GUIDE Changing Your Benefits Status - My Health

Transcription

My Benefits
GUIDE
Changing Your Benefits Status
Learn what life events allow you to adjust your benefits coverage
Understand the eligibility requirements to cover your dependents
Determine what are allowable changes and when they become effective
As of January 2015
About this Guide
Life events and family status changes can affect your benefits needs.
This Guide helps you understand what adjustments you can make to
your JPMorgan Chase benefits to meet those needs.
Overview
Generally, the elections you make during the annual enrollment for health care
and insurance plan coverage stay in place for the entire calendar year, unless
you experience a life event or family status change. Use this Guide to:
•
Learn what life events and situations qualify as a status change
•
Understand the eligibility requirements to cover your dependents
•
Determine what are allowable changes and when they become effective
Consider the factors that may effect your decisions on making benefits changes
•
Remember, any changes should be made within 31 days of the event.
Contact
Information
To make changes to your health care and insurance plans coverage, contact the
Benefits Web Center or accessHR Contact Center. You can call the accessHR
Contact Center to update your personal information or receive copies of planrelated materials.
Benefits Web Center
From Work
From Home
My Health via me@ jpmc
myhealth.jpmorganchase.com
accessHR Contact Center
In the U.S.
1-877-JPMChase (1-877-576-2427)
Outside the U.S.
1-212-552-5100
1-800-719-9980 (for participants with hearing impairments)
TDD number
Hours
Monday through Friday, 8:00 a.m. to 8:30 p.m. ET, except
certain U.S. holidays
Health Care and Insurance Plans
Monday through Friday, 8:00 a.m. to 8:30 p.m. ET
Benefits at
JPMorgan Chase
For detailed information about the U.S. benefits plans for active employees,
please see Your Guide to Benefits at JPMorgan Chase, the summary plan
descriptions (SPDs) for the JPMorgan Chase U.S. Benefits Program.
For a PDF
For a paper copy
me@jpmc > Benefits & Rewards
access HR Contact Center
About this Guide
2
What’s Inside
4 Life Events
5 Eligible Dependents
7 Timing of Your Changes
8 Qualifying Events
Marriage, Domestic Partnership, and Civil Union
You get married or enter a domestic partnership or civil union
You get legally separated, divorced or end a domestic partnership
8
10
Children
You have a baby, complete an adoption, or assume guardianship
12
Your dependent child is no longer eligible for benefits
13
Family
You or your eligible dependent loses other benefits coverage
15
Your or your eligible dependent gains other benefits coverage
16
Your child/elder care arrangements change
17
A dependent family member dies
17
Moving
You move your primary residence
19
Employee Assistance and Work-Life Program
Transitions are not always easy. That’s why the Employee Assistance
and Work-Life Program (EAP) is available for both you and your
family members. This free, confidential service offers practical
solutions, information, advice, and support to help you successfully
navigate life. Contact EAP 24 hours a day, seven days a week:
ONLINE
PHONE
www.EAPandWorkLife.com
1-877-JPMC007 (1-877-576-2007)
CODE: JPMC • MEMBER ID: Employee SID
What’s Inside
3
Life Events
Life events tend to require flexibility in all parts of our lives,
including our benefits. The JPMorgan Chase benefits plans are
ready to help you manage these changes.
Qualified Events
Several life events permit you to adjust your JPMorgan Chase benefit coverage.
These events, known as qualified status changes, include:
Marriage/Domestic Partnership/Civil Union
get married or establish a domestic partnership or civil union
•You
•You
get legally separated, divorced or end a domestic partnership or civil union
Children
have a baby, complete an adoption, or assume guardianship
•You
•Your
child no longer qualifies for JPMorgan Chase benefits
Family Members
or your family member loses benefits coverage under another employer’s plan
•You
•You
or your family member gains benefits coverage under another employer’s plan
•Your
•A
child/elder care arrangements change
family member who is covered by JPMorgan Chase benefits dies
Moving
move out of your medical or dental option’s service area
•You
Life Events
4
Eligible Dependents
The JPMorgan Chase Benefits Program provides dependent coverage
to meet a variety of lifestyle needs. This section gives an overview
of important definitions and criteria for eligible dependents.
Your responsibility
You are responsible for understanding and complying with the eligibility rules.
You will be asked at annual benefits enrollment and any time you make
benefit changes to confirm your dependent’s eligibility and provide supporting
documentation. You should:
•Review
the dependent eligibility rules.
•Remove
dependents no longer eligible for JPMorgan Chase benefits.
•Report
any dependents experiencing a status change within 31 days of the event.
•Send
documentation verifying your dependent’s eligibility for coverage,
when requested. See page 6 for more information.
Definitions
Dependent
An “eligible dependent” includes a:
•Spouse
•Domestic
partner
•Children
of yours or your spouse/domestic partner up to the end of the month
when they turn 26, with certain exceptions, as outlined on the next page.
Spouse
A “spouse” refers to any person to whom you are:
•Legally
married as recognized by U.S. federal law.
Same-sex marriage
•Under Federal regulations, same sex couples who were legally married in a
jurisdiction that recognized their marriage (such as Massachusetts, California,
Canada, or Spain) will be treated as married for federal tax purposes and are
eligible for the JPMorgan Chase benefits plans.
Domestic Partner
A “domestic partner” requires that you and your domestic partner must meet
all of the following conditions:
•Be
age 18 or older; and
•Not
be legally married to or the domestic partner of anyone else; and
•Have
lived together for at least six months and have a serious,
committed romantic relationship; and
Eligible Dependents
5
Domestic Partner
•Be
(continued)
•Not
financially interdependent (share responsibilities for household expenses); and
be related to each other in a way that would prohibit legal marriage.
Or
•Have
registered as domestic partners pursuant to a domestic partnership ordinance
or law of a state or local government, or under the laws of a foreign jurisdiction.
LEARN MORE:
For more information regarding domestic partner coverage, please refer to Covering a Domestic Partner.
Go to: My Health > 2015 Benefits Resources
Children
The term “children” includes:
•Your
natural children, stepchildren (children of your current spouse), children
of your current domestic partner (if your domestic partner is also covered by the
JPMorgan Chase benefits plans) and legally adopted children.
•Children
under your legal guardianship (as established by a court of law) whom
you claim on your tax return as dependents or for whom you provide more than
50% of their financial support.
•Foster
children placed in your care by an authorized placement agency (such as
a state protective services department) or established by a signed court order.
•A
child under age 18 who lives with you and for whom (1) adoption proceedings have
already begun; and (2) you have the legal obligation to support (in whole or in part).
•Children
who are alternate recipients under a Qualified Medical Child Support
Order (QMCSO), as required by law.
Qualifications
Children can qualify up to the end of the month in which they turn 26, regardless
of student or marital status, financial dependence on parents, residency with
parents, or eligibility for coverage under another health plan.
After age 26, your unmarried children may continue coverage if they are unable
to support themselves due to a medical or physical disability that began prior
to age 26 and depend on you fully for financial support.
Complete Eligibility Verifications Promptly
JPMorgan Chase reserves the right to conduct eligibility verifications on dependents at any time.
Within 30 days of adding a new dependent, a blue envelope will be sent to your
home address requesting materials verifying your dependent’s eligibility (i.e.,
birth certificate, marriage license, etc.). You must supply acceptable supporting
documents within 60 days.
If you fail to provide satisfactory proof that your dependent(s) meet the current
eligibility requirements, your dependent’s coverage will be terminated retroactively
to the enrollment date and you will be responsible for any claims approved and paid.
To access a complete listing of the Dependent Eligibility Requirements, go to:
My Health > Learning Center
Eligible Dependents
6
Timing of Your Changes
Transitions can be easier when you know what to expect.
Take the time to understand when changes will take effect
before making decisions on your JPMorgan Chase benefits.
31-Day Rule
You have 31 days to contact the accessHR Contact Center or the Benefits
Web Center to report a status change for benefit changes to be effective on
the date of the qualifying event (e.g., marriage, divorce, birth of a child, etc.).
After 31 Days. You can still make certain benefits changes but they will be
effective only after you report the status change. You will have a gap between
the date of the qualified event and when your new coverage begins.
Example: Your family has a new child as of January 6, 2015
WHAT HAPPENS
WITHIN 31 DAYS AFTER 31 DAYS
You enroll your child in JPMorgan Chase benefits February 5, 2015
February 10, 2015
Your new benefits become effective
January 6, 2015
February 10, 2015
Gap in your child’s benefits
None
January 6 - February 9, 2015
In some cases, you can cover the gap by paying for coverage on an after-tax basis.
Please call or go online to report a status change as soon as possible.
When Changes
Take Effect
Review the chart below to learn the effective dates for benefits changes, if
you report your status change within 31 days.
BENEFITS PLAN
ALLOWABLE CHANGES
Medical
Enrollment
Coverage become effective on the date of the status change
if you newly enroll yourself and/or any eligible dependents.
Dental
Vision
Health Spending Account
Child/Elder Care Spending Account
Supplemental Term Life Insurance
Accidental Death and
Dismemberment (AD&D) Insurance
Cancellation
Coverage will end on the last day of the month in which the
status change occurs, if you cancel coverage for yourself and/
or any eligible dependents.
Enrollment and Cancellations
Enrollment and cancellations are effective on the date of the
status change if you enroll yourself and/or any eligible dependents or cancel coverage.
The following benefits plans allow changes only during Annual Enrollment: Long-Term Disability
Plan, Group Personal Excess Liability Insurance Plan, and Group Legal Services Plan.
Your Paycheck
You will see changes to your payroll deductions (including any amounts owed)
on the next available pay following your reported status change.
When Changes Take Effect
7
Marriage,
Domestic Partnership,
and Civil Union
Changes to your marital and partnership status can significantly
affect the benefits coverage that you require. Luckily, when these
types of changes occur, you can adjust your JPMorgan Chase
benefits to meet your needs.
The 31-Day Rule
Web Center to report a status change for benefit changes to be effective on the
date of the qualifying event (e.g., marriage, legal separation, divorce, etc.).
Beyond 31 days, you can still make certain benefits changes but they will
generally be effective only after you report the status change online or by phone.
See page 7 for details.
You get married or enter a domestic partnership or civil union.
Allowable Changes
A new marriage or partnership may prompt you and your spouse/domestic
partner to compare your options and reassess your needs. The changes you can
make to your JPMorgan Chase benefits are listed below.
BENEFITS PLAN
Medical
(including prescription drug coverage)
Dental
CHANGES YOU CAN MAKE
• Enroll yourself
• Add coverage for your spouse/domestic partner
• Add coverage for any eligible dependent(s)
Vision
Health Care Spending Account
• Start or increase contributions
• Start, change, or stop contributions
• Add, change, or cancel coverage*
Accidental Death &
* Must cover employee or adult to continue dependent child coverage.
NOTE:
JPMorgan Chase is pleased to be able to recognize your marriage, regardless of the gender of your spouse,
but you may live in a state that does not recognize same-sex marriage. In this case, the firm must continue
to impute income for state tax purposes on the value of the benefits provided to your domestic partner
but will gross up the imputed income value.
8
Considerations
As you think about your benefits needs and options, ask yourself these questions:
•
Medical, Dental, and Vision Plans
Does your spouse/domestic partner have other health care or insurance
coverage available?
•
Do the JPMorgan Chase Medical, Dental, and Vision Plans meet your family’s
needs?
•
Do your dependents meet the eligibility requirements?
(Read “Eligible Dependents” on page 5 in this Guide.)
•
If you choose to cover your spouse/domestic partner, remind him or her
to complete the Wellness Screening and Wellness Assessment during the
required timeframes (go to My Health for more information)
•
Does your spouse/domestic partner qualify as a tobacco user under the
Medical Plan?
Health Care and Child/Elder Care Spending Accounts
you expect your spouse/domestic partner will have additional expenses
which can be paid by the Health Care Spending Account?
•Do
•Will
you have more child or elder care expenses?
•Will
your spouse/domestic partner stay at home to reduce these costs?
(For purposes of these Spending Accounts, your domestic partner must be
a qualified tax dependent for his or her expenses to be covered.)
Life and Accident Insurance
your insurance coverage provide adequate financial support in case
of an accident or death?
•Does
Other To Do’s
Eligibility Verification. Respond to the request for documentation showing that
your new dependent is eligible for the benefits plans. For more information,
see page 6.
Personal Information. Update your name, address, marital status, and contact
information via My Personal Profile. Go to:
mpp.jpmorganchase.com
Taxes. Adjust your withholding allowances and/or marital status for federal,
state, and/or local taxes, as needed via My Personal Profile. Go to:
Beneficiaries. Think about who you want as beneficiaries for your life
insurance plans as well as your 401(k) Savings and Retirement Plans.
To make changes, go to:
beneficiary.jpmorganchase.com
NOTE: Name Change
You need to apply for a new Social Security card for any name changes. Contact the Social Security
Administration or access the application online at www.ssa.gov. To initiate a name change in the
JPMorgan Chase systems, call the access HR Contact Center.
9
You get legally separated, divorced or end a domestic partner
relationship or civil union.
Allowable Changes
When a marriage or partnership ends, it’s important to consider your benefits
needs and identify which dependents (if any) remain eligible for benefits.
The changes you can make to your JPMorgan Chase benefits are listed below.
BENEFITS PLAN
Medical
• Drop coverage for your spouse/domestic partner
• Drop coverage for your dependent children
Dental
Vision
• Decrease or stop contributions
• Start, change, or stop contributions
Accidental Death & Dismemberment
(AD&D) Insurance
* Coverage for your former spouse/domestic partner automatically ends as of the date of the legal
separation or divorce. Coverage for eligible dependent children continues until you elect otherwise.
Continuation
Coverage
Your former dependents may continue certain JPMorgan Chase benefits coverage at their own cost if you notify the accessHR Contact Center and remove
them from your coverage within 60 days of your divorce or the end of your
domestic partnership.
REMEMBER: If you wish to make changes to your JPMorgan Chase benefits coverage,
you must take action within 31 days of a status change.
They can continue Medical, Dental, and Vision coverage.
Former spouses and dependent children can get a temporary extension of these
JPMorgan Chase benefits through COBRA, the Consolidated Omnibus Reconciliation Act of 1985. Domestic partners can enroll in a similar continuation
coverage program provided by JPMorgan Chase. For more information, contact:
They can continue Supplemental Term Life or AD&D Insurance.
Your former spouse/domestic partner can port this coverage at his or her own
cost, which means they can keep the same terms of the policy regardless of
any pre-existing health condition. For more information, contact:
Prudential
1-877-889-2070
10
Considerations
Weighing all of your options may seem overwhelming. To get started, ask
yourself these questions:
you or your dependent children lose health care coverage as a result of this
event?
• Will
•
•
•
Other To Do’s
Health Care Spending and Child/Elder Care Spending Account
Do you no longer have dependent health expenses to cover?
Will you need to pay for day care services for your children or elderly dependents so you can continue working?
Now that you are covering fewer dependents, are you carrying too much
coverage?
Personal Information. Update your name, address, marital status, and contact
information via My Personal Profile. Go to:
Beneficiaries. Think about who you want as beneficiaries for your life insurance
plans as well as your 401(k) Savings and Retirement Plans.
To make changes, go to:
NOTE: Name Change
You need to apply for a new Social Security card for any name changes. Contact the Social Security
Administration or access the application online at www.ssa.gov. To initiate a name change in the
JPMorgan Chase systems, call the accessHR Contact Center.
11
Children
When you have a new child or when children no longer qualify
for benefits, you need to take action to ensure your family has
the right coverage under the JPMorgan Chase benefits plans.
The 31-Day Rule
You have a baby, complete an adoption, or assume guardianship.
Allowable Changes
You must enroll your new child in order to cover them under your benefits,
even if you’re already have family coverage in JPMorgan Chase benefits plans.
You can also make any of the changes listed below.
BENEFITS PLAN
Medical
• Enroll yourself and your child
Dental
Vision
• Add or change coverage*
Accidental Death &
* Must cover employee or adult to have dependent child coverage.
Children
12
Considerations
As you think about your growing family and their benefits needs, ask yourself
these questions:
•
•
Does your spouse/domestic partner have other health care or insurance coverage
that will cover your child?
Do the JPMorgan Chase Medical, Dental, and Vision Plans meet your family’s
needs?
Health Care and Child/Elder Care Spending Accounts
you expect your family will have more expenses for the Health Care
Spending Account?
•Do
•Will
you have more child care expenses going forward?
your insurance coverage provide adequate financial support in case of
an accident or death?
•Does
Other To Do’s
Eligibility Verification. Respond to the request for documentation showing that
your new dependent is eligible for the benefits plans. For more information,
see page 6.
Beneficiaries. Think about who you want to designate as a beneficiary for your
life and accident insurance plans as well as the 401(k) Savings and Retirement
Plans. To make changes, go to:
Your child is no longer eligible for JPMorgan Chase benefits.
Allowable Changes
When a dependent child no longer meets the eligibility requirements for
JPMorgan Chase benefits due to age, his or her medical, vision, and dental
coverage ends automatically at the end of the month. You can make changes to
your other benefits, as listed below.
BENEFITS PLAN
• Decrease or cancel coverage
Accidental Death &
Children
13
Continuation
Coverage
When your child no longer qualifies for benefits, he or she can continue certain
JPMorgan Chase benefits coverage at their own costs if you notify the accessHR
Contact Center and remove them from your coverage within 60 days this change
in status.
REMEMBER: If you wish to make changes to your JPMorgan Chase benefits coverage,
you must take action within 31 days of a status change.
They can continue Medical, Dental, and Vision coverage.
Former dependent children can get a limited extension of these JPMorgan Chase
benefits through COBRA, the Consolidated Omnibus Reconciliation Act of 1985.
Your child will receive COBRA enrollment materials 30 days before his or her 26th
birthday. For more information, contact:
They can continue Supplemental Term Life Insurance.
Your child can continue this coverage by converting their coverage to an
individual policy within 31 days of his or her status change. For more
information, contact:
Prudential
1-877-889-2070
Considerations
As you cancel coverage for a dependent child, consider the rest of your family’s
benefit needs. Ask yourself these questions:
your spouse/domestic partner have other health care or insurance
coverage available?
• Does
•
Do the JPMorgan Chase Medical, Dental, and Vision Plans meet your
family’s needs?
•
Will you no longer cover a tobacco user under the Medical Plan?
• Do you expect your family will have fewer expenses for the Health Care
Spending Account or a change to Child/Elder Care expenses?
Other To Do’s
Taxes. Adjust your withholding allowances for federal, state, and/or local taxes,
as needed via My Personal Profile. Go to:
Beneficiaries. Think about who you want to designate as a beneficiary for your
life and accident insurance plans as well as the 401(k) Savings and Retirement
Plans. To make changes, go to:
Children
14
Family
When a dependent family member loses a job, changes careers,
or chooses a new direction, the transition can affect your benefits
coverage. In these situations, you are able to make changes to
your JPMorgan Chase benefits coverage.
The 31-Day Rule
You or your eligible dependent loses
benefits coverage in another plan.
Allowable Changes
Your spouse/domestic partner or eligible dependents may lose a job or take
a part-time position without benefits. If they lose coverage, you can change
your JPMorgan Chase benefits for you and your dependents, as outlined in
the chart below.
BENEFITS PLAN
Medical
• Enroll yourself
• Add your eligible dependent(s)
Dental
Vision
• Add or increase coverage*
Accidental Death &
* Must cover employee or adult to continue dependent child coverage.
Family
15
Considerations
As you evaluate your family’s benefits needs, ask yourself these questions:
•
Do the JPMorgan Chase Medical, Dental, and Vision Plans meet your family’s needs?
your insurance coverage provide adequate financial support in case of
an accident or death?
•Does
Other To Do’s
Eligibility Verification. Respond to the request for documentation showing that your
new dependent is eligible for the benefits plans. For more information, see page 6.
Taxes. Update your withholding allowances for federal, state, and/or local taxes,
You or your eligible dependent gains
benefits coverage in another plan.
Allowable Changes
With a new job, marriage, or partnership, a dependent could become eligible for
benefits coverage elsewhere, allowing you to scale back on your JPMorgan
Chase coverage. You can make the following changes to your benefits coverage.
BENEFITS PLAN
Medical
• Cancel coverage for yourself
and/or any dependent(s)
Dental
Vision
• Decrease or cancel coverage
(AD&D) Insurance
Considerations
As you consider what coverage you need, ask yourself these questions:
the JPMorgan Chase Medical, Dental, and Vision Plans meet your family’s needs?
• Do
Other To Do’s
•
Will you no longer cover a tobacco user under the Medical Plan?
•
Will you have fewer expenses for child and/or elder care?
•
Now that you are covering fewer dependents, are you carrying too much coverage?
Taxes. Adjust your withholding allowances for federal, state, and/or local taxes,
mpp.jpmorganchase.com.
Family
16
Your child/elder care arrangements change
Allowable Changes
You may find it necessary to change who cares for your children or elderly
family members (including if a family member can no longer serve as a care
provider) or you may experience a significant change to your child/elder care
costs. In these situations, you can make changes to your Child/Elder Care
Spending Account.
BENEFITS PLAN
Considerations
• Start or change contributions
How much you contribute to your Child/Elder Care Spending Account should
be consistent your provider costs. You should also consider the following:
• Will
you need child/elder care for the rest of the year? Do you expect to increase
or decrease your care costs this year?
A dependent family member dies
Allowable Changes
The following chart summarizes the changes you can make to your JPMorgan
Chase benefits coverage upon the death of a dependent family member.
BENEFITS PLAN
Medical
• Cancel coverage for your deceased dependent
Dental
Vision
• Change or stop contributions
(To initiate claims, call the access HR Contact Center.)
(AD&D) Insurance
* In the case of a child’s death, you can only reduce or cancel this coverage.
Family
17
Considerations
Here are some points to consider as you determine your benefits needs:
you no longer cover a spouse/domestic partner as a tobacco user under
the Medical Plan?
• Will
•
Will your family have fewer eligible expenses under the Health Care
Spending Account?
•
Will you have more child or elder care expenses?
Are you carrying too much or too little insurance coverage for your needs?
•
Other To Do’s
Taxes. Update your withholding allowances for federal, state, and/or local taxes,
Beneficiaries. Review your beneficiary information for the life amd accident
insurance plans as well as the 401(k) Savings and Retirement Plans.
To make changes online, go to:
beneficiary. jpmorganchase.com
Documentation. Request 10 or more copies of the official death certificate for
insurance claims and settling the estate.
Claims. File any insurance claims. Contact the accessHR Contact Center if your
deceased dependent was covered by the firm’s life and accident insurance plans.
Notifications. Notify relevant organizations with updated information for your
deceased family member, including the Motor Vehicle Department, Social
Security Administration, Voter Registration, financial institutions, and any
outstanding payees.
Family
18
Moving
Moving involves many changes and adjustments. If your new community is not served by your current health care company, you the
have flexibility to make certain changes to your benefits coverage.
The 31-Day Rule
You move your primary residence.
Allowable Changes
Moving involves not only a change of address but also may occasionally require
a change in your health care company if it doesn’t adequately serve your new
area. You can make the changes listed below.
BENEFITS PLAN
Medical
• Change your health care company
Dental
If you decide to switch medical or dental plan options, consider:
Considerations
•
Other To Do’s
Which health care company in the JPMorgan Chase Medical and Dental Plans
best meets you or your family’s needs?
Change of Address. You need to provide updated address information to the
Motor Vehicle Department, Social Security Administration, Voter Registration,
financial institutions, and any outstanding payees.
To update your home mailing address for the firm, go to My Personal Profile:
Moving
19
The JPMorgan Chase U.S. Benefits Program is available to most employees on a U.S. payroll who are regularly scheduled to work 20 hours or more a week
and who are employed by JPMorgan Chase & Co. or one of its subsidiaries to the extent that such subsidiary has adopted the JPMorgan Chase U.S. Benefits
Program. This information does not include all of the details contained in the applicable insurance contracts, plan documents, and trust agreements. If
there is any discrepancy between this information and the governing documents, the governing documents will control. JPMorgan Chase & Co. expressly
reserves the right to amend, modify, reduce, change, or terminate its benefits and plans at any time. The JPMorgan Chase U.S. Benefits Program does
not create a contract or guarantee of employment between JPMorgan Chase and any individual. JPMorgan Chase or you may terminate the employment
relationship at any time.

GUIDE Changing Your Benefits Status - My Health

Transcription

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