
berequestedbeforehandatleast30daysbeforetheevent
opens.Suchrequest,onplainpaper(tobeattachedtothe
declarationforthemachineordeviceinoperationincluded
in the appendix), must specify the type and daily quantity
of fuel used and be accompanied by the device’s
descriptiveleaflet,andadrawingofthedevice’sinstallation
onthestand.
No device of this type may be started if the authorization
requestwasnotsubmittedontime.
WARNING: in any case, combustion gases must be
evacuated outside the Halls.
8 - FLAMMABLE LIQUIDS
The use of flammable liquids shall be limited to the
followingquantitiesperstand:
• 10litresofcategory2flammableliquidsforevery10m²
ofstand,withamaximumof80litres,
• 5 litres of category 1 flammable liquids. The use of
particularly flammable liquids (carbon disulphide,
ethylene oxide, etc.) is prohibited. The following
measuresmustbetaken:
• placeareceptacleunderthetanksorcontainerscapable
ofholdingalltheliquid,
• refillthedeviceoutsidethepresenceofthepublic,
placetheappropriateextinguishersnearby.
8.2 - Exhibiting Automobiles inside the Halls
Exhibitingautomobilesorothervehiclesshallbepermitted
within the Halls if they have a direct relationship to the
exhibition. Installing “stand” semi-trailers or similar is
prohibited. The gas tanks for motors presented stopped
must be empty or fitted with locked caps. Accumulator
battery terminals must be protected so as to be
inaccessible.
BACKTOTHECONTENTS
REGULATIONS
FIRE&PANICRISK
8.3 - Presenting Flammable Products
All containers for flammable liquids presented on the
stands (paint or varnish cans, bottles, aerosol cans, etc.)
mustbeemptyexceptforafewsamplesinlimitedquantity
fordemonstrations.
8.4 – Prohibited Materials, Products, Gases
Air, nitrogen, and carbon dioxide gas bottles shall be
permittedwithoutrestriction.
8.4.1 – The following shall be prohibited in the exhibition
Halls (pursuant to Article T45 of the safety regulations)
distributingsamplesorproductscontainingflammablegas;
• balloonsinflatedwithflammableortoxicgas;
• celluloiditems;
• thepresenceofpyrotechnicsorexplosives;
• thepresenceofethyleneoxide,carbondisulphide,ethyl
ether,oracetone.
8.4.2 – The use of acetylene, oxygen, hydrogen, or a gas
presenting the same risks is prohibited, unless a specific
waiver is granted by the appropriate administrative
authority (Prefecture, Safety Board).
ContacttheSafetySupervisor
AFS Conseils et Sécurité
M.AlainFRANCIONI
76,rueBaudin–93130NOISYLESEC
Tél.:+33(0)670619511-Fax:+33(0)141550721
at least one month before the start of the event for the
requiredregulatoryadministrativeprocedure.
WARNING: storage of empty of full bottles shall not be
tolerated within the Halls.
8.5 – Smoke Production
Approval for the use of smoke machines to create fog or
lightingeffectsmustberequestedfromtheadministrative
authority (Prefecture, Safety Board) at least one month
beforethestartoftheevent.ContacttheSafetySupervisor
for information regarding the required administrative
procedures regarding this request. Such request, on plain
paper(tobeattachedtothedeclarationforthemachineor
deviceinoperationincludedintheappendix),mustspecify
the type and daily quantity of gas used, and be
accompanied by the device’s descriptive leaflet and a
drawingofthedevice’sinstallationonthestand.Nodevice
ofthistypemaybestartediftheauthorizationrequestwas
notsubmittedontime.
9 - RADIOACTIVE SUBSTANCES - X-RAYS
9.1 - Radioactive Substances
Authorization to present radioactive substances on exhibit
standsmayonlybegrantedfordemonstratingdevicesand
wheresubstanceradioactivityislessthan:
6/8
• 37 kilobecquerels (1 microcurie) for those composed of
GroupI(4)radioelements,
• 370 kilobecquerels (10 microcuries) for those composed
ofGroupII(4)radioelements,
• 3,700 kilobecquerels (100 microcuries) for those
composedofGroupIII(4)radioelements.
• Waivers may be granted for the use of substances with
higheractivitysubjecttothefollowingmeasures:
• radioactivesubstancesmustbeeffectivelyprotected,
• their presence must be indicated using the ionisation
radiationschematicsdefinedinstandardNFM60-101,as
wellastheirtypeandradioactivity,
• their removal by the public must be made materially
impossibleeitherbyattachmenttoadevicerequiringthe
useofatooltoremoveorbydistance,
• theymustbeunderconstantsurveillancebyoneormore
Exhibitors designated by name. When such surveillance
ends, even in the absence of the public, the radioactive
substances must be stored in a fireproof container,
bearingveryclearlytheconventionalsymbolforionizing
radiation,
• theequivalentdoserate,atallpointsinthestand,must
remain under 7.5 micro-sieverts per hour (0.75 millirad
equivalentinmanperhour).
Approval(orawaiver)fortheuseofradioactivesubstances
must be requested from the administrative authority
(Prefecture,SecurityBoard)atleastonemonthbeforethe
beginningoftheevent.
ContacttheSafetySupervisorforinformationregardingthe
required administrative procedures regarding this request.
Such request, on plain paper (to be attached to the
intheappendix),mustspecifythetypeandradioactivityof
the substances and the group to which they belong, the
name and title of the persons responsible for their
surveillance and be accompanied by the device’s
descriptiveleaflet,adrawingofthedevice’sinstallationon
the stand and a document drawn up and signed by the
installer certifying compliance with the present provisions.
WARNING: stands where radioactive substances are
presented must be built and decorated with M1 class
materials.
9.2 - X-rays
Authorization to present devices emitting X-rays on the
stands may only be granted if they and their accessories
complywiththerulessetforthinstandardNFC74-100.
Inparticular,thefollowingmeasuresmustbetaken:
• removing superfluous objects from around the x-ray
generatorandthesampletobeexamined,
• materializing and signposting the area not accessible to
thepublic,
• the leakage exposure rate must not exceed 0.258 micro
coulombperkiloandperhour(1milliroentgenperhour)
atadistanceof0.10mx-raygeneratorcore.
BACKTOTHECONTENTS
REGULATIONS
FIRE&PANICRISK
Approvalfortheuseofx-raymachinesmustberequested
from the administrative authority (Prefecture, Safety
Board)atleastonemonthbeforethestartoftheevent.
Such request, on plain paper (to be attached to the
in the appendix), must be accompanied by the device’s
descriptiveleaflet,adrawingofthedevice’sinstallationon
the stand, and a document drawn up and signed by the
installercertifyingcompliancewiththepresentprovisions.
(4) Radioactive element classification, based on relative
radio-toxicity, shall be that defined in Decree no. 66-450
dated June 20th, 1966 regarding the general principles of
protectionagainstionizingradiation.
AUTORITÉ DE SURETÉ NUCLÉAIRE (ASN)
6,placeduColonelBourgoin
75572ParisCedex12
Tel:+33(0)143197075-Fax:+33(0)143197140
10 – LASERS
7/8
and the fire protection equipment to the heat energy
producedbythelightbeams.
Adeclarationforthealllaserinstallationsmustbesentto
the administrative authority (Prefecture, Safety Board) at
leastonemonthbeforethestartoftheevent.
Such declaration, on plain paper (to be attached to the
in the appendix), must be accompanied by the device’s
descriptiveleaflet,andadrawingofthedevice’sinstallation
onthestandandadocumentdrawnupandsignedbythe
installer certifying compliance with the present provisions.
No device of this type may be started if the declaration
11 - EMERGENCY RESOURCES
Emergencyresourcesmustremainconstantlyvisible.
Access to various emergency resources (fire hydrant and
hydrant stems, first aid hose systems, telephones,
extinguishers, smoke release hatches, etc.) must remain
continuouslyunblocked.
12 - OPERATING INSTRUCTIONS
TheuseoflasersintheexhibitionHallsshallbepermitted
subjecttocompliancewiththefollowingprovisions:
in no case shall the public be subjected to the direct or
reflectedlaserbeam,thedeviceanditsancillaryequipment
mustbesolidlyattachedtostableelements,
• the device’s surroundings and the area covered by the
beam must not contain elements reflecting the relevant
wavelengths,
• thehousingcontainingthelaseranditsopticaldeviation
systemmustbeclassIorII(inaccordancewithstandard
NFC20-030),
• Exhibitors must ensure, during testing outside the
presence of the public, the absence of reaction from
materials used for fitting-out and decorating the stand,
Itisprohibitedtocreate,ontheexhibitionsurfaces,inthe
stand,andinclearanceareas,pilesofcrates,wood,straw,
cardboard,etc.
Periodic(daily)cleaningmustremovedustandwasteofall
types from the premises. All waste and debris from
cleaningandsweepingmustberemovedeachday,before
the opening to the public and be removed from the
establishment.
On stands fitted with a first aid hose system, clearance of
one metre next to the device must be left free of any
equipmentuptothepublictrafficalleyway.
The presence of panels or cloth masking the device is
absolutelyprohibited.
BACKTOTHECONTENTS
REGULATIONS
FIRE&PANICRISK
8/8
SUMMARYOFFRENCHANDEUROPEANEQUIVALENCES
M0orAEuropeanStandards=Noncombustible
M1orBEuropeanStandards=Nonflammable
M2orCEuropeanStandards=Flammablewithdifficulty
M3orDEuropeanStandards=Moderatelyflammable
M4orEEuropeanStandards=Easilyflammable
DOCUMENTTOBESUBMITTED
AUTHORIZED
Wood(notlaminate)agglomeratedplywood
Wood(orwoodcomposite
None-(M3assimilatedmaterials)
)>18mmnotlaminate
lath
Wood<18mm&>5mm
Wood>18mm,laminate
Plywood-Agglomerate
<5mmwoodbased
composite
Carpetsontheground
Fabricsandsurfacing
walltextiles
Plasticmaterials(plaques,
letters)
M3originalorDEuropeanStandards
ReportM3(orLabelsonmaterials)
M1orfireproofedonbothsideswithpaint,
varnish,saltsbyanapprovedapplicatorB
Europeanstandards
Natural:M4orEEuropeanStandards
Synthetics:-M3orDEuropeanstandards
ReportsM1orfireproofingcertificatewithname
oftheproduct,descriptiveleaflet,application
date
Reports
M1ouignifugéouBnormesEuropéennes
Reportsorfireproofingcertificatewithnameof
theproduct,descriptiveleaflet,applicationdate
M1orBEuropeanStandards
ReportsM1
Paint
PermittedonM0,M1supportsorwood
(nitrocellulosepaintprohibited)
Reportsregardingsupports
Free-hangingdecoration
(paper,cardboard)
1orfireproofedorBEuropeanstandards
Reportsorfireproofingcertificatewithnameof
theproduct,descriptiveleaflet,applicationdate
Floraldecorationsmade
ofsyntheticmaterials
M1originally(fireproofingprohibited)orB
Europeanstandards
ReportsM1
Bondedorclipped
decoration(paper
Furniture
Glazing
Nosubstantiationrequiredifbondedover
theentiresurfaceorclippedevery5cm.
SplitInstallation
Largefurniture:M3orDLightstructures:M3
orDPadding:M4orEEnvelope:M1orB
Reinforced,tempered,ply
Reportsorfireproofingcertificate(so
substantiationrequiredifrentedfurniture)
Reports,certificates
orsubstantiationsuchasaninvoice
WrittenresponsebytheSafetySupervisor
Requestapproval
OtherMaterials
N.B.:ReportsonlyfromapprovedFrenchlaboratoriesundercurrentregulationsasofNovember1998or,byequivalence,officially
recognizedbyanyreportcorrespondingtoEuropeanStandardsapplicablewithinUnionMemberStates.
BACKTOTHECONTENTS
FORMALITIES
1/3
CUSTOMS
IMPORTANT: CUSTOMS INFORMATION
Tel.fromFrance:+33(0)811204444(€0.06/min)
Tel.fromabroad:+33(0)172407850
Website:www.douane.gouv.fr/
EconomicRegimesOffice
Customsandexciseduties
Open:MondaytoFriday
Time:9:00am–5:00pm
BRINGING MATERIAL THROUGH FRENCH CUSTOMS FROM OVERSEAS
(NOT INCLUDING EU)
During the SILMO, the Parc des Expositions de Paris Nord Villepinte exhibition grounds are
grantedtemporaryadmissionbycustoms.
This temporary admission starts the day the material enters the exhibition Halls and ends
30daysaftertheexhibitioncloses.
ForeignmerchandisemustbeinspectedbycustomsbeforeitreachesExhibitors’stands.
GENERAL COMMON LAWS
Arrival of goods:
Goods must be presented to the Customs Office by an accredited customs clearance officer
withoneofthefollowingdocuments:
1) Transit document:
Adeclarationmadeinacustomsofficeataroadborder,portorairportuponthegoods’arrival
in French national territory or in their country of origin should customs agreements exist
betweenthiscountryandFrance.
Documents to provide with the transit document:
• Aninvoice(5copies)
• ACMRforroadtransportation,anairwaybillforairtransportationorbillofladingforsea
transportation
• Apackinglist
• Descriptionoftheapparatus(ifmachines)
Important:Anyapparatuswhichistooperateonstandsmusthavedocumentationtocertify
itsconformity.
BACKTOTHECONTENTS
FORMALITIES
2/3
CUSTOMS
Temporary admission:
Undernocircumstancesdotheabovedocumentsconfertemporaryadmission.
Upon arrival at the exhibition’s customs office, goods must be immediately declared for
temporary admission via an on-site customs clearance agent (go to your online EXHIBITORS
AREAforalistofofficialagents).
After the declaration has been recorded, goods may potentially be checked by customs
officers.
They cannot be sent on to the exhibitor’s stand until all these formalities have been
completed.
For the duration of the event, goods must be presented at the stand whenever customs
authoritiesrequestit.
Important:Temporaryadmissionisonlyconferredfortheexhibitionwhichisthesubjectof
thisdocument.Noapparatusmayleavethestandunderanycircumstancesuntilthe
formalitiesforoutgoinggoodshavebeencompleted.
Outgoing goods:
Asindicatedabove,noforeigngoodsfromnon-EUcountriesmayleavethepremisesuntilone
ofthenecessarydeclarationshasbeensubmittedtothecustomsofficeviathesamecustoms
clearanceofficerwhooversawtheprocedureforentryonsite.
Apparatuscanonlyleavethepremisesonceoneofthethreefollowingprocedureshasbeen
completed:
1/Re-export
2/Transitunderthecontinuouscontrolofcustomsofficialstoanothercustomswarehouseon
Frenchnationalterritory
3/UseonFrenchmetropolitanterritory
Inthiscasetheapparatusmustbedeclaredforusebythesamecustomsclearanceofficerwho
receivedfromtheimportertherelevantdutiesandtaxesonbehalfofthetaxauthorities.
Important:Allproceduresoverseenbycustomsclearanceofficersareattheexhibitor’sown
expense.
BACKTOTHECONTENTS
FORMALITIES
3/3
CUSTOMS
ATA Carnet systems for exhibitions
(Excludesfoodproducts)
TheATACarnetcanbeusedforgoodstobeexhibitedorusedatanexhibition.
Thisinternationaldocumentcanbeusedinplaceoftheformalitiesreferredtoinparagraph1
(transitdocument).
EntryformalitiescanbedoneatthebordertoEuropeanUnionterritory(orportorairport).
Attheendoftheevent,re-exportcanalsobedoneattheEUterritoryborder.Thedeadlinefor
re-export may also be established at the EU territory border. The re-export deadline is
established in accordance with the dates defined by the country which issued the Carnet,
providedthattheexpirydateoftheCarnetisnotexceeded.
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FORMALITIES
EXHIBITORSSAFETYINSTRUCTIONS
IMPORTANT
1/14
Legislation regarding the Prevention of accidents at work imposes health and safety protection
coordinationforanyworksiteplacingatleasttwocompaniesorself-employedworkersinthepresence
ofoneanother.
The Exhibitor Instructions communicated to you defines all the measures set in place to prevent risks
arising from the interference of the activities of the various people working on this event. This
document was drawn up at the request of the show organizer by the coordinator Mr Christophe
MONNIERinaccordancewiththeprovisionsdefinedbythetextsinforceandinparticularthefollowing
law:
Law of 31.12.1993 nr 93-1418 and the decree of 26.12.1994 nr 94-1159
modified and complemented by the decree nr 2003-68 of 24.01.2003
You are therefore asked to study it and apply the regulatory measures defined in this document.
This General Coordination Plan cannot replace the provisions of the Code of Work.
It does not in any way reduce the responsibilities and duties of the companies working on the site.
For SILMO 2016, this coordination mission is carried out by the COMEXPOSIUM Company via a
delegatedcoordinatorassistedbyateamofexpertswhomakeupthesafetygroupofSILMO 2016.
This document is a General Health and Safety Protection Plan Intended for the exhibitor, his suppliers
and sub-contractors Founded on general prevention principles, namely:
Toavoid risks
Toevaluate riskswhichcannotbeavoided
Tocombat risksatsource
Totake accountoftechnicaldevelopments
Toreplace what is dangerous by what is notorbywhatislessdangerous.
Toplan prevention measuresbycoherentintegrationoftechniques,workorganizationandworking
conditions.
• Totake collective protection measuresgivingthempriorityoverindividualprotectionmeasures
•
•
•
•
•
•
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FORMALITIES
EXHIBITORSSAFETY
INSTRUCTIONS
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The exhibitor has a duty and legal obligation to:
1°) Validate the Safety Instructions Notice on the website of the show.
2°) Pass on the information about these instructions to all service providers appointed by himself who
work during the assembly and dismantling periods on his stand.
IF YOUR STAND IS
•
•
•
•
Installedbyseveralindependentcompanies(sub-contractorsincluded),
includesamezzaninefloor,
Includespartitionsheight>3meters
IfYEStoatleastoneofthese
You must appoint an HEALTH AND SAFETY COORDINATOR
Law of 31/12/93 nr 93-1418 and the decree of 26/12/94 nr 94-1159.
For the assembly and dismantling periods and communicate his contact details together with his
st
GHSPCP (General Health and Safety Protection Coordination Plan) to the D.Ö.T Company before: 21
August 2016.
Your decorator/stand builder or yourself are not allowed to carry out this mission. Only a Health and
Safety Coordinator having an official certificate of competence is allowed to carry out this mission.
D.Ö.T / SILMO 2016
81ruedeParis-92100BOULOGNE
Fax:+33(0)146057648-E-mail:[email protected]
OBLIGATORY
Duringtheassemblyanddismantlingperiods,accesstotheexhibitionHallswillbeauthorisedonlyto
peoplewearinganAssembly/Dismantlingbadge.
Obligation of protection reminder Cf: Chapter VIII-2 of this document
You are reminded that wearing safety shoes (reinforced toe caps + anti-perforation soles) is obligatory
for anyone who enters the show site during these periods.
For all people working from elevated platforms and any task presenting a risk, wearing a hard hat is
compulsory.
TobeacceptedintotheHalls,electricaltools,fixedorportable,mustbefittedwithavacuumordust
collectionsystem.Art.R4412-70ofcodeofwork.
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FORMALITIES
EXHIBITORSSAFETY
INSTRUCTIONS
3/14
ASSEMBLY & DISMANTLING DATES FOR BARE STANDS EXHIBITORS
HALLS
ASSEMBLY
DISMANTLING
5A & 6
The20September2016from8.00amto7.00pm
The22September2016from7.00amtomidnight
The26September2016from6.30pmtomidnight
FITTED STANDS EXHIBITORS
HALLS
ASSEMBLY
DISMANTLING
5A & 6
The26September2016from6.30pmtomidnight
IMPORTANT
Onthelastassemblyday,nomotorisedvehiclewillbeallowedintotheHalls(unlessspecialdispensationhasbeengrantedbythe
Organizer).
th
In the dismantling period, on 26 September 2016, motorised vehicles may only work after 7.00 pm in the halls.
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FORMALITIES
EXHIBITORSSAFETY
INSTRUCTIONS
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CONTENTS
I.GENERALINFORMATIONABOUTTHEOPERATION
II.RENSEIGNEMENTSADMINISTRATIFS
II.ADMINISTRATIVEINFORMATION
III.GENERALORGANIZATIONOFTHESHOW
IV.HANDLINGCONDITIONS
V.CLEANING
VI.INSTALLATIONSAVAILABLEDURINGASSEMBLY
ANDDISMANTLING
VII.ACCESCONTROL
VIII.PROTECTIONS
IX.GENERALRULESOFCONSTRUCTION
X.FIRESAFETY
XI.ORGANIZATIONOFEMERGENCIES
XII.THEINDIVIDUALHEALTHANDSAFETYPROTECTION
PLAN
I. GENERAL INFORMATION ABOUT THE OPERATION
I. I. DEFINITION
The Exhibitors’ Safety Instruction is a document written and
devisedbytheCoordinatordefiningallappropriatemeasures
to prevent hazards arising from the interference of the
activities of different companies during assembly and
dismantlingofSILMO2016.
ItmustbecommunicatedtoallExhibitorswhomusttransmit
it to their stand designer /suppliers when they have named
them. It enables them to inform suppliers and subcontractors about the special measures to apply to ensure
safetyatwork.
majorstructuresandofallgeneralorlocalelementsrelating
totheexecutionofthework.
b)Perfectlyunderstoodalltheconditionsforcarryingoutthe
work and have been made fully aware of their importance
andtheirparticularfeatures.
c)Madeadetailedvisitofthesiteandtakennoteofallthe
physical conditions and all constraints pertaining to the
places of work, accesses and surroundings, to the ready
executionofthework,andtotheon-goingorganizationand
operationoftheworksite.
I. 2. COMPOSITION
TheSafetyInstructionsthatmustbevalidatedonthewebsite
show.
The safety regulations of the Venue and the Fire Safety
instructionsareavailablefromtheOrganizer.
I.3. DEFINITION OF THE COMPANY
Any firm that provides services to the Exhibitor, and is
charged with creating the infrastructures of the stand is
consideredasacompany.TheExhibitorisresponsibleforhis
ownsuppliersandsub-contractors.
Thecompanies,theircontractorsandsun-contractorsremain
responsible for their own employees and for the means
providedtoworkinthebestconditions.
The company director remains responsible for the safety of
his employees and is required to implement the means
necessarytoavoidandcontrolrisks.
The courts severely sanction any damage to the health or
safetyofemployeesandtheciviland/orpenalliabilityofthe
companydirectorcanbeinvoked.
Thecompaniesdeclarethattheyhavetakennoteofthetexts
quotedinthisdocument,aswellasthegeneralconditions
oftheshoworganizationdepositedwiththeOrganizer.
In addition, it is supposed that companies have:
a)Takennoteofplansanddocumentsusefulincarryingout
the work, and of event technical files, and that they have
taken due note of the sites, places and installation areas of
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EXHIBITORSSAFETY
INSTRUCTIONS
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II. ADMINISTRATIVE INFORMATION
II.1. THE PARTICIPANTS
II. 1. 1 General organization
TheCOMEXPOSIUMCompanyactsasthegeneralexhibitionmanagerofSILMO2016
ORGANIZER / EMPLOYER
COMEXPOSIUM
70,avenueduGénéraldeGaulle
ImmeubleleWilson
92058PARISLADEFENSECedex-France
Tel:+33(0)176771111
TECHNICAL&SECURITYDIRECTOR
Mr Jérôme HUNAULT
Tel:+33(0)176771365
Email:[email protected]
INSURANCEAGENCY–Civilresp/Dam.toproperty
SIACI SAINT HONORÉ
18,ruedeCourcelles
75384PARISCedex08
MonsieurPhilippeHUET
Tel:+33(0)144202981
GENERAL SHOW DIRECTOR
Mr Eric LENOIR
Tel:+33(0)176771111
TECHNICAL&SECURITYMANAGER
Mr Fabrice DIGLE
Tel:+33(0)176771271
TOWNHALL
MAIRIE DE VILLEPINTE
Placedel’HôteldeVille
93240VILLEPINTE
Tel:+33(0)141525300
II. 1. 2 HSP Coordination SPS / Fire Safety
HSP COORDINATOR
FIRE SAFETY REPRESENTATIVE
D.Ö.T:
81ruedePARIS-92100BOULOGNE-France
Tel:+33(0)146051785-Fax:+33(0)146057648
AFS Conseils & Sécurité
76,rueBaudin
93130Noisy-le-Sec
Tel:+33(0)670619511-Fax:+33(0)141550721
Thedatesofpresenceofthefirerepresentative.hasn’tbeendefined.
Thedateofthesafetycommitteetourofinspectionhasn’tbeendefined.
FIRE PROOFING
Groupement NON FEU
37-39,ruedeNeuilly-BP249-92113CLICHY-France
Tel:+33(0)147563148
Groupement Technique Français de l'Ignifugation
10rueduDébarcadère-75017PARIS-France
Tel:+33(0)140551313
EXPERT IN THE SOUNDNESS OF MAJOR STRUCTURE
SOCOTEC
Centred'AffairesParisNord-France
LeContinental–BP306
93153LEBLANCMESNILCedex
Tel:+33(0)148654237
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FORMALITIES
EXHIBITORSSAFETY
INSTRUCTIONS
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II.2. DEFINITION OF WORK AREAS
VENUE
HALLS
VIPARISPARISNORDVILLEPINTE-BP68004
95970ROISSYCHARLESDEGAULLECedex
Accueil:Tel:+33(0)140682222
ServiceExposants:Tel:+33(0)140681616
5A & 6
II.3. THE OFFICIAL BODIES
INSPECTION OF WORK
CRAMIF
1,avenueYouriGagarine
93000BOBIGNY
Tel:+33(0)141605300
ServicedesrisquesProfessionnels.
MrFrançoisGUINE
17/19,avenuedeFlandres
75019PARIS–France-Tel:+33(0)140053816
O.P.P.B.T.P.
Glossary
1,rueHeyrault
92660BOULOGNECedex-France
Tel:+33(0)140316400
CRAMIF:CaisseRégionaled'AssuranceMaladied'IledeFrance
OPPBTP:OrganismeProfessionneldePréventionduBâtimentetdes
TravauxPublics
II.3. EMERGENCY SERVICES ON THE SHOW SITE: Timetable displayed on the hall plans
EMERGENCY POST
GENERAL SURVEILLANCE POST
Tel:+33(0)148633049
Hall6postopenfrom22to27September
Informationdisplayedatthehallsentrance
FIRE SAFETY
Tel:+33(0)148633049
OFF SITE
FIRE SERVICE
POLICE STATION
1,ChemindesVaches
93290TREMBLAYENFRANCE
Tel:18ou112(mobile)ou+33(0)148606948
SAMU
125,ruedeStalingrad
93000BOBIGNY
Tel:15ou+33(0)148964444
1/3,rueJeanFourgeaud93420VILLEPINTE
Tel:17ou+33(0)149634610
NEAREST HOSPITAL
HôpitalIntercommunalRobertBallanger
BdRobertBallanger
93602AULNAYSOUSBOISTel:+33(0)149367123/22
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EXHIBITORSSAFETY
INSTRUCTIONS
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III. GENERAL EVENT ORGANIZATION
III.1. GENERAL PRESENTATION OF THE SHOW
Cf.Exhibitor’sguide
III.2. SCHEDULES OF USE OF HALLS, publicopening
HALLS
DATES & TIME
5A&6
rd
th
From23 to26 September2016from9:00amto6:30pm
III.4.2 Traffic movements inside the Halls.
No delivery or private vehicles will be allowed in the Halls,
during the assembly and dismantling periods, without
access authorisation from the organizer.
Means of transporting people (motorised or not) such as:
scooter, bicycle, roller blades, electric vehicles, etc. are
prohibited in the Halls.
Plans showing traffic movement areas, position and contact
details of emergency services, the location of open toilet
facilities, access schedules for machines and the storage
areaswillbepostedattheentries.
The free movement (of men and lifting equipment) around
the stands must be possible at all times during assembly and
dismantling. The security aisles define on the exhibition
general plan must be respected and kept free of any
materials or crates. There must be no storage or parking on
the traffic movement areas defined on the plan of the Halls.
III.3. VARIOUS SERVICE PROVISIONS
Cf.Exhibitor’sguide
III.4. SITE CONSTRAINTS
III.4.1 Traffic movements inside the park
The temporary occupation of this site implies compliance
withthestandardsandconditions(Timesofaccess,parking,
speed etc.) defined by the regulations in force in this
enclosure and its surroundings. These regulatory texts, as
wellasthesitespecifications,canbeconsultedbycontacting
theOrganizer.
Managementofparking(anditsduration),trafficmovements
and access to delivery vehicles displaying authorisation will
besetuparoundtheHallsandinthepark.
Any vehicle even parked, must be able to be identified.
Private vehicles must be parked in the car parks. They must
not approach the surroundings of the Halls.
RESPECT INSIDE
RESPECT OUTSIDE
• Thepathsmarkedoutforfireservicesandtraffic
movementsareas
• Thestorageareas
• Theenvironmentbyusingnon-pollutingmachines
•
•
•
•
Accessroutesforfireservices
Parkingareas
Unloadingareas
Accessgate
IV. HANDLING CONDITIONS
IV.1.GENERAL REMARKS
The movement of machines presents risks and must be
reduced to a minimum by strict management and
distributionoftheequipment.
Companies listed by the Exhibitor are asked to set up
means of identifying the machines and the men (stickers,
identificationjackets,etc.).
Lifting and handling equipment must satisfy the
requirementsofcurrentregulations.
Theymustbekeptingoodworkingorderandhavesatisfied
regularinspectionsinconformitywiththeArticleR4535-7
ofCodeofwork.
Machines must hold the following documents Article L
4711-1oftheCodeofWork
• Validinsurancecertificate.
• Valid certificate of conformity (checking report of lifting
devices).
It is strictly forbidden to climb on machine not provided to
transport passenger.
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FORMALITIES
EXHIBITORSSAFETY
INSTRUCTIONS
Necessary organizational measures should be taken to limit
recoursetomanualhandlingtotheminimum(ArticleR45413oftheCodeofWork).
However,whenitcannotbeavoided,theemployermusttake
appropriate measures or put at disposal to the workers,
suited measures, to limit physical effort and to reduce incur
risks during the handling (mechanical assistance, grasping
means).
The weight of the loads must be reduced and the working
post must be adjusted to do the handlings in the best
conditions(workingspace,reductionofthedistancethatthe
loadsneedmoving…).
The staff must be trained in the risks of handlings. The load
must not split when it is moved. For the handling of glass
panels, it is recommended to use suction cups. In the same
way,forhandlingplywoodsheets,theuseofhandlingclipsor
panelcarriersisrecommended.
Thecontainersofbulkloadsintendedtobehungonworking
equipment used for lifting must be capable of resisting the
effortsundergoneduringtheloading,transport,handlingand
storage of the load and be fitted to prevent the untimely
collapseofallorpartoftheloadduringthesameoperations.
The use of straps to fix the loose loads on the forks of the
lifting trucks is obligatory.
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The work area of the crane must be secured.
The certificate of conformity of this equipment must be
available for inspection.
It is essential that the company, which provides the
equipment, exclusively carries out the maintenance and
operation of all lifting gear. This equipment is the sole
responsibilityofthiscompany.
Whateverthemeansofliftingused,theusersmusttakecare
nottoworkoveranyotherworkersandto take all necessary
safety provisions.
Movements with loads in high position are banned, except
with the presence of a guide who must warn the people of
this operation.
On the car parks or the outside exhibition areas, the motion
space of the crane in relation to the surrounding hightension cables must be taken into account. The jib must not
approach these cables at less than 5 meters. (Article R 4534108 of the Code of Work).
The maximum load indications of each strap must be
respected.
The lifting works must be done in accordance with the
ArticlesR4534-95à102oftheFrenchCodeofWork.
IV.2. USE OF MACHINES WITH AN ENGINE
The drivers must be at least 18 years of age and hold driving
permits issued by the employer as well as the CACES (safe
driving aptitude certificate) and the Special Medical Fitness
Certificate.
The speed limit must be respected for any movement
outside the Halls. It must be reduced and appropriate inside
the Halls.
These documents must be available for inspection on the
site. The users of these machines must comply with the
manufacturer’s instructions. No carrying a passenger, no
lifting a person if the machine is not intended for the
purpose, USE OF NON-POLLUTING MACHINES adapted to
the tasks, places, loads and configuration of the ground.
• The speed limit must be respected for any movement
outsidetheHalls.
• ItmustbereducedandappropriateinsidetheHalls.
IV.3. LIFTING REGULATIONS
Lifting machines must be used only for transportation and
lifting of equipment and material. Lifting and transportation
of people must be done only with specially designed
equipment.
For any use of a crane, a special request must be made to
the Organizer.
This request must specify where the crane will beoperating
and the technical constraints of use and assembly. These
constraintsmustappearinthecompanyI.H.S.P.P.
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EXHIBITORSSAFETY
INSTRUCTIONS
REMINDER, IT IS FORBIDDEN:
• Todriveatruckwithoutadrivinglicence.
• To allow your truck to be driven by an unauthorised
person.
• Toliftaloadgreaterthanthemachine’scapacity.
• Toincreasethevalueofthetruck’scounterweight.
• Toliftapoorlybalancedload.
• Toliftaloadwithonlyonearmofthefork.
• Tomovearoundwithahighload.
• Tobrakesharply.
• Totakecornersathighspeed.
• Nottoobservetrafficsigns.
• Tousetrafficlanesotherthanthoseestablished.
• To carry people on trucks not specially designed for the
purpose.
• Toleavetheenginerunningintheabsenceofthedriver.
• To lift people with trucks not specially designed for the
purpose.
• Toabandonatruckinthemovementaislesoronaslope.
• To leave the ignition key in the vehicle when the driver is
absent.
• To park or go under a fork in the high position, even
unloaded.
• To smoke near a charging battery or while thermal trucks
arebeingfilled.
• Toplacemetalpartsonaccumulatorbatteries.
I
IV.4. STORAGE
It is imperative for materials to be stored on the aisles (or
parts of aisles) reserved for this purpose, in the enclosure of
the worksite or the storage areas when they are provided.
Forthispurpose,trafficmovementplanswillbepostedatthe
accesses to the Halls. The schedules and restrictions of use
willbespecifiedontheseplans.
All workers are asked to respect these plans scrupulously.
Attheendofassembly,racks,pallets,etc.mustnotbestored
insidetheshowandintheareasbehindthecladdings(unless
authorisedtodosobytheOrganizer).
Machines must not be stored, during the assembly /
dismantling period, in the traffic movement aisles, but in a
storage area determined with the Organizer’s technical
managers.
The companies working for the building of the stand (and
their subcontractors) must schedule the arrival of their
equipment and materials, their distribution, as well as the
departureofemptypackagingsothattheydonotinterfereat
any time with the movement of machines and men in the
aisles
For the period when open to the public, no machine will be
allowedintheenclosureoftheHalls.
9/14
Exhibiting companies are responsible for cleaning their site
and removing their rubble and waste of all kinds.
They must plan the reservation and removal of skips and
organise how they are filled. It is the responsibility of each
workereithertocovertheskips,ortoweighdowntherubble
topreventitfromflyingaround.
You are reminded that no worker must climb into a skip or
truck.
During the dismantling period, removal of the different
decoration parts must not block the circulation of men and
machines in the aisles around the stand.
VI.INSTALLATIONS AVAILABLE DURING
ASSEMBLY AND DISMANTLING PERIODS
VI. 1. TOILETS
To ease the general organization of assembly and
dismantling, and improve working conditions, the Organizer
will ask the Venue to open additional communal toilet
facilitiesintheexhibitionHallsfromthefirstdayofassembly
totheendofdismantling.Amaintenanceservicewillseeto
thecleaningofthesefacilities.
The toilet facilities that are open will be indicated on the
plans posted up at the Halls entrances.
VI.2. CLOAKROOMS / CANTEEN
The company is required to place cloakroom facilities (if
necessary) at their staff’s disposal, in application of current
legaltexts,availableforconsultationfromtheOrganizer.
Therewillbenocanteenformeals.
VI.3. TELEPHONE ON SITE
Each company places at its staff’s disposal a telephone
accessiblewhenthesiteisopenforwork.
VI.4. ACCOMMODATION
The Company is responsible for providing off-site
accommodationforitsstaff.
VII. ACCESS CONTROL
VIII.1. WORKFORCE
VIII.1.1. MEDICAL FITNESS
All personnel called upon to work on the site must be
recognised as being medically FIT, and have undergone the
obligatorymedicalexaminationsandvaccinationsassociated
with the exercise of their profession, as well as those
required by Medicine of Work. These certificates must be
availableonthesite.
V. CLEANING
The worksite must be kept clean at all times to prevent
hazards that could be caused by rubbish blocking the aisles
around the stand.
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EXHIBITORSSAFETY
INSTRUCTIONS
VIII.1.2. SAFETY TRAINING
In conformity with current regulations, and at its own
responsibility, the company must ensure that every worker
arriving on the site has attended safety-training sessions
(presentationofspecialrisks,conditionsoftrafficmovements
outsideandinsidethesite,safetyconditionsapplicablewhen
carrying out work, special safety instructions, explanation of
theoperatingmethod,follow-upofpreventivemeasuresthat
havebeendefinedforeachtaskintheIndividualSafetyand
HealthProtectionPlan).
VIII.2. REGISTERS
VIII.2.1. LEGAL REGISTERS
The enterprise must hold obligatory legal documents at the
site, as they may be asked for by administrative inspection
services.
VIII.2.2. JOINT SITE VISITS
When they arrive on the assembly and dismantling site,
companies who have never worked on the site before must
make a joint inspection visit with the Safety Coordinator of
their stand. A site visit file will be established by the
Coordinatorandsignedbyeachcompanymanager.
Thesafetyandprotectionmeasuresaredefinedwiththesite
managersandthestandSafetyCoordinatorinreferencewith
the G.H.S.P.C.P established by the Coordinator, taking
accountoftheeventG.H.S.P.C.Paccordingtothestateofthe
siteatthetimeofthevisitandthewaythevisitiscarriedout.
VIII.3. PROTECTIONS
The workers are reminded that they must give priority to
COLLECTIVE protections over INDIVIDUAL protections,
anytimethatitistechnicallypossible.
VIII.3.1. COLLECTIVE PROTECTIONS
Definition:Standardisedmeansofprotectionsetupbya
company(barriers,nets,floor,cladding,guardrails…)
designedtoensurethecollectivesafetyofstaffworkingata
heightoronanupperfloorduringassemblyanddismantling.
This collective protection must be rigid composed of a high
and low hand rail and a baseboard, safely attached and
must be installed from the outside with appropriate means,
before any work is purchased on a storey or at height during
assembly or dismantling. It must be removed only after the
installation of the definitive protection or partition.
The stairs must be assembled as a priority and made safe by
guardrails as soon as they are set up.
The stairs cavities must be protected (closed or with a
guardrail). Material deliveries access must be secured.
For the dismantling all these protection must be reinstalled.
Each company must describe the collective protection
planned in his Individual Health and Safety Protection Plan.
10/14
The company in charge of the building and dismantling of
the double decker marquee must put in place for the
delivery access, a system that provide at anytime a
collective protection for the people working on the
mezzanine.
The company must see to the maintenance of collective
protectionsandwillbeheldresponsibleifworkiscarriedout
in areas not prepared and not protected. It must intervene
immediatelyatanydirectrequestfromthestandCoordinator
torestoreorsupplementtheseprotections.
Article R 4323-65: The collective protection devices must be
designed and installed in order to avoid a gap at
workstation access points namely when a ladder or
staircase is used. However when such a gap is unavoidable
measures must be taken to ensure equivalent safety.
If a company fails to establish collective protection, the
absence of which constitutes a risk for other trades and its
own staff, the exhibiting company will have these collective
protectivemeasuressetupbyacompanyofitschoice,atthe
expenseofthedefaultingcompany.
Any ensuing work stoppage will also be charged to the
defaulting company.
No double storey building is planned on this exhibition.
Refer to the chapter IX. of this document:
“General rules of construction” IX.2. "Working at height".
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EXHIBITORSSAFETY
INSTRUCTIONS
VIII.3.2. INDIVIDUAL PROTECTIONS
When collective protection system cannot be implemented,
theworkersprotectionmustbeensuredbyappropriate“stop
falling”systemthatcannotpermitafreefallasmoreasone
meter.Whenthiskindofequipmentisused,theworkermust
neverleavealone.
Companies that have to intervene during the assembly and
dismantling periods must, among other things, provide their
staff with the following individual protection equipment
(IPE):
• Workclothes,
• Glovesadaptedtothework,
• Safetyhardhatscompliantwithstandards,
• Safetyshoes(reinforcedtoes+anti-perforationsoles),
• Safety harness that conforms to standards when the
collective protection provisions cannot be implemented.
(ArtR4223-61oftheCodeofWork),
• Weldingmaskandsafetygogglesduringwelding,unloading
orgrindingwork.
Respect for these provisions, and the upkeep and good
condition of this equipment is the responsibility of each
company.
Wearing safety shoes (safety toe-caps + anti-perforation
soles) is compulsory for any person entering the show site
during the assembly and dismantling periods.
For all people working from elevated platforms and any task
presenting a risk, wearing a hard hat is compulsory.
IX.GENERAL RULES OF CONSTRUCTION
IX.1. DECORATIONS
Thedecorationsmust,asmuchaspossible,arriveonthesite
readytobeassembledsoastoreducebuildingoperationsto
theminimumandtheriskswhichresultfromthis.Theymust
bedesignedforsafe,cleandismantling.
It is strictly forbidden to « blow out » panels and partitions
during dismantling.
IX.2. WORKING AT HEIGHTS
Decree nr 2004-924 of 01.09.2004 concerning the use of
work equipment made available for temporary work at a
height and integrating new provisions in the labour code
(Articles R 4323-58 to R 4323-90).
It is obligatory for companies installing marquees, tents or
structures, during the assembly, maintenance and
dismantling periods, to set up collective protection
measures appropriate for any work on roofs by their staff.
The methods considered for carrying out this work must
appear in the company I.H.S.P.P.
In any case the people working for the building and
dismantling must have a certificate to work at height and a
valid authorization from his employer.Ladders, stepladders
and footstep platforms must not be used as work positions.
(Article R 4323-63 of the Code of Work)
11/14
Howeverthesefacilitiesmaybeusedwhenitisimpossibleto
use equipment providing a collective protection to the
workersorwhentheriskhasbeenevaluatedaslowandthe
workisforashortandnon-repetitivelengthoftime(ArticleR
4323-63oftheCodeofWork).
The companies may work at heights with scaffoldings or
mobile platforms.
Approved personnel must assemble scaffolding, respecting
the directives or instructions of the manufacturer; the
platforms must be correctly positioned, guardrails and
stabilitypropsmustbeinplace.
Article R 4323-77: Scaffolding must be fitted on the exterior
sides with collective protection devices as outlined in
paragraph 2 of the Article R 4323-59.
The scaffolding must be level when it is used.
The wheels of mobile scaffolding must be locked in position
when the scaffolding is in use.
No worker must remain on mobile scaffolding while it is
being moved.
Fortheassemblyofscaffolding,steps,etc…,itisessentialfor
companiestoequiptheirpersonnelwithhardhatsandsafety
harness, in addition to safety shoes and gloves. They must
make sure that the use of these I.P. by their personnel is
effective.
Legal restrictions concerning work at heights must be
respected.
BACKTOTHECONTENTS
FORMALITIES
EXHIBITORSSAFETY
INSTRUCTIONS
IX.3. MEASURES TAKEN CONCERNING CO-ACTIVITY
Companies must provide a detailed assembly and
dismantling schedule in their I.H.S.P.P
Any work which might create a situation placing workers
over each other must be resolved by carrying out the work
at different times, or with special protection arrangements.
Within the framework of the timetable of assembly and
dismantling work, companies acting on the same site must
take all appropriate individual protection measures to
prevent hazards caused by superimposed work, particularly
during the installation and dismantling of gantries,
signposting,lightadjustmentsofthealtimetricreadings,and
assembly/dismantlingoflargeequipment.
The Exhibitor or his project manager must set up a work
schedule taking into account a chronological order of
assembly, to avoid tasks at different levels in the same site
andtocarryoutthesetasksusingsuitablemeans.
• These means can be common to several workers or
companies.
• Thischronologicalorderwillbeinthesamewayadaptedto
dismantling.
The external working areas must be marked out or
cordoned off with barriers so that they are inaccessible to
people not involved with the assembly. The fences or
barriers must in all cases be stabilised so as not to overturn
if there are gusts of wind or if knocked into by a vehicle.
IX.4. SITE CONNECTIONS / LIGHTING
IX.4.1. REGULATIONS
Electrical installations on the worksite must be carried out
accordingtoregulationsinforce.
The personnel working on the electrical installations must
havereceivedtrainingandmustholdanapprovalcertificate
underpublicationUTEC18510.
Moreover, companies, which use the installations, are
requiredtopointoutimmediatelyanydefectordeterioration
theyobservetothemanagersoftheExhibitionsite.
An approved body must inspect the worksite electrical
installationbeforebeingbroughtintoservice.Thisinspection
report must be available for consultation and kept on site
throughouttheassemblyanddismantlingperiods.
To avoid risks of electrocution, deterioration of electricity
cables,andthemultiplicationofconnectionsonasameline,
unauthorised connections on the existing power points in
the Halls will not be tolerated.
Alltheworksitecablesandextensionleadsmustbeingood
conditionandcompliantwithcurrentstandards.
Worksite electricity cabinets are available from the Park.
12/14
unauthorised connections on the existing power points in
the Halls will not be tolerated.
Alltheworksitecablesandextensionleadsmustbeingood
conditionandcompliantwithcurrentstandards.
Worksite electricity cabinets are available from the Park.
IX.4.2. LIGHTING
Thegenerallightingintheworkareasmustbecompliantwith
lighting regulations determined by Decree nr 83.721 of 2
August1983andrepeatedintheCodeofWorkinArticlesR
4223-1to12.
Lightintensityinworkingareasmustbeatleast120Lux,and
60Luxintrafficmovementaisles.
The assembly and dismantling of decors may obscure the
light in the Halls (roofing, canopy, stretched ceiling,
mezzaninefloor…),soprovisionallightingmustbeprovided.
IX.5. PREVENTION OF RISKS OF PROFESSIONAL
DISEASES
5.1. HAZARDOUS MATERIALS
Itisimperativeforanycompanythatneedstousehazardous
products to send the safety data sheets to the Safety
CoordinatorandtotheFireSafetyControlAgency,andputin
placetheprotectionmeasuresspecifiedonthesheet.
Companies are informed that any glue, resins, paint and
products used must be free from solvent, ether, glycol, and
be odourless and antiallergic.
IX.5.2. NOISE DISTURBANCE
Theuseofnoisymachinesorequipmentmustadherestrictly
tocurrentregulations.
All necessary methods and provisions must be used (hood,
screen, silencer etc…) so as not to exceed the regulatory
limitsasregardsacousticlevels.
IX.6. RULES FOR USE OF ELECTRICAL TOOLS, FIXED OR
PORTABLE
To avoid dust, fumes emission or noxious emanations when
fixed or portable electrical tools are used (saws, sanders,
blowtorches, welding torches, etc…), efficient protection
meansmustbeprovided(centralvacuum,masks,glasses…).
Only water disc cutters will be allowed for cutting tiles,
stones…
To be accepted into the Halls, electrical tools, fixed or
portable, must be fitted with a vacuum or dust collection
system. (Art. R 4412-70 of the Code of Work)
The technical traps of the halls must be correctly closed or
protected in case of temporary opening to avoid any risk of
falling of people.
To avoid risks of electrocution, deterioration of electricity
cables,andthemultiplicationofconnectionsonasameline,
BACKTOTHECONTENTS
FORMALITIES
EXHIBITORSSAFETY
INSTRUCTIONS
Theseappliancesmustbecompliantwiththestandards(CE),
be in good operating condition and fitted with their
protective shields. They must in no circumstances be placed
in the movement aisles, and the electricity supply must be
disconnectedwhentheyarenotinuse.
IX.7. WORK INVOLVING HEAT
Foranyworkinvolvingheat(grindingorweldingoperation),a
“FIRE PERMIT” must be applied for from the venue person
in charge.
IX.7.1. INFLAMMABLE MATERIALS AND PRODUCTS
Gas bottles under pressure must be protected from knocks,
falls and heat, and no unauthorised person must be able to
haveaccesstothem.
It is forbidden to keep or store gas bottles, full or empty, in
the hall.
IX.7.2. EXTINGUISHING MEANS
Communal means:
The layout of the stands must not impede access to the
emergency systems or fire-fighting equipment such as fitted
fire taps, emergency phones, smoke ventilators,
extinguishers. All this equipment must be clearly visible and
accessibleonapermanentbasis.
Specific means for each worker:
Each company must plan in his IHSPP the means of
preventionsuitedtohisactivityandhisworkzone
If necessary, the worker complete by specific means the
commonmeansofextinguishing.
• Spraywaterextinguisherwithadditive(generalcase).
• CO2extinguisher(Insideorneartheelectricalrooms).
X. FIRE SAFETY
The fire safety regulations are deposited with the Organizer
andavailableintheExhibitor’sGuide.
The Official Safety Committee is very strict as regards
structural construction (construction and decoration
materials, solidity and stability of structures, upper floors,
emergencyprovisions,electricalfittings,etc...).
The decisions taken by the committee during its tour of
inspectionareenforceableimmediately.
TheOfficialSafetyCommittee(ortheERPsafetyofficer)will
carryoutasafetyinspectionvisittotheinstallations.During
this visit, the qualified representative of the stand is
requested to be present on his stand. The Exhibitor
undertakestorespecttheinstructionsofthepersonalsafety
expertandthefiresafetyexpert.
AtthetimeofthisCommittee’stourofinspection,thestand
installationmustbecomplete.
TheExhibitor(orhisrepresentative)mustbepresentonthe
stand and be in a position to supply fire reaction reports
drawnupbyanapprovedFrenchlaboratoryinrespectofall
materials used, together with the reports of inspections of
electricalinstallations,soundnessofstructures,etc...
13/14
Failuretorespecttheseregulationsmayinvolvetheremoval
of materials, or it may be forbidden for the stand to be
openedtovisitors.
XI. ORGANIZATION EMERGENCIES
XI.1. COMPANY EMERGENCY MEASURES
The company must have a first aid kit available on the site.
Thecontactdetailsoftheshow’semergencyfirstaidpostare
indicatedontheHallsplans.
Thefirst-aidworkerpresentwithineachcompanyonthesite
will provide first aid in the event of an accident. (1 first-aid
worker for 10 workers)..
They must wear an identification pictogram on an armband
orontheirhelmetsandtheirnamesmustbeenteredinthe
I.H.S.P.P
In case of accident precise:
• Thehall
• Thestandname
• Thelaneandthestandnumber
• Numberofpeopleinvolvedandinjurieskinds
XI.2. COLLECTIVE ORGANIZATION OF THE SHOW
REMINDER OF THE EMERGENCY PHONE NUMBERS
EMERGENCY POST: HALL 1 & 6: +33 (0)1 48 63 31 15
FIRE SAFETY & GENERAL SURVEILLANCE POST:
+33 (0)1 48 63 30 49
THE EMERGENCY PHONE NUMBERS ARE DISPLAYED AT THE
TECHNICALOFFICE.
XII. THE INDIVIDUAL HEALTH AND SAFETY
PROTECTION PLAN
It is obligatory for all the Exhibitor’s service providers to
draw this document:
- Within 30 days before any assembly for main contracts.
- Within 8 days for work of short time and/or finishing work.
The working company must send this IHSPP to the Health
and Safety Coordinator and to the stand employer AT LEAST
8 DAYS BEFORE THE START OF WORK on the stand.
Itgivesadetailedanalysisoftheconstructionandexecution
processes as well as the chosen operational methods when
theyhaveaparticulareffectonthehealthandsafetyofthe
peopleworkingonthesite.
XII.1. THE EXHIBITOR
The exhibiting company must give a copy of the Safety
Instructions drawn up by the show Safety Coordinator to
theirserviceprovidersortotheSafetyCoordinatorappointed
forhisstand.Thisdocumentdealswiththeselectedgeneral
organization measures which are of a nature to have an
influenceonthehealthandsafetyoftheworkers.
BACKTOTHECONTENTS
FORMALITIES
EXHIBITORSSAFETY
INSTRUCTIONS
14/14
XII.2. COMMUNICATION OF THE DOCUMENT
XII.1. THE EXHIBITOR
ThestandSafetyCoordinatorisrequiredtocommunicateto
every company working on the site (at their request) the
names and addresses of the other contracting companies,
togetherwiththeirI.H.S.P.P.
The exhibiting company must give a copy of the Safety
Instructions drawn up by the show Safety Coordinator to
theirserviceprovidersortothesafetycoordinatorappointed
forhisstand.Thisdocumentdealswiththeselectedgeneral
organization measures which are of a nature to have an
influenceonthehealthandsafetyoftheworkers.
XII.3. AVAILABILITY OF THE I.H.S.P.P.
AcopyoftheI.H.S.P.P.mustbeavailableatalltimesonsite
forconsultationbythecompaniesconcerned.
All the companies working for the exhibitor must give this
form to stand employer and to the safety coordinator if the
case arises before any work on building site.
Itgivesadetailedanalysisoftheconstructionandexecution
processes as well as the chosen operational methods when
theyhaveaparticulareffectonthehealthandsafetyofthe
peopleworkingonthesite.
XII.2. COMMUNICATION OF THE DOCUMENT
ThestandSafetyCoordinatorisrequiredtocommunicateto
every company working on the site (at their request) the
names and addresses of the other contracting companies,
togetherwiththeirI.H.S.P.P.
XII.3. AVAILABILITY OF THE I.H.S.P.P.
AcopyoftheI.H.S.P.P.mustbeavailableatalltimesonsite
forconsultationbythecompaniesconcerned.
BACKTOTHECONTENTS
FORMALITIES
USINGFOREIGNSERVICEPROVIDERS
1/2
MANDATORY
Exhibitorsandstandinstallersmayusenon-Frenchserviceproviders.Theywillbeinformedby
the organiser of French regulations regarding the use of a foreign workforce on French
territoryduringtheshow’sassemblyanddismantlingperiods,andremindsthemthatitisvery
importanttomakethenecessarydeclarations.
1 - PRELIMINARY DECLARATION OF SECONDMENT
Whatever their nationality, non-French service providers must complete a preliminary
declaration of secondment (déclaration préalable de détachement) which is to be made in
France and returned before 10th September 2016 to:
DIRECCTE-1,avenueYouriGagarine-93000BOBIGNY-14èmesection
Tel:+33(0)141605324-Fax:+33(0)141602297
It is important to underline that French law, and in particular provisions regarding working
hours and the minimum wage, applies to foreign workers as of the first day of their
employmentonFrenchterritory,howeverlongtheyareworkinginFrancefor.
Accordingtolaw,noemployeecanthereforeworkinFrance:
• Formorethan48hoursaweek:pleasenotethataweekstartsatmidnight(00.00am)on
MondayandendsatmidnightonSunday(24.00pm)
• Formorethan10hoursaday
• Formorethan6hourswithoutabreak(ofatleast20minutes)
• Formorethan6daysinasingleweek.
All employees working on French territory must receive a monthly gross salary of at least
€1466,62 when they work for 35 hours a week, i.e.: €9.67 gross per hour (minimum wage
applicableasof1stJanuary2016).
BACKTOTHECONTENTS
FORMALITIES
USINGFOREIGNSERVICEPROVIDERS
2/2
PROVISIONAL WORK PERMIT
Certain foreign service providers must also ask the Direction Départementale du Travail, de
l’EmploietdelaFormationProfessionnelle,ServiceetMaind’œuvreEtrangèreforprovisional
workpermitsforemployeessenttemporarilyonsecondmenttoFrance;
Countries of origin which do not currently require this provisional work permit are:
Germany,Austria,Belgium,Bulgaria,Cyprus,Denmark,Spain,Finland,France,Greece,Ireland,
Italy, Luxembourg, Malta, the Netherlands, Portugal, the United Kingdom, Sweden, Estonia,
Hungary, Lithuania, Poland, Slovakia, Slovenia, Romania, the Czech Republic, Iceland,
Liechtenstein,Norway,Switzerland,Andorra,MonacoandSanMarino.
Requests for provisional work permits must be made in French and sent no later than
10September2016to:
Tel:+33(0)141605324-Fax:+33(0)141602297
SOCIAL SECURITY
Foreignserviceprovidersmustalsobeabletoprovethattheyhaveup-to-datesocialsecurity
protectionforeachoftheiremployeesonsecondmentinFrance:
If service providers from the European Union are not staying in France for more than two
months,secondedworkerswillcontinuetocontributetoandbeprotectedbysocialsecurityin
theirhomecountry.
Service providers from outside the European Union must provide evidence that they have
organisedsocialsecurityprotection:
• Intheircountryoforigin,ifithassignedabilateralsocialsecurityagreementwithFrance;
thesecountriesarelistedonthewebsitewww.cleiss.fr.
• IftheircountryoforigindoesnothavesuchanagreementwithFrance,theymustaskfora
socialsecurityguaranteefromaFrenchorganisation;allcontributionsarepaidtothis
organisation:todosocontactURSSAFinBas-Rhin:
URSAFF –16,rueContades-67307Schiltigheim–France
Tel:+33(0)820395670-Fax:+33(0)388185274
Email:cnfe.strasbourg@urssaf
BACKTOTHECONTENTS
FORMALITIES
FORMMANDATORYAFFIDAVITwhenusingaservice
providerinFranceredisingorestablishedabroad
RETURN BEFORE 10TH SEPTEMBER 2016 TO:
Tel:+33(0)141605324-Fax:+33(0)141602297
EXHIBITOR
Companyname:............................................................................................................................................................
Pavilion:…………………………………………Aisle:………………………….…StandNo:……………………………………………………………….
Standname:……………………………………………………………………………………………………………………………………………………………..
Address:……………………………………………………………………………………………………………………………………………………………………
Postcode:…………………………………….Town/City:…………………………………………………………………………………………………………
Country:………………………………………………..………………………………………………………………………………………………………………….
Tel:……………………………………Fax:………………..………………E-mail:……………………………………………………………………………….
Cellphone:………………………………………………………………………………………………………………………………………………………………..
IMPORTANT: SWORN AFFIDAVIT
Itheundersigned:…………………………………………………………………………………………………....................................................
Actingas:……………………………………………………………………………………………...…..……………………...……………………………………
Forthecompany:……………………………………………………………………………………………………………....……………………...……………
Located:……………………………………………………………………………………………………………………......……………………...………………..
SolemnlydeclarethatI:
• understandthemandatoryformalitiesrequiredforaserviceperformedinFrancebyacompanyestablishedor
domiciledabroad,
• shallcomplyandensurecompliancebymyserviceproviderwithalltheaforementionedformalities.
Mandatory Corporate Seal
Drawnupandsignedin:……………………… on: …………………………….
Authorizedperson’slastname,firstname,
andsignature,precededbythewording
“luetapprouvé”[readandapproved]
BACKTOTHECONTENTS
FORMALITIES
FORM:SECONDMENTSTATEMENT
Whenusingforeignlabourbyaserviceprovider
1/2
FORM TO RETURN DRAFT IN FRENCHBEFORE 10TH SEPTEMBER 2016 TO:
BYFAXOREMAIL
Tel:+33(0)141605324-Fax:+33(0)141602297
Companyname:.............................................................................................................................................................
Address:…………………………………………………………………………………………………………………………………………………………………..
Postcode:………………….City/Town:…………………………………………………………Country:…………………………………………………
Tel.:……………………………………Fax:………………..………………Email:……………………………………………………………………………....
IMPORTANT
The Secondment Statement must be submitted regardless of the seconded foreign employee’s nationality
1 – SERVICE PROVIDER (EMPLOYER)
NameorCompanyName:………………………………………………………………..……………LegalForm:………………………………………
Fullforeignaddress:………………………………………………………………………………………………………………………………………………….
Tel.:……………………………………Fax:………………..………………Email:………………………………………………………………………………..
Employer inscription or registration in the country of establishment
Register:……………………………………………………………………….Reference:………………………………………………………………………..
Corporatedirector’s(s’)identity:………………………………………………………………………………………………………………………………
2 - SERVICE PROVIDER’S REPRESENTATIVE IN FRANCE (IDENTITY OF THE REPRESENTATIVE FOR THE DURATION OF
THE SERVICE)
Lastname:…………………………………………………………..………………………………Telephone:…………………………………………………
Address:……………………………………………………………………………………………………………………………………………………………………
3 – SERVICE PROVIDER’S PRINCIPAL
NameorCompanyName:………………………………………………………………..………………………………………………………………………
Address:…………………………………………………………………………………………………………………………………………………………………..
4 – SERVICE IN FRANCE
Coreactivityperformed:…………………………………..…………………………………………………………………………………………………….
Addresse(es),(worksite,firm):…………………………………..……………………………………………………………………………………………
Startdate:…………………………………………………………….…Expecteddate:…………………………………………………………….………
(2)
(2)
Workdaystarttime …………………………………………….Workdayendtime :………………………………………………………………
(2)
Numberofrestdayperweek :………………………………………………………………………………………………………………………………
UseofdangerousequipmentorprocessesONOOYES(pleasespecify):………………………………………………………….
………………………………………………………………………………………………………………………………………………………………………………
BACKTOTHECONTENTS
FORMALITIES
FORM:SECONDMENTSTATEMENT
2/2
Whenusingforeignlabourbyaserviceprovider
5 - SECONDED(3) EMPLOYEES (list may be continued on a separate sheet if necessary)
N°
1
2
3
Lastname
Firstname
Dateofbirth
Nationality
EmploymentContractdate
(4)
Incountryoforigin Professional
qualification
JobheldinFrance
Grossmonthlysalary
(5)
inFrance(€) 4
5
6
7
8
9
10
N°
1
2
3
4
5
6
7
8
9
10
Collectiveaccommodationaddress:…………………………………………………………………………………………………………………………
Date,filersignature:
(1)
AnemployerwhohasnotfiledastatementwiththeLabourInspectoratemaybesubjecttoafineprovidedforthirdclassmisdemeanours.
InFrance,atleastonedayofrestperweekmustbegranted(aweekbeingunderstoodasfromMondayatmidnightuntilSundayat11:59p.m.).
Themaximumworkingweekis48hoursperweekand10hoursperday.Thereisabreakbetweenthestartandendofworkeachdayandabreakis
mandatoryafter6hoursofeffectivecontinuouswork.
(3)
TheemployermustspecifytheidentityofallemployeestobesecondedinFrance,whethertheyareEuropeanUnionnationalsorfromanon-EU
country
(4)
SecondedworkersinFrancemustbeemployedbeforesecondment.
(5)
Pleaserememberthattheminimumhourlyrateis€9.67grossperhourasof1January2016.
(2)
BACKTOTHECONTENTS
FORMALITIES
WORKPERMITFORM-Forasecondmentlastinglessthan
threemonthsforforeignemployees
FORM TO COMPLETE & SEND BEFORE 15TH SEPTEMBER 2016 TO:
WITHTHEITEMSANDTABLESATTACHEDINFRENCH,BYREGISTEREDLETTER
Tel:+33(0)141605324-Fax:+33(0)141602297
Companyname:.............................................................................................................................................................
Address:…………………………………………………………………………………………………………………….…………………………………………….
Postcode:………………….City/Town:…………………………………………………………Country:..……………………………………………..
Tel.:……………………………………Fax:………………..………………Cellphone:………………………………………………………….…………….
Email:……………………………………………………………………………..……………………………………………………………………………………….
EMPLOYER’S HANDWRITTEN REQUEST
Or, where appropriate, by a person established in France
dulyauthorizedtoperformadministrativeproceduresinhis
name and on his behalf presenting the reasons for the
secondmentandthetypeofjobsperformedinFrancebythe
secondedemployee(s).
ITEMS TO ATTACH, DRAFTED IN FRENCH
1. One copy of CERFA [French Administrative Form
Registration and Revision Centre] form no.13647*01
“Request for a Work Permit for a Seconded Employee
(excludingintra-groupmobility)”dulycompleted(itmaybe
downloaded from www.immigration.gouv.fr); do not attach
appendices1,2,or3listedbythedocument.
2. Alettersignedbythesecondedemployee,statingthathe
agreestoleaveFrancewhenhisjobiscomplete.
3. A copy of the seconded employee’s passport
(identificationandvaliditypages).
This procedure is not applicable to employees who are
EuropeanUnionorEuropeanEconomicArea(EEA)nationals,
or to foreign – non-EU citizen – employees who are legally
employed by a firm established in the EU, as the latter are
notsubjecttoaworkpermit.
The exempt countries are as follows:
Germany, Austria, Belgium, Bulgaria, Cyprus, Denmark,
Spain, Finland, France, Greece, Ireland, Italy, Luxemburg,
Malta,TheNetherlands,Portugal,UnitedKingdom,Sweden,
Estonia, Hungary, Latvia, Lithuania, Poland , Slovakia,
Slovenia, Romania, Czech Republic, Iceland, Liechtenstein,
Norway,Switzerland,Andorra,Monaco,andSanMarino.
Asecondmentcertificateintheemployee’snameorasworn
affidavit regarding an application for registration with the
French Social Security (in the second case, Social Security
registration shall be established through the Bas Rhin
URSSAF [Social Security Contribution Collection Office]
located
at
16,rueContades,
67307SchiltigheimCedex.Tel.:+33(0)388185244-
Fax:+33(0)369323008–
Website:www.strasbourg.urssaf.fr
5. Ifathirdpartyisauthorizedbytheemployerestablished
abroad to submit the work permit request to the
administration, the original of the employer’s letter
authorizing this person; the authorized person must be
capable of providing the requested information and
documents.
Date, filer signature:
BACKTOTHECONTENTS
FORMALITIES
REFOUND
OFFRENCHVAT(TVA)
1/2
PLEASE FIND IN YOUR EXHIBITOR AREA
• ToprinttheVATrefundform,seenextpage
To receive further information about the refund claim and the refund procedure, Exhibitors
cancontactdirectlyourFrenchTaxRepresentative,
TEVEA INTERNATIONAL
ClaudiaPRAMS
29-31,rueSaintAugustin–75002Paris–France
Tel:+33(0)142249696-Fax:+33(0)142248923
E-mail:[email protected]:www.tevea-international.com
Siret:33127028000067
TEVEAInternationalisspecializedinhandlingTVArefundclaimsandwilltakecareoftheentire
procedureuntilpaymentofyourrefundedamount.Theprocedurewillbesimpleandeasyfor
yourcompany.
TEVEA International, in cooperation with the SILMO, offers a simplified, secure and fast
procedureforyourcompany.
To benefit from this simplification, please fill in, sign and return the form available in your
ExhibitorAreatoTEVEAInternational.
IMPORTANT:
• OnlyoriginalinvoicesareacceptedbytaxauthoritiesforVATrefunds,sokeeptheminasafe
place.Ifyoulosethem,youwillnotbeabletoreclaimtheVATamountinquestion.
• Copies,duplicatesandcertifiedcopieswillberefusedbytheFrenchTaxAuthorities.Itisalso
prohibitedfortheorganizertomakeasecondoriginaloftheinvoice.
FOREIGN SERVICE PROVIDERS WORKING FOR EXHIBITORS
Standconstructioncontractors,lessorsofequipmentrentalagencies,decorators,etc.cannot
takeadvantageofthisprocedure.ServicesundertakeninFrancearesubjecttotheFrenchVAT.
TheseforeignserviceprovidersmustinvoicetheirclientswiththeFrenchVATandpaytheVAT
collectedthroughtheFrenchtaxrepresentativeintermediarytotheTaxAuthority,deduction
madefortheVATonpurchases.
BACKTOTHECONTENTS
FORMALITIES
REFOUND
OFFRENCHVAT(TVA)
2/2
According to European Tax Legislation, organisers of international exhibitions may invoice
certainserviceswithTVA.
Foreign companies (EU or non-EU) are, under certain conditions, entitled to a refund of the
TVApaid.
IMPORTANT
Please note: CompaniesnotbelongingtotheEuropeanUnionmustappointaFrenchtax
representativeinordertoapplyforataxrefund.
Formoreinformationontherefundclaimsandprocedures,exhibitorscancontactourFrench
TaxRepresentative,TEVEAINTERNATIONAL(seereplycouponbelow).
TEVEAInternationalspecialisesinthehandlingofTVArefundclaims,andwilltakecareofthe
entireprocedureonbehalfofyourcompany.
____________________________________________________________________________
FAX REPLY FORM – PLEASE RETURN TO:
TEVEA INTERNATIONAL
29-31rueSaintAugustin–75002Paris-FRANCE
Tel:+33(0)142249696–Fax:+33(0)142248923–
WeareattendingthefollowingFrenchtradeshow:
SILMO 2016 from 23rd to 26th September 2016 – Paris Nord-Villepinte. Paris.
Please send us all information and documents concerning your TVA refund claim in the
followinglanguages:
r FRENCH
r ENGLISH
r GERMAN
r ITALIAN
r SPANISH
Companyname:……………………………………………………………………………………………………………………….
Address:…………………………………………………………………………………………………………………………………..
Postcode:………………………..City:……………………………………Country:………………………………………….
Tel:…………………………….Fax:…………………………….Email:…………………………………………………………..
Contact name:
Date and signature:
70,avenueduGénéraldeGaulle–72058ParislaDéfenseCedex-France
SASaucapitalde60000000€-316780519RCSNanterre
Sociétémandataired’intermédiaired’assurancen°10058581ORIAS(www.orias.fr)
LasociétéComexposiumestsoumiseauContrôlePrudentiel(ACP)

exhibitors guide - Espace Exposant SILMO 2016

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