Blackhawk Technical College District Board Meeting May 20, 2015

Transcription

Blackhawk Technical College
District Board Meeting
May 20, 2015
Central Campus – Administrative Center – Board Room
5:00 PM
AGENDA
1.
Call to Order
2.
Public Comment
Persons who wish to address the District Board may make a statement as long as
it pertains to a specific agenda item. Persons who raise issues not on the agenda
may be invited back to repeat their comments at a later Board meeting when the
subject is properly noticed on the agenda. Unless requested by the Board Chair
from the audience, regarding a specific agenda topic, public comments or
dialogue are not allowed during other portions of the Board meeting and/or
discussion.
3.
Special Reports
a. Student Representative to the Board Report (On hiatus until Fall 2015)
Enc. #1
b. Recognition of BTC Retirees LeLand Peich and Michael Zawlocki
(Chairperson Tillman and Dr. Tom Eckert)
4.
Enc. #2
Information/Discussion
a. Financial Statement (Information – Renea Ranguette)
b. President’s Report (Dr. Tom Eckert)
1. Activities for the Month
2. Legislative Update
3. BTC in the News
4. Other Communications
Enc. #3
c. BTC Foundation Update (Information – Elizabeth Horvath)
5.
Consent Agenda
Consent Agenda items will be approved in one motion; however, any Board
member may ask that any individual item be acted on separately.
Enc. #4
a. Approval of Minutes of the Regular Meeting Held on April 15, 2015
(Action)
Enc. #5
b. Approval of Current Bills (Action – Renea Ranguette)
Enc. #6
c. Approval of Contract Training (Action – Dr. Diane Nyhammer)
In compliance with the Americans With Disabilities Act (ADA), all public meetings held by Blackhawk Technical College District are accessible
to persons with disabilities. Any person wishing to attend who needs special accommodations should call (608) 757-7772 no less than 24 hours
prior to the meeting time.
Blackhawk Technical College District Board
May 20, 2015 - Agenda
Page 2
Enc. #7
d. Confirmation of Administrative Employment Contract Issued for the Position
of Director of Institutional Effectiveness (G. Scott Davis) (Action – Brian
Gohlke)
Enc. #8
e. Confirmation of Instructional Employment Contract Issued for the Position
of Electrical Power Distribution Instructor (Michael Doubleday) (Action –
Brian Gohlke)
Enc. #9
f.
Enc. #10
g. Acceptance of Resignation (Tracey Ramsey) (Action – Brian Gohlke)
Enc. #11
h. Acceptance of Intent to Retire (Pamela Hendricks) (Action – Brian Gohlke)
6.
Confirmation of Administrative Employment Contract Issued for the Position
of Law Enforcement Coordinator (Kristen Devitt) (Action – Brian Gohlke)
Action Items
Enc. #12
a. Approval of Municipal Water Service Extension Project Contingent upon
Wisconsin Technical College State Board (WTCSB) Approval and to
Request WTCSB Approval of Project (Action – Renea Ranguette)
Enc. #13
b. Approval of Remission of Out-of-State Tuition Report (Action – Edward
Robinson)
7.
Committee Reports
Finance Committee
Ms. Barbara Barrington-Tillman, Chairperson
Enc. #14
Meeting Held 4/9/15 (Minutes Enclosed)
No Action Taken
No May Meeting Scheduled
Committee-related Items Follow
Enc. #15
a. Adoption of Resolution Awarding the Sale of $1,500,000 General Obligation
Promissory Notes, Series 2015E (Action – Renea Ranguette and Robert W.
Baird Representative)
Enc. #16
b. Consideration of Resolution Authorizing the Issuance of $1,500,000 General
Obligation Promissory Notes, Series 2015F, of Blackhawk Technical College
District, Wisconsin (Action – Renea Ranguette)
Enc. #17
c. Approval of Modifications to the Fiscal Year 2014-15 Budget (Action –
Renea Ranguette)
Enc. #18
d. Adoption of Fiscal Year 2015-16 Budget for Presentation at Public Hearing;
Setting Date for Public Hearing (Action – Renea Ranguette)
May 20, 2015 - Agenda
Page 3
Personnel Committee
Mr. Craig Duncan, Chairperson
Enc. #19
Meeting Held 4/15/15 (Minutes Enclosed)
No Action Taken
Meeting Scheduled 5/20/15 – 4:00 p.m.
Enc. #20
e. Approval of Administrative Staff Salaries for Fiscal Year 2015-16 (Personnel
Committee Recommendation – Action)
Enc. #21
f.
8.
Enc. #22
Review of Draft Evaluation Tool for the District Board Self-Assessment
Process (Discussion – Craig Duncan)
New Business
a. Learning Operations Report – General Education/Academic Support
Division (Information – Dr. Sally Vogl-Bauer)
8.
Other Business
a. Report on District Boards Association Spring Meeting – April 17-18, Stevens
Point
b. District Boards Association Summer Meeting – July 17-18, Janesville
c. Association of Community College Trustees 2015 Leadership Congress –
October 14-17, 2015 - San Diego, California
9.
Future Agenda Items
ENCLOSURE #1
3.
Special Reports
b.
Recognition of BTC Retirees Leland Peich and Michael Zawlocki (Chairperson
Tillman and Dr. Tom Eckert)
LeLand Peich will retire at the conclusion of the Spring 2015 semester with 27
years of service to the District as the Electric Power Distribution (EPD) instructor
within the Advanced Manufacturing & Transportation Division. When the EPD
program was approved for implementation, Lee was hired to develop the
curriculum and be the full-time instructor. He has worked closely with Alliant
Energy/Wisconsin Power & Light throughout the years to receive donations and
support for the program.
Michael Zawlocki will retire on May 20, 2015, with 29 years of service to the
District as an Automotive Technician instructor. When he began at BTC, the
program was a one-year program. He was hired to identify the present and future
skills and knowledge and attitudes to prepare students for successful employment.
The results of this action culminated in the implementation of a new two-year
automotive program sanctioned and supported by local automotive dealerships.
In addition, he was involved in enhancing the success of the program by assisting
in the development and implementation of the current automotive facility housed
in the Center for Transportation Studies. This past year he was also involved on
the team which has worked on the program’s new partnership with Snap-on
Tools. Mike has indicated he is most proud of empowering students to believe
that they can be successful in the program and achieve the necessary skills,
knowledge, and attitude needed for successful employment and to provide an
atmosphere of individualized methods where learning activities can be achieved
by students with various learning styles. Mike’s retirement plans include
designing and building replica antique furniture, continuing his collection and
restoration of American antique railroad pocket watches, and enjoying his family.
We wish Lee and Mike long and happy retirements and thank them for their
dedication to the students and the College. Due to schedule conflicts, neither will
be able to attend the meeting to be recognized. Retirement plaques were
presented to them prior to the Board meeting.
ENCLOSURE #2
General Fund
Comparative Statement of Revenues and Expenditures
For The Months Ended April 30, 2015 and 2014
2014-2015
2013-2014
Adjusted
Budget
Revenues
Property Tax
Other Local Government
State Aid
Program Fees
Material Fees
Other Student Fees
Institutional Revenue
Federal Revenue
Total Revenue
9,774,438
(11,000)
12,746,687
6,536,088
428,719
442,835
802,491
12,000
30,732,258
5,636,363
(11,000)
12,884,762
6,536,088
428,719
442,835
835,491
12,000
26,765,258
5,649,551
3,196
12,242,924
7,106,060
421,373
414,266
448,609
9,375
26,295,354
100.23%
-29.05%
95.02%
108.72%
98.29%
93.55%
53.69%
78.13%
98.24%
14,991,065
(16,000)
2,892,000
7,272,900
499,900
382,000
815,400
12,000
26,849,265
14,991,065
(16,000)
2,892,000
6,343,330
428,550
392,000
868,737
12,000
25,911,682
15,107,048
(6,789)
2,546,485
7,089,785
441,319
385,605
384,195
16,678
25,964,326
100.77%
42.43%
88.05%
111.77%
102.98%
98.37%
44.22%
138.98%
100.20%
15,107,048
1,534
2,967,380
6,265,821
386,118
404,162
1,691,080
19,959
26,843,102
100.77%
-9.59%
102.61%
98.78%
90.10%
103.10%
194.66%
166.33%
103.59%
115,983
17,534
75,380
(77,509)
(42,432)
12,162
822,343
7,959
931,420
Other Resources
Trsf fr Res & Des Fund Bal
Other Funding Sources
Total Other Resources
Total Resources
30,732,258
931,656
931,656
27,696,914
26,295,354
0.00%
0.00%
0.00%
94.94%
2,174,758
2,174,758
29,024,023
1,970,538
1,970,538
27,882,220
25,964,326
0.00%
0.00%
0.00%
93.12%
26,843,102
0.00%
0.00%
0.00%
96.27%
(1,970,538)
(1,970,538)
(1,039,118)
Expenditures
Instruction
Instructional Resources
Student Services
General Institutional
Physical Plant
Auxiliary Services
Total Expenditures
16,198,737
2,240,822
2,475,333
4,883,381
2,761,985
28,560,258
15,753,219
2,243,432
2,431,746
4,565,154
2,693,363
27,686,914
13,805,390
87.64%
1,787,180
79.66%
2,065,387
84.93%
3,902,068
85.48%
2,137,051
79.35%
127 No Budget
23,697,203
85.59%
17,264,110
2,223,805
2,447,589
5,151,313
1,927,206
29,014,023
16,243,535
2,190,713
2,454,393
4,804,249
2,179,330
27,872,220
14,059,410
86.55%
1,654,699
75.53%
1,942,576
79.15%
4,003,960
83.34%
1,808,192
82.97%
168 No Budget
23,469,005
84.20%
16,655,138
2,043,660
2,355,355
4,610,924
2,231,313
27,896,390
102.53%
93.29%
95.96%
95.98%
102.39%
0.00%
100.09%
(411,603)
147,053
99,038
193,325
(51,983)
(24,170)
Other Uses
Other Uses
Total Other Uses
Total Uses
2,172,000
2,172,000
30,732,258
10,000
10,000
27,696,914
23,697,203
10,000
10,000
29,024,023
10,000
10,000
27,882,220
23,469,005
10,000
10,000
27,906,390
0.00%
100.00%
100.00%
100.09%
(24,170)
Budgeted Resources
Over (Under) Expenditures
Beginning Fund Balance
Change in Fund Balance
Ending Fund Balance
Reserved for Prepaid Items
Designated for Operations
Designated for State Aid Fluc
Designated for Sub Years
Designated for Sub Year
10,321,225
10,321,225
330,000
6,866,000
299,000
448,000
2,378,225
10,321,225
(931,656)
9,389,569
330,000
6,866,000
299,000
448,000
1,446,569
YTD
Actual
2,598,151
10,321,225
12,919,376
330,000
6,866,000
299,000
448,000
4,976,376
Percent
of Budget
0.00%
0.00%
0.00%
85.56%
Original
Budget
11,384,513
(2,174,758)
9,209,755
245,200
6,952,100
299,000
448,000
1,265,655
Adjusted
Budget
11,384,513
(1,970,538)
9,413,975
245,200
6,952,100
299,000
448,000
1,479,206
YTD
Actual
Percent
of Budget
0.00%
0.00%
0.00%
84.17%
Year
End
Audited
Percent
of Budget
Original
Budget
2,495,321
(1,063,288)
11,384,513
13,879,834
245,000
6,952,100
299,000
448,000
5,935,734
11,384,513
(1,063,288)
10,321,225
177,290
5,808,629
299,000
448,000
3,588,306
Dollar
Variance
General Fund is used to account for all revenues and expenditures for activities normally associated with the regular
operations of the district including instructional programs, student support services, facility care/maintenance and administration.
Note: Budgeted Resources Over (Under) Expenditures represents the amount that will be added to or used from the fund balance during the fiscal year.
5/7/2015 4:20 PM
G:\Accounting\Controller\Board Report\2015-04\Financial Statement 2015-10
Page 1
Special Revenue Fund
2014-2015
Original
Budget
Adjusted
Budget
2013-2014
YTD
Actual
Percent
of Budget
Original
Budget
Adjusted
Budget
YTD
Actual
Percent
of Budget
Year
End
Audited
Percent
of Budget
Dollar
Variance
Revenues
Property Tax
State Aid
Program Fees
Material Fees
Other Student Fees
Federal Revenue
Total Revenue
683,048
794,583
1,500
28,500
10,000
1,216,894
2,734,525
682,922
903,623
1,500
28,500
42,211
1,410,134
3,068,890
683,048
476,297
458
823,226
1,983,029
100.02%
0.00%
52.71%
0.00%
0.00%
0.00%
1.09%
58.38%
64.62%
983,168
667,778
1,795
43,083
910,337
2,606,161
983,073
901,947
1,795
43,083
1,231,006
3,160,904
897,692
497,996
618,512
2,014,200
91.31%
0.00%
55.21%
0.00%
0.00%
0.00%
0.00%
50.24%
63.72%
897,700
91.32%
0.00%
709,477
78.66%
0.00%
1,034
57.60%
20,906
48.52%
5,302 No Budget
975,943
79.28%
2,610,362
82.58%
(85,373)
(192,470)
(761)
(22,177)
5,302
(255,063)
(550,542)
Other Resources
Total Resources
2,734,525
3,068,890
1,983,029
0.00%
0.00%
0.00%
64.62%
2,606,161
3,160,904
2,014,200
0.00%
0.00%
0.00%
63.72%
2,610,362
0.00%
0.00%
0.00%
82.58%
(550,542)
Expenditures
Instruction
Student Services
Physical Plant
Total Expenditures
1,834,746
51,396
782,452
65,931
2,734,525
2,129,184
51,396
794,864
65,931
27,515
3,068,890
1,391,056
40,234
613,942
42,518
2,087,750
65.33%
78.28%
77.24%
64.49%
0.00%
68.03%
1,735,941
87,081
783,139
2,606,161
2,308,516
89,200
763,188
3,160,904
1,522,778
78,846
533,347
2,134,971
65.96%
88.39%
69.88%
0.00%
0.00%
67.54%
1,858,602
90,477
661,853
2,610,932
80.51%
101.43%
86.72%
0.00%
0.00%
82.60%
449,914
(1,277)
101,335
549,972
Other Uses
Other Uses
Total Other Uses
Total Uses
2,734,525
3,068,890
2,087,750
0.00%
0.00%
0.00%
68.03%
2,606,161
3,160,904
2,134,971
0.00%
0.00%
0.00%
67.54%
2,610,932
0.00%
0.00%
0.00%
82.60%
(549,972)
Budgeted Resources
Ending Fund Balance
615,134
615,134
615,134
615,134
(104,721)
615,134
510,413
615,704
615,704
615,704
615,704
(120,771)
615,704
494,933
(570)
615,704
(570)
615,134
Special Revenue Fund is used to account for revenues and expenditures from revenue sources that are restricted to a specific purpose. Typically, externally funded projects,
such as Vocational Education Act, Adult Education Act, and Job Training Partnership Act projects, which are not considered part of the regular program of the district are included in
this fund. Excluded would be construction or remodeling projects, and trust & agency activities, including student loans.
5/7/2015 4:20 PM
Page 2
Operating Budget
General Fund & Special Revenue Funds Combined
2014-2015
Original
Budget
Adjusted
Budget
2013-2014
YTD
Actual
Percent
of Budget
Original
Budget
Adjusted
Budget
YTD
Actual
Percent
of Budget
Year
End
Audited
Percent
of Budget
Dollar
Variance
Revenues
Property Tax
State Aid
Program Fees
Material Fees
Other Student Fees
Federal Revenue
Total Revenue
10,457,486
(11,000)
13,541,270
6,536,088
430,219
471,335
812,491
1,228,894
33,466,783
6,319,285
(11,000)
13,788,385
6,536,088
430,219
471,335
877,702
1,422,134
29,834,148
6,332,599
3,196
12,719,221
7,106,060
421,373
414,266
449,067
832,601
28,278,383
100.21%
-29.05%
92.25%
108.72%
97.94%
87.89%
51.16%
58.55%
94.79%
15,974,233
(16,000)
3,559,778
7,272,900
501,695
425,083
815,400
922,337
29,455,426
15,974,138
(16,000)
3,793,947
6,343,330
430,345
435,083
868,737
1,243,006
29,072,586
16,004,740
(6,789)
3,044,481
7,089,785
441,319
385,605
384,195
635,190
27,978,526
100.19%
42.43%
80.25%
111.77%
102.55%
88.63%
44.22%
51.10%
96.24%
16,004,748
1,534
3,676,857
6,265,821
387,152
425,068
1,696,382
995,902
29,453,464
100.19%
-9.59%
96.91%
98.78%
89.96%
97.70%
195.27%
80.12%
101.31%
30,610
17,534
(117,090)
(77,509)
(43,193)
(10,015)
827,645
(247,104)
380,878
Other Resources
Total Resources
33,466,783
931,656
931,656
30,765,804
28,278,383
0.00%
0.00%
0.00%
91.91%
2,174,758
2,174,758
31,630,184
1,970,538
1,970,538
31,043,124
27,978,526
0.00%
0.00%
0.00%
90.13%
29,453,464
0.00%
0.00%
0.00%
94.88%
(1,970,538)
1,970,538
(1,589,660)
Expenditures
Instruction
Student Services
Physical Plant
Auxiliary Services
Total Expenditures
18,033,483
2,292,218
3,257,785
4,949,312
2,761,985
31,294,783
17,882,403
2,294,828
3,226,610
4,631,085
2,720,878
30,755,804
15,196,446
84.98%
1,827,414
79.63%
2,679,329
83.04%
3,944,586
85.18%
2,137,051
78.54%
127 No Budget
25,784,953
83.84%
19,000,051
2,310,886
3,230,728
5,151,313
1,927,206
31,620,184
18,552,051
2,279,913
3,217,581
4,804,249
2,179,330
31,033,124
15,582,188
83.99%
1,733,545
76.04%
2,475,923
76.95%
4,003,960
83.34%
1,808,192
82.97%
168 No Budget
25,603,976
82.51%
18,513,740
2,134,137
3,017,208
4,610,924
2,231,313
30,507,322
99.79%
93.61%
93.77%
95.98%
102.39%
0.00%
98.31%
38,311
145,776
200,373
193,325
(51,983)
525,802
Other Uses
Other Uses
Total Other Uses
Total Uses
2,172,000
2,172,000
33,466,783
10,000
10,000
30,765,804
25,784,953
10,000
10,000
31,630,184
10,000
10,000
31,043,124
25,603,976
10,000
10,000
30,517,322
0.00%
100.00%
100.00%
98.31%
525,802
Budgeted Resources
Ending Fund Balance
10,936,359
10,936,359
330,000
6,866,000
299,000
448,000
2,993,359
10,936,359
(931,656)
10,004,703
330,000
6,866,000
299,000
448,000
2,061,703
2,493,430
10,936,359
13,429,789
330,000
6,866,000
299,000
448,000
5,486,789
0.00%
0.00%
0.00%
83.81%
12,000,217
(2,174,758)
9,825,459
245,200
6,952,100
299,000
448,000
1,881,359
12,000,217
(1,970,538)
10,029,679
245,200
6,952,100
299,000
448,000
2,094,910
0.00%
0.00%
0.00%
82.48%
2,374,550
(1,063,858)
12,000,217
14,374,767
245,000
6,952,100
299,000
448,000
6,430,667
12,000,217
(1,063,858)
10,936,359
177,290
5,808,629
299,000
448,000
4,203,440
Operating Budget - General and Special Revenue Combined are the funds used to record revenue and expenditures used to manage the operations of BTC. It is this budget that is
restricted by the 1.5 mill rate limit.
5/7/2015 4:20 PM
Page 3
Capital Projects Fund
2014-2015
Original
Budget
Revenues
Property Tax
State Aid
Federal Revenue
Total Revenue
Adjusted
Budget
2013-2014
YTD
Actual
Percent
of Budget
Original
Budget
Adjusted
Budget
YTD
Actual
Percent
of Budget
Year
End
Audited
Percent of
Budget
Dollar
Variance
5,000
10,000
15,000
10,378
10,126
59,500
80,004
4,958
4,958
0.00%
0.00%
48.96%
0.00%
6.20%
10,000
10,000
8,700
8,700
6,023
6,023
0.00%
0.00%
69.23%
0.00%
69.23%
751,239
751,239
0.00%
0.00%
8634.93%
0.00%
8634.93%
742,539
742,539
Other Resources
Total Resources
15,000,000
15,000,000
15,015,000
3,467,969
19,500,000
22,967,969
23,047,973
16,500,000
16,500,000
16,504,958
0.00%
84.62%
71.84%
71.61%
31,993
12,800,000
12,831,993
12,841,993
214,780
14,800,000
15,014,780
15,023,480
9,740,000
9,740,000
9,746,023
0.00%
65.81%
64.87%
64.87%
14,740,000
14,740,000
15,491,239
0.00%
99.59%
98.17%
103.11%
(214,780)
(60,000)
(274,780)
467,759
Expenditures
Instruction
Student Services
Physical Plant
Auxiliary Services
Total Expenditures
3,802,880
1,872,311
144,600
409,000
8,661,209
14,890,000
5,370,355
2,238,171
176,197
1,008,886
9,895,364
18,688,973
2,722,646
1,045,914
180,070
529,129
7,175,844
11,653,603
50.70%
46.73%
102.20%
52.45%
72.52%
0.00%
62.36%
2,645,942
3,342,638
4,313
670,850
6,078,250
12,741,993
2,631,190
3,504,451
4,313
1,008,492
7,750,034
14,898,480
571,416
1,211,719
4,489
403,310
5,070,597
7,261,531
21.72%
34.58%
104.08%
39.99%
65.43%
0.00%
48.74%
1,504,099
2,452,568
4,489
1,065,731
8,402,260
13,429,147
57.16%
69.98%
104.08%
105.68%
108.42%
0.00%
90.14%
1,127,091
1,051,883
(176)
(57,239)
(652,226)
1,469,333
Other Uses
Other Uses
Total Other Uses
Total Uses
125,000
125,000
15,015,000
4,125,000
234,000
4,359,000
23,047,973
11,653,603
0.00%
0.00%
0.00%
50.56%
100,000
100,000
12,841,993
125,000
125,000
15,023,480
7,261,531
0.00%
0.00%
0.00%
48.33%
125,000
125,000
13,554,147
0.00%
100.00%
100.00%
90.22%
1,469,333
Budgeted Resources
Ending Fund Balance
2,330,405
2,330,405
2,330,405
657,031
2,987,436
4,851,355
2,330,405
7,181,760
393,313
(31,993)
361,320
393,313
(214,780)
178,533
2,484,492
1,937,092
393,313
2,877,805
393,313
1,937,092
2,330,405
Capital Projects Fund is used to account for all resources and expenditures related to capital projects. Capital projects include the acquisition of sites/buildings, purchase or
construction of buildings (including equipping), remodeling and improvement of buildings and purchase of movable and fixed equipment with a per unit value of $500 and a life
expectancy of at least two years.
5/7/2015 4:20 PM
Page 4
Debt Service
2014-2015
Original
Budget
Adjusted
Budget
2013-2014
YTD
Actual
Percent
of Budget
Original
Budget
Adjusted
Budget
YTD
Actual
Percent
of Budget
Year
End
Audited
Percent of
Budget
Dollar
Variance
Revenues
Property Tax
Total Revenue
4,743,000
2,000
4,745,000
6,105,000
2,000
6,107,000
6,105,000
1,212
6,106,212
100.00%
60.60%
99.99%
4,743,100
2,000
4,745,100
4,743,100
2,000
4,745,100
4,743,100
261
4,743,361
100.00%
13.05%
99.96%
4,743,100
387
4,743,487
100.00%
19.35%
99.97%
(1,613)
(1,613)
Other Resources
Total Resources
1,487,000
1,487,000
6,232,000
204,000
204,000
6,311,000
6,106,212
0.00%
0.00%
0.00%
96.76%
50,000
100,000
150,000
4,895,100
50,000
125,000
175,000
4,920,100
6,405,000
6,405,000
11,148,361
0.00%
5124.00%
3660.00%
226.59%
6,530,000
6,530,000
11,273,487
0.00%
5224.00%
3731.43%
229.13%
(50,000)
6,405,000
6,355,000
6,353,387
Expenditures
Physical Plant
Total Expenditures
6,232,000
6,232,000
6,311,000
6,311,000
5,997,694
5,997,694
95.04%
95.04%
4,895,100
4,895,100
4,920,100
4,920,100
4,726,993
4,726,993
96.08%
96.08%
4,861,051
4,861,051
98.80%
98.80%
Other Uses
Other Uses
Total Other Uses
Total Uses
6,232,000
6,311,000
5,997,694
0.00%
0.00%
0.00%
95.04%
4,895,100
4,920,100
Budgeted Resources
Ending Fund Balance
461,790
461,790
461,790
461,790
108,518
461,790
570,308
630,076
(50,000)
580,076
0.00%
6,580,722 No Budget
6,580,722 No Budget
11,307,715
229.83%
630,076
(50,000)
580,076
0.00%
6,580,722 No Budget
6,580,722 No Budget
11,441,773
232.55%
(159,354)
(168,286)
630,076
470,722
630,076
(168,286)
461,790
59,049
59,049
(6,580,722)
(6,580,722)
(6,521,673)
Debt Service Fund is used to account for the accumulation of resources, and the payment of principal and interest for general long-term debt and long-term lease purchase debt.
5/7/2015 4:20 PM
Page 5
Enterprise Fund
2014-2015
Original
Budget
Adjusted
Budget
2013-2014
YTD
Actual
Percent
of Budget
Original
Budget
Adjusted
Budget
YTD
Actual
Percent
of Budget
Year
End
Audited
Percent of
Budget
Dollar
Variance
Revenues
Other Student Fees
Federal Revenue
Total Revenue
154,000
154,000
158,684
158,684
82,617
82,617
0.00%
52.06%
0.00%
52.06%
145,000
145,000
151,000
151,000
121,796
121,796
0.00%
80.66%
0.00%
80.66%
148,520
148,520
0.00%
98.36%
0.00%
98.36%
(2,480)
(2,480)
Other Resources
Total Resources
10,000
10,000
164,000
10,000
10,000
168,684
82,617
0.00%
0.00%
0.00%
48.98%
10,000
10,000
155,000
10,000
10,000
161,000
121,796
0.00%
0.00%
0.00%
75.65%
148,520
0.00%
0.00%
0.00%
92.25%
(10,000)
(10,000)
(12,480)
Expenditures
Instruction
Auxiliary Services
Total Expenditures
154,000
154,000
155,126
155,126
71,633
71,633
0.00%
46.18%
46.18%
155,000
155,000
161,000
161,000
6,683 No Budget
97,515
60.57%
104,198
64.72%
144,080
144,080
0.00%
89.49%
89.49%
16,920
16,920
Other Uses
Other Uses
Total Other Uses
Total Uses
10,000
10,000
164,000
3,558
10,000
13,558
168,684
71,633
0.00%
0.00%
0.00%
42.47%
155,000
161,000
104,198
144,080
0.00%
0.00%
0.00%
89.49%
16,920
Budgeted Resources
Ending Fund Balance
415,498
415,498
415,498
3,558
419,056
10,984
415,498
426,482
411,058
(10,000)
401,058
411,058
(10,000)
401,058
0.00%
0.00%
0.00%
64.72%
17,598
4,440
411,058
428,656
411,058
415,498
Enterprise Fund is used to account for district operations where the cost of providing goods or services to students, district staff, faculty or the general public on a continuing basis is
financed or recovered primarily through user charges, or where the district board has decided that periodic determination of revenues, expenses or net income is appropriate.
5/7/2015 4:20 PM
Page 6
Internal Service Fund
2014-2015
Original
Budget
Adjusted
Budget
2013-2014
YTD
Actual
Percent
of Budget
Original
Budget
Adjusted
Budget
YTD
Actual
Percent
of Budget
Year
End
Audited
Percent of
Budget
Dollar
Variance
Revenues
Total Revenue
167,470
167,470
167,470
167,470
167,470
167,470
100.00%
100.00%
202,220
202,220
202,220
202,220
194,500
194,500
96.18%
96.18%
194,500
194,500
96.18%
96.18%
(7,720)
(7,720)
Other Resources
Total Resources
8,000
8,000
175,470
8,000
8,000
175,470
167,470
0.00%
0.00%
0.00%
95.44%
202,220
202,220
194,500
0.00%
0.00%
0.00%
96.18%
194,500
0.00%
0.00%
0.00%
96.18%
(7,720)
Expenditures
Instruction
Student Services
Auxiliary Services
Total Expenditures
175,470
175,470
175,470
175,470
171,037
171,037
0.00%
0.00%
97.47%
97.47%
202,220
202,220
202,220
202,220
182,702
182,702
0.00%
0.00%
90.35%
90.35%
183,546
183,546
0.00%
0.00%
90.77%
90.77%
18,674
18,674
Other Uses
Other Uses
Total Other Uses
Total Uses
175,470
175,470
171,037
0.00%
0.00%
0.00%
97.47%
202,220
202,220
182,702
0.00%
0.00%
0.00%
90.35%
183,546
0.00%
0.00%
0.00%
90.77%
18,674
Budgeted Resources
Ending Fund Balance
279,090
(8,000)
271,090
279,090
(8,000)
271,090
(3,567)
279,090
275,523
268,136
268,136
268,136
268,136
11,798
10,954
268,136
279,934
268,136
279,090
Internal Service Fund is used to account for district operations where the cost of providing goods or services by one department or unit to other departments or units on a
cost-reimbursement basis
5/7/2015 4:20 PM
Page 7
Trust and Agency Fund
2014-2015
Original
Budget
Adjusted
Budget
2013-2014
YTD
Actual
Percent
of Budget
Original
Budget
Adjusted
Budget
YTD
Actual
Percent
of Budget
Year
End
Audited
Percent of
Budget
Dollar
Variance
Revenues
Property Tax
State Aid
Other Student Fees
Federal Revenue
Total Revenue
974,000
310,000
238,000
13,470,000
14,992,000
974,000
310,000
242,500
13,470,000
14,996,500
873,582
358,537
153,008
10,999,664
12,384,791
0.00%
89.69%
115.66%
63.10%
81.66%
82.58%
1,119,000
335,000
300,400
16,162,000
17,916,400
1,119,000
335,000
300,400
16,162,000
17,916,400
898,531
357,072
152,461
12,488,603
13,896,667
0.00%
80.30%
106.59%
50.75%
77.27%
77.56%
898,214
316,037
182,603
12,836,247
14,233,101
0.00%
80.27%
94.34%
60.79%
79.42%
79.44%
(220,786)
(18,963)
(117,797)
(3,325,753)
(3,683,299)
Other Resources
Total Resources
83,241
10,000
93,241
15,085,241
116,241
10,000
126,241
15,122,741
12,384,791
0.00%
0.00%
0.00%
81.90%
4,874
10,000
14,874
17,931,274
58,211
10,000
68,211
17,984,611
13,896,667
0.00%
0.00%
0.00%
77.27%
10,000
10,000
14,243,101
0.00%
100.00%
14.66%
79.20%
(58,211)
(58,211)
(3,741,510)
Expenditures
Instruction
Student Services
Physical Plant
Total Expenditures
14,980,241
105,000
15,085,241
15,017,741
105,000
15,122,741
12,122,840
89,184
12,212,024
0.00%
80.72%
84.94%
0.00%
80.75%
17,826,274
105,000
17,931,274
17,879,611
105,000
17,984,611
13,722,113
89,306
13,811,419
0.00%
76.75%
85.05%
0.00%
76.80%
14,219,699
103,577
14,323,276
0.00%
79.53%
98.64%
0.00%
79.64%
3,659,912
1,423
3,661,335
Other Uses
Other Uses
Total Other Uses
Total Uses
15,085,241
15,122,741
12,212,024
0.00%
0.00%
0.00%
80.75%
17,931,274
17,984,611
32,338 No Budget
0.00%
32,338 No Budget
13,843,757
76.98%
Budgeted Resources
Ending Fund Balance
753,370
(83,241)
670,129
753,370
(116,241)
637,129
172,767
753,370
926,137
847,494
(4,874)
842,620
847,494
(58,211)
789,283
0.00%
21,800 No Budget
21,800 No Budget
14,345,076
79.76%
52,910
(101,975)
847,494
32,338
932,742
855,345
753,370
(21,800)
(21,800)
3,639,535
Trust and Agency Fund is made up of three different types of sub-funds:
a. Expendable Trust Fund Type is used to record resources and related to financial activities where the principal may not be expended and where the board acts as a trustee.
b. Non-Expendable Trust Fund Type is used to record resources and related financial activities where the principal may not be expended and where the board acts as trustee.
c. Agency Fund Type is used to record resources and related financial activity where the board acts as an agent or custodian for others, rather than as an owner.
Note : Revenue is generated by reimbursement reports to funding agencies. Therefore actual revenues will lag behind expenditures by several months. By the close of the fiscal year
the difference between revenues and expenditures is balanced.
5/7/2015 4:20 PM
Page 8
All Funds
2014-2015
Original
Budget
Adjusted
Budget
2013-2014
YTD
Actual
Percent
of Budget
Original
Budget
Adjusted
Budget
YTD
Actual
Percent
of Budget
Year
End
Audited
Percent of
Budget
Dollar
Variance
Revenues
Property Tax
State Aid
Program Fees
Material Fees
Other Student Fees
Federal Revenue
Total Revenue
15,200,486
(11,000)
14,520,270
6,536,088
430,219
781,335
1,383,961
14,698,894
53,540,253
12,424,285
(11,000)
14,772,763
6,536,088
430,219
781,335
1,458,482
14,951,634
51,343,806
12,437,599
3,196
13,592,803
7,106,060
421,373
772,803
858,332
11,832,265
47,024,431
100.11%
-29.05%
92.01%
108.72%
97.94%
98.91%
58.85%
79.14%
91.59%
20,717,333
(16,000)
4,678,778
7,272,900
501,695
760,083
1,475,020
17,084,337
52,474,146
20,717,238
(16,000)
4,912,947
6,343,330
430,345
770,083
1,533,057
17,405,006
52,096,006
20,747,840
(6,789)
3,943,012
7,089,785
441,319
742,677
859,236
13,123,793
46,940,873
100.15%
42.43%
80.26%
111.77%
102.55%
96.44%
56.05%
75.40%
90.10%
20,747,848
1,534
4,575,071
6,265,821
387,152
741,105
2,973,631
13,832,149
49,524,311
100.15%
-9.59%
93.12%
98.78%
89.96%
96.24%
193.97%
79.47%
95.06%
30,610
17,534
(337,876)
(77,509)
(43,193)
(28,978)
1,440,574
(3,572,857)
(2,571,695)
Other Resources
Total Resources
91,241
16,507,000
16,598,241
70,138,494
4,523,866
19,724,000
24,247,866
75,591,672
16,500,000
16,500,000
63,524,431
0.00%
83.65%
68.05%
84.04%
2,271,625
12,910,000
15,181,625
67,655,771
2,303,529
14,935,000
17,238,529
69,334,535
16,145,000
16,145,000
63,085,873
0.00%
108.10%
93.66%
90.99%
21,280,000
21,280,000
70,804,311
0.00%
142.48%
123.44%
102.12%
(945,706)
80,982
(864,724)
(4,609,897)
Expenditures
Instruction
Student Services
Physical Plant
Auxiliary Services
Total Expenditures
21,836,363
4,164,529
18,382,626
5,463,312
17,655,194
329,470
67,831,494
23,252,758
4,532,999
18,420,548
5,744,971
18,927,242
330,596
71,209,114
17,919,092
2,873,328
14,982,239
4,562,899
15,310,589
242,797
55,890,944
77.06%
63.39%
81.33%
79.42%
80.89%
73.44%
78.49%
21,645,993
5,653,524
21,061,315
5,927,163
12,900,556
357,220
67,545,771
21,183,241
5,784,364
21,101,505
5,917,741
14,849,464
363,220
69,199,535
16,160,287
2,945,264
16,202,525
4,496,576
11,605,782
280,385
51,690,819
76.29%
50.92%
76.78%
75.98%
78.16%
77.19%
74.70%
20,017,839
4,586,705
17,241,396
5,780,232
15,494,624
327,626
63,448,422
94.50%
79.29%
81.71%
97.68%
104.34%
90.20%
91.69%
1,165,402
1,197,659
3,860,109
137,509
(645,160)
35,594
5,751,113
Other Uses
Other Uses
Total Other Uses
Total Uses
2,307,000
2,307,000
70,138,494
4,128,558
254,000
4,382,558
75,591,672
55,890,944
0.00%
0.00%
0.00%
73.94%
110,000
110,000
67,655,771
135,000
135,000
69,334,535
32,338 No Budget
6,580,722
4874.61%
6,613,060
4898.56%
58,303,879
84.09%
6,737,522
6,737,522
70,185,944
0.00%
4990.76%
4990.76%
101.23%
(6,602,522)
(6,602,522)
(851,409)
Budgeted Resources
Ending Fund Balance
15,176,512
(91,241)
15,085,271
330,000
6,866,000
299,000
448,000
2,993,359
15,176,512
(395,308)
14,781,204
330,000
6,866,000
299,000
448,000
2,061,703
7,633,487
15,176,512
22,809,999
330,000
6,866,000
299,000
448,000
5,486,789
14,550,294
(2,271,625)
12,278,669
245,200
6,952,100
299,000
448,000
1,881,359
14,550,294
(2,303,529)
12,246,765
245,200
6,952,100
299,000
448,000
2,094,910
4,781,994
618,367
14,550,294
32,338
19,364,626
245,000
6,952,100
299,000
448,000
6,430,667
14,558,145
704,948
15,881,460
177,290
5,808,629
299,000
448,000
4,203,440
5/7/2015 4:20 PM
Page 9
ENCLOSURE #3
3.
Special Reports
c.
BTC Foundation Update (Information – Elizabeth Horvath)
On a regular basis, updates on BTC Foundation activities are provided to the
Board. Elizabeth Horvath, Director of Advancement & Community Relations,
will be present to share information on new scholarship donations and fundraising
efforts to support the Advanced Manufacturing Training Center.
ENCLOSURE #4
Regular Meeting
of the
April 15, 2015
Minutes
The regular meeting of the Blackhawk Technical College District Board was held on
Wednesday, April 15, 2015, at the BTC Administrative Center, 6004 S. County Road G, Janesville,
in the Board Room. The following members were present: Barbara Tillman, Chairperson; Craig
Duncan, Vice Chairperson; Laverne Hays, Secretary; Eric Thornton, Treasurer; Víctor González;
Mark Mayer; Rick Richard; and Dr. Karen Schulte. Board members absent: Mary Soddy. Staff
present: Dr. Tom Eckert; Dr. Diane Nyhammer; Renea Ranguette; Brian Gohlke; Jackie Pins;
Gary Kohn; Dr. Gina McConoughey; Dr. Betsy Rezel; Corey Livieri; Dr. Sally Vogl-Bauer;
Mary Schoeler; and representatives of the Blackhawk Technical Faculty Federation.
Chairperson Tillman called the meeting to order at 5:00 p.m.
Chairperson Tillman called for Public Comment. Kent Marsden distributed a listing of
activities which have occurred during the past month and presented highlights.
Chairperson Tillman called for Special Reports.
There was no report from the SGA Representative to the Board.
Chairperson Tillman called for Information/Discussion items.
The March financial statement was reviewed.
Dr. Eckert provided a President’s monthly report, which included local and state
meetings attended. The final listening sessions with staff are being held for the year. Leadership
from BTC and Concordia University met to discuss future partnership opportunities; the meeting
was arranged by Dan Cullen. Dr. Eckert participated in the first round of interviews for the
District Boards Association Executive Director position; three individuals were forwarded to the
Association’s Board of Directors for interviews on Saturday, April 18. Lastly, a tour of the
Janesville Innovation Center was provided to the Green County Development Corporation’s
Executive Director.
Chairperson Tillman called for the Consent Agenda.
It was moved by Mr. Thornton and seconded by Mr. Duncan to approve the consent
agenda, which included the minutes of the Regular Meeting held on March 18, 2015; and current
bills from the month of March – Voucher #00229971 to and including #00230863 and direct
deposit expense reimbursements in the total amount of $2,183,618.20 (includes student-related
payments), a payroll total for the month of March of $1,297,688.28, payroll tax wire transfers for
Blackhawk Technical College District Board Minutes
April 15, 2015
Page 2
the month of March of $629,156.74, other wire transfers for the month of March of $73,663.83,
WRS wire transfers for the month of March of $162,869.04, P-card disbursements for the month
of March of $514,324.15, a bond payment for the month of March of $5,445,939.35, and a health
insurance wire transfer for the month of March of $314,411.00, for a grand total of
$10,621,670.59; approval of five (5) training contracts totaling $35,193; acceptance of the
resignation of Suzanne Miller, Retention and Transition Advisor, effective April 2, 2015; and
approval to issue continuing contract/employment letters to faculty and project faculty.
Motion carried.
Chairperson Tillman called for Action Items.
Justin Fischer, of Robert W. Baird, reviewed information on the sale of Series 2015D
general obligation promissory notes.
It was moved by Mr. Duncan and seconded by Dr. Schulte to adopt the attached
resolution awarding the sale of $1,500,000 general obligation promissory notes, Series 2015D, to
Robert W. Baird, In., Milwaukee, Wisconsin, at an interest rate of 1.87% and a net interest cost
of $179,500.
The roll was called. The following members voted affirmatively: Mr. Hays, Mr.
Duncan, Mr. Mayer, Mr. Richard, Mr. Thornton, Dr. Schulte, Mr. González, and Ms. Tillman.
Motion carried unanimously.
Board action was requested to adopt a resolution authorizing the issuance of $1,500,000
general obligation promissory notes for the purpose of costs involved with building
improvements for the Health Sciences Imaging program remodel. Following publication of the
resolution and subsequent to the passage of the statutory referendum time period, final approval
to award the bid on the borrowing would be presented to the Board at the May 20, 2015,
meeting.
It was moved by Mr. Mayer and seconded by Dr. Schulte to adopt the attached resolution
authorizing the issuance of $1,500,000 general obligation promissory notes, Series 2015E, of
Blackhawk Technical College District, Wisconsin.
The roll was called and the following members voted affirmatively: Mr. Hays, Mr.
Duncan, Mr. Mayer, Mr. Richard, Mr. Thornton, Dr. Schulte, Mr. González, and Ms. Tillman.
Motion carried unanimously.
It was moved by Mr. Thornton and seconded by Mr. Mayer to designate July 30, 2015, as
the date of the District Board Retreat.
Motion carried.
April 15, 2015
Page 3
It was moved by Mr. Richard and seconded by Mr. Duncan to approve the adjustment of
38.14 contract rates, as presented.
Motion carried.
It was moved by Mr. González and seconded by Mr. Hays to approve the nomination of
J.P. Cullen & Sons, Inc., for the 2015 WTC District Boards Association Technical Education
Champion Award.
Motion carried.
Chairperson Tillman called for Committee Reports.
A brief report was provided on the Finance Committee meeting held on April 9. Two
questions arose at the meeting with regard to the Central Campus water main project, to which
answers were now provided: 1) The proposed legal agreement with the City of Janesville
includes a caveat that BTC would agree to annexation if the City should ever adjoin the Central
Campus property. Committee members had expressed concern regarding emergency response
time if services were provided by the City. Ms. Ranguette reported standards are in place to
measure response times; if Central Campus is outside of that window, Administration would
enter into discussion on elimination of the annexation component of the contract. 2) Information
was requested on the operating service costs for the water main. The projected annual water
service expense will be $7,100-$7,500; fire protection is not included in the estimate. The water
main project proposal is scheduled to be brought to the Board in May for approval.
The Personnel Committee met prior to tonight’s Board meeting. Discussion took place
regarding Board self-assessment and Presidential evaluation documents. Drafts will be presented
to the Board for consideration in May. The tools would be utilized at the July Board Retreat.
Chairperson Tillman called for New Business.
The proposed governmental funds budget was presented to the Finance Committee on
April 9. Handouts from the Finance Committee were shared. An overview for Fiscal Year
2015-16 was presented to the Board, along with the strategic investment plan. Proposed budget
revenues are $29,462,717, which is slightly lower than the current year’s budget. Operating
expenses are projected to be $30,125,114, which is also slightly lower than the current year’s
budget. The Operating Fund Balance is projected to close in Fiscal Year 2014-15 at $9,200,000.
A planned draw on fund balance in FY16 will be $662,397 and be used for expenses that are
limited duration (i.e. AMTC lease) and contingency funding. Based on the planned draw,
FY16’s projected close of fund balance is $8,537,000. The Capital Projects Fund reflects
equipment purchases of $5,300,000 and building improvements of $10,500,000. Bond proceeds
will provide $11,300,000 of the capital funding, with the balance of $4,500,000 coming from
Fund Balance. New bond issues totaling $11.3 million are proposed for the Debt Service Fund.
The issues will carry a maximum term of ten years, with the debt retirement matched to the asset
life when developing the repayment schedule plan. The Debt Service levy is proposed as $7.5
million, which will result in a mill rate of .66193 if equalized values rise 1.5% as projected. The
April 15, 2015
Page 4
smaller components administered within the budget would be included in the final budget
brought before the Board in May. Action will be taken at the May meeting to approve the
proposed budget for presentation at a Public Hearing and to set the Hearing date.
A Learning Operations Report was provided on Learning Resources, and included
information on academic technology and Blackboard, BTC Adult Career Pathways, faculty
professional development, high school articulation, online and hybrid learning, and the Teaching
Learning Center.
Chairperson Tillman called for Other Business.
A reminder was provided on the Boards Association spring meeting being held in
Stevens Point in April.
Chairperson Tillman called for Future Agenda Items. There were none.
It was moved by Mr. Thornton and seconded by Dr. Schulte to adjourn the meeting at
6:10 p.m.
Motion carried.
Laverne E. Hays
Secretary
ENCLOSURE #5
5.
Consent Agenda
b.
Approval of Current Bills (Action – Renea Ranguette)
The April bills include Voucher #00230864 to and including #00231391 and direct
deposit expense reimbursements in the total amount of $2,119,529.39 (includes
student related payments), a payroll total for the month of April of $1,301,834.17,
payroll tax wire transfers for the month of April of $427,297.52, other wire transfers
for the month of April of $66,281.12, WRS wire transfers for the month of April of
$248,651.77, P-card disbursements for the month of April of $320,376.25, a bond
payment for the month of April of $0, and a health insurance wire transfer for the
month of April of $310,179.60, for a grand total of $4,794,149.82.
BILL LIST SUMMARY
Period Ending April, 2015
Starting Check Number
Ending Check Number
00230864
00231391
Plus Direct Deposits
PAYROLL TAXES
Federal
State
362,913.17
64,384.35
427,297.52
PAYROLL BENEFIT DEDUCTIONS & FRINGE PAYMENTS
Retirement
Health and Dental Insurance
Miscellaneous
24,502.84
14,520.95
39,023.79
STUDENT RELATED PAYMENTS
432,125.84
CURRENT NON CAPITAL EXPENSES
CAPITAL
DEBT
217,758.48
1,420,721.28
9,900.00
TOTAL BILL LISTING AND PAYROLL TAXES
2,546,826.91
PAYROLL-NET
1,301,834.17
SUB TOTAL BILL LISTING AND PAYROLL
3,848,661.08
PLUS OTHER WIRE TRANSFERS
PLUS WRS WIRE TRANSFERS
P-CARD DISBURSEMENTS
PLUS BOND PAYMENT
HEALTH INSURANCE WIRES
66,281.12
248,651.77
320,376.25
310,179.60
GRAND TOTAL FOR THE MONTH
4,794,149.82
Memo
Bill List Total
Wire Transfer - Payroll Taxes
5/7/2015 2:24 PM Page 1 of 1
2,119,529.39
427,297.52
G:\Accounting\Controller\Board Report\2015-04\Bill List Detail
ENCLOSURE #6
5/20/2015
5. Consent Agenda
c. Approval of Contract Training (Action - Dr. Diane Nyhammer)
The following training contracts have been negotiated since the last meeting:
FULL CONTRACT DETAIL
INFORMATION
Contract # Business/Industry
# Served Est. FTEs
Report Subtotal
0
SSI Technologies, Inc.
# Served
Est. FTEs
2015-1093
LAB Cost
Formula
Actual Contract
Cost
LAB Cost
Formula
$0
$0
$0
INFORMATION
MULTIPLE RECIPEINT, GRANT OR OTHER COMPLEX
CONTRACT BREAKDOWN INFORMATION
BTC Cost
Formula
0.00
BTC Cost
Formula
Actual
Contract
Cost
# Served Est. FTEs
40
0.07
BTC Cost
Formula
$1,705
LAB Cost
Formula
Actual
Contract
Cost
$1,187
$529
$8,354
$1,176
$7,073
The Language of Business Financials
2015-1094
--WAT Grant Funding
12
0.8
$22,791
MSSC Certified Production Technician
--WAT Grant Funding
2015-1095
$15,718
42
0.14
$3,501
$2,680
$1,088
Holding Difficult Conversations
--WAT Grant Funding
* BTC charges do not meet LAB formula.
$2,415
1 of 2
ENCLOSURE #6
5/20/2015
5. Consent Agenda
INFORMATION
MULTIPLE RECIPEINT, GRANT OR OTHER COMPLEX
CONTRACT BREAKDOWN INFORMATION
2015-1096 SSI Technologies, Inc.
# Served
Est. FTEs
BTC Cost
Formula
LAB Cost
Formula
Actual Contract
Cost
# Served Est. FTEs
BTC Cost
Formula
LAB Cost
Formula
Actual
Contract
Cost
45
0.15
$3,631
$2,773
$1,127
4
0.29
$20,373
$17,357
$2,504
$6,323
Leading Courageously
2015-1098
--WAT Grant Funding
Six Sigma - Black Belt Training
--WAT Grant Funding
* BTC charges do not meet LAB formula.
$14,050
Report Subtotal
143
1.45
$52,001
$32,351
$52,003
REPORT TOTALS
143
1.45
$52,001
$32,351
$52,003
2 of 2
CONTRACT TRAINING APPROVED BY BTC BOARD
FY 2010-11
Month Month's $
1st Qtr.
2nd Qtr.
3rd Qtr.
4th Qtr.
July $11,360.00
August 22,166.00
September
2,176.00
October 47,272.00
November 26,554.00
December 227,685.00
January 44,148.00
February 16,053.00
March
6,268.00
April 23,375.00
May 148,032.00
June 54,166.00
YTD TOTAL $
FY 2011-12
Month's $
$11,360.00
33,526.00
35,702.00
$18,703.00
8,933.00
31,574.00
$18,703.00
27,636.00
59,210.00
$3,535.00
5,555.00
2,797.00
82,974.00
109,528.00
337,213.00
54,011.00
33,935.00
19,107.00
113,221.00
147,156.00
166,263.00
381,361.00
397,414.00
403,682.00
35,204.00
129,828.00
142,354.00
427,057.00
575,089.00
629,255.00
40,918.00
138,282.00
137,137.00
$629,255.00
YTD $
FY 2012-13
YTD $
YTD $
FY 2013-14
YTD $
$3,535.00
9,090.00
11,887.00
$52,148.00
40,224.00
43,942.00
$52,148.00 $36,837.00
92,372.00
88,157.00
136,314.00
4,242.00
$36,837.00
124,994.00
129,236.00
49,820.00
21,902.00
11,439.00
61,707.00
83,609.00
95,048.00
25,200.00
34,725.00
307,342.00
161,514.00 26,983.00
196,239.00 56,992.00
503,581.00 408,509.00
156,219.00
213,211.00
621,720.00
201,467.00
331,295.00
473,649.00
342,694.00
306,330.00
150,257.00
437,742.00
744,072.00
894,329.00
0.00
455,099.00
46,981.00
503,581.00 76,855.00
958,680.00 124,335.00
1,005,661.00 56,331.00
698,575.00
822,910.00
879,241.00
514,567.00
652,849.00
789,986.00
76,884.00
45,068.00
5,252.00
971,213.00
1,016,281.00
1,021,533.00
72,840.00
50,185.00
47,797.00
1,078,501.00
1,128,686.00
1,176,483.00
914,434.00
966,437.00
$1,021,533.00
$1,176,483.00
Historical Reference
1.
2.
3.
4.
5.
FY 2014-15
Month's $
$789,986.00
Month's $
FY 2010-11 - WAT Grant total: $27,451; Transcripted Credit contracts with high schools total $350,284; DOJ Grant total: $9,000
FY 2011-12 - WAT Grant total: $137,535; Transcripted Credit contracts with high schools total $390,437; DOJ Grant total: $13,344
FY 2012-13 - WAT Grant total: $86,233; Transcripted Credit contracts with high schools total: $719,956
FY 2013-14 - WAT Grant total: $229,793;Transcripted Credit contracts with high schools total: $707,169
FY 2014-15 - WAT Grant total: $179,200; Transcripted Credit contracts with high schools total: $597,665
Month's $
35,193.00
52,003.00
YTD $
$966,437.00
ENCLOSURE #7
5.
Consent Agenda
d.
Confirmation of Administrative Employment Contract Issued for the Position of
Director of Institutional Effectiveness (G. Scott Davis) (Action – Brian Gohlke)
G. Scott Davis has been issued an administrative employment contract for the
position of Director of Institutional Effectiveness at a salary of $82,000, effective
April 29, 2015.
Mr. Davis holds an M.S. degree in Applied Psychology from the University of
Wisconsin-Stout; and a B.S. degree in Psychology from the University of
Wisconsin-Parkside. In addition, he has extensive continuing education in
evaluation and analysis from The Evaluator’s Institute and Harvard University. For
the past two years he has held the position of Research Specialist at the Milwaukee
Public Schools: Department of Research and Development. In addition, he has
been a Program Evaluation Instructor at Alverno College for the past three years
and a Research Consultant for Daedalus Evaluation and Research LLC in Kenosha
since 2004. Prior occupational experience includes positions as Researcher at the
University of Wisconsin-Milwaukee: Center for Urban Initiatives & Research;
Fund Development & Evaluation Coordinator at Hope House of Milwaukee, Inc.;
and progressive supervisory positions and social service provider at Professional
Services Group, Inc./Community Impact Programs at various locations within
Wisconsin.
Confirmation of Mr. Davis’ employment contract is requested.
ENCLOSURE #8
5.
Consent Agenda
e.
Confirmation of Instructional Employment Contract Issued for the Position of
Electrical Power Distribution Instructor (Michael Doubleday) (Action – Brian
Gohlke)
Michael Doubleday has been issued an instructional employment contract for the
position of Electric Power Distribution Instructor at a salary of $69,699, effective
August 19, 2015.
Mr. Doubleday holds Journeyman Lineman certification, completed a Wisconsin
Lineman Apprenticeship at Chippewa Valley Technical College in Eau Claire, and
holds an Electric Power Distribution Technical Diploma from BTC. He has been
employed as a Journeyman Lineman for Evansville Water and Light for 18 years.
In addition, he was employed as an Electric Power Distribution Instructor at BTC
from 2008-2012.
Confirmation of Mr. Doubleday’s employment contract is requested.
ENCLOSURE #9
5.
Consent Agenda
f.
Confirmation of Administrative Employment Contract Issued for the Position of
Law Enforcement Coordinator (Kristen Devitt) (Action – Brian Gohlke)
Kristen Devitt has been issued an administrative employment contract for the
position of Law Enforcement Coordinator at a salary of $72,500, effective June 17,
2015.
Ms. Devitt holds an M.S. degree in Adult Education and is an M.S. degree candidate
in Criminal Justice from the University of Wisconsin-Platteville. She also holds a
B.S. degree in Sociology from Illinois State University, Normal, Illinois; and an
Associate Degree in Liberal Arts from Lincoln College, Lincoln, Illinois. She has
been employed full-time by the Madison Police Department for the past seven years
as an Educational Resource Officer/Patrol Officer and has been an adjunct faculty
member in BTC’s Law Enforcement Academy for the past five years. Prior
occupational experience includes positions of Child Protective Services
Investigator for Bartow County Department of Family and Children Services,
Cartersville, Georgia; and Police Officer/School Resource Officer at the LaSalle
Police Department, LaSalle, Illinois.
Confirmation of Ms. Devitt’s employment contract is requested.
ENCLOSURE #10
5.
Consent Agenda
g.
Acceptance of Resignation (Tracey Ramsey) (Action – Brian Gohlke)
Tracey Ramsey, Associate Degree Nursing Instructor, has submitted her
resignation, effective May 19, 2015.
It is our recommendation you accept the resignation with regret and with best
wishes for future endeavors.
ENCLOSURE #11
5.
Consent Agenda
h.
Acceptance of Intent to Retire (Pamela Hendricks) (Action – Brian Gohlke)
Pamela Hendricks, Associate Degree Nursing Instructor, has submitted her intent
to retire on October 16, 2015, after 14 years of service to Blackhawk Technical
College.
Acceptance of the intent to retire is recommended.
ENCLOSURE #12
6.
Action Items
a.
Approval of Municipal Water Service Extension Project Contingent upon
Wisconsin Technical College System Board (WTCSB) Approval and to Request
WTCSB Approval of Project (Action – Renea Ranguette)
After extensive research on the viability of bringing municipal water services to the
College’s Central Campus, which is currently served by a well system, and having
addressed all legal issues related to financing and entering into an intergovernmental agreement for this water service extension, the Administration is
seeking District Board approval for the capital project to bring municipal water
services to the Central Campus, contingent upon WTCS Board approval.
If approved by the District Board, the WTCS Board, and the Janesville City
Council, the Administration will enter into a binding agreement (copy attached) for
the installation of equipment necessary to bring municipal water service to the
Central Campus. The City of Janesville will solicit bids and manage the project
construction. The College will pay for the cost of installation.
The first phase of this project will provide essential life-safety protection in College
facilities while also providing potable water for consumption. A proposed second
phase will be brought back for consideration and approval at a later date and, if
approved, will provide higher quality and dependability of water service via the
completion of a loop connection service as depicted in the attached Exhibit C.
The estimated cost for Phase 1 of this project is $1,412,666, which will be funded
by a general obligation tax exempt bond issue.
The construction cost estimate detail is provided below:
Water main extension
Fees
Contingency
TOTAL
$1,066,478
239,540
106,648
$1,412,666
A diagram of the proposed project plan is attached.
Administration recommends District Board approval of the following resolution for
municipal water service extension to the Central Campus:
Resolution:
Whereas, the Central Campus resides between the cities of Janesville and
Beloit and is currently not within municipal water services; and
Whereas, the main educational building, which is nearly 300,000 square feet,
currently provides sprinkler protection in the newest portion of the building;
and
Whereas, portions of the building will be remodeled in upcoming years at
which time sprinklers will be installed as renovation occurs; and
Whereas, the well system is unable to provide the volume of water necessary
to effectively sprinkle the building should a full involved fire occur; and
Whereas, water quality from a well system has been an ongoing concern due
to the public consumption of water; and
Whereas, the extension of municipal water services to the College’s Central
Campus will effectively mitigate concerns regarding life safety and water
consumption quality; and
Whereas, the City of Janesville is willing to extend municipal water services to
the Central Campus under the Annexation and Water Service Agreement;
It is therefore Resolved, that the Blackhawk Technical College District Board
approve the Annexation and Water Service Agreement for the capital
improvement of a municipal water services to the College’s Central Campus,
which is contingent upon Wisconsin Technical College System (WTCS) Board
approval and to request WTCSB approval of this capital improvement.
ANNEXATION AND WATER SERVICE AGREEMENT
This ANNEXATION AND WATER SERVICE AGREEMENT is made and entered
into by and between the Blackhawk Technical College, an educational institution and body
politic of the State of Wisconsin (“College”), with its principal offices located at 6004
S County Road G, Janesville (Rock County), Wisconsin 53546, and the City of Janesville, a
Wisconsin municipality (“City”), with its principal offices located at 18 North Jackson Street,
Janesville (Rock County), Wisconsin 53546. It is made pursuant to, and the parties intend that
Agreement satisfactorily complies with, the provisions of Wis. Stats. § 66.0301.
WHEREAS, the College desires municipal water service to its campus, whose
boundaries are outside the corporate limits, more particularly described in Exhibit “A” attached
to this Agreement (the “College Property”); and
WHEREAS, the City is willing to provide such municipal water service to the College
Property through the Janesville Water Utility (“Utility”) subject to the terms of this Agreement;
and
WHEREAS, in order to maintain orderly use and development of the College
Property for its intended purposes, the College requires access to municipal water utility
services that cannot be provided by the Town of Rock, Rock County, Wisconsin (the
“Town”); and
WHEREAS, Section 13.04.050 of the City of Janesville Municipal Code provides in
relevant part:
Service area. The Water Utility shall provide service within the corporate limits of the
City. Service to properties or areas outside the City limits cannot be provided unless
the property owners enter into an agreement with the City and a boundary agreement
has been adopted between the City and the political jurisdiction in which the property
is located. This agreement will among other things require the property or the property
owners, heirs or successors to annex into the City when the City’s corporate limits reach
any side of the property. If the property fails to annex to the City for any reason, service
will be terminated until such time that annexation does occur; and
WHEREAS, due to the location of the College Property, it is not lawfully possible to
annex the parcel to the City at this time; and
WHEREAS, the parties anticipate expansion of the City would eventually permit
annexation of the College Property to the City; and
WHEREAS, the College, having secured appropriate authorization from its Board of
Directors, desires to have this Agreement serve as a formal petition to annex the College
28665.130642-1wpk-180714kka
Annexation and Water Service Agreement 5.1.2015
-2-
Property to the City of Janesville, said petition to become effective and immediately filed at
such time as the College Property can be lawfully annexed to the City; and
WHEREAS, the Common Council, after due and careful consideration, has
concluded that provision of extraterritorial water service to the College Property prior to its
annexation to the City of Janesville on the terms and conditions within this Agreement would
further the eventual growth of the City and contribute to the quality of life within the
community and surrounding environs, could contribute to the City’s ability to control the
eventual development of the area and ultimately increase the taxable value of property within
the City, eventually extend the corporate limits and jurisdiction of the City, permit the sound
planning and development of the City and this particular area, and serve the best interests,
public health, safety and welfare of the City; and
WHEREAS, the City, having secured appropriate authorization from the Common
Council for the City of Janesville, is willing to permit extension by the College or its
designee, of municipal water utility service to the College Property (the “Project”) on the
same terms and conditions as any other customer of the City of Janesville Water Utility,
subject to the additional provisions contained within this Agreement; and
WHEREAS, the College has expended and anticipates spending considerable sums of
money and has materially altered its position in reliance upon execution of this Agreement and
the performance of its terms and conditions by the City; and
WHEREAS, the City has materially altered its position in reliance upon execution of
this Agreement and the performance of its terms and conditions by the College;
NOW, THEREFORE, Based on the foregoing recitals and in consideration of mutual
covenants and agreements contained herein and other good and valuable consideration, the
receipt and sufficiency of which is acknowledged by each of the parties, the College and the
City agree as follows:
1.
Recitals. The foregoing provisions are contractual in nature and are not to be
construed as mere recitals to this Agreement.
2.
College Property. The College Property is more particularly described in
Exhibit “A” to this Agreement, which is incorporated by reference into this Agreement as if
fully recited in this Paragraph. A scaled map is attached as Exhibit “B” to this Agreement,
which is incorporated by reference into this Agreement as if fully recited in this Paragraph. The
parties specifically agree that both attachments meet the statutory requirements contained in
Wis. Stats. § 66.0217 (2013-14).
3.
Utility Services. On the City and College securing all needed permits and
obtaining all necessary approvals, the City shall construct all necessary facilities, including but
28665.130642-1wpk-180714kka
-3-
not limited to water mains (“Mains”) and appurtenances, to extend municipal water service
southerly from their current termini a distance sufficient to adequately serve the subject
property, as shown approximately on the attached Exhibit “C.” All extensions shall be
performed to City specifications and shall not be placed into service until full and complete
acceptance by the City.
A.
The provisions of Wis. Stats. § 62.15, 66.0901, and other appropriate and
applicable sections of the Wisconsin Statutes and of City of Janesville
Municipal Code, Council Policies, Administrative Policies, the Request for
Bids, the Specifications, the Bid, and the Public Works Contract, are
incorporated herein by reference and shall apply to all undertakings by the City.
B.
The City shall own the Mains at all times.
C.
The City shall retain exclusive discretion to determine whether properties and
user(s) beyond the College Property may be served by the Mains and the terms
and conditions of such subsequent agreements with the owners of the respective
properties so served; provided, however, that any provision of utility services to
properties beyond or outside of the College Property shall not have an adverse
effect on the College’s use of the Mains and Utility services or cause any
extended interruption of the Utility services to the College Property. The City
shall provide notice to the College if the City determines that properties beyond
or outside of the College Property will be served by the Mains.
D.
The City will construct the Project in two phases, subject to any changes to the
Project which are imposed by the Board of the Wisconsin Technical College
System (“WTCS”), or any other governing body whose approval is required for
the Project or the funding of the Project, in conjunction with the approval of the
Project. The City shall cause such construction to be completed in a timely,
good, and workmanlike manner customary for similar City public works
projects. The phases will be as depicted in Exhibit “C”, subject to any changes
required by the Board of the WTCS, or any other governing body whose
approval is required for the Project or the funding of the Project, in conjunction
with the approval of the Project. The City will construct the second phase if and
when the College has secured funding and obtained all required approvals as to
the scope and cost of the second phase. Subject to the foregoing sentence, it is
expected the College will fund the second portion in the same manner as the
first phase. College shall make good faith efforts to secure such required
approvals referenced in this Subparagraph 3.D.
4.
Payment. The College shall be solely and completely responsible for all actual
expenses incurred in the extension of the mains and water services to the College Property.
These include:
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A.
The cost of the City and College seeking and obtaining all necessary permits
and approvals for this Project, including the development of all appropriate
designs and specifications;
B.
The cost of the College obtaining on the City’s behalf all necessary easement
and permission to construct the Mains and appurtenances in rights-of-way
beyond the City’s corporate limits;
C.
The cost of construction of the Mains and appurtenances, including the cost of
inspection and oversight of all construction activities, by whomsoever provided,
including City employees;
D.
Costs to the City for issuing appropriate financing, including annual interest and
carrying charges that the City incurs; and
E.
All other costs necessary to ensure that the Mains and appurtenances are
properly constructed, properly prepared for service and properly put into service
to the College Property.
Notwithstanding the provisions of this Paragraph 4, the College shall not be responsible or
liable for any expenses incurred by the City arising from the negligence or willful misconduct
of the City or its employees, agents or contractors. Additionally, notwithstanding anything in
this Agreement to the contrary, if the College is unable to obtain all approvals required to fund
the second phase of the Project, including, but not limited to, approval from the Board of the
WTCS, the College shall have no obligation or liability with respect to the second phase of the
Project but shall remain fully responsible to the City for all costs arising from and/or pertaining
to Phase One.
5.
Reimbursement to City. Upon completion of each of the two (2) phases of the
Project, the City shall provide to the College a complete accounting of the City’s costs in the
performance of its duties. This Agreement shall remain in full force and effect until the latter
happening of: (1) such time as the College fully reimburses and repays to the City all costs and
amounts for which the College is liable, as set forth in Paragraph 4 and elsewhere in this
Agreement, or (2) the College Property is annexed to the City.
A.
The College shall appropriate and commit to the City funds sufficient to cover
the estimated costs and expenses of the City under this Agreement for the first
phase of the Project prior to the commencement of the first phase of the Project.
The College shall appropriate and commit to the City funds sufficient to cover
the estimated costs and expenses of the City under this Agreement for the second
phase of the Project prior to the commencement of the second phase of the
Project In the event that the College fails or refuses to do so for either phase or
part thereof, the City has no obligation to proceed with any phase or portion of
the construction or refunding.
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B.
The City will not commence work for the first phase of the Project under this
Agreement until such Board-approved commitment is presented to the City in
an amount and manner sufficient to the City.
C.
The invoices to the College will be sent by email and U.S. Mail (first class) to
the addresses designated by the College to the City Clerk.
D.
The College shall make payment to the City within forty five (45) days of the
date of each invoice, including any interest at the rate of Six Percent (6%) per
Annum for every day payment is delayed, plus late fees, penalties, and other
amounts incurred by the City as a direct and indirect result of the College’s
failure to timely pay each annual invoice.
E.
Notwithstanding any provisions in this Paragraph 5 to the contrary, in the event
that the actual costs and expenses for either phase of the Project, as applicable,
exceeds the borrowing limit imposed upon the College by the laws of the State
of Wisconsin (the “Borrowing Limit”), then the College shall reimburse the City
in accordance with Paragraph 5.E., for the costs and expenses for which it is
liable under Paragraph 4 of this Agreement, up to the Borrowing Limit. Any
shortfall between the Borrowing Limit and the actual costs and expenses for
which the College is liable for under Paragraph 4 shall be subsequently repaid
by the College by (1) a mutually agreed-upon charge to be included on each
monthly billing from the Utility set forth in Paragraph 6, and (2) reimbursement
from property and/or users who connect to the water Main(s) installed, as set
forth in Paragraph 8 of this Agreement.
F.
Time is of the essence for these payments. In the event that the College fails to
timely pay an annual installment, the City at its reasonable discretion may
disconnect water service upon written thirty (30) days prior written notice to the
College, emailed and mailed by first class mail to the addresses designated in
Paragraph 5.C. above.
6.
Utility Charges. In addition, all services extended to the College, the College
shall timely pay the usual and customary charges of similarly situated utility customers, in
accordance with the then-applicable rules and regulations of the City of Janesville Water Utility.
Time is of the essence for these payments. In the event that the College fails to timely pay such
invoices, the City at its sole discretion may disconnect water service upon written 30-day notice
to the College, emailed and mailed by first class mail to the addresses designated in Paragraph
5.C. above. In addition, so far as may be applicable, the provisions of Wis. Stats. § 66.0809, as
from time to time amended or renumbered, shall apply to all delinquencies of these invoices for
City Utility services rendered to the College.
A.
The foregoing provisions are not the exclusive remedy available to the City and
do not prohibit, waive, or estop the City from taking any and/or all other
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necessary actions and/or remedies – the same being cumulative and not
exclusive -- to secure the College’s compliance with the responsibilities outlined
in this Agreement.
7.
Responsibilities of the College. At all times, the College shall be solely
responsible for its connections to the Mains and appurtenances, and all plumbing facilities
within the boundaries of the College Property served by the Utility and this Agreement (but
specifically excluding the Utility owned Mains, facilities, and appurtenances themselves).
A.
All future improvements to the College plumbing, laterals, connections, and
related equipment, piping, devices, appurtenances, and activities concerning
water and Utility service shall always fully and timely comply with the
requirements of the State of Wisconsin, the Public Service Commission, the
Utility, and the City of Janesville, as such requirements may be amended from
time to time, as if the property served by this Agreement were located within
the corporate limits of the City.
B.
For the duration of this Agreement, the entire College Property must remain
under the ownership of the College, which is a technical college organized under
Chapter 38 of the Wisconsin Statutes, and must be used exclusively for public
education.
C.
Time is of the essence regarding compliance with these provisions. In the event
that the College fails to timely or fully comply, the City and/or Utility, solely at
its own discretion, may disconnect water service upon prior written thirty (30)
day notice to the College, emailed and mailed by first class mail to the addresses
designated in Subparagraph 5.C. above; provided, however, the City shall not
disconnect the water service if the College cannot reasonably comply within
such thirty (30) day period and the College has commenced diligent efforts
towards such compliance within such thirty (30) day period. This subsection and
related provisions do not prohibit, waive, or estop the City or Utility from
taking, from time to time and at any time, emergency action(s) of any kind that
either entity determines as being for, arising from, and/or pertaining to the
public good, emergency(ies), or disaster.
D.
The foregoing provisions are not the exclusive remedies available to the City or
the Utility and do not prohibit the City and/or the Utility from taking all other
necessary and/or desirable legal, equitable, and/or emergency actions to secure
the College’s compliance with the responsibilities outlined in this Agreement
and/or by law.
8.
Other Connections to the Mains. In the event that additional properties and/or
users are later connected to the water Main(s) installed, the City and/or the Utility will make
reasonable effort to require the owner(s) of each additional property served to pay to the City a
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connection fee equal to the amount which would have been assessed against said property if the
property or user had been connected at the time of installation. The time(s) and condition(s) for
each such connection, collection, and payment from such additional properties and/or owners
may vary and shall be solely within the discretion of the City and/or the Utility. See Exhibit
“D” attached.
A.
In the event that the City or Utility obtains such latter connection payment(s)
and/or reimbursement(s) from a subsequent connecting property and/or user, the
City shall first reimburse and keep for itself from the connection fee for all land
acquisition and Mains and appurtenances construction costs, fees, and expenses
(See, e.g. Paragraph 4). Thereafter, to the extent there are excess funds after the
City reimburses itself, the City shall disburse the excess funds to the College as
a reimbursement for a portion of its expenses already paid to the City within
thirty (30) days of the City’s receipt of such excess payment(s). In the event that
there is not enough money to fully reimburse the College, the City and Utility
is/are under no joint or several obligation(s) to supplement this reimbursement
to the College with any other municipal, user, or other funds or monies of any
whatever kind or source.
B.
The College shall receive payment from the City of amounts actually collected
by the City under this Paragraph. The College shall have no claim on any other
funds of the City.
C.
In the event of a claim that the collection of funds under this Paragraph is
prohibited or not permissible, the City shall have the sole obligation to defend
the collection of these payments.
D.
Annually, during the month of January, the College may send by email and by
first class mail to the City Clerk a reminder of the terms of this provision.
E.
Time is of the essence for these payments. In the event that the City fails to
timely pay the sums due hereunder, interest accruing at Six Percent (6%) per
annum shall commence after the College provides written 30-day notice to the
City, emailed and mailed by first class mail to the addresses designated in
Paragraph 5.C. above.
9.
Maintenance. The City shall maintain the Mains and appurtenances consistent
with its policies and procedures for such maintenance activities as if the mains were within the
corporate limits of the City.
10.
Improvements. After the date the College Property is legally annexed to the
City of Janesville, the College shall construct any and all improvements in conformance with
the appropriate provisions of the City of Janesville zoning code.
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11.
Annexation Petition. As sole owner of 100% of the College Property and
whereas no electors reside in said territory, the College, by unanimous approval pursuant to the
provisions of Wis. Stats. § 66.0217 (2013-14) (the “Statute”), shall petition for direct
annexation to the City of Janesville, Wisconsin, from the Town of Rock, Rock County,
Wisconsin, of the real estate described in this Agreement promptly after the date when any
boundary of the City shall be adjacent or contiguous to any boundary of the College, as depicted
and described as “Blackhawk Technical College” on Exhibit “B” attached hereto and made a
part hereof.
A.
As permitted by the Statute, this petition is made without compliance to the
notice requirements in subsection (4) of the Statute.
B.
Attached as Exhibit “B” to this Agreement is a scale map reasonably showing
the boundaries of the above described territory to be annexed.
C.
At the time of this Agreement, the current population of the territory to be
annexed as defined by said Statute is zero.
D.
The territory to be annexed is, as of the date of the filing of this Agreement as a
petition for annexation, contiguous to the City of Janesville, and is located in
the Town of Rock, Rock County, Wisconsin, and is further described in
Paragraph 2 above.
A separate petition for temporary and permanent zoning, consistent with the applicable
provisions of the City of Janesville zoning code then in effect, will be made at or around the
time this petition for annexation becomes effective, that is when the corporate limits of the
City are adjacent or contiguous to the boundary of the College Property. At the time when the
corporate limits of the City are adjacent or contiguous to the boundary of the College Property,
this Agreement shall be promptly filed with the City Clerk and the Town Clerk as a petition to
annex pursuant to said Statute. (The parties understand that the College has or will secure
appropriate zoning classification from Rock County and/or the Town jurisdictional body to
facilitate construction of any intended improvements until such time as the property is
annexed.)
12.
Limitations. This Agreement is limited solely to the provision of municipal water
service to the College Property and the maintenance of the Mains and appurtenances. Because
the College Property is located within the Town, the College understands that other municipal
services shall be provided by that jurisdiction or Rock County as the case may be. Nothing in
this Agreement shall obligate the City to provide other municipal services to the College
Property, unless first otherwise agreed to in an appropriate writing between the parties.
13.
Indemnifications. The City agrees to indemnify and hold harmless the College
(including its directors, officers, employees, agents, shareholders, insurers, successors and
assigns) from and against any and all claims, demands, penalties, fines, causes of action,
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liabilities, settlements, damages, costs and expenses, including without limitation, attorneys'
and consultants' fees, investigation fees, court costs and litigation expenses, and other costs of
defense, known or unknown, contingent or otherwise, arising out of or in any way related to the
negligence or willful misconduct of the City or any employee, agent, or contractor of the City
of Janesville in the performance of his/her duties under the terms of this Agreement, including,
but not limited to liability for:
A.
Any personal injury or bodily injury (including wrongful death) or property
damage (real or personal);
B.
Any lawsuit brought or threatened, settlement reached, or local, state or federal
government or agency order, including, but not limited to claims costs,
liabilities, or expenses, arising under federal state or local law;
C.
Any violation of laws, orders, regulations, requirements, or demands of any
governmental authorities; and
D.
Any breach or violation of any contractual provision of whatever kind with any
third party.
The College agrees to indemnify and hold harmless the City (including each and every
of its elected and/or appointed council members, committee and board members, directors,
officers, officials, employees, agents, shareholders, insurers, successors and assigns) from and
against any and all claims, demands, penalties, fines, causes of action, liabilities, settlements,
damages, costs and expenses, including without limitation, attorneys' and consultants' fees,
investigation fees, court costs and litigation expenses, and other costs of defense, known or
unknown, contingent or otherwise, arising out of or in any way related to the negligence or
willful misconduct of the College or any employee, agent, or contractor of the College in the
performance of his/her duties under the terms of this Agreement, including, but not limited to
liability for:
A.
Any personal injury or bodily injury (including wrongful death) or property
damage(real or personal);
B.
Any lawsuit brought or threatened, settlement reached, or local, state or federal
government or agency order, including, but not limited to claims costs,
liabilities, or expenses, arising under federal state or local law;
C.
Any violation of laws, orders, regulations, requirements, or demands of any
governmental authorities; and
D.
Any breach or violation of any contractual provision of whatever kind with any
third party.
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The parties intend that each party is to be fully responsible for its respective activities
under the terms and provisions of this Agreement and that this indemnification is to be
construed liberally in favor of the party seeking such indemnification.
14. Notices. All notices concerning this Agreement will be in writing and sent by
regular or certified mail, or personally delivered, to the parties at their respective addresses
listed above, or such other address as the respective party may provide in writing.
15. Enforceability and Severability. If any provision, covenant, agreement or portion of
this Agreement or its application to any person, entity or property is held invalid, such invalidity
will not affect the application or validity of any other provisions, covenants or portions of this
Agreement, and to that end, all provisions, covenants, agreements and provisions of this
Agreement are declared to be severable. If for any reason the annexation of the College Property
is ruled invalid or if any provision of this Agreement is held invalid, the parties shall take such
actions, including any and all lawful legislative and/or other discretionary actions, as may be
necessary and/or desirable to give effect to the spirit and intent of this Agreement and the
objectives of the parties as evinced by this Agreement. This Agreement may be enforced only
by the respective parties and/or other persons on their behalf.
16. Entire Agreement and Modification. This document sets forth all agreements,
understandings and covenants between the parties. Unless otherwise expressly stated within
this document, this Agreement supersedes all prior agreements, negotiations and
understandings, written or oral, and is a full integration of the entire agreement of the parties.
[Signatures on Following Page]
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IN WITNESS WHEREOF, the parties have executed this Agreement on the dates
written below and, by so executing, each of the parties warrants that it possesses full right and
authority to enter into this Agreement
BLACKHAWK TECHNICAL COLLEGE
CITY OF JANESVILLE
By:
By:
Mark A. Freitag, City Manager
Date:
Date:
By:
By:
_______________Clerk-Treasurer
Date:
Date:
ACKNOWLEDGMENT
STATE OF WISCONSIN )
) ss.
)
COUNTY OF ROCK
Personally came before me this ___ day of _______________, 2015, the above-named
___________________ and _____________________ of Blackhawk Technical College, to me
known to be the persons and officers who executed the foregoing instrument and acknowledged
that they executed the same as officers by its authority, for the purpose therein contained.
Name:
Notary Public, State of Wisconsin
My Commission:
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AUTHENTICATION
Signatures of Mark A. Freitag, City Manager, and___________________, ClerkTreasurer, for the City of Janesville, are authenticated this ___ day of ______________, 2015.
Name:
Title:
Approved as to Form:
_____________________________
Wald Klimczyk
Janesville City Attorney
This Agreement was drafted by attorneys for both parties.
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ENCLOSURE #13
6.
Action Items
b.
Approval of Remission of Out-of-State Tuition Report (Action – Edward
Robinson)
Number
of
Students
1
Total Credits/FullTime Equivalencies
24/0.8
Financial
Impact
% Total
Projected
Credits/FTEs
$1,510.80
1.4%
The table above shows information related to remission of out-of-state
tuition for the 2014-15 academic year. One (1) student applied for and was
granted the remission during the year (this is compared to two (2) students
last year). The student is from Serbia. This student would have been unable
to attend Blackhawk Technical College if he had to pay out-of-state tuition.
In the remission process for needy and worthy students, districts are
authorized to remit tuition for a pre-established number of students and
credits in a fiscal year. Delegated staff is to annually report remission
activity for the academic year.
The District Board is requested to approve this report so the information can
be submitted to the Wisconsin Technical College System office.
Edward Robinson, Vice President of Student Services, will be present to
review the report and answer any questions.
ENCLOSURE #14
Finance Committee
Thursday, April 9, 2015
Board Room – 4:30 p.m.
MINUTES
Members Present:
Ms. Barbara Tillman, Chair
Mr. Laverne Hays
Mr. Mark Mayer
Members Absent:
None
Other Board Present: None
BTC Staff Present:
Dr. Tom Eckert, Dr. Diane Nyhammer, Renea Ranguette, Brian Gohlke,
Edward Robinson, Jackie Pins
Chairperson Tillman called the meeting to order at 4:30 p.m.
Presentation of the Proposed Fiscal Year 2015-16 Budget – Renea Ranguette presented
information on the draft 2015-16 operational, capital, and debt service budget. The funding
changes which have taken place over the last five years and the unprecedented enrollment swings
were reviewed. The following operating revenue assumptions were shared: 1) Property tax
revenues are projected to increase $125,000 from Net New Construction, with the property
valuations projected to increase 1.5%. 2) Tuition rates are anticipated to increase at least 2% for
non-high-demand programs only. Administration anticipates 14-15% of enrollments fall within
high-demand programs; a tuition freeze at the current rate is proposed for those programs within
the Governor’s proposed budget. 3) Enrollment for the current fiscal year is projected to reflect a
5.6% decrease; enrollment for 2015-16 is projected to remain level. 4) A net increase of
$200,000 in state aid is projected from performance-based funding and formula-based funding.
5) State grants are anticipated to decrease $50,000. 6) Federal grants are anticipated to decline
$300,000 as a result of some TAAAACCT grant funds ending. Total operating revenues are
anticipated to be $29,462,717, which reflects a 1.2% decline from the current budget.
The following operating expense assumptions were shared: 1) Wages and salaries will be
adjusted for instructional service and below mid-point/market adjustments. 2) The College’s
contribution to employee benefits will remain at the current funding level. 3) Zero-based budget
development was used for non-personnel expenditures; expenses were adjusted as needed while
remaining within the base funding level. Total operating expenditures are anticipated to be
$30,125,114, which reflects a 2.1% decrease from the current budget.
The Operating Fund Balance is projected to close in FY15 at $9,200,000. The proposed FY16
budget includes a planned draw of $662,397 from Fund Balance for limited duration expenses
and contingency. As a result, the projected close in FY16 is $8,537,000. All designations within
Fund Balance were reviewed.
Finance Committee Minutes
April 9, 2015
Page 2
The Capital Fund reflects projected equipment purchases totaling $5,300,000 for annual capital
purchases and equipment purchases for the Health Sciences remodel project. Building
improvements are projected at $10,500,000 and include the Health Sciences remodel project,
annual maintenance projects, and Phase 1 of the water main project. Bond proceeds would fund
$11,300,000 of the total capital costs, with the remaining $4,500,000 coming from Fund
Balance. Ms. Ranguette noted that capital borrowing has increased in recent years due to
maintenance needs, the AMTC project, and the Health Sciences projects. Future years will be
scaled back with regard to the master facilities planned projects. Information was shared on
Capital Fund planning for the next several years. Capital expenditures within those years include
50% purchase of the AMTC facility, remodel of the Health Science Dental Lab and offices,
Information Technology and Maintenance relocations, Library expansion, completion of the
water main project and annual capital expenditures.
The existing and projected debt service plan was reviewed. Current long-term debt totals
$35,135,000. All debt issues carry a maximum term of ten years. Debt retirement is matched
with the asset life when developing the repayment schedule plan. The levy history was reviewed
from the mid-1990s to date, as well as projections for the upcoming five years.
Ms. Ranguette stated the reductions in the proposed budget are significantly less than the
reductions in the past two years. Administration has worked to continue to refine the budget
development process. The government funds portion of the budget shared at this meeting will be
presented to the full Board at its meeting on April 15. The smaller components administered in
the budget would be included in the final budget brought before the Board in May.
Following brief discussion, there was consensus among Committee members to move forward
with the proposed budget. An abbreviated presentation on the proposed budget will be provided
at the full Board meeting. Any questions which arise can then be answered.
Central Campus Water Main Project Update – Administration has worked through funding
issues/concerns for the Central Campus water main project. The project is subject to the $1.5
million borrowing limitation within a two-year period; the two-year timeframe would be from
project approval to project approval. The project will be broken into two parts. Phase 1 will
bring water to the Central Campus; Phase 2 will complete the loop to enhance water quality and
ensure continuous service. The Phase 1 water line will be run from Highway 51. The Phase 2
water line closing the loop will be from Central Campus along County Road G to Hwy. 11.
Phase 1 project approval will be brought to the May 2015 Board meeting for approval and to
request State Board approval of the project. The State Board would consider the project
approval at their July 2015 meeting. Once approval is granted, Administration would enter into
a contract with the City of Janesville for the water main extension project. Phase 1 project work
would be completed March-July 2016. Phase 2 approval is scheduled to be brought to the BTC
Board in May 2017, with State Board approval sought in July 2017. Phase 2 project work would
be completed between August-November 2017. The City would own, operate, and maintain the
Finance Committee Minutes
April 9, 2015
Page 3
water line. Anyone who taps onto the line in the future would have to provide reimbursement to
BTC.
Ms. Ranguette stated annexation is a component within the City’s contract. If at any future point
in time the City of Janesville’s border touches the BTC boundary, we would be required to annex
into the City. The contract is currently under review by BTC legal counsel. Ms. Tillman shared a
concern about response time if City of Janesville emergency services were required. Town of
Beloit fire/ambulance and the Rock County Sheriff’s Department would not be the responding
agencies. A large population of people are at BTC, and there is the potential for services needed
on campus.
Another question was raised about utility rate costs. City of Beloit water rates are much less than
City of Janesville. Ms. Ranguette stated she will research the cost of user fees and have the
information available at April 15 Board meeting. She will also look into response times for
emergency services and see if the annexation option can be removed from contract.
As there was no further business, the meeting was adjourned at 5:45 p.m.
ENCLOSURE #15
7.
Committee Reports
a.
Adoption of Resolution Awarding the Sale of $1,500,000 General Obligation
Promissory Notes, Series 2015E (Action – Renea Ranguette and Robert W. Baird
Representative)
The Board adopted a resolution in April authorizing the borrowing of $1,500,000
for the purpose of paying for the cost of remodeling improvements to buildings and
grounds (not to exceed $1,500,000 per project) for the Health Sciences Imaging
Programs Training Center Remodel. This amount is included in the FY 2014-15
budget.
Public notice to electors was subsequently published in the District’s official
newspaper, and the interest rate will be determined on the day of the Board meeting.
A Financial Consultant from Robert W. Baird, Inc. will be present at the meeting
to share the results of underwriting the issuance with you.
A copy of the blank resolution is attached.
Long- and short-term borrowing requires passage by a roll-call vote of a majority
of the quorum.
RESOLUTION
RESOLUTION AWARDING THE SALE OF
$1,500,000 GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2015E
WHEREAS, the District Board of Blackhawk Technical College District, Rock and
Green Counties, Wisconsin (the "District") has, by a resolution adopted April 15, 2015 (the
"Authorizing Resolution"), authorized the issuance of General Obligation Promissory Notes,
Series 2015E (the "Notes"), pursuant to Section 67.12(12) of the Wisconsin Statutes in the
amount of $1,500,000 for the public purpose of financing building remodeling and improvement
projects;
WHEREAS, the Secretary of the District caused a Notice to Electors to be published in
The Monroe Times on April 21, 2015 giving notice of adoption of the Authorizing Resolution,
identifying where and when the Authorizing Resolution could be inspected, and advising electors
of their right to petition for a referendum on the question of the issuance of general obligation
promissory notes to finance building remodeling and improvement projects;
WHEREAS, no petition for referendum has been filed with the Secretary and the time to
file such a petition will expire on May 21, 2015; and
WHEREAS, it is the finding of the District Board that it is necessary, desirable and in the
best interest of the District to sell the Notes to Robert W. Baird & Co. Incorporated (the
"Purchaser"), pursuant to the terms and conditions of its note purchase proposal attached hereto
as Exhibit A and incorporated herein by this reference (the "Proposal").
NOW, THEREFORE, BE IT RESOLVED by the District Board of the District that:
Section 1. Sale of the Notes. The Proposal is hereby accepted (subject to the condition
that no valid petition for a referendum is filed by May 21, 2015 in connection with the Notes)
and the Chairperson and Secretary or other appropriate officers of the District are authorized and
directed to execute an acceptance of the Proposal on behalf of the District. To evidence the
obligation of the District, the Chairperson and Secretary are hereby authorized, empowered and
directed to make, execute, issue and sell to the Purchaser for, on behalf of and in the name of the
District, the Notes aggregating the principal amount of ONE MILLION FIVE HUNDRED
THOUSAND DOLLARS ($1,500,000) for the sum set forth on the Proposal, plus accrued
interest to the date of delivery.
Section 2. Terms of the Notes. The Notes shall be designated "General Obligation
Promissory Notes, Series 2015E"; shall be issued in the aggregate principal amount of
$1,500,000; shall be dated June 4, 2015; shall be in the denomination of $5,000 or any integral
multiple thereof; shall be numbered R-1 and upward; and shall bear interest at the rates per
annum and mature on April 1 of each year, in the years and principal amounts as set forth on the
Pricing Summary attached hereto as Exhibit B-1 and incorporated herein by this reference.
Interest shall be payable semi-annually on April 1 and October 1 of each year commencing on
October 1, 2015. Interest shall be computed upon the basis of a 360-day year of twelve 30-day
months and will be rounded pursuant to the rules of the Municipal Securities Rulemaking Board.
The schedule of principal and interest payments due on the Notes is set forth on the Debt Service
QB\35065751.1
Schedule attached hereto as Exhibit B-2 and incorporated herein by this reference (the
"Schedule").
Section 3. Redemption Provisions. The Notes maturing on April 1, 2023 and thereafter
shall be subject to redemption prior to maturity, at the option of the District, on April 1, 2022 or
on any date thereafter. Said Notes shall be redeemable as a whole or in part, and if in part, from
maturities selected by the District and within each maturity, by lot, at the principal amount
thereof, plus accrued interest to the date of redemption. If the Proposal specifies that any of the
Notes are subject to mandatory redemption, the terms of such mandatory redemption are set forth
on an attachment hereto as Exhibit MRP and incorporated herein by this reference. Upon the
optional redemption of any of the Notes subject to mandatory redemption, the principal amount
of such Notes so redeemed shall be credited against the mandatory redemption payments
established in Exhibit MRP for such Notes in such manner as the District shall direct.
Section 4. Form of the Notes. The Notes shall be issued in registered form and shall be
executed and delivered in substantially the form attached hereto as Exhibit C and incorporated
herein by this reference.
Section 5. Tax Provisions.
(A) Direct Annual Irrepealable Tax Levy. For the purpose of paying the
principal of and interest on the Notes as the same becomes due, the full faith, credit and
resources of the District are hereby irrevocably pledged, and there is hereby levied upon all of
the taxable property of the District a direct annual irrepealable tax in the years 2015 through
2024 for the payments due in the years 2015 through 2025 in the amounts set forth on the
Schedule. The amount of tax levied in the year 2015 shall be the total amount of debt service
due on the Notes in the years 2015 and 2016; provided that the amount of such tax carried onto
the tax rolls shall be abated by any amounts appropriated pursuant to subsection (D) below
which are applied to payment of principal of or interest on the Notes in the year 2015.
(B) Tax Collection. So long as any part of the principal of or interest on the
Notes remains unpaid, the District shall be and continue without power to repeal such levy or
obstruct the collection of said tax until all such payments have been made or provided for. After
the issuance of the Notes, said tax shall be, from year to year, carried onto the tax roll of the
District and collected in addition to all other taxes and in the same manner and at the same time
as other taxes of the District for said years are collected, except that the amount of tax carried
onto the tax roll may be reduced in any year by the amount of any surplus money in the Debt
Service Fund Account created below.
(C) Additional Funds. If at any time there shall be on hand insufficient funds
from the aforesaid tax levy to meet principal and/or interest payments on said Notes when due,
the requisite amounts shall be paid from other funds of the District then available, which sums
shall be replaced upon the collection of the taxes herein levied.
-2QB\35065751.1
(D) Appropriation. The District hereby appropriates from proceeds of the Notes
or other funds of the District on hand a sum sufficient to be irrevocably deposited in the
segregated Debt Service Fund Account created below and used to pay the interest on the Notes
coming due on October 1, 2015 as set forth on the Schedule.
Section 6. Segregated Debt Service Fund Account.
(A) Creation and Deposits. There be and there hereby is established in the
treasury of the District, if one has not already been created, a debt service fund, separate and
distinct from every other fund, which shall be maintained in accordance with generally accepted
accounting principles. Debt service or sinking funds established for obligations previously
issued by the District may be considered as separate and distinct accounts within the debt service
fund.
Within the debt service fund, there hereby is established a separate and distinct account
designated as the "Debt Service Fund Account for $1,500,000 General Obligation Promissory
Notes, Series 2015E, dated June 4, 2015" (the "Debt Service Fund Account") and such account
shall be maintained until the indebtedness evidenced by the Notes is fully paid or otherwise
extinguished. The District Treasurer shall deposit in the Debt Service Fund Account (i) all
accrued interest received by the District at the time of delivery of and payment for the Notes; (ii)
any premium which may be received by the District above the par value of the Notes and
accrued interest thereon; (iii) all money raised by the taxes herein levied and any amounts
appropriated for the specific purpose of meeting principal of and interest on the Notes when due;
(iv) such other sums as may be necessary at any time to pay principal of and interest on the
Notes when due; (v) surplus monies in the Borrowed Money Fund as specified below; and (vi)
such further deposits as may be required by Section 67.11, Wisconsin Statutes.
(B) Use and Investment. No money shall be withdrawn from the Debt Service
Fund Account and appropriated for any purpose other than the payment of principal of and
interest on the Notes until all such principal and interest has been paid in full and the Notes
canceled; provided (i) the funds to provide for each payment of principal of and interest on the
Notes prior to the scheduled receipt of taxes from the next succeeding tax collection may be
invested in direct obligations of the United States of America maturing in time to make such
payments when they are due or in other investments permitted by law; and (ii) any funds over
and above the amount of such principal and interest payments on the Notes may be used to
reduce the next succeeding tax levy, or may, at the option of the District, be invested by
purchasing the Notes as permitted by and subject to Section 67.11(2)(a), Wisconsin Statutes, or
in permitted municipal investments under the pertinent provisions of the Wisconsin Statutes
("Permitted Investments"), which investments shall continue to be a part of the Debt Service
Fund Account. Any investment of the Debt Service Fund Account shall at all times conform
with the provisions of the Internal Revenue Code of 1986, as amended (the "Code") and any
applicable Treasury Regulations (the "Regulations").
-3QB\35065751.1
(C) Remaining Monies. When all of the Notes have been paid in full and
canceled, and all Permitted Investments disposed of, any money remaining in the Debt Service
Fund Account shall be transferred and deposited in the general fund of the District, unless the
District Board directs otherwise.
Section 7. Proceeds of the Notes; Segregated Borrowed Money Fund. The proceeds of
the Notes (the "Note Proceeds") (other than any premium and accrued interest which must be
paid at the time of the delivery of the Notes into the Debt Service Fund Account created above)
shall be deposited into a special fund separate and distinct from all other funds of the District and
disbursed solely for the purpose for which borrowed or for the payment of the principal of and
the interest on the Notes. Monies in the Borrowed Money Fund may be temporarily invested in
Permitted Investments. Any monies, including any income from Permitted Investments,
remaining in the Borrowed Money Fund after the purpose for which the Notes have been issued
has been accomplished, and, at any time, any monies as are not needed and which obviously
thereafter cannot be needed for such purpose shall be deposited in the Debt Service Fund
Account.
Section 8. No Arbitrage. All investments made pursuant to this Resolution shall be
Permitted Investments, but no such investment shall be made in such a manner as would cause
the Notes to be "arbitrage bonds" within the meaning of Section 148 of the Code or the
Regulations and an officer of the District, charged with the responsibility for issuing the Notes,
shall certify as to facts, estimates, circumstances and reasonable expectations in existence on the
date of delivery of the Notes to the Purchaser which will permit the conclusion that the Notes are
not "arbitrage bonds," within the meaning of the Code or Regulations.
Section 9. Compliance with Federal Tax Laws. (a) The District represents and
covenants that the projects financed by the Notes and the ownership, management and use of the
projects will not cause the Notes to be "private activity bonds" within the meaning of Section
141 of the Code. The District further covenants that it shall comply with the provisions of the
Code to the extent necessary to maintain the tax-exempt status of the interest on the Notes
including, if applicable, the rebate requirements of Section 148(f) of the Code. The District
further covenants that it will not take any action, omit to take any action or permit the taking or
omission of any action within its control (including, without limitation, making or permitting any
use of the proceeds of the Notes) if taking, permitting or omitting to take such action would
cause any of the Notes to be an arbitrage bond or a private activity bond within the meaning of
the Code or would otherwise cause interest on the Notes to be included in the gross income of
the recipients thereof for federal income tax purposes. The Secretary or other officer of the
District charged with the responsibility of issuing the Notes shall provide an appropriate
certificate of the District certifying that the District can and covenanting that it will comply with
the provisions of the Code and Regulations.
(b)
The District also covenants to use its best efforts to meet the requirements and
restrictions of any different or additional federal legislation which may be made applicable to the
Notes provided that in meeting such requirements the District will do so only to the extent
consistent with the proceedings authorizing the Notes and the laws of the State of Wisconsin and
to the extent that there is a reasonable period of time in which to comply.
-4QB\35065751.1
Section 10. Execution of the Notes; Closing; Professional Services. The Notes shall be
issued in printed form, executed on behalf of the District by the manual or facsimile signatures of
the Chairperson and Secretary, authenticated, if required, by the Fiscal Agent (defined below),
sealed with its official or corporate seal, if any, or a facsimile thereof, and delivered to the
Purchaser upon payment to the District of the purchase price thereof, plus accrued interest to the
date of delivery (the "Closing"). The facsimile signature of either of the officers executing the
Notes may be imprinted on the Notes in lieu of the manual signature of the officer but, unless the
District has contracted with a fiscal agent to authenticate the Notes, at least one of the signatures
appearing on each Note shall be a manual signature. In the event that either of the officers
whose signatures appear on the Notes shall cease to be such officers before the Closing, such
signatures shall, nevertheless, be valid and sufficient for all purposes to the same extent as if they
had remained in office until the Closing. The aforesaid officers are hereby authorized and
directed to do all acts and execute and deliver the Notes and all such documents, certificates and
acknowledgements as may be necessary and convenient to effectuate the Closing. The District
hereby authorizes the officers and agents of the District to enter into, on its behalf, agreements
and contracts in conjunction with the Notes, including but not limited to agreements and
contracts for legal, trust, fiscal agency, disclosure and continuing disclosure, and rebate
calculation services. Any such contract heretofore entered into in conjunction with the issuance
of the Notes is hereby ratified and approved in all respects.
Section 11. Payment of the Notes; Fiscal Agent. The principal of and interest on the
Notes shall be paid by the District Secretary or District Treasurer (the "Fiscal Agent").
Section 12. Persons Treated as Owners; Transfer of Notes. The District shall cause
books for the registration and for the transfer of the Notes to be kept by the Fiscal Agent. The
person in whose name any Note shall be registered shall be deemed and regarded as the absolute
owner thereof for all purposes and payment of either principal or interest on any Note shall be
made only to the registered owner thereof. All such payments shall be valid and effectual to
satisfy and discharge the liability upon such Note to the extent of the sum or sums so paid.
Any Note may be transferred by the registered owner thereof by surrender of the Note at
the office of the Fiscal Agent, duly endorsed for the transfer or accompanied by an assignment
duly executed by the registered owner or his attorney duly authorized in writing. Upon such
transfer, the Chairperson and Secretary shall execute and deliver in the name of the transferee or
transferees a new Note or Notes of a like aggregate principal amount, series and maturity and the
Fiscal Agent shall record the name of each transferee in the registration book. No registration
shall be made to bearer. The Fiscal Agent shall cancel any Note surrendered for transfer.
The District shall cooperate in any such transfer, and the Chairperson and Secretary are
authorized to execute any new Note or Notes necessary to effect any such transfer.
Section 13. Record Date. The fifteenth day of each calendar month next preceding each
interest payment date shall be the record date for the Notes (the "Record Date"). Payment of
interest on the Notes on any interest payment date shall be made to the registered owners of the
Notes as they appear on the registration book of the District at the close of business on the
Record Date.
-5QB\35065751.1
Section 14. Utilization of The Depository Trust Company Book-Entry-Only System. In
order to make the Notes eligible for the services provided by The Depository Trust Company,
New York, New York ("DTC"), the District agrees to the applicable provisions set forth in the
Blanket Issuer Letter of Representations previously executed on behalf of the District and on file
in the District office.
Section 15. Official Statement. The District Board hereby approves the Preliminary
Official Statement with respect to the Notes and deems the Preliminary Official Statement as
"final" as of its date for purposes of SEC Rule 15c2-12 promulgated by the Securities and
Exchange Commission pursuant to the Securities and Exchange Act of 1934 (the "Rule"). All
actions taken by officers of the District in connection with the preparation of such Preliminary
Official Statement and any addenda to it or Final Official Statement are hereby ratified and
approved. In connection with the Closing, the appropriate District official shall certify the
Preliminary Official Statement and any addenda or Final Official Statement. The Secretary shall
cause copies of the Preliminary Official Statement and any addenda or Final Official Statement
to be distributed to the Purchaser.
Section 16. Undertaking to Provide Continuing Disclosure. The District hereby
covenants and agrees, for the benefit of the owners of the Notes, to enter into a written
undertaking (the "Undertaking") if required by the Rule to provide continuing disclosure of
certain financial information and operating data and timely notices of the occurrence of certain
events in accordance with the Rule. The Undertaking shall be enforceable by the owners of the
Notes or by the Purchaser on behalf of such owners (provided that the rights of the owners and
the Purchaser to enforce the Undertaking shall be limited to a right to obtain specific
performance of the obligations thereunder and any failure by the District to comply with the
provisions of the Undertaking shall not be an event of default with respect to the Notes).
To the extent required under the Rule, the Chairperson and Secretary, or other officer of
the District charged with the responsibility for issuing the Notes, shall provide a Continuing
Disclosure Certificate for inclusion in the transcript of proceedings, setting forth the details and
terms of the District's Undertaking.
Section 17. Record Book. The Secretary shall provide and keep the transcript of
proceedings as a separate record book (the "Record Book") and shall record a full and correct
statement of every step or proceeding had or taken in the course of authorizing and issuing the
Notes in the Record Book.
Section 18. Bond Insurance. If the Purchaser determines to obtain municipal bond
insurance with respect to the Notes, the officers of the District are authorized to take all actions
necessary to obtain such municipal bond insurance. The Chairperson and Secretary are
authorized to agree to such additional provisions as the bond insurer may reasonably request and
which are acceptable to the Chairperson and Secretary including provisions regarding restrictions
on investment of Note proceeds, the payment procedure under the municipal bond insurance
policy, the rights of the bond insurer in the event of default and payment of the Notes by the
bond insurer and notices to be given to the bond insurer. In addition, any reference required by
the bond insurer to the municipal bond insurance policy shall be made in the form of Note
provided herein.
-6QB\35065751.1
Section 19. Conflicting Resolutions; Severability; Effective Date. All prior resolutions,
rules or other actions of the District Board or any parts thereof in conflict with the provisions
hereof shall be, and the same are, hereby rescinded insofar as the same may so conflict. In the
event that any one or more provisions hereof shall for any reason be held to be illegal or invalid,
such illegality or invalidity shall not affect any other provisions hereof. The foregoing shall take
effect immediately upon adoption and approval in the manner provided by law.
Adopted, approved and recorded May 20, 2015.
_____________________________
Barbara J. Barrington-Tillman
Chairperson
ATTEST:
____________________________
Laverne E. Hays
Secretary
(SEAL)
-7QB\35065751.1
EXHIBIT A
Note Purchase Proposal
To be provided by Robert W. Baird & Co. Incorporated and incorporated into the Resolution.
(See Attached)
QB\35065751.1
EXHIBIT B-1
Pricing Summary
(See Attached)
QB\35065751.1
EXHIBIT B-2
Debt Service Schedule and Irrepealable Tax Levies
(See Attached)
QB\35065751.1
EXHIBIT C
(Form of Note)
UNITED STATES OF AMERICA
REGISTERED
STATE OF WISCONSIN
ROCK AND GREEN COUNTIES
NO. R-___
BLACKHAWK TECHNICAL COLLEGE DISTRICT
GENERAL OBLIGATION PROMISSORY NOTE, SERIES 2015E
MATURITY DATE:
April 1, _____
ORIGINAL DATE OF ISSUE:
June 4, 2015
DOLLARS
INTEREST RATE:
____%
$_______
CUSIP:
______
DEPOSITORY OR ITS NOMINEE NAME: CEDE & CO.
PRINCIPAL AMOUNT:
_______________________ THOUSAND DOLLARS
($__________)
FOR VALUE RECEIVED, Blackhawk Technical College District, Rock and Green
Counties, Wisconsin (the "District"), hereby acknowledges itself to owe and promises to pay to
the Depository or its Nominee Name (the "Depository") identified above (or to registered
assigns), on the maturity date identified above, the principal amount identified above, and to pay
interest thereon at the rate of interest per annum identified above, all subject to the provisions set
forth herein regarding redemption prior to maturity. Interest shall be payable semi-annually on
April 1 and October 1 of each year commencing on October 1, 2015 until the aforesaid principal
amount is paid in full. Both the principal of and interest on this Note are payable to the
registered owner in lawful money of the United States. Interest payable on any interest payment
date shall be paid by wire transfer to the Depository in whose name this Note is registered on the
Bond Register maintained by the Secretary or District Treasurer (the "Fiscal Agent") or any
successor thereto at the close of business on the 15th day of the calendar month next preceding
the semi-annual interest payment date (the "Record Date"). This Note is payable as to principal
upon presentation and surrender hereof at the office of the Fiscal Agent.
For the prompt payment of this Note together with interest hereon as aforesaid and for the
levy of taxes sufficient for that purpose, the full faith, credit and resources of the District are
hereby irrevocably pledged.
QB\35065751.1
This Note is one of an issue of Notes aggregating the principal amount of $1,500,000, all
of which are of like tenor, except as to denomination, interest rate, maturity date and redemption
provision, issued by the District pursuant to the provisions of Section 67.12(12), Wisconsin
Statutes, for the public purpose of financing building remodeling and improvement projects, all
as authorized by resolutions of the District Board duly adopted by said governing body at
meetings held on April 15, 2015 and May 20, 2015. Said resolutions are recorded in the official
minutes of the District Board for said dates.
The Notes maturing on April 1, 2023 and thereafter are subject to redemption prior to
maturity, at the option of the District, on April 1, 2022 or on any date thereafter. Said Notes are
redeemable as a whole or in part, and if in part, from maturities selected by the District and
within each maturity, by lot (as selected by the Depository), at the principal amount thereof, plus
accrued interest to the date of redemption.
In the event the Notes are redeemed prior to maturity, as long as the Notes are in
book-entry-only form, official notice of the redemption will be given by mailing a notice by
registered or certified mail, overnight express delivery, facsimile transmission, electronic
transmission or in any other manner required by the Depository, to the Depository not less than
thirty (30) days nor more than sixty (60) days prior to the redemption date. If less than all of the
Notes of a maturity are to be called for redemption, the Notes of such maturity to be redeemed
will be selected by lot. Such notice will include but not be limited to the following: the
designation, date and maturities of the Notes called for redemption, CUSIP numbers, and the
date of redemption. Any notice provided as described herein shall be conclusively presumed to
have been duly given, whether or not the registered owner receives the notice. The Notes shall
cease to bear interest on the specified redemption date provided that federal or other immediately
available funds sufficient for such redemption are on deposit at the office of the Depository at
that time. Upon such deposit of funds for redemption the Notes shall no longer be deemed to be
outstanding.
It is hereby certified and recited that all conditions, things and acts required by law to
exist or to be done prior to and in connection with the issuance of this Note have been done, have
existed and have been performed in due form and time; that the aggregate indebtedness of the
District, including this Note and others issued simultaneously herewith, does not exceed any
limitation imposed by law or the Constitution of the State of Wisconsin; and that a direct annual
irrepealable tax has been levied sufficient to pay this Note, together with the interest thereon,
when and as payable.
This Note is transferable only upon the books of the District kept for that purpose at the
office of the Fiscal Agent, only in the event that the Depository does not continue to act as
depository for the Notes, and the District appoints another depository, upon surrender of the Note
to the Fiscal Agent, by the registered owner in person or his duly authorized attorney, together
with a written instrument of transfer (which may be endorsed hereon) satisfactory to the Fiscal
Agent duly executed by the registered owner or his duly authorized attorney. Thereupon a new
-2QB\35065751.1
fully registered Note in the same aggregate principal amount shall be issued to the new
depository in exchange therefor and upon the payment of a charge sufficient to reimburse the
District for any tax, fee or other governmental charge required to be paid with respect to such
registration. The Fiscal Agent shall not be obliged to make any transfer of the Notes (i) after the
Record Date, (ii) during the fifteen (15) calendar days preceding the date of any publication of
notice of any proposed redemption of the Notes, or (iii) with respect to any particular Note, after
such Note has been called for redemption. The Fiscal Agent and District may treat and consider
the Depository in whose name this Note is registered as the absolute owner hereof for the
purpose of receiving payment of, or on account of, the principal or redemption price hereof and
interest due hereon and for all other purposes whatsoever. The Notes are issuable solely as
negotiable, fully-registered Notes without coupons in the denomination of $5,000 or any integral
multiple thereof.
No delay or omission on the part of the owner hereof to exercise any right hereunder shall
impair such right or be considered as a waiver thereof or as a waiver of or acquiescence in any
default hereunder.
IN WITNESS WHEREOF, Blackhawk Technical College District, Rock and Green
Counties, Wisconsin, by its governing body, has caused this Note to be executed for it and in its
name by the manual or facsimile signatures of its duly qualified Chairperson and Secretary; and
to be sealed with its official or corporate seal, if any, all as of the original date of issue specified
above.
DISTRICT,
ROCK AND GREEN COUNTIES, WISCONSIN
By: ______________________________
Chairperson
(SEAL)
By: ______________________________
Laverne E. Hays
Secretary
-3QB\35065751.1
ASSIGNMENT
FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto
____________________________________________________________________________
(Name and Address of Assignee)
____________________________________________________________________________
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________, Legal Representative, to transfer said Note on
the books kept for registration thereof, with full power of substitution in the premises.
Dated: _____________________
Signature Guaranteed:
_____________________________
(e.g. Bank, Trust Company
or Securities Firm)
________________________________
(Depository or Nominee Name)
NOTICE: This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular, without alteration or enlargement or any
change whatever.
____________________________
(Authorized Officer)
-4QB\35065751.1
ENCLOSURE #16
7.
Committee Reports
b.
Consideration of Resolution Authorizing the Issuance of $1,500,000 General
Obligation Promissory Notes, Series 2015F, of Blackhawk Technical College
District, Wisconsin (Action – Renea Ranguette)
In February, the District Board approved the request to remodel existing space at
the Central Campus for the Health Sciences Pharmacy Technician Program. The
WTCS Board approved this request at their May meeting.
The authorizing resolution for the borrowing of $1,500,000 for building
improvements as attached will provide funding for this remodeling project. If
approved, the actual borrowing will occur in June following the publishing of the
resolution and subsequent to the passage of the statutory referendum time period.
The second resolution to award the bid on the borrowing would be presented to the
full Board at the June meeting.
Approval to borrow requires a majority of the quorum. A roll call vote will be
necessary.
Resolution
RESOLUTION AUTHORIZING THE ISSUANCE OF $1,500,000
GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2015F, OF
BLACKHAWK TECHNICAL COLLEGE DISTRICT, WISCONSIN
WHEREAS, Blackhawk Technical College District, Rock and Green Counties, Wisconsin (the
“District”) is presently in need of $1,500,000 for the public purpose of financing building remodeling and
improvement projects; and
WHEREAS, the District Board deems it necessary and in the best interest of the District to borrow the
monies needed for such purpose through the issuance of general obligation promissory notes pursuant to the
provisions of Section 67.12(12), Wis. Stats.;
NOW, THEREFORE, BE IT:
RESOLVED, that the District shall issue general obligation promissory notes in the amount of
$1,500,000 for the public purpose of financing building remodeling and improvement projects; and be it further
RESOLVED, THAT:
Section 1. Note Authorization. The District shall issue the general obligation promissory notes
authorized above in the aggregate principal amount of $1,500,000 and designated “General Obligation
Promissory Notes, Series 2015F” (the “Notes”), the proceeds of which shall be used for the purpose specified
above.
Section 2. Notice to Electors. The District Secretary shall, within ten (10) days hereafter, cause public
notice of the adoption of this resolution to be given to the electors of the District by publishing a notice thereof
in the official District newspaper, such notice to be in substantially the form set forth on Exhibit A hereto.
Section 3. Official Statement. The District Secretary shall cause an Official Statement to be prepared
by Robert W. Baird & Co. Incorporated. The appropriate District officials shall determine when the Official
Statement is final for purposes of Securities and Exchange Commission Rule 15c2-12 and shall certify said
Statement, such certification to constitute full authorization of such Official Statement under this resolution.
Adopted this 20th day of May, 2015.
Chairperson
Attest:
Laverne E. Hays
Secretary
QB\35065553.1
EXHIBIT A
NOTICE
TO THE ELECTORS OF:
District, Wisconsin
NOTICE IS HEREBY GIVEN that the District Board of the above-named District, at a meeting duly
called and held on May 20, 2015, adopted pursuant to the provisions of Section 67.12(12) of the Wisconsin
Statutes, a resolution providing that the sum of $1,500,000 be borrowed through the issuance of general
obligation promissory notes of the District for the public purpose of financing building remodeling and
improvement projects.
A copy of said resolution is on file in the District Office, 6004 South County Road G, Janesville,
Wisconsin, and is available for public inspection weekdays, except holidays, between the hours of 8:00 A.M.
and 4:00 P.M.
The District Board need not submit said resolution to the electors for approval unless within 30 days
after the publication of this Notice there is filed with the Secretary of the District Board a petition meeting the
standards set forth in Sec. 67.12(12)(e)5, Wis. Stats., requesting a referendum thereon at a special election.
Dated May 20, 2015.
BY ORDER OF THE DISTRICT BOARD
District Secretary
QB\35065553.1
3155
AMTC Bldg G
4‐Feb‐15
21‐Jan‐15
24‐Nov‐14
19‐Nov‐14
$1,500,000
3155
AMTC Phase 2 Equipment
4‐Feb‐15
21‐Jan‐15
24‐Nov‐14
19‐Nov‐14
$3,000,000
3156
Network Operations Data Center
27‐Jan‐15
12‐Dec‐14
17‐Dec‐14
4‐Mar‐15
18‐Feb‐15
26‐Jan‐15
21‐Jan‐15
$1,500,000
Feb‐15
3157
Physical Therapy/NA
27‐Jan‐15
12‐Dec‐14
17‐Dec‐14
2‐Apr‐15
18‐Mar‐15
23‐Feb‐15
18‐Feb‐15
$1,500,000
Jul‐15
3158
Nursing Remodel
24‐Mar‐15
7‐Feb‐15
21‐Jan‐15
6‐May‐15
15‐Apr‐15
23‐Mar‐15
18‐Mar‐15
$1,500,000
Jul‐15
3159
Imaging Remodel
24‐Mar‐15
7‐Feb‐15
21‐Jan‐15
3‐Jun‐15
20‐May‐15
20‐Apr‐15
15‐Apr‐15
$1,500,000
Jul‐15
3161
Pharmacy Remodel
05‐May‐15
20‐Mar‐15
18‐Feb‐15
6‐Jul‐15
17‐Jun‐15
25‐May‐15
20‐May‐15
$1,500,000
Jul‐15
3162
Health Care Simulation
05‐May‐15
20‐Mar‐15
18‐Mar‐15
5‐Aug‐15
13‐Jul‐15
22‐Jun‐15
17‐Jun‐15
$1,500,000
Jul‐15
3163
Annual Capital
3‐Sep‐15
19‐Aug‐15
17‐Jul‐15
13‐Jul‐15
$3,500,000
3164
Health Science EQ
2‐Feb‐16
20‐Jan‐16
21‐Dec‐15
16‐Dec‐15
$2,500,000
3165
Water Service Extension
8‐Mar‐16
17‐Feb‐15
25‐Jan‐16
20‐Jan‐16
$1,500,000
2015A
Fund
No.
2015B
Bond Amount Construction Other (Construction & Begins
Financings
Issue Cost)
2015C
Bond Resolution
2015D
Publish Date
2015E
Bond Sale
2015F
Bond Settle Date
2015G
District Board Approval
2015H FY15‐16
Submission Deadline
2016A
Calendar
2015
State Board Meeting
Project
2016B
Series
All Capital Borrowing Calendar ‐ Primary Plan
14‐Jul‐15
30‐May‐15
20‐May‐15
Sep‐14
Phase 2 Equip
REVISED: May 1, 2015
ENCLOSURE #17
7.
Committee Reports
c.
Approval of Modifications to the Fiscal Year 2014-15 Budget (Action – Renea
Ranguette)
As stated in the Wisconsin Technical College System Financial Accounting manual
and in accordance with Wisconsin State Statute 65.90(5), any modification to an
adopted budget by fund type or function within a fund type is required to be
approved by the district board. At least two-thirds of the full district board
membership must approve the modification for it to take effect.
Approval of the attached modifications to the 2014-15 Budget is requested.
Proposed Modifications to the FY 2014-15 Budget
Expenditures
Special Revenue Fund
Transfer capital project budget balance for the TAACCCT III grant to the Special Revenue
1
fund.
Increase Function 1 Instructional Expenditures
Increase Federal Revenue
Total - Amendment 1
Capital Projects Fund
Transfer capital project budget balance for the TAACCCT III grant to the Special Revenue
2
fund.
Decrease Function 1 Instructional Expenditures
Decrease Federal Revenue
Total - Amendment 2
3
-
(384,667)
(384,667)
(918,021)
918,021
-
-
(40,000)
(40,000)
(40,000)
(40,000)
(220,000)
(220,000)
(220,000)
(220,000)
16,000
(16,000)
-
-
Utilize fund balance to support Center for Transportation Studies building improvements
Increase Function 7 Physical Plant Expenditures
Increase Transfers from Reserves and Designated Fund Balances
Total - Amendment 8
9
(12,418)
(4,164)
(368,085)
(384,667)
Transfer between functions for AMTC equipment
Increase Function 1 Instructional Expenditures
Decrease Function 2 Instructional Resources Expenditures
Total - Amendment 7
8
(1,813)
(1,813)
Web-site redesign project deferred for completion in fiscal year 2016
Decrease Transfers from Reserves and Designated Fund Balances
Total - Amendment 6
7
(1,813)
(1,813)
Health Sciences Medical Lab Technician project deferred for completion in fiscal year 2016
Decrease Function 1 Instructional Expenditures
Total - Amendment 5
6
1,813
1,813
Restore capital project fund balance via expense transfer
Decrease Function 7 Physical Plant Expenditures
Increase Transfers to Reserves and Designated Fund Balances
Total - Amendment 4
5
1,813
1,813
Restore capital project fund balance via relates of prior year encumbrances
Decrease Function 6 General Institutional Expenditures
Decrease Function 7 Physical Plant Expenditures
Total - Amendment 3
4
Revenues
107,415
107,415
107,415
107,415
3,000
3,000
3,000
3,000
Enterprise Fund
Utilize retained earnings to provide funds for equipment repair
Increase Function 7 Auxiliary Services Expenditures
Increase Transfers from Reserves and Designated Fund Balances
Total - Amendment 9
ENCLOSURE #18
7.
Committee Reports
d.
Adoption of Fiscal Year 2015-16 Budget for Presentation at Public Hearing; Setting
Date for Public Hearing (Action – Renea Ranguette)
Administration recommends forwarding the Fiscal Year 2015-16 budget as
summarized in the attached documents for presentation at a public hearing. This
budget is based upon information currently available and may require amendment
after the adoption as better information becomes available.
Administration recommends that the public hearing be held in conjunction with the
regular Board meeting on June 17, 2015, at 4:30 p.m.
WHEREAS, the total operational budget for 2015-16 is proposed to be $30,125,114;
WHEREAS, the combined budget for 2015-16 is proposed to be $67,170,188;
WHEREAS, the proposed combined 2015-16 property tax levy is $13,977,275;
WHEREAS, the 2015-16 budget proposes borrowing $15,411,585 for annual capital
equipment, building improvement and remodeling projects, and property acquisition;
WHEREAS, the equalized value of the District is estimated to increase 1.5%;
WHEREAS, the proposed 2015-16 operational mil rate is 0.56844, and the proposed
debt service mil rate is .65313 for a total mil rate of 1.22157;
NOW, THEREFORE, BE IT RESOLVED, by the Blackhawk Technical College
District Board that the proposed FY 2015-16 budget be presented to the electors of
the District at a public hearing on June 17, 2015, at 4:30 p.m., and that a full hearing
be held thereon.
PRELIMINARY 2015-2016 OPERATIONAL BUDGET
2012-13
Actual
Revenue
Local Government
Local Government - Other
Tax Levy Refunds
State Aid
State Grants
Program Fees
Material Fees
Other Student Fees
Institutional - Contract
Institutional - Other
Federal
Transfers In
Total Revenue
2013-14
Actual
2016-17
Projected
$
$
$
$
$
$
$
$
$
$
$
15,888,757
97,545
(8,514)
2,732,745
806,876
7,155,981
492,232
389,139
664,953
495,825
802,457
$
$
$
$
$
$
$
$
$
$
$
16,004,748
7,456
(5,922)
2,888,319
788,538
6,265,821
387,151
425,068
703,095
993,289
995,902
$
$
$
$
$
$
$
$
$
$
$
6,319,285
5,000
(16,000)
12,829,762
958,623
6,536,088
430,219
471,335
364,000
513,702
1,422,134
$
$
$
$
$
$
$
$
$
$
$
6,457,599
5,000
(16,000)
13,014,682
909,617
6,433,128
398,135
413,071
296,000
424,491
1,126,994
$
29,517,996
$
29,453,465
$
29,834,148
$
29,462,717 $
-3.6%
Expenditures
Administrative Salaries
Faculty Association Salaries
Instructional Hourly
Support Salaries
Support Hourly
Health Insurance
Dental Insurance
Other Fringe Benefits
Travel, Training & Memberships
Supplies, Books, Reference & Software
Postage, Copiers, Promotion & Certification
Contracted Services
Equipment & Facility Rental
Professional & Uncollected Student Fees
Insurance & Unemployment
Utilities
Student Grants & Organizations
Transfers out
Current portion of OPEB
Contingency
Total Expenditures
2015-16
Projected
2014-15
Budget
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
5,071,015
8,762,983
1,366,649
1,687,417
1,098,425
3,079,968
299,393
2,513,755
341,748
1,507,005
585,256
2,248,739
219,810
116,032
275,658
775,628
90,156
80,982
406,463
$
30,527,082
-0.9%
G:\Accounting\Budget\2015-16\Board Three Year Projection Report 05.20.2015 / Summary / 5/9/2015
-0.2%
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
5,331,485
8,556,510
1,140,477
1,625,516
1,187,962
3,248,368
305,952
2,559,885
345,377
1,625,410
631,189
2,114,614
403,967
200,800
240,508
785,050
74,511
10,000
129,742
30,517,322
0.0%
-1.2%
1.3%
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
5,503,314
8,124,273
1,101,073
1,705,202
1,738,395
3,365,992
311,132
2,557,559
519,299
1,481,636
552,862
1,728,487
557,970
104,839
272,335
893,998
58,900
10,000
131,463
47,075
30,765,804
0.8%
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
5,644,001
7,879,576
1,065,584
1,714,173
1,436,300
3,260,829
303,289
2,610,355
401,529
1,568,767
661,055
1,405,892
537,681
94,800
257,335
933,685
58,800
10,000
131,463
150,000
30,125,114
-2.1%
2017-18
Projected
6,572,599
5,000
(16,000)
13,104,682
909,617
6,433,128
411,135
413,071
296,000
424,491
1,126,994
$
$
$
$
$
$
$
$
$
$
$
6,687,599
5,000
(16,000)
13,104,682
909,617
6,628,128
426,071
413,071
296,000
424,491
1,126,994
29,680,717
$
30,005,653
0.7%
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
5,644,001
7,879,576
1,065,584
1,714,173
1,436,300
3,260,829
303,289
2,610,355
401,529
1,568,767
661,055
1,405,892
375,681
94,800
257,335
933,685
58,800
10,000
131,463
150,000
29,963,114
-0.5%
1.1%
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
5,644,001
7,879,576
1,065,584
1,714,173
1,436,300
3,260,829
303,289
2,610,355
401,529
1,568,767
661,055
1,405,892
375,681
94,800
257,335
933,685
58,800
10,000
131,463
150,000
29,963,114
0.0%
2012-13
Actual
Revenues Over (Under) Expenditures & Change to
Fund Balance at Proposed Expenditures and Tax
Levy
$
Tax Levy
Operational Tax Levy
Debt Service Tax Levy
Work-study Tax Levy (match)
Total Tax Levy
$
$
$
$
Tax Levy % Change
Operational Levy Change
Debt Service Levy Change
Total Tax Levy Increase
Equalized Property Value Growth
Equalized Property Value
Mill Rate Projections
Operational Mill Rate
Debt Service Mill Rate
Total Mill Rate
Mill Rate % Change
Operational Mill Rate
Debt Service Mill Rate
Total Mill Rate Increase
2013-14
Actual
(1,009,086) $
15,888,757
4,533,000
20,421,757
0.0%
9.3%
1.9%
-1.61%
$
$
$
$
2015-16
Projected
2014-15
Budget
(1,063,858) $
16,004,740
4,743,100
20,747,840
0.7%
4.6%
1.6%
-2.44%
(931,656) $
2016-17
Projected
(662,397) $
2017-18
Projected
(282,397) $
42,539
$
$
6,332,599
6,105,000
$
$
6,457,599
7,519,676
$
$
6,582,599
8,470,689
$
$
6,707,599
9,270,763
$
12,437,599
$
13,977,275
$
15,053,288
$
15,978,362
-60.1%
34.7%
-39.1%
0.00%
2.0%
23.2%
12.4%
1.50%
1.9%
12.6%
7.7%
1.50%
1.9%
9.4%
6.1%
2.00%
11,048,410,836
10,779,158,932
11,192,317,904
11,360,202,673
11,530,605,713
11,761,217,827
1.43810
0.41029
1.84839
1.48479
0.44003
1.92482
0.56580
0.54546
1.11126
0.56844
0.65313
1.22157
0.57088
0.73463
1.30551
0.57032
0.78825
1.35857
1.6%
3.2%
-61.9%
0.5%
0.4%
11.1%
7.2%
24.0%
19.7%
12.5%
7.3%
3.6%
4.1%
-42.3%
9.9%
6.9%
4.1%
-0.1%
2012-13
Actual
2013-14
Actual
2015-16
Projected
2014-15
Budget
2016-17
Projected
2017-18
Projected
Analysis of Fund Balance - Operational
Funds
Total Operational Year Expenditures &
Transfers-out (Fund 1000-2000)
General State Aid
End of Year Fund Balance
$
$
$
30,527,082
2,967,380
12,000,217
$
$
$
30,517,322
2,630,640
10,936,359
$
$
$
30,765,804
2,574,265
10,004,703
$
$
$
30,125,114
2,383,360
9,342,306
$
$
$
29,963,114
2,383,360
9,059,909
$
$
$
29,963,114
2,383,360
9,102,448
$
6,733,537
$
6,423,763
$
6,866,000
$
6,914,000
$
6,914,000
$
6,914,000
Designated for State Aid Fluctuations
Designated for Subsequent Years
Designated for Subsequent Year
Reserved for Prepaids
$
$
$
$
299,000
448,000
4,218,842
300,838
$
$
$
$
299,000
448,000
3,588,306
177,290
$
$
$
$
257,000
386,000
2,295,703
200,000
$
$
$
$
238,000
357,000
1,658,306
175,000
$
$
$
$
238,000
357,000
1,400,909
150,000
$
$
$
$
238,000
357,000
1,443,448
150,000
Percentage of Expenditures (1):
22.06%
21.05%
22.32%
22.95%
23.08%
23.08%
Percentage of State Aid Revenue (2)
Designated for State Aid Fluctuations
Designated for Subsequent Years
10.08%
15.10%
11.37%
17.03%
9.98%
14.99%
9.99%
14.98%
9.99%
14.98%
9.99%
14.98%
Percentage of Expenditures (3)
Designated for Subsequent Year
13.82%
11.76%
7.46%
5.50%
4.68%
4.82%
Percentage of Total Fund Balance to Subseq Exp
39.32%
35.55%
33.21%
31.18%
30.24%
30.38%
Preliminary 2015-2016 Budget and Projection
Capital Projects Funds
2012-13
Actual
Fund Balance - Beginning
$
Resources:
State & Federal Aid
Bond / Note Proceeds
Total Resources
$
$
$
-
2,330,405
751,239
10,126
4,100,000
14,740,000
19,500,000
4,136,627
15,491,239
19,580,004
3,550,585
4,892,578
8,864,458
1,171,698
8,536,570
8,369,242
25,000
125,000
234,000
4,747,283
13,554,148
17,467,700
$
Debt Retirement Assumptions
Category 1 Software Updates/Licensing
Category 2 Software Equipment
Category 3 Computer Equipment
Category 4 Other Equipment
Category 5 Extended Life Equipment
Category 6 Building Improvements
G:\Accounting\Budget\2015-16\Board Three Year Projection Report 05.20.2015 / Cap Project / 5/9/2015
2,330,405
$
$
4,442,709
4,442,709
2016-17
Projected
$
45,000
11,300,000
11,345,000
69,878
15,197
393,313
2015-16
Projected
2014-15
Budget
393,313
21,430
Expenditures:
Capital Equipment
Capital Improvements
Transfers out
Total Expenditures
Fund Balance - Ending
1,003,969
2013-14
Actual
5,830,580
9,441,485
139,520
15,411,585
$
376,124
$
376,124
2017-18
Projected
$
376,124
25,000
25,000
8,500,000
7,500,000
8,525,000
7,525,000
2,465,000
2,980,000
5,940,000
4,455,000
120,000
90,000
8,525,000
7,525,000
376,124
$
376,124
Preliminary 2015-2016 Budget and Projection
Debt Service Fund
2012-13
Actual
Fund Balance - Beginning
$
Resources:
Property Taxes
Transfers in
Total Resources
Expenditures:
Principal Payment
Interest Payment
Other Expenses
Total Expenditures
Fund Balance - Ending
$
712,706
2013-14
Actual
$
630,076
$
461,790
4,533,000
4,743,100
6,105,000
1,999
387
2,000
25,000
125,000
204,000
4,559,999
4,868,487
6,311,000
3,930,000
4,050,000
4,950,000
688,079
583,150
1,119,000
24,550
403,623
242,000
4,642,629
5,036,773
6,311,000
630,076
$
2015-16
Projected
2014-15
Budget
461,790
G:\Accounting\Budget\2015-16\Board Three Year Projection Report 05.20.2015 / Debt Service / 5/9/2015
$
461,790
$
$
461,790
2016-17
Projected
$
461,790
2017-18
Projected
$
461,790
7,419,676
1,200
139,520
7,560,396
8,471,000
9,271,000
1,200
1,200
120,000
90,000
8,592,200
9,362,200
5,960,000
1,440,850
159,546
7,560,396
6,900,000
7,615,000
1,562,200
1,647,200
130,000
100,000
8,592,200
9,362,200
461,790
$
461,790
$
461,790
PRELIMINARY 2015-2016 BUDGET - ALL FUNDS
General
Fund
Revenue
Local Government
Local Government - Other
Tax Levy Refunds
State Aid
State Grants
State Grants - Other
Program Fees
Material Fees
Other Student Fees
Institutional - Contract
Institutional - Other
Federal
Long Term Note Proceeds
Transfers In
Use of Fund Balance
Total Revenue
Expenditures
Administrative Salaries
Faculty Association Salaries
Instructional Hourly
Support Salaries
Support Hourly
Health Insurance
Dental Insurance
Other Fringe Benefits
Travel, Training & Memberships
Supplies, Books, Reference & Software
Postage, Copiers, Promotion & Certification
Contracted Services
Equipment & Facility Rental
Professional & Uncollected Student Fees
Insurance & Unemployment
Utilities
Student Grants & Organizations
Transfers out
Capital Improvements & Equipment
Debt Service
Current portion of OPEB
Contingency
Applied to Fund Balance
Total Expenditures
Revenues Over (Under) Expenditures
$ 5,810,524
$
5,000
$
(16,000)
$ 13,014,682
$
$
55,000
$ 6,433,128
$
396,810
$
387,900
$
286,000
$
424,491
$
12,000
$
662,397
$ 27,471,932
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
4,918,511
7,371,447
932,983
1,623,135
1,159,220
2,985,683
278,441
2,261,313
378,852
1,480,410
555,283
1,357,200
537,681
94,800
257,335
933,685
58,800
10,000
131,463
145,690
$ 27,471,932
$
-
Special
Revenue
$
$
$
$
$
$
$
$
$
$
$
$
647,075
854,617
1,325
25,171
10,000
1,114,994
Operational
Funds
$
2,653,182
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
725,490
508,129
132,601
91,038
277,080
275,146
24,848
349,042
22,677
88,357
110,082
48,692
2,653,182
-
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
G:\Accounting\Budget\2015-16\Board Three Year Projection Report 05.20.2015 / All Funds / 5/9/2015
6,457,599
5,000
(16,000)
13,014,682
854,617
55,000
6,433,128
398,135
413,071
296,000
424,491
1,126,994
662,397
30,125,114
5,644,001
7,879,576
1,065,584
1,714,173
1,436,300
3,260,829
303,289
2,610,355
401,529
1,568,767
665,365
1,405,892
537,681
94,800
257,335
933,685
58,800
10,000
131,463
145,690
30,125,114
-
Capital Projects Debt Service
Enterprise
Funds
Internal
Service
Trust &
Agency
$ 7,419,676
$
$
919,000
$
303,000
45,000
$
11,300,000
$
$
4,066,585
15,411,585
$
1,200
$
139,520
$ 7,560,396
$ 150,125
$ 167,470
$
5,000
$ 155,125
$ 20,000
$ 187,470
$
$
500
750
$
$
$
$
47,500
865
175
5,395
$
$
$
$
31,065
18,250
6,125
11,000
$
$
223,000
$ 12,160,000
$
10,000
$
115,498
$ 13,730,498
$
17,240
$
$
$
$
121,995
6,018
338
5,407
$
105,000
2,470
$ 185,000
$
$
139,520
15,272,065
$
10,000
$
23,500
$ 13,474,500
$ 7,560,396
$
$
15,411,585
-
$ 7,560,396
$
-
$ 155,125
$
-
$ 187,470
$
-
$ 13,730,498
$
-
Total
All Funds
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
13,877,275
5,000
(16,000)
13,933,682
854,617
100,000
6,433,128
398,135
716,071
296,000
966,286
13,286,994
11,300,000
149,520
4,869,480
67,170,188
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
5,661,241
7,880,076
1,066,334
1,714,173
1,605,795
3,267,712
303,802
2,621,157
401,529
1,599,832
686,085
1,517,017
548,681
94,800
442,335
933,685
13,543,300
149,520
15,295,565
7,560,396
131,463
145,690
67,170,188
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ENCLOSURE #19
Personnel Committee
Wednesday, April 15, 2015
Board Room
MINUTES
Members Present:
Mr. Craig Duncan, Chair
Members Absent:
Ms. Mary Soddy
Mr. Eric Thornton
Other Board Present: Ms. Barbara Tillman – Ex-officio (arrived at 4:10 p.m.)
Mr. Laverne Hays
Mr. Victor Gonzalez (arrived at 4:20 p.m.)
BTC Staff Present:
Dr. Tom Eckert, Jackie Pins
Chairperson Duncan called the meeting to order at 4:05 p.m.
Committee member for the meeting.
He appointed Laverne Hays as a
District Board Self-Assessment Process – The purpose of the meeting was to have a conversation
with regard to moving forward with instrument proposals for the Board’s self-assessment and the
President’s performance evaluation. The proposed timeline would be to have drafts for Board review
in May, the instruments distributed in June to collect feedback, and feedback discussed at the Board
Retreat in July. No external assistance will be needed for the assessment process.
The sample instruments provided in the meeting packet contained six or seven common topics. Two
basic processes are assessment of a particular set of goals and a comparison to a set of standards for
board behavior. At this time, no external feedback on Board operations will be sought from
stakeholders. Dr. Eckert stated the Board self-assessment should analyze how the Board operates
amongst itself--are members engaged; are they prepared? Ms. Tillman added the evaluation should
also include whether board members are doing what they should be doing. Dr. Eckert shared a copy
of the President’s evaluation form utilized by the Board in Bellingham, Washington. He suggested
similar categories could be formulated along those lines for the Board’s self-assessment. Mr. Duncan
suggested the self-assessment should lead into the President’s evaluation; the two assessment tools
should be reflective of each other. He added that there are Board members whose backgrounds lend
them a specific lens of the President; not all members would be knowledgeable about all categories
of the evaluation. Mr. Hays indicated the instruments developed should be measurable. Ms. Tillman
suggested an assessment that provides rankings as well as an opportunity to comment on low-end and
high-end scores.
Based on the input from the discussion, Mr. Duncan will work with Mr. Thornton to develop
documents for Committee review in early May. Draft documents will be presented to the Board
for consideration in May.
President’s Performance Evaluation Process – Discussion on the President’s performance evaluation
process was included within the discussion regarding the Board’s self-evaluation process.
There being no further business, Chairperson Duncan adjourned the meeting at 4:35 p.m.
ENCLOSURE #20
7.
Committee Reports
e.
Approval of Administrative Staff Salaries for Fiscal Year 2015-16 (Personnel
Committee Recommendation – Action)
The Administration is recommending a 0% base wage increase for administrative
staff employees, adjustments to the compensation of individuals whose salary is
below grade midpoint/market rate, and adjustments for positions that were
restructured. The cost for these adjustments is $121,715 in 2015-16. This
adjustment impacts 46 administrative staff members.
The Personnel Committee will provide its recommendation regarding the
proposal.
ENCLOSURE #21
7.
Committee Reports
f.
Review of Draft Evaluation Tool for the District Board Self-Assessment Process
(Discussion – Craig Duncan)
The Personnel began discussion in April on a tool to utilize for a Board selfassessment process at the annual retreat. Based on the input received, the
attached draft instrument has been developed for review. The document is
scheduled to be reviewed by the Personnel Committee at its meeting earlier in the
evening.
Discussion will be held with District Board members to receive additional
feedback. When consensus has been reached on the Board’s evaluation tool,
planning will move forward on the evaluation tool to be utilized in the annual
evaluation of the President.
District Board
2015 Self-Assessment Tool
Low
1 2
High
3 4
Comments
Board Organization
1 The Board operates as a unit.
2
Meeting agenda items contain sufficient background information and
recommendations for the Board.
3
Board members understand they have no legal authority outside
Board meetings.
4
Board members make decisions after thorough discussion and
exploration of many perspectives.
5 The Board considers and respects minority opinions.
Additional Comments:
Policy Direction
The Board understands that the primary function of the Board is to
1 establish the policies by which the College is to be guided and
directed.
The Board, through the President, seeks advice and
2 recommendations from faculty, staff and students in developing
College-directional policy.
1
District Board
Low
1 2
3
The Board understands the difference between its policy role and the
roles of the President and staff.
4
Policy recommendations contain adequate information and are
presented so that sufficient time is allowed for study and discussion.
5
Ther Board focuses on policy in Board discussions and not on
administrative matters.
High
3 4
Comments
Board-President Relations
1
The Board clearly delegates the administration of the College to the
President.
2 The Board maintains open communication with the President.
3
The Board and the President have a positive, cooperative
relationship.
4
The Board has clear protocols for communicating with the staff that
include the President.
5
Board members respect the role of the President as the link between
the Board and the staff.
2
District Board
Low
1 2
High
3 4
Comments
College Operations
1 The Board understands the fiscal condition of the organization.
2 The Board requires and is involved in long-rage fiscal planning.
3
The Board has policies that require fair and equitable employment
processes.
4 The Board has a long-range facilities plan.
5
The Board is knowledgable about the educational programs and
services of the College.
3
District Board
Low
1 2
High
3 4
Comments
Community Relations
1 The Board is commited to protecting the public interest.
2 The Board has protocols for dealing with the citizens and the media.
3 Board members keep the President informed of community contacts.
4
The Board is knowledgable about community and regional needs and
expectations.
5
The Board has determined what benefits the community should
derive from the College.
4
District Board
Low
1 2
High
3 4
Comments
Institutional Performance
1
The Board requires the College to regularly evaluate program and
service effectiveness.
2 The Board regularly reviews reports on student learning outcomes.
3
The Board monitors performance related to its policies on
employment processes.
4
The Board adequately monitors the impact the College has on its
communities.
5
The Board monitors performance related to its policies on employee
discipline and grievence.
5
District Board
Low
1 2
High
3 4
Comments
Board Leadership
1 The Board has a clear description of roles and responsibilities.
2 The Board understands its roles and responsibilities.
3 The Board adheres to its roles and responsibilities.
4 Board members are prepared for Board meetings.
5
Once a decision is made, Board members cease debate and uphold
the decision of the Board.
Additional Comments :
General Comments:
6
ENCLOSURE #22
8.
New Business
A.
Learning Operations Report – General Education/Academic Support Division
(Information – Dr. Sally Vogl-Bauer)
The intent of the Administration is to bring to the Board, on a regular basis,
informational items from the learning operations of the College. The purpose of
these reports is to inform the Board of significant areas of learning efforts/projects
and to provide an overall broad-based understanding of the learning operations.
Dr. Sally Vogl-Bauer, Dean of the General Education/Academic Support Division,
will provide an update on the Division and answer any questions.
General Education and Academic Support Division
Board Report
May 2015
Division Overview
The General Education and Academic Support Division (GE/ASD) delivers credit- and noncredit based courses and instruction designed to facilitate student learning in areas that include:
English Language Learners (ELL), General Education Development Certificate (GED),
High School Equivalent Diploma (HSED), Basic Skills Sequence Courses in Math,
Reading, and Writing, Pre-College/General College Courses in Math, Reading, and
Writing, and General Education courses with an emphasis in four primary content areas:
Communication, Math, Science, and Social Science.
The division is composed of three (3) primary areas: GED/ELL, Basic Skills Sequence and PreCollege, and General Education. The division staffing consists of 16 full-time General
Education and 11 full-time Academic Support faculty, 9 full- or part-time support staff, 45 parttime/adjunct faculty, a Director, an Associate Dean, and a Dean. We offer courses and
instruction at every campus location. Courses are offered in traditional, blended, and online
formats.
Although we do not grant credit-bearing degrees or diplomas, the division plays a role in every
student’s academic journey.



For some, the path begins with earning a GED or receiving assistance in developing
English language proficiency.
Others may need to develop stronger skills in math, reading, or writing before they enroll
in general education courses.
Some enter BTC sufficiently prepared to engage immediately in general education
courses that are part of their programs.
Basic Skills GED/ELL
Basic Skills Sequence Courses
GE/ASDivisionBoardReport
Pre‐College Courses
General Education Courses
Program Courses
Page1
Many may not realize that the division contributes to the region in ways unlike our neighboring
academic institutions. For instance, we are actively engaged in the following programs that
impact our District:




We provide instruction for students to earn their GED/HSED at sites across the region.
We are active partners with Janesville and Beloit School Districts.
We are active partners with the Rock County Job Center.
We are active partners with the Rock County Jail.
Division Updates
Written Communication Pilot Program
Communication instructors are engaged in a three-year pilot program designed to assess students
learning and writing skills in the Written Communication class (a common General Education
required course for Associate’s Degree Programs). Major writing assignments in this course, as
well as benchmark assessments are being developed and piloted to ensure students demonstrate
proficiency in fundamental areas of written communication. The assessment tools developed
will eventually be used for all sections of this course. The pilot program is designed to be
completed in Spring 2016.
Learning Lab Facilities with Student Success Center
When the newly renovated Student Success Center opened, collaboration between Student
Services and the GE/AS Division was expanded. The Learning Lab facilities are located in this
area and make it easy for students to access additional supplemental instruction. We continue to
work with staff in this area to enhance how supplemental instruction can be provided to meet
student needs.
Ready, Set, College
Ready, Set, College is a new initiative begun in Spring 2015 to help students transition into the
College upon completion of their GED/HSED or ELL coursework. This program helps students
learn more about BTC and shares opportunities available to students to help them succeed as
well as identify potential barriers that could hinder their efforts to successfully transition into
their programs. We hope to offer more opportunities to students of this kind in the future.
Opportunities

Faculty leadership in the division participated in system-wide assessment training in
February 2015 to enhance the examination of student learning across the division. There
continues to be enthusiasm and interest in learning more about how to examine student
learning outcomes. As more instructors receive training and support in how to
successfully examine student learning, this is likely to positively impact what and how
we develop student learning and practice of core course outcomes.
Page2

Some students enter BTC needing significant instruction before they are adequately
prepared to take general education courses. In light of this, the leadership team in the
division is exploring options that might help to strategically expedite a portion of this
journey. One such option is known as “Bridge Programming.” Bridge programs work to
connect two different courses in such a way to both reinforce learning and expedite the
amount of time it takes to attain these competencies. Over the course of the 2015-2016
academic year, the Division will be examining how to pilot options within the division in
order to learn how to best facilitate such practices successfully at BTC.

The General Education and Academic Support areas of the division have only been
merged for approximately1 ½ years. Prior to this time, they were separate academic
divisions. In the midst of this transition, there have also been changes in leadership. As a
result, some of the work needed to facilitate a shared identity was perhaps overshadowed
by more pressing issues. Now that the leadership team in the division has stabilized, we
are working to develop a greater sense of community within the division.
Challenges



Working within budget limitations to still offer the necessary course offerings.
Maintaining and scheduling offerings at all five (5) locations.
Implementing program General Education curricular changes and the implications this
has for scheduling and staffing.
Conclusion
The General Education and Academic Support Division continues to work to positively impact
the students and programs that it serves. The leadership team of the division embraces the
concept of continuous improvement and is committed to building upon the strengths of the
division and its instructors and staff so that the learning outcomes students attain will be
transferrable to their programs and future endeavors.
Page3

Blackhawk Technical College District Board Meeting May 20, 2015

Transcription

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